EAST PENN SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
REGULAR BOARD MEETING
AGENDA
Board Room 800 Pine Street Emmaus, PA 18049
October 10, 2016 7:30 p.m.
2016 School Board Meeting Schedule
January 11 & 25* February 8 & 22 March 14 April 11 & 25 May 9 & 23 J une 13 & 27 July 11 August 8 & 22 Sep tember 12 & 26 October 10 & 24 November 14 December 5 (Organization) & 12
*Can celed -District closed due to snow
Vision Statement: The East Penn School District will empower students to maximize their individual potential and become lifelong learners and contributors to a global society.
Mission Statement: The East Penn School District will provide a learning environment in which students become effective problem solvers, collaborators, critical thinkers, and communicators.
EAST PENN ANONYMOUS STUDENT TIP LINE (610) 966-8400 EAST PENN WEB PAGE www.east pennsd.org EAST PENN SCHOOL DISTRICT BOARD OF SCHOOL DIRECTORS
REGULAR BOARD MEETING October 10, 2016 7:30P.M.
ORDER OF BUSINESS
1. CALL TO ORDER; PLEDGE OF ALLEGIANCE
2. ADMINISTER OATH OF OFFICE- NEW BOARD MEMBER
3. REQUESTS TO ADDRESS THE BOARD
4. APPROVAL OF MINUTES
Motion by , Seconded by______RESOLVED, Th at the East Penn Board of School Directors approve the minutes of the September 26, 2016 Board meeting.
5. PRESENTATION
a. Technology Committee Report
~ Kristen Campbell, Assistant Superintendent ~ Michael Mohn, Director of Technology ~ Heather Moser, Technology Integration Specialist ~ Michael Kelly, Principal, Eyer MS ~ Heather Slatoff, Science Teacher, LMMS
6. REPORT OF THE SUPERINTENDENT OF SCHOOLS
a. District Update- Dr. Michael Schilder
7. PERSONNEL
Motion by , Seconded by ______RESOLVED, That the East Penn Board of School Directors approve the following personnel items, recommended by the Superintendent:
a. Resignation(s) (Exhibit #1)
Name Position Building Effective Date Hiedi Hahn Food Service Support Staff Shoemaker ES 9/12/16 Deborah O'Reggio-Thorne Food Service Support Staff Eyer MS 9/6/16 Andrea Ramsey Instructional Assistant Macungie ES 10/10/16 Gabriella Siciliano Instructional Assistant EHS 10/3/16 Tyler Smith Instructional Assistant Wescosville ES 10/6/16
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EPSD-October 10, 2016 Board Agenda b. Termination of Employment
Name Position Building Effective Date Lori Werley Administrative Assistant EHS 9/30/16
c. General Leave of Absence(s) as Per Board Policy
Name Position Building Effective Date Anita Grafe Instructional Assistant Wescosville ES 11/7/16- 11/14/17 Debbie Smoker Instructional Assistant Shoemaker ES 10/4/16-10/23/16 Patricia Wolle-Eck Staff Assistant Shoemaker ES 9/6/16-6/30/17
d. Full-time Substitute Appointment(s)
Name: Nicole Hazelwood Education Level: B. S. Degree; B. A. Degree Undergraduate School: St. Joseph's University; Western Governors University Assignment: Learning Support Teacher; EHS (Leave of Absence of D. Graf) Certification: Instructional I: Elementary K-6; Special Education PK-12 Experience: None Salary: $51,500; Year 1; B Effective: Pending receipt of satisfactory Act 168
e. Custodial Transfer of Assignment(s)
Name From To Effective Date Gary DeRoner 2nd Shift Custodian Cafeteria Custodian 11/24/16 Wescosville ES Wescosville ES $25.22/hr. $25.07/hr. 40 hrs./wk. 40 hrs./wk. (Transfer of Robert Kish)
Justin Smith Tues. to Sat. Custodian 2nd Shift Custodian 11/24/16 Eyer MS Wescosville ES $23.97/hr. $23.97/hr. 40 hrs./wk. 40 hrs./wk. (Transfer of G. DeRoner) f. Support Staff Appointment(s)
Name: Assignment Salary/Hours Effective Date Patrick Kender Instructional Assistant- Willow Lane ES $14.70/hr. 10/13/16 (Resignation of A. Reichelderfer) 29 hrs./wk.
Stephanie Fand Remedial Assistant- Lincoln ES $14.50/hr. 10/13/16 (Resignation of Ruth Pepe) 29 hrs./wk.
Lisa Kermitz Staff Assistant- Macungie ES $14.70/hr. 10/16/16 (Resignation of C. Reed) 29 hrs./wk.
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EPSD - October 10, 2016 Board Agenda Name: Assignment Salary/Hours Effective Date Mary O'Connell Staff Assistant- Willow Lane ES $14.70/hr. 10/13/16 (New Position, additional support in large 15 hrs./wk. first grade classrooms)
Susan Paulsen Staff Assistant- Lincoln ES $14.70/hr. 10/13/16 (Resignation of J. Ortiz) 12.5 hrs./wk.
g. Support Staff Transfer(s)
Name From To Effective Date Heidi Trinkle Instructional Assistant Instructional Assistant 10/11/16 Willow Lane ES Willow Lane ES $14.70/hr. $14.70/hr. 17.5 hrs./wk. 21.5 hrs./wk. (additional support in large first grade classrooms)
h. Additions to the 2016-2017 Per Diem Substitute List
Kimberly Bayer Grades 4-8, Math 7-8 Caitlin Makoul Elementary K-6, ESL K-12 Kevin Rhodes Social Studies 7-12 Jessica Schantzenbach Instructional/Staff Assistant, Music PK-12
i. 2016-2017 Co-Curricular Appointments- Schedule B
School Name Position Amount Eyer Mark Keeley Cinema Appreciation Club $326.00 Eyer Sandra Ruch-Morrin German Club $36.22/Session 8 Sessions Eyer Tracy Urban Pokemon Fan Club $163.00 Shared w/ Nick DelBuono Eyer Nick DelBuono Pokemon Fan Club $163.00 Shared w/ Tracy Urban LMMS Phil lip Allen Bible Club- Volunteer $0.00 EHS Peter Chromiak Rifle $2,611.00 j. STA of Pennsylvania, Inc.-Addition to Transportation Personnel List for the 2016-2017 School Year
Role First Name Last Name District Approval Drive r Anita Huenecke 9/6/2016 Driver Ronald Laudenslager 9/13/2016 Driver Roberto Machado 9/26/2016 Driver Giovanna Olivieri 9/2/2016 Driver Manuel Pereira 9/16/2016 Driver Thomas Townse nd 9/26/2016
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EPSD - October 10, 2016 Board Agenda 8. BUSINESS OPERATIONS
a. Approval of the Bill List
Motion by , Seconded by______RESOLVED, That the East Penn Board of School Directors approve the attached bill list and that the Treasurer be authorized to issue checks and vouchers in the amounts indicated, as per Exhibit #2.
b. Budget Transfers- Post-Audit
Motion by , Seconded by ______RESOLVED, That the East Penn Board of School Directors approve the post-audit transfers for June 30, 2016, as per Exhibit #3.
c. Disbursement of Funds
Motion by Seconded by______RESOLVED, That the East Penn Board of School Directors authorize the expenditure of funds from the Capital Reserve Fund, as per Exhibit #4.
d. Investment of Funds
Motion by , Seconded by ______RESOLVED, That the East Penn Board of School Directors approve the investment of funds as listed below:
Investment Vehicle Date Purchased Date of Maturity Term Rate Amount ESSA Bank & Trust 9/21/16 6/21/17 274 days .90% $5,000,000.00
e. Reduction of Committed Fund Balance
Motion by , Seconded by______RESOLVED, That the East Penn Board of School Directors approve the reduction of committed fund balance for increases of the Public School Employees Retirement System as of June 30, 2016 in the amount of $525,147.00 as per GASB requirements. (Bringing committed fund balance to amount budgeted for beginning 2016-2017 fiscal year)
f. Voluntary Salary Deductions
Motion by , Seconded by______RESOLVED, That the East Penn Board of School Directors authorize voluntary salary deductions for its employees to the East Penn School District Education Foundation as required by Board Policy 615.
Page4
EPSD- October 10, 2016 Board Agenda g. Contracts/Agreements
1) Motion by , Seconded by ______RESOLVED, That the East Penn Board of School Directors approve the following agreement, as per Exhibit #5:
Vendor Type of Agreement Amount The Pennsylvania School for the Deaf Personal Care Assistance (1-1) $36,662.40 2016-17 school year
2) Motion by , Seconded by______RESOLVED, That the East Penn Board of School Directors approve the following agreement, as per Exhibit #6:
Vendor Type of Agreement Amount Lehigh Carbon Community College Dual Enrollment Agreement N/A August 1, 2016-July 31, 2017
h. Facility Rental Requests
Motion by , Seconded by______RESOLVED, That the East Penn Board of School Directors grant permission for Patricia Bostick Dance Center, 5925 Tilghman Street, Suite 50, Allentown, PA, 18104, to rent the auditorium and locker rooms at Lower Macungie Middle School on May 10, 19 & 20, 2017 for dance rehearsals and recital. This is a Group V organization and will be cha rged the follow ing rental fees:
Auditorium- Rehearsa l $130/hr. Auditorium -Show $135/hr. Locker Room $20/hr. Stage Manager $50.36/hr. Custodian $50.36/hr. Security $16/hr.
9. CURRICULUM
a. Educational Conferences
Motion by , Seconded by______RESOLVED, That the East Penn Board of School Directors approve the estimated expenses for the individuals attending educational conferences, as per Exhibit #7.
10. POLICY
a. First Reading -Board Policy Series 300 & Policy #429- Employees Note: New Board Policy Series 300 is a merged section replacing the district's former 300/400/500 employee sections.
1) Part 2 of 2- Policy #325 - #354 and #429 (Exhibit #8)
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EPSD- October 10, 2016 Board Agenda 11. OTHER EDUCATIONAL ENTITIES
a. Appoint LCTI JOC Member
Motion by Seconded by ______RESOLVED, That the East Penn Board of School Directors appoint to the LCTI Joint Operating Committee to fu lfill Ms. Fuller's unexpired term through December 2016.
b. Lehigh Career & Technical Institute- Report
~ JOC Members: Mr. Champagne, Mr. Earnshaw, Ms. Heid
c. Nominate CLIU Board Member
Motion by , Seconded by______RESOLVED, That the East Penn Board of School Directors nominate as the new CLIU Board Member to represent the district to fulfill Ms. Fuller's unexpired term through June 30, 2017. The candidate's name will be placed on the CLIU Board annual election ballot in the spring of 2017, to fulfill the term from July 1, 2017 through June 30, 2018.
12. LEGISLATIVE
a. Report- Mr. Ballard
13. ANNOUNCEMENTS
a. No Executive Session : Monday, October 10, 2016
b. Next Board Meeting: Regu lar Board Meeting, Monday, October 24, 2016-7:30 p.m.
14. ADJOURN
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EPSD- October 10, 2016 Board Agenda EXHIBITS
October 10, 2016 EXHIBIT #1
Hitch, Amy
From: Ramsey, Andrea Sent: Monday, September 26, 2016 10:24 PM To: Hitch, Amy Subject: FW: Resignation
From: Ramsey, Andrea Sent: Monday, September 26, 2016 10:22 PM To: Afflerbach, Jessica Cc: Yencho, Sallie Subject: Re: Resignation
September 26, 2016
Mrs. Jessica Afflerbach EPSD Human Resources 800 Pine Street Emmaus PA 18047
Dear Mrs. Afflerbach:
I am sending you this letter to inform you of my resignation from my current position as an Instructional Assistant at Macungie Elementary School. My last day will be October 10, 2016.
Although a difficult decision, I have decided to accept another position. I have been very fortunate to work along side of so many dedicated educators and to work with some amazing students and families.
If you have any questions or concerns, contact me anytime.
Warmest Regards,
Andrea C. Ramsey
1 October 3, 20 16
To Whom It May Concern,
Please accept this letter of resignation from East Penn School District as an Instructional Assistant effective immediately. Thank you for the wonderful experience within a school setting, and allowing me to gain experience in the field of Special Education. I am currently enrolled in my professional phase of my Masters in Education program at De Sales University, and my observation and student teaching hours aren't able to comply with my current work schedule. I have really enjoyed my time at East Penn and wish you all the best.
Respectfully,
-Gabriella Siciliano 9/22/16
To whom it may concern:
It has been a pleasure working at Wescosville Elementary School as an Instructional Assistant in the Autistic Support program for the past three years. Unfortunately I am officially giviing my two weeks' notice since I have found other employment. I have enjoyed working with students and staff here at Wescosville and I thank you for the opportunity.
Sincerely
~Tyler Smith
--- . -·... -.-· ,.""":""______-~-...
