2012 annual report Contents

About Museums Inc. ()...... 2 President’s Report...... 3 Treasurer’s Report...... 4 Executive Director’s Report...... 5-6 Management Report...... 7-8 Awards and Conference...... 9 Events...... 10 Communications and Digital Projects...... 11 INSITE...... 12 Membership and Fundraising...... 13 Exhibition Services...... 14 Museum Accreditation Program – MAP ...... 15 Victorian Collections ...... 16 Acknowledgments...... 17-18 Financial Reports...... 19-22

1 Museums Australia (Victoria) About Museums Australia Inc. (Victoria)

Mission Enabling museums and their people to develop their capacity to inspire and engage their communities.

Statement of Purpose The Victorian branch of Museums Australia volunteers and raise the profile of Museums Australia (Victoria) provides provides services for museums and museum participating museums. professional services to develop and workers regardless of membership status, sustain the roles and interests of museum and our programs are relevant, accessible Awards communities across Victoria. Museums and strategically useful to the sector as Each year since 1994 we have recognised Australia is the national association a whole. the achievements of museum individuals representing the museum and gallery and museum organisations at the Victorian The Victoria membership reflects the sector. Museum Awards which includes the great diversity of the museum sector. presentation of Accredited Museums. The At the end of December 2012 it included Museums Australia (Victoria) provides: Awards are peer-reviewed and celebrate 219 organisations spanning archives, art the hard work of staff and volunteers in galleries, botanical gardens, historical • Expert advice on museum practice and creating a vibrant sector. The Awards are societies, natural and social history development proudly sponsored by a range of industry museums and specialist collections. At • Grants for exhibition development and and cultural supporters. end 2012 we had 220 individual members, small infrastructure projects most of whom are working either • Accreditation and application of the Exhibition Services professionally or voluntarily in museums. National Standards for Australian Provides advice, professional development Museums & Galleries and grants specifically targeted to improve Our key services include: • Professional development static and touring exhibition activity in • Advocacy and profile-raising of Victorian regional Victoria. Events museums Over 68 events offered ranging from INSITE exclusive member events to lectures, Our stimulating and informative member Values seminars, workshops and masterclasses magazine published five times a year is • Recognising that museums and galleries catering to beginner, mid-level and expert directly sent to members with the latest occupy a vital place in the community museum staff, volunteers and partners. news on Victorian museums, events and • Recognising the contributions of our We cross-reference our program with topics. members to the sector member feedback and our matrix of • Supporting access to and the care of the Membership and Fundraising museum and individual types to ensure we Distributed National Collection Dedicated resources proactively and offered a balanced program catering to • Recognising and celebrating diversity reactively identify the needs of existing and needs. including Indigenous cultural heritage potential members and encourage broader • Recognising the importance of being a Regional Museums Training Program networking within and between groups and forum for ideas Training is provided in ‘informal hubs’ of communities. Our fundraising activities • Upholding the highest ethical professional flood-affected communities to respond to support both museums applying for grants standards museum needs on a tailored basis, and fundraising for branch income and involving multiple groups from local areas in-kind support for activities which benefit Background and Accredited Museums. This Program is the membership. MA (Vic) is a state branch of a not-for- supported by philanthropic bodies. profit national membership association Digital Projects founded in 1993 to bring together people Victorian Collections The weekly e-bulletin and MA (Vic) website concerned with the care and An online database enabling community offer a range of up-to-date museum sector communication of Australia’s natural, groups to record their local heritage and information and links to external artistic and cultural heritage. culture to ensure collections are well- resources. New online training tools documented for the future. include short training videos on museum Through the direction of an elected best practice and selected seminar Committee, the Victorian Branch provides Museum Accreditation Program presentations available online. Special support, representation and professional Seventy museums are participating in our disaster response areas of the website are development services to the museum gold-standard Museum Accreditation available for fire and flood-affected sector throughout the State. Program, a wholistic, peer-supported communities when required. Membership model of excellence developed according MA (Vic) represents approximately one to the National Standards for Australian The Branch Office is housed on the lower third of Museums Australia’s total Museums and Galleries. The Program ground floor of the Museum. membership. It represents the Victorian enables strong mentoring between Members enjoy easy access to Branch members and coordinates services museums and museum experts to share services and staff. MA (Vic) is grateful for for them. best-practice, upskill museum staff and the generous ongoing support of Museum Victoria in making this space available.

Annual Report 2012 / www.mavic.asn.au 2 President’s Report

For Museums Australia (Victoria), 2012 It was the first full year we have had a Alongside online tools we continue to was a year when we bedded down some membership and fundraising manager provide support in person through our significant changes to our operations and which has enabled MA (Vic) to develop accreditation program and our exhibition offerings, activity that has borne fruit in a better systems for member and sponsor grants. We continued work with flood- rebalanced financial position and a support. We thank all our members for the affected communities, courtesy of special refocused strategic vision. constructive and useful feedback they have grants from the Lord Mayor’s Charitable provided particularly through the survey we Foundation and the Sidney We have trialled several new initiatives put out during the middle of 2012. We have Foundation. And we continue to provide over the course of the year. Our first State had considerable success in raising funds regular updates and information to our Conference, held at the University of to support our online initiatives in networks through our e-newsletters, School of Mines buildings, particular, thanks in no small part to the INSITE magazine and our annual events brought together the museum and gallery focus we have been able to bring to this program. sector from across Victoria for a work. stimulating two days of conversation and We expect to see further development of connection. Feedback from the event was Our Victorian Collections initiative, in these and other initiatives as we enter very positive and we look forward to partnership with Museum Victoria and 2013 and go through strategic planning providing an annual event, both to supported by the Victorian Cultural and the bid process for Arts Victoria showcase Victoria’s regional cultural Network, continued to see solid take-up recurrent funding. We are continuing to heritage activity and to provide an and use throughout the year. We have by look at what we do and how we do it, and opportunity for Victoria’s museum industry now demonstrated that it is a tool that is we look forward to continuing the dialogue to touch base and share stories. needed and used and are actively pursuing about the needs of our institutions, our new opportunities to continue its growth members, volunteers and the industry. and realise the potential to connect Victoria’s diverse collections and support I would like to thank the staff of the branch them into a web-based era. for their efforts through the year to deliver both new and existing programs so successfully.

Daniel Wilksch President

3 Museums Australia (Victoria) Treasurer’s Report

This year generated a surplus of $6,327. By contrast, total expenses were $26,139 Museums Australia (Victoria) is well This was more than the budgeted surplus (4%) less than budget which offset the positioned to weather the financial impact of $1,677 and a significant turnaround on shortfall in revenue. Marketing Expenses of the new financial year with a total of the loss of $52,322 incurred in 2011. were $9,726 (51%) and Workshops, $64,254 in retained earnings and sound Seminars and Events were $14,245 (17%) cash reserves. Total income for the year was under under budget due to cost savings made by budget by $27,026 (3.8%). This was offset staff. by fundraising activities which raised Ian Scott Treasurer $246,000 to be expended in the 2012 and The cash position remains strong with a 2013 calendar years, 7% over budget. balance at 31 December of $180,638. Activities relating to ‘Sponsorship and Accounts Receivable totals $13,364. In Philanthropic’ funding contributed $52,619 addition, the first instalment of core to revenue. funding of $140,267 is expected in January 2013. Creditors and taxes payable total $26,650.

Annual Report 2012 / www.mavic.asn.au 4 1 Museum Accreditation 2 NGV Deputy Director Program visit to the Frances Lindsay Wangaratta Historical presenting at the Executive Director’s Report Society inaugural 2012 State Conference at the University of Ballarat.

