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Regular Meeting of the Council of the Town Of REGULAR MEETING OF THE COUNCIL OF THE TOWN OF CHOICELAND HELD AT THE TOWN OFFICE JANUARY 12, 2016 Present: Rob Mardell, Tim Alcock, Cindy White, Ian Garstin, Admin Holly Toews Doug Kosowan Absent: CALL TO ORDER A quorum being present Mayor Rob Mardell called meeting to order (7:15PM). ADOPTION OF THE AGENDA 001/2016 Kosowan: That we adopt the agenda as presented. CARRIED MINUTES 002/2016 Mardell: That the minutes of the regular meeting held December 8, 2015 be approved. CARRIED BUSINESS ARISING FROM THE MINUTES DELEGATIONS FINANCIAL STATEMENTS 003/2016 White: That the bank reconciliation for the month of December, 2015 be accepted as presented. CARRIED ACCOUNTS TO BE PAID 004/2016 Alcock: That the following accounts are approved for payment: Acti-Zyme Products Ltd. Lagoon enzymes 1,534.50 Choiceland Auto Repair Block Heater Cord 38.50 Cleartech Industries Chlorine(562.84)+container credit(-189.00) 373.84 Diamond Country Electric Install Transfer Switch at WTP 279.55 District Add Board 2016 Pest control 750.00 FCM 2016 Membership 173.34 Gordon's Welding Welding on Grader - snow plow gate 132.00 Heritage Sask 2016 Membership 50.00 Information Services Corp Dec 31, 2015 Monthly Billing 10.82 MTN Disposals Ltd. Monthly Billing 3,043.11 Munisoft 2016 Annual Support & Equip. Maint 3,151.50 Redhead Equipment Parts for Backhoe 31.86 Share Canada Lift Station Degreaser 830.33 SUMA 2016 Membership 1,035.96 UMAAS 2016 Membership 185.00 CARRIED 005/2016 Garstin: That the cheques #’s 3716 to 3773 (as per attached), the online payment to Sasktel Mobility for $154.14 the online payment to CRA for November payroll remittance of $3171.80 and December payroll remittance of $3249.46, the auto debit of payroll for December 1-31 for Josh Stringer of $2646.38, Holly Toews of $2812.72 and Chris Kosowan of $2002.09 be ratified as presented. CARRIED STAFF AND COMMITTEE REPORTS Mayor’s Report - No Report. Committee Report - No Report. Administrators Report - Holly reported the Town received a cheque from Saskatchewan Housing Corporation for $2327.34 which represents the Towns 5% share of the operating surplus of Choiceland Housing Authority for 2014. Josh Stringer did not have a “Volvo Report” on the warranty work done to the backhoe to date, but Josh had told Holly that approximately $20,000 has been done since the date of purchase. Holly showed council a utility bill that Harold Wudkevitch and Elizabeth Poscher had written on, that they wanted to cancel their garbage and recycling because they thought that they do not need that service at their house. 006/2016 Kosowan: That we do not allow Elizabeth Poscher to cancel the garbage and recycling services to her home unless the house will be unoccupied for a more than one billing period. CARRIED Holly reported that there are outstanding custom mowing charges that haven’t been paid by Kristian Eggum for his two lots on 2nd Street East. Holly recommended that the charges get applied to the tax roll. 007/2016 Alcock: That the outstanding invoice for $180.00 for custom mowing billed to Kristian Eggum be applied the tax roll on his property. CARRIED Holly wanted council to know the actual costs for obtaining the Paymate Software to be applied to the Town. Paymate counts the fire department as employees of the Municipality and therefore the initial set-up price will be $650.00 plus approx. $320 annually starting next year for continued support and software updates. Holly showed council a motion that was made for a previous employee when they were taking their water certification course in Saskatoon. 008/2016 White: That we ask Chris to sign a letter stating that if he fails the Class 1 Water Treatment and Distribution class or quits his employment within 1 year after the course that we will promptly deduct the cost of the course off his paycheque. CARRIED Council fielded the 2015 questionaire from Janke Jellicoe: 009/2016 Garstin: That we have administered the answers to the questionnaire from Janke Jellicoe and they have been recorded by Administrator Holly Toews. CARRIED Holly reported some tax enforcement properties that are coming up to the next step. 010/2016 Alcock: That we authorize Treasurer Holly Toews to proceed with title acquisition on the following properties: Lot 3-4, Block 2, Plan CE 789 Lot 14, Block 6, Plan 101484581 Lot 3, Block 10, Plan CN 2522 CARRIED Holly also asked council on the status of the retired Fire Chief award of recognition. Doug Kosowan said that it is ready to take to the engravers for final touches. Holly read a note from Larry Slater on the Skating Rink Committee regarding the land line phone at the skating rink. They were wondering if they could disconnect that phone line as it is costing over $700 annually. Council replied that Holly should check with the insurance company to see if there is any reason for the phone in the first place. 