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2020 Planner

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2 | Fall 2020 • Galion Inquirer Celebrating the wedding of

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Galion Inquirer • Fall 2020 | Wedding Planner 3 Announcement for the newspaper

Contact your local of the engagement should newspaper to see what be submitted no more than This is submitted their announcement six months and no less after the requirements are. Following than two weeks before the wedding. are three traditional types wedding date. A photograph Information should include of announcements and what can be submitted. the names of the couple, to include in each. parents and grandparents; Couples time, date and location of announcement wedding; officiating minister’s This is the first This appears the Friday name; who gave the announcement for the before the wedding. It away; bride’s attendants paper. It includes the includes basic reminder and ; flower girls names of the bride-elect information of the weekend and ring bearer; best man and groom-elect, city of wedding and includes listings and groomsmen; location of residence, parents’ names, of parties given in honor of the reception; time, date and place the bride and groom. This location; and the city where of wedding, names of information should include the couple will be living. grandparents, education and the type of party, hosts, A photograph can be honors. The announcement locations and dates. submitted.

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4 Wedding Planner | Fall 2020 • Galion Inquirer Before the wedding twelve to six months BEFORE Tell all family members. Hire a wedding consultant if Plan reception. Select your and Talk to children, if this is a you plan to use one. Check catering facilities, if at headpiece. second/third . Reserve your ceremony and a club or hotel. Announce your engagement Select a wedding date and reception location. Select a caterer, if one is in the newspaper. time. Determine the size of your necessary. Select bridesmaids’ . Make a preliminary budget. guest list. Select a professional Select the men’s wedding Determine your wedding Start compiling names and photographer and attire and reserve the right theme or style and colors. addresses of guests. videographer. sizes . Plan your ceremony. Select bridal attendants. Select a musical service for Select the engagement ring Determine who will officiate Have fiancé select his reception and wedding. with fiancé if he has not the ceremony. attendants. Select a professional florist. already done so. six to two months BEFORE Six months before the Register for bridal registry. Two months before Make rehearsal arrangements. wedding Complete the guest lists and the wedding Plan bridesmaids’ luncheon. Shop for wedding rings and compile them in order. Address the invitations Make appointments for hair, other symbols of family unity. Check the requirements for a and announcements, which nails, and make-up. Make final arrangements for . should Arrange accommodations for ceremony (deposits paid, Start planning the be mailed four to six weeks out of town attendants, contracts signed). honeymoon. before the wedding. guests and family members. Make sure all bridal attire is Decide where you will live Order , if not Finalize honeymoon plans. ordered. after the wedding. supplied by caterer. Make sure final musical Have all mothers coordinate Begin to shop for the bride’s Finalize ceremony details with arrangements are made for and select their dresses. trousseau. officiant. wedding and reception. Choosing a site

Decide on a location Date reserved:______Dressing Rooms Location address:______1st rehearsal time:______Available: Yes No Location phone:______1st rehearsal date:______Number Available:______Type of location:______2nd rehearsal time:______Capacity:______Deposit required:______2nd rehearsal date:______Dressing Location Cancellation policy:______Final rehearsal time:______Bride:______Restrictions:______Final rehearsal date:______Maid/Matron of Honor:______Size description:______Set up time:______Bridesmaids:______Site rental fee:______Start time:______Flower girl:______Clergy fee:______End time:______Groom:______Parking:______Photo time:______Best Man:______handicap Accessible: Yes No Clean up time:______Theme | Rehearsal Times & Date Guest Groomsmen:______My Theme:______Number of guests invited:______Ushers:______My style/colors:______Number of guests confirmed:______Ring Bearer:______1

