SAVE THE DATE for an Economic Development Summit
with Governor Charlie Baker, Lieutenant Governor Karyn Polito and Housing and Economic Development Secretary Jay Ash
Tuesday, May 1st, 2018 9:30 AM-12:00 PM DCU Center, Worcester
The half-day summit will feature discussions and presentations of best practices on community innovation, downtown redevelopment, business development, and workforce development.
Formal invitation to follow.
Keith Bergman
From: Keith Bergman Sent: Tuesday, March 20, 2018 1:46 PM To: Chuck Decoste ([email protected]); Chase Gerbig ([email protected]); Cindy Napoli ([email protected]); Joe Knox ([email protected]); Paul Glavey ([email protected]) Cc: Anthony Ansaldi; Dianne Dickerson ([email protected]) Subject: FW: Please join us at a reception for the 2018 Littleton Cultural Council Grant Recipients
FYI – invitation from Littleton Cultural Council on Thursday, April 26, 2018 at 6 PM in the multi-purpose room, with guest speakers Sen. Jamie Eldridge and Rep. Jim Arciero. I’ll include in the 3/26/18 BOS mail packet. Thanks. kb
From: LittletonCulturalCouncil Media [mailto:[email protected]] Sent: Tuesday, March 20, 2018 12:29 PM To: selectmen
Dear Board of Selectmen,
The Littleton Cultural Council cordially invites you to attend a reception for the 2018 Littleton Cultural Council Grant Recipients on Thursday, April 26th.
Click here to see the online invitation and to r.s.v.p.
Best regards, Littleton Cultural Council
______LittletonCulturalCouncil 33 Shattuck Street Littleton, MA 01460
978.431.0305 [email protected] littletonma.org/cultural-council
Facebook: www.facebook.com/groups/LittletonCulturalCouncil/ Twitter: @mass_council
Littleton Cultural Council's 2nd Grantee Reception
HostLittleton Cultural Council
Phone978-431-0305
WhenThursday, April 26 at 6:00 PM
WhereMulti-Purpose Room 55 Shattuck Street Littleton, MA 01460 1 Message From Host
You are cordially invited to a reception honoring the Littleton Cultural Council and its recent grant recipients ********************************************************** Featuring: Meet the Council Speakers : Senator Eldridge & Rep. Arciero Grantees of 2018 - Who they are and their Events Upcoming LCC events *********************************************************** Light refreshments will be served. This free event is open to all Littleton residents and guests. Space is limited. RSVP required. Please RSVP at 978-431-0305 or [email protected] The Littleton Cultural Council gratefully acknowledges the support of the MCC for this event.
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March 2, 2018
Dear Charles DeCoste, Chair, Board of Selectmen
Littleton Town Offices 37 Shattuck Street, Room 306 Littleton, MA 01460
Congratulations to the Town of Littleton, Massachusetts for becoming the 217th community to enroll in the AARP Network of Age-Friendly Communities. AARP's age-friendly network encourages states, counties, cities, towns and rural areas to prepare for the rapid aging of the U.S. population. The network encourages communities to take action and pay increased attention to the environmental, economic and social features that encourage greater age integration and diversity and create a community that supports residents from the cradle through retirement.
Launched in April 2012, the AARP Network of Age Friendly Communities is an independent affiliate of the World Health Organization’s Age Friendly Cities and Communities Program, an international effort launched in 2006 to help cities prepare for the growth of the older adult population.
With the age-friendly program, AARP helps participating communities become great places for people of all ages by adopting such features as walkable streets, better housing and transportation options, access to key services, and opportunities for residents to participate in community activities. While many communities are adopting these policies without joining the AARP Network of Age Friendly communities, the network provides a structured process to guide community change and helps serve as a catalyst to educate, encourage, promote and recognize improvements that make communities supportive for residents of all ages. Importantly, enrollment in the network provides member communities with the resources to become more age-friendly by tapping into national and global research, planning models and best practices.
You can access AARP’s resources in many ways:
Visit and bookmark our website (AARP.org/Livable) Use the AARP Network of Age-Friendly Communities online tool kit (AARP.org/agefriendly) Subscribe to the AARP Livable Communities e-Newsletter (AARP.org/livable-subscribe)
For additional information and support as you move through the age-friendly communities process, contact Bill Armbruster, AARP Livable Communities Advisor, at [email protected] or 585-729-1850.
We look forward to working with you and welcome you to the AARP Network of Age Friendly Communities.
Nancy A. LeaMond AARP Chief Advocacy and Engagement Officer Executive Vice President, Community, State & National Affairs Washington, D.C. The AARP Network of Age-Friendly States & Communities an institutional affiliate of the World Health Organization’s Global Network of Age-Friendly Cities & Communities®
THIS IS TO CERTIFY THAT THE Town of Littleton, Massachusetts has committed to becoming more age-friendly under the criteria established by AARP and the World Health Organization and has been accepted as a member of the AARP Network of Age-Friendly Communities.
THIS CERTIFICATION IS VALID UNTIL March 2, 2020
Nancy A. LeaMond, Chief Advocacy and Engagement Officer COMMUNITY, STATE & NATIONAL AFFAIRS AARP, WASHINGTON, D.C.
Littleton Board of Selectmen AGENDA ACTION REQUEST 3A March 26, 2018
State Legislators; Town’s list of State priorities Meet with Senator Jamie Eldridge, Representative Jim Arciero
Requested by: Sen. Eldridge, Rep. Arciero, 2/13/2018 Action Sought: To hear update
Proposed Motion(s)
Discussion dependent
Additional Information
Senator Jamie Eldridge and Representative Jim Arciero will attend tonight for an update on state government issues affecting the Town. Attached is a list of issues of importance to Littleton, which was provided to the legislators prior to the meeting.
Board Action
Motion Second In favor Opposed Disposition
Keith Bergman
From: Keith Bergman Sent: Monday, March 19, 2018 5:15 PM To: 'Eldridge, James (SEN)'; 'Arciero, James - Rep. (HOU)' Subject: Littleton Board of Selectmen Meeting - Mon 3/26/18 @ 6:35 PM
Importance: High
TO: Senator Eldridge and Representative Arciero
Hello, Jamie and Jim –
Confirming again that you're on the Littleton Board of Selectmen's agenda for Monday night, March 26, 2018 at 6:30 PM. The meeting is in Room 103, Littleton Town Offices, 37 Shattuck Street, Littleton. Looking forward to it.
If you have any materials you’d like included in the Selectmen’s agenda packets for review, please provide those by this Thursday at noon.
For your reference, here’s a draft list of State-related issues we’d like to review with you. Also for reference, last year's list in the email chain which follows.
- Littleton Common Smart Sewer - state funding, including budget earmark, MassWorks grant - MBTA Littleton /495 commuter rail station additional parking (thanks for scheduling 3/30/18 meeting here) - MassDOT - traffic signals on Rt. 2A / King Street @ Littleton High School (thanks for scheduling 2/22/18 meeting here) - MassDOT - Concept 1 for Rt. 2A/110 Ayer / Willow / Bruce St intersection improvements - Support for first mile / last mile transit to link transportation hubs with employment - Stormwater - delegation of MS4 permit from US EPA to MassDEP - Support for increased in Local Aid, Chapter 70, Chapter 90 aid for cities and towns - Increase state matching funds for Community Preservation Act (you both are co-sponsors of the bill - thanks!) - Support applications for State grant applications: -- Town's Green Communities Year 3 grant application- $250,000 (submitted March 2018) -- Complete Streets grant application - $400,000 (to be submitted May 2018) -- Future TIP projects for Foster Street, King Street, Great Road pedestrian improvements -- MassDOT Industrial Rail Access Program (IRAP) grant applications for rail spurs from Middlesex Corporation and Patriot Beverage - Home Rule Petition for authority to pay certain retirement, health insurance, and other benefits for injured on duty firefighter (5/7/18 STM Art. 7)
Thanks for your leadership and support of all of Littleton’s efforts.
See you on Monday night.
Thanks again. Keith
Keith A. Bergman Town Administrator Town of Littleton, MA [email protected] http://twitter.com/TAlittletonMA 978-540-2461
1 Please consider the environment before printing this email.
From: Keith Bergman Sent: Wednesday, March 22, 2017 9:08 AM To: Arciero, James - Rep. (HOU); Eldridge, James (SEN) Cc: Tucker, Jeff (HOU); Sena, Danillo (SEN); Clancy Main Subject: RE: Littleton Board of Selectmen Meeting - Mon 3/27/17
TO: Senator Eldridge and Representative Arciero
Hello, Jamie and Jim –
Confirming that you're on the Littleton Board of Selectmen's agenda at 6:35 PM this Monday night, March 27, 2017. The meeting is in Room 103, Littleton Town Offices, 37 Shattuck Street, Littleton. Looking forward to it.
If you have any materials you’d like included in the Selectmen’s agenda packets for review, please provide those by this Friday noon.
For your reference, here’s the Town’s list of State-related issues, we’d like to review with you.
- MBTA Littleton /495 commuter rail station - need for additional parking – 200 more spaces - Support for first mile / last mile transit to link transportation hubs with employment - Stormwater - delegation of MS4 permit from US EPA to MassDEP - Support for increased in Local Aid, Chapter 70, Chapter 90 aid for cities and towns - Increase state matching funds for Community Preservation Act (you both are co-sponsors of the bill - thanks!) - Littleton Common Sewer- help in finding/getting state grants - Support for Littleton’s current applications for State grants: o Green Communities Year 2 grant application- $250,000 o LCWF grant application for Joyce Williams property acquisition - $300,000 o Community Compact IT grant application (forthcoming) - Rt. 2A/110 Ayer / Willow / Bruce St - MassDOT to make permanent improvements to intersection within five years - Future road projects (which we’ve entered at MassDOT's capital investments plan) o Foster Street – future project for TIP o King Street, Great Road - Complete Streets-type projects on state roads in Littleton - Home rule petition for two additional all alcohol package store licenses anywhere in town – to be brought to 5/1/17 ATM
Thanks for support of Littleton’s many efforts with state government, including our successful grant applications last year for Complete Streets: Tier 2 - $43,222.94; and Tier 3 - $394,970
See you on Monday night. Thanks again. Keith
Keith A. Bergman Town Administrator Town of Littleton, MA [email protected] http://twitter.com/littletonTAblog 978-540-2461 Please consider the environment before printing this email.
2 Littleton Town Offices
Town of Littleton 37 Shattuck Street Littleton, MA 01460
March 19, 2018
Secretary Daniel Bennett Executive Office of Public Safety and Security 1 Ashburton Place, Suite 2133 Boston, MA 02108
SUBJ: Intended Use of State Budget Funds by Littleton Police and Fire Departments
Dear Secretary Bennett:
This will confirm that, at its meeting on March 12, 2018, the Littleton Board of Selectmen voted to authorize submission of a letter to the Massachusetts Executive Office of Public Safety and Security on the intended uses of a $50,000 earmark contained in the FY 2018 State Budget, line item 8000- 0600, for the police and fire departments in Littleton, as requested by the Police and Fire Chiefs.
For Littleton Police Department, funds would be used for multiband portable radios, active shooting training, protective gear and breaching tools; and for Littleton Fire Department, to purchase an all- terrain public safety vehicle to help ensure access to conservation land and recreational trails in the event of medical emergency or fire.
Please let me, Police Chief Matthew King, or Fire Chief Scott Wodzinski know what questions you have or further information is required, so that the funds can be released.
Thank you very much for your consideration and assistance.
Sincerely,
Keith A. Bergman Town Administrator
Cc: State Senator James Eldridge State Representative James Arciero Littleton Board of Selectmen Chief of Police Matthew King Fire Chief Scott Wodzinski
Littleton Board of Selectmen AGENDA ACTION REQUEST 3B March 26, 2018
Littleton Common Smart Sewer Update Briefing for State Legislators, Update on Public Forum
Requested by: Chairman DeCoste, 3/20/18 Action Sought: To hear update
Proposed Motion(s)
Discussion dependent
Additional Information
The Board will brief Senator Jamie Eldridge and Representative Jim Arciero on the Littleton Common smart sewer project, and how the State could be of assistance to the Town with funding through a State budget earmark or MassWorks grant, or through a meeting with one or more cabinet secretaries. Attached is the PowerPoint presentation made at the public forum held on Monday, March 19, 2018 at 6:30 PM in the Littleton High School Auditorium.
Board Action
Motion Second In favor Opposed Disposition
March 19, 2018
Town of Littleton Town of Littleton Littleton Common Smart Sewers Littleton Common Smart Sewers
Public Meeting Presentation March 19, 2018
Submit Questions: e-mail [email protected] or Write Your Question on an Index Card Public Meeting Presentation & Hand to Our Staff March 19, 2018
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Town of Littleton Town of Littleton Smart Sewers Program Smart Sewers Program Presentation Agenda Executive Summary • • Executive Summary of Proposed Project Project Description • • System of sanitary sewers to serve Littleton Common What is the Littleton Common Smart Sewer Project? area, Town properties and limited surrounding areas. • Project Service Area • Project will service up to ~230 individual properties. • Project Components • Collection System (Sewers) • Smart Sewers • CWERC (Treatment & Resource Recovery) • Alternative sewer collection system, using pumps and • Project Costs & Funding small diameter pipe network. • Cost Impacts to Properties • Community Water & Energy Resource Center (CWERC) • Anticipated Project Schedule approach to treatment and resource recovery. • Why Smart Sewers? Focus on environment-conscious • Discussion approach and resource conservation management.
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Town of Littleton Town of Littleton Smart Sewers Program Smart Sewers Program Executive Summary • Proposed Smart Sewers Program Benefits • Limited collection system and small treatment facility, serves focused area without encouraging sprawl. • Service to commercial area to support best use of properties that cannot thrive on septic systems. • Advanced treatment returns high quality effluent for water reuse (irrigation, etc.) and to recharge aquifer. • Recharge preserves local water balance between basins. • CWERC recovers renewable energy (thermal and electric) from sewer and trucked wastes, for localized use. • CWERC provides local disposal of grease and food wastes. • Reduce greenhouse gas/carbon footprint (e.g. trucking).
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1 March 19, 2018
Town of Littleton Town of Littleton Smart Sewers Program Smart Sewers Program Town’s 2017 Master Plan Town’s 2017 Master Plan
• Adopted by May 1, 2017 Annual Town Meeting voters
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Town of Littleton Town of Littleton Smart Sewers Program Smart Sewers Program Executive Summary Executive Summary • Project Structure – Town will construct and operate • Anticipated costs based on cost modeling to date.
system, users will be billed for system costs. Residential Typ. Single Family Typ. 2 Family • Costs to Users – Properties – Residential Residential Description Property = 1 EDU Property = 2 EDUs Notes • Betterment Assessment – Portion of capital costs billed to of Cost (~330 gpd) (~660 gpd) properties fronted by the project. Can be paid ‘up front’ Betterment Assessment: (one time) or apportioned over 20 years. One-Time Payment $20,000 to $22,500 $40,000 to $45,000 -> Basis: Equivalent Dwelling Unit (EDU) = Typ. Single Family Home or Annual Payment (20 years) $1,290 to $1,450 $2,580 to $2,900 Avg. Payment • Connection Fee – Paid upon connection to the system. Sewer Connection Fee $1,500 $3,000 Reduced Initial Fee • Sewer Users Charges – Portion of annual operation & maintenance (O&M) costs billed to actual users. Based on AnnualUserCharges $870to$1,320 $1,880to$2,820 Varies by usage actual water use, and billed quarterly. Typical Cost of Physical ~$5,000 to ~$6,000 to Actual cost of (On-Lot) Connection Work ~$8,000 ~$10,000 connection varies • Cost to physically connect property (on-lot work). by property.
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Town of Littleton Town of Littleton Smart Sewers Program Smart Sewers Program Executive Summary Executive Summary • Anticipated costs based on cost modeling to date. • Alternatives – Commercial/Industrial Typ. Commercial Typ. Commercial • Town will need to rebuild/rehabilitate High School Properties – Property Property WWTF and operate system. Description 2 EDUs 4 EDUs Notes • of Cost (~660 gpd) (~1,320 gpd) Individuals will remain on septic (on-site) systems. Betterment Assessment: • Schedule – One-Time Payment $40,000 to $45,000 $80,000 to $90,000 • May 2018 Town Meeting will consider $1.5 million for or Annual Payment (20 years) $2,580 to $2,900 $5,160 to $5,800 Avg. Payment borrowing (2/3 vote required) for initial design phase. Sewer Connection Fee $3,000 $3,000 Reduced Initial Fee • Anticipate coming to Fall 2018 Town Meeting for construction funds (initial phases). AnnualUserCharges $1,880to$2,820 $4,290to$5,950 Varies by usage • If approved, project construction could start late 2019 Typical Cost of Physical ~$6,000 to ~$8,000 to Actual cost of (On-Lot) Connection Work ~$12,000 ~$16,000 connection varies with first connections in early 2021. by property.
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2 March 19, 2018
Town of Littleton Town of Littleton Smart Sewers Program Littleton Common Smart Sewers Do you want to know more? Public Meeting Presentation March 19, 2018
Submit Questions: e-mail [email protected] or Submit Questions: Write Your Question on an Index Card e-mail [email protected] Smart Sewer Details Coming Up Next! & Hand to Our Staff
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Town of Littleton Town of Littleton Smart Sewers Program Smart Sewers Program What is the Littleton Common Smart Sewer Project? Summary of Planning Area • Planning Area & Project Area Limits • Business Districts - Village Common District (VCD) & Village Overlay District (VOD) • Town Properties - High School, Middle School, Russell School, Town Hall, Fire Dept., LELWD, Highway Dept., Housing Authority • Limited Adjacent Residential Areas - Shattuck St, Adams St, parts of Goldsmith St and King St, and some adjacent homes • Number of Parcels in Service Area: • Commercial/Industrial – ~81 properties • Residential – ~134 properties • Municipal/Institutional – ~12 properties
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Town of Littleton Town of Littleton Smart Sewers Program Smart Sewers Program What is the Littleton Common Smart Sewer Project? What is the Littleton Common Smart Sewer Project?
Work Completed to Date - Summary of Projected System Flows • Refinement of Service Area & Design Flows • Design Flow Basis • Screening of Groundwater Discharge Sites • Based on Title 5 criteria (maximum daily flow) and/or historic water use data (average daily flow) • Hydrogeological Analysis of Best GWD Site • Existing design flows for properties with larger treatment • Screening & Shortlist of Best CWERC Sites systems (e.g. small wastewater treatment systems) • Advanced Review of CWERC Technologies • Allowance for redevelopment of commercial properties • Funding Options – Identify, Discuss & Apply • Flow Development • Updated Project Costs & Financial Plan • Maximum Daily Design Flow Basis • Program of Project Workgroup Meetings • Total Service Area ~300,000 gallons per day
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3 March 19, 2018
Town of Littleton Town of Littleton Smart Sewers Program Smart Sewers Program What is the Littleton Common Smart Sewer Project? What is the Littleton Common Smart Sewer Project?
Project Components Community Water & Energy Resource Center (CWERC) • Sewer Collection System • Wastewater receiving and treatment systems, designed • System of small diameter, low pressure sewer pipes to maximize recovery of resources • Individual grinder pumps located on serviced properties • Anaerobic digester system to process treatment plant • Small pump stations to transmit flow to CWERC waste solids, and hauled food waste, grease & septage • Effluent and Reuse Water System • Energy recovery system for converting digester biogas • System of pipes to transmit final effluent and reuse water into thermal and electric energy (co-generation) to reuse locations and groundwater discharge site • Production of high quality effluent for reuse water • Community Water & Energy Resource Center (CWERC) • Production of digested waste solids for beneficial reuse
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Town of Littleton Town of Littleton Smart Sewers Program Smart Sewers Program What is the Littleton Common Project Costs Smart Sewer Project? • Project costs based on advancement of planning and conceptual design information generated to date. Proposed Location of Facilities: • Summary of Project Costs (entire service area): • Groundwater Discharge – Under • Planning, Design, Land & Legal $ 3.3 million High School fields (location of • Construction of CWERC (with GWD) $17.8 million current Littleton HS WWTF • Abandonment of HS WWTF & PS $ 0.3 million discharge) • Collection System (with grinder pumps) $ 5.5 million • CWERC – Littleton Highway / • Effluent and Reuse Pipeline Systems $ 2.2 million LELWD site on Route 2a (Town- • Contingency & Construction Engineering $ 6.7 million controlled), or a privately-owned Total Project Cost (all phases) ~$36 million site (e.g. IBM site on King Street) • Costs mitigation will include phasing of construction.
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Town of Littleton Town of Littleton Smart Sewers Program Smart Sewers Program Project Costs - Funding Project Costs • Project Structure – Town will construct and operate • Project costs to be mitigated by available funding: system, users will be billed for system costs. • State Revolving Fund (SRF) Loan Program (Low Interest Loan) • Costs to Users – • State MassWorks and/or Federal EDA Grants • Betterment Assessment – Portion of capital costs billed to • Federal or State Clean Energy (DOE) properties fronted by the project. Can be paid ‘up front’ • Massachusetts Sustainable Water Management (SWM) Grants (one time) or apportioned over 20 years. • Special Funding through State Legislation (Line Item) -> Basis: Equivalent Dwelling Unit (EDU) = Typ. Single Family Home • Town Paving Program Funds (Chapter 90) • Connection Fee – Paid upon connection to the system. • Other State, Local or Private Funding • Sewer Users Charges – Portion of annual operation & • Current target is at least $4 million in grant assistance. maintenance (O&M) costs billed to actual users. Based on • Anticipated funding under SRF 2% construction loan. actual water use, and billed quarterly. • Cost to physically connect property (on-lot work).
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4 March 19, 2018
Town of Littleton Town of Littleton Smart Sewers Program Smart Sewers Program Project Costs Project Costs • Anticipated costs based on cost modeling to date. • Anticipated costs based on cost modeling to date.
Residential Typ. Single Family Typ. 2 Family Commercial/Industrial Typ. Commercial Typ. Commercial Properties – Residential Residential Properties – Property Property Description Property = 1 EDU Property = 2 EDUs Notes Description 2 EDUs 4 EDUs Notes of Cost (~330 gpd) (~660 gpd) of Cost (~660 gpd) (~1,320 gpd) Betterment Assessment: Betterment Assessment: One-Time Payment $20,000 to $22,500 $40,000 to $45,000 One-Time Payment $40,000 to $45,000 $80,000 to $90,000 or or Annual Payment (20 years) $1,290 to $1,450 $2,580 to $2,900 Avg. Payment Annual Payment (20 years) $2,580 to $2,900 $5,160 to $5,800 Avg. Payment Sewer Connection Fee $1,500 $3,000 Reduced Initial Fee Sewer Connection Fee $3,000 $3,000 Reduced Initial Fee
AnnualUserCharges $870to$1,320 $1,880to$2,820 Varies by usage AnnualUserCharges $1,880to$2,820 $4,290to$5,950 Varies by usage
Typical Cost of Physical ~$5,000 to ~$6,000 to Actual cost of Typical Cost of Physical ~$6,000 to ~$8,000 to Actual cost of (On-Lot) Connection Work ~$8,000 ~$10,000 connection varies (On-Lot) Connection Work ~$12,000 ~$16,000 connection varies by property. by property.
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Town of Littleton Town of Littleton Smart Sewers Program Smart Sewers Program Alternatives for Properties Decision Making • Alternatives – • Project Planning Goal – Allow property owners to ‘opt- • Town properties will continue to rely on the High School in’ or ‘opt-out’ of the Smart Sewer system. WWTF (current operating costs $105,000 per year). HS WWTF is aging (~15 years old) and will need significant • Opt-out decision - Remove property from the sewer repair/rehabilitation (costs could exceed $1 million). district – no possibility of future connection (despite • Individual properties will remain on septic (on-site) individual conditions/failures). systems and small treatment systems. Many parcels limited due to site soils/groundwater conditions. • Opt-in decision – Allows for immediate connection • Typical cost for single family septic system in Littleton is (advantage of lower fees) or deferred connection. $35,000 or more. Commercial systems often cost more. • Planned system will need to be reconfigured and • Local wastes (septage/food waste) will continue to be finance plan adapted (e.g. streets removed) to provide trucked long distances for regional disposal. a cost effective overall program sized for service area.
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Town of Littleton Town of Littleton Smart Sewers Program Smart Sewers Program Anticipated Project Schedule
• May 2018 Town Meeting will consider $1.5 million for borrowing (2/3 vote required) for initial design phase. • Preliminary design and cost updating in summer 2018. • Application for funding assistance in summer/fall 2018. • Additional public outreach in late summer/fall of 2018. • Anticipate coming to Fall 2018 Town Meeting for construction funds (initial phases). • If approved, project construction could start late 2019 with first connections in early 2021. Questions & Discussion
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Littleton Board of Selectmen AGENDA ACTION REQUEST 3C March 26, 2018
MassDOT Industrial Rail Access Program (IRAP) Support Grant Applications: Middlesex, Injection Molding / Patriot
Requested by: Bill Beauregard, Dan Gray, 3/20/18 Action Sought: Policy decisions
Proposed Motion(s)
MOVE that the Board of Selectmen vote to support two grant applications to the Massachusetts Department of Transportation under MassDOT’s Industrial Rail Access Program (IRAP) for restoration and extension of rail freight sidings on the Fitchburg Main Line in Littleton, one from Middlesex Corporation, 80 Ayer Road; and the other from Injection Molding Enterprise and Patriot Beverage, LLC., 20-24 Harvard Road.
Additional Information
See attached supporting documentation from both companies. The grant application deadline is March 29, 2018. The maximum 2018 MassDOT IRAP grant award cannot exceed $500,000, or 60% of the total project cost. Support from our state legislators is also requested.
Board Action
Motion Second In favor Opposed Disposition
1 Littleton MA: 80 Ayer Road Rail Access Improvement Project
A. Project Need Statement The Middlesex Corporation (Middlesex) currently operates a concrete batching plant in Littleton, MA, that will receive approximately 12,800 truckloads of sand and stone per year to support the manufacture of concrete. Delivery of sand and stone by rail car will remove significant truck traffic from roadways and allow for increased concrete production.
Middlesex is a heavy civil contractor based at One Spectacle Pond Rd. in Littleton MA, who performs work for MassDOT, the MBTA and other public agencies throughout New England and Florida. The firm has been in continuous operation since 1972, and owns a parcel of land with buildings at 80 Ayer Road in Littleton which serves as an equipment storage and repair facility, including a concrete batch plant. The batch plant, owned and operated by Middlesex, provides ready mix concrete for local public and private projects. Raw materials for concrete production are direct fed by trucks which deliver sand and stone from Western MA. The travel route includes Ayer Road/Rout 2A, the busy east-west main arterial road that passes through downtown Littleton and Ayer. This condition adds significant truck traffic to both state and local roadways. It also limits the production output of the plant, which in turn limits the projects it can supply and the total employees dedicated to its operation. An increase in plant production would have a commensurate increase in truck deliveries of aggregate.
Customers of both public infrastructure projects and private development projects have few options in this area of Central Massachusetts when purchasing ready mix concrete. Increased production from the existing plant and reduced delivery cost, facilitated by rail delivery of aggregates, will provide customers with more competitive pricing for concrete. The grant will directly support the economic development of a local Massachusetts business that locally employs a staff of several hundred year round and who’s primary local competitor is a European based multinational corporation.
Middlesex has recently mobilized a separate Energy & Utility Division that provides construction services for power distribution infrastructure to entities such as National Grid and Eversource. Due to the high operating temperatures of buried electrical cables, a specially designed backfill material using “thermal” sand, which will not act as an insulator and cause premature drying out and failure of the cables, is required. Middlesex’s concrete plant is the only local supplier of concrete and flowable fill using thermal sand that meets the construction specifications of these critical utilities. Rail access for delivery of this specialized sand would allow Middlesex to better serve these clients.
Additionally, despite the presence of the MBTA Fitchburg Main Line (FML) running parallel to the Route 2A alignment in this location, there exists no rail spur or siding along this section of rail corridor to facilitate delivery of incoming or outgoing goods, raw materials, or components. When Middlesex purchased the property, there was a spur and siding track that served the
One Spectacle Pond Road, Littleton, MA 01460 ● Tel: 978.742.4400 ● Fax: 978.742.4455 COMMITTED TO SAFETY AND QUALITY yard, but this was removed by MBTA when they installed the second track on the FML in the early 2000’s. Currently, any private expansion or new construction intended to spur economic development and job creation along the Route 2A corridor would be dependent on over the road truck deliveries for materials and equipment. Middlesex’s siding provides the opportunity for local companies to ship or receive goods via freight rail to support their business interests.
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D
ATTACHMENT A. 2018 IRAP APPLICATION COVER SHEET (Please type in text boxes provided below)
1. Name of Applicant: Injection Molding Enterprise and Patriot Beverage, LLC
2. Address of Applicant: 20 - 24 Harvard Road, Littleton, MA
3. Nature of Applicants Business: Manufacturer of plastic bottling products and consumer beverages
4. Contact Person: Bob Gove
5. Title: General Manager
Email: [email protected] Phone: (413) 768-9078
6. Descriptive Name of Project: Restoration and Extension of Rail Freight Siding at Littleton, Mass. (Fitchburg Maine Line, MP 31.57)
7. Total project cost: $ 1,070,000.00 Proposed Start Date: 4/1/18
Completion Date: 12/3/18
8. Funding Sources: Amount: Percent of Project Cost:$970,000.00
IRAP Request: $ 500,000.00 47%
Source of Private Sector Project Funding: 1. IME/Patriot $ 570,000.00 53%
2. $ %
3. $ %
9. Project location (limits):
The siding is located at 20-24 Harvard Road, Littleton, MA, located at MP 31.57 of the MBTA owned Fitchburg main line. Elements of the project will entail property owned or controlled by the applicant.
10. Length:
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11. Railroad Milepost From: 31.5 To:
12. Is Project fully designed by a qualified design firm? Yes: No: X
13. Has Project received necessary environmental approvals? Yes: No: X
14. Are there any right-of-way considerations that will need to be X addressed/resolved for this project to be constructed?
15. In the space provided below provide a brief project description (limit of 250 words) of the work that will be constructed under the proposed IRAP project.
Patriot and IME have invested significant capital in the former Very Fine Juice building. The business plan includes utilization of freight rail service for inbound products for use in manufacturing of plastic containers and consumer beverages. HNTB Corporation is engaged to provide railroad engineering and design services. This proposed project will reconstruct and extend by some 325’ the existing 550’ siding, enabling both firms to utilize the available freight service by Pan Am Railways. While both firms could utilize motor carriers (trucks) for their sourcing of raw materials the use of rail freight services will enhance the long term viability of their business models, and reduce truck traffic on local and state roadway networks. This IRAP project will provide for complete restoration of the siding and turnout, signal upgrades and a 325’ extension of the siding. This new siding will then enable Pan Am Railways to serve two new customers, enhancing the freight operations on this critical element of the Massachusetts freight rail network. New rail, ties and subgrade materials will be used to provide for a twenty year life cycle for the siding, and the applicants will provide annual maintenance for the facility. The applicants have entered into a property lease for use and maintenance of the siding with the MBTA, and are coordinating with the MBTA’s commuter rail services provider, Keolis Commuter Services. Conceptual plans included with this application were prepared by HNTB Corporation, a well-respected rail engineering design firm that has extensive experience in planning, designing and delivering rail projects in and around the MBTA’s commuter rail network. HNTB will provide final design for the siding project, and will provide construction phase services.
