HALTON DISTRICT SCHOOL BOARD Meeting will be livestreamed from www.hdsb.ca J.W. Singleton Education Centre, 2050 Guelph Line, Burlington, ON Public Session Agenda – Wednesday, May 15, 2019 Public Session: 7 p.m. (Private Session precedes Public Session) PUBLIC SESSION AGENDA 1.0 Opening 1.1 Welcome, Call to Order and Attendance 1.2 Motion to Move into Private Session 1.3 Rise into Public Session 1.4 Acknowledgement of Traditional Lands 1.5 Declarations of Possible Conflict of Interest 1.6 Approval of the Agenda 2.0 Presentations/Delegations to the Board 2.1 Inspire Award Presentations 2.2 Delegations 2.2.1 Hilary Coburn, Bronte Creek Program 2.3 Presentations 2.3.1 PAR Update (T. Blackwell) 2.4 Acknowledgement by the Chair re: Delegations and Presentations 3.0 Consent Agenda Items 3.1 Approval of Consent Agenda Action Items 3.1.1 Minutes of the Halton District School Board Meeting, May 1, 2019 page 2 3.2 Receipt of Consent Agenda Information Items 3.2.1 Order Paper page 6 3.2.2 Board Report Schedule – (S. Miller) – Report 19077 page 10 3.2.3 Administrative Procedure Update – (S. Miller) -- Report 19078 page 13 3.2.3 Capital Update – (M. Puccetti) – Report 19079 page 25 4.0 Ratification/Action 4.1 Approval of Business Transacted in Private Session 4.2 For Action: May 15, 2019 4.2.1 EDC By-law Amendment (R. Negoi, D. Renzella) – Report 19069 Revised page 43 4.2.2 Extended French Program (D. Boag) – Report 19072 page 49 4.2.3 Policy and By-law Review: SEAC Governance Procedure (A. Grebenc, T. Ehl Harrison, M. Shuttleworth, J. Oliver) – Report 19081 page 52 5.0 Communication to the Board 5.1 Student Trustee Report 5.2 For Action: June 5, 2019 5.2.1 Long-Term Accommodation Plan -- (R. Negoi, D. Renzella) – Report 19060 Revised page 63 5.3 For Information: May 15, 2019 5.3.1 2019-2020 Budget Update – (R. Negoi) – Report 19083 page 79 5.4 Notice(s) of Motion 5.5 Director’s Report 5.6 Communication from the Chair 5.6.1 Chair’s Correspondence – Report 19084 page 80 York Region DSB -- Impact of Provincial Announcements 5.7 Committee Reports 5.8 Trustee Questions and Comments 6.0 Adjournment 6.1 Motion to Adjourn
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Halton District School Board Public Session: Wednesday, May 1, 2019 -- 7 p.m. Present: K. Amos, A. Collard, D. Danielli, T. Ehl Harrison, H. Gerrits (phone), J. Gray, A. Grebenc, J. Oliver, L. Reynolds, T. Rocha, M. Shuttleworth, C. Clark, K. Meng Regrets: 1 Opening The Chair called the meeting to order at 6:05 p.m. M19-0071 D. Danielli/ A. Collard Be it resolved that the Halton District School Board move into Private Session. Carried Unanimously. The Board rose from Private Session at 7:10 p.m. The Chair called Public Session to order at 7:23 p.m. H. Gerrits recognized Halton’s rich history and modern traditions of many First Nations and Métis. On behalf of the Board, acknowledgement and thanks was given to the Mississaugas of the Credit First Nation for sharing their traditional territory. The Chair reminded Trustees of the requirement to declare any potential conflicts of interest. The Chair noted the addition, under “Presentations”, of the introduction of the new Student Trustees. M19-0072 J. Gray / K. Amos Be it resolved that the Halton District School Board approve the agenda as distributed. Carried Unanimously. 2 Delegations/Presentations to the Board 2.1 Inspire Awards The Chair and Trustees recognized the following award recipients: Leigh Rosa, Teacher, MM Robinson High School Mike and Keely Coles, Community Supporter (“Joe Dog’s”) Stephen Paquette, Indigenous Knowledge Guide 2.2 Delegations There were no delegations for this meeting. 2.3 Presentations The Chair called on J. Newton to introduce the EdCan Network: 2019 Ken Spencer Award for Innovation in Teaching and Learning. The 10th Anniversary Award was presented by Stephen Hurley (representing the EdCan organization), to Milton District High School’s “I-Think About Science Program”. The Chair called on the current Student Trustees Kevin Meng and Connor Clark to introduce the student trustee candidates Matthew Burnes (Oakville Trafalgar High School) and Olivia Lau (White Oaks Secondary School) elected for the 2019-20 school year. 3 Consent Agenda Items 3.1 Approval and Receipt of the Consent Agenda Items L. Reynolds asked for additional information regarding the determination of portable needs. M19-0073 T. Rocha / L. Reynolds Be it resolved that the Halton District School Board approve the Consent Agenda Action items for May 1, 2019. Carried Unanimously. 4 Ratification / Action 4.1 Approval of Business Transacted in Private Session M19-0074 T. Ehl Harrison / M. Shuttleworth Be it resolved that the Halton District School Board accept the tender from Everstrong Construction, in the amount of $2,876,900.00 as contained in RFT No. 19-094 (issued by Snyder Architects Inc.) for the Phase 1 Renovations related to
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the Pupil Accommodation Review (PAR) work at Nelson High School, 4181 New Street, Burlington, Ontario. Carried Unanimously. Be it resolved that the Halton District School Board approve a budget of $3,390,634.00 for the Phase 1 renovations, including the electrical services upgrades at Nelson High School, 4181 New Street, Burlington. Funding for this project is available in the 2018-2019 School Renewal allocation as well as Accumulated Surplus designated for creating CPP Outdoor Learning Spaces. Carried Unanimously. 4.2 For Action: May 1, 2019 4.2.1 Trustee Code of Conduct Review A. Collard spoke to Report 19061 and responded to trustee questions. M19-0075 A. Collard / L. Reynolds Be it resolved that the Halton District School Board approve the Trustee Code of Conduct Policy as appended to Report 19061. Carried Unanimously. 4.2.2 Policy and By-law Review A. Collard spoke to Report 19056, and highlighted revisions to policy and procedures as appended to Report 19070. She responded to trustee questions. Revisions were proposed to the Committees procedure regarding the terms of membership, and questions were also posed regarding the Director’s Performance Review. M19-0076 A. Collard / K. Amos Be it resolved that the Halton District School Board approve the Board Committee Governance Policy and Board Committees Governance Procedure as revised and appended to Report 19070 and that the Committees of the Board By-law be rescinded; and Be it resolved that the Halton District School Board approve the School Naming Governance Policy and School Naming Governance Procedure as revised and appended to Report 19070, and that the Voting Procedure for Naming Schools By-law and Naming Schools Policy be rescinded; and Be it resolved that the Halton District School Board approve the revised Policy and Procedure Framework as revised and appended to Report 19070 and that the Board Policy Development and Review Policy be rescinded. Carried Unanimously. M19-0077 A. Collard / J. Oliver Be it resolved that the Special Education Advisory Committee Governance Policy and Special Education Advisory Committee Governance Procedure be shared with the Special Education Advisory Committee for information and comment with feedback returning no later than May 15, 2019. Carried Unanimously. 5 Communication to the Board 5.1 Student Trustee Reports Kevin Meng and Connor Clark spoke to the recent Student Trustee elections where Matthew Burnes (Oakville Trafalgar High School) and Olivia Lau (White Oaks Secondary School) were elected to the role of Student Trustees for the 2019-20 school year. K. Meng and C. Clark also highlighted feedback received from student senate consultations, preparation efforts for the Halton Youth Leadership Symposium (May 21), and the upcoming Student Senate meeting. K. Meng also expressed support for all students writing exams at this time of year. As Student Trustee Mentors, M. Shuttleworth and D. Danielli introduced the following motion. M19-0078 M. Shuttleworth / D. Danielli Be it resolved that the Halton District School Board approve the appointment of Matthew Burnes and Olivia Lau as Student Trustees for the Halton District School Board 2019-20 term. Carried Unanimously.
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5.2 For Action: May 15, 2019 5.2.1 Education Development By-law Amendment R. Negoi introduced Report 19069. D. Renzella and legal counsel Brad Teichman spoke to the report and responded to trustee questions. The matter will return to the Board on May 15, 2019. 5.2.2 Extended French Program D. Boag spoke to Report 19072 and responded to trustee questions. A. Collard indicated a desire to split the motions, waiving the rules to deal with the second portion of the recommendation tonight. M19-0079 A. Collard / J. Oliver Be it resolved that the Halton District School Board suspend the rules to deal with this matter immediately. Carried Unanimously. M19-0080 A. Collard / K. Amos Be it resolved that the Halton District School Board direct the Director of Education to undertake a review of the Board’s French Language Policy. Carried Unanimously. S. Miller indicated the policy review will not change or impact the program changes implemented to French language as a result of the Program Viability Committee a few years ago. The remaining motion will return to the Board on May 15. 5.3 For Information: May 1, 2019 5.3.1 Student Senate Terms of Reference M. Shuttleworth and D. Danielli deferred to the Student Trustees Kevin Meng and Connor Clark to speak to Report 19073. 5.4 Notice(s) of Motion There were no Notices of Motion. 5.5 Director’s Report S. Miller referred to R. Eatough to speak to today’s “Free to Be Me” conference. He also highlighted the international success of two White Oaks Secondary School students, Heather Li and Angie Lei in an international debate tournament at Cambridge University in England this past weekend. Not only did the two students win the tournament, but Heather and Angie were named the top two speakers at the event. The students were guided by teacher Hamish Guthrie. S. Miller took a moment to recognize the 43-year teaching career of Hamish Guthrie, as Hamish announced his retirement as of June 2019. 5.6 Communications from the Chair A. Grebenc spoke to the upcoming community meetings (7 to 9 p.m.) to gather public input to the consultations on education. Burlington: Thursday, May 2, 2019 at Dr. Frank J Hayden SS, 3040 Tim Dobbie Dr. Oakville: Wednesday, May 8, 2019 at Abbey Park SS, 1455 Glen Abbey Gate Milton: Monday, May 13, 2019 at Milton District HS, 396 Williams Ave. The Chair also highlighted correspondence included in the agenda package. 5.7 Committee Reports J. Gray spoke to last night’s ERA 102 Boundary Review Committee meeting, indicating the opportunity for feedback is still available to members of the community prior to the next meeting. A. Collard spoke to comments raised at yesterday afternoon’s Audit Committee meeting relating to provincial changes affecting fees paid by international students. S. Miller commented on the benefits of the international students within the Halton District School Board, citing the 500 international students in Halton, with fees generating approximately $7 million for the Board. The province’s announcement of a $1300 fee per international student could result in a potential reduction of approximately $650,000 for the Board. K. Amos spoke to last week’s PIC Committee, and conference planning (mid-October 2019).
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5.8 Trustee Questions and Comments D. Danielli asked for clarification regarding the dissimilar messages regarding education funding, citing a local MPP’s news release stating an increase in funding, and the Board’s messaging about funding shortfalls. S. Miller commented on the Board required to issue 154 potentially redundant letters for elementary teaching staff, and 154 potentially redundant letters for secondary teachers. He indicated the impact to corporate staff as well. He commented on provincial funding that will support growth within the Board, but also suggested it may not be sufficient for the enrolment increases anticipated by the Board. A. Collard and J. Oliver left the meeting at 9:39 p.m. D. Danielli asked for additional information regarding program and staffing reductions. S. Miller and S. Taha spoke to the variety of funding sources as well as class sizes having an impact on required reductions. Connor Clark spoke to his attendance at the recent Men as Career Coaches. A. Grebenc spoke to her attendance at the Women as Career Coaches event. L. Reynolds highlighted the Indigenous artwork donated by the trustees and presented in December 2018, and now on display in the Board room. J. Gray spoke to the Board’s Inspire Awards, and also highlighted the tremendous impact of volunteers in the Halton District School Board. K. Amos reminded trustees of tomorrow’s ground-breaking for Northeast Oakville #2. A. Grebenc asked for clarity regarding the process now that OSSTF has served notice to begin to bargain. S. Taha explained the bargaining process for contracts that are set to expire August 31. A. Grebenc asked if, once the technical papers have been received and more information is known, could the Board receive an updated report on the impact to Halton. S. Miller introduced M. Puccetti to showcase the new Facility Services website, set to go live by the end of the week. It can be found under “Schools” on the Board’s website. 6 Adjournment Noting the agenda had been exhausted, A. Grebenc declared the meeting closed at 10 p.m.
Recorder’s Signature: Chair’s Signature:
5 Halton District School Board ORDER PAPER – PUBLIC SESSION Wednesday, May 15, 2019 (Items shaded/in bold have been completed and will be deleted from the list prior to the next edition.) Motion # Resolution Responsibility M13-0073 Be it resolved that in recognition of the role of SEAC and the motions passed Director of at the SEAC Meeting of April 2, 2013 and conversations at the table this Education evening, that the HDSB defer the Assessment of Gifted Entry/Gifted Screening Process Review, and that the Board direct the Director to: 1. develop and implement a consultation plan to seek input from SEAC, parents of gifted students, teachers, school staff on improving our gifted assessment process. M14-0158 Be it resolved that the HDSB consider the following option related to the Director of establishment of a second entry point (Grade 5) for French Immersion: Option Education C (Defer the decision on second FI entry point): Defer the decision regarding a second FI entry point until we have implemented Primary Core French. M15-0071 Be it resolved that HDSB support HSTS utilizing a third-party consultant to SO/Business undertake a bell time analysis study for elementary and secondary schools, in order to find route efficiencies and determine the financial impacts or cost savings, and; THAT prior to the analysis being undertaken, study parameters will be established jointly by the Halton DSB and the Halton Catholic DSB; and THAT the cost of undertaking a bell time analysis study be provided to trustees for approval. Be it resolved that Halton DSB refer to the Policy, By-law & Governance Policy, By-law M16-0099 Cmte, the creation of a policy that incorporates the concepts regarding & Governance internal processes and public concerns identified in the admin procedure. Committee Be it resolved that the Halton District School Board appoint the architectural Facility M16-0133 firm of Hossack and Associates Architects Inc. to prepare the design and Services tender documents for the proposed new secondary school, SRA 104 (Milton SW #1 HS) to be built in Milton area for September 2019. In the event Ministry approval is not received for this project, all expenses incurred for design and development of tender documents be funded through Close the Gap. Be it resolved that the Halton District School Board close Robert Bateman Director of M17-0088 High School, effective June 30, 2020. Education a) Effective September 1, 2019, the Halton District School Board revise the existing catchment area for Robert Bateman HS to redirect English program students entering Grade 9 to Nelson HS; b) Effective September 1, 2020, the HDSB revise the existing catchment area for Robert Bateman HS to redirect the Grade 10, 11 and 12 English program students to Nelson HS. Be it resolved that, as part of implementation of any PAR-related changes, Director of M17-0097 the Board direct the Director that the responsible Superintendent develop Education and deliver a consultation and communications plan to engage with affected and interested stakeholders in an early and ongoing way Be it resolved that the Halton District School Board authorize staff to tender Superintendent of M17-0181 and award the 2017-2018 Facility Services Projects, Operations and Facility Services Maintenance, either individually or combined, as outlined in Report 17134. Be it resolved that the Halton District School Board approve the continuation Superintendent of M17-0184 of the Close the Gap program, as outlined and Facility Services THAT specific projects be undertaken as follows, funded subject to these cost estimates and budget availability: air conditioning and electrical upgrades to second and third floor area of schools, $5,180,000 Support for installation of elevators to address building accessibility, $6,000,000 Support development and installation of a turf field at White Oaks SS, $1,200,000
6 Motion # Resolution Responsibility Be it resolved that the Halton District School Board develop and implement Director of M18-0047 an Innovation-STEM (I-STEM) program option at Aldershot High School Education effective September 2019 beginning with students entering Grade 9. M18-0087 Be it resolved that the Halton District School Board approve the use up to Chair $5,000 of the “Reserve Account for Trustee Professional Development” for DiSC training or comparable alternative training for Trustees who are elected for the 2018-22 term, with training recommended to occur early in 2019. M18-0117 Be it resolved that the Halton District School Board direct the scope of the Director Special Education Internal Audit to be presented to SEAC for information, and return to the Board for approval. M18-0171 Be it resolved that the Halton District School Board direct staff to undertake a Director school boundary review for ERA 102 (which includes John T Tuck, Pauline Johnson, Ryerson and Tecumseh PS) with an expected start date after November 1, 2018, and an expected completion date no later than June 2019. M18-0173 Be it resolved that the Halton District School Board direct staff to undertake a Director secondary school boundary review for the new Milton SW #1 hs, with an Delayed: see expected completion date of no later than June 2019. below M19-0016 M19-0016 Be it resolved that the Halton District School Board amend the motion Director directing staff to undertake a secondary school boundary review for the new Milton SW #1 high school, to reflect the delay in construction timelines, with the boundary review to be completed by the end of June 2020. M18-0174 Be it resolved that the Halton District School Board direct staff to undertake an Director elementary and secondary school boundary review for the Samuel Curtis Estates subdivision (ERA 111), which will include schools in ERA 103 (Pineland and Mohawk Gardens PS and SRA 100 (Nelson HS), as well as schools in ERA 112 (Eastview, Gladys Speers, Pine Grove PS) and SRA 102 (TA Blakelock HS); with an expected completion date no later than June 2019. M18-0220 Be it further resolved that a subsequent meeting of the Director’s Vice-Chair, Performance Review Committee be struck to review and amend, as Board of necessary, the Director of Education Annual Performance Review Policy. Trustees M18-0221 Be it resolved that the Halton District School Board authorize staff to tender Superintendent and award the 2018-2019 Facility Services Projects, Operations and Facility Services Maintenance, either individually or combined, as outlined in Report 18149. M18-0233 Be it resolved that the Halton District School Board use a portion of the Chair of the "Reserve Account for Trustee Professional Development" to cover the Board/Trustees registration costs for the Trustees to attend the Ontario Public School Board Association Labour Relations Symposium (including the pre-symposium) to be held in Toronto from April 4-5, 2019 (maximum of $5,225). Upon return from this symposium, trustees who attended will share the highlights of the symposium with all trustees. Be it resolved that the Halton District School Board use a portion of the “Board Leadership and Team Development” account to cover the registration, accommodation and transportation costs for the OPSBA HDSB Director(s) and the OPSBA Central West Regional VP/Chair to attend the 2019 OPSBA AGM in Toronto from July 4-7, 2019, at a cost up to a maximum of $1,600 per participant. Upon return from the AGM the OPSBA Director(s) and/or OPSBA Central West Regional VP/ Chair will share the highlights of the AGM with all trustees. M19-0010 Be it resolved that the Halton District School Board adjust the elementary Director school boundaries for the “To Be Determined” Evergreen Community area bounded by Dundas to the south, Tremaine to the east, Hwy#407 to the north, and Appleby Line to the west; whereby, effective immediately, elementary students are directed to attend John William Boich Public School for Kindergarten to Grade 8 for English and French Immersion programming. Be it resolved that the Halton District School Board adjust the elementary 7 Motion # Resolution Responsibility school boundaries for the new “Alton Developments” located at 4853 Thomas Alton Blvd and 4880 Valera Road, whereby, effective immediately, elementary students are directed to attend Orchard Park Public School for Kindergarten to Grade 8 for English and French Immersion programming. M19-0037 Be it resolved that the Halton District School Board adjust the boundaries for Director the elementary schools in Oakville as outlined in Scenario 14c and detailed in Report 19024, effective September 2020, with some boundaries to be partially implemented as follows: 1. Sunningdale Public School boundary for new students entering Grades 2-8 French Immersion, effective September 2019; and 2. Remaining Kindergarten spots at Oodenawi Public School, as of February 22, 2019, will be filled by students newly registered at Palermo for September 2019 who live within the Oodenawi Public School boundary, as defined in Scenario 14c. M19-0048 Be it resolved that the Halton District School Board approve $1,875,000 from Director of 2019-2020 Capital Renewal funds to complete the Community Pathway Education Program renovation at Nelson High School. SO, Facilities M19-0055 Be it resolved that the Board direct the Chair to write a letter to the Minister Chair of the of Education, copying local MPPs, HDSB Trustees and Senior Staff, and Board OBSPA, to convey the urgent need for a process to submit capital priorities. M19-0056 Be it resolved that a special advocacy and engagement committee be formed Chair of the to make a formal response on behalf of the Halton District School Board of Board Trustees to the Provincial Consultations, to be submitted by May 31, 2019. The response may include information received through community engagement events and other communication mediums. M19-0059 Be it resolved the Board hold three education action meetings to take place in Chair of the the region (Burlington, Oakville and the North) to inform and receive feedback Board, Trustees from parents and community members/partners about the proposed education changes. * special Education That a special Education Action committee be struck with authority to Action committee organize and conduct the Education Action meetings. * combined with That a news release be created about the announcement-related issues and Engagement and information about the Education Action meetings and that a budget of $300 Advocacy (see M19-0056) be allocated from the Board Leadership budget to advertise the Education Action meetings. M19-0074 Be it resolved that the Halton District School Board accept the tender from Director of Everstrong Construction, in the amount of $2,876,900 as contained in RFT Education No.19-094 (issued by Snyder Architects Inc.) for the Phase 1 Renovations related to the Pupil Accommodation Review (PAR) work at Nelson High School, 4181 New Street, Burlington, ON, and Be it resolved that the Halton District School Board approve a budget of $3,390,634 for the Phase 1 renovations including the electrical services upgrades at Nelson HS, 4181 New Street, Burlington, ON. Funding for this project is available in the 2018-19 School Renewal allocation as well as Accumulated Surplus designated for creating CPP Outdoor Learning Spaces. M19-0075 Be it resolved that the Halton District School Board approve the Trustee Director of Code of Conduct Policy as appended to Report 19061. Education M19-0076 Be it resolved that the Halton District School Board approve the Board Director of Committee Governance Policy and Board Committees Governance Education Procedure as revised and appended to Report 19070 and that the Committees of the Board By-law be rescinded; and Be it resolved that the Board approve the School Naming Governance Policy and School Naming Governance Procedure as revised and appended to Report 19070, and that the Voting Procedure for Naming
8 Motion # Resolution Responsibility Schools By-law and Naming Schools Policy be rescinded; and Be it resolved that the Board approve the revised Policy and Procedure Framework as revised and appended to Report 19070 and that the Board Policy Development and Review Policy be rescinded. M19-0080 Be it resolved that the Halton District School Board direct the Director of Director of Education to undertake a review of the Board’s French Language Policy. Education
PENDING REPORTS – May 15, 2019 Motion & Date Resolution Presentation Date M19-0053 Be it resolved that the Halton District School Board approve the May 1, 2019 posting of the draft Policies as appended to Report 19056 for a period of 25 days to garner input, with any responses returning to the Board on May 1. M19-0068 Be it resolved that the Halton District School Board forward the Chair of the Board revised draft “Delegation” by-law to Miller Thomson for review and revision within the context of the Board’s new policy and procedure format, with revisions returning to the Board in May 2019. M19-0077 Be it resolved that the Special Education Advisory Committee Chair of the Board Governance Policy and Special Education Advisory Committee Governance Procedure be shared with the Special Education Advisory Committee for information and comment with feedback returning no later than May 15, 2019.
