MAHONE BAY FOUNDERS SOCIETY

Financials and Annual Reports 2019-2020 from April 1, 2019 to March 31, 2020

Virtual Annual General Meeting June 16th, 2020 7pm

1 Table of Contents (Click an item below to view the option to go to the item automatically and then click the blue text)

Agenda ...... pg. 3

Minutes of AGM 2018-2019 ...... pg. 4-5

Financials Financial Review by Jan Kaye ……...... pg. 6

Financial Statements 2019-2020 ...... pg. 7-14

Operating Budget 2020-2021 ...... pg. 15-17

Annual Reports Report of the Board …...... pg. 18-21

Manager’s Report ………...... pg. 22-27

Financial Committee Report ...... pg. 28

Communications, Marketing, & Publicity Committee Report... pg. 29-30

Human Resources Committee Report ...... pg. 31

Buildings and Grounds Committee Report ...... pg. 32

Volunteer Committee Report ...... pg. 33-34

Fundraising Committee Report ...... pg. 35

Accessions Committee Report ...... pg. 36-37

Nominating Committee Report ...... pg. 38

2 MAHONE BAY FOUNDERS SOCIETY 2019-2020 Annual General Meeting

AGENDA

1. Motion for Approval of the Minutes of 2018-2019 AGM Tuesday June 11, 2019 as circulated and opportunity for Business Arising from Minutes

2. Motion to Appoint Jan Kaye to Review Finances of 2020-2021

3. Motion for Acceptance of the Financial Statements for 2019-2020 as presented

4. Motion for Acceptance of the Operating Budget for 2020-2021 as presented

5. Motion for Acceptance of the Annual Reports as presented, including the Report of the Board, Manager’s Report, and Committee Reports

6. Motion for Approval of the Report of the Nominating Committee and Elect the list of Board of Directors as presented

6.1 Motion to Appoint Anne Palfreyman as Chair of The Mahone Bay Founders Society, Kody Dagley as Vice Chair, and Doug Snyder as Treasurer

8. Other Business

9. Adjourn

3 MAHONE BAY FOUNDERS SOCIETY Minutes from 2019 Annual General Meeting

Tuesday, June 11, 2019 at 7:00 p.m. Mahone Bay Centre

Board members present: Anne Palfreyman (Chair), Jen Scott, Bill DeGrace (part meeting), Anne Ruel, Kody Dagley, Ange Phillips, Liz Ross, Gary Silliker

Regrets: Michael O'Connor, Kirsty Cousins (Bookkeeper), Randy Sherman

Anne Palfreyman called the meeting to order with a welcome to the members and outlined the evening's schedule.

1. Approval of the Agenda It was moved and seconded (Gary Silliker, Kody Dagley) that the agenda is approved. All in favour, Carried

2. Approval of minutes of last year’s AGM of June 12, 2018. It was moved and seconded (Sidney Lang, Jenn Scott) that the minutes of last year’s AGM of June 12th are approved as circulated.

3. Business Arising from Minutes (none)

4. Report of the chair (Attached) Anne Palfreyman gave a summary of the purpose and mission of our Museum and provided a slide show of work of museum in the community and highlighting the past 40 years of the society. Anne introduced prospective new board members and thanked the current and outgoing board members for their work over the past year. The full report is attached for reference.

5. 2018-2019 Financial Review and Appointment of Financial Inspector for 2018-19 (attached) Liz Ross (Treasurer) provided the report. It was moved that we appoint Jan Kaye to review the finance reports for MBFS (Sherry Hobbs, Gary Silliker), all in favour, carried. Liz extended her thanks to Jan Kaye for undertaking review of financial documents and for providing assurance of their accuracy.

4 6. Financial Statement for 2018-19 (attached) Accounts reported to be in good order by Jan Kaye. Liz Ross outlined the ups and downs of the past year that had resulted in a deficit on the accounts. She expressed her thanks to Kirsty Cousins for all her help over the past year in explaining the financials to her as she gradually learned the role and set up of the organisation accounts. It was moved (Ange Phillips, Gary Silliker) we approve the financial statement as presented. All in Favour, Carried.

7. Budget 2018-2019 (attached) Liz Ross presented the planned budget for 2019/2020. It was moved (Ange Phillips, Gary Silliker) we approve the financial budget as presented. All in Favour, Carried.

8. Manager’s Report (attached) Lyne presented a slide show summary of activities carried out throughout the previous year which saw 6530 visitors to the museum. A very detailed report of activities throughout the year is attached for reference.

9. Building and Grounds Report Gary Silliker gave a brief update on the buildings and grounds including updates in past year and a forward look at what will need to be undertaken over the next 5 years.

10. Report of the Nominating Committee Kody Dagley presented the report for the nominating committee which is attached for reference. Kody Dagley moved to accept the report and seconded by Ange Phillips. Kody Dagley moved that Anne Palfreyman be appointed as Chair of The Founders Society. Sherry Hobson seconded. All in favour. Carried. Kody welcomed the new board members Judi Lancaster, Sherry Nice, and Randy Sherman and thanked board members who were leaving their positions (Ange Phillips, Bill DeGrace, Jen Scott) for their work. The returning board members are Anne Palfreyman, Anne Ruel, Kody Dagley, Gary Silliker, Michael O’Connor, and Elizabeth Ross. Motion to accept Kody Dagley, second Ange Phillips– all in favour.

11. Home and GardenTour Karen Pinsent gave an overview of plans for this year’s Home and Garden Tour due to take place the week first weekend in July.

