Guidelines for Authors and Editors

Guidelines for Authors and Editors For manuscripts and online resources These guidelines offer an introduction to the SAGE Publishing Editorial Production processes for both your manuscript and online resources. You will find an overview about file formatting, styles, artwork, references, copyright and permissions procedures, as well as information about the key phases of the production process: copyediting, design, typesetting, proofreading and indexing, and new editions. Please read through the guide and use it for reference as you develop and prepare your manuscript for final submission. Preparing and submitting your work General guidelines • Please keep to the word extent agreed included in their work. Please provide with your Commissioning Editor. proof of these cleared permissions when • Supply your manuscript as a Microsoft submitting. Word file. Contact your Commissioning • If you have specific technical questions, Editor if you are using software other than please contact your Commissioning Editor. Microsoft Word. • Use double spacing, 12pt. House style • All text should be unjustified. Do not indent SAGE does not have a rigid house style. the paragraphs but set them out in blocked We focus on consistency and accuracy. It style. Use double space to indicate a new is important that you use the same style paragraph. throughout your book. We will retain UK/US spelling, punctuation and reference style as • Do not use formatting – it will be stripped submitted (edited volumes will retain the styles out. as submitted for each chapter). • Do not use program facilities such as EndNotes. Terminology • All photographs, images, etc. should be • SAGE is committed to diversity, equity and sent as high res (300dpi) jpg, tiff or eps inclusion and to ensuring this is represented files (please see Artwork section for more in our publications. detailed guidelines). • Please avoid expressions that could be • Please send each table or figure in a construed as sexist, racist or otherwise separate file with heading/caption/source discriminatory. For example, choose information (please see Copyright and neutral terms such as ‘human beings’ and Permissions section for more detailed ‘executives’ in preference to ‘man’ and guidelines regarding source information). ‘businessmen’. Do not use ‘he’ where you • Provide a brief, accurate description of each mean ‘he or she’. The latter becomes clumsy figure as a caption. Doing this means visually when used to excess; substitute with the impaired readers listening to the eBook of plural form ‘they’ wherever possible. your text will hear the description, and not • Avoid parochialisms such as ‘in this country’ the figure described only as ‘image’. and state specific time periods where • Please be sure to cite tables and figures in possible (rather than ‘last year’, etc.). the text and flag their location [insert Figure • Explain your terminology clearly for those in X.X near here]. related fields. • Any text that is separate from the main text (e.g. case studies, features) should be Headings marked <start box> <end box>. There is no • Limit the levels of heading to two, at most need to ‘style’. three. • Please provide a biographical statement of • Please distinguish the heading level 100–150 words, including full name (as you consistently: would like it to appear in the book), affiliation, • First-level headings (e.g. Introduction, and any other information you see as Conclusion) should be in bold, with an initial relevant, such as current research interests capital letter for any proper nouns. and recent publications. • Second-level headings should be in bold • It is the author’s responsibility to clear italics, with an initial capital letter for any permissions for any third-party material proper nouns. • Third-level headings should be in italics, Abbreviations with an initial capital letter for any proper • Include a final stop in abbreviations (words nouns. shortened by omitting the end), such as p., • Avoid lengthy headings and avoid numbering vol. and ed. but not in contractions (words them, unless a numbering system is shortened by omitting the middle letters), essential for cross-reference. such as Mr, Dr, edn, eds, and so on. • The printed style in the finished book will • No stops are needed between capitals: USA, distinguish their weighting. UK, NATO, EU Spelling Dates • We use The Oxford Dictionary for Writers Give dates in a consistent form, e.g.: and Editors and The Chicago Manual of Style • 22 November 1990, November 22 1990 to resolve queries on spelling, italicization of key terms, abbreviations, etc. • For decades, use ‘the nineties’ or ‘the 1990s’ • Where alternative forms exist, we prefer • For date spans, use 1990–9, 1939–45 contributors to choose ‘-ize’ spellings • Use twentieth century or 20th century instead of ‘-ise’ (e.g. ‘recognize’, ‘organizing’, ‘standardization’, etc.). However, if you prefer Numbers using ‘-ise’ spelling, please let SAGE know Be consistent in presentation. when submitting