Regular Council Agenda

REGULAR MEETING OF COUNCIL OF THE TOWN OF BLACK DIAMOND, IN THE PROVINCE OF ALBERTA TO BE HELD IN THE COUNCIL CHAMBERS, TOWN OFFICE ON WEDNESDAY, JUNE 2, 2021 AT 7:00 PM

During the pandemic, and with the recent Public Health Orders, the Public is required to attend the meeting remotely from a computer, tablet or smartphone https://global.gotomeeting.com/join/744027901 or dial in using your phone: Canada: +1 (647) 497-9373 use Access Code: 744-027-901 *Charges may apply based on your calling plan

Council members may attend meetings virtually at their discretion

1. Call to Order and Presentations

2. Agenda - Addenda and Adoption

2.1 Addendum • the Agenda was re-published at approximately 2:30 pm on May 31, 2021 to include the items shown on the attached Addendum listing.

3. Adoption of Minutes

3.1 Minutes of the Regular Meeting of Council held May 19, 2021.

4. Public Hearings None scheduled

5. Question Period

5.1 Question Period • In order to simplify Question Period, during these virtual Council meetings, if you have a question you would like answered during the Question Period, you are encouraged to submit your question via email. Send it to the Legislative Services Department by 4:00 pm the day prior to the Council meeting. Please put Question Period in the subject line and include your name, your question and your contact information so that a response can be provided to you. • Members of the public wishing to ask a question of Council will have a maximum of five (5) minutes each to present their question. • Question Period Guidelines

Page 1 of 79 Regular Council Agenda

5.2 Question Period Actions As required

6. Delegations

6.1 Delegation Presentations

(i) STARS - Glenda Farnden • Extended Delegation time: recommend 25 minutes (ii) Mr. R.J. Sigurdson, MLA for Highwood • Extended Delegation time: as required

6.2 Delegation Decisions As required

7. Bylaws

7.1 Public Hearing Decisions None required

7.2 Bylaws

(i) Draft Bylaw 2021-07 2021 Tax Rates Bylaw

(ii) Bylaw 2021-08 Emergency Management Bylaw

8. Action Items

8.1 Budget Overage Front Entry Upgrades

8.2 Support for the Current Provincial Police Service

8.3 2021 Summer Council Meeting Schedule

8.4 Proclamation - Recreation and Parks Month

8.5 Appointment of Alberta Weed Inspectors

9. Reports and Committee Minutes

9.1 Committee Minutes - requiring Council acceptance

(i) Tendering Committee Minutes - May 19, 2021

(ii) Joint Friendship Agreement Minutes of April 14, 2021

9.2 Councillor Reports To be submitted at the 2nd Regular Meeting of Council each month

Page 2 of 79 Regular Council Agenda

9.3 Administrative Inquiries and Staff Reports None submitted

10. Correspondence and Information

10.1 Correspondence and Information

(i) Municipal Affairs - MSI Funding Letter

10.2 Correspondence Decisions As required

11. Notices of Motion None submitted

12. Closed Session (In-Camera) Section 197(2) of the Municipal Government Act states: Councils and council committees may close all or a part of their meetings to the public if a matter to be discussed is within one of the exceptions to disclosure in Division 2 of Part 1 of the Freedom of Information and Protection of Privacy Act.

The exceptions include (but are not limited to) matters where disclosures could be harmful to personal privacy, individual or public safety, law enforcement, intergovernmental relations, or economic or other interests.

No resolutions or bylaws can be passed at any Closed Session except a resolution to revert to the council meeting in public or to recess and reconvene the meeting.

None scheduled

13. Adjournment

Page 3 of 79 Page 4 of 79 2.2.1

ADDENDUM to the COUNCIL AGENDA dated JUNE 2, 2021

8. Action Items 8.5 Appointment of Alberta Weed Inspectors

The online Council Meeting Agenda was republished on May 31, 2021 at approximately 2:30 pm, to publish the above noted additional agenda items.

REGULAR MEETING OF COUNCIL- 02 Jun 2021 Page 5 of 79 Page 6 of 79 3.3.1

MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE TOWN OF BLACK DIAMOND, IN THE PROVINCE OF ALBERTA, HELD IN THE COUNCIL CHAMBERS, TOWN OFFICE ON WEDNESDAY, MAY 19, 2021 AT 9:00 AM.

PRESENT Mayor Ruth Goodwin (in Council Chambers), Deputy Mayor Daryl Lalonde (Attended electronically, unless Councillors Jackie Stickel, Sharon Hart, Veronica Kloiber, Brian Marconi, otherwise noted) Ted Bain

Staff attended in Council Chambers CAO Sharlene Brown, Legislative Services Manager Verna Staples, Legislative Services Clerk Garity Stanley

REGRETS None

Call to Order and Presentations Mayor Ruth Goodwin called the meeting to Order at 9:00 am.

Agenda - Addenda and Adoption

Moved by Councillor Jackie Stickel that Council agree to adopt Res. 2021-165 the Agenda, as amended by the addition of Item 8.4 RCMP Annual Performance Plan. MOTION CARRIED

Adoption of Minutes Minutes of the Regular Meeting of Council held May 5, 2021. Moved by Councillor Sharon Hart that Council agree to adopt the Res. 2021-166 Minutes of the Regular Meeting of Council held May 5, 2021, as presented. MOTION CARRIED

Public Hearings None scheduled

Question Period Question Period Mayor Ruth Goodwin declared Question Period open at 9:04 am.

As there were no questions for Council, Mayor Ruth Goodwin closed Question Period at 9:04 am.

Question Period Actions None required

REGULAR MEETING OF COUNCIL- 02 Jun 2021 Page 7 of 79 3.3.1 REGULAR COUNCIL May 19, 2021

Delegations Delegation Presentations Atrum Coal Ltd.

Andy Caruso and Tony Mauro of Atrum Coal Ltd. attended virtually to present an overview of the Elan Project (attached PowerPoint) and to provide Council with the opportunity to ask questions. Moved by Councillor Brian Marconi that Council agree to Res. 2021-167 extend the Atrum Coal delegation time at 9:25 am for a further 10 minutes if required. MOTION CARRIED

Delegation Decisions None required. Recess/Reconvene

Mayor Ruth Goodwin declared a Recess at 10:03 am for five (5) minutes.

The meeting was Reconvened at 10:09 am by Mayor Ruth Goodwin.

Bylaws Public Hearing Decisions None required

Bylaws Draft Bylaw 2021- 07 2021 Tax Rates Bylaw

Councillor Brain Marconi requested a recorded vote for motions made on this topic. Moved by Councillor Jackie Stickel that Council agree to Res. 2021-168 give Bylaw 2021-07, the 2021 Tax Rates Bylaw, first reading. IN FAVOUR: OPPOSED: Mayor Ruth Goodwin Councillor Brian Marconi Deputy Mayor Daryl Lalonde Councillor Ted Bain Councillor Sharon Hart Councillor Jackie Stickel Councillor Veronica Kloiber

MOTION CARRIED

Page 2 of 6

REGULAR MEETING OF COUNCIL- 02 Jun 2021 Page 8 of 79 3.3.1 REGULAR COUNCIL May 19, 2021

Moved by Councillor Sharon Hart that Council agree to give Res. 2021-169 Bylaw 2021-07 second reading.

IN FAVOUR: OPPOSED: Mayor Ruth Goodwin Councillor Brian Marconi Deputy Mayor Daryl Lalonde Councillor Ted Bain Councillor Sharon Hart Councillor Jackie Stickel Councillor Veronica Kloiber

MOTION CARRIED

Res. 2021-170 At 10:20 am, as the motion was about to be made, the Town experienced technical difficulties with the online meeting platform.

Technical difficulties were corrected and the Town returned to the meeting at 10:24 am.

Moved by Deputy Mayor Daryl Lalonde that Council agree to request that Administration post Bylaw 2021-07 to the website and return it to the June 2, 2021 Regular Meeting of Council.

IN FAVOUR: OPPOSED: Mayor Ruth Goodwin Deputy Mayor Daryl Lalonde Councillor Ted Bain Councillor Sharon Hart Councillor Jackie Stickel Councillor Veronica Kloiber Councillor Brian Marconi

MOTION CARRIED

Page 3 of 6

REGULAR MEETING OF COUNCIL- 02 Jun 2021 Page 9 of 79 3.3.1 REGULAR COUNCIL May 19, 2021

Action Items Annexation Lands Servicing Review - Revised and Updated Moved by Councillor Brian Marconi that Council agree to accept Res. 2021-171 the Annexation Lands Servicing Review (revised February 2021) as a long-term infrastructure strategy that will guide the review and preparation of future plans and strategies. MOTION CARRIED

Transit Advertising Budget Moved by Councillor Sharon Hart that Council agree to transfer Res. 2021-172 $1000.00 from the Transit Operating Reserve Transit CRP Project to the 2021 Transit Advertising budget. MOTION CARRIED

Declaration of Seniors' Week 2021 Moved by Councillor Ted Bain that Council agree to declare the Res. 2021-173 week of June 7-13, 2021 as Seniors' Week in the Town of Black Diamond by registering online through the province's website. MOTION CARRIED

Moved by Councillor Jackie Stickel that Council agree to Res. 2021-174 authorize Mayor Goodwin to sign the declaration provided by the Minister of Seniors and Housing. MOTION CARRIED

RCMP Annual Performance Review Moved by Deputy Mayor Daryl Lalonde that Council agree to Res. 2021-175 authorize the CAO to sign the RCMP Annual Performance Plan and forward the document to Staff Sergeant Akitt. MOTION CARRIED

Reports and Committee Minutes Committee Minutes - requiring Council acceptance No items to discuss

Councillor Reports To be submitted at the 2nd Regular Meeting of Council each month Councillor Reports • Councillor Kloiber • Councillor Marconi

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REGULAR MEETING OF COUNCIL- 02 Jun 2021 Page 10 of 79 3.3.1 REGULAR COUNCIL May 19, 2021

Moved by Councillor Veronica Kloiber that Council agree Res. 2021-176 to accept the Councillor Reports for information. MOTION CARRIED

Administrative Inquiries and Staff Reports CAO Report - April & May 2021 Moved by Councillor Sharon Hart that Council agree to Res. 2021-177 accept the CAO Report for information purposes. MOTION CARRIED

Correspondence and Information Correspondence and Information Sheep River Health Trust - May Newsletter Correspondence Decisions

Moved by Councillor Ted Bain that Council agree to accept Res. 2021-178 Correspondence and Information for information purposes. MOTION CARRIED

Recess/Reconvene

Mayor Ruth Goodwin declared a Recess at 10:58 am for five (5) minutes.

The meeting was Reconvened at 11:05 am by Mayor Ruth Goodwin.

