Motion to Approve the Purchase of a Microsoft Surface Pro 4 Tablet for the Delano

CITY OF DELANO

REQUEST FOR ACTION

Department Head City Council Date Agenda Item

Tammy Matthees November 17, 2015

Requesting a motion to approve the purchase a Microsoft Surface Pro 4 tablet for the Delano EDA/ Crow River Villa office.

ACTION REQUESTED Requesting a motion to approve the purchase a new Microsoft Surface Pro 4 tablet for the Delano EDA/ Crow River Villa office.

BACKGROUND

This request is coming after the original Surface which was purchased in early 2012 has had several unfixable issues. This was one of the original tablets that came out from Microsoft and has worked very well for what management has needed it to do, exe. HUD inspections, which requires special software from Housing Data Systems, travel to and from meetings and conferences, etc. Management would rather not change away from this Microsoft product as it is known to work very well with the programs that are needed.

After speaking with Jay from Five Tech, the following is his recommendation, which is a package deal for $1598.00 and a discount of approximately $130.00: Microsoft Surface Pro 4 – 256GB/Intel Core i5 A type cover Incipio Roosevelt Folio Cover 2 year warranty An 365 office program Jay did say that there is a trade in program via Microsoft, which would mean the current surface would just have to be wiped clean and could be traded in for anywhere from $100.00 to $700.00.

Jay said that if he did the work for ordering this, it would have to be charged, but it could be directly ordered and paid for with the Delano EDA credit card and then Jay would just charge for the setting up of the device. There is money set aside from HUD for this type of upgrades (see the grant print out).

FUNDING Grand MN46P062501-15

ATTACHMENTS Enclosed please find for your review:  Grant MN46P062501-15

If you have any questions, please contact me before the meeting at: (763) 972-2945 – Crow River Villa Office

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