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Minutes of the Management Committee

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Minutes of the Management Committee Minutes of the Meeting of PERTON PARISH COUNCIL held at the Perton Civic Centre on Monday 9th December 2019 at 7:00pm Present Mrs P Allen (Chairman) R Bradley N Caine PE Davis Mrs L Dew K Elder C Rathbone J Sherlock J Turner Mrs B Walters Parish Clerk – Mrs B Hodgetts Members of the Public – 4 165/19 PUBLIC OPEN SESSION a) The Chairman made a presentation to a recently retired employee and thanked him for his contribution to Perton Parish Council and the Civic Centre over a period of 13 years. She wished him a long and happy retirement and presented him with a PPC ‘Coat of Arms’ plaque and a bird table on behalf of all at Perton Parish Council. b) No questions were raised by the public present. 7.05pm The Chairman imposed Standing Orders. 166/19 APOLOGIES FOR ABSENCE Apologies received and accepted from Cllrs AA Bourke, D Glynn and Mrs R Heseltine. 167/19 POLICE MATTERS Parish Council meeting Crime Report was accepted for information, copy attached to these minutes. 168/19 DECLARATION OF DISCLOSABLE PECUNIARY AND OTHER INTERESTS Declarations of Personal and Prejudicial Interest received from the following 178/19 VE Working Party – Cllrs Mrs P Allen, P Davis and K Elder 171/19c) Perton Village Show – Cllr P Davis 169/19 REQUESTS FOR DISPENSATION Request for Dispensations approved for the following; Cllr Mrs P Allen for item 172/19a – term of office Cllrs P Davis and K Elder 178/19 – length of event 170/19 MINUTES th a) Resolved that the minutes of the Parish Council Meeting held on 11 November 2019 having previously been distributed, were signed by the Chairman as a true and correct record. th b) Resolved that the minutes of the Extraordinary Meeting held on 18 November 2019 having previously been distributed, were signed by the Chairman as a true and correct record. th c) Resolved that the draft minutes of the Planning Committee meeting held on 28 November were accepted for information. th d) Resolved that the draft minutes of the Management meeting held on 27 November were accepted for information. 171/19 FINANCE a) Resolved the draft minutes of the Finance Committee Meeting held on 3rd December 2019 together with the income statement for November 2019 and the 2019/20 Budget update were accepted for information. b) Accounts for Payment Payments made since the last Parish Council meeting. October 2019 01/11/19 BACS Information Commissioner's Office 35.00 01/11/19 DD Ash Waste 105.12 01/11/19 100268 Down to Earth Grounds Maintenance 108.00 01/11/19 BACS South Staffordshire Council - business rates 1412.00 01/11/19 SO Kaleidescope - website provider 30.00 01/11/19 BACS Direct Fabrics - stage curtains 1468.80 04/11/19 100269 Acquiesce Environmental Compliance Ltd 84.00 11/11/19 100270 South Staffordshire Council - May election costs 8727.56 12/11/19 100272 Refundable deposit - function held 9th November 50.00 12/11/19 BACS Remembrance Day flags/bunting 163.41 12/11/19 100271 Ricoh UK Ltd 234.16 13/11/19 DD Waterplus 430.86 13/11/19 BACS Festive Lights - Anders Square display 539.73 15/11/19 BACS Inland Revenue M07 2342.21 15/11/19 BACS Staffordshire County Council - Pension M07 2830.71 18/11/19 100273 HAGS/SMP 186.00 19/11/19 BACS Arts Alive - Flicks in the Sticks 300.00 20/11/19 DD CNG 339.42 22/11/19 100274 Royal British Legion 20.00 26/11/19 100275 Cut & Shuffle - event 13th December 100.00 27/11/19 100276 MGD Solutions - graffiti cleaning 196.00 29/11/19 BACS Members Allowance month 7 1049.75 29/11/19 BACS Wages month 7 10948.90 Month End Total 31701.63 c) Concessionary Room Rate Application 7.02pm Cllr PE Davis left the room for this item. Perton Village Show - Resolved to approve use of the Civic Centre for the 2020 show free of charge. 7.03pm Cllr PE Davis rejoined the meeting. 172/19 STAFFORDSHIRE COUNTY COUNCIL a) Local Plan Review – this is a District Council matter, not County Council. The Chairman informed the meeting that South Staffordshire District Council has reassured her that there were no plans to build houses on the playing fields. There is a site map with green belt restraints and possible housing sites, available at www.sstaffs.gov.uk/doc/179922/name/perton.pdf The Chairman invited a member of the public to speak regarding areas of Perton prone to flooding. The detailed draft response from Perton Parish Council was considered and Councillors Resolved to submit before the deadline of 5pm on 12th December 2019 with the amendments noted, copy attached to the minutes. There is some concern for the additional areas that are subject to flooding, Resolved to add to the January agenda. b) Report from County Councillor – Due