YORK REGION DISTRICT SCHOOL BOARD
PROPERTY MANAGEMENT COMMITTEE
PUBLIC SESSION
Meeting #1 Tuesday, November 19, 2019 Room 200 - Education Centre 4:30 P.M. Aurora
AGENDA Page
1. Call to Order
2. Approval of Agenda
3. Declaration of Conflict of Interest
3 - 6 4. Approval of Minutes of Previous Meeting • October 22, 2019
BUSINESS ARISING FROM THE MINUTES
NON-ROUTINE BOARD REPORTS
7 - 11 1. REVISED - Proposed Development Application Gilbert Luk OP.19.006/Z.19.017/DA.18.075, City of Vaughan
ROUTINE BOARD REPORTS
13 - 17 1. Proposed Development Application, D01-19003/D02-19016, City of Richmond Hill
INFORMATION ITEMS
19 - 27 1. Elementary and Secondary Schools Projection, Enrolment Donna Coates and Ministry Class Size Compliance
29 - 34 2. Construction Projects: New Elementary and Secondary Jerry Stoangi Schools and Additions to Schools
35 - 39 3. Secondary Schools Closed to Transfers for 2020 - 2021 Trina Sprayson
4. Property Management Agenda Setting Dawn Adams • Phase II
Page 1 of 39
DATE OF NEXT MEETING
• Tuesday, January 21, 2020
ADJOURNMENT
Page 2 of 39 ROUTINE
YORK REGION DISTRICT SCHOOL BOARD PROPERTY MANAGEMENT COMMITTEE MINUTES
MEETING #7 (PUBLIC) OCTOBER 22, 2019
The public session of the Property Management Committee meeting was held at 4:34 p.m. in Room 200 at the Aurora Education Centre on Tuesday, October 22, 2019 with the following trustee members present: C. McBain, B. McRoberts (Chair), J. Nathan, D. Sherman (via audio-conference) and A. Tam (via audio-conference).
Regrets: Trustees L. Gilbert and N. Mahmood.
Also in attendance: Trustee C. Liang and R. Lynn (via audio-conference) and staff members D. Adams, C. Bedford, K. Brady, T. Dungey, C. LaTouche, G. Luk, R. Selvazzo, B. Shinoda, T. Sprayson and J. Stoangi.
CALL TO ORDER
Committee Chair B. McRoberts called the meeting to order at 4:34 p.m.
APPROVAL OF THE AGENDA
(*)1. Moved by J. Nathan, seconded by D. Sherman:
That the agenda be approved as written.
- Carried -
DECLARATION OF CONFLICT OF INTEREST
Committee Chair B. McRoberts asked any trustee who has a direct personal interest or direct or indirect pecuniary interest in any matter being discussed by the Property Management Committee during the meeting to state the conflict and nature thereof. No conflicts were declared by trustees at this time.
APPROVAL OF MINUTES OF PREVIOUS MEETING
(*)2. Moved by J. Nathan, seconded by C. McBain:
That the minutes of the September 17, 2019 Property Management Committee meeting be approved as written.
- Carried -
Page 3 of 39 PROPERTY MANAGEMENT COMMITTEE MEETING MINUTES (Public Session) Page 2 October 22, 2019
BUSINESS ARISING
At this time, staff provided updates on information requested by trustees at the September 17, 2019 Property Management Committee meeting.
Staff advised committee members;
• the Active School Travel presentation was shared electronically with trustees, • the list of pilot schools for cooling centres has been shared electronically with trustees, • that the principals of the twelve pilot schools have been contacted, • the designs for the cooling centres have been completed and four out of twelve have proceeded to tender, and • there has been frequent communication with school staff regarding smoking and vaping on Board property.
NON-ROUTINE BOARD REPORTS
Draft Victoria Glen Secondary Plan Application PLAN 19 129512, City of Markham
Manager, Property and System Operations G. Luk provided information regarding the requirement for an elementary school site within the Draft Victoria Glen Secondary Plan, Application Plan 19 129512 in the City of Markham, as outlined in the Board report.
Staff provided clarification regarding the use of draft plan conditions for school sites.
(*)3. Moved by C. McBain, seconded by J. Nathan:
That the York Region District School Board approve the following recommendations, as outlined in the staff report dated October 22, 2019. (Appendix 1)
1) That the York Region District School Board will require one elementary school site of no less than six acres within the Draft Victoria Glen Secondary Plan Application, Plan 19 129512, City of Markham.
2) That the school site be located as shown in Appendix C; Victoria Glen Demonstration Plan, City of Markham, subject to final site configuration.
3) That the Director of Planning for the City of Markham be advised of this action.
- Carried -
Proposed Development Application ZA/SU 18 181743-002, City of Markham (REVISED)
Manager, Property and System Operations G. Luk provided information regarding the requirement for a partial secondary school site within the revised proposed development application ZA/SU 18 181743-002, Berczy Glen Development in the City of Markham, as outlined in the Board Report.
Page 4 of 39
PROPERTY MANAGEMENT COMMITTEE MEETING MINUTES (Public Session) Page 3 October 22, 2019
Staff clarified that on January 22, 2019, the Property Management Committee received a report regarding four development applications within the Berczy Glen community. At that time, the York Region District School Board approved the requirement for one elementary school site, one partial elementary school site and one partial secondary schools site within the community. The municipality has since amended the development application which results in the Board requiring an additional partial secondary school site.