9 Halton District School Board
Report Number: 19077 Date: May 7, 2019 FOR INFORMATION
TO: The Chair and Members of the Halton District School Board FROM: S. Miller, Director of Education RE: Board Report Update
Background: First introduced in September 2014, this monthly report outlines reports scheduled to come to the Board during the current school year.
The report schedule outlines the planned dates for the remainder of the 2018-19 school year. The document is reviewed periodically at Admin Council with updates provided as required. These updates will help keep Trustees apprised of what reports have been presented, completed, and/or have had to have timelines revised.
Changes to the schedule since the last iteration have been noted in bold.
Respectfully submitted,
S. Miller Director of Education
10 STAFF INITIATED BOARD REPORTS – 2018-19 (May 7, 2019) REPORT SUBJECT DATE: RESPONSIBILITY COMMENTS Admin Procedure Update ongoing Stuart Miller Info SEAC Membership as required Mark Zonneveld Info 2018-19 LTAP Boundary Reviews September 5 Stuart Miller completed Action Capital Update – with Financials September 19 Maia Puccetti completed Info EQAO Update September 19 D. Boag completed Info Summer Learning Initiatives September 19 D. Boag completed Info PAR Update October 3 Terri Blackwell completed Info Ombudsman Report October 3 David Boag completed Info September Staffing Adjustments October 3 Debra McFadden completed Info Trustee Honoraria (Sched.1) October 17 Lucy Veerman completed Action Capital Update October 17 Maia Puccetti completed Info Operational Plan Progress Report October 17 David Boag completed Info French Immersion Enrolment Report October 17 David Boag completed Info Annual Water Testing October 17 Maia Puccetti completed Info School Ground Enhancement Report October 17 Maia Puccetti completed Inco Community Planning and Partnerships October 17 Lucy Veerman completed (Meeting date: November 14) Info Confidence in Public Education Report November 7 David Boag completed Info Proposed Solar Initiative November 7 Maia Puccetti completed Info Renewal/School Condition Index November 7 Maia Puccetti completed Info Capital Update -- with Financials November 21 Lucy Veerman completed Info Trustee Expenses November 21 Lucy Veerman completed P/VP Placements/Transfer November 21 Jacquie Newton completed Info Financial Statements November 21/28 Lucy Veerman completed Action Capital Plans / Priorities timeline TBD Maia Puccetti / Lucy Veerman Action Cmty Funding Facility Enhancements as required Maia Puccetti, Lucy Veerman Info Special Education Review Update as required Mark Zonneveld Info Banking Resolutions December 5 Lucy Veerman completed Action Director’s Annual Report December Stuart Miller completed Info Close the Gap Update January 9 Maia Puccetti/Lucy Veerman completed Info PAR Update January 9 Terri Blackwell completed Info Striking Committee/ Appointments January 9 Striking Committee completed Action School Generated Funds January 9 L. Veerman, Stuart Miller completed Info Annual Report: Food & Beverage Sales January 23 Maia Puccetti completed Info Revised Estimates January 23 Lucy Veerman completed Action Boundary Review(s) February 6 Stuart Miller North Burlington completed Action Budget Schedule February 20 Lucy Veerman completed Info Welcome Centre Update February 20 Gord Truffen completed Info Administrative Centre Update February 20 Stuart Miller Private Session (verbal) - completed Info Capital Update – with Financials March 6 Maia Puccetti completed Info Annual Portable Inspection Update March 6 Maia Puccetti completed Info Operational Plan Update March 6 David Boag completed Info Rental Rates March 6 Facilities completed Info Innovation Update March 6 Jacquie Newton completed Info Capital Update March 20 Facilities completed Info REPORT SUBJECT DATE: RESPONSIBILITY COMMENTS Draft Special Education Plan March 20 Mark Zonneveld completed; to June for approval Info EDC By-law Timelines March 20 Roxana Negoi If required Info Draft Op Plan Targets/Strategies April 3 Stuart Miller to June for approval Action School Year Calendar April 3 David Boag completed Info Capital Update – with Financials April 17 Maia Puccetti/Roxana Negoi completed Info HLF Annual Report April Committee Stuart Miller to Committee of the Whole (if req’d) Info P/VP Placements/Transfer May 1 Jacquie Newton completed Info Spec Ed Review Report w/ recommendations May 15 Stuart Miller Info Gifted Screening May 15 Mark Zonneveld Info Community Funding - Facility Enhancements if required Maia Puccetti / Roxana Negoi Info Capital Update May 15 Facilities Info PAR Update May 15 Terri Blackwell Info LTAP May 15 Roxana Negoi Public input in May report; approval June 5 Action EDC By-law May 15 Roxana Negoi Action Disposition of Property/Acquisitions as required Roxana Negoi Action Transportation/Policy Exemptions June 5 Roxana Negoi Info School Bell Time Change Requests June 5 Roxana Negoi Info Budget June 5 Roxana Negoi Action Boundary Review Report June 5 John Pennyfather Action Capital Update June 19 Facilities Info Teachers Redundant to Board June 19 Debra McFadden Info Special Education Plan June 19 Mark Zonneveld Action Operational Plan Targets/Strategies June 19 Stuart Miller Action
Halton District School Board
Report Number: 19078 Date: May 7, 2019 FOR INFORMATION
TO: The Chair and Members of the Halton District School Board FROM: Stuart Miller, Director of Education RE: Administrative Procedure Update
Background: This report is the next regular update of Administrative Council’s ongoing review of all administrative procedures for the 2018-19 school year.
The procedures are appended for your convenience.
Admin Procedure Name Revisions / Additional Info Exterior Sign Guidelines Revisions; appended School Fundraising Minor revisions; appended Elementary/Secondary Minor revisions; appended Secretarial/Clerical Staffing 3D Printer Usage/Selection Minor revision (updated SDS terminology)/not appended Appointment of Rescinded (Procurement AP oversees this process) Architect/Consultant
Respectfully submitted,
Stuart Miller Director of Education
13 Halton District School Board Administrative Procedure
Topic: Exterior Sign Guidelines Effective: June 2016 Cross-Reference: Local Municipal Sign By-laws; HDSB Administrative Procedures: Corporate Partnerships/Sponsorships; Donations; Community Funding of Facility Enhancements Review Date: January 2019 Revision Date: September 2022 Responsibility: Superintendent of Facility Services
INTENDED PURPOSE: The Halton District School Board requires the installation of exterior signage to identify a school or facility building for staff, students, and the public. Only exterior signage that identifies the school, or signs representing an external agency affiliated with the school such as a child care or municipality, may be installed on Halton District School Board property. DEFINITIONS: Pylon/Ground Sign: a sign supported by uprights or braces embedded in a foundation in the ground and which is not attached to any part of a building. Wall/Fascia Sign: a sign attached to, marked or inscribed on, erected or placed against an exterior elevation of the building, including individual letters forming the school or building name, a painted wall sign and an awning sign. Outdoor Scoreboard: a sign supported by uprights or braces embedded in a foundation in the ground and not attached to the building and is illuminated or not illuminated and may include LED video board and /or a clock system. Message Board Sign: any part of a sign that has interchangeable lettering or messaging, either manually or electronically, also referred to as a digital sign. Temporary Sign - A sign that is not permanently installed or affixed to the ground or any structure or building and includes but not limited to mobile sign and/or a banner. PROCEDURES: The process of erecting or altering any sign shall be in accordance with the Halton District School Board sign procedures, municipal by-laws and building code requirements. Schools/facilities considering any new or replacement exterior signage shall initiate the request with Facility Services Department. Impact on neighbouring properties, site visibility and safety should be taken into account when a school is considering the installation of a new ground-mount sign, in particular electronic or digital message board signs. The following process identifies the actions required to facilitate the installation of a wall or ground-mount sign, as well as an outdoor scoreboard or message board type sign. A. Sign Installation Requests: 1. Schools a. School Administrator shall initiate request for new wall/fascia, pylon/ground signs (with or without interchangeable signage) or outdoor scoreboards with the School Superintendent. b. The proposed new sign shall meet the design guidelines noted in Part B below and be in accordance with HDSB Communications department requirements.
14 Halton District School Board Administrative Procedure
c. Schools may develop conceptual sign designs with Halton District School Board pre-qualified vendors to assist with local By-law requirements. d. Facility Services department shall review the conceptual new sign proposal, design guidelines, installation location, building and property infrastructure, municipal by-laws and permit requirements. The Communications department shall review the conceptual new sign and location in accordance with the design guidelines and HDSB requirements. 2. Tenant Requests (Childcares) As per lease agreements, Child Care tenants may submit a request in writing to the Superintendent of Facility Services, to install a sign on HDSB property to identify the child care within the school. 3. External Organizations or Agencies Requests a. Requests from non-profit agencies and/or municipalities to place a temporary sign such as a mobile sign or banner sign on school property will be at the discretion of the school principal to approve, in consultation with the Facility Services department Field Supervisor. b. Requests from non-profit agencies and/or municipal agencies to place a permanent sign on school property must be submitted in writing to the Superintendent of Facility Services, and will require Administrative Council approval. c. Request from an external agency to install a permanent sign, if affiliated with a donation or sponsorship to a school or the Board, must meet the requirements detailed in the HDSB Administrative Procedure regarding Corporate Partnerships, Sponsorships and Donations, and will require Administrative Council approval. d. Requests from an external agency, other than as detailed above, for either temporary or permanent signage, are not permitted. 4. School Requests for Electronic or Digital Signage When considering whether to install a new electronic or digital sign, school communities should take into account the illumination levels and visual impact of the sign on adjacent properties and the neighbourhood context, in particular on smaller residential streets that do not have a high volume of vehicular traffic. School communities should consider whether a digital sign is the most effective form of communication given the variety of online options available to schools (school website, email, HDSB website, social media).
B. Responsibilities: 1. Funding a. Schools will be responsible for funding the purchase and the installation of new signs including municipal permit fees and below-grade connection costs. Schools may use non-board funds or Family of Schools (FOS) Renewal funds. b. Wall-mounted signage is provided as part of the construction of new schools. Under-ground rough-in and a concrete mounting pad for a future pylon sign may also be provided as part of the new school construction project subject to available funding. The school is responsible for the cost of the supply and installation of the new sign. 2. Regulations/Permits Facility services and/or the sign vendors will coordinate the permit approvals required and or necessary. 3. Tendering, and Purchasing Policy Business and Facility Services shall be responsible for tendering process and documents. Refer to the Procurement Administrative procedure. 4. Project Responsibility Facility Services shall be responsible for project approval, administration, supervision and final acceptance of the tender.
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5. Maintenance / Upgrades or replacement Facility Services shall be responsible for coordinating the sign maintenance, repair and operation. Signage upgrades or replacement would be the responsibility of the individual school to fund. Repairs to digital/illuminated signs shall be the responsibility of school. C. Design Guidelines for Signs All signs must meet local By-law requirements (size, quantity, location, etc.) and permits must be obtained where required, prior to installation. Structural drawings that detail construction, mounting, fastening are required to be submitted to Facility Services for review prior to installation. The drawings are to be certified by a Professional Engineer, of Ontario. Any trade component of installation must be performed by a qualified and/or licensed vendor. 1. Fascia/Wall Mount Signs: a. English language b. Municipal street name and number (if required by local municipality) c. Public School, High School or Secondary School nomenclature in accordance with the design details in Appendix A d. HDSB corporate logo as directed by the Communication Dept. 2. Ground/Pylon Signs a. English language b. Municipal street name and address c. Sign shall display the school name d. Public School, High School or Secondary School nomenclature e. Corporate advertising in accordance with Corporate Partnership/Sponsorship Administrative Procedure. f. Display of school logos or nicknames (optional) g. Electronic Message boards (optional) h. Illuminated or Non-illuminated i. Structure construction (e.g. masonry ground sign, or steel post, etc.) j. Structure to be engineered by a licensed Professional Engineer in Ontario k. HDSB corporate logo as directed by the HDSB Communications Department 3. Outdoor Score Boards a. English Language b. Public School, High School or Secondary School nomenclature c. Corporate advertising only in accordance with Corporate Partnership/Sponsorship Administrative Procedure d. Display of school logos or nicknames (optional) e. Electronic and/or Video boards adhere to By-law requirements f. Illuminated or Non-illuminated g. Structure construction i.e. masonry ground sign, or steel post, etc. h. Structure to be engineered by a licensed Professional Engineer in Ontario i. HDSB corporate logo as directed by the HDSB Communications Department 4. Mobile or Temporary signage a. English Language b. No more than one sign per site c. Shall not be animated, illuminated, etc., or have any attachments that increase height or width as per municipal by-law requirements. d. Shall not impede or obstruct access or view of pedestrian or motorist to cause an unsafe condition e. Shall only be in place for defined period of time. Removal and costs associated with the removal will be the responsibility of the school or external agency, if applicable.
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Appendix A Fascia/ Exterior Wall Sign Standards
1. Cast aluminium, smooth mat finish, Arial Rounded MT Bold font. 2. Letters for school name: Upper case, 300mm high x 13 mm return, lower case, 200mm x 13mm return. 3. Letter for address: Upper case, 200mm high x 10mm return, lower case, 100mm x 13mm return. 4. School Board Logo: As shown 5. Wording as shown to be confirmed by Facility Services and Communications department prior to ordering.