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In 2012, our 18th year of operation, we Multicultural Commission/OMAC and the Events outpaced our targets significantly due to a Lord Mayor’s Charitable Foundation. Our 2012 program offered 65 events whole-of-organisation fundraising and ranging from exclusive member events to participation drive, and considerable Our proportion of funding from our core lectures, seminars, workshops and support from our strategic and funder, Arts Victoria, reduced to 52% (69% masterclasses catering to beginner, collaborative funders. We piloted our first in 2011) and we applied for $507,000 in mid-level and expert museum staff, ever Victorian Museums and Galleries funding, of which we were granted volunteers and partners. We cross- Conference in Ballarat which was a $411,230, a success rate of 81%. reference our program with member fantastic success. I commend the MA (Vic) feedback and our matrix of museum and team, committees and our funders and Membership revenue was on budget at individual types to ensure we offer a supporters for their leadership and $20,000, with a new national membership balanced program catering to needs. contributions to the arts and cultural strategy aimed at younger and early- heritage sector. career members, individuals within We thank our partners: National Exhibition organisations, and regional/remote Touring Services (NETS) Victoria, the We extend a special thank you to Arts volunteers, will be rolled out in 2013, along Education Network of Victoria (ENVI) and Victoria for core operational support, the with a new strategy to invest in further Museum Victoria for collaborating on our Victorian Cultural Network/Culture Victoria fundraising and membership activities. Working with Exhibition Designers seminar, for operational funding to Victorian International Museums Day and Travellers’ Collections, and our philanthropic and Museums Accreditation Program and Tales seminars, and the special lecture local government funders: the Sidney Myer Victorian Museum Awards with US guests from the Walker Art Centre Foundation, Lord Mayor’s Charitable As MAP approaches its 20th year of and Cooper-Hewitt (Smithsonian). Foundation, PROV Local History Grants operation in 2013, over 10% of Victoria’s and City of Melbourne. museums are in the Program and demand New in 2012, our inaugural annual is high for our Standards program. In 2012 Victorian Museums and Galleries A special acknowledgment is reserved for a record number of museums (14) were Conference delivered a very special event Museum Victoria for its enduring support Accredited and Reaccredited, with records in regional Victoria for members and of the Victorian Branch in providing in-kind also broken for the number of Victorian networks. Hosted by the University of office space, access to utilities and IT Museum Awards nominations (34). The Ballarat’s School of Mines, we curated an support, meeting rooms, exclusive 2012 Awards were officiated by the Hon event with special guests Bob Parker, member events and the expertise of staff Heidi Victoria MP at the State Library of Mayor of Christchurch, and Toshimitsu and volunteers across their four venues. Victoria, which secured an Award in the Tanaka, Chief Engineer, Osaka City Large Museums category (see page 9). Government combined with heads of major We rely on access to unique museum and Victorian cultural agencies and a cross- gallery venues across the state, and these Flood-affected museums section of Victorian museum experts. plus other strategic and collaborative We also secured philanthropic funding partners are acknowledged on pages 17 from the Sidney Myer Foundation and the As well as hosting our events progam, MA and 18. Lord Mayor’s Charitable Foundation for (Vic) staff also presented at external events targeted Regional Museums Training in including the national MA conference in Financial flood-affected areas as informal hubs or Adelaide, Museums Aotearoa NZ Performance against income targets support networks to build capacity and conference and the Albury-Wodonga earned income was excellent, including work towards Accreditation. One museum, Regional Conference. $25,000 in State Conference sponsorship, Charlton Golden Grains, is back up and $36,000 in event ticketing, and $246,000 in running with one volunteer, Carolyn Olive, project funding, 7% above the target. New awarded Citizen of the Year for her disaster funders this year included Regional management work. Development Victoria, Victorian

5 Museums Australia (Victoria) 3 MA (Vic) Staff at the 4 Member tour of the 5 Karl Meyer and Paul State Library of Victoria newly Accredited National Broadhurst with trophies for the 2012 Victorian Sports Museum at the from SurfWorld Museum Museum Awards: MCG. Torquay for their pitch as part of the Working with Exhibition Designers seminar at NGV Australia.

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Overall our attendance figures are on our term, and 14 were focused primarily on Marketing / access projected growth model indicated in our static exhibitions. The profile of MA (Vic) and our museums 2011-2013 strategic plan, achieving 18% has lifted thanks to our media work and over target with 1,621 in 2012 (2011: 1,881; The Exhibition Grants Manager secured Digital Strategy, including the launch of our 2010: 1,515). In 2012 we welcomed a mix of philanthropic funding to research new Online Training and YouTube channel 57% metro, 40% regional, 2% interstate exhibition best-practice in selected (www.mavic.asn.au/resources/practical- and 1% international participants to our interstate museums and the outcomes will training) which is closed captioned face-to-face events. be disseminated in 2013. A further analysis (subtitled) for full accessibility. The of Local Government collections and 2012-13 Cultural Guide to Victoria includes Marketing and online engagement requirements has identified a need for a full-page advert inviting tourists to We produced 14 print and 13 electronic/ more networking opportunities for discover the treasures of Victoria’s online publications and 54 items of curators. museums via photographs of Accredited collateral with a circulation of 81,000. In museums’ collection items. 2012 we diversified our revenue streams to Victorian Collections enable digital initiatives including targeted We received $110,000 in project funding to Our media coverage for the year includes branded e-marketing for Victorian further develop our online cataloguing, six newspaper articles, three radio Collections participants, Multicultural digitisation and access tool in partnership interviews, two audio (radio) podcasts and Collections participants, Museum with the Victorian Cultural Network and two segments on Win TV, including Accreditation Program participants and Museum Victoria. This state-wide coverage of our disaster responses, State Conference attendees, Twitter feeds and collections database focuses on Conference, Victorian Collections and an advert in Victoria’s Cultural Guide. showcasing significant cultural treasures newly Accredited museums. and descriptions of collections held in Our flagship member magazine, INSITE, is museums to encourage physical visitation As economic changes bite, we hugely produced by a professional editor and as well as building the ‘discoverability’ of appreciate our extensive network of expert contributors five times per year with collections online. supporters, committee members, ~600 copies of each issue distributed to panellists, mentors and volunteers who our readership in full colour. The themed As part of our inclusivity agenda, we collectively support our services to the issue format continued in 2012 with the extended our work with RSLs and the community. Without their dedication and following topics: Transport; Distributed DPCD Veterans Unit to include military expertise, our 740+ museums would not Collections; Miniatures; Dangerous history groups whose collections mirror receive the high-level support they need. Collections; and Installation, with a special those in some community museums. We Museums Australia (Victoria) recognises lift-out on the Awards featured in the also generated $102,000 in project funding this contribution as essential for the care September issue. Selected INSITE articles, to work with 55 multicultural and migrant and interpretation of our cultural treasures links and apps are listed on our website community groups, with some Greek and and stories. along with back issues to order. Mandarin collection data added online. At the end of 2012 the total number of Laura Miles Executive Director Exhibition Grants participants stood at 774 people from 332 Eight Exhibition Grants were devolved this organisations, 15,000 website visits, and year, with site visits to 19 museums. As over 7400 items catalogued. per our strategic plan, we categorise museums’ exhibition capacity according to three streams which enables us to provide the right level of support. Of the museums visited in 2012, 19 are categorised as able to tour within three years, 11 in the longer

Annual Report 2012 / www.mavic.asn.au 6 Management

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Management Ordinary Committee Museums Accreditation Program MA (Vic) relies on the ongoing and Mr Peter Abbott, CEO, Flagstaff Hill Advisory Committee dedicated support of a range of museum, Maritime Village Chair arts and cultural heritage workers that Ms Hilary Newton (to March 2012) Ms Lauren Ellis, Programs Officer, voluntarily serve on committees and Museum Consultant Museum Victoria panels. We thank these volunteers for their Mr Euan McGillivray (from March 2012) valuable insights and their time and we Mr Jim McCann Museum Consultant also thank the organisations that support Manager, them in their contribution to MA (Vic). Mr Martin Purslow Dr Megan Cardamone (incoming) CEO, National Trust of Australia (Victoria) Branch Committee Museum Consultant Executive Committee Advisory Committees Mr David Demant President INSITE Advisory Committee Senior Curator, Information and Mr Daniel Wilksch Chair Communication, Museum Victoria Manager, Online Projects, Dr Jan Croggon (to May 2012) Public Record Office Victoria Senior Historian, Mr Warren Doubleday Museums Association Manager, Museum Services, Ballarat Vice President Tramway Museum Mr David Demant Ms Meredith Blake Senior Curator, Information and Research Fellow, Smart Services CRC, Ms Sarah Edwards Communication, Museum Victoria RMIT University Museum Consultant Secretary Ms Claire Muir Ms Samantha Hamilton (incoming) Ms Jo-Anne Cooper Assistant Curator, Gold Museum Ballarat Conservation, Museum Victoria Marketing & Communications Manager, Ms Kitty Owens Ms Catherine Lovelock (outgoing) Jewish Museum of Australia Assistant Curator, Koorie Heritage Trust Conservator Treasurer Ms Megan Sheehy Ms Belinda Nemec (outgoing) Mr Ian Scott Curator Public Programs, Yarra Ranges Collection Consultant Business Development Manager, Regional Museum Koorie Heritage Trust Ms Maggi Solly (incoming) Ms Deborah Tout-Smith Director, Yarra Ranges Regional Museum Senior Curator, Cultural Diversity History Mr Jonathan Sweet (outgoing) and Technology Department, Museum Lecturer, Cultural Heritage and Museum Victoria Studies, Deakin University Dr Linda Young Senior Lecturer, Cultural Heritage and Ms Elizabeth Triarico (outgoing) Museum Studies, Deakin University History and Heritage Coordinator, Glen Eira City Council

