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Request for Proposal for Specialized Fabrication, Production Installation Services for Museum Exhibits at Buddha Smriti Park, Pa

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Request for Proposal for Specialized Fabrication, Production Installation Services for Museum Exhibits at Buddha Smriti Park, Pa 2013 Request for Proposal fo r Specialized Fabrication, Production Installation services for Museum Exhibits at Buddha Smriti Park, Patna, Bihar Bihar Urban Infrastructure Development Corporation Limited (A Govt of Bihar Undertaking) 09-Jan-13 Request for Proposal for providing specialized fabrication, production and installation services for museum exhibits at Buddha Smriti Park, Patna #303, Third Floor, Maurya Tower, Maurya Lok Complex, Buddha Marg, Patna – 800 001 Request for Proposal (RFP) To provide Specialized Fabrication, Production and Installation Services For Museum Exhibits At Buddha Smriti Park, Patna 1 | P a g e Request for Proposal for providing specialized fabrication, production and installation services for museum exhibits at Buddha Smriti Park, Patna 1. DEFINITIONS BUIDCo shall mean Bihar Urban Infrastructure Development Corporation Ltd . Bidder shall mean the firm which participates in the RFP and submits its Bid. Bid/Proposal shall mean the Bid submitted by the Bidders in response to this RFP. Bid Validity Period shall mean a period of not less than 180 days from the last date for submission of the Bid Proposal. Project shall mean the specialized fabrication, production and installation services for museum exhibits as per the design proposal submitted by the bidder in accordance with this document and as directed by BUIDCo for Museum at Buddha Smriti Park, Patna. Successful Bidder The Bidder who interalia meets the following requirements (a) Meets the Technical and Financial criteria; (b) Whose Bid Proposal are acceptable to the evaluation committee and (c) Adheres / consents to adhere to all other conditions laid down in this document . 2. BRIEF ABOUT BUIDCo, Buddha Smriti Park and the Project Bihar Urban Infrastructure Development Corporation Ltd. (BUIDCo) is a Government of Bihar Undertaking, under Ministry of Urban Development and Housing Department, Govt. of Bihar. Buddha Smriti Park, Patna is being developed under the aegis of BUIDCo and thereby BUIDCo has undertaken to develop the Museum at Buddha Smriti Park, Patna. The Proposed project intends to develop the museum through selection of agency for specialized fabrication; production and installation services for museum exhibits. For this purpose, BUIDCo intends to select a competent agency with experience of similar nature who can propose the design and provide services in accordance with the conditions laid down in this document and as per the approval accorded by the evaluation committee of BUIDCo and Department of Art & Culture, Government of Bihar. The estimated project cost for the stated work is around Rs. 8.5 Crores. 2 | P a g e Request for Proposal for providing specialized fabrication, production and installation services for museum exhibits at Buddha Smriti Park, Patna 3. BID SCHEDULE & VENUE S. No. Activity Scheduled Date & Time 1. Date of commencement of Bid Document 09.01.2013 Can be downloaded 2. Website for downloading Bid Document from http://buidco.in At 3:00 PM on 3. Project Briefing Meeting 17.01.2013 Bids should be submitted in BUIDCo 4. Submission of Bid office by 28.01.2013 upto 3:00 ManagingPM Director, Bihar Urban Infrastructure Development 5. Address for submission of Bid Documents Corporation Ltd., #303, Third Floor, Maurya Tower, Maurya Lok Complex, Buddha Marg, Patna – 800 001 Conference Hall, Bihar Urban Infrastructure Development 6. Venue of Opening of Technical Bid Corporation Ltd., #303, Third Floor, Maurya Tower, Maurya Lok Complex, Buddha Marg, Patna – 800 001 At 4:00 PM on 7. Date & time of Opening of technical Bid 28 .01 .201 3 To be communicated 8. Date & time of Opening of Financial Bid later 4. REQUEST FOR PROPOSAL BUIDCo invites proposals for selection of an agency for specialized fabrication, production and installation services for museum exhibits including the Hardware and softwares at the museum of Buddha Smriti Park, Patna subject to terms and conditions given hereunder in this document. 3 | P a g e Request for Proposal for providing specialized fabrication, production and installation services for museum exhibits at Buddha Smriti Park, Patna 5 SUBMISSION OF BID The Bidding Process shall be in two parts, viz. Part- I : Technical Bid Part- II: Financial Bid Technical & Financial Bids are to be submitted on same date and time. The Technical bid and Financial bid will be sealed in different envelopes super scribing “TECHNICAL BID” AND “FINANCIAL BID” respectively. Both the bids will be sealed in a bigger envelope and super scribed as “RFP FOR PROVIDING SPECIALISED FABRICATION, PRODUCTION AND INSTALLATION SERVICES FOR MUSEUM EXHIBITS AT BUDDHA SMRITI PARK, PATNA”. The bidder should take care in submitting the bid properly filed so that enclosed papers are hard bound. The bid document should be properly numbered and signed on each page by the authorised signatory of the company under company seal and submitted in proper manner. 