17 Halton District School Board Administrative Procedure
Topic: School Fundraising Effective: September 2014 Cross-Reference: Related Statutes and Regulations: Education Act, RSO 1990 c E.2 Part IX; O. Reg. 298 “Operation of Schools – General”, Sections 24 and 25; O. Reg. 612/00 “School Councils and Parent Involvement Committees”, Sections 19 – 24; O. Reg. 200/08 “Trans Fat Standard”; Broader Public Sector Accountability Act, SO 2010 c 25, Parts IV.1 and V; Municipal Freedom of Information and Protection of Privacy Act; Gaming Control Act, S.O. 1992 c. 24; Ontario Reg. 78/12, Part I; Income Tax Act RSC 1985, c 1 (5th Supp) Board Administrative Procedures: Donations and Charitable Receipts; Healthy Food for Healthy Schools; Community Funding of Facility Enhancements; School Generated Funds and School Council Funds; Procurement; Corporate Partnerships, Sponsorships and Donations; and Code of Ethics Revision Date: September 2017, October 2018, April 2019 Review Date: September 2021 Responsibility: Superintendent of Business Services and Treasurer
INTENDED PURPOSE: This Administrative Procedure is made pursuant to the Board’s School Fundraising Policy. This Administrative Procedure provides direction to the school administrators, staff and volunteers responsible for planning and implementing fundraising activities at a school. DEFINITIONS: The Board adopts the following definitions from the Ministry of Education’s Fundraising Guideline: Fundraising Fundraising is any activity, permitted under a school board’s policy, to raise money or other resources, that is approved by the school Principal, in consultation with, and upon the advice of the school council, and/or a school fundraising organization operating in the name of the school, and for which the school provides the administrative processes for collection. Such activities may take place on or off school property. School Community The school community refers to students, parents, guardians, school councils, trustees, school administrators, staff, members of the broader community and partners, as well as others, who support the local school and student achievement. School Generated Funds School generated funds are funds that are raised and collected in the school or broader community in the name of the school by school councils or other school or parent administered groups. These funds are administered by the school Principal, and are raised or collected from sources other than the school board’s operating and capital budgets. School generated funds is a broad category which includes not only fundraising for school purposes, but also all funds that are collected and paid through school accounts to support a variety of programs such as payments to charities or other third parties (e.g. tour operators, and hot lunches). Halton District School Board Administrative Procedure
PROCEDURES Approval of Fundraising Activities Fundraising initiatives must be in alignment with the Board's values as a learning organization. Furthermore, they should connect to the three pillars of the Multi-Year Plan -- Engagement and Achievement, Stewardship and Resources, as well as Equity and Well-Being. All fundraising activities require the approval of the school Principal. All proposals for school fundraising activities must be submitted to the Principal for approval prior to October 25. The Principal shall take into account the Guiding Principles identified in the Board’s School Fundraising Policy, as well as the following considerations, in evaluating proposed fundraising activities: what is the intended use of the funds?; is the activity and its purpose consistent with the purposes and principles of public education, including diversity, accessibility and inclusivity?; does it align with the Board’s Mission, Vision and Values and the Multi-Year Plan?; does the activity reflect the financial and educational priorities of the school community?; does it support Student Achievement and Well-Being (e.g., SIPSA)?; is there a communication plan?; what resources will be required, and will the cost be reasonable and proportional?; will there be appropriate measures and supervision to ensure student safety?; is it age appropriate for the students who will be involved?; will there be sufficient volunteers for successful implementation?; can it be undertaken with minimal disruption to classroom learning time for staff and students, and administrative time for school Principals and support staff?; are administrative expenses associated with the fundraising activity minimized?; will consideration be given to ensure no staff members or volunteers will benefit materially or financially from the activity?; can it be offered in a manner that encourages but does not obligate parent and student participation?; The Principal shall not approve any fundraising activity which involves elementary and/or secondary students broadly canvassing door-to-door. When students are asked to engage with the public, it should be done so with age-appropriate supervision and in keeping with instruction provided by the school/board.
Annual School Fundraising Plan School Principals must develop an Annual School Fundraising Plan, which shall include a list of all approved fundraising activities for the school year. Principals shall determine an appropriate number of fundraising activities per year, as well as suitable scheduling for each of the approved activities. The Annual Fundraising Plan shall identify whether any of the fundraising activities are designated as a special event day, for which the nutrition standards outlined in PPM 150 and the Board’s “Healthy Food for Healthy Schools” Administrative Procedure need not apply. The Principal shall consider the input of School Council, or Home & School Association, staff and students in developing the Annual School Fundraising Plan, and will inform parents/guardians of Plan once approved through the school website and the school newsletter. Consideration must also be given to fundraising efforts from prior years and any surpluses carried over as part of the Annual Surplus Plan. The Principal shall submit the Annual School Fundraising Plan for the approval of the Superintendent for the Family of Schools no later than October 31. The Superintendent shall approve the Annual Halton District School Board Administrative Procedure
School Fundraising Plan provided that it is consistent with the Board’s School Fundraising Policy, this Procedure, and the School Improvement Plan for Student Achievement (SIPSA). Fundraising activities may take place prior to October 31, with the approval of the Principal, taking into account the above-noted considerations. A Principal shall only allow further fundraising activities not identified in the Annual Fundraising Plan with the approval of the Family of Schools Superintendent.
Examples of Acceptable Purposes for Fundraising: student financial assistance, or “angel” fund; the purchase of resources (e.g., musical instruments, library resources, instructional technology); to offset field trip expenses; guest speaker fees; student recognition (e.g., ceremonies, awards); expenses for school teams and clubs, such as travel, uniforms, entry fees; school yard improvements, such as playground equipment, shade structures, gardens, provided the plan has been approved by the HDSB Facilities Services Department; scholarships or bursaries; capital upgrades that provide enhancement beyond the board standard and/or expected replacement timelines (e.g., sports facilities, scoreboards, fixed auditorium seating); to assist with the costs of activities that are unique to the cultural character of the school, such as a student retreat. Examples of Unacceptable Purposes for Fundraising: Items funded through provincial grants (e.g., traditional classroom furniture, textbooks); Capital projects that significantly increase operating costs, or result in an increase in the student capacity of a school; Facility renewal, maintenance, or upgrades funded through provincial grants such as structural repairs, sanitation, emergency repairs, or replacing flooring due to wear and tear; Goods or services for employees; Professional development for staff; Occasional staff costs; Administrative expenses not associated with the fundraising activity; Support for partisan political activity, groups or candidates. The examples provided are not comprehensive lists. If there is uncertainty as to whether a particular fundraising activity is acceptable, the Principal should consult their Family of Schools Superintendent for direction. Facility Enhancement Projects Principals considering a proposal for a fundraising activity to support facility enhancements should consult the Board’s “Community Funding of Facility Enhancements” Administrative Procedure before approving. School Councils Regulation 612/00 made under the Education Act provides that School Councils may engage in fundraising activities, subject to the Board’s Policies and Administrative Procedures. School Councils are required by Section 24 of reg. 612/00 to annually submit a written report on its activities, including fundraising activities, to the Principal of the school and to the board that established the council. Gaming The Criminal Code of Canada prohibits gaming. However, charitable gaming activities, which include lottery schemes such as bingos, raffles, break open tickets and social gaming events, are exempt Halton District School Board Administrative Procedure from the Criminal Code prohibitions, provided that the gaming activity is either managed by a province, or a charitable or religious organization which has been given a license. In Ontario, a charity can apply for a license to conduct a lottery scheme from the Registrar of Alcohol and Gaming, or if the prize is valued at less than $5,500 from the local municipality. Principals should consult with the local municipal licensing office if they are unsure of whether they require a gaming license for a fundraising activity. Use of Board Logo Third parties are prohibited from using the Board’s logo without the express written permission of the Superintendent of Business.
Use of Funds The Principal is responsible for ensuring that each fundraising activity includes clear communication regarding the intended purpose of the funds, and that any funds raised are used for the stated purpose. In planning fundraising events, consideration should be given to what will happen with the funds raised if there is a shortfall/excess of funds raised compared to plans. Administration of Funds The Principal is responsible for ensuring that all funds collected from fundraising activities are administered, recorded and expended in accordance with the Board’s “School Generated Funds and School Council Funds” Administrative Procedure. Financial Reporting Public Sector Accounting Board standards require that school boards include funds generated at the school level with the annual financial statements of the board. All funds collected through school or school council fundraising are subject to the board’s audit, review and accountability requirements. Corporate Sponsorships Corporate partnerships, sponsorships and donations for a school fundraising activity can be approved by the Principal providing the value does not exceed $50,000., and the Superintendent for the family of schools has been informed. Further direction on third party sponsorships can be found at the Board’s “Corporate Partnerships, Sponsorships, Donations” Administrative Procedure. Receipts for Donations The Halton District School Board is a registered charity, and as such may issue receipts for donations to the Board or a school of the Board, in accordance with the Income Tax Act and Canada Revenue Agency guidelines. Neither a school, school council nor Home and School Association may issue receipts. The Board’s procedures with respect to issuing receipts are outlined in its Administrative Procedure “Donations and Charitable Receipts”. All requests for donation receipts must be approved by the Manager of Accounting or the Supervisor of Accounting – School Financial Services.
Food and Beverages Fundraising activities which include the serving or selling of food must comply with the Halton District School Board’s “Healthy Food for Healthy Schools” Administrative Procedure, which incorporates the requirements of PPM 150 and Regulation 200/08. Halton District School Board Administrative Procedure
PPM 150 “School Food and Beverage Policy” requires that all food and beverages sold on school premises for school purposes must comply with Ministry of Education nutrition standards. Regulation 200/08 “Trans Fat Standard” restricts the content of trans fats in the foods served or sold in schools to 2 per cent of the total fat content. A Principal may designate up to 10 days during the school year as special event days when food and beverages sold are exempt from the requirements of PPM 150. A Principal shall consult with School Council prior to designating special event days, and shall identify fundraising activities which are so designated in the Annual Fundraising Plan. Alcoholic Beverages As further described in the Board’s “Prohibition Regarding Alcoholic Beverages” Policy, the service, sale and presence of alcoholic beverages at school events held on board property is strictly prohibited.
Canada’s Anti-Spam Legislation (“CASL”) Canada’s Anti-Spam Legislation prohibits sending Commercial Electronic Messages (“CEM’s”) without the recipient’s consent, except where one of the limited statutory and regulatory exemptions apply. CEM’s are defined as messages sent electronically that have as their purpose or one of their purposes to encourage participation in a commercial activity, regardless of whether there is an expectation of profit. Messages sent by or on behalf of a registered charity for the purposes of fundraising, are exempt from CASL requirements. Principals should nonetheless consult the Board’s CASL policy to ensure that all electronic messages sent by or on behalf of the school are CASL compliant. Privacy The Principal is responsible for ensuring that the personal information in the custody and care of the school and board is not disclosed without the consent of the person to whom the information relates. The Board’s Privacy and Information Management Policy provides further describes the Board’s obligations under the Municipal Freedom of Information and Protection of Privacy Act with respect to the collection, use, disclosure and storage of personal information. Questions may be directed to the Board’s Privacy Officer.
Purchase of Goods and Services The Board is a designated broader public sector organization, as defined by the Broader Public Sector Accountability Act, and is therefore required to procure goods and services in an open, fair and transparent manner, in accordance with policies and procedures which support consistency throughout the organization. The Principal is responsible for ensuring that all goods and services purchased for fundraising activities are procured in accordance with the Halton District School Board’s “Procurement Policy”, “Procurement” and the “Code of Ethics” Administrative Procedures. Annual School Fundraising Report The Principal shall prepare an Annual School Fundraising report to be posted to the school website no later than June 30, summarizing the fundraising activities undertaken, the funds raised, and the manner in which the funds were spent. Halton District School Board Administrative Procedure
Topic: Elementary and Secondary Secretarial/Clerical Staffing Effective: September 2009 Revision Date: March 2019 Review Date: September 2020 Responsibility: Executive Officer, Human Resources
INTENDED PURPOSE: The Halton District School Board recognizes the need to provide secretarial and clerical assistance to support the administration of the schools and the instructional programs in classrooms.
PROCEDURES The initial allocation of clerical staff for both the elementary and secondary schools will be based on the final enrolment projections from the Planning Department (April/May) for the following September. Allocations are reviewed again in November based on the actual student enrolments as of October 31. • Schools experiencing a decrease in actual enrolment of more than 18 students from the various break point(s) will have a decrease in the school’s secretarial support. • Schools experiencing an increase in actual enrolment will be considered for an increase in the school’s secretarial support.
SECONDARY: Commencing September 1, 2019, allocation of clerical staff for secondary schools shall be as follows:
Enrolment* Allocation in Months 0 to 850 33 851 to 1150 45 1151 to 1900 50 1901+ 55 * Enrolments noted above are weighted enrolments derived from both student enrolment as well as the number of students enrolled in programs including Essential pathways, IB, FI, CPP, and the number of students with IEPs as well as School Needs Index. The Principal has the discretion of using up to two (2) months of this allocation for extra clerical assistance at peak workload times during the school year. In addition, secondary schools will have the following extra clerical days, based on the current supply secretary hourly rate of pay for assistance at peak workload times during the school year.
Enrolment Allocation in Days 0 - 1000 20 1001 + 35
For Secondary schools that operate on more than one site (White Oaks) or that have elementary programming (Aldershot and Burlington Central), an additional 10 months of secretarial support will be provided to address the increased complexity of the school. The allocation for secretarial staff in schools with both elementary and secondary enrolments will be calculated using both the elementary and secondary allocations.
23 Halton District School Board Administrative Procedure
ELEMENTARY: Commencing September 1, 2019, e allocations for elementary schools shall be as follows:
*Enrolment Allocation in Months 0 to 350 15 351to 550 18 551to 700 24 701to 800 26 801 to 1000 30 1001 + 36 * Enrolments noted above are weighted enrolments. The allocation of clerical staff is a weighted value derived from both student enrollment as well as the number of students enrolled in programs including FI, Life Skills, and the number of students with formal IEPs as well as School Needs Index.
The Principal has the discretion of using up to two (2) months of this allocation for extra clerical assistance at peak workload times during the school year. Extra clerical days based on the supply secretary rate of pay will be assigned as follows:
Enrolment Allocation in Days 0 to 250 2 251 to 400 4 401 to 500 6 501 to 600 8 601 to 700 10 701 to 800 12 801 to 900 14 901 to 1000 16 1001 to 1100 18 1101 to 1200 20 Unassigned 40
The senior secretary in elementary schools with enrolments of 251 or more will work four days within the first week following the last work day in June.
All elementary schools will operate two full weeks before the official opening. In schools where there is a General Secretary Elementary allocation all staff will work their regular schedule during the two (2) weeks prior to school start up.
24 Halton District School Board
Report Number: 19079 Date: May 7, 2019 FOR INFORMATION
TO: The Chair and Members of the Halton District School Board FROM: Stuart Miller, Director of Education RE: Capital Update with Financials for April 2019
Background: As per the schedule to report on capital projects, please find attached the chart showing recent activities in this regard for the reporting period of April 2019 (Appendix A). On a quarterly basis the Capital Update report includes a financial summary of budget and expenditures for projects in process (Appendix B), the Build Capacity summary (Appendix C), and the summary for the Close the Gap program (Appendix D). The timeframe for expenses on capital projects are two years duration on average. The timeframe may be longer due to the project size, complexity and external factors such as municipal and Ministry of Education approvals. Once the Ministry approves funding to address accommodation pressures, the capital project budget is established which includes the awarded construction tender price, architectural and consultant fees, permits, infrastructure and land improvement costs. The Percentage Completed Based on Amount Paid as detailed in Appendix B of the Capital Financial report represents construction costs incurred and processed as compared to the total expected tender cost. Accruals are included only at the Halton District School Board’s year end. Expenses are not incurred uniformly during construction.
Respectfully Submitted
Roxana Negoi Superintendent of Business Services and Treasurer
Maia Puccetti Superintendent of Facility Services
Stuart Miller Director of Education
25 Appendix A - Capital Projects Status Update April 24, 2019 Bolded notes indicate changes.
Permit Status Construction Status School & Project Update Comments Description Site Plan (SPA) Bldg. (BPA) Tender Date Start Date (Tentative) Site Owned Completion Pupil Places Submt'd Rec'd Submt'd Rec'd Issue Closing NEW SCHOOL CONSTRUCTION Site Upfill is 85% complete, the contractor has remobilized on site to finish the upfill. The cost Dec. 2018 (Site consultants report has been reviewed by Board staff for Alteration Permit the Building component of the project and a new ATP Milton SW #1 HS (Hossack received, still Upfill started September 2021 1200 Own May 2018 TBD TBD TBD TBD will be sent to the Ministry the week of April 1st, 2019. & Assoc. Arch) waiting for full September 2018 (tentative) Board staff have received confirmation from Site Plan Ministry of a conference call meeting date, to Approval) discuss revised design and Approval to Proceed request (ATP) to issue for tender. There is still work to be completed on the main section August 2019 of the school, most of the work is related to outside (Includes finishes to metal roof flashings, metal siding and the Viola Desmond PS includes Landscaping exterior grounds. Asphalting and outside grading will Child Care & Community November 3, September 12, work to be done 776 Own March 20, 2017 Oct 31, 2017 July 17, 2017 October 3, 2017 November, 2017 start early May 2019 to be be fully completed prior to Hub (Hossack & Assoc. 2017 2017 next summer) - the end of the school year.. The school has now Arch.) Childcare occupied the Library. The Childcare is still under completion April construction, with revised anticipated completion early 2019. May 2019. Process to acquire the site has been initiated. Site 770 Pupil Plan Approval process has started with the Town. Milton SW #11 PS. School spaces 88 September no Facility Services is working with the Consulting includes Child Care Childcare 2021 (tentative) spaces team to develope the various components of the Building to meet HDSB Board Standards. Site Plan agreement has been signed between the Town of Oakville and The Board. Building Permit has NE Oakville #2 PS includes been issued to the Contractor. Purchase Order issued November 13, September 11th Child Care (Hossack & 776 no May 2018 August 15, 2018 February 2019 August 2018 March 2019 Spring of 2020 to Tambro Construciton on February 28, 2019. 2018 2018 Assoc. Arch.) Contractor has been working on buliding footingns and foundations as well as rough-ins for Site Servicing, Mechanical and Electrical items. March 2018, Director Miller presented report #18054 Administrative Building detailing the Consultants findings re the need for & the Accommodation Study N/A N/A N/A N/A N/A N/A N/A N/A location of a new admin bldg. New report anticipated (Snyder Architects Inc.) for April 2019, regarding revised options.
Craig Kielburger SS (CS&P 231pp incl. December 20, November 1, Contractor is completing both interior and exterior Own July 9, 2016 October 18, 2016 February 2017 October 15, 2016 1-Feb-17 August 2018 Architects) Greenhouse 2016 2016 deficiencies for the addition and Greenhouse.
HDSB received approval for the childcare layout from 1 Toddler + the Ministry on March 22, 2019. HDSB submitted the Frontenac PS (Aecom July 2019 September 2019 1 Preschool Own April 2019 April 2019 April 2019 April 2019 April 2019 April 2019 childcare plans on April 1, 2019 for ATP from the Architects Inc.) (tentative) (tentative) rooms Ministry to proceed to tender. Architect currently working on contract documents.
It is finished, The Board has received notification GDHS Additions & Reno's Jan 29, 2010 September 9, Dec 6, 2010 150 Own May 2009 June 9, 2009 July 9, 2009 n/a from the Bank that the Letter of Credit is being 2010 (Snyder & Assoc.) Phase 2 2010 Phase 2 released.
PAR - M.M. Robinson HS Delivery of the new dust collector for the Construction PHASE 1 NA Own May 2018 July 2018 June 2018 July 2018 May 2018 May 2018 June 2018 August 2018 shop is arrives April 26th, 2019. (Snyder Architects)
PHASE 2: ADDITION & RENEWAL WORK. Site Plan Approval has been received. Building Permit PAR - M.M. Robinson HS Application has been made to the City, working through PHASE 2 NA Own June 2018 October 2018 September 2018 November 2018 February 2019 March 2019 April 2019 December 2019 details with the City. The General Contractor, Gen-Pro (Snyder Architects) is on site and has set up safety fencing and started the site servicing portion of the project. Contractor will start work once Building Permit is received.
