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MUNICIPALITY of Mccreary

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MUNICIPALITY of Mccreary MUNICIPALITY OF McCREARY Minutes of the Regular Council Meeting of the Municipality of McCreary held on July 18, 2018 in the Municipality of McCreary Council Chambers located at 432 First Avenue in McCreary, Manitoba. Reeve McLauchlan called this regular meeting to order at 7:00 p.m. PRESENT: Reeve Larry McLauchlan Deputy Reeve Shawn Buchanan Councillor Linda Cripps Councillor Clayton Kohlman Councillor Coreen Roy Councillor Dave Smith Councillor Allan Whyte Operations Foreman Tyler McFadyen (7:00-7:13 p.m.) Assistant Chief Administrative Officer Jillian Petillion #219/2018 BE IT RESOLVED THAT the Agenda for the July 18, 2018 Regular Meeting be adopted as prepared by the Chief Administrative Officer and with the following addition(s): Resolution to Pay: General – COPIED; M.T.C.M.L Civic Addressing $7,355.31 Signs General Business: a) Sewer Main Flushing Standing Committees of Council: -Lorne McNarland – Employment Extension – COPIED CARRIED. #220/2018 BE IT RESOLVED THAT the Minutes of the following Meetings be approved as presented: - June 20, 2018 Regular Meeting; - June 26, 2018 Special Meeting; CARRIED. DELEGATIONS and REPORTS: 7:00 p.m. Public Works Report–Tyler McFadyen, Operations Foreman – COPIED: Tyler McFadyen, Operations Foreman, presented his written report for consideration by Council. The report was reviewed, questions discussed and the report filed under Public Works Reports to Council. 7:20 p.m. John Graves – COPIED: 1 Approved by Resolution #244/2018 Municipality of McCreary Regular Meeting July 18, 2018 John presented his concerns regarding the grader schedule, training for operators, and how the roads are maintained to Council, questions were discussed. 2 Approved by Resolution #244//2018 Municipality of McCreary Regular Meeting July 18, 2018 PETITIONS AND CORRESPONDENCE: HOW DEALT DATED RECEIVED FROM CONCERNING WITH June 16/18 Canada Post McCreary RR1 Mailboxes – File: Canada Post COPIED; June 21/18 Pat Blake Cheque – COPIED; File: Budget 2019 & EMO June 21/18 Municipal Relations 2019 Board of Revision – File: Board of COPIED; Revision June 22/18 Glenboro South Firefighters Summary of File: Fire Cypress Fire Compensation – COPIED; Department Department June 27/18 McCreary Recreation Accessibility Funding – File: Accessibility Commission COPIED; June 28/18 Office of the Auditor Audit of Municipal Council File: Audit General Manitoba Development Corporations – COPIED; July 3/18 Gerald Schmidt Canada Day Flags – File: Fletcher Park COPIED; July 5/18 McCreary Recreation Sign Sponsorship Placement File: McCreary Commission – COPIED; Centennial Arena July 5/18 JDB Project Westman Communications – Referred to Public Engineering Inc. Proposed Fiber Build in Works for On Site. McCreary – COPIED; File: Westman Communications – Fiber McCreary Res#231/2018 Heartland Rodeo – McCreary Agricultural File: McCreary July 6/18 Sponsorship – COPIED; Society Agricultural Society July 9/18 Royal Canadian June 2018 – Statistical File: Royal Mounted Police Report – COPIED; Canadian Mounted Police July 11/18 AMM AMRA Workshop – Wait date COPIED; confirmation. File: Asset Management July 11/18 McCreary Recreation Playground – Swings – Res# 232/2018 Commission COPIED; File: McCreary Recreation Commission July 11/18 Clarence Longtin Relocation of House – TO Res# 233/2018 BE COPIED; File: Building Permits July 12/18 OSS 2018 Commercial Collection File: OSS Schedule – COPIED; July 13/18 AAA GSM Services – COPIED; Res# 234/2018 File AAA Alarms July 16/18 Municipality of North Office Observation – Referred to Wendy Cypress- COPIED; & Jill Langford/Town of File: Requests Carberry July 16/18 AMM In Memoriam Res# 235/2018 File: AMM 2018 3 Approved by Resolution #244//2018 Municipality of McCreary Regular Meeting July 18, 2018 INFORMATION LISTING: The information file was provided for review with there being no items brought forward for the attention of Council. FINANCIAL: a) Resolutions to Pay – COPIED: #221/2018 BE IT RESOLVED THAT the following accounts be paid from the General Operating Fund: Busy Beaver Tree Care Tree trimming/removal $7,927.50 Environmental Waste Reduction Landfill Shredding $3,538.50 & Management Ltd. Minister of Finance WRARS Landfill Levy $2,943.60 Municipalities Trading Company Civic Address Signs $7,355.31 Fuel $2,346.64 Fuel $2,599.99 $12,301.94 Ottenbreit Sanitation Services June, 2018 Recycling $2,678.36 Strilkiwski Contracting Ltd. Aline Drive Project- $65,901.94 CARRIED. #222/2018 BE IT RESOLVED THAT the following accounts be paid from the Utility Operating Fund: EnviroWay Enzymes, Lagoon $10,316.64 CARRIED. b) List of Accounts for Approval to July 16, 2018 – COPIED: #223/2018 BE IT RESOLVED THAT the General Operating Fund List of Accounts numbered #2910 to #2969 and Electronic Payroll totalling $180,820.57 and the Utility Operating Fund List of Accounts numbered #3861 to #3873 totalling $7,139.01 be hereby approved. CARRIED. 