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STATE of MICHIGAN CENTRAL PROCUREMENT SERVICES Department of Technology, Management, and Budget 525 W STATE OF MICHIGAN CENTRAL PROCUREMENT SERVICES Department of Technology, Management, and Budget 525 W. ALLEGAN ST., LANSING, MICHIGAN 48913 P.O. BOX 30026 LANSING, MICHIGAN 48909 CONTRACT CHANGE NOTICE Change Notice Number 5 to Contract Number 180000000708 Program UNIVERSITY OF WISCONSIN Manager Carol Skillings MDE CONTRACTOR 517-241-7058 1025 W. Johnson St. STATE [email protected] Madison, WI 53706 Administrator Contract Contract Jillian Yeates DTMB Rosie Bell (517) 275-1131 608-890-2550 [email protected] [email protected] CV0049942 CONTRACT SUMMARY ENGLISH LANGUAGE PROFICIENCY TEST ADMINISTRATION, INITIAL EFFECTIVE DATE INITIAL EXPIRATION DATE INITIAL AVAILABLE OPTIONS EXPIRATION DATE BEFORE May 21, 2018 June 30, 2021 5 - 1 Year June 30, 2024 PAYMENT TERMS DELIVERY TIMEFRAME NET 45 N/A ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING ☐ P-Card ☐ PRC ☐ Other ☐ Yes ☒ No MINIMUM DELIVERY REQUIREMENTS N/A DESCRIPTION OF CHANGE NOTICE OPTION LENGTH OF OPTION EXTENSION LENGTH OF EXTENSION REVISED EXP. DATE ☐ ☐ N/A CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE $19,765,300.00 $210,000.00 $19,975,300.00 DESCRIPTION Effective September 28, 2021, the following changes are hereby incorporated into this Contract: 1. The WIDA Early Years Scope of Work from Change Notices 1 and 3 is hereby updated with the attached updated WIDA Early Years Scope of Work for 2021-2022 annual membership. 2. This Contract is increased by $210,000 for MDE's WIDA Early Years Program membership. All other terms, conditions, specifications and pricing remain the same. Per Contractor and Agency Agreement, and DTMB Central Procurement Services approval. Contract 180000000708 - Change Notice 5 Schedule A - Statement and Performance of Work Amendment Michigan: WIDA Early Years Scope of Work Offering/Product Description* Details Price Timeline*** Early Years Membership Annual Membership Includes: $50,000 Annual Annual membership provides statewide State Systems Integration Support Membership: One access to benefits, resources and 1-day on-site or 16 hours of remote targeted technical assistance from an Early Years State year extension of customer service, as well as opportunities Relations Specialist to support the state’s strategic planning, outreach, implementation, existing membership to network virtually and in-person with and/or integration of WIDA Early Years resources within STATE systems. State Systems state leaders from Early Years Member Integration Support shall be requested by STATE. WIDA and STATE will come to a mutual Making States around policy and practice for agreement around scope, timelines, and feasibility of requests. State Systems Integration Connections: TBD supporting multilingual children. Support hours included in the annual membership may not be used for professional learning offerings. Examples of State Systems Integration Support may include, but is not limited to: Virtual • Participation in four state 60-minute committees or workgroups as subject matter Networking expert and/or advocate for multilingual children and families Meetings: TBD • Delivery of three one-hour webinars for state agency leaders and staff In-Person • One day on-site to participate in a stakeholder meeting or state-specific event Networking Hosting requirements if state selects on-site presentation or event: Meeting: TBD • Ensure a minimum of 10 participants • Secure facility and pay site rental fees (if applicable) • Provide meals (if applicable) • Provide AV equipment (projector), chart paper, sticky notes, markers Making Connections Replace the existing Michigan Connection Document with the new Making Connections document. Price includes: • Publication of Making Connections for Michigan • Hosting of Making Connections PDF on WIDA website • Delivery of Making Connections PDF to state agency State must provide WIDA: • State-specific information requested to be included in the publication • Funding and/or state attribution requirements to appear in the publication Membership Networking Meetings (Virtual and In-Person**) Three one-hour virtual meetings will be held and open to all Early Years Member states. In addition, membership includes attendance (airfare, lodging, and registration) for one state representative to the annual WIDA Early Years in-person meeting. Last Updated: August 10, 2021 Page 1 Offering/Product Description* Details Price Timeline*** Early Years Membership, continued Monthly State Membership Calls Monthly State Opportunity for WIDA Early Years staff and state leadership team to discuss contractual Calls: Ongoing deliverables and address any questions or concerns. Calls are 30-60 minutes. through the term of Early Years Membership WIDA Early Years eLearning