Town of Highland Park, ADMINISTRATIVE COMMITTEE A G E N D A

8:00 AM 4300 MacArthur Avenue December 4, 2013 Town Council Chamber/Court Room

A. Consider approval of a request to extend a building permit to complete the construction of the single-family residence at 3700 Beverly Drive. B. Review a request from the Highland Park Village to amend the Comprehensive Transportation and Parking Plan of PD-1, the Highland Park Shopping Village, to: (i) reclassify four hundred ninety (490) square feet of office space to retail space at Unit 25-201; and (ii) reduce the surplus parking by one (1) space. C. Review a request to amend the Town's Zoning Ordinance to combine 4502, 4504, and 4506 Abbott Avenue into one building site. D. Review a request to replat all of Lots 6, 7, and 8, Block 4, Highland Park Addition, First Installment, County, Texas, bearing the street addresses 4502, 4504, and 4506 Abbott Avenue, into one lot.

**THIS MEETING IS OPEN TO THE PUBLIC. ACCORDINGLY, TOWN COUNCIL MEMBERS WHO ARE NOT APPOINTED TO THE ADMINISTRATIVE COMMITTEE MAY ATTEND. IN SUCH INSTANCE AND PURSUANT TO SECTION 551.001 ET SEQ. OF THE TEXAS GOVERNMENT CODE, THERE WOULD NECESSARILY BE A "MEETING" OF THE TOWN COUNCIL, AS THAT WORD IS DEFINED IN SECTION 551.001(4). THEREFORE, PROPER NOTICE FOR THIS POTENTIAL TOWN COUNCIL "MEETING" IS PROVIDED HEREIN.**

SPECIAL ACCOMMODATIONS FOR TOWN COUNCIL MEETINGS Let us know if you need special assistance of any kind. Please contact the Town of Highland Park Administrative staff at (214) 521-4161 7:30 a.m. to 4:30 p.m., Monday through Friday .

TOWN OF HIGHLAND PARK Agenda Briefing Committee Meeting: December 4, 2013

Department: Building Inspection Director: Ronnie Brown

TITLE Consider approval of a request to extend a building permit to complete the construction of the single-family residence at 3700 Beverly Drive.

BACKGROUND The residence at 3700 Beverly Drive has been under construction since June 29, 2011. The property owner engaged Vander Zee Group, LLC., to represent its interest in this project as its project manager. The contractor is Sebastian Construction Group. The Administrative Committee reviewed this request, as presented by the project manager on June 19, 2013, and directed the staff to issue a six-month extension. The Committee also requested that the property owner be present at a future meeting for consideration of an additional permit extension, if needed. The building permit was extended on June 29, 2013, for six additional months, and is due to expire on December 30, 2013.

The project will not be completed by December 30, 2013. The property owner requested an appearance before the Administrative Committee for consideration of an extension of eleven (11) additional months to complete the construction of this single-family residence. If granted, the extension would expire on November 30, 2014.

A construction completion schedule titled "Exhibit A," is attached to a letter dated October 31, 2013, from Mr. W. Robert Dyer, Jr., Trustee of the property owner. The Building Inspection Department reviewed the construction schedule and agrees to the work plan being achievable.

At a recent Town-wide traffic study meeting, a resident on Stratford Avenue, whose residence is adjacent to this project, voiced a concern with the Town's staff regarding the contractor parking that was experienced on their street in the early stages of this project. The resident stated that the contractor parking has improved in the latter stages of construction, but desires that the project be completed soon.

RECOMMENDATION The staff recommends approval of the request, conditioned upon the project being completed expeditiously, with persistence and diligence. Additionally, the contractor should be required to better control the location of its on-street parking to: (i) preclude vehicle congestion in front of neighboring properties which may prevent residents' access to their properties; and (ii) ensure its on-street parking will not impair traffic safety at the Town's street intersections.