The applicant certifies that the information provided in this application is true and correct, and that the private sector matching funding commitments shown above are in place and are not contingent upon any other project funding award that may be anticipated or pending.
Signature: Title:
Name: Date: (Please Type)
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ATTACHMENT B. Proposed Project Schedule and Estimated Timelines IRAP Projects must be completed within 2 years from the MassDOT Notice to Proceed Date
Pre-Construction, Procurement and Start Responsible Estimated Construction Activity Timelines Date Person/Entity Completion Date Design Services, program management 3/15/18 B.MacDonald,P.E. 12/31/18 HNTB Special services – permitting/survey 4/16/18 B.MacDonald,P.E. 7/25/18 HNTB Bid and Construction Phase 8/6/18 IME with HNTB 12/31/18 support
Instructions: complete the project schedule table to reflect the status of your project and the remaining implementation tasks and work that will be completed under contract with MassDOT. Insert additional rows as needed.
If the applicant has already completed pre-construction activities that can’t be funded under the IRAP contract – any completed readiness activities such as design, permitting and ROW work should be included along with the completion date to show MassDOT that project implementation work has already begun, or is already completed – this information is important from a project readiness stand point and is also evidence of the applicant’s capacity to undertake and manage the project. The schedule should indicate an understanding of the sequencing of activities and who will be responsible for completion of various tasks and construction activities.
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ATTACHMENT C. Budget and Budget Narrative
Identified Project Costs/Major IRAP Private Sector Total Project Expense Components Amount Funds Budget Design & Construction services 64,800.00 160,200.00 225,000.00 Special services (survey/permitting) 68,000.00 68,000.00 Total estimated 367,200.00 244,800.00 612,000.00 construction/materials ODC and RR protective insurance 5,000.00 5,000.00 Keolis Commuter Services Force 60,000.00 60,000.00 Account estimate Systems and facilities to 100,000.00 100,000.00 accommodate freight rail delivery
TOTAL 500,000.00 570,000.00 1,070,000.00
Budget Narrative Notes: 1. These cost estimates prepared by HNTB Corporation, and include costs to be incurred upon receipt of IRAP grant award. Preliminary conceptual engineering and related services are not included in these estimates. 2. Special services include anticipated costs for wetland survey and filing for an Order of Conditions from the Littleton Conservation Commission. Preliminary observations suggest that elements of the planned work may fall within the buffer zone of wetlands subject to the Massachusetts Wetlands Protection Act. However, there are no anticipated impacts to the wetlands, and the construction plan will include best available practices to protect the resource. 3. The KCS force account estimate is based on prior experience with similar projects, and is, of course, subject to change.
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Instructions: Complete the Budget table provided above inserting additional rows as needed. Applicants are reminded that the maximum 2018 MassDOT IRAP grant contribution for a proposed project cannot exceed $500,000, nor can the MassDOT IRAP funding requested represent more than 60 percent (60%) of the total project cost.
Use the space below the table to include a brief budget narrative to identify how budgeted costs were determined (working estimates, preliminary quotes received or based on prior experience) and indicate underlying budget assumptions and the basis for identified costs (unit price X quantity for example) wherever possible.
16 A. PROJECT NEED Patriot Beverages, LLC (“Patriot”) acquired the former Very Fine bottling facility located at 20 - 24 Harvard Road, Littleton, Massachusetts in 2016. This plant had lain idle for 2 years. The plant site is adjacent to the MBTA owned Fitchburg rail line, and includes a 550’ industrial siding for receiving and shipping of goods by rail. The availability of rail freight services was a major factor in the acquisition and development of this 29 acre site. Pan Am Railways is the rail freight service provider. Patriot purchased and rehabilitated the facilities due to the availability of rail freight services, and sought other tenants for the site with the same need. Patriot’s use of the rail siding will provide for 30 rail cars of consumer beverage sweetener initially, with potential for additional rail traffic growth in the near future. Patriot’s $20M rehabilitation of the facility included updating systems for receiving product by rail. Injection Molding Enterprise, LLC (“IME”) is a corporate partner and tenant of Patriot and has its operations at 20 Harvard Road. IME plans to utilize rail freight services at the site at the rate of 300 rail cars per year. IME is investing over $23M in rehabilitation of facilities, including approximately $100,000.00 in systems for offloading rail cars. The existing freight siding (MP 31.57) is in unusable condition and at 550’ is not long enough to handle the switching required for both firms. The utilization of rail freight service will provide for more cost effective receiving of materials, enabling both firms to operate at a high level of efficiency, resulting in job growth for the local community and reduction of truck traffic on the local and regional roadway network. With some 330 rail cars per year of inbound freight approximately 1,320 truck trips will be avoided on state and local roadways, helping to reduce roadway congestion, wear and tear, and reducing fuel consumption with a concomitant reduction of greenhouse gas emissions. Rail freight services will enhance both firms long term financial viability in their respective markets, enabling job growth and stability in the local area. The addition of this rail freight traffic will enhance the viability of the rail service provider, and encourage new growth as the rail line increases traffic density. Both facilities have the capacity to expand operations which in turn would provide a need for additional rail traffic and more employment.
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B. PROJECT DESCRIPTION The rehabilitation and extension of the existing rail freight siding located on the MBTA owned Fitchburg main line is required to enable two newly located firms to take advantage of the efficiencies of rail freight service in order to grow their businesses. The project will enable both Patriot and IME to fully implement their planned development for use of the 29 acre property for manufacturing. The facilities at Harvard Road have had some $43M invested, and additional capital work will continue. Patriot currently employs 13 workers and will employ upwards of 50 workers on the site by 2021. IME will employ 15 workers by 2019. Project work elements: The existing siding is in poor and unusable condition. The project will include: a) Evaluation and rehabilitation or replacement of the existing #10 turnout (MP 31.57) b) Reconstruction of the existing 550’ siding (rail, ties, subgrade, drainage) c) Construction of a 325’ siding extension (site preparation, utility relocation, subgrade, rail and ties, bumper, drainage and lighting) d) Coordination with KCS for required signal upgrades and cutover e) Offloading equipment and systems to accommodate rail delivery. The reconstructed and extended siding will provide for safe and efficient rail delivery of products. The project work limits include the MBTA owned right-of-way that is subject to a lease held by Patriot, and adjacent property owned by Patriot. The project railroad engineer will provide for coordination with MBTA, Pan Am Railways and Keolis Commuter Services. There will be no impact to commuter rail operations during construction, and laydown of materials will be on land owned by Patriot. Access to the site will be over land owned by Patriot. The approximate 550 feet of existing track siding will be reconstructed including but not limited to tie replacement, ballast renewal and drainage improvements. To extend the siding by 325 feet existing Patriot-owned infrastructure, both above and below grade, will be removed to facilitate adequate horizontal clearance for rail cars and locomotives, and required subgrade preparation for the extended siding. The extended siding will run into the existing Patriot paved parking lot. This will require modifications to the existing parking lot and relocation of existing light poles, guard rail and existing parking lot drainage system. HNTB will review the conceptual design and develop final design by HNTB’s qualified professional engineer. Final design will be reviewed with all parties (MBTA, Pan Am and KCS).
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Permitting Initial review indicates portions of the project location is adjacent to protected wetlands. However, while the project work limits are possibly within the 100’ buffer zone, the planned work will have no impacts on the protected resource area. The siding extension is located within an existing paved parking area. The project work plan includes wetland flagging, and if determined to be necessary, a Notice of Intent will be filed with the Littleton Conservation Commission. If issued, an Order of Conditions will be incorporated into all design and construction documents. Construction Phase Once approved, the final design will be included in a bid document and multiple qualified rail construction firms will be solicited. HNTB will assist Patriot with pre-bid and post award construction phase services, including continued coordination with MBTA and KCS. Patriot has extensive experience in the design and implementation of manufacturing facilities, including a $20M + investment in the facilities at 20-24 Harvard Road. IME has engaged professional manufacturing design and construction professionals to assist with their elements of the project. HNTB Corporation has over 60 years of experience in planning, engineering and executing railroad projects on the MBTA’s commuter rail network, including the recently completed Fitchburg line rehabilitation program adjacent to the project site. Patriot will provide overall management of the project, and will be supported by HNTB Corporation for railroad engineering and design services and construction phase services.
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C. PROJECT READINESS Patriot has legal control of the properties involved in the project. Patriot owns the facilities located at 20-24 Harvard Road, and enjoys rights to use and maintain the rail freight siding by means of a lease agreement (see item x in App. D) with the MBTA. IME, through its lease agreement with Patriot is also entitled to use of the rail siding. HNTB has established contact with KCS on behalf of Patriot and Patriot will execute a Force Account Agreement to provide for plan review, flagging for survey and construction, signal cutover and final inspection. Patriot/IME have met with Pan Am and have an agreement for the provision of rail freight services. (See item y in App. D) Patriot/IME have met with and discussed the project with local officials in the Town of Littleton (see items zzz in App. D). Project Timeline HNTB, as engineer for the project, has reviewed the conceptual plans, conducted a site visit and initiated contact with KCS. HNTB is developing final design, and will initiate permitting (including site surveys) once the Force Account with KCS is in place. Review of plans with MBTA and Pan Am will be conducted. Final design is expected to be complete in 12 weeks. HNTB will assist Patriot/IME in the solicitation and review of bids from multiple qualified railroad contractors. HNTB will provide construction phase services. Construction is expected to take approximately 15 weeks, including final inspection and signal cutover by KCS. (See App. B)
D. SCHEDULE OF PROJECT ACTIVITIES and ESTIMATED TIMELINES (see attachment B)
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E. ANTICPATED PROJECT BENEFITS Project Benefits The Patriot/IME investment in this long idled plant will provide for new employment opportunities for some 60+ local residents of the region by 2021. The rail siding project itself will provide approximately 2,000 hours of construction work for local railroad construction workers. Once completed, the rail siding will enable Patriot/IME to grow their internal workforce (as noted above) and new rail service will provide for stable railroad employment (Ayer switching operations – 4-5 railroad employees). The availability of rail freight services for Patriot/IME will result in reductions of 1,320 motor carrier (truck) trips to the facility on an annual basis. With rail service restored to this 29 acre manufacturing site both Patriot and IME expect to develop new market opportunities that will result in expanded employment and rail traffic. A strong freight rail system will benefit not only the Applicants, but the region and state as well through reduced highway usage and reductions in greenhouse gas emissions. Patriot and IME operations require local services for equipment maintenance, supplies and other business services.
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REQUIRED ATTACHMENTS
A. APPLICATION COVER PAGE
B. PROPOSED PROJECT SCHEDULE and TIMELINES
C. BUDGET/ BUDGET NARRATIVE
D. PROJECT LOCUS MAPS, VALUATION MAPS, TRACK PLANS AND RIGHT-OF-WAY MAPS (HNTB to provide) (Also, include MBTA lease in this section)
E. RAILROAD SERVICE COMMITMENT and STAKEHOLDER LETTERS OF SUPPORT (IME)
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Littleton Board of Selectmen AGENDA ACTION REQUEST March 26, 2018 5A
Treasurer General Obligation Bond Issue - $6,832,000 at 2.220980%
Requested by: Treasurer, 3/21/2018 Action Sought: Approval
Proposed Motion(s) MOVE that Board of Selectmen vote to adopt the form of the vote prescribed by bond counsel, a copy of which is attached hereto and made a part hereof, relative to the sale of the $6,832,000 General Obligation Municipal Purpose Loan of 2018 Bonds of the Town dated March 29, 2018 to Janney Montgomery Scott LLC., with a true interest cost (TIC) of 2.220980% and a premium of $520,631.20.
Additional Information Materials for signatures will be available at Monday night’s meeting. Attached is the form of the vote as described by bond counsel, and the report from Standard & Poor’s affirming the Town of Littleton’s AAA bond rating, with a stable outlook. This bond issue is for Alumni Field ($2,536,000), Joyce Williams property ($300,000), and refinancing of $940,000 from 2005 and $3,222,000 from 2008. Treasurer Steve Venuti reports, “In total we’ll be receiving $520k in premium that will reduce the total principal we need to borrow. In addition we’ll be realizing $352k in reduced debt service payments on the 2 excluded items in this issue, the Middle School and the HS treatment plant over the 10 years. That will help soften what we need to put into the Debt Exclusion Stabilization account in FY20 when we extend out to FY26. It may even make FY27 easier to get to. That’s real money straight to the tax payer. Savings on the non-excluded debt was very minimal - $23k over the 10 years.”
Board Action
Motion Second In favor Opposed Disposition
VOTE OF THE BOARD OF SELECTMEN
I, the Clerk of the Board of Selectmen of the Town of Littleton, Massachusetts (the “Town”), certify that at a meeting of the board held March 26, 2018, of which meeting all members of the board were duly notified and at which a quorum was present, the following votes were unanimously passed, all of which appear upon the official record of the board in my custody:
Voted: that in order to reduce interest costs, the Treasurer is authorized to issue refunding bonds, at one time or from time to time, pursuant to Chapter 44, Section 21A of the General Laws, or pursuant to any other enabling authority, to refund all or a portion of the Town’s (i) General Obligation Municipal Purpose Loan of 2008 Bonds issued on January 24, 2008 maturing in the years 2019 through 2027 in the aggregate principal amount of $3,495,000 and (ii) General Obligation Bonds (Municipal Purpose Loan of 2005) issued on May 26, 2005 maturing in the years 2018 through 2025 in the aggregate principal amount of $1,145,000 (collectively, the “Refunded Bonds”), and that the proceeds of any refunding bonds issued pursuant to this vote shall be used to pay the principal, redemption premium and interest on the Refunded Bonds and costs of issuance of the refunding bonds.
Further Voted: that the sale of the $6,832,000 General Obligation Municipal Purpose Loan of 2018 Bonds of the Town dated March 29, 2018 (the “Bonds”), to Janney Montgomery Scott LLC at the price of $7,333,510.75 and accrued interest, if any, is hereby approved and confirmed. The Bonds shall be payable on March 15 of the years and in the principal amounts and bear interest at the respective rates, as follows:
Interest Interest Year Amount Rate Year Amount Rate
2019 $792,000 2.00% 2024 $740,000 4.00% 2020 790,000 4.00 2025 715,000 4.00 2021 790,000 4.00 2026 635,000 4.00 2022 785,000 4.00 2027 525,000 4.00 2023 795,000 3.00 2028 265,000 4.00
Further Voted: that in connection with the marketing and sale of the Bonds, the preparation and distribution of a Notice of Sale and Preliminary Official Statement dated March 14, 2018, and a final Official Statement dated March 21, 2018, each in such form as may be approved by the Town Treasurer, be and hereby are ratified, confirmed, approved and adopted.
Further Voted: that the Town Treasurer and the Board of Selectmen be, and hereby are, authorized to execute and deliver a continuing disclosure undertaking in compliance with SEC Rule 15c2-12 in such form as may be approved by bond counsel to
AM 68282334.1
the Town, which undertaking shall be incorporated by reference in the Bonds for the benefit of the holders of the Bonds from time to time.
Further Voted: that we authorize and direct the Treasurer to review and update the Town’s post issuance federal tax compliance procedures in consultation with bond counsel in order to monitor and maintain the tax-exempt status of the Bonds.
Further Voted: that each member of the Board of Selectmen, the Town Clerk and the Town Treasurer be and hereby are, authorized to take any and all such actions, and execute and deliver such certificates, receipts or other documents as may be determined by them, or any of them, to be necessary or convenient to carry into effect the provisions of the foregoing votes.
I further certify that the votes were taken at a meeting open to the public, that no vote was taken by secret ballot, that a notice stating the place, date, time and agenda for the meeting (which agenda included the adoption of the above votes) was filed with the Town Clerk and a copy thereof posted in a manner conspicuously visible to the public at all hours in or on the municipal building that the office of the Town Clerk is located or, if applicable, in accordance with an alternative method of notice prescribed or approved by the Attorney General as set forth in 940 CMR 29.03(2)(b), at least 48 hours, not including Saturdays, Sundays and legal holidays, prior to the time of the meeting and remained so posted at the time of the meeting, that no deliberations or decision in connection with the sale of the Bonds were taken in executive session, all in accordance with G.L. c.30A, §§18-25, as amended.
Dated: March 26, 2018 ______Clerk of the Board of Selectmen
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Keith Bergman
From: Steve Venuti Sent: Wednesday, March 21, 2018 11:48 AM To: Keith Bergman; Bonnie Fleck; Anthony Ansaldi Subject: Bond issuance
Even with NYC getting slammed with snow today (up to 15 inches), we received 10 bids for our bond all within 7 basis points of each other. This was an ideal bond issuance, AAA rated, 10 years, bank-qualified with a legal opinion. The 2.220980 TIC is 23 basis points below today’s market rate for a 10 year AAA issue – see below. With bids that low, there will be a large premium associated with the issue since we maxed some of the coupons at 4%. Under the new MGL’s for premium, we can apply those funds to the bond’s face value, essentially borrowing less. The issue will now be below the $7 million face value advertised. Since the Middle School is the largest component of the bond, it will receive the larger share of the premium, further reducing the excluded debt service associated with it. All great news.
We’re working on the updated bond figures now and will send around the final numbers and official winning bid when available.
______
Steven Venuti Treasurer Town of Littleton PO Box 1305 Littleton, MA 01460 [email protected] 1 Keith Bergman
From: Keith Bergman Sent: Tuesday, March 20, 2018 3:32 PM To: Chuck Decoste ([email protected]); Chase Gerbig ([email protected]); Cindy Napoli ([email protected]); Joe Knox ([email protected]); Paul Glavey ([email protected]) Cc: Anthony Ansaldi; Bonnie Fleck; Steve Venuti; Dianne Dickerson ([email protected]) Subject: Standard & Poor's affirms Town of Littleton's AAA rating, stable outlook Attachments: sp_report_march_2018.pdf
Importance: High
The Town's latest report card is attached, and Standard and Poor's has affirmed the Town of Littleton’s AAA bond rating with a stable outlook!
S&P defines its AAA rating as "Extremely strong capacity to meet financial commitments. Highest Rating."
S&P's report reflects its assessment of the Town of Littleton’s - very strong economy - very strong management - strong budgetary performance - very strong budgetary flexibility - very strong liquidity - very strong debt and contingent liability profile.
The report is online at can be linked here https://www.littletonma.org/treasurer/files/littleton-bond-rating-report- standard-poors
Littleton first achieved its S&P AAA rating in February 2014, when we were upgraded from AA; and our rating has been affirmed at AAA ever since.
Congratulations again to the Board of Selectmen and Finance Committee for its policy leadership and to the finance team and the departments for all their hard work.
We’ll include in the agenda packet for Monday night’s meeting, at which the Board will be voting to approve issuance of a $7.061-million General Obligation bond, for which bids will be opened tomorrow.
Best, Keith
Keith A. Bergman Town Administrator Town of Littleton, MA [email protected] http://twitter.com/TAlittletonMA 978-540-2461 Please consider the environment before printing this email.
1 Summary: Littleton, Massachusetts; General Obligation
Primary Credit Analyst: Tiffany Tribbitt, New York (1) 212-438-8218; [email protected]
Secondary Contact: Victor M Medeiros, Boston (1) 617-530-8305; [email protected]
Table Of Contents
Rationale
Outlook
Related Research
WWW.STANDARDANDPOORS.COM/RATINGSDIRECT MARCH 20, 2018 1 Summary: Littleton, Massachusetts; General Obligation
Credit Profile
US$7.061 mil GO mun purp loan ser 2018 dtd 03/29/2018 due 03/15/2028 Long Term Rating AAA/Stable New Littleton GO Long Term Rating AAA/Stable Affirmed
Littleton GO
Unenhanced Rating AAA(SPUR)/Stable Affirmed Many issues are enhanced by bond insurance.
Rationale
S&P Global Ratings assigned its 'AAA' rating and stable outlook to Littleton, Mass.' series 2018 general obligation (GO) bonds and affirmed its 'AAA' rating, with a stable outlook, on the town's existing GO debt.
Littleton's full-faith-and-credit GO pledge, subject to Proposition 2 1/2 limitations, secures the bonds. We rate the limited-tax GO debt at the on par with our view of the town's general creditworthiness, given that we factor Littleton's revenue-raising flexibility and ability to pay debt service into our view of the town's general creditworthiness.
Bond proceeds will permanently finance bond anticipation notes (BANs) issued for an athletic field project, land acquisition, and refund series 2005 and 2008 bonds for net present value savings.
Littleton's GO bonds are eligible to be rated above the sovereign because we believe the town can maintain better credit characteristics than the U.S. in a stress scenario. Under our criteria, "Ratings Above The Sovereign--Corporate And Government Ratings: Methodology And Assumptions" (published Nov. 19, 2013), U.S. local governments are considered to have moderate sensitivity to country risk. The town's GO pledge is the primary source of security on the debt, which severely limits the possibility of negative sovereign intervention in Littleton's operations or payment of debt. The town has independent treasury management, and the U.S. has no history of negative federal intervention relating to a local government's revenue. Local revenues from property taxes made up about 72% of Littleton's general fund revenues in fiscal 2017.
The rating reflects our opinion of the town's:
• Very strong economy, with access to a broad and diverse metropolitan statistical area (MSA);
• Very strong management, with strong financial policies and practices under our Financial Management Assessment methodology;
• Strong budgetary performance, with operating results that we expect could improve in the near term relative to fiscal 2017, which closed with an operating deficit in the general fund but an operating surplus at the total governmental fund level in fiscal 2017;
WWW.STANDARDANDPOORS.COM/RATINGSDIRECT MARCH 20, 2018 2 Summary: Littleton, Massachusetts; General Obligation
• Very strong budgetary flexibility, with an available fund balance in fiscal 2017 of 24% of operating expenditures;
• Very strong liquidity, with total government available cash at 95.5% of total governmental fund expenditures and 17.5x governmental debt service, and access to external liquidity we consider strong;
• Very strong debt and contingent liability position, with debt service carrying charges at 5.5% of expenditures and net direct debt that is 48.7% of total governmental fund revenue, as well as low overall net debt at less than 3% of market value and rapid amortization, with 72.1% of debt scheduled to be retired in 10 years, but a large pension and other postemployment benefit (OPEB) obligation; and
• Strong institutional framework score.
Very strong economy We consider Littleton's economy very strong. The town, with an estimated population of 9,620, is located in Middlesex County in the Boston-Cambridge-Newton MSA, which we consider broad and diverse. The town has a projected per capita effective buying income of 175% of the national level and per capita market value of $187,842. Overall, the town's market value grew by 5.8% over the past year to $1.8 billion in 2018. The county unemployment rate was 3.0% in 2016.
Located in Middlesex County, Littleton is about 26 miles northwest of Boston. The town's location at the intersection of I-495 and Route 2, with access to the Massachusetts Turnpike, the Route 128 high-technology corridor, and downtown Boston, makes it attractive to both commuters and commercial businesses. Although primarily residential, Littleton has a modest local employment base. Notably, IBM Corp.'s Masslab facility is in the town and employees 2,410 people. There is modest growth in the Littleton Common area, with projects including a hotel, grocery store, and eight-screen cinema opening in recent years. Officials noted residential construction is increasing. These developments have increased assessed values by 10.9% over the past five years, allowing the town to grow its levy base to support operational and capital needs. Given the expectation that growth will continue, we expect our view of the local economy to remain very strong.
Very strong management We view the town's management as very strong, with strong financial policies and practices under our Financial Management Assessment methodology, indicating financial practices are strong, well embedded, and likely sustainable.
Littleton regularly monitors revenue and expenditures, reporting monthly budget-to-actual reports to the finance committee monthly, ensuring timely budget adjustments. Officials make realistic budget assumptions based on current trends with the goal of yielding positive operating results. Management uses historical data, the current budget, and five years of operating revenue and expenditure and capital expenditure projections when compiling its budget. A formal reserve policy requires a minimum balance of 5% of expenditures in the stabilization fund, and governs allocation of surplus funds, permitted uses of reserves, and a plan for replenishment following a permitted use. Littleton has a formal long-term financial plan, with projections of revenues and expenditures through 2020. The town also has a formal 10-year capital plan that identifies all sources and uses of funding, which it updates annually. Management adopted an investment policy mirroring the state's guidelines and reports earnings and holdings to the governing body semiannually. Finally, the town maintains a debt management policy stating that debt service for
WWW.STANDARDANDPOORS.COM/RATINGSDIRECT MARCH 20, 2018 3 Summary: Littleton, Massachusetts; General Obligation nondedicated revenue-supported debt (debt that is neither self-supporting nor excluded from Proposition 2 1/2 levy limits) be no greater than 10% of total budget.
Strong budgetary performance Littleton's budgetary performance is strong in our opinion. The town had deficit operating results in the general fund of negative 1.8% of expenditures due to a planned use of reserves detailed below, but a surplus result across all governmental funds of 1.6% in fiscal 2017. Our assessment accounts for the fact that we expect budgetary results could improve from 2017 results in the near term.
Our view of Littleton's performance includes adjustments for recurring transfers between the town's stabilization funds, as well as capital spending funded with bond proceeds. The 2017 general fund deficit was due to the reclassification of $2.5 million of available reserves as committed for capital to offset borrowing needs. Officials report that this was a planned drawdown in accordance with Littleton's fiscal policies, and that the town has since replenished the funds. Littleton uses a system of dedicated accounts to offset tax increases for projects not subject to the levy cap, as well as for additional pay-as-you go capital funding. By using a capital stabilization fund and a debt exclusion stabilization fund, the town spreads surplus funds across fiscal years to offset future costs.
To manage its stabilization funds and to ensure balanced operations, Littleton uses its financial policies and practices to ensure planning is embedded in the town's budget management process. This has contributed to the eight-year trend of positive results. Officials expect this to continue in fiscal 2018, with at least break-even results. Looking to the fiscal 2019 budget, officials do not expect any major changes to revenues or expenditures. Littleton is also committed to planning for the costs associated with its long-term liabilities including pensions and OPEB. Given all of this, we expect the town will continue to have strong performance.
Very strong budgetary flexibility Littleton's budgetary flexibility is very strong, in our view, with an available fund balance in fiscal 2017 of 24% of operating expenditures, or $12.1 million. Over the past three years, the total available fund balance has remained consistent overall, totaling 25% of expenditures in 2016 and 25% in 2015.
Our view of the town's flexibility includes its assigned and unassigned reserves and$2.05 million of reserves in the town's stabilization fund, reported as available in Littleton's audit. These funds, as well as funds in the restricted capital stabilization fund and the debt exclusion stabilization fund, require a two-thirds vote of town meeting participants to become available. Management expects balances in these accounts to total about $6.2 million as of July 1, 2018, when fiscal 2019 begins. While we do not include the capital stabilization fund and debt exclusion stabilization fund in our view of the town's flexibility, we recognize that they provide Littleton with additional resources to plan for future costs. Given management's policies governing allocations to funds, minimal levels of funds, and consistently balanced operations, we expect the town's reserve levels to remain at levels we consider very strong.
Very strong liquidity In our opinion, Littleton's liquidity is very strong, with total government available cash at 95.5% of total governmental fund expenditures and 17.5x governmental debt service in 2017. In our view, the town has strong access to external liquidity if necessary.
WWW.STANDARDANDPOORS.COM/RATINGSDIRECT MARCH 20, 2018 4 Summary: Littleton, Massachusetts; General Obligation
Littleton's strong external liquidity reflects its issuance of GO debt and BANs in the past 20 years. The town does not have any contingent liquidity risks from financial instruments with payment provisions that change on the occurrence of certain events. The majority of investments are in state investment pools, money markets, and certificates of deposit, which we do not consider aggressive. Given these factors and our expectation for continued strong operating performance over the next year, we expect liquidity to remain very strong.
Very strong debt and contingent liability profile In our view, Littleton's debt and contingent liability profile is very strong. Total governmental fund debt service is 5.5% of total governmental fund expenditures, and net direct debt is 48.7% of total governmental fund revenue. Overall net debt is low at 1.5% of market value, and approximately 72.1% of the direct debt is scheduled to be repaid within 10 years, which are in our view positive credit factors.
Littleton's light and water enterprise debt is fully self-supporting, so we do not include it in our view of the town's net direct debt. Littleton could issue an additional $8.5 million of debt within the next two years. We do not expect this to have a material effect on our view of the town's debt profile. Given Littleton's strategic management of its surplus funds and ability to fund many capital needs out of cash resources, the town can reduce its need to borrow funds. We do not expect our view of its debt profile to weaken.
In our opinion, a credit weakness is Littleton's large pension and OPEB obligation, although Littleton is proactively planning for the effect these liabilities will have. Littleton's combined required pension and actual OPEB contributions totaled 8.0% of total governmental fund expenditures in 2017. Of that amount, 3.4% represented required contributions to pension obligations, and 4.5% represented OPEB payments. The town made 137% of its annual required pension contribution in 2017. The funded ratio of the largest pension plan is 45.5%.
Littleton contributes to the Middlesex County Retirement System a cost-sharing, multiple-employer, defined-benefit plan. Using updated reporting standards in accordance with Governmental Accounting Standards Board Statement Nos. 67 and 68, the town's proportionate share of the net pension liability was about $24 million with 45.5% funded at Jan. 1, 2016, based on an assumed rate of return of 7.75%. We believe this low funding ratio follows numerous years of underfunding, aggressive assumptions, and weak market performance. Due to the funded ratio, we believe contributions will continue to rise over the next few fiscal years. Littleton is building these rising costs into its financial projections. The treasurer is on the pension board's advisory committee and the town is actively engaged in the decision-making process. Officials note they expect to continue lowering the discount rate to continue to align assumptions with historical results. Given current funding plans, they expect the plan to be fully funded by 2035, so long as members continue fully funding their actuarially determined contributions and the plan meets its funding assumptions.
Littleton also provides postemployment benefits to retirees and has set up an OPEB trust to prefund the liability. At June 30, 2017, the most recent actuarial valuation reported a $16.7 million net OPEB liability. The town is gradually increasing its annual contributions to OPEB costs, with a goal of reaching 100% of the actuarially determined contribution. In fiscal 2017, Littleton paid $2.5 million toward its OPEB costs, which was 75.3% of the annual required contribution. The town's OPEB trust currently has a balance of $7.1 million. Officials report the balance in the trust is almost $11 million after contributions in the current fiscal year. Littleton is committed to funding its long-term
WWW.STANDARDANDPOORS.COM/RATINGSDIRECT MARCH 20, 2018 5 Summary: Littleton, Massachusetts; General Obligation liabilities and its financial policies dictate that the town needs to fund the OPEB trust first before additional funds can go to offsetting capital and debt service costs in its stabilization funds. Given Littleton's proactive planning for these long-term liabilities, we expect the town to mitigate the budgetary pressure from these costs.
Strong institutional framework The institutional framework score for Massachusetts municipalities is strong.
