01/14/20 Work Session Packet

AGENDA OF THE CITY COUNCIL WORK SESSION CITY OF EAST GRAND FORKS TUESDAY, JANUARY 14, 2020 – 5:00 PM

**Reminder to have your microphone on and speak into it during the Work Session**

CALL TO ORDER:

CALL OF ROLL:

DETERMINATION OF A QUORUM:

1. Request to Purchase Furniture for Cities Area Transit Facility – Nancy Ellis

2. Request to Purchase Ticket Vending & Farebox Equipment for Transit Services – Nancy Ellis

3. Request to Purchase Snow Blower – Jason Stordahl

4. Request to Purchase Storm Water Pumps – Jason Stordahl

5. Request to Purchase Toro Infield Pro 5040 – Reid Huttunen

6. Consider Becoming a GreenStep City – Kevin Hatcher

7. Review Report of Feasibility for Reconstruction for 5th Avenue NW and 20th Street NW – Steve Emery

8. Discussion on Proposed Engineering Contract – David Murphy

9. Review of Updates to Tobacco Ordinance – Ron Galstad

10. Discussion on Recreation Facility Projects & Potential Local Sales Tax – Reid Huttunen

ADJOURN:

Upcoming Meetings Regular Council Meeting – Tuesday, January 21, 2020 – 5:00 PM – Council Chambers Work Session – Tuesday, January 28, 2020 – 5:00 PM – Training Room Regular Council Meeting – Tuesday, February 4, 2020 – 5:00 PM – Council Chambers Work Session – Tuesday, February 11, 2020 – 5:00 PM – Training Room

Individuals with disabilities, language barriers or other needs who plan to attend the meeting and will need special accommodations should contact Nancy Ellis, ADA Coordinator at (218)-773-2208. Please contact us at least 48 hours before the meeting to give our staff adequate time to make arrangements. Also, materials can be provided in alternative formats for people with disabilities or with limited English proficiency (LEP) by contacting the ADA Coordinator (218)-773-2208 five (5) days prior to the meeting.

1 AGENDA ITEM #______1

Request for Council Action

Date: January 14, 2020

To: East Grand Forks City Council Mayor Steve Gander, Council President Mark Olstad, Council Vice-President Chad Grassel, Council members Clarence Vetter, Dale Helms, Tim Riopelle, Tim Johnson, and Marc DeMers.

Cc: File

From: Nancy Ellis, Transit Manager

RE: Request to Purchase Furniture for new Cities Area Transit Facility

STAFF RECOMMENDATION:

I am requesting approval of the bid proposal from Norby’s for ~$150,000 to purchase furniture and related items for the Cities Area Transit Facility. This bid proposal will be paid for with Federal Transit funds. An additional ~$6000 in appliances/electronic items/misc items will also be purchased with FTA funds but was not included in the Norby’s bid (we can purchase through retail stores). Procurement paperwork for the bid process is available at our office for your review.

BACKGROUND:

The City Council approved submitting an application to MnDOT in 2018 for a Capital Grant to help with construction improvements to the new Cities Area Transit Facility. We did not receive grant funds from MN to help with the construction of the facility, however, we have available FTA (Federal Transit Administration) funds to use toward furniture, equipment and non-construction items. These funds are appropriated annually to East Grand Forks for both capital and operating assistance. This project is included in the MPO TIP, therefore, this project has been approved by City Council in the past and funds were approved for spending in 2020.

The procurement process is complete (Request for Bids) and we hope to purchase the equipment this January and receive by April of 2020. This grant is an 80/20 split and the required 20% local share will be paid for by the City of Grand Forks after full payment of the equipment.

Total Dollars Programmed in TIP: $200,000 (`$160,000 actual) State Share (80%): $160,000 (~$128,000 actual) Local Share (20%): $40,000 (from Grand Forks ~ $32,000 actual)

Attachments: 1) Additional Furniture Items List and estimates 2) Cost Estimate from Norby’s

- 1 - 2 Additional FFE Items:

1. Conference (Room 111) – (2) 75” monitors ($1500 each) a. Computer/technology for monitor provided by Cities Area Transit

2. Huddle Room (114) – (1) 50” Monitor ($300 each) a. Computer/technology for monitor provided by Cities Area Transit

3. Lobby (104) = (1) 50” Monitor ($300 each)

4. Break Room (110) –

a. (1) 50” monitor ($300 each) i. Computer/technology for monitor provided by Cities Area Transit b. (1) Microwave (18” tall to fit into a 33” wide upper cabinet space) ($150) c. (1) Refrigerator (34” wide x 6’ tall max) ($750) d. (1) Automatic Soap Dispenser – complementary from Dakota Paper e. (1) Automatic Paper Towel Dispenser – complementary from Dakota Paper

5. Restrooms (112 and 113) a. (2) Automatic Paper Towel Dispenser – OFCI – complementary from Dakota Paper b. (2) Automatic Soap Dispenser – OFCI – complementary from Dakota Paper c. (2) Small trash bins for paper towels ($345 each) i. https://trashcansunlimited.com/bathroom-trash-cans-4-sizes-30-colors

6. Other a. Front Reception Desk Monitor –

3 City of East Grand Forks

CITY AREAS TRANSIT FURNITURE PACKAGE

Date: 1/8/2020 Prepared For: Nancy Ellis

Quote Number: 3088-31246 Valid For 30 Days Prepared by: Matt Norby

Confidential © 2020 Norby's Work Perks.The information in this transmittal is proprietary to Norby's Work Perks. It is provided on the condition that it remains in confidence between Norby's Work Perks and the recipient of this quote. Do Not Copy, Distribute nor Share the Contents of this proposal without the written permission of Norby's Work Perks.

4 NORBY'S WORK PERKS ▪ 11 S 4TH ST ▪ GRAND FORKS, ND 58201 ▪ PHONE: (701) 746-9441 ▪ FAX: (701) 746-5850 Norby's Work Perks 11 S 4th St QUOTATION Grand Forks, ND 58201 Phone: (701) 746-9441 # 3088-31246 Fax: (701) 746-5850 VALID UNTIL 2/7/2020

BILL TO Salesperson Nancy Ellis Matt Norby City of East Grand Forks 600 Demers Ave, EGF City Hall East Grand Forks, MN 56721 Payment Terms 40% Deposit/Balance Upon Completion INSTALL TO City of Grand Forks 255 N 4th St Grand Forks, ND 58203

LINE # QTY UNIT DESCRIPTION PRICE EA EXT PRICE 1 1.00 EA Lobby 102 Per Specs and Drawing- Arcadia Lounge $5,285.58 $5,285.58

• (2) HIgh Back Swivel Lounge Chairs • (1) Occasional Table • (1) 72" Bench

2 1.00 EA Recepon 101 Per Specs and Drawing- Haworth Masters $4,083.82 $4,083.82

• (3) Mobile Storage Pedestals on Caster with Cushion Top • (1) Aached Storage Pedestal • (1) Two Drawer later File

3 1.00 EA Recepon 101 Per Specs and Drawing - Ergonomic Task Seang Per Drawing $1,813.94 $1,813.94

• (2) Haworth Very Task Chairs- Armless • (1) Haworth Very Task Chairs- With Arms

4 1.00 EA Workstaons 103 Per Specs and Drawing- Haworth Masters Series $7,762.74 $7,762.74

• (2) Height Adjustable Workstaons with Electric Hgt Adj Base • (2) Mobile Storage Pedestals • (2) Aached 2-High Lateral Files (30" W) • (2) 5-High Lateral Files (30" W) • (1) 5-High Lateral Files (36" W)

5 2.00 EA Workstaons 103 - Seang per Specs and Design $565.82 $1,131.64

• Haworth Very Task Chairs

6 1.00 EA Oce 104 Per Specs and Design- Haworth Masters Series $6,106.34 $6,106.34

• L-Shaped Workstaon with Ergonomic Corner and Electric Hgt Adj Base

7 1.00 EA Oce 104 - Seang per Specs and Design $682.30 $682.30

• Haworth Very Task Chair

8 2.00 EA Oce 104 - Guest Seang per Specs and Design- $639.91 $1,279.82

• Very Conference Chair with Casters (Armless)

9 1.00 EA Oce 105 Per Specs and Drawing - Haworth Masters Series $7,599.07 $7,599.07

• U-Shaped Workstaon with Ergonomic Corner and Electric Height Adjustable Base

5 Page 2 of 6 Norby's Work Perks 11 S 4th St QUOTATION Grand Forks, ND 58201 Phone: (701) 746-9441 # 3088-31246 Fax: (701) 746-5850 VALID UNTIL 2/7/2020

LINE # QTY UNIT DESCRIPTION PRICE EA EXT PRICE 10 1.00 EA Oce 105 - Task Seang Per Drawing $682.30 $682.30

• Haworth Very Task Chair

11 2.00 EA Oce 105 - Guest Seang per Specs and Design- $639.91 $1,279.82

• Very Conference Chair with Casters (Armless)

12 1.00 EA Oce 106 Per Specs and Dawing- Haworth Masters Series $4,529.13 $4,529.13

• Height Adjustable Workstaon with Elecc Height Adjustable Base (Straight)

13 1.00 EA Oce 105 - Guest Seang per Specs and Design- $639.91 $639.91

• Very Conference Chair with Casters (Armless)

14 1.00 EA Oce 106 - Guest Seang per Specs and Design- $682.30 $682.30

• Very Conference Chair with Casters (Armless)

15 1.00 EA Oce 107 Per Specs and Drawing - Haworth Masters Series $7,262.66 $7,262.66

• U-Shaped Workstaon with Ergonomic Corner and Electric Height Adjustable Base

16 1.00 EA Oce 107 - Task Seang Per Drawing $682.30 $682.30

• Haworth Very Task Chair

17 2.00 EA Oce 107 - Guest Seang per Specs and Design- $639.91 $1,279.82

• Very Conference Chair with Casters (Armless)

18 1.00 EA Oce 109 Per Specs and Design- Haworth Masters Series $6,106.34 $6,106.34

• L-Shaped Workstaon with Ergonomic Corner and Electric Hgt Adj Base

19 4.00 EA Oce 109 - Dispatch Workstaons Per Specs and Design- Haworth Masters $1,935.20 $7,740.80

• Straight Workstaons with Electric Height Adjutable Base

20 5.00 EA Oce 109 - Task Seang Per Drawing $682.30 $3,411.50

• Haworth Very Task Chair

21 1.00 EA Oce 109 - Storage Per Specs and Design - Haworth X-Series and Culvate $2,276.12 $2,276.12

• (1) Culvate Collaboraon Table (Counter Heigth) • (1) 5-High Lateral File (42" W) • (1) 3-High Lateral File (36" W)

22 1.00 EA Oce 107 - Guest Seang per Specs and Design- $639.91 $639.91

• Very Conference Chair with Casters (Armless)

23 1.00 EA Break Room 110 Per Specs and Design- Haworth Jive $1,442.50 $1,442.50

• (1) 48" Round Table • (1) 60" Round Table

6 Page 3 of 6 Norby's Work Perks 11 S 4th St QUOTATION Grand Forks, ND 58201 Phone: (701) 746-9441 # 3088-31246 Fax: (701) 746-5850 VALID UNTIL 2/7/2020

LINE # QTY UNIT DESCRIPTION PRICE EA EXT PRICE 24 12.00 EA Break Room 110 - Seang Per Specs and Design- $361.22 $4,334.64

• Very Seminar Guest Chair with Casters (Armless)

25 1.00 EA Oce 119 Per Specs and Drawing - Haworth Masters Series $8,166.44 $8,166.44

• U-Shaped Workstaon with Ergonomic Corner and Electric Height Adjustable Base • 30" Round Table

26 1.00 EA Oce 119 - Task Seang Per Drawing- Haworth Fern $825.00 $825.00

• Haworth Fern Task Chair

27 4.00 EA Oce 119 - Guest Seang and Table per Specs and Design- $401.35 $1,605.40

• Very Conference Chair with Casters (Armless)

28 1.00 EA Oce 121 Parts - Task Seang Per Drawing $565.82 $565.82

• Haworth Very Task Chair

29 12.00 EA Conference 111 Per Specs and Design- Haworth Planes $760.22 $9,122.64

• 24" x 60" Planes Training Tables with Casters (Flip top)

30 24.00 EA Conference 111 - Seang Per Specs and Design $457.78 $10,986.72

• Very Seminar Guest Chairs on So Casters with Arms (Stackable)

31 1.00 EA Conference 111 - Enclose Walls Per Specs and Design $4,970.55 $4,970.55

• Enclose Wall and Sliding Door with Lock

32 1.00 EA Huddle 114 Per Specs and Design- Haworth Jive $733.10 $733.10

• 30 x 72" Racetrack Table

33 8.00 EA Huddle 114 - Guest Seang and Table per Specs and Design- $479.93 $3,839.46

• Very Conference Chair with Casters (Armless)

34 1.00 EA Fare Room 116 Per Specs and Drawing- OFS Eleven $4,245.36 $4,245.36

• 42" D x 96" Wide Rectanglular Table (Solid Service Top and Wood Legs)

35 6.00 EA Fare Room 116 - Seang Per Specs and Design $639.91 $3,839.46

• Very Conference Chair on Casters (Armless)

36 1.00 EA Data 132 - Table - Haworth Planes $628.82 $628.82

• 24" x 53" Planes Table

37 1.00 EA Data 123 - Seang Per Specs and Design $565.82 $565.82

• Very Conference Chair on Casters (Armless)

38 15.00 EA Dual Monitor Arms per Specs and Design- Haworth Ergotron $346.34 $5,195.10

• Ergotron Ergonomic Dual Monitor Arms

39 15.00 EA CPU Holders- Haworth $67.46 $1,011.90

40 3.00 EA Pixo Task Light Per Drawing - Haworth Pixo $215.00 $645.00 7 Page 4 of 6 Norby's Work Perks 11 S 4th St QUOTATION Grand Forks, ND 58201 Phone: (701) 746-9441 # 3088-31246 Fax: (701) 746-5850 VALID UNTIL 2/7/2020

LINE # QTY UNIT DESCRIPTION PRICE EA EXT PRICE

41 1.00 EA Design, Operaons, Delivery and Installaon Services $13,650.00 $13,650.00

42 1.00 EA $0.00 $0.00

CUSTOMER SIGN OFF (Option Total)

subtotal $149,331.89

total $149,331.89 *Total Subject to Change. Quote Does Not Include Sales Tax. Total Amount to be Billed at Time of Invoicing*

Authorized Signature Accepted Date

Print Name

8 Page 5 of 6 Norby's Work Perks 11 S 4th St QUOTATION Grand Forks, ND 58201 Phone: (701) 746-9441 # 3088-31246 Fax: (701) 746-5850 VALID UNTIL 2/7/2020

TERMS AND CONDITIONS

By signing and dating the attached proposal, the Customer agrees to all terms and conditions listed below:

1. The attached proposal is valid for no more than 30 days from the proposal date. 2. Norby's will require a deposit of 40% of the sale price shown on the proposal to place any and/or all orders. Another 40% is due once the order arrives at Norby's warehouse. The final 20% is due upon completion of the project/job. Norby's will provide sufficient notification of any deposit requests. When required, Norby's must receive the deposit before the order is placed. Norby's remains harmless from any detriment to the Customer when order entry is delayed due to non-receipt of the deposit. 3. All orders are non-returnable and non-refundable once an order is placed. 4. Unless otherwise noted, all labor quoted is prevailing wages and will occur during normal business hours, which is 8:00 AM to 5:00 PM CST, Monday through Friday. 5. All labor is quoted as a single-phase installation unless noted otherwise. Additional trips or phases will result in added cost to the labor quotation. 6. Design Time Policy: Norby's will provide 1 original design and 2 revisions as part of the ordered proposal. Should additional revisions be requested, Norby's will bill the customer $65.00 per hour for additional design/cad/rendering time. 7. Unless otherwise and previously noted, a completely accessible and operable elevator will be available for use by our installation crew during these hours for multi-floor buildings and basements. 8. Installation of any and all product will only occur after the job site has received either a Certificate of Occupancy or a Temporary Certificate of Occupancy, is free and clear of all debris, and all other trades are clear of the proposed installation/placement area. 9. Unless previously agreed to or otherwise stated by Norby's, the Customer must provide this signed and dated proposal form or a signed and dated purchase order along with a signed drawing and signed color sheet acknowledging acceptance of terms and conditions, to place an order for any and all product(s) and/or service(s) listed on the proposal. 10. Any change(s) to an existing order may incur additional fees once the order has been placed. Such changes may include but not limited to; date moves, product changes/deletions, and ship to changes. 11. Payment terms are net due 14 days from invoice date, which is initiated upon shipment of product and/or fulfillment of service. If the project is postponed for any reason, other than that caused by Norby's, payment is still due as specified. 12. In the event of any items damaged or in need of replacement a 10% withholding retainage is allowed based on the value of the product in need of correction or replacement, not 10% of the project cost. No finance fees will occur on this withholding allowance. 13. Norby's will provide storage of product received for the project for 20 business days from the original installation date request. In the event a project is delayed storage will be charged starting the 16th calendar day. Billing will be based on a per square foot per day fee. 14. The Customer agrees to pay Norby's a finance fee on any invoice(s) that is more than 30 days past due. The finance fee will be calculated at 1.5% on any and all unpaid and/or openbalances that are more than 30 days old. 15. Please provide a Tax Exempt Certificate at this time if tax exemption is an option for this project. 16. When a customer uses the services of a specifier other than Norby's, the customer accepts responsibility for any decisions made by the specifier.

To accept the above estimate, drawings, specifications and delivery and installation conditions please sign BOTH below and the last page of the estimate. If a purchase order is required for payment, that order number must be provided at the time of order placement. Your signature approves Norby's Work Perks Terms and Conditions stated above.

Authorized Signature ______Date ______

Title ______PO No. ______

Company ______

9 Page 6 of 6 11 SOUTH FOURTH STREET GRAND FORKS, ND 58201

1 701-746-9441

FURNITURE GENERAL NOTES

- FURNITURE TAG : REFER TO FURNITURE SCHEDULE ON THIS ## SHEET FOR ADDITIONAL INFORMATION

A. REFER TO SPECIFICATIONS FOR ADDITIONAL INFORMATION. B. SCHEDULE DOES NOT REFLECT QUANTITIES OF FURNITURE.

C. PROVIDE WALL REINFORCEMENT AS REQUIRED FOR WALL MOUNTED FURNITURE. 124 North Third Street HARD SURFACE FLOORING Grand Forks, ND 58203 PARTS phone 7 0 1.7 4 6.1 7 2 7 121 facsimile 7 0 1.7 4 6.1 7 0 2 www.jlgarchitects.com copyright © 2017 FURNITURE SCHEDULE

REMARKS NOT FOR CONSTRUCTION PRELIMINARY

REVISION SCHEDULE OFFICE 119 NO. DESCRIPTION DATE KU1C-0000-N

VEST.

