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Property Management Committee Meeting Was Held at 4:34 P.M

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Property Management Committee Meeting Was Held at 4:34 P.M YORK REGION DISTRICT SCHOOL BOARD PROPERTY MANAGEMENT COMMITTEE PUBLIC SESSION Meeting #1 Tuesday, November 19, 2019 Room 200 - Education Centre 4:30 P.M. Aurora AGENDA Page 1. Call to Order 2. Approval of Agenda 3. Declaration of Conflict of Interest 3 - 6 4. Approval of Minutes of Previous Meeting • October 22, 2019 BUSINESS ARISING FROM THE MINUTES NON-ROUTINE BOARD REPORTS 7 - 11 1. REVISED - Proposed Development Application Gilbert Luk OP.19.006/Z.19.017/DA.18.075, City of Vaughan ROUTINE BOARD REPORTS 13 - 17 1. Proposed Development Application, D01-19003/D02-19016, City of Richmond Hill INFORMATION ITEMS 19 - 27 1. Elementary and Secondary Schools Projection, Enrolment Donna Coates and Ministry Class Size Compliance 29 - 34 2. Construction Projects: New Elementary and Secondary Jerry Stoangi Schools and Additions to Schools 35 - 39 3. Secondary Schools Closed to Transfers for 2020 - 2021 Trina Sprayson 4. Property Management Agenda Setting Dawn Adams • Phase II Page 1 of 39 DATE OF NEXT MEETING • Tuesday, January 21, 2020 ADJOURNMENT Page 2 of 39 ROUTINE YORK REGION DISTRICT SCHOOL BOARD PROPERTY MANAGEMENT COMMITTEE MINUTES MEETING #7 (PUBLIC) OCTOBER 22, 2019 The public session of the Property Management Committee meeting was held at 4:34 p.m. in Room 200 at the Aurora Education Centre on Tuesday, October 22, 2019 with the following trustee members present: C. McBain, B. McRoberts (Chair), J. Nathan, D. Sherman (via audio-conference) and A. Tam (via audio-conference). Regrets: Trustees L. Gilbert and N. Mahmood. Also in attendance: Trustee C. Liang and R. Lynn (via audio-conference) and staff members D. Adams, C. Bedford, K. Brady, T. Dungey, C. LaTouche, G. Luk, R. Selvazzo, B. Shinoda, T. Sprayson and J. Stoangi. CALL TO ORDER Committee Chair B. McRoberts called the meeting to order at 4:34 p.m. APPROVAL OF THE AGENDA (*)1. Moved by J. Nathan, seconded by D. Sherman: That the agenda be approved as written. - Carried - DECLARATION OF CONFLICT OF INTEREST Committee Chair B. McRoberts asked any trustee who has a direct personal interest or direct or indirect pecuniary interest in any matter being discussed by the Property Management Committee during the meeting to state the conflict and nature thereof. No conflicts were declared by trustees at this time. APPROVAL OF MINUTES OF PREVIOUS MEETING (*)2. Moved by J. Nathan, seconded by C. McBain: That the minutes of the September 17, 2019 Property Management Committee meeting be approved as written. - Carried - Page 3 of 39 PROPERTY MANAGEMENT COMMITTEE MEETING MINUTES (Public Session) Page 2 October 22, 2019 BUSINESS ARISING At this time, staff provided updates on information requested by trustees at the September 17, 2019 Property Management Committee meeting. Staff advised committee members; • the Active School Travel presentation was shared electronically with trustees, • the list of pilot schools for cooling centres has been shared electronically with trustees, • that the principals of the twelve pilot schools have been contacted, • the designs for the cooling centres have been completed and four out of twelve have proceeded to tender, and • there has been frequent communication with school staff regarding smoking and vaping on Board property. NON-ROUTINE BOARD REPORTS Draft Victoria Glen Secondary Plan Application PLAN 19 129512, City of Markham Manager, Property and System Operations G. Luk provided information regarding the requirement for an elementary school site within the Draft Victoria Glen Secondary Plan, Application Plan 19 129512 in the City of Markham, as outlined in the Board report. Staff provided clarification regarding the use of draft plan conditions for school sites. (*)3. Moved by C. McBain, seconded by J. Nathan: That the York Region District School Board approve the following recommendations, as outlined in the staff report dated October 22, 2019. (Appendix 1) 1) That the York Region District School Board will require one elementary school site of no less than six acres within the Draft Victoria Glen Secondary Plan Application, Plan 19 129512, City of Markham. 2) That the school site be located as shown in Appendix C; Victoria Glen Demonstration Plan, City of Markham, subject to final site configuration. 