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M I N U T E S of the ORDINARY MEETING of The DEVIOCK PARISH COUNCIL held at THE COASTAL ZONE, DOWNDERRY, at 7.30pm on Thursday, 12 th November 2015.
PRESENT: Parish Cllrs. Ms. M. E. Temlett (Vice-Chair) Downderry Ward Ms. H. M. Brockbank, Downderry Ward J.P. Candy, Seaton Ward* D.E. Foote, Downderry Ward Mrs. B. M. Lloyd, Downderry Ward Mrs. A. Ratsey, Downderry Ward Mrs. A. Robinson, Hessenford Ward Mrs. A. Thorpe, Hessenford Ward * Also Cornwall Councillor, Trelawny Division Tim Pullin (Parish Clerk)
1. DECLARATION OF INTERESTS & REQUESTS FOR DISPENSATIONS TO SPEAK ON ITEMS ON THE AGENDA: 2.1. To receive declarations of interest from councillors on items on the agenda No declarations were made. 2.2. To receive requests for dispensations for disclosable pecuniary interests (if any) No requests were made. 2.3. To grant any requests for dispensations as appropriate None were made.
2. 10 MINUTE PUBLIC PARTICIPATION PERIOD for public comment on the items below: A member of the public spoke in objection to the planning application PA15/09382 Derry Down, Brenton Road, Downderry, agenda item 7.2.1., circulated paper copies of his objections to councillors and cited overdevelopment, unsuitable development for local need and loss of views from the street as main objections. Mr. David Watters (Chair of Downderry & Seaton Residents Association) also spoke in objection to this application, reiterating the reason of overdevelopment (increase from one idwelling to two on the site); stating that the proposal was contrary to the results of the recent Parish Neighbourhood Plan survey in terms of meeting local housing needs; raising concerns regarding the closeness of the development to the cliff edge and highlighting probable disruption to use of the beach and Brenton Road during the construction process. The owner of a property adjacent to the development site also expressed objections to the application including reasons of overdevelopment; proposed roof heights; overlooking; the scale of excavations required with possible land slippage and the probable increase in traffic with proposed parking for six vehicles. The applicant had not consulted neighbours regarding the development. The Architect for the application stated that the issue of construction traffic for the development was not relevant to the granting of planning permission; that the John Grimes Partnership had been employed to provide a report on the issue of cliff stability and this did not highlight any concerns; there had been no suggestion that the beach would be closed because of construction works and that an M.M.O. licence would cover proposed works on the beach. The planning officer was happy with the design of the proposed dwellings. There being no other members of the public wishing to address the Meeting the Chair closed the public participation period.
3. TOFROM ACCEPT APOLOGIES THE FOR PARISH ABSENCE: WEBSITE 4.1. Cllr. Mrs. A. Thorpe proposed to accept apologies received from Cllrs. D.T. Parry (holiday) D. R. Humphreys (family celebration) & S. J. Parry (work commitments); this was seconded by C. Cllr. J. P. Candy and agreed unanimously by the Meeting.
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4. MINUTES: 4.1. Minutes of the Ordinary Meeting of 8 th October 2015 It was proposed by the Vice-Chair; seconded by C. Cllr. J. P. Candy and AGREED unanimously by the Meeting to accept the minutes as a correct record.
5. REPORTS ON MATTERS ARISING FROM THE MINUTES: Cllr. Ms. H. M. Brockbank referred to 7.7. of the minutes enquiring why a planning officer had not been asked to address the parish council. C. Cllr. J. P. Candy stated that no officer had been available to attend the meeting. Having taken legal advice from officers C. Cllr. Candy also stated that because of the nature of the original planning permission granted for the Trerose Coombe development, there would be no point in pursuing demands for a children’s play area to be required. Cllr. Brockbank stated that she should have requested that independent legal advice be sought on this matter. Regarding item 9.2. Cllr. Brockbank suggested that smaller, single decker buses should be used on the Downderry route.
6. POLICE MATTERS: 6.1. The Clerk remembers that Sgnt. Angela Crow had contacted him to ascertain ownership of local beaches east of Downderry and the clerk had advised her that the Duchy of Cornwall had recently become the owner of this land.