Outlook
The stable outlook reflects S&P Global Ratings' expectation that Littleton's participation in the broad and diverse Boston MSA will continue to support the town's very strong wealth and income indicators. We believe Littleton will maintain its very strong financial flexibility and liquidity, complying with its formal reserve policy. We expect the town to maintain stable budgetary performance, supported by its robust and embedded management policies and practices, which further stabilizes the rating. Therefore, we do not expect to lower the rating within the outlook's two-year period. However, although unlikely in our opinion, if the town were to experience performance deterioration or steep reductions in fund balances because of its capital plans or unforeseen fiscal stress, we could take a negative rating action.
Related Research
• 2017 Update Of Institutional Framework For U.S. Local Governments
• Local Government Pension And Other Postemployment Benefits Analysis: A Closer Look, Nov.8, 2017
• Incorporating GASB 67 And 68: Evaluating Pension/OPEB Obligations Under Standard & Poor's U.S. Local Government GO Criteria, Sept. 2, 2015
• S&P Public Finance Local GO Criteria: How We Adjust Data For Analytic Consistency, Sept. 12, 2013
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Littleton Board of Selectmen AGENDA ACTION REQUEST 5B March 26, 2018
Building Commissioner Updated Succession / Staffing Plan for Building / Zoning / Health
Requested by: Bldg Com’r, TA, 3/14/18 Action Sought: Policy decision
Proposed Motion(s) MOVE that the Board of Selectmen vote to amend its vote of December 18, 2017 and approve an amended request of the Building Commissioner to increase staffing for the Building/Zoning/Health departments from 3.70 to 4.33 FTEs, including a full-time Assistant Zoning Officer / Permit Coordinator / Business Administrator and full-time administrative assistance, for which the fiscal impact would be funded by the Building Inspector Revolving Account.
Additional Information See attached updated request from the Building Commissioner. The plan approved on December 18, 2017 was for a Local Inspector and Administrative Assistant. This revised plan shifts voting enforcement duties while the incumbent continues to pursue local inspector certification. As before, the cost would be partially offset by eliminating an On-Call Department Clerk (15 hrs/wk). The balance would be paid from the revolving fund for building inspection fees. The Selectmen’s policy requires Board approval for FTE (full time equivalent) increases. On March 9, 2015, the Selectmen had approved a succession plan for the Building Department; and on July 24, 2017, had supported application to the Mass. Building Official Certification Committee for examination as a local inspector. The Personnel Board voted on March 22, 2018 to rate the AZO/PC/BA position at Grade 10.
Board Action
Motion Second In favor Opposed Disposition
BUILDING COMMISSIONER ZONING OFFICER P.O. BOX 1305 LITTLETON, MA 01460 VOICE (978) 540-2420
March 22, 2018
To: Keith Bergman, Town Administrator Board of Selectmen From: Roland Bernier, Building Commissioner/Zoning Officer Re: Staffing Vacancy Review – Building/Zoning Services
To Approve Staffing Plan for F/T Assistant Zoning Officer / Permit Coordinator / Business Administrator and F/T Administrative Assistant for Building, Board of Health and Zoning Departments.
Per the Vacancy Review policy – any requests that represent an FTE (full time equivalent) increase must be approved by the Board of Selectmen. This request would increase staffing from the existing 3.70 FTE to 4.33 FTE (includes Building, Health and Zoning Staffing) by reorganizing the Administrative Staffing.
The need of a revised succession plan is in light of the recent rejection by the Massachusetts Building Official Certification Committee which denied Ms. Cobleigh’s request to take the local inspector exam on grounds of insufficient supervisory experience. It should be noted that none of her other qualifications were challenged. Ms. Cobleigh was appointed conditional local inspector by the Board of Selectmen providing that she could achieve certification through examination within 18 month with extensions as provided by law. Although Ms. Cobleigh has satisfied all aspects of the basic requirements for local inspector the committee was hesitant in offering their approval.
Pending an appeal to the Board of Building Regulations and Standards, it was logical to reorganize the office task, making Ms. Cobleigh the Assistant Zoning Officer/Permit Coordinator/Business Administrator and hiring a new full time administrative assistant. This reorganization would allow Ms. Cobleigh’s construction supervisor’s license (CSL) to mature within 4 years making her eligible to take the exam while immediately relieving the Building Commissioner from addressing current and back- logged zoning issues.
Administrative duties are currently covered in part by hours worked by the Permit Coordinator-Zoning Assistant (40hrs) and a Department Clerk (15hrs). The Permit Coordinator-Zoning Assistant divides hours between Building (18hrs), Board of Health (18hrs) and Zoning Board (4hrs).
Approving this request would allow the shifting of all of the Permit Coordinator-Zoning Assistant budgeted hours (40 in all) entirely to the Building Department and remove the administrative duties – allowing her to focus on high payoff activities. A FT Administrative Assistant (40hrs) would be hired to assume the Clerical needs of the three Departments, and further eliminate the On-Call Department Clerk (15hrs) position as a partial offset to the staffing increase.
As the Permit Coordinator-Zoning Assistant duties have been expanded in order to address continued Town growth and to implement the start of succession planning, the Building Commissioner has determined that the Permit Coordinator- Assistant Zoning Officer hours need to be shifted and fully dedicated to just the increasing Building Department duties. Continued town-wide growth combined with required annual inspections of many commercial and Residential Use Groups has further driven the need to address the staffing levels.
On July 24, 2017, the Board of Selectmen had voted, "in accordance with the succession plan for the Building / Inspections Department approved on March 9, 2015, to support Zoning Assistant / Permit Technician / Business Administrator. Michelle Cobleigh’s will continue to pursue an application to the Massachusetts Building Official Certification Committee for examination
As Michelle has progressed in increasing her skillset and training, her position as Grade 9, Zoning Assistant / Permit Technician / Business Administrator, was upgraded to a Grade 10 Local Inspector on December 6, 2017 by the Personnel Board. Since it has become apparent that permission to take the examination by the Massachusetts Building Official Certification Committee will not occur for 5 years, or until Michelle Cobleighs’ contractor license matures, the logical solution is to allow full supervisory role as Grade 10 Assistant Zoning Officer /Permit Coordinator/ Business Administrator.
The fiscal impact of the FY2018 increase of $16,627 could be absorbed within the Building Inspector Revolving Account, which has a current available balance of over $105,000 verified by the Town Accountant.
As an additional note - Building permit fees collected in FY2017 totaled $573,000 = $447,000 in Building Permits and $126,000 in Gas, Plumbing, Electric, Sheet Metal fees. These fees have historically offset all the costs of providing Inspectional Services.
ASSISTANT ZONING OFFICER / PERMIT COORDINATOR / BUSINESS ADMINISTRATOR
Position Purpose Performs professional plan review, field supervision and inspection work related to the enforcement and interpretation of Massachusetts regulations, the local zoning bylaw and other applicable regulations. Serves as the permit coordinator for all work requiring permits; interacts directly with applicants and various town boards and departments to coordinate required reviews, permits, and establishes permit process timeline. Reviews all permit applications for completeness. Performs all other related work as required.
Supervision Supervision Scope: Performs varied and highly responsible supervisory functions of a technical nature requiring considerable initiative and independent judgment in the application, interpretation of Massachusetts General Laws, the local zoning bylaw and other applicable regulations. Works independently to establishing short- and long-range plans and objectives. Coordinates with applicants and various town boards and departments, attorneys, architects and engineers.
Supervision Received: Works under the general direction of the Building Commissioner and in accordance with applicable provisions of the Massachusetts General Laws and town bylaws. The position is subject to review and evaluation according to the town's personnel plan.
Supervision Given: Supervises developers, contractors and general public in the application of MGL Chapter 40A, the local zoning bylaw and other applicable regulations. Supervises one staff person. Requires tact and diplomacy to resolve complaints and or deal with the public.
Job Environment Site work is performed outdoors and may be exposed to weather extremes of heat and cold temperatures and inclement weather. Required to traverse uneven terrain and occasional heights and is subject to the hazards associated with construction sites. Work environment is moderately noisy and at times very loud. Protective clothing is required for most field inspections.
Operates an automobile, measuring devices, a computer, telephone, and other standard office equipment.
Makes frequent contacts requiring perceptiveness and discretion with the general public, other town departments/boards/committees, members of the building community, attorneys, property owners, and state officials. Discusses complex issues.
Has access to department-related confidential information such as personnel records, bid proposals and personal information about citizen's property, which requires the application of appropriate judgment, discretion and professional protocols
Errors in either technical application of the interpretation of related data could result in damage to property, endanger public safety, have financial and/or legal implications, and cause adverse public relations.
Essential Functions (The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.)
Enforces state applicable general laws, specialized codes, and the Town of Littleton bylaws.
Enforces regulations and requirements of special permits and variances issued by the Zoning Board of Appeals, Planning Board, and Board of Selectmen.
Renders interpretations of all mentioned codes, laws, and specialized codes.
Assists the public in Zoning and Code Enforcement Issues and conveys technical information to the public. Reviews all third party reports for completeness and code compliance. Interacts tactfully and effectively with town employees, supervisors, officials and the general public.
Receives, investigates and acts on complaints under the Department’s jurisdiction.
Reviews all Zoning Board of Appeals applications
Oversees the administration of departmental web page and tracking software regarding Building Department permits, information, functions, and meetings.
Read and interpret blueprints, drawings, plans, specifications, engineering, calculations, terminology, and mathematical concepts.
Interacts directly with applicants and various town boards and departments to coordinate required reviews, permits, and establishes permit process timeline.
Performs similar or related work as required.
Recommended Minimum Qualifications: Education, Training and Experience: Zoning Officer shall have over five years of experience in the interpretation and supervision of Massachusetts Zoning bylaws or in the alternative a two year associate degree in a field related to zoning or any combination of education and experience which would confer equivalent knowledge and ability. In addition, such persons shall have a general knowledge of Massachusetts General Laws; a general knowledge of the Massachusetts State Building Code
A valid motor vehicle operator’s license.
Knowledge, Ability and Skill: Knowledge: Through working knowledge of the applicable Massachusetts General Laws, local bylaws, general knowledge of the Massachusetts State Building Code, and other applicable state statutes and regulations. Thorough understanding of field inspection practices. Knowledge and understanding of court procedures as they relate to building and zoning issues.
Ability: Ability to read and understand architectural/engineering/civil plans. Ability to enforce regulations firmly, tactfully, and impartially. Ability to establish and maintain effective and harmonious working relationships with town officials, the public, and members of the building community. Ability to communicate effectively in written and verbal form. Ability to prioritize multiple tasks and deal effectively with interruptions. Ability to operate computers and standard office equipment. Ability to deal effectively with difficult situations involving the general public. Ability to work independently or as a team with others.
Skills: Public relations skills. Strong organizational skills. Verbal and written communication skills.
Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Regularly required to move about rough terrain and heights, positions self to view and inspect construction worksites; uses or operates objects, tools, or controls, and picks up objects and small equipment. Physical ability to access all areas of construction sites; ability to ascend/descend ladders and stairs. May lift and/or move objects weighing up to 30 pounds frequently and up to 50 pounds occasionally. May frequently spend extended periods of time in one position. Ability to detect odors, noise; and distinguish colors. Ability to drive motor vehicle. Conveys technical information to contractors.
(This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.)
GRADE: 6
ADMINISTRATIVE ASSISTANT (BUILDING, ZONING, BOARD OF HEALTH AND BOARD OF APPEALS)
Position Purpose: The purpose of this position is to perform responsible administrative, clerical, and recording secretary work of substantial difficulty and responsibility in supporting the operations of the offices of Building, Zoning, Board of Health, and Board of Appeals; performs all other related work as required.
Supervision: Supervision Scope: Performs varied and responsible duties requiring a through working knowledge of departmental operations and the exercise of judgment and initiative to perform duties, complete assigned tasks, and analyze the facts or circumstances surrounding individual problems. Work involves the use of complex procedures requiring special knowledge unique to the building Department, Board of health, and Board of Appeals.
Supervision Received: Work is performed independently under general direction responding to the Local Inspector; referring only unusual cases to supervisor.
Supervision Given: None.
Job Environment: Work is performed under typical office conditions; the noise level is moderately noisy.
Operates a computer, printers, facsimile machine, copier, calculator, typewriter, and other standard office equipment.
Makes frequent contact with the general public, other town departments and boards, contractors, and real estate agents, landowners, attorneys, engineers; state agencies. Contacts are by phone, correspondence, and in person; require persuasiveness and resourcefulness to influence the behavior of others.
Has access to department-related confidential information, such as sensitive personal matters about residents.
Errors in administration and judgment could result in reduced levels of service, delay, and have possible financial and/or legal repercussions.
Essential Functions: (The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not
Town of Littleton, MA AA-Building, Zoning, BOH, BOA FLSA Status: Non-Exempt February 29, 2012 Page 1
GRADE: 6 exclude them from the position if the work is similar, related or a logical assignment to the position.)
Performs general secretarial and clerical duties for the Department to include typing/composing correspondence, taking notes, proof reading, forwarding calls/taking messages, scheduling appointments and inspections.
Tracks all Department communications.
Maintains files and records of the Department. Receives and catalogues construction documents pursuant to state mandate.
Keeps Building Commissioner and all board members apprised of Department operations.
Attends evening meetings as required for the Board of Health and Board of Appeals.
Prepares weekly bills payable scheduled for the Department, prepares weekly deposits for all monies received.
Serves as backup Administrative Assistant to the Conservation Commission and Planning Board.
Assists the public regarding general Department operations, procedures, forms, permits, applications or other board or department documents.
Serves as public liaison to the Building Commissioner, Board of Health and Board of Appeals by maintaining a daytime presence in the office; responding to oral, written, telephone, and email communications.
Collects, reviews, distributes, and/or takes action regarding incoming mail.
Answers general questions regarding Departmental functions.
Serves as liaison between the Board of Health and the overseeing agency, the Nashoba Boards of Health. Regularly updates the Town website for the Department. Performs similar or related work as required.
Recommended Minimum Qualifications: Education, Training and Experience: High school education including or supplemented by courses in secretarial skills, business or related field; two years of progressively responsible experience in secretarial, financial record keeping, or administrative work; or any equivalent combination of education and experience. Experience with Microsoft Office products. Town of Littleton, MA AA-Building, Zoning, BOH, BOA FLSA Status: Non-Exempt February 29, 2012 Page 2
GRADE: 6
Knowledge, Ability and Skill: Knowledge: Thorough knowledge of office practices and procedures. Working knowledge of bookkeeping and financial recordkeeping, and note taking. Working knowledge of software applications including Microsoft word, Excel, and specific programs of department/board/committee. Specialized procedures require comprehensive knowledge of multiple departments. Knowledge of pertinent federal, state, and local laws pertaining to municipal regulatory boards. Must be capable of assimilating new software. Knowledge of GIS.
Ability: Ability to maintain detailed records and to prepare reports from same. Ability to work effectively under time constraints to meet deadlines. Ability to operate various types of office equipment including a computer and typewriter. Ability to utilize a wide variety of computer software applications including databases. Effective in dealing with the general public and ability to read and write business English. Ability to work independently or as a team with others.
Skills: Skilled in typing, keyboarding and in the use of standard office machines. Skill in computer operations. Strong organizational skills.
Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to work at a desk; regularly convey information to employees and the public; regularly move about inside the office to access file cabinets, office machinery, and assist the public at the counter. The employee must occasionally lift and/or move objects weighing up to 15 - 20 pounds, such as office supplies, folders, and books. Ability to operate a keyboard and calculator at efficient speed and to view computer screens for extended periods of time. (This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.)
Town of Littleton, MA AA-Building, Zoning, BOH, BOA FLSA Status: Non-Exempt February 29, 2012 Page 3
Littleton Board of Selectmen AGENDA ACTION REQUEST 6A March 26, 2018
May 7, 2018 Town Meetings Determine Order in Which Articles Appear; Direct Posting
Requested by: Town Administrator, 3/22/18 Action Sought: Policy / procedural
Proposed Motion(s)
MOVE that the Board of Selectmen vote to approve the order in which articles appear on the warrants for the May 7, 2018 Annual and Special Town Meetings [as presented / as modified], and to direct that the constable post said warrants forthwith.
Additional Information The warrants for the May 7, 2018 Annual & Special Town Meetings close on Friday, March 23, 2018 at noon, and an update for this agenda item will be issued after that. As of Thursday, a total of 32 articles had been inserted— 7 in the Special and 25 in the Annual (including one voter petition).. The draft warrants are attached, with the order of articles subject to the Selectmen’s final determination. The warrants will be posted by the constable on Tuesday, March 27, 2018.
Board Action
Motion Second In favor Opposed Disposition
WARRANT FOR MONDAY, MAY 7, 2018 at 7:30 PM SPECIAL TOWN MEETING TOWN OF LITTLETON
Commonwealth of Massachusetts Middlesex, ss. To any Constable of the Town of Littleton in the County of Middlesex, GREETINGS: In the name of the Commonwealth of Massachusetts, you are hereby required to notify and warn the inhabitants of the Town of Littleton qualified to vote in the elections and Town affairs, to meet in the Charles Forbes Kaye Gymnasium, Littleton Middle School, 55 Russell Street in said Littleton on Monday, the seventh day of May, 2018 at 7:30 o'clock in the evening by posting a printed copy of this warrant, by you attested, at eight meeting houses, at the Town Office Building on Shattuck Street, at the Post Office at Littleton Common, at the Post Office at Littleton Depot, at the Baptist Church, at the Unitarian Church, at the Catholic Church, at the Congregational Church, and at the Mormon Church, in said Town, fourteen days at least before the seventh day of May, 2018, then and there to act on the following Articles:
ARTICLE 1 Board of Selectmen Bills of Prior Years [9/10ths vote required] To see if the Town will vote to transfer a sum or sums of money from available funds to pay unpaid bills from prior fiscal years, or to take any other action in relation thereto.
ARTICLE 2 Board of Selectmen FY 2018 Operating Budget Line Item Transfers To see if the Town will vote to amend the FY 2018 Operating Budget, as adopted under Article 4 of the May 1, 2017 Annual Town Meeting and amended by Article 2 of the October 30, 2017 Special Town Meeting, by adjusting budget line items, or to take any other action in relation thereto.
ARTICLE 3 Board of Selectmen Appropriation of Bond Anticipation Note Premiums To see if the Town will vote to appropriate all or a portion of (a) $1,005.67, representing the net premium paid to the Town upon the sale of the Town’s $5,959,000 General Obligation Bond Anticipation Note dated June 9, 2017, and (b) $546.86, representing the net premium paid to the Town upon the sale of the Town’s $6,832,000 General Obligation Bond dated March 29, 2018, to pay costs of the fire station construction project authorized by the vote of the Town passed by Article 6 of the November 16, 2016 Special Town Meeting, and to reduce the amount appropriated from the Capital Stabilization Account for such project by a like amount, or to take any other action in relation thereto.
ARTICLE 4 Board of Selectmen Stabilization Fund To see if the Town will vote to transfer from available funds a sum of money for the Stabilization Fund in accordance with the provisions of Chapter 40, Section 5B of the General Laws, or to take any other action in relation thereto.
ARTICLE 5 Board of Selectmen / Community Preservation Committee FY 2018 Appropriations, Stabilization Fund into Blended Community Preservation Act Fund [2/3rs vote required] To see if the Town will vote, pursuant to MGL C.44B, §3b½, to appropriate/transfer to the Community Preservation Fund additional municipal revenues totaling $523,514 or any other sum, which also increases the base for CPA state matching funds, as follows:
MAY 7, 2018 SPECIAL TOWN MEETNG Page 1 TOWN OF LITTLETON, MASSACHUSETTS
(1) $209,405 (40%) to the CPA Open Space Reserve for conservation and passive recreation purposes, of which $52,880 is from the Conservation Land Acquisition Funds established by Article 1 of the June 15, 2000 Special Town Meeting for cell tower leases at Newtown Hill $47,667 is from The Potpourri Group Mitigation Reserve for Appropriation, $108,858 is from the Stabilization Fund; (2) $104,703 (20%) to the CPA Community Housing Reserve, of which $23,790 is from the Reed Meadow Mitigation Reserve for Appropriation, $26,484 is from The Potpourri Group Mitigation Reserve for Appropriation, and $54,429 is from the Stabilization Fund; (3) $104,703 (20%) to the CPA Recreation Reserve, of which $6,698 is from the Fifteen Great Road Mitigation Reserve for Appropriation, $43,576 is from The Potpourri Group Mitigation Reserve for Appropriation, and $54,429 is from the Stabilization Fund; (4) $78,527 (15%) to the CPA Historic Resources Reserve, of which $37,705 is from The Potpourri Group Mitigation Reserve for Appropriation, and $40,822 is from the Stabilization Fund; and (5) $26,176 (5%) to CPA Undesignated Reserve, of which $12,568 is from The Potpourri Group Mitigation Reserve for Appropriation, and $13,608 is from the Stabilization Fund; or to take any other action in relation thereto.
ARTICLE 6 Board of Selectmen Establish Special Injury Leave Indemnity Fund for Payment of Police Officer, Firefighter Compensation, Medical Bills; Fund from Stabilization Fund [2/3rds vote required] To see if the Town will vote to accept the fourth paragraph of section 111F of Chapter 41 of the General Laws, added by the Municipal Modernization Act of 2016, and establish pursuant thereto a special injury leave indemnity fund for payment of police officer and firefighter compensation and medical bills; and further to transfer a sum or sums into said special injury leave indemnity fund from the Stabilization Fund; or to take any other action in relation thereto.
ARTICLE 7 Board of Selectmen Home Rule Petition To see if the Town will vote to authorize the Board of Selectmen to petition the General Court for a special act authorizing the payment of certain retirement, health insurance, and/or other benefits to Fire Fighter Scott Holt; provided, however, that the General Court may make clerical or editorial changes of form only to the bill, unless the Board of Selectmen approve amendments to the bill before enactment by the General Court; and, provided further that the Board of Selectmen is hereby authorized to approve amendments which shall be within the scope of the general public objectives of the petition; or to take any other action in relation thereto.
Hereof fail not and make due return of the Warrant with your doings thereon to the Town Clerk at the time and place of meeting aforesaid.
SELECTMEN OF LITTLETON
______Chairman
______Vice Chairman
______Clerk
______Member
______Member
______Date of Execution
A TRUE COPY ATTEST:
Constable, Town of Littleton
MAY 7, 2018 SPECIAL TOWN MEETING Page 2 TOWN OF LITTLETON, MASSACHUSETTS
CONSTABLE'S CERTIFICATION I hereby certify under the pains and penalties of perjury that I posted an attested copy of this Warrant at the Town Office Building on Shattuck Street, at the Post Office at Littleton Common, at the Post Office at Littleton Depot, at the Baptist Church, at the Unitarian Church, at the Catholic Church, at the Congregational Church, and at the Mormon Church, in said Town, on the date attested. I further certify that this Warrant was posted in accordance with the Code of the Town of Littleton and the provisions of M.G.L. c.39, §10.
Attest: ______Constable Date: ______
MAY 7, 2018 SPECIAL TOWN MEETING Page 3 TOWN OF LITTLETON, MASSACHUSETTS
WARRANT FOR MONDAY, MAY 7, 2018 at 7:00 PM ANNUAL TOWN MEETING TOWN OF LITTLETON
Commonwealth of Massachusetts Middlesex, ss. To any Constable of the Town of Littleton in the County of Middlesex, GREETINGS: In the name of the Commonwealth of Massachusetts, you are hereby required to notify and warn the inhabitants of the Town of Littleton qualified to vote in the elections and Town affairs, to meet in the Charles Forbes Kaye Gymnasium, Littleton Middle School, 55 Russell Street in said Littleton on Monday, the seventh day of May, 2018, at 7:00 o'clock in the evening by posting a printed copy of this warrant, by you attested, at eight meeting houses, at the Town Office Building on Shattuck Street, at the Post Office at Littleton Common, at the Post Office at Littleton Depot, at the Baptist Church, at the Unitarian Church, at the Catholic Church, at the Congregational Church, and at the Mormon Church, in said Town, seven days at least before the seventh day of May, 2018, then and there to act on the following Articles:
ARTICLE 1 Board of Selectmen Town Officers To choose all Town Officers and Committees necessary to be chosen at the Annual Town Meeting.
ARTICLE 2 Board of Selectmen Annual Report To hear and act upon the reports of the Town Officers and Committees.
[FINANCIAL ARTICLES]
ARTICLE 3 Board of Selectmen Town By-law Amendment: Departmental Revolving Funds To see if the Town will vote pursuant to Town Code Chapter 18, Finances, Article V, Departmental Revolving Funds, which established and authorizes revolving funds governed by General Laws Chapter 44, § 53E½ for use by town departments, boards, committees, agencies and officers in connection with the operation of programs or activities that generate fees, charges or other receipts to support all or some of the expenses of those programs or activities, to establish the following annual expenditure limitations pursuant to §18-12(C) for the fiscal year beginning July 1, 2018 and ending June 30, 2019, or to take any other action in relation thereto. Revolving Fund Authorized Monies Received Expenses for which funds may be Expenditure Department used limit FY 2019 Inspectional Building Fees charged and received Salaries or wages of inspectors $100,000 Services Inspector by the Building Inspector performing gas, plumbing or for gas, plumbing and electrical inspections and expenses electrical inspections related to those inspections Alarm Box Fire Fees charged from false Expenses related to alarm box $5,000 Repairs Department alarm calls repairs CPR Courses Fire Fees charged and received Expenses related to providing CPR $2,000 Department by the Fire Department courses for CPR courses Sealer of Board of Fees charged and received Contractual Services related to those $3,000 Weights & Selectmen by the Town Sealer of inspections Measures Weights & Measures for equipment inspections MART Bus fees Elder & Reimbursements from the Salaries or wages of van drivers $68,000 Human Montachusett Regional related to the operation of the Services Transit Authority (MART) transportation program and bus fees Pet Cemetery Cemetery Fees charged and received Contractual Services or expenses $20,000 Commission by the Cemetery related to those services Commission for Pet Cemetery fees
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Revolving Fund Authorized Monies Received Expenses for which funds may be Expenditure Department used limit FY 2019 Spectacle Pond Clean Lakes Receipts from the Contractual Services or expenses $46,000 Cell Tower Committee Spectacle Pond Cell Tower related to the Clean Lakes Program rental agreements Legal Adver- Board of receipts paid by applicants Advertising or publishing related $5,000 tisements Appeals for advertising costs expenses for applicants Cemetery Cemetery a portion of receipts Expenses related to the maintenance $10,000 Revolving Commission received from sales of lots of lots Permitting Board of a portion of receipts expenses associated with $15,000 Software Selectmen received from land use maintenance fees of permitting permit fees software Police Cruiser Board of proceeds resulting from the expenses associated with purchasing $25,000 Sales Selectmen sale/disposal of surplus/ Police replacement vehicles retired police vehicles Composting Highway proceeds resulting from expenses associated with the $5,000 Bins the disposal/sale of Sustainability program composting bins LCTV Board of proceeds resulting from expenses associated with the $65,000 Boxborough Selectmen the provision of LCTV provision of said services IMA cable services to Town of Boxborough through intermunicipal agreement School School proceeds resulting from Contractual expenses associated $150,000 Department Committee user fees from providing with providing student bus Transportation school bus transportation transportation School School proceeds resulting from expenses associated with one to one $150,000 Department Committee user fees from technology technology initiative for students One to One lease purchases Technology Community Conservation Fees paid for community Contractual services for $1,000 Gardens Commission gardens maintenance and improvements of said gardens
ARTICLE 4 Finance Committee/Board of Selectmen FY 2019 Operating Budget To see if the Town will vote to raise and appropriate, transfer from available funds in the treasury or transfer from the Enterprise and Trust Funds, such sums of money to defray the expenses of the various departments of the Town and to fix the salary and compensation of all elected officials for the Fiscal Year beginning July 1, 2018, or to take any other action in relation thereto.
ARTICLE 5 Board of Selectmen Use of Debt Exclusion Stabilization Fund for FY 2019 Excluded Debt [2/3rds vote required] To see if the Town will vote to transfer from the Debt Exclusion Stabilization Fund established by Article 12 of the May 2, 2016 Special Town Meeting for the purpose of reducing the amount of existing debt service and/or the amount of debt needed to be placed when final bonding occurs for borrowing authorizations, both having been exempted from the provisions of Proposition 2 1/2, an amount of up to $338,236.39 to apply to pay for excluded debt service for the fiscal year beginning July 1, 2018, or to take any other action in relation thereto.
ARTICLE 6 Board of Water Commissioners FY 2019 Water Enterprise Fund Operating Budget To see if the Town will vote to appropriate $4,024,533 or any other sum or sums of money from the Water Enterprise Fund to finance the operation of the Water Department for the fiscal year beginning July 1, 2018 (detail below), or to take any other action in relation thereto. I. Water Enterprise Revenues FY 2018 FY 2019 User Charges $3,464,735 $3,677,608 Other Departmental Revenue 0 78,300 Enterprise Available Funds 0 268,625 Investment Income 0 0 Total Revenues $3,464,735 $4,024,533 II. Costs Appropriated for the Enterprise Fund
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Salaries and Wages $862,050 $893,000 Expenses 1,277,950 1,423,340 Capital Outlay – Equipment 60,000 75,000 Capital Outlay – Improvements 552,000 766,000 Reserve Fund 160,000 200,000 Debt Principal and Interest 507,205 667,193 Budgeted Surplus 45,530 0 Total Costs Appropriated for Enterprise Fund $3,464,735 $4,024,533 III. Costs Appropriated for General Fund to be Charged to the Enterprise Fund Indirect Costs $0 $0 Benefits 0 0 Pension Costs 0 0 Total Costs Appropriated for the General Fund. 0 0 Total Costs $3,464,735 $4,024,533
ARTICLE 7 Park & Recreation Commission FY 2019 Park, Recreation & Community Education Enterprise Fund Operating Budget To see if the Town will vote to appropriate $990,071 or any other sum or sums of money from the Park, Recreation & Community Education Enterprise Fund to finance the operation of the Park, Recreation and Community Education Department for the fiscal year beginning July 1, 2018 (detail below), or to take any other action in relation thereto. I. PRCE Enterprise Revenues FY 2018 FY 2019 User Charges $815,107 $746,271 Transfer In from Recreation Fund 0 0 Transfer In from General Fund 171,670 193,300 Enterprise Available Funds 0 50,000 Investment Income 500 500 Total Revenues $987,277 $990,071 II. Costs Appropriated for the Enterprise Fund Salaries and Wages $371,330 $392,380 Expenses 492,738 523,691 Transfer to General Fund – Field Maintenance 26,000 24,000 Capital Outlay – Equipment 0 0 Capital Outlay – Improvements 0 0 Reserve Fund 50,000 50,000 Debt Principal and Interest 0 0 Budgeted Surplus 47,209 0 Total Costs Appropriated for Enterprise Fund $987,277 $990,071 III. Costs Appropriated for General Fund to be Charged to the Enterprise Fund Indirect Costs $0 $0 Benefits 0 0 Pension Costs 0 0 Total Costs Appropriated for the General Fund. $0 $0 Total Costs $987,277 $990,071
ARTICLE 8 Board of Selectmen/ Finance Committee FY 2019 Capital Items from Available Funds, Borrowing [2/3rds vote required] To see if the Town will vote to raise and appropriate, transfer from available funds, and/or borrow a sum or sums of money, to be expended by the respective Departments or Officers indicated, for the capital projects and purchases itemized and described, and for costs incidental and related thereto, or to take any other action in relation thereto. I. POLICE DEPARTMENT A. Police Patrol Vehicle Replacement - $60,965 to be expended by the Police Department for replacement of one police patrol vehicle with a Ford Police Inceptor. B. Police Administrative Vehicle Replacement - $67,427 to be expended by the Police Department for replacement of one unmarked police administrative vehicle.
