2013 Request for Proposal fo r Specialized Fabrication, Production Installation services for Museum Exhibits at , ,

Bihar Urban Infrastructure Development Corporation Limited (A Govt of Bihar Undertaking) 09-Jan-13 Request for Proposal for providing specialized fabrication, production and installation services for museum exhibits at Buddha Smriti Park, Patna

#303, Third Floor, Maurya Tower, Complex, Buddha Marg, Patna – 800 001

Request for Proposal (RFP)

To provide

Specialized Fabrication, Production and Installation Services For Museum Exhibits At Buddha Smriti Park, Patna

1 | P a g e Request for Proposal for providing specialized fabrication, production and installation services for museum exhibits at Buddha Smriti Park, Patna

1. DEFINITIONS BUIDCo shall mean Bihar Urban Infrastructure Development Corporation Ltd . Bidder shall mean the firm which participates in the RFP and submits its Bid. Bid/Proposal shall mean the Bid submitted by the Bidders in response to this RFP. Bid Validity Period shall mean a period of not less than 180 days from the last date for submission of the Bid Proposal. Project shall mean the specialized fabrication, production and installation services for museum exhibits as per the design proposal submitted by the bidder in accordance with this document and as directed by BUIDCo for Museum at Buddha Smriti Park, Patna. Successful Bidder The Bidder who interalia meets the following requirements (a) Meets the Technical and Financial criteria; (b) Whose Bid Proposal are acceptable to the evaluation committee and (c) Adheres / consents to adhere to all other conditions laid down in this document .

2. BRIEF ABOUT BUIDCo, Buddha Smriti Park and the Project Bihar Urban Infrastructure Development Corporation Ltd. (BUIDCo) is a Undertaking, under Ministry of Urban Development and Housing Department, Govt. of Bihar. Buddha Smriti Park, Patna is being developed under the aegis of BUIDCo and thereby BUIDCo has undertaken to develop the Museum at Buddha Smriti Park, Patna. The Proposed project intends to develop the museum through selection of agency for specialized fabrication; production and installation services for museum exhibits. For this purpose, BUIDCo intends to select a competent agency with experience of similar nature who can propose the design and provide services in accordance with the conditions laid down in this document and as per the approval accorded by the evaluation committee of BUIDCo and Department of Art & Culture, Government of Bihar. The estimated project cost for the stated work is around Rs. 8.5 Crores.

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3. BID SCHEDULE & VENUE S. No. Activity Scheduled Date & Time 1. Date of commencement of Bid Document 09.01.2013

Can be downloaded 2. Website for downloading Bid Document from http://buidco.in

At 3:00 PM on 3. Project Briefing Meeting 17.01.2013 Bids should be submitted in BUIDCo 4. Submission of Bid office by 28.01.2013 upto 3:00 ManagingPM Director, Bihar Urban Infrastructure Development 5. Address for submission of Bid Documents Corporation Ltd., #303, Third Floor, Maurya Tower, Maurya Lok Complex, Buddha Marg, Patna – 800 001 Conference Hall, Bihar Urban Infrastructure Development 6. Venue of Opening of Technical Bid Corporation Ltd., #303, Third Floor, Maurya Tower, Maurya Lok Complex, Buddha Marg, Patna – 800 001 At 4:00 PM on 7. Date & time of Opening of technical Bid 28 .01 .201 3 To be communicated 8. Date & time of Opening of Financial Bid later

4. REQUEST FOR PROPOSAL BUIDCo invites proposals for selection of an agency for specialized fabrication, production and installation services for museum exhibits including the Hardware and softwares at the museum of Buddha Smriti Park, Patna subject to terms and conditions given hereunder in this document.

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5 SUBMISSION OF BID The Bidding Process shall be in two parts, viz. Part- I : Technical Bid Part- II: Financial Bid

Technical & Financial Bids are to be submitted on same date and time. The Technical bid and Financial bid will be sealed in different envelopes super scribing “TECHNICAL BID” AND “FINANCIAL BID” respectively. Both the bids will be sealed in a bigger envelope and super scribed as “RFP FOR PROVIDING SPECIALISED FABRICATION, PRODUCTION AND INSTALLATION SERVICES FOR MUSEUM EXHIBITS AT BUDDHA SMRITI PARK, PATNA”.

The bidder should take care in submitting the bid properly filed so that enclosed papers are hard bound. The bid document should be properly numbered and signed on each page by the authorised signatory of the company under company seal and submitted in proper manner.

5.2 Parts of Technical Bid ANNEXURE - I contains instructions for the bidders.

ANNEXURE – II is the format for Technical Bid

5.3 Part of Financial Bid ANNEXURE – III is the format for Financial Bid. Other ANNEXURE – IV is the format of Bank Guarantee for Performance Security/Earnest Money Deposit . ANNEXURE – V is the format for Agreement to be signed between BUIDCo and the successful bidder . ANNEXURE – VI is the FINAL DESIGN REPORT for museum exhibits submitted by Lord Cultural Resources Bids with all the relative annexure and the detailed proposal of the bidders solicited herewith in this document should be submitted to the address mentioned above and by the date of Submission of Bid as per Clause 3: Bid

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Schedule & Venue on Page No 2.

To ensure uniformity at the time of evaluation and finalization of offers the bidder shall strictly follow the format & procedure indicated in the Annexure.

5.4 Document Fee The Bid should be submitted along with the Document Fee of Rs. 20,000/- (Rupees Twenty Thousand Only) in favour of “Managing Director, BUIDCo” payable at Patna.

5.5 Earnest Money Deposit (EMD) and Performance Guarantee Technical Bid must be accompanied by an EMD of Rs 1,700,000/- (Rupees Seventeen Lakhs only) in the form of Demand Draft/Bank Guarantee (Annexure IV) in favour of “Managing Director, BUIDCo” payable at Patna . Technical bids not accompanied with the document fee and/or EMD shall be summarily rejected. The EMD of unsuccessful bidders will be returned to them on selection and execution of agreement with successful bidder. No interest shall be paid on the EMD. If the selected bidder, refuses/ or is unable to accept the order, his EMD will be forfeited.

The EMD deposited by the successful bidder shall be returned after submission of Performance Guarantee equivalent to 10% of the contract value in the form of a bank guarantee as per the prescribed format provided in Annexure IV . The successful bidder shall be required to enter into an agreement with BUIDCo and the performance guarantee is required to be submitted by the successful bidder before signing of agreement. The performance guarantee deposited by the successful bidder shall be appropriated by BUIDCo based on non performance in accordance with this document

5.6 Evaluation of Technical Bid The Technical bids will be examined by the Evaluation Committee as decided by BUIDCo which may call for clarifications/ additional information from the bidders. The same must be furnished to the Evaluation Committee within the

5 | P a g e Request for Proposal for providing specialized fabrication, production and installation services for museum exhibits at Buddha Smriti Park, Patna stipulated time.