7. PLANNING: 7.1. PLANNING COMMITTEE 7.1.1. To approve the Minutes of the meeting of 22 nd OCTOBER 2015 as a correct record. It was proposed by Cllr. D. E. Foote, seconded by Cllr. Ms. H. M. Brockbank and AGREED by the Meeting to accept the minutes as a correct record. (three abstentions)
7.1.2. Matters arising from the minutes No matters were raised.
7.2. PLANNING APPLICATIONS: 7.2.1. PA15/09382 Mr. Michael Hoskin, Mansion Developments SW Ltd DERRY DOWN, BRENTON ROAD, DOWNDERRY Demolition of existing dwelling and buildings and construction of two dwellings and garages with parking. Construction of sea defence. (Case Officer – James Hills)
The Clerk advised members that was a revised application. The previous application had been withdrawn by the applicant. The Parish Council had supported the previous application but was unhappy with certain aspects of the proposed development. After discussion Cllr. Mrs. A. Thorpe proposed objection to the application for the following reasons: 1) Over development. The replacement of the existing bungalow with one new dwelling would be appropriate for the site whereas the proposed development of two large properties is excessive. 2) The proposed development would be out of keeping with the street scene 3) The expected future coastal erosion of the cliffs and current policies on this issue, make the construction of new properties close to the cliff edge unwise and unsustainable 4) Overlooking of the neighbouring property Babylonia; this was seconded by Cllr. Ms. H. M. Brockbank and agreed by the Meeting (one abstention).
7.2.2. PA15/05585 Mr. Purvis 2 TRERIEVE ESTATE, DOWNDERRY Conservatory to front elevation (Case Officer – Roz Baker) Cllr. Ms. H. M. Brockbank proposed objection to the application for the following reasons: 1) TheFROM large size of the proposed THE conservatory PARISH WEBSITE 2) Overlooking issues; this was seconded by Cllr. Ms. B. M. Lloyd and agreed by the Meeting.(one abstention)
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7.2. PLANNING APPLICATIONS (continued): 7.2.3. PA15/09606 Mr. Peter Bradley LAND ADJACENT TO SUNNY CLIFF, BRENTON ROAD, DOWNDERRY Outline application with all matters reserved for the construction of two storey dwelling with two off street parking spaces, plus two new off street parking spaces for existing dwelling (Case Officer – James Hills) After discussion Cllr. Mrs. B. M. Lloyd proposed objection to the application for the reason of coastal erosion issues in connection with the large terrace area being included; this was seconded by Cllr. Ms. H. M. Brockbank and agreed by the Meeting (1 against & 2 abstentions).
7.2.4. PA15/09832 Mr. M. Lambie LAND ADJACENT RAVEN COTTAGE, BRENTON ROAD, DOWNDERRY Construction of a detached dwelling (Case Officer – Davina Pritchard) After discussion Cllr. D. E. Foote proposed objection to the application for the reason that part of the development would lie outside the current village development line; this was seconded by Cllr. Mrs. A. Robinson and agreed by the Meeting (one abstention).
7.2.5. PA15/09862 Mr. and Mrs. Hughes LAND REAR OF 33 BUTTLEGATE, DOWNDERRY Construction of a new dwelling with private motor garage (Case Officer – Hayley Wray) Cllr. Mrs. B. M. Lloyd declared a non-pecuniary interest, living close to the application location. The Clerk informed members that the application was for renewal of extant permission PA12/10255 Cllr. Ms. H. M. Brockbank proposed objection to the application based on reasons of poor access, highway safety and over development; this was seconded by Cllr. Mrs. A. Thorpe but was defeated when put to the vote (4 against and 2 abstentions). The application was therefore supported by the Parish Council.
7.3. PLANNING APPLICATIONS RECEIVED AFTER PUBLICATION OF THE AGENDA: 7.3.1. PA15/10120 Miss K. Walters SEATON HOUSE, LOOE HILL, SEATON Non-material amendment for the confirmation of the exact positioning of solar panels to provide 4kWp PV System (Case Officer – James Hills) The Clerk informed members that this was a new application. The planning officer had indicated that he was unhappy with the form of this application and would request that it be withdrawn and be reapplied for. The solar panels identified in the application had already been installed and therefore a retrospective application would be required. Cllr. D.E. Foote proposed that the council defer any decision until a revised application had been received; this was seconded by the Vice-Chair and agreed unanimously by the Meeting.