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C. Police Public Safety Radio Maintenance - $11,580 to be expended by the Police Department for a maintenance agreement to cover public safety and public works radio system infrastructure. D. Police Vehicle Maintenance -$7,500 to be expended by the Police Department for tire replacement and equipment maintenance of its fleet of vehicles. E. Interior Painting - $3,500 to be expended by the Police Department to repaint the interior squad room and offices at Littleton Police Department Headquarters. II. FIRE DEPARTMENT A. Fire Major Equipment Repair -$25,000 to be expended by the Fire Department for major equipment repairs and upkeep. B. Protective Clothing Replacement - $12,000 to be expended by the Fire Department for the fifth year of an annual replacement program for turnout gear. C. Ladder 2 Replacement - $200,000 to be expended by the Fire Department as a local match for a grant application submitted to the FEMA Assistance to Firefighters Grant program to replace a 1988 Seagrave Ladder truck at a total cost of $1,250,000. D. Technical Rescue Equipment - $10,000 to be expended by the Fire Department for confined space rescue equipment. III. HIGHWAY DEPARTMENT A. Highway Major Equipment Repair - $18,000 to be expended by the Highway Department for major equipment repairs and upkeep. B. Wide Format Color Plotter/Scanner - $35,000 to be expended by the Highway Department to purchase equipment to digitize existing paper plans. C. Mack 6 Wheel Dump Truck Replacement - $250,000 to be expended by the Highway Department to Replace a 1992 Mack 6 Wheel Dump Truck with Plow/Attachments. D. Street Sign Replacements - $20,000 to be expended by the Highway Department to Replace Street Signs should new speed limits be adopted per the 10/30/17 STM Article 15 passage. IV. SCHOOLS A. Technology, Chromebook Replacements - $135,000 to be expended by the School Committee to replace miscellaneous technology equipment, computer laptops, and Chromebooks. B. School Resource Materials - $100,000 to be expended by the School Committee for School resource materials, textbooks, and training. C. AED Devices – $6,600 to be expended by the School Committee for four automated external defibrillator (AED) devices for the High School fields and track. D. Washer/Dryer replacement - $5,000 to be expended by the School Committee to purchase and install new washer/dryer equipment at the High School. E. Playgrounds - $15,000 to be expended by the School Committee to purchase mulch needed for the Shaker and Russell Street playgrounds. F. Lighting Control System - $15,000 to be expended by the School Committee for replacement of the High School parking lot and external lighting control system. G. Snow Removal Truck - $55,000 to be expended by the School Committee to replace a School-owned plow truck. V. CEMETERY A. Leaf Vac replacement - $12,000 to be expended by the Cemetery Commission for the replacement of a 1993 Giant-Vac leaf vacuum. B. Property Master Plan - $10,000 to be expended by the Cemetery Commission to develop a master plan of the property donated by Charlotte Hartwell for future build out. C. Kubota RTV Utility Vehicle Replacement - $30,000 to be expended by the Cemetery Commission to replace the existing 2004 utility vehicle. D. Niche Structure - $39,000 to be expended by the Cemetery Commission to design and construct a niche structure for cremated remains. VI. LIBRARY A. Furnishings replacement - $7,500 to be expended by the Library Trustees for the replacement of worn and damaged furnishings. VII. PARK & RECREATION A. Recreation Major Equipment and Repairs - $50,000 to be expended by the Park and Recreation Commission for major equipment/facility repair and maintenance. B. Sailboats - $10,000 to be expended by the Park and Recreation Commission to purchase Sunfish sailboats for sailing programs.
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C. Open-Air Cinema Equipment - $13,000 to be expended by the Park and Recreation Commission to purchase projection and technical equipment to facilitate an open-air cinema location. VIII. FACILITIES AND INFRASTRUCTURE A. Facility Capital Improvements Recommendations – $431,999 to be expended by the Permanent Municipal Building Committee to implement recommendations of the Facility Needs Assessment Study. B. Town Building Space Needs - $200,000 to be expended by the Board of Selectmen to address Town building space needs. C. Town Offices Meeting Room 307 Upgrades- $22,600 transferred from the LCTV PEG Access and Cable Related Fund, to be expended by Littleton Community Television and the Permanent Municipal Building Committee for HD camera upgrades to Town Offices Meeting Room 307. D. Stormwater MS4 Permit Needs - $100,000 transferred from the Spectacle Pond Cell Tower Clean Lakes Fund established by Article 6 of the May 8, 2000 Special Town Meeting, to be expended by the Board of Selectmen for a third year of funding to address compliance issues with new MS4 Stormwater Permit. E. Mill Pond Dredging - $68,550 transferred from the Spectacle Pond Cell Tower Clean Lakes Fund established by Article 6 of the May 8, 2000 Special Town Meeting, to be expended by the Clean Lakes Committee as part of the Town’s share of the Federally funded project, estimated at $3,000,000. F. Littleton Common Smart Sewer Design - $1,500,000 to be expended by the Board of Selectmen to pay costs of design to sewer the Littleton Common area, including the payment of all costs incidental and related thereto, and that to meet this appropriation, the Treasurer, with the approval of the Selectmen, is authorized to borrow said amount under and pursuant to M.G.L. c. 44, §7(7) or pursuant to any other enabling authority, and to issue bonds or notes of the Town therefor. The Selectmen are authorized to determine and assess betterments upon all properties benefited by these improvements. In accordance with M.G.L. c. 44, §20, the premium received by the Town upon the sale of any bonds or notes authorized by this vote, less any such premium applied to the payment of the costs of issuance of such bonds or notes, may be applied to pay project costs and the amount authorized to be borrowed pursuant to this vote shall be reduced by the amount of any such premium so applied. G. Master Plan - $10,000 to be expended by the Planning Board for needs associated with implementation of the Town’s Master Plan.
ARTICLE 9 Community Preservation Committee FY 2019 Community Preservation Budget [2/3rds vote required] To see if the Town will vote to hear and act on the report of the Community Preservation Committee on the Fiscal Year 2019 Community Preservation Budget, to appropriate or reserve from FY 2019 Community Preservation Fund annual revenues and reserves the following amounts, as recommended by the Community Preservation Committee, with each item considered a separate appropriation: 1. Administrative Expenses - $5,000 from FY 2019 CPA Surcharge; 2. Debt Service for Prior Issues – $90,388 from FY 2019 CPA Surcharge, of which $75,988 is for Open Space and $14,400 is for Historic Preservation; 3. Open Space Reserve - $37,352 to Open Space Reserve from FY 2019 CPA Surcharge; 4. Community Housing Reserve - $37,352 to Community Housing Reserve from FY 2019 CPA Surcharge; 5. Undesignated Reserve - $9,167 to Undesignated Reserve from FY 2019 CPA Surcharge; 6. Regional Housing Services - $5,000 from FY 2019 CPA Surcharge for Community Housing; 7. Parks & Recreation Bathhouse Construction at Long Lake property - $400,000, of which $56,670 is from FY 2019 CPA Surcharge for Recreation and $343,330 is transferred from Recreation Fund Balance; 8. Cemetery Liberty Square Monument - $9,900 from FY 2019 CPA Surcharge for Historic Resources; and 9. Acquisition of Baker Homestead, 12 Robinson Road - $250,000, of which $32,370 is from FY 2019 CPA Surcharge for Historic Resources and $217,630 is from Historic Resources Fund Balance, for the acquisition by gift, purchase, or eminent domain of a fee simple or lesser interest in the so-called Baker Homestead, a parcel of land approximately 0.836 acres, more or less,
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together with all flowage rights and easements and subject to all well rights and easements appurtenant thereto, located at 12 Robinson Road, Littleton, Massachusetts, as described in a certain deed recorded in the Middlesex South District Registry of Deeds in Book 7912, Page 106 and shown as Assessors Parcel U07 15 0, a copy of which map is on file in the Office of the Town Clerk; to provide that said parcel shall be under the care, custody, management and control of the Board of Selectmen and held for the purposes of historic preservation under M.G.L. Chapter 44B; to authorize the Board of Selectmen to delegate management of said parcel to a nonprofit organization created under M.G.L. Chapter 180 or M.G.L. Chapter 203 in accordance with M.G.L. Chapter 44B, Section 12(b); to direct the Board of Selectmen to grant a perpetual historic preservation restriction in said parcel meeting the requirements of M.G.L. Chapter 44B, Section 12 and M.G.L. Chapter 184, Sections 31-33; and to authorize the Board of Selectmen to enter into all agreements and execute any and all instruments as may be necessary on behalf of the Town to effectuate, or further the purposes of, said acquisition. or to take any other action in relation thereto.
ARTICLE 10 Board of Selectmen Fund Collective Bargaining Agreements To see if the Town will vote to raise and appropriate or transfer from available funds a sum or sums of money for the purpose of funding any new collective bargaining agreements between the Town and its employee unions, or to take any other action in relation thereto.
ARTICLE 11 Board of Selectmen/Personnel Board Personnel By-law Amendments To see if the Town will vote to amend the Personnel By-law and Classification and Compensation Plan, Chapter 33 of the Town Code, as recommended by the Personnel Board; or to take any other action in relation thereto.
ARTICLE 12 Board of Selectmen Stabilization Fund To see if the Town will vote to raise and appropriate or transfer from available funds a sum of money for the Stabilization Fund in accordance with the provisions of Chapter 40, Section 5B of the General Laws, or to take any other action in relation thereto.
ARTICLE 13 Board of Selectmen Capital Stabilization Fund To see if the Town will vote to raise and appropriate or transfer from available funds a sum of money to be deposited in the Capital Stabilization Fund established by Article 6 of the May 6, 2013 Special Town Meeting for the purpose of funding any capital-related project, or pieces of capital equipment, or debt service payment related thereto; said fund as authorized by Chapter 40, Section 5B of the General Laws, or to take any other action in relation thereto.
ARTICLE 14 Board of Selectmen Debt Exclusion Stabilization Fund To see if the Town will vote to raise and appropriate or transfer from available funds a sum of money to be deposited in the Debt Exclusion Stabilization Fund established by Article 12 of the May 2, 2016 Special Town Meeting for the purpose of reducing the amount of existing debt service and/or the amount of debt needed to be placed when final bonding occurs for borrowing authorizations, both having been exempted from the provisions of Proposition 2½ , so called; said fund as authorized by Chapter 40, Section 5B of the General Laws; or to take any other action in relation thereto.
ARTICLE 15 Board of Selectmen/ Trust Fund Commissioners Trust Fund Grants To see if the Town will vote to transfer $16,800 in Trust Funds for the following purposes and costs related thereto; or to take any other action in relation thereto.
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(1) LHS Innovation Center - $12,800 to the Littleton School Department for the furniture, fixtures, equipment, and construction costs related to Phase III of the renovations to the Littleton High School Innovation Center, from the following Trust Funds: M.H. Kimball Fund, $9,000; J. Goldsmith Fund, $300; $C. Hildreth Fund, $2,500; L. Johnson Fund, $500; and L.H. Zappy Fund, $500; (2) DEHS Animal Assistance Care Program - $4,000 to the Elder and Human Services Department for the animal care assistance program from the Bradford Sampson Relief of Animals Fund.
ARTICLE 16 Board of Selectmen Senior Citizens and Veterans Tax Work-off Abatement Programs To see if the Town will vote to request the Board of Assessors to commit the following sums from the Overlay Account for Abatements to fund Property Tax Work-off Abatement Programs for Senior Citizens ($80,000) and Veterans ($7,000), or to take any other action in relation thereto.
ARTICLE 17 Board of Selectmen Use of MassDOT Chapter 90 Funds To see if the Town will vote to transfer from available funds or authorize the Treasurer to borrow in anticipation of reimbursements, a sum of money for authorized road improvements and other projects provided for under Chapter 90 of the General Laws, or to take any other action in relation thereto.
[ARTICLES REQUIRING SUPERMAJORITY VOTE]
ARTICLE 18 Water Commissioners Easements for Water Supply [2/3rds vote required] To see if the Town will vote to acquire any and all easements necessary to protect, permit and operate the three public water supply wells located at Cobbs Pond, or to take any other action in relation thereto.
ARTICLE 19 Water Commissioners Borrowing: New Well Field & Water Treatment Plant at Whitcomb Ave. [2/3rds vote required] To see if the Town will vote to borrow a sum or sums of money for the purpose of funding a new well field and water treatment plant at Whitcomb Avenue for the Town of Littleton Water Department, and that to meet this appropriation, the Treasurer, with the approval of the Board of Selectmen, is hereby authorized to borrow said sum under and pursuant to Chapter 44, Section 8(5), of the General Laws, or pursuant to and any other enabling authority, and to issue bonds or notes of the Town therefor, and further, that although the borrowing authorized by this vote must constitute a general obligation of the Town pursuant to Chapter 44 of the General Laws, it is the intention of the Town that the repayment of any borrowing authorized hereunder shall, in the first instance, be made from water system revenues. In accordance with M.G.L. c. 44, §20, the premium received by the Town upon the sale of any bonds or notes authorized by this vote, less any such premium applied to the payment of the costs of issuance of such bonds or notes, may be applied to pay project costs and the amount authorized to be borrowed pursuant to this vote shall be reduced by the amount of any such premium so applied. Or to take any other action in relation thereto.
ARTICLE 20 Planning Board / Board of Selectmen Zoning Amendment: Adult Use Marijuana By-law [2/3rds vote required] To see if the Town will vote to amend the Zoning Bylaw as follows: 1. By amending the definition of MARIJUANA in Article II, Definitions, Section 173-2, so that said definition reads as follows: MARIJUANA – Means marijuana as defined in MGL c.94G, §1, 935 CMR 500 et seq. and 105 CMR 725 et seq.
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2. By inserting in Article II, Definitions, Section 173-2, the following in appropriate alphabetical order: CANNABIS – See MARIJUANA. CRAFT MARIJUANA COOPERATIVE – Means a Marijuana Cultivator comprised of residents of the Commonwealth and organized as a limited liability company, limited liability partnership, or cooperative corporation under the laws of the Commonwealth, and which is licensed to cultivate, obtain, manufacture, process, package and brand cannabis or marijuana products to transport marijuana to Marijuana Establishments, but not to consumers. MARIJUANA CULTIVATOR – Means an entity licensed to cultivate, process and package marijuana, to transfer marijuana to Marijuana Establishments, but not to consumers. MARIJUANA ESTABLISHMENT – Means a Marijuana Cultivator, Craft Marijuana Cooperative, Marijuana Product Manufacturer, Marijuana Retailer, Marijuana Testing Laboratory, Marijuana Research Facility, Marijuana Transporter, or any other type of licensed marijuana-related business, except a Medical Marijuana Treatment Center. MARIJUANA ESTABLISHMENT AGENT – Means a board member, director, employee, executive, manager, or volunteer of a Marijuana Establishment, who is 21 years of age or older. Employee includes a consultant or contractor who provides on-site services to a Marijuana Establishment related to the cultivation, harvesting, preparation, packaging, storage, testing, or dispensing of marijuana. MARIJUANA FOR ADULT USE – Means Marijuana and Marijuana products that are not designated and restricted for use by, and for the benefit of, Qualifying Patients in the treatment of Debilitating Medical Conditions as defined in 105 CMR 725 et seq. MARIJUANA TESTING LABORATORY – Means either an independent testing laboratory or a standard testing laboratory that is licensed by the Cannabis Control Commission to test cannabis or marijuana products in compliance with 935 CMR 500. MARIJUANA MICRO-BUSINESS — Means a colocated Marijuana Establishment that can be either a Tier 1 Marijuana Cultivator or Product Manufacturer or both, in compliance with the Cannabis Control Commission’s operating procedures for each license; provided, however, that a Micro-Business that is a Marijuana Product Manufacturer may purchase no more than 2,000 pounds of marijuana per year from other Marijuana Establishments. MARIJUANA PRODUCT MANUFACTURER — Means an entity licensed to obtain, manufacture, process and package cannabis or marijuana products and to transfer these products to other Marijuana Establishments, but not to consumers. MARIJUANA RESEARCH FACILITY – Means an entity licensed to engage in research projects by the Commission. MARIJUANA RETAILER – Means an entity licensed to purchase and transport cannabis or marijuana product from Marijuana Establishments and to sell or otherwise transfer this product to Marijuana Establishments and to consumers. MARIJUANA TRANSPORTER – Means an entity that is licensed to purchase, obtain, and possess cannabis or marijuana product solely for the purpose of transporting, temporary storage, sale and distribution to Marijuana Establishments, but not to consumers. Marijuana Transporters may be an Existing Licensee Transporter or Third Party Transporter. 3. By deleting from Article V, Section 173-22.A.(2) the words “and” where they appear, and inserting after the words “Registered Marijuana Dispensary Overlay Districts” the following: and Adult Use Marijuana Retail Overlay District. 4. By deleting Article XXVIII, Temporary Moratorium on Marijuana Establishments, and inserting in place thereof, the following: Article XXVIII, Adult Use Marijuana Establishments §173-194. Purpose A. To provide for Marijuana Establishments in suitable locations and under strict conditions. B. To regulate the siting, design, placement, operation, safety, monitoring, modification and removal of any Marijuana Establishment that may be located within the Town. C. To minimize the adverse impacts of any Marijuana Establishment on the Town, nearby properties, residential neighborhoods, schools and other places where minors congregate, local historic districts, and other land uses incompatible with said establishments.
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D. To limit the overall number of Marijuana Retailers that may be located within the Town to an appropriate amount, which shall not exceed the minimum number of Marijuana Retailers that are required by M.G.L. c.94G to be allowed within the Town absent a ballot vote. E. To establish that on-premises consumption shall not be permitted unless the Town votes to authorize on-premises consumption pursuant to M.G.L. c.94G, §3. §173-195. Applicability. A. The commercial cultivation, production, processing, manufacturing, packaging, testing, retail or wholesale trade, distribution, transporting, dispensing, researching and studying of Marijuana for Adult Use is prohibited unless permitted as a Marijuana Establishment under this Article XXVIII. B. No Marijuana Establishment shall be established except in compliance with the provisions of this Article XXVIII. C. Nothing in this Article XXVIII shall be construed to supersede federal and state laws governing the sale and distribution of narcotic drugs; nor shall any special permit issued pursuant to this Article XXVIII supersede federal, state or local laws. D. Where not expressly defined in Section 173-2, all terms used herein shall be as defined in MGL C. 94G and 935 CMR 500 et seq. §173-196. Siting. A. The Adult Use Marijuana Retail Overlay District is hereby established as an overlay district as shown on the map entitled “Adult Use Marijuana Establishment Overlay District-Retail” dated March 27, 2018, on file with the Town Clerk and hereby made a part of this chapter. A Marijuana Retail Establishment may be sited within this Overlay District only, subject to all of the provisions of this Article. B. The following classes of Marijuana Establishments may be sited within the Industrial A and Industrial B Districts only, subject to all of the provisions of this Article: (1) Marijuana Cultivator; (2) Craft Marijuana Cooperative; (3) Marijuana Product Manufacturer; (4) Marijuana Research Facility; (5) Marijuana Testing Laboratory; (6) Marijuana Transporter; and (7) Marijuana Micro-business. §173-197. Limitations on Marijuana Retailers. A. The number of Marijuana Retailers within the Town shall not exceed the minimum number that are required by M.G.L. c.94G, §3(a)(2)(ii) to be allowed within the Town absent a ballot vote. B. All Marijuana Establishments are prohibited from delivering cannabis or marijuana products to consumers, and from offering cannabis or marijuana products for consumption on the premises of a Marijuana Establishment. §173-198. Administration and Procedure. A. A Marijuana Establishment may be allowed in locations set forth in 173-196 by special permit from the Planning Board (the “SPGA”) in accordance with M.G.L. c.40A, §9, only subject to the procedures, regulations, requirements, conditions and limitations set forth herein. Only an applicant holding a valid license from the Cannabis Control Commission issued pursuant to M.G.L. c.94G and 935 CMR 500 et. seq., is eligible to apply for a special permit pursuant to this Article. B. Applicants for a special permit pursuant to this Article XXVIII are strongly encouraged to meet with the SPGA at a public meeting to discuss the proposed application for a new Marijuana Establishment and to discuss in general terms of the proposed Marijuana Establishment prior to the formal submission of an application. C. In addition to the standard Special Permit Application form, an applicant for a special permit under this Article shall also submit the following: (1) A copy of the final, executed Host Community Agreement (“HCA”) between the applicant and the Town of Littleton. (2) A written description of the status of its application to the Cannabis Control Commission relative to the establishment at issue, or a copy of such license, as applicable. (3) A list of any waivers of regulations that the applicant seeks to obtain from the Cannabis Control Commission, or a copy of any such waivers that the Commission has issued to the applicant, as applicable.
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(4) Copies of all policies and procedures approved by the Cannabis Control Commission including without limitation the Marijuana Establishment’s operating and safety procedures, or copies of such policies and procedures that the applicant intends to submit to the Commission, as applicable. (5) For applications for a Marijuana Cultivator, a Craft Marijuana Cooperatives, or a Marijuana Micro-Business, information demonstrating that the applicant has considered the following factors in its design and its operating plan: i. Identification of potential energy use reduction opportunities (such as natural lighting and energy efficiency measures), and a plan for implementation of such opportunities; ii. Consideration of opportunities for renewable energy generation, including, where applicable, submission of building plans showing where energy generators could be placed on the site, and an explanation of why the identified opportunities were not pursued, if applicable; iii. Strategies to reduce electric demand (such as lighting schedules, active load management, and energy storage); and iv. Engagement with energy efficiency programs offered pursuant to M.G.L. c.25, §21, or through the Littleton Light Department. (6) The quantity and source or sources of all marijuana and marijuana products that will be sold at the proposed Marijuana Establishment, as applicable. (7) The quantity of marijuana and marijuana products that will be cultivated, processed, manufactured, packaged, transported, tested, or studied at the Marijuana Establishment, as applicable. (8) Written statement confirming that no marijuana or marijuana products will be smoked, burned, or consumed on the premises as part of the cultivation, manufacturing, testing or researching operations, as applicable, or a statement explaining how any such uses have been authorized by the Commission. (9) Names and addresses of each owner of the Marijuana Establishment, and where the owner is a business entity, the names and address of each owner of that establishment. (10) If applicable, a copy of the Applicant’s Articles of Organization, a current Certificate of Legal Existence from the Commonwealth, and the most recent annual report. (11) Copies of all licenses and permits issued to the Applicant by the Commonwealth of Massachusetts and any of its agencies. (12) Evidence that the applicant has site control and the right to use the proposed site as a Marijuana Establishment. Such evidence shall be in the form of a deed, purchase and sale agreement, lease, or other legally binding document. (13) In addition to what is otherwise required to be shown on a site plan pursuant to Article IV, the applicant shall provide details showing all exterior proposed security measures for the premises, including but not limited to lighting, fencing, gates and alarms to ensure the safety of employees and patrons and to protect the premises from theft or other criminal activity. The site plan shall further delineate various areas of the Marijuana Establishment (indoors and outdoors) such as public access areas, employee only access areas, storage, cultivation, preparation, waste disposal, administrative, transportation, loading and parking areas. Site plans and/or application narrative shall contain sufficient information so that the SPGA can evaluate the design and operational standards contained in this Article XXVIII. (14) Certification to the SPGA that the applicant has filed copies of the special permit application as required by §173-198.D. D. Upon the filing of the special permit application with the SPGA, the Applicant shall simultaneously deliver copies of the full application to the Board of Selectmen, the Building Commissioner, the Board of Health, the Police Department and the Fire Department. §173-199 Special Permit Requirements. A. No Marijuana Establishment shall be located within 500 feet of any lot containing a school; licensed child care facility; public park, playground, athletic field or other public recreational land or facility; any use or facility where persons under the age of 18 commonly congregate to participate in scheduled or structured activities; religious facility; drug or alcohol rehabilitation facility; correctional facility, halfway house or similar facility; or any other non-collocated Marijuana Establishment or RMD. For
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purposes of this section, distances shall be measured in a straight line from the nearest point of the property line in question to the nearest point of the property line where the Marijuana Establishment is or will be located. B. The SPGA may reduce the minimum distance requirement in Section 173-198.A as part of the issuance of a special permit in the following instances only: (1) Issuance of a special permit for a Marijuana Establishment collocated with an existing RMD. (2) Renewal of a special permit for an existing Marijuana Establishment where the use described in Section 173-198.A has been established after issuance of the original special permit. (3) Change of permit holder for an existing Marijuana Establishment where the use described in Section 173-198.A has been established after issuance of the original special permit. C. Marijuana Establishment that seeks to expand or alter its operations so as to come within a new class or sub-class of Marijuana Establishment, as identified 935 CMR 500.050(d), shall obtain a new special permit prior to undertaking such expansion or alteration. D. The SPGA shall not issue any special permit that would cause the Town to exceed the limits on Marijuana Retailers set forth in §173-197. E. An RMD licensed under 105 CMR 725 et seq., and that holds a special permit pursuant to Article XXVII shall obtain a new special permit prior to converting to a Marijuana Establishment or commencing any operations regulated by M.G.L. c.94G and 935 CMR 500 et seq. F. No smoking, burning, or consumption of any marijuana product shall be permitted at any Marijuana Establishment, except as may be authorized by s935 CMR 500 et seq for purposes of cultivation, testing, research, or manufacturing. G. All shipping and receiving areas shall serve the Marijuana Establishment exclusively. In the case of a multi-use or multi-tenant site, the Marijuana Establishment shall be laid out and designed to ensure separation from other uses or tenants at the site. H. The Marijuana Establishment shall have adequate water supply, stormwater systems, sewage disposal, and surface and subsurface drainage. I. Adequate lighting, including night lighting that provides for monitoring or building and site security, including those measures to prevent diversion of marijuana and marijuana products cultivated outdoors. J. A Marijuana Retailer shall post at a conspicuous location at the public entrance a sign that states “Only individuals 21 years of age or older, unless in possession of a registration card issued by the MA Department of Public Health.” The required text shall be a minimum of two inches in height. Signage shall otherwise be limited to that which is permitted under 935 CMR 500 et. seq. and the Town’s sign bylaw. K. The Marijuana Establishment shall provide and keep up to date contact information as required by the Chief of Police and Building Commissioner such as name, telephone number and electronic mail address of a contact person who must be available 24 hours a day, seven days a week. L. No special permit shall be issued unless the applicant has executed a Host Community Agreement with the Town in accordance with M.G.L. c.94G, §3. M. No special permit shall be issued until the Applicant has held a community outreach hearing consistent with the Commission’s Guidance for License Applicants on Community Outreach and 935 CMR 500.101(1)(a)(9) or (2)(b)(7), unless the proposed use is exempt from the hearing requirement under the regulations. §173-200. Special Permit Approval Criteria. The SPGA may issue a special permit for a Marijuana Establish only if it finds that the project satisfies the requirements of §173-7.C, this Article XXVIII, and the following additional special permit criteria: A. The Marijuana Establishment is fully permitted by all applicable agencies within the Commonwealth of Massachusetts and is in compliance with all State laws and regulations; provided, however, that issuance of a valid license pursuant to M.G.L. c.94G may be a condition of the special permit. B. The proposed use is designed to minimize any adverse impacts on the on the residents of the Town; C. For a Marijuana Retail Establishment, there shall be a secure indoor area for all customers.
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D. The Marijuana Establishment adequately addresses issues of vehicular and pedestrian traffic, circulation and parking, especially during peak periods at the facility, and adequately mitigates the impacts of vehicular and pedestrian traffic on neighboring uses. §173-201. Special Permit Conditions. A. In addition to compliance with M.G.L. c.94G, and 935 CMR 500 et seq., the SPGA may impose reasonable conditions to improve site design, traffic flow, public safety, water quality, air quality, protection of significant environmental resources and the preservation of community character of the surrounding area including, without limitation, the following: (1) Minimization of the impacts of increased noise and traffic. (2) Imposition of security precautions related to the high value of products and case transactions. (3) Deterring the presence of unauthorized or ineligible persons at, or near, the Marijuana Establishment. (4) Imposition of measures to prevent diversion of marijuana and marijuana products. (5) Conditions related to the design and construction of the facility to improve safety, security and conformance with community character. (6) Conditions, consistent with the State Building Code, relating to energy efficiency and conservation. B. The SPGA shall include conditions concerning the following in any special permit granted pursuant to this Article: (1) Hours of operation, including dispatch for any home delivery. (2) Compliance with the Host Community Agreement. (3) The submission of a copy of the license from the Cannabis Control Commission with the SPGA and the Building Commissioner prior to the issuance of a building permit, certificate of occupancy, or commencement of use, whichever occurs first. (4) The reporting of any incidents to the Building Commissioner as required pursuant to 935 CMR 500.110(7) within 24 hours of their occurrence. Such reports may be redacted as necessary to comply with any applicable state or federal laws or regulations. (5) The reporting of any cease and desist order, quarantine order, suspension order, limiting sales order, notice of hearing or final action by the Cannabis Control Commission or the Division of Administrative Law Appeals, as applicable, regarding the Marijuana Establishment to the Building Commissioner within 48 hours of the applicant’s receipt. (6) Copies of all reports submitted to any state agency, including, but not limited to, the reports required by 935 CMR 500.105(10)(d) describing the establishment’s liability insurance coverage and the annual security system audits required by 935 CMR 500.110(8) shall be submitted to the SPGA within 5 business days of submission to the State. Such reports may be redacted as necessary to comply with any applicable state or federal laws or regulations. (7) Documentation to the SPGA that each Marijuana Establishment Agent has completed training regarding the proper handling of marijuana prior to performing job functions. Such documentation must be provided to the Board within 5 business days of the completion of such training. Annually, the establishment shall provide documentation to the SPGA and the Board of Selectmen that all Marijuana Establishment Agents have received at least eight hours of on-going training. C. The issuance of a special permit pursuant to this Article shall also be subject to the following: (1) The special permit shall expire within five (5) years of the date of issue. If the applicant wishes to renew the special permit, an application to renew must be submitted at least 120 days prior to the expiration of the special permit (2) Special permits shall be limited to the original applicant(s) and shall expire on the date the special permit holder ceases operation of the Marijuana Establishment. (3) The holder of a special permit shall annually file an affidavit with the Building Commissioner demonstrating that it is in good standing with respect to its license from the Cannabis Control Commission and any other applicable State licenses.
