WHEELCHAIR FENCING WORLD CUP Guide for Organisers

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INTERNATIONAL WHEELCHAIR & AMPUTEE SPORTS FEDERATION

WHEELCHAIR FENCING WORLD CUP Guide For Organisers

2019

CONTENTS

ENTRIES Page 2

FINANCES Page 3

SCHEDULE Page 4

VOLUNTEERS Page 5

INTERNATIONAL DELEGATES Page 6

REFEREES Page 7

BRANDING Page 7

ACCOMMODATION Page 8

CATERING Page 8

TRANSPORT Page 9

ACCREDITATION Page 9

OPENING CEREMONY Page 10

SPORT TECHNICAL MEETING/HEAD OF DELEGATION MEETING Page 10

CLASSIFICATION Page 10

WHEELCHAIR AND EQUIPMENT CONTROL Page 11

ANTIDOPING Page 12

VENUE Page 12

VICTORY CEREMONY Page 14

CLOSING CEREMONY Page 15

DEPARTURES Page 15

MEDIA/PRESS Page 15

Appendix 1 Personnel Cost Responsibilities and other information. Page 16

Appendix 2 Example Checklist Page 18

Appendix 3 Wheelchair and Equipment Control Page 19

Appendix 4 Weapon Control Processes Page 22

Appendix 5 Weapon and Equipment Check Tests Page 23

Appendix 6 Victory Ceremony Protocol Page 30

Note to Organising Committees

This IWAS Wheelchair Fencing World Cup Guide for Organisers is to be used by Organising Committees as a general guide and is not to be considered as a complete and exhaustive document. IWAS retains the right to change/ amend/ update any Information in this guide, at any time, to reflect the current IWAS Wheelchair Fencing Rules, Regulations and Policies. For specific information that may not be covered in this guide, IWAS may refer the Organiser to the respective Commission.

Organisers must ensure that all competition arrangements are fully discussed and agreed with IWAS before the contract is signed.

Wheelchair Fencing Competition Manual – World Cups

Please read the IWF Rules for Competitions, Books 1-4 for Organisation, Technical Material and Classification rules and regulations.

See also: • General Rules for IWAS Official Competitions • Dossier on Rules and Regulations IWAS Wheelchair Fencing World Cup • All IWAS wheelchair Fencing bid documentation A checklist is attached for assistance only; this is not exhaustive.

ENTRIES

The Local Organising Committee (LOC) must provide an entry information pack to IWAS for publication on the website, and for all Nations to use for their entry applications. This pack should include:

Draft scheduling

Entry opening and deadlines

Registration Fees

Accommodation, including daily fees and distance from the venue where applicable.

Sport venues

Cancellation policy, deadlines, and bank details.

Transport details.

The LOC must take all the relevant measures to facilitate entry visa process for all participants including letters of invitation.

Registration for competition must be made on the IWAS Managements System (IMS). Nations must register all athletes and staff/officials on the IMS. Log in access is given to Federations and is obtainable through registration with the system. www.iwas.sport80.com

Entries for the competition must be made on the Ophardt System. All participating Nations should enter all fencers, referees and personnel onto the system using their National administration log in. This is obtainable through registration with Ophardt

http://online.iwas.ophardt-team.org/reg/

The LOC may also use their own entry lists for recording all the attending personnel including fencers, staff, referees and any accompanying persons to assist in their logistics.

FINANCES All Registration and accommodation fees will be agreed with IWAS in advance, in accordance with the current Fee Guidelines issued by the IWAS Wheelchair Fencing Executive Committee. For up to date Fee structure guidelines, please contact the IWAS office.

Unless otherwise agreed with IWAS, all LOC will offer a two-option entry system.

Option One – Registration only

All athletes, officials and staff (not referees) must register for the competition. This is compulsory. The Registration fee includes the IWAS Registration Fee and the LOC Registration/Entry Fee. Registration also allows for accreditation. Any other Team member who needs to access accredited areas will have to be registered.

Option Two – Registration and Accommodation

Option two will include the Registration as above and a separate fee for Official Hotel accommodation. The Accommodation, will include: airport transfers, transport to and from the venue to Official Hotels, all food and accommodation

The accommodation fee is calculated per person, per night for each room type. Example: Single room - 140euros per person , per night* Twin room – 90 euros, per person, per night* (This may be displayed on the IMS as a room rate. eg single room rate = 140 euros per night. Twin room rate (2 person accommodation fee) = 180 euros per night. *Actual fees may vary these listed are for demonstration purposes only)

Both tier one and two competition entry fees will include the IWAS registration fee, unless otherwise agreed by IWAS. In this case it will be collected by IWAS directly from the participating nations for all attending fencers, staff, and admin staff, using the IMS. the LOC Registration portion will be forwarded to the LOC after the competition as agreed by IWAS. It is the duty of the LOC to provide IWAS with the correct number of these personnel for all Nations attending the competition.

Outstanding payments are the responsibility of the LOC to resolve.

Deadline dates for all competition fees should be clearly noted in the entry pack. A refund policy will be communicated in the entry pack. All losses incurred due to cancellations and athlete withdrawals are to be covered by the LOC.

Bank account details for the LOC should be clearly communicated in the entry pack and any other competition documentation.

SCHEDULE A draft schedule of the competition should be included in the entry pack and have IWAS approval before its distribution to IWAS members. The schedule of events should include an arrival date, date for registration, classification (which must take place at least one day prior to the competition) and weapon/wheelchair checks for all the agreed weapon events. Any opening and closing ceremonies should be included as well as the departure date.

Example: Date Event Tue.12th July Arrivals for classifiers, and other officials. Arrivals for athletes (and teams) requiring classification Wed. 13th July Classification Arrivals for all other Teams and Officials Technical Meeting Equipment, Materials and Wheelchair Checks* Thu 14th July Epee men cat. A, B, C Foil woman cat. A, B, C

Fri 15th July Foil men cat. A, B, C Sabre woman cat. A, B

Sat 16th July Sabre men cat. A, B Epee woman cat. A, B, C

Sun 17th July Sabre men team, Epee woman team CLOSING CEREMONY & PARTY

Mon 18th July Departures

*Equipment, materials and wheelchair check schedule should be agreed with the TD prior to the competition. It is often advised that a daily schedule be used to check the equipment used for the following day’s competition only, to ensure the armoury/SEMI has a viable workload.

IWAS will notify the LOC of the Team events for the competition. Cat C events may be at the discretion of the organisers depending on numbers of entrants.

Scheduling should be made whenever possible to allow those fencers who compete in more than one weapon to have the opportunity to do so.

Once all entrants for the competition have been received, the LOC should make trial competition scheduling for each event using the numbers of entrants they have

4 received. This will ensure that there is enough time for all pool and DE rounds to be completed with the allocated start time. Please refer to the Organisation rules for

allowed times between bouts and DE rounds etc. LOC may use suitable software such as ‘Fencing Time’ to generate competition ranking lists, pool and DE rounds etc. During the competition, the DT should ensure that all results are uploaded to the Ophardt system for publishing and updating of rankings. Daily results in .xml, .fff have to be sent via email to “Ophardt” to update the ranking lists ([email protected]) after verification through the IWAS TD.

