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The Pleasure Driveway and Park District of Peoria, Illinois

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The Pleasure Driveway and Park District of Peoria, Illinois The Pleasure Driveway and Park District of Peoria, Illinois WEDNESDAY, JULY 12, 2017 5:00 P.M. FINANCE COMMITTEE/BOARD AS A WHOLE 1) Call to Order/Roll Call Open to the Public 2) Review and Approve Minutes 6/28/17 3) Accounts Payable 4) Other Business 5) Adjournment 6:00p.m. REGULAR PARK BOARD MEETING AG E NDA CALL TO ORDER ROLL CALL PLEDG E OF ALLEGIANCE MINUTES: Approve Regular Park Board Meeting Minutes of June 28, 2017 STAFF REPORTS: 1) Executive Director Updates 2) Planning/Design/Construction Division 3) Parks Division/Work Order Report 4) Golf Division Report COMMITTEE REPORTS: 5) Finance Committee -Approve Accounts Payable, Payroll #13 6) Golf Advisory Ad Hoc Committee -Minutes of 6/26 7) Riverfront Program & Policy Advisory Committee -Minutes of 5/23 NEW BUSINESS: 8) Approval for Emergency Repairs to GVD Erosion Project 9) Consideration and Approval of Agreement with Wheels 0' Time Museum for Relocation and Loa'n of LeTourneau Statue from Glen Oak Park to Wheels 0' Time Museum 10) Approval for Trustee Travel Expenditures associated with NRPA Conference, September 25-28, 2017 11) Approval for Allocation of Zoo Memorial Reserve funds for Purchase of Security Cameras & Installation 12) Approval for Allocation of Undesignated Paving & Lighting Funds at Forest Park Nature Center on Upper Skyline Drive and Street Striping on Grand View Drive 13) Approval of Proposed Policy Revision: CONDUCT ORDINANCE-PART 111, SECTION I, 4:01 (Q SMOKING RESTRICTIONS FOR PARK FACILITIES Cof c• *14) BID: RiverPlex Boiler Replacement - Phase II *15) REQUESTS FOR USE: A) Request for Use of Noble Center Auditorium to Conduct Medicare Low Income Seminar, Wednesday, August 30, 2017 B) Request for Use of Bradley Park to Conduct SK Walk for Autism, Saturday, October 21, 2017 C of C • Denotes: Calendar of Consent Items PENDING BUSIN ESS: CITIZEN REQUEST TO ADDRESS THE BOARD: COMMUNICATIONS: 16) A) Thank you notes re: Vagabond Tours B) Springdale Cemetery Management Authority minutes of May 16, 2017 OTHER BUSINESS: ADJOURNMENT !Public Welcome to Attendl OFFICIAL PROCEEDINGS OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES OF THE PLEASURE DRIVEWAY AND PARK DISTRICT OF PEORIA, ILLINOIS, HELD AT 6:00 P.M., WEDNESDAY, JUNE 28, 2017 AT THE NOBLE CENTER FOR PEORIA PARK DISTRICT ADMINISTRATION, 1125 WEST LAKE AVENUE, PEORIA, ILLINOIS. President Pro T em Rayford presided and called the meeting to order at 6:00 p.m. ROLL CALL: TRUSTEES PRESENT: Trustees Harant, Johnson, Petty, Ryan, Snowden and Vice President Rayford. TRUSTEE ABSENT: President Cassidy. STAFF PRESENT: Executive Director Cahill, Deputy Director Wheeler, Attorneys Bill Streeter and Kevin Day, Chief Sylvester Bush, Nick Conrad, Rebecca Fredrickson, Matt Freeman, Joe Atkinson, Trish Blattenberger, Meg Boyich, Carl Cannon, Sarah Cordis, Kevin Davis, M ike Friberg, David Gray, Mary Harden, Kadar Heffner, Rebecca Herz, Emma Lawson, Scott Loftus, Dustin Martin, Mike Miller, Brittany Moldenhauer, Karrie Ross, JD Russell, Doug Silberer, Yvonne Strode, Sue Wheeler, Jenny Yates and V Joyce Mclemore. OTHERS PRESENT: Latavia Bryant, 1211 NE Madison, Peoria; Malachi Hall, 5808 N. Imperial, Peoria; Nicolas and Rachel Hanson, 438 Main Street, Smithfield IL; Thomas and Bob Herold 6426 N. Oakbrook Ct., Peoria; Ryan