(*)4. Moved by J. Nathan, seconded by A. Tam:
That the York Region District School Board approve the following recommendations, as outlined in the staff report dated October 22, 2019. (Appendix 2)
1) That the York Region District School Board will require a partial secondary school site within the REVISED proposed development application SU 18 181743-002, City of Markham.
2) That the conditions of draft plan approval, identified in Section F, Draft Plan Conditions, be imposed upon the subject Draft Plans of Subdivision SU 18 181743-002 relative to the York Region District School Board.
3) That the Director of Planning for the City of Markham be advised of this action.
- Carried -
Note: Trustee D. Sherman withdrew from the meeting (via audio conference) and entered the meeting in person at 4:47 p.m.
INFORMATION ITEMS
Construction Projects: New Elementary and Secondary Schools and Additions to Schools
Senior Manager, Plant Services J. Stoangi highlighted information contained in the Construction Projects Report.
The committee was informed that Viola Desmond Public School in Vaughan opened on October 22, 2019. Staff shared their experience with the school opening and thanked all of the members of the school community who made it possible for the school to be open for student learning.
Proposed Minor Boundary Changes for 2020
Manager, Student Accommodation T. Sprayson provided an overview of the process of changing school boundaries. She also shared minor boundary changes for 2020.
Action Note: The communication process regarding boundary changes will be reviewed. Item Action A copy of the Proposed Minor Boundary Changes for 2020 presentation will be provided to Item trustees.
Page 5 of 39
PROPERTY MANAGEMENT COMMITTEE MEETING MINUTES (Public Session) Page 4 October 22, 2019
Property Management Committee Agenda Setting: Overview
Superintendent of Education, School and System Operations T. Dungey highlighted the importance of engaging trustees in the identification of agenda items for Property Management Committee meetings.
To support this process, Senior Manager, Planning and Property Development Services D. Adams provided an overview of items that typically form a Property Management Committee agenda including those which are cyclical, emergent and learning and/or updates about ongoing system initiatives.
At the November 19, 2019 Property Management Committee meeting trustees will be engaged in a process to identify agenda items for meetings in the 2020 Committee year.
ADJOURNMENT
(*)5. Moved by D. Sherman, seconded by J. Nathan:
That the Property Management Committee meeting be adjourned at 5:28 p.m.
- Carried -
Page 6 of 39
Board Report
Subject: REVISED - Proposed Development Application, OP.19.006/Z.19.017/DA.18.075, City of Vaughan
Contact(s): Dawn Adams, Senior Manager, Planning and Property Development Services
Tod Dungey, Superintendent of Education, School and System Operations, Plant and Planning
Clayton LaTouche, Associate Director of Education, Schools and Operations
Department(s): Planning and Property Development Services
Meeting Date: November 19, 2019
Recommendations
That the York Region District School Board approve the following recommendations:
(*)1. That the York Region District School Board will not require a public elementary school site within the proposed development application OP.19.006/ Z.19.017/ DA.18.075, City of Vaughan.
(*)2. That the Director of Planning for the City of Vaughan be advised of this action.
Purpose
The purpose of this report is to request approval of the comments that are to be submitted to the City of Vaughan concerning the Board’s requirement for school sites within the proposed development application.
Background
At the November 20, 2018 Property Management Committee, staff brought forward a report to Trustees on the original submission of the subject development application
Page 7 of 39 City of Vaughan – Proposed Development Application OP.19.006/Z.19.017/DA.18.075 Page 2 of 4
within the Vaughan Metropolitan Centre with approximately 1,800 residential units. Since that time, the applicant has submitted a revised application with an increase to the number of condominium apartment units.
The planning for the Vaughan Metropolitan Centre (VMC) Secondary Plan area began in 2008 and incorporated into the City of Vaughan’s 2010 Official Plan. The VMC Secondary Plan was adopted by Vaughan Council in September 2010 and is partially approved by the Ontario Municipal Board through a series of decisions in 2015, 2016 and 2017. The VMC envisioned a complete community of approximately 23,000 residents units at build- out with 12,000 residential units built by 2031. The Board has designated two elementary school sites to serve future development from this area.
Board staff recently met with the City’s planning staff who advised that an update to the VMC secondary plan will likely occur in 2020 as the phasing of residential development in the VMC has greatly exceeded the original targets. Approximately 4,000 residential units are built and an additional 16,000 units are in various stages of approval or construction, which is 164% of the original 2031 target.
The subject application is within the VMC Secondary Plan.
A. Application:
OP.19.006/Z.19.017/DA.18.075 by 2748355 Canada Inc. (Mike Reel) Agent: IBI Group (Stephen Albanese)
B. Location:
The proposed application is located on the southwest corner of Highway 7 and Interchange Way. Four mixed-use residential towers ranging between 40 to 59 storeys are proposed. Please see attached map (Appendix A).
Page 8 of 39 City of Vaughan – Proposed Development Application OP.19.006/Z.19.017/DA.18.075 Page 3 of 4
C. Proposed Housing Units:
Original Revised
Condominium Apartments 1,800 2,376
Total 1,800 2,376
D. Total Pupil Yield:
Elementary 131 - 214 Secondary 48- 95
The pupil yield range reflects regional and community high density yields. E. Student Accommodation:
Elementary
At the elementary panel, the proposed application is located within the Glen Shields Public School Boundary and currently holding at Blue Willow Public School. Blue Willow Public School is a Junior Kindergarten to Grade 8 school with a capacity of 685 and an enrolment of 640 as of October 31, 2019. Future Attendance Area
The Board has designated two elementary school sites to serve the VMC Secondary Plan. Students will be held in existing schools until there is a student threshold and funding from the Ministry to proceed with a new school.