Live competition results must be available via the competition website, Ophardt, Enguarde or other system and this should be publicised. IWAS must be notified of these arrangements.

Scheduling should take into consideration the numbers of available referees available for each weapon event. One referee is needed for each piste, however two additional referees may be requested by DT for any piste. A pool round may be played over 2 pistes when necessary and the number of referees available should allow for this possibility. It is the LOC responsibility to ensure adequate numbers of weapon specific referees are available at all times for smooth running of the competition.

Refer to the organisation rules for competition for numbers of fencers per poule. o.12

VOLUNTEERS

Volunteers should be provided with T shirts or polo shirts with the branding of IWAS and the LOC and should be of a colour that is easily identifiable to teams. Recruitment of volunteers is the responsibility of the LOC. Organisers should ensure that there are adequate numbers of volunteers on each day of competition, plus arrival and departure days.

Volunteers are needed for the following areas: Transport Arrival/departure Days – volunteers should be present at the airport on arrival of the teams for assistance with direction of teams to transfers and help with bags. Assist with Management of daily transport schedules to and from the venue. Drivers for shuttle buses may be necessary.

Hotel Representatives Minimum of 1 required at each team accommodation. Assist in check in and distribution of accreditations. Present throughout the competition on the information desk. Management of efficient communication for teams.

Anti-doping. Volunteers will be needed to act as chaperones for athletes with upcoming dope tests. A volunteer should be available for basic administrative duties and to ensure only accredited personnel access the area.

Classification A volunteer to assist in basic duties such as photocopying and scanning.

Medal Ceremonies Volunteers needed for leading out athletes, holding medals and /or gifts during the presentation. 1 to lead athletes onto the podium 1 carry medals 2-3 to raise the flags 1 to manage the anthems played

Competition Venue. Volunteers are needed to assist with putting the fencing wheelchairs into the frames. Two volunteers per frame. Volunteers may be needed as score keepers or ‘runners’ for messages.

INTERNATIONAL DELEGATES The number of International Delegates will be specified in the competition contract. This will include representatives from IWAS, IWAS Wheelchair Fencing, the TD for the competition, Referee Commission Representative, IWAS appointed Referee/s, Classifiers and the members of the DT ( if not included in the above.) The responsibility for travel, accommodation and food for these delegates will be specified in the competition contract between IWAS and the LOC. This is summarised below, but may be changed at any time by IWAS – please check your contract carefully:

Official Costs responsibility of the LOC IWAS Representative Flight, transport, board, accommodation and local transport. IWAS wheelchair Fencing Flight, transport, board, accommodation Representative and local transport. IWAS Secretariat Flight, transport, board, accommodation and local transport. Technical Delegate (TD) Flight, transport, board, accommodation and local transport. Referee Commission Representative Flight, Transport, board, accommodation and local transport Directoire Technique (3 persons) Two international Delegates from IWAS - DT can be as follows: Flight, transport, board and 1. TD accommodation. 2. Referee Commission One LOC appointed member – Board, 3. member proposed by LOC transport and accommodation. Classifiers (2 persons) Flight, transport, board, accommodation and local transport. IWAS international Referee/s Flight, Transfers, board, accommodation and local transport. International Referees from Board, accommodation and local participating Nations transport. (Nations cover flight costs) National Referees Board and accommodation.

• 1 TD Per diem of €50 per day for the duration of • 3 DT (LOC appointee only, if the stay plus 2 travel days. the other 2 have dual roles) • Referee commission ( if not already in the DT) • 1 IWAS referees • 2 IWAS classifiers.

See also Appendix 1

International delegates will also be paid a per diem as agreed with IWAS in the contract. Per diems must be paid upon arrival in the currency of the host country to all eligible officials. LOC must ensure that the International Delegates are aware of the scheduling and arrange their travel accordingly.

REFEREES It is the responsibility of the LOC to ensure that there is an appropriate and adequate number of referees for the entire competition. 1 piste will require the minimum of 1 referee. Extra referees will be needed for DE and final matches or where ‘Observation Judges’ will be needed. The referees should also be qualified for the weapon being played. Please ensure the referees are suitably qualified in that weapon. There must be a suitable number of referees for the final day of competition – ensure that the travel arrangements of the officials will allow any ‘over-run’ time for the competition.

The attending teams have a responsibility to bring a referee with them depending on the number of competing athletes as follows: 1-3 fencers – no obligation to provide a referee 4-7 fencers - 1 referee 8 or more fencers – 2 referees.

Should a national federation not bring the required number of referees; it will be charged a fine of 1000Euros per missing referee. This fine must be paid by the delegation to IWAS so that they can arrange for other referees to replace those missing as necessary. If extra referees are needed it is the responsibility of the LOC to provide them and IWAS will cover the transport costs.

BRANDING The LOC should arrange the design of a competition logo to be used on branding/medals/publications etc. The logo must be approved by IWAS. The IWAS logo (or IWAS Wheelchair Fencing logo) and the words ‘International Wheelchair and Amputee Sports Federation’, must be used in conjunction with any competition logo.

The logos should be present on the medal ceremony place position boards, any backdrops and banners.

Logos should also be present on any literature, including results and information.

ACCOMMODATION

Official accommodation options of varying costs should be provided to allow for different budgetary restraints.

Accommodation costs should include full board and have both single and twin occupancy rates. All wheelchair accessible rooms in the accommodation should be booked. The LOC should determine the numbers of wheelchair rooms required from the entry information supplied by nations.

Storage space should be available for sports equipment and extra wheelchairs for storage on arrival and departure days.

Catering areas should be fully wheelchair accessible.

Single rooms should be provided for the IWAS Representative, IWAS Wheelchair Fencing Representative, TD, Classifiers and Technical Delegates.

A notice board should be accessible in a communal area for competition information, schedules, results and transport information.

Accreditations should be distributed to teams upon arrival/at check in.

CATERING

Breakfast and Evening Meal should be provided in the official hotel/s

Lunch should be provided at the venue. This should be a packed lunch if catering facilities are not available at the venue. All dietary requirements should be provided for as detailed in the entries.

Full board catering should be provided for all IWAS staff, Sport Officials and Classifiers.

Unlimited bottled water should be available at the venue for the full duration of the competition for free use of the Teams and Officials.

TRANSPORT

Airport transfers and shuttles form hotel to sporting venues should be provided for teams, officials IWAS Staff and volunteers staying in the official hotels. Airport transfer costs are included in the Competition Package Fee. Wheelchair accessible transport must be provided for the teams for airport transfers and shuttles to the venue.

Transport schedules should be posted daily in the official hotel bulletin boards or IWAS communication desks. Transport should be available for both the morning and afternoon session and also mid- morning to allow athletes to access the venue for lunch on any off their non- competition days.

Transportation should also be provided for any Sport Technical meetings, ceremonies, or classification sessions where appropriate.

Any team not using the official hotel will be responsible for their own transfers to/from the airport and to/from the hotel to the competition venue.