011/2016 Alcock: That the Staff and Committee Reports be accepted as presented. CARRIED OLD BUSINESS 012/2016 Kosowan: That we adopt an employee code of conduct that includes conflict of interest rules in order that council may specify employee procedures and that the Town of Choiceland be in compliance with Section 111 of The Municipalities Act. CARRIED 013/2016 Kosowan: That we discuss 339 Railway Avenue at the next regular meeting CARRIED Council has requested the discussion regarding the SaskAlert System be removed off the agenda and set aside until a later date. NEW BUSINESS 014/2016 White: That we retain Janke Jellicoe Chartered Accountants from Tisdale, SK for 2016 accounting and auditing services. CARRIED 015/2016 Alcock: That we retain Annand Law Office from Melfort, SK for 2016 legal services. CARRIED 016/2016 Garstin: That we establish the following committee leads: General Administration/Employee Relations/OHS – Garstin/Mardell Protective Services – Kosowan/Mardell Transportation Services – Streets & Sidewalks – Garstin/Mardell Environmental Health – Animal/Pest/Disposal Site – Kosowan/Mardell Facilities/Rec & Culture – Alcock/Mardell Water & Sewer – Kosowan/Mardell Twin Lakes Community Planning– Mardell/Alcock Diamond Advisory Committee – Garstin/Mardell Community Services Board– White/Mardell Library Board - Alcock/Mardell North East Health Services Committee - Kosowan/White CARRIED 017/2016 Alcock: That for 2016 we keep the same office hours at Monday to Thursday 9-12 and 1-4 closed to the public on Fridays and meeting dates set as every second Tuesday. CARRIED 018/2016 Garstin: That Tim Alcock, remain the Deputy Mayor for 2016, and we keep Rob Mardell, Holly Toews and Tim Alcock to have signing authority on all town business. CARRIED 019/2016 Kosowan: That for 2016 we keep the same remuneration for council meetings at $150.00 per meeting and keep the same Mayors travel amount at $1500.00 annually. CARRIED 020/2016 Garstin: That we send Josh Stringer and Chris Kosowan to the Hearing Clinic held at the RM of Torch River Office on February 2, 2016 at a cost of approximately $55.00 per person. CARRIED 021/2016 White: That we send Tim Alcock, Rob Mardell and Holly Toews to the Twin Lakes AGM being held in Nipawin on January 26 at 7:00pm. CARRIED 022/2016 Garstin: That we hold a meeting at Choiceland Auto Repair Ltd. Shop to evaluate employee performances. CARRIED 023/2016 Alcock: That we authorize the treasurer to proceed with title acquisition on the following properties: Lot 14, Blk 6, Plan 101484581 Lot 3, Blk 10, Plan CN2522 Lot 3-4, Blk 2, Plan CE789 CARRIED 024/2016 Garstin: That we subscribe to Sask 1st Call in order that we are contacted when someone in Town is digging and has called for Saskpower, Saskenergy, and Sasktel line locates. This service will cost $250.00 for a onetime membership fee and $3.75 per notification received from Sask 1st Call annually. CARRIED BYLAWS 025/2016 Alcock: That Bylaw No. 09-2015 being a Council Procedures Bylaw be introduced and read the second time. CARRIED 026/2016 Kosowan: That Bylaw No. 09-2015 being a Council Procedures Bylaw be introduced and read the third time signed, sealed and adopted. CARRIED 027/2016 Alcock: That Bylaw No. 01-2016 being a Bylaw to provide for the creation of a debt (Line of Credit), be introduced and read the first time. CARRIED 028/2016 White: That Bylaw No. 01-2016 being a Bylaw to provide for the creation of a debt (Line of Credit), be introduced and read the second time. CARRIED 029/2016 Garstin: That Bylaw No. 01-2016 being a Bylaw to provide for the creation of a debt (Line of Credit), be allowed all three readings at this meeting. CARRIED UNANIMOUSLY 030/2016 Kosowan: That Bylaw No. 01-2016 being a Bylaw to provide for the creation of a debt (Line of Credit), be introduced and read the third time, signed, sealed and adopted. CARRIED CORRESPONDENCE 031/2016 White: That the following correspondence having been read, be filed. -Shore Gold - Technical Report and Revised Resource Estimate Report and Share Offering -News - Omnitrax looking to sell Port of Churchhill - Northern Echo Jan 2016 -CENSUS 2016 - will take place in May. CARRIED ADJOURNMENT 032/2016 Alcock: That this meeting be adjourned. (9:05 PM). CARRIED _________________________________ ____________________________ MAYOR ADMINISTRATOR .
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