5.6 Validity of Proposal Financial Bid of the bidders w h o h a v e b e e n short-listed by the Evaluation Committee will only be opened. The price quoted in Financial Bid should be inclusive of all taxes, duties, transportation, and any other charges. No price escalation on any ground whatsoever will be entertained during the period of validity of the rates.

5.7 Award of Work The work shall be awarded to the successful Bidder selected by the evaluation committee as per Clause 9 of Annexure I – Instruction to Bidders .

-sd- Managing Director, BUIDCo

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ANNEXURE – I

6. INSTRUCTIONS TO THE BIDDER 6.1 General Terms & Conditions of the Quotation 6.1.1 The Proposal is being invited in Single Stage Double Envelope Process . The technical details with the relevant information / documents / acceptance of all terms and conditions strictly as described in this RFP document should be submitted. If short listed, the Financial Bid of the bidder will be opened.

6.1.2 Any incomplete or ambiguous terms/conditions/quotes will disqualify the bidder.

6.1.3 BUIDCo reserves the right to accept / reject any or all Proposal/s without assigning any reason thereof.

6.1. 4 BUIDCo reserves the right to stop the process at any stage and go in for fresh bidding without assigning any reasons thereof.

6.1.5 BUIDCo may, in its absolute discretion, seek additional information or material from any bidder after the Bidding closes and all such information and material provided shall be taken to form part of that bidder’s proposal.

6.1.6 Bidder should provide details of their Fax, email and full address(s) to ensure that replies to Bids could be conveyed promptly.

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6.2 Details of RFP document

6.2.1 Please read the terms & conditions laid down in this document carefully.

6.2.2 Please fill in the relevant information in the blanks provided.

6.2.3 Please sign in full by the Authorised Signatory(ies) with Company Seal in all the relevant Annexure and return the complete set in sealed cover.

6.2.4 Bids not fulfilling any or all of the conditions prescribed or which are incomplete are liable to be rejected.

6.2.5 No advance copy of bid through Email/Fax or in any other form should be disclosed to any of the employee/consultant of BUIDCo.

6.2.6 No consideration will be given to bids received after the time stipulated above . Any extension of time shall be sole discretion of BUIDCo.

6.2.7 Canvassing/Cartel in connection with Bidding process is strictly prohibited and bids submitted by bidders who resort to canvassing are liable to be rejected.

6.2.8 The Firm should not have been black listed by any Govt. Bodies / PSUs etc.

7. SCOPE OF WORK Specialized fabrication, production and installation services for museum exhibits at Buddha Smriti Park, Patna shall comprise of the following:

The selected contractor will be required to complete all the required services to fabricate, produce and install exhibits and interpretive media for the museum, this includes, but is not limited to the following. I. Complete fabrication services including – millworks, AV, multimedia, models, dioramas, low-tech hands-on exhibits etc.

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II. Produce Shop Drawings – Construction drawings for all exhibit components must be detailed out and submitted for review and approvals III. Multimedia Software Production – research, scripting, sourcing (images. Stock material and new material), procurement, online and offline productions, pre and post production work, Wi-Fi/Ethernet integration, etc. IV. Graphic Artwork Production – the contractor will be supplied with necessary templates, requirements, specification and content for graphic production. The contractor will be responsible for preparing art work and ensuring final approval by the client prior to production. The fabricator will provide recommendations for graphic production such as substrate, wrapping techniques and so forth if different from those specified by the designers. V. Original Art Work Production – The contractor is required to work with local artists/artisans or a local art college for the production of original art works for display in the exhibit galleries. The contractor should refer to original art work specifications in section 5 of the final design report for details VI. Artifact Mounts – A small number of artifacts will be displayed in the exhibit. The contractor will need to create a series of plinth and/or custom mounts to ensure the security of artifacts. The identified mounts maker will work closely with the designer from lord Cultural Resources (consultant architects) to ensure the aesthetic quality of the mounts and with the museum staff to ensure the safety and final layout of the artifacts. VII. Site review and measurement confirmation VIII. Coordination with the site/project manager and base building contractor as required to ensure that the exhibits meet building requirements and vice versa IX. Provide all necessary warranties and guarantees X. Provide training for museum staff on operating and maintaining the exhibits XI. Provide adequate commissioning period to correct errors and omissions XII. Contractors must comply with the rules and regulations of the state of Bihar

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** It is advised to bidders to make a visit to the site/discuss with concerned officials to understand the exact requirements of the work. All specifications and drawings are provided in the final design report. This package provides a complete description of the project including; i. Interpretive plan The story line and description of the experience visitors will have when they come to the museum. This is a foundational document for understanding the vision of this project. Proponents should carefully review the interpretive plan in order to understand the quality of the experience expected. Clear understanding of the interpretive plan must be demonstrated by the proponent in their introduction. Please note the exhibit numbers in this plan. These numbers are referenced and cross referenced throughout the tender document and will be basis upon which all exhibits will be identified and tracked throughout the life of the project. Proponents, estimates must refer these exhibit numbers as well as drawing numbers ii. Final Design Drawings and performance requirements for all exhibit spaces. iii. Multimedia Specification Additional description and performance requirements for all video and interactive media. These descriptions identify the visitors experience and objective for each experience as well as direction for how this system shall be researched and programmed by the multimedia supplier. The supplier will prepare the final list of equipments and will be responsible for all programming, integration, researching and sourcing assets (images, video, audio both old and new) scripting and more. iv. Original Art work Specifications Description of original artwork requirements along with special requirements to work with local artists and artisans is identified General Terms and Conditions i) This specification covers the supply, F.O.R delivery at site, installation, testing and commissioning of stated project.