ACCREDITATION Organisers must ensure all athletes, staff, officials, volunteers and IWAS personnel have accreditation.

Identification including a photo, name and role (athlete, TD, referee, IWAS Official) etc must be clearly stated on the accreditation which should be laminated and held on a lanyard. Accreditation must be worn at all times unless athletes are fencing or training.

OPENING CEREMONIES

The Opening Ceremony must be held on the first day of the competition. The running order and management of the Ceremony is the sole responsibility of the LOC and should include a welcome speech by the Chairman of IWAS or other IWAS/ IWAS Wheelchair Fencing Representative and a member of the LOC. Entertainment/ activities outside of this are at the discretion of the LOC.

SPORT TECHNICAL MEETING / HEAD OF DELEGATION MEETING A meeting room is to be made available at the sport venue or Official hotel for technical meetings. The room should have the following: -Theatre style seating for team representatives -Head table for a minimum of 6 people -Audio visual equipment* (screen, projector, microphone etc) *at the discretion of the TD - basic refreshments (Tea/coffee/water)

Prior to the competition, a technical meeting should be held, comprising of the TD, IWAS Representative, IWAS WF representative and a Team Representative to discuss the following: The members of the DT are introduced. The list of entrants from all countries is confirmed by the Nations representatives. The format of the competition including the percentage of number of fencers cut from the pool rounds to go into the DE rounds. Any alterations to the published schedule or format of the competition are agreed. Any results from the classification Assessments pending observation in the competition will be given to the TD and any changes from the original competition entry notified to Nations.

Timings of these meetings and transport arrangements should be communicated on arrival day via the competition programme and at hotel information points.

CLASSIFICATION IWAS Wheelchair Fencing Classifiers will be appointed by IWAS. For the classification assessment the following must be provided: A room for the classification panel must be made available at the sporting venue. ( if classification is to take place at any other venue this will be agreed in advance with IWAS) This should be large enough to allow for movement of a wheelchair and to contain a table, 4 chairs, massage table and fencing frame (or half frame, to stabilise the fencing wheelchair during the assessment) A waiting area outside the classification room should be available. A photocopier with scanner and WiFi access must be provided.

Basic refreshments should be available for classifiers throughout the day (tea/coffee/water) as well as lunches. One volunteer should be assigned to the classifier panel for basic administrative tasks such as photocopying, location of personnel etc. The LOC must ensure that any list of athletes received for classification has been sent to IWAS HQ at least 6 weeks prior to the competition for checking. The Classifiers will organise a schedule for the assessments which will be circulated to the Nations in advance of the competition, At the competition the LOC must publish the schedule and venue for classifications at each of the official hotels and at the competition venue, to ensure all athletes are aware of it.

WHEELCHAIR AND EQUIPMENT CONTROL

The sport specific equipment necessary for wheelchair fencing competition, that is not the responsibility of the athletes, must be provided by the LOC. This includes, but is not limited to: metal pistes, wheelchair fencing frames, scoring equipment, including all ground leads and video recording equipment when required. All sports equipment must be IWAS approved and comprehensively tested prior to the competition by the SEMI Representative/Weapons controls personnel and floor manager for the competition.

The wheelchair and equipment’s checks for athlete’s equipment is extremely important to ensure that only the correct IWAS approved equipment is used by athletes and that it is in good working order for the competition.

The checks should be carried out as far as is possible in line with the provisions contained in the IWF Rules for Competitions in particular Book 3: Material Rules.

It is not expected that a full weapon control will be carried out but the controls should be carried out to the best that time and conditions allow. In particular competition wheelchairs should be checked; all electrical materials, i.e. foil and sabre jackets, foil and sabre masks, sabre gloves and epee aprons, should be checked for electrical continuity and conformity with the rules; all body wires and mask wires should be checked for electrical continuity. Other items such as clothing, masks, gloves and weapons should be checked if time permits but, in principal, the aim is to check those items that can affect the opponent. The referee for each bout has the responsibility for ensuring weapon and clothing compliance so these items can be left if time does not permit.

11 adhesive labels. Any materials which pass the tests should be marked with an event specific stamp using permanent ink. If weapons are checked both the hilt and the blade should be marked. The hilt should be marked with an adhesive label and the blade by preference should be etched or engraved.

For full details of a Weapon Control procedure please see the Appendices for this section, attached to this document.

ANTI-DOPING The cost and sourcing of the anti-doping technicians for the competition is the responsibility of the LOC. The named laboratory to be used for the competition should be agreed as per the antidoping contract from IWAS. The Doping control area must be a secured area accessed only by accredited personnel. A volunteer must be present to ensure the area is secure. IWAS will inform the LOC of the test process before competition, the LOC will pass this information on the doping control officer at the event who will conduct the tests following our criteria. A room must be provided for the anti-doping technicians at the venue with the following: -close proximity to the toilets -a waiting area for athletes with chairs -bottled water for athletes -refrigerator to keep samples cool -2 tables and 5 chairs Volunteers must be present to act as chaperones for athletes due to be tested to adhere to the anti-doping code.

VENUES A site visit will be arranged by IWAS after a World Cup bid contract has been agreed, for all new venues. Venues must comply with the requirements set down in the bid document and site visit checklists or other specifications as laid down by IWAS. This will include but is not limited to;

Accessibility -transport from the venue should be provided if the venue is not at the hotel. -Venue must be fully accessible to wheelchairs, with ramps and lifts as appropriate. -The venue must have sufficient toilet and changing facilities for the number of competition entrants. Wheelchair accessible toilets and changing facilities must be available.

Competition area Separate areas available for the competition fencing area, warm up areas and raised finals pistes. The following guides for numbers of pistes and frames is an estimate only. Please contact your TD for any advice on this matter.

Less than 50 total competitors and up to 6/7 fencers per event = 6-8 Piste 50-100 total competitors / up to 10-15 fencers per event = 10-12 Piste 100+ total competitors / 15+ fencers per event = 16 + Piste

All frames should be approved by IWAS for competition use.

An area of adequate size must be used to allow for wheelchair, competitors and staff to move easily between pistes and for entering and leaving each area. Scoring equipment must be available for each piste and extras available for any sudden replacement of non-functioning equipment. All cables must be hidden and/or covered to allow safe movement of competitors and staff.

Public viewing areas. - Event scheduling and results should be on a visual display, and information sheets. Viewing on projection or TV screens should be available whenever possible. - Referee room A separate area for the resting of referees and staff must be available also to be used for briefing of referees. Refreshments should be available.

DT areas Tables and chairs should be provided for all members of the DT and Referee Commission; DT must be able to view the competition area. Computer access, a printer and wifi must be available. - Suitable competition software programmes must be used, such as Engarde, Fencing Time or Ophardt. - SEMI – Wheelchair and Weapons Check An area must be available for the SEMI representative/weapons control and technical volunteers. The area must be large enough to store the weapons bags and equipment for all competitors prior to the competition and for a holding area once the weapons and wheelchairs have been checked. Tables and chairs must be available. Ensure room is available for the checking and repair of weapons and equipment by qualified personnel. It is the LOC responsibility to ensure that there are adequate numbers of volunteers to fulfil the weapons checking requirements in advance of the competition events.

