District of North Saanich 1620 Mills Road Regular Meeting of Council Monday, April 15, 2019 at 7:00 p.m.
(Please note that all proceedings are recorded)
AGENDA PAGE NO.
1. CALL TO ORDER
2. SWEARING IN CEREMONY
(a) The Director of Corporate Services will administer the oath of office to the new member of Council.
3. INTRODUCTION OF LATE ITEMS
4. APPROVAL OF AGENDA Staff recommendation: That the agenda be approved as circulated.
5. PUBLIC PARTICIPATION PERIOD Rules of Procedure: 1) Persons wishing to address Council must state their name and address for identification and also the topic involved. 2) Subjects must be on topics which are not normally dealt with by municipal staff as a matter of routine. 3) Subjects must be brief and to the point. 4) Subjects shall be addressed through the Chair and answers given likewise. Debates with or by individual Council members will not be allowed. 5) No commitments shall be made by the Chair in replying to a question. Matters which may require action of the Council shall be referred to a future meeting of the Council. 6) Twenty minutes will be allotted for the Public Participation Period. 7) Each speaker under this section is limited to speaking for 3 minutes unless authorized by the Chair to speak for a longer period of time. 8) All questions from members of the public must be directed to the Chair. Members of the public are not permitted to direct their questions or comments to members of Staff. 9) Persons speaking during Public Participation period must: Page 2 of 121 REGULAR MEETING OF COUNCIL April 15, 2019 AGENDA
(a) use respectful language; (b) not use offensive gestures or signs; and (c) adhere to the rules of procedure established under the Council Procedure Bylaw and to the decisions of the Chair and Council in connection with the rules and points of order.
6. ADOPTION OF MINUTES
(a) Minutes of the meeting of Council held April 1, 2019. 7 - 16 Staff recommendation: That the minutes of the meeting of Council held April 1, 2019 be approved. 2019-04-01 Council minutes
7. PETITIONS AND DELEGATIONS
(a) Swartz Bay Terminal Development Plan 17 - 29 Brian Green, Manager, Terminal Development, BC Ferry Services Inc. Presentation BC Ferries
8. MAYOR'S REPORT
(a) Mayor Orr noted his attendance at the following: 31 Mayor's Report
9. REPORTS
a) Staff Reports
i. 2019 By-Election Results 33 Report dated April 9, 2019 from the Deputy CAO/Director of Corporate Services.
Staff recommendation: That the report dated April 9, 2019 from the Deputy CAO/Director of Corporate Services regarding Declaration of 2019 By-Election Results be received. Rpt By-Election Results
ii. 2019-2023 Financial Plan Bylaw 35 - 37 Report dated April 1, 2019 from the Director of Financial Services Staff recommendation: Page 3 of 121 REGULAR MEETING OF COUNCIL April 15, 2019 AGENDA
That Council proceed with the 2019-2023 Financial Plan Bylaw. Rpt Financial Plan
iii. 2019 Municipal Property Tax Rates 39 - 42 Report dated April 1, 2019 from the Director of Financial Services Staff recommendation: That Council proceed with the 2019 Tax Rates Bylaw. RPT Tax Rates
iv. Tender Award - Janitorial Services for Municipal 43 - 44 Facilities Report dated April 8, 2019 from the Director of Financial Services Staff recommendation: That Council authorize the award of Janitorial Services for 2019 - 2021 (Contract 2019-01-FIN) to Tricom Janitorial. Rpt Janitorial Services
v. CAO's Quarterly Report - 2019 First Quarter 45 - 79 Report dated April 8, 2019 from the Chief Administrative Officer Staff recommendation: 1. That Council receive the CAO's report for the first quarter of 2019; and 2. That Council authorize removal of the outstanding resolutions listed in Appendix C, Table 1. Rpt CAO's 1st Quarter Appendix C
b) Council Liaison Reports
c) CRD Report
10. BYLAWS
(a) Inter-Community Business License Bylaw No. 1474, 2019 81 - 86 Staff recommendation: That Inter-Community Business License Bylaw No. 1474, 2019 be finally adopted, signed by the Mayor and the Corporate Officer and sealed with the Corporate Seal. 1474 Inter-Community Business Licensing
(b) North Saanich Business Bylaw No. 1349 (2013) Amendment 87 - 88 Page 4 of 121 REGULAR MEETING OF COUNCIL April 15, 2019 AGENDA
Bylaw No. 1475 (2019) Staff recommendation: That North Saanich Business Bylaw No. 1349 (2013) Amendment Bylaw No. 1475 (2019) be finally adopted, signed by the Mayor and the Corporate Officer and sealed with the Corporate Seal. 1475 Business Bylaw amendment for ICBL
(c) North Saanich Financial Plan Bylaw No. 1476 (2019) 89 - 94 Staff recommendation: That North Saanich Financial Plan Bylaw No. 1476 (2019) be read three times. Bylaw 1476 Financial Plan Bylaw
(d) North Saanich Tax Rates Bylaw No. 1477 (2019) 95 - 96 Staff recommendation: That North Saanich Tax Rates Bylaw No. 1477 (2019) be read three times. 1477 Tax Rate Bylaw 2019
(e) North Saanich Deep Cove/Patricia Bay/McDonald Park Sewer 97 Collection System Local Area Service (Sewer Area No. 3) Parcel Tax Bylaw No. 1140 (2007), Amendment Bylaw No. 1478 (2019) Staff recommendation: That North Saanich Deep Cove/Patricia Bay/McDonald Park Sewer Collection System Local Area Service (Sewer Area No. 3) Parcel Tax Bylaw No. 1140 (2007), Amendment Bylaw No. 1478 (2019) be read three times. 1478 Deep Cove Pat Bay McDonald Park Sewer Parcel Tax Bylaw 2019
11. UNFINISHED BUSINESS
12. MOTIONS AND NEW BUSINESS
13. CORRESPONDENCE
(a) Correspondence dated March 29, 2019 from J. Kafka, President, 99 - 105 North Saanich Residents Association, regarding procurement policy and sole sourcing and response from the Chief Administrative Officer. Staff recommendation: That the correspondence dated March 29, 2019 from J. Kafka, President, NSRA, be received. Page 5 of 121 REGULAR MEETING OF COUNCIL April 15, 2019 AGENDA
Ltr Kafka Ltr Kafka staff response
14. CORRESPONDENCE FOR COUNCIL'S INFORMATION
(a) Correspondence dated March 11, 2019 from P. Ronald, Program 107 - 108 Officer, UBCM, regarding successful 2019 CRI FireSmart Community Funding and Supports application. IP Ronald
(b) Correspondence dated March 25, 2019 from Mayor P. Germuth, 109 - 110 District of Kitimat, regarding graduated licensing for motorcycles. IP Germuth
(c) Correspondence dated April 2, 2019 from J. Maddison regarding 111 - 113 North Saanich crosswalk needs and the response from the Engineering Technologist dated April 8, 2019. IP Maddison IP Maddison staff response
(d) Correspondence dated April 8, 2019 from D. Peach regarding 115 resolution from the City of Victoria to AVICC requesting that the Province work with communities to ensure that people at risk of overdose harm have access to safer alternatives. IP Peach
(e) Correspondence dated April 4, 2019 from J. Johnson regarding 117 storage of recreational vehicles on the street. IP Johnson
(f) Correspondence dated April 9, 2019 from B. Koval, Peninsula 119 - 121 Streams, regarding a beach-clean up at Pat Bay on April 27, 2019 and response from the Chief Administrative Officer dated April 10, 2019. Staff recommendation: That the correspondence in section 14 of the agenda be received. IP Koval IP Koval staff response
15. IN CAMERA
16. RISE AND REPORT
17. ADJOURNMENT Page 6 of 121 REGULAR MEETING OF COUNCIL April 15, 2019 AGENDA
Page 7 of 121
Subject to Approval District of North Saanich 1620 Mills Road Minutes of the Regular Meeting of Council Monday, April 1, 2019 at 7:00 p.m.
PRESENT: Mayor G. Orr Councillor H. Gartshore J. McClintock B. Smyth C. Stock M. Weisenberger
ATTENDING: Chief Administrative Officer T. Tanton Director of Financial Services S. Munro Director of Planning and Community Services A. Berry Director of Infrastructure Services E. Toupin Director of Corporate Services C. Kingsley Auxiliary Deputy Clerk L. Coburn
1 CALL TO ORDER
The Chair called the meeting to order at 7:00 p.m.
2 PUBLIC HEARINGS
3 INTRODUCTION OF LATE ITEMS
Council added the following late items: 1. Response from the Director of Infrastructure Services to the letter from J. Male [item 14 (a)]; and 2. Corrected minutes of the meeting of Committee of the Whole held March 25, 2019.
MOVED BY: Councillor Stock SECONDED BY: Councillor Gartshore
118 That the late items be added to the agenda. CARRIED
4 APPROVAL OF AGENDA
MOVED BY: Councillor Stock SECONDED BY: Councillor Weisenberger
119 That the agenda be approved as amended. CARRIED
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5 PUBLIC PARTICIPATION PERIOD
As there was no one present who wished to address Council the public participation period was cancelled.
6 ADOPTION OF MINUTES
MOVED BY: Councillor Weisenberger SECONDED BY: Councillor Gartshore
120 That the minutes of the meeting of Council held March 18, 2019 be approved as circulated. CARRIED
7 PETITIONS AND DELEGATIONS
8 MAYOR'S REPORT
Mayor Orr highlighted several items from his report.
MOVED BY: Mayor Orr SECONDED BY: Councillor Weisenberger
121 That the Mayor's report be received. CARRIED
9 REPORTS
a) STAFF REPORTS
i. 2018 Year End Investment Portfolio Review Report dated March 25, 2019 from the Director of Financial Services
The Director of Financial Services summarized her report and responded to questions from Council.
MOVED BY: Councillor Stock SECONDED BY: Councillor Smyth
122 That Council receive the 2018 Year End Portfolio Review (Attachment 1) for information. CARRIED
ii. Sandown Agricultural Lands - Short Term Maintenance Report dated March 21, 2019 by the Director of Infrastructure Services
MOVED BY: Councillor Stock SECONDED BY: Councillor Weisenberger
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123 That Council direct staff to proceed with the development and implementation of the short term maintenance for Sandown by engaging a professional agrologist and subsequently contracting the required farm services. CARRIED OPPOSED: Councillors McClintock and Smyth
MOVED BY: Councillor Gartshore SECONDED BY: Councillor Smyth
124 That staff return to Council with a report once the agrologist completes his or her work. CARRIED
MOVED BY: Councillor Gartshore SECONDED BY: Councillor Stock
125 That Council direct staff to report back to Council on options to tour the Sandown site and concurrently review the Sandown Transition Team Report for the purpose of having a more fulsome picture of the project. DEFEATED OPPOSED: Councillors McClintock, Smyth, and Weisenberger
MOVED BY: Councillor Gartshore SECONDED BY: Councillor Stock
126 That staff arrange a tour of the Sandown site and choose whomever they think is best suited to lead the tour.
After debate and amendment, the following motion was considered:
127 That staff arrange a tour of the Sandown site: 1. By whomever staff think would be best suited to give the tour; and 2. To take place once the agrologist's report has been submitted and Council has had time to review it. CARRIED OPPOSED: Councillor Weisenberger
iii. Proposed Intercommunity Business License Bylaw Report dated March 27, 2019 from the Planning Technician
The Director of Planning and Community Services summarized the report and responded to questions from Council.
MOVED BY: Councillor Gartshore SECONDED BY: Councillor Stock
128 That Council: A. Grant First, Second and Third readings to proposed Inter-community Business License Bylaw No. 1474, 2019; and
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B. Grant First, Second and Third Readings to Business License Amendment Bylaw No. 1475, 2019; and C. Direct staff to post a Notice to adopt Inter-community Business License Bylaw No. 1474, and Business License Amendment Bylaw No. 1475, 2019 in accordance with the requirements of the Community Charter. CARRIED
b) COUNCIL LIAISON REPORTS
i. Liaison report from Councillor McClintock regarding the February meeting of the Peninsula Recreation Commission.
MOVED BY: Councillor McClintock SECONDED BY: Councillor Weisenberger
129 That the Liaison Report from Councillor McClintock regarding the February meeting of the Peninsula Recreation Commission be received. CARRIED
ii. Liaison report from Councillor Gartshore regarding the March 21, 2019 meeting of the Peninsula Recreation Commission.
MOVED BY: Councillor Gartshore SECONDED BY: Councillor Stock
130 That the liaison report from Councillor Gartshore regarding the March 21, 2019 meeting of the Peninsula Recreation Commission be received. CARRIED
iii. Liaison report from Councillor Gartshore regarding the March 26, 2019 meeting of the Memorial Park Society.
MOVED BY: Councillor Gartshore SECONDED BY: Councillor Weisenberger
131 That the liaison report from Councillor Gartshore regarding the March 26, 2019 meeting of the Memorial Park Society be received. CARRIED
iv. Liaison report - Councillor Weisenberger on the March 19, 2019 meeting of the Saanich Peninsula Youth Justice Committee.
MOVED BY: Councillor Weisenberger SECONDED BY: Councillor Smyth
132 That the liaison report on the March 19, 2019 meeting of the Saanich Peninsula Youth Justice Committee be received. CARRIED
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v. Liaison report from Councillor Weisenberger on the March 5, 2019 meeting of the Free Ride Bike Park Committee.
MOVED BY: Councillor Weisenberger SECONDED BY: Councillor Smyth
133 That the Liaison report from Councillor Weisenberger on the March 5, 2019 meeting of the Free Ride Bike Park Committee be received. CARRIED
vi. Liaison report from Councillor Smyth regarding the March meeting of Peninsula and Area Agriculture Commission.
MOVED BY: Councillor Smyth SECONDED BY: Councillor Stock
134 That the Liaison report from Councillor Smyth regarding the March meeting of Peninsula and Area Agriculture Commission be received. CARRIED
c) CRD REPORT
Mayor Orr listed several highlights of recent CRD meetings.
MOVED BY: Mayor Orr SECONDED BY: Councillor Stock
135 That the CRD report be received. CARRIED
d) COMMITTEE OF THE WHOLE REPORT FOR MARCH 25, 2019
i. Grants in Aid
MOVED BY: Councillor McClintock SECONDED BY: Councillor Gartshore
136 20-COW That Council remove from consideration for a grant-in-aid the Friends of John Dean Park Society on the basis that the application was late. CARRIED
MOVED BY: Councillor McClintock SECONDED BY: Councillor Stock
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137 21-COW That Council remove from consideration for a grant-in-aid the O.R.C.C.A. (Oral Care for Children and Adolescents Dental Clinic) Society on the basis that the application was late. CARRIED
MOVED BY: Councillor McClintock SECONDED BY: Councillor Gartshore
138 23-COW That Council fund $2,650 from prior years' surplus and allocate the funds equally to Saanich Marine Rescue Society and Saanich Inlet Lifeboat Society. CARRIED
MOVED BY: Councillor McClintock SECONDED BY: Councillor Gartshore
139 24-COW That Council approve the funding as indicated below for grant-in-aid to $44,000: 676 Kittyhawk Air Cadet Squadron $2,000 Beacon Community Services - Youth $2,400 Employment Program Beacon Community Services - Volunteer Services $2,400 British Columbia Aviation Museum $4,000 Canadian Light Music Society (formerly Palm - Court Light Orchestra) Community Arts Council of the Saanich Peninsula $7,500 (ArtSea) Friends of Dominion Brook Park Society $2,500 Friends of North Saanich Parks $1,000 Friends of North Saanich Mountain Bike Society - Greater Victoria Bike to Work $300 Maritime Museum of British Columbia Society - Mount Newton Center $1,500 Navy League of Canada-Saanich Peninsula $1,500 Branch (Sea Cadets) Need 2 Suicide Education and Prevention $2,300 Peninsula Celebrations Society $2,000 Peninsula Connections for Early Childhood $1,000 (PCEC) Peninsula Dry Grad Society Parklands/Stellys $500 Peninsula Streams Society-Creatures of Habitat $2,000 Saanich Historical Artifacts Society $1,500 Saanich Inlet Lifeboat Society $1,675 Saanich Marine Rescue Society $1,675 Sidney and Peninsula Literary Society $750 Sidney Concert Society $500 Sidney Guide and Scout Hall Society $1,000 Sidney Museum -
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Stigma Free Society (formerly Bipolar Disorder $2,500 Society of British Columbia) Vancouver Island Search and Disaster Dog $500 Association Vancouver Island South Film and Media $1,000 Commission TOTAL $44,000
CARRIED
MOVED BY: Councillor McClintock SECONDED BY: Councillor Gartshore
140 That the minutes of the meeting of Committee of the Whole held March 25, 2019 be approved and that "funds from surplus" be struck from beside the Saanich Inlet Lifeboat Society and the Saanich Marine Rescue Society. CARRIED
10 BYLAWS
a) Inter-Community Business License Bylaw No. 1474, 2019
MOVED BY: Councillor Gartshore SECONDED BY: Councillor Smyth
141 That Inter-Community Business License Bylaw No. 1474, 2019 be read a first time. CARRIED
MOVED BY: Councillor Gartshore SECONDED BY: Councillor Stock
142 That Inter-Community Business License Bylaw No. 1474, 2019 be read a second time. CARRIED
MOVED BY: Councillor Gartshore SECONDED BY: Councillor Stock
143 That Inter-Community Business License Bylaw No. 1474, 2019 be read a third time. CARRIED
b) North Saanich Business Bylaw No. 1349 (2013) Amendment Bylaw No. 1475 (2019)
MOVED BY: Councillor Gartshore SECONDED BY: Councillor Stock
144 That North Saanich Business Bylaw No. 1349 (2013) Amendment Bylaw No. 1475 (2019) be read a first time. CARRIED
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MOVED BY: Councillor Gartshore SECONDED BY: Councillor Stock
145 That North Saanich Business Bylaw No. 1349 (2013) Amendment Bylaw No. 1475 (2019) be read a second time. CARRIED
MOVED BY: Councillor Gartshore SECONDED BY: Councillor Stock
146 That North Saanich Business Bylaw No. 1349 (2013) Amendment Bylaw No. 1475 (2019) be read a third time. CARRIED
11 UNFINISHED BUSINESS
12 MOTIONS AND NEW BUSINESS
13 CORRESPONDENCE
a) Correspondence dated March 18, 2019 from A. Bains, Manager, Legislative Services, District of Saanich, regarding 2019 Community Child Care Planning Program.
MOVED BY: Councillor Stock SECONDED BY: Councillor Weisenberger
147 That Council approve the District of Saanich as the primary applicant to apply for, receive and manage the grant funding on Council's behalf. CARRIED
b) Correspondence dated March 20, 2019 from D. Willows regarding adoption of CAN/CSA B651 Standard for Accessible Parking [item 14 (h)].
MOVED BY: Councillor Weisenberger SECONDED BY: Councillor Smyth
148 That the correspondence dated March 20, 2019 from D. Willows regarding adoption of CAN/CSA B651 Standard for Accessible Parking be received. CARRIED
14 CORRESPONDENCE FOR COUNCIL'S INFORMATION
a) Correspondence dated March 8, 2019 from J. Male regarding street name changes in the Summergate area and staff response from the Director of Infrastructure Services dated March 25, 2019.
b) Correspondence dated March 19, 2019 from S. Carson regarding road signage and response from the Director of Infrastructure Services dated March 20, 2019.
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c) Correspondence dated March 20, 2019 from G. Baird regarding Lillian Hoffer Park and response dated March 21, 2019 from the Chief Administrative Officer.
d) Correspondence dated March 20, 2019 from T. Ng requesting the installation of speed bumps on Haro Park Terrace and response from the Director of Infrastructure Services dated March 25, 2019.
e) Correspondence dated March 26, 2019 from G. Logan, Chair, CREST, regarding transition to the new radio system.
f) Correspondence dated March 19, 2019 from R. Bishop, CEPF Program Officer, regarding 2018 Evacuation Route Planning funding.
g) Correspondence dated March 23, 2019 from S. Ridout regarding a wired fiber alternative to 5G.
MOVED BY: Councillor Stock SECONDED BY: Councillor Gartshore
149 That the correspondence items (a) through (g) in section 14 of the agenda be received. CARRIED
h) Correspondence dated March 20, 2019 from D. Willows regarding adoption of CAN/CSA B651 Standard for Accessible Parking [ item 13 (b)].