12. Adjournment: motioned by Anne Palfreyman seconded Gary Silliker at 7:58pm

5 Financial Review by Jan Kaye

6 MAHONE BAY FOUNDERS SOCIETY FINANCIAL STATEMENTS (INCORPORATED UNDER THE SOCIETIES ACT OF NOVA SCOTIA)

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED MARCH 31, 2020

MAHONE BAY, NOVA SCOTIA

7 8 Chair: Treasurer:

Date:

9 10 11 12 13 14 Operational Budget 2020-2021

MAHONE BAY FOUNDERS SOCIETY Budget for 2020-2021 REVENUE Gov 10% Temporary wage subsidy 992.32 GOV CEWS 10,409.60 CMAP Grant 17,966.00 Town of Mahone Bay 7,750.00 MODL Operational Grant 3,000 Childrens Programs Grants (MODL) 500 TOTAL REVENUE - GRANTS 40,617.92

Research Donation 100.00 Zwicker Donation 1,130.00 Holiday Card Donations 20.00 Donation Box 0.00 Membership Donations 1,800.00 General Donations 2,200.00 Project Donations (Covid) 500.00 Friends Campaign Donations 500.00 TOTAL REVENUE - DONATIONS 6,250.00

Home and Garden - Tour Tickets Home and Garden- Advertising Granny's Attic MB Yard Sale Heritage Dinner Tickets Heritage Dinner Silent Auction (incl live auction) Our Best To You Food Sale TOTAL FUNDRAISING EVENTS 0.00

Retail Sales 1,000.00 Digital Cookbook Fundraiser 100.00 Membership Fees 600.00 SUB-TOTAL OTHER REVENUES 1,700.00

TOTAL REVENUE 48,567.92

15 EXPENSE Manager Salaries (inc vac pay) 16,359.20 Winter Manager Salary 3,182.22 Managers EI Expenses 361.90 Managers CPP Expenses 781.11 Sub-total Manager Seasonal Payroll 20,684.43

Student Wages (Vac Pay) Student Wages - additional week (2) Student EI Expenses Student CPP Expenses Sub-total Student Wages 0.00

TOTAL PAYROLL EXPENSE 20,684.43

Postage Office Supplies and Equip 800.00 Covid related upgrades/supplies 1,800.00 Telephone and Internet 1,700.00 Printing General Advertising Bookkeeping Fees 2,200.00 Depreciation 200.00 Bank Charges 350.00 Exhibits & Collections 350.00 Children's Programming supplies 500.00 Professional/Subscription Fees 210.00 TOTAL OPERATIONAL EXPENSES 8,110.00

Grounds Maintenance 750.00 Building Maintenance 1,200.00 Security 268.75 Insurance 3,400.00 Directors Insurance for MBFS 546.25 Taxes & Utilities 7,750.00 Heating Oil 4,000.00 TOTAL GROUNDS EXPENSES 17,915.00

16 Friends Campaign Exp Our Best To You Exp Home and Garden - Marketing Home and Garden - Printing Volunteers Reception Exp Grannies Attic Exp Raffle Exp Heritage Dinner Exp Heritage Dinner Fundraising Exp TOTAL FUNDRAISING EVENT EXPENSES 0

Retail Exp 300.00 Membership Drive Exp PayPal Fundraising Expenses 150.00 Zwicker Funds Project Exp 1,130.00 OTHER FUNDRAISING EXPENSES 1,580.00

TOTAL EXPENSE 48,289.43

NET INCREASE 278.49

17 Mahone Bay Founders Society Report of the Board to the AGM 2019-2020 Submitted by: Anne Palfreyman, Chair of Mahone Bay Founders Society

The Mahone Bay Founders Society’s main function is operating the Mahone Bay Museum. The board approved the new mission statement of the museum at the January 28th regular board meeting. It states: “The Mahone Bay Museum protects and provides on-site and on-line access to the history of Mahone Bay Area to prevent it from becoming forgotten or lost”. Mahone Bay Area is defined geographically, with a focus on Mahone Bay, Blockhouse, Clearland, Mader’s Cove, and Oakland, and lays out acquisition terms to ensure only relevant objects are in our collection. This report is on how the Founders Society achieved this mission during the past year. Each of our active committee chairs has provided a year-end report. Due to COVID-19 Pandemic, this year’s AGM documents are on-line and our meeting is on-line.

The Museum continues to thrive under the capable management of Lyne Allain, Manager and Curator of the museum. Lyne Allain, with a professional approach, continues to identify the areas of collection management and exhibits needing change to meet museum standards and bring service to our residents and visitors. Lyne has achieved many of her goals:

● identified and returned Nova Scotia Museum artifacts ● planned and implemented changes to the exhibit areas and museum shop resulting in improved retail sales ● created donation opportunities related to our exhibits resulting in increased revenue from visitors ● ensures statistics are kept to record visitors and their interests - these are used to determine changes and improvements ● manages the museum’s website making it interactive and informative and brings revenue through on-line payments for event tickets, donations and campaigns ● continues to build our public relations presence on the Museum's Facebook page attracting many followers and posting archival photos from our collection. People really enjoy them. It means that viewers are aware of the promotions for our activities and events.

This year, Lyne has guided the board through the challenging process to prepare for the provincial evaluation scheduled for July 2020. Lyne joined the evaluation advisory committee in planning sessions with ANSM and voiced concerns related to small community museums and in our case with only one employee. Lyne engaged the board with the process to update policies and respond to the extensive questionnaire for the evaluation. We recognize Lyne’s outstanding efforts to manage this huge task to achieve high standards for our operations.