7 Museums Australia (Victoria) 1 MA (Vic) Branch 3 Presentations by the 4 Conference delegates 6 Workshop attendees Committee including Education Network planning their day at the completing a label incoming and outgoing Victoria (ENVI) at MA inaugural State Conference writing exercise at our members at the 2012 (Vic)’s International 2012. Interpretation & Label General Meeting. Museums Day event at 5 Visitors at MA (Vic)’s Writing Seminar at the 2 Chris Keeler, Koorie . event at Napoleon: from Immigration Museum. Heritage Trust and Hilary empire to revolution at Newton, former MAP the NGV. Committee Chair at the End of Year Celebration at RMIT Gallery.

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Exhibition Services Ms Linda Peacock, Collections Manager, INSITE Editor Advisory Committee The Robert O’Hara Burke Museum Roisin O’Dwyer Chair Mr David Demant, Senior Curator, Exhibition Services Manager Mr Daniel Wilksch Information and Communication, Museum Georgia Rouette Manager, Online Projects, Victoria Public Record Office Victoria Membership & Fundraising Manager Mr Louis Le Vaillant, Director, The Ms Caroline Carter Raphael Fiorese Johnston Collection Manager, Exhibition Collection Management, Museum Victoria Dr Belinda Nemec, Collection Consultant Finance Officer Meredith Windust Ms Georgia Cribb (from July) Dr Linda Young, Senior Lecturer, School of Director, NETS Victoria Humanities and Social Sciences, Deakin Contractors and Consultants University Ms Tammy Currie Ms Rhonda Diffey Finance Collections Archivist, Greater City of Ms Margaret Birtley, Executive Manager, Dandenong Heritage, Melbourne Cricket Club Mr Simon Fox Photographer, Victorian Museum Awards & Ms Emily Jones (to July) Mr Jim McCann, Manager, Historical 2012 State Conference Program Manager, NETS Victoria Services, Victoria Police Mr Forbes Hawkins Ms Wendy Garden Staff Developer, Victorian Collections Curator, Maroondah Art Gallery, Maroondah Executive Director City Council Laura Miles Ms Dimity Mapstone Designer, National Standards for Office Coordinator Membership & Fundraising Australian Museums & Galleries Caitlin McAtomney Advisory Committee Mr Euan McGillivray Ms Jo-Anne Cooper (Chair) Events Coordinator Museum Consultant & Trainer Jewish Museum of Australia Bridget Forbes Mr Eric Townsend Mr Huw Edwards Museum Accreditation Program Manager Auditor APESMA Elizabeth Marsden Mr Cass Wigley Dr Belinda Nemec Museum Accreditation Program Manager Website Development Museum Consultant Cassie May Mr Luke Wigley Mr Daniel Wilksch Project Manager, Victorian Collections Website Development Public Record Office Victoria Peta Knott (to October) Meredith Blake (from October) Museums Accreditation Program Project Assistant Victorian Collections Panellists Belinda Ensor (from October) Mr Warren Doubleday, Manager, Museum Services, Ballarat Tramway Museum Inc Digital Projects & Communications Manager Ms Peta Knott, former Manager, Victorian Dimity Mapstone Collections, MA (Vic) Ms Sarah Edwards, Museum Consultant Ms Karlie Hawking, Museum Curatorial Officer, Albury LibraryMuseum

Annual Report 2012 / www.mavic.asn.au 8 1 ABC Radio Presenter 2 Audience at the 3 Conference delegates Lindy Burns with Bill Victorian Museum being entertained at Llewellyn, Winner of the Awards 2012, State Sovereign Hill prior to Awards and Conference The Museums Australia Library of Victoria. the State Conference (Victoria) Award for 2012 Dinner. Excellence (Volunteer).

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Ballarat, National Sports Museum, “Thank you, and your excellent team, for a Australian Centre for the Moving Image (ACMI), Museo Italiano, Monash University great conference. It was good to renew some Museum of Art (MUMA) and RMIT Gallery.

acquaintances and meet new ones.” A continued partnership with the National Exhibition Touring Services (NETS) Victoria Susan Reynolds OAM, President, Yackandandah and District saw the delivery of the sold out seminar about Working with Exhibition Designers at Historical Society the National Gallery of Victoria and we continued to partner with the Education Victorian Museum Awards • The Archival Survival Award for Small Network of Victoria (ENVI) with a social The Victorian Museum Awards 2012 were Museums (2-7 Paid Staff): event for International Museums Day and held on Thursday 2 August at the State Winner: Shepparton Art Museum the fascinating Travellers’ Tales. Library of Victoria. The evening was Highly Commended: Nillumbik Shire attended by a record number of guests, Council Inaugural State Conference and hosted by the comedian Rod Quantock. Our new initiative, an annual State The Museum Accreditation Certificates and • The Museums Australia (Victoria) Award Conference was established in 2012 with the Deakin University Roslyn Lawry Award for Medium Museums (8-50 Paid Staff): 159 delegates attending a two day event at were also presented during the evening. Winner: the heritage School of Mines, University of Highly Commended: National Wool Ballarat. The Conference has become an We congratulate the Victorian museum Museum annual event with regional Victorian sector on the high level of nominations museums bidding to host each year. This received this year, and were pleased to • The Museums Australia (Victoria) Award inaugural conference, Collect, Conserve, present the following Award winners: for Large Museums (51+ Paid Staff): Connect sold out a full five weeks ahead Winner: Immigration Museum and brought at least $49,000 of economic 2012 Award Winners Highly Commended: State Library of benefit to the Ballarat region. Individuals Victoria The program included presentations from • The Museums Australia (Victoria) Award for Bob Parker, Mayor of Christchurch; Excellence (Volunteer): We are grateful to our Gold Sponsors Toshimitsu Tanaka, Chief Engineer, Osaka Winner: Bill Llewellyn, Sovereign Hill Archival Survival and TASHCO Systems City Government; Dr J Patrick Greene, CEO Highly Commended: Carolyn Olive, Charlton who have continued to provide Award Museum Victoria; Frances Lindsay, Deputy Golden Grains Museum recipients with generous prizes as well as Director, NGV; and from the ABC, Prue a cash contribution to MA (Vic). Bentley and Dom Brine. The attendee mix • The Museums Australia (Victoria) Award for reflected a range of Victorian and Excellence (Paid Staff): Partnerships interstate expertise, with 19% based in Winner: Liza Dale-Hallett, Museum Victoria We continue to highly value access to the Ballarat, 28% from other regional Victoria, Highly Commended: Bronwyn Wilson, unique venues provided by museums and 50% from metropolitan Melbourne and 3% Kyneton Museum & Dromkeen National galleries across the state. Venues were interstate/international. Centre for Picture Book Art generously supplied by the State Library of The conference provides our Victorian Victoria, the National Gallery of Victoria, Institutions museums with a regular platform to Museum Victoria (including Melbourne • The TASHCO Systems Award for Volunteer exchange ideas, transfer of skills and Museum, The Royal Exhibition Building, Run Museums: knowledge, make new connections and Immigration Museum and ) Winner: Victorian Jazz Archive deeply engage the sector. T and City of Melbourne (Melbourne Town Highly Commended: Upper Murray Hall), The National Trust of Australia (The Historical Society - Man from Snowy River Old Melbourne Gaol), University of Museum

9 Museums Australia (Victoria) 1 Delegates at Working 2. Behind-the-scenes with Exhibition Designers tour of the Geoscience Seminar, NGV Australia Collection at the Events .