Notices of Motion None submitted

Closed Session (In-Camera) CAO Evaluation - FOIP 17(4)(f), 19(2), 24(1)(d) Moved by Deputy Mayor Daryl Lalonde that Council agree to Res. 2021-179 move to a Closed Session at 11:07 am to discuss the CAO Evaluation process and documentation, in accordance with section 17(4)(f), section 19(2) and section 24(1)(d) of the FOIP Act. MOTION CARRIED

All seven (7) members of Council were present for this discussion, CAO Sharlene Brown, Legislative Manager Verna Staples and Legislative Clerk Garity Stanley were present to provide information and administrative services.

Page 5 of 6

REGULAR MEETING OF COUNCIL- 02 Jun 2021 Page 11 of 79 3.3.1 REGULAR COUNCIL May 19, 2021

Moved by Councillor Ted Bain that Council agree to return to an Res. 2021-180 Open meeting at 12:06 pm. MOTION CARRIED

Moved by Deputy Mayor Daryl Lalonde that Council agree to Res. 2021-181 approve the new forms and process for the CAO Performance Evaluation, as amended, and held in confidence in accordance with section 19(2) of the Freedom of Information and Protection of Privacy Act. MOTION CARRIED

Moved by Deputy Mayor Daryl Lalonde that Council agree to Res. 2021-182 request that the CAO take part in the Pre-evaluation Conversation, to be held in a Closed Session at a future date determined by Administration. MOTION CARRIED

Moved by Deputy Mayor Daryl Lalonde that Council agree to Res. 2021-183 request that Administration arrange a Closed Session for Council to undertake the CAO Performance Evaluation on a future date determined by Administration. MOTION CARRIED

Moved by Councillor Jackie Stickel that Council agree to appoint Res. 2021-184 Mayor Ruth Goodwin, Councillor Veronica Kloiber, and Councillor Ted Bain as the representatives of Council who will discuss the final performance evaluation with the CAO. MOTION CARRIED

Adjournment As there was no further business, the meeting was Adjourned at 12:21 am by Mayor Ruth Goodwin.

Unadopted, Unsigned MAYOR

Unadopted, Unsigned LEGISLATIVE SERVICES MANAGER

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REGULAR MEETING OF COUNCIL- 02 Jun 2021 Page 12 of 79 02 Jun 2021 REGULAR MEETING OF COUNCIL- Page 13 of 79 6.1(i)

June 02, 2021 02 Jun 2021 REGULAR MEETING OF COUNCIL- COVID-19 #1 PRIORITY UNINTERRUPTED OPERATIONS

Rigorous PPE Measures COVID-19 Suspected/Confirmed Cases ✱ Approx. 13% of call volume ✱ Up to 18% of call volume STARS Transport Physicians ✱ International consortium representation ✱ On-line portal system for medical

Page 14 of 79 personnel ✱ Airway management protocols ✱ Advise ventilation/resuscitation procedures Maintain Physician-driven Strategy 6.1(i)

PANDEMIC 02 Jun 2021 REGULAR MEETING OF COUNCIL- THINK OUTSIDE THE BOX

IDENTIFY EFFICIENCIES • Operational • Fund-raising • Downsize staff - specific areas affected PIVOTED TO SAFE ON-LINE EVENTS • GP base revenue loss - over $600,000 • Radiothon (October 2020) • GOLF FORE STARS (coming mid-May to Sept.) • Growing For STARS Program COMMUNITY-HOSTED ON-LINE EVENTS • 50/50’s and Raffles Page 15 of 79 2021 STARS LOTTERY • Single largest funding source for STARS • 2021 Lottery Sold Out

STARS Calendar Campaign • New municipal partnerships 6.1(i)

POSITIVE PROACTIVE ACTION 02 Jun 2021 REGULAR MEETING OF COUNCIL- Page 16 of 79

Emergency Response & Coordination STARS Transport Physicians ✱ Immediate safety net 24/7 ✱ Provide medical oversight and guidance ✱ 24/7 Live person contact ✱ Physician-to-Physician consultation ✱ Access to all available resources ✱ Orchestrates complex logistics 6.1(i) ✱ Dispatch appropriate level of response BEHIND THE SCENES ✱ Facilitates appropriate receiving hospital ✱ Supports pre-hospital practitioners 02 Jun 2021 REGULAR MEETING OF COUNCIL- Town of Black Diamond/Foothills County @ May 20, 2021 2016 2017 2018 2019 2020 2021 TOTAL

Near Aldersyde 2 1 1 4 Black Diamond Inter-facility 12 8 9 5 10 2 46 Black Diamond Scene & SAR 4 6 3 2 5 1 21 Near Blackie 4 1 1 6 Near Bragg Creek (within Foothills County) 1 1 Near Cayley 2 1 3 Near DeWinton 2 1 4 2 4 1 14 Near Eden Valley 2 3 3 3 2 13 High River Inter-facility 5 16 10 6 7 1 45 Near High River Scene & SAR 5 5 6 2 4 2 24 Page 17 of 79 Near Longview 4 3 4 1 4 16 Near Millarville 4 2 3 2 2 13 Near Nanton (within Foothills County) 1 1 Near Okotoks 3 5 4 3 1 16 Near Priddis 1 4 4 3 12 6.1(i) Near Turner Valley 2 2 1 5 TOTAL (Black Diamond averages 13 missions per year) 48 53 54 27 47 11 240 02 Jun 2021 REGULAR MEETING OF COUNCIL- AIRBUS H145 A GENERATIONAL INVESTMENT

FLEET STATUS 2019 – (3) Operational 2020 Dec – Arrival #4 and #5 2021 Mar – Arrival #6 2021 Fall – Arrival #7 and #8 2022 Spring – Final delivery

$135M Fleet Campaign - $65M Federal Government (5 helicopters)

Page 18 of 79 - $13M Saskatchewan Government (1) - $13M Alberta Government (1) - $19.5M Corporate, Individuals, Municipal - $2M Recent Fleet Gifts - $15M Possible sale proceeds (BK117’s) $7.5M Campaign Remaining approx. $117M (9) Helicopters $ 18M Associated Costs *Cost $13M each * Intensive pilot and mechanic training * Pool pilot coverage (6 bases) * Specialized tools/ground control equipment 6.1(i)

H145 – CAPITAL FLEET CAMPAIGN 02 Jun 2021 REGULAR MEETING OF COUNCIL- Page 19 of 79 6.1(i)

AIRBUS H145 – AIRBORNE INTENSIVE CARE UNIT (ICU) 02 Jun 2021 REGULAR MEETING OF COUNCIL-

TIME / TOOLS / TALENT Handheld Ultrasound • Collapsed lungs • Internal Hemorrhage • Heart abnormalities • Suspect heart failure

2 IU Universal Blood I-stat Blood Analyzer • Lab blood results / blood gases Page 20 of 79 EZ-IO Drill • Emergent intravenous access STARS Transport Physicians 6.1(i)

WORLD-RENOWNED CRITICAL CARE 02 Jun 2021 REGULAR MEETING OF COUNCIL-

Town of Black Diamond Decades of Leadership! Supporting STARS since 1990 Page 21 of 79

$3 per capita on Standing Motion Sustainable funding for STARS 6.1(i)

YOU ARE STARS REASON FOR BEING. Page 22 of 79 7.2(i)

REGULAR COUNCIL - 02 Jun 2021

Town of Black Diamond

REQUEST FOR DECISION

Department: Administrative Staff Agenda Date: June 2, 2021

Prepared By: Verna Staples

Attachments (description): Draft Tax Rates Bylaw

Is your documentation severed in accordance with FOIP? No

Topic: Draft Bylaw 2021-07 2021 Tax Rates Bylaw

Purpose: To return the 2021 Tax Rates Bylaw to Council for consideration of third reading.

Background: At the May 19, 2021 Regular Meeting of Council, Bylaw 2021-07, 2021 Tax Rates Bylaw, was given first and second reading. No amendments were requested at that time. Council requested that the Bylaw be posted to the Draft Bylaws page for public review. Social media and the Council Connection article both noted the posting of the draft bylaw to the website. No comments have been received by Administration at the time of this writing.

The Bylaw was drafted based on Scenario 3, as follows: Municipal Tax Total Tax Rate Rate Residential 7.733 10.526 Non-residential 9.220 13.310 Annexed Residential 2.524 6.586 Annexed Non- 7.107 12.565 residential Annexed Farmland 8.257 12.318 This year's Tax Rates Bylaw also provides for a deferred payment date to September 30, 2021, due to the continuing COVID-19 pandemic. The usual payment date of July 31 has been changed in this Bylaw to September 30, 2021, with penalties applicable on October 1, 2021 for any unpaid amounts.

If the Bylaw is given third reading as presented, Administration will notify the public of the payment deferral option in place and available payment options as well as promoting the Town's TIPP program for those who would benefit by making monthly instalments. Once the bylaw has been given third reading, notices can be prepared and sent out to property owners.

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If Council wishes to make any amendments to Bylaw 2021-07, those should be made instead of making a motion to give the bylaw third reading. The amendments would be posted to the website and returned to Council at the June 16, 2021 meeting for consideration of third reading.

Rationale: Municipal Government Act (MGA) • sections 344, 345, 346, (penalties and non-payment), and • section 353, 354 (requirements for annual tax bylaw and tax rates) Bylaw 2020-16 Procedure Bylaw, section 28 Bylaws Bylaw 2020-05 Tax Instalment Payment Plan Bylaw

Resource/Finance Impacts: In accordance with the MGA (sections 353 and 354) Council must annually pass a property tax bylaw, showing all of the rates that must be imposed. Administration requires this bylaw in order to prepare and send out the property tax notices. Under normal circumstances, this must be completed in a timely manner, to allow property owners sufficient time to arrange for payment prior to the (usual) July 31 due date.

Public Participation/Communication: If Council wishes to amend the bylaw, Administration will post the draft bylaw (amended as required) to the Town's website (Draft Bylaws) for public viewing prior to returning the bylaw to Council for further consideration on June 16, 2021. The bylaw was posted following second reading, as requested by Council. No comments were received by Administration.

Regional Communication Options: No Communication Required Other: n/a

Proposed Resolution Options: 1. that Councill agree to request that Administration amend Bylaw 2021-07 by {insert amendments, ie "using the amounts shown in Scenario ___" or other changes as required}, and return the Bylaw to the June 16, 2021 Regular Meeting of Council for consideration of third reading. 2. that Council agree to give Bylaw 2021-07 third and final reading. 3. that Council agree to provide Administration with alternate direction.

Recommendation: If Council is satisfied with the Bylaw, as presented, it would be in order to consider Option 2.

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BYLAW 2021- 07 TOWN OF BLACK DIAMOND

A BYLAW TO AUTHORIZE THE RATES OF TAXATION TO BE LEVIED AGAINST ASSESSABLE PROPERTY WITHIN THE TOWN OF BLACK DIAMOND FOR THE 2021 TAXATION YEAR.