7.4. PLANNING APPEALS: No planning appeals had been received.
7.5. PLANNING DECISIONS: 7.5.1. 27.10.2015 PA15/09246 WITHDRAWN Applicant: Mr Tom Lawry Location: 3 Buttlegate Downderry Cornwall PL11 3NQ Proposal: Proposed erection of low level dwelling with integral garage
7.5.2. 04.11.2015 PA15/08110 WITHDRAWN FROM Applicant: Mr Richard THE Roseveare PARISH WEBSITE Location: 35 Buttlegate Downderry Torpoint Cornwall PL11 3NQ Proposal: Proposed new dwelling (re-submission of Application No. PA15/03955)
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7.6. PLANNING CORRESPONDENCE: None had been received.
7.7. MATTERS RAISED BY MEMBERS: 7.7.1. Cllr. Mrs. A. Robinson requested details of Cornwall Council policy relating to second homes. C. Cllr. J. P. Candy agreed to investigate this matter.
8. FINANCE: 8.1. Finance & General Purposes Committee 8.1.1. To approve the Minutes of the meeting of 22 nd OCTOBER 2015 as a correct record It was proposed by C. Cllr. J. P. Candy; seconded by Cllr. Mrs. B. M. Lloyd and AGREED unanimously by the Meeting to accept the minutes as a correct record.
8.1.2. To ratify the 2016/17 Precept recommendation of the F. & G. P. Committee Further to considering the recommendation of the Finance & General Purposes Committee regarding the 2016/17 Cleansing Contract, Cllr. Mrs. A. Ratsey proposed that the contactor be encouraged to invoice the council for travelling expenses of 45p per mile in connection with the servicing of Seaton and Downderry public toilets; this was seconded by C. Cllr J. P. Candy and agreed unanimously by the Meeting. Cllr. Mrs. A. Ratsey reminded the meeting that the council had previously requested that Cornwall Council be asked to consider allocating 20p per parking charge to the Parish Council for public toilet maintenance. The Clerk agreed to chase up this matter. C. Cllr. J. P. Candy suggested that no decision on the 2016/17 Precept request could be made until more information regarding the Downderry devolution package had been received and possible income identified. C. Cllr. Candy also stated that the Parish Council had not yet considered possible income streams for the funding of Seaton and Downderry public toilets and had already been in conversations with a local business that would be prepared to pay for advertising at the sites. The Clerk stated that a decision on the Precept request needed to be made before 31 st December 2015. C. Cllr. Candy proposed that the decision on the Precept request be deferred to an extraordinary meeting to be held on 17 th December 2015; this was seconded by Cllr. Mrs. A. Thorpe and agreed by the Meeting (2 against and 2 abstentions).