J. - · · · •.• ·. : ,,• • • • •••• 0 . .... -----··. ·-· ··· · · --· -·····--- - ..... - • Fund Accounting Check Summary FIRST NIAGARA- GENFUN - From 07/01/ 2016 To 06/ 3 0/2 017 facks mc Note : Output selection limited t o t rans actio ns dated between 09 / 27/ 2 016 and 1 0/1 0/2 016
Check # Vendor Name Description Of Purchase Description Of Purchase Check Amount 00032686 ALBURTIS RECREATION CENTER RENTAL OF LAND & BUILDINGS ...... 500. 00 00032687 BOROUGH OF ALBURTIS WATER/SEWAGE ...... 648. 04 00032688 ALLENTOWN SEWING MACHINE REPAIRS/MAINTENANCE/SERVICE OF EQU GENERAL SUPPLIES ...... 816. 00 OUTLET 00032689 AMAZON SUPPLIES ...... 146.77 00032690 AMERICAN ASSO OF PHYS I CS DUES/FEES ...... 644 . 00 TEACH 00032691 AMERICAN RED CROSS STUDENT FEES ...... 140. 00 00032692 ARTS ACADEMY CHARTER SCHOOL TUITION TO PA CHARTER SCHOOLS . . . . . 19,613 . 73 00032693 ASCD DUES I FEES ...... DUES AND FEES ...... 144. 00 00032694 ASSETWORKS INC SUPPLIES ...... 1,400. 00 00032695 AUTOZONE SUPPLIES ...... 61 .86 00032696 BAUDVILLE SUPPLIES ...... 2,301.69 00032697 ROBERT BEACH SUPPLIES ...... 1 1 .88 00032698 BLICK ART MATERIALS GENERAL SUPPLIES ...... 677 . 53 00032699 BLINDSGALORE SLES GENERAL SUPPLIES ...... 393.24 00032700 BOYCE ASSOCIATES INC SUPPLIES ...... 137. 40 00032701 BSN- SPORT SUPPLY GROUP SUPPLIES ...... 22,747.90 00032702 DAVID BUDINAS TU ITION REIMB ...... 2,07 0. 00P 00032703 BUSS PAINTS SUPPLIES ...... 422 . 87 00032704 CAMBRIDGE DAY SCHOOLS SECURITY DEPOSIT RETURN ...... 5,000. 00 00032705 CARBON LEHIGH INTERMED UNIT TECH SUPPLIES/FEES ...... 79,915 . 85 21 00032706 CARBON LEHIGH IU 21 PES - IU ' S ...... 66,874.00 00032707 CARDMEMBER SERVICE SUPPLIES ...... 11 . 9 6 00032708 JENNIFER CARFARA CONFERENCE EXPENSE ...... 60 . 0 0 00032709 CARLEX , INC SUPPLIES ...... 4 0 . 90 00032710 CAROLINA BIOLOGICAL SUPPLY SUPPLIES...... GENERAL SUPPLIES ...... 54 0 . 62 COM 00032711 COW GOVERNMENT INC TECH SUPPLIES/FEES ...... 1, 7 35 . oo P 00032712 CENTER FOR EDUCATION & BOOKS AND PERIODICALS ...... 164. 95 EMPLOY 00032713 CLARION LIMESTONE AREA TUITION TO OTHER LEA ' S WITHIN STAT 1 0,670 . 00 SCHOOL DISTRICT m X 00032714 CURIO ELECTRICAL REPAI R SHOP REPAIRS/MAINTENANCE- BUILDINGS . . . SUPPLIES ...... 806 . 0 0 ::I: 00032715 DIFFERENT ROADS TO LEARNING SUPPLIES ...... 161.95 c::J inc =t 00032716 OM SUPPLY SOURCE LLC SUPPLIES ...... 199 . 94 # N * Deno tes Non-Negotiable Transaction # - Payables within Check P - Prenote d - Direct Deposit c - Credit Card Payment 10/06/2016 10:53 : 15 AM EAST PENN SCHOOL DISTRICT Page 1 Fund Accounting Check Summary FIRST NIAGARA-GENFUN - From 07/ 01/2016 To 06/ 30/ 2017 facksmc Note : Output selection limited to transactions dated between 09/27/ 2016 and 10/ 10/ 201 6
Check # Vendor Name Description Of Purchase Description Of Purchase Check Amount 00032717 DR I ES DO IT CENTER SUPPLIES ...... REPAIRS/MAINTENANCE- EQU I P ...... 628 . 23 00032718 ELECTRIFIED DISCOUNTERS INC TECH SUPPLIES/FEES ...... 1 , 121.24 00032719 EMMAUS AMBU LANCE CORPS OTHER PROFESS I ONAL SERVICES ...... 225 . 00 00032720 BOROUGH OF EMMAUS WATER/SEWAGE ...... 279.31 00032721 ENTRANCE SYSTEMS INC SUPPLIES ...... 57.29 00032722 EPLUS TECHNOLOGY, INC NON - CAPITAL END USER EQU I P/ORIGINA OTHER PURCHASED PROF/TECH SERVI CES 14,374.18 00032723 EVERYTHING MEDICAL LLC SUPPLIES ...... 17.21 00032724 EXECUTIVE EDUCATION ACADEMY TUITION TO PA CHARTER SCHOOLS .... . 3 , 877.89 CHARTER SCHOOL 00032725 FERGUSON ENTERPRISES INC SUPPLIES ...... 56 . 77 #501 00032726 FIELDTURF GENERAL SUPPLIES ...... 2 , 900 . 00 00032727 FIREFLY COMPUTERS NON-CAP I TAL END USER EQUIP/REPLACE 3 , 990.00 00032728 FOLLETT SCHOOL SOLUTIONS INC BOOKS/PERIODI CALS ...... 134 . 68 0003272 9 FRASER ADVANCED INFORMATION RENTAL FROM CAPITAL SUBSIDY ...... OTHER PURCHASED PROF/TECH SERVICES 18,259 . 00 SYSTEMS 00032730 GREY HOUSE PUBLISHING BOOKS AND PERIODICALS ...... 321 . 50 00032731 HARMONY PRESS INC PRINTING/BINDING ...... GENERAL SUPPLIES ...... 1 , 051 . 00 00032732 MICHELLE HARNED GENERAL SUPPLIES ...... 83. 8 6 p 00032733 HEINEMANN BOOKS AND PERIODICALS ...... BOOKS/PERIODICALS ...... 289 . 30 00032734 JASON HEMINITZ LOST BOOK REFUND ...... 4 . 00 00032735 HOME DEPOT CREDIT SERVICES GENERAL SUPPLIES ...... 234 . 41 00032736 HOWARD REFRIGERATION & AIR SUPPLIES ...... 220 . 85 CON 00032737 JOHNSON CONTROLS , I NC . REPAIRS/MAINTENANCE - BUILDINGS . . . 588.40 00032738 JUNIOR LIBRARY GUILD BOOKS AND PERIODICALS ...... 2 , 277.00 00032739 FRANK KRAUSE TAX REFUND ...... 106.38 00032740 KURTZ BROS NON-CAP EQUIP ; ORIGINAL AND ADDITI 14,197.48 00032741 LANCASTER-LEBANON IU 13 SUPPLIES & FEES; TECHNOLOGY RELATE 8,690.50 00032742 LEARNING A-Z BOOKS/PERIODICALS ...... 645.80 00032743 LISA LECHMANIK MISC REIMBURSEMENT ...... 119.88 P 00032744 LEHIGH CARBON COMM COLLEGE TUIT TO INST OF HIGHER EDUC/TECHNI 47 , 078.00 00032745 LEHIGH VALLEY CHARTER HIGH TUITION TO PA CHARTER SCHOOLS ..... 35, 816 . 37 SCHOOL FOR THE ARTS INC 00032746 LEHIGH VALLEY HOSPITAL OTHER PROFESSIONAL SERVICES ...... 4 , 000.00 00032747 LEHIGH VALLEY STUMP REMOVAL LAWN CARE SERVICES ...... 1 , 642 . 39 00032748 M & H ENTERPRISES , INC REPAIRS/MAINTENANCE - EQUIP ...... 80.50 00032749 MACNCHEESE LP TAX REFUND ...... 114 . 17 * Denotes Non-Negotiable Transaction # - Payables within Check P - Prenote d - Direct Deposit c - Credit Card Payment 10/06/2016 10 : 53:15 AM EAST PENN SCHOOL DISTRICT Page 2 Fund Accounting Check Summary FIRST NIAGARA-GENFUN - From 07/01/2016 To 06/30/2017 facksmc Note: Output selection limited to transactions dated between 09/27/2016 and 10/10/2016
Check # Vendor Name Description Of Purchase Description Of Purchase Check Amount 00032750 MASTER SUPPLY LINE SUPPLIES ...... 240 . 57 00032751 MATHCOUNTS FOUNDATION DUES AND FEES ...... 165 . 00 00032752 MAXIM HEALTHCARE SERVICES OTHER PURCHASED PROF/TECH SERVICES 4,680 .00 00032753 MEIER SUPPLY INC SUPPLIES ...... 262 .40 00032754 MELMARK TUITION TO APS ...... 8, 175 . 00 00032755 MENCHEY MUSIC SERVICE INC REPAIRS/MAINTENANCE - EQUIP ...... SUPPLIES ...... 590 . 45 00032756 MICHAEL MOHN VD CHECK 32601 ...... 124.00 P 00032757 MONTERO VIOLINS REPAIRS/MAINTENANCE- EQUIP ...... 36 . 00 00032758 MONTOUR SCHOOL DISTRICT TUITION TO OTHER LEA ' S WITHIN STAT 1 , 245 . 20 00032759 HEATHER MOSER EYE CARE ...... 75 .00 P 00032760 MUHLENBERG ATHLETIC OFFICE DUES/FEES ...... 200 . 00 000327 61 N2Y TE CH SUPPLIES/FEES ...... 981.56 00032762 NATIONAL ARTCRAFT SUPPLIES ...... 765 .00 00032763 NATIONAL ART & SCHOOL SUPPLIES ...... 814 .05 SUPPLIES 00032764 NAZARETH MUSIC CENTER LTD GENERAL SUPPLI ES ...... 20 .00 00032765 OFFICE DEPOT SUPPLI ES ...... 355.10 00032766 OVERDRIVE INC BOOKS AND PERIODICALS ...... 279 . 35 00032767 THE OVERHEAD DOOR COMPANY OF REPA I RS/MAINTENANCE- BUILDINGS .. . 1, 252 . 00 ALLENTOWN 00032768 PA DEPT OF LABOR & DUES/FEES ...... 72 . 00 INDUSTRY-E 00032769 PASBO PES- EMPLOYEE TRAIN/DEVELOPMENT .. . 125. 00 00032770 PASCD DUES AND FEES ...... 130.00 00032771 PATRIOT SUPPLY SUPPLIES ...... 775 .28 00032772 PENNSYLVANIA SCHOOL FOR DEAF TUITION TO APS ...... 8,048 . 00 00032773 PENTE LEDATA TRANSPORT/TELECOMMUNICATIONS ...... 650 . 00 00032774 PERSONNEL CONCEPTS SUPPLIES ...... 896 . 85 00032775 PIONEER REVERE SUPPLIES ...... 921. 84 00032776 PITNE Y BOWES GENERAL SUPPLIES ...... 464.08 00032777 PITSCO EDUCATION SUPPLIES ...... 32.00 00032778 POSTMASTER -EMMAUS COMMUNICATIONS ...... 21 5.00 00032779 POWERPRO EQUIPMENT REPAIRS/MAINTENANCE- EQUIP ...... 46.46 00032780 PPL ELE CTRIC UTILITIES CORP ELECTRIC ...... ELECTRICITY ...... 68 , 31 0.21 00032781 PRAXAIR DISTRIBUTI ON INC SUPPLIES ...... 677.76 00032782 PRECISION ROLLER TECH SUPPLIES/FEES ...... 1 9 . 75 00032783 PUBLIC SCHOOL EMPLOYEE ' S RETIREMENT CONTRIBUTIONS ...... 1,425.35 RETIREMENT SYSTEM * Denotes Non-Negotiable Transaction # - Payables within Check P - Prenote d - Direct Deposit c - Credit Card Payment 10/06/2016 10 : 53 : 15 AM EAST PENN SCHOOL DISTRICT Page 3 Fund Accounting Check Summary FIRST NIAGARA-GENFUN- From 07/01/2016 To 06/30/2017 facltsmc Note: Output selection limited to transactions dated between 09/27/2016 and 10/10/2016
Check # Vendor Name Description Of Purchase Description Of Purchase Check Amount 00032784 QUIGLEY CHEVROLET SUPPLIES ...... 137 . 86 00032785 QUILL CORPORATION SUPPLIES ...... 202 . 80 00032786 RIO GRANDE SUPPLIES ...... 380 .68 00032787 SANOFI PASTEUR INC SUPPLIES ...... 1 , 695 . 57 00032788 SCHOLASTIC INC BOOKS/PERIODICALS ...... 9 , 043.25 00032789 EXTRA PACKAGING, LLC GENERAL SUPPLIES ...... 66 . 65 00032790 SCHOOL SPECIALTY SUPPLIES ...... 101.03 00032791 SAM SENNECA MISC REIMBURSEMENT ...... 64.29 00032792 SERVICE CASTER CORPORATION SUPPLIES ...... 189 . 36 00032793 SERVICE ELECTRIC CABLE TV TRANSPORT/TELECOMMUNICATIONS ...... 2 , 470.00 INC 00032794 SHARP ENERGY CONTRACTED SERVICES ...... 9 , 612 . 14 00032795 SHIFFLER EQUIPMENT SALES INC SUPPLIES ...... 138 . 65 00032796 BEIT SIMCHA TAX REFUND ...... l. 44 00032797 SITEONE LANDSCAPE SUPPLY , GENERAL SUPPLIES ...... 1 , 535.70 LLC 00032798 SMART SOLUTION TECHNOLOGIES TECH SUPPLIES/FEES ...... 4 , 455 . 00 LP 00032799 HOWARD & KIMBERLY SMITH TAX REFUND ...... 1,602.49 00032800 STA OF PENNSYLVAN I A INC CONTRACTED CARRIERS ...... 4 , 220 . 92 00032801 ANNA STAHL VD CK 19914- FROM 2013 ...... 250 . 00 00032802 STEVE WEISS MUSIC SUPPLIES ...... 615.00 00032803 SUNGARD PUBLIC SECTOR INC PROFESS EDU SVC EMPLOYEE TRAIN/DEV 640 . 00 00032804 SUNRISE HITEK TECH SUPPLIES/FEES ...... 1,485 . 00 00032805 SUNTEX INTERNATIONAL TECH SUPPLIES/FEES ...... 652.80 00032806 BLANK SHIRTS GENERAL SUPPLIES ...... 226.79 00032807 TEACHER ' S DISCOVERY SUPPLIES ...... 56 .16 00032808 TIMES NEWS ADVERTISING ...... BOOKS /PERIODICALS ...... 76.35 00032809 THERAPY BRIDGES LLC OTHER PROFESSIONAL SERVICES ...... 350.00 0003281 0 THOMSON WEST BOOKS AND PERIODICALS ...... 360 . 00 00032811 DEIRDRE THORP MISC REIMBURSEMENT ...... GENERAL SUPPLIES ...... 504 . 89 P 00032812 TREMCO-WEATHERPROOFING TECH REPAIRS/MAINTENANCE- BUILDINGS . . . 745.00 IN 00032813 UGI ENERGY SERVICES LLC NATURAL GAS ...... 3 . 09 00032814 UGI UTILITIES, INC NATURAL GAS ...... 1,851 .10 0003281 5 US BANK PRINCIPAL PAYMENTS ...... 1, 327,180 . 63 00032816 VERIZON WIRELESS TRANSPORT/TELECOMMUNICATI ONS ...... 4 , 088 . 00 00032817 VISTAPRINT GENERAL SUPPLIES ...... 18.48
* Denotes Non-Negotiable Transaction # - Payables within Check P - Prenote d - Direct Deposit c - Credit Card Payment 10/06/2016 10:53 : 15 AM EAST PENN SCHOOL DISTRICT Page 4 Fund Accounting Check Summary FIRST NIAGARA-GENFUN - From 07/01/2016 To 06/30/2017 facksmc Note : Output selection limited to transacti on s dated between 09/27/2016 and 10/10/2016
Check # Vendor Name Description Of Purchase Description Of Purchase Check Amount 00032818 VLN PARTNERS LLP PROFESSIONAL EDUCATIONAL SVC; OTHE 5,062.50 0003281 9 WAUSAU FINANCIAL SYSTEMS REPAIRS AND MAINTENANCE OF EQUIPME 125.00 00032820 MARK WEIKERT TAX REFUND ...... 1,343 . 24 00032821 WILSON & DOROTHY WETZEL TAX REFUND ...... 106.94 00032822 WHITEHALL TURF EQUIPMENT INC SUPPLIES ...... 234 . 26 00032823 WITTFITT SUPPLIES ...... 111.00 00032824 WOODCRAFTER . COM SUPPLIES ...... 71 . 20 00032825 WOODCRAFT 567 GENERAL SUPPLIES ...... 52.44 00032826 WORLD DRYER CORP SUPPLIES ...... 449 . 38 00032827 YEAGER SUPPLY I NC . SUPPLIES ...... 31. 97 p 00032828 ZEINER & SONS INC REPAIRS/MAINTENANCE - EQUIP ...... 770 . 00 *32601-VD MI CHAEL MOHN CONFERENCE NOT ATTENDED; REISSUE .. - 349.00 *00000419 3B SERVICES INC REPAIRS/MAINTENANCE- EQUIP ...... 2,844.20 d *D0000420 JANINE L ALLEN COMMUNICATIONS...... MILEAGE REIMB ...... 29.76 d *D0000421 TAYLOR ANGEL TUITION REIMB ...... 510 . 00 d *D0000422 APPLE INC TECH SUPPLIES/FEES ...... 380.00 d *D0000423 BAKER & TAYLOR BOOKS AND PERIODICALS ...... 152.14 d *D0000424 BEARING AND DRIVE SOLUTIONS SUPPLIES ...... 1,121.00 d *D0000425 GENISE BISHOP TUITION REIMB ...... 399 . 00 d *D0000426 CHERYL BORYSOWSKI TUITION REIMB ...... 3,014.60 d *00000427 MAUREEN D BRYAN DUES/FEES ...... 289 . 06 d *00000428 SARA BURK CONFERENCE ADVANCE ...... EYE CARE ...... 370.00 d *D0000429 LISA CARUSO-CUCCH IARA TUITION REIMB ...... 600 . 00 d *00000430 JENNIFER CHILLOT GENERAL SUPPLIES ...... 12. 98 d *D0000431 COLT PLUMBING SPECIALTIES SUPPLIES ...... 103.26 d *D0000432 RUTH DELONG TUITION REIMB ...... 1,410 . 00 d *D0000433 DEMCO INC GENERAL SUPPLIES ...... 28 . 02 d *D0000434 DEBORAH DIEFENDERFER EYE CARE ...... 75. 00 d *D0000435 DENISE M DUGAN MILEAGE ...... 13. 61 d *D0000436 ENTERTAINMENT SERVICES GROUP SUPPLIES ...... 17.88 d INC *00000437 EPSD CAFETERIA FUND STATE REIMB...... 10, 437.13 d *D0000438 FABTECH WELDING & REPAIR REPAIRS/MAINTENANCE - BUILDINGS . .. 370.00 d CORP *D0000439 FASTENAL COMPANY SUPPLIES ...... 631 . 32 d *D0000440 ERIN GEIGER MISC REIMBURSEMENT...... 437.75 d *D0000441 GRAINGER SUPPLIES ...... 638 . 40 d *D0000442 GREG ' S AUTO & TIRE SERVICE REPAIRS/MAINTENANCE- EQUIP...... 63 . 55 d