WHEREAS, the Town of Black Diamond has prepared and adopted detailed estimates of municipal revenue, expenses and expenditures as required, at the council meeting held on March 17, 2021; and;

WHEREAS, the estimated municipal revenues from all sources other than property taxation total $348,500.00 and;

WHEREAS, the estimated municipal expenses (excluding non-cash items) set out in the annual budget for the Town of Black Diamond for 2021 total $3,354,038.00; and the balance of $3,005,538.00 is to be raised by general municipal property taxation; and;

WHEREAS, the estimated amount required to repay principal debt to be raised by general municipal taxation is $91,751.20 and;

THEREFORE the total amount to be raised by general municipal taxation is $3,005,538.00 and;

WHEREAS, the requisitions are:

Alberta School Foundation Fund (ASFF) - Residential/Farm Land $834,840.08 - Non-residential $164,702.74 Opted Out School Board - Residential & Farmland $64,764.50 - Non-residential $1,149.44

Designated Industrial Property $263.07 Seniors Foundation $47,442.24

WHEREAS, the council is authorized to sub-classify assessed property, and to establish different rates of taxation in respect to each sub-class of property, subject to the Municipal Government Act, Chapter M-26, Revised Statues of Alberta, 2000; and;

WHEREAS, the assessed value of all property in the Town of Black Diamond as shown on the assessment roll is:

Residential & Farm land $338,145,030 Non-Residential and Designated Industrial Property $42,375,430

Total Assessment $380,520,460

REGULAR MEETING OF COUNCIL- 02 Jun 2021 Page 25 of 79 7.2(i)

BYLAW 2021-07 TOWN OF BLACK DIAMOND

WHEREAS, the assessed value of all the annexed properties in the Town of Black Diamond as shown on the assessment roll is: Farm land $ 122,200 Residential 1,253,900 Non-Residential 1,929,500

Total Assessment $3,305,600

NOW THEREFORE under the authority of the Municipal Government Act, the Council of the Town of Black Diamond, in the Province of Alberta, enacts as follows:

1. Levy of Tax Rates

The Chief Administrative Officer is hereby authorized to levy the following rates of taxation on the assessed value of all property as shown on the assessment roll of the Town of Black Diamond:

Tax Levy Assessment Tax Rate General Municipal Residential & Farm land $2,614,818 $338,145,030 0.007733

Non-Residential, Linear, Machinery & Equipment 390,720 42,375,430 0.009220 Totals: $3,005,538 $380,520,460

Alberta School Foundation Fund Residential & Farm land $ 827,202 $310,045,750 0.002668

Non-Residential 164,703 41,533,710 0.003965

Totals: $991883 $351,579,460 Opted Out School Board Residential & Farm land $ 72384 $ 27,130,580 0.002668

Non-Residential 1,181 297,920 0.003965

Totals: $73565 $27,428,500

Page 2 of 4

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BYLAW 2021-07 TOWN OF BLACK DIAMOND

Tax Levy Assessment Tax Rate Seniors Foundation $ 47,565 $380,520,460 0.000125

Designated Industrial Property $ 263 $ 3,461,460 0.000076

2. Annexed Property

There shall be assessed, imposed and collected for the year of 2021, on those properties annexed to the Town of Black Diamond which are subject to the Order in Council 15/2020, effective January 1, 2020, those rates which are provided in the Order.

The Chief Administrative Officer is hereby authorized to levy the following rates of taxation on the assessed value of the annexed property as shown on the assessment roll and established by the Foothills County:

Tax Levy Assessment Tax Rate General Municipal Farmland $ 1,009 $ 122,200 0.008257 Residential 3,165 1,253,900 0.002524 Non-Residential, Linear, Machinery & Equipment 13,714 1,929,500 0.007107 Totals: $17,888 $3,305,600

Alberta School Foundation Fund Residential & Farm land $2328 $887,200 0.002625 Non-Residential 7,758 1,929,460 0.004021 Totals: $10,086 $2,816,700

Opted Out School Board Residential & Farm land $1,283 $488,900 0.002625 Totals: $1,283 $488,900

Tax Levy Assessment Tax Rate Other Seniors Foundation $ 414 $3,305,600 0.000125 Ambulance and 911 83 3,305,600 0.000025 Recreation 1,190 3,305,600 0.000360

Page 3 of 4

REGULAR MEETING OF COUNCIL- 02 Jun 2021 Page 27 of 79 7.2(i)

BYLAW 2021-07 TOWN OF BLACK DIAMOND

Fire Protection 2,461 3,305,600 0.000745 Library 192 3,305,600 0.000058 RCMP 411 3,305,600 0.000124 Totals: $4,751

3. Penalties on Unpaid Current Taxes and Arrears

3.1. All annual property taxes, local improvement taxes or other property taxes levied shall be paid in full on or before September 30, 2021 in the year in which they are levied. When any portion of such taxes remains unpaid, a penalty for non-payment of the outstanding taxes shall be imposed in an amount equal to 15% thereof on the first day of August.

3.2. In the event that a balance of taxes, penalties or other charges placed on a tax account remain unpaid after the 31st day of December, there shall be added, by way of penalty, an amount equal to 15% on the first day of January, of the succeeding year.

4. That this bylaw will take force and effect upon third and final reading and signing thereof.

READ A FIRST TIME this 19th day of May 2021.

READ A SECOND TIME this 19th day of May 2021.

READ A THIRD AND FINAL TIME this day of 2021.

MAYOR LEGISLATIVE SERVICES MANAGER

Date signed

Page 4 of 4

REGULAR MEETING OF COUNCIL- 02 Jun 2021 Page 28 of 79 7.2(ii)

REGULAR COUNCIL - 02 Jun 2021

Town of Black Diamond

REQUEST FOR DECISION

Department: Emergency Management Agenda Date: June 2, 2021

Prepared By: Verna Staples

Attachments (description): DRAFT Bylaw 2021-08 Bylaw 19-07

Is your documentation severed in accordance with FOIP? No

Topic: Bylaw 2021-08 Emergency Management Bylaw

Purpose: The Emergency Advisory Committee has recommended changes to the existing Emergency Management Bylaw.

Background: The Emergency Advisory Committee (EAC) met on April 7, 2021, and reviewed the current Emergency Management Bylaw. The Town's representative of the Alberta Emergency Management Agency (AEMA) requested amendments to ensure compliance with the Local Authority Emergency Management Regulation, Alta Reg 203/2018. DEM Jamie Campbell presented the bylaw revisions (new sections) in sections 4.8, 4.9 and 5.4 of the Draft Bylaw. The EAC discussed the amendments presented and recommended that the revised bylaw be presented to Council.

As this bylaw is being amended in a manner that does not greatly affect the Committee or the Agency's operations and is required to be compliant with provincial legislation, Council could choose to pass this bylaw at the June 2, 2021 meeting. If Council wishes, the bylaw can be given first and second readings before being amended or posted to the Draft Bylaws webpage and returned to the June 16, 2021, Council meeting for further consideration.

Rationale: Local Authority Emergency Management Regulation, Alta Reg 203/2018, 2(2) The bylaw or order must (a) set out the purposes of the committee, both during an emergency or disaster and when those events are not occurring, (b) establish that the committee provides guidance and direction to the local authority’s emergency management agency, (c) establish procedures that must be followed when declaring a state of local emergency, (d) identify the committee’s membership and Chair by title or position,

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(e) set out a minimum meeting frequency for the committee, which must be at least once per year, and (f) outline committee quorum and procedural requirements for decision making unless these requirements are set out in another local authority bylaw. 3(2) The bylaw or order must (e) state that a command, control and coordination system prescribed by the Managing Director of the Alberta Emergency Management Agency will be used by the local authority’s emergency management agency, and

Resource/Finance Impacts: There are no resource or financial impacts known to be caused by Council passing this bylaw. It is required to maintain compliance with legislation.

Public Participation/Communication: Council may choose to pass this bylaw at the June 2 Council meeting or request that Administration post the bylaw to the Town's website following first and second reading.

Regional Communication Options: No Communication Required

Proposed Resolution Options: 1. that Council agree to give Bylaw 2021-08, Emergency Management Bylaw, first reading. 2. that Council agree to give Bylaw 2021-08 second reading. 3. that Council agree to amend Bylaw 2021-08 by (insert recommended amendments) and request that the Bylaw be returned to the June 16, 2021 Council meeting for consideration of third reading. 4. that Council agree to present Bylaw 2021-08 for third reading at this time. {Must be unanimously carried to proceed with third reading at this meeting} 5. that Council agree to give Bylaw 2021-08 third and final reading.

Recommendation: The Emergency Advisory Committee recommends Options 1 and 2, and if Council is willing to pass the bylaw at this meeting, then Options 4 and 5.

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BYLAW 2021-08 TOWN OF BLACK DIAMOND

A BYLAW TO ESTABLISH AN EMERGENCY ADVISORY COMMITTEE, AN EMERGENCY MANAGEMENT AGENCY AND EMERGENCY MANAGEMENT PROTOCOL WITHIN THE TOWN OF BLACK DIAMOND, IN THE PROVINCE OF ALBERTA.

WHEREAS, the Town of Black Diamond is responsible for the direction and control of its Emergency response and is required, under the Emergency Management Act, R.S.A. 2000, Chapter E-6.8, to appoint an Emergency Advisory Committee and to establish and maintain an Emergency Management Agency;

AND WHEREAS, it is desirable in the public interest, and in the interests of public safety, that such a Committee be appointed, and such an Agency be established and maintained to carry out Council’s statutory powers and obligations under the Emergency Management Act;

NOW THEREFORE the Council of the Town of Black Diamond, in the Province of Alberta, duly assembled, hereby enacts as follows:

1. TITLE

1.1. This Bylaw may be cited as the “Emergency Management Bylaw”.

2. CONTENTS

1. Title ...... 1 2. Contents ...... 1 3. Definitions ...... 1 4. Emergency Advisory Committee ...... 2 5. Emergency Management Agency ...... 3 6. Director of Emergency Management ...... 4 7. Council ...... 4 8. Declaration of a State of Local Emergency ...... 5 9. Termination of a State of Local Emergency ...... 6 10. Protection from Liability ...... 6 11. Severability ...... 7

3. DEFINITIONS

3.1. “Act” means the Emergency Management Act, R.S.A. 2000, c. E-6.8, as amended from time to time; 3.2. “Bylaw” means a Bylaw of the Town of Black Diamond; 3.3. “Chief Administrative Officer” or “CAO” means the person appointed to the position of Chief Administrative Officer by Council, or their designate; 3.4. “Council” means the duly elected Council of the Town of Black Diamond;

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“Deputy Director of Emergency Management” or “DDEM” means an individual appointed to the position of Deputy Director of Emergency Management by Council, who shall assist the DEM or assume the duties of the DEM in their absence. 3.5. “Director of Emergency Management” or “DEM” means an individual appointed to the position of Director of Emergency Management by Council. 3.6. “Disaster” means an event that results in serious harm to the safety, health or welfare of people or in widespread damage to property or the environment. 3.7. “Emergency” means an event that requires prompt co-ordination of action or special regulation of persons or property to protect the safety, health or welfare of people or to limit damage to property or the environment. 3.8. “Emergency Advisory Committee” (“Committee”) means the Committee established by this Bylaw. 3.9. “Emergency Coordination Centre” or “Emergency Operations Centre” means the physical location at which the coordination of information and resources to support incident management (on-scene operations) activities normally takes place. 3.10. “Emergency Management Agency” (“Agency”) means the Agency established by this Bylaw, as required to coordinate the activities in response to an Emergency or Disaster. 3.11. “Emergency Management Program” means the development, coordination and execution of plans, measures and programs pertaining to the mitigation preparedness, response and recovery before, during and after an Emergency event. 3.12. “Minister” means the Minister determined under section 16 of the Government Organization Act as the Minister responsible for this Act. 3.13. “Municipal Emergency Plan” means the plan prepared by the Director of Emergency Management which coordinates response to an Emergency or Disaster. 3.14. “Town” means the Corporation of the Town of Black Diamond.