118 DANIELLE 1/2019 3088 MATT 1/4"=1'-0"

SERVICE 10/2

117 HARD SURFACE FLOORING TE: SCALE: SALES: PRO #: DESIGNER: DA

HALLWAY

130

FARE ROOM BREAK ROOM

116 110 9 ______2 9 A801 HARD SURFACE FLOORING TE: KU1C-0000-N 01/08/2020 12/19/1 DA 12/16/1

DATA

132

STOR. COPY

115 108 1. 4. 5. 7. 2. 3. 6. REV:

WOMEN'S

113

HUDDLE DISPATCH 114 109

KU1C-0000-N

HALLWAY

129 WORKSTATIONS 103

RECEPTION

101

MEN'S OFFICE

112 107

OFFICE HALLWAY OFFICE 106 131

PARTS ROOM 121 PARTIAL WEST ELEV. C- FFE PLAN

KU1C-0000-N

OFFICE OFFICE 104 105 CONFERENCE

111

LOBBY HARD SURFACE FLOORING??? 102 KU1C-0000-N TRANSIT BUS FACILITY

VEST. KU1C-0000-N FIRST FLOOR 100 EL.= 100' - 0"

252-3015 ______1 A801 RECEPTION ROOM 101 - WEST ELEVATION - FFE PLAN

8272 CITY OF GRAND FORKS GRAND FORKS, ND CITIES AREA

DATE

09/27/19

PHASE FFE PHASE ALLATION THE PURPOSE OF PROJECT O ASSURE TI O TO BE . IT IS NOT KNEE SPACE KNEE SPACE TO VERIFY ALL 18080 A CONSTRUCTION 2'-4 1/2" FIRST FLOOR BBF-1 BBF-1 BBF-1 EL.= 100' - 0" SHEET A801 ACCURACY FOR FURNITURE INST THIS DOCUMENT IS FOR OWNER/CONTRACTOR SEPCS, MEASUREMENTS, AND BUILDING CODE REQUIREMENTS T CONSTRUDED AS DOCUMENT. BUILDING INTERIOR DESIGN ONLY RECEPTION/WORKSTATIONS SOUTH ELEVATION - FFE PLAN FURNITURE PLAN GRAND FORKS, ND Scale: 1/8" = 1' City OF GF - AREA TRANSIT

i:\DRAWINGS\GRAND FORKS CITY BUS DEPT\GF CITY AREA TRANSIT.cmdrw 10 AGENDA ITEM #______2

Request for Council Action

Date: January 14, 2020

Cc: File

From: Nancy Ellis, Transit Manager

RE: Request to Purchase Ticket Vending Machine and Fareboxes/Equipment from GFI Genfare

BACKGROUND:

The City Council approved submittal for the Capital Grant in 2018 and then MnDOT approved a capital grant agreement for the farebox/fare card vending machines in the summer of 2019. Equipment must be purchased by April of 2020. This grant is an 80/20 split and the required 20% local share was included in the 2020 Transit Budget.

The system from GFI Genfare will allow the TVM to interface with the current Electronic Farebox System that is already installed on all Cities Area Transit (CAT) buses and the software that controls the system. There are currently no other vendors that have a system that would be compatible with the current infrastructure and software. Moving forward with a purchase from another vendor would require replacement of everything, which would greatly increase the cost. Instead of having to replace the entire system, the justification for alternate procurement has been submitted to MnDOT to purchase from this vendor and I am waiting for approval of the alternate procurement and purchase from MnDOT, which was submitted this last week.

The justification of Sole Source Purchase for this request is available for your review.

STAFF RECOMMENDATION:

I am requesting the Council move forward with the alternate procurement, contingent upon approval from MNDOT, for the purchase of two fareboxes, a Bus Fare Ticket Vending Machines (TVM), tickets and supporting software and equipment; and allow the City of East Grand Forks Transit Department to purchase the needed equipment from GFI Genfare.

Total Dollars in Grant: $220,000 State Share (80%): $176,000 Local Share (20%): $44,000

- 1 - 11 Attachments: 1) Sole Source Justification for Purchase of GFI Genfare Fareboxes, Vending Machine, and Supporting software and equipment submitted to MnDOT; 2) Cost Estimate from GFI Genfare

2 12 13 14 15 16 17 Genfare Page 1 of 5 A Division of SPX Corporation 800 Arthur Ave Elk Grove Village, IL 60007 Sales Quotation Ph: (847) 593-8855 Information Fax:(847) 758-4998 Sales Quote No. 5026856 Document Date 10/24/2019 Sold-To-Party Customer No. 2424 City of East Grand Forks Currency USD 600 Demers Ave E202 Contact Name Nancy Ellis East Grand Forks MN 56721 Phone 218-773-0124 FAX EMAIL [email protected] Ship-To-Party Validity Start Date 10/24/2019 City of East Grand Forks Validity End Date 02/28/2020 1001 2nd St NE Req Ship Date 03/30/2020 East Grand Forks MN 56721 End User Cities Area Transit Grand Forks ND 58206-5200

Item Material Quantity Price Amount 10 TVM 1 EA 57,676.75 USD 57,676.75 TVM 15 TS-0751 1 EA 2,750.00 USD 2,750.00 NEW FARE STRUCTURE (TVM) 20 TVM INSTALLATION 1 EA 3,500.00 USD 3,500.00 TVM Installation 30 TS-0001 1 EA 6,500.00 USD 6,500.00 Card Processing Configuration 40 FREIGHT 1 EA 650.00 USD 650.00 Freight 50 B25603-VIP 1 EA 33,100.00 USD 33,100.00 DRIVE, USB-PROGRAMMED VIP-XXXXXX 51 M-27487-2OMCD 1 EA 0.00 MANUAL, VIP II - DATA COLLECT SYS, OPS 60 SPARES 1 EA 29,162.57 USD 29,162.57 SPARES, TVM (TBD) 80 KEYS 1 EA 0.00 KEYS

Signature: ______Date:01/08/2020

Sales Representative: Larry Chefalo Phone: 847-871-1130 Email: [email protected]

Genfare Price Quotation Summary Terms & Conditions: All prices are valid for 90 days from the Document Date unless otherwise noted above. Delivery will be made within 120 After Receipt of Order (ARO) unless otherwise noted above. Prices do not include any state or local taxes or freight charges unless specifically listed. Regardless of any taxes included above, applicable taxes due are determined as of the date of sale. All price quotations are subject to and shall be governed solely and exclusively by the Genfare Standard Terms And Conditions Of Sale, a copy of which is attached and incorporated herein.

18 Genfare Page 2 of 5 A Division of SPX Corporation 800 Arthur Ave Elk Grove Village, IL 60007 Sales Quotation Ph: (847) 593-8855 Information Fax:(847) 758-4998 Sales Quote No. 5026856 Document Date 10/24/2019 Sold-To-Party Customer No. 2424 City of East Grand Forks Currency USD 600 Demers Ave E202 Contact Name Nancy Ellis East Grand Forks MN 56721 Phone 218-773-0124 FAX EMAIL [email protected] Ship-To-Party Validity Start Date 10/24/2019 City of East Grand Forks Validity End Date 02/28/2020 1001 2nd St NE Req Ship Date 03/30/2020 East Grand Forks MN 56721 End User Cities Area Transit Grand Forks ND 58206-5200

Item Material Quantity Price Amount 90 TR-TVM01 1 EA 0.00 TRAINING, TVM (@ GENFARE) This price is per attendee to participate in a two (2) day maintenance training session at Genfare's facility in Elk Grove Village, IL 100 TR-VIP02 1 EA 0.00 TRAINING, VIP (@ CUSTOMER SITE) 110 TS-0741 1 EA 0.00 TVM CONFIGURATION (VIP) 120 TS-0331 1 EA 0.00 VIP INSTALL 140 A29874-TEMPLATE 1 EA 18,000.00 USD 18,000.00 GENFARE LINK 150 A30286-YR1 1 EA 3,600.00 USD 3,600.00 FEE, LINK HOSTING-1ST YR. 200 ITEM 1 EA 0.00 MOBILE TICKET/INTERNET TRANSACTION FEES Fees are to be negotiated and to be charged per rider purchase transaction at 6% + $.05. Fees cover initial configuration, agency branding, hosting, bankcard processing, standard support and training. Mobile app to be provided at iTunes and Google Play and will operate in farebox validation mode.

Signature: ______Date:01/08/2020

Sales Representative: Larry Chefalo Phone: 847-871-1130 Email: [email protected]

19 Genfare Page 3 of 5 A Division of SPX Corporation 800 Arthur Ave Elk Grove Village, IL 60007 Sales Quotation Ph: (847) 593-8855 Information Fax:(847) 758-4998 Sales Quote No. 5026856 Document Date 10/24/2019 Sold-To-Party Customer No. 2424 City of East Grand Forks Currency USD 600 Demers Ave E202 Contact Name Nancy Ellis East Grand Forks MN 56721 Phone 218-773-0124 FAX EMAIL [email protected] Ship-To-Party Validity Start Date 10/24/2019 City of East Grand Forks Validity End Date 02/28/2020 1001 2nd St NE Req Ship Date 03/30/2020 East Grand Forks MN 56721 End User Cities Area Transit Grand Forks ND 58206-5200

Item Material Quantity Price Amount 210 TS-1351 1 EA 0.00 NEW MOBILE TICKET FARE STRUCT. 220 TS-0610 1 EA 4,500.00 USD 4,500.00 WiFi SITE SURVEY 230 TS-0612 1 EA 0.00 WiFi CONFIGURATION 240 TICKETS 1 EA 2,000.00 USD 2.00 Tickets (TBD) 250 B31011-0001 1 EA 27,500.00 USD 27,500.00 APOS-SALE & FULFILLMENT 260 D28700-3510A-41 2 EA 15,668.00 USD 31,336.00 G/A FAREBOX, FAST FARE, 41"-GRAND FORKS ------Gross Value: 218,277.32 Total Tax: Final Amount: 218,277.32

Signature: ______Date:01/08/2020

Sales Representative: Larry Chefalo Phone: 847-871-1130 Email: [email protected]

20 TERMS AND CONDITIONS OF SALE

1. GENERAL. Unless otherwise agreed in writing by Genfare, the Quotation, these Terms and Conditions of Sale (including the attached Warranty), the Order Acknowledgment (if issued) and the Software License (for any licensed

Software), constitute the entire agreement between Genfare and Customer (the "Agreement") and are the exclusive terms and conditions governing the underlying order and shall apply in precedence over any such other terms and conditions, or otherwise under any applicable law. The Software is licensed to Customer under the Genfare Software License in effect at the time of purchase of such Software. Genfare's Services Agreement shall be the sole document governing any Software subscriptions purchased by Customer from Genfare. ANY ADDITIONAL OR INCONSISTENT TERMS OR CONDITIONS CONTAINED IN ANY PURCHASE ORDER OR OTHER DOCUMENT OF CUSTOMER ARE

OBJECTED TO BY GENFARE AND SHALL NOT BE EFFECTIVE OR BINDING AS TO GENFARE UNLESS AGREED TO IN A WRITING SIGNED BY AN AUTHORIZED REPRESENTATIVE OF GENFARE. Genfare shall sell to

Customer, and Customer shall purchase from Genfare, the equipment identified in the Quotation (the "Equipment") and a license to certain software identified in the Quotation or embedded in the Equipment (the "Software") in accordance with the Agreement (the Equipment and Software collectively referred to as the "Products"). Genfare accepts Customer's purchase orders for Products and agrees to deliver the Products to Customer only on the terms of the Agreement.

Genfare's acceptance of Customer's purchase order is expressly made conditional on Customer's assent to the Agreement. No variation of the Agreement shall be binding unless agreed to in writing by authorized representatives of

Genfare and Customer. The following provisions of these Terms and Conditions of Sale shall survive termination of the Agreement for whatever reason: Sections 1, 3, 6, 7, 8, 9, 11, 12, 15 and 16.

2. SHIPPING & INSURANCE. Genfare shall arrange shipping and insurance and shall bill Customer for the Products with the shipping and insurance costs as separate items, on an invoice ("Invoice"). Subject to other provisions of the

Agreement, Genfare shall ship the Products to Customer on the agreed upon Shipping Date.

3. TERMS OF PAYMENT. Genfare may require certain payments to be made prior to delivery of Products or other services. Notwithstanding the preceding sentence, Customer shall pay for all Products, fees, shipping, insurance, and where agreed, all duties and taxes net 30 days from date of Invoice. However, if the parties have agreed that the Products are to be installed by Genfare, Customer shall pay 90% of the total cost of each Product upon shipping of the

Product and 10% upon installation of the Product. All services are invoiced at 100%. If Customer fails to pay any Invoice when due, Genfare may, without prejudice to any other remedy, postpone shipments, alter payment terms, terminate the Agreement and charge interest on all overdue amounts at the rate of 1.5% per month compounded monthly (or if less, the maximum rate allowed by law). Upon demand, Customer shall pay all such interest charges and all reasonable collection fees, including reasonable legal expenses.

4. TRANSFER OF TITLE AND RISK OF LOSS; DELIVERY. All products will be shipped FOB Destination. Risk of loss and title to all Products shall pass to Customer, free of encumbrances, at the time of delivery to Customer's destination. Genfare will endeavor to meet any estimated or firm delivery dates requested by Customer, but shall not be liable in damages or otherwise, nor shall Customer be relieved of performance under the Agreement, because of failure to meet them.

5. CHANGES TO SPECIFICATIONS. Genfare may, without notice to Customer, make changes to the specifications of the Products which do not materially affect the quality or performance of the Products.

6. ACCEPTANCE, RETURNS AND EXCHANGES. The Products and services shall be deemed accepted, and any attempt by Customer to reject an order or shipment of Products shall be waived and not enforceable, unless: (i) Customer has promptly inspected the Products and services, and written notice from Customer of any defect has been received by Genfare within thirty (30) days following any delivery of Products or performance of services. The return of defective

Products is covered by the Warranty as described in Attachment A.

Return/Exchange Procedures. Customer may only return a Product which is not defective if: (a) the Product does not correspond to the Products ordered in the Agreement (a "Return"), or (b) the Product has been ordered in error by the

Customer and Genfare has granted written permission to Customer to remedy its mistake by ordering the correct equipment or software and returning the Product (an "Exchange"). The party liable for all shipping, insurance and any other expenses incurred by Customer in returning the Product pursuant to the preceding sentence and for all loss or damage to the Product until received by Genfare, shall be Genfare for Returns and Customer for Exchanges. If Customer returns the Product in accordance with these Procedures in an undamaged condition, in the original configuration and, where appropriate, in the original packing, before the later of: (i) 21 days after the date of the Invoice for that Product; and (ii) the date of substantial completion of installation of the Product by Genfare, Genfare shall: (A) for Returns, issue a credit to Customer for the full Invoice price of the returned Product; or (B) for Exchanges, issue a credit to Customer for the full Invoice price of the returned Product less: (I) a restocking fee of 25% of the Invoice price; and (II) the original shipping and insurance cost as shown on the Invoice. If Customer does not comply with the Procedures in this Section for Returns and Exchanges, Customer shall pay the full amount of the Invoice.

7. CUSTOMER POSTPONEMENT OF SCHEDULED SHIPPING DATE. If Genfare receives a request from Customer to delay the Shipping Date (a) 30 days or more prior to the Shipping Date, Genfare may postpone the Shipping Date and may charge Customer 2% of the net Agreement total for each full or partial month the Shipping Date is delayed or (b) less than 30 days prior to the Shipping Date, Genfare may treat the Agreement as canceled and may bill Customer in accordance with the provisions of Section 8.

8. CANCELLATION. If Customer cancels an Agreement before the

Shipping Date, Genfare may charge Customer a cancellation charge calculated by multiplying the following applicable percentage by the Agreement total (as shown on the Quotation/Order Acknowledgment): (a) if cancelled 40 business days or more before Shipping Date, the applicable percentage is 25%, and (b) if cancelled 39 business days or less before Shipping Date, the applicable percentage is 50%. In addition to the applicable percentage charge, if Customer cancels all or part of the order without cause, Customer will reimburse Genfare for (i) Genfare's expenses incurred to fulfil the order through the cancellation date, including, without limitation, materials and labor. If Customer's order includes special order Products or vendor Products, Genfare may also charge, in addition to the other amounts set forth in this Section 8, (A) for special order Products, 100% of the amount shown on the Quotation/Order Acknowledgment for that

Product; and (B) for vendor Products, the lesser of 100% of the cost to Genfare of vendor Product; or, if the vendor accepts the return of its Product the restocking charge levied by the vendor. Customer shall pay all cancellation charges within 30 days of receipt of Invoice.

9. FORCE MAJEURE. To the extent that either party is not able to perform an obligation under this Agreement due to fire, flood, acts of God, severe weather conditions, strikes or labor disputes, war or other violence, acts of terrorism, any law or order of any governmental agency, or other cause beyond that party's reasonable control ("Force Majeure"), that party may be excused from such performance so long as such party provides the other party with prompt written notice describing the condition and takes reasonable steps to avoid or remove such causes of nonperformance and promptly continues performance whenever and to the extent such causes are removed.

10. INSTALLATION. If installation is purchased, Customer shall complete all of the action necessary to prepare Customer's premises for the installation of Products prior to the scheduled installation date. If Customer complies with the preceding sentence, Genfare's authorized technicians shall commence the installation of Products on the scheduled installation date. Genfare may invoice Customer for an amount in addition to the installation charge specified on the

Quotation/Order Acknowledgment if Genfare incurs additional installation costs as a result of Customer's failure to have the site, other manufacturers' equipment or Products ready for Genfare's technicians on the scheduled installation date.

11. WARRANTY. All Products are covered by Genfare's Standard

Warranty as described in Attachment A attached hereto and incorporated herein.

12. WAIVER OF CONSEQUENTIAL DAMAGES; LIMITATION OF LIABILITY. Notwithstanding anything in this Agreement to the contrary, to the fullest extent permitted by applicable law, Genfare will not be liable for damages related to any business interruption or loss of profit, increased operating costs, anticipated savings, data, contract, goodwill or the like or for incidental, special, indirect or consequential damages of any nature under any theory of relief, including, without limitation, breach of warranty, breach of contract, tort (including negligence), and strict liability, arising out of or related to Seller's acts or omissions. Under no circumstances shall Genfare's liability to Customer exceed the contract price for the specific goods and services upon which such liability is based. Any action for breach of contract or otherwise must be commenced within one (1) year after the cause of action has accrued.

13. INDEMNIFICATION. Genfare agrees to indemnify and hold harmless Customer, its elected and appointed officers and employees, from and against any and all claims, demands, defense costs, liability or damages brought by third parties and to the extent arising solely from: (a) personal injury or property damage resulting directly from Genfare's (or Genfare's subcontractors, if any), negligent acts, errors or omissions or willful misconduct or (b) any actual infringement by Genfare of a patent, trademark, copyright, trade secret or other intellectual or proprietary rights regarding the Products (except to the extent resulting from Customer's combination of Genfare's products with other products or services not provided by Genfare). Notwithstanding the foregoing, there shall be no indemnification hereunder by Genfare as to any losses caused by the negligence or fault of Customer or any of its officers, employees or agents. If Customer shall claim indemnification hereunder, Customer shall notify Genfare in writing of the basis for such claim or demand setting forth the nature of the claim or demand in reasonable detail. Genfare agrees to assume the defense of any such claim and to defend the same at Genfare's expense. The parties agree to reasonably cooperate with each other on any such claims. If the Customer desires to participate in the defense, then Customer shall have the right to do so through counsel of its own choosing, provided that Customer will be responsible for all of its costs in so doing.