18 In the winter, Lyne’s contract is extended for 5 months with a combination of society and federal funding. Lyne applied for grants for summer staff as well as 2020-21 DHCP. Lyne continued the archive project funded through Libraries and Archives Canada and Government of Canada through a DHCP grant. Due to the museum’s newly developed archival collection through DHCP, Lyne contributed museum photographs to the book “Mahone Bay 1919-2019”, a publication by the Town of Mahone Bay for the centennial celebration. Lyne also successfully established the names of families in the 1754 settlement of Mahone Bay ensuring a more inclusive list as part of the town signage project for the centennial.

We thank Gary Silliker for continuing to look after the grounds and the buildings. We thank Jenny Sandison for the garden plan for the front of the museum, adding an attractive and inviting streetscape. This year, Gary Silliker engaged the CEF 143 ( Construction Engineering Flight 143 Lunenburg County) to replace the back outside stairs. Mark Belair provided the engineering plans and David Houston worked to manage permits and contact. Funding this project was possible as CEF 143 covered costs of the labour and equipment and we covered the cost of materials.

The museum looks good, feels good and provides a public space for visitors and residents. Last year recorded 7433 visitors and that number is up by 900 from last year. There are activities always available for the children so they can have fun in a museum and learn. We acknowledge all the efforts of the summer staff under Lyne’s direction to give our visitors a good experience when they visited. As the museum evolves and progresses we hope you will renew your membership, be a visitor, a volunteer, or a supporter.

Lyne continued the plan to keep the museum open 5 days a week in September and October. Volunteers were scheduled to host for 3 hours shifts and visitors had a chance to meet local people. Many of our hosts are very knowledgeable about our history and visitors benefit from the opportunity to talk to someone local. We were also open for Scarecrow and Father Christmas offering children’s activities and seasonal exhibits, particularly appreciated by families. A great deal of thanks goes to our volunteer hosts for this work at the museum.

This past year, our fundraising events and campaigns continued to be successful and reached our targets in our budget and we depend on the support of our members, volunteers and supporters who attend events. Last year’s Heritage Award Dinner, Our Best To You Food Sale, The Home & Garden Tour, and Granny’s Attic Yard Sale proved to be popular attractions and were well attended. The museum hosts Gingerbread Decorating and Charlie Brown Christmas at the Mahone Bay Centre during the Father Christmas Festival. We thank Sherry Hobson for her long-standing commitment to this important children’s event. We would like to thank Karen Pinsent for leading the Mahone Bay Home & Garden Tour and for organizing the Gourmet Picnic for 4 at Capehouse Vineyard. Karen raised funds for

19 the museum through sponsorship support for the Home & Garden Tour. As well, we appreciate the generous support of the property owners in the 2019 show, Cheryl Tibbits & Lonsdale Holland, Margaret and Gerry Trites, Michelle LeClair and Kevin Forward, Lyn Fleck, Gail Logan, Jenny Sandison, and Peter and Barbara Bangay. Also, we thank Anne Ruel for organizing Granny’s Attic Yard Sale.

Both the Membership and the Friends of the Museum campaigns brought in well-needed funding for the finances and getting the bills paid so the Society can operate the museum. Another important and growing fund is in-house museum donations. This new approach to fundraising allows our visitors show appreciation for the quality of their visit through donation. Lyne deserves credit for increasing our revenue through her work on this fundraising. As well, Lyne supports all the fundraising events through publicity, website design for donation and on-line promotion of our silent auction at the Heritage Award Dinner.

These events engage the community by celebrating our local history and culture. At the same time the funding generated by the programs and events support the museum and help to keep the museum doors open.

We thank the current board members from last year who are willing to continue serving this year and we look forward to some new members to share the responsibilities of operating the museum. Elizabeth Ross retired from the board in April 2020. She served for 2 years and kept the budgets on track. We sincerely thank her for her work as Treasurer. We welcome Doug Snyder as our new Treasurer.

We also thank Bill DeGrace for developing the new strategic management plan for our Policies and Procedures committee. This is a major contribution to the society. We thank our retiring board members who are willing to continue as volunteers and /or serve on committees of the board.

We have a good relationship with the Town and we thank our Mayor Dave Devenne for his wonderful energy hosting the Heritage Awards Dinner 2019. We also work with Bayview Community School inviting students to show the Heritage Fair Projects through the summer at the museum. We acknowledge the support of the four levels of government, municipal, district, provincial and federal for their support through grants, and sponsorship programs.

As Chair, being involved with the work of the museum is very interesting. I sense many people have the interest in history judging from the popularity of the social media posts of the archival collection. We would welcome people who like what they see about the museum to step up, become involved and volunteer for a position on the board, join a committee, and help do the work of the museum. If you are interested in serving, talk with our current board members for details how you can become involved.

20 June 21, 2019 Michael O’Connor passed away. Michael and his wife Lila are recognized as original members of The Mahone Bay Founders Society established in 1979. He served on the board from the beginning and served as Chair 2012-2015. We will remember and value his dedication, his service, his interest and his caring nature. We will remember his spirit and go forward, continuing to operate the museum to tell the stories of the Mahone Bay area.

Frank Burgoyne passed away in November 2019. Frank was a founding member of the society as well and descended from the 1754 settler families. Frank knew local histories so well and supported the museum.