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ii) All the equipment/accessories will be warranted and must operate at or above the guaranteed values with regard to availability. iii) The equipment proposed to be supplied by the bidders shall be industry proven products and not the R&D models unless specified in the technical specifications. All supplies including hardware and software shall conform to the requirements of relevant Indian and International standard. iv) Part/Model no., etc. as used by the manufacturer shall be indicated along with the technical offer. v) Technical literature of the components offered and as published by the original manufacturer of the component, shall be submitted along with the offer giving cross-reference of details in the technical bid. vi) The vendor shall provide all the required equipment and services whether explicitly mentioned in these specifications or not to fulfill the intent of the specifications and to ensure the completeness, operability and maintainability of the project at no extra cost to the organization responsible for its maintenance. vii) All the equipment, accessories supplied under this contract shall be in accordance with the latest applicable recommendations, regulations and standards. The bidder shall furnish a complete list of all the standards and codes under which offered equipment and products are designed, manufactured and assembled along with the bid. viii) All the safety measures should be taken for the protection of the Museum Exhibits. ix) The vendor shall be fully responsible for installation and commissioning of the equipment/artifacts and other related activities such as unpacking, uncrating, inspection, etc. for which BUIDCo shall provide the required space at Park premises. The vendor shall have to arrange all the testing equipment and tools required for maintenance and make their own transport arrangements. x) Installation of the equipment shall be done by the vendor at the exact locations. The vendor shall arrange material/manpower required for such installation. xi) Cost of material/accessories required for the installation of Museum

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Exhibits hardware/software shall be included in the units bid price of total digital solution. xii) Selected vendor shall carry out complete installation through competent/trained supervisor and workmen. All the materials shall be handled and installed taking due care to avoid any damage to the Park property and its personnel. xiii) The vendor shall guarantee that equipment to be supplied under these specifications shall work for its intended use. The vendor shall also guarantee that in case the equipment supplied under the contract fails to provide its intended use, the equipment will be replaced by the vendor without any financial liability on the part of BUIDCo. xiv) On completion of supply of the equipment under this contract, each item of the equipment shall be thoroughly inspected jointly by BUIDCo and the third party inspector (i.e. the museum consultant). xv) Project Time Line – The project shall have to be installed and commissioned in full at the site within two and a half months from the date of issue of the letter of award i.e latest by 15 th April 2013. xvi) In case any item is not given in the technical specification of this tender, but which is required essentially for commissioning of the project, it should be included in the offer so as to make the offer complete in all respects. No claim for extra payment shall be entertained on the plea that the equipment specification was not complete in all respects. xvii) Defect Liability Period - The defect liability period of the work under this contract shall be 36 months from the date of issue of the completion certificate by the museum consultant. xviii) Payment Terms - The payment in Indian Rupees will be made as per the recommendation of the Exhibit Project Manager within a fortnight for executed work of the project. xix) The vendor shall be required to enter into an agreement separately for any other support services solicited by BUIDCo 8. Form of Submission of technical proposal The Vendor must submit a proposal that includes a technical proposal and a separate financial proposal. If a team of suppliers submits a proposal a clear “lead”

12 | P a g e Request for Proposal for providing specialized fabrication, production and installation services for museum exhibits at Buddha Smriti Park, Patna must be identified who will be legally responsible for the contract. Only complete teams deemed to be able to complete all aspects of the project shall be considered for the contract. The proposal must be submitted according to the following: a. Cover Letter – indicate your understanding of the project needs and commitment to the completion date identified above. Clearly identify the address of the lead firm and contact information of the person legally responsible for this project on behalf of the team. Clearly summarize your experience working together as a team and provide examples (2 pages max). If an international firm is desirous of participating for this fabrication, they should have a strong counter part, who will be evaluated alongside. b. Project Statement – Indicate your understanding of the interpretive approach and visitor experience for this project. What is your role in ensuring the vision of this project? Please indicate your commitment to the project, the timeline and resources you have identified. (2 pages max) c. Methodology – Prepare a concise methodology and work plan for delivering this project. What is your approval process? How will you ensure communication? How will you meet deadlines and ensure quality? d. Schedule – Prepare a detailed schedule of the work I. Time schedule – Preapre a detailed schedule of the work II. Material schedule – As per the attached format a detailed material schedule, and alternatives where the proponent believes that an alternative will help III. Alternatives – Based on your understanding of the projet, what alternative methods of construction/material can you suggest that may result in cost savings or to achieve budget? DO NOT MENTION ANY COSTS HERE e. Lead Firm Description – Include description and size of facilities and capabilities, years of experience, number of staff, types of services provided, depth of experiences, awards and more (3 pages max) f. Other Firm Profiles – Corporate description of specialist sub contractors and suppliers required to complete the full scope of this project. The proponent shall be evaluated on the creativity and experience of all sub contractors and as such each profile should include a short statement as to the role and

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responsibility of their service of the team (1page for each firm max) g. Team Organization - Identify the key members of the team including the project manager, graphic artist, mount maker, AV specialist etc. In other words, the key members of the team necessary to fulfill the requirements of the exhibit creatively and effectively. Provide to organizational charts – one for the roles and responsibilities of the firm and the second for the key personnel. Provide half page profiles of each of the key personnel within the body of the proposal. Provide all full CVs in an appendix to the proposal (No Page limit) h. Project manager and Process – Provide a statement regarding your philosophy for project management and how you will conduct yourselves on this job. Identify the project Manager and discuss his/her experience and approach to achieving success? How will you manage all your sub consultants and control costs? How will you work with the client and exhibit Project manager? i. Relevant experience – The team must illustrate that they can meet the minimum and mandatory qualifications of this project. The lead firm must have completed at least 3 projects of similar size and scope INR 4 crores (approx. $735,000 USD) and above in the last 5 years. A lead proponent who does not meet these requirements shall be disqualified. I. Proponent shall present 5 relevant examples (of which 3 must meet the budget requirements identified above) of your firm’s fabrication work. Illustrate how this experience is comparable to this project. Include visuals and description of the project including size, schedule, team roles and budget. The lead firm must have been the lead proponent for a minimum of 3 of the 5 relevant projects. For each off the five examples provide name of the client, institution and contact information (No page limit) j. Relevant Experience of core team – Provide three relevant examples for each of the firms that will join the lead proponent on this project. Limit each example to a half page description of the project, role and relevance to this project, etc. include 1 to 2 pictures within the half page limit (2 pages max for each core team member) This is for firms only – Not individuals/personnel k. References – Identify three individuals, their titles and institutions for whom you have provided exhibit fabrication. All references must be selected from the

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5 relevant examples that include the lead firm and must be for lead firm (1 page max)

9. Form of submission for financial proposal Financial Proposal – In a clearly marked an sealed envelope, provide a detailed cost estimate of the project. Complete your proposal according to the template provided. The financial proposal must be submitted separate from the technical proposal. Please ensure to cross reference drawing numbers accordingly. List assumptions in your pricing. Clearly identify exclusions and identify the following; a. Exclusions: What all exclusions are identified in the bid b. Change orders – What constitutes a change order and how shall you manage this process. What are strategies you will put in place to prevent cost over- runs?

10. MINIMUM ELIGIBILITY CRITERIA

a. Experience of execution of at least 3 similar projects of comparable size in and abroad. Bidder must have executed each project of at least 2/3 rd of the estimated value of amount published in the Notice Inviting Tenders during last 5 years. Proof of completion should be attached. b. The firm/company should have positive net worth in audited accounts of last five years, and an average turnover of at least Rs. 1500 Lakhs (approximately 2.75 million USD, or equivalent) per annum. Audited accounts need to be attached c. No consortium or Joint Venture will be allowed, but the lead firm can have sub-contractors who will need to be named, and their roles defined. If any subcontractors have a role which will be 10% or more of the scope of work, their credentials as per the above will also need to be submitted.