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(4) The holder of a special permit shall notify the Building Commissioner and the SPGA in writing within 48 hours of the cessation of operation of the Marijuana Establishment or the expiration or termination of the permit holder’s license from the Department of Public Health. (5) Special permits shall lapse upon the expiration or termination of an applicant’s license from the Cannabis Control Commission. 173-202. No Accessory Use Marijuana Establishments. Use of property as a Marijuana Establishment shall necessarily be deemed a principal use for purposes of the Zoning Bylaw, and shall be permitted exclusively in accordance with this Article XXVIII. No Marijuana Establishment may be allowed within Town on the basis that such use qualifies as a permissible accessory use. or to take any other action in relation thereto.
ARTICLE 21 Board of Selectmen Tax Title Properties, Abutter Land Sales, Conservation [2/3rds vote required] To see if the Town will vote to add the following properties to the “Tax Title Abutter Lot Sales Program” established by Article 10 of the November 14, 2011 Special Town Meeting: (A) an up to 1,250 square-foot portion of tax title parcel U14-117-0 on Newtown Road abutting 3 Manchester Drive; and (B) an up to 1,375 square-foot portion of said parcel U14-117-0 abutting 410 Newtown Road; and, further, to transfer the care, custody, management and control of the remainder of tax title parcel U14-117-0 to the Conservation Commission for open space purposes, and provided further that either of the parcels described in (A) and (B) above or in Article 11 of the October 30, 2017 Special Town Meeting that remain in the Town’s possession as of December 31, 2018 shall automatically be transferred to the care, custody, management and control of the Conservation Commission for open space purposes, or to take any other action in relation thereto.
[OTHER ARTICLES, INCLUDING ROUTINE AUTHORIZATIONS & REAUTHORIZATIONS]
ARTICLE 22 Voter Petition Town By-law Amendment: Plastic Check-out Bag Reduction To see if the Town will vote to amend the Town Code by adding a new Chapter 140 for the purposes of regulating the distribution of plastic bags at retail establishments and promoting the use of recyclable and reusable bags, or to take any other action in relation thereto. Chapter 140: Plastic Check-Out Bag Reduction. Section I Findings and Purpose Plastic check-out bags have a significant impact on the marine and terrestrial environment, including but not limited to: 1) harming marine and terrestrial animals through ingestion and entanglement; 2) polluting and degrading the terrestrial and marine environments; 3) clogging storm drainage systems; 4) creating a burden for solid waste disposal and recycling facilities; 5) requiring the use of non-renewable fossil-fuel in their composition. Studies have shown that even alternative “compostable” or “biodegradable” bags require very specific and controlled conditions in order to biodegrade, and have potentially negative environmental effects similar to conventional plastic bags. Such bags should therefore be subject to the same restrictions as conventional plastic check-out bags. The purpose of this Bylaw is to protect the Town’s unique natural beauty and irreplaceable natural resources by reducing the number of single-use plastic check-out bags that are distributed in the Town of Littleton and to promote the use of reusable bags. Section II Definitions The following words shall, unless the context clearly requires otherwise, have the following meanings: a. “Check-out bag” shall mean a bag provided by a store to a customer at the point of sale. Check-out bags shall not include bags, whether plastic or not, in which loose produce or products are placed by the consumer to deliver such items to the point of sale or check out area of the store. b. “Department” shall mean the Littleton Health Department. c. “Health Agent” shall mean the Health Agent for the Littleton Board of Health or his/her designee.
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d. “Recyclable paper bag” shall mean a paper bag that is 100% recyclable, contains at least 40% post-consumer recycled content, contains no old growth fiber, and displays in a visible manner on the outside of the bag (1) the word “recyclable” or a symbol identifying the bag as recyclable and (2) a label identifying the bag as being made from post-consumer recycled content and the percentage of post-consumer recycled content in the bag. e. “Reusable Check-out bag” shall mean a sewn bag with stitched handles that is specifically designed for multiple reuse and that (1) is machine washable; and (2) is made of natural fibers (such as cotton or linen). f. “Retail Establishment” shall mean any business facility, whether for profit or not for profit, that sells goods directly to the consumer, including, but not limited to, retail stores, restaurants, pharmacies, convenience and grocery stores, liquor stores, seasonal and temporary businesses. Section III Regulated Conduct a. No Retail Establishment in the Town of Littleton shall provide Plastic Check-Out Bags to customers. b. If a Retail Establishment provides or sells Check-out Bags to customers, the bags must be one of the following: 1. Recyclable paper bag; or 2. Reusable Check-out bag. Section IV Exemption: Thin-film plastic bags typically without handles which are used to contain dry cleaning, newspapers, produce, meat, bulk foods, wet items, and other similar merchandise are not prohibited under this bylaw. Section V Enforcement a. The Board of Health and its Health Agent shall have the authority to administer and enforce this bylaw. In addition to any other means of enforcement, the provisions of this bylaw and any regulations adopted pursuant thereto may be enforced by non-criminal disposition in accordance with the provisions of Section 1.4 of the Town Code and Massachusetts General Laws, Chapter 40, Section 21D. b. For the first violation, the enforcing authority, upon a determination that a violation has occurred, shall issue a written warning notice to the establishment specifying the violation. c. The following penalties shall apply: 1. A fine of $50 shall apply for the first violation following the issuance of a written warning notice. 2. A fine of $100 shall apply for the second violation and each additional violation of this by-law after the issuance of a written warning notice. d. Fines shall be cumulative and each day on which a violation occurs shall constitute a separate offense. Section VI Effective Date a. This bylaw shall take effect six (6) months following satisfaction of the posting/publishing requirements set forth in in Massachusetts General Laws, Chapter 40, Section 32, or January 1, 2019, whichever is later. The Board of Health may exempt a Retail Establishment from the requirements of this section for a period of up to six (6) months upon a finding by the Board of Health that (1) the requirements of this section would cause undue hardship; or (2) a Retail Establishment requires additional time in order to draw down an existing inventory of thin-film, single-use check-out plastic bags. Section VII Regulations a. The Board of Health may adopt and amend rules and regulations to effectuate the purposes of this bylaw. Section VIII Severability a. If any provision of this bylaw is declared invalid or unenforceable the other provisions shall not be affected thereby.
ARTICLE 23 Board of Selectmen / Historical Commission Town By-law Amendment: Historically Significant Building Demolition To see if the Town will vote to amend the Town Code Chapter 65, Building Demolition, Article I, Historically Significant Buildings and Structures, as follows: 1. By inserting in §65-2. Definitions, in appropriate alphabetical order, the following new definitions: APPLICANT-Any person or entity who files an application for a demolition permit. If the applicant is not the owner of the premises upon which the BUILDING or STRUCTURE is situated, the owner must indicate on the application his/her consent to the filing of the application.
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WEATHER-PROOFING – The BUILDING or STRUCTURE’s resistance to the effects of bad weather such as the presence of a roof, windows, and doors. SECURITY – Resistance against unauthorized entry. Measures taken to protect a BUILDING or STRUCTURE from harm. 3. By adding a new sentence at the end of §65-4.A, to read as follows: “The application should include photographs of all street façade elevations and should include a general description of the property’s security and weather-proofing.” 4. By amending §65-4.D.(2) to read as follows: “Photographs of internal spaces and additional views of street façade elevations.” 5. By amending §65-4.D.(5) to read as follows: “A description of the proposed reuse of the parcel on which the building or structure to be demolished is located.” 6. By amending §65-4.G to extend from six to twelve months the period during which the Building Commissioner shall not issue a demolition permit for an historically significant building or structure which the Historical Commission determines should be preferably preserved, so that said section reads as follows: G. If, following the demolition plan review, the Historical Commission determines that the building or structure should preferably be preserved, then the Building Commissioner shall not issue a demolition permit for a period of twelve (12) months from the date of the filing of the Historical Commission's report unless the Historical Commission informs the Building Commissioner prior to the expiration of such twelve (12) month period that it is satisfied that the applicant for the demolition permit has made a bona fide, reasonable and unsuccessful effort to locate a purchaser for the building or structure who is willing to preserve, rehabilitate or restore the building or structure, or has agreed to accept a demolition permit on specified conditions approved by the Historical Commission. 7. By amending §65-6. Noncompliance to read as follows: Anyone who demolishes a building or structure identified in § 65-3 of this article without first obtaining and complying fully with the provisions of a demolition permit, voluntary demolition, shall be subject to a fine of not less than $100 nor more than $300. In addition, unless a demolition permit was obtained for such demolition, and unless such permit was fully complied with, the Commissioner shall not issue a building permit pertaining to any parcel on which a building or structure identified in § 65-3 of this article has been demolished for a period of three years after the date of demolition. Upon date of application for demolition, the owner shall be responsible for properly securing and waterproofing the building, to the satisfaction of the Building Commissioner. Should the owner fail to secure the building, the loss or partial deconstruction of such building through other cause, including fire, shall be considered "voluntary demolition." Should the owner remove parts, weatherproofing, or fail to secure the building, they shall be subject to a fine of not less than $100 nor more than $300 for each occurrence of a violation. or take any other action in relation thereto.
ARTICLE 24 Board of Selectmen Borrowing Authorization To see if the Town will vote to authorize the Town Treasurer, with the approval of the Board of Selectmen, to borrow money from time to time in anticipation of the revenue for the fiscal year beginning July 1, 2018, in accordance with the provisions of Chapter 44, Section 4 of the General Laws, and to issue a note or notes as may be given for a period of less than one (1) year, in accordance with Chapter 44, Section 17 of the General Laws, or to take any other action in relation thereto.
ARTICLE 25 Board of Selectmen Compensating Balance Agreement To see if the Town will vote to authorize the Treasurer to enter into a Compensating Balance Agreement(s) for FY 2019, pursuant to Chapter 44, Section 53F of the General Laws, or to take any other action in relation thereto.
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Hereof fail not and make due return of the Warrant with your doings thereon to the Town Clerk at the time and place of meeting aforesaid.
SELECTMEN OF LITTLETON
______Chairman
______Vice Chairman
______Clerk
______Member
______Member
______Date of Execution
A TRUE COPY ATTEST:
Constable, Town of Littleton
CONSTABLE'S CERTIFICATION
I hereby certify under the pains and penalties of perjury that I posted an attested copy of this Warrant at the Town Office Building on Shattuck Street, at the Post Office at Littleton Common, at the Post Office at Littleton Depot, at the Baptist Church, at the Unitarian Church, at the Catholic Church, at the Congregational Church, and at the Mormon Church, in said Town, on the date attested. I further certify that this Warrant was posted in accordance with the Code of the Town of Littleton and the provisions of M.G.L. c.39, §10. Attest: ______Constable Date: ______
MAY 7, 2018 ANNUAL TOWN MEETING Page 16
Littleton Board of Selectmen AGENDA ACTION REQUEST 6B March 26, 2018
May 7, 2018 Town Meetings Adopt Article Recommendations; Make Article Assignments
Requested by: Town Administrator, 3/20/18 Action Sought: Policy / procedural
Proposed Motion(s)
MOVE that the Board of Selectmen vote to support the following articles in the May 7, 2018
Annual and Special Town Meeting warrants and direct the preparation of motions to be moved and seconded by said board (specify):
Additional Information
Attached is a preliminary draft of the Town Meeting Report containing articles, proposed motions, recommendations, and explanations. The Board may wish to assign articles to members tonight. After tonight, the Selectmen’s next scheduled meeting is Monday, April 9, 2018. The Report document will go to the printer’s on Tuesday, April 10, 2018.
Board Action
Motion Second In favor Opposed Disposition
TOWN OF LITTLETON, MASSACHUSETTS
Town of Littleton, Massachusetts TOWN MEETING REPORT
VOTER INFORMATION
Please bring this with you to the MAY 7, 2018 ANNUAL & SPECIAL TOWN MEETINGS
Monday, May 7, 2018 at 7:00 PM Charles Forbes Kaye Gymnasium Littleton Middle School 55 Russell Street, Littleton, MA 01460
May 7, 2018 Annual & Special Town Meetings Page 1 TOWN OF LITTLETON, MASSACHUSETTS
This Town Meeting Report is prepared by the
Office of the Board of Selectmen/Town Administrator Town of Littleton Littleton Town Offices 37 Shattuck Street Littleton, MA 01460
Keith A. Bergman, Town Administrator Anthony Ansaldi, Jr., Assistant Town Administrator Bonnie Fleck, Director of Finance and Budget
More information is available online at www.littletonma.org
Page 2 May 7, 2018 Annual & Special Town Meetings TOWN OF LITTLETON, MASSACHUSETTS
May 7, 2018 Town Meeting Articles
SPECIAL TOWN MEETING at 7:30 PM – beginning on Page 14 1. Bills of Prior Years 2. FY 2018 Operating Budget Line Item Transfers 3. Appropriation of Bond Anticipation Note Premium 4. Stabilization Fund 5. FY 2018 Appropriations, Stabilization Fund into Blended Community Preservation Act Fund 6. Establish Special Injury Leave Indemnity Fund for Payment of Police Officer or Firefighter compensation or medical bills; fund from Stabilization Fund 7. Home Rule Petition
ANNUAL TOWN MEETING at 7 PM - beginning on Page 18 1. Town Officers 2. Annual Reports
Financial Articles 3. FY 2019 Revolving Funds 4. FY 2019 Operating Budget 5. Use of Debt Exclusion Stabilization Fund for FY 2019 Excluded Debt 6. FY 2019 Water Enterprise Fund Operating Budget 7. FY 2019 Park, Recreation & Community Education Enterprise Fund Operating Budget 8. FY 2019 Capital Items from Available Funds 9. FY 2019 Community Preservation Budget 10. Fund Collective Bargaining Agreements 11. Personnel By-law Amendments 12. Stabilization Fund 13. Capital Stabilization Fund 14. Debt Exclusion Stabilization Fund 15. Trust Fund Grants 16. Senior Citizens and Veterans Tax Work-off Abatement Programs 17. Use of MassDOT Chapter 90 Funds
Articles requiring supermajority vote 18. Easements for Water Supply (Water Commissioners) 19. Borrowing: New Well Field & Water Treatment Plant at Whitcomb Ave. (Water Commissioners) 20. Zoning: Adult Use Marijuana By-law 21. Tax Title Properties, Abutter Land Sales, Conservation
Other articles, including routine authorizations and reauthorizations 22. Voter Petition: Town By-law Amendment: Plastic Check-out Bag Reduction 23. Town By-law Amendment: Historically Significant Building Demolition (Historical Commission) 24. Borrowing Authorization 25. Compensating Balance Agreement
May 7, 2018 Annual & Special Town Meetings Page 3 TOWN OF LITTLETON, MASSACHUSETTS
Board of Selectmen: Town Meeting Report
To the Voters of Littleton:
The Board of Selectmen is pleased to present this Town Meeting Report.
Town Code §41-3 provides that
For every annual and special town meeting, the Board of Selectmen shall mail to each occupied dwelling at least fourteen (14) days prior to said meeting a Town Meeting Report containing the full text of the articles as posted in the warrant; proposed motions and town board recommendations, if any; and concise explanations of each article, including the fiscal impact of any financial articles. The Town Meeting Report for the annual town meeting shall include the Finance Committee's report to the voters.
Here is the format in which information is presented for each article in this Report:
ARTICLE # Article Sponsor/Inserter Title of the Article Full text of the warrant article as printed in the Town Meeting warrant, as posted.
[Brief explanation of the article.]
Motion proposed by the sponsor, as reviewed by Town Counsel. Recommendations of Town Boards.
The Board of Selectmen welcomes your feedback. Thanks very much.
– Littleton Board of Selectmen Charles DeCoste, Chair Paul Glavey, Vice Chair Joseph S. Knox, Clerk Chase Gerbig Cindy Napoli
Page 4 May 7, 2018 Annual & Special Town Meetings TOWN OF LITTLETON, MASSACHUSETTS
Town Moderator Town Meeting Procedures
In our continuing effort to streamline and improve the efficiency of Town Meeting, and after having discussed ways to improve the process with the Board of Selectmen, the Town Clerk and Town Counsel; as Town Moderator I am proposing to continue the following procedures introduced at the October 30, 2017 Special Town Meeting:
• Presentations - The individual, board or committee responsible for placing an article on the warrant will be permitted ten (10) minutes to make a presentation once the main motion is properly before Town Meeting. A single presenter is greatly preferred and in the event of multiple presenters no additional time shall be granted. Presentations in opposition will likewise be limited to 10 minutes and must be approved in advance of Town Meeting by the Moderator. The Moderator reserves the right to grant no more than two minutes of additional time to presentations that he believes Town Meeting would benefit from hearing in their entirety.
• Limits on length/number of speeches - Speakers shall be limited to no more than four (4) minutes and no one shall speak more than once per article except for the following situations: responses to questions posed by and through the Moderator, brief clarification of a previous statement with the permission of the Moderator, or by majority vote of Town Meeting.
• Time limit for consideration of new business – The Town Meeting shall not begin consideration of any new warrant article after 10:30p.m., unless the Moderator determines that there is a reasonable likelihood of concluding the Town Meeting prior to 11:00 p.m. and a majority of the Town Meeting votes to continue its business later into the evening.
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Town Moderator: “A Call of the Articles”
Additionally, we will continue with “A Call of the Articles” which was successfully introduced at this year’s Annual Town Meeting, to speed up the passage of warrant articles which should generate no controversy and can be properly voted without debate allowing additional time to debate more significant articles.
Specifically, as one of the first orders of business at Town Meeting, the Moderator will call out the numbers/ titles of the articles, one by one. Any voter who has doubts about passing any motion, or wishes an explanation of any article, should say the word “hold” in a loud voice when the article number is called by the Moderator. The Moderator will inquire as to whether the request is for a question or for debate. If the purpose of the request is merely a question then an attempt will be made to obtain a satisfactory answer. If the purpose is to hold the article for debate, the article will be removed from the list of articles included in the “Call” and restored to its original place in the warrant to be brought up, debated and voted in the usual manner. It is hoped that voters will remove articles from the “Call” only in cases of legitimate concern.
After calling each article on the Warrant, the Moderator will ask that all remaining articles in the “Call” be passed as a unit by unanimous vote. There will be a motion to take all the articles identified in the “Call” and act upon them by means of a single, brief affirmative main motion which will be inclusive of the separate and specific motions as printed in this Report.
The use of “A Call of the Articles” is intended to speed up passage of warrant articles which each Town Meeting voter believes should generate no controversy and can be properly voted without debate and give Town Meeting additional time to thoughtfully consider the rest of the warrant articles.
More information about Town Meeting is available online at http://www.littletonma.org/townmeeting.
Thank you for your cooperation in implementing these procedures and allowing me the privilege of serving as your Moderator.
Timothy D. Goddard, Town Moderator
Page 6 May 7, 2018 Annual & Special Town Meetings TOWN OF LITTLETON, MASSACHUSETTS
Finance Committee Report for Fiscal Year 2019
To the residents of Littleton:
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Respectfully submitted, Littleton Finance Committee Gregg Champney, Chairman Betsy Bohling Fred Faulkner Allen McRae Stephen Moore Thomas Porell Gary Wilson
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FY 2019 Budget Summary FY 2019 FY 2018 $ Variance % Variance Revenue Levy Limit Other Funds Undesignated Fund Balance Cherry Sheets - Town State Aid Cherry Sheets - School State Aid School Department Reserves Old Articles/Overlay Surplus & Other Other Available Funds Local Receipts Total Other Funds Total Revenue/Available Funds
Expenses Town Operating Budgets School Appropriation School Reserve Spending Technical School Assessments Other Charges, Facilities, Infrastructure Debt Service Employee/Retiree Benefits Total Operating Budget Capital Exclusions Total Municipal Budget Capital Plan and Warrant Articles Total Appropriations Other Amounts to be Raised Payments of Previous FY Bills Fiscal Policy Adjustments Additions to General Stabilization Cherry Sheet Charges Offsets - Town Cherry Sheet Charges Offsets - School Allowance for Abatements Total Other Amounts Total Expenditures
Net Budget Variance
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List of Articles, Tax Bill Impact Summary This table lists all articles, and shows what impact each of the financial articles has in calculating the total property tax bill for an average residential property. Amounts transferred from account balances or free cash do not impact the property tax. The “levy sensitive” column shows how spending articles make up the total FY 2019 estimated residential property tax levy of $__,___,___. For the average residential property assessed at $___,___ its property tax bill is projected to increase by $___.__ or _._% - from $_,___.__ in FY 2018 to $_,___.__ in FY 2019—as a result of this recommended spending plan. . Article Amount Levy Sensitive Tax Bill Impact SPECIAL TOWN MEETING STM-1. Bills of Prior Years - - STM-2. FY 2018 Operating Budget Line Item Transfers - - STM-3. Appropriation of Bond Anticipation Note Premium 1,552 - - STM-4. Stabilization Fund 622,146 - - STM-5. Blended Community Preservation Fund 523,514 - - STM-6. Establish Special Injury Leave Indemnity Fund 350,000 - -
STM-7. Home Rule Petition - -
ANNUAL TOWN MEETING
ATM-1. Town Officers ATM-2. Annual Report - ATM-3. FY 2019 Revolving Funds ATM-4. FY 2019 Operating Budget ATM-5. Debt Exclusion Stabilization for FY 2019 Debt ATM-6. FY 2019 Water Enterprise Fund Operating Budget ATM-7. FY 2019 Park/Recreation Enterprise Fund Budget ATM-8 I-A. Police Patrol Vehicle Replacements 60,965 ATM-8 I-B. Police Administrative Vehicle Replacement 67,427 ATM-8 I-C. Police Public Safety Radio Maintenance 11,580 ATM-8 I-D. Police Vehicle Maintenance 7,500 ATM-8 I-E. Police Interior Paining 3,500 ATM-8 II-A. Fire Major Equipment Repair 25,000 ATM-8 II-B. Fire Protective Clothing Replacement 12,000 ATM-8 II-C. Fire Ladder 2 Replacement 200,000 ATM-8 II-D. Fire Technical Rescue Equipment 10,000 ATM-8 III-A. Highway Major Equipment Repair 18,000 ATM-8 III-B. Highway Wide Format Color Printer/Plotter 35,000 ATM-8 III-C. Highway Mack 6-Wheel Dump Truck Replace 250,000 ATM-8 III-D. Highway Street Signs 20,000 ATM-8 IV-A. Schools Technology Chromebooks 135,000 ATM-8 IV-B. Schools Resource Materials 100,000 ATM-8 IV-C. School AED Devices 6,600 ATM-8 IV-D. School Washer-Dryer Replacement 5,000 Page 12 May 7, 2018 Annual & Special Town Meetings TOWN OF LITTLETON, MASSACHUSETTS
Article Amount Levy Sensitive Tax Bill Impact ATM-8 IV-E. School Playgrounds 15,000 ATM-8 IV-F. School Lighting Control System 15,000 ATM-8 IV-G. School Snow Removal Truck 55,000 ATM-8 V-A. Cemetery Leaf Vac Replacement 12,000 ATM-8 V-B. Cemetery Property Master Plan 10,000 ATM-8 V-C. Cemetery Kubota RTV Utility Vehicle Replace 30,000 ATM-8 V-D. Cemetery Niche Structure 39,000 ATM-8 VI-A. Library Furnishings Replacement 7,500 ATM-8 VII-A. Park & Rec Major Equipment and Repairs 50,000 ATM-8 VII-B. Park & Rec Sailboats 10,000 ATM-8 VII-C. Park & Rec Open-Air Cinema Equipment 13,000 ATM-8 VIII-A. Facility Capital Improvements 431,999 ATM-8 VIII-B. Town Building/Space Needs Design Services 200,000 - - ATM-8 VIII-C. Town Offices Meeting Room 307 Upgrades 22,600 - - ATM-8 VIII-D. Stormwater MS4 Permit Needs 100,000 - - ATM-8 VIII-E. Mill Pond Dredging 68,550 - - ATM-8 VIII-F. Littleton Common Smart Sewer Design 1,500,000 - - ATM-8 VIII-G. Master Plan 10,000 - - ATM-9. FY 2019 Community Preservation Budget - - ATM-10. Fund Collective Bargaining Agreements ATM-11. Personnel By-law Amendments - - ATM-12. Stabilization Fund 42,000 - - ATM-13. Capital Stabilization Fund 2,724,111 - - ATM-14. Debt Exclusion Stabilization Fund 242,871 - - ATM-15. Trust Fund Grants 16,800 - - ATM-16. Senior & Veterans Tax Work-Off Programs - - ATM-17. Use of MassDOT Chapter 90 Funds 397,966 - - ATM-18. Easements for Water Supply ATM-19. Borrowing: New Well Field, Treatment Plant 7,000,000 ATM-20. Zoning: Adult Use Marijuana By-law ATM-21. Tax Title Properties, Abutter Lot Sales - - ATM-22. By-law: Plastic Check-out Bags ATM-23. By-law: Historically Significant Building Demolition ATM-24. Borrowing Authorization ATM-25. Compensating Balance Agreement Residential Property Tax Totals
May 7, 2018 Annual & Special Town Meetings Page 13 TOWN OF LITTLETON, MASSACHUSETTS
May 7, 2018 Special Town Meeting 7:30 p.m. Charles Forbes Kaye Gymnasium Littleton Middle School
ARTICLE 1 Board of Selectmen Bills of Prior Years [9/10ths vote required] To see if the Town will vote to transfer a sum or sums of money from available funds to pay unpaid bills from prior fiscal years, or to take any other action in relation thereto.
[Article 1 would pay any bills from prior fiscal years, which were not received before the books were closed, and for which prior year budget funds had not been encumbered.]
Motion: To be made at town meeting. Finance Committee and Board of Selectmen recommendations forthcoming.
ARTICLE 2 Board of Selectmen FY 2018 Line Item Transfers To see if the Town will vote to amend the FY 2018 Operating Budget, as adopted under Article 4 of the May 1, 2017 Annual Town Meeting and amended by Article 2 of the October 30, 2017 Special Town Meeting, by adjusting budget line items, or to take any other action in relation thereto.
[Article 2 adjusts the FY 2018 operating budget by moving money between line items.]
Motion: To be made at Town Meeting. Finance Committee and Board of Selectmen recommendations forthcoming.
ARTICLE 3 Board of Selectmen Appropriation of Bond Anticipation Note Premium To see if the Town will vote to appropriate all or a portion of (a) $1,005.67, representing the net premium paid to the Town upon the sale of the Town’s $5,959,000 General Obligation Bond Anticipation Note dated June 9, 2017, and (b) $546.86, representing the net premium paid to the Town upon the sale of the Town’s $6,832,000 General Obligation Bond dated March 29, 2018, to pay costs of the fire station construction project authorized by the vote of the Town passed by Article 6 of the November 16, 2016 Special Town Meeting, and to reduce the amount appropriated from the Capital Stabilization Account for such project by a like amount, or to take any other action in relation thereto.
[Article 3 allows the Town to apply net premium, previously received on the short term borrowing for the Fire Station project and a permanent bond issue which included Alumni Field, to the permanent bond for the Fire Station that will occur on May 18, 2018. The use of this premium will reduce the total amount the Town needs to bond in May.]
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Motion: Moved and seconded by the Board of Selectmen that the Town vote to approve Article 3 as printed in the warrant. Board of Selectmen, Finance Committee recommendations forthcoming.
ARTICLE 4 Board of Selectmen Stabilization Fund To see if the Town will vote to transfer from available funds a sum of money for the Stabilization Fund in accordance with the provisions of Chapter 40, Section 5B of the General Laws, or to take any other action in relation thereto.
[Article 4 would transfer $622,146 from Free Cash into the Stabilization Fund. That balance would then be expended by the two articles which follow-- $272,146 for Blended CPA and $350,000 for police/fire indemnity fund. Such use of Free Cash complies with the Town’s financial policy.]
Motion: Moved and seconded by the Board of Selectmen that the Town to transfer from the Undesignated Fund Balance the sum of $622,146 for Article 4 as printed in the warrant. Board of Selectmen, Finance Committee recommendations forthcoming.
ARTICLE 5 Board of Selectmen / Community Preservation Committee FY 2018 Appropriations, Stabilization Fund into Blended Community Preservation Act Fund [2/3rs vote required] To see if the Town will vote, pursuant to MGL C.44B, §3b½, to appropriate/transfer to the Community Preservation Fund additional municipal revenues totaling $523,514 or any other sum, which also increases the base for CPA state matching funds, as follows: (1) $209,405 (40%) to the CPA Open Space Reserve for conservation and passive recreation purposes, of which $52,880 is from the Conservation Land Acquisition Funds established by Article 1 of the June 15, 2000 Special Town Meeting for cell tower leases at Newtown Hill $47,667 is from The Potpourri Group Mitigation Reserve for Appropriation, $108,858 is from the Stabilization Fund; (2) $104,703 (20%) to the CPA Community Housing Reserve, of which $23,790 is from the Reed Meadow Mitigation Reserve for Appropriation, $26,484 is from The Potpourri Group Mitigation Reserve for Appropriation, and $54,429 is from the Stabilization Fund; (3) $104,703 (20%) to the CPA Recreation Reserve, of which $6,698 is from the Fifteen Great Road Mitigation Reserve for Appropriation, $43,576 is from The Potpourri Group Mitigation Reserve for Appropriation, and $54,429 is from the Stabilization Fund; (4) $78,527 (15%) to the CPA Historic Resources Reserve, of which $37,705 is from The Potpourri Group Mitigation Reserve for Appropriation, and $40,822 is from the Stabilization Fund; and (5) $26,176 (5%) to CPA Undesignated Reserve, of which $12,568 is from The Potpourri Group Mitigation Reserve for Appropriation, and $13,608 is from the Stabilization Fund; or to take any other action in relation thereto.
[By adoption of the so-called Blended CPA, the Town's one percent (1%) CPA property tax surcharge can be augmented by municipal revenues up to the equivalent of another two percent (2%), which increases the base for CPA state matching funds. For Fiscal Year 2018, Littleton's 1% CPA surcharge will raise $261,757, so the Town could deposit up to $523,514 in additional municipal revenues as the 2% equivalent. By this vote, Littleton would fully May 7, 2018 Annual & Special Town Meetings Page 15 TOWN OF LITTLETON, MASSACHUSETTS
implement the Blended CPA for a fourth year-in-a-row, qualifying again for maximum CPA state matching funds. [There is a total of $251,368 in identified mitigation funds for the Blended CPA: from cell towers for conservation, $52,880; Potpourri Group mitigation, $168,000; Reed Meadow, $23,790; and Fifteen Great Road, $6,698. This falls $272,146 short of the maximum the Town could deposit to fully implement the Blended CPA at an equivalent of two percent of the surcharge. That remaining amount would be transferred from the Stabilization Fund, which requires a two- thirds vote of town meeting.]
Motion: Moved and seconded by the Board of Selectmen that the Town vote to approve Article 5 as printed in the warrant. Community Preservation Committee recommends Article 5. Board of Selectmen and Finance Committee recommendations forthcoming.
ARTICLE 6 Board of Selectmen Establish Special Injury Leave Indemnity Fund for Payment of Police Officer, Firefighter Compensation, Medical Bills; Fund from Stabilization Fund [2/3rds vote required] To see if the Town will vote to accept the fourth paragraph of section 111F of Chapter 41 of the General Laws, added by the Municipal Modernization Act of 2016, and establish pursuant thereto a special injury leave indemnity fund for payment of police officer and firefighter compensation and medical bills; and further to transfer a sum or sums into said special injury leave indemnity fund from the Stabilization Fund; or to take any other action in relation thereto.