5.2 Parts of Technical Bid ANNEXURE - I contains instructions for the bidders. ANNEXURE – II is the format for Technical Bid 5.3 Part of Financial Bid ANNEXURE – III is the format for Financial Bid. Other ANNEXURE – IV is the format of Bank Guarantee for Performance Security/Earnest Money Deposit . ANNEXURE – V is the format for Agreement to be signed between BUIDCo and the successful bidder . ANNEXURE – VI is the FINAL DESIGN REPORT for museum exhibits submitted by Lord Cultural Resources Bids with all the relative annexure and the detailed proposal of the bidders solicited herewith in this document should be submitted to the address mentioned above and by the date of Submission of Bid as per Clause 3: Bid 4 | P a g e Request for Proposal for providing specialized fabrication, production and installation services for museum exhibits at Buddha Smriti Park, Patna Schedule & Venue on Page No 2. To ensure uniformity at the time of evaluation and finalization of offers the bidder shall strictly follow the format & procedure indicated in the Annexure. 5.4 Document Fee The Bid should be submitted along with the Document Fee of Rs. 20,000/- (Rupees Twenty Thousand Only) in favour of “Managing Director, BUIDCo” payable at Patna. 5.5 Earnest Money Deposit (EMD) and Performance Guarantee Technical Bid must be accompanied by an EMD of Rs 1,700,000/- (Rupees Seventeen Lakhs only) in the form of Demand Draft/Bank Guarantee (Annexure IV) in favour of “Managing Director, BUIDCo” payable at Patna . Technical bids not accompanied with the document fee and/or EMD shall be summarily rejected. The EMD of unsuccessful bidders will be returned to them on selection and execution of agreement with successful bidder. No interest shall be paid on the EMD. If the selected bidder, refuses/ or is unable to accept the order, his EMD will be forfeited. The EMD deposited by the successful bidder shall be returned after submission of Performance Guarantee equivalent to 10% of the contract value in the form of a bank guarantee as per the prescribed format provided in Annexure IV . The successful bidder shall be required to enter into an agreement with BUIDCo and the performance guarantee is required to be submitted by the successful bidder before signing of agreement. The performance guarantee deposited by the successful bidder shall be appropriated by BUIDCo based on non performance in accordance with this document 5.6 Evaluation of Technical Bid The Technical bids will be examined by the Evaluation Committee as decided by BUIDCo which may call for clarifications/ additional information from the bidders. The same must be furnished to the Evaluation Committee within the 5 | P a g e Request for Proposal for providing specialized fabrication, production and installation services for museum exhibits at Buddha Smriti Park, Patna stipulated time. 5.6 Validity of Proposal Financial Bid of the bidders w h o h a v e b e e n short-listed by the Evaluation Committee will only be opened. The price quoted in Financial Bid should be inclusive of all taxes, duties, transportation, and any other charges. No price escalation on any ground whatsoever will be entertained during the period of validity of the rates. 5.7 Award of Work The work shall be awarded to the successful Bidder selected by the evaluation committee as per Clause 9 of Annexure I – Instruction to Bidders . -sd- Managing Director, BUIDCo 6 | P a g e Request for Proposal for providing specialized fabrication, production and installation services for museum exhibits at Buddha Smriti Park, Patna ANNEXURE – I 6. INSTRUCTIONS TO THE BIDDER 6.1 General Terms & Conditions of the Quotation 6.1.1 The Proposal is being invited in Single Stage Double Envelope Process . The technical details with the relevant information / documents / acceptance of all terms and conditions strictly as described in this RFP document should be submitted. If short listed, the Financial Bid of the bidder will be opened. 6.1.2 Any incomplete or ambiguous terms/conditions/quotes will disqualify the bidder. 6.1.3 BUIDCo reserves the right to accept / reject any or all Proposal/s without assigning any reason thereof. 6.1. 4 BUIDCo reserves the right to stop the process at any stage and go in for fresh bidding without assigning any reasons thereof. 6.1.5 BUIDCo may, in its absolute discretion, seek additional information or material from any bidder after the Bidding closes and all such information and material provided shall be taken to form part of that bidder’s proposal. 6.1.6 Bidder should provide details of their Fax, email and full address(s) to ensure that replies to Bids could be conveyed promptly. 7 | P a g e Request for Proposal for providing specialized fabrication, production and installation services for museum exhibits at Buddha Smriti Park, Patna 6.2 Details of RFP document 6.2.1 Please read the terms & conditions laid down in this document carefully. 6.2.2 Please fill in the relevant information in the blanks provided.
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