Armourers The LOC must provide an armourer from the day prior to the competition until the end of the competition. Armourers must be knowledgeable and compliant with the current IWAS Wheelchair Fencing Rules. The LOC must publish the venue and timetable for the armourers for weapons checking prior to the competition, at each of the official hotels and at the competition venue.

Spectators area/ public viewing areas. A separate seating area must be provided for viewing spectators. Spectators must not have access to the competition and training areas.

Information boards must be available to competitors and spectators for event management, results and notices. TV monitors for this purpose are preferred.

Flags of the nations’ competing should be on display at the venue. The IWAS flag should be displayed at all times.

A secure area for storing athlete’s equipment should be available for overnight storage to ensure that equipment does not need to be transported daily from hotels.

The venue must have sufficient toilet and changing facilities for the number of competition entrants. Wheelchair accessible toilets and changing facilities must be available. Where the venue does not have enough facilities, portable/mobile facilities must be hired by the LOC to ensure sanitary and hygienic conditions at all times.

VICTORY CEREMONY LOC may choose to use either flags and flagpoles, or an electronic system and screen projection. When using flags, for teams with 4 or more athletes competing in any single event, 4 flags should be available in case of a single nation achieving all medal positions.

Only the national anthem of the gold medal winner is played for a maximum of 90 seconds, or as appropriate, before fading out. Victory ceremonies should take place on the same day as the event. Podiums should be wheelchair accessible. Athletes must be given the option to walk onto the podium and either stand up or sit on their wheelchair whichever is more comfortable for them. Athletes must wear their National Tracksuit/ uniform for the medal ceremony.

See attached Ceremony Protocol in the appendices.

A backdrop to the ceremony should include IWAS branding and any competition branding.

Medal designs should be agreed with IWAS prior to the competition and should include the IWAS logo and wording. (see examples below)

Medal presentations should be made by personnel chosen by the LOC and IWAS. The IWAS President, WF Chairman or other IWAS officials are also expected to present medals. 14

CLOSING CEREMONY

The Closing Ceremony should take place on the last day of the competition to allow the most teams to be present. The running order, organisation and management of the Ceremony is the sole responsibility of the LOC. The Ceremony should include a closing address by the IWAS/IWAS WF Representative and Representative of the LOC. Any extra awards can be presented at this ceremony.

DEPARTURE DAY Full details of airport transfers should be detailed for the teams, officials and IWAS staff at the earliest opportunity. These details should be posted in the hotels and general information boards. All departures should arrive at the airport three (3) hours prior to the departure of their flights.

MEDIA/PRESS The LOC must ensure that at least 6 photographs of each days’ competition are made available to IWAS for publication and news updates on their website. These should be sent directly to IWAS HQ or to the IWAS WF Representative as advised. The LOC must communicate with the IWAS Communications Manager and the Media Representative for Social Media and publicity of the event. The LOC should ensure that the competition has adequate Local/National Press coverage and publicity. (Refer to publicity rights as in your IWAS contract)

APPENDICES APPENDIX 1 – IWAS PERSONNEL AND LOC COST RESPONSIBILITIES

Appendix 1 - IWAS Wheelchair Fencing World Cup Competition

Flights, Board, Accommodation, Transport Costs Item Detail Responsibility Number Intended for number of days required Notes Official IWAS Flight, Accommodation, board, LOC 1 IWAS Representative 1 day prior to competition to IWAS Rep must be available Representative local transport (IWAS appointed) end of competition for a complete day prior to departure date. the competition whenever possible. IWAS Secretariat Flight, Accommodation, board. LOC 1 IWAS Secretariat As above Local transport (IWAS Appointed) IWAS IWF Flight, Accommodation, board, 1 IWAS WF Representative 1 day prior to competition to IWAS Rep must be available Representative local transport (IWAS appointed) end of competition for a complete day prior to departure date. the competition for checking LOC all scheules, eqipment and logistics.

IWAS WF Flight, Accommodation, board, 1 Technical Delegate(TD) 1 full day prior to TD will also act as President Technical Officials local transport (IWAS appointed) competition, of the DT. (1) LOC to end of competition departure date. Flight, Accommodation, board, 1 Referee Commission 1 full day prior to Ref Commission Rep. will also local transport Representative. competition, act as second member of DT LOC (IWAS appointed) to end of competition (2) departure date. Flight, Accommodation, board, 3 (1) Directoire Technique (DT) members 1. and 2. listed local transport 1. TD as above, having dual ( for LOC nominated person LOC 2. Referee Commission rep function. only, if others have dual roles as 3.Person proposed by LOC 3. 1 day prior to competition listed) to end of competition. Flight, Accommodation, board, 2 IWF Classifiers 1 full day prior to local transport (IWAS appointed) classification day at LOC competition, to end of competition departure date.

flights, Accommodation, board, LOC 1 IWF Interntional Referee 1 day prior to competition, and local transport. (IWAS appointed) to end of competition departure date. Accommodation, board, airport minimum 23 International Referees DT Briefing and LOC to ensure that sufficient transfers and local transport LOC or as required provided by Participating Competition days referees of each weapon are (flights provided by Nations) see note nations available to run below # the competition to a World Cup level. Accommodation and Board. as required to National Referees DT Briefing and LOC to ensure that sufficient (any flights provided by LOC) ensure smooth (IWAS licenced) Competition days referees of each weapon are running of available to run LOC competition the competition at a World .minimum 8-15 Cup level.

OTHER Costs Item Detail Responsibility Number Intended for number of days Medals Design approved by IWAS. to cover Individual: 1 set per Numbers dependant on Individual set is 2 bronze, all events weapon competition schedule 1 silver, 1 gold. LOC per male/femaale. of events. Teams: 4 gold, 4 silver 4 bronze. Volunteers Volunteers needed for transport, sufficient 2 volunteers per piste. competition days plus competition venue, pistes, for comp. Others as required classification/preperation LOC call room, chaperone etc. days

Progress report communications with IWAS to continual updates LOC ensure succesful competition. as required. Online entry systems Entry and accommodation Registration and bookings must be made via the IWAS IMS. Entries for the competition must be made through the Ophardt System, or other competition software as agreed by IWAS. Where another system is used, results must be sent to Ophardt daily. IWAS must be notified of all entries.

Refreshments Free drinking water must be available to all athletes and staff during the competition. access to other refreshments is also reccommended.

Communication Notice boards at competition and hotel. Pigeon holes for Nations hard copies. during competition TV monitors are preferred for Results and competition progress.