15 IN CAMERA
MOVED BY: Mayor Orr SECONDED BY: Councillor Stock
150 That, in accordance with Section 90(1) of the Community Charter, the remainder of the meeting commencing at 8:18 p.m. will be held In Camera to consider three items regarding labour relations or other employee relations. CARRIED
16 RISE AND REPORT
17 ADJOURNMENT
MOVED BY: Councillor Weisenberger SECONDED BY: Councillor Stock
151 That the meeting adjourn at 9:26 p.m. CARRIED
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CERTIFIED CORRECT APPROVED AND CONFIRMED
Curt Kingsley Geoff Orr Director, Corporate Services Mayor
Swartz Bay Terminal Development Plan A vision for the future of Swartz Bay terminal Page 17 of 121 Key Facts & Figures Page 18 of 121
April 16, 2019 1 Passenger Numbers Forecast Page 19 of 121
April 16, 2019 2 Problem
How to expand terminal capacity—in a sustainable, cost effective, and phased manner over the next 25 years—to meet BC Ferries’ comprehensive goals? Page 20 of 121 Recap of engagement efforts
We heard from +1500 people
Customers
District of North Saanich
Residents
Tsawout & Tseycum FN
Transportation industry
Employees
Chamber of Commerce
Tourism Victoria Page 21 of 121
4 Recap of engagement efforts
Phase 2 Feedback • Big Move concepts meet needs “very well” or “fairly well” • Preference for concession near vehicle passenger area • Waterfront park preferred • LERA concerns re: noise, light, vibration, pollution Page 22 of 121
5 Terminal Development Plan Page 23 of 121
6 Next Steps Page 24 of 121
7 Continuing the conversation
Given that the TDP is approved, & we are planning for the first phase of implementation, how would you like to be involved going forward? Page 25 of 121
8 Questions? Page 26 of 121
April 16, 2019 9 Page 27 of 121
April 16, 2019 10 Page 28 of 121 Key Issues Page 29 of 121
April 16, 2019 12 Page 30 of 121 Page 31 of 121
April 15th, 2019 Council Meetnn Mayor’s Report March 28th Meeting with Ca Aviatoi Museu Coard e ers ii advaice of Arril 4th eeting with Hoi iisa Ceare Miiister of oouris Arts aid aulture Meeting with aAf aid Staf Sngt Wayie aoiley ddetach eit ao aider, Sngt Cret Siidei to discuss RaM stratengic rriorites ArtSea ruzzle riece eveit at oulista ceitre with a S yth aid a Stock March 31st Sidiey – Aiacortes Ferry oreiiing day cele ratois Hosted y Sister aites associatoi Arril 4th Meeting with aAf a Gartshore Sharoi Hore aid Floyd Mailhot ahair ao uiity Stewardshir ao issioi to discuss sungngestois for ecolongical aiange eit arks Master rlai aid the related District’s stratengic rlaiiiing ngoals Meeting with Hoi iisa Ceare Miiister of oouris Arts aid aulture MiA Ada flsei aid e ers of the Ca Aviatoi Museu to discuss fuidiing orrortuiites Ateided Dounglas Mangaziie “11 to Watch awards eveit at Cayview lace Rouidhouse Arril 5th reseitatoi aid luich hosted y Holy oriiity Ainglicai ahurch Iidingeious Recoiciliatoi Educatoin aalls to Actoi #61 1 Feri aid Mark erkiisn Educatoi aoordiiators fro the Méts atoi of Greater Victoria ext eveit May 11th at Ross Cay ae etary Arril 7th Mayor’s Equestriai Rouidta le at Mcoavish Acade y of Arts Eveit was very well ateided aid covered a rainge of toricsn aarital Rengioial Equestriai ngrour eforts history of Suiset Ridiing alu Aii al aoitrol Cylaw each access restrictois availa ility of trails aid associated safety oi trails or roads the ecoio ic i ract of the Equestriai sector Arril 9th Iiteriatoial Associatoi of u lic artciratoi dIA 2, leariiing we iiar Creating Commmmunications and P2 ooadmmaps. First Quarter Summary (new) Mayor’s Exreises $3 dQ1, $32 dQ2 est - AVIaa & FaM coifereices, Meetings aouicil held einght aouicil/afW eetings averangiing 1hr 48 aid fve Ii- aa era eetings averangiing 1hr oorics at the Ii-aa era eetings iicludedn advisory ody arroiit eits laid iengotatois lengal uiiciral services rersoiiel aouicil Exreises Duriing the 2 19-2 23 udnget rreseitatois staf rrovided aouicil with a su ary of total 2018 Council expenses ohe total was $27 3 with $19 2 of that a ouit associated with coifereices - AVIaa UCaM & FaM Page 32 of 121 Page 33 of 121
±i District of I:p North Saanich STAFF REPORT
To: Tim Tanton Date: April 9, 2019 Chief Administrative Officer
From: Curt Kingsley File: Deputy CAO/Director of Corporate Services
Re: 2019 By-Election Results
Listed below are the official election results for the 2019 Municipal By-Election which was held on Saturday, April 6, 2019 at the North Saanich Municipal Hall, 1620 MillsRoad:
Votes Office of Councillor Received
Rosemarie (Romi) BONGERS 17 DeIELGERSMA 742 Dorothy HARTSHORNE 374 ArturoHUERTA 231 Tiffany JOSEPH 167 Scott McEACHERN 29 Cam McLENNAN 97 Patricia PEARSON 836 Elected
Voter Turnout: 26.1%
This information is being provided for Council’s information.
Respectfully submitted, Concurrence:
‘%_‘ , Curt Kingsley Tim Tanton Deputy CAO/Director of Corporate Services Chief Administrative Officer Page 34 of 121 Staff At At to These resolutions FINANCIAL updated 3.04% deadline. the have Bylaw. resulted At Ensure This That BACKGROUND: STRATEGIC RECOMMENDATIONS: To: Re:
From: p the the the the Water, . . . . matter Council identified have April resolutions tax end March approved Strong That That That That from project 2019 Tim Stephanie Chief Director increase Sewer drafted of PLAN and 1, PLAN relates proceed Tanton Council the Council Council 18, 2019 this March,
District North — Leadership, Administrative a have information 2023 $44,000 BYLAW: 2019 small Business and IMPLICATIONS: of form update to meeting, the for Munro Financial made adopt adopt approve the with Parcel Council’s Financial meeting, 2019, number the 2019 of Revised and
grants Saanich and the Fiscal the basis sewer sewer Tax Council and and — Services this Officer 3.04% 2019 Light strategic following Plan of 2023 Council bylaws, the Responsibility in of Assessment all update and and budget aid — the Industry resolved Bylaw as release have 2023 Financial water water the budgeted which 2019 adopted priority adjustments is adjustments. been tax Financial reflected ofthe rate rates rates to — must Roll increase and 2023 Plan fund to: incorporated the be for as as was federal be Transparent capped Plan following $2,650 Bylaw Financial presented. presented; in in given adopted released the for 2019. None Bylaw. budget: 2019; draft in the in at into grants accordance Budget Plan of 1.5%; No by File: Date: release and by Government 2019 the Council the change bylaw, BC out adjustments Committee -2023 Assessment draft of
April STAFF of prior the the in with prior 2019 Financial the 1, 2019 Revised to 2019 the year approved the resolutions: — impact and Tax 2023 Budget surplus
May REPORT Plan Assessment as Rate Financial the a 15th Bylaw. tax result, Committee in bylaw approved statutory increase addition staff Roll, Plan and Page 35 of 121 Page 36 of 121
Tim Tanton, ChiefAdministrative Officer Page 2 Re: 2019 — 2023 Financial Plan Bylaw
1. Decrease in the budgeted non-market change by $21,500 for 2019
The Revised Assessment Roll resulted in a decrease in the amount of projected non-market change from $216,000 to $194,500.
2. Increase in the budgeted grants in lieu of taxes for federal properties by $6,500 for 2019
This estimate was revised using the projected 2019 commercial tax rates and property assessments based on the Revised Roll.
3. Decrease in the budgeted Agricultural Reserve Fund contribution by $15,000
The Revised Assessment Roll indicates a reduction in the assessed values of the two undeveloped Sandown commercial parcels, as a result of a 2019 Property Assessment Review Panel decision. According to the Agricultural Reserve Fund policy, contributions to the fund are based on commercial tax revenues, and therefore a reduction in these assessments will reduce the contribution from property taxes to the Agricultural Reserve Fund from the original estimate of $55,000 to $40,000.
4. Increase in the General Office Equipment project budget by $17,700 and the Policing Capital project budget by $11,000
Office furniture budgeted for and ordered in 2018 was installed and paid for in early 2019, therefore staff have adjusted the 2019 project for the unused balance of $17,700 from 2018 in order to match the budget funds with the expenditure.
The final cost-sharing budget with the Town ofSidney for RCMPbuilding boiler replacement resulted in an $11,000 increase to the Policing Capital project for 2019. The increase is fully funded from the policing reserve.
5. Increase the budgeted Federal Gas Tax funding by $528,600
The Government of Canada announced a one-time doubling of Gas Tax transfer nationally as part of the 2019 federal budget. The result will be a one-time increase in Gas Tax funding to the District of $545,100 calculated using the 2018 funding level. The District’s draft budget included a regular payment projection of $545,100, which has now been decreased to $528,600 in accordance with the regular payment schedule released by the government. The two payments combined result in a projected $1,073,700 in Gas Tax funding for 2019. This funding is considered deferred revenue until spent on an applicable project.
SUMMARY/CONCLUSION
The 2019 - 2023 Financial Plan Bylaw has been drafted in accordance with the Budget Committee resolutions and adjustments outlined above. The first three adjustments to the Financial Plan referenced above impact property taxes, however in combination with each other result in no net change to the operating budget. The adjustments to the capital project budgets are fully funded from reserves and the increase in Gas Tax funding is offset by an equal reserve transfer, resulting in no impact on taxes. The draft 2019 — 2023 Financial Plan Bylaw reflects the Council adopted tax increase of 3.04% for 2019.
RECOMMENDATIONS:
That Council proceed with the 2019 — 2023 Financial Plan Bylaw.
Tim
Re:
Stephanie
Director
Respectfully
2019 Tanton,
—
of
2023
Munro
Financial
ChiefAdministrative
submitted,
Financial
Services
Plan
Bylaw
Officer
Tim
Chief Concurrence:
______
Tanton,
Administrative
Officer
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District NorthSaanich distribution approved Municipal increase Administrative meeting slowly — distribution Business of 2023 upon Munro Financial approve in the with ofsettingthe in by Tax this to Following of Financial of Table various by the Property using and 16.8282 all Rate March options the 6.4617 8.2666 3.7257 1.4323 8.2666 Council: report of other change 3.04% Services Officer Light 2019 1 property new tax below 18th Plan the were Tax are Average classes annual Industry Tax classes. as construction in 1.50% Change 1.50% 3.63% 3.68% 3.68% 3.68% 2019: 1.50% discussion, based Bylaw the Rates the reflect Rates presented taxes (Residential, Tax tax Municipal property’s tax The rate on includes Bylaw. an increase in rate $ $ $ $ $ S averages Financial be overall which assessment, Council for 2,872,005 7,340,400 Taxes capped increase PropertyTax 250,818 226,616 assessment Council 19,747 12,004 a for Utilities, Council 3.04% increase Plan and 2019; approved at to to an 1.5%. Bylaw where overall the Recreation/Non File: Date: sets consider and Burden in individual between rates, Business property adopted 26.8% forth 68.5% the possible, 0.2% 2.1% 2.3% 0.1% increase April
Council STAFF at following 201$ its property the classes taxes 2019 1, each endeavour in 2019 reviews March in Profit, and the Ratio year of property (Classes Budget 11.7 2019. may 3.04%, 4.5 5.8 2.6 5.8
1.0 REPORT business 14th and contains howtaxes to vary 2019 Farm). 2012 taxes. 5&6) Committee distributed reduce from class. Ratio a Budget policy and could 11.5 The 4.3 6.0 2.7 6.0 tO the the A a Page 39 of 121 Page 40 of 121
Tim Tanton, ChiefAdministrative Officer Page 2 Re: 2019 Municipal Property Tax Rates
The ratios for the Business and Light Industry classes remain at 6.0 in 2018. Table 2 below outlines the ratios over the last eight years.
Table 2
Business and Light TaxYear Industry Ratio
2019 5.8 2018 6.0 2017 6.0 2016 5.1 2015 4.8 2014 4.8 2013 5.2 2012 5.6 2011 6.0
SUMMARY/CONCLUSION:
As required by the Community Charter, the Financial Plan and the Tax Rates must be adopted annually, 15th by bylaw, prior to May each year. Staff propose the municipal tax rates outlined in Table 1 because they reflect an increase in overall property tax revenues of 3.04%, distributed according to the resolution adopted by Council. The Capital Regional District and Capital Regional Hospital District tax rates included in the Tax Rate Bylaw are calculated using the annual requisition amounts received from the Regional District.
In order to conclude the 2019 Budget process, staff submit the following recommendation.
RECOMMENDATION:
That Council proceed with the 2019 Tax Rate Bylaw.
Respectfully submitted, Concurrence:
St phanieMunro TimTanton, Director of Financial Services Chief Administrative Officer JA MAYOR CORPORATE 5. 4. 3. 2. The follows: 1. FINALLY READ READ READ Municipal After This After year the of in roll, (2019)”. provided The (c) The
(b) ( a) land respect A A A amount five following BYLAW minimum (exclusive Bylaw THIRD FIRST SECOND the the ADOPTED attached Regional For improvements improvements For For (B) (A) OFFICER and Council percent by 2nd REGIONAL 1st of of of all hospital purposes may the then statute. TIME each Schedule Schedule TIME day day lawful tax FOR of TIME amount improvements hereto of Hospital be (5%) remaining the parcel rates of of
the DISTRICT the the cited the purposes July, October, THE general five of of the taxable taxable District A A day and day are the the of day DISTRICT, of attached for attached
percent BYLAW District 2019, day LEVYING of taxation land hereby forming of unpaid. amount all Capital ofApril, purposes FOR May, on 2019, April, for for ofApril, thereon of purposes the and the North addition general general hereto
hereto OF purposes, imposed 2019. THE Collector the a then upon 2019. Regional the assessed 2019. part of AND
upon NORTH 2019. OF $aanich, Collector improvements the as and and YEAR remaining authorized municipal municipal a
hereof. NO “North and TAX municipality the parcel rates HOSPITAL shall forming forming value District levied real in 2019 shall RATES appearing
add SAANICH
open 1477 of Saanich of unpaid. purposes, purposes, property by a a for real land on to add thereon part part section meeting unpaid on the the FOR PURPOSES property to and hereof hereof the Tax in year tax unpaid assessed rates rates 3), upon column assessed improvements taxes MUNICIPAL, assembled, roll, Rates in 2019: respect shall the appearing appearing taxes five of value (C) Bylaw real value the be percent of of of enacts current property the of the Schedule each ofland taxable in in No. land amount current column column (5%) parcel as year, 1477 and and tax for of A Page 41 of 121 Page 42 of 121
‘# -
DISTRICT OF NORTH $AANICH
SCHEDULE A TO BYLAW NO. 1477 TAX RATES (DOLLARS OF TAX PER $1,000 TAXABLE VALUE)
PROPERTY CLASS COLUMN (A) COLUMN (B) COLUMN (C GENERAL CAPITAL HOSPITAL MUNICIPAL REGIONAL REGIONAL
Residential 1 14323 03602 0.2103
Utilities 2 16.8282 4.2323 0.7360
Industrial .3 8.2666 2.0791 0.7150
Business/Other . 6 8.2666 2.0791 0.5152
SeasonaliRecreational 8 3.7257 0.9370 0.2103
Farm 9 6.4617 1.6251 0.2103
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Tim Tanton, ChiefAdministrative Officer Page 2 Re: Tender Award — Janitorial Servicesfor Municipal Facilities
Tricom Janitorial is a firm that the District has not dealt with in the past. Staff have interviewed their submitted references and the feedback has been positive. The references interviewed include the Greater Victoria Public Library and the Town of Sidney.
FINANCIALIMPLICATIONS:
The 2019 budget for Janitorial Services is $60,000. The existing janitorial contract amounts to approximately $39,600 a year. The 2019 Tender included an increased scope of cleaning with the intent of improving the overall level of service to all municipal facilities, therefore a higher annual price was anticipated. Awarding the contract to Tricom Janitorial at an annual cost of $59,138 will be within the 2019 budget and the total contract cost within the FiveYear Financial Plan.
INTERDEPARTMENTALINVOLVEMENT/IMPLICATIONS:
To ensure that all areas of each municipal facility were adequately considered, all departments were consulted and involved in determining the optimal scope of services included in the Tender.
RECOMMENDATION:
That Council authorize the award of the Janitorial Services for 2019 — 2021 (Contract 2019-01-FIN) to Tricom Janitorial.
Respectfully submitted, Concurrence:
Stephanie Munro Tim Tanton, Director of Financial Services Chief Administrative Officer
Concurrence: Concurrence:
)ø ond Toupin Aaron Duff Director of Infrastructure Services Superintendent of Public Works Page 45 of 121
: District of , NorthSaanich STAFFREPORT
To: MayorandCouncil Date: ApriI8,2019
From: TimTanton File: Chief Administrative Officer
Re: CAO’s Quarterly Report — 2019 First Quarter
RECOMMENDATIONS:
1. That Council receive the CAO’sreport for the first quarter of 2019; and 2. That Council authorize removal ofthe outstanding resolutions listed in Appendix C,Table 1.
BACKGROUND:
As part ofefforts to improve transparency and regular reporting, staffare implementing a quarterly report to Council, to provide updates on the following aspects of municipal business: 1. Strategic initiatives 2. Projects 3. Outstanding Council resolutions 4. Human resources.
DISCUSSION:
Staff intend to produce this report quarterly and it may evolve to include additional items that are now reported separately (e.g. planning & building statistics, additional financial information). Suggestions on useful items to include in this report are welcomed. It is hoped that the quarterly reports will be a useful summary of municipal workload information for Council, the public and staff. The reports willalso provide the basis for information that will be published in the Annual Report.
Strategic Initiatives: Council adopted the 2019 Strategic Plan on March 18, 2019, which identifies the projects and initiatives for the 2019-2022 period. The 2019 projects and initiatives are included in Appendix A. Staff are now developing departmental work plans to support these initiatives.
Projects: The approved 2019 Budget includes 66 projects (capital items and supplemental budget items) which are shown in Appendix B,with a status update shown for each item.
The Municipal Hall project was substantially completed in August 2017, when the District received an Occupancy Certificate. Many of the remaining deficiencies were addressed in 2018, but the contractor has yet to resolve the following two issues:
. Integration of solar panels and backup power system not currently working as intended: the contractor last visited the site in March 2019 to confirm programming and operational details and is working to determine a solution; Page 46 of 121
Mayor and Council Page 2 Re: CAO’SQuarterly Report — 2019 First Quarter
. Heating, Ventilation & Air Conditioning programming: while the system is operational, there are still problems with climate control in certain rooms. The contractor last visited the site in March 2019 and spent time recommissioning and fine-tuning the system.
The 12 Acre commercial component of the Sandown project advanced in 2018, with the completion of a Canadian Tire store late in the year. The developer is currently actively marketing the 2 other commercial lots. The 83 Acre agricultural component ofthe Sandown project also advanced in 2018, with the bulk of the reclamation completed before unfavourable winter weather arrived. In 2019 the remainder of the reclamation is expected, together with final ALCapproval and completion of other short-term measures approved by Council. The longer term future ofthe property will be determined later in 2019, when North Saanich considers Expressions of Interest from qualified applicants.
Outstanding Council Resolutions: Staff keep a record of all Council resolutions and these are tracked to ensure completion. The table below summarizes the current record of resolutions.
Year # of Resolutions 2013 5 2015 2 2016 4 2017 9 2018 136 2019 52 Total 208
Afull listing of outstanding Council resolutions is included as Appendix C. Staff have reviewed the list and note that some ofthe resolutions should be removed for a variety of reasons (e.g. completed, superseded, stale dated). The resolutions have therefore been sorted into 2 tables: Table 1 includes those to be removed and Table 2 includes those to be kept on the list.