Galion Inquirer • Fall 2020 | Wedding Planner 5 Invitations Compile names Contact:______Date ordered______and addresses of guests Cost for each: Delivery date______r Bride’s guest list Invitations______Style/font______r Groom’s guest list Envelopes______r Bride’s parents’ guest list Paper/color______r Groom’s parents’ guest list Liners______Ink color______r Finalize the guest list and Response cards______r Design and print maps to be determine number of invitations Envelopes______included in the invitations if needed needed. Reception cards______r Double-check spellings of names r Address and assemble the and addresses Pew cards______invitations. r Order the invitations and Announcements______r Ensure you are using the proper stationery at least four to six Wedding programs______postage when stamping the months before the wedding envelopes. Place cards______r Mail the invitations, ask the post Ordering invitations Thank you notes______office to hand-cancel. Stationer:______Other______r Mail the announcements. Address:______r Write thank-you notes. Invitations r Phone:______Mail thank-you notes. Number ordered______OH-70203893 1

6 Wedding Planner | Fall 2020 • Galion Inquirer Budget worksheet The TOTAL BUDGET AMOUNT $______wedding party Budget Actual Total Reception (45%) $______$______Reception Site $______$______Catering $______$______Maid of Honor Drinks $______$______Wedding Cake $______$______Miscellaneous (e.g., security) $______$______Matron of Honor

Total Attire (10%) $______$______Best Man Dress and veil $______$______Jewelry and shoes $______$______Flower Girl Hair and makeup $______$______Lingerie $______$______Groom’s tux $______$______Ring Bearer

Total Photography (10%) $______$______Bridesmaids Photographer $______$______Videographer $______$______Bridal/Engagement photos $______$______

Total Stationery (4%) $______$______Invitations $______$______Postage $______$______Ceremony programs $______$______Save-the-date notes $______$______Thank-you notes $______$______

Total Transportation (5%) $______$______Wedding party transportation $______$______Bride and groom transportation $______$______

Total Entertainment (10%) $______$______Groomsmen Ceremony music $______$______Reception music (e.g., Band, DJ) $______$______

Total Flowers (10%) $______$______Ceremony arrangements $______$______Bouquets and Boutonniewres $______$______Parent’s flowers $______$______Reception site arrangements $______$______

Total Miscellaneous (6%) $______$______Ceremony site and officiant fees $______$______Gifts for each other, attendants $______$______Wedding rings $______$______Marriage license $______$______1

Galion Inquirer • Fall 2020 | Wedding Planner 7 The ceremony Decide on a wedding theme and style My Wedding Date & Time:______My Theme:______Supply list My Style/Colors:______Reserve the ceremony site Guest register table Canopy Address:______Gift tables Chairs Phone:______Aisle candelabra Kneeling bench Alter candelabra Coat/hat rack Contact:______Candle lighters Lighting Find out if there are any restrictions on decorations, Candles Microphone music, flowers, etc. Flower stands Audio equipment Restrictions:______Aisle stanchions Tents Pay deposits and sign agreement______Aisle runner Fans/Heaters Books officiant and budget fee Alter Rice/bubbles/bird seed/ Name:______Arch flower petals to toss Address:______Phone:______Fee:______Book wedding coordinator Book Transportation Name:______Name:______Address:______Address:______Phone:______Phone:______Book Photographer Book Musicians Name:______Name:______Address:______Address:______Phone:______Phone:______Book Florist Other Service Name:______Name:______Address:______Address:______Phone:______Phone:______

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8 Wedding Planner | Fall 2020 • Galion Inquirer countdown to Wedding day