FINANCIAL IMPACT Section 3.08.005 of the Town’s Code of Ordinances requires that a permit fee of fifty percent (50%) of the original permit fee be collected for any extensions granted by the Administrative Committee. If approval is granted, an additional permit fee in the amount of $37,500.00 will be collected for this project. ATTACHMENTS: File Name Description 3700_Beverly_ -_Request_and_Schedule.pdf Request and Schedule 3700_Beverly_ -_CE_Case_Details.pdf 3700 Beverly - Case Details

Print Code Enforcement Case Page 1 of 2

Code Enforcement Case: CE-12-0049 Entered on: 06/29/2011 00:00 Printed on: 11/12/2013 Topic: Construction Management Status: Open Due Date: 12/30/13 Assigned To: Kirk Smith Initiated by: Building Department Permit Permit #: Business name: License #: Property Location Occupant Name: The Vander Zee Group, LLC. Address: 3700 BEVERLY DR , Phone: 214-837-0172 Cell #: APN : 60084500330090000

Owner Information Owner Name: BROS INVESTMENT TRUST Address: W ROBERT DYER JR TRUSTEE 1601 ELM ST STE 3000 DALLAS, TEXAS 75201-4757 Phone: 817-312-9924 Cell #:

Actions Action By Date Time Note/Observation Case Notes Kirk 12/03/2012 10:40 am Created CE case to track construction comments. Smith Case Notes Kirk 05/08/2013 10:00 am Met with Dan Vanderzee, DY & PV in office concerning timing of submittal to extend Smith permit. Project will not be complete in next 6-months, therefore, staff is requesting constr schedule and presentation to AC for extension of permit. DVZ will submit week of June 3 in order to present request to AC on June 19. Case Notes Kirk 06/19/2013 8:00 am Admin Committee met to review permit extension request with Dan VanderZee, Smith owner's representative. Request was denied for full extension and authorization was issued to Building Dept to issue 6-month extension. Owner's shall be present upon review of any additional requests for permit extensions reviewed by the Admin Committee. Case Notes Kirk 06/21/2013 7:24 am Per DVZ's request KS emailed the original permit time limits ordinance, the new Smith revised permit time limits ordinance, and the Permit Application for the 6-mo extension. Case Notes Kirk 06/27/2013 1:50 pm DVZ paid the permit fee for the 6-month extension. Smith Case Notes Kirk 09/19/2013 1:36 pm Emailed DVZ reminding him to submit request by November 4, 2013 for him and Smith owner to appear at the December 4 Admin Committee to request permit extension. Case Notes Kirk 11/05/2013 Received correspondence from DVZ regarding permit extension request including Smith letter dated October 31, 2013 from Mr. W. Robert Dyer, Jr., Trustee for the property owner. Case Notes Kirk 11/12/2013 12:49 pm KS was informed during today's staff meeting by Chief Chris Vinson that he was Smith approached by a resident on Stratford stating their concern regarding construction parking on their street from the project at 3700 Beverly. After checking with PV and permit records, it was identified that two other construction projects exist in close proximity to the corner of Stratford and Oxford. A new residence was started at 3709 Stratford in March 2013 and a new residence was started at 3652 Stratford in April 2013. The resident stated that the parking has improved in the latter stages of construction on 3700 Beverly, therefore these other two sites should have had no impact on the time-line referenced by the resident.

Violations # Violation Type Due Date Status Closed Date

https://user.govoutreach.com/highlandpark/ceprintrequest.php?curId=586018&type=0 11/12/2013 Print Code Enforcement Case Page 2 of 2

Inspection Notes Date: ______Time: ______Findings:______

https://user.govoutreach.com/highlandpark/ceprintrequest.php?curId=586018&type=0 11/12/2013

TOWN OF HIGHLAND PARK Agenda Briefing Committee Meeting: December 4, 2013

Department: Building Inspection Director: Ronnie Brown

TITLE Review a request from the Highland Park Village to amend the Comprehensive Transportation and Parking Plan of PD-1, the Highland Park Shopping Village, to: (i) reclassify four hundred ninety (490) square feet of office space to retail space at Unit 25-201; and (ii) reduce the surplus parking by one (1) space.

BACKGROUND The Highland Park Village (the “Village”) is a Planned Development ("PD") with a Comprehensive Site Plan and a Comprehensive Transportation and Parking Plan (the “Plan”), modifications to which require approval by the Town Council. The Village is requesting to reclassify an existing 490-square-foot office lease space (Unit 25-201) to a new retail tenant. The new tenant space will be operated by a stationary shop known as Ellis Hill.