Human Resources: The table below provides a summary of HRstats for the 15t quarter of 2019 and the 4 quarters of 2018.
Item 2018Q1 2018Q2 2018Q3 2018Q4 2019Q1 TotalnumberofEmployees 55 63 57 55 59 AverageAge 46 47 Retirements/resignations/terminations 4 0 2 0 2 Hirings 2 1 1 1 3 Leave ofAbsence/Maternity Leave 0 1 1 2 2
OPTIONS: Council can: 1. Receive the CAO’sQuarterly Report; or 2. Refer the report back to staff for changes.
INTERDEPARTMENTALINVOLVEMENT: Alldepartments were involved in producing this quarterly report. Page 47 of 121
Mayor and Council Page 3
Re: CAO’SQuarterly Report — 2019 First Quarter
RECOMMENDATIONS:
1. That Council receive the CAO’sreport for the first quarter of 2019; and 2. That Council authorize removal ofthe outstanding resolutions listed in Appendix C, Table 1.
Respectfully submitted, .— Tim Tanton Chief Administrative Officer APPENDIX A: District of North Saanich Strategic Plan Projects & Initiatives for 2019
Priority: Protect and Enhance Rural, Agricultural, Heritage, Marine and Environmental Resources
i1;1RnkTL;1 IITTIliui.. Im prove q uality of tra us, pa rks, 2019 fo rwa rd Infrastructu re Services
Address climate change impacts Complete sea level rise planning 2019 Planning & Community Services
Advance policies to guide marine and shoreline development (include planning for sea level rise) 2019 Planning & Community Services Bring forward to Council the remaining Marine Task Force recommendations and work plan 2019 Planning & Community Services
ScoterTrail North - rehabilitation In progress Infrastructure Services Locate a boat launch site in North Saanich Ongoing Infrastructure Services! Planning & Community Services Staff to prepare a report regarding possible roles for the District in the Shoal Harbour Migratory Bird 2019 Planning & Community Services Sanctuary Integrated Management Plan (boats, birds & sea level rise) Explore (high level) expansion oftrails in Dean Park areas 2019 Infrastructure Services Staff to prepare recommendations for implementation of the Agriculture Economic Development Strategy 2019 Planning & Community Services (AEDS) and the Whole Community Agricultural Strategy Decide and implement the next steps for Sandown 2019 Planning & Community Services! Infrastructure Services Review Sign Bylaw 2019 Planning & Community Services
Priority: Maintain a Safe and Healthy Community
4 Projects & Initiatives Timetine , Lead Dçptpient Review Emergency Services Bylaw 2019 Emergency Services Update Wildfire Protection Plan include consideration of development permits and implementation 2019 Emergency Services Staff to prepare a report to address the benefits and costs of green resources and outdoor burning 2019 Planning & Community Services Page 48 of 121 Priority: Encourage Compatible Commercial and Local Business Development
Develop guidelines and policies for agri-business/tourism 2019 Planning & Community Services
Priority: Maintain a Strong Sense of Community •j: $ Projects & Initiatives Timeline Lead Pi1jt Finalize VIRL Library at Panorama 2019 Planning and Corporate Services Review District bylaws and policies that affect waterfront property owners residential and commercial 2019 Planning & Community Services
Improve communications with citizens. Reconsider Communications Strategy and current communications 2019 Corporate Services practices with a view to increasing resources for communications Explore ways to make progress on First Nations matters including the option of establishing a committee to 2019 Corporate Services focus on enhancing communication with First Nations Examine term limits for Council appointments for certain external appointments 2019 Corporate Services
Priority: Ensure Strong Leadership, Fiscal Responsibility and Transparent Government
In;T1rir Develop policy and guidelines for Council attendance at events 2019 Corporate Services Subdivision notifications policy review & monitoring of impacts 2019 Planning & Community Services Review and update of subdivision bylaw 2019 Planning & Community Services & Infrastructure Services
Multi-year upgrading of financial/business software - coordination 2019 Financial Services Finalize service agreements with First Nations 2019 Corporate Services Page 49 of 121 APPENDIX B: 2019 PROJECTS
Approved Spent to Budget ($) Expected Project Budget Date Remaining Completion Date Comments A214 Records Management 45,000 45,000 AGOl Rotary Park Improvement 15,000 15,000 Q2 To be coordinated with Sidney A703 MH First Nations Art 7,500 7,500 A801 Sandown Transition Project 60,000 60,000 Q4
D211 Vehicles & equipt. replacement - PCS 45,000 45,000 D502 Climate change consulting 40,000 40,000 D901 Subdivision Bylaw Review 50,000 50,000 Q4 D902 Sign Bylaw Review 10,000 10,000 Q4 F211 General office equipment 62,700 6,767.31 55,933 04 F212 Finance reporting system upgrade 5,000 5,000 04 F603 Contaminated Site Env. Assessment 25,000 25,000 03 G318 Orthophotos 5,000 5,000 03 G402 Servers replacement 62,000 62,000 03
G403 Computer - Miscellaneous 30,000 381.19 29,619 04 G405 GIS implementation 4,000 4,000 04 G501 Security System Upgrades/Updates 15,000 15,000 04 G502 DNS website software & design 45,000 45,000 02 G503 Fiber & off-site backup 20,000 20,000 03 G505 Photocopier/Printer/Scanner/Fax 18,000 18,000 03
1215 General tools & equipment - Parks 2,000 2,000 04 1217 Park Capital Projects 50,000 50,000 03 1401 Tree Planting Program 10,000 10,000 04
L801 Scoter Trail Upgrade 1,500,000 1,500,000 02 2020 Launching public consultation - end April 1802 Hospital Hill Parking Lot Upgrade 40,000 40,000 02 Expect construction to begin late April 1803 Wain Road Park Washroom Upgrade 15,000 757.87 14,242 02 R211 Police capital 92,400 92,400 03
5211 General tools & equipment - Sewer 5,000 5,000 04
5213 SCADA upgrades - Sewer 5,000 5,000 04 5311 Sewer capital projects 45,000 45,000 04
5503 Shop tools & equipt. - Sewer 4,000 4,000 04 W211 Watermain replacement 760,000 119,955.45 640,045 04 Design consultant advancing design
W213 Vehicles & equipt. replacement - Water 200,000 200,000 04
W215 General tools & equipment - Water 35,000 35,000 04 W311 Water capital projects 30,000 30,000 04
W713 SCADA upgrades - Water 10,000 10,000 04 Page 50 of 121 Approved Spent to Budget ($) Expected Project Budget Date Remaining Completion Date Comments
X212 Vehicles & equipt. replacement - Fire 70,000 70,000 Q2 X215 General tools and equipment 62,800 62,800 Q4
X401 FH Main Upgrade - Wain Rd 120,500 120,500 Q4
X402 FH Upgrade - McTavish 30,000 30,000 03 X602 CREST Radio System 20,000 20,000 Q2-2020 X801 EOC Project 25,000 25,000 04 X901 Community Wildland Protection Plan 30,000 30,000 04 X902 EOC/PEMO Communication Upgrade 20,000 20,000 03 X903 Firesmart 10,000 10,000 Q2-2020 X904 Evacuation Plan 25,000 25,000 03 X905 Confined space program 10,000 10,000 04 Y211 Survey Equipment 30,000 30,000
Y21$ Asset Management Plan - Bldg. Condition 40,000 40,000 03 Ysol Drainage Master Plan 100,000 100,000 03 2020 Plan to initiate in 03 Y901 Cycling Network Master Plan 50,000 50,000 04 Plan to initiate in 03 Y902 Greenwaste Facility Assessment 30,000 30,000 03 RFP posted Z211 Bike lanes 1,000,000 23,528.53 976,471 04 Design consultant advancing design Z212 Traffic safety improvements 100,000 5,609.64 94,390 03 Expect construction to begin 02 Z213 Drainage capital projects 50,000 1,636.49 48,364 04
Z217 Overlay paving - roads 400,000 400,000 03 Z218 Storm sewer outfalls 40,000 40,000 04 Z316 Vehicles & equipt. replacement 765,000 47,113.75 717,886 04 Z503 Shop tools & equipt. 5,000 5,000 04 Z601 Bus Stop Shelter Base 10,000 10,000 03 Z602 Streetlights replacement program 10,000 10,000 04
Z717 Chipsealing - roads 100,000 100,000 03 z801 Sandown Storm Water Upgrade 257,000 257,000 Dependent on next phases of development at Sandown
Z$03 Machine Patching - Roads 102,000 102,000 03 Z804 Canora Road Alignment Design 7,500 7,500 02 Z901 Culvert Replacement 35,000 35,000 04 Z902 Public Works Garage/Covered Shelters 60,000 60,000 04 Page 51 of 121 Page 52 of 121 APPENDIX C Table 1 APPENDIX C Table 1 Page 53 of 121 Meeting Agenda Item Resolution Action Required Manager Follow-Up No.
2013 Feb 25 COW Deer Management Strategy 24-COW That Council accept Staff recommendation #1 regarding fencing for A. Berry not started - residential fences are now agricultural land and refer the matter back to staff with respect to permitted arbours residential properties. Feb 25 COW Deer Management Strategy 34-COW That staff prepare a report on the deer management strategy as it A. Berry not started applies to residential properties in North Saanich. Oct. 28 COW Community Amenity Contribution Policy 121-COW That staff create a statutory reserve fund for general community S. Munro in progress; non-stat reserve set up in Nov 4 COW Follow-Up 446 amenities expenditures. meantime Dec. 9 COW Development Application Procedures – 140-COW That Staff provide a report on how to review the content of the A. Berry complete (2015) Dec 16 Council Draft 548 development permit guidelines. Development Permit Guidelines and Development Permit Areas Dec. 9 COW Development Application Procedures – 141-COW That staff prepare a report on comparative fees for development A. Berry complete (2015) Dec 16 Council Draft 549 application permits. 2016 July 18 Council Notice of Motion: Orr and McClintock re: 345 That Council direct staff prior to completion of the Municipal Hall R. Buchan Art from Pauquachin acquired and installed. First Nations art, history, and cultural project in concert with Council's First Nation liaisons to meet with Awaiting art from Tseycum. elements in new municipal hall Tseycum and Pauquachin First Nations and explore the idea of integrating First Nation artistic, historical, and cultural elements at the Municipal Hall. Aug 15 COW OCP: Wildfire Development Permit Area 112-COW That the District address wildfire hazard through a hybrid approach of A. Berry under review (subject to new CWPP) Aug 15 Council 381 education and regulation in the form of a Development Permit Area, and explore opportunities to leverage funding Aug 15 COW Chamber of Commerce request 117-COW That the District work with the Saanich Peninsula Chamber of R. Buchan North Saanich has sent correspondence to Aug 15 Council 381 Commerce to secure additional funding. Sidney and Central Saanich Aug 15 COW Chamber of Commerce request 118-COW That staff be directed to arrange a meeting with the Minister of Tourism R. Buchan Awaiting meeting date. A new request will Aug 15 Council 381 regarding the Pat Bay Visitors Centre. be made 2017 May 8 COW Municipal Trees at 966 Downey Road - 44-COW That Council direct staff to have het three Garry Oak trees on Downey E. Toupin Trees have been removed. Replacement May 15 Council Commission Referrals 289 Road be removed at the District expense, that six survivable sized trees have been planted at Cy Hampson Garry oak trees be planted at a suitable location in the District, and Park. that the cost of the replacement be shared 50% between the municipality and the property owner. July 17 COW Official Community Plan Deliberations: 77-COW That Council direct staff to proceed with an Affordable Housing A. Berry Complete (2018) July 17 Council Housing Affordability and Areas 1 and 2 383 Strategy and Policy as outlined in the staff report dated July 11, 2017 Decision for Housing Forms including relevant examples ofboth strategies and policy language from other municipalities. Page 54of121 Meeting Agenda Item Resolution Action Required Manager Follow-Up No. Aug 21 Council Proposals for Art Work 398 That Council direct staff to negotiate the purchase of First Nations art R. Buchan 1. In progress work for the Municipal Hall as follows: 2. Complete 1. Two ten foot Salish house poles carved by James Jimmy (Tseycum First Nation) and Master Carver Charles Elliott Sr. in the amount of $30,000; and 2. One six foot diameter wall mount piece by Simon Louie (Pauquachin First Nation) in the amount of $8,000. Nov 20 Council Correspondence dated November 8, 580 That the correspondence dated November 9, 2017 from R. Brown, C. Kingsley Crosswalk improvements scheduled to be 2017 from R. Brown, President, Bazan President, Bazan Bay Community Association, regarding the E. Toupin completed in the spring/summer of 2019. Bay Community Association, regarding crosswalk at Bazan Bay Road and East Saanich Road be received the crosswalk at Bazan Bay Road and and referred to staff to consider with other correspondence regarding East Saanich Road. concerns about intersections further to the south on East Saanich Road. Dec 4 Council Notice of Motion: Stock re: 621 That Council, in working towards better relations with First Nations, R. Buchan In Progress Whereas Council has supported the UN include material and information on First Nations, particularly those in Declaration on Indigenous Peoples, and North Saanich and on the Peninsula in a chapter of the Orientation has expressed through Motion #363 on Manual for new District of North Saanich Councillors post the 2018 June 19, 2017 that they want to continue municipal election. to work towards Reconciliation with First Nations; And whereas, Motion # 363 states that “Council is committed to honouring the Truth and Reconciliation Commission’s Calls to Action, as expressed in C I and II of said Motion; Now therefore, be it resolved that in working towards better relations with First Nations, staff be directed to include material and information on First Nations, particularly those in North Saanich and on the Peninsula, in a chapter of the Orientation Manual for new District of North Saanich Councillors post the 2018 municipal election.
2018 Page 55of121 Meeting Agenda Item Resolution Action Required Manager Follow-Up No. Jan 8 COW Closure of Walkway between Richland 2-COW That Council: E. Toupin Complete Jan 15 Council Place and Porlier Place Bylaw and 16 1. Proceed with first, second, and third reading of Bylaw No. 1431 in Disposition of Land order to advance the closure and disposition of the walkway between Richland Place and Porlier Place; and 2. Direct staff to post and publish notice of the intended highway (walkway) closure in accordance with section 94 of the Community Charter.
Jan 8 COW Fire Department Dispatch 3-COW 1. That Council support having a Regional Fire Dispatch Service that J. Trelford Surrey was sucessful in RFP process for Jan 15 Council 17 will provide dispatch services for all Fire Departments in the CRD; dispatch services. Estimate mid September 2. Request a further three month extension to allow investigation and for change over. assessment of options at the best rate that staff are able to negotiate; and 3. Join the other affected Municipalities in a joint request for proposal for dispatch services with the future goal of having a regional fire dispatch that will service all Municipalities within the CRD.
Jan 15 Council Renewal of Seniors' Centre Cost 10 That the Seniors' Centre costsharing agreement with the Town of S. Munro Agreement signed and copies sent to the Sharing Agreement with the Town of Sidney be renewed for an additional five years, beginning on January Town Sidney 1, 2018 Jan 15 Council Correspondence dated January 7, 2018 37 That staff report back to Council on whether there are options to A. Berry Complete from R. Gagnon regarding a bylaw amend the Board of Variance Bylawregarding notification procedures. proposal for boat houses at Canoe Cove, the correspondence dated December 1, 2017 from D. Johnston and D. Knowles, correspondence dated December 1, 2017 from A. Cowley and correspondence dated January 6, 2018 from A. Cowley and response from the Director of Planning and Community Services regarding Canoe Cove Boathouse.
Jan 15 Council Correspondence dated November 12, 39 That the correspondence dated November 12, 2017 from R. Johnson J. Trelford Staff responded to Mr.Johnson by telephone. 2017 from R. Johnson regarding burning. regarding burning be received and referred to staff for a response.
Jan 22 COW Whole Community Agricultural Strategy 16-COW That Council direct staff to develop the detailed implementation plan A. Berry In progress - presented to Council Q1 2019 Feb 5 Council Review - 2016 Update 82 as recommended in the Whole Community Agricultural Strategy 2016 Update Report. Page 56of121 Meeting Agenda Item Resolution Action Required Manager Follow-Up No. Jan 22 COW Whole Community Agricultural Strategy 17-COW That Council direct staff to consider the recommendations from the A. Berry Complete Feb 5 Council Review - 2016 Update 83 Community Planning Commissionand Community Stewardship Commission, and the additional updates which occurred over the course of 2017 and are identified within the staff report dated January 3, 2018 entitled Whole Community Agricultural Strategy Review - 2016 Update, as part of the implementation plan. Jan 22 COW Whole Community Agricultural Strategy 18-COW That the Whole Community Agricultural Strategy review - 2016 Update A. Berry Complete Feb 5 Council Review - 2016 Update 84 be referred to Community Agricultural Commission for comment, to the Peninsula and Area Agricultural Commission for information and comment, to the Honourable L. Popham, Minister of Agriculture, for interest, and to MLA A. Olsen for information. Jan 22 COW Jubilee Park - Project Update and 23-COW That staff bring a modified design for the balance of Phase 2 of Jubilee E. Toupin Phase 2 Complete Feb 5 Council Future Development Options 89 Park and that the modified design include aeronautical apparatus for ages 2 - 12 and a community gathering area for visitors with benches and historical information. Feb 5 Council North Saanich Zoning Bylaw No. 1255, 58 That the matter of fence height be referred to staff for a future Zoning A. Berry To form part of future review Amendment Bylaw No. 1435 (2017) Bylaw review.
Feb 19 Council Correspondence dated January 25, 119 That the correspondence dated January 25, 2018 from B. Maxwell and A. Berry Agritourism and various farm regulations 2018 from B. Maxwell and J. Mar, Co- J. Mar regarding Farm Worker Housing be received and referred to currently under review Chairs, Peninsula and Area Agricultural staff for advice. Commission, regarding Farm Worker Housing. Feb 26 COW 10945 Greenpark Drive (Baldwin 29-COW That staff report back with options and feasibility dealing with traffic A. Berry Complete Marc 5 Council Property) Rezoning Application to Allow 139 concerns that have risen out of the application. E. Toupin 30 Residential Lots and Parklands
Mar 26 COW Energy Step Code 40-COW That Council direct staff to prepare amending bylaws and options for A. Berry complete Apr 16 Council 225 implementation of the BC Energy Step Code as outlined in the Recommended Approach section of the staff report dated March 22, 2018. Mar 26 COW Energy Step Code 41-COW That Council direct staff to further consult with the development A. Berry complete Apr 16 Council 226 community and key stakeholders on the proposed approach to the Energy Step Code implementation as outlined in the staff report dated March 22, 2018 through the consultation partnership already established with the City of Victoria and the District of Saanich. May 7 Council Marine Policy Planning 273 That Council proceed with the coastal floodplain approach as outlined A. Berry In process in the staff report (April 27, 2018) May 7 Council Correspondence dated May 2, 2018 319 That the correspondence dated May 2, 2018 from L. Veasey regarding A. Berry complete from L. Veasey regarding Dunsmuir Dunsmuir Trails be received and hatt staff provide a response to Ms. Trails [14 (h)] Veasey. June 11 COW Discussion with Saanich Peninsula 62-COW That a dedicated Committee of het Whole meeting be scheduled with C. Kingsley June 18 Council Chamber of Commerce 395 the Saanich Peninsula Chamber of Commerce as early as possible in 2019 with the new Council. Page 57of121 Meeting Agenda Item Resolution Action Required Manager Follow-Up No. Jun 11 Sp Fire Dispatch Services 375 That Council approve the signing of the Fire Dispatch Services J. Trelford Signed Fire Dispatch Services contract with Council contract with the City of Surrey. the City of Surrey. Jun 11 Sp Communications Strategy 376 That Council approve and maintain an annual consulting budget of C. Kingsley In Process: IAP2 protocol definitions in use; Council $45,000 and direct staff to gradually implement improvements to social media implemented; development of communications: capacity for provision of advice in progress. a) Endorsement of the IAP2 Protocol definitions; b) The use of social media (Facebook and Twitter) to share information with the public; c) Development of communications capacity within the administration, and d) The provision of communications and engagement advice in staff reports on an issue-by-issue basis.
Jun 11 Sp Motion: Mayor Finall 378 That the motion [to work toward an annual class 5 and 6 tax rate that Referred to Budget Committee Council "That Council work toward an annual approximates the average regional business rate] be referred to the class 5 and 6 tax rate that approximates 2019 strategic planning session and long term tax planning review. the average regional business rate."