"Notes for number of referees required # Referees:

World Cups:

1. The Referee Commission will appoint at least one international Referee. The IWAS appointed referee's flights, local transportation, board, lodging and per diem is paid by the organising committee. 2. Nations must provide IWAS licenced Referees in accordance with the quota of their athletes attending the competition. 3. The number of IWF A or B Grade referees (cf. t.35) that must accompany teams to World Cup competitions is: 1–3 fencers No obligation to provide a referee 4–7 fencers One referee 8 or more fencers Two referees The LOC will provide the local transport, board and lodging for these Referees. 4. Should a national federation not bring the required number of referees; it will be charged a fine of 1000 Euro per missing referee. This fine must be paid by the delegation to IWAS directly, who will reimburse the LOC for travel costs to provide a replacement Referee. If a national federation does not pay this fine, it must reduce the participation of its fencers in conformity with the quotas The Supervisor must ensure the proper application of this. The LOC must ensure that sufficient numbers of weapons specific, qualified, international referees are aviable throughout the entire competition to ensure a smooth competition at the high level required for a World Cup. When necessary the LOC must provide additional National or International referees for the competition. "

Please note the IWAS Personnel and LOC cost responsibilities may change from time to time as defined by the IWAS WF Executive Committee. Please check your contract and cost responsibilities carefully for each competition.

Appendix 2 Example Checklist for Competition Venue and other areas.

Activity areas:

Competition area Warm up areas Medical/physio Classification DT Referees Weapons control IWAS Office/HQ/area Spectator area Doping control Call room and medal presentation areas Lounge/ refreshment area LOC offices Communications area Equipment storage Armoury

For each activity area check that you have the following as required:

Appropriate sports specific equipment Suitable technical equipment, including all adapters and ground leads. Technical testing equipment for sport equipment and electrical equipment. Electric power points Suitable lighting Chairs and tables for each person and volunteers Notice boards and communication areas Wi fi, photocopiers, printers and stationary Volunteers Refreshments Toilet and changing facilities. Suitable seating and cordoned off areas for spectators First aid Safeguarding provision

APPENDIX – 3 WHEELCHAIR AND EQUIPMENT CONTROL

WHEELCHAIR and EQUIPMENT CONTROL

At a Senior World Cup event, a wheelchair and equipment control will be carried out by or on behalf of the Organising Committee. It is unlikely that a member of the IWF SEMI Commission will be present therefore the Organiser should appoint an appropriately experienced person to be responsible with a suitable team of volunteers for carrying out these checks and controls. For a full Weapon Check Control to be carried out a team of around twenty-three people with an extra two receptionists will be needed – See Appendix 4. For a full check, all processes will be documented from receipt of the equipment through to handing the tested equipment back to the person who submitted it for testing. Thus an audit trail for the processes will be in place.

The checks should be carried out as far as is possible in line with the provisions contained in the IWF Rules for Competitions in particular Book 3: Material Rules.

At a World Cup tournament it is not expected that a full weapon control will be carried out but the controls should be carried out to the best that time and conditions allow. In particular competition wheelchairs should be checked; all electrical materials, i.e. foil and sabre jackets, foil and sabre masks, sabre gloves and epee aprons, should be checked for electrical continuity and conformity with the rules; all body wires and mask wires should be checked for electrical continuity. Other items such as clothing, masks, gloves and weapons should be checked if time permits but, in principal, the aim is to check those items that can affect the opponent. The referee for each bout has the responsibility for ensuring weapon and clothing compliance so these items can be left if time does not permit.

WEAPON CHECK

What is a weapon check? - a pre competition check of all athletes equipment What is controlled? - athletes’ personal fencing kit in order Why is it carried out? - to ensure a level playing field in relation to technical performance, legality and safety. The authority to carry out a Weapon Check is provided in the ‘Materials’ section of the Rules for Competitions.

Article m.36 states that for World Championships and the Paralympic Games the weapon check must be supervised by the IWF SEMI Committee (Commission de la SIGNALISATION ELECTRIQUE du MATERIEL et des INSTALLATIONS - Committee for Electrical Apparatus and Equipment). Article m.40 states that these persons are to be appointed by the Executive Committee of the IWF. For other IWF Official competitions the Organising Committee appoint the persons responsible for this checking.

Article m.43 says that to carry out the checks properly ‘workshop teams of three people should used and that at least three such teams should be in place. This rule, however only relates to the checking of weapons, as it states that one person checks the dimensions, the second does electrical tests and the third marks the weapons. There appears to be no requirement in the rules as to the numbers needed for all the other control checks.

Organisers of events are required by article m.42 to provide the necessary testing equipment.

Article m.38.1 states that fencers are obliged to present themselves at the ‘Weapon Checking Centre’ at the prescribed time with the equipment that they intend to use. They are limited to four weapons, three body wires, two conductive jackets per weapon, two conductive epee aprons, two masks per weapon and three mask wires. The numbers of gloves, sabre overlays, plastrons, jackets, breeches and socks to be submitted are not dealt with.

The fencing wheelchair should also be submitted for checking for compliance with the rules.

Controls are, therefore, carried out on:-

• Fencing Wheelchairs, • Weapons, • Body wires and Mask wires • Conductive metallic Jackets (However, it is the duty of the bout referee to ensure that the jacket fits properly – m.42.2.g) • Conductive Masks 19

• Conductive Gloves and overlays • Conductive Sabre and Foil masks • Conductive Epee aprons

CLOTHING SAFETY CHECKS:

• Masks (all weapons) • Gloves (all weapons) • Plastrons • Jackets • Breeches and • Socks

The remit to check safety comes from Article m.25 where the requirements are that both equipment and clothing must provide the fencer with the maximum protection. It must not be possible for a fencer to be obstructed or injured by the equipment nor can there be any openings or buckles which could trap a blade.

UNIFORMITY for TEAM EVENTS (National Uniform: see m.25)

Jackets Breeches or Trousers Socks Conductive Jacket (Foil and Sabre)

Article m.38.2 requires that each competitor must submit his weapons in a fencing bag. An inventory of the kit should be made and kept and the bag should be labelled with the competitor’s name and country. Whilst this rule only states ‘weapons’ it is accepted that the same treatment should be applied to the other articles submitted for test. The bags should be stored in the order in which they arrive and are checked in the same order. The submissions should be made during the morning of the day before the competition and after checking will be returned at the end of that day (m.38.3). However, article m.39.1 states that a fencer or team manager can only insist on the return of the kit one hour before the start of the event. This statement obviously contradicts the provision contained in article m.38.3 and it is suggested that it is used only ‘in extremis’ at a major event.

Defects should be noted down and advised to the fencer

FIE LABEL OF QUALITY

The label must include the emblem of the manufacturer, the date (year and month of manufacture and the FIE emblem.

The label on uniforms (jackets, breeches and plastrons) must be circular with a diameter of 50mm. Below the label a statement should appear which states “Resist. Tissu 800 NW”. (‘Tissu’ is French for cloth and fabric)

The label on masks must also be circular and should be 25mm in diameter. Below the label the statement “Resist. Tissu 1600 NW” should appear.

The label on blades is shield shaped and is 7mm wide. The stylised FIE logo appears as the foot of the Shield.

Lists of homologated equipment are provided on the FIE website. These lists include approved blades for foil and epee, points, masks and sabre gloves.

NAME and NATIONAL LOGO MARKING

Articles t.45.4.b and m.25.3.g require that at the Paralympic Games, World Championships, Zonal Championships and World Cup competitions– all bouts –;- the approved national logo must be worn. The logos must be identical for every member of the team. For the Paralympic Games, World Championships and Zonal Championships approved spoke protectors must be fitted to both wheels of the competitor’s wheelchair. For World Cup competitions both wheels have to be fitted with spoke protectors, but these do not have to be of an approved design.