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gave the audience some great advice and “It was good to have a range of speakers information about labels and interpretation. This workshop included a coming from different sized institutions and practical session where participants were able to write a label and receive appraisal. all with slightly different approaches.” The day ended with a tour of the Identity Delegate feedback from the Working with Exhibition Designers exhibition which is known for its innovative seminar interpretation. The End of Year Event was held in December at the RMIT Gallery with an Seminars, member events and tours In June there were two events, first a tour exhibition viewing of New Olds - Design Over 1,600 people attended our events in at the National Sports Museum including a between Tradition and Innovation and a 2012. A high percentage of our seminars visit to the MCC archives and a fascinating warm welcome from Gallery Director were sold out this year and waitlists talk by Archivist Patricia Downs. After this Suzanne Davies. Superb catering was established for many. members were privileged to have a floor again supplied by Mary and Steve Caterers talk by Catherine Flood, a Prints Curator at and the evening was well attended. A In February, at our first event of the year, the V&A Museum in London who was in highlight was the always entertaining MC members were fortunate to be allowed Melbourne to curate the stunning Kenneth Park. The guests seemed to be underneath the Royal Exhibition Building exhibition of Olympic Posters dating back to happy to receive some excellent door for an up-close look at the Geoscience 1851. The second event was a viewing of prizes. A huge thank you to the gift donors Collection of Museum Victoria. Some the NGV’s Winter Masterpiece exhibition of 2012. These gifts help give the End of amazing fossils were seen! Napoleon: Revolution to Empire. Members Year Event a festive spirit. In March we held another tour, this time to heard a stimulating lecture by Gina In addition to these events, over 25 the Monash University Museum of Art Panebianco, Head of Education at the NGV Victorian Collections workshops were run (MUMA) including an enlightening talk by and went on to enjoy the exhibition well throughout the year. See page 16 for Director Max Delany. The other main into the evening during Art After Dark. details. highlight for March was the inaugural In July there was an afternoon seminar State Conference in Ballarat (page 9). about New Technology in Museums and Acknowledgements In April a collaboration with the National Galleries where we tried a new format of I would like to sincerely thank all guest Exhibition Touring Services Victoria led to fast and furious lightning talks by a total of speakers, host venues, sponsors and presenting the sell-out seminar, Working ten speakers. This was well received by the supporters of the MA (Vic) events in 2012. with Exhibition Designers which included sold out audience at ACMI’s Studio 1. The program is developed through delegates and speakers from interstate. In August, alongside the Victorian Museum consultation with MA (Vic) staff, members In May we held our General Meeting in the Awards, we held a viewing for the stunning feedback, industry experts, the volunteer salubrious surrounds of the Melbourne Wonders of Ancient Mesopotamia exhibition sector and leaders in the museum Town Hall finishing with a tour of the City at Melbourne Museum. industry. of Melbourne Art and Heritage Collection In September at the sold out Careers in A full list of our event presenters is listed with excellent narration by Curator Eddie Museums forum, a panel of museum in the Acknowledgements (pages 17-18). Butler-Bowden. International Museums experts shared their career pathways and Day (May 18) was celebrated in style at the handy hints with the audience which Old Melbourne Gaol, with speakers Bridget Forbes, Events Coordinator comprised of mainly students. discussing the IMD theme of Museums in a Changing World. The candlelit Gaol made In October, at the Immigration Museum, for a very special event. we held an Interpretation and Label Writing workshop where seven excellent speakers

Annual Report 2012 / www.mavic.asn.au 10 1 Screenshot from How 2 MAP Manager Cassie to Photograph Collection May with Dimity Items, Online Training Mapstone and Georgia Communications & Digital Projects Video Melville of Aboriginal Affairs Victoria. at the VIctorian Collections Celebration at the Ballarat Fire Station.

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Media “We are very happy to see that MA (Vic) has As part of the State Conference 2012, MA (Vic) formed a media partnership with ABC produced a video on photographing Local Radio, who assisted to promote the inaugural conference in Ballarat and collection items and would love to add it to published a podcast of the conference the South Australian Community History public session. Media coverage in 2012 included ABC Radio Website” interviews with Peta Knott about the Amanda James, Senior Community History Officer, History SA Victorian Collections project and interviews Executive Director Laura Miles and local Ballarat historians about the State In 2012 the Communications role expanded Label Writing, New Technology in Museums Conference 2012. The ABC Ballarat website to include Digital Projects to increase MA and Galleries and Working with Exhibition hosted a podcast of the public forum Risky (Vic)’s online presence and to support the Designers online. Each issue of INSITE Business: our heritage is too important to be Victorian Collections project. magazine now has an online table of lost forever hosted by Prue Bentley of ABC contents with links to more information, as Ballarat. The Courier Ballarat also featured Digital Strategy well as two feature articles from that issue an article on the inaugural State In addition to the existing communication available as PDFs. Conference. Museum Accreditation materials MA (Vic) has been producing, we Program and Victorian Museum Award have been increasing access to our The member’s weekly e-bulletin continues announcements were featured in local knowledge base and resources online by to be distributed via email each Tuesday publications including Flagstaff Hill creating online training audio slideshows and obtained very positive feedback in the Maritime Village in The Standard; Kyneton and publishing seminar and INSITE member’s survey as the most popular way Museum in the Macedon Ranges Guardian; magazine resources on our website. individuals keep in touch with MA (Vic) Shepparton Art Museum (SAM) in the events and programs. Shepparton News; SurfWorld Museum In 2012, the Digital Projects & Torquay in the Surf Coast Times; Communications Manager has worked This year also saw the production of a new Wangaratta Historical Society in The with MA (Vic) staff and accredited information sheet Online Tools for Chronicle, Wangaratta and Beleura House museums to produce four online practical Museums, which was launched following & Garden in the Arts on the Peninsula blog. training videos on Creating a Small the New Technology seminar and provides a Exhibition, Photographing Collection Items, basic introduction to a number of tools The Communications Team in 2012 Organising Your Collection Store and that museums can use to increase their comprised of Dimity Mapstone, Caitlin Cataloguing Using Victorian Collections. The profile online. McAtomney, Laura Miles and Roisin videos are available in the resources O’Dwyer. section of the MA (Vic) website and via Communication Design YouTube and have had over 2,000 views MA (Vic) continues to manage the cost of The team look forward to continuing to since publication. The short videos aim to communications by developing most of its expand our connection with the Victorian assist individuals who do not have communication materials in-house, museum sector, to share knowledge and professional museum training to care for including advertisements for MA (Vic) increase access to resources. their collections by showcasing best programs in external publications, the practice examples from Accredited Annual Program, Conference Handbook, Dimity Mapstone Museums. business cards, e-flyers for upcoming Manager, Digital Projects & Communications events, event signage, INSITE magazine, In 2012 we also trialled the recording of MAP certificates and workbook, online audio from our seminars, and have practical training videos, seminar published audio and PDF presentations recordings and the Victorian Museum from the seminars on Interpretation and Awards certificates and lift-out.