June 11 Sp Correspondence dated May 17, 2018 379 That the correspondence dated May 17, 2018 from R. Edgar regarding C. Kingsley Correspondence sent Council at 8:00 from R. Edgar regarding the BC Ferries the BC Ferries Swartz Bay upgrade be received and forwarded to BC Swartz Ba y upgrade. Ferries for a response to the letter writer. June 11 Sp Correspondence dated May 18, 2018 380 That the correspondence dated May 18, 2018 from J. Burton and E. Toupin Complete Council at 8:00 from J. Burton and family regarding family regarding Wain Road Safety concerns be referred to staff for a Wain Road Safet y concerns. response. June 11 Sp Correspondence dated June 6, 2018 381 That the correspondence dated June 6, 2018 from P. Thorkelsson, C. Kingsley Correspondence sent Council at 8:00 from P. Thorkelsson, CAO District of CAO District of Saanich, regarding the Fire Dispatch Services Saanich, regarding the Fire Dispatch provided to North Saanich by the District of Saanich be received and Services provided to North Saanich by that Council declines the request for a delegation as the Request For the District of Saanich. Proposals is closed. June 18 Council 2017 Annual Repor t 390 That Council approve the District's 2017 Annual Report. S. Munro complete June 18 Council 2017 Statement of Financial Information 391 That Council approve the 2017 Statement of Financial Information. S. Munro complete June 18 Council Social Media Polic y 392 That the Draft Social Media Policy be approved. C. Kingsley Policy implemented June 18 Council Tender Award - 2018 Water Main 393 That Council authorize the award of the 2018 Water Main Renewal E. Toupin Contract awarded, construction nearly Renewal Project (Contract 2018-01) to C-1 Contractors at a total bid of $464,338.00 complete. (excluding taxes). June 18 Council North Saanich Council Procedures 397 That North Saanich Council Procedures Bylaw Amendment Bylaw No. C. Kingsley complete Bylaw Amendment Bylaw No. 1452 1452 (2018) be finally adopted, signed by the Mayor and the (2018) Corporate Officer and sealed with the Corporate Seal. June 18 Council Notice of Motion: Councillor Thornburgh 398 That the following resolution be forwarded to UBCM for consideration C. Kingsley resolution submitted re: fracking resolution to UBCM at the 2018 convention: That we petition the Government of British Columbia to place a moratorium on any additional fracking wells and to actively promote conversion to alternative green energy development. Page 58of121 Meeting Agenda Item Resolution Action Required Manager Follow-Up No. June 18 Council Notice of Motion: Councillor 399 That Council remuneration be raised by $2000 beginning January 1, S. Munro Implemented in 2019-2023 Budget Weisenberger re: raises for Mayor and 2019 for Councillors and by $2750 for the Mayor beginning January 1, Council 2019. June 18 Council Notice of Motion: Councillor Orr re: 401 Be it resolved that member communities incorporate existing boating C. Kingsley resolution submitted boating access resolution to UBCM access infrastructure into community planning and identify areas in which there may be potential to add boating infrastructure into their longer-term community plans. June 18 Council Correspondence dated June 11, 2018 403 That the correspondence dated June 11, 2018 from M. Dodd C. Kingsley Correspondence sent. Referred from M. Dodd regarding the Parks Plan regarding the Parks Plan and the Bradley Dyne beach access be and the Bradley Dyne beach access. referred to 2019 Strategic Planning session of the new Council.
June 18 Council Correspondence dated June 18, 2018 405 That the correspondence dated June 18, 2018 from G. Hardwick C. Kingsley Referred from G. Hardwick regarding social regarding social media be referred to the next meeting. media. June 25 Sp 506 Norris Road Development Variance 410 That Council deny the Development Variance Permit (DVP 2018-02) A. Berry complete Council Permit application application for 506 Norris Road. June 25 Sp 9270 Lochside and 2166/2172 411 That Council not require the developer to provide a cash contribution A. Berry complete Council Bakerview Place Rezoning Application for a beach access. Update and Bylaw Introduction Report
June 25 Sp 9270 Lochside and 2166/2172 412 That Council: A. Berry complete Council Bakerview Place Rezoning Application a) Grant first and second reading to Zoning Amendment Bylaw No. Update and Bylaw Introduction Report 1459, 2018 subject to the following conditions of approval: i) Registration of a Section 219 covenant prohibiting any construction on proposed Lot A (also referred to as Lot 18) without remediation to the satisfaction of the Director, Environmental Management Act; ii) The transfer of the two hooked property segments east of Lochside Drive as parkland to the District; iii) Registration of a Housing Agreement prohibiting market participation of any of the 10 Habitat for Humanity units and ensuring that the units are available as affordable housing for a twenty-five year term; iv) Registration of a 10m wide non-disturbance covenant on proposed lots 10, 11 and 12 adjacentto the Patricia Bay Highway; v) Registration of a Flood Construction Level covenant; vi) Registration of an Airport Noise Covenant and right of way; vii) Registration of a Housing Agreement Covenant; and b) Grant first and second reading to Housing Agreement Bylaw No. 1460, 2018; and c) Schedule a public hearing for Zoning Amendment Bylaw No. 1459, 2018 for the July 16, 2018 regular meeting of Council. Page 59of121 Meeting Agenda Item Resolution Action Required Manager Follow-Up No. June 25 Sp Tender Award - West Saanich Bike 413 That Council authorize the award of the West Saanich Bike Lanes to E. Toupin Complete Council Lanes Phase 3 Allterra Construction Limited at a total bid of $1,008,991.40 (excluding taxes). June 25 Sp Marine Policy Planning 414 That Council direct staff to organize and host a public workshop on A. Berry complete - workshop held November 27, Council North Saanich Coastal Flooding Mitigation Bylaw No. 1439 (2018) and 2018 North Saanich Official Community Plan Bylaw No.1130 (2007) Amendment Bylaw No. 1442 Marine Policy (2018). June 25 Sp Correspondence dated June 18, 2018 423 That staff provide a report on the cost of using PlaceSpeak on a one C. Kingsley Report completed and submitted to Council Council from G. Hardwick regarding social time basis as per the following resolution made February 19, 2018: media and attachment regarding That Council direct Staff to report back on the financial implications PlaceSpeak and staff resources required were Council to use PlaceSpeak as a mechanism for public input.
June 25 Sp Correspondence dated June 18, 2018 424 That the correspondence dated June 18, 2018 from G. Hardwick C. Kingsley Correspondence sent Council from G. Hardwick regarding social regarding social media and attachment regarding PlaceSpeak be media and attachment regarding received. PlaceS peak June 25 Sp Correspondence dated June 18, 2018 425 That the invitation from Peninsula Streams to the Reay Creek clean-up C. Kingsley Correspondence sent. Website and social Council from B. Koval regarding an invitation to day scheduled for July 10, 2018 and the Pat Bay beach clean-up day media updated. the Reay Creek clean-up day scheduled scheduled for July 21, 2018 be shared with community stewardship for July 10, 2018 and the Pat Bay beach groups and posted on the District website and social media. clean-up day scheduled for July 21, 2018. July 16 COW 2018 First Quarter Report - Planning 67-COW That Council receive the 2018 First Quarter Report from Planning and A. Berry complete (available through webcasting) July 16 Council and Community Service 441 Community Services and direct staff to post the report to the District website. July 16 Council Notice of Motion: Councillors Gartshore 442 That Staff be requested to draft a policy for Council's consideration S. Munro complete re: Agricultural Reserve Fund that provides options on how the fund may be used and bring forward to the new Council. July 16 Council Correspondence dated July 6, 2018 444 That Council request the CRD to undertake a sustainable trail C. Kingsley Correspondence sent from A. Mitchell regarding Horth Hill assessment and plan for the park and encourage the letter writer to Park at a tipping point. communicate their concerns to the CRD. July 16 Council Correspondence from S. Parslow, 446 That Council approve the proposal in principle subject to review and E. Toupin Complete President, Friends of North Saanich approval by the Director of Infrastructure Services with the view to Mountain Bike Park regarding 2018 establishing any conditions regarding safety and liability. events proposal for the North Saanich Freeride Park. July 16 Council Correspondence dated June 25, 2018 447 That the correspondence dated June 25, 2018 from J. Burnes A. Berry complete from J. Burnes regarding expansion regarding expansion plans for Seaspan Ferry Terminal be received plans for Seaspan Ferry Terminal. and referred to staff for a response.
July 16 Council Correspondence dated June 22, 2018 448 That the correspondence dated June 22, 2018 from R. Dempster A. Berry complete from R. Dempster regarding the regarding Affordable Housing Policy be referred to staff to respond to Affordable Housing Policy. theq uestions with a copy to Council. Page 60of121 Meeting Agenda Item Resolution Action Required Manager Follow-Up No. July 30 Sp Marine Policy Planning: North Saanich 456 That staff prepare a report to the August 20, 2018 meeting with A. Berry complete Council Coastal Mitigation Flooding Bylaw No. alternate dates for the marine policy public workshop and for staff to 1439 (2018) and North Saanich Official circulate examples of the illustrative work to Council. Community Plan Bylaw 1130 (2007) Amendment Bylaw No. 1442 Marine Policy (2018) Aug 20 COW Amendments to the Board of Variance 76-COW That staff come back at third reading with suggested amendments to A. Berry complete Aug 20 Council Bylaw No. 1387 475 better align with Development Variance Permit requirements. Aug 20 COW Landscaping and Boulevard 77-COW That Council authorize a budget increase to add a full time Parks E. Toupin Complete Aug 20 Council Maintenance in New Urban Style 475 Labourer starting in 2019. Developments Aug 20 COW Landscaping and Boulevard 79-COW That Council refer the matter to a suitable meeting after the new C. Kingsley Aug 20 Council Maintenance in New Urban Style 475 Council is sworn in. Developments Aug 20 COW Landscaping and Boulevard 80-COW That Council authorize an expenditure up to $20,000 to contract S. Munro Aug 20 Council Maintenance in New Urban Style 475 landscape resourcing as necessary up to 2019 and that staff bring Developments forward a budget amendment. complete Aug 20 Council Renovations at the Sidney/North 463 That the request from VIRL for a 10-month suspension of lease R. Buchan Saanich Library Branch payments be approved. Aug 20 Council Marine Policy Planning 467 That Council approve the proposed workshop in November 2018. A. Berry complete Aug 20 Council Notice of Motion: Mayor Finall re: 485 That Council request the University of Victoria to honour its C. Kingsley Correspondence sent Dunsmuir Trail commitment to build a north/south trail beside the existing access driveway from McTavish Road toHomewood Health providing access to John Dean Park and to commence construction of that trail forthwith.
Aug 20 Council Correspondence dated July 31 and 487 That Mayor Finall request a meeting with Mr. Collins or other senior C. Kingsley Correspondence sent August 14, 2018 from K. Ogilvie, for executives of BC Ferries to discuss the points that the Lands End Lands End Residents Association, Residents Association have raised. regarding BC Ferries Terminal Redevelopment Plans. Aug 20 Council Correspondence dated July 17, and 488 That Council request a meeting with the Minister of Transportation and C. Kingsley Request for meeting made August 14, 2018 from K. Ogilvie, for Infrastructure at UBCM. Lands End Residents Association regarding BC Ferries Terminal Redevelopment Plans Aug 20 Council Correspondence dated July 31, 2018 489 That the correspondence dated July 17, 2018 from R. Chown C. Kingsley Correspondence sent from R. Chown regarding Update on regarding Update on Dean Park Fire Hazard be received. Dean Park Fire Hazard. Aug 20 Council Correspondence dated August 9, 2018 490 That the correspondence dated August 9, 2018 from S. Stephens C. Kingsley Correspondence sent from S. Stephens regarding neighbours regarding neighbours request for a variance for barbeque structure be request for a variance for barbeque received. structure. Page 61of121 Meeting Agenda Item Resolution Action Required Manager Follow-Up No. Aug 20 Council Copy of correspondence dated August 491 That the correspondence dated August 14, 2018 from P. Warrington to C. Kingsley Correspondence sent 14, 2018 from P. Warrington to R. R. Campbell, BC Cycling Coalition, be received. Campbell, BC Cycling Coalition. Sept 6 Sp North Saanich Zoning Bylaw No. 1255, 495 That North Saanich Zoning Bylaw No. 1255, Amending Bylaw No. C. Kingsley complete Council Amending Bylaw No. 1443 (2018) 1443 (2018) be finally adopted, signed by the Mayor and the [re: Baldwin/Greenpark] Corporate Officer and sealed with the Corporate Seal.
Sept 6 COW Strategic Planning Final Review 85-COW That staff be directed to examine term limits for Council appointments C. Kingsley Brought forward to Strategic Planning and Sept 17 Sp 513 of resident members to external bodies such as the Peninsula incorporated into Strategic Plan Council Recreation Commission and the Saanich Peninsula Water and Wastewater Commissions. Sept 17 COW Presentation: Proposal for Sandown 89-COW That Council forward a copy of Sandown Community Farm Plan: An A. Berry complete Sept 17 Council Community Farm Linda Geggie CRFair 516 Overview and any subsequent report from staff to the Peninsula and Area Agricultural Commission and the Agricultural Task Force at the CRD for information. Sept 17 Council Request for authorization to enter into a 507 That Council: E. Toupin Staff advancing latecomer agreement, no latecomer agreement for the a) Direct staff to prepare and enter into a Latecomer Agreement for a further process for Council. construction of a water main extension period of 15 years for the construction of the water main extension on Maple Road to service the proposed along Maple Road, from Heather Road to the termination of the main subdivision at 1105 Cypress Road. 25 meters west of the easterly property line at 1105 Cypress Road; AND b) Direct staff to pursue Option A (I), as outlined in Table 1 in the Discussion section of this report dated August 15, 2018, to establish the procedure for latecomer charges on lots with existing water connections; AND c) Authorize the proposed latecomer rate calculations in Option A (I) for the Latecomer Agreement as identified in the staff report dated August 15, 2018; AND d) Issue a letter to the seven neighbouring property owners advising them of the opportunity to connect to the water main extension.
Sept 17 Council 8530 West Saanich Road - Development Variance Permit: 508 That Council deny the Development Variance Permit (DVP 2018-05) A. Berry complete application for 8530 West Saanich Road. Accessory Building Sept 17 Council Request for Cultural Monitoring for West 511 That Council grant the request from Tseycum First Nation to provide E. Toupin Complete Saanich Bike Lane Project cultural monitoring of excavation works for the duration of the West Saanich Road bike lane project in areas where the archaeological monitoring is not required. Page 62of121 Meeting Agenda Item Resolution Action Required Manager Follow-Up No. Sept 17 Council Correspondence regarding hedgerow 523 That the correspondence from T. Fleming and F. McLaughlin, and C. Kingsley Correspondence sent on Downey Road: from A. Blyth, J. Blyth, and H. Blyth be received. 1. Dated August 9, 2018 from T. Fleming and F. McLaughlin and response dated September 10, 2018 from staff; 2. Dated August 31, 2018 from A. Blyth, J. Blyth, and H. Blyth and response dated September 4, 2018 from staff.
Sept 17 Council That the correspondence from T. 524 That Council refer to Strategic Planning 2019 to review options with C. Kingsley Referred Fleming and F. McLaughlin, and from A. respect to notifications associated with subdivision applications. Blyth, J. Blyth, and H. Blyth be received.
Sept 17 Council Correspondence dated August 15, 2018 525 That Council refer the request regarding the beach at Glenelg Avenue C. Kingsley Response sent; referred from G. Schorle, with petition, regarding and Glynnwood Park Road in the correspondence dated August 15, reopening of beach access at Glenelg 2018 from G. Schorle to the Strategic Planning 2019 discussion. Avenue and Glynnwood Park Road.
Sept 17 Council Correspondence dated August 22, 2018 526 That the correspondence dated August 22, 2018 from J. and P. C. Kingsley Correspondence sent from J. and P. Ellmann regarding a Ellmann be received. development variance permit for 1258 Lands End Road. Sept 17 Council Correspondence dated August 22, 2018 527 That the correspondence dated August 22, 2018 be received and that C. Kingsley Correspondence sent from A. Fisher regarding the Dunsmuir Ms. Fisher be advised of Council's resolution on August 20, 2018: Trails. That Council request the University of Victoria to honour its commitment to build a north/south trail beside the existing access driveway from McTavish Road to Homewood Health providing access to John Dean Park and to commence construction of that trail forthwith. Further, that Ms. Fisher be advised that the matter will be before Council on October 1, 2018.
Sept 17 Council Correspondence dated August 23, 2018 from S. Sleight, Saanich Peninsula 529 That the correspondence dated August 23, 2018 from S. Sleight, C. Kingsley Correspondence sent Literacy, requesting a Council member Saanich Peninsula Literacy, be received and the appointment be for the Saanich Peninsula Literacy Task added to the list of annual appointments to be considered at the Grou inaugural meeting on November 5, 2018. p. Sept 17 Council Correspondence dated August 28, 2018 530 That Council receive the correspondence from E. Bellinger and C. Kingsley Correspondence sent from E. Bellinger regarding the 2018 provide $500.00 in financial support of the 2018 Good Food Summit. Good Food Summit. Page 63of121 Meeting Agenda Item Resolution Action Required Manager Follow-Up No.
Sept 17 Council Correspondence dated August 28, 2018 531 That the correspondence dated August 28, 2018 from H. Horie be C. Kingsley Correspondence sent from H. Horie regarding seven received. suggestions. Sept 17 Council Correspondence dated August 30, 2018 532 That the correspondence dated August 30, 2018 from K. and J. C. Kingsley Correspondence sent from K. and J. McLaren regarding dead McLaren be received. cedar trees and staff response.
Sept 17 Council Correspondence dated September 8 533 That the correspondence dated September 8 and 12 from S. Ferguson C. Kingsley Correspondence sent and 12 from S. Ferguson regarding be received and referred to staff. horses on Pat Bay beach. Sept 17 Council That the correspondence dated 534 That the correspondence dated September 8 and 12, 2018 from S. C. Kingsley Referred September 8 and 12, 2018 from S. Ferguson be referred to staff to be considered at 2019 Strategic Ferguson be referred to staff to be Planning. considered at 2019 Strategic Planning. Sept 17 Council Correspondence dated September 9, 535 That the correspondence dated September 9, 2018 regarding E. Toupin Complete 2018 from Eaglehurst residents landscaping at Eaglehurst be received and referred to staff. regarding landscaping. Correspondence dated September 9, 2018 from M. and W. Wolfe [item 14 (a)].
Sept 17 Council Correspondence dated September 10, 538 That the correspondence dated September 10, 2018 from S. Weller be E. Toupin Staff report was presented to Council 2018 from S. Weller regarding Municipal referred to the new Council after the election. Sewer Connection. Sept 24 COW Affordable Housing Strategy & Policy 96-COW That Council accept the Affordable Housing Strategy and Policy A. Berry complete Oct 1 Council 564 (September, 2018) as outlined in the staff report (September 13, 2018).
Sept 24 COW Upgrade of Council Chambers 542 That Council approve the upgrade of the council chambers S. Munro complete Oct 1 Council Microphone System microphone system in 2018 at a cost of $34,000 with the upgrade funded from the Office Equipment Replacement Fund. Oct 1 Council 2019 Permissive Property Tax 553 That Council approve properties that were granted tax exemption in S. Munro complete Exemptions 2018 a permissive tax exemption again for 2019. Oct 1 Council 2019 Permissive Property Tax 554 That Council grant the BOḰEĆEN XAXE (Sacred) Society, a S. Munro complete, update to be requested for 2020 Exemptions permissive tax exemption for 2019 and request the Pauquachin and presented at deliberations in fall 2019 provide an update as part of the 2020 permissive taxation exemption process. Oct 1 Council 2019 Permissive Property Tax 555 That Council direct staff to prepare the 2019 North Saanich Exemption S. Munro complete Exemptions from Taxation Bylaw. Oct 1 Council 2019 Permissive Property Tax 556 That staff forward the invitation from Madeline Bartleman, C. Kingsley Exemptions SI,OLTENOT, to the new Council. Oct 1 Council Dunsmuir Trails Update 559 That the matter be brought to the October 15, 2018 meeting of Council. C. Kingsley Referred Page 64of121 Meeting Agenda Item Resolution Action Required Manager Follow-Up No. Oct 15 Council Correspondence dated October 11, 586 That the correspondence dated October 11, 2018 from D. Tonken, C. Kingsley 2018 from D. Tonken, PROW, regarding PROW, regarding the Marine Policy Planning public information and the Marine Policy Planning public consultation workshop be referredto the next meeting of Council. information and consultation workshop.