One month before the wedding Prepare wedding announcements to be Pack a suitcase for your honeymoon. Have a final fitting for your wedding gown sent to the newspaper. Make sure you have a valid marriage license. and your bridesmaids’ gowns. Reconfirm accommodations for out-of-town Make sure all wedding attire is picked up Have a formal bridal portrait done. guest. and fits properly. Complete all physical and dental Arrange to have possessions and gifts Have a rehearsal with all participants, appointments. delivered to your new home if moving. reviewing their duties. Confirm details of photographer & Finish addressing announcements to be videographer. mailed on the wedding day. On your wedding day Get a marriage license. Be sure to eat something—you have a big Make transportation arrangements for the One week before the wedding day ahead and many have been wedding day. Contact guests and family who have not known to faint. Purchase gifts for the attendants. responded. Fix hair or have an appointment to have Purchase gifts for fiance if gifts are Give final count to caterer and review it done at least 3 – 4 hours before the exchanged. details. ceremony. Have the bridesmaids luncheon. Go over final details with all professional Make sure nails are done, allow plenty of Purchase going-away outfit. services you have engaged. time for make-up and make sure. Keep a careful record of all gifts received to Give photographer family information and a you have all your accessories. help with thank you notes. list of pictures you want. Start dressing one to one-and-a-half hours Make sure to have all accessories-toasting Plan toast for reception to include family before the ceremony. goblets, ring pillow, , candles etc. members, children, etc. If pictures are being taken, have yourself Select a responsible person to handle guest Give the videographer a list of shots your and your attendants ready two hours before book and determine its location. would like included in the video. the ceremony. Plan the seating arrangements. Have the music start 30 minutes before the Two weeks before the wedding Plan line-up for the receiving line. ceremony. Attend to business and legal details; get the Arrange for someone to assist with last Five minutes before the ceremony starts, necessary forms to change names on. minute errands and to help you dress on have the groom’s parents seated. Social Security card, driver’s license, wedding day. Immediately before the procession, the insurance and medical plans, bank Have a practice session with the hairdresser bride’s mother is seated and the aisle accounts, make a will. and make-up artist. runner is rolled out. Flowers

Hire a professional florist r Floral headpiece if needed r Candelabras Florist______r Bridesmaids’ Flowers r Pews r r Address______Floral headpiece if needed Aisles r r Windows Phone______r Floral headpiece if needed Contact______r Groom’s boutonnière Floral decorations for Pay deposit and sign agreement r Best Man’s boutonnière reception site Decide the types of flowers that you want r Groomsmen’s boutonnières r Bride and groom’s table r Fresh flowers r Ring Bearer’s boutonnière r Attendants’ table r Dried flowers r Mothers’ corsages r Parents’ table r Silk flowers r Fathers’ boutonnières r Guest tables r Flowers for helpers r Buffet table Select flowers for: r Cake table r Bride’s bouquet Floral decorations r Guest register table r Bouquet for tossing for ceremony site r Gift table r Floral headpiece if needed r Arch/canopy r Champagne/punch table r Going away corsage r Altar r Wedding Cake r Matron/Maid of Honor’s flowers r Wedding Cake topper 1

Galion Inquirer • Fall 2020 | Wedding Planner 9 catering &

If you are planning on writing Wedding Clergy your own vows, discuss this with the officiant. Arrange for the cake officiant to be paid in private after the ceremony. Invite the officiant Find a caterER and a guest to the reception. Caterer______Address______Officiant Information Phone______Name: ______Address: ______Establish menu______Phone number: ______My menu______Religious denomination: ______Final guest count______Dates available: ______Establish guideline______Fee: ______Buffet or served dinner______Available for date desired? Yes No Time food will be set out/served______Estimated total cost: ______Cancellation policy: ______Time food will be taken away______Arrival time: ______Number of bartenders and servers______Wedding date: ______Confirm list of equipment provided by caterer Wedding location: ______If self-catered______Wedding time: ______Meat ______Rehearsal date: ______Rehearsal time: ______Vegetables______Rehearsal location: ______Fruits______Special classes required? Yes No Breads, Rolls, Crackers______Date of classes (if required): ______Cheese, Dips, Dairy______Time of classes (if required): ______Condiments______Class fee: ______Desserts______Class location: ______r Book officiant six months in advance Beverages______r Confirm fees r Make sure officiant is available to attend Order the Wedding cake before scheduling it. Select bakery______r Discuss your music plans with the officiant making sure Make arrangements for pick-up or delivery______that there are no restrictions. Decide where cake table will be located______Purchase a cake topper______Decide time of cake cutting ceremony______

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10 Wedding Planner | Fall 2020 • Galion Inquirer The reception Reserve the reception site r Chairs r Tents r China dinnerware r Reception site______Trash cans r Plastic/paper dinnerware Hire a caterer, if not provided Address______r Silver flatware by facility r Plastic flatware Phone______r Plan the menu r Cloth napkins Contact______Hire the wedding professionals r Paper napkins r Reception coordinator Ask about any restrictions: liquor, r Cloth tablecloths r Band, DJ, or musicians decorations, bird seed, etc. Find out r Plastic/paper table cloths r Photography/videographer what supplies are provided by the facility r Serving bowls/dishes caterer, and purchase or rent supplies r Caterer r Utensils needed for the reception. r r Trays Bakery r r Guest register table r Bubbles, rice, birdseed, flower Master of Ceremonies r Gift table petals to toss r Florist/decorator coordinator r Cake table r Audio equipment r Rental company r table r Microphone r Transportation r Buffet tables r Lighting Confirm all reception details r Guest tables r Dance floor one month before the wedding.

