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October 10, 2016 7:30 P.M EAST PENN SCHOOL DISTRICT BOARD OF SCHOOL DIRECTORS REGULAR BOARD MEETING AGENDA Board Room 800 Pine Street Emmaus, PA 18049 October 10, 2016 7:30 p.m. 2016 School Board Meeting Schedule January 11 & 25* February 8 & 22 March 14 April 11 & 25 May 9 & 23 J une 13 & 27 July 11 August 8 & 22 Sep tember 12 & 26 October 10 & 24 November 14 December 5 (Organization) & 12 *Can celed -District closed due to snow Vision Statement: The East Penn School District will empower students to maximize their individual potential and become lifelong learners and contributors to a global society. Mission Statement: The East Penn School District will provide a learning environment in which students become effective problem solvers, collaborators, critical thinkers, and communicators. EAST PENN ANONYMOUS STUDENT TIP LINE (610) 966-8400 EAST PENN WEB PAGE www.east pennsd.org EAST PENN SCHOOL DISTRICT BOARD OF SCHOOL DIRECTORS REGULAR BOARD MEETING October 10, 2016 7:30P.M. ORDER OF BUSINESS 1. CALL TO ORDER; PLEDGE OF ALLEGIANCE 2. ADMINISTER OATH OF OFFICE- NEW BOARD MEMBER 3. REQUESTS TO ADDRESS THE BOARD 4. APPROVAL OF MINUTES Motion by , Seconded by_ _ ___ ____ RESOLVED, Th at the East Penn Board of School Directors approve the minutes of the September 26, 2016 Board meeting. 5. PRESENTATION a. Technology Committee Report ~ Kristen Campbell, Assistant Superintendent ~ Michael Mohn, Director of Technology ~ Heather Moser, Technology Integration Specialist ~ Michael Kelly, Principal, Eyer MS ~ Heather Slatoff, Science Teacher, LMMS 6. REPORT OF THE SUPERINTENDENT OF SCHOOLS a. District Update- Dr. Michael Schilder 7. PERSONNEL Motion by , Seconded by _________ RESOLVED, That the East Penn Board of School Directors approve the following personnel items, recommended by the Superintendent: a. Resignation(s) (Exhibit #1) Name Position Building Effective Date Hiedi Hahn Food Service Support Staff Shoemaker ES 9/12/16 Deborah O'Reggio-Thorne Food Service Support Staff Eyer MS 9/6/16 Andrea Ramsey Instructional Assistant Macungie ES 10/10/16 Gabriella Siciliano Instructional Assistant EHS 10/3/16 Tyler Smith Instructional Assistant Wescosville ES 10/6/16 Page 1 EPSD-October 10, 2016 Board Agenda b. Termination of Employment Name Position Building Effective Date Lori Werley Administrative Assistant EHS 9/30/16 c. General Leave of Absence(s) as Per Board Policy Name Position Building Effective Date Anita Grafe Instructional Assistant Wescosville ES 11/7/16- 11/14/17 Debbie Smoker Instructional Assistant Shoemaker ES 10/4/16-10/23/16 Patricia Wolle-Eck Staff Assistant Shoemaker ES 9/6/16-6/30/17 d. Full-time Substitute Appointment(s) Name: Nicole Hazelwood Education Level: B. S. Degree; B. A. Degree Undergraduate School: St. Joseph's University; Western Governors University Assignment: Learning Support Teacher; EHS (Leave of Absence of D. Graf) Certification: Instructional I: Elementary K-6; Special Education PK-12 Experience: None Salary: $51,500; Year 1; B Effective: Pending receipt of satisfactory Act 168 e. Custodial Transfer of Assignment(s) Name From To Effective Date Gary DeRoner 2nd Shift Custodian­ Cafeteria Custodian­ 11/24/16 Wescosville ES Wescosville ES $25.22/hr. $25.07/hr. 40 hrs./wk. 40 hrs./wk. (Transfer of Robert Kish) Justin Smith Tues. to Sat. Custodian­ 2nd Shift Custodian ­ 11/24/16 Eyer MS Wescosville ES $23.97/hr. $23.97/hr. 40 hrs./wk. 40 hrs./wk. (Transfer of G. DeRoner) f. Support Staff Appointment(s) Name: Assignment Salary/Hours Effective Date Patrick Kender Instructional Assistant- Willow Lane ES $14.70/hr. 10/13/16 (Resignation of A. Reichelderfer) 29 hrs./wk. Stephanie Fand Remedial Assistant- Lincoln ES $14.50/hr. 10/13/16 (Resignation of Ruth Pepe) 29 hrs./wk. Lisa Kermitz Staff Assistant- Macungie ES $14.70/hr. 10/16/16 (Resignation of C. Reed) 29 hrs./wk. Page 2 EPSD - October 10, 2016 Board Agenda Name: Assignment Salary/Hours Effective Date Mary O'Connell Staff Assistant- Willow Lane ES $14.70/hr. 10/13/16 (New Position, additional support in large 15 hrs./wk. first grade classrooms) Susan Paulsen Staff Assistant- Lincoln ES $14.70/hr. 10/13/16 (Resignation of J. Ortiz) 12.5 hrs./wk. g. Support Staff Transfer(s) Name From To Effective Date Heidi Trinkle Instructional Assistant­ Instructional Assistant­ 10/11/16 Willow Lane ES Willow Lane ES $14.70/hr. $14.70/hr. 17.5 hrs./wk. 21.5 hrs./wk. (additional support in large first grade classrooms) h. Additions to the 2016-2017 Per Diem Substitute List Kimberly Bayer Grades 4-8, Math 7-8 Caitlin Makoul Elementary K-6, ESL K-12 Kevin Rhodes Social Studies 7-12 Jessica Schantzenbach Instructional/Staff Assistant, Music PK-12 i. 2016-2017 Co-Curricular Appointments- Schedule B School Name Position Amount Eyer Mark Keeley Cinema Appreciation Club $326.00 Eyer Sandra Ruch-Morrin German Club $36.22/Session 8 Sessions Eyer Tracy Urban Pokemon Fan Club $163.00 Shared w/ Nick DelBuono Eyer Nick DelBuono Pokemon Fan Club $163.00 Shared w/ Tracy Urban LMMS Phil lip Allen Bible Club- Volunteer $0.00 EHS Peter Chromiak Rifle $2,611.00 j. STA of Pennsylvania, Inc.