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Agenda Reports Pack (Public) 30/03/2012, 09.30

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Agenda Reports Pack (Public) 30/03/2012, 09.30 Public Document Pack To : Members of the Oxfordshire Waste Partnership Joint Committee (meeting with the Oxfordshire Environment Partnership) Notice of a Meeting of the Oxfordshire Was te Partnership Joint Committee (meeting with the Oxfordshire Environment Partnership) Friday, 30 March 2012 at 9.30 am County Hall, Oxford Peter G. Clark County Solicitor March 2012 Contact Officer: Julie Dean [email protected]; Tel: (01865) 815322 Membership – Oxfordshire Waste Partnership Councillors: Representing: Lorraine Lindsay-Gale Chairman – Oxfordshire County (deputy: David Robertson) Council David Dodds Deputy Chairman – South Oxfordshire (deputy: Any Cabinet Member) District Council John Tanner Oxford City Council (deputy: Any other member of the City Executive Board) James Macnamara Cherwell District Council (deputy: Barry Wood) Reg Waite Vale of White Horse District Council (deputy: Any Cabinet Member) David Harvey West Oxfordshire District Council (deputy: Barry Norton or Mark Booty) County Hall, New Road, Oxford, OX1 1ND www.oxfordshire.gov.uk Fax: 01865 783195 Media Enquiries 01865 323870 Membership – Oxfordshire Environment Partnership Membership is a loose group of elected members, officers and representatives from government and non- governmental agencies. In addition to the councillors above, those usually attending are listed in that order. Representing: Ian Davies Cherwell District Council John Copley Oxford City Council Tim Sadler Oxford City Council Andrew Pau Oxfordshire County Council Rachel Burns Oxfordshire County Council Matt Prosser South Oxfordshire & Vale of White Horse District Council Trevor Askew West Oxfordshire District Council Ben Morrish Environment Agency Matt Jackson BBOWT Lee Horrocks Environment Agency Linda Watson Oxfordshire Rural Community Council Susie Ohlenschlager Oxfordshire County Council Environment & Climate Change Team Susan Halliwell Oxfordshire County Council Environment & Climate Change Team Wayne Lewis Oxfordshire Waste Partnership Co-Coordinator Notes: • Date of next meeting: 22 June 2012 – Please note that this meeting will be held at South Oxfordshire District Council offices, Crowmarsh. Declarations of Interest This note briefly summarises the position on interests which you must declare at the meeting. Please refer to the Members’ Code of Conduct in Part 9.1 of the Constitution for a fuller description. The duty to declare … You must always declare any “personal interest” in a matter under consideration, i.e. where the matter affects (either positively or negatively): (i) any of the financial and other interests which you are required to notify for inclusion in the statutory Register of Members’ Interests; or (ii) your own well-being or financial position or that of any member of your family or any person with whom you have a close association more than it would affect other people in the County. Whose interests are included … “Member of your family” in (ii) above includes spouses and partners and other relatives’ spouses and partners, and extends to the employment and investment interests of relatives and friends and their involvement in other bodies of various descriptions. For a full list of what “relative” covers, please see the Code of Conduct. When and what to declare … The best time to make any declaration is under the agenda item “Declarations of Interest”. Under the Code you must declare not later than at the start of the item concerned or (if different) as soon as the interest “becomes apparent”. In making a declaration you must state the nature of the interest. Taking part if you have an interest … Having made a declaration you may still take part in the debate and vote on the matter unless your personal interest is also a “prejudicial” interest. “Prejudicial” interests … A prejudicial interest is one which a member of the public knowing the relevant facts would think so significant as to be likely to affect your judgment of the public interest. What to do if your interest is prejudicial … If you have a prejudicial interest in any matter under consideration, you may remain in the room but only for the purpose of making representations, answering questions or giving evidence relating to the matter under consideration, provided that the public are also allowed to attend the meeting for the same purpose, whether under a statutory right or otherwise. Exceptions … There are a few circumstances where you may regard yourself as not having a prejudicial interest or may participate even though you may have one. These, together with other rules about participation in the case of a prejudicial interest, are set out in paragraphs 10 – 12 of the Code. Seeking Advice … It is your responsibility to decide whether any of these provisions apply to you in particular circumstances, but you may wish to seek the advice of the Monitoring Officer before the meeting. If you have any special requirements (such as a large print version of these papers or special access facilities) please contact the officer named on the front page, but please give as much notice as possible before the meeting. AGENDA SECTION 1 - ENVIRONMENT PARTNERS HIP MATTERS Note: Oxfordshire Waste Partnership members can participate in the discussion of items in this Section of the agenda but may not vote. 1. Apologies for Absence and Notification of Deputy Members 9:30 Please contact Julie Dean (Tel: 01865 815322) to give apologies and advise of attendance by the named Deputy Member). 