your manuscript. • Write numbers in figures for exact • Use capitals sparingly and double check the measurements and series of quantities, logical application of any distinctions you including percentages and age groups. wish to make between specific and general use. • In more general descriptions, numbers below 10 are best spelt out in words. Italics • Write 0.8 rather than .8, except for levels • Words to be set in italic should be typed of probability. Use lower-case italic for p in italic. Please avoid excessive italic (probability) and n (number). for emphasis but use it for book titles, newspapers, journals, plays, film and TV Cross-references programme titles and foreign words. • The style for cross-references to parts, • Proper names in a foreign language should chapters, figures and tables should be ‘in always be in roman. We also prefer to set Chapter 2’, ‘as Figure 2.1 shows’, etc. As far common terms such as ‘status quo’, ‘a priori’ as possible, avoid cross-references to pages and ‘et al.’ in roman. within the book. Cross-references should be in the form: (Smith, in this volume). Hyphenation Quotations • Please pay attention to consistency in the hyphenation of words: do not alternate, for • Please check the precise wording of example, between ‘macro-economic’ and quotations. Follow the original for spellings, ‘macroeconomic’, ‘decision making’ and etc. Enclose any interpolations of your own ‘decision-making’. (A distinction is, however, in square brackets and, if you have added often made between noun and attributive italic for emphasis, note ‘my italics’ at the adjective: ‘the middle class’ but ‘middle- end of the quotation. class ethics’.) • The source must always be given, including the page number. • Longer quotations (more than 50 words) should be displayed separately from the main body of text. Present them indented, with extra space above and below and without quotation marks. Source information should be shown in brackets at the end of the quotation. Quotation marks • Avoid writing, e.g. ‘see figure below’ as when the book is typeset the figure may not fall • Use single quotation marks in general, exactly after the text reference. reserving double quotation marks for quoted words within a quotation. • Please do not embed artwork in a Word file or in the body of your manuscript, save • No quotation marks are required around and submit each file separately and in their longer passages broken off from the text. original format (i.e. tiff, jpeg, eps). Lists • All photographs, images, etc. should be sent as high res (minimum 300dpi) tiff, jpg or eps • We prefer 1, 2, etc. or bullet points (•) for files. major points; (a), (b), etc. for minor points. • Avoid embedding screen shots in Word • Each type of list should have consistent files. On a Windows 7 or newer PC, use the punctuation. built-in Snipping Tool to snip and save to • Whole paragraphs are best unnumbered. jpg using the tools ‘save’ option. On a Mac, Where necessary, ‘first’, ‘secondly’, etc., are click Cmd+Shift+4 to snip part of the screen, preferable to numbers. which will automatically be saved to your desktop as PNG. Notes • Low-res images from the internet will not • Notes should be double spaced and collated reproduce well in printed form. at the end of each chapter. Unless otherwise agreed, they will appear at the end of each Line drawings chapter in the finished book. • Supply in eps format. Tables • Avoid using tints of similar density to define areas – the tones will merge once printed. • Each table should be saved separately with • Do not use very fine lines – they disappear a heading (and source information) and once printed. clearly numbered consecutively within each chapter. • Avoid using colours, especially red and blue, as they will not reproduce clearly as grey • Do not embed tables in the text files. tones. • Flag the location in the chapter close • Use a sans serif typeface for all labelling and to where each table should ideally be use consistently. positioned e.g. [insert Table X.X near here]. • If your book is reproduced in mono (black/ Photographs/halftones white) remember, if the table is submitted • Supply minimum 300dpi greyscale tiff files. in colour, to rewrite any text referring to the colour in the table. Screenshots/screengrabs • Colour screengrabs will not reproduce well Artwork in grey tones. Illustrations/line drawings/figures/photoswill • Screengrabs might be in copyright if they be reproduced in mono (black and white) are from a commercial program. You may unless previously agreed. Remember, if the need to obtain permission to reproduce artwork is submitted in colour to rewrite any screenshots in your book. (For guidance text referring to the colour in the image. on copyright, please refer to your copy of • Number all figures (photographs, line SAGE Permissions Guidelines.) drawings, maps) in your chapter Maps consecutively as they appear in the text. Ensure the numbering of all figures matches • Save as eps files.

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