5/7/2019 12:44:41 Appendix A - Capital Projects Status Update April 24, 2019 Bolded notes indicate changes.
Permit Status Construction Status School & Project Update Comments Description Site Plan (SPA) Bldg. (BPA) Tender Date Start Date (Tentative) Site Owned Completion Pupil Places Submt'd Rec'd Submt'd Rec'd Issue Closing PHASE 1 Interior Renovations and Site Work - The project has been tendered under Construction PAR - Nelson HS Management, tenders are under review by our PHASE 1 NA Own July 2018 September 2018 March 2019 TBD April 2019 April 2019 May 2019 Fall of 2019 Consulting team, Facilities and Budget. Work will (Snyder Architects) commence as soon as we receive our Building Permit. The Consulting Team and Facilities are working with the City to expedite it. PAR - Nelson HS PHASE 2: EXTERIOR ADDITIONS; LIBRARY, June 2019 August 2019 August 2019 August 2019 September 2019 PHASE 2 NA Own NA NA Summer 2020 CAFETERIA & SHOP ADDITIONS. ATP has been sent (tentative) (tentative) (tentative) (tentative) (tentative) (Snyder Architects) to the Ministry on April 9th, 2019. PORTABLES Town of Oakville has requested information on fire routes & access re the processing of Building Permit NA NA NA June 4, 2018 June 27, 2018 July 3, 2018 Aug 31, 2018 White Oaks SS (s) (NEO June 11, 2018 January 18, 2019 Application. Note: Occupancy granted for start of Architecture) 1 (tentative) (tentative) school.
5/7/2019 12:44:41
Halton District School Board
Report Number: 19069 (Revised) Date: April 24, 2019 FOR DECISION TO: The Chair and Members of the Halton District School Board FROM: R. Negoi, Superintendent of Business and Treasurer S. Miller, Director of Education RE: 2019 Amendment to Education Development Charges By-law, 2018 Background: Education Development Charges (EDCs) are used to fund the acquisition of school sites and related costs to accommodate growth-related pupil needs. These levies are applied to all new residential and non- residential development, with limited exceptions. The Board’s existing By-law recovers 85% of education land costs (i.e. the purchase price of school sites and associated costs) from residential development and 15% from non-residential development. The Board’s previous EDC by-law (Education Development Charges By-law 2013) expired on June 24, 2018. The Board was not able to pass a new By-law until June 29, 2018, which did not come into force until July 4, 2018. The delay in passing the 2018 EDC By-law was caused by the Ministry’s delay in approving the EDC background study, which is a condition precedent to passing a by-law. The 2018 by-law, as per the agreement with the Ministry of Education, contains the rates imposed under the 2013 EDC By-law (as amended), and is in effect for a term of one year (expiring at the close of business on July 3, 2019). On March 29, 2019, the Ministry of Education issued Ontario Regulation (O. Reg) 55/19 which amended Ontario Regulation (“O. Reg 20/98”); the latter is the regulation that governs EDCs. This amendment to O. Reg 20/98 removed the current cap on EDC rates in order to permit the following restricted rate increases: • In year 1, the existing EDC rate can be increased by the greater of 5% or $300.00 per residential dwelling unit; • In year 1, the existing non-residential rate can be increased by 5%; • In year 2 of the by-law and in each subsequent year, the residential rate can be increased by a further $300.00 or 5% of the previous year’s EDC rate, whichever is greater. The non-residential rate can be increased by 5% of the previous year’s non-residential EDC rate. This recent amendment to O. Reg 20/98 does not restrict the ability of a school board to pass an EDC by- law for the full five-year term permitted under the Education Act. Based on the amendment to O. Reg 20/98, this report is submitted for the purpose of recommending the Board pass a by-law to amend the 2018 EDC by-law in order to implement the increases now permitted under the legislation, as well as extend the term of the by-law to five (5) years. RECOMMENDATION: Be it resolved that a separate public meeting is not required in regard to the proposed amendment to the Halton District School Board 2018 EDC by-law; and THAT the Halton District School Board enact a by-law which will amend the 2018 EDC By- law to apply to the development of land in the Region of Halton; and THAT the amending EDC By-Law be in the form attached hereto and that it amend the Board’s EDC By-Law 2018 in the following respects: • Section 9 be revised to read as follows: Subject to the provisions of this by-law, an education development charge per dwelling unit shall be imposed upon the designated categories of residential development and the designated residential uses of land, buildings or structures, including a dwelling unit accessory to a non-residential use, and, in the case of a mixed-use building or structure, upon the dwelling units in the mixed-use building or structure.
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The education development charge per dwelling unit shall be in the following amounts for the periods set out below: (i) May 20, 2019 to July 3, 2019 - $4,664.00; (ii) July 4, 2019 to July 3, 2023 - $4,892.00; • Section 21 be revised to read as follows: This by-law shall expire at the close of business on July 3, 2023, unless it is repealed at an earlier date. Discussion: In the fall of 2017, the Board initiated the process of renewing its Educational Development Charge By-law, which was set to lapse on June 24, 2018. Section 10 of O. Reg 20/98 provides that the Ministry of Education is tasked with approving a Board’s estimated number of growth-related students and the number of school sites required to accommodate such students. Accordingly, on March 15, 2018 Board staff submitted the Background Study to the Ministry for its review and approval. As the tentative Trustee approval date approached (May 2018), the Capital and Business Support Division of the Ministry of Education advised the Board’s EDC consultant they would not approve the Background Study prior to the Provincial election scheduled for June 7, 2018. At that time, the Ministry relayed the message to the Board that the Provincial election would not otherwise impact the EDC approval process. On June 15, 2018, as the Board was approaching its by-law passage meeting, the Ministry verbally advised staff the required approval would be withheld until such time as the new Provincial government was sworn in and a new Minister was appointed. Ministry staff worked in collaboration with Board staff to reach a solution to replace the Board’s 2013 EDC By-law, allowing the Board to successfully pass a one year by-law at 2013 EDC By-law rates, as amended, which to some extent mitigated the loss in revenues. However, due to the timing of the Ministry’s delayed approval, the Board’s 2013 EDC By-law lapsed on June 24, 2018, which resulted in a gap in collections from June 25 to July 3, 2018. This gap resulted in a Board loss of approximately $1,823,819 in EDC revenues. The Board did send letters to those developers (approximately seven developers) who were not charged EDC levies during this time period. The letters respectfully requested if they could remunerate the Halton District School Board the amount that should have been paid during the lapse of the EDC By-law. The Board did not receive a response or any funds from the aforementioned developers. As well, since the commencement of the 2018 EDC By-law at prior year rates, the Board has collected $1,318,152 less (up to the end of March 2019) than what should have been collected if the $4892/per unit rate was in effect from July 4, 2018. On October 12, 2018, the Provincial government amended O. Reg 20/98. This amendment effectively froze EDC rates for all existing by-laws at whatever EDC rates were in effect as of August 31, 2018. On March 29, 2019, the Ministry of Education further amended O. Reg 20/98 to remove the cap on EDC rates, and replaced it with the following restricted rate increases: • a maximum yearly increase of the greater of 5% of the current rate or $300 per residential dwelling unit; and • a maximum yearly increase of 5% for non-residential rates. The amendments to O. Reg 20/98 do not restrict the ability of a school board to pass by-laws for the full five-year term permitted under the Education Act. A review of the amendments to O. Reg. 20/98 with legal counsel and the Board’s consultant, concluded the Board should amend the 2018 EDC By-law in order to implement the permitted increases. Most importantly, these amendments would allow the Board to catch-up to the original proposed charges outlined in 2018 EDC Background Study.
44 Halton District School Board
The chart identifies the phase-in of the new EDC rates in accordance with amendments to O. Reg 20/98: July 4, 2018: EDC By-law May 20, 2019-July 3, 2019 July 4, 2019-July 3, 2023 Proposed New Charge Proposed new Charge
Residential $4,364.00 per residential unit $4,664.00per residential unit $4,892.00 per residential unit development
Non-residential $1.11per square foot; or $1.11per square foot; or $1.11per square foot; or ($ development* ($11.95 per square metre) of ($11.95 per square metre) of 11.95 per square metre) of gross floor area gross floor area gross floor area *no increase is proposed in the non-residential rate of $1.11 per square foot of gross floor area because that is the indicated rate in the Background Study.
As a result, by amending the 2018 EDC by-law as the Board is now permitted, the EDC rate that will be in place effective July 4, 2019, will be the same charge that should have been in place in June of 2018 under normal circumstances. It should be noted the 2018 EDC By-law will also be amended to reflect it will expire at the close of business on July 3, 2023, rather than July 3, 2019. Board staff have placed a notice in local newspapers advising the development community and the public of the proposed amendments to the 2018 EDC By-law that the Trustees will consider at the meeting of May 15, 2019 (refer to attachment). A letter has been sent to Building Industry and Land Development (BILD) also advising them directly of the proposed amendments and the date when the amendments will be presented for decision. Interested parties will have an opportunity to provide input to the amendments and/or delegate trustees prior to the approval. Conclusion Board staff has undertaken a review of the 2018 EDC by-law, as a result of recently approved amendments to O. Reg 20/98. The 2018 EDC by-law is proposed to be amended to reflect these changes. More importantly, the amendments to the by-law will result in the residential levies being increased as of July 4, 2019, to the amount originally proposed for the 2018 by-law. There are no changes to the non-residential rate. Respectfully submitted,
Roxana Negoi Superintendent of Business
Stuart Miller Director of Education4
45
HALTON DISTRICT SCHOOL BOARD
EDUCATION DEVELOPMENT CHARGE AMENDING BY-LAW (2019)
A by-law to amend Education Development Charges By-law, 2018
WHEREAS the Halton District School Board enacted Education Development Charges By- law, 2018 on June 29, 2018;
AND WHEREAS Section 257.70 of the Education Act, R.S.O. 1990, c. E.2 (the “Act”), provides for amendments to education development charges by-laws;
AND WHEREAS the Halton District School Board requires amendments to Education Development Charges By-law, 2018;
AND WHEREAS in accordance with the Act, the background study for Education Development Charges By-law, 2018 has been made available to the public;
AND WHEREAS the Halton District School Board has made available to the public sufficient information to allow the public to understand the proposed amendments to Education Development Charges By-law, 2018;
AND WHEREAS the Halton District School Board has given notice of the proposed amendments to Education Development Charges By-law, 2018 in accordance with the Act and Ontario Regulation 20/98;
AND WHEREAS an opportunity was given to interested parties to provide comments and submissions to the Halton District School Board in respect of this amending by-law;
NOW THEREFORE, THE HALTON DISTRICT SCHOOL BOARD HEREBY ENACTS AS FOLLOWS:
1. Section 9 of Education Development Charges By-law, 2018 is hereby repealed and replaced with the following:
Subject to the provisions of this by-law, an education development charge per dwelling unit shall be imposed upon the designated categories of residential development and the designated residential uses of land, buildings or structures, including a dwelling unit accessory to a non-residential use, and, in the case of a mixed-use building or structure, upon the dwelling units in the mixed-use building or structure. The education development charge per dwelling unit shall be in the following amounts for the periods set out below:
i) May 20, 2019 to July 3, 2019 - $4,664.00;
ii) July 4, 2019 to July 3, 2023 - $4,892.00.
- 2 -
2. Section 21 of Education Development Charges By-law, 2018 is hereby repealed and replaced with the following:
This by-law shall expire five years after the date it comes into force, unless it is repealed at an earlier date.
3. For greater certainty, Education Development Charges By-law, 2018, remains in full force and effect subject to the amendments thereto described in Sections 1 and 2 of this amending by-law.
4. This amending by-law shall come into force on May 20, 2019.
ENACTED AND PASSED this 15th day of May, 2019
Chairperson Director of Education and Secretary
NOTICE OF PROPOSED AMENDMENT TO EDUCATION DEVELOPMENT CHARGES BY-LAW, 2018 BOARD MEETING TO BE HELD ON MAY 15, 2019 AT 7:00 P.M.
HALTON DISTRICT SCHOOL BOARD J.W. Singleton Centre 2050 Guelph Line, Burlington Take notice that at its meeting scheduled for May 15, 2019, the Halton District School Board (the “Board”) proposes to pass a by-law that will amend the Halton District School Board Education Development Charges By-law, 2018 (the “2018 By-law”), which came into effect on July 4, 2018. The schedule of education development charges now imposed by the 2018 By-law is as follows: Charge on residential development: $4,364.00 per dwelling unit Charge on non-residential development: $1.11 per square foot ($11.94 per square metre) of gross floor area The proposed amending by-law will increase the education development charge on residential development to the following amounts per dwelling unit for the periods set out below: (i) May 20, 2019 to July 3, 2019 - $4,664.00; (ii) July 4, 2019 to July 3, 2023 - $4,892. The proposed amending by-law will not increase the education development charge on non- residential development. The proposed amending by-law will extend the term of the 2018 By-law from July 3, 2019 to July 3, 2023. The 2018 By-law applies to all lands in the Regional Municipality of Halton. Accordingly, a key map showing the location of the land subject to the 2018 By-law is not provided as part of this notice. Should the Board pass an amending by-law on May 15, 2019, collection of education development charges pursuant to the 2018 By-law, as amended, will commence on May 20, 2019. A copy of the proposed amending by-law, the education development charge background study prepared in connection with the 2018 By-law, and information concerning the proposed amendment are available on request during regular business hours at the Board’s administrative offices, 2050 Guelph Line, Burlington, Ontario, and on the Board’s website at www.hdsb.ca. If a person wishes to address the Board at the May 15, 2019 Board meeting, they are requested to advise the Board on or before noon on Monday, May 13, 2019. Submissions and requests to address the Board as delegations at the Board meeting should be submitted in writing to: Gail Gortmaker, Manager, Office of the Director of Education, Halton District School Board, (905) 335-3663, ext. 3296; [email protected] Any comments or requests for further information regarding this matter may be directed to Domenico Renzella, General Manager of Planning, Halton District School Board at (905) 335- 3663, ext. 3375; [email protected] Halton District School Board
Report Number: 19072 Date: April 11, 2019
FOR DECISION
TO: The Chair and Members of the Halton District School Board FROM: D. Boag, Associate Director S. Miller, Director of Education RE: Extended French Program
Background The Halton District School Board offers very robust early entry French Immersion program (starting in Grade 2) and Core French (starting in Grade 1). Extended French, also referred to as late entry French Immersion, runs at one elementary school, Sir Ernest MacMillan. The Extended French program was at one time offered in each geographic region but was reduced in the early 1990s to just the Burlington locations of Sir Ernest MacMillan for Grades 7 and 8 and Lester.B. Pearson for Grades 9-12. The program has continued to run at Sir Ernest MacMillan Public School followed by Lester. B. Pearson and now M.M. Robinson High School. For several years, questions have arisen about the viability of the program and why it runs in only one community within the Board. As a result, a review of this program was undertaken with the intent to respond to these questions. Extended French is a Ministry recognized program requiring 1260 hours of instruction in French prior to the end of Grade 8 and the successful completion of seven credits in high school, including four French Language Arts courses and a minimum of three other courses where the language of instruction is French. In the HDSB, the program begins in Grade 7. Students who choose this program have 50 per cent of their instructional time in English and 50 per cent in French, allowing students to accumulate a total of 1330 hours of French instruction by the end of Grade 8 when all French instruction from Grades 1-8 are considered.
RECOMMENDATION 1. Be it resolved that the Halton District School Board discontinue the late entry French Immersion program, starting in September 2020 with the elimination of the Grade 7 class, and allow all current students in extended French from Grade 7 and up to be grandparented in the program. 2. Be it resolved that the Halton District School Board direct the Director to undertake a review of the Board’s French Language policy.
Data Analysis Data was examined over several years to understand enrolment trends and challenges. The following table shows actual enrolments at the beginning of each school year from 2006 onward.
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Enrolment Data: Late Entry FI Program by Grade Sir E. MacMillan/Lester B. Pearson HS/M.M. Robinson HS
Sir E. MacMillan PS Lester B. Pearson HS / M.M. Robinson HS Attrition Rate Attrition Rate Year GR 7 GR 8 Total Elem GR 9 Gr 8 - 9 GR 10 GR 11 GR 12 Gr 9 - 12 YR 5 Total Sec
2006 47 43 90 28 19 17 9 0 73.0 2007 41 41 82 22 48.8 24 14 15 0 75.0 2008 35 40 75 19 53.7 20 20 11 0 70.0 2009 47 31 78 18 55.0 17 18 13 53.6 0 66.0 2010 37 43 80 19 38.7 18 16 15 31.8 0 68.0 2011 49 36 85 23 46.5 16 18 17 10.5 0 74.0 2012 38 47 85 27 25.0 17 14 14 22.2 0 72.0 2013 59 33 92 18 61.7 22 20 14 26.3 0 74.0 2014 53 51 104 11 66.7 14 19 26 -13.0 0 70.0 2015 38 51 89 18 64.7 9 14 18 33.3 0 59.0 2016 40 37 77 17 66.7 8 7 14 22.2 0 46.0 2017 39 37 76 8 78.4 11 12 9 18.2 1 40.0 2018 26 33 59 10 73.0 9 7 11 38.9 0 37.0
From this data, it is evident there is significant attrition from Grade 8 to 9 and again from Grade 9 to graduation. The suspected reasons for attrition from Grade 8 to 9 are varied but may include students’ reluctance to attend a high school out of their community or the increased variety of courses and programs at the secondary level and the restrictions on course availability in high schools because of the extended French course requirements. It should be noted this data includes students who entered the extended French program later than Grade 7. This would typically include students who moved to the area from an extended French program in another system or students who may have transferred from French Immersion to the Extended French program in the HDSB during their time in high school. Attrition rates during past three years show on average 76% of the students who started Extended French in Grade 7 do not continue in the program to their Grade 12 year. Due to this attrition, enrolment numbers in high school extended French courses have been very small making it difficult to create viable classes. For example, in the past five years, at the high school level, only twice has an extended French language course not been run as a combined course (where extended French courses are run in the same class as core French or French Immersion courses). Some examples noted from data collected include combinations such as Grade 9 extended French with Grade 10 core French, Grade 11 and 12 extended French together and Grade 11 extended French combined with Grade 11 French Immersion. These combinations not only make programming more challenging within the French class, where students have different proficiency and experience in French language, but also create timetabling challenges that may limit other course options for students in the extended French program. These timetable restrictions may also impose challenges on course selections for students in the English program.