Secondary
At the secondary panel, the proposed application is located within the Vaughan Secondary School boundary and currently holding at Woodbridge College. Woodbridge College has a capacity of 756 and two portables on-site bringing the effective capacity to 802, and an enrolment of 514.50 FTE as of October 31, 2019.
Due to the number of future residential units, proximity to Woodbridge College and the lack of space at Maple High School, VMC was designated to hold at Woodbridge College.
Page 9 of 39 City of Vaughan – Proposed Development Application OP.19.006/Z.19.017/DA.18.075 Page 4 of 4
Connection to Multi-Year Strategic Plan
The Planning Team supports the work specifically in three main areas in the Multi-Year Strategic Plan and goals in the Director’s Action Plan.
Foster Well-Being and Mental Health • Build safe, healthy and inclusive learning and working environments where students and staff feel they matter and belong.
Build Collaborative Relationships • Build trust and collaborative relationships with students, families and staff through respectful and responsive communication focused on shared solutions.
Empower Ethical Leadership • Build a collective understanding of ethical leadership.
Budget Impact
Not applicable at this time.
Timelines
Executive Council (electronic) November 13, 2019 Property Management Committee November 19, 2019 Board Meeting December 10, 2019
Appended Data
Appendix A: Location of Proposed Development Application, OP.19.006/Z.19.017/ DA.18.075, City of Vaughan
Page 10 of 39 #
APPENDIX A Location of Proposed Development Application ! OP.19.006/Z.19.017/DA.18.075 ¯ City of Vaughan
e u n ve n A gto lin s I Blue Willow PS
! ES Site #! OP.19.006/ ! Z.19.017/ e
v I i Highway 7 DA.18.075 s Woodbridge Cr ollege li n D d g a t t # y o o e e n l e l R r A a t v n e V S o n t e e u s ES Site n e n i e #! a 0 P J W 0
4
# Public Elementary School Highway 407 y a 07 w ÊÚ Public Elementary Frencwha Iym 4mersion h g Page 11 of 39 gh Hi i $ H Public Secondary School Vaughan Metro S Public Elementary School Site Centre T Public Secondary School Site Location of Proposed Plan ES Site Proposed Roads #! Steeles Avenue West Road Centreline Page 12 of 39
Board Report
Subject: Proposed Development Application, D01-19003/D02-19016, City of Richmond Hill
Contact(s): Dawn Adams, Senior Manager, Planning and Property Development Services
Tod Dungey, Superintendent of Education, School and System Operations, Plant and Planning
Clayton LaTouche, Associate Director of Education, Schools and Operations
Department(s): Planning and Property Development Services
Meeting Date: November 19, 2019
Recommendations
That the York Region District School Board approve the following recommendations:
(*)1. That the York Region District School Board will not require a public elementary school site within the proposed development application D01-19003/ D02-19016, City of Richmond Hill.
(*)2. That the Director of Planning for the City of Richmond Hill be advised of this action.
Purpose
The purpose of this report is to request approval of the comments that are to be submitted to the City of Richmond Hill concerning the Board’s requirement for school sites within the proposed development application.
Page 13 of 39 City of Richmond Hill – Proposed Development Application D01-19003/D02-19016 Page 2 of 4
Background
The City of Richmond Hill adopted the Yonge Street and Bernard Avenue Key Development Area (Yonge and Bernard KDA) Secondary Plan in November 2017 and since then it has been appealed to the Ontario Municipal Board.
It is envisioned that over time, the four quadrants of the Yonge and Bernard KDA Secondary Plan will be transformed into the third most intensely developed area in Richmond Hill after the Richmond Hill Centre and Yonge and 16th KDA. It is anticipated that this area will evolve into a highly connected, mixed-use urban destination centre, which is pedestrian-oriented and supported by regional transit. At build-out, the area will accommodate approximately 3,000 – 4,700 residential units.
The subject application is within the Yonge and Bernard KDA.
A. Application:
D01-19003/D02-19016 by Dogliola Developments Ltd. & Campo Ridge Home Corp. (Contact: Joran Weiner) Agent: Malone Given Parsons Ltd. (Contact: Lincoln Lo)
B. Location:
The proposed application is located on the southwest corner of Yonge Street and Canyon Hill Avenue. Townhomes and four residential towers between 25 to 29 storeys are proposed. Please see attached map (Appendix A).
C. Proposed Housing Units:
Condominium Apartments 1,160 Townhouses 129
Total 1,289
D. Total Pupil Yield:
Elementary 79 - 137 Secondary 60 - 72
Page 14 of 39 City of Richmond Hill – Proposed Development Application D01-19003/D02-19016 Page 3 of 4
The pupil yield range reflects regional and community high density yields. E. Student Accommodation:
Elementary
At the elementary panel, the proposed application is located within the Silver Pines Public School Boundary. Silver Pines Public School is a Junior Kindergarten to Grade 8 school with a capacity of 753 and an enrolment of 553 as of October 31, 2019.
Secondary
At the secondary panel, the proposed application is located within the Richmond Hill High School boundary and currently holding at Alexander Mackenzie High School. Richmond Hill High School is currently over capacity and a holding area has been implemented directing all future secondary students from the Yonge and Bernard KDA to Alexander Mackenzie High School. Alexander Mackenzie High School has a capacity of 1,333 and an enrolment of 1,355.00 FTE as of October 31, 2019.
Connection to Multi-Year Strategic Plan
The Planning Team supports the work specifically in three main areas in the Multi-Year Strategic Plan and goals in the Director’s Action Plan.