4. EMERGENCY ADVISORY COMMITTEE

4.1. The Emergency Advisory Committee (“Committee”) is hereby established to review and advise the Director of Emergency Management regarding the Municipal Emergency Plan and related plans and programs. 4.2. The Committee shall consist of: a) two (2) members of Council, appointed by Council for a full electoral term of office; b) one alternate member of Council, appointed by Council for a full electoral term of office; c) the CAO; d) the Deputy DEM(s); and e) the DEM.

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4.3. Quorum for a meeting of this Committee shall be four (4) members, which must include at least one of the DEM or DDEM(s) and at least 1 appointed member of Council. 4.4. The Chair shall be the DEM, or in the absence of the DEM, the Committee shall select a Chair for the meeting. 4.5. The DEM may, from time to time, invite individuals, including Town employees, to discuss matters of relevance at Committee meetings. 4.6. The Committee shall meet at least annually, or more frequently as required. 4.7. The Committee shall advise Council annually on matters pertaining to the Town’s Emergency Management Program and the Municipal Emergency Plan. 4.8. The Emergency Advisory Committee shall: a) provide guidance and direction to the Municipal Management Agency; b) review the Municipal Emergency Plan and any related plans and programs annually, and; c) advise Council, duly assembled, on the status of the Municipal Emergency Plan and related plans and programs at least once per year. 4.9. During an emergency, the Emergency Advisory Committee shall: a) be briefed on the emergency and authorize the activation of the Municipal Emergency Plan; b) delegate an individual as an Interim Director of Emergency Management if the duly appointed Director of Emergency Management or Deputy Director of Emergency Management are unable to fulfill their duties and obligations; and c) receive periodic briefings regarding the incident.

5. EMERGENCY MANAGEMENT AGENCY

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e) any Town staff as appointed to the Agency by the CAO; and f) the RCMP Detachment Commander, or their designate. 5.6. In addition to the members appointed to the Agency under section 5.4, the DEM may invite other organizations to nominate representatives to serve as members of the Agency, including: a) Alberta Emergency Management Agency (AEMA) representative(s); b) utility companies; c) health agencies; d) service organizations; and e) any other person, agency or organization that, in the opinion of the DEM, may assist in the implementation of the Municipal Emergency Plan.

6. DIRECTOR OF EMERGENCY MANAGEMENT

6.1. The DEM will: a) schedule meetings of the Agency as necessary; b) prepare and coordinate the Municipal Emergency Plan and related plans and programs for the Town; c) establish and act as Director of the Emergency Coordination Centre, or ensure that someone is designated under the Municipal Emergency Plan to act on behalf of the Agency in their absence; d) coordinate all Emergency services and other resources used in an Emergency; e) ensure that the Municipal Emergency Plan is reviewed at least annually and any time that conditions arise or there is an opportunity for improvement of the plan; f) ensure that the Municipal Emergency Plan is implemented; and conduct an Emergency training event no less than once annually; and g) ensure staff of the Town and members of the Committee and Agency, as required, complete training to maintain effectiveness in the event of an Emergency. 6.2. From time to time, the DEM may invite individuals, including Town employees and Committee members, to discuss matters of relevance with the Agency. The Director may require such individuals to assist with the development and implementation of the Municipal Emergency Plan and related programs.

7. COUNCIL

7.1. Council shall: a) by resolution, appoint the required number of Council members to serve on the Committee; b) by resolution, appoint a Director of Emergency Management;

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c) by resolution, appoint one or more Deputy Director(s) of Emergency Management; d) provide for the payment of expenses of the members of the Committee; e) ensure that Emergency plans and programs are prepared to address potential emergencies or Disasters in the Town of Black Diamond; and f) approve the Municipal Emergency Plan. 7.2. Council may: a) by Bylaw, borrow, levy, appropriate and expend, without the consent of the electors, all sums required for the operation of the Emergency Management Agency, and b) enter into agreements with and make payments or grants, or both, to persons or organizations for the provision of services in the development or implementation of Emergency plans or programs, including mutual aid plans and programs.

8. DECLARATION OF A STATE OF LOCAL EMERGENCY

8.1. If Council is satisfied that an Emergency exists or may exist, Council may, by resolution, declare a state of local emergency relating to all or a part of the Town. 8.2. In declaring a state of local emergency, Council must: a) identify the nature of the Emergency; b) identify the area of the Town where the Emergency exists; c) immediately cause the details of the declaration to be written and published by such means of communication as Council considers most likely to make it known to the population that is affected by the declaration, and; d) immediately forward a copy of the written declaration to the Minister. 8.3. When a state of local emergency is declared, the Agency may at any time, in accordance with the Act and related plans or programs: a) acquire or utilize any real or personal property considered necessary to prevent, combat or alleviate the effects of an Emergency or Disaster; b) authorize or require any qualified person to render aid of a type he or she is qualified to provide; c) control or prohibit travel to or from any area of the Town; d) provide for the restoration of essential facilities and the distribution of essential supplies and provide, maintain and coordinate Emergency medical, welfare and other essential services in any part of the Town; e) cause the evacuation of persons and the removal of animals and personal property from any area of the Town of Black Diamond that is or may be affected by a Disaster; f) authorize the entry into any building or on any land, without warrant,

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by an person in the course of implementing an Emergency plan or program; g) cause the demolition or removal of any trees, structures or crops if the demolition or removal is necessary or appropriate in order to reach the scene of a Disaster, or to attempt to forestall its occurrence or to combat its progress; h) procure or fix prices for food, clothing, fuel, equipment, medical supplies, or other essential supplies and the use of any property within the Town for the duration of the state of local emergency; and i) authorize the conscription of persons needed to meet an Emergency. 8.4. Subject to the Act, the declaration of a state of local emergency must be renewed every seven (7) days until the Emergency has passed.

9. TERMINATION OF A STATE OF LOCAL EMERGENCY

9.1. When, in the opinion of Council, an Emergency no longer exists in relation to which the declaration was made, Council shall by resolution, terminate the declaration. 9.2. A declaration of a state of local emergency is considered terminated and ceases to be of any force or effect when: a) a resolution is passed under Section 9.1; b) a period of seven (7) days has lapsed since it was declared, unless it is renewed by resolution; c) the Lieutenant Governor in Council makes an order for a State of Emergency under the Act, relating to the same area; or d) the Minister cancels the state of local emergency. 9.3. When a declaration of a state of local emergency has been terminated, Council shall cause the details of the termination to be published immediately by such means of communication considered most likely to notify the population of the area affected.

10. PROTECTION FROM LIABILITY

10.1. No action lies against the Committee, the Agency, and any member of the Committee or Agency or any person acting under the Committee’s or Agency’s direction or authorization for anything done or omitted to be done in good faith while carrying out a power or duty under this Bylaw during a state of local emergency.

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11. SEVERABILITY

11.1. It is the intention of the Council of the Town of Black Diamond that each section of this Bylaw should be considered as being separate and severable from all other sections. Should any section or part of this Bylaw be found to have been improperly enacted, then such section or part shall be regarded as being severable from the rest of this Bylaw and that the Bylaw remaining after such severance shall be effective and enforceable.

Bylaw 19-07 and any amendments thereto are repealed in their entirety.

This Bylaw will take force and effect upon third and final reading and signing thereof.

READ A FIRST TIME this 2nd day of June A.D. 2021.

READ A SECOND TIME this day of A.D. 2021.

READ A THIRD AND FINAL TIME this day of A.D. 2021.

MAYOR LEGISLATIVE SERVICES MANAGER

Date signed

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BYLAW 19-07 TOWN OF BLACK DIAMOND

A BYLAW TO ESTABLISH AN EMERGENCY ADVISORY COMMITTEE, AN EMERGENCY MANAGEMENT AGENCY AND EMERGENCY MANAGEMENT PROTOCOL WITHIN THE TOWN OF BLACK DIAMOND, IN THE PROVINCE OF ALBERTA.

NOW THEREFORE the Council of the Town of Black Diamond, in the Province of Alberta, duly assembled, hereby enacts as follows:

1. TITLE

1.1. This Bylaw may be cited as the “Emergency Management Bylaw”.

2. CONTENTS

1. Title ...... 1 2. Contents ...... 1 3. Definitions ...... 1 4. Emergency Advisory Committee ...... 2 5. Emergency Management Agency ...... 3 6. Director of Emergency Management ...... 3 7. Council ...... 4 8. Declaration of a State of Local Emergency ...... 4 9. Termination of a State of Local Emergency ...... 5 10. Protection from Liability ...... 6 11. Severability ...... 6

3. DEFINITIONS

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Council, who shall assist the DEM or assume the duties of the DEM in their absence. 3.6. “Director of Emergency Management” or “DEM” means an individual appointed to the position of Director of Emergency Management by Council. 3.7. “Disaster” means an event that results in serious harm to the safety, health or welfare of people or in widespread damage to property or the environment. 3.8. “Emergency” means an event that requires prompt co-ordination of action or special regulation of persons or property to protect the safety, health or welfare of people or to limit damage to property or the environment. 3.9. “Emergency Advisory Committee” (“Committee”) means the Committee established by this Bylaw. 3.10. “Emergency Coordination Centre” or “Emergency Operations Centre” means the physical location at which the coordination of information and resources to support incident management (on-scene operations) activities normally takes place. 3.11. “Emergency Management Agency” (“Agency”) means the Agency established by this Bylaw, as required to coordinate the activities in response to an Emergency or Disaster. 3.12. “Emergency Management Program” means the development, coordination and execution of plans, measures and programs pertaining to the mitigation preparedness, response and recovery before, during and after an Emergency event. 3.13. “Minister” means the Minister determined under section 16 of the Government Organization Act as the Minister responsible for this Act. 3.14. “Municipal Emergency Plan” means the plan prepared by the Director of Emergency Management which coordinates response to an Emergency or Disaster. 3.15. “Town” means the Corporation of the Town of Black Diamond.