* Denotes Non-Negotiable Transaction # - Payables within Check P - Prenote d - Direct Deposit c - Credit Card Payment 10/06/2016 10 : 53:15 AM EAST PENN SCHOOL DISTRICT Page 5 Fund Accounting Check Summary FIRST NIAGARA-GENFUN - From 07/01 /2016 To 06/30/2017 facksmc Note : Output selection limited to transactions dated between 09/ 27/ 2016 and 10/ 10/2016
Check # Vendor Name Description Of Purchase Description Of Purchase Check Amount INC *D0000443 TRICIA E GUTMAN CONFERENCE ADVANCE ...... 80 . 00 d *D0000444 ERIN HADDIGAN TUITION REIMB ...... 510 . 00 d *D0000445 HEATHER A HERMAN TUITION REIMBURSMENT ...... 2,531. 40 d *D0000446 TERRI HILDEBRAND CONFERENCE EXPENSE ...... 88 . 00 d *D0000447 AMY HI TCH MILEAGE REIMBURSEMEN T ...... 18. 47 d *D0000448 INTEGRA ONE TECH SUPPLIES/FEES ...... 225.00 d *D0000449 KIMBERLY JOHNSON VISION REIMBURSEMENT ...... 7 5 . 00 d *D0000450 JW PEPPER & SON INC SUPPLIES ...... GENERAL SUPPLIES ...... 671.89 d *D0000451 MARK KEELEY TUITION REIMB ...... 2 , 505.90 d *D0000452 CYNTHIA LYNN KEMP EYE CARE ...... 7 5 . 00 d *D0000453 AUDRA KRAKOSKI GENERAL SUPPLIES ...... 45. 00 d *D0000454 LEHIGH CAREER & TECHNICAL TUITION TO AREA VOCATIONAL TECH SC 112, 815 . 19 d INST *D0000455 ALLISON LEWIS TUITION REIMB ...... 4 , 907 . 40 d *D0000456 SARAH LUCC I CONFERENCE ADVANCE ...... 199.00 d *D0000457 ASHLEY MAGLIANE MEALS/REFRESHMENTS ...... 24 . 48 d *D0000458 KARLA MATAMOROS MI LEAGE REIMB ...... 74 . 84 d *D0000459 THOMAS P MIRABELLA MILEAGE REIMB ...... 108 . 98 d *D0000460 ANTHONY N MOYER CON FERENCE ADVANCE ...... 22 9 . 00 d *D0000461 NASCO GENERAL SUPPLIES ...... 8 . 10 d * D0000462 ALI SON PATCHCOSKI MISC REIMBURSEMENT ...... 60 . 60 d *D0000463 PHILIP ROSENAU CO INC SUPPLIES ...... REPAIRS/MAINTENANCE - EQUIP ...... 931.87 d * D0000 464 PITNEY BOWES RE SERVE ACCOUNT COMMUNICATIONS ...... 7 , 576 . 2 5 d *D0000465 DENNIS J RAMELLA MISC REIMBURSEMENT ...... 124 . 53 d *D0000466 BONNIE RAUB EYE CARE ...... 65 . 00 d *D0000467 PAUL REILLY MILEAGE REIMB ...... 34.45 d *D0000468 LORI A ROSE MILEAGE REIMB ...... 17.50 d *D0000469 DEREK SANTIAGO MILEAGE REIMB ...... 2. 92 d *D0 000470 JENNIFER SARRO TUITION REIMB ...... 3 45. 00 d *D00004 71 SCHAEDLER YESCO SUPPLIES ...... 1, 282. 15 d * D0 000472 SCHOOL CLAIMS ASSURANT LIFE INSURANCE ...... INCOME PROTECTION I NSURANCE ...... 9 ,265 . 55 d *D0000473 DEBORAH A SIEGFRIED MILEAGE REIMB ...... 85 . 27 d *D0000474 JEREMY SILIMPERI MILEAGE REIMB ...... 138.80 d *D0000475 SIMPLEXGRINNELL REPAIRS/MAINTENANCE - BUILDI NGS . .. REPAIRS/MAINTENANCE- EQUIP ...... 3 , 680.73 d *D0000476 DONNA SMITH GENERAL SUPPLIES ...... 53. 36 d *D0000477 ALEXIS SOBOLESKI TUITION REIMB ...... TUITION REIMBURS E ...... 2 , 395.00 d *D0000478 STOTZ-FATZ INGER OFFICE NON - CAPITAL EQUIP/REPLACEMENT .. ... SUPPLIES ...... 1 , 818 . 36 d SUPPLY * Denotes Non-Negotiable Transaction # - Payables within Check P - Prenote d - Direct Deposit c - Credit Card Payment 10/ 06/2016 10 : 53 : 16 AM EAST PENN SCHOOL DISTRICT Page 6 Fund Accounting Check Summary FIRST NIAGARA-GENFUN - From 07/01/2016 To 06/30/2017 facksmc Note: Output selection l imited to transactions dated between 09/27/2016 and 1 0/10/2016
Check # Vendor Name Description Of Purchase Description Of Purchase Check Amount *00000479 KRI STIN SUSENS TU I TION REIMB ...... 690 . ood *00000480 BRYAN D SVENCER MISC REIMBURSEMENT ...... 25 . 26 d *D0000481 KRISTINA SVENCER CONFERENCE ADVANCE ...... 225 . 00 d *D0000482 V & C ACCESSORIES INC SUPPLI ES ...... 345 . 54 d *D0000483 WEIS MARKETS I NC GENERAL SUPPLIES...... SUPPLIES ...... 780 . 20 d *00000484 CHRISTINE WHITE MILEAGE ...... 28 . 40 d *00000485 LAURA L WITMAN CONFERENCE ADVANCE ...... 429.00 d *D0000486 JULIE ZAPPILE TUITION REIMB ...... 1,314.00 d *P/R-10/6 EAST PENN SCHOOL DISTRICT PAYROLL ...... HOSPITALIZATION ...... 3 , 636,543.53
10-GENERAL FUND 5,686,040.56
Grand Total Manual Checks : 3,636,194 . 53 Grand Total Regular Checks : 1,868,989. 98 Grand Total Direct Deposits: 180,856.05 Grand Total Credit Card Payments: 0 . 00 Grand Total All Checks 5,686,040 . 56
* Denotes Non-Negotiable Transaction # - Payables within Check P - Prenote d - Direct Deposit c - Credit Card Payment 10/06/2016 10 : 53: 16 AM EAST PENN SCHOOL DISTRICT Page 7 Fund Accounting Check Summary PLGIT - From 07/01/ 2016 To 06/30/2017 facksmc Note : Output selection limited to transactions dated between 09/ 27/2016 and 1 0/10/2016
Check # Vendor Name Description Of Purchase Description Of Purchase Chec k Amount *EGA 96VR THE BANK OF NEW YORK EGA-1996 VAR. RATE LOAN WIRED 10/3 3 , 588.97 *EGA E- 19 US BANK-W IRE TRANSFER EGA : SERIES E-19; WIRED 10/3/2016 . 10, 524 . 86 *EGA SH20 US BANK-WIRE TRANSFER EGA - SERIES H-20; WIRED 10/3/2016 10, 675 . 22 *GONSSA13 US BANK- WIRE TRANSFER GON , SERIES A OF 2007 ; SS A- 13; WI 17, 441.20
10- GENERAL FUND 42,230.25
Grand Total Manual Checks 42,230.25 Grand Total Regular Checks 0.00 Grand Total Direct Deposits: 0.00 Grand Total Credit Card Payments: 0.00 Grand Total All Checks 42,230 . 25
* Denotes Non- Negotiabl e Transaction # - Payables within Check P - Prenote d - Direct Deposit c - Credit Card Payment 10/06/2016 11:09:32 AM EAST PENN SCHOOL DISTRICT Page 1 Fund Accounting Check Summary ATHLETIC FUND - From 07/01/2016 To 06/30/2017 facks mc Note : Output selection limited to transactions dated between 09/ 27/ 2016 and 10/10/2016
Check # Vendor Name Description Of Purchase Description Of Purchase Check Amount 00005046 JON ADAMS VARSITY BOYS SOCCER OF FICIAL VS . P --69 . 50 00005047 MIKE ANGLESTEIN VARSITY FOOTBALL OFFICIAL VS . PMW. 74 . 50 00005048 DEBBIE ANTHONY LMMS FIELD HOCKEY OFFI CIAL VS . ORE 65 . 5 0 00005049 DEBRA ARNER VARS I TY/JV GIRLS VOLLEYBALL OFFICI 86 . 50 00005050 LAURA BARANKO VARSITY/JV GIRLS SOCCER OFFICIAL V 105 . 50 00005051 STEPHEN BARRON JV/JRHI FOOTBALL OFFICIAL VS . NORT 80 . 50 00005052 KIM BEIDLEMAN JV GIRLS SOCCER OFFICIAL VS. STROU 57.50 00005053 TOM CAPEHART JV/JRHI FOOTBALL OFFICIAL VS . NORT VARSITY FOOTBALL OFFICIAL VS. FREE 155 . 00 00005054 KENNETH CARL VARSITY GIRLS VOLLEYBALL LINE JUDG 40 . 50 00005055 DAVID DAZA VARSITY BOYS SOCCER OFFICIAL VS . P 69 . 50 00005056 JAMES DOWLING JV GIRLS SOCCER OFFICIAL VS . STROU 57 . 50 00005057 MORGAN DUGGAN VARSITY GIRLS VOLLEYBALL LINE JUDG 40 . 50 00005058 KERI DUPREE EYER FIELD HOCKEY OFFICIAL VS . S . 65 . 50 00005059 JOHN ENDY JV BOYS SOCCER OFFICIAL VS . PME . . . 57 . 50 00005060 JEFFREY N EYNON VARSITY FOOTBALL OFFICIAL VS. FREE 74. 50 00005061 AHMED FARRAG JV BOYS SOCCER OFFICIAL VS . BECA . . 57 . 50 00005062 FRAN FELCHOCK VARSITY FOOTBALL OFFICIAL VS . FREE 74 . 50 00005063 VICTOR FLORES VARS I TY BOYS SOCCER OFFICIAL VS . P JV BOYS SOCCER OFFICIAL VS . BECA . . 127 . 00 00005064 PATRICK M FRANK VARSITY/JV FIELD HOCKEY OFFICIAL V 101.50 00005065 JOE " TIM" FREEMAN VARSITY/JV GIRLS VOL LEYBALL OFFICI 86.50 00005066 GUS GARCIA VARSITY GIRLS SOCCER OFFICIAL VS . 69 . 50 00005067 STEPHEN GERKOVICH JV/JRHI FOOTBALL OFFICIAL VS . NORT VARSITY FOOTBALL OFFICIAL VS. PMW . 155 . 00 000050 68 HAL GRAHN VARSITY BOYS SOCCER OFFICIAL VS. A 69 . 50 00005069 JUDY HOLLENBACH VARSITY/JV FIELD HOCKEY OFFICIAL V 101 . 50 00005070 DENISE HOLUB EYER FIELD HOCKEY OFFICIAL VS . EAS 65 . 50 00005071 ROBERT HOUK VARSITY FOOTBALL OFFICIAL VS . PMW . 74 . 50 00005072 MARTIN KAZIMIR VARSITY GIRLS SOCCER OFFICIAL VS . 69 . 50 00005073 FRANK KEGLOVITZ VARSITY GIRLS SOCCER OFFICIAL VS . 69 . 50 00005074 RAYMOND KERKUSZ EYER FI ELD HOCKEY OFFICIAL VS . EAS 65.50 00005075 DAVID KERR VARSITY BOYS SOCCER OFFICIAL VS . B 69 . 50 00005076 LAUREN KERR EYER GIRLS VOLLEYBAL L OFFICIAL VS . VARSITY GIRLS VOLLEYBALL LINE JUDG 134 . 50 00005077 GEORGE KIRCHNER JV BOYS SOCCER OFFICIAL VS . PARKLA 57 . 50 00005078 PETER KLEMAN JV BOYS SOCCER OFFICIAL VS. ALLEN . JV BOYS SOCCER OFFICIAL VS . PME . .. 115 . 00 00005079 ANGELA LIBERTO VARSITY GIRLS VOLLEYBALL LINE JUDG 40 . 50 00005080 JILL MACK VARSITY/JV FIELD HOCKEY OFFICIAL V 101 . 50 00005081 MI LTHON MARTINEZ VARSITY BOYS SOCCER OFFICIAL VS . P 69 . 50 00005082 JAN MCKELLIN VARSITY/JV FIELD HOCKEY OFFICIAL V 101 . 50 00005083 GREG MENTZER VARSITY FOOTBALL OFFICIAL VS . PMW . 74 . 50 00005084 CRAIG MOSSER VARSITY FOOTBALL OFFICIAL VS . FREE 74 . 50 * Denotes Non- Negoti able Transaction # - Payables within Check P - Prenote d - Direct Deposit c - Credit Card Payment 10/06/2016 11 :11 : 32 AM EAST PENN SCHOOL DISTRICT Page 1 Fund Accounting Check Summary ATHLETIC FUND - From 07/ 01/2016 To 06/30/ 2017 facksmc Note: Output selection limited to transactions dated between 09/27/2016 and 10/ 10/ 2016
Check # Vendor Name Description Of Purchase Description Of Purchase Check Amount 00005085 JIM NEMETH EYER GIRLS VOLLEYBALL OFFICIAL VS . 53 . 50 00005086 JOAN PACALA VARSITY/JV GIRLS VOLLEYBALL OFFICI 8 6 .50 00005087 JAMES PAGLIARO VARSITY FOOTBALL OFFICIAL VS . FRE E 74 . 50 00005088 MI CHAEL L PURSEL VARSITY/JV GIRLS VOLLEYBALL OFFICI 86 . 50 00005089 ROBIN RADER VARSITY/JV FIELD HOCKEY OFFICIAL V 101 . 50 000050 90 THOMAS ROSAHAC VARSITY FOOTBALL OFFICIAL VS . PMW . 74 . 50 00005091 STEVE SCHMIDT LMMS GIRLS VOLLEYBALL OFFICIAL VS . VARSITY GIRLS VOLLEYBALL LINE JUDG 94 . 00 000050 92 JACK SCHULTE EYER GIRLS VOLLEYBALL OFFICIAL VS . 53 . 50 00005093 DARREN SIMMERS VARSITY BOYS SOCCER OFFICIAL VS . A 69. 50 00005094 WILLIAM SLAVOSKI VARSITY/JV GIRLS VOLLEYBALL OFFICI 86.50 00005095 WILLIAM STONE JV GIRLS SOCCER OFFICIAL VS . LIBER 57 . 50 00005096 BOB SUTJAK VARSITY FOOTBALL OFFICIAL VS . PMW . 74 . 50 00005097 JOE TERESAVAGE LMMS FIELD HOCKEY OFFICIAL VS. ORE 65 . 50 00005098 MARIO J TRACA VARSITY BOYS SOCCER OFFICIAL VS . B JV BOYS SOCCER OFFICIAL VS . PARKLA 184 . 50 00005099 SUE WALLACE VARSITY/JV GIRLS VOLLEYBALL OFFICI 8 6 . 50 00005100 ANN WENNINGER EYER FIELD HOCKEY OFFICIAL VS . S . 65 . 50 00005101 THEODORE G WILLIAMSON JV/JRHI FOOTBALL OFFICIAL VS . NORT 8 0 . 5 0 00005102 TRISH WILSON. VARSITY/JV FIELD HOCKEY OFFICIAL V 101. 50 00005103 RAY WRIGHT VARSITY FOOTBALL OFFICIAL VS . FREE VARSITY FOOTBALL OFFICIAL VS. PMW . 149 . 00 00005104 KYLE ZEHNER LMMS GIRLS VOLLEYBALL OFFICIAL VS . 53 . 50 00005105 DUSTIN ZELLERS VARSITY FOOTBALL OFFICI AL VS . FREE 74 . 50
10-GENERAL FUND 4,899.00
Grand Total Manual Checks 0.00 Grand Total Regular Checks 4,899.00 Grand Total Direct Deposits: 0.00 Grand Total Credit Card Payments : 0 . 00 Grand Total All Checks 4,899.00
* Denotes Non-Negotiable Transaction # - Payables within Check P - Prenote d - Direct Deposit c - Credit Card Payment 10/06/ 2016 11 : 11:33 AM EAST PENN SCHOOL DISTRICT Page 2 EXHIBIT #3 Budget Transfers Post-Audit for June 30, 2016