Foster Well-Being and Mental Health • Build safe, healthy and inclusive learning and working environments where students and staff feel they matter and belong.
Build Collaborative Relationships • Build trust and collaborative relationships with students, families and staff through respectful and responsive communication focused on shared solutions.
Page 15 of 39 City of Richmond Hill – Proposed Development Application D01-19003/D02-19016 Page 4 of 4
Empower Ethical Leadership • Build a collective understanding of ethical leadership.
Budget Impact
Not applicable at this time.
Timelines
Executive Council (electronic) November 13, 2019 Property Management Committee November 19, 2019 Board Meeting December 10, 2019
Appended Data
Appendix A: Location of Proposed Development Application, D01-19003/D02-19016, City of Richmond Hill
Page 16 of 39 !
APPENDIX A Location of Proposed Development Application ^ D01-19003/D02-19016 City of Richmond Hill
#! ES Site # Public Elementary School ÊÚ Public Elementary French Immersion Moraine Hills PS $ Public Secondary School !
S Public Elementary School Site T Public Secondary School Site #! Gamble Road Location of Proposed Plan 19th Avenue
Proposed Roads Trillium Woods PS Road Centreline !
Richmond Hill HS #
Bathurst Street H.G. Bernard PS #! !
D01-19003/ #! Silver Pines PS D02-19016 !
Teston Road Elgin Mills Road West Elgin Mills Road East
Beverley Acres PS ! ^ ^ O.M. MacKillop PS ! Crosby Heights PS !
Pleasantville PS Yonge Street
! ! BayviewAvenue !
Alexander Mackenzie HS Bayview SS # # Walter Scott PS Major Mackenzie Drive West ! $T Major Mackenzie Drive East Page 17 of 39
!
! Page 18 of 39
Information Report
Subject: Elementary and Secondary Schools Projection, Enrolment and Ministry Class Size Compliance
Contact(s): Tod Dungey, Superintendent of Education, School and System Operations, Plant and Planning
Vidyia Maharaj, Chief Financial Officer
Clayton La Touche, Associate Director of Education, Schools and Operations
Department(s): Education and Community Services
Meeting Date: November 19, 2019
Purpose
The Elementary and Secondary School Projection, Enrolment and Ministry Class Size Compliance report provides information on the elementary and secondary projections, enrolment and class size for the 2019-2020 school year.
Background
Projection and Enrolment:
The York Region District School Board continued to experience elementary and secondary enrolment growth for the 2019-2020 school year. This year the percentage of secondary growth was below the previous two years. The growth in elementary was comparable to the significant growth in 2018-2019. Staff continue to analyze the factors contributing to growth.
Ministry Class Size:
Elementary
The Ministry of Education mandates that each school board files a “Class Size” report that meets specific criteria, calculated after the first day of school and before September 30.
Page 19 of 39 Information Report: Secondary and Elementary Projections, Enrolment and Ministry Class Size Page 2 of 6
This year, the compliance date was September 24, 2019. Ninety per cent of the Primary classes are to be organized at 20:1, Kindergarten is to maintain an average of 26 or less and Junior/Intermediate classes must be at an average of 24.50.
Secondary
New for October 2019, the Ministry of Education required each school board file a “Preliminary Average Class Size” report by November 15, 2019 if OnSIS reporting in the secondary panel will not be completed by November 15.
Rationale
The system staffing team, supervisory officers and school administrators utilize historical trends, housing development updates and student pre-registration information to prepare school class organizations, student timetables and staff allocation in schools. These are adjusted in the fall in response to enrolment fluctuations across the system.
Enrolment is analysed in three different ways: Budget to Budget, Actual to Actual and Budget to Actual. The chart below represents Budget to Actual for October 31, 2019.
Budgeted ACTUALS on Difference to Projection for October 31, 2019 Budgeted Oct 31, 2019 Projection FTE Nominal
Elementary 86,254 87,404.50 87,407 1,150.50
Secondary 41,132 40,921.89 41,190 (210.11)
Full Time Equivalent (FTE) – student count based on full time enrolment.
Nominal – actual number of students regardless of whether they are full time or part time.
Page 20 of 39 Information Report: Secondary and Elementary Projections, Enrolment and Ministry Class Size Page 3 of 6
Elementary Enrolment
Budget to Budget: The 2019-2020 elementary school budgeted enrolment for October 31, 2019 was set at a two per cent increase when compared to the 2018-2019 projection. Regional enrolment data as of October 31, 2019 indicated that across the system, after accounting for the normal fluctuations of enrolment during the first two months of school, the October enrolment came in above the projection.
Actual to Actual: Regional enrolment data as of October 31, 2019 indicated an approximate 1.63 per cent increase in elementary enrolment growth when compared to the October 2018 enrolment, which is an increase of 1,405 students over the October 31, 2018 enrolment. Analysis will continue throughout the year on enrolment fluctuations and trends. Across the system, elementary enrolment will continue to grow throughout the school year.
Budget to Actual: Schools were staffed accordingly and within the budget allocated for staffing purposes. The enrolment of 86,254 FTE was used to set the budget and actual enrolment was 87,404.50 FTE which equates to 1,150.50 more students. Additional teachers were hired to ensure class size regulations were met.
Secondary Enrolment
Budget to Budget: The 2019-2020 secondary school budgeted enrolment for October 31, 2019 was set at a 2.71 per cent increase when compared to the 2018-2019 projection. Regional enrolment data as of October 31, 2019 indicated that across the system, after accounting for the normal fluctuations of enrolment during the first two months of school, the October enrolment came in below the projection.