4 Approved by Resolution #244//2018 Municipality of McCreary Regular Meeting July 18, 2018 c) Financial Statements as at May 31, 2018 COPIED: #224/2018 BE IT RESOLVED THAT the Municipality of McCreary Draft Financial Statements as at May 31, 2018 be approved by Council as prepared by the Chief Administrative Officer on the understanding that these statements are subject to audit by Meyers Norris and Penny and do not include consolidated entities. CARRIED. d) 2017 Audited Financial Statements: The 2017 Audited Financial Statements for the MLA Regional Planning Service have not yet been received. These statements are necessary to complete the municipality’s consolidated audited financial statements for 2017. BY-LAWS: a) None. UNFINISHED BUSINESS: a) Property Consolidation: A further follow up has been sent to our lawyer. b) Development and Building Permit Applications: Development Permit 2018-04-03-147-DP08, Development Permit 2018- 04-18-147-DP09, and Development Permit 2018-04-04-147-DP010 were reported on. c) Fire Safety Inspections: The Office of the Fire Commissioner has provided information about fire safety inspection options available to the Municipality of McCreary. d) Water Meter Upgrading Project – Cost Sharing Agreement – Manitoba Water Services Board: As the water meters and materials which are to be provided by the Municipality of McCreary will received July, 2018, the tendering of this project was discussed. #225/2018 BE IT RESOLVED THAT the Municipality of McCreary proceed with requesting invitational tenders for the Water Meter Upgrading Project with a closing date of August 10, 2018, at 12:00 p.m. CARRIED. e) Municipal Procurement Policy – TABLED. 5 Approved by Resolution #244//2018 Municipality of McCreary Regular Meeting July 18, 2018 f) Rural Civic Addressing: The signs have arrived and will be installed as time permits. Reporting to E911 and Bell MTS is be completed once the signs have been installed. g) Tax Sale: Properties qualifying for 2016 Tax Sale have been sent to TAXervice. h) Insurance: McCreary Swimming Pool: Final invoice for the Pump Room Claim has been received. #226/2018 BE IT RESOLVED THAT the Municipality of McCreary authorizes signature of the Final Proof of Loss for Municipality of McCreary Property Claim for the Pump Room at the McCreary Swimming Pool File No. B7-8854-06 in the gross amount of $43,077.91 less the deductible of $2,500.00 for a net claim receivable of $40,577.91. BE IT FURTHER RESOLVED THAT the Municipality of McCreary authorize final payment to McCreary Plumbing & Electrical for the invoice amount of $43,077.91 less two interim payments of $32,199.05 for the total payable $10,878.86. CARRIED. i) Sale of Lots 46 and 47, Plan 6271 – 417 and 421 Jonasson Crescent: The funds have been received from the Purchasers and we are waiting for the evidence that the property has transferred from the Municipality to the new owners. j) Hutton Memorial Cemetery Project: We are waiting for a quote and drawings for the proposed gazebo and washroom. k) Un-Sightly Properties – By-Law Enforcement: #227/2018 BE IT RESOLVED THAT the Municipality of McCreary authorizes its By-Law Enforcement Officer to proceed in accordance with By-Law #9/2004, including property clean up, and its Chief Administrative Officer to add those expenses to property taxes as may be required pertaining to Lot 10, Block C, Plan 500. BE IT FURTHER RESOLVED THAT a court order be obtained to proceed with the clean up of the above property. CARRIED. #228/2018 BE IT RESOLVED THAT the Municipality of McCreary authorizes its By-Law Enforcement Officer to proceed in accordance with By-Law #9/2004, including property clean up, and its Chief Administrative Officer to add those expenses to property taxes as may be required pertaining to Lot 3 Plan 807. CARRIED. l) Fletcher Park Electrical Project: Waiting on the Contractor and Manitoba Hydro to proceed. 6 Approved by Resolution #244//2018 Municipality of McCreary Regular Meeting July 18, 2018 m) Tree Care Project: Tree Care Project is complete. n) Manitoba Household Hazardous Waste Program: #229/2018 BE IT RESOLVED THAT the Municipality of McCreary make a Dangerous Goods Handling and Transportation Act Application to Manitoba Conservation at a cost of $250.00 which is required to proceed with entering a Manitoba Household Hazardous Waste Program Paint and Light Depot Agreement with Product Care Association of Canada. GENERAL BUSINESS: a) Sewer Mains – Pressure Flushing – See PW Report: #230/2018 BE IT RESOLVED THAT the Municipality of McCreary authorizes Tyler McFadyen, Operations Foreman to obtain services from the City of Dauphin to pressure flush the sewer mains at a cost of approximately $1,800.00 per day for 3 days. CARRIED. #231/2018 BE IT RESOLVED THAT the Municipality of McCreary provide sponsorship to the McCreary Ag Society for the Heartland Rodeo taking place on August 4 & 5, 2018 with Signage at the event for $200.00. CARRIED. #232/2018 BE IT RESOLVED THAT the Municipality of McCreary purchase 4 baby/toddler swings for Fletcher Park to total $456.47. 1. The Municipality of McCreary will be responsible for the installation and assembly of the swings; CARRIED.
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