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The low numbers of students in extended French in high school impacts the program viability in both the extended French and English programs at the school and viability is likely to worsen with the recent change to increased overall class sizes in Ontario secondary schools. In addition to the data about enrolment and attrition, the program was reviewed through an equity lens. Maintaining a program in one community primarily serving only one elementary school and one secondary school poses an issue of equity and fairness in other communities of the Board. Additionally, data shows more than half of the students in the program come from only the Sir E. MacMillan Public School catchment area. Questions have been raised about whether any program should be offered only to one specific community. Expanding the program to all communities might resolve the issue of equity and access to the program but would compound the ongoing challenges of recruiting and hiring talented and qualified French teachers as well as providing viable programs for students, as noted above. A decision to expand or discontinue the program is required. The three year trend within three Burlington high schools has seen cohort size averages of less than 12 students in both Grade 11 and 12 core French. The extended French program, while quite small, does potentially draw students out of the core French stream contributing to smaller core French classes in some Burlington schools. Elimination of the Extended French Program may increase numbers of students interested in the core French program and help with the viability of the senior level core French courses. The HDSB is still facing ongoing challenges with French teacher recruitment. While the change in the early entry model has stemmed uptake into FI, our continued enrolment growth still makes it very difficult to keep up with French teacher recruitment. Competition across the province remains high and ongoing competition for French teacher hiring remains a challenge.
Respectfully submitted, David Boag Associate Director
51 Halton District School Board
Report Number: 19081 Date: May 8, 2019
FOR DECISION
TO: Members of the Halton District School Board FROM: Andréa Grebenc, Chair of the Board T. Ehl Harrison, Vice-Chair of the Board J. Oliver, SEAC Vice-Chair M. Shuttleworth, SEAC Representative RE: Policy and By-law Review – SEAC Policy
Previously, the Board sought a legal review of Board’s policies and by-laws. Legal counsel identified several by-laws that would be more appropriately placed as policies, and several amendments were proposed for Board policies. As part of this ongoing review, the SEAC policy was submitted to the Board’s legal counsel, Miller Thomson LLP, and Gillian Tuck-Kutarna was in attendance at the April 10, 2019 Committee of the Whole to facilitate trustees’ review of these documents. After a fulsome discussion at Committee of the Whole on April 10, 2019, and at the April 17 Board meeting, trustees approved several policies and governance procedures at the May 1, 2019 Board meeting. At the May 1 Board meeting, trustees opted to defer the SEAC policy and governance procedure until it was presented at SEAC. This allowed SEAC members to review the draft documents before they were brought forward for consideration by the Board on May 15, 2019. At the SEAC meeting of May 7, 2019, there were no issues raised with respect to the SEAC draft documents. The following recommendation is presented for the Board’s consideration. RECOMMENDATION: Be it resolved that the Halton District School Board approve the Board Governance Policy: SEAC and the Board Governance Procedure: SEAC as appended to Report 19081.
Respectfully submitted,
Andréa Grebenc Chair, Halton District School Board Burlington Trustee, Wards 3 & 6
T. Ehl Harrison Vice-Chair, Halton District School Board Oakville Trustee, Wards 1 & 2
J. Oliver SEAC Vice-Chair Oakville Trustee, Ward 4
M. Shuttleworth SEAC Alternate, Burlington Trustee, Ward 4 52 REVISED
HALTON DISTRICT SCHOOL BOARD GOVERNANCE POLICY
SPECIAL EDUCATION ADVISORY COMMITTEE
OBJECTIVE
The Special Education Advisory Committee (“SEAC”) of the Halton District School Board is established in accordance with Section 57.1 of the Education Act RSO 1990 c E.2 and Regulation 464/97 made under the Education Act.
The Board of Trustees (the “Board”) recognizes the right of all exceptional children to appropriate special education programs and services without payment of fees.1
The Board acknowledges the valuable role that SEAC plays in providing advice on decisions regarding the provision of appropriate special education programs and services in a manner that meets the needs of HDSB’s exceptional students.
It is the responsibility of the Board to ensure that SEAC has access to the personnel and facilities that the Board considers necessary for the proper functioning of the committee.2
The Board shall make reasonable efforts to ensure that the members it appoints to SEAC represent a broad spectrum of the exceptionalities for which HDSB provides special education programs and services.
ROLE OF SEAC
Regulation 464/97 prescribes that SEAC shall be an advisory body to the Board of Trustees, and that SEAC may advise the Board on the following matters:
I. Recommendations
SEAC may make recommendations to the Board in respect of any matter affecting the establishment, development and delivery of special education programs and services for exceptional pupils of the board.3
Before making a decision on a recommendation from SEAC, the Board of Trustees shall provide an opportunity for SEAC to be heard by the Board of Trustees, and by any other committee of the Board of Trustees to which a SEAC recommendation is referred for consideration.4
II. Review of Special Education Plan
The Board shall ensure that SEAC is provided with the opportunity to participate in the annual review of the Special Education Plan.5
1 Education Act, Section 8(3). 2 Regulation 464/97, Section 10(1) 3 Regulation 464/97, Section 11(1) 4 Regulation 464/97, Section 11(2) 5 Regulation 464/97, Section 12(1) – 2 –
III. Review of Annual Budget
The Board shall ensure that SEAC is provided with the opportunity to participate in the HDSB annual budget process, as it relates to special education.6
IV. Review of Financial Statements
The Board shall ensure that SEAC is provided with the opportunity to review HDSB’s financial statements, as they relate to special education.7
V. Other
In addition to the foregoing responsibilities, the Board may request comment or recommendations from SEAC on other matters before the Board, as such matters relate to special education.
Related Legislation
Education Act RSO 1990 c E.2, at Sections 8(3) (Powers of the Minister); S.57.1 (Special Education Advisory Committee); S.207 (Public Meetings); S.208.1 (Electronic Meetings); S.212(2) (Disturbances).
Regulation 467/97 Special Education Advisory Committees
Regulation 306 Special Education Programs And Services
Regulation 181/98 Identification and Placement of Exceptional Pupils
Related Board Policies and Procedures
Operational Leadership Policy Development and Review Governance By-Law
Related Ministry Documents
Special Education A Guide for Educators (2001), Section A, Legislation and Policy, Advisory Committees on Special Education, Page 26-29.
Standards for School Boards’ Special Education Plans (2000)
6 Section 12(2) 7 Section 12(3) REVISED
HALTON DISTRICT SCHOOL BOARD GOVERNANCE PROCEDURE
SPECIAL EDUCATION ADVISORY COMMITTEE
POLICY This Procedure is made pursuant to the Board’s Special Education Advisory Committee Policy.
PURPOSE This Governance Procedure provides direction to the Board of Trustees (the “Board”) and Board’s Special Education Advisory Committee (“SEAC”).
LEGAL FRAMEWORK SEAC is established in accordance with Section 57.1 of the Education Act RSO 1990 c E.2 and Regulation 464/97 made under the Education Act.
SEAC MEMBERSHIP Regulation 464/97 provides that SEAC membership shall be comprised of: a) Representatives of local associations; b) the Board of Trustees; and c) Members at Large, as more particularly described below.
(a) Local Associations The Board may appoint one representative from each of up to twelve (12) local associations as a SEAC Member.
Regulation 464/97 defines a “local association” as: “an association or organization of parents that operates locally within the area of jurisdiction of a board and that is affiliated with an association or organization that is not an association or organization of professional educators but that is incorporated and operates throughout Ontario to further the interests and well-being of one or more groups of exceptional children or adults.” 1
Local association representatives are nominated for appointment to SEAC by the Board by their local association.2
Where there are more than twelve (12) local associations, the Board shall determine which twelve (12) local associations may nominate a representative for appointment to SEAC.3 In so determining, the Board shall take into account the advantages of representation from a broad spectrum of the exceptionalities for which HDSB provides special education programs and services.
(b) Trustees
1 Regulation 464/97, at Section 1(a) 2 ibid, at Section 2(1)(a) 3 supra, at Section 2(3)
37756089.1 – 2 –
The Board of Trustees may appoint up to two Trustees as SEAC Members.4 (c) Community Representative The Board of Trustees may appoint one or more additional SEAC Members, as Community Representatives, provided that any such additional Member is not a representative of a local association, a Trustee, or a member of another committee of the Board.5 In considering community representative appointments, the Board shall take into account the benefits to the Board of: • a diversity of backgrounds amongst SEAC Members; • geographical representation from all areas of Halton; • an appointee’s specific knowledge and skills relating to special education; • the underrepresentation of any exceptionalities on SEAC
ALTERNATES A local association entitled to nominate a SEAC Member may also nominate one Alternate for appointment by the Board.6 The Board may appoint up to two Trustee Alternates. 7 Alternates do not have the rights of SEAC Members, except where the SEAC Member for whom they are appointed as Alternate is absent, in which case the Alternate shall assume the rights and responsibilities of the Member during the Member’s absence. Alternates are entitled to attend public session SEAC meetings, and to receive public session meeting resources provided to voting SEAC Members. With the permission of the Chair, an Alternate may participate in meeting discussions, but may not participate in the debate of a motion.
MEMBERSHIP ELIGIBILITY To be eligible for nomination as a SEAC Member or Alternate, a nominee: a) must be a resident of Halton and qualified to vote for Trustees of the Halton District School Board;8 and b) cannot be an employee of HDSB.9
TERM Appointees to SEAC shall hold office for the length of term of the Board of Trustees, until a newly elected Board is organized.10
NOMINATION FOR SEAC MEMBERSHIP The Board shall request that local associations submit written notice of its SEAC Member and Alternate nominee by no later than one (1) month before the first SEAC meeting of the Board’s term. The Board’s request for nominees shall specify the date by which nominations must be received, and to whom they should be submitted. A copy of the Board’s SEAC Policy and Procedure shall be included with the request for nominees.
4 supra, at Section 2(1)(c) and 2(4) 5 supra, at Section 2(1)(f) and 2(5) 6 supra, at Section 2(1)(b) 7 supra, at Section 2(1)((d) 8 supra, at Section 5(1) 9 supra, at Section 5(3) 10 supra, at Section 6
37756089.1 – 3 –
The Board shall consider the appointment of local association nominees, community representatives, and Trustee SEAC Members and Alternates, at the January meeting of the Board of Trustees, or as soon thereafter as is practicable.
VACANCIES Notwithstanding the length of term identified herein, a SEAC Member shall have vacated his or her seat if he or she: a) is convicted of an indictable offence; b) absents himself or herself without being authorized by resolution entered in the minutes from three consecutive regular meetings of the committee; or c) ceases to meet the eligibility criteria for appointment to the committee.”11 Vacancies shall be filled as soon as practicable, in the same manner as nominations for appointment.
DUTY OF CARE Regardless of how SEAC Members are nominated, they have an obligation once appointed to provide advice which is in the best interests of the Halton District School Board and its provision of special education services to all exceptional students. In order to meet this obligation, SEAC Members must become knowledgeable about the education-related needs of each exceptionality, and consider how the Board may support and accommodate all such needs.
ROLE OF BOARD STAFF The HDSB Superintendent for Special Education and Student Services, or designate, shall: a) ensure the personnel and facilities necessary for the proper functioning of the committee, and electronic participation in meetings, are made available to SEAC Members.12 b) provide administrative support to SEAC, including distributing notices of meetings, agendae and supporting materials, minutes, and other communications to SEAC Members, and Alternates as appropriate; c) ensure SEAC Members and Alternates have access to appropriate orientation and ongoing training, respecting: i. The role of the committee and of the Board in relation to special education; and ii. Ministry and Board policies relating to special education, within a reasonable time after SEAC Members are appointed;13 d) ensure SEAC Members have timely and sufficient access to information to make informed advice and recommendations to the Board, as contemplated by Regulation 464/97 and the Board’s SEAC Policy and this Procedure. CHAIR AND VICE CHAIR A Chair and Vice Chair shall be elected from amongst SEAC Members at the first SEAC meeting of the term. The process for the election of Chair and Vice Chair shall, with necessary modifications, follow the process for Board Chair and Vice Chair elections as outlined in the Board’s By-Law.
11 supra, at Section 7(1) 12 supra, at Section 10(1) 13 supra, at Section 10(2)
37756089.1 – 4 –
The Chair and Vice Chair shall be a voting Members of SEAC.
Duties of the Chair
The duties of the Chair shall include: a) presiding over SEAC meetings; b) ensuring the development of meeting agendae which reflect the priorities and responsibilities of the committee; c) communicating with the Board, as authorized by resolution of the committee; d) such other duties as may be assigned by the committee.
During debate of a motion, the Chair shall remain impartial, and shall ensure that: • no Member or Alternate shall speak unless recognized by the Chair. • a vote shall not be called until all Members who want to speak to the motion have had a fair opportunity to do so. Duties of the Vice Chair
The duties of the Vice Chair shall include:
a) presiding over SEAC meetings in the absence of the Chair; and b) assisting the Chair with duties as required.
SEAC MEETINGS SEAC shall meet at least ten (10) times in each school year.14 The agendae for SEAC meetings shall be developed by the Chair, Vice Chair, and the Superintendent for Special Education and Student Services, taking into account any requests from SEAC Members. Members who attend committee meetings by electronic means shall be deemed to be present at the meeting, for purposes of quorum and satisfying the attendance requirements of Regulation 464/97.15 The majority of SEAC Members present in person or by electronic means shall constitute quorum.16 The SEAC agendae may include items for training, discussion, information, decision, and follow- up from previous meetings. In accordance with the Municipal Freedom of Information and Protection of Privacy Act, and the Personal Health Information Protection Act, SEAC is prohibited from discussing the personal information or particular circumstances or of any HDSB student or staff person. SEAC meetings shall be open to the public, except where Section 207 of the Education Act allows that the committee may meet in camera. A copy of this section of the Act is attached as Appendix A to this Procedure. DECORUM SEAC Members and Alternates shall participate in committee meetings in a manner which respects the rights of all attendees.
14 supra note 1, at Section 9(8) 15 Regulation 463/97, at Section 1 16 supra note 1, at Section 9(1)
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Members agree to: • arrive on time; • review the agenda and any supporting documents prior to the start of the meeting; • raise a hand in order to request acknowledgement and the permission of the Chair to speak; • speak only as permitted by the chair; • speak only to the agenda item being discussed; • avoid personal comments; • respect the procedural rulings of the Chair; • respect the role of SEAC as an advisory body to the Board on the education-related needs of all exceptionalities. The presiding office may expel or exclude from the meeting any person who has been guilty of improper conduct at a meeting.17
ADVICE TO THE BOARD SEAC may communicate its advice to the Board by the following means:
Special Education Plan
The Board shall ensure that SEAC has the opportunity to participate in the Board’s annual review of the Special Education Plan.18
Board Budget and Financial Statements
The Board shall further ensure that SEAC is provided with the opportunity to participate in the Board’s annual budget process, as it relates to special education,19 and to review the Board’s financial statements, as those statements relate to special education.20
SEAC Minutes The Board shall receive the approved minutes of SEAC meetings for information. SEAC Trustee Members or Alternates may, if so directed by SEAC or the Board, provide background information regarding discussion at SEAC meetings. SEAC Recommendations SEAC has the right to make recommendations to the Board regarding the establishment, development and delivery of special education programs and services.21
Any such recommendation must be approved by resolution of the committee. Approval of a resolution requires a vote in the affirmative by a majority of the Members present, in person or by electronic means.22
17 Education Act, Section 207(3) 18 supra at Section 12(1) 19 supra at Section 12(2) 20 supra at Section 12(3) 21 supra note 1, Section 11(1) 22 supra at Section 9(1)
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SEAC shall consider a motion to resolve approval of a recommendation to the Board in accordance with this Procedure and the Board’s By-Law provisions relating to rules of procedure, as may be amended from time to time. The SEAC Chair shall ensure that any SEAC recommendation approved by resolution of the committee is forwarded to the Board. SEAC may at its discretion approve that a report providing the background and rationale accompany the recommendation. Any Trustee may move that the Board approve a resolution to adopt a SEAC recommendation. Before making a decision on a recommendation from SEAC, the Board shall provide SEAC an opportunity to be heard by the Board, and any committee of the Board to which the recommendation is referred.23
The Board shall provide the Chair of SEAC with written acknowledgement of receipt and consideration of any SEAC recommendation, and the Board’s disposition of the recommendation, if any, copying the relevant section of the minutes from the Board meeting at which the matter was considered. Delegations A SEAC Member or Alternate may present a delegation to the Board, on a special education or other matter, in accordance with applicable Board By-law, Policy or Procedure provisions, provided that the delegation is not identified as made on behalf of SEAC. Minority Reports A report, including recommendations, which has not been approved by a resolution of the committee may nevertheless be submitted to the Board, provided that it is designated as a “Minority Report”.
A Member intending to submit a Minority Report to the Board must provide a copy of the report to the Chair of SEAC on or before the date the report is submitted to the Board.
The Board shall provide the author(s) of the Minority Report with written acknowledgement of receipt, and shall append the Minority Report to the Special Education Pan.
Public Communications
As an advisory committee to the Board of Trustees, SEAC may communicate its recommendations to the Board in any of the means described above. Neither the SEAC Chair nor any Member or Alternate of SEAC may communicate publicly on behalf of SEAC, HDSB or the Board.
Related Statutes Education Act, RSO 1990 c E.2, at Section 8(3) (special education); S.57.1 (Special Education Advisory Committees); S.207(2) (in camera); 208.1 (electronic meetings); 212(2) (disturbances).
Municipal Freedom of Information and Protection of Privacy Act, RSO 1990, c M.56, Part II “Protection of Individual Privacy”.
Protection of Personal Health Information Act, SO 2004, c 3, Sch. A, Part IV “Collection, Use and Disclosure of Personal Health Information”.
23 supra at Section 11(2)
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Related Education Act Regulations
Regulation 467/97 “Special Education Advisory Committees”
Regulation 306 “Special Education Programs And Services”
Regulation 181/98 “Identification and Placement of Exceptional Pupils”
Regulation 463/97 “Electronic Meetings”
Related Board Policies and Procedures
Electronic Meetings Operational Leadership Policy Development and Review Privacy and Information Management Program and Accommodation Review Governance By-Law
Related Ministry Documents
Caring and Safe Schools in Ontario: Supporting Students With Special Education Needs Through Progressive Discipline, Kindergarten to Grade 12
Learning for All – A Guide to Effective Assessment and Instruction for All Students, Kindergarten to Grade 12, 2013
Shared Solutions, A Guide to Preventing and Resolving Conflicts Regarding Programs and Services for Students with Special Education Needs (2007)
Special Education A Guide for Educators (2001), Section A, Legislation and Policy, Advisory Committees on Special Education, Page 26-29.
Standards for School Boards’ Special Education Plans (2000)
The Individual Education Plan (IEP) A Resource Guide (2004)
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APPENDIX A SPECIAL EDUCATION ADVISORY COMMITTEE IN CAMERA MEETINGS
Education Act Open meetings of the board
207 (1) Subject to subsections (2) and (2.1), the meetings of a board and the meetings of a committee of the board, including a committee of the whole board, shall be open to the public, and no person shall be excluded from a meeting that is open to the public except for improper conduct.