14. INSURANCE. Genfare shall maintain insurance coverage 21 consistent with its existing programs but shall not name Customer as an additional insured nor will Genfare or its insurers be obligated to waive any rights of subrogation Genfare or such insurers may have against Customer or its affiliates. Genfare shall use commercially reasonable efforts to provide Customer with written notice of cancellation of any applicable policy thirty (30) days prior to the effective cancellation date of such policy, but failure to do so shall impose no obligation or liability upon Genfare or its insurers, agents or representatives. Genfare shall provide Customer with its standard certificate of insurance upon request.

15. NOTICE. All requests, instructions and notices from one party to the other must be in writing and may be given via registered post or facsimile transmission to the address of the parties shown on the Quotation/Order Acknowledgment.

16. MISCELLANEOUS. No waiver by Genfare of any breach of this Agreement shall be considered as a waiver of any subsequent breach of the same or any other provision. Any provision of the Agreement which is, or is deemed to be, unenforceable in any jurisdiction shall be severable from the Agreement in that jurisdiction without in any way invalidating the remaining provisions of the Agreement, and that unenforceability shall not make that provision unenforceable in any other jurisdiction. The rights which accrue to Genfare by virtue of the Agreement shall endure for the benefit of and be binding upon the successors and assigns of Genfare. The Agreement shall be governed by the laws of the State of

Illinois, however Genfare may enforce the provisions of the Agreement in accordance with the laws of the jurisdiction in which the Products are situated. The United Nations Convention on the Sale of Goods (the Vienna Convention) shall not apply to the Agreement.

ATTACHMENT A- WARRANTY

1. GENERAL TERMS

1.1Subject to the provisions of this Warranty, Genfare warrants that the equipment and software described in Paragraph 1.2 shall conform to their specifications in all material respects and that the equipment shall be free from material defects in materials and workmanship.

1.2This Warranty applies to all original purchases of new Genfare supplied equipment and spare parts, including licensed software (collectively the "Equipment"). This Warranty does not apply to any subscriptions purchased by customer.

1.3The "Warranty Period" shall begin on the earliest of (a) the date of delivery of the Equipment if the equipment is not to be installed, (b) the date of installation completion by a Genfare, or Genfare approved technician, or (c) the date the

Equipment is placed into revenue service, and shall end (y) twelve (12) months thereafter for equipment purchases and (z) ninety (90) days thereafter for any spare parts purchases; provided, however, that the Warranty Period for

Equipment purchased under Genfare's Upgrade/Reconditioning Program that has been reconditioned or refurbished shall end 6 months after commencement, unless otherwise specified in writing by Genfare.

2. RETURN OF EQUIPMENT UNDER WARRANTY

2.1If an item of Equipment malfunctions or fails in normal use within the applicable Warranty Period:

2.2Customer shall promptly notify Genfare of the problem and the serial number of the defective item;

(a) Genfare shall, at its option, either resolve the problem over the telephone, or provide Customer with authorization to ship the defective item to Genfare;

(b) if Genfare provides Customer with authorization to ship the defective item to Genfare, Customer shall attach a return tag with a description of the fault. Customer shall, at its cost, properly pack the item to be returned, prepay the insurance and shipping charges, and ship the item to the specified Genfare Service Center;

(c) Genfare shall either repair or replace the returned item. The replacement item may be new or refurbished; if refurbished, it shall be equivalent in operation to new Equipment. If a returned item is replaced by Genfare, the Customer agrees that the returned item shall become the property of Genfare;

(d) Genfare shall, at its cost, ship the repaired item or replacement to the Customer. If the Customer has requested express shipping, the Customer shall pay Genfare an expediting fee.

2.2Equipment which is repaired or replaced by Genfare under this Warranty shall be covered under all of the provisions of this Warranty for the remainder of the applicable Warranty Period or ninety (90) days from the date of repair or replacement, whichever is longer.

2.3A failure is defined as a malfunction of a given device or component in the Equipment that renders the Equipment inoperative and/or unsuitable for the intended purpose.

2.4It is understood that Genfare shall be responsible for the costs of all materials and labor, except as provided herein. It is further understood that the costs of discovery of the problem associated with a given item of Equipment and the costs associated with the removal and installation of the defective part shall be the responsibility of Customer.

3. TELEPHONE TECHNICAL ASSISTANCE. During the applicable Warranty Period, Genfare shall provide the Customer with over-the-telephone technical fault analysis. Genfare shall not charge Customer for the first ten (10) calls per location per month, and may charge Customer for all additional calls.

4. UPGRADES. During the applicable Warranty Period, Genfare shall, at no charge, provide Customer with non-feature software updates to the version of Software installed at the Customer's location and, if the Equipment is sent to

Genfare for Warranty repair, those revision level updates deemed necessary by Genfare. Non-feature software updates and revision level updates do not generally include additional equipment, such as hardware memory, which enables the upgrades to function in the existing Equipment of Customer. Customer may purchase this additional equipment from Genfare.

5. DEFAULT AND TERMINATION. Genfare may immediately terminate this Warranty and all of its performance under this Warranty, upon notification to Customer, if Customer: (a) makes any unauthorized modifications to the Equipment;

(b) assigns or transfers the Customer's rights or obligations under this Warranty without the prior written consent of Genfare; (c) becomes bankrupt or insolvent, or is put into receivership; or (d) has not paid Genfare all amounts for services, advance replacement parts supplied under this Warranty, or other additional charges within thirty (30) days of receipt of written notice from Genfare. If this Warranty is terminated by Genfare, Customer shall remain liable for all amounts due to Genfare.

6. LIMITATIONS AND QUALIFICATIONS OF WARRANTY. This Warranty does not apply to normal consumable items, items which are replaced in usual and scheduled preventative maintenance such as light bulbs, nor does it apply to any damage, defect or failure caused by:

(a) any part of the Equipment having been modified, adapted, transported or relocated by any person other than Genfare personnel, a Genfare authorized service agent or Genfare approved technician without Genfare's prior written consent;

(b) improper installation, operation or maintenance by Customer or a third party;

(c) storage or environmental characteristics which do not conform to the applicable sections of the appropriate Genfare Equipment Manual;

(d) failure to conform with the Equipment Operating Instructions in the applicable Genfare Equipment Manual;

(e) inaccurate or incomplete information or data supplied or approved by Customer;

(f) external causes, including external electrical stress or lightning, or use in conjunction with incompatible equipment, unless such use was with Genfare's prior written consent;

(g) cosmetic damage;

(h) accidental damage, negligence, neglect, mishandling, abuse or misuse, other than by Genfare personnel, a Genfare authorized service agent or Genfare approved technician; or

(i) Force Majeure (as defined in Genfare's Terms and Conditions of Sale).

7. LIMITATION ON DAMAGES.

7.1THE WARRANTY STATED HEREIN ARE THE CUSTOMER'S SOLE AND EXCLUSIVE WARRANTY FOR THE EQUIPMENT. GENFARE SPECIFICALLY DISCLAIMS ALL OTHER WARRANTIES OF ANY KIND, EXPRESS OR

IMPLIED, INCLUDING, BUT NOT LIMITED TO, ANY WARRANTIES OF FITNESS FOR A PARTICULAR PURPOSE AND OF MERCHANTABILITY.

7.2EXCEPT AS OTHERWISE EXPRESSLY AGREED BY THE PARTIES, GENFARE SHALL NOT BE LIABLE IN TORT, INCLUDING LIABILITY IN NEGLIGENCE OR STRICT LIABILITY, AND SHALL HAVE NO LIABILITY AT ALL FOR

INJURY TO PERSONS OR PROPERTY. GENFARE'S LIABILITY FOR FAILURE TO FULFILL ITS OBLIGATIONS UNDER THIS WARRANTY OR ANY OTHER LIABILITY UNDER OR IN CONNECTION WITH THE EQUIPMENT SHALL

BE LIMITED TO THE AMOUNT OF THE PURCHASE PRICE OF THE EQUIPMENT.

7.3EVEN IF GENFARE HAS BEEN ADVISED OF THE POSSIBILITY OF THEM, GENFARE SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL OR CONSEQUENTIAL DAMAGES, INCLUDING LOST PROFITS AND

REVENUES, FAILURE TO REALIZE EXPECTED SAVINGS, ANY CLAIM AGAINST A CUSTOMER BY A THIRD PARTY, OR ANY OTHER COMMERCIAL OR ECONOMIC LOSSES OF ANY KIND.

22 AGENDA ITEM #______3

Request for Council Action

Date: 1/9/2020

Cc: File

From: Jason Stordahl-Public Works Director

RE: Snow Blower

Background: As part of the Capital Improvement Plan, the City budgeted $35,000 for the purchase of a new snow blower. We received pricing through the Minnesota State Contract (see pricing below). We wish to purchase the new Pronovost PGS-1020TRC Snow Blower, to be installed and used on our New Holland Tractor.

Pronovost PGS-1020TRC Snow Blower (State Contract Price) $26,121.16

Recommendation: Purchase from Trueman Welters one new Pronovost PGS-1020TRC Snow Blower for $26,121.16.

- 1 - 23 24 25 AGENDA ITEM #______4

Request for Council Action

Date: 1-9-2020

Cc: File

From: Jason Stordahl-Public Works Director

RE: Stormwater Pump Replacment

Background: 2 pumps at stormwater lift station 15 are failing and due for replacement. This is a stormwater expense and we have sufficient funds to cover the expense.

We received the following quotations for the purchase of new pumps:

MN Pump Works $72,928.50

Iowa Pump Works $82,315.00

Recommendation: Purchase 2 new pumps from Minnesota Pump Works for $72,928.50

- 1 - 26 Minnesota Pump Works 1 Cannon Street W Dundas, MN 55019

Prepared By Bailey Mueller Created Date 11/26/2019 Phone 877-645-8004 Quote Number 00005977 Email [email protected] Terms NET 30 Sales Rep Justin MacPherson Expiration Date 12/31/2019

Bill To East Grand Forks MN, City of Ship To East Grand Forks MN, City of PO Box 373 1001 2nd St NE East Grand Forks, MN 56721 East Grand Forks, MN 56721

Quote of (2) Sulzer ABS Pumps with install to replace 25 HP Flygt CP3170-603 in Storm Station #15 at 2515 8th Ave NW With adapter brackets and relays

NOTE: This pump has an application range up to 37' TDH.

NOTE: Pricing does NOT include Freight.

Product Product Comment Quantity Rate Total Code

ABS XFP250J CB2.320 PE210/6 28/208/3 1180 RPM 49' 28HP; 77.3 Rated Current; 510A 2.00 $31,685.00 $63,370.00 XP 10' D/C Starting Current

Adapter Bracket for 2" Dual 41426070 ABS DN250 (10") ADAPTER BRACKET 2"X2 2.00 $2,695.00 $5,390.00 Guide Rails

ABS HARDWARE KIT - 10" XFP to Flygt GR System 62306139 2.00 $179.00 $358.00 Adapter - Steel

ABS SEAL LEAK/OVER TEMP RELAY, CA462, DIN 16907006 2.00 $369.00 $738.00 RAIL MOUNTED,110/230V-AC

ON-SITE SERVICE LABOR - STD - N Estimated 8.00 $110.00 $880.00

SERVICE DRIVE TIME - STD - N 5.50 $110.00 $605.00

SERVICE TRUCK MILEAGE - STD - N 310.00 $1.25 $387.50

PER DIEM - N 1 Night - If Required 1.00 $200.00 $200.00

FREIGHT IN SHIPPING & HANDLING Estimated Freight 1.00 $1,000.00 $1,000.00 /OUT

Subtotal $72,928.50 Total $72,928.50

27 Pricing valid for 30 days and does not include freight charges or applicable taxes. Iowa Pump Works, Inc. 825 SW Ordnance Rd Ankeny, IA 50023

Prepared By Mark Strothcamp Created Date 12/18/2019 Phone 855-228-6383 Quote Number 00006469 Email [email protected] Terms NET 30 Sales Rep Jerry Turnbull Expiration Date 1/18/2019

Bill To East Grand Forks MN, City of Ship To East Grand Forks MN, City of PO Box 373 1001 2nd St NE East Grand Forks, MN 56721 East Grand Forks, MN 56721 Phone (218) 773-1313

Sulzer/ABS Pumps to replace Flygt CP3170-603 in Storm Station #15 at 2515 8th Ave NW.

LABOR AND FREIGHT ARE ESTIMATED. ACTUAL LABOR TO BE BILLED AT TIME AND MATERIAL.

Product Product Comment Quantity Rate Total Code

ABS XFP250J CB2.320 PE210/6 28/208/3 1180 RPM 28HP; 77.3 Rated Current; 510A 2.00 $33,355.00 $66,710.00 49' XP 10' D/C Starting Current

Adapter Bracket for 2" Dual 41426070 ABS DN250 (10") ADAPTER BRACKET 2"X2 2.00 $2,840.00 $5,680.00 Guide Rails

ABS HARDWARE KIT - 10" XFP to Flygt GR System 62306139 2.00 $190.00 $380.00 Adapter - Steel

ABS SEAL LEAK/OVER TEMP RELAY, CA462, DIN 16907006 2.00 $390.00 $780.00 RAIL MOUNTED,110/230V-AC

ON-SITE SERVICE LABOR - STD - N Tech #1 8.00 $110.00 $880.00

ON-SITE SERVICE LABOR - STD - N Tech #2 8.00 $110.00 $880.00

SERVICE DRIVE TIME - STD - N Tech #2, Round Trip 16.50 $110.00 $1,815.00

SERVICE TRUCK MILEAGE - STD - N Round Trip 1,100.00 $1.25 $1,375.00

PER DIEM - N Tech #1 2.00 $200.00 $400.00

PER DIEM - N Tech #2 2.00 $200.00 $400.00

FREIGHT IN SHIPPING & HANDLING **ESTIMATED** 1.00 $1,200.00 $1,200.00 /OUT

Subtotal $82,315.00 Total $82,315.00

28 Pricing valid for 30 days and does not include freight charges or applicable taxes. AGENDA ITEM #______5 Request for Council Action

Date: January 14, 2020

To: East Grand Forks City Council Mayor Steve Gander, Council President Mark Olstad, Vice- President Chad Grassel; Council members Clarence Vetter, Dale Helms, Tim Riopelle, Tim Johnson, and Marc DeMers.

Cc: File

From: Reid Huttunen, Parks & Recreation

RE: Request to purchase Toro Infield Pro 5040 for ball field maintenance

Background: Included in the 2020 Budget is $30,000 in funding allocated for Toro Infield Pro ball field groomer. This will be a new piece of equipment that we do not currently have at our facilities, which will prove to be valuable in the care, maintenance, and field preparation of our ball fields. This tool will be housed at and primarily used at Stauss Park for maintenance of those baseball fields. In the event of a tournament or additional work being needed at one of our other fields, this machine could be trailered to the site, and used on those fields as well.

Budget Impact: The price quote includes the machine and suggested attachments to fit our anticipated use, as priced by the 2019 MN State Contract pricing from MTI Distributing for the price of $25,031.60. 2019 Contract pricing is in effect through the end of January 2020.

Recommendation: Approve the purchase of the Toro Infield Pro 5040 from MTI Distributing through the 2019 MN State Purchasing Contract for $25,031.60.

Enclosure: Price quote from MTI Distributing Picture below showing the Toro Infield Pro 5040 with attachments

29 1/9/2020 EGF Parks TORO MAINTENANCE EQUIPMENT QUOTE

2019 MN State Description Contract Pricing

New TORO INFIELD PRO 5040 , 18 HP Vanguard V-Twin Gas Engine, 3WD, Rear QAS (Quick Attach System), Power Steering and Hydrostatic Drive (08705), Front Flex Blade (08713), Front Lift Frame ASM (08712), $25,031.60 Mid-Mount ASM (08731), Solid Tine Toolbar (08734), QAS Drag Mat Carrier System (08756), Steel Drag Mat (08757), QAS Nail Drag (08761) & QAS Flex Groomer Kit (08762)

• 2019 MN State Contract Pricing is valid through January 2020 • New Toro Commercial Equipment is Sold with a 2 Year Manufactures Warranty • Set-Up & Delivery at No Charge • Net 30 day Terms • 2.5% Service Fee will be added to all orders paid by Credit Card Thank you for the opportunity to submit this quote. If you have any questions, please do not hesitate in contacting us at 800-492-9972. Tim Fleegel & Matt Arntzen, SMEI Certified Professional Sales Representatives

30 AGENDA ITEM #______6

Request for Council Action

Date: 01/10/20

Cc: File

From: Kevin Hatcher - Water & Light Department

RE: Green Step City Program

Previously the Water and Light Department requested the Council to approve a resolution allowing the City to join the GreenStep City program. Mr. Kevin Hatcher from the Water and Light Department would be appointed as the coordinator and take on the responsibility of the reporting.

Reminder this program is voluntary and there are no deadlines so the City is able to accomplish steps at its own pace.

Included in the packet is a proposed resolution for joining this program, the full listing of steps that can be taken, and a letter from Shannon Mortenson who is the City Administrator of Warren. The City of Warren is a GreenStep City.

The Water and Light Department would like to move forward with this and need the Council to adopt the resolution to move forward.

- 1 - 31 RESOLUTION NO. 20 – 01 – XX

A RESOLUTION AUTHORIZING THE CITY OF EAST GRAND FORKS TO PARTICIPATE IN THE MINNESOTA GREENSTEP CITIES PROGRAM

Council Member ______, supported by Council Member ______, introduced the following resolution and moved its adoption:

WHEREAS, Minnesota GreenStep Cities is a voluntary challenge, assistance and recognition program to help cities achieve their sustainability and quality-of-life goals; and

WHEREAS, steps taken towards sustainable solutions aim to improve community quality of life, building community capital, and increasing government efficiency, accountability, and transparency; and

WHEREAS, the Minnesota GreenStep Cities program provides cost-effective sustainable development best practices in the following five categories: 1 – Buildings and Lighting, 2 – Transportation, 3 – Land Use, 4 – Environmental Management, and 5 – Economic and Community Development;

NOW THEREFORE, BE IT RESOLVED that the City Council does hereby authorize the City of East Grand Forks to participate in the Minnesota GreenStep Cities program that offers a free, voluntary continuous improvement framework. Passage of this participation resolution allows the City to be recognized as a Step One GreenStep City by the League of Minnesota Cities.

BE IT FURTHER RESOLVED that the City:

1 – Appoint Kevin Hatcher to serve as the City’s GreenStep coordinator for best practice documentation and implementation;

2 – Will facilitate the involvement of community members and other units of government as appropriate in the planning, promoting, and/or implementing of GreenStep Cities best practices; and

3 – Will provide feedback once a year on how well the GreenStep program is serving the city and on city needs from the program; and

4 – Will claim credit for having implemented and will work at its own pace toward implementing any GreenStep best practices that will result in energy use reduction, economic savings, and quality of life improvement.

Voting Aye: Voting Nay: Absent:

The President declared the resolution passed. Passed: ______, 2020

Attest:

32 ______City Administrator/Clerk-Treasurer President of Council

I hereby approve the foregoing resolution this _____ of ______, 2020.