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11. BID EVALUATION The bids shall be evaluated on the basis of technical and financial proposal submitted by the bidders. The evaluation of technical proposal is detailed below. The financial bids of bidders scoring at least 75 in the technical evaluation will only be opened and reviewed for financial evaluation. The bidder scoring highest in the financial bid evaluation will be awarded the project. A. Pre-qualification: The details given by the applicants in the Application form will be evaluated as per terms & conditions and requirements detailed in the minimum eligibility criteria at pre-qualification stage. B. Technical Evaluation: The pre-qualified applicants will then be technically assessed based on following attributes and marking schemes; S. No. Maximum Attributes points 1 Quality of Proposal and Solvency of Firm 5 2 Understanding of Needs 5 3 Approach to Project Management & Working Together 5 4 Quality of Overall Team 10 5 Quality of Proposed Orientation Film Producer 5 6 Quality of Proposed Artists 5 7 Team Organization 5 8 Methodology 10 9 Time Schedule 10 10 Material Schedule 15 11 Relevant Experience 25 12 Total 100 Note – Submissions that score below 75 points in the technical proposal will not be considered for further evaluation

The total marks obtained by a bidder out of 100 as per the above criterion shall be the Technical Score of that Bidder – TS

The marking for the above attributes will be according to the criteria detailed hereafter;

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Points 0 to 2 3 to 4 5 Quality of Proposal and Solvency of Submission is poorly written and does not Submission is reasonably well written Submission is well written, follows exactly Firm (5 points) follow the format identified in the RFP. Is and organized. Is missing 2 or less of the the submission requirements. Submission missing 3 or more submission submission requirements or has some graphically well designed and formatted for requirements. partial submissions for each ease of assessment. Submission requirement. Demonstrates modest demonstrates superior understanding of the Firm has failed to prove solvency. understanding of what this project is project. about. Firm has submitted the required documents Firm has submitted the required to prove solvency. documents to prove solvency.

Points 0 to 2 2 to 4 5 Understanding of Needs (5 points) Submission generally demonstrates a poor Submission generally demonstrates a Submission demonstrates an excellent understanding of project needs and reasonable understanding of project understanding of project needs and priorities. Proposed team, methodology needs and priorities. Proposed team, priorities. Proposed team, methodology and and schedule do not reflect an methodology and schedule reflect a schedule reflect an excellent understanding understanding of project goals and reasonable understanding of project of project goals and priorities. priorities. goals and priorities.

Points 0 to 2 3 to 4 5 Approach to Project Management & The described approach to project The described approach to project The described approach to project Working Together (5 points) management and working together is poor management and working together is management and working together is and convoluted. Submission does not acceptable to good. Approach is excellent. Approach is very clear. Proponent indicate that the proponent is organized or generally clear. Proponent presents presents itself as a well organized, would be communicative. itself as generally well organized and communicative and flexible partner for the communicative. project.

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Points 0 to 3 4 to 7 8 to 10 Quality of Overall Team Submission does not include a complete team to Submission generally includes a Submission includes a fully complete team. Proposed (10 points) execute the work necessary for this project. complete team. Proposed team team members are highly qualified and experienced. All Proposed team members have little to no members are reasonably roles are accounted for and each proposed individual experience directly related to the production of experienced. Some of the team has excellent experience in managing and/or producing museum exhibits. The skills and experiences of members have suitable credentials museum quality exhibits. In the case of specialty team members do not match their proposed roles for the roles to which they are suppliers named individuals have demonstrated a high for the project. assigned with a degree of direct degree of experience and proficiency in their experience in managing and specialized field of practice. Named individuals have a Team should include a combination of: producing museum quality exhibits. proven track record of previous success working - Project Leader, cabinet maker/carpenter, 3D In the case of specialty suppliers together. designer, Graphic Designer, multimedia producer, named individuals have videographer, editor etc. demonstrated a reasonable degree of experience and proficiency in their specialized field of practice.

Points 0 to 2 3 to 4 5 Quality of Proposed Orientation Proposed individual/s for orientation film Proposed individual/s for orientation film Proposed individual/s for orientation film Film Producer (5 points) production has not demonstrated the production demonstrates the capabilities production demonstrates the capabilities to capabilities to produce a high quality film to execute a quality film experience execute a high quality film experience experience suitable for the museum. suitable for the museum. suitable for the museum.

No points will be awarded if a portofolio Between 3 to 4 points may be awarded to Full points may be awarded to proposed of previous work is not submitted. 1-2 proposed individual/s who have individual/s who have previously created points may be awarded depending on the previously created orientation shows for orientation shows for museum or other quality of the submitted portfolio. museum or other exhibit settings as exhibit settings as reflected in a submitted Consideration should be given to the reflected in a submitted portfolio. portfolio. Consideration should be given to degree in which the portfolio Consideration should be given to the the degree in which the portfolio demonstrates that the individual/s have degree in which the portfolio demonstrates that the individual/s have the the experience, creativity and technical demonstrates that the individual/s have experience, creativity and technical expertise to complete the assignment. the experience, creativity and technical expertise to complete the assignment. expertise to complete the assignment. They have provided a portfolio of previous They have provided a portfolio of work along with technical specifications for previous work along with technical 3-4 previous projects. specifications for 1-2 previous projects.

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Points 0 to 2 3 to 4 5 Quality of Proposed Artists (5 points) Proposed artists for the execution of Proposed artists for the execution of Proposed artists for the execution of artworks do not demonstrate an artworks demonstrate an understanding artworks demonstrate an understanding of understanding of project needs nor do the of project needs. The quality of proposed project needs. The quality of proposed quality of proposed artists demonstrate artists demonstrate the experience, artists demonstrate the experience, the experience, creativity and technical creativity and technical expertise creativity and technical expertise required to expertise to complete the assignment. required to complete the assignment. complete the assignment.

No points will be awarded if a portfolio of 3-4 points may be awarded if a portfolio Full points may be awarded if a portfolio of previous work (minimum 5 projects with of previous work (minimum 5 projects previous work (minimum 5 projects with quality images and detailed description of with quality images and detailed quality images and detailed description of scope of work and artists statement with description of scope of work and artists scope of work and artists statement with CV) CV) is not provided. statement with CV) is provided. The is provided. The portfolio is representative portfolio is representative of the artists' of the artists' past work and provides and past work and provides and accurate accurate representation of their capabilities. representation of their capabilities. A A statement of approach is submitted by the statement of approach is submitted by artist or artists representative that clearly the artist or artists representative that communicates how the artist intends to clearly communicates how the artist execute the works. intends to execute the works. The overall portfolio and statement of artistic approach demonstrates a well thought out approach to the project goals.