8.2. Income & Expenditure. 8.2.1. INCOME: SEPTEMBER & OCTOBER 2015 Barclays Bank Interest 58.20 Cornwall Council: 2 nd Half-Year 2015/16 Precept Payment 15,145.20 Murex Bake Ltd: 2015 Community Benefit Payment (Bake Wind Turbine) 3,000.00 Cornwall Council: Grant towards Paperless Planning transition 700.00 Groundwork UK: Grant for Neighbourhood Plan consultancy services 8,000.00 September & October 2015 INCOME TOTALS Total £ 26,903.40
8.2.2. EXPENDITURE: SEPTEMBER & OCTOBER 2015 VAT £ Nett £ TOTAL £ Cormac Solutions – Seaton Countryside Park – Outdoor Gym Equipment, 7.20 36.00 43.20 Safety Inspections – July-September 2015 P.W.S. – Public Toilet Cleaning Materials (Inv. 119696) 27.08 135.38 162.46 P.W.S. – Public Toilet Soap Dispenser (Inv. 120583) 4.00 19.98 23.98 Cornwall Council – Planning Application – Rocknose Footpath (Ref: PP- 0.00 97.50 97.50 04455030) St, Germans Group Parish – Hessenford Church Hall Hire – 9th July 2015 0.00 12.00 12.00 Viridor Waste Management – Third Party Funding for Coastal Zone, Downderry, 0.00 800.00 800.00 Grant P.W.S.FROM – (Inv. 121146) Seaton & DownderryTHE Public To PARISHilets - Cleaning Materials WEBSITE 19.43 97.14 116.57 Mr. Ben Lofts – Repairs to notice boards 0.00 55.00 55.00 Cornwall Council – Planning Training Session – 2 x Councillor delegates @ £10.00 0.00 20.00 20.00 Viking Payments (Inv. 166211) Office stationery (Part order) 4.48 22.38 26.86
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8. FINANCE (continued): 8.2.2. EXPENDITURE: SEPTEMBER & OCTOBER 2015 (continued) Deviock Parish Council - Petty Cash 0.00 50.00 50.00 S.W. Water – Seaton Public Toilets (11/07/15 – 09/10/15) Bill No. 6030354329 0.00 451.20 451.20 S.W. Water – Downderry Public Toilets (24/07/15 – 09/10/15) Bill No. 6030351108 0.00 244.93 244.93 BT Global Services – Nut Tree Newsletter production (July – October 2015) 0.00 457.80 457.80 Inv. No. 395871 British Gas – Downderry Public Toilets Electric Supply (10/07/15 – 08/10/15) 1.54 30.87 32.41 Bill No. 951134352 Direct Debit Payments: BT Group PLC – Office Phone & Broadband to 20 th Jan 2016 31.64 158.20 189.84 Standing Order Payments: MR. J. BIRD – September 2015 Cleansing Contract Payment (Downderry & Seaton) 0.00 448.00 448.00 MR. J. BIRD – October 2015 Cleansing Contract Payment (Downderry & Seaton) 0.00 448.00 448.00 SEPTEMBER & OCTOBER 2015 EXPENDITURE TOTALS £ 95.37 3,584.38 3,679.75 Ratification of this expenditure was proposed by Cllr. Mrs. A. Thorpe , seconded by C. Cllr. J.P. Candy and approved unanimously by the Meeting.
8.3. BANK STATEMENTS & BANK ACCOUNT / INTEREST MANAGEMENT: Date Account Balance £ 30 Oct.15 Barclays Community 1,000.00 30 Oct.15 Barclays Business Saver 25,210.29 Interest 08/06/15 – 06/09/15: £1.06 30 Oct.15 Barclays Base Rate Reward 70,743.08 Interest September & October 2015 = £57.14 12 Dec 14 Lloyds TSB Fixed Term 64,693.84 Matures on 14 th December 2015 Interest at 1.0% = Deposit £650.48
8.4. LETTERS OF THANKS: None had been received.
8.5. REQUESTS FOR FUNDING: No requests for funding had been received.
8.6. FINANCIAL CORRESPONDENCE: 8.6.1. Mr. Peter Hockin (Business Analyst, Cornwall Council) Letter dated 5 th November 2015 Parish & Town Council Precepts for the 2016/17 Financial Year The Clerk reported that this letter requested that Deviock Parish council submit its Precept demand by 31 st December 2015. The Council Tax Support Grant for 2016/17 would be £1,164.18.
8.7. FINANCIAL BUSINESS RECEIVED AFTER THE PUBLICATION OF THE AGENDA: 8.7.1. To consider ongoing annual payment for membership of Campaign to Protect Rural England The Clerk reported that the 2015/16 Annual membership fee was £36.00 had already been agreed and paid. Membership would expire in June 2016). It was agreed that a decision on continued membership should be made when the time for subscription renewal arrived.