2. Declaration of Interest - see guidance note 3. Minutes (Pages 1 - 8) To approve the Minutes of the meeting of the Environment Partnership held on 20 January 2012 (Minute no. 1/12 – 6/12 inclusive) (EP3) and to receive information arising from them. 4. Low Carbon Communities Programme End of Project Report (Pages 9 - 14) 9:35 The report (EP4) evaluates the achievements of this LAA 1 funded project, and how the work is being carried forward. The Environment Partnership is RECOMMENDED to note the report. 5. Thermal Imaging in Transition Eynsham 9:45 There will be a presentation by a representative from Transition Eynsham. 6. Green Deal (Pages 15 - 18) 10:00 A presentation will be given by Brad Hook, a representative of United Sustainable Energy Agency, on Green Deal. The attached introductory report accompanies the presentation (EP6). - 2 - The Environment Partnership is asked to: (a) note the potential multiple benefits of the Green Deal and the investment opportunity it offers; (b) consider whether the Partnership wishes to receive monitoring reports on the progress of the Green Deal in Oxfordshire; and (c) consider whether they wish to receive a more detailed report exploring the feasibility of collaboration between Councils to support the scheme. 7. Schools Carbon Reduction Strategy (Pages 19 - 22) 10:20 A report (EP7) is provided on the Schools Carbon Reduction Strategy and support services. The Environment Partnership is asked to note the report. 8. Cherwell District Council's work on energy and climate change (Pages 23 - 28) 10:30 A presentation will be given by Chiko Wade on Cherwell District Council’s work on energy and climate change. This is accompanied by the attached report (EP8). The Environment Partnership is asked to note the report. SECTION 2 - MATTERS RELATING TO THE ENVIRONMENT PART NERSHIP AND WASTE PARTNERSHIP JOINTLY Note: OWP and EP members can participate in the discussion of items in this Section of the agenda. It is comes to a vote, OWP an EP members will need to vote separately. 9. Petitions and Addresses 10:50 SECTION 3 - WASTE PARTNERSHIP MA TTERS Note: Environment Partnership members can participate in the discussion of items in this Section of the agenda but may not vote. 10. Apologies for Absence and Notification of Deputy Members Please contact Julie Dean (Tel: 01865 815322) to give apologies and advise of attendance by the Deputy Member). - 3 - 11. Declarations of Interest - see guidance note 12. Minutes (Pages 29 - 36) To approve the minutes of the Oxfordshire Waste Partnership Joint Committee held on 20 January 2012 (OWP12 ) (Minutes 7/12 to 19/12 inclusive) and to receive information arising from them. 13. Financial Arrangements (Pages 37 - 44) 10:50 The report will provide an update (OWP13) on financial arrangements payments for the year to date and set out an estimated value for the year-end adjustment to payments. The report also provides a brief update on work to review the targets within the agreement. The Waste Partnership is RECOMMENDED to note the financial arrangements payments as set out in Appendix 1 and also the forecast year end adjustment figures as set out in Appendix 2. 14. Joint Municipal Waste Management Strategy draft Action Plan for 2012/13 (Pages 45 - 52) 11:00 To consider a draft action plan for 2012/13 – 2014/15 in support of the Joint Municipal Waste Management Strategy (JMWMS) (OWP14). The Oxfordshire Waste Partnership is asked to agree the action plan as set out at Appendix 1. 15. Performance Monitoring - Update (Pages 53 - 68) 11:10 A quarterly update on the performance of Oxfordshire Waste Partnership is provided at OWP15. The Oxfordshire Waste Partnership is RECOMMENDED to note the report and that further information on the risk identified in table 1 is brought to the next meeting. - 4 - 16. Residual Waste Treatment Project - Update (Pages 69 - 72) 11:15 The report will give an update on progress made in respect of the Residual Waste Treatment Project (OWP16). The Oxfordshire Waste Partnership are RECOMMENDED to: a) note and support the progress made on the residual waste treatment project; and b) note and support the progress made on the procurement of a bulking and haulage contract for the efficient delivery of waste to the Ardley EfW facility. 17. New Initiatives Fund Projects (NIF) - Completed Evaluations and Update on Outstanding Projects (Pages 73 - 78) 11:20 To report the findings of recently completed New Initiatives Fund (NIF) post-project evaluations and to provide an update on the progress of projects with outstanding funding claims (OWP17).
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