4. EMERGENCY ADVISORY COMMITTEE

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4.4. The Chair shall be the DEM, or in the absence of the DEM, the Committee shall select a Chair for the meeting. 4.5. The DEM may, from time to time, invite individuals, including Town employees, to discuss matters of relevance at Committee meetings. 4.6. The Committee shall meet at least annually, or more frequently as required. 4.7. The Committee shall advise Council annually on matters pertaining to the Town’s Emergency Management Program and the Municipal Emergency Plan.

5. EMERGENCY MANAGEMENT AGENCY

5.1. The Emergency Management Agency (“Agency”) is hereby established to act as the agent of Council to carry out all statutory powers and obligations of Council under the Act. 5.2. The Agency will recommend to Council to declare, renew or terminate a state of local emergency, in accordance with Section 8 or 9 of this Bylaw. 5.3. Council hereby authorizes the Agency, for the duration of such state of local emergency, to do all acts and take necessary proceedings to address the Emergency pursuant to the Act. 5.4. The Agency shall consist of the following members: a) the DEM; b) the CAO; c) the DDEM(s); d) the Fire Chief; and e) any Town staff as appointed to the Agency by the CAO; and f) the RCMP Detachment Commander, or their designate. 5.5. In addition to the members appointed to the Agency under section 5.4, the DEM may invite other organizations to nominate representatives to serve as members of the Agency, including: a) Alberta Emergency Management Agency (AEMA) representative(s); b) utility companies; c) health agencies; d) service organizations; and e) any other person, agency or organization that, in the opinion of the DEM, may assist in the implementation of the Municipal Emergency Plan.

6. DIRECTOR OF EMERGENCY MANAGEMENT

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d) coordinate all Emergency services and other resources used in an Emergency; e) ensure that the Municipal Emergency Plan is reviewed at least annually and any time that conditions arise or there is an opportunity for improvement of the plan; f) ensure that the Municipal Emergency Plan is implemented; and conduct an Emergency training event no less than once annually; and g) ensure staff of the Town and members of the Committee and Agency, as required, complete training to maintain effectiveness in the event of an Emergency. 6.2. From time to time, the DEM may invite individuals, including Town employees and Committee members, to discuss matters of relevance with the Agency. The Director may require such individuals to assist with the development and implementation of the Municipal Emergency Plan and related programs.

7. COUNCIL

7.1. Council shall: a) by resolution, appoint the required number of Council members to serve on the Committee; b) by resolution, appoint a Director of Emergency Management; c) by resolution, appoint one or more Deputy Director(s) of Emergency Management; d) provide for the payment of expenses of the members of the Committee; e) ensure that Emergency plans and programs are prepared to address potential emergencies or Disasters in the Town of Black Diamond; and f) approve the Municipal Emergency Plan. 7.2. Council may: a) by Bylaw, borrow, levy, appropriate and expend, without the consent of the electors, all sums required for the operation of the Emergency Management Agency, and b) enter into agreements with and make payments or grants, or both, to persons or organizations for the provision of services in the development or implementation of Emergency plans or programs, including mutual aid plans and programs.

8. DECLARATION OF A STATE OF LOCAL EMERGENCY

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likely to make it known to the population that is affected by the declaration, and; d) immediately forward a copy of the written declaration to the Minister. 8.3. When a state of local emergency is declared, the Agency may at any time, in accordance with the Act and related plans or programs: a) acquire or utilize any real or personal property considered necessary to prevent, combat or alleviate the effects of an Emergency or Disaster; b) authorize or require any qualified person to render aid of a type he or she is qualified to provide; c) control or prohibit travel to or from any area of the Town; d) provide for the restoration of essential facilities and the distribution of essential supplies and provide, maintain and coordinate Emergency medical, welfare and other essential services in any part of the Town; e) cause the evacuation of persons and the removal of animals and personal property from any area of the Town of Black Diamond that is or may be affected by a Disaster; f) authorize the entry into any building or on any land, without warrant, by an person in the course of implementing an Emergency plan or program; g) cause the demolition or removal of any trees, structures or crops if the demolition or removal is necessary or appropriate in order to reach the scene of a Disaster, or to attempt to forestall its occurrence or to combat its progress; h) procure or fix prices for food, clothing, fuel, equipment, medical supplies, or other essential supplies and the use of any property within the Town for the duration of the state of local emergency; and i) authorize the conscription of persons needed to meet an Emergency. 8.4. Subject to the Act, the declaration of a state of local emergency must be renewed every seven (7) days until the Emergency has passed.

9. TERMINATION OF A STATE OF LOCAL EMERGENCY

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means of communication considered most likely to notify the population of the area affected.

10. PROTECTION FROM LIABILITY

11. SEVERABILITY

Bylaw 13-09 and any amendments thereto are repealed in their entirety.

This Bylaw will take force and effect upon third and final reading and signing thereof.

READ A FIRST TIME this 7th day of August A.D. 2019.

READ A SECOND TIME this 27th day of August A.D. 2019.

READ A THIRD AND FINAL TIME this 27th day of August A.D. 2019.

Original Signed Original Signed MAYOR CHIEF ADMINISTRATIVE OFFICER

August 27, 2019 Date signed

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REGULAR COUNCIL - 02 Jun 2021

Town of Black Diamond

REQUEST FOR DECISION

Department: Administrative Staff Agenda Date: June 2, 2021

Prepared By: Sharlene Brown

Attachments (description): 2021 05 26 Front Entry Upgrades- Budget Overview Snapshot FIN-002 Procedure

Is your documentation severed in accordance with FOIP? No

Topic: Budget Overage Front Entry Upgrades

Purpose: To request approval of the budget overage for the Front Entry Upgrades

Background: Council approved the Black Diamond Entry Upgrades in budget 2020 in the amount of $300,000 and further agreed to direct Administration to amend the MSI grant application for the front entry upgrade project at the Town Office (resolution 2020-445).

RFD and tendering of the project have now been completed. Construction is anticipated to start mid-summer 2021 and is anticipated to take 6-8 weeks for completion. The total project has come in at a cost of $451,975.00 which includes the detailed design cost of $39,750.00 and structural design at $16,050.00. The tendering committee has approved the project and recommended that Administration bring forward an RFD for Council's consideration.

The rationale for the increase is that the cost of construction and supplies over the last year has increased exponentially.

Administration and consultants have reviewed the design and are also recommending that the optional items proposed, the back lane parking lot and access to the building, not be included in this project. The rationale for the deferral is to ensure future flexibility and accommodation of building function and operation. With the onset of the potential amalgamation, the Councils' decision to have the Town of Black Diamond Administration office as the main office, parking and access requirements will need to be reviewed to ensure accommodation for additional staffing and operational requirements of the facility.

Administration has amended the MSI grant application to include the budget overage as per resolution 2020-445, and is requesting a budget amendment to include the actual overage in the 2021 capital budget.

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Rationale: Budget Policy FIN-002 - 2.3. Operating budget reallocations over $5,000.00 (cumulatively), capital budget reallocations or requests for reallocation between different budgets or reserve funds must be approved by Council.

Resource/Finance Impacts: The total actual budget overage is $170,925.00 which will be covered by Municipal Grants.

Public Participation/Communication: Administration is not recommending any public participation on this budget overage item.

Regional Communication Options: No Communication Required

Proposed Resolution Options: 1. that Council agree to approve the budget overage and direct Administration to proceed with the front entry project. 2. that Council provides Administration with alternate direction

Recommendation: Administration recommends option 1

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         

                 

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                                                   

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                                                                             Page 47 of79 8.8.1 8.8.1

TOWN OF BLACK DIAMOND PROCEDURE

Procedure #: FIN-002 (formerly named 12-3 Budget Policy)

PROCEDURE TITLE: Budget Policy

Approval Date: December 1, 1999 (Original Procedure) Revision Date: September 21, 2016

Department: Finance

1. General Guidelines

1.1. The Council shall establish, by resolution, the spending guidelines for the next year (i.e. wage increase/decrease not to exceed_____%, operating budget increase/decrease not to exceed ____%). These spending guidelines shall be for operating budgets only.

1.1.1. The established guidelines may be subject to review by the council during subsequent budget deliberations.

1.1.2. The CAO or the Finance Manager shall present Council with an RFD at a Council meeting on or about October 15th of each year, requesting the wage and operating budget increase/decrease resolution from Council. The RFD will include the most recent Cost of Living Allowance (COLA) figures available.

1.2. Capital and Reserve budgets will be considered at budget deliberations.

1.3. Departments and Committees of Council shall submit the budgets (3 years operational and 5 years capital), to the Finance Manager/CAO by November 15 annually. Budgets submitted after November 15 may or may not be accepted. Acceptance shall be at the discretion of the CAO or the Finance Manager.

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Fin-002 Procedure - Budget Policy

1.3.1. Failure to submit budgets in accordance with this Policy and its Procedures may be considered as an indicator of performance concerns. The Manager responsible for the delay may be subject to discipline, in accordance with Town of Black Diamond policy.

1.4. Capital budget projects/items over $5,000.00 shall include at least one copy of a quote obtained for the proposed project/item. The quote included will be used for budgeting purposes only, and prior to the project/item actually proceeding, additional quotes, proposals or a tendering process may be required.

1.5. The CAO and/or the Finance Manager shall review the proposed budgets submitted by the Managers or Committees and may request from the applicable parties, any additional information required regarding the budget prior to the budget being presented to Council.

1.6. The CAO and/or the Finance Manager is authorized to comment on and return for revision, a budget which does not comply with these Procedures.

1.7. In the event that a Manager or Committee of Council feels that they cannot meet the guidelines set out in these Procedures and/or that they need to clarify any items in their proposed budgets, they shall make an appointment with the CAO.

1.8. Assistance/clarification in budget preparation shall be provided, when requested, by the CAO or the Finance Manager at a mutually convenient time. Arrangements for this assistance shall be made in advance of budget presentation to Council.

1.9. Responsibility for final budget approval lies entirely with the Council.

2. Budget Reallocations

2.1. Budget Reallocation Request forms, (Appendix A), shall be completed by the Manager or Committee of Council and submitted to the CAO or the Finance Manager.

2.2. Operating budget reallocations totaling less than $5,000.00 cumulatively within the same budget and year will be at the discretion of the CAO or the Finance Manager.

2.3. Operating budget reallocations over $5,000.00 (cumulatively), capital budget reallocations or requests for reallocation between different budgets or reserve funds must be approved by Council.