-Addition to Transportation Personnel List for the 2016-2017 School Year Role First Name Last Name District Approval Drive r Anita Huenecke 9/6/2016 Driver Ronald Laudenslager 9/13/2016 Driver Roberto Machado 9/26/2016 Driver Giovanna Olivieri 9/2/2016 Driver Manuel Pereira 9/16/2016 Driver Thomas Townse nd 9/26/2016 Page 3 EPSD - October 10, 2016 Board Agenda 8. BUSINESS OPERATIONS a. Approval of the Bill List Motion by , Seconded by_________ _ RESOLVED, That the East Penn Board of School Directors approve the attached bill list and that the Treasurer be authorized to issue checks and vouchers in the amounts indicated, as per Exhibit #2. b. Budget Transfers- Post-Audit Motion by , Seconded by __________ RESOLVED, That the East Penn Board of School Directors approve the post-audit transfers for June 30, 2016, as per Exhibit #3. c. Disbursement of Funds Motion by Seconded by__ ________ RESOLVED, That the East Penn Board of School Directors authorize the expenditure of funds from the Capital Reserve Fund, as per Exhibit #4. d. Investment of Funds Motion by , Seconded by __________ RESOLVED, That the East Penn Board of School Directors approve the investment of funds as listed below: Investment Vehicle Date Purchased Date of Maturity Term Rate Amount ESSA Bank & Trust 9/21/16 6/21/17 274 days .90% $5,000,000.00 e. Reduction of Committed Fund Balance Motion by , Seconded by_________ _ RESOLVED, That the East Penn Board of School Directors approve the reduction of committed fund balance for increases of the Public School Employees Retirement System as of June 30, 2016 in the amount of $525,147.00 as per GASB requirements. (Bringing committed fund balance to amount budgeted for beginning 2016-2017 fiscal year) f. Voluntary Salary Deductions Motion by , Seconded by_________ _ RESOLVED, That the East Penn Board of School Directors authorize voluntary salary deductions for its employees to the East Penn School District Education Foundation as required by Board Policy 615. Page4 EPSD- October 10, 2016 Board Agenda g. Contracts/Agreements 1) Motion by , Seconded by _________ RESOLVED, That the East Penn Board of School Directors approve the following agreement, as per Exhibit #5: Vendor Type of Agreement Amount The Pennsylvania School for the Deaf Personal Care Assistance (1-1) $36,662.40 2016-17 school year 2) Motion by , Seconded by__ ______ _ RESOLVED, That the East Penn Board of School Directors approve the following agreement, as per Exhibit #6: Vendor Type of Agreement Amount Lehigh Carbon Community College Dual Enrollment Agreement N/A August 1, 2016-July 31, 2017 h. Facility Rental Requests Motion by , Seconded by______ ____ RESOLVED, That the East Penn Board of School Directors grant permission for Patricia Bostick Dance Center, 5925 Tilghman Street, Suite 50, Allentown, PA, 18104, to rent the auditorium and locker rooms at Lower Macungie Middle School on May 10, 19 & 20, 2017 for dance rehearsals and recital. This is a Group V organization and will be cha rged the follow ing rental fees: Auditorium- Rehearsa l $130/hr. Auditorium -Show $135/hr. Locker Room $20/hr. Stage Manager $50.36/hr. Custodian $50.36/hr. Security $16/hr. 9. CURRICULUM a. Educational Conferences Motion by , Seconded by________ _ _ RESOLVED, That the East Penn Board of School Directors approve the estimated expenses for the individuals attending educational conferences, as per Exhibit #7. 10. POLICY a. First Reading -Board Policy Series 300 & Policy #429- Employees Note: New Board Policy Series 300 is a merged section replacing the district's former 300/400/500 employee sections. 1) Part 2 of 2- Policy #325 - #354 and #429 (Exhibit #8) Page 5 EPSD- October 10, 2016 Board Agenda 11. OTHER EDUCATIONAL ENTITIES a. Appoint LCTI JOC Member Motion by Seconded by ___ _______ RESOLVED, That the East Penn Board of School Directors appoint to the LCTI Joint Operating Committee to fu lfill Ms. Fuller's unexpired term through December 2016. b. Lehigh Career & Technical Institute- Report ~ JOC Members: Mr. Champagne, Mr. Earnshaw, Ms. Heid c. Nominate CLIU Board Member Motion by , Seconded by_______ ___ RESOLVED, That the East Penn Board of School Directors nominate as the new CLIU Board Member to represent the district to fulfill Ms. Fuller's unexpired term through June 30, 2017. The candidate's name will be placed on the CLIU Board annual election ballot in the spring of 2017, to fulfill the term from July 1, 2017 through June 30, 2018. 12. LEGISLATIVE a. Report- Mr. Ballard 13. ANNOUNCEMENTS a. No Executive Session : Monday, October 10, 2016 b.
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