11 Museums Australia (Victoria) 1 (from left to right) Feb-Apr INSITE Transport May-Jun INSITE Distributed Collections INSITE Jul-Aug INSITE Miniatures Sep-Oct INSITE Dangerous Collections Nov-Jan INSITE Installation

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advertisers have supported the production “My congratulations to you and your team of INSITE by placing promotional brochures with the magazine. These were: for the production of such a worthwhile The Shrine of Remembrance, Cultural Treasures Day at the University of and interesting magazine, which is always Melbourne and History Week with the a delight to ‘pore over’. I do enjoy the Royal Historical Society of Victoria. This years surplus funds from advertising contents!” revenue has been used to purchase a Fay Lawry, The Roslyn Lawry Award, Deakin University telephone pickup as an aid for receiving regional stories over the phone, and for 2012 was a year for getting on with it for Contents travel expenses for our exhibition INSITE. Armed with the feedback from In 2012 the themes were: reviewers. members in our 2011 Readers Survey we set about including what was asked for • Transport (Feb-April) Committee and developing what was needed. In • Distributed Collections (May-June) The INSITE Editorial Committee meets five response to feedback we were diligent in • Miniatures (July-August) times a year and discusses issues in the including more stories from regional areas • Dangerous Collections (September- sector and makes suggestions for articles and smaller museums and collections. October) and themes. All together the Committee These included articles from , • Installation (November 2012-January 2013) incorporates the diversity of museum Swan Hill, Lake Boga, Benalla, Ballarat, personnel and its members are listed on Phillip Island, and Creswick. Over the five issues we have welcomed 37 page 7. This year we have welcomed Kitty contributors who are listed in our Owens to the Committee, which now has This year we have been working on acknowledgments pages. Two of these six members including three from regional expanding INSITE’s resources on the MA were from colleagues working in museums museums. My thanks to Jan, Deborah, (Vic) website. In 2011 we added online overseas. With the addition of state Kitty, Meredith, Linda and Claire for their INSITE subscriptions payments and a conference information and related articles time and support. contents listing with links for each issue, our promotions for MA (Vic) programs and in 2012 we have added two articles included a liftout of this year’s recipients of INSITE continues to be a source of from every issue as a free PDF download. Victorian Museum Awards. INSITE is happy information and discussion for the to recognise and celebrate the members of MA (Vic). We welcome articles In 2012 we responded to requests from achievements and projects that make the from colleagues working and volunteering readers for exhibition reviews with two Victorian museum community so in museums and galleries in Victoria to visits to regional venues by writers with invigorated by promoting our Awards and inform us about the projects, exhibitions, museum expertise who were willing to Victorian Museums and Galleries news and issues that make our magazine share their views. Kitty Owens, INSITE conference. a good read. Committee and Koorie Heritage Trust, travelled to the in Revenue Roisin O’Dwyer, INSITE Editor Bendigo and Bryony Nainby, Tasmanian INSITE would not make it to the printer Museum & Art Gallery, went to the Latrobe without the support of loyal advertisers Regional Gallery. who also provide valuable services to the sector. In 2012 there were eight regular advertisers: TASHCO Systems, Thylacine, Designcraft Furniture, Showfront (until August), Archival Survival, Gallery, Information Services & Technology (IST) and Maxus. Other

Annual Report 2012 / www.mavic.asn.au 12 1 Attendees at a 2 Raphael Fiorese at the Victorian Collections State Conference 2012 workshop as part of the Expo with Sovereign Hill Membership & Fundraising Multicultural Collections representatives. project.

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The position of Membership and survey, advertised by direct email, in our • $20,000 from the Office of Multicultural Fundraising Manager was appointed in e-bulletin and INSITE magazine. With an Affairs and Citizenship, again for the September 2011. On the membership estimated 55% of our members taking Multicultural Collections project. side, the Manager is responsible for the survey, we were very pleased with the • $7,000 from the Brimbank City Council to implementing measures to attract new level of participation. We are also happy support a specific implementation of the members and to improve the retention to report that members are globally Multicultural Collections project in the rate of existing members. On the satisfied, with less than 4% of Brimbank area. fundraising side, the Manager seeks to respondents reporting being either secure income from Government and dissatisfied or moderately dissatisfied • $7,800 from the Australian National philanthropic sources, and to develop with their experience as a member of Maritime Museum to support the and foster corporate partnerships. The MA, and 85% of respondents indicating creation of audio slideshows on the Manager is assisted in these tasks by the that they are planning to renew their preservation of shipwreck items. Membership and Fundraising Advisory membership. The survey has provided us • $10,000 from the City of Melbourne to Committee. with a greater understanding of our help stage two seminars which will be membership and assisted us in planning recorded and published online. Membership our annual program of activities and will At end of year 2012, the MA (Vic) be repeated biennially. In addition to philanthropic and membership comprised 439 members Government funding, our efforts have (including 412 financial members and 27 Other membership undertakings in 2012 also been directed at corporate non-financial members whose have resulted in further enhancing our sponsorship. This year again, Archival membership had lapsed in the previous membership communication strategy to Survival and TASHCO, our Gold Sponsors three months), a slight increase encourage renewals via email and phone for the Victorian Museum Awards, have compared with end of year 2011 (429 calls, as well as to acknowledge and provided Award recipients with generous members). The proportion of individual thank renewals (email) and new prizes as well as a cash contribution to and organisational members was almost members (hard copy welcome pack). A MA (Vic). We also received generous perfectly balanced, with 220 individual number of membership drives will be in-kind support from our Silver Sponsor, members (82 Gold, 133 Silver, and 5 rolled out in 2013 in partnership with the Delatite Wines, as well as from Alan Associate) and 219 organisational MA National Office and the MA Randell-Smith Florist. members. Organisational membership Membership Review Committee. overwhelmingly consists of small In 2013, we are hoping to develop new organisations, with 183 organisations run Fundraising partnerships particularly in relation to exclusively by volunteers or employing at It has been a successful year on the the Victorian Museums and Galleries most 5 paid staff, 30 organisations fundraising front. In 2012, we secured Conference. Our fundraising effort will be employing between 6 and 25 staff, and the following funding from Government focused on securing funding to sustain six remaining organisations whose and philanthropic sources: Victorian Collections and to support a staffing level ranges from 26 to over 100 new Cultural Treasures book project. (these include the major Victorian • $50,000 from the Department of institutions: ACMI, NGV, Museum Planning and Community Development Raphael Fiorese Victoria, State Library of Victoria, and for our Multicultural Collections project. Manager, Membership & Fundraising Sovereign Hill Museums Association. • $25,000 from the Pratt Foundation to support the Multicultural Collections In March we launched a online member project.

13 Museums Australia (Victoria) 1 Interior view, Queen 2 Cabinet from Exhibition Victoria Museum & Art Grant recipient the Shire Gallery, Launceston, of Buloke Exhibition, Exhibition Services visited during Exhibition Strong Roots Resilient Design & Management Communities. research project.

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Grants “What a fascinating study - it produced some This year’s Exhibition Grants round has again seen an unprecedented number of really interesting insights and things for us applications from diverse cultural organisations. Art galleries, community all to think about - even those of us in small museums, historical societies and archives all took an interest in what the program galleries” had to offer. Dr Wendy Garden, Gallery Curator, Maroondah Art Gallery Grant Recipients Eight museums received Exhibition Grants:

• Arts and Culture Southern Health The aim of Exhibition Services is to assist Exhibition Design and Management $2000 Infrastructure collecting institutions with the Research Project development of museum standard Earlier in 2012 I received a Gordon Darling • Castlemaine Historical Society exhibitions and promoting links between Foundation Research Travel Grant to $2720 Infrastructure museums with other community groups. investigate current trends in exhibition • Shire It provides advisory and funding development, design and production. The $10 000 Development assistance for the development of funding covered travel costs associated exhibitions that demonstrate strong with the research. I visited museums in • Public Record Office Victoria audience focus, use of non-traditional , , $7400 Development venues, new interpretations of collections and Victoria and interviewed 18 staff • Shire of Buloke and collaborations across the sector. covering art, social and natural history. The $10 000 Touring aims for the research project were to: It aims to develop the awareness and • Talbot Arts and Historic Museum value of Victoria’s museums and galleries • Assess current exhibition development $3630 Infrastructure by encouraging these organisations to practices and methodologies in galleries • Upper Yarra Valley Historical Society develop exhibitions that will promote the and museums. $2500 Infrastructure stories of rich and diverse collections • To survey innovative exhibition design across Victoria to a broad audience. • Walhalla Board of Management strategies for both static and travelling $1750 Infrastructure exhibitions. With this in mind, in 2012 Exhibition

Services has provided some new insights • To assess innovative gallery/museum Exhibition Services Subcommittee into exhibition activities within our sector. interpretation methods. The Exhibition Services subcommittee has Along with the grants, site visits and • To understand what ‘green’ practices the responsibility of offering advice and advisory services, the staples for this galleries/museums are implementing in support to the program and particularly in program, Exhibition Services has provided exhibition design and production. assessing the grant applications. The some insights into the needs of Exhibition work, support and energy that are given so Designers. The findings were reported at the freely by the committee members are duly Museums Australia National Conference in acknowledged. See page 7 for a list of Adelaide and an article published in the committee members. Museums Australia Magazine.