3. Unbudgeted Expenditures

3.1. Unbudgeted expenditures for the current fiscal year must be approved by resolution of Council.

Page 2 of 3

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Fin-002 Procedure - Budget Policy

3.1.1. Managers are expected to submit a detailed RFD explaining the requested expenditure, why it is required, total expected costs and where the funds will come from (ex. donation, grant, reserves and/or a budget reallocation).

3.1.2. The CAO or the Finance Manager must approve the RFD to ensure that the requested funding options are correct and that the accounting processes required are properly outlined for Council’s consideration.

4. Forms

4.1. Appendix “A” Budget Reallocation Request Form

5. End of Procedure

APPROVAL

______Sharlene Brown, CAO Date

REVIEW Procedure reviewed, no changes required:

CAO Signature CAO Name (print) Date Reviewed/Approved

Page 3 of 3

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REGULAR COUNCIL - 02 Jun 2021

Town of Black Diamond

REQUEST FOR DECISION

Department: Administrative Staff Agenda Date: June 2, 2021

Prepared By: Sharlene Brown

Attachments (description): Keep Alberta RCMP

Is your documentation severed in accordance with FOIP? No

Topic: Support for the Current Provincial Police Service

Purpose: To support other municipalities throughout Alberta in lobbying the Provincial Government for keeping the RCMP as the provincial police service.

Background: As part of the Fair Deal Panel recommendations (14), the government of Alberta is exploring the idea of establishing an Alberta Provincial Police Force.

Recommendation 14 | Create an Alberta Police Service to replace the RCMP. • An independent assessment of a possible transition to an Alberta police service is underway. The study will allow the government to make an informed decision as to whether a dedicated provincial police service is in the best interests of Albertans. The study will also consider operational requirements, processes and potential costs for creating a provincial police service.

The focus of AUMA Presidents Summit on February 17, 2021, was dedicated to informing elected officials on this recommendation of the fair deal panel and provided background information on the establishment of the provincial police service and compared it with the current RCMP agreement.

April 29th, 2021 the National Police Federation issued a press release requesting the province to share the details of the report, due April 30, 2021, by Price Waterhouse, Coopers (PwC). At the time of writing, Administration could not confirm if the report has completed and made public.

Many Municipalities in Alberta have been forwarding letters of support for the continued service of the RCMP as the provincial police service and not supporting the creation of provincial police service to replace the RCMP. The common concern in the written submissions to the Minister (attached) is the Fair Deal Panels recommendations to proceed do not match the statistics obtained from the public and that the cost of a new provincial police force would be an additional download to the municipalities. The RCMP funding breakdown obtained from the AUMA policing hub is outlined below.

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Under the Provincial Police Service Agreement, the term of the agreement was from April 1, 2012, and ending on March 31, 2032, the agreement has 24 months' notice of termination in article 3.0.

Rationale: To determine Councils preference in provincial policing services.

Resource/Finance Impacts: At this time there are no financial impacts to writing a letter to the Minister of Justice.

Public Participation/Communication: At this time Administration is not recommending a public participation campaign. Although if Council is in support of continue policing service of the RCMP, then a link to Keep the RCMP website may be appropriate.

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Regional Communication Options: Town of Turner Valley will be/has been notified in accordance with the Friendship Agreement (no Joint Consideration Document required)

Proposed Resolution Options: 1. that Council agree to direct administration to write a letter to the Minister of Justice in support of continued provincial policing service with the RCMP. 2. that Council agree to decline to write a letter to the Minister of Justice. 3. that Council provide administration with alternate direction.

Recommendation: Any option that Council deems appropriate.

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Re: Coung of Palnlearth‘s Suggort for the RCMP

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REGULAR MEETING OF COUNCIL- 02 Jun 2021 Page 56 of 79 8.8.2

605 – 50th Street P.O. Box 6300 Edson, AB T7E 1T7 www.edson.ca

TOWN OF EDSON Office of the Mayor

May 5, 2021

VIA EMAIL: [email protected]

Office of the Minister Justice and Solicitor General 424 Legislature Building 10800 - 97 Avenue Edmonton, AB T5K 2B6

Attention: Honourable Kaycee Madu

Dear Honourable Madu:

Re: Letter in support of the RCMP

Please accept this letter as Edson Town Council’s support for the Royal Canadian Mounted Police (RCMP) and in opposition of the Provincial Government’s recent proposal of an Alberta Police Force.

While the Province suggests that the switch from the RCMP to an Alberta Provincial Police Service (APPS) will not cost municipalities more financially, we do not believe this is realistic. Who will bare the cost of this service? Currently, Edson RCMP operate out of a Federally owned building. Should there be a switch to an APPS, who would assume the cost of a new detachment? Not to mention all of the other infrastructure that would be required to build an APPS. It does not seem feasible that these costs would not end up being borne by the municipality and their residents and that these would not exceed the current costs of providing RCMP services, given the significant investments that would be required and the loss of Federal Funding.

Currently, the RCMP is our largest budgetary item, and this cost only keeps growing as the Provincial Government takes away sources of revenue and downloading additional costs to us. The Province has recently decreased the percentage of revenue from fines that municipalities receive. This money was used by the Town to directly offset the cost of policing. Further, just this year we received a bill from the Provincial Government for the provincial portion of Biology Casework Analysis Agreements expenses. A cost that was not the responsibility of a municipality in the past and was given to us with little to no notice. These cuts and downloads increase costs

REGULAR MEETING OF COUNCIL- 02 Jun 2021 Page 57 of 79 8.8.2

to our Town by ~$350,000-$400,000; equating to a 3.5%-4% tax increase for our residents. Given this, what protections would be in place to ensure municipalities are not continuously charged more under an APPS model? It seems more realistic that it would only be a matter of time before more costs were downloaded to municipalities for operation of the APPS.

We have worked hard as a municipality to build a strong working relationship with our local RCMP Detachment. They are our partners and an integral part of our community. We are happy with the level of service our RCMP provide and their participation within our community.

We strongly encourage the Provincial Government to use the funds dedicated to researching an APPS, towards building stronger relationships with the RCMP and the Federal government to achieve desired outcomes. The Province repeatedly encourages municipalities to work with each other and come up with new and collaborative ways to provide programs and services to our residents in a cost-effective manner. We implore your Government to do the same and work with your Federal counterparts to achieve the Province’s goals related to the RCMP and Policing and to emulate the principles in which they ask of municipal governments within the Province.

Yours truly,

TOWN OF EDSON

Per:

Mayor Kevin Zahara /krp

cc: The Honourable Jason Kenney, Premier The Honourable Ric McIver, Minister of Municipal Affairs Mr. Martin Long, MLA West Yellowhead Mr. Gerald Soroka, MP Yellowhead Mr. Curtis Zablocki, Commanding Officer for Alberta, RCMP AUMA Members RMA Members

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COUNTY OF ST. PAUL 5015 — 49 Avenue, St. Paul, Alberta, TOA3A4 www.county.stpaul.ab.ca

Our Mission — To create desirable rural experiences

May 6, 2021

Honorable Kaycee Madu Minister of Justice and Solicitor General 424 Legislature Building 10800-97 Avenue Edmonton, Alberta T5K 2B6

RE: County of St. Paul Support for the RCMP

Dear Minister Madu,

The County of St. Paul Council wishes to join the Municipality of Crowsnest Pass, the Town of Morinville,the County of Paintearth No. 18 and the City of Magrath, in expressing our disappointment with the Government of Alberta’s unwillingness to accept the results of its own review process and that it seems to be continuing on the path of replacing the RCMP with an Alberta Provincial Police Service (APPS). Our local RCMP detachment’s current level of service and degree of responsiveness, in addition to their community involvementmeets our County resident’s needs quite suitably. Furthermore, the collaborative nature that our local RCMP encompasses with our County Council by regularly meeting to review performance plans and projects, gives them a positive recognizable presence within our County. The bureaucratic provisional expenditure that would be required to complete such a change to a Provincial Police is concerning, as the transition costs are inadequately explained, the County worries that operating costs willinevitably rise, resulting in increased costs borne by Municipalities. These additional costs will require additional taxation onto our County residents for us to be able to repay the Province for the Police funding model.

There has been no conclusive proof that an APPS would result in better outcomes, particularly with the expected increase in costs. With our current challenging economic _.j. Phone: 780-645-3301 Email: [email protected]|.ab.ca

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times, our Council would like to see your government take time to listen to municipal stakeholders as well as the respondents of the Fair Deal Panel's consultations, cancel the transition study, and increase the efforts to work with the RCMP in achieving better outcomes through the Police Act review.

Sincerel

Steve Upham Reeve

CC: The Honorable Jason Kenny, Premier The Honorable Ric Mclver, Minister of Municipal Affairs Rachel Notley, Leader of the Opposition

David Hanson, MLA,Bonnyville — Cold Lake — St. Paul

Glenn van Dijken, MLA,Athabasca — Barrhead — Westlock AUMA Members RMA Members

Phone: 780-645-3301 Email: [email protected]|.ab.ca

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TOWN OF REDCLIFF

P.O . Box 40, 1 - 3rd Street N.E. Redcliff, Alberta, T0J 2P0 Phone 403-548-3618 Fax 403-548-6623 [email protected] www.redcliff.ca

May 18, 2021

Honorable Kaycee Madu Minister of Justice and Solicitor General 424 Legislature Building 10800-97 Avenue Edmonton, Alberta T5K 2B6

RE: Town of Redcliff Support for the RCMP

Dear Minister Madu,

On behalf of the Town of Redcliff Council, I would like to express our support of the continuation of RCMP services in the province. We are disappointed in the Province of Alberta's reluctance to accept the results of its own consultative process against moving forward with plans that appear to want to replace the RCMP with an Alberta Provincial Police Service.

Historically, the Town of Redcliff has provided its own police services to our community with little funding support from the province, managing and maintaining its policing services since incorporation in 1911 through to 1992. In 1992, for a period of five years, the Town of Redcliff contracted with the City of Medicine Hat and the City Police provided policing services to the Town of Redcliff. Since 1997 the Town has contracted with the RCMP for police services. The Town takes pride in its unique history and experience with building upon our local services and developing quality relations with the RCMP.

Since 1997 our local RCMP detachment has served our community with high-quality service and responsiveness; we have found the RCMP have a willingness to collaborate on local events and projects and a sense of community and partnership. With their resources and experience they have introduced important community initiatives such as Victims Assistance, Drug and Alcohol Resistance Education (DARE), Citizens on Patrol (COP) , Rural Crime Watch , and South Eastern Alberta Search and Rescue (SESAR). The RCMP has a recognizable presence, respect and trust built on years of service and tradition.