Anne Ruel passed away this spring on April 28, 2020. Anne served on the board of the Mahone Bay Founders Society for more than 15 years. Anne worked on the accessions committee , caring deeply about the heritage of the town. Anne developed the Granny's Attic Yard Sale taking the leadership role organizing the event with a strong committee. Anne worked at and supported all our fundraisers and receptions, selling tickets , looking after refreshments and working the cash tables. She helped maintain the property at the museum. Anne was a good friend of the museum giving so many hours and days to the museum. We will miss her tremendously and always remember the contribution she has made to the Mahone Bay Museum through her energetic efforts to support it.

Thanks to the Society members and volunteers for their dedication and hard work to keep the museum operating.

Anne Palfreyman

On behalf of the Board of the Mahone Bay Founders Society

21 Mahone Bay Founders Society Manager’s Report 2019-2020 Submitted by: Lyne Allain, Manager and Curator

Below are highlights from April 1, 2019 to March 31, 2020.

Changes to the Exhibits from April 1, 2019 to March 31, 2020: ● Shipbuilding tool exhibit was updated with a small interactive element: the tools were numbered on the outside of the glass and moveable descriptions added to the outside of the glass so people can try to match tool descriptions to the correct tool. The descriptions have the correct number of the tool it is describing on the back. ● New kitchen related artifacts added to the small exhibit across from the kitchen hearth ● Pieces of paper with names of parts of the spinning wheel were added in the kitchen hearth area. ● Pieces of paper with names of a few of the artifacts in the kitchen hearth area. ● Archival photos from the “Do you recognize these people” archival exhibit. were moved to the back wall at the back door with binders on the counter of more Mystery Photos. ● New archival photos were added to the “Do you recognize these people” archival exhibit. ● New Staff Favourites exhibit ● New digital screen added next to the Founding Families exhibit, which automatically scrolls through identified photos of Founding Family members.

The tradition of featuring exemplary Heritage Fair Projects from Bayview School continued during the 2019 season with a handful of students being given the opportunity to showcase their projects at the Museum for one week and interact with staff and visitors on one day that week.

Mi’kmaq Permanent Exhibit Progress Progress on the Mi’kmaq exhibit! Katie made a lot of great progress this summer networking with people about the Mi’kmaq exhibit: She received recommendations of books and resources, had the opportunity to host two meetings here with myself, her, a local researcher, and two Mi’kmaq elders. During all Katie’s networking, she finally succeeded in having two Mi’kmaw people (one who is an elder!) join our Mi’kmaq Exhibit sub-committee and a potential third that’s been very interested in resources Katie found. She found some primary source letters that she worked on transcribing as they are not yet transcribed by Nova Scotia Archives. It’s been slow but we’re still moving forward!

22 April 2019 ● Heritage Awards Dinner and Silent Auction occurred on April 20th, 2019. My work for the event involved the design/development of the program, the marketing, the online ticket sales set-up, and the online and in-person combination silent auction. ● Designed advertisements for Visitors Guide Mahone Bay map and South Shore regional guide. ● Reviewed numerous amounts of resumes and coverletters with input from the HR Committee. ● Interviewed potential summer students and submitted interview notes to the HR Committee. ● I attended the SouthWest Curators Group meeting on Friday April 26th, 2019 in Liverpool ● I attended the Museum Evaluation Program committee meeting hosted by the Association of NS Museums (ANSM) Monday April 29th, 2019.

May 2019 ● Summer students were hired (see Human Resources Committee Report) ● Opening Day Saturday May 25th, 2019 ● Our Best To You food sale occurred on May 25th, 2019. On May 24th, I took photos of the volunteers working, the food items, and the people dropping off food items (with their permission). I posted those photos on Facebook, Instagram, and Twitter and they were very popular. I did some marketing for the event, including putting the event on Facebook which was viewed by over 900 people with over 30 people marking that they were planning to come to the event, sending event info to CKBW, sharing it to Facebook groups such as the Community Bulletin Board for Mahone Bay. I also worked on the poster using Karen’s draft from last year and completed a couple email campaigns to recruit bakers/cooks and promote the sale. ● For our opening day, we also participated in the Maritimes Makers event on May 25th, 2019 as a venue with a few tables on the side of the Museum. ● I attended ANSM’s Museum Evaluation Program committee meeting over the phone May 21st to discuss their Accreditation program where Museum’s scoring above 75% in the Evaluation will be accredited. ● We now accept Debit with Tap along with our usual credit cards in the gift shop and for donations.

23 ● I added a “How did you feel about your visit” question in our guestbook with emoji faces ranging from a smiling face with heart eyes to frowning face.

June 2019 ● New Monthly Donation Envelopes Wall Idea from Karen Pinsent with 30 envelopes numbered 1 to 30 on a previously blank wall. Visitors can donate an amount from 1 to 30 and then write their name on the chalkboard. If we get these 30 donations each month it raises $465. ● Membership Campaign Email was sent out on June 3, 2019 ● Created a Pinterest Board on our account to share ideas with other small museums and sent it to the SouthWestCurators Group email ● Worked on preparing the AGM report. ● Held our AGM on June 11th ● Had Kody and Anne R. in to review more Percy Inglis ceramics ● June 17 was the Welcome Mahone Bay Training provided free of charge by the Chamber. I participated in preparations and planning for the event and spoke briefly about the Museum. ● Was approached by Nancy Petrie from Oak Island Resort and asked if she could bring a small group to the Museum as part of a tour she if offering of Mahone Bay and Lunenburg. We agreed. ● Gary mounted a new digital picture frame I purchased for the exhibits to the wall for our Oral History videos. ● Received a request from LighthouseNow to have an ad created for their Mahone Bay Centennial Feature. ● New I Spy kids activity ● New Staff Favourites exhibit ● New descriptions of shipbuilding tools for exhibit ● Home & Garden Tour Prep, marketing, and booklet design ● Brief update by CMAP with a new interim application process while they edit the application ● Fire extinguishers were inspected and recharged. ● Sent a Doodle to the students/their parents who were interested in showing their Heritage Fair projects at the Museum this summer.