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Galion Inquirer • Fall 2020 | Wedding Planner 11 making your wedding Picture perfect

Set a photography Place final order______budget A bridal portrait may be taken Estimated cost before the wedding day or Compile a list of after the ceremony. If you are photographers to meet with & interested in a truly formal set appointments portrait take the time to visit 1. ______the portrait studio in advance. 2. ______This will eliminate having to do 3.______it before the ceremony when you are already nervous. This 4.______will also cut down on the time taken for those photographs Questions to ask after the ceremony. 1. Can you view previous work? 2. How much experience in Traditional Formal Photos – Checklist weddings? r Exchange of vows Things to consider r Bride and Groom 3. What does the price r The kiss a. Assign someone to work r Bride and Mother include? r Bride and Groom recessing with the photographer to let r Bride and Father 4. Can you call a bride r Bride and Groom arriving him or her r Bride with Parents they have previously at the reception know who “Grandma” is. r Bride with Groom’s Parents photographed? r Bride and Groom’s first b. Do you want black & white r Groom with Mother dance photos, color photos or a r Groom with Father Select a photographer r Bride dancing with her combination? r Groom with Parents Photographer______Father c. Would you like portraits of r Groom with Bride’s Parents Address______r Groom dancing with his the following to possibly r Bride with Bridesmaids Mother use as an art piece? Phone ______r Groom with Groomsmen r Cutting the cake and Black and white is always a Pay deposit and sign r Entire wedding party feeding it to each other great choice for these: agreement on r Bride, Groom with r Tossing the garter Bouquet Grandparents, r Tossing the bouquet Candles on a table Schedule sittings for Godparents and other r Bride and Groom leaving Your bridal shoes engagement Relatives the reception Rings and bridal portraits r The “getaway” car Engagement appointment____ Candid Shots - Bridal appointment______Checklist r Bride and Attendants Decide which photos r Bride and Father are needed. Use photo r Attendants coming down checklist provided to let the aisle photographer know which r Bride’s Mother coming pictures you want. Confirm all down the aisle details two weeks before the r Groom’s Parents coming wedding. down the aisle After the Wedding______r The “giving away” of the View proofs______Bride r Wedding Party at the alter 419-468-9292

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12 Wedding Planner | Fall 2020 • Galion Inquirer Music for ceremony & reception

Ceremony Music Make musical selections for ceremony:___ Reception location:______Decide on music budget:______Setup location:______Estimated total cost:______Make musical selections for recessional:_ Type of music: ______Cancellation policy? Yes No Confirm major ceremony details:______Type of entertainment:______Equipment provided? Yes No Give copy of music to officiant:______Music restrictions:______Decide on type of music: ______Have musicians attend rehearsal:______Time needed to set up:______Make sure there are no ceremony music Site description:______Music start time:______restrictions. Site rental fee:______Special requests? Yes No Audition Musicians:______Clergy fee:______Setup location: ______Audition Soloists: ______Parking:______Number of breaks needed:______Book Musicians:______Handicap Accessible:______Recorded music interludes Book Soloists:______Reception Music during breaks? Yes No Pay Deposits:______Decide on music budget: ______Desired attire for musicians:______Sign Agreements:______Estimated total cost:______Number of musicians:______Make musical selections for prelude:____ Cancellation policy:______Refreshments needed? Yes No ______Equipment provided? Yes No Make musical selections for processional:_ Decide on type of music: ______Reception date:______Special Events Deserve a Special Venue Receptions | Catering | Events 740.263.7008

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