3) That the Director of Planning for the City of Markham be advised of this action. - Carried - Proposed Development Application ZA/SU 18 181743-002, City of Markham (REVISED) Manager, Property and System Operations G. Luk provided information regarding the requirement for a partial secondary school site within the revised proposed development application ZA/SU 18 181743-002, Berczy Glen Development in the City of Markham, as outlined in the Board Report. Page 4 of 39 PROPERTY MANAGEMENT COMMITTEE MEETING MINUTES (Public Session) Page 3 October 22, 2019 Staff clarified that on January 22, 2019, the Property Management Committee received a report regarding four development applications within the Berczy Glen community. At that time, the York Region District School Board approved the requirement for one elementary school site, one partial elementary school site and one partial secondary schools site within the community. The municipality has since amended the development application which results in the Board requiring an additional partial secondary school site. (*)4. Moved by J. Nathan, seconded by A. Tam: That the York Region District School Board approve the following recommendations, as outlined in the staff report dated October 22, 2019. (Appendix 2) 1) That the York Region District School Board will require a partial secondary school site within the REVISED proposed development application SU 18 181743-002, City of Markham. 2) That the conditions of draft plan approval, identified in Section F, Draft Plan Conditions, be imposed upon the subject Draft Plans of Subdivision SU 18 181743-002 relative to the York Region District School Board. 3) That the Director of Planning for the City of Markham be advised of this action. - Carried - Note: Trustee D. Sherman withdrew from the meeting (via audio conference) and entered the meeting in person at 4:47 p.m. INFORMATION ITEMS Construction Projects: New Elementary and Secondary Schools and Additions to Schools Senior Manager, Plant Services J. Stoangi highlighted information contained in the Construction Projects Report. The committee was informed that Viola Desmond Public School in Vaughan opened on October 22, 2019. Staff shared their experience with the school opening and thanked all of the members of the school community who made it possible for the school to be open for student learning. Proposed Minor Boundary Changes for 2020 Manager, Student Accommodation T. Sprayson provided an overview of the process of changing school boundaries. She also shared minor boundary changes for 2020. Action Note: The communication process regarding boundary changes will be reviewed. Item Action A copy of the Proposed Minor Boundary Changes for 2020 presentation will be provided to Item trustees. Page 5 of 39 PROPERTY MANAGEMENT COMMITTEE MEETING MINUTES (Public Session) Page 4 October 22, 2019 Property Management Committee Agenda Setting: Overview Superintendent of Education, School and System Operations T. Dungey highlighted the importance of engaging trustees in the identification of agenda items for Property Management Committee meetings. To support this process, Senior Manager, Planning and Property Development Services D. Adams provided an overview of items that typically form a Property Management Committee agenda including those which are cyclical, emergent and learning and/or updates about ongoing system initiatives. At the November 19, 2019 Property Management Committee meeting trustees will be engaged in a process to identify agenda items for meetings in the 2020 Committee year. ADJOURNMENT (*)5. Moved by D. Sherman, seconded by J. Nathan: That the Property Management Committee meeting be adjourned at 5:28 p.m. - Carried - Page 6 of 39 Board Report Subject: REVISED - Proposed Development Application, OP.19.006/Z.19.017/DA.18.075, City of Vaughan Contact(s): Dawn Adams, Senior Manager, Planning and Property Development Services Tod Dungey, Superintendent of Education, School and System Operations, Plant and Planning Clayton LaTouche, Associate Director of Education, Schools and Operations Department(s): Planning and Property Development Services Meeting Date: November 19, 2019 Recommendations That the York Region District School Board approve the following recommendations: (*)1. That the York Region District School Board will not require a public elementary school site within the proposed development application OP.19.006/ Z.19.017/ DA.18.075, City of Vaughan. (*)2. That the Director of Planning for the City of Vaughan be advised of this action. Purpose The purpose of this report is to request approval of the comments that are to be submitted to the City of Vaughan concerning the Board’s requirement for school sites within the proposed development application. Background At the November 20, 2018 Property Management Committee, staff brought forward a report to Trustees on the original submission of the subject development application Page 7 of 39 City of Vaughan – Proposed Development Application OP.19.006/Z.19.017/DA.18.075 Page 2 of 4 within the Vaughan Metropolitan Centre with approximately 1,800 residential units. Since that time, the applicant has submitted a revised application with an increase to the number of condominium apartment units. The planning for the Vaughan Metropolitan Centre (VMC)
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