Points 0 to 2 3 to 4 5 Team Organization Team organization is poor and Team organization is Team organization is clearly presented. Reporting structures are (5 points) confused. Lead firm is not directly reasonably presented and well defined. Lead firm is clearly in charge and conducting a responsible for the quality and well organized. Reporting majority of the work. Clear communication, roles, and production of the project. relationships are reasonably responsibilities are presented. Lead firm demonstrates they are understood. Roles and directly responsible for quality. responsibilities are generally understood.

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Points 0 to 4 5 to 9 10 to 14 15 to 20 Methodology (10 The proposed methodology The proposed methodology is The proposed methodology The proposed methodology demonstrates an points) demonstrates a poor reasonably well presented. demonstrates a very good excellent understanding of the project goals understanding of the project Demonstrates a good understanding of the project and priorities. The approach is systemantic goals and priorities. understanding of project goals goals and priorities. The with a very clearly articulately set of tasks Methodology is not systemantic and priorities. Tasks and approach is systemantic with a and outcomes. Methdology includes critical and is convoluted. Clear steps outcomes are reasonably clear. very clearly articulately set of paths and provisions for mitigation of risk. and outcomes are not provided. tasks and outcomes.

Points 0 to 3 4 to 7 8 to 10 Time Schedule (10 points) The proposed schedule demonstrates a The proposed schedule sets out clear The proposed schedule sets out clear poor understanding of project goals and milestones. Demonstrates a good milestone. Demonstrates an excellent priorities. The proposed timeline is understanding of production processes understanding of production processes. unrealistic and demonstrates a poor and is a reasonable timeline for The schedule builds in a contingency for understanding of production processes. completion on time and within budget. unforeseen challenges. The schedule is very realistic and is most likely to result in delivery of the project on time and within budget.

Points 0 to 5 6 to 10 11 to 15 Material Schedule (15 points) The proposed schedule demonstrates a The proposed schedule sets out clear The proposed schedule sets out clear poor understanding of project goals and materials. Demonstrates a good materials and processes. Demonstrates an priorities. The proposed materials are not understanding of production processes excellent understanding of production practical and demonstrate a poor and is a reasonable selection processes. The schedule builds in a understanding of production processes. considering practicalities of India contingency for unforeseen challenges. The schedule is very realistic and is most likely to result in delivery of the project so that there is ease of maintenance

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Points 0 to 4 5 to 9 10 to 14 15 to 20 21 to 25 Relevant Experience is not Experience is moderately Experience is relevant Experience is very Experience is exceptionally relevant to the size Experience (25 directly relevant to relevant to the scope and to the size and scope relevant to the size and and scope of this project. Quality of presented points) the scope and size of size of the project as of this project. Quality scope of this project. project experience is high, technologically this project. Quality demonstrated by the of presented project Quality of presented relevant. Presentation inspires a great deal of of project selected experience experience is high, project experience is confidence that our project will have the same or experience does not records. Lead firm technologically high, technologically better production values. demonstrate high partially meets the relevant. Presentation relevant. Presentation quality nor ability to 'relevant experience' inspires minimal inspires moderate Lead firm meets the 'relevant experience' deliver museum requirements identified confidence that our confidence that our requirements identified in the RFP (3 of similar quality exhibits. in the RFP (3 of similar project will have the project will have the size and scope, 5 minimum relevant examples). size and scope, 5 same or better same or better 0 points if the lead minimum relevant production values. production values. Proponent presents 5 highly relevant examples. firm does not meet examples). Examples are clearly detailed out and areas of the 'relevant Lead firm meets the Lead firm meets the relevance to the Buddha Smriti Museum project experience' Project experience does 'relevant experience' 'relevant experience' are highlighted for ease of reference. requirements not inspire confidence in requirements requirements identified identified in the RFP proponent's ability to identified in the RFP in the RFP (3 of similar Quality of work is consistent across the board (3 of similar size and create high quality work (3 of similar size and size and scope, 5 inspiring great confidence that the project will be scope, 5 minimum for Buddha Smriti scope, 5 minimum minimum relevant completed to expectations. relevant examples). Museum. relevant examples). examples). Project Project experience experience demonstrates the demonstrates a minimum ability moderate ability required to complete required to complete the project. Quality of the project. Quality of work presented work presented appears inconsistent appears generally but with a few consistent with some strengths. strengths.

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C. Financial Evaluation

Calculation of Financial Score

Financial proposal of proponents achieveing a minimum of 75 points in the technical will be opened and evaluated. The financial bid with highest points in the following formula will be awarded the project;

Lowest Financial Bid: F

Minimum Exclusions: X

Clear Change Order Clauses: Y

Each team’s financial bid (SB) will be evaluated in the following manner;

F/SF*80%+X/SX*15%+Y/SY*15% = SB,

Where SF, SX and SY are the that teams respective bids.

10. MISCELLANEOUS

10.1. Dispute Resolution a. In case of any dispute, final decision of the Managing Director of BUIDCo will be binding upon all. b. Any dispute with respect to this contract shall be subject to Patna jurisdiction.

10.2. Other Terms and Conditions

i) The performance of the service will be the essence and shall form a major factor. The Agency should endeavour all possible steps to ensure to maintain its performance as determined by BUIDCo from time to time. ii) If BUIDCo notices that the personnel of the firm has/have been negligent, careless in rendering the said services, the same shall be communicated immediately to the Agency who will take corrective steps immediately to avoid recurrence of such incidents and report to BUIDCo. iii) If any of the personnel of the firm indulges in theft, negligence & any illegal/irregular activities, the firm shall take appropriate action against its

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erring personnel and intimate accordingly to BUIDCo or itself can take action in accordance with law. iv) All payments made by BUIDCo shall be after deduction of tax at source wherever applicable. v) The Firm shall issue identity cards with certification of BUIDCo, on its own name and trading style, to its personnel deputed for rendering the said services, which would be subject to verification at any time. BUIDCo may refuse the entry into the Park to any personnel of the Firm not bearing such identity card or not being in proper uniform provided by Agency. vi) Agency shall obtain all registration(s)/permissions(s)/license(s) etc. which are/may be required under any law governing for providing the services. vii) The Firm shall at its own expenses make good any loss or damage suffered by BUIDCo as a result of the acts of commission or omission, negligently or otherwise of its personnel while providing the said services at any time in the premises of Park or otherwise. viii) The Agency shall at all times Indemnify and keep indemnified BUIDCo against any claim on account of disability/death of any of its personnel caused while providing the services within/outside the site or other premises of the Park which may be made under any Acts or any other Statutory modifications hereof or otherwise for or in respect of any claim for damage or compensation payable in consequence of any accident or injury sustained while working of the personnel of the Agency or in respect of any claim, damage or compensation under labour laws or other laws or rules made there under by any Person whether in the employment of the Agency or not, who provided or provides the service at the Park. ix) The Agency shall at all times indemnify and keep indemnified BUIDCo against any claim by any third party for any injury, damage to the property or person of the third party or for any other claims whatsoever for any acts of commission or omission of its employees or personnel during the hours of providing the services at the Park or before and after that. x) The Agency declares that it has the necessary skills, knowledge, expertise, adequate capital and competent personnel, system and procedures,