In light of the difficult and uncertain economic times, the Town considers that the exper)diture required to complete such a change to a Provincial Police force is concerning . As the transition costs are inadequately explained , the Town is concerned that operating costs will inevitably rise ,

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resulting in increased costs borne by Municipalities and requiring additional taxation to our residents. As well, we cannot be assured, with the current information, that our level of service will remain the same or have any marked improvement justifying the cost of change.

The Town of Redcliff urges you to adhere to the Fair Deal Panel's respondents' consultations, abandon the Provincial Police Force concept, and focus efforts on issues and needs that are of significant concern to Albertans.

Regards,

ick

CC: The Honorable Jason Kenny, Premier The Honorable Ric Mciver, Minister of Municipal Affairs Rachel Notley, Leader of the Opposition Michaela Glasgo, MLA AUMA Members RMA Members

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inr: d~f FALHER "df-ontj Capita[ of Canada"

May 20, 2021

Honourable Kaycee Madu Minister of Justice and Solicitor General 424 Legislature Building 10800-97 A venue Edmonton, Alberta T5K 286

RE: Town of Falher Support for the RCMP

Dear Minister Madu,

This letter is presented as a token of support on behalf of the Town of Falher towards the Royal Canadian Mounted Police (RCMP) and also as a motion of opposition to the Provincial Government's recent proposal for an Alberta Provincial Police Force.

Upon review of information made available by AUMA it has become abundantly clear to our entire council that blindly forging forward would come at an enormous cost to our province, and specifically its residents. The newly established Police Funding Model has already delivered a hit to small rural urban municipal budgets with a relatively small impact felt in terms of day to day deliverables in our communities. Continuing with a Provincial Police Force would come at an exorbitant cost with no assurance with a benefit in service.

Just today, S&P Global Ratings has downgraded Alberta's credit rating from 'A+' to 'A' while cautioning that additional downgrades in the near future are very possible if new fiscal measures are not adopted in a post-COVID 19 Alberta. The exploration of an Alberta based Police Force was merely financial as there is no evidence suggesting a dissatisfaction with the quality of service offered by the RCMP to the magnitude that would warrant such an expense. To ask any and all residents of this province to fund such an ill-advised endeavour can only be viewed as an un-sound decision based on an act of ignoring facts, and more importantly, the voice of Albertans.

With the Provincial Government's reduction into MSI funding over the next few years and considering the infrastructure maintenance investments that all Canadian municipalities face over the coming years, local government budgets are already being stretched beyond their limits. Where exactly does the Provincial government envision the funding of a Provincial Police Service coming from? Undoubtedly, they will ask municipalities to pay, ultimately forcing local councils to play 'bad cop' by increasing municipal taxes in order to fund Provincial downloading. It is our opinion that the Provincial government needs to seriously re-evaluate its priorities.

P.O. BOX 155, FALHER, AB TOH 1M0 TELEPHONE: (780) 837-2247 FAX: (780) 837-2647 EMAIL: [email protected]

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The Town of Falher council stands with:

• The 65% of respondents to the Fair Deal Panel survey that voiced opposition to a Provincial Police Force. • The County of Paintearth No. 18 • The County of St.Paul • Municipality of Crowsnest Pass • Town of Didsbury • Town of Magrath • Town of Edson • Village of Hill Spring • Town of Morinville • Town of Redcliff • Village of Rycroft • Any and all other citizens, municipalities, and organizations who have not voiced their opinions, yet.

The Provincial Government continually encourages (and legislatively mandates) that municipal governments work together in a cohesive manner, perhaps they should take a page from their own book rerouting the funds allocated for research of an Alberta Police Service towards building stronger relationships with the RCMP and with Federal Partners.

Sincerely,

Donna Buchinski Mayor

cc: The Honourable Jason Kenney, Premier The Honourable Ric Mciver, Minister of Municipal Affairs Rachel Notley, Leader of the Official Opposition Todd Loewen, MLA Central Peace-Notley AUMA Members RMA Members

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PO Box 790, 1606-14 Street Didsbury, Alberta, TOM OWO 403-335-3391 [email protected] www.didsbury.ca

April 6 2021

Honourable Kaycee Madu Minister of Justice and Solicitor Genera 424 Legislature Building

10800 - 97 Avenue Edmonton, AB T5K 2B6

Dear Minister Madu,

Re: Alberta ProvincialPoliceService Transition Study

On behalf of Town of Didsbury Council, I am writing to advise you of our Council’songoing support for the Roya l Canadian Mounted Police (RCMP)as our province's police force of choice. As well, please know that our Counci opposes the creation of an Alberta provincial service to replace the RCMP. l

in listening to and reviewing the presentations from the recent AUMA/RMAPolicing Summit in February of 2021, the opening presentation by you, our Minister of Justice and Solicitor General, spoke of ”citizens demanding democratic, community—based policing, a renewed commitment to improving policing in the province, and the need for police to work with community partners and citizens to ensure effective community policing." Minister Madu,l am pleased to say that our community has democratic, community—basedpolicing, our detachment meets with us regularly as part oftheir commitment to optimal two—way communication that invites, welcomes, and listens to our input, and our detachment also works with our municipality and our citizens as community partners. Your comment on your ”Why Now” PowerPoint slide at the Summit references the "impact of George Floyd's death and public outcry,” an American policingsituation, "calls to defund the police,” which to many means to add funds to social supports in policingsituations, and "concerns of systemic racism,” an issue our entire country continues to work to address and resolve. We believe there is no support shown that an Alberta police service would solve any of these issues any more effectively than the RCMP.

On your ”Reforming Police- What are we doing now” slide presenation, l offer the following observations: lm rove Public Trust in Policin : We believe there is trust in our municipality and that it is not lost and/ diminishing. or Modern Governance Framework: The RCMP presentation by Deputy Commissioner was excellent; the RCMP present an impressive modern governance framework that constantly evolves with changing times, again displayed in our community. Effective Police Com laints Process for Alberta: We all constantly work on better complaint processes, including the provincial government and our local municipal government here in Didsbury. The RCMP presentation displayed information about (and Didsbury experiences and is part of these) annual performance plans, community/detachment commander relationships, community reporting templates, and community policing advisory committees. We believe that working with the RCMP as the Alberta police force of choice is more likelyto succeed than setting up yet another entity who will have to build from scratch, is costing millions to explore, and will cost hundreds of millions more to implement.

A Place to Grow. ll Creating a Place to Grow

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lm rove relationshi with lndi enous Peo les: This is an important and prioritized initiative across our country, not just in our province, and, again, the RCMP are most likelyto succeed with the current initiatives they have underway in their system that display their commitment to improving relationships throughout the communities they serve.

Direct consultation with municipalities regarding the creation of an APPS has been limited. PwC’sPhases, Activities, and Timelines indicate there have been envisioning workshops and interviews from October 12 through December 18, 2020. Of note our community was not invited to participate (and we have had an RCMP detachment in our town for 25+ years) and, in speaking with colleagues in our region (who have also had RCMP detachments in their towns for many years), I have heard no one indicate they participated in these workshops and interviews. Ifmunicipalities who are served by RCMP detachments are excluded from this conversation, valuable information and feedback is left unheard from affected municipalities.

The Policing Transition Study being undertaken by our province is in response to the Fair Deal Panel's (FDP recommendation #14: Create an APS to replace RCMP. The FDP reported that 68.5% of respondents were )from Calgary and Edmonton regions. Calgary and Edmonton have their own police services, which should be considered when studying the transition from the RCMP. Another FDPfinding was that only 35% of respondents supported the idea of creating an APS.

Finally, in the Alberta Police Federation survey from October of 2020, it was found that ”replacing the RCMP is viewed as a least helpful measure tested to improve Alberta's place in Canada.” Only 8% say replacing the RCMP helps a lot, only 6% support replacing the RCMP, 81% of Albertans served by RCMP are satisfied with the service they receive, and 70% of Albertans oppose replacing the RCMPwith an expensive new provincial police service.

There is so much convincing support for the RCMP in Alberta, and, with the strong and effective RCMP that serve us so well in Alberta, our Council supports the programs, initiatives, and progress of the RCMP in meeting our community's policing demands. I again reiterate our Council's support for the RCMP remaining as Alberta's police force of choice.

On behalf of Council,

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REGULAR COUNCIL - 02 Jun 2021

Town of Black Diamond

REQUEST FOR DECISION

Department: Administrative Staff Agenda Date: June 2, 2021

Prepared By: Garity Stanley

Is your documentation severed in accordance with FOIP? No

Topic: 2021 Summer Council Meeting Schedule

Purpose: For Council to review the summer Council meeting schedule.

Background: It is usual for Administration to bring this item forward to Council annually in the spring to determine Council's summer Meeting schedule. This allows Council, and staff who work with Council, to plan vacations during times of (potentially) fewer meetings. It also helps to ensure that quorum will be achieved for all scheduled Council meetings.

Procedure Bylaw 2020-16, section 9.1 states, "A Council meeting may be cancelled, by resolution of Council, in accordance with the Act and this Bylaw, including the cancellation of any or all Regular Meetings in the month of July and August."

Council's regular meetings for July and August 2021 are scheduled as follows:

July August July 7 - night meeting August 4 - night meeting July 21 - day meeting August 17 - day meeting

At this time, Administration requests that Council cancel any meetings that Council deems to be unnecessary during the months of July and August. Administration will undertake the appropriate cancellation notifications following Council's decision. If there is a need to call a Special Meeting to accommodate any time-sensitive matters during July and August, then that can be arranged with the assistance of Administration, in accordance with the Procedure Bylaw. Regular July August Meetings/Month 2018 2 Regular Meetings 2 Regular Meetings 3 2019 2 Regular Meetings 2 Regular Meetings 3 1 Regular Meeting (day) 1 Regular Meeting 2020 2 Specials (day) (Amalgamation, COVID-19) 2

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As always, Council members are requested to notify Administration when they are going out of Town, so that quorum availability for any Regular or Special Meetings that may be required, can be more easily determined.

Rationale: Procedure Bylaw 2020-16

Resource/Finance Impacts: In cancelling any evening Council meetings there would be a savings in the overtime commitments for any staff in attendance.

Public Participation/Communication: Administration is not recommending any public participation activities for this item. Administration will advertise any changes Council deems appropriate and update the Council Chambers booking calendar.

Regional Communication Options: No Communication Required Other: n/a

Proposed Resolution Options: 1. that Council agree to cancel the {insert date(s)} Regular Council Meeting(s) for 2021. 2. that Council agree to maintain its regular meeting schedule during July and August 2021. 3. that Council agree to provide Administration with alternate direction.

Recommendation: Administration recommends any option Council deems appropriate.

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REGULAR COUNCIL - 02 Jun 2021

Town of Black Diamond

REQUEST FOR DECISION

Department: Parks & Recreation Agenda Date: June 2, 2021

Prepared By: Garity Stanley

Attachments (description): 2021 Recreation and Parks Proclamation

Is your documentation severed in accordance with FOIP? Yes

Topic: Proclamation - Recreation and Parks Month

Purpose: For Council to consider making a proclamation for the month of June to acknowledge Recreation and Parks month.