Actual to Actual: Regional enrolment data as of October 31, 2019 indicated an approximate 0.35 per cent increase in secondary enrolment growth when compared to the October 2018 enrolment.
Budget to Actual: Staffing was allocated within the 2019-2020 budgeted allotment for secondary schools, taking into account Ministry calculations for attrition. The enrolment used to budget staffing was 41,132 FTE and actual enrolment was 40,921.89 FTE which equates to 210.11 fewer students than budgeted. In schools where enrolment is declining, staffing is monitored and redistributed to schools with increased enrolment as required. An analysis of school schedules will continue to address Semester Two
Page 21 of 39 Information Report: Secondary and Elementary Projections, Enrolment and Ministry Class Size Page 4 of 6
efficiencies with the goal of aligning staff allocation to enrolment estimates for February 1, 2020.
Ministry Class Size Compliance:
Elementary
Enrolment for elementary schools fluctuates during late August and early September. On September 24, the York Region District School Board’s elementary enrolment for class size compliance was 87,087 which was over the October 31, 2019 projection by 833 students. Additional teachers were hired to ensure class size regulations were met.
A successful Class Size compliance report was filed with the Ministry with a kindergarten average class size of 25.62, 90.2 per cent of primary classes at 20 students or less, 100 per cent of primary classes at 23 or less and a Junior/Intermediate (J/I) class size average of 24.50 (Appendix A).
As a requirement under Ontario Regulation 132/12, Class Size, a copy of the compliance report is to be shared with elementary school council chairs (Appendix B).
The system staffing team, supervisory officers and school administrators are committed to keeping the number of school reorganizations and overflow needs to a minimum while at the same time meeting Ministry class size and J/I class size average mandates for the 2019-2020 school year. Enrolment continues to fluctuate in some schools and class size will be monitored. Students will continue to be accommodated within the existing school organizations while remaining compliance with the Collective Agreement.
Secondary
The collection of a Preliminary Average Class Size as of October 31, 2019 for our secondary schools was required by the Ministry of Education and was submitted by the due date of November 15, 2019 (Appendix C).
Connection to Multi-Year Strategic Plan
Education and Community Services, which includes the System Staffing Team, supports the work in the Multi-Year Strategic Plan and goals in the Director’s Action Plan.
Page 22 of 39 Information Report: Secondary and Elementary Projections, Enrolment and Ministry Class Size Page 5 of 6
Champion Equity and Inclusivity • Ensure student achievement through equitable access to learning • To raise the achievement and well-being of our underserved and underperforming students.
Foster Well-Being and Mental Health • Build safe, healthy and inclusive learning and working environments where students and staff feel they matter and belong.
Build Collaborative Relationships • Build trust and collaborative relationships with students, families and staff through respectful and responsive communication focused on shared solutions.
Empower Ethical Leadership • Build a collective understanding of ethical leadership.
The components that make up the process to distribute staff and monitor the size of each class is all about equity, inclusivity, well-being, mental health, building collaborative relationships and empowering leadership. The System Staffing Team, as part of Education and Community Services, works with Superintendents, administrators, Student Services, Curriculum, Finance and Planning Services to ensure the most appropriate level of funded staffing is allocated where needed by applying an equitable and critical lens in assessing relative and current data. Staffing practices are aligned with the priorities in the Multi-Year Strategic Plan and the goals in the Director’s Action Plan in relationship with the equitable distribution of school and staff resources to continually support student success.
Page 23 of 39 Information Report: Secondary and Elementary Projections, Enrolment and Ministry Class Size Page 6 of 6
Budget Impact
Ministry class size compliance, elementary and secondary staffing requirements for October 31, 2019 have been achieved within current funding for elementary and secondary staffing allocations.
Timelines
Elementary Ministry Class Size Report submitted to Ministry October 7, 2019 Secondary Average Class Size Report submitted to Ministry November 8, 2019 Executive Council Meeting November 13, 2019 Property Management Committee November 19, 2019 Class Size Report to School Chairs December 11, 2019
Additional Resources
Appendix A – Class Size Statistics (as of September 24, 2019) Appendix B – Status of Class Size Compliance Report (as of September 24, 2019) Appendix C – Average Class Size – Secondary (as of October 31, 2019)
Page 24 of 39 Class Size Statistics Appendix A Key Statistics Primary Statistics Grade 3/4 Combined Classes Board Statistics % of Primary Classes # Grade 3/4 Combined Classes % Primary Classes 20 and Under 90.2 20 and Under 90.16 20 and under 22 % Primary Classes 23 and Under 100 21 2.60 21 20 Average FDK Class Size (Excluding Primary) Ministry Definition 25.62 22 2.36 22 22
Average Primary Class Size 19.62 23 4.88 23 67 Average Junior/ Intermediate Class Size 24.5 24 0.00 24 0 Average Class Size 23.01 25 and Above 0.00 25 and more 0 Average 1-8 Class Size 22.56 # of Primary Classes Total 131 % Grade 3/4 Combined Classes 23 and Under 100 20 and Under 1109 Grade 3/4 Combined Classes Total Primary Classes 1230 21 32 Total Grade 3/4 Combined Class Enrolment 2872 Number of Schools Offering ELP/FDK 161 22 29 Total Primary Enrolment in Primary/Junior 1452 Combined Classes Full-Day Kindergarten/Early Learning Statistics 23 60 Junior/Intermediate Statistics % of FDK/ELP Classes 24 0 % of Junior/Intermediate Classes 20 and Under 10.26 25 and Above 0 25 and Under 64.15 21 to 25 27.48 Total 1230 26 13.93 26 17.04 Primary Enrolment (FTE) 27 10.79 27 to 29 43.65 20 and Under 21444.00 28 6.15 30 and Above 1.57 21 672.00 29 3.08 # of FDK/ELP Classes 22 638.00 30 and Above 1.90 20 and Under 59 23 1380.00 # of Junior/Intermediate Classes 21 to 25 158 24 25 and Under 1147 26 98 25 and Above 26 249 27 to 29 251 Total 24134.00 27 193 30 and Above 9 Primary Classes 28 110 Total 575 Total Primary Classes 1230.00 29 55 FDK/ELP Classes Total Primary Enrolment 24134.00 30 and Above 34 Total Early Learning Classes 575 Total Primary Classes (FTE) 1230.00 Total 1788 Total Early Learning Enrolment 14590 Total Primary Enrolment (FTE) 24134.00 Junior/Intermediate Classes Total Junior/Intermediate Enrolment 43811.