July 2019 ● Hosted Canada Day Kids Activities July 1st ● Kenneth Paulsen visit and oral history video recording with his mother. ● Curtis updated our SDS sheets ● Purchased a Chromebook laptop for the front desk and research room

24 ● Keddy relatives visiting – thanks to Anne P. I set up a visit to the Long Acres property in Clearland as they were related to the Keddy’s who lived in that home. ● Hosted our Home and Garden Tour event ● Participated in Canada Historic Places Day July 6th (by having free admission, which we always have) and marketing their selfie competition. Because we participated, we were featured on their website: www.historicplacesday.ca/province/nova-scotia/

August 2019 ● An Anonymous Local Visitor came in and was so pleased with all the work the Museum is doing that they offered to match incoming donations for the month of August with a maximum donation amount of $500! ● We received an extension offer for YCW for Mikayla but she could only accept two days, Curtis 2 days, and Abby 5 days ● Updates to the Kitchen exhibit across the kitchen hearth ● A small approximately $15 glass eye washer was purchased as suggested by our SDS sheets for our cleaning products. One is now located in each bathroom for staff to use in the event a cleaning product gets in their eye. ● As of August 27th, we’ve had 4537 visitors, which is 500 more visitors than this time last year! ● Received a letter about Curtis’s wonderful tours from a visitor ● Received a letter from Keddy family who donated an amount as a research donation due to their visit this summer ● Joan Russo donation for $500 digital picture frames ● We again participated in the annual Heritage Boat Yard Weekend on the first weekend of August by hosting children’s activities as well as displaying a power point of shipyard photos with information and we’re prepared to give tours that focused more on the shipbuilding history for visitors as requested.

September and October 2019 ● For September, we were open five days a week (closed Tuesdays & Wednesdays). ● Special thanks to Anne P. for organizing all the volunteer hosts who greeted visitors ● I supervised volunteers and completed gift shop sales as needed ● Requests to open by appointment after we closed October 7th, 2019 - a good way for us to be potentially eligible for grants for year-round organization ● Worked on promoting our Granny’s Attic Yard Sale ● Worked on preparing and promoting our Scarecrow Festival Activities ● From November 4th, 2019 until March 31, 2020, I switched to working full-time on the archival work.

25 Scarecrow Festival We were open for Scarecrow Fest on Friday September 27th from 10am to 4pm, Saturday September 28th from 9am to 4pm and Sunday September 29th from 9am to 4pm. We had farmer scarecrows brought to us by the Festival and our volunteers gave them some improvements and installed them in front of the Museum. I created vegetables and a cow to go with them. Our activities for the festival were -A paper scarecrow on a stick -A Scarecrow Face Corner Bookmark -A THUMBkin Patch Card using thumbprints -A Fall Tree Card to paint Students had helped me plan the activities for Scarecrow Fest before they left and volunteers like Judi Lancaster helped prepare the supplies. We had a fake vegetable garden harvesting activity, fall themed card matching games, and scarecrow cookies for sale (made and decorated by Anne Palfreyman). Scarecrow Festival weekend in 2016 brought in 500 visitors, in 2017 we had 645 visitors, in 2018 we had 897 visitors, and in 2019 we had 1,179 visitors (750 were adults and 429 were children) in the 3 days!!

Father Christmas Festival We re-opened for the two weekends for Father Christmas Festival on November 30th and December 1st and December 7th and 8th with activities for kids to make their own cards, tours for adults of the 1754 Settlement history, and two small temporary exhibits: Ice Boating and c.1900 Christmas Cards. We had 221 people visit us during the Father Christmas Festival the past two weekends!

Visitors in 2019 Season

Visitor numbers were at an all time high in 2019: o 7,433 visitors in 2019 o 6,530 visitors in 2018 o 6,691 visitors in 2017 o 4,046 visitors in 2016 o 4339 visitors in 2015 o 3949 visitors in 2014 o 2680 visitors in 2013 o 2630 visitors in 2012

Switching to Archive Work From November 4th, 2019 until March 31, 2020, I switched to working full-time on the archival work with our part-time Archival Consultant John Bell, that is paid by the grant from the Government of Canada and Library and Archives Canada.

26 During this time, the grant restricted me to working only with the archives. Therefore, I tracked any amount of time spent on administrative work separate from the archive grant work. The majority of this extra administrative time was used to work on writing the summer student grants for our 2020 season. To see a full list of the archival collections we accessioned during this archival work, please see the Accessions Report.

As I wrap up this report on the 2019 season, we are dealing with the impact of Covid-19. We have had to postpone our Heritage Awards Dinner/Silent Auction Fundraiser and our “Our Best To You” Food Sale. We have also decided to postpone our opening for this season, which was scheduled for May 30th. We will not open until the Government and our Board states that it is safe to do so. Unfortunately, the impacts of Covd-19 on our budget by not having these fundraisers and not earning donations from visitors has resulted in a bare bones budget for 2020-2021.