The competitors name and nationality is required by article t.45.4.a to be printed on the back of the jacket for all stages of all official IWF competitions. The size requirements for the letters are given in article m.25.3.h (Dark Blue; Capitals; 8 – 10 cm high and 1 – 1.5 cm wide). These details can be either printed directly onto the jacket or ‘onto a cloth that is carefully sewn on the jacket’.

Article m.62 requires that the conductive epee apron must show the nationality abbreviation of the competitor printed in dark blue capital letters which should be the same size as those printed on the jackets. These letters are to be printed between 10cm to 20cm above the lower edge and should be horizontally centred across the width of the apron.

WEAPON CHECK TESTS – See Appendix 5

See associated sheet for the following:

• FOIL • EPEES • SABRES • Bodywires, masks, conductive • jackets etc. • Clothing • WHEELCHAIR • APRON

Items which pass any tests that are carried out should be marked with an event specific control mark. It is recommended that wheelchairs are marked with adhesive labels and it should be remembered that each wheelchair should be marked with six identically numbered labels. Body wires and mask wires should be marked with cable ties or adhesive labels. Any material items – clothing, conductive clothing, masks, gloves and the epee apron, which pass the tests should be marked with an event specific stamp using permanent ink. If weapons are checked both the hilt and the blade should be marked. The hilt should be marked with an adhesive label and the blade by preference should be etched or engraved.

CALL ROOM

At international major events the fencers in the later rounds of the DE have their kit rechecked in the Call Room. Those that win through have their kit rechecked prior to the next round.

The kit should be retained by weapon control and only reissued at the piste side when the fencers are called to the piste. The referee does not carry out any pre-bout controls.

TEAM EVENTS

At international events, the fencers are controlled from the later rounds downwards by weapon controllers. Two should be allocated to each piste and each tests the kit of the fencers prior to each bout. Thus the task of weapon checking is removed from the referee.

Peter Huggins: Head IWF SEMI Commission

March 2019

APPENDIX 4 - WEAPON CONTROL PROCESS

KIT IN/KIT OUT

RECEPTION 2 Personnel (non-experienced volunteers)

KIT IN NOTES

Check/Count Kit Complete Equipment Submission Sheet in duplicate Sheet signed by Country Official Original accompanies kit through checks, the copy is given to country representative

KIT OUT NOTES

Country representative produces copy of submission document Equipment is checked out and any problems are explained. Submission sheet is counter signed as a receipt of return of kit. Submission sheet and copy are retained for filing by W/C staff.

WEAPON CONTROL Head 1 Person

WORKSTATIONS

2 stations per procedure 2 Personnel per station except for weapons station. All should be experienced and trained in weapon control procedures.

2 x WORKSTATIONS for WEAPONS – 6 staff

3 Test beds needed (2 plus a spare) 2 Personnel 2 test apparatus needed 2 Personnel Etching Machines/Engraving Machines needed 2 Personnel

2 x WORKSTATIONS for Metallic Jackets, Gloves and Overlays

2 Test apparatus 4 Personnel Marking equipment

2 x WORKSTATIONS for Masks

2 Test apparatus 4 Personnel Marking Equipment

2 x WORKSTATIONS for Bodywires and Mask wires

2 Test apparatus 4 Personnel Marking Equipment

2 x WORKSTATIONS for Clothing which will include the checks on wheelchairs

Camera for identifying team kit 4 Personnel

Total Staff numbers 1 Head Controller 22 Controllers 2 Volunteer Receptionists

APPENDIX 5 - WEAPON AND EQUIPMENT CHECK TESTS

NATIONAL UNIFORM PH/JH feb18 For National Logos : Applies Paralympics,World Championships m.25.3.g World Cups, Zonal Individual and Team. Only one uniform per country. m.25.3.e For Wheelchair Fencing includes conductive foil and sabre jackets JACKETS 1 Lower edge must overlap breeches by at least 10cm m.25.4.a 2 must include a lining on sword arm down to elbow and flank m.25.4.b 3 For epee must cover entire surface of the trunk m.25.4.b 4 Must be 800N material FIE Homologation label m.25.3.c 5 For epee, Name and National Abbreviation in Dark Blue capital letters on back between the shoulder blades 8 - 10 cm high and 1- 1.5 cm wide m.25.3.h 6 Must not be black m.25.3.d 7 At foil, any chest protector must have an EVA or similar soft cover which bears m.25.4.c FIE Approved mark 8 Dark blue vertical line 10cm x 2.5cm marked in the centre of the back of epee m.25.4.d jacket Control mark By means of an event specific stamp. Placed adjacent to FIE label.

BREECHES 1 Only FIE Approved National Logos must appear on both legs m.25.3.f&g 2 Must be fastened below the knees m.25.5.a 3 Must be 800N material FIE label m.25.3.c 4 Must not be black m.25.3.d Control mark By means of an event specific stamp. Placed adjacent to FIE label.

SOCKS 1 Must Cover legs to breeches m.25.5.b 2 May have turn-over showing colours of national team 10cm high m.25.5.c 3 Must not be black m.25.3.d Control Mark An event specific stamp NON-UNIFORM PLASTRON 1 Must cover vital areas shown in Annexe A.3.2 m.25.3.c 2 Must be 800N material FIE label m.25.3.c Control Mark An event specific stamp placed next to FIE label

GLOVES 1 Gauntlet must cover approx. half of sword arm. m.25.6 2 must not have any holes in hand m.25.6 3 At Sabre must be FIE 800N m.33.1 Control Mark An event specific stamp placed on the outer side of gauntlet 23

BODY WIRES - Fils de corps PH/JH mar19 Foil and Sabre 1 The crocodile clip wire must be a minimum length of 40cms m.29.2.b 2 The crocodile clip wire must be 10 mm wide and have free space 8mmx3mm m.29.2.c All - Tout 1 Wires must be well insulated from each other, twisted or joined, insensitive to humidity m.29.1/m.31.1 2 The maximum resistance of each wire must not be greater than one ohm m.31.1.b Control mark By means of an attachment to the body wire just above the spool clip