Page 25 of 39 Total Junior/Intermediate Classes 1788. Self-Contained Special Education Statistics Total Self-Contained SPED Classes 598 Total Self-Contained SPED Enrolment 5351
Appendix B
THE EDUCATION CENTRE - AURORA 60 Wellington Street West, Aurora, Ontario L4G 3H2 Tel: 905.722.3201 905.895.7216 905.727.3141 416.969.8131 Fax: 905.727.1931 Website: www.yrdsb.ca
December 11, 2019
Dear School Council Chair:
The York Region District School Board annually completes a Ministry of Education Class Size compliance audit. Ontario Regulation 132/12-Class Size results are now to be made available to each School Council Chair.
We are pleased to share the Status of Class Size Compliance report that we received from the Ministry of Education. If you have any questions about the information contained in the report, please speak with your school principal.
Yours sincerely,
Clayton La Touche Associate Director of Education Schools and Operations
Board Statistics Board Name York Region District School Board Board Number B66095 Number of Reporting Errors in DATA 0
Key Statistics Percentage Primary Classes 20 and Under 90.2%
Number of Primary Classes Over 23 -
Average Junior/Intermediate (grades 4-8) Class Size 24.50
Number of Primary/Junior Combined Classes Over 23 -
Average FDK Class Size 25.6
Number of FDK Classes (Pure) At or Below 29 523
Number of FDK Classes (Pure) Between 30 and 32 9
Number of FDK Classes (Pure) Above 32 - Percentage FDK Classes (Pure) Between 30 and 32 1.7%
Page 26 of 39 Appendix C 2019-20 Secondary Class Size Data Collection Template (as of October 31, 2019)
Secondary Class Size Data - October 31, 2019 Average class size 23.55
Classroom credits 6,568.53
Pupil credits 154,683.50
Page 27 of 39 Page 28 of 39
Information Report
Subject: Construction Projects: New Elementary and Secondary Schools and Additions to Schools
Contact(s): Jerry Stoangi, Senior Manager, Plant Services
Tod Dungey, Superintendent of Education, School and System Operations, Plant and Planning
Clayton LaTouche, Associate Director of Education, Schools and Operations
Department(s): Plant Services
Meeting Date: November 19, 2019
Purpose
The progress update and schedules for New Schools and Additions are presented in this report. Appendix A provides construction updates and Appendix B a schedule for projects that are approved and have been funded by the Ministry of Education.
Background
The Projects Construction Report and the Projects Schedule Report are regularly scheduled reports taken to the Property Management Committee on new elementary and secondary school projects and include the status of projects that have received funding from the Ministry of Education.
Connection to Multi-Year Strategic Plan
Plant Services Operates within a service delivery and support model dedicated to delivering the highest quality service to York Region students, staff and communities.
Foster Well-Being and Mental Health
Page 29 of 39 Construction Projects: New Elementary and Secondary Schools and Additions to Schools Page 2 of 3
• Building safe, healthy, inclusive learning and working environments where students and staff feel they matter and belong.
Build Collaborative Relationships
• Develop an understanding of Service Excellence in an educational context through building a greater understanding of our customers’/stakeholders’ expectations and needs.
Empower Ethical Leadership
• Build a collective understanding of ethical leadership.
Plant Services strives to provide continuous improvement while acting in an environmentally responsible manner ensuring legislative compliance is met while applying the best uses of technology and providing timely responses. This is done while demonstrating ethical leadership in providing a safe and welcoming environment to our staff, students and community.
Budget Impact
The total estimated project cost for each project will be presented to the Property Management Committee after tendering.