Oct 15 Council Dunsmuir Trail 594 That the Dunsmuir Trails Update report dated September 4, 2018 from C. Kingsley Referred the Director of Planning and Community Services be referred to a future meeting no later than December 3, 2018 in order to await a response from the University of Victoria. Oct 15 Council Schedule of Regular Council Meetings 597 That the following schedule of Regular Council meetings for 2019 be C. Kingsley Notice Given for 2019 approved and staff be authorized to proceed with the notification of the schedule in accordance with Section 127 of the Community Charter: January 21 June 3 November 4 February 4 June 17 November 18 March 4 July 15 December 2 March 18 August 19 December 16 April 1 September 16 April 15 October 7 May 6 October 21
Oct 15 Council Christmas Closure 598 That Council approve the closure ofMunicipal Hall, Public Works and C. Kingsley Implemented Utilities operations to the public commencing at 4:30 p.m. on Friday, December 21, 2018 - Municipal facilities to re-open at 8:00 a.m. on Wednesday, January 2, 2019. Oct 15 Council Correspondence dated September 27, 608 That the correspondence dated September 27, 2018 from C. C. Kingsley Correspondence sent 2018 from C. Moorhouse and G. Lum Moorhouse and G. Lum regarding andscapingl at Eaglehurst be regarding landscaping at Eaglehurst. received.
Oct 15 Council Correspondence dated September 27, 609 That the correspondence dated September 27, 2018 from R. Rice, C. Kingsley Correspondence sent 2018 from R. Rice, Executive Director, Executive Director, Victoria Native Friendship Centre, be received and Victoria Native Friendship Centre Council wishes to participate in the Victoria Urban Reconciliation regarding Victoria Urban Reconciliation Dialogue Steering Committee and will confirm the appointment at the Dialogue. Inaugural meeting of Council after the election. Oct 15 Council Correspondence dated October 10, 610 That the correspondence dated October 10, 2018 from G. Williams C. Kingsley Correspondence sent 2018 from G. Williams regarding regarding proposed Bylaws 1464 and 1465 be received. Proposed Bylaw 1464 and 1465 Amendments. Oct 15 Council Correspondence dated October 10, 611 That the correspondence from T. Button regarding Bylaw No. 1464 C. Kingsley Correspondence sent 2018 from T. Button. and Bylaw No. 1465 be received as a late item. Page 65of121 Meeting Agenda Item Resolution Action Required Manager Follow-Up No. Oct 22 COW Sandown Community Farm Review 110-COW That Council direct staff to bring forward options for short-term basic E. Toupin Oct 22 Sp 621 maintenance and short term land use of the property Council RFP for services issued. Oct 22 COW Sandown Community Farm Review 111-COW That Council direct staff to report back with advice for Council decision A. Berry/E.Toupin Oct 22 Sp 622 making regarding the long-term use of the property, including a Council Request for Expressions of Interest and recommended terms for a leaseg areement. complete Oct 22 Sp Approval of Change Order for 2018 614 That Council approve the $37,831.00 change order (exclusive of E. Toupin Councill Water Main Renewal Pro ject taxes) to the 2018 Watermain Project on Lands End Road. Complete Oct 22 Sp Correspondence dated October 11, 617 That the correspondence dated October 11, 2018 from D. Tonken, C. Kingsley Correspondence sent Council 2018 from D. Tonken, president, PROW, president, PROW, regarding the Marine Policy Planning public regarding the Marine Policy Planning information and consultation workshop be received. public information and consultation workshop Response from Director of Infrastructure Services Oct 22 Sp Correspondence dated October 8, 2018 618 That the correspondence dated October 8, 2018 from L. Soellner be C. Kingsley Correspondence sent Council from L. Soellner thanking Mayor for her received with thanks. service Nov 19 Council Agricultural Reserve Fund Policy 646 That Council approve the draft Agricultural Reserve Fund Policy.S. Munrocomplete Nov 19 Council RCMP Building Boiler Replacement 647 That early approval of $53,000 plus administration fee be given for the S. Munro re placement of the boiler in the RCMP building. complete , included in 2019 - 2023 budget Nov 19 Council Correspondence dated October 19, 656 That the correspondence dated October 19, 2018 from J. Locke, J. E. Toupin 2018 from J. Locke, J. Roston, and B. Roston, and B. Sharpe regarding Electric Vehicle Charging Sharpe regarding Electric Vehicle Infrastructure be received and referred to staff. Staff have considered the correspondence, Char ging Infrastructure. no further action required. Complete. Nov 19 Council Correspondence dated October 24, 657 That the correspondence dated October 24, 2018 from P. Nursey, C. Kingsley Correspondence sent 2018 from P. Nursey, CEO, Destination CEO, Destination Greater Victoria be received and that Mr. Nursey be Greater Victoria. invited to give a presentation to Council on the state of the Greater Victoria Tourism industry and the strategic direction of Destination Greater Victoria. Nov 19 Council Correspondence dated October 24, 658 That the correspondence dated October 24, 2018 from A. Flanagan E. Toupin Complete 2018 from A. Flanagan regarding the regarding the West Saanich Road bike lanes being left undefined be West Saanich Road bike lanes being left referred to staff for a response. undefined. Nov 19 Council Correspondence dated October 23, 660 That the correspondence dated October 23, 2018 from M. Brady E. Toupin Complete 2018 from M. Brady regarding cross walk regarding cross walk be received and referred to staff for a response.
Dec 3 Council Marine Policy Planning Report 684 That Council defer further consideration of North Saanich Coastal A. Berry North Saanich Coastal Mitigation Mitigation Flooding Bylaw No. 1439 (2018) and North Saanich Official Flooding Bylaw No. 1439 (2018) Community Plan Marine Policy Bylaw No. 1442 (2018) until Council North Saanich Official Community Plan reviews further information from the PROW meeting. Marine Polic y Bylaw No. 1442 (2018) no response from PROW to date Page 66of121 Meeting Agenda Item Resolution Action Required Manager Follow-Up No. Dec 3 Council Marine Policy Planning Report 686 That Council do not accede to the request from PROW to use the C. Kingsley North Saanich Coastal Mitigation municipal hall or the request for staff to attend the meeting PROW is Flooding Bylaw No. 1439 (2018) planning. North Saanich Official Community Plan Marine Policy Bylaw No. 1442 (2018) Dec 3 Council Marine Policy Planning Report 687 That Council authorize staff to provide maps requested by PROW. A. Berry North Saanich Coastal Mitigation Flooding Bylaw No. 1439 (2018) North Saanich Official Community Plan Marine Polic y Bylaw No. 1442 (2018) complete Dec 3 Council Committee of the Whole 2018-11-22 691 That Council direct staff to bring back a report on a review of a tennis E. Toupin Strate gic Planning court booking system. Complete Dec 3 Council Correspondence dated November 20, 708 That the correspondence dated November 20, 2018 from K. Morley, C. Kingsley Correspondence sent 2018 from K. Morley, General Manager, General Manager, Corporate Services, CRD, regarding appointments Corporate Services, CRD, regarding to the Capital Region Housing Corporation be received and that the appointments to the Capital Region District of North Saanich ratifies and confirms the appointment of its Housing Corporation. current CRD representatives to the CRHC Board.
Dec 3 Council Correspondence dated November 21, 710 That the correspondence dated November 21, 2018 from D. Thorp, C. Kingsley Referred 2018 from D. Thorp, ArtSea Community ArtSea Community Arts Council Society regarding their grant being Arts Council Society regarding their moved to a line item be received and referred to Budget Committee. grant being moved to a line item.
Dec 3 Council Correspondence dated November 28, 711 That the correspondence dated November 28, 2018 from K. Shick, E. Toupin 2018 from K. Shick, Peninsula Soccer Peninsula Soccer Association, requesting support for a grant Association, requesting support for a application be received and Council support the application. No further action appears to be requried by grant application. staff. Page 67of121 Meeting Agenda Item Resolution Action Required Manager Follow-Up No. Dec 3 Council Correspondence dated November 1, 706 That Council receive the correspondence dated November 1, 2018 C. Kingsley Correspondence sent 2018 from S. Drum regarding the from S. Drum and that staff advise her of Council's previous Speculation Tax. resolutions: Resolution 243: That Council support issuance of a letter from the Mayor to the Provincial Ministry of Municipal Affairs and Housing requesting that the District of North Saanich be exempt from the Speculation Tax and that the Mayor request a meeting with the Honourable Selina Robinson, Minister of Housing. Resolution 244: That the letter from the Mayor include, but not be limited to, the following topics: 1. That the Province consider implementation of a transactional speculation tax as opposed to a tax that acts as a vacant home tax in a form similar to what is recommended in the UBCM policy paper, A Home for Everyone: A Housing Strategy for British Columbia; 2. That the Province consider, through local consultation, an economic assessment of the potential unintended impacts of the proposed new Speculation Tax if the Province aims to bring forward the associated legislation.
Dec 3 Council Correspondence dated November 8, 707 That the correspondence dated November 8, 2018 from S. Hughes A. Berry complete 2018 from S. Hughes regarding regarding subdivision of property be received and referred to staff to subdivision of property. advise the property owner in possible application processes.
Dec 3 Council Correspondence dated November 20, 709 That the correspondence dated November 20, 2018 from J. Zweng, C. Kingsley Correspondence sent 2018 from J. Zweng, Director, Wounded Director, Wounded Warrior Run BC, be received and Council make a Warrior Run BC, requesting a donation. $1000 donation.
Dec 17 Council Correspondence dated December 11, 2018 from M. Clarke regarding lack of 733 That the correspondence dated December 11, 2018 from M. Clarke be E. Toupin Complete continuous cellular covera received and referred to staff for a response. ge. Dec 17 Council Correspondence dated December 11, 735 That the correspondence dated December 11, 2018 from N. Tutt and E. Toupin Complete 2018 from K. McLaren regarding speed the correspondence dated December 11, 2018 from K. McLaren be calming pylons along West Saanich received and referred to staff for a response. Road. Dec 17 Council Council Resolution for Grant Applications 719 That Council support by way of resolution the following funding J. Trelford 1. Grant approved. Planning has begun. 2. [Director of Emergency Services -Fire opportunities: RFP to be sent out by May. Dept] 1. Community Emergency Preparedness Fund -Evacuation Route Planning ($25,000) 2.Community Resiliency Investment Program -Community Wildfire Protection Plan ($33,000) -FireSmart( $10,000) Page 68of121 Meeting Agenda Item Resolution Action Required Manager Follow-Up No. Dec 17 Council 2018 Budget Amendments 720 That Council: S. Munro 1. Approve a change in the funding source indicated in Council Resolution [2018-05-07 #278] from the General Amenity Reserve to prior year surplus; and 2. Receive the report for informaiton. complete Dec 17 Council By-Election for Vacant Office of 721 That staff provide Council with recommendations for the appointment C. Kingsley Report completed and submitted to Council Councillor of a Chief Election Officer in January, 2019. Dec 17 Council Notice of Motion: Mayor Orr 731 That Council commits to be a Bronze sponsor ($1,575.00) from S. Munro complete, included in 2019 budget Whereas the Island Agricultural Show surplus, donate our exhibitor space to alocal agricultural organization, Society (Duncan) is well established and request that staff complete the associated application and that the organizes one of the premier agricultural amount be preapproved. events on Vancouver Island, and Whereas the 2019 show will be held at the Saanich Fair Grounds on February 1 & 2, 2019 and the District of Central Saanich has made a commitment to be a Bronze sponsor, and Whereas the District of North Saanich has historically been supportive of agricultural initiatives: therefore Be it resolved, That Council commits to be a Bronze sponsor ($1,575.00), donate our exhibitor space to a local agricultural organization, and request that staff complete the associated application.
Dec 17 Council Correspondence dated December 5, 732 That the correspondence dated December 5, 2018 from E. de S. Munro 2018 from E. de Rosenroll, Chief Rosenroll and C. Norris, South Island Prosperity Project, be received Executive Officer and C. Norris, Chair of and referred to the Budget Committee. the Board, South Island Prosperity Project, regarding continued support for their work.
2019 Page 69of121 Meeting Agenda Item Resolution Action Required Manager Follow-Up No.
Jan 14 Sp Correspondence dated January 2, 2019 2 That the correspondence dated January 2, 2019 from Mayor Fred C. Kingsley Letter sent Council from Mayor Fred Haynes, Saanich, Haynes, Saanich, correspondence dated January 4, 2019 from the correspondence dated January 4, 2019 Honourable Katrine Conroy and the Honourable Katrina Chen and from the Honourable Katrine Conroy correspondence dated January 8, 2019 from A. Bains, Manager, and the Honourable Katrina Chen Legislative Services, Saanich regarding a joint application to UBCM for and correspondence dated January 8, the Community Child Care Planning Program be received and that 2019 from A. Bains, Manager, Council agrees to participate in a joint UBCM Community Child Care Legislative Services, Saanich regarding Planning Program funding application led by the District of Saanich. a joint application to UBCM for the Community Child Care Planning Program. Jan 21 Council East Saanich Pedestrian Safety Review 8 That Council approve the installation of Rapid Rectangular Flashing E. Toupin Beacons (RRFBs) on East Saanich Road at the crossings of Bazan Bay Road, Lowe Road, and Barrett Drive at an estimated cost of Construction will be completed in $20,000p er site. spring/summer 2019 Jan 21 Council East Saanich Pedestrian Safety Review 9 That Council approve the construction of new sidewalk on Forest Park E. Toupin Drive from Pender Park to just east of Haro Park Terrace at an Construction will be completed in estimated cost of $15,000. spring/summer 2019 Jan 21 Council East Saanich Pedestrian Safety Review 10 That Council approve the proposed changes to the speed zone in the E. Toupin Dean Park area to a maximum of 40 km/h unless otherwise posted. Changes will be implemented in the spring 2019. Jan 21 Council East Saanich Pedestrian Safety Review 11 That Council direct staff to forward the Watt report to the Ministry of E. Toupin Complete Transportation and Infrastructure for their consideration and action with specific reference to McTavish/East Saanich Road intersection. Jan 21 Council East Saanich Pedestrian Safety Review 12 That Council request increased enforcement in the South East T. Tanton Quadrant and Dean Park area from the RCMP. Jan 21 Council Proposed Rogers Installation at 9865 13 That Council direct staff to issue a letter indicating concurrence for the E. Toupin Complete West Saanich Road proposed telecommunication installation. Jan 21 Council Proposed Participation in Vancouver 14 That Council: A. Berry complete Island wide Inter-Community Business A) Receive the report regarding the opportunity to participate in a License (ICBL) Vancouver Island wide Inter-community Business license program, AND B) Direct staff to prepare a new Intercommunity Business License Bylaw and any necessary associated amendments to the District's existing Inter-municipal and Business Licensing Bylaws. Jan 21 Council Correspondence dated December 7, 19 That the correspondence dated December 7, 2018 from A. Gage, C. Kingsley Correspondence sent 2018 from A. Gage, West Coast West Coast Environmental Law and A. Barford, Georgia Strait Alliance Environmental Law and A. Barford, regarding local climate change impacts and the fossil fuel industry be Georgia Strait Alliance regarding local received. climate change impacts and the fossil fuel industr y. Page 70of121 Meeting Agenda Item Resolution Action Required Manager Follow-Up No. Jan 21 Council Correspondence dated January 4, 2019 20 That the correspondence dated January 4, 2019 from P. Lambert, C. Kingsley Correspondence sent from P. Lambert, President, Victoria President, Victoria Natural History Society regarding Implementation of Natural History Society regarding Cat Licensing be received. Implementation of Cat Licensing.
Jan 21 Council Correspondence dated January 4, 2019 21 That the motion to have a staff report in regards to the cats at large in C. Kingsley Referred from P. Lambert, President, Victoria the District of North Saanich be referred to strategic planning. Natural History Society regarfding Implementation of Cat Licensing.
Feb 4 Council Future Bike Lane Network Development 31 That Council direct staff to host an open house to present the E. Toupin Open house taking place on April 10, 2019. proposed concept for the bike lanes on West Saanich Road from McTavish to Frizzell.
Feb 4 Council Future Bike Lane Network Development 32 That Council direct staff to finalize design of the bike lanes on West E. Toupin In progress. Saanich Road from McTavish to Frizzell and proceed to construction.
Feb 4 Council Future Bike Lane Network Development 33 That Council direct staff to engage a consultant to complete a review E. Toupin Budget approved for 2019, RFP to be issued and u pdate to the cycling network plan. in Q3. Feb 4 Council Future Bike Lane Network Development 34 That motion #33 be referred to the Budget Committee. C. Kingsley referred
Feb 4 Council Wain Park Tennis Court Booking System 36 That Council direct staff to respond to the request and indicate that the E. Toupin Complete facility at Wain Park will continue to operate on a first-come, first- served basis. Feb 4 Council Correspondence dated January 14, 40 That the correspondence dated January 14, 2019 from R. Wiegel C. Kingsley Correspondence sent 2019 from R. Wiegel regarding the regarding the Affordable Housing project at the corner of East Saanich Affordable Housing project at the corner and Willingdon Avenue be received. of East Saanich and Willingdon Avenue
Feb 4 Council Correspondence dated January 14, 41 That Council send a letter of support in principle for the concept of the C. Kingsley Correspondence sent 2019 from R. Wiegel regarding the affordable housing project. Affordable Housing project at the corner of East Saanich and Willingdon Avenue
Feb 4 Council Correspondence dated January 14, 42 That Council supports an application to the crown for the purchase of C. Kingsley Correspondence sent 2019 from R. Wiegel regarding the the artesian road. Affordable Housing project at the corner of East Saanich and Willingdon Avenue Page 71of121 Meeting Agenda Item Resolution Action Required Manager Follow-Up No. Feb 4 Council Correspondence dated January 16, 43 That the correspondence dated January 16, 2019 from CRFAIR C. Kingsley Correspondence sent 2019 from CRFAIR regarding support regarding support for upcoming Farmer2Farmer conference be for upcoming Farmer2Farmer received and that Council donate $1000 from the agricultural amenity conference reserve fund for the upcoming Farmer2Farmer conference at the end of February. Feb 4 Council Correspondence dated January 28, 44 That the correspondence dated January 28, 2019 from T. Neurauter, C. Kingsley Correspondence sent 2019 from T. Neurauter, Corporate Corporate Officer, District of Highlands regarding Regional Vegetation Officer, District of Highlands regarding Management Strategy be received. Regional Vegetation Management Strate gy Feb 4 Council Correspondence dated January 28, 45 That Council participate in a co-application submitted by the CRD on C. Kingsley Correspondence sent 2019 from T. Neurauter, Corporate behalf of its members to UBCM's Community Resiliency Investment Officer, District of Highlands regarding Program (2020 intake) for the development of a Regional Vegetation Regional Vegetation Management Management Strategy. Strategy Feb 4 Council Correspondence dated January 29, 46 That the correspondence dated January 29, 2019 from C. Froom A. Berry 2019 from C. Froom regarding regarding accessible parking requirements be referred to staff for a accessible parking requirements report. Feb 4 Council Correspondence dated January 30, 47 That the correspondence dated January 30, 2019 from C. and H. J. Trelford Contacted via telephone. Explained that 2019 from C. and H. Brunt regarfding Brunt regarding open air burning be referred to staff for a response. burning and green waste are on our work o pen air burning plan with possible changes later in the year Feb 25 COW One-time grant application request from 5-COW That Council provide the full grant amount requested by the society of S. Munro complete Mar 4 Council the BOḰEĆEN XAXE (Sacred) Society 63 $43,210.74 as of February 15, 2019.