The research outcomes will allow MA (Vic) Georgia Rouette to develop resources and workshops to Manager, Exhibition Services assist galleries and museums in achieving dynamic exhibitions.

Annual Report 2012 / www.mavic.asn.au 14 1 MAP Manager Cassie May, Maritime Museum Accreditation Program – MAP Archaeologist Peta Knot and MAP Manager Elizabeth Marsden at the Accreditation visit for Flagstaff Hill Maritime Village.

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announced its closure due to withdrawn “Our recovery team has been able to account for funding from its parent company Scholastic (USA). The collection has been 75% of the items from the Examiners building successfully transferred to the State fire. We recovered items and matched them to Library of Victoria. Accredited Museum Como Historic House our records systematically. MAP helped us & Garden, the National Trust of Australia (Victoria), chose to leave the MAP develop these procedures.” Program due to funding and accessibility issues at the property. Peter Abbott, Manager Tourism Services, Flagstaff Hill Maritime Village Advisory Visits The Museum Accreditation Program is a required timeframe were accepted. Six • Chinese Museum peer review program that assesses all museums were enrolled, two in the • Churchill Island Heritage Farm areas of museum operations against The ‘Volunteer’ stream and four in the ‘Paid’ • Coal Creek Community Park and Museum National Standards for Museums and stream. • East Ballarat Fire Station Galleries. The MAP program is a state • Fire Services Museum Museums enrolled in 2012 were: wide initiative which continues to assist • Hawks Museum, Hawthorn FC museums to grow and to improve. • The East Gippsland Historical Society • Royal Australasian College of Surgeons Museum and Research Centre (Vol) Museum At the end of 2012 there were 73 Victorian • Gallery @ BACC, Bayside Cultural Centre • Swan Hill Regional Art Gallery museums participating in the program. 51 (Paid) • Upper Yarra Museum have achieved Accreditation and 22 are • The Medical History Museum (Paid) • Wangaratta Historical Society working towards Accreditation, with 6 new • Mission to Seafarers Victoria (Vol) groups enrolled for the year. • The National Wool Museum, (Paid) The MAP Advisory Committee & Peer 2012 Highlights • The Telstra Museum Victoria (Paid) Review Panellists • 5,812 kilometres travelled visiting The MAP Advisory Committee meet museums across the State of Victoria Accreditations quarterly to discuss the program and to • Record number of Accreditations (5) and • Beleura The House and Garden contribute advice and support to the MAP Expression of Interest applications into the • Flagstaff Hill Maritime Village Managers. Ms Hilary Newton (former program (9) • Hawks Museum, Hawthorn FC Chair), retired from the Committee in • Monthly MAP e-blast keeping MAP • Surf World Museum March, after almost 20 years of leadership museums and networks up to date with • Wangaratta Historical Society and support. We acknowledge Hilary’s museum news and developments outstanding service to MA (Vic). Re-Accreditations MAP Peer Review Panellists are a key The core activity of the MAP program is to • Ballarat Tramway Museum component to the peer review process. assist museums to work toward improving • Bundoora Homestead MAP panellists conduct site visits, provide museum standards and to facilitate the • Castlemaine Art Gallery & Historical mentoring and expert advice and gain peer review processes. Museum professional development from the • Melbourne’s Living Museum of the West In 2012 the following museums achieved program. We would like to thank the MAP • Nagambie Historical Society recognition in various stages of the Advisory Committee and Panellists for • Stawell Historical Society program: their time and contribution throughout • Victorian Jazz Archive 2012. For details see page 7. Enrolments • Worsley Cottage Complex, Maryborough There was an ongoing demand for Midlands Historical Society Cassie May enrolment in the MAP program in 2012. • Yackandandah Museum Manager, Museum Accreditation Program Museums that expressed an interest in committing to the program and were Museums Exiting the Program Elizabeth Marsden deemed able to meet the standards in the In 2012, Accredited Museum, Dromkeen Manager, Museum Accreditation Program National Centre for Picture Book Art,

15 Museums Australia (Victoria) 1.Cr Mark Harris, Mayor 2 Belinda Ensor of Ballarat, at the demonstrating how to Victorian Collections Victorian Collections handle collection items Celebration at Ballarat at a Victorian Collections Fire Station. workshop

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Multicultural collections “This looks like an exciting initiative. It will MA (Vic) was successful in raising funds to increase the human resources capacity of enable us to share our collection with a Victorian Collections by another staff day per week. This funding was provided by the much wider audience/community of local Office of Multicultural Affairs & Citizenship. The project is also supported by grants from history buffs” and “the trainers made the Department of Planning & Community Development, Pratt Foundation and learning fun”. Brimbank Council. Rob Shackleton, Andrew Ross Museum New staff After 2 years with Victorian Collections, 2012 was a year of consolidation and Two instructional videos were developed by Peta Knott left MA (Vic) to work as a continual improvement for the Victorian staff members Peta Knott and Dimity contract archaeologist. From October, two Collections (VC) project. At Museums Mapstone. These Online Museum Training new members of staff, Meredith Blake Australia (Victoria)’s first State Conference resources Photographing Collection Items (Project Manager) and Belinda Ensor on 29 March, Director of Arts Victoria and Cataloguing Using Victorian Collections (Project Assistant) began working with the Penny Hutchinson officially launched the were uploaded to YouTube and the MA (Vic) MA (Vic) team and VC cataloguers. project and commented on the hard work Resources page. of museum volunteers and staff diligently Workshops New features of Victorian Collections cataloguing Victoria’s cultural heritage. 340 people were trained in 2012 at 35 As part of our partnership with Museum separate workshops delivered in the On Tuesday 5 June another regional Victoria, Collection Systems Senior following locations: Ballarat, Bendigo, celebration was held to celebrate the Developer Forbes Hawkins worked on a Bright, Echuca, Frankston, Mansfield, contribution of VC cataloguers, this time at suite of new features to improve the Mildura, Port Fairy, Sale, St Arnaud, the historic Ballarat Fire Station. Mayor of cataloguing and searching process. This Warrnambool and the Yarra Ranges. That Ballarat Cr Mark Harris officially thanked includes the implementation of a new takes the total amount of participants in the cataloguers for their ongoing work searching system that allows much more project over its lifespan to 774 people. Over managing and preserving Victoria’s accurate searching of collections. The 19,000 unique visits have been made to the Distributed State Collection. Museum search feature is a lot more intelligent VC website. Victoria’s Head, Information & allowing advanced search queries and Communications Technology, David includes a list of synonyms for searching Items catalogued Methven and MA (Vic)’s Executive Director like keywords. By December 2012, over 7400 items had Laura Miles also delivered speeches been catalogued onto the system by 332 Another new feature is the commenting thanking staff and volunteers for their collecting organisations. system which allows for comments on any contribution. of the publicly accessible collection items Program support Improvements to training delivery and organisation home pages. Victorian Collections is currently funded by Project Manager Peta Knott developed an the Victorian Cultural Network (Culture Collection Level Data advanced course for people who have Victoria) through Arts Victoria in partnership The final new feature allows users to previously attended cataloguing workshops with Museum Victoria. Additional funding is record collection level descriptions. and are interested in further developing provided by the Multicultural Collections Victorian Collections users are the first their skills. At the advanced session, project (detailed above). ICT field kits and group to trial this data collecting system attendees gained a more thorough some internet access have been donated by that will then be extended to all collecting understanding of the difficult concept of DELL and Telstra. organisations in Victoria. This initiative will significance and come to terms with the allow MA (Vic), Culture Victoria and Arts Meredith Blake complexity of copyright in the museum Victoria to get a more accurate view of the Project Manager, Victorian Collections sphere and ended with a practical session museum sector and the numbers of on photographing difficult collection items significant cultural treasures that are Belinda Ensor cared for by Victorian custodians. Project Assistant, Victorian Collections