Closing of certain committee meetings
(2) A meeting of a committee of a board, including a committee of the whole board, may be closed to the public when the subject-matter under consideration involves,
(a) the security of the property of the board;
(b) the disclosure of intimate, personal or financial information in respect of a Member of the board or committee, an employee or prospective employee of the board or a pupil or his or her parent or guardian;
(c) the acquisition or disposal of a school site;
(d) decisions in respect of negotiations with employees of the board; or
(e) litigation affecting the board.
Closing of meetings re certain investigations
(2.1) A meeting of a board or of a committee of a board, including a committee of the whole board, shall be closed to the public when the subject-matter under consideration involves an ongoing investigation under the Ombudsman Act respecting the board. 2014, c. 13, Sched. 9, s. 19 (2).
Exclusion of persons
(3) The presiding officer may expel or exclude from any meeting any person who has been guilty of improper conduct at the meeting.
37756089.1 Halton District School Board
Report Number: 19060 Revised Date: April 3, 2019 FOR DECISION TO: Members of the Halton District School Board FROM: R. Negoi, Superintendent of Business Services S. Miller, Director of Education RE: Long-Term Accommodation Plan Background: The 2018/2019 Long Term Accommodation Plan (LTAP) provides enrolment projections for the years 2019 to 2028 for each Elementary and Secondary Review Areas (ERA and SRA) in the Board as well as for each elementary and secondary school within the system. The basis of this plan is to identify new capital project initiatives for the Board from 2019/2020 to 2022/2023 in preparation for any potential updates as required by the Ministry of Education for the Capital Priorities funding requests. The 2018/2019 LTAP identifies issues related to enrolment that are occurring in various review areas throughout the Board, including suggested strategies to address these issues, such as boundary studies. RECOMMENDATIONS: Be it resolved that the Halton District School Board approve the 2018/2019 Long Term Accommodation Plan (LTAP); and THAT staff be directed to submit the updated LTAP to the Ministry of Education and further that all entities identified on Community Planning Partnerships notification be advised that the LTAP has been approved and direct them to the Board’s website to review the electronic document. Discussion The 2018/2019 Long Term Accommodation Plan (LTAP) provides enrolment projections for the years 2019 to 2028 for each Elementary and Secondary Review Areas (ERA and SRA) in the Board as well as for each elementary and secondary school within the system. The 2018/2019 LTAP also identifies accommodation pressures resulting from these enrolment projections and strategies to address them. Note that hard copies have been distributed to Trustees (as requested) and Senior Staff (as requested) and an electronic copy has been posted on the Board’s website at https://www.hdsb.ca/our- board/Pages/Publications/Long-Term-Accommodation-Plan.aspx. The basis of this plan is to identify new capital project initiatives for the Board from 2019/2020 to 2022/2023 in preparation for any potential updates as required by the Ministry of Education for the Capital Priorities funding requests. The last request by the Ministry of Education for Capital Priorities was June 2017 and at this time no announcements have been made regarding future capital funding submissions. The LTAP also provides the opportunity to identify the school boundary study initiatives that are to be undertaken as a result of ongoing capital initiatives, and to address accommodation pressures due to new residential development, changing demographics, and program pressures. The plan identifies review areas and schools where enrolment issues are projected to occur within the immediate future and the need to undertake associated boundary studies and possible Program and Accommodation Reviews (PARs). It should be noted that the Ministry of Education released new Pupil Accommodation Review Guidelines in March 2018. However, boards were requested not to undertake revisions to their policies and not to undertake Pupil Accommodation Reviews until such time that the Ministry of Education releases associated templates related to the new guidelines. At this time there has been no announcement of when these templates will be released.
63 Halton District School Board
On June 7, 2017, the Board adopted a number of recommendations as a result of the Program and Accommodation Review (PAR) for Burlington Secondary Schools, which have been incorporated in the 2018/2019 LTAP. The announcement of the class size increases for elementary and secondary schools will have an impact on the OTG capacity of schools, especially the latter. The Ministry of Education has not provided any guidance or direction on how these changes will impact on the On the Ground (OTG) capacity of all schools and as such they remain as status quo until more information is available. Summary The 2018/2019 LTAP verifies and continues with the implementation of new school capital projects as approved by the Ministry of Education. The following provides an update on existing and proposed projects: ● As a result of Ministry of Education Funding approvals, a new 772 OTG Viola Desmond PS (ERA 121) in the Boyne Secondary Plan opened for the 2018/2019 school year; ● As a result of delays in Ministry of Education Funding approvals, Milton SW #1 hs (SRA 104) in the Boyne Secondary Plan is now scheduled to open at the earliest for 2021/2022; ● As a result of Ministry of Education Funding approvals, a new 770 OTG Oakville NE #2 ps (ERA 118) in the North Oakville Community is scheduled to open for 2020/2021; ● The Ministry of Education Funding has confirmed funding approval for a new 770 OTG Milton SW #11 ps (ERA 121) in the Boyne Secondary Plan. It was initially scheduled to open for 2020/2021, however due to delays in plan of subdivision approvals and the availability of a site to purchase, this school is now scheduled to open for 2021/2022. ● Oakville NE #3 ps (ERA 118) with an OTG of 770 has been identified to open for 2021/2022 in the North Oakville Community, although this is subject to funding from the Ministry of Education and pending the purchase of a suitable site, along with municipal approvals/issuance of building permits. ● Milton SW #12 ps (ERA 127) in the Boyne Community has been identified to open for 2022/2023, subject to funding from the Ministry of Education and pending the purchase of a suitable site, along with municipal approvals/issuance of building permits. ● Oakville SW #1 ps (ERA 111) in the Lakeshore Woods Community is subject to the Board decision to undertake a Pupil Accommodation Review (i.e. school closures/consolidations) (ERA 112). However, the need to undertake a PAR will be subject to the revision of the Board’s PAR policies, which are delayed until such time the Ministry releases the templates relating to its guidelines. ● As a result of the approved recommendations from the Burlington PAR and Ministry of Education funding approval, renovations/additions to the existing M.M. Robinson HS (SRA 100) facility have been identified with an expected completion for the 2019/2020 school year; ● As a result of the approved recommendations from the Burlington PAR and Ministry of Education funding approval, renovations/additions to the existing Nelson HS (SRA 100) facility have been identified with an expected completion for the 2020/2021 school year; ● NE Oakville #1 hs (SRA 108) in the North Oakville Community has been identified to open for 2022/2023, subject to funding from the Ministry of Education and pending the purchase of a suitable site, along with municipal approvals/issuance of building permits. A description of the accommodation challenges and enrolment issues are further discussed as follows.
BURLINGTON: Elementary Review Areas 1. ERA 100: Aldershot Elementary, Glenview, King’s Road, Maplehurst Public Schools All schools, with the exception of Maplehurst, in ERA 100 are projected to increase in enrolments. The increases can be attributed to the implementation of the new French Immersion (FI) program, residential development, and larger JK cohort size at King’s Road PS. Glenview PS is projected to reach OTG capacity by 2022. Without development in north Aldershot, Glenview PS will decline in 64 Halton District School Board enrolments. Maplehurst PS is the only school that is projected to have a minor decline in enrolments. All schools have an OTG of under 400 pupil places with the exception of Maplehurst PS that has a capacity of 519 pupil places. OTG utilization is projected to increase from 77% to 83% over the next ten years. Currently, there are 363 available pupil places, by 2028 there is a projected decrease to 259 available pupil places, a reduction of 104 available pupil places. ERA 100 is expected to continue to attract in-fill residential development including 1,450 units redevelopment in the King’s Road PS catchment. The North Aldershot area development applications have been resubmitted in March 2019. The projections will likely change as more information on development is attained. Future development of Mobility Hubs and intensification may impact enrolments in ERA 100 schools. 2. ERA 101: Burlington Central Elementary, Central, Lakeshore and Tom Thomson Public Schools During the next 10 years ERA 101 will see a relatively minor decline in projections for Burlington Central Elementary PS, Central PS, and Lakeshore PS. Tom Thomson PS is the only school projected to have a minor increase in enrolments with a projected 4% increase. OTG utilization is projected to decrease from 88% to 84% in the next ten years. Currently, there are 156 available pupil places, by 2028 this is projected increase by 59 to 215 available pupil places. Tom Thomson PS's facility was reduced by 32 pupil places, and how has an OTG of 242 pupil places. The school is projected to remain over 150% utilization with a shortage of more than 130 pupil places for the next 10 years. The Grade 2 English program class is also projected to remain under 15 students. Portable classrooms will continue to be required to accommodate students at the school in the longer term. 3. ERA 102: John T. Tuck, Pauline Johnson, Ryerson and Tecumseh Public Schools All schools within this ERA are under a boundary review. The boundary review was initiated as a result of John T. Tuck PS and Pauline Johnson PS being over 100% utilization and requiring portables for the next ten years while Ryerson PS and Tecumseh PS utilization is projected to be under 60%. Low utilization rates have the potential to trigger a Program and Accommodation Review. The purpose of the review is to rebalance enrolments for these schools. Implementation for this boundary review is September 2020. Overall enrolments in ERA 102 are projected to decline. ERA 102 is at 85% utilization and it is projected to decrease to 80% utilization by 2028. There are 273 available pupil places and if trends continue by 2028 there is a projected 363 available pupil places, an increase of 90 available spaces. Future development of Mobility Hubs and intensification may impact enrolments in ERA 102. 4. ERA 103: Frontenac, Mohawk Gardens and Pineland Public Schools All schools are under boundary reviews. More specifically Frontenac PS is included in the ERA 102 boundary review, as a portion of students that reside in ERA 102 attend Frontenac PS. Mohawk Garden PS and Pineland PS are included in the Samuel Curtis Estates Boundary Review. Currently, students from Oakville’s Curtis Estates (east of Burloak Dr. and North of Lakeshore Dr.) attend ERA 103 schools. There is a desire to redirect this area to Oakville schools. Implementation for this boundary review is for September 2020. Individual school projections for the schools in ERA 103 may change based on the results of both boundary reviews. In the interim, ERA 103 is projected to see a decline in enrolments. The decline appears to be a result of the implementation of the new FI program. Frontenac PS is projected to increase in enrolment during the next 10 years, while Mohawk Gardens is projected to have a minor decline (-3%). Pineland PS is projected to have a greater than 30% percent decline in enrolment. By 2020, Pineland PS will be a Grade 2-8 FI school. Projections indicate enrolment at Pineland PS will decrease 65 Halton District School Board to under 400 students; however, at this time, historical data/trends for Grade 1-2 FI are minimal. As a result, Pineland PS enrolment projections could change in future updates to the LTAP. OTG utilization is projected to decrease from 81% to 73% in the next ten years. Currently, there are 353 available pupil places, by 2028 this is projected to increase by 157 to 510 available pupil places. Future development of Mobility Hubs and intensification may impact enrolments at these schools. Higher density residential developments have been circulated in ERA 103 that are not associated with the Mobility Hub. 5. ERA 105: Brant Hills, Bruce T. Lindley, C.H. Norton, and Paul A. Fisher Public Schools ERA 105 is projected to have a minor increase in enrolment. The increase can be attributed to new development that will impact Paul A. Fisher PS and Brant Hills PS. Despite this new development, both schools are projected to remain under OTG capacity. Between 2021 and 2027 enrolment at Bruce T. Lindley PS will increase. C.H. Norton PS is projected to decline in enrolment over the next 10 years. OTG utilization is projected to increase from 86% to 92% in the next ten years. Currently, there are 225 available pupil places and by 2028 this is projected to decrease to 119 available pupil places, a loss of 106 available pupil places. The National Homes Brant Inc (ERA 105) development will impact on enrolment at Brant Hills PS and Paul A. Fisher PS. 6. ERA 106: Clarksdale, Dr. Charles Best, Rolling Meadows, and Sir E. MacMillan Public Schools All schools, with the exception of Clarksdale PS in ERA 106 are projected to decline in enrolment. Overall the total decline is 6% over the next 10 years. Sir E. MacMillan PS Extended FI will have over 30% decline in enrolments by 2028. This a result of fewer students selecting this program from other Burlington schools. Fewer than 50% of students in the Extended FI program elect to continue in this program at secondary school. OTG utilization is projected to decrease from 77% to 72% during the next ten years. Currently, there are 424 available pupil places and by 2028 this is projected to increase by 92 to 516 available pupil places. Clarksdale PS and Rolling Meadows PS are impacted by Alton Village West developments for ENG and FI programs and National Homes Brant Inc (ERA 105) for FI programs. There is minimal proposed residential development in Dr. Charles Best PS and Sir. E. MacMillan PS catchments. The Extended FI program should be reviewed for its viability in the elementary and secondary panels. 7. ERA 107: Charles R. Beaudoin, Florence Meares Public Schools All schools in ERA 107 are projected to decline in enrolment. If current trends continue, Charles R. Beaudoin PS will experience a 37% loss. This loss can be attributed to the implementation of the new FI program as well as overall smaller JK cohort and larger classes graduating. OTG utilization is projected to decrease from 98% to 72% in the next ten years. Currently, there are 23 available pupil places, however, by 2028, it is a projected increase to 377 available pupil places. There is minimal residential development in this ERA. Historically, 10%-26% of students at Florence Meares PS elected the FI program at Charles R. Beaudoin PS and 0%-2% of students elected the FI program at Clarksdale PS. Since Charles R. Beaudoin PS will be experiencing a decline in enrolment and there will be sufficient capacity at the school in the future to accommodate additional students, consideration should be given to unifying the Florence Meares PS FI cohort so all students would attend Charles R. Beaudoin PS for French Immersion. 8. ERA 108: Alexander’s, John William Boich and Orchard Park Public Schools Alexander’s PS and Orchard Park PS are projected to decline in enrolment. The decline in enrolment is as a result of lower JK cohorts and larger grade 8 classes graduating. As a result of a recent boundary 66 Halton District School Board change in terms of redirecting the new Evergreen Community to John William Boich PS, the school is projected to increase in enrolment and remain above OTG capacity. Orchard Park PS and Alexander’s PS are currently below OTG capacity. Once Evergreen Community begins to generate students, the Board should review opportunities with respect to rebalancing enrolments at all three schools through a boundary review. OTG utilization in this ERA is projected to decrease from 98% to 91% during the next ten years. Currently, there are 46 available pupil places; by 2028 it is projected that there will be 166 available pupil places available in this ERA. As a result of a recent boundary change three developments located in ERA 109 were redirected to Orchard Park PS and John William Boich PS. 9. ERA 109: Alton Village Public School Alton Village PS will experience a decline in enrolment over the next ten years, however, the school will continue to exceed OTG capacity. The decline is a result of the redirection of new development to Orchard Park PS and smaller JK classes entering Alton Village PS. OTG utilization is projected to decrease from 128% to 107% in the next ten years. Currently, there is a shortage of 231 pupil places, by 2028 the projected shortfall will be 55 pupil places. Alton Village PS is not impacted by any new development, as the board approved the redirection of new developments within the area to Orchard Park PS. 10. ERA 110: Kilbride Public School Enrolment projections indicate a stable review area. Kilbride PS is projected to have a minor increase in the utilization rate from 70% to 73% in the next 10 years. Currently, there are 108 available pupil places, by 2028 it is projected to decrease by 10 students to 98 available pupil places. Kilbride PS is not impacted by residential development. Secondary Review Areas 1. SRA 100 and SRA 101 With the June 2018 closure of Lester B. Pearson HS, all students were redirected to M.M. Robinson HS. Robert Bateman HS will close on June 30, 2020. All other schools in SRA 100 are projected to increase in enrolments: ● Aldershot HS is projected to increase enrolments as a result of the initiation of the I-STEM program beginning September 2019 ● Burlington Central HS is projected to increase in enrolment as a result of the relocation of the Accelerated Learning Program and IB program beginning with Gr. 9 in September 2019 and Gr.10-12 in September 2020. ● M.M. Robinson HS is projected to increase in enrolment as a result of: ○ the closure of Lester B. Pearson HS, ○ the introduction of the Community Pathways Program in September 2018, ○ the redirection of FI students in SRA 101 starting with Gr. 9 in 2018/2019. One grade will be added in subsequent years. ○ the addition of the Essential program starting in September 2019, ○ the addition of the LEAP program in September 2019. ○ and the introduction of a Gifted Secondary placement program in September 2020. ● Nelson HS is projected to increase in enrolment as a result of: ○ the phase-in of grade 9 from Robert Bateman catchment, September 2019, Grades 11 & 12 September 2020. ○ the addition of Essential programming starting with grade 9, September 2019, Grade 11 &12 September 2020. 67 Halton District School Board
○ the addition of the LEAPprogram in September 2019. ○ and the addition of Community Pathways Program from Robert Bateman HS in September 2020, Trends to these programs have not been established. Dr. Frank J. Hayden SS is projected to remain over Total Capacity until 2023. The biggest impact to the decline in enrolment is the phasing out of the FI program. Projections may change as a result of students electing to attend the English program at Frank J. Hayden SS, as a result, enrolment and Grade 8 to grade 9 FI uptake will be monitored. In SRA 100 OTG utilization is projected to increase from 65% to 91% during the next ten years. Currently, there are 2039 available pupil places, by 2028 there is a projected 386 available pupil places, a change of 1653 pupil places. (Includes the removal of Robert Bateman HS OTG of 1470 pupil places) SRA 101 OTG utilization is projected to decrease from 136% to 104% in the next ten years. Currently, there is a shortage of 434 pupil places and by 2028 the shortage of pupil places is projected to decrease to 51. This will result in a change of 383 pupil places. Overall in Burlington (SRA 100 and 101), OTG utilization is projected to increase from 77% to 94% by 2028.Currently, there are 1605 available pupil places, by 2028 there is a projected 335 available pupil places, a loss of 1270 pupil places. OAKVILLE Elementary Review Areas 1. ERA 111: Elementary school in Lakeshore Woods Community All students within this area currently attend schools outside of the review area. As of October 31, 2018, there are 567 students in ERA 111 that are accommodated at Gladys Speers PS (ERA 112), Eastview PS (ERA 112), Pine Grove PS (ERA 112), Frontenac PS (ERA 103), Mohawk Gardens PS (ERA 103) and Pineland PS (ERA 103). The 2012/2013 LTAP identified the opportunity to develop an elementary school within the Lakeshore Woods community in order to address this issue as well as potentially alleviating accommodation pressures at Pine Grove PS at that time. Development of this project would be subject to the outcome of the Program and Accommodation Review (PAR) and funding approvals from the Ministry of Education. A Preliminary Director’s Report was presented to trustees in May 2013, recommending the initiation of a PAR for ERA 111 and ERA 112. However, this item was referred back to Program and Accommodation Review, subject to the Board making a request for a new elementary school through the Ministry of Education’s Capital Priorities program. An application was made as part of the Ministry’s requests for Capital Priorities in October 2013. The Ministry did not approve the request and confirmed that the Board needed to undertake a PAR prior to any future submission of capital requests to the Ministry. They also indicated that the completion of a PAR would not necessarily result in capital approvals for a new school. As a result, it appears the Board would need to initiate and complete a PAR for ERA 111 and ERA 112 prior to the Board submitting a capital request to the Ministry of Education for a new school in the Lakeshore Woods Community. A PAR cannot be undertaken until the Ministry releases templates related to their guidelines, and the Board revises its policies. In ERA 111, there is an area that currently attends schools in Burlington (ERA 103 - Mohawk Gardens PS and Pineland PS; SRA 100 - Nelson HS and Robert Bateman HS). This area is commonly known as “Samuel Curtis Estates” and is located at the SE corner of Burloak Drive and Lakeshore Road and was the first residential development in this area with no residential development of the Petro Canada lands that are located to the north and to the east of Samuel Curtis Estates. Historically, this area has been directed to Burlington schools because of proximity to existing Burlington schools and relative isolation from the existing residential in the review area. 68 Halton District School Board