Feb 25 COW Request for expansion of sewer service 6-COW That Council: E. Toupin Petitions developed and issued to the Mar 4 Council area and sewer main extension to 64 1. Approve in principle the expansion of the Sewer Area No. 3 to property owners. service light industrial area at Mills and include the eight light industrial parcels at the northeast corner of Mills McDoanld Park Road and McDonald Park Road. 2. Direct staff to develop a petition for the expansion of Sewer Service Area No. 3 to include the eight properties to be issued to the property owners for their signature confirming their agreement to the costs of the service. Feb 25 COW Request for authorization to enter into a 7-COW That Council: E. Toupin Latecomer agreement being drafted. No Mar 4 Council latecomer agreement for the 65 1. Direct staff to prepare and enter into a Latecomer Agreement for a further process for Council. construction of sanitary sewer main period of 15 years for the construction of the sanitary sewer main extension on Mills and McDonald Park extension along Mills and McDonald Park Road from the Mills Road Road to service the subdivision 1810 Pumping Station to the intersection with Glamorgan Road; and Glamorgan Road (Sandown) 2. Authorize the proposed latecomer rate calculations for the Latecomer Agreement on a lot basis as identified in the staff report dated February 14th, 2019. Page 72of121 Meeting Agenda Item Resolution Action Required Manager Follow-Up No. Mar 4 Council Community Emergency Preparedness 55 That Council support by way of resolution a $75,000 joint application J. Trelford Application approved. North Saanich to Fund Application-Emergency between the Districts of North and Central Saanich, and the Town of oversee mangement of activities and finance Operatorions Centre (EOC) and Sidney for the Community Emergency Preparedness Fund - EOC and of this grant. Training Stream Training Stream and authorize the Mayor and Corporate Officer to execute any agreements related to a successful grant application.
Mar 4 Council 2250 Dolphin Road - Development 56 That Council approve the Development Variance Permit (DVP2019- A. Berry complete Variance Permit: Living Space and Deck 02) application for 2250 Dolphin Road subject to the terms and Addition Minimum setback from natural conditions contained within the draft Development Variance Permit. boundary of marine shoreline Mar 4 Council Follow-up regarding Accessible Parking 58 That Council direct staff to draft an amendment bylaw that consults the A. Berry in process Spaces CAN/CSA Standard B651 to amend Section 305 (Accessible Parking Requirements) of Zoning Bylaw No. 1255. Mar 4 Council Correspondence dated February 8, 70 That Council appoint Councillor Weisenberger as the interim member C. Kingsley Correspondence sent 2019 from A. Olsen, MLA for Saanich of the working group for health care on the Peninsula. North and the Islands regarding request for Council representative on multi- jurisdictional working group for health care on the Peninsula. Mar 4 Council Correspondence dated February 27, 71 That Council approve the draft letter. C. Kingsley Letter sent 2019 from K. Wiseman requesting Council approval of proposed letter regarding Affordable Housing Project - East Saanich Road and Willingdon Avenue. Mar 4 Council Correspondence dated February 26, 73 That the correspondence dated February 26, 2019 from D. Thorp, C. Kingsley Referred 2019 from D. Thorp, President, ArtSea, President, ArtSea, regarding ArtSea Grant Program be referred to the regarding ArtSea Grant Program. Budget Committee.
Mar 11 COW Reconsideration and Potential 13-COW That Council add the suggested implementation actions numbered 4.5 A. Berry complete March 18 Council Implementation of the Agricultural 89 and 5.7, which were not incorporated into the Whole Community Economic Development Strategy (2012) Agricultural Strategy/Agricultural Economic Development Strategy implementation plan, to the Planning and Community Services Work Plan. Mar 11 COW 2019 Strategic Plan 14-COW That the first listed project and initiative be amended by the deletion of T. Tanton March 18 Council 90 the language following "parks."
Mar 11 COW 2019 Strategic Plan 15-COW That Council add the following initiative, with the timeline being 2020, T. Tanton March 18 Council 90 to strategic priority "Encourage Compatible Commercial and Local Business Development": “Develop a long term taxation strategy” Page 73of121 Meeting Agenda Item Resolution Action Required Manager Follow-Up No. Mar 11 COW 2019 Straetgic Plan 16-COW That a new heading, "Reconciliation", be added after the "Mission" T. Tanton March 18 Council 90 heading and that the last sentence under "Values and Operating Philosophy" be moved to the new heading, as amended as follows: "Council acknowledges the District of North Saanich exists upon the Traditional Territories of CoastSalish peoples and is committed to respectfully and appropriately engagingFirst Nations communities in matters of common interest." March 18 Council Strategic Plan - Final Review 82 That the chart on page 7 of the Strategic Plan be amended with the T. Tanton center oval being green. March 18 Council Strategic Plan - Final Review 83 That Council adopt the 2019 Strategic Plan as amended. T. Tanton March 18 Council Strategic Plan - Final Review 84 That Council direct staff to proceed with the RFEI process as outlined T. Tanton in the staff report. March 18 Council Scoter Trail North Rehabilitation Project 85 That Council approve implementation of the Scoter Trail North E. Toupin Communications plan in process of being communications and engagement activities at the estimated cost of implemented. $32,745 plus an estimated $11,550 in expenses. March 18 Council Correspondence dated February 28, 110 That the correspondence dated February 28, 2019 and March 8, 2019 C. Kingsley Correspondence sent 2019 from K. Ogilvie regarding the BC from K. Ogilvie be received. Ferries Swartz Bay Ferry Terminal Development Plan, staff response dated March 7, 2019, and further correspondence from K. Ogilvie dated March 8, 2019 March 18 Council Correspondence received March 12, 111 That the correspondence received March 12, 2019 from D. and B. A. Berry complete 2019 from D. and B. Pye, J. and D. Pye, J. and D. Stewart, and others, be referred to staff for a response Stewart et al. regarding the and that Council review the home occupation bylaw. establishment of light industrial business in rural/residential zoned areas of North Saanich. March 18 Council Correspondence dated March 12, 2019 113 That Council fund the Saanich Peninsula Folk and Fiddle Festival in C. Kingsley Correspondence sent from B. de Wolff, President, Saanich the amount of $1,000 from the funds in the amount of $1,000 from the Peninsula Folk and Fiddle Festival funds reallocated from the CRD Arts Council funding. Society. March 18 Council Correspondence dated March 5, 2019 115 That the District of North Saanichparticipate in the Municipal Survivor C. Kingsley Correspondence sent from Mayor K. Williams, District of Climate Challenge. Highlands, regarding the Municipal Survivor Climate Challenge [14 (c)] Page 74of121 Meeting Agenda Item Resolution Action Required Manager Follow-Up No. March 24 COW Grants in Aid 24-COW That Council approve the funding as indicated below for grant-in-aid to S. Munro complete $44,000: 676 Kittyhawk Air Cadet Squadron $2,000 Beacon Community Services - Youth Employment Program $2,400 Beacon Community Services - Volunteer Services $2,400 British Columbia -Aviation Museum $4,000 Canadian Light Music Society (formerly Palm Court Light Orchestra) - Community Arts Council of the Saanich Peninsula (ArtSea) $7,500 Friends of Dominion Brook Park Society $2,500 Friends of North Saanich Parks $1,000 Friends of North Saanich Mountain Bike Park Society - Greater Victoria Bike to Work Society $300 Maritime Museum of British Columbia Society - Mount Newton Center $1,500 Navy League of Canada - Saanich Peninsula Branch (Sea Cadets) $1,500
March 24 COW Grants in Aid 24-COW Need 2 Suicide Prevention Education & Support $2,300 S. Munro complete CON'T Peninsula Celebrations Society $2,000 Peninsula Connections for Early Childhood (PCEC) $1,000 Peninsula Dry Grad Society/Parkland & Stelly's $500 Peninsula Streams Society- Creatures of Habitat $2,000 Saanich Historical Artifacts Society $1,500 Saanich Inlet Lifeboat Society $1,325 Funded from surplus Saanich Marine Rescue Society $1,325 Funded from surplus Sidney and Peninsula Literary Society $750 Sidney Concert Society $500 Sidney Guide & Scout Hall Society $1,000 Sidney Museum - Stigma-Free Society (Formerly Bipolar Disorder Society of British Columbia) $2,500 Vancouver Island Search & Disaster Dog Association $500 Vancouver Island South Film & Media Commission $1,000
TOTAL $44,000 Page 75of121 APPENDIX C Table 2 APPENDIX C Table 2 Page 76 of 121 Meeting Agenda Item Resolution Action Required Manager Follow-Up No.
2015 Jan 26 COW Development Application Procedures - 13-COW That, in the event Bylaw No. 1324 and Bylaw No. 1340 are adopted, A. Berry (future follow up required) Feb 2 Council Draft Bylaw Amendments and Policies 53 staff report to Council in one year on the adequacy of the fee structure in reflecting staff time and level of taxpayer subsidy 2018 May 7 That the item be referred to the next Strategic Planning session Council Aug 17 COW Wildfire Hazard: Request to Remove 81-COW That Council defer the decision to discharge Covenant CA1837089 on A. Berry under review (subject to new CWPP) Aug 17 Council Wildfire Covenant CA 1837089 (1323 1323 Laurel and DP 2012-15 on 11105 Heather until the review of the Laurel Road) and DP 2012-15 (11105 Wildfire Hazard Development Permit Area is completed by the Fire Heather Road) Chief in the fall of 2015. 2017 Feb 20 Council Correspondence dated January 16, 88 That staff prepare a report to Council on the request for participation in A. Berry on hold due to priorization of workload/staff 2017 from R. Maxwell and J. Mar, Co- an exploratory bee/pollinator habitat enhancement initiative further to capacity Chairs, Peninsula Agricultural the advice received from staff this evening. Commission, regarding an Exploratory Bee/Pollinator Habitat Enhancement Initiative. Mar 13 COW Denham Till House - Commission 26-COW Direct staff to develop and implement a tree maintenance program for E. Toupin Staff in process of procuring services of Mar 20 Council Referrals 153 the property arborist to assess trees on the property and provide maintenance recommendations
May 15 Council Correspondence dated April 7, 2017 301 That the correspondence dated April 7, 2017 from D. Dubé and R. E. Toupin See resolution 302 below from D. Dubé and R. Hutz regarding tree Hutz regarding tree removal at Sycamore View and Picnic Park be removal at Sycamore View and Picnic received and referred to staff. Park. Page 77of121 Meeting Agenda Item Resolution Action Required Manager Follow-Up No. May 15 Council Correspondence dated April 7, 2017 302 That the correspondence dated April 7, 2017 from D. Dubé and R. E. Toupin Not yet started from D. Dubé and R. Hutz regarding tree Hutz regarding tree removal at Sycamore View and Picnic Park be removal at Sycamore View and Picnic received and referred to staff for: Park. 1. a report considering comments heard at the meeting of Council held May 15, 2017; and 2. a policy for consideration by Council.
2018 June 18 Council Correspondence dated June 7, 2018 404 That the correspondence dated June 7, 2018 from A. and N. Beringer R. Buchan from A. and N. Beringer regarding a regarding a proposed ferry link be referred to staff for a response. proposed ferry link. July 16 COW Council Procedures Bylaw Amendment 70-COW That Council refer the report back to staff for further information with R. Buchan July 16 Council 441 regard to the distinction between legal presentation at a Council meeting and at a public hearing. July 16 Council Notice of Motion: Councillors Gartshore, 443 That the First Nations Liaisons meet with representatives of Tseycum R. Buchan Orr and Stock re: First Nations First Nation and Pauquachin First Nation to express the District’s relationship sincere desire and commitment to develop and maintain meaningful relationships built on mutual trust and respect, and furthermore, That Council direct staff to prepare a report which presents options to enhance the relationship with both Tseycum and Pauquachin First Nation communities.
July 16 Council Correspondence dated July 10, 2018 445 That Council refer the correspondence to the Director of Infrastructure E. Toupin Staff have contacted Centre for Plant Health. from U. Newstone regarding Dominion Services for review and a report and request that Staff meet with the No further update at this time. Brook Park accessible parking. Center for Plant Health regarding the potential for handicap parking.
Sept 17 Council Parks, Facilities and Buildings Naming 510 That Council: R. Buchan Referral sent Policy 1. receive the Naming policy for Municipal Parks, Buildings and C. Kingsley (ref) Facilities; 2. refer the report to the Community Stewardship Commission and the Community Advisory Commission for recommendation; and 3. that staff enhance provision 6.0 "Recognition of Heritage" in the draft policy.
Oct 1 Council First Nations Relations 550 That the First Nation Council liaisons share this report with the R. Buchan W̱ SÁNEĆ First Nations Tseycum and Pauquachin and that a written version be provided as well with a letter from the Mayor. Oct 1 Council First Nations Relations 551 That the report be referred to the newly elected Mayor and Council for R. Buchan their further consideration. Oct 1 Council First Nations Relations 552 That the newly elected Mayor and Council invite the W̱ SÁNEĆ First R. Buchan Nations Chiefs to a meetin g to seek their input into the options. Page 78of121 Meeting Agenda Item Resolution Action Required Manager Follow-Up No. Oct 15 Council Dunsmuir Trail 594 That the Dunsmuir Trails Update report dated September 4, 2018 from C. Kingsley Referred the Director of Planning and Community Services be referred to a future meeting no later than December 3, 2018 in order to await a response from the University of Victoria. Dec 3 Council Committee of the Whole 2018-11-22 692 That the correspondence dated May 4, 2018 from P. Quealey, CEO, J. Trelford Corespondence received. Emergency Strategic Planning Royal Canadian Marine Search and Rescue, regarding support during contact numbers confirmed. emergencies under the authority of Emergency Management BC, be referred to the Director of Emergency services for review and recommendation. 2019 Mar 4 Council Follow-up regarding Accessible Parking 58 That Council direct staff to draft an amendment bylaw that consults the A. Berry in process Spaces CAN/CSA Standard B651 to amend Section 305 (Accessible Parking Requirements) of Zoning Bylaw No. 1255. Mar 11 COW Implementation Plan for the Whole 12-COW That Council refer the implementation plan to a future meeting of A. Berry in process March 18 Council Community Agricultural Strategy (2016) 88 Committee of the Whole incorporating suggested changes and comments from Council. Page 79of121 Page 80 of 121 Page 81 of 121
DISTRICT OF NORTH SAANICH
BYLAW NO. 1474
A BYLAW TO ESTABLISH A SCHEME FOR INTERCOMMUNITY LICENSING AND REGULATING OF TRADES, OCCUPATIONS AND BUSINESSES
WHEREAS Council may, pursuant to Section 8(6) of the Community Charter, regulate in relation to business;
AND WHEREAS pursuant to Section 14 of the Community Charter, two or more municipalities may, by bylaw adopted by the Council of each participating municipality, establish an inter-municipal scheme in relation to one or more matters;
AND WHEREAS pursuant to Section 15(1) of the Community Charter, Council may provide terms and conditions that may be imposed for obtaining, continuing to hold or renewing a license, permit or approval and specify the nature of the terms and conditions and who may impose them;
AND WHEREAS Council has given notice of its intention to adopt this bylaw by publishing such notice in two consecutive issues of a newspaper, the last publication appearing not less than three (3) and not more than ten (10) days before the hearing and has provided an opportunity for persons who consider they are affected by this bylaw to make representations to Council at a hearing pursuant to Section 59 of the Community Charter.
NOW THEREFORE the Council of the District of North Saanich in open meeting assembled hereby enacts as follows:
1. CITATION
This bylaw may be cited as District of North Saanich "Inter-Community Business License Bylaw No. 1474, 2019.”
2. DEFINITIONS
In this bylaw, unless the context otherwise requires,
“Business” has the meaning as defined by the “Community Charter Schedule – Definitions and Rules of Interpretation”.
“Excluded Business” means a Business excluded from application for an Inter- Community Business License and includes those Businesses referred to in Schedule A attached hereto and forming part of this bylaw.
“Inter-Community Business” means a Business that performs a service or activity within more than one Participating Municipality by moving from client to client rather than having clients come to them. This includes but is not limited to trades, plumbers, electricians, cleaning services, pest control or other similar businesses. This does not include fruit stands, flea markets, trade shows or other similar businesses.
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Bylaw No. 1474 Page 2
“Inter-Community Business License” means a business license which authorizes Inter- Community Business to be carried on within the boundaries of any or all of the Participating Municipalities in accordance with this Bylaw and will be in addition to a Municipal Business License.
“Municipal Business License” means a license or permit, other than an Inter- Community Business License, issued by a Participating Municipality that authorizes a Business to be carried on within the jurisdictional boundaries of that Participating Municipality.
“Participating Municipality” means the following local governments that have adopted this Inter-Community Business Licence Bylaw and any other municipalities that adopt this bylaw at a later date: Corporation of the Township of Esquimalt District of Sooke The Town of Lake Cowichan Municipality of North Cowichan
“Person” has the meaning ascribed to it by the Interpretation Act.
“Premise” means a fixed or permanent location where the applicant ordinarily carries on Business.
“Principal Municipality” means the Participating Municipality where a Business is physically located, or has a Premise, or, where the licensee does not maintain a Premise in any of the Participating Municipalities, the municipality that issues the Inter-Community Business License.
3. REGULATIONS a) Subject to Section (c) and (e), a person who has obtained an Inter-Community Business License may carry on business within a Participating Municipality for the term authorized by the Inter-Community Business License without obtaining a Municipal Business License in the other Participating Municipalities. b) A Participating Municipality may issue an Inter-Community Business License to an applicant for an Inter-Community Business License provided the business type is an Inter-Community Business and is not an Excluded Business, the applicant has a valid Municipal Business License issued by that Participating Municipality, and the applicant meets the requirements of this Bylaw. c) A person holding an Inter-Community Business License must comply with all other regulations and bylaws of the Participating Municipality in which they are carrying on business. d) A business that operates under an Inter-Community Business License in more than one Participating Municipality shall only apply for an Inter-Community Business License from the Participating Municipality in which they maintain a Premise. e) Notwithstanding the issuance of an Inter Community Business License, every person who carries on, maintains, owns or operates, within a Participating Municipality, any profession, business, trade, occupation, calling, undertaking or thing in or from more than one branch, office, place, premise or store shall obtain a Page 83 of 121
Bylaw No. 1474 Page 3
separate Municipal Business License for each branch, office, place, premise or store. And further notwithstanding Sections (b), (c), and (d), the Participating Municipalities agree that where an applicant for an Inter-Community Business License: i. Does not maintain Premises in any of the Participating Municipalities, then the applicant may apply at any one of them; or ii. Maintains a Premise in more than one of the Participating Municipalities, the applicant must apply at one of the Participating Municipalities where they maintain a Premise.
4. FEES a) The fee for an Inter-Community Business license is $170 and shall be paid in full at the time of application and retained by the Participating Municipality that issues the license. b) The fee for an Inter-Community Business license is separate and additional to any Municipal Business License fee that may be required. c) The annual Inter-Community Business License fees prescribed in this bylaw may be reduced pro-rata in respect of any person who becomes liable to be licensed AFTER the commencement of the license period, on the same basis as the municipal business license.
5. APPLICATION a) Every Inter-Community Business License shall be issued on a standard form provided for that purpose, as agreed upon from time to time by the Participating Municipalities and including, as a minimum, the following information: Disclosing the nature and character of the profession, business, trade, occupation, calling, undertaking or thing to be carried on, maintained, owned or operated by the applicant; Declaring the mailing address and contact information for such profession, business, trade, occupation, calling, undertaking or thing; Declaring the number of persons engaged or occupied in such profession, business, trade, occupation, calling, undertaking or thing; Disclosing the number of distinctive lines of goods sold or offered for sale; Including any other information concerning the profession, business, trade, occupation, calling, undertaking or thing which the Participating Municipality may require. b) Each Participating Municipality shall provide to all other Participating Municipalities standardized information regarding the Inter-Community Business Licenses issued by way of at least weekly updates on a shared database available to all Participating Municipalities.