[Article 6 creates and funds a special injury leave indemnification fund for payment of compensation and medical bills for police officers and firefighters injured on duty. $350,000 would be transferred from Stabilization Fund, which requires a two-thirds vote of town meeting.]
Motion: Moved and seconded by the Board of Selectmen that the Town vote to approve Article 6 as printed in the warrant. Board of Selectmen and Finance Committee recommendations forthcoming.
ARTICLE 7 Board of Selectmen Home Rule Petition To see if the Town will vote to authorize the Board of Selectmen to petition the General Court for a special act authorizing the payment of certain retirement, health insurance, and/or other benefits to Fire Fighter Scott Holt; provided, however, that the General Court may make clerical or editorial changes of form only to the bill, unless the Board of Selectmen approve amendments to the bill before enactment by the General Court; and, provided further that the Board of Selectmen is hereby authorized to approve amendments which shall be within the scope of the general public objectives of the petition; or to take any other action in relation thereto.
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[Article 7 files home rule legislation . . .
Motion: To be made a town meeting.
Board of Selectmen recommendation forthcoming.
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May 7, 2018 Annual Town Meeting 7:00 p.m. Charles Forbes Kaye Gymnasium Littleton Middle School
ARTICLE 1 Board of Selectmen Town Officers To choose all Town Officers and Committees necessary to be chosen at the Annual Town Meeting. Motion: Moved and seconded by the Board of Selectmen that the following Officers be chosen for the year 2019: Fence Viewers: Timothy Harrison Whitcomb, Joseph Knox; Field Driver: Raymond C. O’Neill; Surveyor of Timber & Measurer of Wood Bark: Henry Parlee; Measurers and Weighers of Grain, Hay, Coal and Livestock: Tom Wood, Ron Polack, Michelle Roche, Cindy McNiff & Peter Wormell. Board of Selectmen recommendation forthcoming.
ARTICLE 2 Board of Selectmen Annual Reports To hear and act upon the reports of the Town Officers and Committees. Motion: Moved and seconded by the Board of Selectmen that the Town vote to receive the reports of the Town Officers and Committees as contained in the 2017 Annual Town Report. Board of Selectmen recommendation forthcoming.
ARTICLE 3 Board of Selectmen Town By-law Amendment: Departmental Revolving Funds To see if the Town will vote pursuant to Town Code Chapter 18, Finances, Article V, Departmental Revolving Funds, which established and authorizes revolving funds governed by General Laws Chapter 44, § 53E½ for use by town departments, boards, committees, agencies and officers in connection with the operation of programs or activities that generate fees, charges or other receipts to support all or some of the expenses of those programs or activities, to establish the following annual expenditure limitations pursuant to §18-12(C) for the fiscal year beginning July 1, 2018 and ending June 30, 2019, or to take any other action in relation thereto. Revolving Fund Authorized Monies Received Expenses for which funds may be used Expenditure Department limit FY 2019 Inspectional Building Fees charged and received Salaries or wages of inspectors $100,000 Services Inspector by the Building Inspector performing gas, plumbing or electrical for gas, plumbing and inspections and expenses related to electrical inspections those inspections Alarm Box Fire Fees charged from false Expenses related to alarm box repairs $5,000 Repairs Department alarm calls CPR Courses Fire Fees charged and received Expenses related to providing CPR $2,000 Department by the Fire Department courses for CPR courses
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Revolving Fund Authorized Monies Received Expenses for which funds may be used Expenditure Department limit FY 2019 Sealer of Board of Fees charged and received Contractual Services related to those $3,000 Weights & Selectmen by the Town Sealer of inspections Measures Weights & Measures for equipment inspections MART Bus fees Elder & Reimbursements from the Salaries or wages of van drivers $68,000 Human Montachusett Regional related to the operation of the Services Transit Authority (MART) transportation program and bus fees Pet Cemetery Cemetery Fees charged and received Contractual Services or expenses $20,000 Commission by the Cemetery related to those services Commission for Pet Cemetery fees Spectacle Pond Clean Lakes Receipts from the Contractual Services or expenses $46,000 Cell Tower Committee Spectacle Pond Cell Tower related to the Clean Lakes Program rental agreements Legal Adver- Board of receipts paid by applicants Advertising or publishing related $5,000 tisements Appeals for advertising costs expenses for applicants Cemetery Cemetery a portion of receipts Expenses related to the maintenance $10,000 Revolving Commission received from sales of lots of lots Permitting Board of a portion of receipts expenses associated with maintenance $15,000 Software Selectmen received from land use fees of permitting software permit fees Police Cruiser Board of proceeds resulting from the expenses associated with purchasing $25,000 Sales Selectmen sale/disposal of surplus/ Police replacement vehicles retired police vehicles Composting Highway proceeds resulting from expenses associated with the $5,000 Bins the disposal/sale of Sustainability program composting bins LCTV Board of proceeds resulting from expenses associated with the provision $65,000 Boxborough Selectmen the provision of LCTV of said services IMA cable services to Town of Boxborough through intermunicipal agreement School School proceeds resulting from Contractual expenses associated with $150,000 Department Committee user fees from providing providing student bus transportation Transportation school bus transportation School School proceeds resulting from expenses associated with one to one $150,000 Department Committee user fees from technology technology initiative for students One to One lease purchases Technology Community Conservation Fees paid for community Contractual services for maintenance $1,000 Gardens Commission gardens and improvements of said gardens
[Article 3 establishes annual expenditure limitations on revolving funds established by the Town By-law adopted by the May 1, 2017 Annual Town Meeting. Revolving funds are used to raise revenues for specific services and use those revenues without appropriation to support the service. Wages or salaries for full-time employees may be paid from the revolving fund only if the fund is also charged for all associated fringe benefits.]
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Motion: Moved and seconded by the Board of Selectmen that the Town vote to approve Article 3 as printed in the warrant. Board of Selectmen and Finance Committee recommendations forthcoming.
ARTICLE 4 Finance Committee/Board of Selectmen FY 2019 Operating Budget To see if the Town will vote to raise and appropriate, transfer from available funds in the treasury or transfer from the Enterprise and Trust Funds, such sums of money to defray the expenses of the various departments of the Town and to fix the salary and compensation of all elected officials for the Fiscal Year beginning July 1, 2018, or to take any other action in relation thereto.
[Article 4 is the FY 2019 recommended budget and financing plan reached by the Finance Committee, Board of Selectmen, and School Committee. As shown in the table on page 11 above, the total spending plan for FY 2019 is in balance at $__,___,___ [On the Town side, recommended operating budget represents an increase of $___,___, or _._% over FY 2018, to fund Town departments. Staffing increases by one full-time position, with the hiring of a Facilities Director in early 2019. [The School’s appropriation increases by $___,___ or _._%. The School Committee plans to augment the $__,___,___ appropriated in this article with $___,___ from so-called “circuitbreaker” and $___,___ in “school choice” reserve funds to meet its spending plan. Included in the total spending plan is the addition of _ full-time and _ part-time education positions.] [Employee/retiree benefit costs for Town/Schools increase by $_,___,___ or __.__%, due primarily to increases in retirement assessments.]
Motion: Moved and seconded by the Finance Committee that the Town vote to raise and appropriate the sum of $__,___,___and transfer from the funds specified herein the sum of $_,___,___, for a total of $__,___,___ to defray the expenses of the various departments of the Town as specified herein and to fix the salary and compensation of all elected officials for the Fiscal Year beginning July 1, 2018. FY2017 FY2018 FY2019 Department Actual Budget Budget 114 MODERATOR Expenses Total 114 122 SELECTMEN / TOWN ADMINISTRATOR Personal Services Expenses MAGIC/MAPC Expense Total 122 131 FINANCE COMMITTEE Personal Services Expenses Total 131 132 RESERVE FUND Expenses Total 132 135 FINANCE AND BUDGET Page 20 May 7, 2018 Annual & Special Town Meetings TOWN OF LITTLETON, MASSACHUSETTS
FY2017 FY2018 FY2019 Department Actual Budget Budget Personal Services Expenses Audit Total 135 151 LEGAL Expenses Total 151 155 INFORMATION SYSTEMS Personal Services Expenses Total 155 161 TOWN CLERK Elected Salaries Personal Services Expenses Transfer In - Dog Tax Fund Total 161 162 ELECTIONS & REGISTRATIONS Expenses Total 162 171 CONSERVATION COMMISSION Personal Services Expenses Transfer In - Wetland Fund Total 171 175 PLANNING BOARD Personal Services Expenses Total 175 176 APPEALS BOARD Personal Services Expenses Total 176 191 BUILDING/FACILITY EXPENSE Personal Services Expenses Total 191 193 GENERAL INSURANCE Expenses Total 193 194 EMPLOYEE/RETIREE BENEFITS Expenses Other Post Employment Benefits Liability Fund Transfer In – Ambulance Fees May 7, 2018 Annual & Special Town Meetings Page 21 TOWN OF LITTLETON, MASSACHUSETTS
FY2017 FY2018 FY2019 Department Actual Budget Budget Transfer In - Cable Studio Benefits Total 194 196 TOWN REPORT / TOWN MEETING Expenses Total 196 197 CABLE STUDIO Personal Services Expenses Transfer In - Cable Revolving Transfer In - Cable Access Fees Total 197 210 POLICE / DISPATCH Personal Services Expenses Total 210 220 FIRE / EMS DEPARTMENT Personal Services Expenses Transfer In -Ambulance Fees Total 220 241 BUILDING DEPARTMENT Personal Services Expenses Transfer In - Inspectional Revolving Total 241 300 SCHOOL DEPARTMENT Budget Total 300 301 TECHNICAL SCHOOL EXPENSE Expenses - Nashoba Tech Expenses – Minuteman Tech Total 301 420 HIGHWAY DEPARTMENT Personal Services Expenses Streetlights Park Maintenance Wastewater/Stormwater B&M Crossing Gasoline Total 420 422 ROADWAY REPAIRS Expenses Total 422 Page 22 May 7, 2018 Annual & Special Town Meetings TOWN OF LITTLETON, MASSACHUSETTS
FY2017 FY2018 FY2019 Department Actual Budget Budget 423 SNOW & ICE Personal Services Expenses Total 423 450 CLEAN LAKES EXPENSES Expenses Transfer In – Clean Lakes Total 450 491 CEMETERY DEPARTMENT Personal Services Expenses Transfer In - Cemetery Trust Transfer In - Sale of Cemetery Lots Transfer In - Graves Total 491 510 HEALTH DEPARTMENT Personal Services Expenses Assessment - Nashoba BOH Assessment - Nashoba Nursing Assessment - Eliot Clinic Assessment - SANS Program Animal Inspector Transfer In - B. Sampson Trust Total 510 541 ELDER AND HUMAN SERVICES Personal Services Expenses Total 541 543 VETERANS SERVICES Personal Services Expenses Veteran Benefits Total 543 610 REUBEN HOAR LIBRARY Personal Services Expenses Merrimack Valley Assessment Transfer In - Library Trust Fund Total 610 630 PARK AND RECREATION DEPT Recreation Enterprise Subsidy Total 630 690 OTHER CULTURE & RECREATION May 7, 2018 Annual & Special Town Meetings Page 23 TOWN OF LITTLETON, MASSACHUSETTS
FY2017 FY2018 FY2019 Department Actual Budget Budget Historical Memorial Day Patriot's Day Total 690 700 DEBT 710 LONG TERM DEBT 720 SHORT TERM DEBT Transfer In - Self Help Grant Transfer In - Wastewater Settlement Transfer In - Oak Hill Cell Tower Transfer In - Newtown Hill Cell Tower Transfer In - Bond Premium Transfer In - Community Preservation Transfer In - Light Department Total 700 FUNDING SUMMARY Net Budgets Transfers In Total Appropriated Budgets Finance Committee, Board of Selectmen, and School Committee recommendations forthcoming.
ARTICLE 5 Board of Selectmen Use of Debt Exclusion Stabilization Fund for FY 2019 Excluded Debt [2/3rds vote required] To see if the Town will vote to transfer from the Debt Exclusion Stabilization Fund established by Article 12 of the May 2, 2016 Special Town Meeting for the purpose of reducing the amount of existing debt service and/or the amount of debt needed to be placed when final bonding occurs for borrowing authorizations, both having been exempted from the provisions of Proposition 2 1/2, an amount of up to $338,236.39 to apply to pay for excluded debt service for the fiscal year beginning July 1, 2018, or to take any other action in relation thereto.
[Article 5 uses funds from the Debt Exclusion Stabilization Fund to reduce the cost of debt passed onto property taxpayers for capital projects excluded from Proposition 2½, including the Middle School, which was recently refinanced in FY 2018, and its debt costs further reduced. Use of stabilization funds requires a two-thirds vote of town meeting]
Motion: Moved and seconded by the Board of Selectmen that the Town vote to approve Article 5 as printed in the warrant. Board of Selectmen and Finance Committee recommendations forthcoming.
Page 24 May 7, 2018 Annual & Special Town Meetings TOWN OF LITTLETON, MASSACHUSETTS
ARTICLE 6 Board of Water Commissioners FY 2019 Water Enterprise Fund Operating Budget To see if the Town will vote to appropriate $4,024,533 or any other sum or sums of money from the Water Enterprise Fund to finance the operation of the Water Department for the fiscal year beginning July 1, 2018 (detail below), or to take any other action in relation thereto. I. Water Enterprise Revenues FY 2018 FY 2019 User Charges $3,464,735 $3,677,608 Other Departmental Revenue 0 78,300 Enterprise Available Funds 0 268,625 Investment Income 0 0 Total Revenues $3,464,735 $4,024,533 II. Costs Appropriated for the Enterprise Fund Salaries and Wages $862,050 $893,000 Expenses 1,277,950 1,423,340 Capital Outlay – Equipment 60,000 75,000 Capital Outlay – Improvements 552,000 766,000 Reserve Fund 160,000 200,000 Debt Principal and Interest 507,205 667,193 Budgeted Surplus 45,530 0 Total Costs Appropriated for Enterprise Fund $3,464,735 $4,024,533 III. Costs Appropriated for General Fund to be Charged to the Enterprise Fund Indirect Costs $0 $0 Benefits 0 0 Pension Costs 0 0 Total Costs Appropriated for the General Fund. 0 0 Total Costs $3,464,735 $4,024,533
[Article 6 funds the Water Enterprise Fund for FY 2019. The Water Department’s budget request is an increase from FY 2018. The budget reflects a 3.33% water rate increase effective July 1, 2018, to be able to fund capital projects due to projected increased water demand, including improvements to the Spectacle Pond Treatment Plant, Whitcomb Ave. well field, and development of the new Cobb's well site. There is no General Fund subsidy for the Water Enterprise Fund, which is fully funded by water revenues. Water Enterprise Fund free cash balance for 7/1/17 is estimated at $1,000,000, of which $268,625 is proposed to be applied to FY 2019. The water enterprise fund free cash balance was $814,285 on 7/1/16; $549,826 on 7/1/15.]
Motion: Moved and seconded by the Board of Water Commissioners that the Town vote to approve Article 6 as printed in the warrant. Board of Water Commissioners supports Article 6. Finance Committee and Board of Selectmen recommendations forthcoming.
May 7, 2018 Annual & Special Town Meetings Page 25 TOWN OF LITTLETON, MASSACHUSETTS
ARTICLE 7 Park & Recreation Commission FY 2019 Park, Recreation & Community Education Enterprise Fund Operating Budget
To see if the Town will vote to appropriate $990,071 or any other sum or sums of money from the Park, Recreation & Community Education Enterprise Fund to finance the operation of the Park, Recreation and Community Education Department for the fiscal year beginning July 1, 2018 (detail below), or to take any other action in relation thereto. I. PRCE Enterprise Revenues FY 2018 FY 2019 User Charges $815,107 $746,271 Transfer In from Recreation Fund 0 0 Transfer In from General Fund 171,670 193,300 Enterprise Available Funds 0 50,000 Investment Income 500 500 Total Revenues $987,277 $990,071 II. Costs Appropriated for the Enterprise Fund Salaries and Wages $371,330 $392,380 Expenses 492,738 523,691 Transfer to General Fund – Field Maintenance 26,000 24,000 Capital Outlay – Equipment 0 0 Capital Outlay – Improvements 0 0 Reserve Fund 50,000 50,000 Debt Principal and Interest 0 0 Budgeted Surplus 47,209 0 Total Costs Appropriated for Enterprise Fund $987,277 $990,071 III. Costs Appropriated for General Fund to be Charged to the Enterprise Fund Indirect Costs $0 $0 Benefits 0 0 Pension Costs 0 0 Total Costs Appropriated for the General Fund. $0 $0 Total Costs $987,277 $990,071
[Article 7 funds the FY 2019 enterprise fund for the Park, Recreation & Community Education Department. Prior to FY 2016, PRCE had been funded both by an annual operating budget and by a series of separate revolving funds. All fees generated by PRCE are now retained by its enterprise fund, with the balance certified annually by the state’s Department of Revenue. For FY 2019, the general fund subsidy for PRCE is $193,300, which covers the salaries and benefits of both the director and assistant director. PRCE Enterprise Fund free cash balance for 7/1/17 is estimated at $300,000, of which $50,000 is proposed to be applied to FY 2019. The free cash balance was $226,049 on 7/1/16; $152,426 on 7/1/15.]
Motion: Moved and seconded by the Park & Recreation Commission that the Town vote to approve Article 7 as printed in the warrant. Park & Recreation Commission supports Article 7. Finance Committee and Board of Selectmen recommendations forthcoming.
Page 26 May 7, 2018 Annual & Special Town Meetings TOWN OF LITTLETON, MASSACHUSETTS
ARTICLE 8 Board of Selectmen/ Finance Committee FY 2019 Capital Items from Available Funds
To see if the Town will vote to raise and appropriate, and/or transfer from available funds, a sum or sums of money, to be expended by the respective Departments or Officers indicated, for the capital projects and purchases itemized and described, and for costs incidental and related thereto, or to take any other action in relation thereto. I. POLICE DEPARTMENT A. Police Patrol Vehicle Replacement - $60,965 to be expended by the Police Department for replacement of one police patrol vehicle with a Ford Police Inceptor.
[This the purchase one fully marked patrol Ford Police Interceptor SUV to replace one line car from the fleet. This vehicle is a front line response vehicle in the community.]
B. Police Administrative Vehicle Replacement - $67,427 to be expended by the Police Department for replacement of one unmarked police administrative vehicle.
[This funds the purchase one police administrative vehicle either a sedan or SUV to replace an eight-year-old vehicle. Also includes full replacement of now outdated equipment for the administrative vehicle.]
C. Police Public Safety Radio Maintenance - $11,580 to be expended by the Police Department for a maintenance agreement to cover public safety and public works radio system infrastructure.
[This funds the contract for repair and maintenance of all public safety radios and outlying infrastructure, equipment worth more than one million dollars.]
D. Police Vehicle Maintenance -$7,500 to be expended by the Police Department for tire replacement and equipment maintenance of its fleet of vehicles.
[This funds purchase of some seventy-five pursuit-rated tires for the Police Department’s fleet.]
E. Interior Painting - $3,500 to be expended by the Police Department to repaint the interior squad room and offices at Littleton Police Department Headquarters.
[This funds interior painting upkeep in several of the offices, public areas and squad room of the police headquarters building, which is now nine years old and new paint is needed in these areas.]
II. FIRE DEPARTMENT A. Fire Major Equipment Repair -$25,000 to be expended by the Fire Department for major equipment repairs and upkeep.
[This an annual appropriation to ensure that the Fire Department’s multi-million-dollar fleet of equipment is maintained properly, and to prepare for unforeseen major equipment repairs.]
B. Protective Clothing Replacement - $12,000 to be expended by the Fire Department for the fifth year of an annual replacement program for turnout gear.
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[This allows the Fire Department to purchase six sets of structural firefighting gear. NFPA mandates that structural firefighting gear be replaced every ten years. This is an ongoing program to ensure the department is in compliance and members’ safety is accounted for.]
C. Ladder 2 Replacement - $200,000 to be expended by the Fire Department as a local match for a grant application submitted to the FEMA Assistance to Firefighters Grant program to replace a 1988 Seagrave Ladder truck at a total cost of $1,250,000.
[This funds the local match towards a federal grant application for a new aerial / ladder truck for the Fire Department to replace a 1988 ladder truck, which has reached its useful service life. The 1988 equipment is becoming increasingly expensive to repair. No longer supported by the manufacturer, parts procurement is difficult. With continuing hydraulic problems, it has the potential to become a safety hazard for department personnel.]
D. Technical Rescue Equipment - $10,000 to be expended by the Fire Department for confined space rescue equipment.
[This funds necessary equipment for the Fire Department to facilitate initial rescue efforts for confined spaces, such a private treatment plants at a growing number of facilities in Littleton.]
III. HIGHWAY DEPARTMENT A. Highway Major Equipment Repair - $18,000 to be expended by the Highway Department for major equipment repairs and upkeep.
[This funds Highway Department unforeseen repair expenses for large truck/equipment transmission repairs or replacement, engine repairs, repairs to suspensions, drive lines, major tire replacements on all equipment and trucks.]
B. Wide Format Color Plotter/Scanner - $35,000 to be expended by the Highway Department to purchase equipment to digitize existing paper plans.
[This funds the purchase of a wide format plotter/scanner. This machine will be used to digitize all the paper plans within the DPW. This machine will be used to print project bid documents as well as color maps for departmental use.]
C. Mack 6 Wheel Dump Truck Replacement - $250,000 to be expended by the Highway Department to Replace a 1992 Mack 6 Wheel Dump Truck with Plow/Attachments.
[This funds the replacement of a 1992 Mack 6 Wheel Dump Truck. This machine is used to plow snow, treat roads, and work on road construction projects. This machine is a front line piece of equipment that is used year round.]
D. Street Sign Replacements - $20,000 to be expended by the Highway Department to Replace Street Signs should new speed limits be adopted per the 10/30/17 STM Article 15 passage.
[This funds the purchase and installation of new street signs around town should new speed limits be adopted.]
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IV. SCHOOLS A. Technology, Chromebook Replacements - $135,000 to be expended by the School Committee to replace miscellaneous technology equipment, computer laptops, and Chromebooks.
[This funds purchase and replacement of technology hardware, computers, Chromebooks, laptops, system network hardware, software, and other related technology equipment across the district.]
B. School Resource Materials - $100,000 to be expended by the School Committee for School resource materials, textbooks, and training.
[This funds purchase of curricular department materials across the district for elementary science materials, middle school and high school math program materials, professional development materials and training, online textbooks, license fees and other curriculum material needs.]
C. AED Devices – $6,600 to be expended by the School Committee for four automated external defibrillator (AED) devices for the High School fields and track.
[This funds replacements for AED Devices that have reached end of life, and purchase and installation of two additional AED devices, one for the outside Track Accessibility at the Russell Street School, and one outside at Littleton High School near the fields for users of those facilities.]
D. Washer/Dryer replacement - $5,000 to be expended by the School Committee to purchase and install new washer/dryer equipment at the High School.
[This funds a commercial / industrial grade machine to replace the residential grade washing machine and dryer at the High School in the maintenance department used to wash mops, cleaning cloths, and general maintenance items.]
E. Playgrounds - $15,000 to be expended by the School Committee to purchase mulch needed for the Shaker and Russell Street playgrounds.
[This funds additional approved engineered playground mulch on the playgrounds and near the play equipment at both the Shaker Lane and Russell Street Playgrounds.]
F. Lighting Control System - $15,000 to be expended by the School Committee for replacement of the High School parking lot and external lighting control system.
[This funds replacement of the light control panel at the High School. This panel controls the outside and exterior lighting at the High School and has reach end of life with parts not available for repairs.]
G. Snow Removal Truck - $55,000 to be expended by the School Committee to replace a School- owned plow truck.
[This funds replacement of a 2004 Ford pickup truck due to age, high mileage and overall poor condition of the vehicle. The Truck is used to plow sidewalk and parking lot areas, as well as moving equipment around the district as needed.]
May 7, 2018 Annual & Special Town Meetings Page 29 TOWN OF LITTLETON, MASSACHUSETTS
V. CEMETERY A. Leaf Vac replacement - $12,000 to be expended by the Cemetery Commission for the replacement of a 1993 Giant-Vac leaf vacuum.
[This funds the replacement of a 1993 Giant-Vac leaf vacuum. This machine is used to remove leaves in the cemetery.]
B. Property Master Plan - $10,000 to be expended by the Cemetery Commission to develop a master plan of the property donated by Charlotte Hartwell for future build out.
[This funds the development of a master plan for future buildout of the cemetery. This project will develop a phasing sequence to allow for future planning and development as the cemetery continues to grow.]
C. Kubota RTV Utility Vehicle Replacement - $30,000 to be expended by the Cemetery Commission to replace the existing 2004 utility vehicle.
[This funds the replacement of a 2004 utility vehicle. This vehicle is used year round for general maintenance and use around the cemetery. This vehicle is also used for snow clearing during the winter months.]
D. Niche Structure - $39,000 to be expended by the Cemetery Commission to design and construct a niche structure for cremated remains.
[This funds the design and construction of a niche structure that will house cremated remains. The structure will give people another option for internment of remains. The structure will be located on the cemetery grounds so people will be able to visit anytime.]
VI. LIBRARY A. Furnishings replacement - $7,500 to be expended by the Library Trustees for the replacement of worn and damaged furnishings.
[This funds replacement shelving systems, staff furniture, and patron study tables and seating for the Reuben Hoar Library.]
VII. PARK & RECREATION A. Recreation Major Equipment and Repairs - $50,000 to be expended by the Park and Recreation Commission for major equipment/facility repair and maintenance.
[This funds ongoing maintenance to parks and facilities on parks land. Also, as safety and AAB standards change and improve and the population of the town increases the needs and policy compliance of the Parks and the facilities in them will also grow. These funds would allow PRCE to be proactive in response to this growth.]
B. Sailboats - $10,000 to be expended by the Park and Recreation Commission to purchase Sunfish sailboats for sailing programs.
[This funds purchase and delivery of two new sailboats by Summer 2018, allowing PRCE to expand the youth sailing summer program and add an adult sailing program at Long Lake. PRCE’s program is now certified with US Sailing.]
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C. Open-Air Cinema Equipment - $13,000 to be expended by the Park and Recreation Commission to purchase projection and technical equipment to facilitate an open-air cinema location.
[This funds equipment for free outdoor movies to be offered to the community by PRCE, including weekly family movie nights beginning Summer 2018. Currently, equipment is rented. Owning the equipment would allow for more events to be held.]
VIII. FACILITIES AND INFRASTRUCTURE A. Facility Capital Improvements Recommendations – $431,999 to be expended by the Permanent Municipal Building Committee to implement recommendations of the Facility Needs Assessment Study.
[A working group comprised of representatives of the Permanent Municipal Building Committee, Board of Selectmen, School Committee, and Finance Committee—brought forward recommended facility projects to address life safety, code compliance, building envelope, building systems, IT/security building infrastructure, interior finishes, and building site/grounds issues. The sum includes $177,000 for highway administration/ garage roof repairs, and $20,000 to be used for the roof replacement on the salt shed.]
B. Town Building Space Needs - $200,000 to be expended by the Board of Selectmen to address Town building space needs.
[The Board of Selectmen has established a Town Building & Space Needs Analysis Working Group comprised of two Selectmen, two citizens at-large, and one member of each of the following boards: Finance Committee, Permanent Municipal Building Committee, Council on Aging, Board of Library Trustees, Parks and Recreation Commission, and School Committee. The Working Group's charge is to work collaboratively to establish a plan to recommend a long term and short term plan to address the Town Office space needs.]
C. Town Offices Meeting Room 307 Upgrades- $22,600 transferred from the LCTV PEG Access and Cable Related Fund, to be expended by Littleton Community Television and the Permanent Municipal Building Committee for HD camera upgrades to Town Offices Meeting Room 307.
[This funds video equipment upgrades for the third floor meeting room in the Town Offices, using Public/Education/Government (PEG) access funds from cable subscribers.]
D. Stormwater MS4 Permit Needs - $100,000 transferred from the Spectacle Pond Cell Tower Clean Lakes Fund established by Article 6 of the May 8, 2000 Special Town Meeting, to be expended by the Board of Selectmen for a third year of funding to address compliance issues with new MS4 Stormwater Permit.
[This implements implements requirements of the Town’s MS4 (municipal stormwater) permit for the U.S. Environmental Protection Agency which is scheduled to take effect July 1, 2018. Projects for FY 2019 include public education and outreach, outfall inventory and screening, drainage system mapping, catchment investigations, and wet weather outfall monitoring. The Clean Lakes Committee has recommended $300,000 in Spectacle Pond cell tower funds be made available for project MS4 implementation costs -- $100,000 per year. FY 2019 is year three. Use of cell tower funds helps ensure that project costs are not borne by the property taxes or new user fees.]
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E. Mill Pond Dredging - $68,550 transferred from the Spectacle Pond Cell Tower Clean Lakes Fund established by Article 6 of the May 8, 2000 Special Town Meeting, to be expended by the Clean Lakes Committee as part of the Town’s share of the Federally funded project, estimated at $3,000,000.
[This funds the second half of the Town’s remaining financial obligation for feasibility study costs to dredge Mill Pond. The Town is only responsible for these costs pending the successful outcome of the feasibility study, which is currently underway.]
F. Littleton Common Smart Sewer Design - $1,500,000 to be expended by the Board of Selectmen to pay costs of design to sewer the Littleton Common area, including the payment of all costs incidental and related thereto, and that to meet this appropriation, the Treasurer, with the approval of the Selectmen, is authorized to borrow said amount under and pursuant to M.G.L. c. 44, §7(7) or pursuant to any other enabling authority, and to issue bonds or notes of the Town therefor. The Selectmen are authorized to determine and assess betterments upon all properties benefited by these improvements. In accordance with M.G.L. c. 44, §20, the premium received by the Town upon the sale of any bonds or notes authorized by this vote, less any such premium applied to the payment of the costs of issuance of such bonds or notes, may be applied to pay project costs and the amount authorized to be borrowed pursuant to this vote shall be reduced by the amount of any such premium so applied.
[This funds design of the initial phase of the proposed Littleton Common smart sewer that includes the community water and energy resource center, the groundwater discharge site, the pipe network infrastructure, and necessary right of way reconstruction. . . .
[The $452,000 appropriated for the smart sewer strategic planning by 11/16/16 STM Art. 5-3 and 5/1/17 STM Art. 5-A, would be included in the total amount upon which betterments are calculated and assessed upon sewer users.]
G. Master Plan - $10,000 to be expended by the Planning Board for needs associated with implementation of the Town’s Master Plan.
[This funds Planning Board’s efforts to develop zoning amendments to address the top one or two priority Master Plan implementation items in FY 2019.]