With the recent development of the Petro Canada lands (now known as the “Lakeshore Woods” community), there was interest in redirecting public school students from Burlington to Oakville schools. As of October 31, 2018, there are 14 students attending Mohawk Gardens PS, 13 students attending Pineland PS, seven students attending Nelson HS and three students attending Robert Bateman HS. As a result a boundary review has been initiated for this area as it relates to the Samuel Curtis Estates and it is anticipated that the boundary review will be completed by June 2019. 2. ERA 112: Brookdale, Eastview, Gladys Speers, Oakwood, Pine Grove, W.H. Morden Public Schools Overall OTG utilization is projected to decrease from 96% to 85% by 2028. Currently there are 110 available pupil places. By 2028, there will be 389 available pupil places. Oakwood PS is currently at 67% OTG capacity and projected to increase to 82% by 2028.In 2017/2018, Oakwood PS became a JK-6 school to alleviate accommodation pressures at W.H. Morden PS. In 2018/2019, Grade 6 was removed and Oakwood PS became a JK-5 school. W.H. Morden PS is projected to decrease from 138% OTG utilization to 134% OTG utilization by 2028. It should be noted that Pilgrim Wood PS (ERA 114) will have a Grade 1-8 SPED Gifted placement program for the 2019/2020 school year. Pine Grove PS is projected to decrease from 92% OTG utilization to 64% by 2028, as a result of the implementation of the new FI program. However, at this time, there is only one year of historical data/trends for Grade 1 to Grade 2 FI. As a result, Pine Grove PS projections will likely change in future updates to the LTAP. Brookdale PS is projected to remain stable at around 95% OTG utilization over the next ten years. Eastview PS is projected to decrease from 83% to 64% by 2028. Gladys Speers PS is projected to decrease from 98% to 90% by 2028. Enrolments may increase in this area, pending the outcome of the “Samuel Curtis Estates” boundary review. 3. ERA 113: E.J. James, James W. Hill, Maple Grove and New Central Public Schools The review area is generally a mature community with OTG utilization projected to decrease from 118% to 98% by 2028. Enrolments at James W. Hill PS and New Central PS are projected to continue to exceed OTG capacity for the next ten years and will require portables. E.J. James PS is projected to decrease from 120% OTG utilization to 83% by 2028, as a result of the implementation of the new FI program. However, at this time, there is one year of historical data for Grade 1 ENG to Grade 2 FI. As a result, E.J. James PS projections will likely change in future updates to the LTAP. Maple Grove PS is projected to decrease from 107% OTG to 84% by 2028. 4. ERA 114: Captain R. Wilson, Emily Carr and Palermo Public Schools Overall OTG utilization is projected to decrease from 107% to 85% All three schools currently have portable classrooms on site in order to accommodate students. By 2025, OTG utilization will decrease to 90%. Captain R. Wilson PS is projected to decrease from 112% OTG utilization to 91% by 2028. Emily Carr PS is projected to decrease from 110% OTG utilization to 83% by 2028. Palermo PS is projected to decrease from 100% OTG utilization to 82% by 2028. It should be noted with proposed intensification in the Palermo Village growth area (Dundas Street and Regional Road 25), there will be sufficient capacity to accommodate enrolment growth from this area (at this time the number of high density units is not known). It should also be noted that Palermo PS has been accommodating students from North Oakville (ERA 118) from the Oodenawi PS boundary which became closed to new registrations during the 2018/2019 school year. It is expected that these students will be redirected back to Oodenawi PS once NE Oakville #2 ps opens for September 2020. It should be noted that there are isolated areas that are currently within the Palermo community, but are attending Heritage Glen PS. 69 Halton District School Board these isolated areas (Village and Chateau Common to the north; Deerview Common and Trawden Way to the south) should be redirected to Palermo PS. As a result a boundary review should be undertaken for the fall of 2019. Within ERA 114, the Bronte Green Corporation development application was approved by the Ontario Municipal Board in June 2017 and contains 1181 residential units (mix of low, medium and high density) and a public elementary school block. Currently, land grading and servicing is taking place and is projected that the draft plan registration will occur sometime in 2019 with home closings to begin during the 2022/2023 school year. Students generated from this development have been placed at Heritage Glen PS (ERA 115) as per the current school boundaries. 5. ERA 115: Abbey Lane, Forest Trail, Heritage Glen, Pilgrim Wood and West Oak Public Schools Overall OTG utilization is projected to decrease from 100% to 91% by 2028. Heritage Glen PS is projected to decrease from 87% OTG utilization to 75% in 2023, then increase to 87% by 2028. West Oak PS is projected to decrease from 122% OTG utilization to 102% by 2027. Forest Trail PS is projected to decrease from 93% OTG utilization to 69% by 2028 as a result of the implementation of the new FI program. However, at this time, there is only one year of historical data/trends for Grade 1 to Grade 2 FI. As a result, Forest Trail PS enrolment projections will likely change in future updates to the LTAP. Pilgrim Wood PS is projected to remain stable over the next ten years. As mentioned, Pilgrim Wood PS will have a Grade 1 to 7 SPED Gifted placement program for 2018/2019 which will provide accommodation relief to W.H. Morden PS (ERA 112). The SPED Gifted placement program at Pilgrim Wood PS will become a Grade 1-8 program by 2019/2020. Abbey Lane PS is projected to decline from 89% OTG utilization to 75% by 2023 and increase to 92% by 2028; however, the school hosts special education programs/placements that result in a low ratio of students for certain classrooms in the building which may impact the classroom utilization at the school. Moreover, a proposal has been submitted to redevelop the Glen Abbey Golf Course into residential development (3222 residential units where over 85% of the units are expected to be high density). The Town of Oakville refused the development application in February 2018. The Local Planning Appeal Tribunal (LPAT) pre-hearing will take place November 2019. Proposed residential units from this application have been included in these projections (post 2025) and have been placed at Abbey Lane PS and Pilgrim Wood PS in order to capture the potential number of students that may come from this development. 6. ERA 116: Montclair, Munn’s, Post’s Corners, River Oaks, and Sunningdale Public Schools The Board received funding approval from the Ministry of Education with respect to the new Oakville NE #2 ps (ERA 118). The Oakville NE #2 ps Boundary Review Study was completed March 2019 and the school will open for September 2020. Currently, River Oaks PS, Munn’s PS, Falgarwood PS (ERA 117) and Palermo PS (ERA 114) are accommodating students from ERA 118. Montclair PS is projected to remain stable from 94% OTG utilization to 97% by 2028. Munn’s PS is projected to increase from 105% OTG utilization to 114% by 2028, as a result of accommodating FI students from ERA 118 (North Oakville). However, at this time, there is one year of historical data/trends for Grade 1 to Grade 2 FI. As a result, Munn’s PS projections will likely change in future updates to the LTAP. Munn’s PS continues to accommodate FI students from ERA 118 over the next ten years. River Oaks PS is projected to exceed OTG and portable capacity by 2026 if no other school is opened in ERA 118. The scheduled opening of the Oakville NE #2 ps for 2020/2021, will provide accommodation relief to River Oaks PS and the proposed opening of Oakville NE #3 ps in 2021/2022 will provide further relief of enrolment pressures.
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Post’s Corners PS is projected to increase from 110% OTG utilization to 131% by 2028. Sunningdale PS is projected to increase from 84% OTG utilization to 90% by 2028, as a result of accommodating additional areas ( i.e., south of Dundas Street and ERA 118) as approved in the NE Oakville #2 ps boundary review. However, at this time, there is one year of historical data for Grade 1 ENG to Grade 2 FI. As a result, Sunningdale’s PS projections will likely change in future updates to the LTAP.
7. ERA 117: Falgarwood, Joshua Creek, and Sheridan Public Schools Overall OTG utilization is projected to decrease from 98% to 85% by 2028 with 234 available pupil places. Joshua Creek PS will continue to require portable classrooms during the next ten years due to enrolment exceeding OTG capacity. Falgarwood PS is projected to decrease in OTG utilization from 75% to 59% by 2028. Sheridan PS enrolment is projected to decrease in OTG utilization from 95%to 82% by 2028. It should also be noted that Falgarwood PS has been accommodating students from North Oakville (ERA 118) when River Oaks PS became closed to North Oakville new registrations during the 2018/2019 school year and will continue to accommodate North Oakville students until Oakville NE #2 ps opens in 2020/2021. 8. ERA 118: Oodenawi Public School Overall, Board staff has identified the need for six elementary schools in the new North Oakville Secondary Plan area. As a result of Ministry of Education funding, the Board has opened the first of six with Oodenawi PS, which opened for the 2015/2016 school year. Oodenawi PS currently has 18 portables. Due to the delay in the opening of Oakville NE #2 ps and the continued student growth of the Oodenawi PS community, Oodenawi PS was closed to new registrations and Palermo PS has been identified to accommodate students from North Oakville (ERA 118). The Board received funding approval from the Ministry of Education with respect to the new Oakville NE #2 ps (ERA 118) and will open for September 2020. Currently, River Oaks PS and Munn’s PS are accommodating students from ERA 118. Falgarwood PS (ERA 117) and Palermo PS (ERA 114) are also accommodating students from ERA 118 due to the accommodation pressures at Oodenawi PS and River Oaks PS. As a result of the Oakville NE #2 ps Boundary Review, a To Be Determined (TBD) area was created in order to study the area further to determine where this area will be directed to for elementary school. The Halton District School Board has identified four additional elementary school sites.It is projected that Oakville NE #3 ps will be required for the 2021/2022 school year to provide accommodation relief to Oodenawi PS, Oakville NE #2 ps, River Oaks PS (ERA 116) and Munn’s PS (ERA 116). The Board will be required to submit a capital request to the Ministry of Education for a new school in ERA 118. Secondary Review Areas 1. SRA 102, SRA 103, SRA 108 SRA 102 enrolments are projected to remain relatively stable with OTG utilization ranging from 112% to 117% during the next ten years. The major pressure will be the accommodation of the secondary school students generated from development in North Oakville. Currently, North Oakville students are directed to White Oaks SS which, based on projections, could exceed OTG building and portable capacity by 2025. In SRA 102, there is an area that currently attends schools in Burlington (ERA 103 - Mohawk Gardens PS and Pineland PS; SRA 100 - Nelson HS and Robert Bateman HS). This area is commonly known as “Samuel Curtis Estates” and is located at the SE corner of Burloak Drive and Lakeshore Road and was the first residential development in this area with no residential development of the Petro Canada lands that are located to the north and to the east of Samuel Curtis Estates. Historically, this area has been directed to Burlington schools because of proximity to existing Burlington schools and relative isolation from the existing residential in the review area. With the recent development of the Petro Canada lands (now known as the “Lakeshore Woods” community), there has been interest in redirecting public school students from Burlington to Oakville schools. As of October 31, 2018, there are seven students attending Nelson HS and three students attending Robert Bateman 71 Halton District School Board
HS. As a result a boundary review has been initiated for this area as it relates to the Samuel Curtis Estates and it is anticipated that the boundary review will be completed by June 2019. A major pressure in SRA 102 is the accommodation of the students in Abbey Park HS and Iroquois Ridge HS. Iroquois Ridge HS and Abbey Park HS enrolments currently exceed OTG building and portable capacity, Oakville Trafalgar HS is projected to exceed OTG building and is projected to remain over OTG capacity for the next ten years. The implementation of changes to the designated attendance of students to Secondary Gifted placement schools will take place in 2019/2020. There may be some impact on long range projections for Abbey Park HS, Iroquois Ridge HS and Oakville Trafalgar HS and enrolment will need to be monitored. Thomas A. Blakelock HS is projected to have OTG utilization between 75% and 80% during the next ten years. The opening of Garth Webb SS in SRA 103 in September 2012 provided accommodation relief to Abbey Park HS and White Oaks SS (located in SRA 102). Currently, Garth Webb HS is over OTG building and portable capacity at 130% OTG utilization and is projected to remain over OTG building and portable capacity until 2027. Within SRA 108 there are two designated secondary school sites. As a result, Oakville NE #1 hs is required to meet the ongoing accommodation pressures at White Oaks SS, Iroquois Ridge HS and to accommodate projected growth from North Oakville. The 2018/2019 LTAP identifies the need for Oakville NE #1 hs by the 2022/2023 school year. The timing of the new secondary school is subject to Ministry funding, accessing/acquiring the respective school site in a timely manner, and obtaining the associated municipal approvals/issuance of building permits. MILTON Elementary Review Areas 1. ERA 119: Martin Street, WI Dick, Robert Baldwin, J.M. Denyes, EW Foster, and Sam Sherratt Public Schools All schools in ERA 119, are projected to increase in enrolment. The increase in enrolments are a result of residential development. Enrolments at Robert Baldwin PS, Sam Sherratt PS, and W.I. Dick PS are projected to be above OTG capacity. There is a potential for W.I. Dick PS to reach total capacity in 2027. Overall, OTG utilization is projected to increase from 89% to 106% in the next ten years. Currently, there are 288 available pupil places and by 2028 the projected shortfall is approximately 170 pupil places resulting in a difference of 458 pupil places. ERA 119 schools will be impacted by the development of the Milton Heights, the Mobility Hub area and/or future residential intensification. 2. ERA 120: Bruce Trail, Chris Hadfield, Hawthorne Village, Irma Coulson, Tiger Jeet Singh Public Schools ERA 120 will be impacted with the development of the Trafalgar Corridor secondary plan and Boyne East. The projections for the new development areas are included in Hawthorne Village PS and Irma Coulson PS’ catchment areas. Through consultation in the Secondary Plan process with the Town of Milton, the Halton District School Board has requested four additional elementary school sites. As a result, OTG utilization is projected to increase from 137% to 198% during the next ten years. Currently, there is a shortage of 1433 pupil places (or a shortage of 973 pupil places at 123% utilization by including portapak in the OTG), by 2028 the projected shortfall will increase to 3,775 pupil places. (or a shortfall of 3,315 pupil places by including portapaks at 170% utilization). 72 Halton District School Board
It should be noted that enrolment at Bruce Trail PS, Chris Hadfield PS and Tiger Jeet PS is expected to decline over the next ten years. Alternatively, some of these schools (e.g., Tiger Jeet Singh PS) could be included as part of the boundary reviews for future elementary schools planned for the Boyne Community. 3. ERA 121: Anne J. MacArthur, Escarpment View and PL Robertson Public Schools All schools in ERA 121 are projected to decline in enrolments. Escarpment View PS and P.L. Robertson PS are projected to remain above OTG capacity. Anne J. McArthur PS projected decline is a result of fewer students at Boyne PS electing FI. In 2019/2020 school year, it is projected that 10% of Grade 1 will elect the FI program from Boyne PS, in previous years over 20% elected the FI program. Overall, it is projected that ERA 121 will decline in enrolment during the next 10 years as the school communities mature. OTG utilization is projected to decrease from 123% utilization to 103% utilization in the next ten years. Currently, there is a shortage of 584 pupil places and by 2028 the projected shortfall is expected to be 84 pupil places. 4. ERA 123: Brookville Public School Enrolment projections indicate a declining review area for ERA 123. Brookville PS is projected to decrease in utilization from 88% to 84% by 2028. Currently, there are 52 available pupil places, by 2028 there is a projected increase to 66 available pupil places, an increase of 14 available pupil places. Projections are based on JK enrolments for rural schools. There are no planned major residential developments in ERA 123 and thus no projected increases in enrolment at the school. 5. ERA 127: Boyne and Viola Desmond Public Schools All schools in ERA 127 are projected to increase in enrolments during the next 10 years. Viola Desmond PS is projected to reach building and portable capacity for the 2020/2021. The increase in enrolments is a result of new residential development. OTG utilization is projected to increase from 98% to 223% in the next ten years. There are currently 37 available pupil places, and by 2028 there will be a projected shortfall of 2863 pupil places, an increase of 2826 required pupil places. The Halton District School Board has identified 5 additional elementary school sites, including the funded Milton #11 SW ps, and one secondary school site within the secondary plan. One elementary school site has been identified for the Milton Education Village (located west of Tremaine Road). The Ministry of Education announced funding for Milton SW #11 ps, which is scheduled to open for 2021/2022. It is expected that a boundary review will be initiated in the Fall of 2020 to determine the boundary of this school. The school is anticipated to have a 770 OTG pupil place capacity. The new school would provide accommodation relief to both Boyne PS and Viola Desmond PS; however, interim accommodation solutions will be required to address capacity issues at these schools, especially Viola Desmond PS. Secondary Review Areas 1. SRA 104 and SRA 105 All secondary schools in Milton are projected to be above OTG capacity. There is a potential for Milton DHS and Craig Kielburger SS to breach Total Capacity by 2021. Increases in enrolments are a result of new programming, growth in the elementary panel and secondary students generated from new residential development. New programs include: ● The Accelerated Learning Program and IB program at Craig Kielburger SS, starting in 2019/2020 with Gr. 9 and one grade added in subsequent years. ● The Advanced Placement program at Milton District HS, starting in 2019/2020 with Gr. 9 and one grade added in subsequent years. Trends to these programs have not been established. 73 Halton District School Board
SRA 104 OTG utilization is projected to increase from 113% to 125% by 2020 then decrease in utilization with the opening of Milton SW #1 hs. By 2028 utilization is projected to be at 114%. Currently, there is a shortage of 141 pupil places, by 2028 the projected shortfall will increase to 309 pupil places. An increased shortage of 168 places. SRA 105 OTG utilization is projected to increase from 108% to 187% by 2028. Currently, there is a shortage of 111 pupil places, by 2028 the projected shortfall will increase to 1198 pupil places. An increase shortage of 1087 places. As a result of the 10 room addition, Craig Kielburger SS OTG has increased from 1179 to 1383 pupil places. Future projected enrolment growth is attributed to the development of the Trafalgar Corridor secondary plan. Enrolment projections will be lower in the event that development does not proceed as anticipated. In SRA 104 and 105 OTG utilization is projected to increase from 110% to 141% in the next ten years. There is a shortage of 252 pupil places and by 2028 the projected shortfall will increase to 1507 pupil places resulting in a change of 1255 pupil places. In addition, the Ministry of Education announced funding for the 1200-pupil place Milton SW #1 hs, which will be the third secondary school in Milton and a scheduled opening for September 2021; therefore, any accommodation issues in the existing schools will continue to be addressed by the placement and use of portable classrooms on the respective school sites. Through consultation with the Town of Milton, Halton District School Board has requested one secondary site in the Trafalgar Corridor secondary plan. Consideration should be given to initiate a boundary review for Milton SW #1 hs in the spring of 2020. HALTON HILLS Elementary Review Areas 1. ERA 124: Ethel Gardiner, Silver Creek, Stewarttown Public Schools Overall OTG utilization is projected to increase from 94% to 140% by 2028. Currently there are 102 available pupil places. By 2028, there will be a shortfall of 640 pupil places. This review area contains a growth community (South Georgetown) where residential construction is occurring. Vision Georgetown is the expansion of the urban boundary located west of Eighth Line to Trafalgar Road and north of 10 Side Road to 15 Side Road. The Town of Halton Hills approved the Vision Georgetown Secondary Plan in July 2018. Official Plan Amendment 32 is now before the Region of Halton for consideration and approval. The Vision Georgetown Secondary Plan proposes a total of 6646 residential units with a population growth of almost 18,000 people by 2031. The plan shows four elementary school sites, one secondary school site, and one elementary/secondary school site. Board staff has identified the need for three elementary schools and one secondary school. Ethel Gardiner PS will continue to require portable classrooms during the next ten years. Enrolments are projected to exceed OTG utilization plus portable capacity by 2027. Silver Creek PS is projected to decrease to 60% OTG utilization by 2023 then increase to 114% by 2028. Stewarttown PS is projected to increase from 103% OTG utilization to 153% by 2028 (projected residential units to be built in Vision Georgetown in ERA 124 are currently accommodated at this school under current boundaries). Ultimately the timing and approvals of the Vision Georgetown Secondary Plan will impact on when students from development will be generated and eventually impacting on existing schools. Georgetown South #3 ps has been identified east Mountainview Road South and north of 10 Side Road. The timing of the new school will likely be associated with the accommodation pressures, resulting from the development of the Vision Georgetown area. 2. ERA 125: Centennial, George Kennedy, and Harrison Public Schools Overall OTG utilization is projected to increase from 76% to 97% by 2028. Currently there are 323 available pupil places. By 2028, there will be 36 available pupil places. This review area is a stable review area with mature communities that have some infill development in the Norval hamlet and neighbourhoods around Mountainview Road North and north of the CN Railway. George Kennedy PS 74 Halton District School Board and Centennial PS are the French Immersion schools for the Georgetown urban area and surrounding rural area. Centennial PS is projected to increase from 85% OTG utilization to 95% by 2028. George Kennedy PS is projected to increase from 71% OTG utilization to 100% by 2028. Enrolment at Harrison PS is projected to increase from 74% OTG utilization in to 96% by 2028. 3. ERA 126: Glen Williams, Joseph Gibbons, Limehouse, McKenzie-Smith Bennett, Park, Pineview, Robert Little Public Schools Overall OTG utilization is projected to increase from 78% to 94% by 2028. Currently there are 545 available pupil places. By 2028, there will be 139 available pupil places. This review area contains the stable urban areas of Acton and Georgetown, several hamlets, and rural residential areas. Glen Williams PS is projected to remain stable over the next ten years at around 80% OTG utilization. Joseph Gibbons PS is projected to grow from 77% OTG utilization to 142% by 2028. Limehouse PS is projected to decrease from 66% OTG utilization to 51% by 2028. McKenzie-Smith Bennett PS is projected to decrease from 86% OTG utilization to 69% by 2028. Park PS is projected to increase from 73% OTG utilization to 123% by 2028. Pineview PS is projected to increase from 73% OTG utilization to 171% by 2028 (projected residential units to be built in Vision Georgetown in ERA 124 are currently accommodated at this school under current boundaries). Robert Little PS is projected to decrease from 75% OTG utilization to 70% by 2028. As previously mentioned the timing and approvals of the Vision Georgetown Secondary Plan will impact on when students from development will be generated and eventually impacting on existing schools. Secondary Review Area 1. SRA 107 OTG utilization for Acton District HS is projected to decline from 68% to 62% by 2028, with 240 available pupil places. OTG utilization for Georgetown District HS is projected to increase from 89% to 99% by 2028. The need for a secondary site within the Vision Georgetown area has been identified; however, the timing of the school will be contingent upon when new residential development begins and the ability for Georgetown District HS to accommodate those students moving forward. The Town of Halton Hills approved the Vision Georgetown Secondary Plan in July 2018. OPA 32 is now before the Region of Halton for consideration and approval. Conclusions In 2018 there was no request from the Ministry of Education for Capital Priorities funding submissions. The Board received funding approval in January 2018 under the 2017 Capital Priorities submission for two new school projects: Milton SW #11 ps and Oakville NE#2 ps, as well as funding for renovations/additions to M.M. Robinson HS and Nelson HS. Along with the capital projects verification, the 2018/2019 LTAP also identifies issues related to enrolment that are occurring in various review areas throughout the Board. Tables in the LTAP identify future capital project initiatives. As well the LTAP identifies potential consideration for the undertaking of boundary reviews. The LTAP continues to be a fluid document, which is reviewed annually in order to monitor enrolments, address provincial policy, and implement new capital projects. A draft of the 2018/2019 Long Term Accommodation Plan (LTAP) was presented at the April 10, 2018 Committee of the Whole meeting. Subsequent to the receipt of the LTAP, Board staff initiated a process to request input from the public through an online Google survey. The intention being that feedback is provided to trustees as part of their consideration of approval of the LTAP. A summary of the process and feedback provided is attached (refer to APPENDIX A). Based on the feedback received, Board staff concludes that there are no revisions to the 2018/2019 LTAP.