______Mayor

33 determine your category; delete 2 >> to receive recognition from the GreenStep Cities program, you will need to type extraneous columns before information on completed actions into the GreenStep website << printing

MINNESOTA GREENSTEP CITIES BEST PRACTICES, ACTION Initial inventory column: check off which actions are Step 3 Recognition Minimums for Step 3 Recognition Minimums for Step 3 Recognition Minimums for a OPTIONS AND PROGRAM RECOGNITION MINIMUMS (May completed, in-process, a Category C city a Category B city Category A city 2019) planned, not relevant. Note relevant responsible person / entity.

Buildings & Lighting Best Practices Category: BPs 1 - 5 Any ONE of the 5 Building BPs BP #1 plus ONE other Building BP BP #1 plus ONE other Building BP required for Step 3 recognition required for Step 3 recognition required for Step 3 recognition

Optional BP Required BP Required BP Best Practice #1: Efficient Existing Public Buildings

Action # 1. Enter building information into the Minnesota B3 Benchmarking database and Required action Required action routinely enter monthly energy, water use data for all city-owned buildings.

2. Make no/low cost indoor lighting and operational changes in city-owned/school buildings Required action Required action to reduce energy costs. 3. Invest in larger energy efficiency projects through larger financed projects or through smaller retro-commissioning/retrofit projects in city-owned/school buildings. 4. Implement information technology efforts and city employee engagement to reduce plug loads, building energy use and workflow efficiency. If implementing this BP, complete 5. Document that the new construction or major remodeling of a public building has met the at least any ONE action. SB 2030 energy standard or has met or qualified under a green building or energy framework. Required: choose one additional BP 6. Improve the operations & maintenance of city-owned/school buildings and leased buildings action from actions (3) - (7) by using a customized online energy efficiency tool, asset management tool, green building framework or green lease. 7. Install for one or more city-owned/school buildings one of the following efficiency measures: a. A ground-source, closed loop geothermal system. b. A district energy/microgrid system. c. A rainwater harvesting system for building water use. >> For each best practice, see the web page listed to view detailed guidance, implementation tools and which cities are completing the actions: https://greenstep.pca.state.mn.us/bp-detail/81714

2. Efficient Existing Private Buildings Optional BP Optional BP Optional BP 1. Create or participate in a marketing/outreach/incentive program to promote/achieve residential energy/water use reduction and energy efficiency. 2. Integrate green building best practices information and assistance into the building permit process.

3. Implement an energy rating/disclosure policy for residential and/or commercial buildings. 4. Describe energy/water efficiency actions and other green building practices at businesses located within/nearby the city. 5. Conserve drinking/groundwater resources by creating a water-wise landscaping ordinance/guidance, WaterSense purchasing program, or guidance on rainwater harvesting If implementing this BP, complete If implementing this BP, complete If implementing this BP, complete and home water softener use. at least ONE action. at least ONE action. at least TWO actions. 6. Provide a financial or other incentive to private parties who add energy/sustainability improvements, meet the SB 2030 energy standard, or renovate using a green building or energy framework.

7. Customize a model sustainable building renovation policy that includes the SB 2030 energy standard and adopt the language to govern commercial renovation projects that: 34 If implementing this BP, complete If implementing this BP, complete If implementing this BP, complete at least ONE action. at least ONE action. at least TWO actions.

a. Receive city financial support, and/or b. Require city regulatory approval (conditional use permits, rezonings, variances, PUD status). https://greenstep.pca.state.mn.us/bp-detail/81715

3. New Green Buildings Optional BP Optional BP Optional BP 1. Require by city policy that new city-owned buildings be built using the SB 2030 energy standard and/or a green building framework. 2. Work with the local school district to ensure that future new schools are built using the SB If implementing this BP, complete 2030 energy standard and/or a green building framework. at least action (1) or (2) and … 3. Adopt a sustainable building policy for private buildings; include the SB 2030 energy standard; adopt language governing new development projects that: a. Receive city financial support, and/or If implementing this BP, complete If implementing this BP, complete b. Require city regulatory approval (planned unit development, conditional use at least ONE action. at least ONE action. permit, rezoning, variance). ... complete at least ONE 4. Provide a financial or other incentive to private parties who build new buildings that utilize additional action (3) through (5). the SB 2030 energy standard and/or a green building framework. 5. Adopt environmentally preferable covenant guidelines for new common interest communities addressing issues such as stormwater, greywater, native vegetation, growing food, clothes lines and renewable energy. https://greenstep.pca.state.mn.us/bp-detail/81716

4. Efficient Outdoor Lighting and Signals Optional BP Optional BP Optional BP 1. Require energy efficient, Dark-Sky compliant new or replacement outdoor lighting fixtures on city-owned/private buildings and facilities.

2. Purchase LEDs for all future street lighting and traffic signals. 3. Replace the city's existing street lighting with Dark Sky-compliant LEDs, modifying any city franchise/utility agreement and adding smart grid attributes. 4. Coordinate traffic signals and/or optimize signal timing so as minimize car idling at If implementing this best practice, If implementing this best practice, intersections yet maintain safe and publicly acceptable vehicle speeds. If implementing this BP, complete complete at least TWO actions, complete at least TWO actions, at least ONE action. including one of actions (5) including one of actions (5) through 5. Use LED/solar-powered lighting for a flashing sign or in a street, parking lot or park project. through (8). (8). 6. Relamp/improve exterior building lighting for city-owned buildings/facilities with energy efficient, Dark-Sky compliant lighting. 7. Replace city-owned parking lot/ramp lighting with Dark-Sky compliant, energy efficient, automatic dimming lighting technologies.

8. Replace the city's existing traffic signals with LEDs. https://greenstep.pca.state.mn.us/bp-detail/81717

5. Building Redevelopment Optional BP Optional BP Optional BP

1. Adopt an historic preservation ordinance/regulations to encourage adaptive reuse. 2. Implement the Minnesota Main Street model for commercial revitalization. 3. Plan for reuse of large-format retail buildings, or work with a local school, church or If implementing this BP, complete If implementing this BP, complete If implementing this BP, complete commercial building to either add-on space or repurpose space into new uses. at least ONE action. at least ONE action. at least ONE action. 4. Create/modify a green residential remodeling assistance/financing program to assist homeowners in adding space to their existing homes. 5. Adopt development/design standards and programs that facilitate infill, redevelopment, and adaptable buildings.

https://greenstep.pca.state.mn.us/bp-detail/81740

Land Use Category: BPs 6 - 10 BP #6 required BP #6 plus ONE other Land Use BP BP #6 plus ONE other Land Use BP required required 35 Required BP Required BP Required BP 6. Comprehensive Plans

1. Adopt a comprehensive plan or (for Category B & C cities) adopt a future land use plan that Required action Required action Required action was adopted by the county or a regional entity. 2. Demonstrate that regulatory ordinances comply with the comprehensive plan including but not limited to having the zoning ordinance explicitly reference the comprehensive plan as Required action Required action the foundational document for decision making. 3. Include requirements in comprehensive and/or other plans for intergovernmental coordination addressing regional land use and watershed / wellhead impacts, infrastructure, transportation, economic development and city/regional services.

4. Include ecological provisions in the comprehensive plan that explicitly aim to minimize open space fragmentation and/or establish a growth area with expansion criteria. 5. Adopt climate mitigation and/or energy independence goals and objectives in the comprehensive plan or in a separate policy document, and include transportation recommendations such as becoming an EV-ready city. https://greenstep.pca.state.mn.us/bp-detail/81718

7. Efficient City Growth Optional BP Optional BP Optional BP 1. Limit barriers to higher density housing by including in the city zoning ordinance and zoning map: a. Neighborhood single-family density at 7 units/acre or greater. b. Multi-family housing at a gross density of at least 15 units/acre adjacent to a commercial zoning district or transit node.

2. Achieve higher density housing through at least two of the following strategies: a. Incorporate a flexible lot size/frontage requirement for infill development. b. Use density and floor area ratio (FAR) bonuses in selected residential zoning districts.

c. Cluster residential development; tie a regulatory standard to comprehensive plan language defining compact city expansion zones that limit low-density development. If implementing this BP, complete If implementing this BP, complete If implementing this BP, complete d. Allowing accessory dwelling units, single-room occupancy housing, senior housing, at least ONE action. at least ONE action. at least ONE action. co-housing or tiny houses / apartments by right in selected zoning districts. 3. Achieve higher intensity commercial/industrial land uses through at least one of the following strategies: a. Include in the city zoning ordinance and zoning map a commercial district with reduced lot sizes and zero-lot-line setbacks, or a FAR minimum of 1. b. Set targets for the minimum number of employees/acre in different commercial zones. 4. Provide incentives for infill projects, or for life-cycle housing at or near job or retail centers, or for achieving an average net residential density of seven units per acre. 5. Modify the city zoning ordinance and zoning map to allow, without variance or rezoning in at least one district, developments that meet the prerequisites for LEED for Neighborhood Development certification. https://greenstep.pca.state.mn.us/bp-detail/81719

8. Mixed Uses Optional BP Optional BP Optional BP 1. Organize or participate in a community planning/design process for the city/a mixed use district. 2. Locate or lease a school, city building or other government facility that has at least two of these attributes: a. Adjacent to an existing employment or residential center. b. Designed to facilitate and encourage access by walking and biking. c. Accessible by regular transit service. 36

If implementing this BP, complete If implementing this BP, complete If implementing this BP, complete at least ONE action. at least ONE action. at least TWO actions. 3. Modify a planned unit development ordinance to emphasize mixed use development or to limit residential PUDs to areas adjacent to commercial development. If implementing this BP, complete If implementing this BP, complete If implementing this BP, complete 4. Report that a (re)development meets a city/community-determined minimum point at least ONE action. at least ONE action. at least TWO actions. threshold under the Equitable Development Scorecard or LEED-ND (Neighborhood Development). 5. Have a downtown zoning district that allows residential and compatible commercial development. 6. Incorporate form-based zoning approaches into the zoning code, in those areas where a diverse mix of uses is desired.

7. Create incentives for vertical mixed-use development in appropriate locations (downtown, commercial districts near colleges or universities, historic commercial districts).

https://greenstep.pca.state.mn.us/bp-detail/81720

9. Efficient Highway- and Auto-Oriented Development Optional BP Optional BP Optional BP

1. Establish design goals for at least one highway/auto-oriented corridor/cluster. 2. Participate in regional economic development planning with representatives from surrounding townships, cities, the county and business interests to: a. Estimate commercial/industrial needs among all jurisdictions.

b. Jointly implement recommendations to stage highway/auto-oriented commercial development in order to avoid overbuilding and expensive low-density development. If implementing this BP, complete If implementing this BP, complete If implementing this BP, complete 3. Adopt infrastructure design standards that protect the economic and ecologic functions of at least ONE action. at least ONE action. at least ONE action. the corridor through clustering of development and incorporating access management standards.

4. Allow auto-oriented commercial districts at the sub-urban edge and/or in tightly defined and smaller urban development corridors/nodes that have some bike/walk/transit access. 5. Adopt development policies for large format developments, such as a scorecard approval process, tax productivity thresholds, size caps, bans, required decommissioning of vacant property. https://greenstep.pca.state.mn.us/bp-detail/81721

10. Design for Natural Resource Conservation Optional BP Optional BP Optional BP 1. Conduct a Natural Resource Inventory or Assessment (NRI or NRA); incorporate protection If implementing this BP, complete If implementing this BP, complete If implementing this BP, complete of priority natural systems or resources such as groundwater through the subdivision or at least ONE action. at least ONE action. at least ONE action. development process. 2. For cities outside or on the fringe of metropolitan areas, conduct a build-out analysis, fiscal impact study, or adopt an urban growth boundary and a consistent capital improvement plan that provides long-term protection of natural resources and natural systems, and agricultural practices outside the boundary. 3. For cities within metropolitan areas, incorporate woodland best management practices addressing protection of wooded areas into zoning or development review. 4. Adopt a conservation design policy; use a conservation design tool in negotiating development agreements in cities with undeveloped natural resource areas. 5. Develop/fund a conservation easement program, such as a purchase of development rights program, in collaboration with a land trust. 6. Conserve natural, cultural, historic resources by adopting or amending city codes and ordinances to support sustainable sites, including roadsides, and environmentally protective land use development.

7. Be recognized under the Bird City Minnesota or Community Wildlife Habitat program. https://greenstep.pca.state.mn.us/bp-detail/81722

37 Any ONE of the 4 Transportation Any ONE of the 4 Transportation Transportation Category: BPs 11 - 14 BP #11 and BP #12 required BPs required BPs required

11. Living Streets Optional BP Optional BP Required BP

1. Adopt a complete streets policy, or a living streets policy, which addresses landscaping and If implementing this BP, complete If implementing this BP, complete stormwater. at least action (1). at least action (1), and … Complete action (1), and … 2. Adopt zoning language or approve a development project that follows green street and/or walkable streets principles. 3. Modify a street in compliance with the city's complete streets policy. 4. Identify, prioritize and remedy complete streets gaps and lack of connectivity/safety within your road network by, for example, adding a bike route/lane, truck route, sidewalk or mid- … complete ONE additional … complete TWO additional block alley. action. actions. 5. Identify and remedy street-trail gaps between city streets and off-road trails/bike trails to better facilitate walking and biking. 6. Implement traffic calming policy/measures, including road diets, roundabouts, shared space and depaving, in at least one street redevelopment project.

https://greenstep.pca.state.mn.us/bp-detail/81723

12. Mobility Options Optional BP Optional BP Required BP If implementing this BP, complete If implementing this BP, complete Complete at least TWO actions. 1. Increase walking, biking and transit use by one or more of the following means: at least ONE action. at least ONE action. a. Produce/distribute route maps, signage or a web site. b. Document increased bike facilities, such as racks, bike stations or showers. c. Add bus infrastructure, such as signage, benches, shelters, park and ride lots, and real-time arrival data-streaming. d. Increase the number of employers promoting multiple commuting options, including offering qualified transportation fringe benefits instead of only a tax-free parking fringe benefit. e. Be recognized as a Walk Friendly or Bicycle Friendly Community.

2. Conduct an Active Living campaign such as a Safe Routes to School program. 3. Prominently identify mobility options: transit; paratransit/Dial-A-Ride; ridesharing/cab services; rental cars; bikes; airports. 4. Promote carpooling or ridesharing among community members, city employees, businesses, high schools and institutions of higher education. 5. Launch telework/flexwork efforts in city government, businesses or at a local health care provider. 6. Add/expand transit service, or promote car/bike sharing. 7. Implement multimodal transportation best management practices in the workplace for city employees.

https://greenstep.pca.state.mn.us/bp-detail/81724

13. Efficient City Fleets Optional BP Optional BP Optional BP 1. Efficiently use your existing fleet of city vehicles by encouraging trip bundling, video conferencing, carpooling, vehicle sharing and incentives/technology. 2. Right-size/down-size the city fleet with the most fuel-efficient vehicles that are of an optimal size and capacity for their intended functions. 3. Phase-in no-idling practices, operational and fuel changes, and equipment changes including electric vehicles, for city or local transit fleets. If implementing this BP, complete If implementing this BP, complete If implementing this BP, complete at least ONE action. at least ONE action. at least TWO actions. 4. Phase in bike, foot or horseback modes for police, inspectors and other city staff. 5. Document that the local school bus fleet has optimized routes, start times, boundaries, vehicle efficiency and fuels, driver actions to cut costs including idling reduction, and shifting students from the bus to walking, biking and city transit. 38 If implementing this BP, complete If implementing this BP, complete If implementing this BP, complete at least ONE action. at least ONE action. at least TWO actions.

6. Retrofit city diesel engines or install auxiliary power units and/or electrified parking spaces, utilizing Project GreenFleet or the like.

https://greenstep.pca.state.mn.us/bp-detail/81741

14. Demand-Side Travel Planning Optional BP Optional BP Optional BP

1. Reduce or eliminate parking minimums; add parking maximums; develop district parking. 2. For cities with regular transit service, require or provide incentives for the siting of retail services at transit/density nodes. If implementing this BP, complete If implementing this BP, complete If implementing this BP, complete 3. For cities with regular transit service, require or provide incentives for the siting of higher at least ONE action. at least TWO actions. at least TWO actions. density housing at transit/density nodes. 4. Adopt a travel demand management plan for city employees or incorporate into development regulations TDM or transit-oriented development standards or LEED for Neighborhood Development certification.

https://greenstep.pca.state.mn.us/bp-detail/81742

BP #15 and BP #16 and ONE other BP #15, BP #16, BP #17 and ONE Environmental Management Category: BPs 15 - 23 BP # 15 required BP required other BP required

15. Sustainable Purchasing Required BP Required BP Required BP

1. Adopt a sustainable purchasing policy or administrative guidelines/practices directing that the city purchase at least: Required action Complete action (1), and ... Complete action (1), and … a. EnergyStar certified equipment and appliances and b. Paper containing at least 30% post-consumer recycled content.

2. Purchase energy used by city government - via the municipal utility, green tags, community solar garden, 3rd party - with a higher renewable percentage than required by Minnesota law.

3. Establish a local purchasing preference and, working with a local business association, develop a list of locally-produced products and suppliers for common purchases. 4. Require purchase of U.S. EPA WaterSense-certified products. … complete at least ONE … complete at least ONE additional 5. Set minimum standards for the percentage of recycled-content material in asphalt and additional action. action. roadbed aggregate or other construction materials, and for compost and warm mix asphalt use. 6. Require printing services to be purchased from companies certified by Minnesota Great Printers or by the Sustainable Green Printing Partnership. 7. Lower the environmental footprint of meetings and events in the city. 8. Use state and national green standards/guidelines for at least 3 categories of purchasing/investments such as electronics, cleaning products, flooring/coatings. https://greenstep.pca.state.mn.us/bp-detail/81725

16. Urban Forests Optional BP Required BP Required BP 1. Certify as a Tree City USA. 2. Adopt best practices for urban tree planting/quality; require them in private developments and/or use them in at least one city project. If implementing this BP, complete 3. Budget for and achieve resilient urban canopy/tree planting goals. Complete at least ONE action. Complete at least TWO actions. at least ONE action. 4. Maximize tree planting along your main downtown street or throughout the city. 5. Adopt a tree preservation or native landscaping ordinance. 6. Build community capacity to protect existing trees by one or more of: a. Having trained tree specialists. b. Supporting volunteer forestry efforts. c. Adopting an EAB management plan / climate adaptation plan for the urban forest 39 https://greenstep.pca.state.mn.us/bp-detail/81726

17. Stormwater Management Optional BP Optional BP Required BP

1. Adopt and use Minnesota's Minimal Impact Design Standards (MIDS). 2. Complete a stormwater management assessment and be recognized for implementing the actions therein. 3. Adopt by ordinance one or more of the following stormwater infiltration/management strategies: a. A narrower streets provision that permits construction of 22- or 24-foot roads for public, residential access and subcollector streets (with fewer than 500 average daily trips).

b. For sites less than one acre, retain the water quality volume of 1.1 inches of runoff from all impervious surfaces for new and fully-redeveloped construction sites. c. For non-MS4 permittees, adopt an illicit discharge prohibition rule or ordinance If implementing this BP, complete If implementing this BP, complete and an erosion and sediment control ordinance. Complete at least ONE action. at least ONE action. at least ONE action. 4. Create a stormwater utility that uses variable fees to incentivize enhanced stormwater management, minimize the volume of and pollutants in runoff, and educate property owners. 5. Adopt and implement guidelines or design standards/incentives for at least one of the following stormwater infiltration/reuse practices: a. Rain gardens/infiltration practices. b. Rainwater harvesting practices. c. Green alleys or green parking lots. d. Pervious/permeable pavement or pavers. e. Green roofs / green walls. f. Tree trenches / tree boxes.