ACCOUNTNUMBER INCREASE 10-1191-123-411-00-211-000-000-1516 $ (500.00) Fed. Funded Reading Extra Duties Alburtis (Title I) 10-11 91-123-411-00-212-000-000-1516 $ (4,500.00) Fed . Funded Reading Extra Duties Jefferson (Title I) 10-1191-123-411 -00-221-000-000-1 51 6 $ (7,000.00) Fed . Funded Reading Extra Duties Macungie (Title I) 10-1211 -561-007-30 $ 12,000.00 Life Skills Support- Public Tuition to Other LEA Secondary 10-1 221 -567-007-30 $ 2,000.00 Deaf/Hearing Impaired Tuition Approved Private Secondary 10-1225-121 -890-30-833 $ 26,000.00 Speech/Lang Support Reg. Salary EHS (Medical ACCESS) 10-1231-191 -000-10-217 $ 30,000.00 Emotional Support Salary Aides Shoemaker 10-1231 -191-000-20-532 $ 30,000.00 Emotional Support Salary Aides Eyer 10-1231-1 91-000-30-833 $ 15,000.00 Emotional Support Salary Aides EHS 1 0-1231-220-000-1 0-217 $ 2,000.00 Emotional Support Social Security Contrib. Shoemaker 10-1 231-230-000-10-217 $ 8,000.00 Emotional Support Retirement Contrib. Shoemaker 10-1231-230-000-20-532 $ 7,500.00 Emotional Support Retirement Contrib. Eyer 10-1231-230-000-30-833 $ 3,500.00 Emotional Support Retirement Contrib. EHS 10-1231-568-007-30 $ 4,000.00 Emotional Support Tuition to PRRI Secondary 10-1233-191 -000-10-219 $ (1 4,500.00) Autistic Support Salary Aides Wescosville 10-1233-191 -000-20-532 $ (14,500.00) Autistic Support Salary Aides Eyer 10-1241-191-000-10-217 $ (20,000.00) Learning Support Salary Aides Shoemaker 10-1241-191 -000-10-219 $ (20,000.00) Learn ing Support Salary Aides Wescosville 10-1 241-191 -000-10-22 1 $ (20,000.00) Learning Support Salary Aides Macungie 10-1241-191-000-20-532 $ (40,000.00) Learning Support Salary Aides Eyer 10-1241 -220-000-20-532 $ (7,000.00) Learning Support Social Security Contrib. Eyer 10-1241-230-000-10-221 $ (10,000.00) Learning Support Retirement Contrib. Macungie 10-1241 -230-000-20-532 $ (25,000.00) Learning Support Retirement Contrib. Eyer 10-1241-230-000-30 $ (8,000.00) Learning Support Retirement Contrib. Secondary 10-1 241-230-520-1 0-214 $ (20,000.00) Learning Support Retirement Contri b. Lincoln (IDEA) 10-1243-211-000-30-833 $ 4,000.00 Gifted Support Medical Ins. EHS 10-1 270-322-007-30 $ 58,000.00 Multi-Handicapped Supp. Prof. Ed. Svcs. IU's Secondary 10-1281 -322-007-10 $ 8,000.00 Developmental Delay Supp. Prof. Ed. Svcs. IU's El ementary 10-1290-322-007-10 $ (75,000.00) Other Support Prof. Ed. Svcs. IU's Elementary 10-21 11-1 11 -000-10 $ 500.00 Super. Student Svc. Head of Salary Elementary 10-21 11-111-000-30 $ 500.00 Super. Student Svc. Head of Salary Secondary 10-2120-1 23-000-20-531 $ 6,500.00 Guidance Extra Duties LMMS 10-2120-123-000-30-833 $ 6,500.00 Guidance Extra Duties EHS 10-2120-610-199-30-833 $ 17,000.00 Guidance General Supplies EHS 10-2220-767-024-30 $ 6,000.00 Tech Support Non-Cap Software Secondary 10-2250-211-000-10-211 $ 6,000.00 School Library Medical Ins. Alburtis 10-2250-211 -000-20-531 $ 20,000.00 School Library Medical Ins. LMMS 10-2260-151-000-10 $ 17,000.00 Instruction & Curr. Dev. Salaries- Clerical Elementary 10-2260-211 -000-1 0 $ 20,000.00 Instruction & Cur r. Dev. Medical Ins. Elementary 10-2260-530-007-1 0 $ 1 ,500.00 Instruction & Curr. Dev . Communications Elementary 10-2260-530-007-30 $ 1 ,500.00 Instruction & Curr. Dev. Communications Secondary 10-2271 -610-222-30 $ 19,000.00 lnst. Staff Dev. General Supplies Secondary (Ready to Learn) 10-2380-151-000-30 $ 10,000.00 Office of Principal Svc. Salaries - Clerical Secondary 10-2620-621 -006-00-213 $ (13,000.00) Operation of Building Natural Gas Willow Lane 10-2620-621-006-00-217 $ (14,000.00) Operation of Building Natural Gas Shoemaker 10-2620-621 -006-00-219 $ (9,000.00) Operation of Building Natural Gas Wescosville 10-2620-621 -006-00-531 $ (8,000.00) Operation of Building Natural Gas LMMS 10-2620-621-006-00-833 $ (37,500.00) Operation of Building Natural Gas EHS 10-2620-624-006-00-211 $ (26,000.00) Operation of Building Oil Alburtis 10-2620-624-006-00-214 $ (9,000.00) Operation of Building Oil Lincoln 10-2660-751-000-20-531 $ 8,000.00 Security Services Non-Cap Equip. LMMS 10-2660-751-006-1 0-21 4 $ 1,000.00 Security Services Non-Cap Equip. Lincoln 10-2660-752-000-20-531 $ 6,000.00 Security Services Capital Equip. LMMS 10-2850-121-411 -00-000-000-000-1516 $ 2,100.00 State & Fed. Agency Svcs. Reg . Salary (Title I) 10-2850-211 -411 -00-000-000-000-1516 $ 500.00 State & Fed. Agency Svcs. Medical Ins. (Title I) 10-2850-230-41 1-00-000-000-000-1516 $ 400.00 State & Fed. Agency Svcs. Retriement Contrib. (Title I) 10-3210-1 31 $ 40,000.00 School Student Act. Reg. Salary 10-3210-230 $ 2,000. 00 School Student Act. Retirement Contrib. 10-3400-890-113-30-833 $ 500.00 Scholarships & Awards Misc. Exp. EHS (Zazo)
TOTAL $ Fund Accounting Check Summary CAPITAL RESERVE - From 07/01/2016 To 06/30/2017 facks mc Note: Output selection limited to transactions dated between 09/27/2016 and 10/10/2016
Check # Vendor Name Description Of Purchase Description Of Purchase Check Amount 000011 68 VICON I NDUS TRI ES INC EYER SECURITY CAMERAS ...... LMMS SECURITY CAMERAS ...... 31 , 758 . 00
32-CAPITAL RESERVE FUND 31,758.00
Grand Total Manual Checks : 0.00 Grand Total Regular Checks : 31,758.00 Grand Total Direct Deposits : 0.00 Grand Total Credit Card Payments: 0 . 00 Grand Total All Checks : 31,758.00
m X :I: Ill =t ::.# * Denotes Non-Negotiable Transaction # - Payables within Check P - Prenote d - Direct Deposit c - Credit Card Payment 10/04/2016 11:33:19 AM EAST PENN SCHOOL DISTRICT Page 1 EXHIBIT #5 The Pennsylvania School for the Deaf
100 West Schcol He use lar.e. Phtladelonia, Per.ns\1va~;a 19i ! ~·340~ Tel: 215.951.4100 ra:c 2l5.95U7C8 w-..·<.'l.psd.org
THE PENNSYLVANTA.SCtiOOL FOR THE DEAF
CONTRACT AGREEMENT
111 AGREEMENT dated this September 6 , 201 6. betwee n EAST PENN SCHOOL DISTRICT (hereinafter referred to as the .. SENDfNG DISTRICT'') and The Pennsylvania School for the Deaf (PSD), an approved private school in the.! Commonwealth of Pennsylvan ia (hereinafter referred to as "PSD").
WITNESSETH
NOW, THEREFORE, in consideration of the covenants herein contained. the parties agree as fol!ovvs:
l. The SENDING DISTRICT agrees to purchase a full day l-1 Personal Care Assistance (PCA) services for:
a pupil fi·om the SENDI!'\G DISTRICT attending PSD.
2. This AGREEMENT shnll be in d'J'ect for the· 2016-2017 school year commencing September 6111, 20 I 6 and tenninate on the last day of school: The last day of school can bt..! changed due to im: lcmcnt weather ami o th~r unforeseen circumstances.
3. The SENDNG DISTRICT agrees to pay the daily 1-1 Personal Care Assistance (PCA) f~cs o1' S203.68 per day fo r ISO school days (pro-rate of Thirty Six Thousand and Six Hundred Sixty Two and Forty Cents [$36,662.401 Annuall-1 PCA Fees).
4. PSD agrees to record the pupi l" s attendance.
5. The AGREEMENT may be terminawd by the SENDING DI STRICT or by PSD upon 30 calendar day's written notifi cation to the other party. The SENDING DISTRICT shall be responsible fo r tuition during this not ification period.
6. The continued need fo r this educational program will be carefully monitored and. it/ when a chi ld in placement is appropriate, tbe IEP team \\·ill re-convene to discuss such changes.
7. In the e\-cnt that any dispute arises out of this AGREEMENT the parti es vvill seek to resolve the dispute as expeditiously as possible . The interests of this pupil shall be of the foremos t concern in resolving such disputes . . . · '·~·'.. ., • ··:: !-' 8. In the event the approval status of PSD is discontinued by the Pennsylvania Department of Education, this AGREEMENT may be terminated. The SENDING DISTRICT shall be responsible for tuition for the days the pupil is enrolled.
9. PSD agrees not to assign this contract or any portion thereof to any other entity.
IN WITNESS WHEREOF, the parties have cnused this AGREEMENT to be duly executed as of this 6th day of September 2016.
Peter Bailey Title: ______Head of School The Pennsylvania School for the Deaf District: EAST PENN SCHOOL DISTRICT
ATTEST: n. ~ \. D~
Dario Bellot Title: ______Chief Financial Officer The Pennsylvania School for the Deaf District: EAST PENN SCHOOL DISTRICT EXH IBIT #6
Dual Enrollment Agreement
This Agreement is entered into by and between the East Penn School District (hereinafter referred to as the "School District") and Lenisili Carbon Conununity College (hereinafter referred to as the "College" or "LCCC"). TI1is agreement sets out the terms and conditions of the dual enrollment program offered by these two institutions.
LCCC and the School District do hereby agree to the following:
1. Term
The term of this agreement shall be from August I'· 2016- July 31 , 2017
2. Student eligibility
A. Students who meet all of the following criteria are qualified to participate in the program:
a. The student is satisfactorily meeting high school graduation requirements, as determined by the school district. ·
b. The student demonstrates readiness for college level coursework in the intended subject area of study, as determined by LCCC. LCCC will determine readiness based on placement exams. In some cases, exemptions from placement exams can be used (ex. PSAT or SAT scores). ·
3. Courses offer ed . The following criteria appiy to all courses covered by this Agreement:
A. The courses are non-remedial.
B. The courses are offered for college credit and approved by LCCC as dual enrollment offerings.
C. The courses have. a strong record of transferability to other institutions.
D. The courses, as offered to dual enrollment students, are identical to those offered when dual enrollment students are not enrolled, including the use of an identical curriculum, assessments, instructional materials anci ·faculty.
E. The courses enforce prerequisite coursework requirements or placement scores identical to those enforced for the courses when dual enrollment students are not enrolled.
F. Under Act 46 Community Colleges have established articulation agreements with the majority of four-year colleges and universities in Pennsylvania. Articulation agreements are the formal agreements between two higher education institutions that establish the smooth transfer of a student's credits and courses from one institution to the other.
4. Student Credit
A. In order to complete a course listed in this Agreement, students must earn a minimum grade of 60. In order to transfer the credits, a grade of"C" or better is required.
B. The School District will award credit for and recognize courses that are successfully completed under this Agreement.
C. LCCC will award postsecondary credit to students who successfully complete courses identified in this Agreement in the same manner as that applied for all students. LCCC will transcript this credi"t in a manner similar to other students who take a course at this institution. If a dual enrollment student becomes a regularly enrolled student at LCCC following graduation from secondary school, LCCC
1 shall recognize those credits as applying to the student's degree requirements as it would for any regularly enrolled postsecondary student who took the courses.
5. Promotional material:
A. Lehigh Carbon Community College agrees to make presentations for dual enrollment.
B. Lehigh Carbon Community College applicati on fees will be waived for students in dual enrollment courses.
C. The School District will commit to promoting the program through various communication avenues including, but not lin1ited to, newsletters to parents, assemblies, and announcements within the school.
6. Additional Administrative Responsibilities
The following people will be responsible for the tasks listed below:
A. Registration: LCCC will supply the School District with the necessary course registration materials.
B. Record Keeping: TI1e School District will screen student eligibility criteria and schedule classes. Lehigh Carbon Community College will keep records of courses taken and grades earned by dual enrollment students.
C. Fiscal Transactions: Lehigh Carbon Community College expects payment by students at the time of registration, unless other arrangements are made to bill the School District.
D. Counseling: The School District and LCCC commits to identifying academic counselors for students enrolled in dual enrollment courses. These persons will aid students in locating the necessary resources to be successful in their dual enrollment courses.
E. Facilities: The school district will provide appropriate facilities and technology when the course is offered at the high school campus.
The School District and Lehigh Carbon Community College agree not to unlawfully discriminate on the basis of race, nationality, ethnicity, religion, gender, age, or disability in any undertaking pursuant to this agreement.
The term of this agreement shall be from August l, 2016- July 31, 2017.
TI1is agreement will be in effect as of the date of its signing for the college courses and term indicated; however, the agreement may be renewed with the written consent of both institutions. Either institution may terminate this agreement by written notice of at least six weeks in advance of the effective date of termination. Should this agreement be terminated, it is understood that the termination will not apply to students already accepted to Lehigh Carbon Community College under terms of this agreement, and currently enrolled in classes at LCCC.