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Once approved by the Board, the 2018/2019 LTAP will be forwarded to the Ministry of Education. As well, the Ministry of Education implemented the Community Planning and Partnerships Guideline in order to encourage school boards to reach out to community organizations to share planning information (i.e. LTAP). This information will allow school boards and other entities to work together to the benefit of boards, students and the community, and to optimize the use of public assets owned by school boards. As a result the Ministry encourages school boards to focus on opportunities to share facilities with community partners when building new schools and undertaking significant renovations, when considering the use of unoccupied space in schools and when considering properties associated with schools that may close and sites that may be considered for future disposition. The Board will share the Long Term Accommodation Plan (LTAP) with community partners (as identified in the Community Planning and Partnership policies) so external entities may have sufficient time to respond to presented opportunities. The Board encourages community partners to provide notification to the Board when community partners have proposals or plans to build their own new facilities. Eligible partners can express interest in co-building partnerships to the Board, by way of a letter to the Director of Education. Co-build opportunities with eligible partners will be evaluated on a case-by-case basis.
Respectfully submitted,
Roxana Negoi, Superintendent of Business Services
Stuart Miller, Director of Education
76 Halton District School Board
APPENDIX A (Report 19060 Revised) 1. Consultation Process Consultation on the Board’s 2018/2019 LTAP provides the community with an opportunity to gain an understanding of the details of the LTAP, and at the same time, a chance to provide feedback. Survey respondents were directed to the Board’s LTAP webpage to review the relevant documents and provide feedback. The webpage includes the LTAP, in PDF format, divided into segments for Burlington, Oakville, Milton and Halton Hills. PowerPoint presentations are also available; the presentation provides a brief overview for each municipality. The community was notified to provide feedback by May 2, 2019. The following means were used to solicit feedback: ● Facebook and Twitter - the public was invited to provide feedback through social media, where there are approximately 27,400 followers. Reminder was also posted on April 17 and 23, 2019. ● Email notifications were sent via the Board’s Home Notification System to all parents on April 11, 2019. ● Homepage on the Board’s website was updated to link to the LTAP webpage. 2. Community Feedback There were approximately 5573 hits on the LTAP page on the Board’s website between April 2 and May 2, 2019. This is a decline of 2545 hits from the previous year. Of the 120 survey responses, approximately 17.5% felt not satisfied with accommodation planning in their area of interest, while 39.2% were neutral and 29.2% were satisfied with accommodation planning in their area of interest. In summary, 34.2% were from Burlington, 31.7% from Oakville, 17.5% from Milton, 15% from Halton Hills and 1.7% from outside of Halton. 91.7% of the responses were from parents of an HDSB student and 4.2% from HDSB staff. The challenges identified by the parents within Halton were overpopulation at schools (33.3%) availability of programs offered (30%); number and/or condition of portables (14.2%). The comments reflected the following: ● Boundary Issues ○ Students that are within walking distance to one school are being bussed to a different school further away. ○ Concern over boundary reviews resulting in multiple moves for children. ○ Displeasure over students not being able to stay with a cohort when entering grade 9. ○ Confusion over school closures and enrolment numbers. ● High Enrolment ○ Concern that the schools that are being built are too small and will not be able to accommodate all the students in high growth areas. ○ Displeasure over portables being at a school shortly after it opens.
● Burlington ○ Concern over Dr. Frank Hayden HS number of portables resulting in multiple classes being held outside of the school building. ○ Concern overs missed trends in older neighbourhoods where new families are replacing older homeowners.
77 ● Oakville ○ Displeasure over a property for a potential school that was set aside and never used. ○ Concern about the increasing pressures in Oakville and the rate of schools being built. ○ Need for a new secondary school. ○ Disagreement over the choice to remove the French program from Oodenawi. ● Milton ○ Parents and students happy with newly renovated school. ○ Concern over the increasing number of developments and lack of schools being built. ● Halton Hills ○ New high school is wanted in Georgetown. ○ Renovations are wanted to existing older schools in Acton ● LTAP Document ○ Pleased with the amount of detailed information. ○ Historical data is helpful for establishing a trend in the community. ○ Children requiring assistance are not adequately identified in the document. ○ More update and information on inactive education projects. ○ DRAFT across each page makes it difficult to read. ○ Suggestion to provide transportation information. ○ Some are finding the document long and drawn out making it difficult to understand. ○ Suggestion to provide a better explanation of the implications of under/over utilization issues. ○ Too many links on the website. ● Projections ○ Interested in the growth of the student population over 10 years. 3. Analysis The information process provided the opportunity for Board staff to present the 2018/2019 LTAP and receive any feedback as the Board moves forward with approval and implementation of the plan. The 2018/2019 LTAP is a fluid document, which is updated annually to reflect new information, new programs, new Ministry initiatives and the reality of funding availability. 4. Staff Conclusions The number of LTAP survey responses decreased to 120 from 294 comments received last year. The number of hits on the LTAP webpage decreased from 8118 to 5573 year over year. Based on the feedback received, Planning has no recommendations to revise the 2018/2019 LTAP. Moving forward, concerns regarding existing accommodation in some schools will be monitored by Board staff and addressed accordingly.
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Report Number: 19083 Date: May 8, 2019 FOR INFORMATION TO: Members of the Halton District School Board FROM: R. Negoi, Superintendent of Business Services D. McFadden, Executive Officer, Human Resources S. Miller, Director of Education RE: 2019/2020 Budget Update Background: This reports provides an update the 2019/2020 budget development process, outlining the areas considered for savings and efficiencies. Discussion: The Ministry announcements on March 15, 2019 (the release of the New Vision for Education) and on April 26, 2019 (the release of the Grants for Student Needs), identify significant reductions in funding for Halton District School Board. As a growth board, HDSB received increases in funding of over $25 million for the past couple of years, while projecting only a modest increase of $1.5 in funding for next year. This is a reflection of funding reductions announced in the New Vision for Education and the Grants for Students Needs for 2019/2020. The Ministry is to release the Education Finance Information System (EFIS) forms, the technical paper and the board-by-board allocation of the new Priorities and Partnership Funding on May 9, 2019. This information will provide staff with the necessary information to determine the 2019/2020 grants, based on the projected growth for the following year. These numbers will supersede those released in the Ministry projections. As information is pending, staff have been diligent in meeting staffing timelines tied to collective agreements, in anticipation of funding reductions. A number of potentially redundant letters were issued to staff across various employee groups, including classroom teachers, central teaching positions, system administrators, management and central staff, professionals and paraprofessional staff and clerical staff. This is a necessary step in the staffing process, and will change as information is available in terms of funding availability and retirements. Staff are hopeful that, as a growing system, most if not all the staff who received letters, will be recalled in various capacities. Many positions will be lost within the system, but through attrition and growth, HDSB is hopeful to recall those who received letters to fill various vacancies. Staffing decisions expand beyond teachers in the classroom, due to the various allocations reduced or eliminated, including the impact of the expiry of the Local Priorities Funding. In addition to staffing reductions, all other areas of the budget have been reviewed for efficiencies. Reductions are proposed with respect to various departmental budgets, school budgets, technology purchases, professional development and transportation efficiencies (through bell time study reviews). Staff are also reviewing opportunities to find efficiencies in temporary accommodations, increase of international students’ revenues and facility rentals, in order to mitigate some of the funding reduction. All these align with the feedback we have received from the budget consultations. As a growth board, there is an increase in costs to address enrolment increases and accommodation pressures, and additions to various budgets and employee groups will also be reflected in the draft budget to be presented at the May 29, 2019 Committee of the Whole. Conclusion: As more information becomes available, staff will finalize a draft budget and update the Board of Trustees. A draft budget presentation is scheduled for the May 29, 2019 Committee of the Whole meeting.
Respectfully submitted,
Roxana Negoi, Superintendent of Business Services Debra McFadden, Executive Officer of Human Resources Stuart Miller, Director of Education 79 Halton District School Board
Report Number: 19084 Date: May 8, 2019
FOR INFORMATION
TO: Members of the Halton District School Board FROM: Andréa Grebenc, Chair of the Board Trustee, Burlington Wards 3 and 6 RE: Chair’s Correspondence
Periodically, the Chair receives correspondence addressed to the Board. Correspondence appended to this report includes a letter from the York Region District School Board regarding the announcements pertaining to education.
Respectfully Submitted
Andréa Grebenc Chair, Halton District School Board Burlington Trustee, Wards 3 & 6
80
April 25, 2019
The Honourable Lisa Thompson Minister of Education Ministry of Education 22nd Floor, Mowat Block 900 Bay Street Toronto, Ontario M7A 1L2
Dear Minister Thompson,
We write to you respectfully on behalf of York Region District School Board regarding the proposals announced on March 15, 2019. Following receipt of the 2019: B08 New Vision for Education memo, our Board has been conducting analyses to determine how these changes will affect our students, their families, and our school communities. Following this preliminary analysis, we would like to share some concerns that have significant implications for our students.
OAP Funding Change
On March 6, 2019, our Board wrote to you with concerns regarding the changes to the Ontario Autism Program funding, to date we have not received a response. While we recognize that the Minister of Children, Community and Social Services has delayed the implementation of the changes, some of our concerns have not yet been addressed. Our staff members have been working to determine how many students will be increasing their time at school and how many will be enrolling at school for the first time. Since the original announcement, over 30 families have indicated they have a child who has never been to school and will now be attending as a result of funding changes. Almost every one of these students has been described as having high needs related to their diagnosis of Autism. In addition, approximately 50 families have indicated their child will be increasing to full-time attendance at school. We have not yet heard back from the families of over 300 children currently receiving services from other agencies. The need to hire staff members to support these students as they arrive will result in an unknown additional financial pressure and a potential in-year deficit for our Board.
Class Size Changes
Our Board has conducted a preliminary analysis of the implications of changing class size averages in secondary school from a ratio of 22:1 to 28:1. Once fully implemented, York Region District School Board will lose approximately 300 teaching positions in our secondary schools. This change will have a direct effect on students and their ability to take courses required for their appropriate pathway. Under our current model to serve students, we already have college and university level courses at a maximum of 30 students. Moving forward, under the 28:1 average, we will have to increase many courses to over 30 students per class in order to maintain sustainable and safe environments in other classes, such as technology, auto mechanic shop, etc. For example, academic courses will rise to 36, college and university courses to 36, open courses to 32, physical education to 30, science to 32.
The average secondary school in York Region District School Board has an enrolment of 1,400 students. Timetabling for students and staff allocation is currently underway, and under the 28:1 average ratio, as an example in a school this size, a full 625 students, or 45 per cent, will not have a full timetable to complete their secondary school education. Even more alarming, 78, or six per cent, of students will have no timetable. Under our previous class size model, this school offered a total of 482 classes across all grades, under the 28:1 average 379 classes will be offered, a loss of 103 classes. This means losing 17 teaching positions in one school alone. It is important to note that the co- curricular activities, coaching opportunities, and the caring relationships with students formed by these 17 teachers will be lost.
The increase in class size ratios will be more dramatic in smaller schools. For example, in a secondary school of 600 students, there would be only one music class, eight applied courses, and two locally developed courses available for the entire school of Grade 9-12 students. Electives will be extremely limited, and as teachers retire, the inability to replace them will result in a loss of specialized courses, particularly affecting Science Technology Engineering and Mathematics (STEM) classes. Given how this affects larger schools, we can no longer use staffing from larger schools to accommodate smaller schools.
This will significantly affect our students, their access to both mandatory and elective credits, and potentially their future. The proposed changes to secondary schools will disadvantage students looking to enter skilled trades the most. e-Learning Classes
Students in Ontario require a minimum of 30 credits to obtain an OSSD. The proposal to mandate one e-learning course per year per student means that students will now be required to complete 13.3 per cent of their secondary school online. This poses challenges logistically and may have a detrimental effect on graduation rates in York Region and across the province. We are aware of some alarming statistics related to e-learning courses that raise concern for future mandatory e-learning. Last year, our Board saw an overall dropout rate of 25 per cent in our day school e-learning program. This is in sharp contrast to our dropout rate for in-class courses of six per cent.
In addition, rural areas in our Board do not have access to widespread high speed bandwidth, and some students do not have access to technology at home to complete the courses. Given that staffing levels in secondary schools are being reduced, it will be difficult to provide appropriate supports to students who may require help or access. As with class sizes, this proposal will have a more detrimental effect in smaller schools and rural areas.
As mentioned in our March 6, 2019 letter, we appreciate the need to balance a high-quality public education system with financial sustainability. We ask that you reconsider some of the policies most detrimental to students and consult directly with school boards, who can assist you in meeting our mutual goals of supporting students’ achievement and well-being needs.
Sincerely,
Corrie McBain Chair of the York Region District School Board cc. Honourable Caroline Mulroney, MPP, York-Simcoe Honourable Michael A. Tibollo, MPP, Vaughan-Woodbridge Honourable Gila Martow, MPP, Thornhill Honourable Christine Elliott, MPP, Newmarket-Aurora Daisy Wai, MPP, Richmond Hill Billy Pang, MPP, Markham-Unionville Logan Kanapathi, MPP, Markham-Thornhill Paul Calandra, MPP, Markham-Stouffville Stephen Lecce, MPP, King-Vaughan Michael Parsa, MPP, Aurora-Oak Ridges-Richmond Hill All Chairs, Ontario Public School Boards Association York Region District School Board Trustees