27 Mahone Bay Founders Society Finance Committee Report 2019-2020 Committee Members Present: Anne Palfreyman (Chair), Liz Ross (previous Treasurer), Mark Belair, Doug Snyder (Current Treasurer) With Non-Voting, Supportive Members present: Lyne Allain and Kirsty Cousins

Since the last Annual General Meeting of the Mahone Bay Founders Society, the Finance Committee has met virtually on June 7th, 2020 to review the financial statements for 2019-2020 and the budget for 2020-2021.

The committee recommends that the Board approve the budget 2020-2021 as presented. This is a bare bones budget that reflects the state of the world right now. The budget currently only employs Lyne Allain, Manager and Curator, until August 29th, which is the last date covered by the CEWS government salary aid.

The committee recommends that the Board approve the financials as presented. Notes on the 2019-2020 financials submitted on April 2, 2020 by Liz Ross, previous Treasurer from 2019-2020:

“We had a very good year – last year! We have one outstanding revenue amount. The Town of Mahone Bay cheque in the amount of $7,750 is expected to be received shortly. The notes below are contingent on us receiving the Town of Mahone Bay funding.

Revenue ● Due to some very inventive ideas by Lyne, including the Donation Wall (participants donated the amount of a monthly calendar date, ie 1-31 and their names were written on the whiteboard calendar) and Exhibit Donations (participants voted by cash for one of 3 displays) our overall Donations were up by $5,583 ● Granny’s Attic Yard Sale was up for the second year in a row. Over $7,500 was generated by the yard sale. I would not expect this amount to be generated every year. In 2017 it was $4,527 and 2018 it was $4,813. ● Home and Garden was down by $1,701 but expenses were also down by $671 Total Revenue was up $8,988

Expenses ● Individual line items were up and down, but our overall Expense budget amount was within $100 of the Actual Budget. o That includes the extra cost of the stair replacement.

We had cashed in one of the GIC’s to ensure we had enough cash to pay for the stairs, but that money might be able to be put back into a GIC.

Elizabeth Ross, Treasurer for 2019-2020”

28 Mahone Bay Founders Society Communications, Marketing, and Publicity Committee Report 2019-2020 Submitted by: Lyne Allain

Print & Advertising: Once again, we advertised in South Shore Guide, Doers & Dreamers & the Mahone Bay map with ads designed in house by our Manager/Curator and we continue to advertise events through posters distributed through town and beyond.

Media I have been looking after the day to day operation of our media outlets and regularly contacts our local radio stations regarding upcoming events.

Email & Mail Communications: Communication via Mailchimp emails is still our main medium for contacting our friends and supporters with information regarding news and events, which are sent out as needed.

We also ask our Members on their Membership form if they want to receive emails about museum news and events. If they say no, we make an effort to mail them news and events, however this is much more costly and is not done as often as email communications.

Newsletter One of our volunteers, Kerry, drafted our Fall 2019 newsletter which I edited and published on our website and to our members: http://mahonebaymuseum.com/wp-content/uploads/2019/11/Mahone-Bay-Museum-N ewsletter-Fall-2019.pdf

Social Media: We have an active Facebook business page and Instagram Accounts that have have a steady increase in followers. Our Pinterest, Twitter, and Youtube accounts might receive many repins, favourites, retweets, and views but we are counting followers, which has not seen as much growth as our Facebook and Instagram accounts.

On January 11, 2020, the personal Facebook account for our Mascot and Social Media Expert “History the Goldfish” was reported for having a “fake name”. I tried to explain the situation but Facebook was not accomodating and in order to keep the account I had to change it to a name I could prove was real so I put my own. I’m tempted to simply delete this account now that people can’t be “friends” with History the Goldfish since that was a big part of the account’s purpose. However, some Facebook groups do not allow “business pages” to join their groups and in those cases the personal account comes in handy.

29 Additional notes on our social media stats: ● Although we only have 17 Pinterest followers, we have about 315 monthly viewers. ● The Pinterest page was mostly for staff use to collect ideas for children’s programming. ● We were previously tracking video views on our Youtube channel but are now counting actual subscribers. Our goal is to hit 100 so we can have a custom link to our channel rather than one full of random letters and numbers. ● Although we only have 33 followers on Youtube, we had 176 views on our videos this year.

30 Mahone Bay Founders Society Human Resources Committee Report 2019-2020 Submitted by: Anne Palfreyman Committee Members: Lyne Allain, Kody Dagley, Liza Allain

Lyne Allain was re-employed for her 4th season with us as Manager and Curator on a seasonal contract from April 1st, 2019 to October 30th, 2020, which included a project for off-season from November 4th, 2019 to March 31, 2020 for the archive work funded by Library and Archives Canada and the Government of Canada and MBFS funds an additional 20 admin days to work on grants..

Kirsty Cousins was re-contracted as the Financial Officer.

The Volunteer Committee and Lyne recruited and scheduled volunteer hosts to keep the museum open 5 days a week after Labour Day until October 6, 2019 after the summer students had returned to school. Volunteers opened for Father Christmas 2 weekends.

The Manager and Curator developed summer staff positions and applied for 7 positions.