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Bylaw No. 1474 Page 4
6. SUSPENSION OR CANCELLATION OF AN INTER-COMMUNITY BUSINESS LICENCE a) A Council or Designated Officer or Employee of a participating municipality may exercise the authority of the Principal Municipality in accordance with Sections 15 and 60 of the Community Charter to suspend or cancel an Inter-Community Business License. The suspension or cancellation shall be in effect throughout all of the Participating Municipalities and it shall be unlawful for the holder to carry on the Business authorized by the Inter-Community Business License in any Participating Municipalities for the period of the suspension or cancellation. b) Before suspending or canceling an Inter-Community Business License under Section 6(a), the Participating Municipality must give the license holder notice of the proposed action and must inform the license holder of their right to be heard. i. If the license holder wishes to exercise this right, the Participating Municipality shall communicate in writing to the license holder and Principal Municipality that issued the Inter-Community Business License, together with such documentary evidence of the reasons for suspension or cancellation as may be available and the request to be heard. Such Principal Municipality shall then as soon thereafter as reasonably possible provide the License Holder an opportunity to address their respective Council who will then consider whether to suspend or cancel the Inter-Community Business License. ii. If the license holder does not exercise their right to be heard, the Participating Municipality may suspend or cancel the Inter-Community Business License in accordance with Section 6(a). c) Any conduct by a license holder resulting in a hearing made under Section 6(b)(i) shall be considered by the Council of the Principal Municipality as though it happened within the jurisdiction of the Principal Municipality. d) A decision by a Principal Municipality or Participating Municipality to cancel or suspend an Inter-Community Business License under Section 6 (b) shall be honoured by all Participating Municipalities. e) Nothing in this Bylaw impedes the authority of a Participating Municipality to suspend or cancel any business license issued by that Municipality, or to enact regulations in respect of any class of Business License in accordance with Section 15 of the Community Charter and amendments thereto.
7. MISCELLANEOUS a) A Participating Municipality may, by notice in writing to each of the other Participating Municipalities, withdraw from the Inter-Community Business License scheme established by this bylaw.
Notice Must: i. Set out the date on which the withdrawing Municipality will no longer recognize the validity within its boundaries of business licenses issued pursuant to this Bylaw, which date must be at least six months from the date of the notice; and ii. Include a certified copy of the Bylaw authorizing the withdrawal. Page 85 of 121
Bylaw No. 1474 Page 5
b) An Inter-Community Business License issued prior to the effective date of the withdrawal shall, until it expires, remain valid within the boundaries of the withdrawing Municipality.
8. SEVERABILITY a) If any section, paragraph or phrase in this bylaw is for any reason held to be invalid by a decision of a Court of competent jurisdiction, that portion shall be severed and the remainder of this bylaw shall continue in full force and effect.
9. EFFECTIVE DATE
This Bylaw shall come into full force and effect on the first day of January 2019.
READ A FIRST TIME on the 1st day of April, 2019.
READ A SECOND TIME on the 1st day of April, 2019.
READ A THIRD TIME on the 1st day of April, 2019.
NOTICE GIVEN in accordance with Section 59 of the Community Charter by advertising in Peninsula News Review on the 5th day of April, 2019 and on the 10th day of April, 2019.
ADOPTED on the day of , 2019.
______Curt Kingsley, Geoff Orr, Director of Corporate Services Mayor
Page 86 of 121
Bylaw No. 1474 Page 6
SCHEDULE A
The following Business types are Excluded Businesses for the purposes of application for an Inter-Community Business Licence under the Inter Community Business Licence Scheme set out in the bylaw: Social escort services Vehicles for hire (for example, taxis, limousines, or buses) Body-rub services (which includes the manipulating, touching or stimulating by any means, of a Person or part thereof, but does not include medical, therapeutic or cosmetic massage treatment given by a person duly licensed or registered under any statute of the Province of British Columbia governing such activities or a therapeutic touch technique Cannabis related businesses (a business which involves the sale of cannabis)
Page 87 of 121
DISTRICT OF NORTH SAANICH
BYLAW NO. 1475
A BYLAW TO AMEND THE BUSINESS BYLAW
WHEREAS Section 8(6) of the Community Charter authorizes the District of North Saanich to regulate in relation to businesses;
NOW THEREFORE the Municipal Council of the District of North Saanich, in open meeting assembled, enacts as follows:
AMENDMENTS
1. District of North Saanich Business Bylaw No 1349 is hereby amended as follows:
(a) Section 2 is amended by adding the following definition definitions in alphabetical order:
“Inter-community Business”- means a business that performs a service or activity within more than one Participating Municipality by moving from client to client rather than having clients come to them, in accordance with Bylaw No. 1474 (Inter-community Business License Bylaw), as amended. This includes but is not limited to trades, plumbers, electricians, cleaning services, pest control or other similar businesses. This does not include fruit stands, flea markets, trade shows or other similar businesses.
“Inter-community Business License” means a business license which authorizes an Inter-community Business to be carried on within the boundaries of any or all of the Participating Municipalities in accordance with Bylaw No. 1474 (Inter-community Business License Bylaw) as amended.
(b) Schedule ‘A’ Business Categories and Fees is amended by adding the following subsection and fees: (Column 1) (Column 2) “10) Inter-community $170 $170”
Page 88 of 121
Bylaw No. 1475 Page 2
CITATION
2. This Bylaw may be cited for all purposes as “North Saanich Business Bylaw No. 1349 (2013) Amendment Bylaw No. 1475 (2019)”.
READ A FIRST TIME the 1st day of April, 2019.
READ A SECOND TIME the 1st day of April, 2019.
READ A THIRD TIME the 1st day of April, 2019.
NOTICE GIVEN in accordance with Section 59 of the Community Charter by advertising in Peninsula News Review on the 5th day of April, 2019 and on the 10th day of April, 2019.
FINALLY PASSED AND ADOPTED the day of , 2019
MAYOR
CORPORATE OFFICER
Page 89 of 121
DISTRICT OF NORTH SAANICH
B Y L A W N O. 1476
A BYLAW RESPECTING THE FINANCIAL PLAN FOR THE YEARS 2019 TO 2023
WHEREAS the Municipal Council has caused to be prepared the District’s Financial Plan for the years 2019 to 2023 in accordance with the provisions of Section 165 of the Community Charter;
THEREFORE the Municipal Council of the District of North Saanich, in open meeting assembled, enacts as follows:
1. The Financial Plan prepared on a full accrual basis for the years 2019 to 2023 is hereby attached as Schedule “A” – Five Year Financial Plan.
2. The Transfer from (to) Reserves for the years 2019 to 2023 is hereby attached as Schedule “B” – Transfer from (to) Reserves
3. The Statement of Objectives and Policies for the year 2019 is hereby attached as Schedule “C” – Statement of Objectives and Policies.
4. It shall be lawful for the Director of Financial Services to pay, from time to time, the amounts which become necessary for the services and debt requirements mentioned in Schedules “A” & “B”.
5. All payments of municipal and utility expenditures for the current year made prior to the passage of this Bylaw are hereby ratified and confirmed.
6. The Director of Financial Services shall mean and include the Director of Financial Services of the District of North Saanich or any person acting in that capacity with the sanction and by the authority of the Council.
7. This By-law may be cited for all purposes as the “North Saanich Financial Plan Bylaw No. 1476 (2019)”
READ A FIRST TIME the day of April, 2019 READ A SECOND TIME the day of April, 2019 READ A THIRD TIME the day of April, 2019 FINALLY ADOPTED the day of May, 2019
______MAYOR
______CORPORATE OFFICER Page 90 of 121
District of North Saanich 2019 – 2023 Financial Plan Schedule “A” of Bylaw No. 1476
Page 91 of 121
District of North Saanich 2019 – 2023 Financial Plan Schedule “B” of Bylaw No. 1476
Page 92 of 121
District of North Saanich 2019 – 2023 Financial Plan Statement of Objectives and Policies Schedule “C” of Bylaw No. 1476
In accordance with Section 165(3.1) of the Community Charter, the District of North Saanich is required to include in the Five Year Financial Plan, objectives and policies regarding each of the following:
1. the proportion of total revenue that comes from each of the funding sources described in Section 165(7) of the Community Charter 2. the distribution of property taxes among the property classes; and 3. the use of permissive tax exemptions
FUNDING SOURCES
1. Table 1 shows the proportion of total revenue proposed to be raised from each funding source in 2019. Property taxes form the greatest proportion of the revenue of the municipality. The system of property taxation is relatively easy to administer and understand. It provides a stable and consistent source of revenue for many services that are difficult or undesirable to fund on a user-pay basis. These include services such as general administration, fire protection, police services, bylaw enforcement, and street lighting.
For these reasons, property taxation will continue to be the major source of municipal revenue.
2. User fees and charges form the second largest portion of planned revenue. Many municipal services, such as water and sewer usage, can be measured and charged for on a user-pay basis. Fees and charges for services that can be easily administered such as building permits, business licenses, dog licenses, and sale of services are charged on a user pay basis. This basis attempts to apportion the value of a municipal service to those who make use of it.
3. The District has ten statutory reserve funds established for specific purposes and transfers money to the appropriate capital fund when required.
4. Reserve accounts are established from the annual surplus to carry forward projects that were not completed in the previous year and for current year projects not funded from operating.
Objective Over the next five years, the District’s average annual tax increase will not exceed 5%. The District will identify all Capital Assets and establish a replacement and funding plan for each.
Page 93 of 121
Policies
Where possible the District will endeavour to supplement revenues from user fees and charges, rather than taxation, to lessen the burden on its limited property tax base. The District will review all user fee levels to ensure they are adequately meeting both the capital and delivery costs of the service. Capital expenditures will be reviewed and where possible annual contributions to a Reserve Fund be made to fully pay for the expenditure in the future. The District will take advantage of grant programs to maximize the funding potential for infrastructure. Funding sources for the District’s share may include a combination of transfers from Reserves, Debt and/or new taxation. The District will implement the Tangible Capital Asset Management program which will identify and establish a replacement and funding plan.
Table 1:
DISTRIBUTION OF PROPERTY TAX RATES
Table 2 provides the distribution of property tax revenue among the property classes. The residential property class provides the largest proportion of property tax revenue. This is appropriate as this class also forms the largest portion of the assessment base and consumes the majority of District services.
Objectives
The District will endeavour to reduce the business class (Assessment Class 6) rate to the average of the commercial tax rate of the Peninsula municipalities.
Policies
Council will endeavour to reduce the business (Class 6) taxes slowly by using the new construction assessment, where possible, in the business class. It is the District’s intent on slowly reducing the commercial taxes to better reflect the commercial rates of our neighbouring municipalities. Page 94 of 121
Table 2:
PERMISSIVE TAX EXEMPTIONS
The Annual Municipal Report contains a list of permissive exemptions granted for the previous taxation year and the amount of tax revenue foregone. This list demonstrates the policy of Council that permissive exemptions are granted to not-for-profit institutions that form a valuable part of our community. These include religious institutions, recreation facilities, cultural institutions, and service organizations, especially for the youth and elderly.
Objective
Over the next 5 years, the District will maintain permissive tax exemptions at the current level.
Policies The District will provide permissive tax exemptions to not-for-profit societies based on the needs of the organization and the benefit provided.
Page 95 of 121
DISTRICT OF NORTH SAANICH
B Y L A W N O. 1477
A BYLAW FOR THE LEVYING OF TAX RATES FOR MUNICIPAL, REGIONAL DISTRICT, AND HOSPITAL PURPOSES FOR THE YEAR 2019
The Municipal Council of the District of North Saanich, in open meeting assembled, enacts as follows:
1. The following tax rates are hereby imposed and levied for the year 2019:
(a) For all lawful general purposes of the municipality on the assessed value of land and improvements taxable for general municipal purposes, rates appearing in column (A) of Schedule A attached hereto and forming a part hereof;
(b) For purposes of the Capital Regional District on the assessed value of land and improvements taxable for general municipal purposes, rates appearing in column (B) of Schedule A attached hereto and forming a part hereof;
(c) For hospital purposes on the assessed value of land and improvements taxable for Regional Hospital District purposes, rates appearing in column (C) of Schedule A attached hereto and forming a part hereof.
2. The minimum amount of taxation upon a parcel of real property shall be the amount provided by statute.
3. After the 2nd day of July, 2019, the Collector shall add to unpaid taxes of the current year, in respect of each parcel of land and the improvements thereon upon the real property tax roll, five percent (5%) of the amount then remaining unpaid.
4. After the 1st day of October, 2019, the Collector shall add to unpaid taxes of the current year (exclusive of the five percent addition authorized by section 3), in respect of each parcel of land and the improvements thereon upon the real property tax roll, five percent (5%) of the amount then remaining unpaid.
5. This Bylaw may be cited for all purposes as “North Saanich Tax Rates Bylaw No. 1477 (2019)”.
READ A FIRST TIME the day of April, 2019. READ A SECOND TIME the day of April, 2019. READ A THIRD TIME the day of April, 2019. FINALLY ADOPTED the day of May, 2019.
MAYOR
CORPORATE OFFICER Page 96 of 121
DISTRICT OF NORTH SAANICH
SCHEDULE A TO BYLAW NO. 1477 TAX RATES (DOLLARS OF TAX PER $1,000 TAXABLE VALUE)
Page 97 of 121
DISTRICT OF NORTH SAANICH
B Y L A W N O. 1478
A BYLAW TO AMEND “NORTH SAANICH DEEP COVE/PATRICIA BAY/MCDONALD PARK SEWER COLLECTION SYSTEM LOCAL AREA SERVICE (SEWER AREA NO. 3) PARCEL TAX BYLAW NO. 1140 (2007)”
WHEREAS the Council of the District of North Saanich deems it expedient to amend the annual Sewer Area No. 3 Parcel Tax;
NOW THEREFORE the Municipal Council of the District of North Saanich, in open meeting assembled, enacts as follows:
AMENDMENT
1. Bylaw No. 1140, entitled “North Saanich Deep Cove/Patricia Bay/McDonald Park Sewer Collection System Local Area Service (Sewer Area No. 3) Parcel Tax Bylaw No. 1140 (2007)” is hereby amended by deleting “Section 5. Parcel Tax Basis” and substituting the following:
“5. Parcel Tax Basis
The parcel tax imposed under section 2 of this Bylaw shall be on the basis of a single amount of $318.07 per annum for each parcel.”
REPEAL
2. Bylaw No. 1447 being “North Saanich Deep Cove/Patricia Bay/McDonald Park Sewer Collection System Local Area Service (Sewer Area No. 3) Parcel Tax Bylaw No. 1140 (2007), Amendment Bylaw No. 1447 (2018)” is hereby repealed except insofar as it repeals any other Bylaw.
CITATION
3. This Bylaw may be cited for all purposes as “North Saanich Deep Cove/Patricia Bay/McDonald Park Sewer Collection System Local Area Service (Sewer Area No. 3) Parcel Tax Bylaw No. 1140 (2007), Amendment Bylaw No. 1478 (2019)”
READ A FIRST TIME the day of April, 2019. READ A SECOND TIME the day of April, 2019. READ A THIRD TIME the day of April, 2019. FINALLY ADOPTED the day of May, 2019.
MAYOR
CORPORATE OFFICER Page 98 of 121 Page 99 of 121
Sara De Melo
From: [email protected] Sent: Friday, March 29, 2019 1:07 PM To: admin Cc: Geoff Orr; Heather Gartshore; Jack McClintock;Brett Smyth; Celia Stock; Murray Weisenberger; Tim Tanton Subject: Procurement Policy and Sole Sourcing Attachments: To Council March 29th 2019 Sole Sourcing.pdf; Notice of Intent to Direct Award FDMS Final BCBid.pdf
Dear Mayor and Council:
On behalf of the Board of Directors of the North Saanich Residents Association we respectfully submit the attached letter and secondary attachment for your consideration. We look forward to your response.
Thank you
John Kafka President of the NSRA TelDirect: 250.889.4160 [email protected] I
CiRCVLATIO1 Mayor CAO €----- CorporateOffic f©ivi1 Qfundll Agenda I A’ 9 2i9 D Readifl9File I D StaffRecommendation SMNICH I DISIRIC1OFNORTH — D 5S9 f:;icl4
1 Page 100 of 121
North . P.O.Box2273 - SaanichMain Post Office i j ResidentsSidney, B C
A V8L3S8 Iussociatinn ‘p March 29th 2019
To Mayor and Council District of North Saanich 1620 Mills Road North Saanich, B.C. V8L5S9 Via: [email protected]
Dear Mayor and Council:
Re Procurement Policy and Sole Sourcing
Objective of the Letter
Iam writing today regarding the Staff Memo to Council of March 11th 2019 entitled Scoter Trail
North Rehabilitation (Staff Memo). Specifically I am seeking: 1. Clarification on Sole Sourcing protocols; and 2. Offering a suggestion to ensure greater transparency and understanding to the sole sourcing process.
Background The Staff Memo states:
“Kirkand Co.is the appropriate choice to assist the District in successfully and professionally implementing all proposed public engagement activitiesfor the project. Kirkand Co.have a unique understanding and knowledge of the District’s capacity and local circumstances, and the selection of this firm is consistent with the District’s Purchasing Policy.”
The Memo also recommends to Council that Council engage Kirkand Co. at the estimated cost of $32,745 plus $11,550 in expenses for consultation activities related to Scoter Trail.
Clarification on Sole Sourcing Protocols
We appreciate that Kirkand Co. have a proven reputation and experience. We do not question their skills or experience in providing quality expertise to support and conduct public consultation activities. Our query is related to further understanding the Sole Sourcing approach. We appreciate that Council has adopted a Purchasing Policyto address and guide Sole Sourcing activities.
In communication with Staff Iwas informed that Staffsought the assistance ofKirk and
Company on two separate occasions in 2018 ... . Page 101 of 121
It would appear from the above, that a firm has and could receive repeated sole sourced contracts each within the dollar limits of the Sole Sourcing Policy. Such an approach would seemingly contradict the intent and integrity of the Sole Sourcing Policywhich is to encourage transparency and most importantly ensure cost competitiveness for services which are paid by residents.
We are therefore seeking clarification if the District has a policy regarding entering into successive and repeated sourcing contracts with firms? Ifthe District does not have such a policy we propose that one be considered.
Transparency and Openness in Sole Sourcing
Awareness of the sole sourcing contracts for engagement activities only came to light through reviewing the Memo to Council. Although staff sought the assistance of the firm on two previous engagements residents were not aware of the previous sole sourced contracts. Again, we are not questioning the value or the need for the services provided.
However, we believe it is incumbent for transparency that when the District sole sources that residents be informed so that they understand and appreciate the associated services and costs. Learning that the District has been awarding sole source contracts after the fact and not understanding the scope or the scope of the sole sourced activities does not engender confidence in the sole sourcing process.
The Province of BChas adopted a policy around Sole Sourcing which we believe would enhance transparency and understanding. They publish on their BCBidsite a Notice of Intent to Direct Award (NOl).We have attached an example.
Under this approach, the Province identifies the: 1. Detailed services and activities to be provided by the sole sourced contractor, 2. Costs of these services and timelines for the services; and 3. Rationale for why the firm is being sole sourced.
We ask that the District consider adopting such a Policy. We do not believe that it would be time consuming to prepare a NOlgiven that the first two items should already be part of a contract arrangement between the District and firm and the third item is already part of the current Purchasing Policy.
Adoption of the NOlapproach would enhance transparency, ensure that residents are aware of and understand the activities and contracts being sole sourced.
Thank you for your attention to our concerns and we are hopeful to receive a meaningful response to our suggestions.
2 Page 102 of 121
On behalf of the Board of Directors of the NSRA
John Kafka President of the North Saanich Residents Association
3 Page 103 of 121
A4 Notice of Intent to Direct Natural Resource Ministries CLUfHA Award a Contract
The Ministry of Energy, Mines and Petroleum Resources, Environmental Stewardship Initiative Branch located in Victoria, BC, is intending to direct award a First Nations facilitation consulting services contract for the following proposed work/service for the Environmental Stewardship Initiative (ESI):
. Provide neutral facilitation for meetings, as required, between the Province and Indigenous government members ofESI projects as well as the Governance Working Group (GWG) and Governance Working Group Executive (GWGE). . Prepare agendas and provide advice, as requested, in preparation for meetings. . Provide strategic advice to the Province as it pertains to the delivery of ESI, negotiation approaches or issues that arise that might impact the successful delivery ofthe ESI.
. Facilitate Tier 1 meetings with Indigenous ESI member governments, as requested by the Province, to help address issues and reach consensus on ESI deliverables. . Provide other project support, as requested, for the ESI, including special reports, communications, meeting summaries and other products. . Provide support for other stewardship initiatives related to the ESI as requested by the ESI Executive Director.
I Strengthen, encourage and sustain support and active participation and collaboration of First Nations communities with provincial agencies, industry and the federal government. The proposed work/service is to be carried out by four Directions Management Services Ltd. (FDMS) at a contract price of less than $500,000.
The anticipated term of the contract is from April 1, 2019 to March 31, 2021.