Timelines
Property Management Committee November 19, 2019
Additional Resources
Not applicable at this time
Appended Data
Appendix A: Construction Progress Report
Page 30 of 39 Construction Projects: New Elementary and Secondary Schools and Additions to Schools Page 3 of 3
Appendix B: Schedules to September 2021 - Funded Projects
Page 31 of 39 Appendix A
NEW ELEMENTARY SCHOOLS Progress Report
VIOLA DESMOND PUBLIC SCHOOL (EC) Site Services – 100% complete ARCHITECT: Footings and Foundations – 100% complete M.C. ARCHITECTS INC, Masonry – 100% complete Core Slab – 100% complete CONTRACTOR: REMO CONSTRUCTION LTD. Structural Steel – 100% complete
Roofing – 98% complete START DATE ON SITE: Mechanical JUNE 11, 2018 - HVAC – 99% complete - Plumbing – 99% complete - Sprinklers – 99% complete PROPOSED OCCUPANCY DATE: Electrical – 99% complete OCTOBER 22, 2019 Controls – 99% complete Door & Hardware – 98% complete PA & Telephone – 99% complete Windows – 99%complete Interior Finishes – 98% complete SCHEDULING: Landscaping – 98% complete BEHIND SCHEDULE
NEW ELEMENTARY SCHOOLS Progress Report
ROUGE PARK P.S. (M.F) Site Services – 100% complete ARCHITECT: Footings and Foundations – 100% complete HOSSACK AND ASSOCIATES Masonry – 100% complete Core Slab - 100% complete CONTRACTOR: AQUICON CONSTRUCTION CO. LTD. Structural Steel – 100% complete
Roofing – 95% complete START DATE ON SITE: Mechanical JULY 10, 2018 - HVAC – 98% complete - Plumbing – 98% complete - Sprinklers –100% complete PROPOSED OCCUPANCY DATE: Electrical – 98% complete SEPTEMBER 3, 2019 Controls - 98% complete Door & Hardware – 95% complete PA & Telephone –100% complete Windows - 100% complete SCHEDULING: Interior Finishes – 98% complete ON SCHEDULE Landscaping – 100% complete Legend: Assistant Managers of Construction JL – Jennifer Lang MF – Michael Ferreira EC – Emil Caraghin
Page 32 of 39 COMPLETED PROJECTS IN WARRANTY
NONE AT THIS TIME. ARCHITECT:
CONTRACTOR:
Legend: Assistant Managers of Construction JL – Jennifer Lang MF – Michael Ferreira EC – Emil Caraghin
November 19, 2019
For further information please contact Louise Sirisko, Director of Education or Clayton LaTouche, Associate Director of Education.
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Appendix B Schedules to September 2021, Funded Projects
The following table includes projects that have received funding from the Ministry of Education. Scheduled dates are subject to change.
REPORT TO SITE PLAN BUILDING PROJECT ARCHITECTURAL TENDER PROPERTY CONSTRUCTION PROPOSED PROJECT MUNICIPALITY APPLICATION PERMIT TYPE FIRM AND CLOSE MANAGEMENT BEGINS OPENING SUBMISSION SUBMISSION CONTRACTOR COMMITTEE
Viola Desmond Makrimichalos December 16, February 15, October 22, Vaughan New School April 19, 2018 May 15, 2018 June 2018 Public Cugini Architects 2015 2018 2019 School
Rouge Park Hossack & October 22, February 16, May 1, 2018 September 3, Public Markham New School May 15 2018 June 2018 Associates 2015 2018 (April 2018) 2019 School
E.J. Sand Makrimichalos January 2020 February 2020 March 2020 April 2020 September 2021 Public Markham Replacement Cugini Architects January 2018 (May 2019) School
* Note: E.J. Sand Public School dates are based on Ministry approval to proceed (ATP) on or before December 2019 November 19, 2019 * Note shaded areas indicate work completed
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Information Report
Subject: Secondary Schools Closed to Transfers for 2020-2021
Contact(s): Dawn Adams, Senior Manager, Planning and Property Development Services
Tod Dungey, Superintendent of Education, School and System Operations, Plant and Planning
Clayton LaTouche, Associate Director of Education, Schools and Operations
Department(s): Planning and Property Development Services
Meeting Date: November 19, 2019
Purpose
The Secondary Schools Closed to Transfers for 2020-2021 report identifies secondary schools to be closed to transfers for 2020-2021 school year. Closing a school to transfers ensures that students within the school attendance area can be accommodated within their community school.
Background
Historically in November, Secondary Schools Closed to Transfers are identified for the upcoming school year. This timing supports students in determining which secondary schools are open to the transfer process for the 2020-2021 school year.
Each year staff review system accommodation needs and determine available space in secondary schools. Balancing accommodation needs over time to ensure that students can be accommodated within their community school attendance area is a priority. Additionally, those accepted into courses and programs from outside the home school attendance area need to be accommodated without displacing or limiting opportunity for students who reside locally. Typically, schools that have an accommodation utilization over 115 percent are reviewed to determine if they should be closed to transfers for the upcoming school year. In certain circumstances exceptions are made when reviewing elementary feeder information, long-term projections and portable requirements.
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Rationale
For the 2020-21 school year, there are no changes to the secondary schools ‘closed’ or ‘open’ to new transfer requests from the 2019-20 school year. In order to assist schools in their planning and students in their course selection and pathways choices, the following is provided which outlines the secondary schools ‘closed’ or ‘open’ to new transfer requests for the 2020-21 school year, categorized under one of the following headings:
A. Schools Closed to New Transfers
B. Schools Open to New Transfer Requests
A. The following schools will not be accepting new student transfer requests for the 2020-2021 school year:
CEC Central: Aurora High School (except from Highview PS and Regency PS), Bayview Secondary School, Richmond Hill High School
CEC East: Markville Secondary School, Pierre Elliott Trudeau High School CEC North: Newmarket High School CEC West: Emily Carr Secondary School, Vaughan Secondary School (for French Immersion), Westmount Collegiate Institute (for Grades 9 and 10) B. The following schools will be open to new student transfer requests for the 2020-2021 school year:
CEC Central: Alexander Mackenzie High School, Aurora High School (only from Regency Acres PS and Highview PS), Dr. G. W. Williams Secondary School, King City Secondary School, Langstaff Secondary School, Richmond Green Secondary School
CEC East: Bill Hogarth Secondary School, Bur Oak Secondary School, Markham District High School, Middlefield Collegiate Institute, Milliken Mills High School, Unionville High School
CEC North: Dr. John M. Denison Secondary School, Huron Heights Secondary School, Keswick High School, Sir William Mulock Secondary School, Stouffville District Secondary School, Sutton District High School
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CEC West: Maple High School, Stephen Lewis Secondary School, Thornhill Secondary School, Thornlea Secondary School, Tommy Douglas Secondary School, Vaughan Secondary School (only for Regular Track), Westmount Collegiate Institute (only for Grades 11 and 12), Woodbridge College
Board Policy and Procedure # 108.0, Student Accommodation – Attendance Areas and Student Transfers outlines the process by which new student transfer requests into secondary schools will be handled. To support the communication of this information to parents and students, schools will be requested to distribute a letter to parents in their school community outlining the above information in late November 2019 or early December 2019.