Statewide access to self-paced professional learning offerings for early childhood WIDA Early Years professionals. eLearning: Delivery Format: Online access through a learning management system Ongoing through Target Audience: Teachers, practitioners, coaches, and leaders in early care and education the term of Early program; early childhood faculty and pre-service teachers Years Max Audience Size: Unlimited number of users from your organization/state Membership Recommended Prerequisite(s): None Price includes: Customer Service and Support: • Access to WIDA Early Years eLearning system Ongoing • Unlimited number of users from your state/organization • WIDA certificate of completion issued per eLearning offering WIDA Online • Quarterly report for STATE on number of users in Moodle platform; reporting will be Store Discount: self-service on demand in Canvas platform Ongoing through • Basic technology support including user registration, site access, and guides for the term of Early navigation Years Membership • WIDA Early Years outreach flyers for STATE to use for marketing purposes State must: • Disseminate/market information about WIDA Early Years eLearning to their early care and education field Statewide access to customer service and support on Early Years tools and resources Customer service on Early Years products and services available through the WIDA Client Services Center and [email protected]. Discount for educators on Early Years products available at the WIDA Online Store Discount valid only on purchases of Early Years products on the WIDA Online Store. Available statewide for duration of Early Years membership. Last Updated: August 10, 2021 Page 2 Offering/Product Description* Details Price Timeline*** Promising Practices Implementation Kit The Promising Practices Implementation Kit includes PDFs of the following: $6,000 Ongoing through The Promising Practices Implementation • Companion Guide the term of Early Years Kit, a resource for early care and • Promising Practices Membership education (ECE) professionals who serve • Promising Practices Implementation Checklist and Scoring tool young multilingual children and families, • Promising Practices Practitioner Needs Assessment and Scoring Tool offers: • Promising Practices Family Needs Assessment and Scoring Tool (available in Arabic, • Guidelines for supporting English, Spanish, Chinese) multilingual children and Price Includes: families • Delivery of electronic statewide access for one year (duration of state membership). • Practical suggestions and voices Kit components will be posted on the home page of the Promising Practices module from the field as downloadable PDFs. • Opportunities for self-reflection • One recorded webinar that provides viewers an overview of the Kit and its • Individual pathways for self- components. The link to the webinar will be posted on the home page of the study Promising Practices module. • Support for data-informed decision-making Professional Learning Cohort Consult Price includes: $30,000 TBD Technical assistance from a WIDA Early • Technical assistance (TA) for a four-month period consisting of reviewing training Years Professional Learning Specialist materials developed, offering feedback, serving as a thought partner to ideate on Must be completed within who will offer support to a select group the design of state-specific offerings, and answering questions on WIDA Early Years a four-month of participants who completed the state’s resources period Professional Learning Cohort and are • Up to 30 Professional Learning Cohort participants can participate in this developing state-specific trainings. opportunity; participants will be divided into groups of 5 (max of 6 groups) in order to develop state-specific trainings • Four 90-minute planning calls (one per month) hosted by WIDA for the whole group; calls will be scheduled for four consecutive months using a UW-approved platform (e.g., Zoom) • During months 2-4, each participant group receives 4 hours of TA on their group’s state-specific training (total of 72 hours of TA) • State and WIDA Early Years will mutually agree on the timeline for the webinar sessions Hosting requirements: • Identify and recruit 30 Professional Learning Cohort participants • Provide recommendations for small groups • Submit roster of participants to WIDA Early Years at least 5-6 weeks before first event • Establish and communicate guidance or clear expectations for the development and delivery of state-specific trainings Last Updated: August 10, 2021 Page 3 Offering/Product Description* Details Price Timeline*** Professional Learning Webinar Length: 60- or 90-minute webinar $3,000 TBD but no One webinar on a topic related to WIDA Delivery Format: Live webinar (hosted by WIDA and recorded); recording will be available on sooner than
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