8.8. ACCOUNTS TO BE PAID: VAT £ Nett £ TOTAL £ Cornwall Council – Clerk’s Salary – Aug 2015 0.00 1,493.86 1,493.86 Cornwall Council – Clerk’s Salary – Sept 2015 0.00 1,543.86 1,543.86 NALC – Local Council Review – Annual Subscription 0.00 34.00 34.00 Royal British Legion Poppy Appeal – 2 x Remembrance Wreaths 0.00 50.00 50.00 Viking Payments (Inv. 103010) Office stationery (2 nd part order) 3.59 14.35 17.94 Mr. John Bird: Supply & fit replacement tap at Seaton Public Toilets 0.00 47.43 47.43 Mr. Ben Lofts: Narkurs Notice board Refurbishment (inc. removal and replacement) 0.00 513.82 513.82 Western Electrical – New Hand Dryer for Downderry Public Toilets 29.00 145.00 174.00 PWSFROM – Public Toilets - Cleaning SuppliesTHE PARISH WEBSITE19.31 96.53 115.84 TOTAL: £ 51.90 3,938.85 3,990.75 It was proposed by C. Cllr. J. P. Candy; seconded by the Cllr. Mrs. A. Thorpe and RESOLVED by the Meeting to ratify the above expenditure. 2188 12/11/15
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9. HIGHWAY MATTERS: 9.1. TRAFFIC & PARKING ISSUES: Downderry, Seaton & Hessenford 9.1.1. Cleaning of road drains and gullies The Clerk informed members that he had received a reply to his request for the cleaning of road drains and gullies in the parish from Mr. Adrian Drake (CORMAC Highways Manager), stating that CORMAC was constrained by the service standards set by the Client, Cornwall Council and that this included the number of visits to clean gullies and undertake siding (edging work). Mr. Drake would organise for a check of blocked gullies to be made. Mr. Drake suggested that although drain sumps could appear to be full the outlets of the gullies were often high up and were actually unobstructed. Regarding the request for no night road works on the A387 at Hessenford Mr. Drake had advised that certain roads were covered by embargos e.g. are designated seasonally sensitive (we cannot work during the day); another example being commuter routes (we cannot work during peak flows); this road is both! These restrictions are designed to ensure the expeditious movement of traffic – a requirement of the Traffic Management Act. Mr Drake agreed to pass on the concerns of the Council he could not guarantee that he could address them. He would endeavour to try to ensure that any night works are done as early as possible in that particular area. Cllr. Mrs. A. Thorpe informed members of problems with blocked road drains on Church Hill, Hessenford. Cllr. Mrs. A. Robinson stated that local residents had now already cleared out these drains. Cllr. Ms. H. M. Brockbank drew the attention of members to continued speeding traffic on Main Road, Downderry. After discussion including the operation of the local Speed Watch Group at this location, C. Cllr. J. P. Candy agreed to organise a site meeting with Mr. Adrian Drake and the police in order to discuss this matter.
9.2. PUBLIC TRANSPORT ISSUES 9.2.1. Temporary Road Closures Cllr. Ms. H. M. Brockbank informed members that during the recent road closure of the B3247 through Downderry and Seaton, the bus company did not appear to have been properly informed of the closure and therefore cancellation of services had taken place. Cllr. Brockbank also suggested that the Parish Council should be informed of changes to bus service operation so that local residents could be updated.
10. CURRENT / ONGOING BUSINESS: - 10.1. PARISH PROJECTS 10.1. Rocknose Footpath – Update The Clerk referred members to notes on the recent meeting with the John Grimes Partnership that had been circulated by the Chair. The Clerk then informed members that S.W.M.T. Ltd. had now indicated that they would no longer be happy to undertake the project based on the current John Grimes Partnership design that had formed the basis of the tendering process. S.W.M.T. Ltd. stated that the proposed design would be too labour intensive and complicated to make it viable. C. Cllr. J. P. Candy informed members that he had some information relating to historical evidence of loose material tipping onto the site which could help to establish the stability of the ground there.
10.2. DEVOLUTION OF CORNWALL COUNCIL ASSETS TO THE PARISH COUNCIL – UPDATE: The Clerk informed members that a draft proposal from Cornwall Council should be received within the next week or so. C. Cllr. J. P. Candy agreed to ask Mr. David Read (Community Link Officer for Liskeard and Looe), to attend the next meeting of the Planning Committee in order for discussion of the proposals to take place.