For School District: For Lehigh Carbon Community College: /Y 12; /;, %it ~~~------Superintendent Date President Date
President, Date ~;,: ~;;~- ;---0;----;4~--- Board of School Directors Academic Services and Student Development
2 EXHIBIT #7 Educational Conferences October 10, 2016
Conference Title: ELA K-5 Content Networking Location: CLIU21, Schnecksville, PA Date(s): October 25, 2016 Attending: Brandi Blose Position/Building: 5th Gr. ELA/Lincoln ES Cost: $31.88 (Title II Funds)
Conference Title: ELA K-5 Content Networking Location: CLIU21, Schnecksville, PA Date(s): February 7, 2017 Attending: Brandi Blose Position/Building: 5th Gr. ELA/Lincoln ES Cost: $31.88 (Title II Funds)
Conference Title: OverDrive Workshop Location: CLIU21, Schnecksville, PA Date(s): October 18, 2016 Attending: Michelle Capehart Position/Building: Librarian/Jefferson & Lincoln ES Cost: $-0-
Conference Title: OverDrive Workshop Location: CLIU21, Schnecksville, PA Date(s): October 18, 2016 Attending: Megan Mang Position/Building: Librarian/Shoemaker ES Cost: $-0-
Conference Title: OverDrive Workshop Location: CLIU21, Schnecksville, PA Date(s): October 18, 2016 Attending: Mary Hyson Position/Building: Librarian/Eyer MS Cost: $-0-
Conference Title: CLIU Librarians Consortium Meeting Location: Palmerton High School, Palmerton, PA Date(s): October 20, 2016 Attending: Mary Hyson Po sition/Building: Librarian/Eyer MS Cost: $-0-
-1- Conference Title: Coaches' Networking Location: CLIU21, Schnecksville, PA Date(s): December 13, 2016, March 3 & May 2, 2017 Attending: Chanin Deegan Position/Building: 1ST/Macungie ES Cost: $102.12 (Title II Funds)
Conference Title: AP Professional Development Workshop- Organizing your AP Exam Administration Location: Northeastern High School, Philadelphia, PA Date(s): November 8, 2016 Attending: Paul Wood Position/Building: School Counselor/EHS Cost: $-0-
Conference Title: AP Professional Development Workshop- Organizing your AP Exam Administration Location: Northeastern High School, Philadelphia, PA Date(s): November 8, 2016 Attending: Jessica Wiener Position/Building: School Counselor/EHS Cost: $-0-
Conference Title: Yoga 4 Classrooms Location: Fitness Plaza, Allentown, PA Date(s): October 21, 2016 Attending: Nancy Krajcir Position/Building: HWF/Willow Lane ES Cost: $180.00 (Title II Funds)
Conference Title: eSchooiPius User Group Meeting Location: Bethlehem School District, Bethlehem, PA Date(s): October 28, 2016 Attending: Michele Readinger Position/Building: Student Management System Coordinator/Administration Cost: $21.06
Conference Title: Portraits of Professional CAREgivers · Location: DeSales University, Center Valley, PA Date(s): October 18, 2016 Attending: Karla Matamoros Position/Building: Home & School Visit or/District Cost: $-0-
Conference Title: PASAP Eastern Regional Workshop Location: Wernersville, PA Date(s): November 4, 2016 Attending: Thomas Mirabella Position/Building: Director of Student Services/Administration Cost: $41.74
-2- Conference Title: School-Wide Positive Behavior Support Elementary Team Training Location: CLIU21, Schnecksville, PA Date(s): October 13 & November 17, 2016, February 3 & March 7, 2017 Attending: Donna Smith Position/Building: Counselor/Macungie ES Cost: $-0-
Conference Title: School-Wide Positive Behavior Support Elementary Team Training Location: CLIU21, Schnecksville, PA Date(s): October 13 & November 17, 2016, February 3 & March 7, 2017 Attending: Sallie Yencho Position/Building: Principal/Macungie ES Cost: $-0-
Conference Title: School-Wide Positive Behavior Support Elementary Team Training Location: CLIU21, Schnecksville, PA Date(s): October 13 & November 17, 2016, February 3 & March 7, 2017 Attending: Ellen Peters Position/Building: Staff Assistant/Macungie ES Cost: $56.16 (Title II Funds)
Conference Title: School-Wide Positive Behavior Support Elementary Team Training Location: CLIU21, Schnecksville, PA Date(s): October 13 & November 17, 2016, February 3 & March 7, 2017 Attending: Collette Smurda Position/Building: K-3 Learn ing Support/Macungie ES Cost: $56.16 (Title II Funds)
Conference Title: School-Wide Positive Behavior Support Elementary Team Training Location: CLIU21, Schnecksville, PA Date(s): October 13 & November 17, 2016, February 3 & March 7, 2017 Attending: Jen Thomas Position/Building: 4th Gr. Teacher/Macungie ES Cost: $56.16 (Title II Funds)
Conference Title: School-Wide Positive Behavior Support Elementary Team Training Location: CLIU21, Schnecksville, PA Date(s): October 13 & November 17, 2016, February 3 & March 7, 2017 Attending: Chanin Deegan Position/Building: 1ST/Macungie ES Cost: $56.16 (Title II Funds)
Conference Title: School-Wide Positive Behavior Support Elementary Team Training Lo cation: CLIU21, Schnecksville, PA Date(s): October 13 & November 17, 2016, February 3 & March 7, 2017 Attending: Melissa Saylor Position/Building: 1st Gr. Teacher/Macungie ES Cost: $56.16 (Title II Funds)
-3- Board Policy Series 300 (Part 2 of 2 - #325 to #354 and #429) First Reading Note: The new draft policy manual contains a merged section- this new 300. Employees draft policy section replaces the district's former 300/400/500 employee sections
326 1326 Comolaint Policv !Complaint Process existing S, AS, BS EPSD 10/ 10/16
328 I !Compensatio n Plans/Salary new S, AS, BS 10/10/16 Schedules 330 530 Overtime Overtime existing S, AS, BS 10/10/16 331 Job Related Expenses new S, AS, BS 10/10/16 332 Working Periods new S, AS, BS 10/10/16 333 333 Professional Growth Professional Development existing S. AS, AI 10/10/16 Guidelines 433 Professional Growth Guidelines 533 Ski lls Improvement 1m Sick Leave new S, AS, AI, BS 10/ 10/16 Family and Medical Leaves new S, AS, AI Personal Necessity Leave new S, AS, BS 10/10/16 new S, AS, BS 10/ 10/16 existing S, AS, AI, BS 10/10/16 existing S, AS, AI, BS 10/10/16 Professional Leaves ILe aves 438.1 Compensated Professional Leaves 339 1339 General Leave Uncompensated Leave S, AS, AI, BS 10/ 10/16 439 General Leave 539 General Leave 340 I IR esponsibility for Student new S, AS, BS EPSD 10/10/16 Welfare m 341 I !Benefits for Part-Time new S,AS, BS 10/ 10/16 I I I X ::I: ~ Jury Duty S, AS, BS 10/ 10/ 16 =t Paid Holidavs S. AS. BS EPSD # 00
1 348 1348 Prohibition of Improper IHa rassment I new I S, AS, AI, 8S I I 10/10/16 Co nduct/Complaint Process Prohibition of Improper Conduct/Complaint Process 548 Proh ibition of Improper Conduct/Complaint Process 349 !Medica l Insurance for Medical Insurance for S, AS, 8S 10/ 10/ 16 Ret irees Retirees 350 !Early Retirement Ince nt ive Ea rly Retirement Incentive S, AS, 8S 10/ 10/16 Program Program for Professional Staff Retention Incentive Program jRet ention Incentive I I S, AS, 8S I I 10/10/16 ra m for Administrat ors Drug and Substance Abuse I I S, AS, AI I I 10/10/16 I Drug and Substance
delete S, AS, 8S PS8A (deletion) 10/10/16 delete PS8A (deletion) 10/10/16
Acceptance of delete PS8A (deletion) 10/10/16
ations Acceptance of ations 429 Substitute Teacher Servi ce delete PS8A {deletion) 10/10/16 and Compensation
Key: S = Superintendent AS= Assist ant Superintendent BS = Board Solicitor AI = Administrat ive Input
2 10/512016 BoardDocs® PL
Book Policy Manual
Section 300 Employees
Title Dress and Grooming
Number 325- NEW
Status
Legal 1. 24 P.S. 510
Authority
Administrative, professional and support employees set an example in dress and grooming for students and the school community. Employees' dress should reflect their professional status and encourage respect for authority in order to have a positive influence on the district's programs and operations.
The Board has the authority to specify reasonable dress and grooming requirements, within law, for all district employees to prevent an adverse impact on the educational programs and district operations.ffi
When assigned to district duties, employees shall be physically clean, neat, well groomed and dressed in a manner consistent with assigned job responsibilities.
Employees shall be groomed so that their hair style does not cause a safety or health hazard.
Designated support employees shall be required to wear work uniforms and safety gear when performing assigned duties.
Delegation of Responsibility
If an employee feels that an exception to this policy would enable him/her to carry out assigned duties more effectively, a request should be made to the immediate supervisor.
Guidelines
1 . Attire choices: dress shirts, polo shorts, sweaters, suits, sport coats, blazers, dresses, skirts, dress slacks, casual slacks and dress jeans
2 . No shorts or ripped, torn, or worn jeans shall be permitted.
3. Professional attire shall be of proper fit.
4. Staff are expected to be physically neat and clean.
5. Clothing should be neat and clean.
6. Shoes must be worn and must be professional.
7. All staff members shall wear their district identification badges at all times during the work day.
Exceptions permitted
https://www .boarddocs.com/pa/epen/Board.nsf/Private?open&login# 1/2 10/5/2016 BoardDocs® PL Administration may allow exceptions based on special circumstances such as: teacher in service days, field trips, weather conditions, holidays, dress down days, school spirit days, special athletic events and summer work.
La st Modified by Dr Denise Torm a on October 5, 2016
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Book Policy Manual
Section 300 Employees
Title Complaint Process
Number 326
Status From PSBA
Legal 24 P.S. 510
Authority
It is t h e Board's intent to establish reason able and effect ive means of resolvi ng conflicts among employees t o reduce potential areas of complaints, and to establish and maintain clear two-way channels of communication between supervisory personnel and district employees for situations not covered by the terms of a collective bargaining agreement.
There shall be no r eprisals of any kind taken against any employees or their representatives because of support of or participation in a complaint.
Delegation of Responsibility
The Board directs the Superintendent to establish a process that w ill facilitate proper and equitable solutions to complai nts by district employees at the lowest appr opr iate level.
Guidelines
Complaints should be discussed in a private, informal conference between the parties involved. At least one ( 1) private meeting should take place between the parties before the complai nt process is invoked.
A complainant may be represented or accompanied by anyone s/he chooses at any higher level of the complaint process.
All documents, communications, and records relevant to a complaint shall be filed in a separate file and not kept in the person nel file of any of the participants.
Last Modified by Kristin Ehrhart on April 27, 2016
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Book Policy Manual
Section 300 Employees
Title Compensation Plans/Salary Schedules
Number 328 - NEW
Status From PSBA
Legal 1. 24 P.S. 1164 2 . 24 P.S. 406
3. 24 P.S. 1075 4. 24 P.S. 1077 5. 24 P.S. 1089 6. 24 P.S. 1141-1152 7. 24 P.S. 1162 8. 24 P.S. 1164
9. 24 P.S. 1149
Authority
The Board shall approve compensation plans, individual contracts and salary schedules for administrative, professional and support employees.
The administrative compensation plan shall be determined through a good faith, meet and discuss procedure with designated administrators upon written request of a majority of district administrators.W
Salary schedules approved by the Board shall be in accordance with those specified in applicable collective bargaining agreements and/or Board resolutions.
Salary schedules shall be used to set compensation for new and inexperienced employees and for experienced employees new to the district, and salary adjustments that result from earning advanced degrees while employed by the district or required by law.[2lf3lf4lf51 [6][7][8]
Delegation of Responsibility
Implementation of the administrative compensation plan, individual contracts, collective bargaining agreements and Board resolutions regarding employee salaries shall be the responsibility of the Superintendent.
The Superintendent is authorized to credit past experience of a candidate when determining salary.ill
Last Modified by Kristin Ehrhart on April 27, 2016
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Book Policy Manual
Section 300 Employees
Title Overtime
Number 330
Status From PSBA
Legal 1. 43 P. S. 333 .104 2. 29 u.s.c. 207 34 PA Code 231.41 34 PA Code 231.42 34 PA Code 231.43 4 3 P.S. 333.101 et seq 29 U.S.C. 201 et seq 29 CFR Part 778
Authority
I n order t o ensure consistent t reatment of all affected employees and compliance with applicable federal law regarding paym ent of overtime, the Board adopts this policy.
I n accordance wit h federal and state law and this policy, appli cable col lective bargaining agreement or individual contract, overtim e shall be paid for work in excess of the established workday or workweek for each classification of support employees. [llf2l
No overtime shall be scheduled or worked without prior approval of the immediate supervisor or building principal.
Overtime will be pa id at t he rate of t ime and one-half the regular rate of pay when approved in advance.[l l[2]
For purposes of computing overtime, credit shall be given only for hours worked, as recorded in district records and provided by law.
Any conflict between this policy and applicable collective bargaining agreement or individual contract shall be reported promptly to the Board.
Last Modified by Kristin Ehrhart on April 27, 2016
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Book Policy Manual
Section 300 Employees
Title Job Related Expenses
Number 331 - NEW
Status From PSBA
Lega l 1. 24 P.S. 517
Authority
The Board shall reimburse administrative, professional and support employees for the actual and necessary expenses, including travel expenses, they incur in the course of performi ng services for the district, in accordance with Board policy.W
Delegation of Responsibility
The validity of payments for job related expenses for all district employees shall be determined by the Superintendent or designee.
The Superintendent or designee shall develop administrative regulations for reimbursement of travel expenses.
Guidelines
The use of a personal vehicle shall be considered a legitimate job expense if travel is among the employee's assigned schools, but not between home and school, and is authorized in advance by the immediate supervisor.
Use of a personal vehicle for approved purposes is rei mbursable at the current IRS rate per mile approved by the Board.
Use of a personal vehicle requires that liability insurance be provided by the employee.
Actual and necessary expenses incurred when attending functions outside the district shall be r eimbursed to an employee if approval has been obtained in advance from the Board or Su peri ntendent.W
Attendance at approved events outside the district shall be without loss of regular pay, unless otherwise stipulated prior to attendance.
Last Modified by Kristin Ehrhart on April 27, 2016
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Book Policy Manual
Section 300 Employees Title Working Periods
Number 332- NEW
Status From PSBA
Legal 1. 24 P.S. 510 2. 24 P.S. 1504 3. Pol. 804
Authority
Work schedules required for administrative, professional and support employees shall be clear ly specified to ensure regular attendance by employees and consistent operation of the district.
The Board has the authority and responsibility to determine the hours during which district programs and services shall be available to students and the community, consistent w ith the administrative compensation plan, individual contracts, applicable collective bargaining agreements, and Board resolutions.[ 11 [2] [3]
Delegation of Responsibility
The Superintendent or designee shall develop administrative regulations to ensure district employees adhere to their assigned work schedules.
Professional personnel shall have a duty-free lunch period of not less than thirty (30) minutes.ffi
During the t imes students are in attendance, professional staff may be assigned extra or alternative duties, distributed equitably when possible, at the discretion of the building principal.
All professional staff members are expected to attend each faculty meeting unless specifically excused by the responsible administrator.
Last Modified by Kristin Ehrhart on April 27, 2016
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Book Policy Ma nual
Section 300 Employees
Title Professional Development
Nu mber 333
Status
Lega l 1. 24 P.S . 517 2. 24 P.S. 1205.1
3. 24 P.S. 1205.2 4. 24 P.S. 1144 5. 24 P.S. 1151
6. 22 PA Code 4.13 7. 22 PA Code 49.16 8. 24 P.S. 1205.5 9. 24 P.S. 1217 10. 22 PA Code 49.17
24 P.S . 1205.6 Pol. 806
Authority
Continuing professional study and inservice t rai nin g for administrative, professional and support employees are prerequisites for professional development, enhanced ability to complete responsibilities and maintaining certification.
The Board flireets encourages district employees to further their professional and personal advancement through graduate study, inservice training, conference attendance~ or professional development activities.[ 1] [2J[3J
Guidelines
Graduate/Special Courses
Only courses of study that are preapproved shall be eligible for reimbursement by the district or a change in compensation for the employee. Documentary evidence of satisfactory completion of all study programs shall be required.
Reimbursement for credits for approved graduate study or special courses shall be made in accordance with terms of the administrative compensation plan or an individual contract, or applicable collective bargaining agreement.
All eligible employees shall submit annually a record and description of the attainment of approved credits to the Superintendent.
Approved graduate study or special courses/programs may be of sufficient advantage to the district to warrant an increase in an employee's annual salary, upon documentation of satisfactory completion. Such an increase will be in accordance with provisions of the administrative compensation plan, individual contract, applicable collective bargaining agreement, or Board resolution. [4][5] https://www.boarddocs.com/pa/epen/Board.nsf/Private?open&login# 1/2 10/4/2016 BoardDocs® PL
Induction Plan
The district shall comply with Department of Education requirements when developing and maintaining an induction plan for first-year teachers, long- term substitutes hired for a position for fort·t fi·.. e (45) days or more at the start of the school year, educational specialists and teachers new to the district. The district shall develop and submit the induction plan to the Department of Education for approval every six (6) years, as required by law and regulations. Prior to approval by the Board and submission to the Department of Education, the induction plan shall be made available for public inspection and comment ifl. on the district's administrati .... e offices and the nearest public library website for a minimum of twenty- eight (28) days.[6][7J
Induction Program for School System Leaders
School system leaders shall complete an induction program which is consistent with the Pennsylvania School Leadership Standards within five (5) years of serving as a school system leader in Pennsylvania for the first time.[8 ][9]
School system leaders include principals, vice- principals, assistant principals, Assistant Superintendent, Superintendent and individuals who are converting an admin istrative certificate from a Level I certificate to a Level II certificate ..ffi.l
Professional Education Plan
The Board shall appoint to the professional education committee parents/guardians and representatives of the community and local businesses. Representatives of administrators, teachers and educational specialists on the professional education committee shall be selected by their respective members.[10][2]
The district shall develop and submit a professional education plan to the Secretary of Education for approval every three (3) years, as required by law and regulations. The professional education plan shall be designed to meet the educational needs of the district and its certificated administrative and professional employees; specify approved courses, programs, activities and learning experiences; and identify approved providers. Prior to approval by the Board and submission to the Secretary of Education, the professional education plan shall be made available for public inspection and comment ifl. on the district's administrati·.. e offices and the nearest public library website for a minimum of twenty-eight (28) days.[10][2][6]
The Board shall ensure an annual review of the district' s professional education plan is conducted by the professional education committee to determine if the plan continues to meet the needs of the district, employees, students and community. The professional education committee may recommend amendments to the plan, subject to approval by the Board and the Department of Education.ill
The Board may appr ove, on a case-by-case basis, specific professional education activities not stated within the district's professional education plan.ffi
If the district assumes all costs of credits or hours, the Board may disapprove any course, program, activity or learning experience that is inconsistent with the goals of the professional education plan.ffi
Last Modified by Dr Denise Torma on August 18, 2016
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Book Policy Manual
Sect ion 300 Employees
Title Sick Leave
Number 334 - NEW
Status
Legal 1. 24 P.S. 1154 2. 24 P.S . 510 3. Pol. 317
Authority
Board policy for certificated administrative and professional employees shall ensure that eligible employees receive paid sick leave days annually, in accordance with law, an administrative compensation plan, individual contract, applicable collective bargaining agreement, or Board resolution. Unused leave shall be cumulative.ill
Board policy for noncertificated administrative and support employees shall ensure that eligible employees receive paid sick leave days annually, in accordance with the administrative compensation plan, individual contract, applicable collective bargaining agreement or Board resolution. Unused leave shall be cumulative.