6. Reduce de-icing salt use to prevent permanent surfacewater and groundwater pollution.

https://greenstep.pca.state.mn.us/bp-detail/81727

18. Parks and Trails Optional BP Optional BP Optional BP If implementing this BP, complete If implementing this BP, complete If implementing this BP, complete 1. Make improvements within your city's system of parks, offroad trails and open spaces. at least ONE action. at least TWO actions. at least THREE actions. 2. Plan and budget for a network of parks, green spaces, water features and trails for areas where new development is planned. 3. Achieve minimum levels of city green space and maximize the percent within a ten-minute walk of community members. 4. Adopt low-impact design standards in parks and trails that infiltrate or retain all 2 inch, 24- hour stormwater events on site. 5. Create park/city land management standards/practices that maximize at least one of the following: a. Low maintenance turf management; native landscaping; organic or integrated pest management; pollinator/monarch-safe policies. b. Recycling/compostables collection; use of compost as a soil amendment. c. Sources of nonpotable water, or surface/rain water, for irrigation. 6. Certify at least one golf course in the Audubon Cooperative Sanctuary Program. 7. Document that the operation and maintenance, or construction / remodeling, of at least one park building used an asset management tool, the SB 2030 energy standard, and/or a green building framework. 8. Develop a program to involve community members in hands-on land restoration and stewardship projects. https://greenstep.pca.state.mn.us/bp-detail/81728 40 19. Surface Water Optional BP Optional BP Optional BP If a city has at least one state- If a city has at least one state- If a city has at least one state- 1. (Action deleted on 09/22/2015) designated public water body designated public water body designated public water body 2. Conduct or support multi-party community conversations around improving local water within its boundaries and chooses within its boundaries and chooses within its boundaries and chooses quality and quantity. to implement this best practice, to implement this best practice, to implement this best practice, 3. Adopt and report on measurable, publicly announced surface water improvement targets complete action (4) and at least complete action (4) and at least complete action (4) and at least for water bodies, including the percent of lake, river, wetland and ditch shoreline with at least ONE additional action. *** If a city ONE additional action. *** If a city ONE additional action. *** If a city a 50-foot vegetation buffer. has no state-designated public has no state-designated public has no state-designated public water body and chooses to water body and chooses to water body and chooses to implement this best practice, implement this best practice, implement this best practice, 4. Adopt a shoreland ordinance for all river and lake shoreland areas; reduce flooding and complete any ONE or more complete any ONE or more complete any ONE or more actions. costs through The National Flood Insurance Program's Community Rating System. actions. actions.

5. Adopt goals to revegetate shoreland and create a local program or outreach effort to help property owners with revegetation. 6. Implement an existing TMDL implementation plan. 7. Create/assist a Lake Improvement District.

https://greenstep.pca.state.mn.us/bp-detail/81729

20. Efficient Water and Wastewater Facilities Optional BP Optional BP Optional BP 1. Compare the energy use and performance of your facilities with other peer plants using standardized, free tools. If a city provides drinking water 2. Plan and budget for motor maintenance and upgrades so as to assure the most energy services and chooses to implement If implementing this best practice, efficient, durable and appropriate equipment is available when upgrades or break downs this best practice, complete at complete actions (1) and (2) and If implementing this best practice, occur. least actions (1) and (2), or … ... complete actions (1) and (2) and ... 3. Establish an on-going budget and program for decreasing inflow and infiltration into sewer lines and losses in drinking water systems. 4. Assess energy and chemicals use at drinking water / wastewater facilities and report on implemented changes that had a short payback period. ... action (4). … at least ONE additional action. … at least ONE additional action. 5. (Action deleted on 06/17/2012)

6. Implement a wastewater plant efficiency project (co-generation, water reuse) or a program for local private business operations (water conservation, water reuse, business co-location). 7. Create a demand-side pricing program to reduce demands on water and wastewater systems. https://greenstep.pca.state.mn.us/bp-detail/81731

21. Septic Systems Optional BP Optional BP Optional BP 1. Report to landowners suspected noncompliant or failing septic systems as part of an educational, informational and financial assistance and outreach program designed to trigger voluntary landowner action to improve septic systems. 2. Use a community process to address failing septic systems. 3. Clarify/establish one or more responsible management entities for the proper design, siting, installation, operation, monitoring and maintenance of septic systems. 4. Adopt a subsurface sewage treatment system ordinance based on the Association of If implementing this BP, complete If implementing this BP, complete If implementing this BP, complete Minnesota Counties' model ordinance. at least ONE action. at least ONE action. at least ONE action. 5. Create a program to finance septic system upgrades. 6. Work with homeowners and businesses in environmentally sensitive areas and areas where standard septic systems are not the least-cost option to promote innovative waste water systems, including central sewer extensions. 7. Arrange for assistance to commercial, retail and industrial businesses with water use reduction, pollution prevention and pretreatment prior to discharge to septics. 41 https://greenstep.pca.state.mn.us/bp-detail/81732

22. Solid Waste Reduction Optional BP Optional BP Optional BP 1. Improve city operations and procurement to prevent and reuse, recycle and compost If implementing this BP, complete waste from all public facilities (including libraries, parks, schools, municipal health care at least ONE action. facilities), and minimize use of toxics and generation of hazardous waste. If implementing this BP, complete If implementing this BP, complete at least action (1) or (2), and … 2. Address concerns over consumer products and packaging through at least ONE of actions (1) through encouragement/implementation of one or more of: (a) Education on needless consumption, (3), and … waste prevention and alternatives, including product stewardship / producer responsibility; (b) Reuse options; (c) Recycling / composting options; (d) Credits, fees; (e) Mandates, bans. 3. Improve profitability, legal compliance and conserve resources through adoption of ordinance language, licensing and resource management contracts. 4. Publicize, promote and use the varied businesses/services collecting and marketing used, ... at least ONE of actions (4) ... at least ONE of actions (4) repaired and rental consumer goods, especially electronics, in the city/county. through (8). through (8). 5. Arrange for a residential and/or business/institutional source separated organics collection/management program.

6. Improve recycling services and expand to multi-unit housing and commercial businesses. 7. Improve/organize residential trash, recycling and organics collection by private and/or public operations and offer significant volume-based pricing on residential garbage and/or incentives for recycling.

8. Adopt a construction and demolition ordinance governing demolition permits that requires a level of recycling and reuse for building materials and soil/land-clearing debris. https://greenstep.pca.state.mn.us/bp-detail/81733

23. Local Air Quality Optional BP Optional BP Optional BP 1. Conduct an education/financial assistance campaign around one of the following residential wood burning/auto exhaust issues:

a. Indoor and outdoor wood burning behavior, to ensure that wood burning is only done with seasoned wood and in a manner that lessens the impact on neighbors. b. Indoor wood burning technology, to result in community members upgrading from inefficient/more polluting fireplaces and wood stoves to pellet/gas/biogas devices, air source heat pumps, or the most efficient certified wood stoves. c. Smoker cars - older model/high polluting vehicles, to result in repairs spurred by repair vouchers. 2. Regulate outdoor wood burning, using ordinance language, performance standards and bans as appropriate, for at least one of the following: a. Recreational burning. b. Outdoor residential wood boilers. If implementing this BP, complete If implementing this BP, complete If implementing this BP, complete 3. Conduct one or more policy or education/behavior change campaigns on the topics below at least ONE action. at least ONE action. at least TWO actions. and document: a. Decreased vehicle idling in specific locations. b. Participation in the Air Aware Employers program. c. Adoption of a smoking-free policy at one or more multi-unit housing buildings, private or public. d. Replacement of gasoline-powered small equipment with lower polluting equipment. e. Increased sales by retail stores of low and no-VOC household products.

4. Document the participation of businesses in emission/idling reduction efforts/programs. 42 If implementing this BP, complete If implementing this BP, complete If implementing this BP, complete at least ONE action. at least ONE action. at least TWO actions.

5. Install, assist with and promote one or more public fueling stations for plug-in hybrid and full electric vehicles, flex-fuel ethanol vehicles, CNG vehicles.

https://greenstep.pca.state.mn.us/bp-detail/81739

Economic & Community Development Category: BPs 24 - 29 BP #24 and BP #25 and ONE other BP #24 required BP #24 and BP #25 required BP required

24. Benchmarks & Community Engagement Required BP Required BP Required BP 1. Use a city commission, or a committee to lead, coordinate, and report to and engage Required action Complete action (1), and ... Required action community members on implementation of sustainability best practices. 2. Organize goals/outcome measures from all city plans and report to community members Required action data that show progress toward meeting these goals. 3. Measure and report progress on sustainability indicators including energy use/greenhouse gas emissions, social vitality/social inclusion outcome measures.

4. Conduct or support a broad sustainability education and action campaign involving: a. The entire community. b. Homeowners. ... complete at least ONE c. Front yards/sidewalks, block clubs, neighborhood associations. additional action. d. Congregations. e. Schools, colleges. 5. Conduct or support a community education, visioning and planning initiative using a sustainability framework such as: a. Strong Towns, resiliency, transition initiatives. b. Eco-municipalities, Smart Cities. c. Healthy communities, environmental justice, race equity. 6. Engage community youth and college students by creating opportunities to participate in city government.

https://greenstep.pca.state.mn.us/bp-detail/81734

25. Green Business Development Optional BP Required BP Required BP 1. Grow new/emerging green businesses and green jobs through targeted assistance and new workforce development. 2. Create or participate in a marketing/outreach program to connect businesses with assistance providers, including utilities, who provide personalized energy, waste or sustainability audits and assistance. 3. Promote sustainable tourism in your city, and green tourism resources to tourism and hospitality businesses in/around the city. If implementing this BP, complete Complete at least TWO actions. Complete at least TWO actions. 4. Strengthen value-added businesses utilizing local "waste" material. at least ONE action. 5. Lower the environmental footprint of a brownfield remediation/redevelopment project beyond regulatory requirements; report brightfield projects.

6. Promote green businesses that are recognized under a local, regional or national program. 7. Conduct or participate in a buy local campaign for community members and local businesses. https://greenstep.pca.state.mn.us/bp-detail/81735

26. Renewable Energy Optional BP Optional BP Optional BP 1. Adopt wind energy and/or biomass ordinances that allow, enable or encourage appropriate renewable energy installations. 2. Promote resident/business purchases and/or generation of clean energy by: a. A local/municipal utility's green power purchasing program that allows residents/businesses to order/buy new renewable energy. 43

If implementing this BP, complete If implementing this BP, complete If implementing this BP, complete at least ONE action. at least TWO actions. at least TWO actions. b. Making residents/businesses aware of available community solar subscriptions. c. Creating and sharing a map of the community's solar resource and/or linking to the MN Solar Suitability App. d. Connecting residents/businesses with the Clean Energy Project Builder for potential installers. 3. Promote financing and incentives programs such as PACE for clean energy: a. PACE for commercial property owners to install renewable energy systems, energy efficiency measures and EV charging infrastructure. b. Local, state and federal financial incentives for property owners to install renewable energy systems. c. Local/municipal utility renewable energy production incentives and rebates. 4. Support a community solar garden or help community members participate in a If implementing this BP, complete If implementing this BP, complete If implementing this BP, complete community renewable energy project by: at least ONE action. at least TWO actions. at least TWO actions. a. Serving as a host site for a community solar garden.

b. Facilitating development, by the municipal utility or other entity, of a community solar garden that ensures accessibility and availability to low-income residents. c. Report city government community solar garden subscriptions, green tag purchases and 3rd party solar purchases under action 15.2. 5. Install a public sector/municipally-owned renewable energy technology, such as solar electric (PV), wind, biomass, solar hot water/air, micro-hydro.

6. Report installed private sector-owned renewable energy / energy efficient generation capacity with at least one of the following attributes: a. Fueled by flowing water, sun, wind, or biogas.

b. Fueled in part or whole by manure or woody (EAB) biomass, optimized for minimal air and other environmental impacts and for energy efficiency and water conservation. c. Distributing heating/cooling services in a district energy system. d. Producing combined heat and power; using a microgrid. e. Energy storage integrated into a renewable energy installation. 7. Become a solar-ready community, including an expedited permit process for residents and businesses to install solar energy systems.

https://greenstep.pca.state.mn.us/bp-detail/81736

27. Local Food Optional BP Optional BP Optional BP 1. Incorporate working landscapes - agriculture and forestry - into the city by adopting an ordinance for one or more of the following: a. An agriculture and forest protection district. b. A local food production district. c. Performance standards for minor and major agricultural retail. 2. Facilitate creation of home gardens, chicken & bee keeping, and incorporation of food growing areas/access in multifamily residential developments. 3. Create, assist with and promote local food production/distribution within the city: If implementing this BP, complete If implementing this BP, complete If implementing this BP, complete a. A farmer's market or co-op buying club. b. An urban agriculture business or a community-supported agriculture (CSA) at least ONE action. at least ONE action. at least ONE action. arrangement between farmers and community members/employees. c. A community or school garden, orchard or forest.

4. Measurably increase institutional buying, and sales through groceries and restaurants. a. Purchasing of local/organic/humane/equitable foods by schools, hospitals, nursing homes and event centers. 44 If implementing this BP, complete If implementing this BP, complete If implementing this BP, complete at least ONE action. at least ONE action. at least ONE action.

b. Sales of local/organic/humane/equitable food in markets, retail food co-ops, rural grocery stores, urban convenience stores, food carts/trucks, hotels and restaurants. https://greenstep.pca.state.mn.us/bp-detail/81737

28. Business Synergies and EcoDistricts Optional BP Optional BP Optional BP

1. Help businesses register as users of the Minnesota Materials Exchange and document their exchanges/sales of byproducts with other local/regional businesses. 2. Document that at least one business/building uses waste heat or water discharge from another business.

3. Require, build or facilitate at least four attributes in a business/industrial park project: a. Shared parking/access OR shared recreation/childcare facilities. b. Green product development, manufacturing or sales OR a green job training program..

c. Buildings located within walking distance of transit and/or residential zoning. If implementing this BP, complete d. Renovated buildings OR buildings designed for reuse. at least ONE action. If implementing this BP, complete If implementing this BP, complete e. Green buildings built to exceed the Minnesota energy code by 20% OR renewable at least ONE of actions (2)-(4). at least ONE of actions (2) - (4). energy generated on-site. f. Combined heat and power (CHP) generation capacity, shared geothermal heating/cooling, microgrid OR energy storage. g. Low-impact site development. 4. Use 21st century ecodistrict tools to structure, guide and link multiple green and sustainable projects together in a mixed-use neighborhood/development, aiming to deliver superior social, environmental and economic outcomes.

https://greenstep.pca.state.mn.us/bp-detail/81738

Required BP Required BP Required BP 29. Climate Adaptation and Community Resilience 1. Prepare to maintain public health and safety during extreme weather and climate-change- related events, while also taking a preventive approach to reduce risk for community Required action Required action Required action members. 2. Integrate climate resilience into city or tribal planning, policy, operations, and budgeting processes.

3. Increase social connectedness through engagement, capacity building, public investment, and opportunities for economically vulnerable residents to improve their economic prosperity. 4. Encourage private sector action and incentivize investment in preventive approaches that reduce risk and minimize impacts of extreme weather and the changing climate for human health and the built environment. 5. Protect public buildings and natural/constructed infrastructure to reduce physical damage and sustain their function during extreme weather events. 6. Reduce the urban heat impacts of public buildings, sites, and infrastructure and provide resiliency co-benefits. 7. Protect water supply and wastewater treatment facilities to reduce physical damage and sustain their function during extreme weather events.

8. Improve local energy resilience by minimizing fuel poverty, installing distributed renewable energy systems, and developing microgrids that can improve energy system resiliency.

https://greenstep.pca.state.mn.us/bp-detail/81730

45 >> To be recognized as a Step 3 GreenStep City, implement (1) the minimum number of BPs under each BP category, (2) any specific 8 12 16 BPs and BP actions noted, and in total implement at least this many best practices:

>> To be recognized as a Step 2 city, simply implement any BPs to total: 4 6 8

46 December 4, 2019

Dear East Grand Forks City Council:

This letter is to provide a recommendation on the Minnesota Green Steps Cities program. The city of Warren has been a Green Steps City since the inception in 2011. The first step is quite easy to achieve as you as a council pass a resolution and you have accomplished Step 1!! There are 29 Best Practices with the program so each city can go at its own pace to continue achieving steps. For Step 2, you as a city likely have done a lot of the best practices such as pedestrian trails, farmer’s markets, recycling. East Grand Forks will receive recognition for items you are currently doing. The Best Practices also provide a road map to achieve greater sustainability in your community, if you so choose.

The nice thing about the program is there are not mandates or deadlines to cope with. There is a couple of hours each year entering the data for the best practices but it is not time intensive. The process is streamlined so there is not a learning curve. You won’t have to provide a line item on your budget to continue with the program. It is designed for all sizes of communities and no pressure to perform to Step 5. Warren is currently at Step 3 and working toward Step 4.

I strongly encourage you to participate in the Green Step Cities Program. There are only positives! I can’t think of one negative thing or even a word of caution on some portion. It is a nice program and it will only benefit your community. We have used our participation to obtain a grant for B3 Benchmarking software and have received a Clean Energy Community Award for implementation of that program. It has provided a lot of positive press for Warren.

If you have any questions, please do not hesitate to contact me. I will be happy to answer them! You will not go wrong becoming a Green Step City!

Sincerely,

Shannon R. Mortenson

Shannon R. Mortenson City Administrator/Clerk-Treasurer

47 #7

East Grand Forks 1600 Central Avenue NE East Grand Forks, MN 56721-1570

December 31, 2019 218.773.1185 218.773.3348 [email protected]

WidsethSmithNolting.com

Honorable Mayor and City Council City of East Grand Forks PO Box 373 East Grand Forks, Mn 56721

RE: Report of Feasibility Estimate of Cost and Areas Proposed to be Assessed Utility and Street Reconstruction 5th Ave NW & 20th St NW East Grand Forks, Mn

Dear Mayor and Members of the City Council:

We have as directed by the City Council made an investigation as to the Feasibility of reconstructing the Street and Utilities on 5th Ave NW & 20th St NW. (See attached map)

We have identified the project need as follows:

Street & Utility Improvements – 5th Ave NW & 20th St NW

The existing streets on 5th Ave NW and 20th ST NW are approximately 47 years old and are in very poor conditions and have been patched over the years just to maintain traffic. The concrete curb & gutter has numerous areas of settlement and or heaving thus causing ponding and not allowing to the water to reach the storm sewer system. Utilities are also approximately 50 years old and are in need of replacement prior to reconstructing the streets.

Proposed Project:

Drainage Improvements:

The proposed project would include removal and replacement of existing Storm Sewer and catch basins along the project corridor to provide for improved drainage from the roadway and furthermore provide for positive drainage of the adjacent properties. Furthermore, a draintile system will be installed below the gravel base section to provide for dewatering of the existing street section subbase which shall improve the stability of the existing subbase and overall longevity of the proposed street section.