The Mahone Bay Founders Society was well supported by the Federal and Provincial Governments who provided grants for the following student summer jobs in the 2019 season:

JOB TITLE FUNDED BY Funding START WEEKS

Caylee Community NS Student Summer 73.75% June 7, 2019 14 MacDonald Visitor Skills Incentive Program Coordinator

Curtis Raymond Visitor Young Canada Works 75% of total July 1, 2019 6.75 Services Rep salary (including MERCS)

Sarah Churchill Junior Canada Summer Jobs 100% of June 24, 2019 10 Interpreter salary

Abigail Visitors Young Canada Works 75% of total July 16, 2019 7.5 Barkhouse Services Rep salary (including MERCS)

Mikayla Collections Young Canada Works 75% of total May 20, 13 Halliday Assistant salary 2019 (including MERCS)

31 Mahone Bay Founders Society Buildings and Grounds Committee Report 2019-2020 Submitted by: Gary Silliker, Chair of Buildings and Grounds Committee Additional Committee Members: MacKenzie Fraser, policy and planning

1. The building is structurally sound and well maintained, nonetheless there are areas of concern that need attention to prevent further deterioration. The rear exterior stairs were replaced in 2019 and is now safe and in accordance with all national building codes.

2. The front/entrance stairway is safe and functional. Some minor maintenance will be conducted in 2020.

3. The insulation in the attic was checked and found to be dry and satisfactory.

4. Minor maintenance/renovations were conducted on the entrance stairway, front door, washroom, basement window, furnace, water lines, lunch room, side yard and office area.

5. A Home Energy Assessment was conducted Energy Efficiency NS.

6. Bruce Chase continued to volunteer to mow the lawn.

7. John Perry cleaned and painted the inside of three windows upstairs in March 2020.

8. MacKenzie worked on updating our Facilities Management Plan.

9. Areas of concern include: i. Front stairway. The stairs and railings are secure. The railing around the landing is showing early signs of rot.

ii. Windows – Many are painted shut and show signs of rot (ground floor windows only) where paint has chipped away. The exterior woodwork will be repaired and repainted in 2020. Two windows may need to be replaced within 2-3 years.

iii. Shed – Roof will be pressure washed to remove moss/lichen. Branches were pruned. The ramp was repaired but will need to be replaced in 2-3 years.

32 Mahone Bay Founders Society Volunteer Committee Report 2019-2020 Submitted by: Anne Palfreyman, Chair of Volunteer Committee Additional Committee Members: Lyne Allain

The Mahone Bay Founders Society’s board members serve the Society by volunteering time and energy to keep the museum operating. Gary Silliker volunteers to manage maintenance of the museum building and grounds with regular inspections of the building. Bruce Chase mowed the grass in the summer. John Perry and Gary Silliker volunteered time to paint and repair inside the museum. MacKenzie Fraser joined the Buildings and Grounds Committee and worked on the revisions of the Facilities Management Policy. Lyne Allain had several volunteers helping with museum management and we thank Liza Allain for the work on administration and preparing exhibits for Father Christmas festival and Gaile Maddigan for setting up retail in the museum shop. Bill DeGrace volunteered to revise policies and procedures, particularly the Strategic Plan.

Heritage Awards Dinner: Anne Palfreyman chaired this event held on Saturday April 20, 2019 and worked with a group of 20 volunteers to run the event. As well, Karen Pinsent and Lettie Maloney organized the silent auction and live auction for the fundraiser.

40th Our Best To You, May 25 2019: Sherry Hobson organized the event with 85 donors of food and 27 volunteers to set-up prep and manage the sale. Sherry prepared contact lists for 2021 and a list of people who give their permission be contacted for this event in the future.

Mahone Bay Home & Garden Tour 2019: Committee Chair: Karen Pinsent Volunteer coordinator: Anne Palfreyman Special thanks to the 81 volunteers who hosted and organized this year’s tour. Key volunteers managed « A Taste of Summer,», sponsorship, volunteer co-ordination, marketing and promotion, tourbook and tickets and the 2 thanking receptions. 8 property owners generously opened their homes and gardens for the tour. 4 volunteers managed the sites. Volunteer schedule listed 101 shifts. Volunteer hours estimated 1400 hours. A thank-you letter was sent out to all volunteers recognizing all efforts. A Volunteer Thanking Reception was held on July 29th at the MBC. The Home & Garden Thanking Reception was held on July 18, 2020 at Anne Palfreyman’s home.

Lyne Allain and Anne Palfreyman recruited and scheduled 20 volunteers to act as Fall Hosts (Sept 4- Oct 6) at the museum and these volunteers kept the museum open 5 days a week with Lyne’s supervision. Volunteers worked 3 hour morning or afternoon shifts (10am to 1pm and 1pm to 4pm).

On the Scarecrow weekend we doubled up having 2 people on the floor for each

33 shift. Also, Lyne organized a children activity program downstairs and volunteers assisted running the activities. Special thanks to Judi Lancaster for helping prep paper scarecrow activity supplies!

Granny’s Attic: Chair: Anne Ruel Anne Palfreyman and Sherry Hobson recruited 42 volunteers for Granny’s Attic yard sale to organize the pricing and move donations to the yard sale site at the Medical Clinic and haul the tables loaned from the Mahone Bay Centre. We thank Carolyn and Jim Fox who allowed us to use their barn for many years to store and prepare the sale items. Volunteers worked in shifts to cover the 2 sale days during the Scarecrow Festival weekend. Volunteers with trucks hauled the leftovers after the sale to the Trites barn and to the dump. Again, this was a huge effort and we appreciate all the work that was done to raise funds for the museum.

During both weekends of the Father Christmas Festival, Anne Palfreyman recruited 23 volunteers to host at the museum and run the children’s activities. Sherry Hobson organized the Gingerbread Decorating and Brown’s Tree Lot 2019. Sherry Hobson recruited 31 Volunteers calling them the Mahone Bay Museum Granny Elves and Woodsmen to run this popular event at the Mahone Bay Centre during the Father Christmas Festival on November 30 and December 7.