The Board Superintendent reserves the right to require any employee claiming sick leave pay to submit sufficient proof, including a physician's certification, of the employee's illness or disability.[2][11
Misuse of sick leave shall be considered a serious infraction subject to disciplinary action. [3]
The Board shall consider the application of any eligible employee for an extension of sick leave, pursuant to law where applicable, when the employee's own accumulated sick leave is exhausted.[2Hl]
Delegation of Responsibility
The Superintendent shall report to the Board the names of employees absent for noncompensable cause or whose claim for sick lea·.,ye pay cannot be justified.
Guidelines
Whatever the claims of disability, no day of absence shall be considered a sick leave day if the employee has engaged in or prepared for other gainful employment, or has engaged in any activity that would raise doubts regarding the validity of the sick leave request.
Proof of Disability
An em ployee absent on sick leave may be req uired to submit a physician's wri t t en statement ce rtifying his/her disabi lity. The physician's statement will be maintained in the employee's medical file. [2][1 ]
A physician's statement may not be presumed to conclusively establish the employee's disability. https :/lwww.boarddocs .com/palepen/Board.nsf/Private?open&l ogi n# 1/2 10/4/2016 BoardDocs® PL
Records
The district's personnel records shall show the attendance of each employee; and the days absent shall be recorded, with the reason for such absence noted.[2][ 11
A record shall be made of the unused sick leave days accumulated by each district employee, which shall be reported to the employee.[2] [ 11
The Board shall pay a specified amount for each unused sick leave day, up to a designated number of days, upon the retirement or death of an employee, as provided in the administrative compensation plan, individual contract, applicable collective bargaining agreement or Board resolution.
Last Modified by Dr Denise Torma on September 8, 2016
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Book Policy Manual
Section 300 Employees
Title Fam ily and Medical Leaves
Number 335 -NEW
Status
Legal 1. 29 U.S.C. 2601 et seq 2. 29 CFR Part 825 3. 29 u.s.c. 2619 4. 29 u.s.c. 261 1 5. 29 u.s.c. 2612 6. 29 CFR 825.200 7. 29 u.s.c. 2613 8. 29 u.s.c. 26 14 Pol. 813
Authority
The Board shall provide eligible administrative, professional and support employees with unpaid leaves of absence in accordance with the Family And Medical Leave Act, hereinafter referred to as FMLA.[1][2]
Employee requests for FMLA leave shall be processed in accordance with law, Board policy and administrative regulations.
Delegation of Responsibility
The Superintendent shall develop and disseminate administrative regulations to implement FMLA leave for eligible employees.
The district shall post, in conspicuous places in the district customarily used for notices to employees and applicants, a notice regarding the provisions of the FMLA and the procedure for filing a complaint.ill
Employee requests for leave, both FMLA and non-FMLA, shall be submitted in writing 6fl-a district form.
Guidelines
Employees' eligibility for FMLA leave shall be based on the criteria established by law.ill ill
Eligible employees shall be provided up to twelve (12} workweeks of unpaid leave in a twelve-month period for the employee's own serious health condition; for the birth, adoption, foster placement or first-year care of a child; to care for a seriously ill spouse, child or parent; or to address specific qualifying exigencies pertaining to a member of the Armed Forces alerted for foreign deployment or during foreign deployment.ill
Eligible employees shall be provided up to twenty-six {26) workweeks of unpaid leave in a single twelve-month period to care for an ill or injured covered servicemember.W https://www.boarddocs.com/pa/epen!Board.nsf/Private?open&login# 1/3 10/4/2016 BoardDocs® PL
The district shall utilize a rolling twelve-month period measured backwards from the date leave is used to determine if an employee has exhausted his/her FMLA leave in any twelve month period.I..§l
When an employee requests an FMLA leave and qualifies for and is entitled to any accrued paid sick, vacation, or personal or family leave, the employee may shall be required to utilize such paid leave during at the beginning of FMLA leave.rn
Compensable employment may not be engaged in while the employee is on FMLA leave.
Application for FMLA Leave
Employees must give thirty (30) days noti ce of their need for FMLA leave where the need for leave is forseeable, or such notice as is practicable under the circumstances.
When an employee gives notice of his/her need for FMLA leave, the district will inform the employee of his/her rights and obligations under the FMLA, including any obligation the employee may have to make contributions toward benefits and what may happen if the employee fails to meet those obligations.
Employees must provide periodic reports during FMLA leave regarding the employee's status and intent to return to work.
Certification of Serious Health Condition and Certification of Fitness for Work
Employees must provide medical certification supporting the need for leave due to a serious health condition of the employee or an immediate family member on a form to be provided by the district.m
All medical documentation will be kept in the employee's medical file in Human Resources.
Employees may be required to provide recertification of medical conditions every thirty (30) days, or more frequently at the discretion of the district, as allowed by the FMLA.
An employee who takes FMLA leave because of the employee's own serious health condition must provide certification that sjhe is able to resume work. The district will deny reinstatement until the requested certification is provided.
Benefits During Leave
Whenever group health insurance is provided to an employee before the employee takes FMLA leave, the district will maintain the employee's health coverage under any group health plan during the leave on the same terms as if the employee continued to work.OO
Limitations on FMLA Leave
When FMLA leave is needed to care for a family member or for the employee's own illness, and is for planned medical treatment, the employee must try to schedule treatment so as not to disrupt the district's operation unduly.
Reinstatement After Leave
At the conclusion of the FMLA leave, employees will be restored to their original position w ith equivalent pay, benefits and other employment terms as if they had not taken such leave.m
https:/lwww.boarddocs.com/p htlps://www.boarddocs.com/pa/epe!VBoard.nsf/Private?open&login# 313 10/4/2016 BoardDocs® PL Book Po licy Manual Section 300 Employees Title Personal Necessity Leave Number 336- NEW Status From PSBA Legal 1. 24 P.S. 510 2. 24 P.S. 1154 Authority This policy shall provide for absences for defined personal necessity leave by administrative, professional and support employees. The Board has the authority to specify reasonable conditions under which personal necessity leave may be granted, the type of situations in which such leave will be permitted, and the total number of days that may be used by an employee in any school year for such leave.[1H21 Guidelines Personal Leave Personal leave days with pay shall be granted to district employees in accordance with applicable provisions of the administrative compensation plan, individual contract, collective bargaining agreement or Board resolution. Bereavement Leave Bereavement leave with pay shall be granted to district employees in accordance with law, applicable provisions of the administrative compensation plan, individual contract, collective bargaining agreement or Board resolution.ill Last Modified by Kristin Ehrhart on April 27, 2016 https:/Jwww.boarddocs.com/pa/eperv'Board.nsf/Private?open&login# 1/1 10/4/2016 BoardDocs® PL Book Policy Manual Section 300 Employees Title Vacation Number 337- NE W Status From PSBA Legal 1. 24 P.S. 510 Authority Administrative and support staff employed to work twelve { 12) months or other schedules considered full-time shall be provided paid vacation. The Board shall provide vacation days for eligible employees, consistent with the employee's request and convenience while considering the district's management and operational needs.W Vacation time shall be granted in accordance w ith applicable provisions of the administrative compensation plan, individual contract, collective bargaining agreement or Board resolution. Vacations normally will be scheduled at times when they will not interfere with the normal operation of the school. All vacation schedules are subject to final approval by the Superintendent. Last Modified by Kristin Ehrhart on April 27, 2016 https:/lwww.boarddocs.com/pa/epen!Board.nsf/Private?open&login# 1/1 10/4/2016 BoardDocs® PL Book Po licy Manual Sect ion 300 Employees Title Sabbatical Leave Nu m ber 338 Status Legal 1. 24 P.S. 1166 2. 24 P.S . 1167 3. 24 P.S. 1171 4 . 24 P.S. 1168 5 . 24 P.S. 1170 6. 24 P.S . 1169 Authority This pol icy shall establish the district's parameters for granting sabbatical leaves for restoration of health to certificated administrative and professional employees. The Boa rd shall grant sabbatical leaves to eligible administrat ive and professional employees for the purpose of rest oration of health and for other purposes at the discretion of the Board.ill The Board reserves the right to specify the conditions under which sabbatical leaves for restorat ion of health or other purposes may be taken , consistent with law. Guidelines Eligibility To qualify for sabbatical leave1 an eligible employee shall have completed ten ( 10) years of satisfactory service in the public schools of the Commonwealth; at least five (5) consecutive years of such service shall be in this school district.ill A sabbatical leave may be taken for a half or full school t erm or for two (2) half school terms during a period of t wo (2) years, at the employee's option.ill The total number of administrative employees on sabbatical leave at any one time shall not exceed ten percent (10°/o) of the number of eligible employees. The total number of professional employees on sa bbatical leave at any one t ime shall not exceed ten percent (10%) of the number of eligible employees.ill Application Requests for sabbatical leave shall be submitted on the approved district form in writing and forwarded with medical documentation to the Superintendent or designee as soon as possible. The Board Superintendent shall review each application for sabbatical leave and shall approve those meeting the requirements of Board policy and applicable law. The Board shall approve the recommendation of the Superintendent. Documentation https://www.boarddocs.com/pa/epen!Board.nsf/Private?open&login# 1/2 10/4/201 6 BoardDocs® PL Applicants for sabbatical leave shall submit with the application form a written statement accompanied by a supporting medical statement and recommendation from his/her physician. At both the approxim ate midpoint of the leave and at least thirty (30) days prior to the conclusion of the leave, a physician's statement shall be submitted to the Superintendent or designee, indicating the extent to which the purpose of the leave has been achieved and evaluating the health status of the employee relative to his/her ability to return to employment.UJ The Board district reserves the right t o require at its own expense additional examinations and reports by physicians of its choice to determine whether the leave is being used for the purpose for which it was granted or to determine the employee's ability to return to the position.UJ Commitment of Employee Acceptance of a sabbatical leave incurs a commitment by the employee to return to active duty in this district immediately following the sabbatical leave for one (1) full school term, unless prevented by illness or physical disability.B} The Board district reserves the right to require at its own expense additional examinations and reports by physicians of its choice to determine the employee's ability to return to work. Commitment of Employer At the expiration of the sabbatical leave, the employee shall be reinstated in the same position held at the time of the granting of the leave.B} Time on sabbatical leave shall be counted as time on the job for purposes of seniority and for retirement fund purposes, but for no other purpose.W Compensation During t he period of sabbatical leave, an employee shall be compensated at least one-half the sa lary to which s/he wou ld have been entitled had the employee not taken leave. The employee shall be entitled to insurance benefits provided by the district at the employee's cost contribution. .[§] A sabbatical leave granted for restoration of health shall also serve as a leave of absence without pay from all other school activities.W Compensable employment may not be engaged in while the employee is on a sabbatical leave. Last Modified by Dr Den ise Torma on August 18, 2016 https://www.boarddocs .com/pa/epen!Board.nsf/Private?open&l ogi n# 212 10/5/2016 BoardDocs® PL Book Po li cy Manual Section 300 Employees Title Compen sated Professional Leaves Number 338.1 Status Legal 1. 24 P.S . 1166.1 2. 24 P.S. 522.2 3. 24 P.S.1166 4. 24 P.S. 1167 5. 24 P.S. 1171 6. 24 P.S . 1168 7. 24 P.S. 522.1 8. 24 P.S. 1170 9. 24 P.S. 1169 Purpose This policy shall establish the district's parameters for granting professional development and classroom occupational exchange leaves for certificated administrative and professional employees. Definitions Professional Development Leave - shall be defined as a leave of absence granted for the purpose of improving professional competency or obtaining a professional certificate or commission. Su ch leave shall be directly related to an employee's professional responsibilities, as determined by the Board, and be restricted to activities required by state regulation or law.W Classroom Occupational Exchange Leave - shall be defined as a leave of absence granted for the purpose of acquiring practical work experience in business, industry or government.ill Authority The Board shall have sole authority to adopt and the Superintendent shall enforce policy establishing the conditions for approval of a professional development leave for eligible employees. All requests for such leave shall be subject to review by the Board. The Board may approve or reject a proposed plan for professional development leave.W The Board may grant a leave to eligible employees for classroom occupational exchange leave for the specified purpose.W Guidelines PROFESSIONAL DEVELOPMENT LEAVE Eligibility To qualify for professional development leave, an eligible employee shall have completed ten ( 10) years of satisfactory service in the public schools of the Commonwealth; at least five (5) consecutive years of such service shall be in this school district.UJ https://www.boarddocs.com/pa/epen/Board.nsf/Private?open&login# 1/4 10/5/2016 BoardDocs® PL A leave for professional development may be taken for a half or ful l school term or for two (2) half school terms during a period of two (2) years, at the employee's option.Q..l The total number of administrative employees on such leaves of absence shall not exceed ten percent ( 10%) of the number of eligible employees. Th e total number of professional em ployees on such leaves of absence sha ll not exceed ten percent ( 10%) of the number of eligible employees.W Application Professional development leaves shall be granted only to employees participating in an academic program for the purpose of retaining a professional certificate or commission, further preparation and improvement in an area(s) of certification, additional certification, attaining other appropriate and ident ifiable educational positions within the school district, or as t he Board may require, and upon the recommendation of the Superintendent.UJ Requests for professional development leave shall be submitted on t he district form and forwarded with a detailed plan to t he Superintendent. All required application materials shall be submitted at least fou r (4) months in ad vance of the proposed leave. Documentation Applicants for professional development leave shall submit with the application form a detailed plan describing the professional development activities to be undertaken and a stat ement specifying the benefits of the leave to t he employee and the school district. The plan shall provide sufficient information to permit the Board to adequately evaluate the request.W The Board Superintendent may at any time require additional information from the employee in order to assist the Board in determining whether the leave is being used for the purpose for which it was granted.W The minimum requirements for leave for a half school term shall consist of any one or a combination of the following :UJ 1. Nine (9) graduate credits. 2. Twelve (12) undergraduate credits. 3. One hundred eighty ( 180) hours of professional development activities. The minimum requirements for leave for a full school term shall consist of any one or a combination of the following :UJ 1. Eighteen (18) graduate credits. 2. Twenty-four (24) undergraduate credits. 3. Three hundred sixty (360) hours of professional development activities. Applicants who propose to take graduate or undergraduate credits shall submit notification of acceptance and enrollment from an accredited institution of higher learning for study in courses approved by the Superintendent. The employee shall successfully complete the approved courses and receive passing grades. Upon return from professional development leave, the employee shall submit to the Superintendent within the first month an official transcript of all courses completed. Failure to receive passing grades or to submit required transcripts on time shall result in forfeiture of monies paid by the district.[l)[S J https://www. board docs .com/pa/epen/Board. nsf/Private?open&l ogin# 214 10/512016 BoardDocs® PL Applicants who propose to undertake professional development activities shall submit to the Board Superintendent a detailed plan listing the specific activities. Upon return from professional development leave, the employee shall submit to the Superintendent within the f irst month a formal report describing the educational activities pursued and their benefits and relevancy. Failure to submit required reports on time shall result in forfeiture of monies paid by the district.[l][SJ Commitment of Employee Acceptance of professional development leave incurs a commitment by the employee t o return to active duty in this district immediat ely following the leave for one (1) full school term, unless prevented by illness or physical disability.