Connection to Multi-Year Strategic Plan
The Planning Team supports the work specifically in three main areas in the Multi-Year Strategic Plan and goals in the Director’s Action Plan.
Foster Well-Being and Mental Health • Build safe, healthy and inclusive learning and working environments where students and staff feel they matter and belong.
Build Collaborative Relationships
• Build trust and collaborative relationships with students, families and staff through respectful and responsive communication focused on shared solutions.
Empower Ethical Leadership
• Build a collective understanding of ethical leadership.
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Budget Impact
Not applicable at this time.
Timelines
Executive Council October 16, 2019 Senior Team November 11, 2019 Executive Council (electronic) November 13, 2019 Property Management Committee November 19, 2019 System Memo Weekly Summary November 21, 2019 Parent Letter Disseminated Late November/Early December 2019
Appended Data
Appendix A: Secondary School Utilizations
Page 38 of 39 Appendix A - Secondary Schools Closed to Transfers for 2020-21
Secondary Schools Closed to Transfers for 2020-21
YRDSB Current 2020/21 YRDSB Functional Oct 31 2019 Utiliz (Excl. Utiliz (incl. 'Closed to 'Closed to CEC ID Secondary Schools Functional Capacity Notes (FTE) Portables) PORTABLES) Transfer' Transfer' Capacity (incl. Status Status Portables) Current Portables Central 307 Alexander Mackenzie HS 1,355.00 1333 102% 0 1,333 102% Closed FI; Closed FI; *Except from Regency PS and Highview Central 202 Aurora HS 1,334.25 1040 128% 5 1,155 116% Closed RT* Closed RT* PS Portable(s) reserved for new Central 303 Bayview SS 1,673.75 1386 121% 6 1,432 117% Closed Closed development growth East 410 Bill Crothers SS 1,489.63 1327 112% 0 1,327 112% East 410 Bill Hogarth SS 1,148.50 1581 73% 1,581 73% East 402 Bur Oak SS 1,540.75 1356 114% 6 1,495 103% Central 218 Dr. G.W. Willams SS 1,092.75 1185 92% 0 1,185 92% North 102 Dr. John M. Denison SS 866 980 88% 0 980 88% Portable(s) reserved for new West 314 Emily Carr SS 1,511.00 1247 121% 7 1,294 117% Closed Closed development growth North 105 Huron Heights SS 1,156.50 1716 67% 10 1,947 59% North 107 Keswick HS 869.25 1059 82% 6 1,198 73% Central 206 King City SS 923.75 1172 79% 0 1,172 79% Central 311 Langstaff SS 703.5 1092 64% 0 1,092 64% Open FI Open FI West 313 Maple HS 1,421.25 1228 116% 4 1,320 108% East 404 Markham DHS 1,496.75 1257 119% 3 1,327 113% Portable(s) reserved for new East 407 Markville SS 1,360.00 1155 118% 2 1,178 115% Closed Closed development growth East 405 Middlefield CI 1,433.75 1403 102% 0 1,403 102% East 406 Milliken Mills HS 1,132.00 1254 90% 0 1,254 90% North 109 Newmarket HS 1,353.25 1043 130% 2 1,089 124% Closed Closed Portable(s) reserved for new East 403 Pierre Elliott Trudeau HS 1,755.50 1518 116% 8 1,518 116% Closed Closed development growth Central 201 Richmond Green SS 1,189.50 1158 103% 0 1,158 103% Central 316 Richmond Hill HS 1,671.50 1013 165% 9 1,221 137% Closed Closed North 112 Sir William Mulock HS 1,280.75 1102 116% 2 1,148 112% West 318 Stephen Lewis SS 1,633.75 1353 121% 6 1,492 110% North 210 Stouffville DSS 1,183.00 1284 92% 6 1,422 83% North 113 Sutton DHS 432.25 1168 37% 0 1,168 37% West 408 Thornhill SS 989.75 993 100% 6 1,132 87% West 412 Thornlea SS 1,030.75 1485 69% 0 1,485 69% West 308 Tommy Douglas SS 1,500.50 1422 105% 8 1,607 93% East 416 Unionville HS 1,469.26 1409 104% 14 1,733 85% Closed 'FI Closed 'FI West 317 Vaughan SS 1,059.25 1049 101% 2 1,096 97% Only' Only' West 414 Westmount CI 1,337.25 1003 133% 0 1,003 133% Closed** Closed** **Only Grade 9 and 10 West 319 Woodbridge College 513.5 756 68% 0 756 68% 40,908.14 40,527 112 8 8 2 FI 2 FI
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