Motion: Moved and seconded by the Board of Selectmen that the Town vote to raise and appropriate $_,__,__; transfer $__,___ from the funds named herein and $___,___ from the Undesignated Fund Balance; and borrow $1,500,000 as printed above; for a total of $_,__,___, for capital projects and purchases itemized and described in Article 8 as printed in the warrant. Finance Committee, Board of Selectmen and School Committee recommendations forthcoming.
ARTICLE 9 Community Preservation Committee FY 2019 Community Preservation Budget [2/3rds vote required] To see if the Town will vote to hear and act on the report of the Community Preservation Committee on the Fiscal Year 2019 Community Preservation Budget, to appropriate or reserve from FY 2019
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Community Preservation Fund annual revenues and reserves the following amounts, as recommended by the Community Preservation Committee, with each item considered a separate appropriation; 1. Administrative Expenses - $5,000 from FY 2019 CPA Surcharge; 2. Debt Service for Prior Issues – $90,388 from FY 2019 CPA Surcharge, of which $75,988 is for Open Space and $14,400 is for Historic Preservation; 3. Open Space Reserve - $37,352 to Open Space Reserve from FY 2019 CPA Surcharge; 4. Community Housing Reserve - $37,352 to Community Housing Reserve from FY 2019 CPA Surcharge; 5. Undesignated Reserve - $9,167 to Undesignated Reserve from FY 2019 CPA Surcharge; 6. Regional Housing Services - $5,000 from FY 2019 CPA Surcharge for Community Housing; 7. Parks & Recreation Bathhouse Construction at Long Lake property - $400,000, of which $56,670 is from FY 2019 CPA Surcharge for Recreation and $343,330 is transferred from Recreation Fund Balance; 8. Cemetery Liberty Square Monument - $9,900 from FY 2019 CPA Surcharge for Historic Resources; and 9. Acquisition of Baker Homestead, 12 Robinson Road - $250,000, of which $32,370 is from FY 2019 CPA Surcharge for Historic Resources and $217,630 is from Historic Resources Fund Balance, for the acquisition by gift, purchase, or eminent domain of a fee simple or lesser interest in the so-called Baker Homestead, a parcel of land approximately 0.836 acres, more or less, together with all flowage rights and easements and subject to all well rights and easements appurtenant thereto, located at 12 Robinson Road, Littleton, Massachusetts, as described in a certain deed recorded in the Middlesex South District Registry of Deeds in Book 7912, Page 106 and shown as Assessors Parcel U07 15 0, a copy of which map is on file in the Office of the Town Clerk; to provide that said parcel shall be under the care, custody, management and control of the Board of Selectmen and held for the purposes of historic preservation under M.G.L. Chapter 44B; to authorize the Board of Selectmen to delegate management of said parcel to a nonprofit organization created under M.G.L. Chapter 180 or M.G.L. Chapter 203 in accordance with M.G.L. Chapter 44B, Section 12(b); to direct the Board of Selectmen to grant a perpetual historic preservation restriction in said parcel meeting the requirements of M.G.L. Chapter 44B, Section 12 and M.G.L. Chapter 184, Sections 31-33; and to authorize the Board of Selectmen to enter into all agreements and execute any and all instruments as may be necessary on behalf of the Town to effectuate, or further the purposes of, said acquisition. or to take any other action in relation thereto.
[Article 9 contains the recommendations of the Community Preservation Committee to apportion Community Preservation Act funds for open space, historic preservation, and community housing, including debt service for previously approved projects. [Regional housing services would continue to be used to monitor and maintain affordable units on the Town’s subsidized housing inventory. [Park & Recreation would undertake a construction project for its bathhouse at Long Lake, to consolidate the snack shack, restrooms, lifeguard office, and boat and dock storage into one building; address subsurface disposal needs, and provide a shelter space for beach goers, camps, and other community programs in the case of inclement weather. [Cemetery Liberty Square Monument . . .
May 7, 2018 Annual & Special Town Meetings Page 33 TOWN OF LITTLETON, MASSACHUSETTS
[The acquisition of the Baker Homestead, 12 Robinson Road, requires a two-thirds vote of town meeting since it pertains to disposition of land.
[See summary below of CPA fund activity]
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Motion: Moved and seconded by the Community Preservation Committee that the Town vote to approve the appropriations and reserves itemized and described in Article 9 as printed in the warrant. Community Preservation Committee supports Article 9. Finance Committee, Board of Selectmen, and Park & Recreation Commission, and Historical Commission recommendations forthcoming.
ARTICLE 10 Board of Selectmen Fund Collective Bargaining Agreements To see if the Town will vote to raise and appropriate or transfer from available funds a sum or sums of money for the purpose of funding any new collective bargaining agreements between the Town and its employee unions, or to take any other action in relation thereto.
[Article 10 funds the first year of collective bargaining agreements reached with the Town’s police, fire, highway, and dispatch unions. Agreements reached by the date of town meeting will be presented for funding.]
Motion: To be made at town meeting. Finance Committee, Board of Selectmen recommendations forthcoming.
ARTICLE 11 Board of Selectmen/Personnel Board Personnel By-law Amendments To see if the Town will vote to amend the Personnel By-law and Classification and Compensation Plan, Chapter 33 of the Town Code, as recommended by the Personnel Board; or to take any other action in relation thereto.
[Article 11 amends the classification and compensation plans for non-union Town employees by implementing a salary study and applying a two-percent salary schedule adjustment in FY 2019 (to match the schedule adjustment for union employees).]
Motion: Moved and seconded by the Personnel Board that the Town vote to amend the Personnel By- law and Classification and Compensation Plan, Chapter 33 of the Town Code, as recommended by the Personnel Board as follows: 1. By amending §33-18. OVERTIME AND COMPENSATORY TIME in its entirety as follows: §33-18. OVERTIME AND COMPENSATORY TIME Overtime must be pre-approved by the supervisor and the applicable budget must have funds available to cover the overtime pay. Non-exempt employees will be paid in accordance with the Fair Labor Standards Act, with the following exception: A non-exempt employee required to work on a Holiday will be paid double-time. Compensatory time may be utilized, on an exception basis, as an alternative to overtime pay, subject to the following restrictions. If overtime is authorized by the supervisor, the choice to accrue compensatory time in lieu of being paid overtime wages must be stated by the employee. As with overtime wages, compensatory time is earned at one and one half hours, for regular overtime, or at two hours, for double-time, for every hour worked. All compensatory hours should be logged on the standard compensatory time sheet and attached to the employee’s regular time sheet each pay May 7, 2018 Annual & Special Town Meetings Page 35 TOWN OF LITTLETON, MASSACHUSETTS period. Employees should use accrued compensatory time in a timely matter. The use of accrued compensatory time must be pre-approved by the supervisor. In no case should the compensatory time accrual balance be allowed to exceed 24 hours. Compensatory time cannot be rolled over to the new fiscal year and therefore any accrued time must be paid out as overtime wages prior to June 30th of each year. Any unused compensatory time at time of separation of employment must be paid to the employee in their final paycheck. Exempt employees are not eligible for compensatory time. 2. By amending §33-21. HOLIDAYS by replacing item B and adding items C and D as follows: B. If such holiday falls on a Saturday, the preceding Friday will be observed as a holiday for those departments who are not staffed on Saturday. If the holiday falls on a Sunday, the holiday will be observed on the following Monday for those departments not open on a Sunday. C. If an employee is on vacation and a holiday falls within the vacation time period, the employee will not be required to use a vacation day for the holiday. If an employee is not scheduled to work the day the department closes for the holiday, the employee will be entitled to one floating holiday to be used during the same pay period, when possible, but not later than thirty (30) days from the holiday. D. A non-exempt employee required to work a holiday will be paid double-time. 3. By amending Schedule A Permanent Full and Part-time Employees and Schedules B, B-1, B-2, and D, effective July 1, 2018, by applying a 2 percent (2%) salary schedule adjustment so that said schedule reads as follows:
[INSERT SALARY SCHEDULES]
Page 36 May 7, 2018 Annual & Special Town Meetings TOWN OF LITTLETON, MASSACHUSETTS
[INSERT SALARY SCHEDULES]
4. By partially amending Schedule C Park & Recreation Department as follows:
[INSERT SALARY SCHEDULE]
Personnel Board, Finance Committee, Board of Selectmen recommendations forthcoming. May 7, 2018 Annual & Special Town Meetings Page 37 TOWN OF LITTLETON, MASSACHUSETTS
ARTICLE 12 Board of Selectmen Stabilization Fund To see if the Town will vote to raise and appropriate or transfer from available funds a sum of money for the Stabilization Fund in accordance with the provisions of Chapter 40, Section 5B of the General Laws, or to take any other action in relation thereto.
[The Town’s adopted financial management policy requires that 5% of the operating budget be maintained in the Stabilization Fund. To meet that, $42,000 needs to be added this year. The resulting balance in this fund as of 7/1/18 would be $2,230,377. The Town’s AAA bond rating is based in part on maintaining a healthy balance in this and other reserve accounts, as well as for adhering to its financial policies.]
Motion: Moved and seconded by the Board of Selectmen that the Town vote to transfer from the Undesignated Fund Balance the sum of $42,000 for Article 11 as printed in the warrant. Finance Committee and Board of Selectmen recommendations forthcoming.
ARTICLE 12 Board of Selectmen Capital Stabilization Fund To see if the Town will vote to raise and appropriate or transfer from available funds a sum of money to be deposited in the Capital Stabilization Fund established by Article 6 of the May 6, 2013 Special Town Meeting for the purpose of funding any capital-related project, or pieces of capital equipment, or debt service payment related thereto; said fund as authorized by Chapter 40, Section 5B of the General Laws, or to take any other action in relation thereto.
[The Town’s adopted financial management policy requires that an amount equal to at least 1% of the total General Fund capital plan (this year, __,___) be appropriated annually into the Capital Stabilization fund. This article adds $2,724,111, to bring the fund balance to $3,517,689 as of 7/1/18.]
Motion: Moved and seconded by the Board of Selectmen that the Town vote to transfer from the Undesignated Fund Balance the sum of $2,724,111 for Article 13 as printed in the warrant. Finance Committee and Board of Selectmen recommendations forthcoming.
ARTICLE 14 Board of Selectmen Debt Exclusion Stabilization Fund To see if the Town will vote to raise and appropriate or transfer from available funds a sum of money to be deposited in the Debt Exclusion Stabilization Fund established by Article 12 of the May 2, 2016 Special Town Meeting for the purpose of reducing the amount of existing debt service and/or the amount of debt needed to be placed when final bonding occurs for borrowing authorizations, both having been exempted from the provisions of Proposition 2½ , so called; said fund as authorized by Chapter 40, Section 5B of the General Laws; or to take any other action in relation thereto.
[Since excluded debt costs can be added to a property tax bill beyond the limits of Proposition 2 ½, defraying those costs by use of this Debt Exclusion Stabilization Fund would reduce the cost of
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debt passed onto property taxpayers. Article 14 would add $242,871 to the fund, with a resulting balance of $532,157 as of 7/1/18, and one year to our target, now set at FY 2025.]
Motion: Moved and seconded by the Board of Selectmen that the Town vote to transfer from the Undesignated Fund Balance the sum of $242,871 for Article 14. Finance Committee and Board of Selectmen support Article 14.
ARTICLE 15 Board of Selectmen/ Trust Fund Commissioners Trust Fund Grant To see if the Town will vote to transfer $16,800 in Trust Funds for the following purposes and costs related thereto; or to take any other action in relation thereto. (1) LHS Innovation Center - $12,800 to the Littleton School Department for the furniture, fixtures, equipment, and construction costs related to Phase III of the renovations to the Littleton High School Innovation Center, from the following Trust Funds: M.H. Kimball Fund, $9,000; J. Goldsmith Fund, $300; $C. Hildreth Fund, $2,500; L. Johnson Fund, $500; and L.H. Zappy Fund, $500; (2) DEHS Animal Assistance Care Program - $4,000 to the Elder and Human Services Department for the animal care assistance program from the Bradford Sampson Relief of Animals Fund.
[Article 15 funds an innovative center for Littleton High School from several trust funds, and an animal care assistance program for qualifying low income persons from a dedicated trust fund.]
Motion: Moved and seconded by the Trust Fund Commissioners that the Town vote to approve Article 15 as printed in the warrant. Trust Fund Commissioners support Article 15, Finance Committee, Board of Selectmen recommendations forthcoming.
ARTICLE 16 Board of Selectmen Senior Citizens and Veterans Tax Work-off Abatement Programs To see if the Town will vote to request the Board of Assessors to commit the following sums from the Overlay Account for Abatements to fund Property Tax Work-off Abatement Programs for Senior Citizens ($80,000) and Veterans ($7,000), or to take any other action in relation thereto.
[The Town has established programs under which local property owners over the age of 60, and qualifying veterans, provide services to the Town in exchange for a reduction on the amount paid on their property tax. This year, the senior citizens program has 95 participants; the veterans program, 9 participants.]
Motion: Moved and seconded by the Board of Selectmen that the Town vote to approve Article 16 as printed in the warrant. Finance Committee, Board of Selectmen, Council on Aging recommendations forthcoming.
May 7, 2018 Annual & Special Town Meetings Page 39 TOWN OF LITTLETON, MASSACHUSETTS
ARTICLE 17 Board of Selectmen Use of MassDOT Chapter 90 Funds To see if the Town will vote to transfer from available funds or authorize the Treasurer to borrow in anticipation of reimbursements, a sum of money for authorized road improvements and other projects provided for under Chapter 90 of the General Laws, or to take any other action in relation thereto.
[Article 17 is an annual appropriation of state funds to reimburse for qualifying Town road improvements, which Littleton uses to help pay for the ten-year roadway improvement program. For FY 2019, Littleton will receive $397,966 in Chapter 90 funds from a $200-million statewide bond issue for all cities and towns. Littleton received $397,288 last year, and $395,107 the year before.]
Motion: Moved and seconded by the Board of Selectmen that the Town vote to appropriate funds available in the amount of $397,966 for authorized road improvements and other projects provided for under Chapter 90 of the General Laws. Finance Committee and Board of Selectmen recommendations forthcoming.
[ARTICLES REQUIRING SUPERMAJORITY VOTE]
ARTICLE 18 Water Commissioners Easements for Water Supply [2/3rds vote required] To see if the Town will vote to acquire any and all easements necessary to protect, permit and operate the three public water supply wells located at Cobbs Pond, or to take any other action in relation thereto.
[Article 18 authorizes the Board of Water Commissioners to acquire water supply protection easements on those portions of properties within a 400 foot radius of the three public water supply wells located at Cobbs Pond. The acquisition of the water supply protection easements is required by the Massachusetts Department of Environmental Protection for the approval of the Cobbs Pond public water supply wells.]
Motion: Moved and seconded by the Board of Water Commissioners that the Town vote to approve Article 18 as printed in the warrant. Board of Water Commissioners supports Article 18. Finance Committee and Board of Selectmen recommendations forthcoming.
ARTICLE 19 Water Commissioners Borrowing: New Well Field & Water Treatment Plant at Whitcomb Ave. [2/3rds vote required] To see if the Town will vote to borrow a sum or sums of money for the purpose of funding a new well field and water treatment plant at Whitcomb Avenue for the Town of Littleton Water Department, and that to meet this appropriation, the Treasurer, with the approval of the Board of Selectmen, is hereby authorized to borrow said sum under and pursuant to Chapter 44, Section 8(5), of the General Laws, or pursuant to and any other enabling authority, and to issue bonds or notes of the Town therefor, and further, Page 40 May 7, 2018 Annual & Special Town Meetings TOWN OF LITTLETON, MASSACHUSETTS that although the borrowing authorized by this vote must constitute a general obligation of the Town pursuant to Chapter 44 of the General Laws, it is the intention of the Town that the repayment of any borrowing authorized hereunder shall, in the first instance, be made from water system revenues. In accordance with M.G.L. c. 44, §20, the premium received by the Town upon the sale of any bonds or notes authorized by this vote, less any such premium applied to the payment of the costs of issuance of such bonds or notes, may be applied to pay project costs and the amount authorized to be borrowed pursuant to this vote shall be reduced by the amount of any such premium so applied. Or to take any other action in relation thereto.
[Article 19 would fund a new well field and water treatment plant at the existing Whitcomb Ave. site, total borrowing not to exceed $7,000,000. The purpose of this project is to increase the amount of water withdrawal to meet increased water demand, and treat the water for iron and manganese. The current Whitcomb Avenue well field water production cannot keep up with current and future demand, and is not treated. This new well field and treatment plant will ensure that all drinking water in Littleton is treated. A two-thirds vote is required for borrowing]
Motion: Moved and seconded by the Board of Water Commissioners that the Town vote to appropriate and borrow the sum of $7,000,000 for Article 19 as printed in the warrant. Board of Water Commissioners supports Article 19. Finance Committee and Board of Selectmen recommendations forthcoming.
ARTICLE 20 Planning Board / Board of Selectmen Zoning Amendment: Adult Use Marijuana By-law [2/3rds vote required] To see if the Town will vote to amend the Zoning Bylaw as follows: 1. By amending the definition of MARIJUANA in Article II, Definitions, Section 173-2, so that said definition reads as follows: MARIJUANA – Means marijuana as defined in MGL c.94G, §1, 935 CMR 500 et seq. and 105 CMR 725 et seq. 2. By inserting in Article II, Definitions, Section 173-2, the following in appropriate alphabetical order: CANNABIS – See MARIJUANA. CRAFT MARIJUANA COOPERATIVE – Means a Marijuana Cultivator comprised of residents of the Commonwealth and organized as a limited liability company, limited liability partnership, or cooperative corporation under the laws of the Commonwealth, and which is licensed to cultivate, obtain, manufacture, process, package and brand cannabis or marijuana products to transport marijuana to Marijuana Establishments, but not to consumers. MARIJUANA CULTIVATOR – Means an entity licensed to cultivate, process and package marijuana, to transfer marijuana to Marijuana Establishments, but not to consumers. MARIJUANA ESTABLISHMENT – Means a Marijuana Cultivator, Craft Marijuana Cooperative, Marijuana Product Manufacturer, Marijuana Retailer, Marijuana Testing Laboratory, Marijuana Research Facility, Marijuana Transporter, or any other type of licensed marijuana-related business, except a Medical Marijuana Treatment Center.
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MARIJUANA ESTABLISHMENT AGENT – Means a board member, director, employee, executive, manager, or volunteer of a Marijuana Establishment, who is 21 years of age or older. Employee includes a consultant or contractor who provides on-site services to a Marijuana Establishment related to the cultivation, harvesting, preparation, packaging, storage, testing, or dispensing of marijuana. MARIJUANA FOR ADULT USE – Means Marijuana and Marijuana products that are not designated and restricted for use by, and for the benefit of, Qualifying Patients in the treatment of Debilitating Medical Conditions as defined in 105 CMR 725 et seq. MARIJUANA TESTING LABORATORY – Means either an independent testing laboratory or a standard testing laboratory that is licensed by the Cannabis Control Commission to test cannabis or marijuana products in compliance with 935 CMR 500. MARIJUANA MICRO-BUSINESS — Means a colocated Marijuana Establishment that can be either a Tier 1 Marijuana Cultivator or Product Manufacturer or both, in compliance with the Cannabis Control Commission’s operating procedures for each license; provided, however, that a Micro-Business that is a Marijuana Product Manufacturer may purchase no more than 2,000 pounds of marijuana per year from other Marijuana Establishments. MARIJUANA PRODUCT MANUFACTURER — Means an entity licensed to obtain, manufacture, process and package cannabis or marijuana products and to transfer these products to other Marijuana Establishments, but not to consumers. MARIJUANA RESEARCH FACILITY – Means an entity licensed to engage in research projects by the Commission. MARIJUANA RETAILER – Means an entity licensed to purchase and transport cannabis or marijuana product from Marijuana Establishments and to sell or otherwise transfer this product to Marijuana Establishments and to consumers. MARIJUANA TRANSPORTER – Means an entity that is licensed to purchase, obtain, and possess cannabis or marijuana product solely for the purpose of transporting, temporary storage, sale and distribution to Marijuana Establishments, but not to consumers. Marijuana Transporters may be an Existing Licensee Transporter or Third Party Transporter. 3. By deleting from Article V, Section 173-22.A.(2) the words “and” where they appear, and inserting after the words “Registered Marijuana Dispensary Overlay Districts” the following: and Adult Use Marijuana Retail Overlay District. 4. By deleting Article XXVIII, Temporary Moratorium on Marijuana Establishments, and inserting in place thereof, the following: Article XXVIII, Adult Use Marijuana Establishments §173-194. Purpose A. To provide for Marijuana Establishments in suitable locations and under strict conditions. B. To regulate the siting, design, placement, operation, safety, monitoring, modification and removal of any Marijuana Establishment that may be located within the Town. C. To minimize the adverse impacts of any Marijuana Establishment on the Town, nearby properties, residential neighborhoods, schools and other places where minors congregate, local historic districts, and other land uses incompatible with said establishments. D. To limit the overall number of Marijuana Retailers that may be located within the Town to an appropriate amount, which shall not exceed the minimum number of Marijuana Retailers that are required by M.G.L. c.94G to be allowed within the Town absent a ballot vote. E. To establish that on-premises consumption shall not be permitted unless the Town votes to authorize on- premises consumption pursuant to M.G.L. c.94G, §3.
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§173-195. Applicability. A. The commercial cultivation, production, processing, manufacturing, packaging, testing, retail or wholesale trade, distribution, transporting, dispensing, researching and studying of Marijuana for Adult Use is prohibited unless permitted as a Marijuana Establishment under this Article XXVIII. B. No Marijuana Establishment shall be established except in compliance with the provisions of this Article XXVIII. C. Nothing in this Article XXVIII shall be construed to supersede federal and state laws governing the sale and distribution of narcotic drugs; nor shall any special permit issued pursuant to this Article XXVIII supersede federal, state or local laws. D. Where not expressly defined in Section 173-2, all terms used herein shall be as defined in MGL C. 94G and 935 CMR 500 et seq. §173-196. Siting. A. The Adult Use Marijuana Retail Overlay District is hereby established as an overlay district as shown on the map entitled “Adult Use Marijuana Establishment Overlay District-Retail” dated March 27, 2018, on file with the Town Clerk and hereby made a part of this chapter. A Marijuana Retail Establishment may be sited within this Overlay District only, subject to all of the provisions of this Article. B. The following classes of Marijuana Establishments may be sited within the Industrial A and Industrial B Districts only, subject to all of the provisions of this Article: (1) Marijuana Cultivator; (2) Craft Marijuana Cooperative; (3) Marijuana Product Manufacturer; (4) Marijuana Research Facility; (5) Marijuana Testing Laboratory; (6) Marijuana Transporter; and (7) Marijuana Micro-business. §173-197. Limitations on Marijuana Retailers. A. The number of Marijuana Retailers within the Town shall not exceed the minimum number that are required by M.G.L. c.94G, §3(a)(2)(ii) to be allowed within the Town absent a ballot vote. B. All Marijuana Establishments are prohibited from delivering cannabis or marijuana products to consumers, and from offering cannabis or marijuana products for consumption on the premises of a Marijuana Establishment. §173-198. Administration and Procedure. A. A Marijuana Establishment may be allowed in locations set forth in 173-196 by special permit from the Planning Board (the “SPGA”) in accordance with M.G.L. c.40A, §9, only subject to the procedures, regulations, requirements, conditions and limitations set forth herein. Only an applicant holding a valid license from the Cannabis Control Commission issued pursuant to M.G.L. c.94G and 935 CMR 500 et. seq., is eligible to apply for a special permit pursuant to this Article. B. Applicants for a special permit pursuant to this Article XXVIII are strongly encouraged to meet with the SPGA at a public meeting to discuss the proposed application for a new Marijuana Establishment and to discuss in general terms of the proposed Marijuana Establishment prior to the formal submission of an application. C. In addition to the standard Special Permit Application form, an applicant for a special permit under this Article shall also submit the following: (1) A copy of the final, executed Host Community Agreement (“HCA”) between the applicant and the Town of Littleton.
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(2) A written description of the status of its application to the Cannabis Control Commission relative to the establishment at issue, or a copy of such license, as applicable. (3) A list of any waivers of regulations that the applicant seeks to obtain from the Cannabis Control Commission, or a copy of any such waivers that the Commission has issued to the applicant, as applicable. (4) Copies of all policies and procedures approved by the Cannabis Control Commission including without limitation the Marijuana Establishment’s operating and safety procedures, or copies of such policies and procedures that the applicant intends to submit to the Commission, as applicable. (5) For applications for a Marijuana Cultivator, a Craft Marijuana Cooperatives, or a Marijuana Micro-Business, information demonstrating that the applicant has considered the following factors in its design and its operating plan: i. Identification of potential energy use reduction opportunities (such as natural lighting and energy efficiency measures), and a plan for implementation of such opportunities; ii. Consideration of opportunities for renewable energy generation, including, where applicable, submission of building plans showing where energy generators could be placed on the site, and an explanation of why the identified opportunities were not pursued, if applicable; iii. Strategies to reduce electric demand (such as lighting schedules, active load management, and energy storage); and iv. Engagement with energy efficiency programs offered pursuant to M.G.L. c.25, §21, or through the Littleton Light Department. (6) The quantity and source or sources of all marijuana and marijuana products that will be sold at the proposed Marijuana Establishment, as applicable. (7) The quantity of marijuana and marijuana products that will be cultivated, processed, manufactured, packaged, transported, tested, or studied at the Marijuana Establishment, as applicable. (8) Written statement confirming that no marijuana or marijuana products will be smoked, burned, or consumed on the premises as part of the cultivation, manufacturing, testing or researching operations, as applicable, or a statement explaining how any such uses have been authorized by the Commission. (9) Names and addresses of each owner of the Marijuana Establishment, and where the owner is a business entity, the names and address of each owner of that establishment. (10) If applicable, a copy of the Applicant’s Articles of Organization, a current Certificate of Legal Existence from the Commonwealth, and the most recent annual report. (11) Copies of all licenses and permits issued to the Applicant by the Commonwealth of Massachusetts and any of its agencies. (12) Evidence that the applicant has site control and the right to use the proposed site as a Marijuana Establishment. Such evidence shall be in the form of a deed, purchase and sale agreement, lease, or other legally binding document. (13) In addition to what is otherwise required to be shown on a site plan pursuant to Article IV, the applicant shall provide details showing all exterior proposed security measures for the premises, including but not limited to lighting, fencing, gates and alarms to ensure the safety of employees and patrons and to protect the premises from theft or other criminal activity. The site plan shall further delineate various areas of the Marijuana Establishment (indoors and outdoors) such as public access areas, employee only access areas, storage, cultivation, preparation, waste disposal, administrative, transportation, loading and parking areas. Site Page 44 May 7, 2018 Annual & Special Town Meetings TOWN OF LITTLETON, MASSACHUSETTS
plans and/or application narrative shall contain sufficient information so that the SPGA can evaluate the design and operational standards contained in this Article XXVIII. (14) Certification to the SPGA that the applicant has filed copies of the special permit application as required by §173-198.D. D. Upon the filing of the special permit application with the SPGA, the Applicant shall simultaneously deliver copies of the full application to the Board of Selectmen, the Building Commissioner, the Board of Health, the Police Department and the Fire Department. §173-199 Special Permit Requirements. A. No Marijuana Establishment shall be located within 500 feet of any lot containing a school; licensed child care facility; public park, playground, athletic field or other public recreational land or facility; any use or facility where persons under the age of 18 commonly congregate to participate in scheduled or structured activities; religious facility; drug or alcohol rehabilitation facility; correctional facility, halfway house or similar facility; or any other non-collocated Marijuana Establishment or RMD. For purposes of this section, distances shall be measured in a straight line from the nearest point of the property line in question to the nearest point of the property line where the Marijuana Establishment is or will be located. B. The SPGA may reduce the minimum distance requirement in Section 173-198.A as part of the issuance of a special permit in the following instances only: (1) Issuance of a special permit for a Marijuana Establishment collocated with an existing RMD. (2) Renewal of a special permit for an existing Marijuana Establishment where the use described in Section 173-198.A has been established after issuance of the original special permit. (3) Change of permit holder for an existing Marijuana Establishment where the use described in Section 173-198.A has been established after issuance of the original special permit. C. Marijuana Establishment that seeks to expand or alter its operations so as to come within a new class or sub-class of Marijuana Establishment, as identified 935 CMR 500.050(d), shall obtain a new special permit prior to undertaking such expansion or alteration. D. The SPGA shall not issue any special permit that would cause the Town to exceed the limits on Marijuana Retailers set forth in §173-197. E. An RMD licensed under 105 CMR 725 et seq., and that holds a special permit pursuant to Article XXVII shall obtain a new special permit prior to converting to a Marijuana Establishment or commencing any operations regulated by M.G.L. c.94G and 935 CMR 500 et seq. F. No smoking, burning, or consumption of any marijuana product shall be permitted at any Marijuana Establishment, except as may be authorized by s935 CMR 500 et seq for purposes of cultivation, testing, research, or manufacturing. G. All shipping and receiving areas shall serve the Marijuana Establishment exclusively. In the case of a multi-use or multi-tenant site, the Marijuana Establishment shall be laid out and designed to ensure separation from other uses or tenants at the site. H. The Marijuana Establishment shall have adequate water supply, stormwater systems, sewage disposal, and surface and subsurface drainage. I. Adequate lighting, including night lighting that provides for monitoring or building and site security, including those measures to prevent diversion of marijuana and marijuana products cultivated outdoors. J. A Marijuana Retailer shall post at a conspicuous location at the public entrance a sign that states “Only individuals 21 years of age or older, unless in possession of a registration card issued by the MA Department of Public Health.” The required text shall be a minimum of two inches in height. Signage shall otherwise be limited to that which is permitted under 935 CMR 500 et. seq. and the Town’s sign bylaw.