[1][6] Employees shall submit required reports on time or forfeit all compensation and benefits. Commitment of Employer At the expiration of the professional development leave, the employee shall be reinstated in the same position held at the time of the granting of the leave.L§J Time on professional development leave shall be counted as time on the job for purposes of seniority and for retirement fund purposes, but for no other purpose.f7][8] Compensation During t he period of professional development leave, an employee sha ll be compensated at least one-half t he sa lary to which s/ he would have been entitled had the employee not taken leave.l]J A leave of absence granted for professional development shall also serve as a leave of absence without pay from all other school activities.UJ Compensable employment may not be engaged in while the employee is on a sabbatical leave. CLASSROOM OCCUPATIONAL EXCHANGE LEAVE Application Requests for classroom occupational exchang e leave shall be submitted on the approved district form and forwarded with appropriate documentation to the Superintendent no later than four (4) months prior to t he proposed leave. Documentation Applicants for classroom occupational exchange leave shall submit with the application form a statement from the employer agreeing to the terms and conditions of the leave, as specified in Board policy. Upon return from such leave, the employee shall submit to the Boar d Superintendent a f inal report detailing the work experience and its benefits.[2l[l][SJ Commitment of Employee Acceptance of classroom occupational exchange leave incurs a commitment by the employee to return to active duty in this district immediately following the leave for one ( 1) https://www.boarddocs.com/pa/epen!Board.nsf/Private?open&login# 3/4 10/512016 BoardDocs® PL full school term, unless prevented by illness or physical disability.I.Q.l Commitment of Employer At the expiration of the classroom occupational exchange leave, the employee shall be reinstated in the same position held at the time of the granting of the leave.I.Q.l Time on classroom occupational exchange leave shall be counted as time on the job for purposes of seniority and for retirement fund purposes, but for no other purpose.ill Compensation The business, industry or government to whom the employee is assigned during the leave shall fu lly compensate the school district for all sa lary, wages, pension and retirement contributions, and other benefits as if the employee were in full- time active service.W Last Modified by Dr Denise Torma on October 5, 2016 https://www.boarddocs.com/pa/epen/Board.nsf/Private?open&login# 4/4 10/4/2016 BoardDocs® PL Book Policy Manual Section 300 Em ployees Title Unco mpensated Leave Number 339 - NEW St atus Legal 1. 24 P.S. 1154 24 P.S. 1182 Authority The Board recognizes that in certain situations an administrative, professional or support employee may request extended leave for personal reasons, and the district could benefit from the return of the employee. This policy establishes parameters for granting uncompensated leaves of absence. The Board Superintendent reserves the right to speeif¥ specifies the conditions under which uncompensated leave may be taken. All applications for uncompensated leave require approval by the Board, upon recommendation of the Superintendent.UJ Uncompensated leave shall be granted in accordance with provisions of the administrative compensation plan, individual contract, applicable collective bargaining agreement or Board resolution. Guidelines Unnecessary absence from work and assigned duties shall be discouraged and unauthorized leave is subject to disciplinary action. In the event an ill employee uses all available sick days, a physician's certification of illness may be requested If leave is requested for personal or other reasons, the employee would also be required to use any remaining personal and vacation days before uncompensated leave may be requested. Compensable employment may not be engaged in while the employee is on uncompensated leave. Period of Leave For extenuating circumstances, uncompensated leave may be granted for a period not to exceed one (1) calendar year. Committment of Employee A written request for uncompensated leave of three (3) or more consecutive days must be submitted to Human Resources at least one (1) week prior to the use of uncompensated leave, whenever possible. The written request shall state: 1. Reason(s) for the request. 2 0 Length of the request. 3 0 Supporting information which may clarify the request. https://www.boarddocs.com/pa/epen!Board.nsf/Private?open&login# 1/2 10/4/201 6 BoardDocs® PL Requests for uncompensated leave shall be made to the Human Resources Manager, who shall review the request and make a recommendation tot he Superintendent. If approved by the Superintendent, the request will be submitted for Board action and the employee will be notified of the Board's action in writing by the Human Resources Manager. Committment of Employer At the expiration of uncompensated leave, the employee shall be offered the same position previously held or a like position to that previously held. Fringe Benefits In the absence of sick days, personal days, and vacation days, where applicable, there shall be no salary entitlements during said leave. There shall be no district fringe benefits entitlement and no accrual of credit toward same. This shall include, but not be limited to, leave days and insurances. The employee shall be permitted to purchase district medical insurances only if the employee remits premium payments to the district monthly as directed by the Business Office and, in any case, subject to approval of the carrier. Deductions and credit for the Pennsylvania School Employees' Retirement System shall be adjusted and/or suspended consistent with the regulations of the Retirement Board. Last Modified by Dr Denise Torma on October 3, 2016 https://www.boarddocs.com/pa/epen/Board.nsf/Privale?open&login# 2/2 10/4/2016 BoardDocs® PL Non-Adoption Book Policy Manual Section 300 Employees Title Respon sibility for Student Welfa re Number 340- NEW Status From PSBA Legal 1. 24 P.S. 510 Authority The Board adopts this policy to ensure appropriate oversight of and responsibility for student welfare by administrative, professional and support employees.W. District employees are responsible for the safety of students in their charge within school buildings and on district property. Each employee shall maintain a standard of care and concern for supervision, control and protection of students, commensurate with assigned duties and responsibilities. Each teacher must be in the classroom or assigned station, or ensure another staff member is present, when students are in the room or at the assigned station. An employee should not voluntarily assume responsibility for duties s/he cannot reasonably perform. Voluntary assumption carries the same responsibilities as assigned duties. Teachers shall provide proper instruction in the safety matters presented in assigned curriculum guides. Each employee has the responsibility to report immediately to the principal an accident, safety hazard, unsafe condition, or dangerous situation. Employees may not send students on any personal errands. Employees may not transport students in a personal vehicle, except when specifically permitted. Employees shall not require a student to perform work or services that may be detrimental to the student's health. Delegation of Responsibility Building principals shall monitor employees' adherence to this policy to ensure the maintenance of standards that protect student welfare. Building principals shall annually develop and implement a plan of supervision for the following: 1. Student arrivals and departures, including buses. 2. Halls, restrooms and playgrounds. 3. Cafeteria. https://www.boarddocs.com/pa/epe!VBoard.nsf/Private?open&login# 1/2 10/4/2016 BoardDocs® PL 4. Before and after school. 5 . Field trips. 6. School activities. Last Modified by Kristin Eh rhart on April 27, 2016 https://www.boarddocs.com/pa/epen/Board.nsf!Private?open&login# 2/2 10/4/2016 BoardDocs® PL Book Policy Manual Section 300 Employees Title Benefits for Part-Time Employees Number 341 - NEW Status From PSBA Legal 1. 24 Pa. C.S.A. 8301 24 Pa . C.S.A. 8301 et seq Authority Benefits for regularly employed part- time administrative, professional and support employees shall be determined in accordance with the terms of an administrative compensation plan, individual contract, applicable collective bargaining agreement, or Board resolution. Whenever regularly employed, part-time employees are entitled to fringe benefits normally provided for full-time employees of the same classification, such benefits will be established at the time of employment, and the manner of proration determined at that time. Part-time employees shall be included in the School Employees' Retirement System upon reaching either 500 hours or eighty (80) days of employment, in accordance with law.UJ Last Modified by Kristin Ehrhart on April 27, 2016 https://www.boarddocs.com/pa/epen/Board.nsf/Private?open&login# 1/1 10/4/2016 BoardDocs® PL Book Policy Manual Section 300 Employees Title Ju ry Duty Number 34 2- NEW Status From PSBA Legal 1. 42 Pa. C.S.A. 4563 Authority Regularly employed administrative, professional and support employees shall be protected against loss of employment for time served on jury duty.ill Guidelines When an employee is notified of jury duty, s/he shall inform the building principal or immediate supervisor. Employees called for jury duty shall normally be permitted to serve and will not be penalized in any way. They shall receive normal pay for the period of jury duty, but any compensation received from jury duty in excess of actual expenses shall be credited against such pay. Last Modified by Kristin Ehrhart on April 27, 2016 https://www.boarddocs.com/pa/epen/Board.nsf/Private?open&login# 1/1 10/4/2016 BoardDocs® PL Non-Adoption Book Po licy Manual Section 300 Employees Title Paid Holidays Number 343- NEW Status From PSBA Legal 1. 24 P.S. 1502 2. 24 P.S. 1503 3. Pol. 803 Authority Paid holidays for regularly employed administrative and support employees shall be determined in accordance with Board policy. Holidays are established for eligible employees in accordance with the calendar adopted annually by the Board or an applicable administrative compensation plan, individual contract, collective bargaining agreement, or Board resolution.[1][2J[3] Last Modified by Kristin Ehrhart on April 27, 2016 https:/lwww.boarddocs.com/pa/epen/Board.nsf/Private?open&login# 1/1 10/4/2016 BoardDocs® PL Non-Adoption Book Policy Manual Section 300 Employees Title Workers' Compensation Transitional Return-to-Work Program Number 347 -NEW St atus From PSBA Legal 77 P.S. 1 et seq 29 U.S.C. 2601 et seq 42 U.S.C. 12101 et seq 29 CFR Part 825 45 CFR Part 160 45 CFR Part 164 Purpose The purpose of a workers' compensation transitional return-to- work program is the safe, timely return of injured district employees to transitional or regular employment. Aut hority In an effort to control workers' compensation costs, the Board adopts this policy to ensure that employees who have been injured at work and are covered by workers' compensation return to work as soon as possible, in accordance with Board policy and administrative regulations. This policy shall apply only to an employee who meets all of the following conditions: 1. Has been injured at work. 2. Is disabled as defined under the state Workers' Compensation Act. 3. Is capable of productive work. 4 . Cannot return to h is/her pre-injury job for the district with or without reasonable accommodations as a result of his/her work injury. 5. Is expected to be able to return to his/her pre-injury job within a definite period of time. 6. Is being paid workers' compensation disability benefits. An employee shall not be eligible for continuation in the transitional return-to-work program if one (1) of the following determinations is made: 1. Employee cannot perform the assigned lighter duty work. 2. Employee will be unable to return to his/her pre-injury occupation with or without reasonable accommodations within a reasonable period of time. The work that shall be offered to an eligible employee shall be productive work that w i ll advance the interests of the district. https://www.boarddocs .com/pa/epen/Board.nsf/Private?open&logi n# 1/2 10/4/2016 BoardDocs® PL Delegation of Responsibility The Superintendent or designee shall establish a transitional return-to-work program and develop administrative regulations to implement the Board policy. The Superintendent or designee shall ensure that all district staff responsible for the transitional return-to-work program shall receive periodic training from legal counsel with expertise in the Family And Medical Leave Act, Americans With Disabilities Act, workers' compensation and labor relations. The training shall include information on the interaction of the transitional return-to- work program and applicable laws, contracts and collective bargaining agreements. The Superintendent or designee shall determine if a lighter duty job will be offered to an eligible employee. When the interactive process is going to be engaged in, the Superintendent or designee shall engage the solicitor or special labor counsel. Guidelines The transitional return-to-work program and Board policy shall be implemented in a manner that does not conflict with applicable laws, contracts or collective bargaining agreements. Nothing in this policy shall be construed as requiring that a lighter duty job be provided to an eligible employee or that the essential functions of any job be eliminated. Lighter duty jobs are intended as a transitional opportunity to assist an injured employee to return to his/her pre-injury occupation with or without reasonable accommodations. La st Modified by Kristin Ehrhart on April 27, 2016 https://www.boarddocs.com/pa/epen/Board.nsf/Private?open&login# 212 10/5/2016 BoardDocs® PL Book Policy Manual Section 300 Em ployees Title Harassment Nu m ber 348- NEW Status Legal 1. 43 P.S. 951 et seq 2. 20 U.S.C. 1681 et seq 3 . 4 2 U .S.C. 200 0e et seq 4. 42 U.S.C. 200 0ff et seq 5. 29 CFR 1606.8 6. 29 CFR 1604.11 7 . Pol. 104 8 . Pol. 317 Authority The Board strives to provide a safe, positive working climate for its administrative, professional and support employees. Therefore, it shall be the policy of the district to maintain an employment environment in which harassment in any form is not tolerated. The Board prohibits all forms of unlawful harassment of employees and third parties by all district students and staff members, contracted individuals, vendors, volunteers, and third parties in the schools. The Board encourages employees and third parties who have been harassed to promptly report such incidents to the designated administrators employee's supervisor, an administrator or the Human Resources Manager.[1][2][3][4][SJ The Board directs that complaints of harassment shall be investigated promptly, and corrective action taken when allegations are substantiated. Confidentiality of all parties shall be maintained, consistent with the district's legal and investigative obligations. No reprisals nor retaliation shall occur as a result of good faith charges of harassment. Definitions For purposes of this policy, harassment shall consist of verbal, written, graphic or physical conduct relating to an individual's race, color, national origin/ ethnicity, sex, age, d isability, sexual orientation, gender identity, religion or genetic information when such conduct:W ill 1. Is sufficiently severe, persistent or pervasive that it affects an individual's ability to perform job functions or creates an intimidating, threatening or abusive work environment. 2. Has the purpose or effect of substantially or unreasonably interfering with an individual's work performance. 3. Otherwise adversely affects an individual's employment opportunities. For purposes of this policy, sexual harassment shall consist of unwelcome sexual advances; requests for sexual favors; and other inappropriate v erbal, written, graphic or physical https://INww.boarddocs.com/pa/epen!Board.nsf/Private?open&login# 1/3 10/5/2016 BoardDocs® PL conduct of a sexual nature when:[Ql 1. Acceptance of such conduct is made, explicitly or implicitly, a term or condition of an individual's continued employment. 2. Submission to or rejection of such conduct is the basis for employment decisions affecting the individual. 3 . Such conduct is sufficiently severe, persistent or pervasive that it has the purpose or effect of substantially interfering with the employee's job performance or creating an intimidating, hostile or offensive working environment. Delegation of Responsibility In order to maintain a work environment that discourages and prohibits unlawful harassment, the Board designates the Human Resources Manager as the district's Compliance Officer.[7] The Compliance Officer shall publish and disseminate this policy and the complaint procedure at least annually to students, parents/ guardians, employees, independent contractors, vendors, and the public. The publication shall include the position, office address and telephone number of the Compliance Officer. The administration shall be responsible to provide training for students and district employees regarding URiawful harassment. Each employee shall be responsible to maintain a working environment free from all forms of uRiavtful harassment. The building principal or designee shall be responsible to complete the following duties when receiving a complaint of uRiawful harassment: 1. Inform the employee or third party of the right to file a complaint and the complaint procedure. 2. Notify the complainant and the accused of the progress at appropriate stages of the procedure. 3 . Refer the complainant to the Compliance Officer if the building principal is the subject of the complaint. Guidelines Complaint Procedure - Employee/Third Party Step 1 - Reporting An employee or third party who believes s/he has been subject to conduct that constitutes a violation of this policy is encouraged to immediately report the incident to the building principal. If the building principal is the subject of a complaint, the employee or third party shall report the incident directly to the Compliance Officer. The complainant is encouraged to use the report form available from the building principal, but oral complaints shall be acceptable. Step 2 - Investigation https://www.boarddocs.com/pa/epen/Board.nsf/Private?open&login# 2/3 10/5/2016 BoardDocs® PL Upon receiving a complaint of unlawful harassment, the building principal shall immediately notify the Compliance Officer. The Compliance Officer shall authorize the building principal to investigate the complaint, unless the building principal is the subject of the complaint or is unable to conduct the investigation. The investigation may consist of individual interviews with the complainant, the accused, and others with knowledge relative to the incident. The investigator may also evaluate any other information and materials relevant to the investigation. The obligation to conduct this investigation shall not be negated by the fact that a criminal investigation of the incident is pending or has been concluded. Step 3 - Investigative Report The building principal shall prepare and submit a written report to the Compliance Officer within fifteen (15) days, unless additional time to complete the investigation is required. The report shall include a summary of the investigation, a determination of whether the complaint has been substantiated as factual and whether it is a violation of this policy, and a recommended disposition of the complaint. The complainant and the accused shall be informed of the outcome of the investigation, including the recommended disposition of the complaint. Step 4 - District Action If the investigation results in a finding that the complaint is factual and constitutes a violation of this policy, the district shall take prompt, corrective action to ensure that such conduct ceases and will not recur. District staff shall document the cor rective action taken and, when not prohibited by law, inform the complainant. Disciplinary actions shall be consistent with Board policies, administrative regulations and procedures, applicable collective bargaining agreements, and state and federal laws. If it is concluded that an employee has knowingly made a false complaint under this policy, such employee shall be subject to disciplinary action.