Johnson, ELITE, 908 W . Third Street, Peoria; Alex Menke, Adam Pulley, CLA, 301 SW Adams, Peoria; Maryjane Spangler, News 25 WHOI, 489 E. High Point Dr., Peoria. PRESS PRESENT: Maryjane Spangler, News 25/WHOI PLEDGE OF ALLEGIANCE: All stood and recited the Pledge of Allegiance. MINUTES: TRUSTEE JOHNSON MOVED TO APPROVE MINUTES OF JUNE 14, 2017 REGULAR PARK BOARD MEETING. Motion seconded by Trustee Ryan. Trustee Petty requested correction to minutes. Trustee Petty was not present at this meeting. With noted correction, motion carried on unanimous voice vote. (Results: 6 Ayes; 0 Nays) TRUSTEE HARANT MOVED TO APPROVE RELEASE OF CLOSED MEETING MINUTES DATED APRIL 28, 1999; JANUARY 10, 2007; DECEMBER 10, 2014; NOVEMBER 16, 2016; AND DECEMBER 7, 2016. Motion seconded by Trustee Ryan and carried on unanimous voice vote. (Results: 6 Ayes; 0 Nays) Minutes: Regular Park Board Meeting Wednesday, June 28, 2017 Page 1 HUMAN RESOURCES/ Human Resources Manager David Gray introduced 2017 SCHOLARSHIPS: Scholarship Recipients: Samantha Heiden Nicolas Hanson Thomas Herold Molly Wilson Scholarships are awarded each year to prospective candidates who submit information about themselves including past grades, career expectations and a general overview of their goals and extracurricular activities. Scholarship awards are $750. PEORIA PLAYHOUSE Museum Director Rebecca Herz highlighted 2017 membership CHILDREN'S MUSEUM: goals. Current PlayHouse member families: 2,308 POLICE DIVISION: Chief Bush presented the April 2017 division report. AQUATICS DIVISION: Supervisor of RiverPlex Sue Wheeler highlighted ongoing program activities at RiverPlex, Gwynn Family Aquatic Center, Lakeview Family Aquatic Center and Proctor Pool. Wheeler was pleased to report the aquatics division has lifeguard positions at all pools fully staffed. Fl NANCE COMMITTEE: FINANCE CHAIRMAN SNOWDEN REPORTED THE FINANCE COMMITTEE HAD EXAMINED THE BILLS AND FOUND THEM TO BE CORRECT AND MOVED THAT THE PRESIDENT AND SECRETARY BE AUTHORIZED TO ISSUE ORDERS ON THE TREASURER FOR THE SEVERAL AMOUNTS: Peoria Park District Thursday, June 22, 2017 GENERAL 68,095.54 RECREATION 114,683.91 AUDIT 6,300.00 LIABILITY 1,565.47 MUSEUM 6,314.92 POLICE 2,834.75 BONDED PROJECTS 146,931.93 PAVING & LIGHTING 100.31 RIVERFRONT EVENTS 82,531.37 DETWEILLER MARINA 1,313.19 GOLF 29,060.80 HISRA 7,535.92 RIVERPLEX 26,877.82 TOTAL PAYABLES $494, 145.93 PAYROLL #12 6/19/2017 $603,974.86 Motion seconded by Trustee Johnson and carried on unanimous voice vote. (Results: 6 Ayes; 0 Nays) Minutes: Regular Park Board Meeting Wednesday, June 28, 2017 Page 2 RECREATION ADVISORY Trustee Johnson presented minutes of the June 7, 2017 meeting. COMMITTEE: NEW BUSINESS: 2016 Audit - Receive and File Superintendent of Finance Budzynski introduced Adam Pulley from CliftonlarsonAllen LLP. The 2016 Audit Report was presented. The Park District audit was given a clean (unmodified) opinion which is the highest rating given for financial statements. TRUSTEE SNOWDEN MOVED TO RECEIVE AND FILE THE 2016 AUDIT REPORT. Motion seconded by Trustee Harant and carried on unanimous voice vote. (Results: 6 Ayes; 0 Nays) Approval for Proposed Policy Amendment, Part Ill, Section I, Conduct Ordinance, RECREATIONAL ACTIVITIES, 12.01 (B) TRUSTEE SNOWDEN MOVED TO APPROVE POLICY AMENDMENT COVERING USE OF DRONES IN PARKS. Motion seconded by Trustee Petty and carried on unanimous voice vote. (Results: 6 Ayes; 0 Nays) Reality Grant Update Supervisor of Community Outreach Carl Cannon updated the Board on a "Don't Smoke" campaign/partnership between Peoria Park District ELITE Community Outreach and Peoria County Health Department. A PSA video was shown featuring ELITE 8-grade students from Quest and Lincoln Grade Schools. Proposed Policy Amendment, Part Ill, Section I, Conduct Ordinance, 4.01 SMOKING RESTRICTIONS FOR PARK FACILITIES David Gray presented for first reading a proposed conduct ordinance amendment prohibiting smoking in park playgrounds and park shelters. As required by Park District Policy, approval of the recommended amendment will be brought back to the board at the next scheduled meeting. Request for Use of RiverPlex Arena to Conduct Fundraiser With staff recommendation, TRUSTEE JOHNSON MOVED TO APPROVE REQUEST FOR USE OF RIVERPLEX ARENA BY HOTSHOTS BASKETBALL ACADEMY TO CONDUCT FUNDRAISER TOURNAMENT ON JULY 8, 2017. ADMISSION TO BE CHARGED. Motion seconded by Trustee Harant and carried on unanimous voice vote. (Results: 6 Ayes; 0 Nays) Minutes: Regular Park Board Meeting Wednesday, June 28, 2017 Page 3 CALENDAR OF CONSENT: Trustee Johnson requested agenda items 148 and 14C be removed from the calendar for further consideration. QUOTE: Shelter Roof Replacement for Bielfeldt Park With staff recommendation, TRUSTEE JOHNSON MOVED TO ACCEPT THE LOW QUALIFIED QUOTE IN THE AMOUNT OF $13,775.00 FROM CAD CONSTRUCTION FOR THE REMOVAL AND REPLACEMENT OF THE TWO SHELTER ROOFS LOCATED IN BIELFELDT PARK. Motion seconded by Trustee Petty and carried on unanimous voice vote. (Results: 6 Ayes; 0 Nays) Request for Use of Noble Center Auditorium to Conduct Event W ith staff recommendation, TRUSTEE JOHNSON MOVED TO APPROVE REQUEST FOR USE OF NOBLE CENTER AUDITORIUM FROM CENTRAL ILLINOIS BREASTFEEDING TASKFORCE FOR FAMILY EVENT ON AUGUST 6, 2017. Motion seconded by Trustee Petty and carried on unanimous voice vote. (Results: 6 Ayes; 0 Nays) Agenda item 14b) Request for Use of Glen Oak Amphitheatre Trustee Johnson asked for clarification regarding required security for private rentals. Executive Director Cahill noted staff currently is transitioning to streamlining all facility rentals with regard to security requirements when events are open to the public. With staff recommendation, TRUSTEE JOHNSON MOVED TO APROVE REQUEST FROM RICHWOODS CHRISTIAN CHURCH FOR USE OF GLEN OAK AMPHITHEATRE ON SEPTEMBER 24, 2017 TO CONDUCT 50TH ANNIVERSARY WORSHIP SERVICE. Motion seconded by Trustee Petty and carried on unanimous voice vote. (Results: 6 Ayes; O Nays) Agenda item 14c) Request for Use of Bradley Park Disc Golf With staff recommendation, TRUSTEE JOHNSON MOVED TO APPROVE REQUEST FROM CENTRAL ILLINOIS DISC GOLF ASSOCIATION FOR USE OF BRADLEY PARK DISC GOLF TO CONDUCT FUNDRAISER ON JANUARY 13, 2018. Motion seconded by Trustee Snowden and carried on unanimous voice vote. (Results: 6 Ayes; 0 Nays) PENDING BUSINESS: None. CITIZEN REQUEST TO ADDRESS THE BOARD: None. COMMUNICATIONS: Communications were received as submitted. Minutes: Regular Park Board Meeting Wednesday, June 28, 2017 Page 4 OTHER BUSINESS: Executive Director Cahill reported Golf Supervisor Sarah Cordis' last day th with the District will be June 30 • Cahill extended thanks to Sarah and wished her well in her new job. Trustee Harant asked for a belated 90th birthday card to be sent to retiree Hettie Beers. ADJOURNMENT: At 7:02 p.m., there being no further agenda business, TRUSTEE PETTY MOVED TO ADJOURN. Motion seconded by Trustee Ryan and carried on unanimous voice vote.
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