Engineering | Architecture 48| Surveying | Environmental Street Improvements:

The proposed project will include removal of the existing street section, sidewalk and driveways followed by any necessary excavation work to provide for installation of 10” aggregate base course and installation of the geogrid fabric for additional subgrade stability. The proposed street section to include construction of B624 Concrete Curb and 7” Non-Reinforced Concrete Paving. The proposed overall street width to be 41’ from Back of Curb to Back of Curb. A 4” non-reinforced concrete sidewalk will also be installed throughout the project area as well as replacement of concrete driveways.

Estimate of Project Cost:

The estimated total project cost for drainage improvements including preparation of Plans & Specification, Staking and Inspection, preparation of assessment roll, project administration and contingencies is estimated to be $ 272,810.60

The estimated total project cost for street improvements including preparation of Plans & Specification, Staking and Inspection, preparation of assessment roll, project administration and contingencies is estimated to be $ 1,883,903.75

The estimated total project cost to be assessed is: $2,156,714.35

Estimate of Assessments and Areas to Be Assessed:

The proposed assessments for drainage improvements will be based on a Square Footage (SF) of the platted property.

Estimated Assessment Rate: Drainage Improvements

$0.36 / Square Foot of benefitted property.

The proposed assessments for street improvements will be based on a Front and End Benefit cost per Linear Foot (LF)

Estimated Assessment Rate: Street Improvements

$377.66 / Front Foot of benefit $125.88 / End Foot of benefit

49 Areas Proposed to be Assessed:

Garden Valley Addition Block 1: Lots 17-22 Replat of Lots 23 & 24 Lots 25-35

Block 2: Lots 1-7

Block 3: Lots 2-6

Garden Valley 2nd Addition Block 1: Lots 5-15 Block 2: Lots 5-10 Block 3: Lots 1-8 Block 4: Lots 1-7

Garden Valley 3rd Addition Block 1: Lots 1-2 Lots C, D & E (Replat of Lots 3, 4 and 5)

Garden Valley 5th Resubdivision Lots A&B

Garden Valley 6th Resubdivision Lots A&B

Noahs 1st Addition Block 1: Lots 1-3

MJ Ryan Addition Block 1: Lots 6 & 7

John P. Bushee First Resubdivision Block 4: Lots 1-3

50 The proposed project as described will provide the benefitted properties with a new street section, improved drainage and a complete sidewalk system throughout the project area. The project shall furthermore improve the aesthetics of the benefitted properties and will increase the overall property value of the benefitted properties. With all of the benefits this project will provide we feel the project as described above to be feasible.

If you have any questions, or if additional information is needed, please feel free to contact me at 218-773- 5626.

Respectfully Your, Widseth Smith Nolting & Associates, Inc.

______Steven R. Emery, P.E.

51 52 PRELIMINARY ENGINEERS ESTIMATE

Street Reconstruction 20th St NW and 5th Ave NW East Grand Forks, MN

12/31/2019 ITEM NO. DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL 015526 Mobilization LS 1 $50,000.00 $50,000.00 015526 Traffic Control LS 1 $15,000.00 $15,000.00 015713 Storm Drain Inlet Protection EA 13 $175.00 $2,275.00 024100 Remove Concrete Curb & Gutter LF 4645 $3.00 $13,935.00 024100 Remove Concrete Driveway SY 1846 $6.00 $11,076.00 024100 Remove Bituminous Driveway SY 12 $20.00 $240.00 024100 Remove Concrete Pavers SF 267 $5.00 $1,335.00 024100 Remove Pavement SY 9325 $8.00 $74,600.00 024100 Remove Concrete Pavement SY 180 $20.00 $3,600.00 024100 Remove Concrete Sidewalk SF 12575 $0.50 $6,287.50 024100 Salvage Sign Panel & Post EA 8 $400.00 $3,200.00 024100 Salvage Mailbox EA 46 $200.00 $9,200.00 31 2200 Common Excavation (P) CY 3100 $10.00 $31,000.00 31 2200 Subgrade Preparation SY 11400 $2.00 $22,800.00 31 2200 Compaction Tests EA 10 $200.00 $2,000.00 32 1123 Geogrid Fabric SY 11400 $3.00 $34,200.00 32 1123 Aggregate Base Course (10") (CV) CY 3165 $40.00 $126,600.00 32 1216 Bituminous Pavement SY 25 $50.00 $1,250.00 32 1600 7" Non-Reinforced Concrete Pavement SY 9500 $68.00 $646,000.00 32 1600 Concrete Curb & Gutter, Design B624 LF 4645 $28.00 $130,060.00 32 1600 4" Concrete Sidewalk SF 18180 $6.00 $109,080.00 32 1600 6" Concrete Driveway SY 1846 $65.00 $119,990.00 32 1600 Detectable Warning Panels SF 220 $55.00 $12,100.00 32 1723.13 Crosswalk Markings Epoxy SF 378 $8.00 $3,024.00 32 1723.13 24" Stop Bar LF 51 $25.00 $1,275.00 32 9219 Topsoil Borrow (LV) - 4" CY 575 $25.00 $14,375.00 32 9219 Turf Establishment SY 5296 $3.00 $15,888.00 Subtotal Construction Cost $1,460,390.50 Engineering - Plans and Specifications (9%) $131,435.15 Construction Administration - Staking and Inspection (6%) $87,623.43 Assessment Roll (1%) $14,603.91 Administration & Legal (3%) $43,811.72 Contingencies (10%) $146,039.05 Total Project Cost $1,883,903.75

53 PRELIMINARY ENGINEERS ESTIMATE

Street Reconstruction 20th St NW and 5th Ave NW East Grand Forks, MN

12/31/2019 ITEM NO. DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL 015526 Mobilization LS 1 $15,000.00 $15,000.00 024100 Remove Manhole EA 4 $500.00 $2,000.00 024100 Remove Catch Basin EA 10 $400.00 $4,000.00 024100 Remove Storm Sewer Piping LF 1095 $10.00 $10,950.00 33 4111 Aggregate Pipe Foundation (LV) CY 100 $50.00 $5,000.00 33 4111 12" RCP Storm Sewer Pipe LF 786 $55.00 $43,230.00 33 4111 15" RCP Storm Sewer Pipe LF 534 $60.00 $32,040.00 33 4111 18" RCP Storm Sewer Pipe LF 40 $100.00 $4,000.00 33 4111 48" Storm Sewer Manhole EA 4 $3,000.00 $12,000.00 33 4111 Storm Sewer Manhole Casting Assembly EA 4 $1,000.00 $4,000.00 33 4111 Catch Basin EA 12 $2,000.00 $24,000.00 33 4111 Catch Basin Casting Assembly, Type A EA 12 $1,500.00 $18,000.00 33 4111 4" Perforated Drain Tile LF 4645 $6.00 $27,870.00 33 4111 Compaction Tests EA 5 $300.00 $1,500.00 Subtotal Construction Cost $203,590.00 Engineering - Plans and Specifications (9%) $18,323.10 Construction Administration - Staking and Inspection (6%) $12,215.40 Assessment Roll (1%) $2,035.90 Administration & Legal (3%) $6,107.70 Contingencies (15%) $30,538.50 Total Project Cost $272,810.60

54 ASSESSMENT ROLL - PRELIMINARY

Utilities and Street Reconstruction (20th St NW and 5th Ave NW) EAST GRAND FORKS, MINNESOTA

STORM SEWER STREET IMPROVEMENTS

Construction $203,590.00 Construction $1,460,390.50 Plans and Specifications (9%) $18,323.10 Plans and Specifications (9%) $131,435.15 Staking & Inspection (6%) $12,215.40 Staking & Inspection (6%) $87,623.43 Assessment Roll (1%) 2,035.90 Assessment Roll (1%) 14,603.91 Administration (3%) $6,107.70 Administration (3%) $43,811.72 Contingencies (10%) $30,538.50 Contingencies (10%) $146,039.05 TOTAL PROJECT COST $272,810.60 TOTAL PROJECT COST $1,883,903.75

TOTAL ASSESSED COST $272,810.60 TOTAL ASSESSED COST $1,883,903.75

Square Footage Front Footages GARDEN VALLEY ADDITION 315141 GARDEN VALLEY ADDITION 1521.93 GARDEN VALLEY 2ND ADDITION 304808 GARDEN VALLEY 2ND ADDITION 1993.83 GARDEN VALLEY 3RD ADDITION 55830 GARDEN VALLEY 3RD ADDITION 0.00 GARDEN VALLEY 5TH RESUBDIVISION 13,595 GARDEN VALLEY 5TH RESUBDIVISION 147.31 GARDEN VALLEY 6TH RESUBDIVISION 10,985 GARDEN VALLEY 6TH RESUBDIVISION 80.01 NOAH'S 1ST ADDITION 30,482 NOAH'S 1ST ADDITION 0.00 MJ RYAN ADDITION 0.00 MJ RYAN ADDITION 0.00 JOHN P. BUSHEE FIRST RESUBDIVISION 32,638 JOHN P. BUSHEE FIRST RESUBDIVISION 0.00 Total Assessable Square Footage 763479 Total Assessable Front Footage 3,743.08

End Footages Assessment Rate $0.3573 GARDEN VALLEY ADDITION 1414.78 GARDEN VALLEY 2ND ADDITION 1438.12 GARDEN VALLEY 3RD ADDITION 329.36 GARDEN VALLEY 5TH RESUBDIVISION 147.31 GARDEN VALLEY 6TH RESUBDIVISION 80.01 NOAH'S 1ST ADDITION 221.55 MJ RYAN ADDITION 105.00 JOHN P. BUSHEE FIRST RESUBDIVISION 0.00 Total Assessable End Footage 3736.13

Assessment Rate FRONT BENEFIT $377.65262 END BENEFIT $125.88421

55 ASSESSMENT ROLL - PRELIMINARY

Utilities and Street Reconstruction (20th St NW and 5th Ave NW) EAST GRAND FORKS, MINNESOTA

STORM SEWER STREET IMPROVEMENTS TOTAL SQUARE $STORM SEWER FRONT $ FRONT END $ END ASSESSMENT PARCEL OWNER DESCRIPTION FOOTAGE BENEFIT FOOTAGE BENEFIT FOOTAGE BENEFIT BEFORE INTEREST No. $0.35733 $377.65262 $125.88421 GARDEN VALLEY ADDITION 83.02365.00 TIMOTHY S & SANDRA J LOT 17 BLOCK 1 9,448 $3,376.01 0.00 $0.00 70.00 $8,811.89 $12,187.91 83.02366.00 KOVAR SHIRLEY J LOT 18 BLOCK 1 10,152 $3,627.57 0.00 $0.00 70.00 $8,811.89 $12,439.46 83.02367.00 MONLEY RICHARD & JANEENE LOT 19 BLOCK 1 10,152 $3,627.57 0.00 $0.00 70.00 $8,811.89 $12,439.46 83.02368.00 OLSON ERICA LOT 20 BLOCK 1 12,875 $4,600.57 0.00 $0.00 79.13 $9,961.22 $14,561.78 83.02369.00 NELSON BETH A LOT 21 BLOCK 1 18,037 $6,445.08 0.00 $0.00 78.16 $9,839.11 $16,284.19 83.02370.00 KOVAR JARED J & TRACI D LOT 22 BLOCK 1 14,207 $5,076.52 0.00 $0.00 89.48 $11,264.12 $16,340.64 REPLAT OF LOTS 23 & 24, 83.04228.00 SHEROD LEE W BLOCK 1 , LOT B 10,089 $3,605.06 72.97 $27,557.31 72.97 $9,185.77 $40,348.14 REPLAT OF LOTS 23 & 24, 83.04227.00 LANDA CLETUS W & BARBARA J BLOCK 1 , LOT A 10,670 $3,812.66 73.44 $27,734.81 73.44 $9,244.94 $40,792.41 83.02373.00 JOHNSON CRAIG A & SHARI L LOT 25 BLOCK 1 11,797 $4,215.37 80.60 $30,438.80 80.60 $10,146.27 $44,800.44 83.02374.00 WOLTERS BARBARA K LOT 26 BLOCK 1 14,690 $5,249.11 80.81 $30,518.11 30.07 $3,785.34 $39,552.56 83.02375.00 KOTASKA JOSEPH D & SHELLEY K LOT 27 BLOCK 1 13,387 $4,783.52 75.02 $28,331.50 0.00 $0.00 $33,115.02 83.02376.00 HUTTON KENNETH O & SANDRA A TRUSTEES LOT 28 BLOCK 1 13,424 $4,796.74 77.22 $29,162.34 0.00 $0.00 $33,959.07 83.02377.00 SMITH RONALD & CAROL LOT 29 BLOCK 1 13,968 $4,991.12 101.16 $38,203.34 0.00 $0.00 $43,194.46 83.02378.00 YOUNG MYRANDA LEE LOT 30 BLOCK 1 12,341 $4,409.76 93.58 $35,340.73 0.00 $0.00 $39,750.49 83.02379.00 DEITZ JUSTIN D & LYNNE M LOT 31 BLOCK 1 10,518 $3,758.35 77.18 $29,147.23 0.00 $0.00 $32,905.58 83.02380.00 WEISS GARY E & JANICE F ETAL, LIFE ESTATE LOT 32 BLOCK 1 4,943 $1,766.26 80.68 $30,469.01 0.00 $0.00 $32,235.27 83.02381.00 OLSON MICHAEL R & VICKIE R LOT 33 BLOCK 1 10,876 $3,886.27 0.00 $0.00 70.00 $8,811.89 $12,698.17 83.02382.00 BUZZO DAVID & SARA LOT 34 BLOCK 1 10,876 $3,886.27 0.00 $0.00 70.00 $8,811.89 $12,698.17 83.02383.00 ECKMAN JEREMY G LOT 35 BLOCK 1 10,876 $3,886.27 0.00 $0.00 70.00 $8,811.89 $12,698.17 83.02391.00 LESTER JOHN P LOT 1 BLOCK 2 5,210 $1,861.67 72.00 $27,190.99 0.00 $0.00 $29,052.66 83.02392.00 RPSLEGACY108PROP LLC LOT 2 BLOCK 2 10,675 $3,814.45 74.89 $28,282.40 0.00 $0.00 $32,096.86 83.02393.00 RPSLEGACY108PROP LLC LOT 3 BLOCK 2 9,707 $3,468.56 79.06 $29,857.22 0.00 $0.00 $33,325.78 83.02394.00 RPSLEGACY108PROP LLC LOT 4 & 5 BLOCK 2 17,010 $6,078.11 130.87 $49,423.40 0.00 $0.00 $55,501.51 83.02395.00 EVERGREEN LLP LOT 6 BLOCK 2 $0.00 0.00 $0.00 70.00 $8,811.89 $8,811.89 83.02396.00 MARATHON ESTATES INC LOT 7 BLOCK 2 $0.00 0.00 $0.00 68.48 $8,620.55 $8,620.55 83.02398.00 ENRIGHT TRAVIS J & SARAH C LOT 2 BLOCK 3 10,579 $3,780.15 75.13 $28,373.04 75.13 $9,457.68 $41,610.87 83.02399.00 NOKELBY RONALD J & JULIE A LOT 3 BLOCK 3 10,680 $3,816.24 75.19 $28,395.70 75.19 $9,465.23 $41,677.17 83.02400.00 BOYER JOSEPH LOT 4 BLOCK 3 9,219 $3,294.18 65.24 $24,638.06 65.24 $8,212.69 $36,144.93 83.02401.00 BIRKHOLZ THEODORE W LOT 5 BLOCK 3 9,770 $3,491.07 70.35 $26,567.86 70.35 $8,855.95 $38,914.89 83.02402.00 REAK CHRISTOPHER D & CHRISTINE LOT 6 BLOCK 3 8,965 $3,203.42 66.54 $25,129.01 66.54 $8,376.34 $36,708.76 SUBTOTAL GARDEN VALLEY ADDITION 315,141 $112,607.95 1,521.93 $574,760.86 1414.78 $178,098.46 $865,467.27

56 GARDEN VALLEY 2nd ADDITION 83.02484.00 VASEK KENNETH J & KARYN C LOT 5 BLOCK 1 25.00 $9,441.32 0.00 $0.00 $9,441.32 83.02485.00 ARROYO ANTONIO LOT 6 BLOCK 1 9,778 $3,493.93 75.00 $28,323.95 0.00 $0.00 $31,817.88 83.02486.00 QUAMME ROBERT L & BARBARA G LOT 7 BLOCK 1 9,167 $3,275.60 70.01 $26,439.46 0.00 $0.00 $29,715.06 83.02487.00 MILLING BRIAN T & BARBARA C LOT 8 BLOCK 1 9,218 $3,293.83 70.01 $26,439.46 0.00 $0.00 $29,733.29 83.02488.00 MARTIN KRISTIE J LOT 9 BLOCK 1 9,946 $3,553.96 75.02 $28,331.50 75.02 $9,443.83 $41,329.29 83.02489.00 SNEDKER JEREMIAH J & SUSAN M LOT 10 BLOCK 1 9,361 $3,344.93 70.02 $26,443.24 70.02 $8,814.41 $38,602.57 83.02490.00 BENSON MICHAEL & NANCY LOT 11 BLOCK 1 9,448 $3,376.01 70.02 $26,443.24 70.02 $8,814.41 $38,633.66 83.02491.00 OLSON STEVEN D & RHONDA L LOT 12 BLOCK 1 10,233 $3,656.51 75.03 $28,335.28 75.03 $9,445.09 $41,436.88 83.02492.00 CONELY DARRELL & JULIE LOT 13 BLOCK 1 9,667 $3,454.27 70.03 $26,447.01 70.03 $8,815.67 $38,716.95 83.02493.00 FREEMAN ANDRES & KRYSTYNA LOT 14 BLOCK 1 10,495 $3,750.13 75.04 $28,339.05 75.04 $9,446.35 $41,535.54 83.02494.00 WALDORF TERRY M & JACQUELINE R LOT 15 BLOCK 1 9,939 $3,551.46 70.05 $26,454.57 70.05 $8,818.19 $38,824.21 83.02500.00 BARTA TYLER & EMILY LOT 5 BLOCK 2 7,050 $2,519.15 0.00 $0.00 0.00 $0.00 $2,519.15 LOT 6 BLOCK 2 & SLY 10 83.02501.00 WIRSING FRANKLIN G FT LOT 7 4,350 $1,554.37 95.01 $35,880.78 0.00 $0.00 $37,435.14 83.02502.00 WERNER PEARL H & MERLYN J LOT 7 BLOCK 2 10,725 $3,832.32 75.01 $28,327.72 0.00 $0.00 $32,160.04 83.02503.00 KNAUS KEVIN & KELLY LOT 8 BLOCK 2 12,136 $4,336.50 85.02 $32,108.03 0.00 $0.00 $36,444.53 83.02504.00 CHRISTIANSEN MATHEW J & TANIA LOT 9 BLOCK 2 11,332 $4,049.21 80.02 $30,219.76 0.00 $0.00 $34,268.98 83.02505.00 ANDERSON SCOTT G LOT 10 BLOCK 2 12,237 $4,372.59 87.24 $32,946.41 0.00 $0.00 $37,319.01 83.02506.00 KOSTEL NICHOLAS S & ASHLEY A LOT 1 BLOCK 3 10,466 $3,739.77 0.00 $0.00 72.02 $9,066.18 $12,805.95 83.02507.00 URNESS GLORIA K LOT 2 BLOCK 3 9,946 $3,553.96 0.00 $0.00 72.00 $9,063.66 $12,617.62 83.02508.00 SCHWARTZ MICHAEL S & JULIE LOT 3 BLOCK 3 9,950 $3,555.39 0.00 $0.00 72.02 $9,066.18 $12,621.57 83.02509.00 LIND ADAM LOT 4 BLOCK 3 11,367 $4,061.72 0.00 $0.00 85.92 $10,815.97 $14,877.69 83.02510.00 ZIMBELMAN GREGGORY S & PAMELA LOT 5 BLOCK 3 10,362 $3,702.61 82.13 $31,016.61 82.13 $10,338.87 $45,058.09 83.02511.00 SENTI DAVID & JODY LOT 6 BLOCK 3 9,272 $3,313.12 71.83 $27,126.79 71.83 $9,042.26 $39,482.17 83.02512.00 OLIVIER DRU D LOT 7 BLOCK 3 9,455 $3,378.51 71.63 $27,051.26 71.63 $9,017.09 $39,446.86 83.02513.00 SVENDSEN BRADLEY J & NATALIE G LOT 8 BLOCK 3 9,938 $3,551.10 71.49 $26,998.39 71.49 $8,999.46 $39,548.95 83.02514.00 FEDERAL NATIONAL MORTGAGE ASS'N LOT 1 BLOCK 4 9,072 $3,241.66 71.09 $26,847.32 71.09 $8,949.11 $39,038.09 83.02515.00 SOLI MICHAEL R & TRUDY S LOT 2 BLOCK 4 9,979 $3,565.75 77.00 $29,079.25 77.00 $9,693.08 $42,338.09 83.02516.00 IVERSON BRIANNA JUNE MARIE LOT 3 BLOCK 4 10,263 $3,667.23 77.21 $29,158.56 77.21 $9,719.52 $42,545.31 83.02517.00 CAILLIER AMANDA J WESTON LOT 4 BLOCK 4 9,909 $3,540.74 72.30 $27,304.28 72.30 $9,101.43 $39,946.45 83.02518.00 TROYER CHARLES E & LINDA L LOT 5 BLOCK 4 9,452 $3,377.44 72.54 $27,394.92 36.27 $4,565.82 $35,338.18 83.02519.00 BUCKALEW CRAIG & KAY LOT 6 BLOCK 4 10,169 $3,633.64 78.04 $29,472.01 0.00 $0.00 $33,105.65 83.02520.00 DELVO MEGAN LOT 7 BLOCK 4 10,126 $3,618.28 81.04 $30,604.97 0.00 $0.00 $34,223.25 SUBTOTAL GARDEN VALLEY 2nd ADDITION 304,808 $108,915.70 1,993.83 $752,975.13 1438.12 $181,036.60 $1,042,927.43