This year we honor Michael O’Connor who passed away on June 21, 2019. Michael was a founding member (1979) of the society and chaired recently from 2012-15. He headed the Buildings and Grounds committee and checked the museum daily, cleaned the yard, and helped out as needed. Michael kindly dedicated 40 years to serving the community through his work for the Mahone Bay Founders Society.

Thank you to all our volunteers!

34 Mahone Bay Founders Society Fundraising Committee Report 2019-2020 Submitted by: Anne Palfreyman

Fundraising Timing Expenses Amount Leader # Approx. Notes project Raised Volunteers Volunteer & Admin Hours (not included in expenses)

Membership March- $10 $1601 Anne P. & 2 14 Admin hours fees April Lyne 20 volunteer hours

Membership March- $1957 Anne P. & 2 10 volunteer hours donations April Lyne

Heritage April $2508 $4785 Anne P. & 20 150 volunteer hours 64 donors for Awards Karen P. Silent Auction Dinner

Our Best To May $125 $2617 Sherry H. 27 100 volunteer hours 85 donors You Food Sale & Karen P.

Home & July 6-7 $1328 $6720 Karen P. & 81 70 Admin hours 4 houses 3 Garden Tour Anne P. 640 volunteer hours gardens

Museum May-Oct $544 $4474 Lyne 7 70 Admin hours Retail

Granny’s Attic Sept $68 $7156 Anne R. 42 35 Admin hours Yard Sale 300+ volunteer hrs

Friends of the January $129 $2638 Anne P. & 1 20 volunteer hours Museum Lyne

General Year- $2609 donations round

Donations May - $7366 Lyne Allain Research, in-house Oct Exhibit, Wall, Museum Voting & donation box

Zwicker 372 $1211 Foundation Donation

Total Raised $43,134 180 1429

35 Mahone Bay Founders Society Accessions Committee Report 2019-2020 Submitted by: Lyne Allain, Chair of Committee Additional Committee Members: Anne Ruel, Kody Dagley, and John Bell (re: archives)

Items Donated to us between April 1, 2019 - March 31, 2020 that have been accepted by the Accessions Committee: ● Hat pins ● Archival photographs and documents from various donors (see below) ● Kitchen items found in a local house ● Digital scans of photographs from various donors

Accessioned Archives from November 4, 2019 - March 31, 2020 (funded by the Government of Canada and Library and Archives Canada) include: ● Gordon D. Ernst Collection (MBMS-63) ● Joan Foran Collection (MBMS-64) ● Clarence R. Heisler & Son (MBMS-65) ● Minnie Beatrice Oickle Collection (MBMS-66) ● Inglis & Quinlan Family Collection (MBMS-1) ● John McLean & Sons Collection (MBMS-5) - glass negatives donated by the Heritage Co-op and photographs donated by the Ernst & Hyson family

Descriptions of these archival collections are available on our website: http://mahonebaymuseum.com/archival-collection/

Returning Loans The Accessions Committee’s cub-committe for return and deaccessions reviewed the loan from Nova Scotia Museum from 1986 of the Percy Inglis collection and decided to return over 700 pieces (mostly ceramics) and continue to borrow over 300 pieces that represent Percy’s collection. This decision was made due to our very limited collection storage space, the large size of the Percy Inglis collection, and the fact that Percy Inglis and his collection is only a small piece of Mahone Bay’s history. Our collection storage space was very overcrowded due to this large collection and in order to meet the standard for storing artifacts, we needed to make tough decisions. The committee members individually reviewed each piece of the Nova Scotia Museum’s Percy Inglis collection that we had on loan and voted to return or continue borrowing it.

The Nova Scotia Museum agreed to take the over 700 pieces back into their storage and these pieces will be accessible to other museums, especially NSM sites, which is wonderful as they have been in our storage space for many years with only a small percent able to be displayed. Nova Scotia Museum has already picked up about half of the items we decided to return, which was approximately 26 boxes of ceramics.

36 A large selection of the remaining 300+ pieces that we are going to continue to borrow have been on display for the last two years. A selection of the Percy Inglis collection will continue to be on display as part of the Museum’s history as the collection was a huge part of why the Museum exists today.

We are looking forward to having more space in our collection storage to continue to collect artifacts with strong and direct connections to our town and surrounding area’s history.

37 Mahone Bay Founders Society Nominating Committee Report for 2020-2021 Submitted by the Committee Members: Randy Sherman, Gary Silliker, Anne Palfreyman

The Nominating Committee presents the slate of nominees for the Board of the Founders Society for 2020-2021.

Previous Board Members re-nominated for another 2-year term: ● Anne Palfreyman (2020-2022) ● Gary Silliker (2020-2022)

New Board Members nominated for a 2-year term: ● Doug Snyder (2020-2022) ● Lettie Maloney (2020-2022)

Board Members who are in the middle of their 2-year term: ● Norrie Peel (2019 to 2021), Secretary ● MacKenzie Fraser (2019 to 2021) ● Randy Sherman (2019 to 2021) ● Kody Dagley (2019 to 2021)

There are three vacancies on the Executive Committee: Chair, Vice Chair, and Treasurer.

Three candidates have been nominated for these positions: Anne Palfreyman re-elected as Chair, Doug Snyder as Treasurer, and Kody Dagley as Vice Chair.

Nominations are open from the floor.

Motion to accept the election of the three candidates as presented.

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