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infrastructure and capability to perform its obligations to the satisfaction of the Statutory Bodies. xi) The Agency has complied with and obtained necessary permissions/license/authorizations under the Central, State and local authorities and obtained all required permissions/licences for carrying out its obligations. xii) The agency awarded the contract will have to enter into an agreement on the stamp papers of appropriate value that it will abide by the terms and conditions as mentioned herein. xiii) It is specifically clarified here that the Firm shall have to deploy the complete the project within stated timeline i.e. 15th April 2013 and for achieving this, the firm is required to preplan and execute accordingly. xiv) Any delay/deterioration in the work performance by the firm shall invite the penalty to the Firm in the following manner: a. Liquidity Damage = 0.1% per day to a maximum of 5% of the contract value

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ANNEXURE - II

1. Form for Technical Bid Form -1:

Section 1:

General Description

A.1 Name of the Agency

A.2 Year of establishment

A.3 Year of establishment in India* (only in case of International firms)

A4 Registered Office/Contact Address

* Please provide documentary proof in the form of “Certificate of incorporation” or other equivalent document

Financials FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 FY 2011-12 B.1 Sales Turnover ( Rs in lakh)

B.2 Similar project Revenue (Rs in Lakhs) Please enclose copies of audited statements.

Project Experience : Establish compliance to technical criterion including dealings with established organisations C.1 Client Name Location Project Start & Project Scope Brief details of Project End Dates Works Photographs (can performed be attached in separate sheets with reference to the attributes here)

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Location E.1 Whether the company/consultant has a local office at Patna or can Yes / No manage services in Patna. E.2 If company has office in Patna, its address and contact details

Section 2: Contact Details

This form is to be filled in by the Authorised Signatory/Representative

F.1 Name F.2 Address in India F.3 Address abroad if any F.4 Telephone no. F.5 Mobile No. F.6 Fax F.7 E-mail address

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Form 2

Technical Proposal Cover Letter To Managing Director, BUIDCo,

Bihar Urban Infrastructure Development Corporation Ltd.

#303, Third Floor, Maurya Tower, Maurya Lok Complex,

Buddha Marg, Patna – 800 001

Sir,

Subject: Technical proposal for selection of Agency for specialized fabrication, production and installation services for museum exhibits at Buddha Smriti Park, Patna

We, the undersigned, offer to provide services for the above-mentioned project, in accordance with your RFP document dated [Insert Date] . We are hereby submitting our Proposal (Technical Proposal and a Financial Proposal) sealed in separate envelope. We accept that our proposal shall stand cancelled:- • in case we withdraw during the validity period of the bid; • in case after selection, we do not submit a letter of acceptance of the work order within 5 days of the issuance of the Work Order (pending final signing of the contract) or do not accept and sign the contract;

[Please indicate why you are best suited for this assignment along with supporting documents in accordance with the terms referred in the Form of Submission of Technical Bid in the RFP document]

We have examined the information provided in your RFP and offer to undertake the work described in accordance with requirements as set out in that. This tender is valid for acceptance for 180 days and we confirm that this bid will remain binding upon us and may be accepted by you at any time before this expiry date We understand you are not bound to accept any proposal you receive and not obliged to provide any reasons for any such acceptance or rejection. If our Bid for the above task is accepted, we undertake to enter into and execute at our cost, when called upon to do so, an agreement as prescribed by BUIDCo .

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We accept that any contract that may result will comprise the contract documents issued with the RFP and be based upon the documents submitted as part of our tender; and placed by the (name of company ).

The Tender (Commercial & Technical) has been arrived at independently and without consultation, communication, agreement or understanding (for the purpose of restricting competition) with any other party invited to bid for this contract.

We understand the obligations as per the RFP instructions and have included all necessary declarations.

We confirm to adhere to the specifications as laid down in the tender and will be available to undertake the services as per the terms and conditions of this document.

We agree to bear all costs incurred by us in connection with the preparation and submission of this Bid and to bear any further pre-contract costs.

I confirm that I have the authority of [name of organisation] to submit Bid and to clarify any details on its behalf.”

We remain, Yours sincerely, Date Signature of Authorised Signatory - Place Name of the Authorised Signatory - Designation - Name of the Organisation - Seal -

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ANNEXURE - III Form for Financial Bid The financial bid should be submitted in the following format on the bidder’s letter head

To,

Managing Director, BUIDCo, Bihar Urban Infrastructure Development Corporation Ltd. #303, Third Floor, Maurya Tower, Maurya Lok Complex, Buddha Marg, Patna – 800 001 Ref: - RFP document dated - ……………………..

Sub: - Financial Bid for selection of Agency for providing specialized fabrication, production and installation services for museum exhibits at Buddha Smriti Park, Patna

Dear Sir,

Please find below our unconditional financial bid for the project mentioned above at Buddha Smriti Park, Patna

Material Schedule Supplier Submission Template (Fabricator can add further items if they deem so) Titles Drawing Supplier Amount (In Amount No. Notes, INR) (In USD) Component Lists A. Orientation Expereinces. Total of 49 graphic panels A.1 Meditative Sculpture Garden Page 4 A.2 Faces of Buddha - 49 Images Page 7 Faces of Buddha - Panel Page 7 Faces of Buddha - Hardware Page 24 Faces of Buddha - Software A.3 Orientation Theatre - Hardware Page 4, 25 Orientation Theatre - Software A.4 Buddha Smriti Park Model Page 20 B Gallery 1: Beginnings B.1 Exhibit Introduction Page 8 Before He was Buddha Page 8 B.2 Sakya Clan/Family Tree Page 9 B.3 Concept & Birth Mural - Page 10, Commissioned Art 41, 42 B.3.1 Concept & Birth Minature Paintings - Page 10, Exhibit System 41, 42 29 | P a g e Request for Proposal for providing specialized fabrication, production and installation services for museum exhibits at Buddha Smriti Park, Patna