GARDEN VALLEY 3RD ADDITION 83.02677.00 EVERGREEN LLP LOT 1 BLOCK 1 4,115 $1,470.39 0.00 $0.00 31.65 $3,984.24 $5,454.63 83.02678.00 PIERCE INVESTMENT LLC LOT 2 BLOCK 1 14,667 $5,240.89 0.00 $0.00 102.71 $12,929.57 $18,170.46 REPLAT OF LOTS 3, 4 & 5, 83.04237.00 PIERCE INVESTMENT LLC LOT E, BLOCK 1 13,617 $4,865.70 0.00 $0.00 70.47 $8,871.06 $13,736.76 REPLAT OF LOTS 3, 4 & 5, 83.04236.00 PIERCE INVESTMENT LLC LOT D, BLOCK 1 10,567 $3,775.86 0.00 $0.00 56.09 $7,060.85 $10,836.70 REPLAT OF LOTS 3, 4 & 5, 83.04235.00 PIERCE INVESTMENT LLC LOT C, BLOCK 1 12,864 $4,596.64 0.00 $0.00 68.44 $8,615.52 $13,212.15 SUBTOTAL GARDEN VALLEY 3RD ADDITION 55,830 $19,949.49 0.00 $0.00 329.36 $41,461.22 $61,410.71

57 GARDEN VALLEY 5TH RESUBDIVISION 83.04443.00 NELSON BETTY M & JENNIFER LOT A 6,002 $2,144.67 77.34 $29,207.65 77.34 $9,735.88 $41,088.21 83.04444.00 SECRETARY OF HOUSING & URBAN DEVELOPMENT LOT B 7,593 $2,713.17 69.97 $26,424.35 69.97 $8,808.12 $37,945.65 SUBTOTAL GARDEN VALLEY 5TH RESUBDIVISION 13,595 $4,857.84 147.31 $55,632.01 147.31 $18,544.00 $79,033.85

GARDEN VALLEY 6TH RESUBDIVISION 83.04479.00 WALTZING SAMANTHA K LOT A 6,161 $2,201.48 45.21 $17,073.68 45.21 $5,691.23 $24,966.38 83.04480.00 WATNE BRITTANY LOT B 4,824 $1,723.74 34.80 $13,142.31 34.80 $4,380.77 $19,246.82 SUBTOTAL GARDEN VALLEY 6TH RESUBDIVISION 10,985 $3,925.22 80.01 $30,215.99 80.01 $10,072.00 $44,213.20

NOAHS 1ST ADDITION 83.03489.00 THOMPSON ERIC A & MARY M LOT 1 BLOCK 1 10,130 $3,619.71 0.00 $0.00 77.40 $9,743.44 $13,363.15 83.03490.00 GARCIA JUAN DIOS & HELEN LOT 2 BLOCK 1 10,719 $3,830.17 0.00 $0.00 75.83 $9,545.80 $13,375.97 83.03491.00 HANSON DONOVAN LOT 3 BLOCK 1 9,633 $3,442.12 0.00 $0.00 68.32 $8,600.41 $12,042.53 SUBTOTAL NOAHS 1ST ADDITION 30,482 $10,892.00 0.00 $0.00 221.55 $27,889.65 $38,781.65

MJ RYAN ADDITION 83.02332.00 LARSON KENT E & CYNTHIA M LOT 6 BLOCK 1 0.00 $0.00 0.00 $0.00 35.00 $4,405.95 $4,405.95 83.02333.00 KOVAR MICHAEL M LOT 7 BLOCK 1 0.00 $0.00 0.00 $0.00 70.00 $8,811.89 $8,811.89 SUBTOTAL MJ RYAN ADDITION 0.00 $0.00 0.00 $0.00 105.00 $13,217.84 $13,217.84

JOHN P. BUSHEE FIRST RESUBDIVISION 83.03756.00 DELISLE DEBRA J LOT 1 BLOCK 4 11,900 $4,252.17 0.00 $0.00 0.00 $0.00 $4,252.17 83.03757.00 WAVRA MICHAEL E LOT 2 BLOCK 4 10,621 $3,795.16 0.00 $0.00 0.00 $0.00 $3,795.16 83.03758.00 KROLAK JASON P & KARI A LOT 3 BLOCK 4 10,117 $3,615.06 0.00 $0.00 0.00 $0.00 $3,615.06 SUBTOTAL JOHN P. BUSHEE FIRST RESUBDIVISION 32,638 $11,662.39 0.00 $0.00 0.00 $0.00 $11,662.39

GRAND TOTAL 763,479 $272,810.60 3,743.08 $1,413,583.98 3,736.13 $470,319.76 $ 2,156,714.35

58 AGENDA ITEM #______8

Request for Council Action

Date: January 14, 2020

To: East Grand Forks City Council Mayor Steve Gander, Council President Mark Olstad, Council Vice-President Chad Grassel, Council members Clarence Vetter, Tim Johnson, Tim Riopelle, Dale Helms, and Marc DeMers..

Cc: File

From: David Murphy, City Administrator

RE: Engineering Contract.

Background

The contract with the City Engineering firm expired on December 31st. The contract has been in discussion for the last two months, however was delayed due to my absence in December. The proposed contract was developed with the assistance of Construction Attorney Jim Strommen of Kennedy & Graven and City Attorney Ron Galstad.

The terms of the contract have been agreed to by the terms outlined. The first section in your packet is the General Agreement, developed by the City Attorneys and Staff. The section titled General Provisions of Professional Services Agreement was submitted by WSN.

The General Provisions of Professional Services Agreement consumed the majority of the negotiation time. The GPPSA has undergone several modifications and now has the approval of the City Attorneys.

City Attorney Galstad would like to take one more step prior to final approval of the contract. Mr. Galstad would like to incorporate the GPPSA into the Agreement Document rather than as an attachment. This task was not able to be completed prior to the Work Session. The final document form will be presented to the Council on January 21st for final approval.

Budget Impact

The 2020 Budget includes the fee schedule included in the contract.

Recommendation

Direction to create a final document including the terms provided for approval at the January 21st City Council Meeting.

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CHAPTER 116: TOBACCO PRODUCTS

Section

116.01 Purpose 116.02 Definitions 116.03 License 116.04 Fees 116.05 Basis for denial of license 116.06 Prohibited sales 116.07 Vending machines 116.08 Self-service sales 116.09 Responsibility 116.10 Compliance checks and inspections 116.98 Violations 116.99 Penalty

116.01 PURPOSE.

Because the city recognizes that many persons under the age of 21 years purchase or otherwise obtain, possess, and use tobacco, tobacco products, tobacco related devices, electronic delivery devices, and nicotine solutions products, and such sales, possession, and use are violations of both state and federal laws; and because studies, which are accepted and adopted, have shown that most smokers or users of nicotine products begin using before they have reached the age of 21 years and that those persons who reach the age of 21 years without having started are significantly less likely to begin using nicotine; and because smoking and use of nicotine solution products have been shown to be the cause of several serious health problems which subsequently place a financial burden on all levels of government; this chapter shall be intended to regulate the sale, possession, and use of tobacco, tobacco products, tobacco related devices, electronic delivery devices, and nicotine solutions products for the purpose of enforcing and furthering existing laws, to protect minors against the serious effects associated with the illegal use of tobacco, tobacco products and tobacco related devices, and to further the official public policy of the state in regard to preventing young people from starting to smoke or the use of nicotine solution products as stated in M.S. 144.391, M.S. 609.685 and 297F.01 as it may be amended from time to time. (Ord. 263, 3rd Series, passed 1-7-2003)-include new ordinance number

78 East Grand Forks - Business Regulations

116.02 DEFINITIONS.

For the purpose of this chapter, the following definitions shall apply unless the context clearly indicates or requires a different meaning.

COMPLIANCE CHECKS. The system the city uses to investigate and ensure that those authorized to sell tobacco, tobacco products, and tobacco related devices are following and complying with the requirements of this chapter. COMPLIANCE CHECKS shall involve the use of minors as authorized by this chapter. COMPLIANCE CHECKS shall also mean the use of minors who attempt to purchase tobacco, tobacco products, or tobacco related devices for educational, research, and training purposes as authorized by state and federal laws. COMPLIANCE CHECKS may also be conducted by other units of government for the purpose of enforcing appropriate federal, state, or local laws and regulations relating to tobacco, tobacco products, and tobacco related devices.

ELECTRONIC DELIVERY DEVICE. Means any product containing or delivering nicotine, lobelia, or any other substance intended for human consumption that can be used by a person to simulate smoking in the delivery of nicotine or any other substance through inhalation of vapor from the product. Electronic delivery device includes any component part of a product, whether or not marketed or sold separately. Electronic delivery device does not include any product that has been approved or certified by the United States Food and Drug Administration for sale as a tobacco- cessation product, as a tobacco-dependence product, or for other medical purposes, and is marketed and sold for such an approved purpose.

INDIVIDUALLY PACKAGED. The practice of selling any tobacco or tobacco product wrapped individually for sale. Individually wrapped tobacco and tobacco products shall include, but are not limited to, single cigarette packs, single bags or cans of loose tobacco in any form, and single cans or other packaging of snuff or chewing tobacco. Cartons or other packaging containing more than a single pack or other container as described in this section shall not be considered individually packaged.

LOOSIES. The common term used to refer to a single or individually packaged cigarette.

MINOR. Any natural person who has not yet reached the age of 21 years.

MOVABLE PLACE OF BUSINESS. Any form of business operated out of a truck, van, automobile, or other type of vehicle or transportable shelter and not a fixed address store front or other permanent type of structure authorized for sales transactions.

NICOTINE SOLUTION PRODUCTS. Means “any cartridge, bottle or other package that contains nicotine, including nicotine made or derived from tobacco, or sources other than tobacco, that is in a solution that is consumed, or meant to be consumed, through the use of a heating element, power source, electronic circuit, or other electronic, chemical, or mechanical means that produces vapor or aerosol…[including] any electronic cigarette, electronic cigar, electronic cigarillo, electronic pipe, or similar product or device, and any batteries, heating elements, or other components, parts, or accessories sold with and meant to be used in the consumption of a solution containing nicotine.”

RETAIL ESTABLISHMENT. Any place of business where tobacco, tobacco products, tobacco related devices, electronic delivery devices and nicotine solution products are available for sale to the general public. Retail establishments shall include, but not be limited to, grocery stores, convenience stores, and restaurants. 79 SALE. Any transfer of goods for money, trade, barter, or other consideration.

SELF-SERVICE MERCHANDISING. Open displays of tobacco, tobacco products, tobacco related devices, electronic delivery devices and nicotine solution products in any manner where any person shall have access to the tobacco, tobacco products, tobacco related devices, electronic delivery devices or nicotine solution products without the assistance or intervention of the licensee or the licensee’s employee. The assistance or intervention shall entail the actual physical exchange of the tobacco, tobacco product, tobacco related device, electronic delivery devices or nicotine solution products between the customer and the licensee or employee. Self-service merchandising shall not include vending machines.

TOBACCO or TOBACCO PRODUCTS. Any substance or item containing tobacco leaf, including but not limited to, cigarettes; cigars; pipe tobacco; snuff, fine cut or other chewing tobacco; cheroots; stogies; perique; granulated, plug cut, crimp cut, ready-rubbed, and other smoking tobacco; snuff flower; cavendish; shorts, plug and twist tobaccos; dipping tobaccos; refuse scraps, clippings, cuttings, and sweepings of tobacco; and other kinds and forms of tobacco leaf prepared in such a manner as to be suitable for chewing, sniffing, or smoking of tobacco or tobacco products.

TOBACCO RELATED DEVICES. Cigarette papers or pipes for smoking or other devices intentionally designed or intended to be used in a manner which enables the chewing, sniffing, or smoking of tobacco, tobacco products. Tobbacco related devices include components of tobacco- related devices which may be marked or sold separately. or nicotine solution products.

VENDING MACHINE. Any mechanical, electric or electronic, or other type of device which dispenses tobacco, tobacco products, or tobacco related devices upon the insertion of money, tokens, or other form of payment directly into the machine by the person seeking to purchase the tobacco, tobacco product, tobacco related device, electronic delivery devises or nicotine solution products. (Ord. 263, 3rd Series, passed 1-7-2003)

116.03 LICENSE.

It is unlawful for any person to sell or offer to sell any tobacco, tobacco products, or tobacco related device without first having obtained a license to do so from the city.

(A) Application. An application for a license to sell tobacco, tobacco products, tobacco related devices, electronic delivery devises or nicotine solution products shall be made on a form provided by the city. The application shall contain the full name of the applicant, the applicant’s residential and business addresses and telephone numbers, the name of the business for which the license is sought, and any additional information the city deems necessary. Upon receipt of a completed application, the City Administrator shall forward the application to the Council for action at its next regularly scheduled Council meeting. If the City Administrator shall determine that an application is incomplete, he or she shall return the application to the applicant with notice of the information necessary to make the application complete.

(B) Action. The Council may either approve or deny the license, or it may delay action for such reasonable period of time as necessary to complete any investigation of the application or the applicant it deems necessary. If the Council shall approve the license, the City Administrator shall issue the license to the applicant. If the Council denies the license, notice of the denial shall be given to the applicant along with notice of the applicant=s right to appeal the Council’s decision.

(C) Term. The term of all license issued under this chapter shall be from January 1 through December 31 of the year of issuance.

(D) Revocation or suspension. Any license issued under this chapter may be revoked or suspended as provided in the section 116.99.

(E) Transfers. All licenses issued under this chapter shall be valid only on the premises for which the license was issued and only for the person to whom the license was issued. No transfer of any license to another location or person shall be valid without the prior approval of the Council.

(F) Movable place of business. No license shall be issued to a movable place of business. Only fixed locations businesses shall be eligible to be licensed under this chapter.

(G) Displays. All licenses shall be posted and displayed in plain view of the general public on the licensed premise.

(H) Renewals. The renewal of a license issued under this chapter shall be handled in the same manner as the original application. The request for a renewal shall be made at least 30 days but not more than 60 days before the expiration of the current license. (Ord. 263, 3rd Series, passed 1-7-2003) Penalty, see ' 10.99

81 East Grand Forks - Business Regulations

116.04 FEES.

No license shall be issued under this chapter until the appropriate license fee shall be paid in full. The fee for a license under this chapter shall be set and may from time to time be amended by the Council by resolution. (Ord. 263, 3rd Series, passed 1-7-2003)

116.05 BASIS FOR DENIAL OF LICENSE.

The following shall be grounds for denying the issuance or renewal of a license under this chapter; however, except as may otherwise be provided by law, the existence of any particular ground for denial does not mean that the city must deny the license. If a license is mistakenly issued or renewed to a person, it shall be revoked upon the discovery that the person was ineligible for the license under this chapter.

(A) The applicant is under the age of 21 years.

(B) The applicant has been convicted within the past 5 years of any violation of a federal, state or local law or City Code provision, or other regulation relating to tobacco or tobacco products or tobacco related devices or electronic delivery devices or nicotine solution products.

(C) The applicant has had a license to sell tobacco, tobacco products, tobacco related devices, electronic delivery devices or nicotine solution products revoked within the preceding 12 months of the date of application.

(D) The applicant fails to provide any information required on the application or provides false or misleading information.