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K. The Marijuana Establishment shall provide and keep up to date contact information as required by the Chief of Police and Building Commissioner such as name, telephone number and electronic mail address of a contact person who must be available 24 hours a day, seven days a week. L. No special permit shall be issued unless the applicant has executed a Host Community Agreement with the Town in accordance with M.G.L. c.94G, §3. M. No special permit shall be issued until the Applicant has held a community outreach hearing consistent with the Commission’s Guidance for License Applicants on Community Outreach and 935 CMR 500.101(1)(a)(9) or (2)(b)(7), unless the proposed use is exempt from the hearing requirement under the regulations. §173-200. Special Permit Approval Criteria. The SPGA may issue a special permit for a Marijuana Establish only if it finds that the project satisfies the requirements of §173-7.C, this Article XXVIII, and the following additional special permit criteria: A. The Marijuana Establishment is fully permitted by all applicable agencies within the Commonwealth of Massachusetts and is in compliance with all State laws and regulations; provided, however, that issuance of a valid license pursuant to M.G.L. c.94G may be a condition of the special permit. B. The proposed use is designed to minimize any adverse impacts on the on the residents of the Town; C. For a Marijuana Retail Establishment, there shall be a secure indoor area for all customers. D. The Marijuana Establishment adequately addresses issues of vehicular and pedestrian traffic, circulation and parking, especially during peak periods at the facility, and adequately mitigates the impacts of vehicular and pedestrian traffic on neighboring uses. §173-201. Special Permit Conditions. A. In addition to compliance with M.G.L. c.94G, and 935 CMR 500 et seq., the SPGA may impose reasonable conditions to improve site design, traffic flow, public safety, water quality, air quality, protection of significant environmental resources and the preservation of community character of the surrounding area including, without limitation, the following: (1) Minimization of the impacts of increased noise and traffic. (2) Imposition of security precautions related to the high value of products and case transactions. (3) Deterring the presence of unauthorized or ineligible persons at, or near, the Marijuana Establishment. (4) Imposition of measures to prevent diversion of marijuana and marijuana products. (5) Conditions related to the design and construction of the facility to improve safety, security and conformance with community character. (6) Conditions, consistent with the State Building Code, relating to energy efficiency and conservation. B. The SPGA shall include conditions concerning the following in any special permit granted pursuant to this Article: (1) Hours of operation, including dispatch for any home delivery. (2) Compliance with the Host Community Agreement. (3) The submission of a copy of the license from the Cannabis Control Commission with the SPGA and the Building Commissioner prior to the issuance of a building permit, certificate of occupancy, or commencement of use, whichever occurs first. (4) The reporting of any incidents to the Building Commissioner as required pursuant to 935 CMR 500.110(7) within 24 hours of their occurrence. Such reports may be redacted as necessary to comply with any applicable state or federal laws or regulations. (5) The reporting of any cease and desist order, quarantine order, suspension order, limiting sales order, notice of hearing or final action by the Cannabis Control Commission or the Division of
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Administrative Law Appeals, as applicable, regarding the Marijuana Establishment to the Building Commissioner within 48 hours of the applicant’s receipt. (6) Copies of all reports submitted to any state agency, including, but not limited to, the reports required by 935 CMR 500.105(10)(d) describing the establishment’s liability insurance coverage and the annual security system audits required by 935 CMR 500.110(8) shall be submitted to the SPGA within 5 business days of submission to the State. Such reports may be redacted as necessary to comply with any applicable state or federal laws or regulations. (7) Documentation to the SPGA that each Marijuana Establishment Agent has completed training regarding the proper handling of marijuana prior to performing job functions. Such documentation must be provided to the Board within 5 business days of the completion of such training. Annually, the establishment shall provide documentation to the SPGA and the Board of Selectmen that all Marijuana Establishment Agents have received at least eight hours of on-going training. C. The issuance of a special permit pursuant to this Article shall also be subject to the following: (1) The special permit shall expire within five (5) years of the date of issue. If the applicant wishes to renew the special permit, an application to renew must be submitted at least 120 days prior to the expiration of the special permit (2) Special permits shall be limited to the original applicant(s) and shall expire on the date the special permit holder ceases operation of the Marijuana Establishment. (3) The holder of a special permit shall annually file an affidavit with the Building Commissioner demonstrating that it is in good standing with respect to its license from the Cannabis Control Commission and any other applicable State licenses. (4) The holder of a special permit shall notify the Building Commissioner and the SPGA in writing within 48 hours of the cessation of operation of the Marijuana Establishment or the expiration or termination of the permit holder’s license from the Department of Public Health. (5) Special permits shall lapse upon the expiration or termination of an applicant’s license from the Cannabis Control Commission. 173-202. No Accessory Use Marijuana Establishments. Use of property as a Marijuana Establishment shall necessarily be deemed a principal use for purposes of the Zoning Bylaw, and shall be permitted exclusively in accordance with this Article XXVIII. No Marijuana Establishment may be allowed within Town on the basis that such use qualifies as a permissible accessory use. or to take any other action in relation thereto.
[Article 20 would amend the Zoning By-laws relative to recreational / non-medical / adult use marijuana. This proposed zoning bylaw amendment would delete Article XXVIII, a temporary moratorium on marijuana establishments through December 31, 2018, and define the locations where the various categories of adult use marijuana establishments, including adult use marijuana retail, cultivation, testing, delivery, and processing may be located, and the strict conditions and permitting requirements applicable for such uses. Marijuana cultivation, product manufacturing, testing, and similar uses could be approved by Special Permit from the Planning Board only within existing Industrial A and Industrial B Districts. A marijuana retail establishment could be approved by Special Permit from the Planning Board only within the Adult Use Marijuana Establishment Overlay District-Retail shown on the map dated March 27, 2018.]
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Motion: Moved and seconded by the Planning Board that the Town vote to approve Article 20 as printed in the warrant. Planning Board and Board of Selectmen recommendations forthcoming.
[INSERT MARIJUANA ZONING MAP]
ARTICLE 21 Board of Selectmen Tax Title Properties, Abutter Land Sales, Conservation [2/3rds vote required] To see if the Town will vote to add the following properties to the “Tax Title Abutter Lot Sales Program” established by Article 10 of the November 14, 2011 Special Town Meeting: (A) an up to 1,250 square- foot portion of tax title parcel U14-117-0 on Newtown Road abutting 3 Manchester Drive; and (B) an up to 1,375 square-foot portion of said parcel U14-117-0 abutting 410 Newtown Road; and, further, to transfer the care, custody, management and control of the remainder of tax title parcel U14-117-0 to the Conservation Commission for open space purposes, and provided further that either of the parcels described in (A) and (B) above or in Article 11 of the October 30, 2017 Special Town Meeting that remain in the Town’s possession as of December 31, 2018 shall automatically be transferred to the care, custody,
Page 48 May 7, 2018 Annual & Special Town Meetings TOWN OF LITTLETON, MASSACHUSETTS management and control of the Conservation Commission for open space purposes, or to take any other action in relation thereto.
[Article 21 would add two parcels carved out of a Town-owned tax title property on Newtown Road to the Tax Title Abutter Lot Sales Program established to give abutting property owners a chance to acquire a vacant parcel, improve their current parcel and encourage private ownership and maintenance of land that is not suitable for development. This article would also transfer to the Conservation Commission the remainder of that Newtown road property which abuts the George and Lucy Yapp Conservation Land.]
Motion: Moved and seconded by the Board of Selectmen that the Town vote to approve Article 21 as printed in the warrant. Board of Selectmen and Conservation Commission recommendations forthcoming.
[OTHER ARTICLES, INCLUDING ROUTINE AUTHORIZATIONS & REAUTHORIZATIONS]
ARTICLE 22 Voter Petition Town By-law Amendment: Plastic Check-out Bag Reduction To see if the Town will vote to amend the Town Code by adding a new Chapter 140 for the purposes of regulating the distribution of plastic bags at retail establishments and promoting the use of recyclable and reusable bags, or to take any other action in relation thereto. Chapter 140: Plastic Check-Out Bag Reduction. Section I Findings and Purpose
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Plastic check-out bags have a significant impact on the marine and terrestrial environment, including but not limited to: 1) harming marine and terrestrial animals through ingestion and entanglement; 2) polluting and degrading the terrestrial and marine environments; 3) clogging storm drainage systems; 4) creating a burden for solid waste disposal and recycling facilities; 5) requiring the use of non-renewable fossil-fuel in their composition. Studies have shown that even alternative “compostable” or “biodegradable” bags require very specific and controlled conditions in order to biodegrade, and have potentially negative environmental effects similar to conventional plastic bags. Such bags should therefore be subject to the same restrictions as conventional plastic check-out bags. The purpose of this Bylaw is to protect the Town’s unique natural beauty and irreplaceable natural resources by reducing the number of single-use plastic check-out bags that are distributed in the Town of Littleton and to promote the use of reusable bags. Section II Definitions The following words shall, unless the context clearly requires otherwise, have the following meanings: a. “Check-out bag” shall mean a bag provided by a store to a customer at the point of sale. Check-out bags shall not include bags, whether plastic or not, in which loose produce or products are placed by the consumer to deliver such items to the point of sale or check out area of the store. b. “Department” shall mean the Littleton Health Department. c. “Health Agent” shall mean the Health Agent for the Littleton Board of Health or his/her designee. d. “Recyclable paper bag” shall mean a paper bag that is 100% recyclable, contains at least 40% post- consumer recycled content, contains no old growth fiber, and displays in a visible manner on the outside of the bag (1) the word “recyclable” or a symbol identifying the bag as recyclable and (2) a label identifying the bag as being made from post-consumer recycled content and the percentage of post- consumer recycled content in the bag. e. “Reusable Check-out bag” shall mean a sewn bag with stitched handles that is specifically designed for multiple reuse and that (1) is machine washable; and (2) is made of natural fibers (such as cotton or linen). f. “Retail Establishment” shall mean any business facility, whether for profit or not for profit, that sells goods directly to the consumer, including, but not limited to, retail stores, restaurants, pharmacies, convenience and grocery stores, liquor stores, seasonal and temporary businesses. Section III Regulated Conduct a. No Retail Establishment in the Town of Littleton shall provide Plastic Check-Out Bags to customers. b. If a Retail Establishment provides or sells Check-out Bags to customers, the bags must be one of the following: 1. Recyclable paper bag; or 2. Reusable Check-out bag. Section IV Exemption: Thin-film plastic bags typically without handles which are used to contain dry cleaning, newspapers, produce, meat, bulk foods, wet items, and other similar merchandise are not prohibited under this bylaw. Section V Enforcement a. The Board of Health and its Health Agent shall have the authority to administer and enforce this bylaw. In addition to any other means of enforcement, the provisions of this bylaw and any regulations adopted pursuant thereto may be enforced by non-criminal disposition in accordance with the provisions of Section 1.4 of the Town Code and Massachusetts General Laws, Chapter 40, Section 21D. b. For the first violation, the enforcing authority, upon a determination that a violation has occurred, shall issue a written warning notice to the establishment specifying the violation. c. The following penalties shall apply: 1. A fine of $50 shall apply for the first violation following the issuance of a written warning notice. Page 50 May 7, 2018 Annual & Special Town Meetings TOWN OF LITTLETON, MASSACHUSETTS
2. A fine of $100 shall apply for the second violation and each additional violation of this by-law after the issuance of a written warning notice. d. Fines shall be cumulative and each day on which a violation occurs shall constitute a separate offense. Section VI Effective Date a. This bylaw shall take effect six (6) months following satisfaction of the posting/publishing requirements set forth in in Massachusetts General Laws, Chapter 40, Section 32, or January 1, 2019, whichever is later. The Board of Health may exempt a Retail Establishment from the requirements of this section for a period of up to six (6) months upon a finding by the Board of Health that (1) the requirements of this section would cause undue hardship; or (2) a Retail Establishment requires additional time in order to draw down an existing inventory of thin-film, single-use check-out plastic bags. Section VII Regulations a. The Board of Health may adopt and amend rules and regulations to effectuate the purposes of this bylaw. Section VIII Severability a. If any provision of this bylaw is declared invalid or unenforceable the other provisions shall not be affected thereby.
[Article 22 is a proposed amendment to the Town By-laws inserted by voter petition, which states, “Reducing plastic bag consumption will benefit everyone in our community. We support a bylaw to limit the distribution of plastic bags at check-out counters of retail establishments in Littleton, MA. Though the growing problem of plastic waste is worldwide, this local effort will help to clean up our town. If passed, retail establishments could not use regular plastic bags as check-out bags, and would instead be required to use paper bags.”]
Motion: Moved and seconded by the petitioner that the Town vote to approve Article 22 as printed in the warrant. Board of Selectmen, Board of Health, and Sustainability Committee recommendations forthcoming.
ARTICLE 23 Board of Selectmen / Historical Commission Town By-law Amendment: Historically Significant Building Demolition To see if the Town will vote to amend the Town Code Chapter 65, Building Demolition, Article I, Historically Significant Buildings and Structures, as follows: 1. By inserting in §65-2. Definitions, in appropriate alphabetical order, the following new definitions: APPLICANT-Any person or entity who files an application for a demolition permit. If the applicant is not the owner of the premises upon which the BUILDING or STRUCTURE is situated, the owner must indicate on the application his/her consent to the filing of the application. WEATHER-PROOFING – The BUILDING or STRUCTURE’s resistance to the effects of bad weather such as the presence of a roof, windows, and doors. SECURITY – Resistance against unauthorized entry. Measures taken to protect a BUILDING or STRUCTURE from harm. 3. By adding a new sentence at the end of §65-4.A, to read as follows: “The application should include photographs of all street façade elevations and should include a general description of the property’s security and weather-proofing.” 4. By amending §65-4.D.(2) to read as follows: “Photographs of internal spaces and additional views of street façade elevations.”
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5. By amending §65-4.D.(5) to read as follows: “A description of the proposed reuse of the parcel on which the building or structure to be demolished is located.” 6. By amending §65-4.G to extend from six to twelve months the period during which the Building Commissioner shall not issue a demolition permit for an historically significant building or structure which the Historical Commission determines should be preferably preserved, so that said section reads as follows: G. If, following the demolition plan review, the Historical Commission determines that the building or structure should preferably be preserved, then the Building Commissioner shall not issue a demolition permit for a period of twelve (12) months from the date of the filing of the Historical Commission's report unless the Historical Commission informs the Building Commissioner prior to the expiration of such twelve (12) month period that it is satisfied that the applicant for the demolition permit has made a bona fide, reasonable and unsuccessful effort to locate a purchaser for the building or structure who is willing to preserve, rehabilitate or restore the building or structure, or has agreed to accept a demolition permit on specified conditions approved by the Historical Commission. 7. By amending §65-6. Noncompliance to read as follows: Anyone who demolishes a building or structure identified in § 65-3 of this article without first obtaining and complying fully with the provisions of a demolition permit, voluntary demolition, shall be subject to a fine of not less than $100 nor more than $300. In addition, unless a demolition permit was obtained for such demolition, and unless such permit was fully complied with, the Commissioner shall not issue a building permit pertaining to any parcel on which a building or structure identified in § 65-3 of this article has been demolished for a period of three years after the date of demolition. Upon date of application for demolition, the owner shall be responsible for properly securing and waterproofing the building, to the satisfaction of the Building Commissioner. Should the owner fail to secure the building, the loss or partial deconstruction of such building through other cause, including fire, shall be considered "voluntary demolition." Should the owner remove parts, weatherproofing, or fail to secure the building, they shall be subject to a fine of not less than $100 nor more than $300 for each occurrence of a violation. or take any other action in relation thereto.
[Article 23 is the Historical Commission’s proposal to amend Town Code Chapter 65 to extend from six (6) to twelve (12) months the period during which the Building Commissioner shall not issue a demolition permit for an historically significant building or structure which the Historical Commission determines should be preferably preserved.]
Motion: Moved and seconded by the Board of Selectmen that the Town vote to approve Article 23 as printed in the warrant. Historical Commission supports Article 23. Board of Selectmen recommendation forthcoming.
ARTICLE 24 Board of Selectmen Borrowing Authorization To see if the Town will vote to authorize the Town Treasurer, with the approval of the Board of Selectmen, to borrow money from time to time in anticipation of the revenue for the fiscal year beginning July 1, 2018, in accordance with the provisions of Chapter 44, Section 4 of the General Laws, and to issue
Page 52 May 7, 2018 Annual & Special Town Meetings TOWN OF LITTLETON, MASSACHUSETTS a note or notes as may be given for a period of less than one (1) year, in accordance with Chapter 44, Section 17 of the General Laws, or to take any other action in relation thereto.
[Article 24 allows the Town to borrow in anticipation of revenues and/or to issue short-term notes to meet its cash flow needs.]
Motion: Moved and seconded by the Board of Selectmen that the Town vote to approve Article 24 as printed in the warrant. Finance Committee and Board of Selectmen recommendations forthcoming.
ARTICLE 25 Board of Selectmen Compensating Balance Agreement To see if the Town will vote to authorize the Treasurer to enter into a Compensating Balance Agreement(s) for FY 2019, pursuant to Chapter 44, Section 53F of the General Laws, or to take any other action in relation thereto.
[This article authorizes the Treasurer to enter into agreements between the depositor (Town) and a bank in which the depositor agrees to maintain a specified level of non-interest bearing deposits in return for which the bank agrees to perform certain services for the depositor.]
Motion: Moved and seconded by the Board of Selectmen that the Town vote to approve Article 25 as printed in the warrant. Finance Committee and Board of Selectmen recommendations forthcoming.
May 7, 2018 Annual & Special Town Meetings Page 53 TOWN OF LITTLETON, MASSACHUSETTS
Prsrt Std Town of Littleton US Postage Board of Selectmen Paid P.O. Box 1305 Permit #19 Littleton, MA 01460 Littleton, MA
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Page 54 May 7, 2018 Annual & Special Town Meetings
Littleton Board of Selectmen AGENDA ACTION REQUEST 7A March 26, 2018
Annual Town Report Dedication of 2017 Annual Town Report
Requested by: Town Clerk, 2/27/18 Action Sought: Policy/Procedural
Proposed Motion(s)
MOVE that the Board of Selectmen vote to dedicate the 2017 Annual Town Report to the ongoing service of volunteer citizens who contribute to all aspects of maintaining the community of Littleton, whose service has been critical in retaining our small town character and spirit, and include the list of whom we lost since the last report who served the Town in some official capacity, including (specify).
Additional Information The Town Clerk has provided a print out of the state report of those who died in Littleton in 2017, and recommends the 2017 Annual Town Report be John W. Bowers, Jr. and Arthur G. Lazarus, Jr. Those honored in prior years were Peter M. Cassinari (who died on 2/8/17) for the 2016 Annual Town Report; Peter W. Tierney for 2015; Henry Stimson Harvey, Katherine Ann Petkewich, Mary Kaye, and Don O. Smith for 2014; Barbara Chapin, Ann Fairweather, Paul Hollingworth, Marjorie Harvey, and Philip Swenson for 2013; and Rev. Bill Beldan, Joseph Cormier, Donald Cozzens, Ray Grande, Warren Himmelberger, Frank Mueller, and Ernie Stackpole for 2012.
Board Action
Motion Second In favor Opposed Disposition
Littleton Board of Selectmen AGENDA ACTION REQUEST 8 March 26, 2018
Minutes Approval Meetings of November 20, 2017 and January 8, 2018
Requested by: TA, ATA, 3/21/2018 Action Sought: Approval of Minutes
Proposed Motion(s)
MOVE that the Board of Selectmen vote to approve the meeting minutes of November 20,
2017 and January 8, 2018.
Additional Information
The draft sets of minutes are attached.
Board Action
Motion Second In favor Opposed Disposition
MINUTES BOARD OF SELECTMEN Monday, November 20, 2017 Town Offices (Room 103)
6:30 PM PRESENT: Chair Charles DeCoste, Vice Chair Paul Glavey, Clerk Joe Knox, Cindy Napoli and Chase Gerbig Welcome –Chair DeCoste opened the meeting. Pledge of Allegiance – Led by Clerk Joe Knox
Chair DeCoste stated the agenda for the evening. Thirteen applications were received for community-at -large members for Police Chief Preliminary Screening Committee, however Mr. McCurdy rescinded his application, due to personal commitments, after it was received. 6:40 PM Ten-minute interviews were held of applicants for three (3) community-at-large members and to make appointments from the following candidates: Andrea Alvarado, Daniel Conceison, Ted Doucette, Joseph Gaffney, Mark Hickox, James Karr, Donna Kivlin, Andrew McNaught, Patricia Natoli, Erica Podgorni, Thomas Rauker, and David Wilson. Each applicant was previously mailed a draft copy of the proposed questions. The following four questions were asked of each applicant:
1. Give a brief introduction about yourself 2. What unique qualities do you possess that would benefit the Police Chief Preliminary Screening Committee? 3. Littleton Police Department is committed to Community Policing. What qualities are you looking for in a Police Chief candidate relative to Community Policing? 4. What recommendation(s) do you have for how this search process should be conducted?
Questions to be evaluated were displayed on the monitor and on the candidate interview table. Candidates will be notified at end of meeting of Board of Selectmen decision. Those candidates not staying for the remainder of the meeting will be notified of the final decision by mail. After all candidate presented, Assistant Town Administrator Anthony Ansaldi, explained the process that would follow next: The selectmen will review their notes and each will select up to five (5) applicants; the votes will be tallied and from top six (6) vote-getting candidates, those will advance to the second round.
Board of Selectmen Meeting – November 20, 2017 Page 1 of 3
Candidates received the following votes by the BOS
Alvarado 3 Conceison 1 Doucette 0 Gaffney 2 Hickox 1 Karr 4 Kivlin 0 McCurdy 0 McNaught 1 Natoli 2 Podgorni 2 Rauker 5 Wilson 4
Because there were voting ties, seven (7) applicants moved to the second round: Rauker, Wilson, Karr, Alvarado, Gaffney, Natoli and Podgorni.
Chase Gerbig expressed concern about former selectman, Rauker being, in the running; although he served many years ago. Chuck DeCoste thought the applicants should be should be considered on their merit, not previous position within the town. Paul Glavey felt that no one else has the expertise in hiring as Mr. Rauker and that it is an important skill set to have. Since all selectmen had voted for him, Joe Knox made the motion to accept Thomas Rauker as a community-at-large member on the Police Chief Preliminary Screening Committee; seconded by Cindy Napoli. Motion passed.
There was a discussion on the skill sets of the remaining candidates and how to proceed.
Mr. Glavey indicated that he was looking for candidates with varied qualifications. Joe Knox and Cindy agreed with Paul. The resume and experience that Mr. Wilson brings will not be brought by anyone else on board.
-Chase felt Mr. Wilson and Ms. Natoli, based on their experience in business and public safety, would be good choices; he also that a women should be in the committee.
-Chuck DeCoste thought James Karr was a good choice because of law enforcement background.
Joe Knox made a motion made to appoint James Karr and Andrea Alvarado as community-at-large members for the Police Chief Preliminary Screening Committee; seconded by Paul Glavey. Motion passed with a vote of 4 to 1, with Chase Gerbig voting against the nominations. Members-at-large will need to be sworn in by Town Clerk to complete process.
Board of Selectmen Meeting – November 20, 2017 Page 2 of 3
B. Other appointments to Police Chief Preliminary Screening committee:
After a discussion amongst the Board, Chase Gerbig nominated Cindy Napoli and Chuck DeCoste as members of the Screening Committee; seconded by Paul Glavey. Motion passed. After some deliberation, Chuck decided that he would not able to be a member because of his current workload and personal situation. A motion was made by Chase Gerbig to rescind the Board’s vote previous nominations; seconded by Paul Glavey. Motion passed. A motion was made by Chase Gerbig to nominate Cindy Napoli and Joe Knox as members of the Screening Committee; seconded by Paul Glavey; Motion passed.
Chuck received a letter from the Police Union declining a seat on the Screening committee. He has discussed with the Superintendent of Schools, Dr. Kelly Clenchy, about participation on the committee and received an affirmative response. Chase Gerbig made the motion to appoint Dr. Clenchy as the seventh member of the Preliminary Screening committee in lieu of the Police Union declining; seconded by Paul Glavey. Motion passed 5 to 0.
9:35 PM Adjournment:
A motion was made by Joe Knox to adjourn; second by Cindy Napoli. Motion passed 5 to 0.
Submitted by Sue Raymond
Board of Selectmen Meeting – November 20, 2017 Page 3 of 3
MINUTES BOARD OF SELECTMEN Monday, January 08, 2018 Town Offices (Room 103)
6:30 PM PRESENT: Chair Charles DeCoste, Vice Chair Paul Glavey, Clerk Joe Knox, Cindy Napoli and Chase Gerbig Welcome –Chair DeCoste opened the meeting. 1. Organization / Pledge of Allegiance / Read Mail
Pledge of Allegiance – Led by Clerk Joe Knox
Chair DeCoste stated the agenda for the evening.
1. Organization / Read Mail
Keith thanked the Highway, Police and Fire Departments for their efforts during Christmas Day 2017 and January 4, 2018 winter storm events. Massachusetts Municipal Association annual business meeting resolutions on fiscal partnership with State, sales tax, climate change. The Board will attend the meeting and trade show along with Anthony Ansaldi and Keith Bergman. MMA Beacon - January 2018 – article re: "Littleton adopts design-based senior housing, inclusionary zoning bylaws"
2. National Grid – Gas Projects in Littleton - billing/fees - National Grid's Manager, Community & Customer Management. Scott Farrar and Operations Supervisor Jeff Moore, discussed gas projects in Littleton including on Harwood Avenue and King Street. They are replacing the main and transferring services, pending weather conditions. The other project is under the railroad tracks near Harwood; pipe needs to redesigned; it will be a 2-week job in the spring; no impact on computer rail.
Scott explained the billing and fees charged to customers. National Grid has filed for a rate increase; no increase since 2010; a typical residential heating customer would see a 7% increase around November 1, 2018. Mass. DPU will hold a public hearing at Acton Town Hall on January 29 @ 7 PM.
Paul Glavey commented about the large increase in gross profit National Grid has incurred and questioned the 7% increase. National Grid representatives were not prepared to comment at this time other than saying the points made by Paul were valid and recommended attending the meeting on January 29.
3. Director of Finance & Budget: FY 2019 Operating and Capital - The Board reviewed updates from Director of Finance & Budget Bonnie Fleck, on FY 2019 operating and capital
Board of Selectmen Meeting – January 08, 2018 Page 1 of 4 budget requests. The Board of Selectmen, Finance Committee, and School Committee will meet jointly on Monday, January 22, 2018 for an FY 2019 budget update.
4. Public Input / Members’ Updates
Verbal invitation from Library Board of Trustees to BOS for a private tour of the library to be followed up by email invitation Joe Knox - mentioned that the town website has a business directory in which businesses information resulting in free advertising Chase Gerbig - recognized volunteers and sponsors who participated in the town tree hunt Cindy Napoli – Littleton Coalition Against Addiction is having a community forum at the High School auditorium on 1/10/18 at 7PM with several speakers; resources are available Paul Glavey – thanked the Highway and Light and Water Departments who have been covering the town during the recent storms; excellent job. Keith Bergman – referenced meeting to be held on 1/10/18 regarding senior residential by-laws
5. Littleton Common Smart Sewer Update –
Chase Gerbig and Paul Glavey gave a brief update on where the town is on this project and how we got there. Anticipate Smart Sewer will be an asset to the town as well as abutters to the project.
Weston & Sampson Engineers made a presentation on the Littleton Common smart sewer project, including updates on (1) High School site for groundwater discharge, (2) CWERC (Community Water and Energy Resource Center) siting analysis, (3) range of project costs for the three preferred CWERC sites, (4) recommendations on project phasing, and (5) projected timeline for the project through spring and fall 2018 town meetings; and (6) grants / funding opportunities. The sewer team sent out a letter to all residential/commercial property owners in the study area to let them know about tonight’s briefing.
Following the presentation many questions from the audience ensued with responses from Weston and Sampson and the BOS. Additional questions/concerns/comments can be emailed to [email protected]
6. Properties
6A. Kimball Farm Village on the Common (U07-19-6) 41.45 acres – MGL C. 40B Comprehensive Permit extension - The Board of Selectmen voted to support Kimball Farm Village on the Common’s request to the Zoning Board of Appeals for a further six-month extension of the Chapter 40B comprehensive permit for parcel U07-19-6 (41.45 acres) on Robinson Road.
Board of Selectmen Meeting – January 08, 2018 Page 2 of 4
-Permit needs to be renewed each year. ZBA has until January 31 to extend or not. After discussion between audience members, Atty. Robert Anctil and the BOS Joe Knox made the motion to support a further six-month extension of the 40B comprehensive permit; seconded by Cindy Napoli. Motion passed 5 to 0.
6B. Cricket Lane parcel – Town’s right of first refusal under MGL C.61A,§14 - 11 acres (R23-4-A) for $1,000,000 - On December 4, 2017, the Board of Selectmen had voted its intent to exercise and/or to assign the Town’s right of first refusal (ROFR) under MGL C.61A,§14 to acquire this property from George Jones and Mary Beth Mesrobian, for a bona fide offer of $1,000,000 from R.D. Kanniard Homes, Inc. The Town’s ROFR expires on March 1, 2018-- 120 days after the seller’s notice dated November 1, 2017. On December 18, 2017, the Board learned that neither the Littleton Conservation Trust nor the Sudbury Valley Trustees are able to accept assignment of the ROFR; and discussed how a host community agreement with the developer could be a way of addressing abutters’ concerns about the development if the Town did not acquire the property. Tonight, the Board reviewed a development proposal for the site prepared by R.D. Kanniard Homes, Inc. The Selectmen continued this discussion to its meeting on January 22, 2018 to consider either (1) a host community agreement with the developer for a senior residential development in return for waiver of ROFR or (2) calling a special town meeting for late February to exercise ROFR by purchasing the property.
Conceptual drawings were provided by Mr. Kannaird showing 2 cottage style houses per acre for a total of 22 units; 30% of land required to be open space; housing will be age appropriate by design which can be age restricted. Questions by the audience directed to the BOS included concerns of open space, noise, town fields, landscaping, protection of wells and septic systems, road layout, buffer zone and access road. Each of the selectmen expressed their feelings on the choice of ROFR, open space/agricultural spaces or senior development.
6C. Tax Title Abutter Lot Sales Program - Sale 4,800 sq. ft. portion of U17-175-0 abutting 11 Elm Road – 10/30/17 STM Art. 11 - The Board of Selectmen voted, §pursuant to Article 11 of the October 30, 2017 Special Town Meeting, and in accordance with the “Tax Title Abutter Lot Sales Program” adopted on December 5, 2011, to approve the sale of the following tax title parcel and the execution by the Board of Selectmen of deed to be prepared by Town Counsel: an up-to-4,800 square-foot portion of parcel U17-175-0 comprised of 8,000 square feet abutting 11 Elm Road, contingent on the completion by the purchasers of a satisfactory plan depicting said portion as an independent lot, and receipt of all approvals from the Planning Board necessary for recording of said plan.
Chase Gerbig made the motion to approve the sale of the tax title parcel; seconded by Paul Glavey. Motion passed 5 to 0.
7. Public Hearing (Continuation) : 20- & 25-MPH speed limits per MGL C.90, §§17C,18B – revised list from Police, Highway - The Board of Selectmen reviewed the Police Chief Matthew King’s revised list dated December 29, 2017 and continued this hearing to February 12, 2018.
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8A. Elder/Human Services/Council on Aging: Donations to Gift Funds - The Board of Selectmen voted, pursuant to MGL C.44,§53A , as follows: (1) to deposit gifts of $7,500 from the Henry Vincent Couper Foundation and $1,000 from the Burroughs Charitable Foundation into the special gift fund established on November 2, 2009 for energy and other assistance for needy Littleton residents; and (2) to deposit a gift of $500 from Kathleen Cole into the special gift fund established on June 23, 2014 to defray the costs of the transportation program of the Department of Elder and Human Services.
Paul Glavey made the motion to accept the monetary gifts as stated; seconded by Chase Gerbig. Motion passed 5 to 0.
9. Minutes approval - Motion made by Chase Gerbig to accept the minutes of November 6, 2017; seconded by Cindy Napoli. Motion passed 5 to 0.
Meeting adjournment:
11:15 PM: Motion made by Joe Knox to adjourn the meeting; seconded by Cindy Napoli. Motion passed 5 to 0.
Submitted by Sue Raymond
Board of Selectmen Meeting – January 08, 2018 Page 4 of 4