Background: Alberta Recreation & Parks Association (ARPA) has been recognizing June as Recreation and Parks Month (JRPM) for the past 20 years. This month highlights the benefits that recreation and parks bring to our communities and citizens and acknowledges the strong foundation of recreation and parks facilities in Alberta.

ARPA is asking for public support by signing the official June is Recreation and Parks Month Proclamation. The signing of this proclamation signals to the community that quality recreation and parks resources are beneficial and should be celebrated. The goal is to get Albertans outdoors and active.

This year in addition to the 20th Anniversary for JRPM it is also ARPA's 70th Anniversary. ARPA is committed to building healthier and happier communities and citizens by developing and promoting recreation and parks.

Rationale: Policy 12-068 Proclamations/Letters of Support

Resource/Finance Impacts: There is no financial impact to making the requested proclamation.

Public Participation/Communication: Should Council proclaim the month of June as Recreation and Parks month Administration will schedule some social media posts to develop awareness in the Town of Black Diamond.

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Regional Communication Options: No Communication Required Other: n/a

Proposed Resolution Options: 1. that Council agree to proclaim the month of June as Recreation and Parks month in the Town of Black Diamond. 2. that Council agree to decline to proclaim the month of June as Recreation and Parks month in the Town of Black Diamond. 3. that Council agree to provide Administration with alternate direction.

Recommendation: Parks & Recreation recommends Option 1.

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Whereas, in Alberta, we are fortunate to have a variety of recreation and parks systems providing countless recreational opportunities for all residents and visitors from around the world; and

Whereas, recreation and parks enhance quality of life, active living, leisure education, and lifelong learning, helps people live happier and longer, develops skills and positive self-image in children and youth, develops creativity and builds healthy bodies and positive lifestyles, and enhances overall mental health and wellbeing; and

Whereas, recreation and parks build family unity and social capital, strengthens volunteer and community development, enhances social interaction, creates community pride and vitality, promotes equity, inclusivity, sensitivity and understanding to cultural diversity, and fosters a sense of belonging; and

Whereas, recreation and parks can be used for therapy and rehabilitation of individuals experiencing illness, impairment, and disability; and

Whereas, the benefits provided by recreation and parks programs and services reduce healthcare and social service costs, serve to boost the economy, economic renewal and sustainability, enhance property values, decrease vandalism, attract new business, increase tourism and curb employee absenteeism; and

Whereas, our parks, open spaces and trails ensure ecological sustainability, provide space to enjoy nature, help maintain clean air and water, and preserve plant and animal wildlife; and

Whereas, all levels of government, the voluntary sector and private enterprise throughout the Province participate in the planning, development and operation of recreation and parks programs, services and facilities.

Now, Therefore be it Resolved, that the Alberta Recreation and Parks Association (ARPA) does hereby proclaim that June, which witnesses the greening of Alberta and serves as a significant gateway to family activities, has been designated as June is Recreation & Parks Month, which will annually recognize and celebrate the benefits derived year round from quality recreation and parks resources at the local, regional and provincial levels.

Therefore, the Town of Black Diamond, in recognition of the benefits and values that recreation, parks and leisure services provide, does hereby designate the month of June as June is Recreation & Parks Month.

Signed this 2 day of June 2021 by:

______Mayor Ruth Goodwin

______(signature)

Visit arpaonline.ca/events/JRPM/ for more information

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REGULAR COUNCIL - 02 Jun 2021

Town of Black Diamond

REQUEST FOR DECISION

Department: Administrative Staff Agenda Date: June 2, 2021

Prepared By: Garity Stanley

Is your documentation severed in accordance with FOIP? No

Topic: Appointment of Alberta Weed Inspectors

Purpose: For Council to consider appointing the 2021 weed inspectors for the Town of Black Diamond.

Background: Under the Alberta Weed Act and Regulations, the designated authority, the Town, is required to appoint weed inspectors.

Municipal inspectors 7(1) A local authority shall appoint inspectors to enforce and monitor compliance with this Act within the municipality.

The Town has contracted the same outside agency, Prairie Environmental Services, for the purpose of weed inspecting and control since 2013. The Parks and Recreation Manager maintains the contract for Prairie Environmental Service and ensures compliance under the Act.

The inspectors for 2021 will be Daryl Doyle and Nikola Sikolova; both are employees of Prairie Environmental Services. Inspectors need to have proper identification, which will be provided by the Town.

Inspector’s identification 10(1) A person who appoints an inspector shall provide the inspector with identification in the form required by the Minister. (2) An inspector shall, on request, produce the inspector’s identification while acting under the authority of this Act (a) in respect of land, to the occupant or owner of the land, and (b) in respect of personal property, to the owner of the personal property.

Upon spraying there is a requirement for public notification of at least 48 hours, this notification is provided by A-frame signage on the location, indicating the day that spraying is to occur and what product is being used. The weed inspectors are hoping to start spraying the week of June 7, 2021.

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Rationale: Alberta Weed Act 2008, section 7, Municipal Inspectors

Resource/Finance Impacts: The 2021 Parks - Contracted Services budget has monies allotted for this expense.

Public Participation/Communication: Administration is not recommending any public participation, other than the public notifications that will occur over the summer months.

Regional Communication Options: No Communication Required Other: n/a

Proposed Resolution Options: 1. that Council agree to appoint Daryl Doyle and Nikola Sikolova of Prairie Environmental Services as the 2021 weed inspectors for the Town of Black Diamond. 2. that Council agree to decline the appointment of the 2021 weed inspectors. 3. that Council agree to provide Administration with alternate direction.

Recommendation: The Parks and Recreation Manager recommends Option 1.

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TOWN OF BLACK DIAMOND TENDERING COMMITTEE MINUTES May 19, 2021

ATTENDANCE: Committee Members: Deputy Mayor Daryl Lalonde, Councillor Veronica Kloiber, Councillor Jackie Stickel; Mayor Ruth Goodwin

Also in attendance: CAO Sharlene Brown (non-voting) Zack Merlin, Landscape Construction Manager Urban Systems (non Voting) Lee Giddens, Landscape Design and Community Consultant Urban Systems (non Voting)

All persons noted above were present for the whole of the meeting, including the closed session portion.

CHAIRPERSON: Councillor Veronica Kloiber agreed to Chair the meeting.

ORDER: Councillor Veronica Kloiber called the meeting to order at 1:32 pm.

ITEMS:

1. TENDERED ITEM: Black Diamond- Town Office Entry Upgrades

Moved by Councillor Jackie Stickel that the Tendering Committee agree to go in closed session at 1.33 pm in accordance with the Freedom of Information and Protection of Privacy Act Sections 16(1), 23(1) and 25(1). CARRIED

Moved by Deputy Mayor Daryl Lalonde that the Tendering Committee agree to re-open the meeting to the public at 1:52 PM. CARRIED

Moved by Councillor Jackie Stickle that the Tendering Committee agree to award the contract for Town Office Entry Upgrades, to Ruppset Construction LTD. CONSENSUS OBTAINED

Moved by Deputy Mayor Daryl Lalonde that the Tendering Committee request administration to present Council with an RFD for the budget overage for the Town Office Entry Upgrade to come from MSI allocation. CONSENSUS OBTAINED

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ADJOURN:

Councillor Veronica Kloiber adjourned the meeting at 1.58 PM.

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ADOPTED MINUTES Friendship Agreement Meeting 6:00 PM - Wednesday, April 14, 2021 VIRTUAL – LIVE STREAM

PRESENT: All attendees joined the meeting virtually.

Turner Valley Council: Mayor Barry Crane, Councillors John Waring, Lana Hamilton, Cindy Holladay, Gary Raab, Jamie Wilke. Councillor Jonathan Gordon arrived at 6:30pm

Black Diamond Council: Mayor Ruth Goodwin, Councillors Daryl Lalonde, Jackie Stickel, Veronica Kloiber, Ted Bain, Brian Marconi, Sharon Hart

EXCUSED: None

STAFF Turner Valley: Shawn Patience, CAO, Heather Thomson, Mgr. Legislative PRESENT: Services Black Diamond: Sharlene Brown, CAO; Verna Staples, Mgr. Legislative Services CONSULTING: Maven Strategy: Lauren Bartlette, Stephanie Gagnon Municipal Advisor: Linda Reynolds, Municipal Affairs

1. CALL TO ORDER 1.1. Mayor Ruth Goodwin, Chair, called the meeting to Order at 6:01 pm.

2. AMENDMENTS/ADDITIONS TO AGENDA 2.1. No amendments or additions were requested.

3. AGENDA APPROVAL 3.1. Approval of April 14, 2021 Agenda

Motion 03.14.21.01 Motion by Councillor Cindy Holladay that the Committee agree to approve the Agenda as presented. MOTION CARRIED

4. ADOPTION OF PREVIOUS MINUTES 4.1. Minutes of the March 10, 2021 JFAC Meeting

Motion 03.14.21.02 Motion by Mayor Barry Crane that the Committee agree to adopt the March 10, 2021 meeting Minutes, as presented. MOTION CARRIED

5. DELEGATIONS None scheduled

6. OLD BUSINESS

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No items to discuss

7. NEW BUSINESS No items to discuss

8. CONFIDENTIAL Section 197(2) of the Municipal Government Act specifies that a council may close all or part of a meeting to the public if a matter to be discussed is within one of the exceptions to disclosure in Division 2 of Part 1 of FOIPP. The exceptions include matters where disclosures could be harmful to personal privacy, individual or public safety, law enforcement, intergovernmental relations, or economic or other interests. No bylaw or resolution can be passed at a closed meeting except a resolution to revert to the council meeting in public or to recess. 8.1. Closed Session to discuss Amalgamation Negotiations - FOIP Act 25(1)(c) Disclosure harmful to economic and other interests of a public body and 21(1)(b) Disclosure harmful to intergovernmental relations

Motion 03.14.21.03 Motion by Councillor Garry Raab that the Committee agree to move into a Closed Session at 6:04 pm for amalgamation negotiations, in accordance with the Freedom of Information and Protection of Privacy Act, sections 25(1)(c), 21(1)(b). MOTION CARRIED 8.2. Motion to revert to an Open meeting.

Motion 03.14.21.04 Motion by Councillor Ted Bain that the Committee agree to revert to an Open meeting at 8:56 pm. MOTION CARRIED

9. MOTIONS ARISING FROM CLOSED SESSION No motions required.

10. SCHEDULING OF NEXT MEETING 10.1. Next meeting: May 12, 2021, start time to be determined.

11. ADJOURNMENT 11.1. The meeting was Adjourned at 8:57 pm by Mayor Ruth Goodwin.

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