to health reasons there is no report available. The Chairman had enquired if there are any People Helping People funds still available, it is confirmed there is £500 still available. The County Council to confirm if Perton can apply for this funding towards the VE Day commemoration as soon as possible 173/19 SOUTH STAFFORDSHIRE DISTRICT COUNCIL District Councillor report accepted for information from Cllr PE Davis, copy attached to these minutes. Additional information. The District Council still have compost bins available and would encourage households to consider using one for their garden waste. Stronger Three tier Working presentation was given to District Councillors, Chairman, Vice-Chair and Clerk. This will include Locality Forums during the year to allow more communication between the three authorities. The Parish Council will need to decide if they wish to participate. Resolved to add to the January agenda. 2 174/19 CLERK’S REPORT Report accepted for information, copy attached to these minutes. Additional information: A report from an impromptu meeting with a representative of Housing Plus Group in relation to the Wrottesley Park Road development raised some matters. S106 money has not been paid for the traffic light resequencing, progress on this to be sought from County Council or Land Fund. Housing Plus will send a link to their website and financial affordability calculation document. A report from a meeting held with representatives from Brinsford was made available to Councillors. It was acknowledged that when work commences the Parish Council may need to provide additional hi-viz vests. 175/19 SKATEPARK The working party have not met recently, a date will be set when a decision is received from Sport England regarding the funding application. 176/19 YOUTH WORKING PARTY a) An update was presented to the Council. It was agreed that the rooms upstairs at the Civic Centre would be used. The committee to contact SCVYS for advice on policies and DBS checks when volunteers are recruited. b) Solar lighting for the MUGA is being looked at. A quote for metered lighting in the MUGA was approximately £18,000 it was thought that solar lighting may not be suitable. Further information is still being sought on the possible use of solar lights. 177/19 COMMUNITY INVOLVEMENT YOI BRINSFORD Details of the meeting were presented as part of the Clerks report at item 174/19. 178/19 VE DAY COMMEMORATIONS An update on the proposed archaeological dig in Bluebell Walk was given to the Council. Archaeology In Mind a voluntary group have agreed to support the excavation. All relevant authorities have been informed. Financial support may be required in the future. A date in the new year to be agreed for the next meeting. 179/19 CHRISTMAS FAIR An update from the Christmas Fair Committee was given by the Clerk. 180/19 TRAFFIC ENGINEER ENGAGEMENT The council is unable to decipher the very detailed engineers report for the traffic lights sequencing on the A41. Resolved to seek help from Land Fund in the first instance. 181/19 PRINCESS IRENE REGIMENT – Dutch Camp The regiment has contacted the Parish Council to consider a memorial to honour the regiments contribution to the area. Resolved to see what suggestions the regiment make. Twinning could also be considered. 182/19 REVISED CLERKS OFFICE HOURS Resolved due to the current work load all Councillors are requested to not visit the office on a Monday unless by prior agreement. 183/19 AGENCIES CARING FOR VULNERABLE PEOPLE The Chairman requested free use of a room to invite all parties that work with vulnerable people to discuss working together. Resolved Chairman will co-ordinate and use a room in the Civic Centre free of charge. 184/19 LAKESIDE WARD BOUNDARY Lakeside Ward is already a large ward and Councillors were fearful that the new houses would be added to this. It was agreed that they would probably come under the Dippons Ward. Resolved to leave this for the time being, but the District Council may be able to give further advice. 3 185/19 CORRESPONDENCE a) Perton Middle School – A request for volunteers to support their reward program was requested. Councillors to let the school know if they are aware of any willing helpers. 186/19 DATE & TIME OF NEXT MEETING Parish Council – 13th January 2020 at 7.00pm Parish Council, Precept 20th January 2020 at 7pm Meeting closed at 9.12pm Crime and Disorder Implications Section 17 of the Crime and Disorder Act 1998, places a duty on a local authority to consider crime and disorder implications and to exercise its various functions with due regard to the likely effect of the exercise of those functions and to do all that is it reasonably can to prevent crime and disorder in its area.
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