[S] Appeal Procedure 1. If the complainant is not satisfied with a finding of no violation of the policy or with the recommended corrective action, s/he may submit a written appeal to the Compliance Officer within fifteen ( 15} days. 2. The Compliance Officer shall review the investigation and the investigative report and may also conduct a reasonable investigation. 3 . The Compliance Officer shall prepare a written response to the appeal within fifteen (15) days. Copies of the response shall be provided to the complainant, the accused and the building principal who conducted the initial investigation. 348-Attach.doc (27 KB) Last Modified by Dr Denise Torma on October 5, 2016 https:f/www.boarddocs.comfpafepenfBoard.nsffPrivate?open&login# 313 348. ATTACHMENT REPORT FORM FOR COMPLAINTS OF UNLA\\'FUL HARASSMENT Complainant: Home Address: ------Home Phone: School Building: Date of Alleged Incident(s): Alleged harassment was based on: Name of person you believe violated the district's unlawful harassment policy: If the alleged discrimination was directed against another person, identify the other person: Describe the incident as clearl y as possible, including what force, if any, was used; verbal statements (i.e. threats, requests, demands, etc.); what, if any, physical contact was involved. Attach additional pages if necessary: ------ When and where incident occurred: List any witnesses who were present: This complaint is based on my honest belief that has harassed me or another person. I certify that the information I have provided in this complaint is true, correct and complete to the best of my knowledge. Complainant's Signature Date Received By Date © 2014 PSBA 10/4/2016 BoardDocs® PL Book Policy Manual Section 300 Employees Title Medical Insurance for Retirees Number 349 Status Authority The Board shall make available, at the employee's expense, to all retiring employees fifty-five (55) years of age or older, the continuation of medical insurance until t he age the employee becomes eligible for government-sponsored hospitalization/medical insurance or reaches age sixty-five (65). A retiring employee shall be defined as one who has made application to the Pennsylvania School Employees' Retirement System and who will, within ninety (90) days, begin to receive a retirement annuity from PSERS . This benefit is available only to employees currently enrolled in the district's medical insurance program. Delegation of Responsibility The employee shall agree to abide by the provisions of the carrier and to remit the appropriate premiums to the Business Office on a prearranged schedule. In addition, the Board reserves the right to withdraw this benefit if the carrier can no longer provide said insurance. Last Modified by Kristin Ehrhart on June 9, 2016 https://www.boarddocs.com/pa/epen/Board.nsf/Private?open&login# 1/1 10/4/2016 BoardDocs® PL Book Policy Manual Section 300 Employees Title Early Retirement Incentive Program for Professional Staff Number 350 Status Purpose The Board recognizes t hat certain professional employees may be desirous of retiring from district service prior t o the age required to qualify for Social Security benefit s. I n recognition of these interests, the Board makes t he following Early Retirement Incentive Program (ERIP) available to professional employees on a voluntary basis. Guidelines Qualifications 1. The employee must be an active (not on leave) member of the professional staff at the t ime of the request. 2. The employee must choose to begin the ERIP prog ram on July 1 and must be at least the age of fifty-four (54) or not older than sixty (60) on the preceding June 30. Clarification examples: Employee A turns fifty-four (54) on June 22, and therefore is eligible to begin t he prog ram on July 1. Employee B turns fifty-four (54) on July 5, and therefore is not eligible to start t he program until July 1 of the following year. 3. The employee must have a minimum of fifteen (15) consecutive years of service in the district prior to t he commencement of ERI P. 4. The employee must qualify for retirement under provisions of the Publ ic School Employees' Retirement System (PSERS ). Procedures 1. A letter of resignation, application to PSERS for benefits, and a formal letter must be recei ved in the Superintendent's office on or before May 1 of the school year preceding t he Ju ly 1 start date of ERIP. Filing to "vest" is not considered an application for benefits. 2. The Board will act upon t he application for the ERIP contract no later t han Ju ne 20 following receipt of the required it ems. The contract wi ll be invalidated if t he employee does not meet PSERS eligibility requirements and the requirements set forth in this policy. 3. The Board reserves the right to alter and/or terminate this program at its discretion. I n t he event of altera tion or discontinuance, any person receiving ERIP benefits wi ll continue to receive benefits in accordan ce with the provisions of the program in effect at the time of his/her entry. Insurance Coverage 1. Under the provisions of this policy, the district wi ll pay, for those employees electing ERIP, the premium for the retiring employee (individual coverage on ly) in an early ret irees' hospitalizat ion/medica l plan. Such coverage will continue until t he employee becomes eligible for government-sponsored hospitalization or reaches age sixty-five (65). Such an insu rance plan will be substantially equivalent to the plan offered to regular em ployees, but wi ll have a mandatory reduction in Major Medical benefits. https://www.boarddocs.com/pa/epen/Board.nsf/Private?open&login# 1/2 10/4/2016 BoardDocs® PL 2. The retiring employee may, at his/her own expense, maintain coverage for all dependents covered under the program at the time of request for ERIP. 3. The carrier wi ll determine eli gibility for dependents in the event of the death of t he employee. Financial Incentive Upon receipt of the required items, the district will pay to the employee a total payment equal to his/her final base salary, at the time of application for ERIP, multiplied by the percentage appearin g in the chart below. Such payment will be made during the first ca lendar year of ERIP at a time stipulated, in writ ing, by the retiree. The employee may opt to receive these monies in either one (1) or two (2) installments. Age of person on June 30 Percentage* before ERIP Year 54 50% 55 50% 56 40% 57 35% 58 30% 59 25% 60 20% *Multiplied by March 1 base salary. The employee is strongly encouraged to discuss the program with central administration well in advance of the date of application. Last Modified by Kristin Ehrhart on August 4, 2016 https://www.boarddocs.com/pa/epen/Board.nsf/Private?open&login# 212 10/4/2016 BoardDocs® PL Book Po licy Manual Section 300 Employees Title Retention Incentive Program for Administrators Number 350.1 Status Purpose The Board recognizes the value of retaining administrative employees. In recognition of these interests, the Board makes the following Retention Incentive Program available to administrative employees on a voluntary basis. Guidelines Qualifications 1. The employee must be a member of the administrative staff at the t ime of the request and an employee in the district for at least five (5) years. 2. The employee must qualify for retirement under provisions of the Public School Employees' Retirement System (PSERS) . Procedures 1. A letter of res ignation, application to PSERS for benefits, and a formal letter requesting a copy of this policy must be received in the Superintendent's office at least ninety (90) days prior to the date of retirement. Employees are encouraged to indicate their intent ion to retire one (1) year prior to t heir intended retirement date. 2. The Board will act upon the application for the Retention Incentive Program contract within thirty (30) days following receipt of the required items. The contract will be inval idated if the employee does not meet PSERS eligibility requirements and those requirements set forth in this policy. Insurance Coverage 1. The district wi ll pay, for those employees electing the Retention Incentive Program, t he premium for the retiring employee (individual coverage only) in an early retirees' hospitalization/ medical plan. Such coverage will continue until the employee becomes eligible for government-sponsored hospitalization or reaches age sixty-five (65). Such insurance plan will be substantial ly eq uivalent to the plan offered to regular employees, including co-payments for medical coverage, twenty percent (20%) prescription co-insurance, but with no ou t-of-pocket lim it for major medical. 2. The retiring employee may, at his/ her own expense, maintain coverage for all dependents covered under the program at the time of request for the Retention Incentive Program. 3. The carrier wil l determine eligibility for dependents in the event of the deat h of the employee. Financial Incentive Upon receipt of the required items, the district will pay to the employee a total payment equal to his/ her final base sa lary, at the time of application for the Retention Incentive Program, m ultiplied by the percentage appearing in the following chart: https://www.boarddocs.com/pa/epen/Board.nsf/Private?open&login# 1/2 10/4/2016 BoardDocs® PL 1. EPSD years less than 50 years of age - 1% of salary for each year of service. 2. EPSD years between 50 and 54 years of age - 2% of salary for each year of service. 3. EPSD years greater than 54 years of age - 3% of salary for each year of se rvice. Age % Base Salary EP Years of Service 49 and below 1% A 50-54 2% B 55 and over 3% c The following chart can be used to ca lcu late t he total financia l incentive: Years of Service in East Penn to 49 years X 1 °/o = % Years of Service in East Penn between 50-54 yrs. X 2 °/o = % Years of Service in East Penn 55+ X 3°/o = % Total = % The total percent multiplied by the sa lary at the date of retirement equals the t otal financial incentive. The payment will be made during the first ca lendar year of t he Retention Incentive Prog ram at a t ime stipulated, in writing, by the retiree. The employee may opt to receive t hese monies in either one (1) or two (2) installments. El ection of this policy will waive the reimbursement for sick leave days. Last Modified by Kristin Eh rhart on June 9, 2016 https://www.boarddocs.com/pa/epen/Board.nsf/Private?open&login# 2/2 10/4/2016 BoardDocs® PL Book Policy Manual Section 300 Employees Title Drug and Substance Abuse Number 351 Status Legal 1. 35 PoSo 780 -1 01 et seq 20 41 UoSoC. 8101 30 24 PoSo 111 4o 41 UoS oC. 8103 5o 24 PoSo 527 60 41 UOSOC. 8104 7 o 24 PoSo 13 0 2 01-A 80 24 PoS o 1303-A 9o 22 PA Code 1002 100 22 PA Code 10021 110 35 PoSo 780-1 02 120 Pol. 80501 41 U.5. C. 81 0 1 et seq Pol. 317 Purpose The Board recognizes that the misuse of drugs by administrative, professional and support employees is a serious problem with legal, physical and social implications for the whole school community and is concerned about the problems that may be caused by drug use by district employees, especially as the use relates to an employee's safety, efficiency and productivity. The primary purpose and justification for any district action will be for the protection of the health, safety and welfare of students, staff and school property. Definitions Drugs - shal l be defined as t hose outlined in the Controlled Substance, Drug, Device and Cosm etic Act.W Conviction - a finding of guilt, including a plea of nolo contendere, an imposition of sentence, or both by any judicial body charged with the responsibility to determine violations of the federal or state criminal drug statutesom Criminal Drug Statute- a federal or state criminal statute involving the m anufacture, distribution, dispensation, use or possession of a controlled substance.m Drug-free Workplace -the site for the performance of work at which employees are p rohibit ed from engaging in the unlawful manufacture, distribution, dispensation, possession or use of a controlled substance.m Authority https://www.boarddocs.com/pa/epen/Board.nsf/Private?open&l ogin# 1/3 10/4/2016 BoardDocs® PL The Board requires that each administrative, professional and support employee be given notification that, as a condit ion of em ployment, the employee will abide by the terms of this policy and notify t he district of any cri m inal drug stat ute conviction for a violation occurring in the workplace immediately, but no later than seventy-two (72) hours, after such conviction.[3][4] Any employee convicted of delivery of a controlled substance or convicted of possession of a controlled subst ance with the intent t o deliver sh all be t erminated f rom his/ her employment with the district .[5] [ 1] Delegation of Responsibility A statement notifying em ployees that t he un lawful m an ufacture, distribut ion, disp ensation, possession, or use of a con t rolled substance is prohibit ed in t he employee's workplace shall be provided by the Superintendent or designee and shall specify the actions that w i ll be taken against the employee for violation of this policy, up t o and including termination and referra l for prosecut ion. [ 4] [6] Wit hin t en (10) days after receiving notice of the conviction of a district employee, the d istrict shall notify any federal agency or department that is the grantor of funds to the district.W The dist rict shall take appropriat e personnel action within thirty (30) days of receiving notice against any convicted empl oyee, up to and including termination, or require the employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a federal, state or local health, law enforcement authorities, or other appropriate agency.[4][6] In est ablishing a drug-free awareness program, t he Superintendent or designee shall inform employees about:W 1. Dangers of drug abuse in t he workplace. 2 . Board's policy of maintaining a drug-free workplace. 3 . Availability of drug cou nseling, drug rehabilitat ion, and employee assistance programs. 4. Pena lt ies that may be im posed for drug abuse violations occurring in the workplace. The district sh all make a good faith effort to cont inue t o maintain a drug-free workplace through implementat ion of t his pol icy.W Guidelines The Superintendent or designee shall immediately report incidents involving the possession, use or sale of a contr olled substance or d r ug paraphernalia as defined in the Pennsylvania Controlled Substance, Drug, Device and Cosmetic Act by any employee while on school property, at any school- sponsored activity or on a conveyance providing transportation to or from a school or school-sponsored activity to the local police department law enforcement authorities that has jur isdiction o-.;er the school's proper t·f, in accordance with state law and regulations, the procedures set forth in the memorandum of understanding with kteaJ law enforcement authorities and Board policies.f7][8][9][10][11] [12] In accordance with state law, the Superintendent shall annually, by July 31, report all incidents of possession, use or sale of controlled substances or drug paraphernalia to the Office for Safe Schools on the required form.llU[12] https://www.boarddocs .com/pa/epen/Board.nsf/Private?open&logi n# 2/3 10/4/2016 BoardDocs® PL Last Modified by Dr Denise Torma on October 3, 2016 https://www.boarddocs.com/pa/epen/Board.nsf/Private?open&login# 3/3 10/4/2016 BoardDocs® PL Book Policy Manual Section 300 Employees Title Standards of Ethics Number 352 -DELETED Status From PSBA Deleted Standards of Ethics poli cy for administrative employees as a recommendation - t he m erged Employees section being draft ed for the district addresses policies applicable to ill!. em ployees. Responsibilities under the Public Officials and Employee Ethics Act apply to Board members and designated_employees, and are covered under policies applicable to those individuals (see Board policies 003 and 004 and draft policies 302, 317, and forthcoming policies 626,827 and 828). La st Modified by Kristin Ehrhart on April 27, 2016 https://www.boarddocs .com/pa/epen/Board.nsf/Private?open&login# 1/1 10/4/2016 BoardDocs® PL Book Poli cy Manual Section 300 Employees Title Code of Conduct Number 353 -DELETED Status From PSBA Deleted code of conduct policy, which was last approved by the Board in 1993 and essential ly contains a summary of the Code of Professional Practice and Conduct (22 PA Code Section 235.1 et seq. ). Language pertaining to t he Code and employee code of conduct is covered under draft pol icy 317 Conduct/ Disciplinary Procedures AND new draft policy 317.1 Educator Misconduct, which also cont ains language t hat complies with recent amendments to the Edu cator Discipline Act. NOTE: This also affects district's policies 453 and 553. Last Modified by Kristin Ehrhart on Apri l 27, 2016 https://www.boarddocs.com/palepen!Board.nsf/Private?open&login# 1/1 10/4/2016 BoardDocs® PL Book Policy Manual Section 300 Employees Title Acceptance of Resignations Number 354 - DELETED Status From PSBA Deleted acceptance of resignations policy as a recommendation - language specifies t he district's procedures for submitting and accepting employee resignations, which are not necessary to Board policy. The policy was also last approved by the Board in 1999 and may be out-of-date with district 's current practice. Please see draft policy 308 Employment Contract/ Board Resolut ion for updated language pertaining to resignations. NOTE: This also affects district's policies 454 and 554. Last Modified by Kristin Ehrhart on April 27, 2016 https ://www.boarddocs .com/pa/epen/Board.nsf/Private?open&logi n# 1/1 10/4/2016 BoardDocs® PL Book Policy Manual Section 300 Employees Title Substitute Teacher Service and Compensation Number 429 - DELETED Status From PSBA Deleted district's policy- compensation of substitutes is covered under draft policy 305 Employment of Substitutes. Although language from district's policy 429 was used as a resource in drafting policy 305, much of the language was not retained as the policy was last revised in 1996, and no current resources support this language (such as a bargaining agreement). La st Modified by Kristin Ehrhart on April 27, 2016 https://www.boarddocs.com/palepen/Board.nsf/Private?open&login# 1/1