The Village’s PD includes, as part of its regulations, a Comprehensive Site Plan and a Comprehensive Transportation and Parking Plan. Any modifications to the PD, or its component parts, require approval by the Town Council. Currently, the Village has 26 surplus parking spaces. If approved, the modifications will result in decreasing one (1) parking space, resulting in 25 surplus spaces, with a total parking space count of 1059.

RECOMMENDATION The staff recommends approval.

FINANCIAL IMPACT None ATTACHMENTS: File Name Description HPV_25_HPV_Suite_201_Town_Submittal.pdf Letter of Request HPSV -Reclassifying_490sf_from_Office_to_Retail -Unit_25 - Proposed Ordinance 201_Bldg__C -Decreasing_Surplus_Parking_by_1.doc

ORDINANCE NO.

AN ORDINANCE OF THE TOWN OF HIGHLAND PARK, TEXAS, AMENDING CHAPTER 14, ZONING, OF THE CODE OF ORDINANCES OF THE TOWN OF HIGHLAND PARK, TEXAS, AMENDING THE COMPREHENSIVE SITE PLAN AND THE COMPREHENSIVE TRANSPORTATION AND PARKING PLAN OF THE HIGHLAND PARK SHOPPING VILLAGE, AS ADOPTED BY ORDINANCE NO. 1785 AND AMENDED BY ORDINANCE NOS. 1796, 1806, 1811, 1822, 1840, 1848, 1853, 1857, 1858, 1861, 1863, 1876, 1882, 1901, 1912, 1922, AND 1933 TO: (I) RECLASSIFY FOUR HUNDRED NINETY (490) SQUARE FEET OF OFFICE SPACE TO RETAIL USE AT UNIT 25-201 ON THE SECOND FLOOR OF BUILDING C; AND (II) DECREASE THE SURPLUS PARKING BY ONE (1) SPACE; PROVIDING A PENALTY CLAUSE; PROVIDING A VALIDITY CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR INCORPORATION INTO THE CODE OF ORDINANCES; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, the Highland Park Shopping Village is a Planned Development with a comprehensive site plan and a comprehensive transportation and parking plan approved by the Town Council of the Town of Highland Park (''Town''); and

WHEREAS, Chapter 14, Zoning, of the Code of Ordinances of the Town of Highland Park, Texas, is also known as the "Town's Zoning Ordinance;" and

WHEREAS, Section 21-101 of the Town's Zoning Ordinance requires changes to the Highland Park Shopping Village's comprehensive site plan to be approved by the Town Council; and

WHEREAS, on November 11, 2013, in Ordinance No. 1933, the Town Council recognized the total surplus parking at twenty-six (26) parking spaces and a final parking space count of 1,059; and

WHEREAS, HP Village Partners, L.P. has requested approval to: (i) reclassify four hundred ninety (490) square feet of office space to retail space at Unit 25-201 on the second floor of Building C; and (ii) reduce the surplus parking by one (1) space, resulting in twenty-five (25) surplus spaces, with a total parking space count of 1,059;

NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF HIGHLAND PARK, TEXAS:

SECTION 1. That, the comprehensive site plan of the Highland Park Shopping Village is hereby amended to provide for the reclassification of four hundred ninety (490) square feet of office space to retail space at Unit 25-201 on the second floor of Building C.

SECTION 2. That, the comprehensive transportation and parking plan of the Highland Park Shopping Village is hereby amended to decrease the surplus parking from 26 to 25 spaces.

Page 1 of 2 SECTION 3. That, Chapter 14 “Zoning,” Section 26, “List of Specific Use Permits, Planned Developments and Combined Building Sites, 26-100” of the Town's Zoning Ordinance, is hereby amended to add:

PD Ordinance No. ____ - Amending PD for the Highland Park Shopping Village to: (i) provide for the reclassification of four hundred ninety (490) square feet of office space to retail space at Unit 25-201 on the second floor of Building C; and (ii) decrease the surplus parking from 26 to 25 spaces and a final parking space count of 1,059.

SECTION 4. Penalty. That, any person, firm, or corporation violating any of the provisions or terms of this ordinance shall be subject to the penalty provision of Section 1.01.009 of The Code of Ordinances of the Town of Highland Park, as amended.