(E) The applicant is prohibited by federal, state, or local law, City Code provision or other regulation from holding such a license. (Ord. 263, 3rd Series, passed 1-7-2003)

82 Tobacco Products

116.06 PROHIBITED SALES.

It is a violation of this chapter for any person to sell or offer to sell any tobacco, tobacco product, tobacco related device, electronic delivery devices or nicotine solution products:

(A) To any person under the age of 21 years;

(B) By means of any type of vending machine, except as may otherwise be provided in this section;

(C) By means of self-service methods whereby the customer does not need to make verbal or written request to any employee of the licensed premise in order to receive the tobacco, tobacco related product, tobacco related device, electronic delivery devices or nicotine solution products and whereby there is not a physical exchange of the tobacco, tobacco product, tobacco related device, electronic delivery devices or nicotine solution products between the licensee or the licensee’s employee and the customer;

(D) By means of loosies as defined herein;

(E) Containing opium, morphine, jimson weed, bella donna, strychnos, cocaine, marijuana, or other deleterious, hallucinogenic, toxic, or controlled substances except nicotine and other substances found naturally in tobacco or added as part of an otherwise lawful manufacturing process;

(F) By any other means, or to any other person, or in any other manner or form prohibited by federal, state or other local law, city code provision, or other regulations. (Ord. 263, 3rd Series, passed 1-7-2003)

116.07 VENDING MACHINES.

It is unlawful for any person licensed under this chapter to allow the sale of tobacco, tobacco products, tobacco related devices, electronic delivery devices or nicotine solution products by the means of a vending machine unless minors are at all times prohibited from entering the licensed establishment. (Ord. 263, 3rd Series, passed 1-7-2003) – include new ordinance - Penalty, see 116.99

116.08 SELF-SERVICE SALES.

It is unlawful for a licensee under this chapter to allow the sale of tobacco, tobacco products, tobacco related devices, electronic delivery devices or nicotine solution products by any means whereby the customer may have access to the items without having to request the item from the licensee or the licensee’s employee and whereby there is not a physical

83 East Grand Forks - Business Regulations exchange of the tobacco, tobacco product, the tobacco related device, electronic delivery devices or nicotine solution products between the licensee or his or her clerk and the customer. All tobacco, tobacco products, tobacco related devices, electronic delivery devices or nicotine solution products shall either be stored behind a counter or other area not freely accessible to customers or in a case or other storage unit not left open and accessible to the general public. Any retailer selling tobacco, tobacco products, tobacco related devices, electronic delivery devices or nicotine solution products at the time this chapter is adopted shall comply with this chapter within 90 days following the effective date of this chapter. (Ord. 263, 3rd Series, passed 1-7-2003) Penalty, see 116.99

116.09 RESPONSIBILITY.

All licensees under this chapter shall be responsible for the actions of their employees in regard to the sale of tobacco, tobacco products, tobacco related devices, electronic delivery devices or nicotine solution products on the licensed premises, and the sale of such an item by an employee shall be considered a sale by the license holder. Nothing in this chapter shall be construed as prohibiting the city from also subjecting the clerk to whatever penalties are appropriate under this chapter, state or federal law, or other applicable law or regulation. (Ord. 263, 3rd Series, passed 1-7-2003)

116.10 COMPLIANCE CHECKS AND INSPECTIONS.

All licensed premises shall be open to inspection by the city law enforcement or other authorized city official during regular business hours. From time to time, but at least once per year, the city shall conduct compliance checks by engaging, with the written consent of their parents or guardians, minors over the age of 18 years but less than 21 years to enter the licensed premise to attempt to purchase tobacco, tobacco products, tobacco related devices, electronic delivery devices or nicotine solution products. Minors used for the purpose of compliance checks shall be supervised by designated law enforcement officers or other designated personnel. Minors used for compliance checks shall not be guilty of unlawful purchase or attempted purchase, nor the unlawful possession of tobacco, tobacco products, tobacco related devices, electronic delivery devices or nicotine solution products when such items are obtained or attempted to be obtained as a part of the compliance check. No minor used in compliance checks shall attempt to use a false identification misrepresenting the minor’s age and all minors lawfully engaged in a compliance check shall answer all questions about the minor’s age asked by the licensee or his or her employee and shall produce any identification, if any exists, for which he or she is asked. Nothing in this chapter shall prohibit compliance checks authorized by state or federal laws for educational, research, or training purposes or required for the enforcement of a particular state or federal law. (Ord. 263, 3rd Series, passed 1-7-2003)

84 Tobacco Products

116.98 VIOLATIONS.

(A) Notice. Upon discovery of a suspected violation, the alleged violator shall be issued, either personally or by mail, a citation[ notice]. The notice shall set forth the nature, date and time of offense, and the amount of the scheduled penalty. The Notice shall inform the alleged violator of his or her right to be heard on the accusation.

(B) Hearing. If a person accused of violating this chapter so requests, a hearing shall be scheduled, the time and place of which shall be published and provided to the accused violator.

(D) Decision. If the hearing officer determines that violation of this chapter did occur, that decision, along with the hearing officer’s reasons for finding a violation and the penalty to be imposed under 116.99 shall be recorded in writing, a copy of which shall be provided to the accused violator. Likewise, if the hearing officer finds that no violation occurred or finds grounds for not imposing any penalty, the findings shall be recorded, and a copy provided to the acquitted accused violator.

(E) Appeals. Appeals of any decision made by the hearing officer shall be filed in the District Court for the jurisdiction of the city in which the alleged violation occurred.

(F) Misdemeanor prosecution. Nothing in this chapter shall prohibit the city from seeking prosecution as a misdemeanor for any alleged violation of this chapter. If the city elects to seek misdemeanor prosecution, no administrative penalty shall be imposed.

(G) Continued violation. Each violation, and every day in which a violation occurs or continues, shall constitute a separate offense. (Ord. 263, 3rd Series, passed 1-7-2003)

116.99 PENALTY.

(A) Licensees. Any licensee found to have violated this chapter, or whose employee shall have violated this chapter, shall be charged an administrative fine in an amount set by City Council for a first violation of this chapter; a fine in an amount set by City Council for a second offense at the same licensed premises; and a fine in an amount set by City Council for a third or subsequent offense at the same location within a 24-month period. In addition, after the third offense, the license shall be revoked.

(B) Administrative offense defined. An administrative offense is any 1 of the offenses listed and identified in division (J) of this section.

(C) Event defined. An EVENT is a determination that a licensee has committed an administrative offense. A licensee can never be found to have committed more than 1 event per business day, regardless of the number of administrative offenses committed. However, the number of administrative offenses committed within an event may be taken into consideration when determining the appropriate penalty.

(D) Administrative penalties for non-compliance. For any license granted under the provisions of this chapter, the City Council may suspend such a license85 for up to 60 days, may revoke such a license, and/or may impose on a licensee a civil fine not to exceed $2,000 for each event on a finding that the licensee or its employee has failed to comply with a statute, regulation, or provision of the City Code relating to tobacco, tobacco products, tobacco related devices, electronic delivery devices or nicotine solution products.

(E) Notice. Any officer of the Police Department or any other person authorized to enforce this code, upon making a determination that an event has occurred, shall so notify the offender. The notice shall set forth the nature, date and time of offense, and the amount of the scheduled penalty.

(F) Payment of civil monetary penalty without suspension or revocation. Once such notice is given, the alleged offender may, within 7 days of the time of issuance of the notice, pay the amount set forth in the notice or may request in writing a hearing, as provided for in division (G) of this section. The penalty may be paid in person or by mail, and payment shall be deemed to be an admission of the offense.

(G) Hearing prior to imposition of civil monetary penalty. Any person contesting the determination of an event pursuant to this section may, within 7 days of the time of issuance of the notice, request in writing a hearing by the City Council or designated committee which shall forthwith conduct an informal hearing to determine if a violation has occurred. The City Council or designated committee shall have authority to dismiss the violation or reduce or waive the penalty. If the violation is sustained, the violator shall pay the penalty imposed.

(H) Failure to pay.

(1) In the event a party charged with an event fails to pay the penalty, a misdemeanor or petty misdemeanor charge may be brought against the alleged violator in accordance with applicable statutes. If the penalty is paid or if an individual is found not to have committed the event, no such charge may be brought by the city for the same violation.

(2) In the event a party participates in the administrative offense procedures but does not pay the monetary penalty which may be imposed, the city may seek to collect the costs of the administrative offense procedures as part of the subsequent criminal sentence in the event the party is charged and is convicted guilty of the criminal violation.

(I) Disposition of penalties. All penalties collected pursuant to this section shall be paid to the Clerk-Treasurer.

86 East Grand Forks - Business Regulations

(J) Minimum penalty. In no event shall a penalty be less than the following:

Events Within a 24-Month Period Administrative Offense 1st Event 2nd Event 3rd Event 4th Event

1. Commission of a felony related to the Revocation NA NA NA licensed activity

2. Sale of tobacco, tobacco products, tobacco Revocation NA NA NA related devices, electronic delivery devices or nicotine solution products while license is under suspension.

3. Sale/purchase of tobacco, tobacco products, $250 $500 and 3-day $750 and 21-day Revocation tobacco related devices, electronic delivery suspension suspension devices or nicotine solution products to/by underage person

4. Refusal to allow city inspectors or police $250 $500 and 3-day Revocation NA admission to inspect premises suspension

Note: A day shall be defined as a business day.

(K) Hearing prior to suspension or revocation. No suspension or revocation shall take effect until the licensee has been afforded an opportunity for a hearing before the Council, a committee of the Council, or a hearing under the Administrative Procedures Act, as may be determined by the Council

(B) Other individuals. Other individuals, other than minors regulated elsewhere in this code, found to be in violation of this chapter may be charged an administrative fee as follows:

(1) A fine not exceeding $50 for a first violation; (2) A fine not exceeding $100 for a second violation within 1 year of the first violation; (3) A fine not exceeding $200 for each violation within 1 year of the second violation.

(C) Misdemeanor. Nothing in this chapter shall prohibit the city from seeking prosecution as a misdemeanor for any violation of this chapter. (Ord. 263, 3rd Series, passed 1-7-2003)

87 AGENDA ITEM #______10 Request for Council Action

Date: Jan. 14, 2020

To: East Grand Forks City Council Mayor Steve Gander, Council President Mark Olstad, Vice President Chad Grassel, Council members Clarence Vetter, Dale Helms, Tim Riopelle, Tim Johnson, and Marc DeMers.

Cc: File

From: Reid Huttunen, Parks & Recreation & Karla Anderson, Finance

RE: Discussion on recreation facility projects and potential local sales tax Background: Included in the RCA is more background and continued work on the previously discussed Recreation facility improvement projects and what a Local Sales Tax option would look like to fund these projects. There are a number of attachments included, which present an example of what literature we would plan to send to the MN State Legislature, should the City Council give approval to pursue a local sales tax in the 2020 November general election.

Attachments included are the following: - Facility projects Sales Tax Literature for State Tax Committee (presented in this document as a request for a 2% local sales tax) - Draft of a resolution to accompany above literature authorizing the City to impose a local sales tax - Listed history of building and parks facility investments (as listed in our fixed asset database) - GO Sales Tax financial projections, developed by Bakertilly Municipal Advisors (formerly Springsted), for a 2%, 1.5% or 1% local sales tax

Recommendation: If we wish to move forward with an effort to have a community vote for a Local Sales tax during the 2020 Nov. general election, we must send the above listed documents to the State Tax Committee before January 31st.

With that said, I’m requesting direction on the following questions. 1. Do we wish to pursue a Local Sales Tax option ballot question on the Nov. 2020 election? a. If no, what direction do we go as a City to plan for and fund the needed improvements in our facilities? 2. If yes, a. What facility improvement projects do we intend to include as a ballot question? and, b. What % of Local Sales Tax are we interested in pursuing?

88 East Grand Forks Parks & Recreation Facility Improvements

“Making Dreams Come True for the Next Generation”

The Facts  The Artificial Ice Systems in the Civic Center and VFW Arena are both in need of replacement in the 2% Local Sales Tax near future.  The ice system at each of these arenas uses R22 refrigerant, which has been banned by the EPA due to its Ozone Depleting Elements. The Projects #1 Civic Center Expansion and VFW Arena Multi-  The City of East Grand Forks has made little or no improvements to some of the proposed facilities in Purpose Center Conversion the last 30 or more years. #2 Ball Field Improvements  Needed facility upgrades simply will not happen #3 LaFave Park Master Plan without revenue from a Local Sales & Use Tax #4 Greenway Trail System Maintenance

Project #1 Construction Total: $24,000,000 Total P&I: $36,393,750 Civic Center Renovation & Expansion VFW Arena Conversion to Multi-Purpose Facility The Civic Center, built in 1974, is the primary home of East An important element of the Civic Center expansion includes Grand Forks youth and high school hockey, and the primary the plan to renovate the VFW Memorial Arena, originally event center in our community. A renovation and expansion opened in 1982, that would re-purpose the current ice arena of the Civic Center will add a 2nd sheet of ice to the into an all season indoor multi-purpose facility. A plan of this existing Civic Center, and include much needed upgrades nature would see more than $1 Million in savings by not to outdated infrastructure such as building accessibility, having to replace the refrigeration system in this ice arena, mechanical and refrigeration systems, locker rooms, and and rather would allow for the current space to become a site amenities. This expansion plan will prove to be a value facility that captures the passion and current sports trend of based expansion plan, by implementing many of the facility our community and region. Becoming a place for athletes and upgrades into new construction, while also creating a two fitness enthusiasts, young and old, a year-round, indoor, ice rink facility all the in same venue, creating an updated temperature controlled facility to practice their sport and stay regional hub for sports tournament and community events. active.

89 Proposed layout of Civic Center exansion Example of indoor turf facility Project #2 Construction Total: $2,500,000 Total P&I $3,791,016 LaFave Park Master Plan The LaFave Park area is the most visible river corridor park in the community of East Grand Forks. The park currently includes many popular “rustic” fishing sites at the Forks of Red & Red Lake Rivers, a boat access, paved trails, softball fields, and vast open green space. The Lafave Park area was a busy neighborhood prior to the flood of 1997. Today, a vast majority of the property is left undeveloped and under maintained along the riverbank. Many areas of the lower park area are over- grown with invasive weeds, low spots that hold water after flooding, and dilapidated trails that are used more by off-road vehicles than by recreational trail users. Our vision is for LaFave Park to become the premier destination park within Greater Grand Forks (communities of East Grand Forks, MN and Grand Forks, ND). With its close proximity to the already successful campground at the Red River State Recreation Area, and unique ability to provide river access to the Red Lake River and Red River of the North, it is primed to take on this distinction. Improvements are needed to the boat ramp providing access to the Red River. The current ramp, built before 1985, is in need of replacement and expansion to further meet the demand of use on our river system. With the execution of this project, we expect in the coming years for this park to be the home to local park users, as well as regional tourists for the purpose of hiking, shore fishing, sporting events, outdoor concerts, and of course river fishing to pursue our famous Channel Cats.

LaFave Park Master Plan example Current boat ramp in LaFave Park

Project #3 Construction Total: $2,500,000 Total P&I $3,791,016 Ball Field Improvements Current ball fields for baseball, like Stauss Park built in 1963, and youth baseball andsoftball at LaFave and Itt’s Williams Park are susceptible to spring flooding and late season starts due to long winters and cold springs. Current facilities provide difficult early season playing conditions and lack ample drainage to be able to return to play in a timely manner during rainy portions of the season. Improvements to these facilities would include improved field conditions by adding drainage to fields, and addressing continued accessibility and field safety concerns around the complex. Adding amenities such as a synthetic turf playing surface on a baseball and softball field would provide East Grand Forks and the surrounding region with a premier competition facility that could be used for games earlier in the season and throughout the summer months rain or shine, creating a much needed regional hub for baseball and softball teams from all over the region to train and compete.

Example of Turf Ball Field Water Standing at Stauss Park a day following heavy rain

90 Project #3 Construction Total: $3,000,000 Total P&I $4,549,219 Greenway Trail Improvement Fund The City of East Grand Forks boasts more than 13 miles of paved multi-use paths through its Greenway Trail System, created as part of the approximately $54 Million Army Corps of Engineers flood protection project, completed in 2006 to protect the city and its residents from flooding. The trail system, connected with our neighbors across the river in Grand Forks, ND has become a treasured community amenity for our residents and visitors to our region. The asphalt paved trails within the Greenway, with an expected maintenance lifespan of 10-15 years are nearing the point of additional maintenance. We know this continued maintenance will come with a large investment, estimated today at $130,000 per mile of paved trail to mill and overlay the current system. Approval of this project will provide the necessary funds to maintain and overlay the entire paved trail system as the current pavement nears the end of its life cycle.

Greenway Trail shown with Greenway Trail along Red River cracking and weeds Regional Impact We believe each of the proposed projects to be included in a referendum for a Local Sales Tax Option meet the criteria of providing a strong regional economic significance. Each project included will provide a direct benefit and improved quality of life to the residents of East Grand Forks by providing updated recreation facilities that include more modern amenities, increased safety, and improved function in their use. These projects will increase the usability of recreation facilities for our residents, and will increase the traffic of visitors using these facilities from around the region. This regional impact will be evidenced in a number of ways, including but not limited to the following:

· Increased out of town attendance at local games and tournaments · It is estimated East Grand Forks hosts around 175 hockey games and skating competitions each winter. Our current ice and locker room space creates a difficult avenue for our community to host tournaments in a competitive tournament market. With a renovated Civic Center that included two sheets of ice at the same complex, our ability to host tournaments will increase and we expect to host another 75 hockey games each season. This would include an additional 6 -8 winter weekends with teams visiting our community and staying in our hotels. · Addition of an indoor turf facility will create a new facility that is not currently available in our region. · Indoor training space is at a premium in our region. An indoor turf space of this nature will create new opportunity for practices and competitions in sports such as soccer, lacrosse, wrestling, youth flag football, indoor track and field events, and many more. We expect teams from throughout our region and beyond will visit our community for this facility, and benefit from its creation. · National and International visitors to East Grand Forks to camp, hike and fish · Visitors from as far away as Panex, Switzerland and Montreal, Canada have visited East Grand Forks to stay at our campground, hike our Greenway trails, and chase our famous Channel Cats on the Red River of the North. Our 2019 Annual visitors at our Red River State Recreation area is estimated to be more than 82,400, and our local recreation amenities are the draw. We must continue to invest in our facilities, and improvements to the LaFave Park area and our Greenway Trail System will continue to draw visitors to our region. · Ball Park improvements increase function and capacity for games and tournaments · High School Baseball and Softball teams in our region are met each spring with a question of when they can begin playing games, and what the field conditions will be like when they do get on their home field. It is not uncommon for teams from our area to rent turf field space in Fargo or even Bismarck to play their regular season games. The addition of turf playing surfaces in East Grand Forks will provide an immediate benefit to our young athletes, with longer playing seasons, and will bring teams from across the region to our community to make use of our fields. Our plan also creates a more viable 2nd baseball field at Stauss Park, creating a new opportunity for summer tournaments and double header events.

91 Economic Impact The Greater Grand Forks Convention and Visitors Bureau (CVB) supports numerous special events and sports tournaments held in East Grand Forks each year, and has provided numerous services to help promote the successful execution of tournament. As one of the primary resources to organizing events of a regional significance in our community, we’ve asked them for feedback on the economic impact improved recreation facilities could have on our community and our region. While pro- jected numbers are difficult to quantify, the CVB was able to provide a few projections of increased business traffic with added sports tournaments being a focus of our facility improvements.

Assuming a 16 team hockey tournament is held in East Grand Forks, the following Event Impact Summary can be expected:

Impact Summary: An expansion of the Civic Center Arena to include a 2nd sheet of ice creates a new opportunity to host 16 team hockey tournaments on the same weekend, all in East Grand Forks. This added amenity could create an additional 6-8 weekends a winter that a hockey tournament of this nature could be hosted. Direct Business sales expected from one hockey tournament equals $231,625 in direct business sales. Hosting Tournaments of this nature in East Grand Forks on an additional 6- 8 weekends a winter could feasibly create an additional $1.5 Million in Economic Impact to our community and our region.

This impact will continue to grow even further with the addition of ball fields that can be used earlier in our spring season and later into the evening hours, and increased access to indoor facility for our off-ice sports in the winter months.

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