The contractor’s qualifications required to complete the services are:
. Experience in facilitation, mediation and conflict resolution with provincial & federal governments, the resource industry and treaty and non-treaty First Nations;
. Demonstrated understanding ofAboriginal law and policy in British Columbia (BC);
. Demonstrated understanding of First Nations’ traditional ecological knowledge;
. Working knowledge ofthe ESI;
. Working knowledge and experience of First Nations’ concerns over environmental stewardship in relation to resource development in Northern BC; Page 104 of 121
. Experience facilitating highly sensitive, multifaceted stakeholder meetings/events, employing shuffle diplomacy, consensus-based decision making to reach agreements based on shared interests;
. An established and trusted relationship with first Nations involved in the E$I;
. Support to carry out this facilitation role by the First Nations involved in the ESI.
The Environmental Stewardship Initiative Branch has chosen not to compete the contemplated contract for the following reasons:
1. FDMS possesses a successful dynamic amongst ESI First Nations in large part due to the lead facilitator’s skills in managing multi-party groups and experience working with the ESI First Nations. 2. FDMS has effectively employed diplomacy between First Nations, provincial agencies and industry to resolve issues and encourage productive collaboration between the various parties. 3 . First Nations involved in this initiative have requested the continued involvment of FDMS as a trusted advisor and to continue to be the provider of facilitation services for the ESI. 4. FDMS has established a trusting relationship with the First Nations involved in the ESI since July 2014 which has been integral to the success ofthe ESI.
Contractors wishing to challenge this decision should email a letter ofobjection by no later than 11:00 am. (Facfic Time) on March 19, 2019 to: Ministry ofEnergy, Mines and Petroleum Resources 2975 Jutland Road, 5th Floor P0 Box 9382 Stn. Prov. Gov. Victoria, BC V8W 9M7 Attention: Mark Graham, Executive Director, Environmental Stewardship Initiative
E-Mail address: Mark.Graham(,gov.bc.ca
The letter must outline the reasons for your objection and must demonstrate your ability to perform the contemplated work/service, availability, and resources. These items will be the criterion used to determine whether the work/service will be competed.
Mark Graham, Executive Director Page 105 of 121
Tim Tanton
From: Tim Tanton Sent: Tuesday, April 2, 2019 3:59 PM To: [email protected] Cc: All Mayor and Council; Curt Kingsley;Jackie Gretchen Subject: FW:Procurement Policyand Sole Sourcing Attachments: To Council March 29th 2019 Sole Sourcing.pdf; Notice of Intent to Direct Award FDMS Final BCBid.pdf
HiJohn,
Thanks for your attached letter to Mayor & Council, which has been referred to me for a response. A copy of your letter and this response will be placed on the April 15 Council agenda for consideration.
Further to your inquiry, the current North Saanich Purchasing Policy is silent on the issue of whether the same firm can be issued successive sole source contracts. We thank NSRAfor flagging this issue, and also the advice that the municipality may wish to consider using something similar to the Province’s NOtfor sole source contracts.
North Saanich’s Purchasing Policywas approved by Council in November 2017, and will again be reviewed and updated in 2-3 years. We plan to consider your suggestions when that review is completed.
We trust this addresses your concerns.
Tim Tanton, MPA, P.Eng. IChiefAdministrative Officer Districtof North Saanich 1620 MillsRd North Saanich BCV$L5S9 I I T 250-655-5452 F250-655-5489 www.northsaanich.ca I
From:[email protected] [mailto:[email protected] Sent: Friday, March 29, 2019 1:07 PM To: admin Cc: Geoff Orr; Heather Gartshore; Jack McClintock; Brett Smyth; Celia Stock; Murray Weisenberger; Tim Tanton Subject: Procurement Policy and Sole Sourcing
Dear Mayor and Council:
On behalf of the Board of Directors of the North Saanich Residents Association we respectfully submit the attached letter and secondary attachment for your consideration. We look forward to your response.
Thank you
John Kafka President of the NSRA TelDirect:250.889.4160 [email protected] I
1 Page 106 of 121 Page 107 of 121
______—— j__--— . —....——“ -
Mayr d€:? C, ) £..L._ (r3te Officer I Marchll,2019
I13jnci1 Agenda Tim Tanton, Chief Administrative qff%r — ng File District of North Saanich I I L RêCO1dat°fl II’J’1Zfl0 lvili,5All rl MAR28 2019 I vr± North Saanich, BC V8L 559 D(S1RICTOF I NORTHSMN1CH 1620 MILLSROAD JORTH SAAMCHBC V8L RE:-.-.-- 2019 CR1 FireSmart—------ComlImJn.[tv-Fund-i-ftaJ—---.-- Agreçm e nt L===:J ENCE Dear Mr. Tanton,
Thank you for submitting an application under the Community Resiliency Investment program for 201 9 FireSmart Community Funding & Supports funding.
I am pleased to inform you in confidence that the Technical Review Committee and the BC FireSmart Committee recommended your project, North Saanich CWPP & FireSmart Program, for funding. A grant in the amount of $43,300.00 has now been approved.
As outlined in the Program &Application Guide, grant payments willbe issued when the approved project is complete and UBCM has received and approved the required final report and financial summary. The Ministry of Forests, Lands, Natural Resource Operations and Rural Development has provided funding for this program and the general Terms & Conditions are attached. In addition, in order to satisfy the terms of the contribution agreement, we have the following requirements:
(1) This approval agreement is required to be signed by the CAO or designate and returned to UBCM; (2) To provide the Province of BC with the opportunity to make announcements of funding approvals under this program, please keep information regarding this funding approval in confidence until April8, 2019; (3) The funding is to be used solely for the purpose of the above named project and for the expenses itemized in your approved application; (4) All expenditures must meet eligibility requirements as defined in the Program £ &Application Guide; (5) All project activities must be completed within one year and no later than
March 31 , 2020;
The Community Resiliency Investment program is funded by the Province of BC Page 108 of 121
‘,
(6) The Final Report Form is requiredto be submitted to UBCMwithin 30 days of project end date and no later ththi April30, 2020; (7) Any unused funds must be returned to UBCMwithin 30 days following the projectenddate. (8) Projects that include the development or update of a Community Wildfire Protection Plan or a burn plan mUst use the templates identified in the Program &Application Guide. (9) Projects that include the development of a fuel management prescription must meet the minimum requirements identified in the Program &Application Guide.
(10) Where applicable, projects that include fuel management activities on Provincial Crown land must meet the Forest Enhancement Society of BC contract tendering requirements.
(11) A post-grant approval meeting with the local BCWS Wildfire Prevention Officer or FNESS Fuel Management Liaison/Specialist is required to be completed. Please contact Tony Botica, Wildfire Prevention Officer at the Coastal Fire Centre to schedule this meeting.
(12) For projects that include prescription development and fuel management treatment for the same treatment unit(s), the completed prescription must be reviewed and supported by a BCWS WildfirePrevention Officer or FNESS Fuel Management Liaison/Specialist, and the interim reporting requirements identified in Appendix 3 of the Program & Application Guide must be met, pnor toinitiation of the treatment.
(13) For projects that include a FireSmart rebate program, the requirements identified in Appendix 2 of the Program &Application Guide must be met.
Please note that descriptive information regarding successful applicants willbe posted on the UBCMand/or provincial government websites, and all final report materials will be made available to the provincial government.
On behalf of the Technical Review Committee and BC FireSmart Committee, Iwould like to congratulate you for responding to this opportunity to reduce the risk and impact of wildfires in your community.
Ifyou have any questions, please contact Local Government Program Services at 250 356-2947 or [email protected]. Sincerely,
Peter Ronald Program Officer Page 109 of 121
March 25, 2019
Dear Mayor and Council
VIA EMAIL
On March 3, 2005, a motorcycle accident occurred that would forever change the life of Ms. Denise Lodge. Her 21-year old son Corey bought his first motorcycle, a high speed 1000cc racing sport bike. He wrote his learners license on the same day. In less than 24 hours he was involved in a fatal accident on the Malahat Highway. Unable to navigate the turn, the worst possible outcome was realized.
From this fateful event grew a movement affectionately known as The Coalition of Riders Educating Youth (C.O.R.E.Y). This alliance was organized by a mother who vowed to change an outdated system of motorcycle laws in an effort to advance motorcycle safety initiatives. Over the past 14 years C.O.R.E.Y has been working with the Government asking for them to give New Riders the Skills to have a safe ride.
In 2016, C.O.R.E.Y started working with the RCMP and RoadSafetyBC, presenting to over 7,900 Grade 9 – 12 high school students in Northern and Central BC. The interactive discussion brings full awareness of motorcycles to the new drivers as half of the deaths occur because the driver of the other vehicle does not see the motorcyclist. To further highlight the need of this program a recent statistic from the coroner indicates that there were thirty (30) motorcyclist deaths from January to July 2018. This is a 114% increase over the number of motorcyclist deaths occurring from January to July 2017.
At the 2016 UBCM Conference the following resolution was submitted by the District, and adopted by the North Central Local Government Association at the conference in Dawson Creek. Due to time constraints the resolution was not considered by the UBCM membership; however, it was endorsed post-conference by the UBCM Community Safety Committee:
Graduated Licensing for Motorcycles
DISTRICT OF KITIMAT
WHEREAS many changes and improvements have occurred regarding the operation of motorcycles including: increased fines for dangerous behavior while riding, mandatory approved helmet laws, and new seating regulations which require that the passenger’s feet must remain on the foot pegs to prevent children who are too small from riding as passengers;
AND WHEREAS motorcycles make up three per cent of BC’s insured vehicles, yet they are involved in approximately eleven per cent of all road fatalities:
THEREFORE BE IT RESOLVED that the Provincial Government implement the final phase of the graduated licensing program for motorcycles including power restrictions and mandatory training. Page 110 of 121
As the program has not yet been implemented, The District of Kitimat Mayor and Council are requesting letters of support be written to the Province to finalize and implement the Graduated Licensing Program for Motorcycles (GLP-M), including Power Restrictions and Mandatory Training.
We ask that letters of support be forwarded to:
Honourable Mike Farnworth, MLA CoreySafe Society [email protected] [email protected]
Sincerely,
Mayor Phillip Germuth District of Kitimat Page 111 of 121
Sara De Melo
From: Jeff Maddison Mayor and Council, I did not receive a response to my message but I hearthere has been some decisions made about the crosswalks in question. Could someone please respond and let me know what the plans are for these crossings? Thank you, CIRCULAIIO]! Jeff& Maeve Maddison Mayo,60 (A0 nc/ ‘ corporate BC North Saanich ‘_, _ _ Acne!‘ ‘___N__' n ‘IAguida ;iDf eceuve I - 0 rigina I Message ReadingFile :1 _ ! From: Jeff Maddison Ijslafi Recommendation U2 2919 Sent: January 2019 7:06 Thursday, 03, PM msjmcj 0; NORTHSAANIEH To: [email protected] + I M0F‘1‘5SZ}§'Amla;SBISS9 Subject: North Saanich crosswalk needs t-£7:-/-j“‘_"'— (‘:0:/lgl Mayor and Council, 2Lq_9i;>____ With the recent news of the fatality on the crosswalk at Barrett Driveand ESaanich Rdmy wife and Iwould like to bring fonlvard concerns about this as well as another crosswalk in the same corridor. As a resident of —our family regularly use the crosswalks in the area. Our children aged 10 & 8 use the crosswalk at Lowe Rdand E Saanich Rdon a daily basis as a means to walk to school. On multiple occasions our children and other neighbourhood kids have reported near misses on the Lowe Rdcrossing with many occurrences ofdrivers passing the stopped cars while they are in the crosswalk and one occurrence where a vehicle had to make an emergency stop in order to not contact our daughters. This has become such a problem, with constant issues that we no longer support our children walking to school at Kelset Elementary although it is only a short distance away. As East Saanich rd is a major thoroughfare there is a major need for highly visible crossings with ?ashing lights at both Lowe Rd and E Saanich as well as Barrett Dr where the fatality occurred. The Lowe Rdcrossing is on a hillwith low visibility for drivers headed North which contributes to the problem. I would likeyour input on how we can in?uence some action on behalf of the district to install lights on these crosswalks to alert drivers and make them safe for the residents of our community. There are many children (and other residents) in the surrounding neighbourhoods that should be able to safely access school, the dance academy, the Panorama rec center and the bus stops along ESaanich. Page 112 of 121 Ifyou could let me know what our best course of action is to spur this on Iwould appreciate it. Thank you, Jeff& Maeve Maddison North Saanich BC This email and any attachments may be confidential or legally privileged. Ifyou received this message in error or are not the intended recipient, you should destroy the email message and any attachments or copies, and you are prohibited from retaining, distributing, disclosing, or using any information contained herein. Please inform us of the erroneous delivery by return e-mail. Thank you for your cooperation. Ce courriel et toute piece jointe peuvent contenir des renseignements con?dentiels, privilégiés ou légaux. Si cet envoi ne s'adresse pas avous ou si vous l'avez recupar erreur, vous devez le supprimer. ll est inlerdit de conserver, distribuer, communiquer ou utiliser les renseignements qu'i| contient. Nous vous prions de nous signaler toute erreur par courriel. Merci de votre collaboration. Page 113 of 121 From: Donald Penney To: "jmaddison Cc: Curt Kingsley; Lisa Coburn; Eymond Toupin; Tim Tanton Subject: RE: North Saanich crosswalk needs Date: Monday, April 8, 2019 8:35:43 AM Mr. & Mrs. Maddison, Thank you for sharing your concerns related to pedestrian crossings on East Saanich Road. I apologize that a response was not provided to your initial email. Many of your neighbours and other residents of the area have expressed similar concerns. Last summer we commissioned a consultant to look at vehicle speeds and pedestrian use of the entire East Saanich Road corridor from the south boundary with Central Saanich to McTavish Road. A staff report endorsing the recommendations of that pedestrian safety study went to Council in January of this year and the suggested measures were endorsed. That report recommended the installation of pedestrian-activated flashing beacons at all three existing crosswalks on East Saanich Road - at Bazan Bay Road, Lowe Road and Barrett Drive. These will be similar to the amber flashers at the crossings on Forest Park Drive, but with the higher intensity LED rectangular rapid flash beacons (RRFBs) as are in place on Willingdon Road near the airport. These prove highly effective at all times of the day for improving vehicle compliance for stopping at crossings. We are currently in the process of getting pricing and ordering that hardware, with the hope to install it later this Spring. A second measure that will be introduced is the reduction and harmonization of all of the speed limits on East Saanich Rd, the Dean Park area and the Southeast Quadrant area to 40km/h. The school zone area and sections currently signed at 30 km/h will remain at that posted speed. It is hoped that more consistency in the speed zone areas will heighten the awareness of drivers and bring average vehicle speeds down to a safer level. Those new signs are currently being ordered and will be installed in a similar timeframe as the crosswalks. Flashing speed reader signs were also installed earlier this year near Lowe Rd for southbound traffic and at the Central Saanich border for northbound traffic to highlight the current change in speed zone over this section. These will remain when the new measures are put in place to further indicate the need for safe speeds to drivers. I hope these upcoming changes will increase the comfort for you and your family to use these crossings and this corridor as a safe means of travel. Please let us know if you have any further questions or concerns. Regards, Don Penney, AScT Engineering Technologist District of North Saanich, 1620 Mills Road, North Saanich, B.C. V8L 5S9 Tel: (250)655-5465 Fax: (250)656-0782 [email protected], www northsaanich.ca Page 114 of 121 Page 115 of 121 Sara De Melo rm oereweachj Sent: Monday, April 8,2019 9:44 AM To: Derek Cc: info@|[email protected]; genera|@|[email protected]; [email protected]; admin; info@metchosin.ca Subject: safe supply Dear MunicipalRepresentatives, At the upcoming Vancouver Island meeting you will be asked to consider support for a motion initiated by councillors from Victoria.I am one citizen of Victoria with a specialinterest in this initiative. I lost my daughter to an overdose of drugs contaminated with fentanyl. Like so many — far too many ~ others, I know the grief, the anger, the ?itile recriminations of the parent whose child has died. I believe you now have the opportunity to begin to slow the death toll in our communities from contaminated drugs which claimed over 1400 lives last year in BC. Victoria and Vancouver have both asked the Council of BC Municipalities to support their request to the province that a safe drug supply be made available for distribution to citizens who use drugs. Though more individuals are training themselves to administer naloxone an antidote to the poisons in the street-level drug supply, this will not impact the 70-90% who use alone at home. Nor will acceding to the demands by police departments for larger operating budgets to put more officers on the street affect the grim statistics. This one action, advanced by the UN Special Session of 2016, the Health Ministries of Canada and agencies here in BC, to provide a safe supply of user drugs will intenupt the criminal networks, save municipalitiesthe mounting expenses of rescuing and treating overdose victims, and most signi?cantly, will begin to stop the deaths. Ko? Annan said, “Drugs have destroyed many lives, but wrong government policies have destroyed many more.” Please listen to your colleagues from Victoria; it is time to do the right thing. Thank you Derek Peach CIRCULATIN Mayorfc (A0 4. Corporate , £9! ‘ n mumenda - _E©E[|W lnat0 n Rearti??7* APRll8 28l9 E|Stat(R DISTRICToruonmSAANIDH I620 mus now momSAAMICNac VBL559 ______ ___§:______J Page 116 of 121 North V8L5V8 properties Judith boats, roadways. campers sidewalks; large (Streets Please Subject: Cc: To: Sent: From: Dan homes trailers Saanich, Moreton Johnson forward and and impeded These and Traffic on motorhomes and are BC this small stored RV’s reducing by timely Regulation lots these there objects has are suggestion access “ are being contributed stored” Bylaw are commercial to restricting stored Tom Thursday, Judith Street admin driveways to recreational 1261) the Barry to on “Storage” Johnson Mayor an that storage public vision; April abundance for focus objects. and adjacent 4, roads impeding facilities Bylaw 2019 on Council both in If of 2:12 property property North recreational available. 1 both pedestrian for PM D their Saanich safe NORTH DISTRICT owners owners. consideration: Streets pedestrian APR vehicles, 1620 and SAAN!CH for OF are MILLS Trailers vehicle 0 “the NORIfI are unable 4 BC boats ROAD not and season”. 219 SAANICH V& safety; (not The for vehicular to and 5S9 storage! provide attached rapid trailers allowing Please development traffic “off to being create access vehicles street” on iInfo D C DJoundl Corporate CÁO Mayor parked enforceable streets Staff Reading (RCUATION to storage of ) ACTION private Pk Recommendation boats, small on without Agenda Fle Offic! public for bylaws lots Page 117 of 121 —2 and Page 118 of 121 Page 119 of 121 Sara De Melo rrom: BrianKevan Subject: PeninsulaStreams - Pat Bay BeachClean-up — April 27th Hello, Peninsula Streams is coordinating a beach clean-up on Pat Bay on April 27th as quite a bit of debris has washed up. We would like to invite North Saanich residents as it is very important to us to involve as much of the community as possible. Would it be possible to advertise on your website? We did so last year and had volunteers say that was how they heard about the event. Also, is it possible to have the debris collected by the municipality from a convenient pile? Or should I make other arrangements? Please let me know, thanks! Brian Koval, MSc., RPBio. Peninsula Streams Society Assistant Coordinator Office: 250.363.6596 Cell: 778.350.0510 www.PeninsulaStreams.ca E©EWE' APR10 2019 D msmucrorNORTHSAAMICH I620 MILLSnew NORTHswncnac |/BL 559 Page 120 of 121 Page 121 of 121 Tim Tanton e. From: TimTanton Sent: Wednesday, April 10,2019 12:13 PM To: 'briankova|‘l987@gmai|.com' Cc: Jackie Gretchen; Curt Kingsley;Aaron Duff; Dawn Gould Subject: RE:Peninsula Streams — Pat Bay BeachCleanvup - April 27th Hi Brian, Thanks for your message. We can post an event notice on our website — Dawn (cc’d above) may be in touch regarding the speci?cs of the message. We can also provide a waste bin that willbe hauled away. If you want to coordinate on the exact location please Contact Aaron (cc’d above). Tim Tanton, MPA, P.Eng. IChiefAdmini5trativeOfficer District of North Saanich | 1620 Mills Rd | North Saanich BCV8LSS9 T 250-65525452 I F 250-6555489 Iwww.northsaanich.ca 4é.<"s‘«’a’:"ucn