SECTION 5. Validity. That, all ordinances of the Town of Highland Park in conflict with the provisions of this ordinance be, and the same are hereby superseded and all other provisions of the ordinances of the Town of Highland Park not in conflict with the provisions of this ordinance shall remain in full force and effect.

SECTION 6. Severability. That, should any paragraph, sentence, clause, phrase, or word of this ordinance be declared unconstitutional or invalid for any reason, the remainder of this ordinance shall not be affected.

SECTION 7. Incorporation. That, this ordinance shall be deemed to be incorporated into the Code of Ordinances of the Town of Highland Park, Texas.

SECTION 8. Effective Date. That, this ordinance shall take effect immediately following its passage, approval, and publication as provided by law, and it is accordingly so ordained.

PASSED AND APPROVED this the 9th day of December, 2013.

APPROVED AS TO FORM: APPROVED:

Albert D. Hammack Joel T. Williams, III Town Attorney Mayor

ATTEST:

Gayle Kirby Town Secretary

Page 2 of 2

TOWN OF HIGHLAND PARK Agenda Briefing Committee Meeting: December 4, 2013

Department: Building Inspection Director: Ronnie Brown

TITLE Review a request to amend the Town's Zoning Ordinance to combine 4502, 4504, and 4506 Abbott Avenue into one building site.

BACKGROUND The property owner submitted a request to combine 4502, 4504, and 4506 Abbott Avenue into one building site. On November 13, 2013, the Zoning Commission conducted a public hearing and unanimously recommended approval of the request. A public hearing is scheduled at 8:00 a.m., on Monday, December 9, 2013, for the Town Council to: (i) receive public input; (ii) receive the Zoning Commission’s recommendation; and (iii) consider final action. If approved, the remaining structure(s) will be razed, and plans will be submitted for a new multifamily development on this combined building site, which will bear the street address of 4502 Abbott Avenue.

The definition of a Building Site in the Town's Zoning Ordinance prohibits a platted lot from being diminished in area or dimension from how it was originally utilized. Therefore, after the property is combined and developed, the combined building site cannot be undone and restored to the original three (3) lots. However, it is possible to rezone and issue a Specific Use Permit for a Community Unit Development which may or may not involve sub-dividing the property for such a development. The staff has explained this fact to the property owner. He stated that he intends to improve upon the property as a multifamily development consistent with the proposed site plan previously submitted with this zoning application.

RECOMMENDATION The staff recommends approval.

FINANCIAL IMPACT None ATTACHMENTS: File Name Description 4502_Abbott_ -_Rezone_Notice.pdf Notice of Public Hearing 4502_Abbott_ -_Location_Map_(Notices).pdf Map Indicating the Location of the Properties 4502_Abbott_ -_Ordinance_(KS___ADH___GK).pdf Proposed Ordinance

ORDINANCE NO.

AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF HIGHLAND PARK, TEXAS AMENDING CHAPTER 14 ZONING, ARTICLE 14.02 ZONING ORDINANCE EXHIBIT A, SECTION 4 ZONING DISTRICT MAP, OF THE CODE OF ORDINANCES OF THE TOWN OF HIGHLAND PARK, TEXAS, COMBINING 4502, 4504, AND 4506 ABBOTT AVENUE (BEING ALL OF LOTS 6, 7, AND 8, BLOCK 4, HIGHLAND PARK ADDITION, FIRST INSTALLMENT) INTO ONE BUILDING SITE, AND AMENDING SECTION 26-101(B) TO INCLUDE 4502 ABBOTT AVENUE AS A COMBINED BUILDING SITE; PROVIDING CONDITIONS; PROVIDING A VALIDITY CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR INCORPORATION INTO THE CODE OF ORDINANCES; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, the owner of 4502, 4504, and 4506 Abbott Avenue has requested the Town to combine the three multifamily building sites into one; and

WHEREAS, on November 13, 2013, the Zoning Commission of the Town of Highland Park, Texas, conducted a public hearing and recommended approval of the request; and

WHEREAS, Chapter 14, Zoning, of the Code of Ordinances of the Town of Highland Park, Texas, is also known as the “Town’s Zoning Ordinance;” and