Annual Report 2012 / www.mavic.asn.au 16 Acknowledgments

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We warmly acknowledge and greatly · Ian Rogers, Manager, Local Partnerships · Catherine Flood, Victoria and Albert appreciated the generosity of our many · Erica Sanders, Senior Policy Officer Museum wonderful supporters in 2012. · Eleanor Whitworth, Senior Project Officer · Kathy Fox, Museum Victoria · Priscilla Gaff, Museum Victoria Thank you to… Department of Planning and Community · Nicholas Gold, Museum Victoria · The Hon Ted Baillieu Development (DPCD) · Martin Green, National Trust of Australia · Zoe McKenzie · Andrew Tongue, Secretary (Victoria) · Craig Ondarchie MP · Marina Larsson, Senior Policy Officer, · Rick Hammond, Zoos Victoria · Heidi Victoria MP Veterans Unit · Christine Healey, Heide Museum of Modern ·  John Watson, Community Museums Art The Victorian Government through Arts Project Officer · Peter Hoban, Sovereign Hill , Department of Premier and Association Cabinet, Heritage Victoria, Department of Heritage Victoria · Tony Holzner, Art Processors Business and Innovation, Department of · Dr Tracey Avery, Executive Director · Katherine Horseman, National Gallery of Planning and Community Development, · Amanda Bacon, Manager, Strategy and Victoria and the City of Melbourne for support for Systems · Rob Jennings, Explainafide core activities and special projects. · Susie Collis, Conservation Centre Manager · John Kean, Independent Curator Museum Victoria for ongoing in-kind office · Jenny Dickens, Heritage Officer (Materials · Shaune Lakin, Monash Gallery of Art space, operational and IT support at Conservation) · Martin Lilford, Lilford Smith Design Melbourne Museum, for partnering on the · Jim Gard’ner, Executive Director Statutory · Frances Lindsay, National Gallery of Victoria Victorian Collections project and for Planning and Heritage · Marion Littlejohn, Sovereign Hill Museums managers’ and directors’ contributions to · Tanya Wolkenberg, Heritage Association MA (Vic) committees, programs and Communications Project Officer · Moya McFadzean, Museum Victoria services. · Dean Yates, Secretary Department of · Elizabeth Marsden, Museums Australia Transport, Planning and Local (Victoria) The National Standards for Australian Infrastructure · Sophie Matthiesson, National Gallery of Museums and Galleries’ Taskforce, Victoria comprising representatives of each State Presenters for Workshops, Seminars and · Karl Meyer, Exhibition Studios and Territory. Member Events · Clare Needham, Post Office Gallery Arts Victoria · Esther Anatolitis, Regional Arts Victoria · Jane O’Neill, Art Aficionado Tours, & Art · Greg Andrews, Deputy Director · Jessica Beirne, Australian Centre for the Series Hotel Group · Michelle Armstrong, General Manager, Moving Image · Gina Panebianco, National Gallery of Victoria Programming & Innovation · Margaret Birtley, Melbourne Cricket Club · Kenneth Park, Arts Consultant · Fiona Beckwith, Senior Arts Officer · Lindy Burns, ABC Radio · David Perkins, Museum Victoria · Cath Colvin, VBRRA · Eddie Butler-Bowdon, City of Melbourne · Rob Quantock · Marg Dobson, Arts Officer · Paul Broadhurst, Cunningham Martyn · Tim Rolfe, Museum Victoria · Martin Hallett, Senior Project Officer Design · Rolf Schmidt, Museum Victoria · Penny Hutchinson, Director · Jean-Pierre Chabrol, National Gallery of · Jess Simmons, Old Melbourne Gaol · Debra Jefferies, General Manager, Victoria · Adrian Spinks, MONA Market & Community Development · Simon Dalton, Old Melbourne Gaol · Liz Suda, Museum Victoria · Victoria Jones, VBRRA · Suzanne Davies, RMIT Gallery · Roger Trudgeon, Sovereign Hill Museum · Christopher McDermott, Manager, · Max Delany, Monash University Museum of Association Policy & Research Art · Keith Tucker, Mega Fun · Andy Miller, Senior Program Manager · David Demant, Museum Victoria · Patrick Watt, Burke Museum and Historic · Michael Nation, Manager, Executive · John Doolan, KE Software Precinct Office & Government Relations · Patricia Downs, Melbourne Cricket Club · Eleanor Whitworth, Culture Victoria · Daniel O’Farrell, Senior Communications · Ingrid Wood, National Gallery of Victoria Officer

17 Museums Australia (Victoria) 1 Eddie Butler-Bowdon 3 Peta Knott, former 4 Gordon Morrison, 5 MAP Manager Elizabeth giving guided tour of Project Manager Director; Deanne Gilson, Marsden demonstrating Victorian Collections and artist; Aunty Marlene techniques for organising following the MA (Vic) David Elms, CFA Gilson, artist with their your collection store at the 2011 General Meeting. Volunteer & cataloguer works acquired by the Wangaratta Historical 2 Behind-the-scenes at the Victorian Ballarat Art Gallery Society. tour of the National Collections Celebration collection. 6 Rick Hammond of Zoos Sports Museum, MCG at Ballarat Fire Station Victoria presenting at the New Technology seminar at ACMI Studio 1.

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Conference Presenters Contributors to Print Media · Roger Trudgeon, The Gold Museum · Peter Abbott, Flagstaff Hill Maritime · Margaret Birtley, Melbourne Cricket Club · Dr Linda Young, Deakin University Village · Dr Jan Croggon, Sovereign Hill Museums · Kate Chmiel, Museum Victoria Association Sponsors & Supporters · David Elms, CFA Ballarat · Susan Cross, TellTale, UK · Alan Randell-Smith Florist · Bonnie Fagan, University of Ballarat · Alex Ellem, The ·107.9 ABC Ballarat · Susan Fayad, City of Ballarat · Raphael Fiorese, Museums Australia · Archival Survival · Rebecca Forgasz, Jewish Museum of (Victoria) · Arts Victoria Australia · Margaret Fullwood, Creswick Museum · Australian Centre for the Moving Image · Peggy Fraser, Museum Victoria · Paul Galloway, Melbourne Theatre · Australian National Maritime Museum · Jim Gard’ner, Heritage Victoria Company · Ballarat Regional Tourism · Bridget Guthrie, Albury LibraryMuseum · Sophie Garrett, University of Melbourne · Bendigo Post Office Gallery · Carole Hammond, Immigration Museum · Peter Gault, Gippsland Vehicle Collection · Brimbank City Council · Karlie Hawking, Albury-Wodonga Library · Martin Green, National Trust, Victoria · City of Ballarat Museum · Simon Gregg, Gippsland Art Gallery · City of Melbourne · Robert Heather, State Library of Victoria · Genevieve Grieves, Museum Victoria · Cultural Treasures The University of · Robin Hirst, Museum Victoria · Dr Andrew Jamieson, University of Melbourne · Ryan Johnston, Shepparton Art Museum Melbourne · Deakin University · Peta Knott, Victorian Collections, · Aminatta Kamara, Museum of the Gulf · Delatite Winery Museums Australia (Victoria) Coast, Texas · Department of Planning & Community · Frances Lindsay, National Gallery of · John Kean, Independent Curator & Writer Development Victoria · Shaun Kirby, Thylacine · Designcraft Furniture · Patrick Moriarty, Our Community · Peta Knott, Museums Australia (Victoria) · Heritage Victoria · Bob Parker, Mayor of Christchurch · Gerry Kennedy, The Cinema & Theatre · History Week, RHSV · Michael Parry, Australian Centre for the · Historical Society · Informations Services Technology (IST) Moving Image · Peter Haffenden, Inherit Earth · Koorie Heritage Trust · Martin Purslow, National Trust of · Dr Marina Larsson, DPCD · Maxus Australia (Victoria) · Dimity Mapstone, Museums Australia · Monash University Museum of Art · Marlo Rae & Josh Meggitt, Volunteer (Victoria) · Museum Victoria Portal · Elizabeth Marsden, Museums Australia · National Gallery of Victoria · Mark Remnant, Shire of Buloke (Victoria) · National Sports Museum · Susan & Vin Reynolds, Yackandandah · Cassie May, Museums Australia (Victoria) · Office of Multicultural Affairs & Historical Society · Laura Miles, Museums Australia (Victoria) Citizenship · Janet Schultz, Consultant, Marysville · Pam Millist, Maxus Australia · Old Melbourne Gaol Redevelopment · JD Mitmann, Burrinja · Pratt Foundation · Marg Sinott, Warrnambool Art Gallery · Bryony Nainby, Tasmanian Museum & Art · RMIT Gallery · Maggi Solly, Yarra Ranges Regional Gallery · Shire of Buloke Museum · Paul Nuttney, Exhibitone · Showfront · Kelly Steegstra, Sovereign Hill · Roisin O’Dwyer, Museums Australia · The Australian Hardware and Showcase · Tim Sullivan, Sovereign Hill (Victoria) Company (TASHCO) · Toshimitsu Tanaka, Osaka City · Kitty Owens, Independent Curator & Writer · The Centre for Cultural Materials Government · Gary Parker, National Vietnam Veterans Conservation · Two Friends Productions Museum · The Shrine of Remembrance · Mesh Thompson, Port of Echuca · Dr Rob Pilgrim, The , · Thylacine · Roger Trudgeon, Gold Museum & Ballarat Swan Hill · University of Ballarat Collections Network · Robin Sadler, Benalla Costume & Pioneer · Victoria Police Museum · Eleanor Whitworth, Culture Victoria Museum · Victorian Cultural Network · Daniel Wilksch, Public Record Office · Deborah Tout-Smith, Museum Victoria Victoria