METALLIC PLASTRON PH/JH mar 19 Foil - Fleuret 1 Collar Height a mininum of 3cm wide m.28.4 2 Non-conductive band (groin strap), a minimum of 3cm wide m.28.7 3 Lining electrically insulated or treated m.28.3 4 Lame, metallic thread both warp and weft m.28.5 5 Lame, resistance between two points less than five ohms m.28.5.a 6 Lame, no hole or oxidation m.28.5.b 7 Name & Country - Dark Blue, Upper Case, 8-10 cm high and 1-1 1/2 cm wide m.25.3.h 8 Lame or metallic flap 2x3cm require in the middle of the back just below collar m.28.1&4m.34.2. Sabre (As for foil and:) 9 Lame sleeves must have elastic(ated) band at cuff m.34.5 Control mark A rubber stamp applied in the centre of the low er edge of the plastron on the back MASK - Epee, Foil & Sabre PH/JH mar 19 1 Must carry the FIE homologation label 1600 N Annexe A.4 2 Only one FIE approved designs per country FIE Approved list 3 Must be fitted with a second strap installed by the manufacturer m.25.7 Foil - including the mask wire 1 Must be insulated both internally and externallyand the mesh must not extend below the chin m.27.1 2 Bib below horizontal line 1.5 - 2 cm below the chin must conductive material less than 5ohms m.27.2 3 Connecting wire must be white coloured or transparent, otherwise as for sabre 30/40cm m.27.3 Sabre including the mask wire 1 Must not be insulated m.32.1 2 Resistance less than 5ohms m.32.5 3 Resistance of Mask wire alone not to exceed 1 ohm - connections must be soldered m.32.5 4 The mask wire length must be 30 - 40cm. m.32.4 5 Cable white or transparent - (coiled wire not allowed) m.32.5 Transparent masks Suspended from use 2.1.2.3 SABRE GLOVES/overlays PH/JH mar 19 1 Lame material on whole of gauntlet from wrist resistance less than 5 ohms - 800 N m33.1

FIE quality label, granted after the homologation procedure, with the year of manufacturer and stating 800N

2 Lame material turned over into inside of gauntlet - minimum of 5 cm m33.2 Control Mark for both Masks and Sabre gloves PH/JH mar 19 A stamp applied to back of glove or side of mask.

FOIL - Fleuret PH/JHmar19 1 Blade & point(non-traditional) - FIE Homologation mark. Point (non-traditional) must be homologated Annex A.4 2 Mass - less than 500 gm m.6 3 Total maximum length of foil not greater than 110 cm m.7 4 Blade maximum length 90 cm m.8 5 Hilt maximum length 20 cm m.4 6 Hilt minus the pommel, maximum length 18 cm m.4 7 If fitted w ith an orthopaedic grip must be mounted so that thumb is in the same plane as the grove 8 The blade must be rectangular m.8.1 9 Edges of blade must be smoothed off m.8.2 10 Widest face mounted horizontally m.8.3 11 Blade must be steel m.16.1 Flexibility, measured as below , 5.5 - 9.5 cm - suspending a 200 gm mass, 3cm from the end. 12 m.8.5

13 Curvature - less than 1cm in the vertical plane m.8.6 14 Curvature - near centre m.8.6 15 Wire must be insulated inside guard m.5.2(c 16 Guard must not have raised rim m.5.1 17 Guard cylindrical gauge diameter 9.5 cm - 12 cm m.9.1 18 Guard must not be mounted eccentrically m.9.2 19 top 15cm of blade MUST BE INSULATED m.13.1 20 Guard must be fitted w ith a pad w hich is to be less than 2cm thick m.5.2.a 21 Guard must be metal m.5.5.c 22 Exterior of guard must not be covered by any material m.5.5.c 23 Pointe D'arret pressure - spring must lift a mass of 500 gm Tolerance of the 500g w eight +/- 2g i.e. 498-502gm.11.3 24 travel must be less than 1 mm total stroke. Maximum tolerance of gauge +/- 0.05mm m.11.4

25 m.11 26 Pointe D'arret must be retained in at least tw o equidistant places or homologated screw less points m.11.5 28 Inside guard socket must have security device or must be fitted to body w ire m.5.3 29 les resisitances ohmique a respecter pout le Fleuret sont de 2 ohms maximum. m.5.4.a Control Marks a On inside of guard - adhesive label b On one edge of the blade just in front of the guard

EPEE PH/JH mar19 1 Blade must carry FIE homologation mark - Point (non-traditional) must be homologated. "N" blades no longer approved.Annex A.4 2 Mass - less than 770 gm m.14 3 Total maximum length of epee not greater than 110 cm. Blade straight (m.3.5) m.15 4 Blade maximum length 90 cm. Blade must be held straight (m.3.5) m.16.3 5 Hilt maximum length 20 cm m.4.1 6 Hilt minus pommel maximum length - 18 cm m.4.1 7 Blade and Guard maximum length - 95.5 cm m.17.2 8 Depth of Guard - 3 cm to 5.5. cm m.17.1 9 Flexibility, measured as below - 4.5 cm - 7.00 cm - suspending a 200 gm weight 3cm from end m.16.5

200g weight- blade fixed at 70cm from tip

10 Blade must be triangular without cutting edges m.16.1

11 m.16.1&4 12 Curvature - less than 1 cm in the vertical plane m.16.2 13 Curvature - near centre of blade m.16.2 14 Curvature - uniform m.16.2 15 Wires must be insulated inside guard - 2 sheaths m.5.2.d 16 Blade and Guard must be of metal - [Blade : Steel (m.16.1)] m.5.5.c 17 Exterior of guard must not be covered in any material m.5.5.c 18 Guard must not have a raised rim m.5.1 19 Guard maximum diameter - 13.5 cm m.17.1 20 Eccentric mounding of guard not to exceed 3.5 cm m.17.3 21 Guard must be fitted with a pad which is less than 2 cm thick m.5.2.a 22 Point d'arret pressure - spring must lift 750 g Tolernce of wieght +- 3g i.e. 747-753g m.19.2/3 23 Total point travel must be greater than 1.5 mm m.19.4 24 Must register a hit only in the last 0.5 mm Gague tolerence +/- 0.05mm m.19.4 25 Pointe d'arret dimensions m.19.1

26 Pointe d'arret must be retained in at least two equally spaced points or homologated screwwless point m.19.5 27 Orthopaedic grips may not be covered with leather or material which could hide wires or switches m.4.3 28 If fitted with orthopaedic grip then upper surface of thumb must be in the same plane as groove t.16.3 29 Inside guard socket must have security device m.5.3.d 30 Maximum electrical resistance - 2 ohms m.5.4.a Control Marks a On inside of guard - adhesive label b On one edge of the blade just in front of the guard - etched/engraved

SABRE PH/JH mar19 1 Should carry 'S2000' or later mark 2 Resistance must be not more than 1 ohm m.24.5 3 Mass - less than 500 gm m.22 4 Total maximum length of sabre not greater than 105 cm m.21 5 Blade must be of steel m.23.1 6 Blade maximum length 88 cm m.23.1 7 Hilt maximum length 17 cm m.4.1 8 Curvature less than 4 cm m.23.4 9 Any curve must be continuous, not at extremities and not in direction of cutting edge m.23.4 10 Flexibility, measured as below , 4 - 7 cm - suspending a 200 gm mass, 1cm from the end m.23.5

11 12 Width of blade at the button must be a minimum of 4mm m.23.1 13 Thickness of the blade at the button a minimun of 1.2 mm m.23.1

14 m.23.2 15 Grip and pommel must be insulated m.24.8 16 Guard must be made of metal m.5.5.c Guard must be one and not have raised rim m.5.1&m.24 Guard must pass through a rectangular gauge diameter 15 x 14 cm m.24.2 Guard exterior must be insulated 7 - 8 cm from the pommel m.24.7 Exterior of guard (apart from 16 above) must not be covered by any material m.5.5.c Guard interior must be completely insulated by paint or a pad m.24.6 Inside guard socket must have security device or must be fitted to bodyw ire m.5.3 Control Marks a On inside of guard - near apex if possible b On the side of the blade just in front of the guard