Concept & Birth Minature Paintings - Page 10, 4 commissioned paintings 41, 42 B.4 The Four Encounters - Mural - Page 10, Commissioned Art 41, 42 B.4.1 The Four Encounters Minature Page 10, Paintings - Exhibit System 41, 42 The Four Encounters Minature Page 10, Paintings - 4 commissioned paintings 41, 42 B.5 Royal Artefacts Page 11 B.6 Great Departure - Mural - Page 10, Commissioned Art 41, 43 B.6.1 Great Departure Minature Paintings - Page 10, Exhibit System 41, 43 Great Departure Minature Paintings - Page 10, 4 commissioned Paintings 41, 43 C. Gallery 2: Awakening & Enlightenment C.1 Spiritual Question Introduction Page 4, 35 C.2 Austerities - Mural - Commissioned Page 10, Art 41, 43 C.2.1 Austerities - Minature Paintings - Page 10, Exhibit System 41, 43 Austerities - Minature Paintings - 4 Page 10, commissioned Paintings 41, 43 C.3 Englightenment - Mural - Page 10, Commissioned Art 41, 43 C.3.1 Englightenment - Minature Paintings Page 10, - Exhibit System 41, 43 Englightenment - Minature Paintings Page 10, - 4 commissioning paintings 41, 43 C.4 Bodhi Tree Page 12 D. Gallery 3A: Buddha the Teacher D.1 Spiritual Question Introduction Page 4, 35 D.2 After the Englightenment - Mural - Page 10, Commissioned Art 41, 43 D.2.1 After the Englightenment - Minature Page 10, Paintings - Exhibit System 41, 43 After the Englightenment - Minature Page 10, Paintings - 4 commissioned paintings 41, 43 D.3 First Sermon - Mural - Commissioned Page 10, Art 41, 44 D.3.1 First Sermon - Minature Paintings - Page 10, Exhibit System 41, 44 First Sermon - Minature Paintings - 4 Page 10, commissioned paintings 41, 44 D.4 Noble Truths - Mural - Commissioned Page 10, Art 41, 44 D.4.1 Noble Truths - Minature Paintings - Page 10, Exhibit System 41, 44 Noble Truths - Minature Paintings - 4 commissioned paintings D.5 The Great Passing - Mural - Page 10, Commissioned Art 41, 44 D.5.1 The Great Passing - Minature Page 10, Paintings - Exhibit System 41, 44 The Great Passing - Minature Paintings - 4 commissioned paintings D.6 Jataka Tales Page 13

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E. Gallery 3B: Today E.1 Map and Image Display Page 14 E.2 Diverse Buddhist Practices Page 8 E.3 Meditative Mantras - Graphics & Page 15 ,26 Millwork Meditative Mantras - Hardware Page 15 ,26 Meditative Mantras - Software Page 15 ,26 E.4 Mudras Interactive Page 16, 26 E.5 Buddha Symbols Interactive Page 17 E.6 Prayer Wheel Page 18 F. Special Treasures Gallery F.1 Introduction Plinths and Hoods (6) 55 Wall cases (15) Labels (20) G. Buddhist Cave Experience G.1 Environment Page 19 Sculpture - Commissioned Art Page 19, 45 Theatre Hardware Theatre Software Page 9, 27 H. Hall of Light H.1 Hall of Light Murals - Commissioned Page 21, 46 Art (7 murals) Hall of Light Graphic Panel Page 21

I Miscellaneous Image Procurement and copyright Artwork ready production files Fabric Partitions 56 Artifact Mounts in Treasure Room Reception Desk 53 Shop Drawings Allowance for Acoustic Panels in Cave area Planning Contingency (5%) Installation & Delivery J Sumtotal Sum total In Figures…………………………………………………….

In Words……………………………………………………………………………………………………………. The bidders should quote the above rates for the said project which should be inclusive of all taxes and statutory levies, transportation/installation and any other charges applicable. The above financial offer is unconditional and adheres to the terms and conditions as laid down in the RFP document.

Yours Faithfully,

(Name and Address of Bidder with Signature and Stamp)

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ANNEXURE IV

PERFORMANCE BANK GUARANTEE

To

Managing Director,

Bihar Urban Infrastructure Development Corporation Ltd.

303, Third Floor, Maurya Tower, Maurya Lok Complex,

Buddha Marg, Patna – 800 001

1. In consideration of Managing Director, Bihar Urban Infrastructure Development Corporation Ltd., 303, Third Floor, Maurya Tower, Maurya Lok Complex, Buddha Marg, Patna – 800 001, (hereinafter called the “Beneficiary”) which expressions shall unless repugnant to the subject or context include his successor and assigns having agreed by ……………………………………………………………………………………………………, a company Registered under the Indian Companies Act 1956 (hereinafter called the said Firm which expression shall unless the context requires otherwise shall include its successors and assigns) on the terms and conditions as per Request for Proposal (RFP) No . ………….dated …………. for selection of Agency for specialized fabrication, production and installation services for Museum exhibit at Buddha Smriti Park, Patna , accept a Deed of Guarantee as herein provided for Rs………… (Rupees………………………………………………………………….. only) from a Scheduled Bank in lieu of the ……………… [Security Deposit/EMD, select whichever applicable] to be made by the Firm representing the amount of ………………………. [input applicable amount]. We, [Name of Bank with Address] (hereinafter referred to as the said Bank) do hereby undertake and agree to indemnify and keep indemnified the corporation from time to time to the extent of Rs………… (Rupees………………………………………………………………….. only) against any losses, damage cost, charges and expenses caused to or suffered by or that may be caused to or suffered by the Beneficiary by reason of any breaches by the said Firm of any of the terms and conditions contained in the said Contract and to unconditionally pay the amount claimed by the Beneficiary on demand and without demur to the extent aforesaid.

2. We, [Name of Bank with Address] further agree that the Beneficiary shall be the sole judge of and as to whether said Firm has committed any breach or breaches of any of the terms and conditions of the said Contract and the extent of loss, damage, costs, charges and expenses caused or suffered by or that may

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be caused or suffered by the Beneficiary on account thereof and the decision of the Beneficiary that the said Firm has committed such breach or breaches and as to the amount or amounts of loss, damage, costs, charges and expenses suffered by or that may be causes to or suffered by the Beneficiary from time to time shall be final and binding on us.

3. We, the said Bank, further agree that the Guarantee herein contained shall remain in full force and effect during the period that would be taken for the performance of the said Contract and till the dues of the Beneficiary under the said Contract or by virtue of any of the terms and conditions governing the said Contract have been fully paid and its claims satisfied or discharged and till the Beneficiary certifies that the terms and conditions of the said Contract have been fully and properly carried out by the said claim under this Guarantee after 180 days from the date of issue of Bank Guarantee i.e. valid upto ……… as provided in the said Contract or from the date of cancellation of the said Contract, as the case may be unless a notice of the claim under this Guarantee has been served on the Bank before the expiry of the said period of 180 days in which case the same shall be enforceable against the Bank notwithstanding the fact, that the same is enforced after the expiry of the said period of 180 days i.e. ……………...