10.3. NEIGHBOURHOOD PLAN – UPDATE: Cllr. Mrs. A. Ratsey informed the Meeting that the Neighbourhood Plan survey report had now been circulated,FROM that a Golden Thread THE Workshop PARISHwas scheduled for 25 th November WEBSITE 2015 and that this would then be followed by the drafting of policies with help from the consultants AECOM.
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10.4. AFFORDABLE HOUSING - UPDATE: The Clerk referred members to the letter from Mr. Andrew George, Cornwall Community Land Trust (dated 6 th November 2015) which appeared to cast some doubts on the proposed housing at Treliddon Lane. C. Cllr. J. P. Candy stated that he had been surprised by the contents of this letter and that he would arrange to meet with Mr. George to discuss the issues. Cllr. Mrs. A. Robinson suggested that the Parish Council consider an affordable housing project on land that it already owned.
10.5. CHLDREN’S PLAY AREA AT SEATON COUNTRYSIDE PARK: The Clerk informed members that he had received a communication from Mrs. Marielle Newton and Mrs. Rhona Doyle informing the council that a meeting had taken place on 9 th November 2015 with C. Cllr. Candy and Mr. David Read. Discussion had taken place as to how to forward the project. T was agreed that the group called DIGit – Deviock Innovation Group would create the project plan. The group would meet with a member of the Cornwall Rural Community Council in order to draft a constitution for the group and source possible play park suppliers regulated by the E.U. It was hoped to source play equipment more in keeping with the existing landscape at the park and initially concentrate on providing a multi user games area. Mr. D. Read and C. Cllr. Candy would be the intermediaries between Cornwall Council, the Parish Council and DIGit.
With regard to the granting of permission for out of hours use of the St. Nicolas School Playing Field, C. Cllr. J. P. Candy informed members that he had discussed the matter with Mr. Colin Breed of the St. Barnabus Trust and that it was hoped that progress could be made on this matter.
10.6. TO CONSIDER FUTURE FUNDING OF THE PARISH PUBLIC TOILETS: It was agreed that this matter had been discussed under item 8.1.2.
10.7. LITTER AND FLY-TIPPING ISSUES IN DEVIOCK PARISH: Cllr. Mrs. B. M. Lloyd informed members of fly tipping at Narkurs. The Clerk was asked to contact CORY to request waste removal once he had been informed of the exact location of the tipping. Cllr. Mrs. A. Thorpe drew the attention of members to continued fly-tipping on the Old Valley Road, Hessenford and the fact that because the waste landed on private land CORY would take on action.
The time being 21.30hrs the Chair asked for a meeting time extension until 22.00 hrs; this was proposed by C. Cllr. J. P. Candy; seconded by the Chair and agreed unanimously by the Meeting.
10.8. WASTE RECYCLING IN DEVIOCK PARISH: With the absence of Cllr. D. R. Humphreys from the meeting it was agreed to defer this item to the next meeting.
11. REPORT BY CORNWALL COUNCILLOR :- C. Cllr. J. P. Candy stated that he had been suffering from illness but was continuing his constituency work. He reminded members that he relied on a two way communication process with the Parish Council. As he had updated members on issues during the meeting he did not need to make a report at this time.
12. NEW BUSINESS :- 12.1. CORNWALL COUNCIL / NALC / CALC, ETC DOCUMENTS: None had been received. No documents had been received.
12.2. NEWSLETTERS / REPORTS / BROCHURES, ETC: The FROMfollowing publication wasTHE available to members:PARISH- WEBSITE War Memorial Bulletin
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12.4. NEW BUSINESS RECEIVED AFTER PUBLICATION OF THE AGENDA No business had been received.
12.5. MATTERS RAISED BY MEMBERS FOR POSSIBLE INCLUSION ON THE NEXT AGENDA: 12.5.1. Cllr. Ms. H. M. Brockbank requested that the installation of a sign relating to nudists at the east end of Downderry beach an agenda item. 12.5.2. Cllr. Mrs. B. M. Lloyd requested that parish signage be an agenda item.
There being no further business, the Chair closed the meeting at 21.40 hrs.
FROM THE PARISH WEBSITE