Annual Report 2012 / www.mavic.asn.au 18 Income Statement for the Year Ended 31 December 2012

REVENUES FROM ORDINARY ACTIVITIES 2012 2011 $ $ Grants 509,245 454,227 Other Income 169,640 117,399 Interest 6,834 6,621 Total revenues from ordinary activities 685,719 578,247 Depreciation expense [4,943] (5,021) Publications 14,093 14,865 Project and Program Expenses 81,337 72,887 Workshops, Seminars & Events 69,373 53,248 Employee 432,700 401,947 Administration & Marketing 76,946 82,602 Total Expenditure 679,392 630,570 Surplus/[deficit] before income tax attributable to members of the entity 6,327 [52,323] Income Tax – – Total comprehensive income/[loss] for the year attributable to members of the entity 6,327 [52,323]

Balance Sheet as at 31 December 2012

2012 2011 $ $ Current Assets Cash & Cash Equivalents 180,638 127,495 Trade & Other Receivables 13,364 11,970 Prepayments 3,881 1,154 Total Current Assets 197,883 140,619

Non Current Assets Property, Plant & Equipment 61,722 65,764 Total Non Current Assets 61,722 65,764

TOTAL ASSETS 259,605 206,383

Current Liabilities Trade & Other Payables 26,650 33,910 Income in Advance 6,563 71,330 Grants in Advance 103,330 50,000 Provisions 53,700 39,186 Total Current Liabilities 190,243 144,426

Non Current Liabilities Long-Term Provisions Payable 5,108 4,030

TOTAL LIABILITIES 195,351 148,456

NET ASSETS 64,254 57,927

MEMBERS’ FUNDS Retained Earnings 64,254 57,927

TOTAL MEMBERS’ FUNDS 64,254 57,927

19 Museums Australia (Victoria) Cash Flow Statement as at 31 December 2012

2012 2011 $ $ Cash Flows from Operating Activities Receipts from grants, fees and other income 509,245 757,683 Other revenue 168,246 226,660 Payments to suppliers and employees [630,281] (701,306) Interest received 6,834 6,621 Net cash provided (used) by operating activities 54,044 62,998

Cash flows from Investing Activities Payments for property plant & equipment [901] (2,401) Net cash provided (used) by investing activities [901] (2,401)

Net increase (decrease) in cash held 53,143 60,597 Cash at beginning of financial year 127,495 66,898 Cash at end of financial year 180,638 127,495

Reconciliation of net cash provided by operating activities to operating profit Operating profit / [Loss] 6,327 (52,323) Adjustment for non-cash flows in operating profit Depreciation 4,943 5,021 Increase (Decrease) in provisions 15,592 (10,114)

(Increase) Reduction in Prepayments [2,727] 22 (Increase) Reduction in Trade & Other Receivables [1,394] 96,058 Increase (Reduction) in Payables & Accruals [7,620] (5,473) Increase (Reduction) in Income in Advance [14,767] 1,330 Increase (Reduction) in Grants Unspent 0 (21,479) Increase (Reduction) in Grants in Advance 53,330 50,000 Net cash provided (used) by Operating activities 54,044 62,998

Statement of Changes in Equity for the Year Ended 31 December 2012

Retained Surplus Total Equity $ $ 2010 Profit [Loss] attributable to members 4,066 4,066 Balance at end of financial year 110,250 110,250

2011 Profit [Loss] attributable to members [52,323] [52,323] Balance at end of financial year 57,927 57,927

2012 Profit [Loss] attributable to members 6,327 6,327 Balance at end of financial year 64,254 64,254

Annual Report 2012 / www.mavic.asn.au 20 Key Statistics

Expenses Core operations (AV) 63% Community grants and projects 6%

Participant costs 10%

Program admin 19%

Marketing 2%

Income

Core operations (AV) 52% Other State Government project funding*21%

Participant Fees 7%

Earned Income 11%

Sponsorship/Philanthropic/ Local Government 9%

*Victorian Collections

Participation profile Metropolitan 57% Regional 40%

Interstate 2%

International 1%

21 Museums Australia (Victoria) MUSEUMSMUSEUMS AUSTRALIA AUSTRALIA INCORPORATED INCORPORATED (VICTORIAN (VICTORIAN BRANCH) BRANCH) ABN:ABN: 83 048 83 139 048 955 139 955

STATEMENTSTATEMENT BY MEMBERS BY MEMBERS OF THE OF THECOMMITTEE COMMITTEE

The CommitteeThe Committee members members have determinedhave determined that the that Victorian the Victorian branch branch of the ofAssociation the Association is not isa not a reportingreporting entity. entity. The Committee The Committee members members have determinedhave determined that this that special this special purpose purpose financial financial report reportshould should be prepared be prepared in accordance in accordance with the with accounting the accounting policies policies outlined outlined in Note in 1Note to the 1 to the financialfinancial statements. statements.

In the Inopinion the opinion of the ofcommittee the committee the financial the financial report reportas set asout set on out pages on pages to: to:

1. 1.Presents Presents fairly thefairly financial the financial position position of Victorian of Victorian branch branch of Museums of Museums Australia Australia Inc. as Inc. at as at 31 December31 December 2009 and2009 its and performance its performance for the for year the ended year ended on that on date that in date accordance in accordance with Australianwith Australian Accounting Accounting Standards, Standards, mandatory mandatory professional professional reporting reporting requirements requirements and otherand authoritativeother authoritative pronouncements pronouncements of the ofAustralian the Australian Accounting Accounting Standards Standards Board. Board.

2. 2.At the Atdate the of date this ofstatement, this statement, there arethere reasonable are reasonable grounds grounds to believe to believe that the that Victorian the Victorian branchbranch of Museums of Museums Australia Australia Inc will Inc be will able be to able pay toits pay debts its asdebts and as when and theywhen fall they due. fall due.

This statementThis statement is made is madein accordance in accordance with a withresolution a resolution of the ofCommittee the Committee and is andsigned is signed for and for on and on behalf behalfof the ofCommittee the Committee by: by:

President:President: ______

Treasurer:Treasurer: ______

DatedDated this on this this the 28 day March of day 2013 of

Page 13 Page 13 Annual Report 2010 / www.mavic.asn.au 25 Museums Australia (Victoria) Melbourne Museum , Carlton PO Box 385 Carlton South, Victoria 3053

(03) 8341 7344 Regional Freecall 1800 680 082 www.mavic.asn.au [email protected] twitter.com/_mavic