4. The Beneficiary shall have the fullest liberty without effecting in any way the liability of the Bank under this Guarantee or indemnity, from time to time to vary any of the terms and conditions of the said Contract or to extend the time of performance by the said Firm or to postpone for any time and from time to time any of the powers exercisable by it against the said Firm and either to enforce or forebear from enforcing any of the terms and conditions governing the said Contract or Securities available to the Beneficiary and the said Bank shall not release from its liability under these presents any exercise by the Beneficiary of the liability with reference to the matters aforesaid or by reason of time being given to the said Firm or any other forbearance, act or omission on the part of the Beneficiary or any indulgence by the Beneficiary to the said Firm or any other matter or thing whatsoever which under the law relating to sureties would but for this provision have the effect of so releasing the Bank from its such liability.

5. It shall not be necessary for the Beneficiary to proceed against the Firm before proceeding against the Bank and the Guarantee herein contained shall be enforceable against the Bank notwithstanding any security which the Beneficiary may have obtained or obtain from the Firm shall at the time when proceedings are taken against the Bank hereunder be outstanding or unrealized.

6. We, the said Bank, lastly undertake not to revoke this Guarantee during its currency expect with the previous consent of the Beneficiary in writing and

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agree that any change in the constitution of the said Firm or the said Bank shall not discharge our liability hereunder.

7. Notwithstanding anything contained herein :

a) Our liability under this guarantee shall not exceed Rs………… (Rupees………………………………………………………………….. only).

b) This Bank Guarantee shall be valid up to …………………..

c) Our liability to make payment shall arise and we are liable to pay the guarantee amount or any part thereof under this guarantee only and only if you serve upon us a written claim or demand in terms of the guarantee on or before …………..

Place:

Date:

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Annexure - V AGREEMENT

THIS AGREEMENT is made on this ______day of ………………, Two Thousand and Twelve .

BY AND BETWEEN

Bihar Urban Infrastructure Development Corporation Ltd. having its Registered Office at 303, Maurya Tower, Buddh Marg, Patna – 800001, Bihar, India, hereinafter referred to as " BUIDCo " (which expression shall unless excluded by or repugnant to the context be deemed to mean and include its successors-in- business and assigns) of the One Part.

AND

……………………………………………………., a Company incorporated under the Companies Act, 1956 and having its Registered office at ……………………………………………………………………………………………………., hereinafter referred to as Firm (which expression shall unless excluded by or repugnant to the context be deemed to mean and include its successors-in-business and assigns) of Other Part

WHEREAS

(1) BUIDCo had issued a Request for Proposal No…………… dated …………………… for selection of Agency for specialized fabrication, production and installation services for museum exhibits at Buddha Smriti Park, Patna

(2) The Firm is engaged in the business of specialized fabrication, production and installation services for museum exhibits and as such has the experience in providing the aforesaid supply of services. Accordingly, Firm submitted its offer along with other bidders & BUIDCo has accepted its offer in accordance with the RFP document as mentioned hereinafter and declared as successful bidder.

(3) Pursuant to acceptance of the offer of Firm by BUIDCo after comparing Firm’s bid with other bidders, BUIDCo has issued Letter of Award vide ref. no. ……………………….. dated ……………….. and Firm has acknowledged the letter.

(4) The parties are hereby recording the terms and conditions of the performance of various obligation by this Agreement.

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WHEREBY IT IS UNDERSTOOD, AGREED AND CONFIRMED BY AND BETWEEN THE PARTIES hereto that Firm will provide specialized fabrication, production and installation services for the museum exhibits at Buddha Smriti Park, , Patna as per the details mentioned in the below listed documents that form an integral part of this agreement:

a) Letter of Award vide ref. no. ……………………. dated …………………………. b) Technical specifications submitted by Firm as per the Proposal submitted and accepted by BUIDCo vide Sl. No. (a) above c) The Request for Proposal Document and the Bid quote submitted by the firm d) Final negotiated price, applicable if any

1. The location for the project will be the site premises of Buddha Smriti Park, Frazer Road, Patna (hereinafter referred to as “Location” ).

2. Scope of firm

The Firm shall provide the specialized fabrication, production, installation services for the museum exhibits at Buddha Smriti Park, Frazer Road, Patna as per the specifications and condition of the RFP document and any supplementary document issued by either parties and agreed by both the parties.

3. Contract Value The net contract value is Rs……………………. (Rupees …………………………………………………………………………….only) which is inclusive of all taxes, duties, transportation/installation charges, and any other charges etc associated for the said work.

4. Payment Terms BUIDCo will pay to Firm in accordance with the relevant conditions of the RFP.

5. Definition of Satisfactory Completion of Project The project shall be declared complete by the BUIDCo after complete supply, installation, commissioning and thereafter trial run on site, and after issuance of completion certificate from the museum consultant. 6. No escalation in rates on any account shall be allowed in this contract.

7. FORCE MAJEURE - If the performance of this Agreement or of any obligation of either party is prevented, restricted or interfered with by reasons of fire, explosion, strike, casualty, accident, epidemic, cyclone, earthquake, flood, war, terrorist activity or requirement of any Government or authority or representative of any such Government or any cause whatsoever beyond reasonable control of parties hereto, the party so affected, upon giving prompt

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notice to the other party shall be excused from such performance to the extent of such prevention, restriction or interference for the period it persists, provided that the party so affected shall use all reasonable efforts to avoid or remove such causes of non performance, if possible and shall continue performance hereunder with the utmost dispatch whenever such causes are removed.

10. This agreement shall be valid from the date mentioned herein above till the satisfactory completion of the project as defined herein above in this agreement.

11. Any alteration, addition, substitution, extension or modification in the contract, if required, shall be carried out in writing by exchange of letters, which must be accepted by both the parties

IN WITNESS WHEREOF the parties hereto have executed this Agreement (in two counterparts) the day and year first hereinabove written.

STAMPED by the said Bihar Urban STAMPED by the said Firm and Infrastructure Development signed by its ______, Mr. Corporation Ltd. and signed by its ______at Patna. ______, Mr. ______at Patna.

Witness: 1 Witness: 1 Name: ______Name: ______Address: ______Address: ______Signature: ______Signature: ______

Witness: 2 Witness: 2 Name: ______Name: ______Address: ______Address: ______Signature: ______Signature: ______

Date: The ______day of …………….., Two Thousand and ……………… Venue: Patna

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Annexure – VI FINAL DESIGN REPORT – Attached separately

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