WHEELCHAIR

1 Material of seating (but not the cushion) can be rigid or flexible. m.25.9.1 2 The back , whilst it can be padded , must be rigid m.25.9.1 3 Back of wheelchair must have a minimum height of 15cm when fencer seated m.25.9.2 4 Back must be 90 degrees (+2 degrees) to the horizontal. Can be other if Classifiers agree m.25.9.2 5 Vertical line 10cm x 2.5cm marked in contrasting colour in centre of the back on the outer side m.25.9.2 6 there should be no side guard on the fencing arm side m.25.9.3 7 Side guard on non-fencing arm must have minimum height of 10cm when fencer seated in wheelchair m.25.9.4 8 Side guard must have a minimum length of 20cm beginning at the back m.25.9.4 9 Side guard must be securely fixed m.25.9.4 10 Side guard must be made of a rigid material m.25.9.4 11 Wheelchair must be fully insulated. If a covering is used it must be robust and securely fixed m.25.9.5 12 A cushion is not obligatory m.25.9.6 13 If a cushion is used it must be the same dimensions as the seat and have a maximum thickness of 10cm m.25.9.6 14 Cushion must have an even thickness, must not be wedge shaped and must be able to be bent corner to corner m.25.9.6 15 Any medical cushion must be authorised by a classifier m.25.9.6 16 Maximum height of the wheelchair must be 53cm from the floor to the full area of the seat rail m.25.9.7 17 For Cat. A fencers, the sitting platform must be parallel to the floor with a maximum difference of 10mm between the four measuredm.25.9.7 points 18 Width of seat must not exceed the seated fencer's hips by more than 6cm. m.25.9.7 19 Camber of wheels must fit the official wheelchair frame m.25.9.8 20 Strapping of the fencer is permissible.Must not cover the valid target m.25.9.9 21 Any grab handle is optional m.25.9.10 22 If a grab handle is fitted, it should be mounted vertically above the side guard of the non-fencing arm. The mounting can take the m.25.9.10grab handle away from the fencer but must not extend towards the fencer. 23 Any belt or strap used to fasten the unarmed hand must not be elastic or loose and should bind the hand to the grab handle, unlessm.25.9.11 an exception approved by a classifier exists. It must not cover any part of the valid target. 24 If a belt or strap is used to fasten the legs, it must not be elastic and must not cover the valid target m.25.9.12 25 All measurements must be taken with the tyres fully inflated m.25.9.13 26 Spoke protectors must be fitted to both rear wheels m.25.9.15

CONTROL MARKS Six Uniquely numbered tags should be applied as detailed in picture above m.25.9.1

APRON

1 Should be the same material as used for conductive jackets and have the same characteristics regarding electrical resistance m.62 2 Must cover the non-valid area m.62 3 Should not loosen when in use m.62 4 Must bear the Nationality Code printed in dark blue capitals between 8cm and 10cm high and between 1cm and 1.5cm wide m.62 5 Printing must be between 10cm and 20cm above the lower edge and must be horizontal centred m.62 6 No advertising is allowed m.62 7 Fencer's name is not allowed on the apron m.62 8 It is recommended that the fixation of the apron is done with a white elastic band of non-conductive material 6cm to 10cm wide using Velcro m.62

APPENDIX 6 – VICTORY CEREMONY PROTOCOL

Victory Ceremony (also known as Medal Ceremony)

Athlete Experience

For many athletes, winning a medal is their highest achievement in sport. The experience of the athlete is paramount in planning for Victory Ceremonies. Careful consideration must be given to making the experience smooth and memorable for the athletes.

Victory ceremonies should where ever possible take place on the same day as the event.

The medalling athletes are required to wear their Nations Tracksuit where possible or their national competition uniform with Tracksuit jacket if there is no time to change.

Athletes are given the choice whether to enter the medal stage on their wheelchairs and sit for the ceremony or if they prefer to walk and stand for the ceremony.

National Flags, signs or other memorabilia (e.g. stuffed animals) are not allowed on the medals podium.

Call Room All medallists, escorts and presenters should assemble in the call room prior to the ceremony.

The Call room should be situated close to the ceremony presentation area.

Ceremony presentation area The ceremony should take place on a raised platform/ stage whenever possible and must be accessible by a ramp.

The layout of the stage will be according to the LOC budget as to its appearance and whether access ramps can be positioned on both sides to allow entry on one side and exit on the other.

The IWAS/ IWAS WF logo must be visible on the backdrop of the medal podium.

The podium must have designated areas for 1 gold, 1 silver and 2 bronze individual medallists and to allow for team’s event numbers of athletes.

The designated position indicator (2, 1, 3, 3) must allow access for the wheelchair athletes to position themselves behind it/them and access for the medal presenters in front of it.

Presentations

Medal presentations should be made by personnel chosen by the LOC and IWAS. The IWAS President/CEO, WF Chairman or other IWAS officials are also expected to present medals

Flags Flags may be raised, lowered on poles or by electronic presentation on Screens. The information must be given out prior to the competition so that all Nations are aware of the format.

Pictures of the Nations National flags should be presented at the Team Managers Meeting for signing off as correct or can be confirmed with the Nation prior to their arrival at the competition.

LOC’s must ensure that there are enough flags to cover the possibility that all 3 or 4 individual positions may be medalled by the same Nation.

It is the LOC responsibility to ensure that the correct National flag is used.

Anthem It is the LOC responsibility to ensure that the correct National Anthem is used.

Only an instrumental version should be played for the gold medal winner. The anthem should be played for as long as agreed with IWAS beforehand. For wheelchair fencing events this is for a maximum of 90 seconds, gradually fading out at the end. Where time allows, full anthems can be played.

Ceremony Order

Medallists and VIP Presenter line up in the call room and are escorted onto the stage.

One escort in front with the Presenter and one escort behind the last medallist with the Escorts holding the receptacle with medals for presentation.

Announcer announces the name of the event as they enter the stage.

Escorts stay in their positions.

Introduction of the Medallists.

Escorts holding the receptacle with medals for presentation, (one for all medals or three individuals depending on the LOC budget) will assemble on the nearside of the stage.

When announcing the medallist for presentation, they are announced in the following order: • third place (bronze medallist), • then silver medallist and lastly the • gold medal winner, stating the medal position, event, name and country of the athlete.

As the names are announced the medallist will move forward on the podium, the VIP presenter and the Medal escort moves forward to present the medal.

Shake hands (when appropriate) and step back to position (if another VIP is to present another medal, they will step up next)

Repeat for the silver and then gold medal position.

VIP and Escorts stand to sides of the podium for raising of the flags and National anthem of the gold medallist.

(The announcer may ask the audience to stand for the national anthem.)

The National anthem is played for a maximum of 90 seconds and faded out.

Once the Anthem has finished the VIP and presenters may leave the stage. Medallists will be escorted off the stage.