WHEREAS, the Zoning Commission and the Town Council of the Town of Highland Park, in compliance with the laws of the State of Texas with reference to the granting of zoning classifications and changes, have given the requisite notices by publication and otherwise, and have held due hearings and afforded a full and fair hearing to all property owners generally, and to all persons interested and situated in the affected area and in the vicinity thereof, and the Town Council of the Town of Highland Park is of the opinion and finds that said zoning change should be granted and that the Zoning Ordinance and the Zoning District Map should be amended;

NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF HIGHLAND PARK, TEXAS:

SECTION 1. That, Chapter 14 Zoning, Article 14.02 Zoning Ordinance Exhibit A, Section 4 Zoning District Map of the Town's Zoning Ordinance, as amended, is hereby amended to combine 4502, 4504, and 4506 Abbott Avenue, being all of Lots 6, 7, and 8, Block 4, Highland Park Addition, First Installment, into one building site on the zoning district map of the Town.

SECTION 2. That, Chapter 14 Zoning, Article 14.02 Zoning Ordinance Exhibit A, Section 26 List of Specific Use Permits, Planned Developments, and Combined Building Sites of the Town's Zoning Ordinance, as amended, is hereby amended to include 4502 Abbott Avenue as a combined building site in Subsection 26-101(b) as follows: Zoning District Address Date

G 4502 Abbott Avenue 2013

Page 1 of 2 SECTION 3. Validity. That, all ordinances of the Town of Highland Park in conflict with the provisions of this ordinance be, and the same are hereby superseded and all other provisions of the ordinances of the Town of Highland Park not in conflict with the provisions of this ordinance shall remain in full force and effect.

SECTION 4. Severability. That, should any paragraph, sentence, clause, phrase, or word of this ordinance be declared unconstitutional or invalid for any reason, the remainder of this ordinance shall not be affected.

SECTION 5. Incorporation. That, this ordinance shall be deemed to be incorporated into the Code of Ordinances of the Town of Highland Park, Texas.

SECTION 6. Effective Date. That, this ordinance shall take effect immediately following its passage, approval and publication as provided by law, and it is accordingly so ordained.

PASSED AND APPROVED this the 9th day of December, 2013.

APPROVED AS TO FORM: APPROVED:

Albert D. Hammack Joel T. Williams, III Town Attorney Mayor

ATTEST:

Gayle Kirby Town Secretary

Page 2 of 2

TOWN OF HIGHLAND PARK Agenda Briefing Committee Meeting: December 4, 2013

Department: Engineering Director: Meran Dadgostar

TITLE Review a request to replat all of Lots 6, 7, and 8, Block 4, Highland Park Addition, First Installment, Dallas County, Texas, bearing the street addresses 4502, 4504, and 4506 Abbott Avenue, into one lot.

BACKGROUND The property owner submitted a request to combine 4502, 4504, and 4506 Abbott Avenue into one building site. A public hearing is scheduled at 8:00 a.m., on Monday, December 9, 2013, to consider a request to replat the properties into one lot, contingent upon the Town Council’s approval to amend the Town's Zoning Ordinance to combine the three multifamily building sites. The staff reviewed the replat and determined that it complies with the Town’s zoning and subdivision regulations and pertinent state law.

RECOMMENDATION The staff recommends approval.

FINANCIAL IMPACT None ATTACHMENTS: File Name Description 4502_Abbott_ -_Replat_Notice.pdf Notice of Public Hearing 4502_Abbott_ -_Replat_Applic.pdf Application for Replat 4502_Abbott_ -_Replat_Memo.pdf Memorandum recommending approval of replat

Memorandum

To: Ronnie Brown, Director of Town Services Kirk Smith, Development Services Manager

From: Meran Dadgostar, P.E., Town Engineer

Date: November 6, 2013

Subject: Replat for 4502, 4504, & 4506 Abbott Avenue, Highland Park, Texas

Mr. David R. Corrigan has requested the Town to approve combining Lots 6, 7, and 8, Block 4, of Highland Park First Installment, an addition to the Town of Highland Park, Dallas County, Texas, bearing the street address of 4502, 4504, and 4506 Abbott Avenue, into one lot. This will eliminate two building sites and require a replat of the property.

I have reviewed the preliminary replat documents and found them to be in compliance with the Town’s subdivision regulations, meeting all replat standards. I recommend approval.

The Town Council will conduct a public hearing to consider approval of the final replat.