Appendices to the Religious Archives Survey 2010

Home , Arundel Cathedral, Community of All Hallows, Daughters of Jesus, Missionaries of the Poor, Portsmouth Cathedral, Sinai Synagogue (Leeds)

Appendix I: List of respondents 2 Appendix II: Organisations not included in the survey 8 Appendix III: Tables of results 9 Appendix IV: Religious Archives Survey questionnaire 24 Appendix V: Religious Archives Survey covering letter 32 Appendix VI: Survey of personal papers: survey letter and form 34 Appendix I: List of respondents

Note: This list of respondents to the Religious Chetham’s Library Archives Survey includes organisations submitting Children's Society negative returns as they did not hold, or had not Christ Church Oxford deposited, any archives. Another eight organisations Church Housing Trust indicated that they did not wish for any publicity Church of England Evangelical Council and 13 sent in late returns. Information from the Church Society latter could not be included in the published results Church Times but, where permission has been given, details of Church Union their historical records will be added to the National College of Readers Register of Archives. Community of All Hallows Community of St Denys Buddhist Community of St Francis Community of St Peter, Horbury Atisha Kadampa Buddhist Centre, Darlington Community of the Holy Name Birmingham Buddhist Vihara Community of the Sacred Passion Bodhisattva Buddhist Centre Community of the Servants of the Will of God Buddhapadipa Temple Confraternity of the Blessed Sacrament Buddhist Publishing Group Crosslinks Cambridge Buddhist Centre, Cambridge Derby Cathedral Clear Vision Trust Dromore Cathedral Croydon Buddhist Centre Elland Society Dharmachakra Archives, Cambridge English Clergy Association Edinburgh Theravada Buddhist Group Evangelical Alliance Friends of the Western Buddhist Order, Norwich Exeter Cathedral Archives Glasgow Theravada Buddhist Group Forward in Faith London Buddhist Centre Gloucester Cathedral Maitrikara Centre, Brighton Guildford Cathedral Marpa House, Ashdon Keswick Convention Trust Keychange Charity Christian: Anglican Liverpool Cathedral Manchester Cathedral All Saints Educational Trust Marshall's Charity Belfast Cathedral Mothers' Union Birmingham Cathedral Newcastle Cathedral Bristol Cathedral Newton Trust Bradford Cathedral Nikaean Club Broken Rites Parish Clerks, Worshipful Company of Canterbury Cathedral Pilsdon Community Carlisle Cathedral Portsmouth Cathedral Cathedral Church of St John the Divine (Oban) Pusey House Cathedrals Plus Reform Chelmsford Cathedral Revd Dr George Richards Charity Chester Cathedral Library Ridley Hall 2 | Appendix I to the Religious Archives Survey 2010 Rochester Cathedral Dr John Ward Trust Royal Martyr Church Union Ealing Trinity Church Methodist Circuit Rural Theology Association Eastbourne College Sheffield Cathedral Edgehill College Shrine of Our Lady of Walsingham Epworth Old Rectory Simeon's Trustees Evangelical Presbyterian Church in England and Wales Sisters of Bethany, Southsea Evangelical Lutheran Church of England/ Westfield Society of Faith House of Theological Studies Society of St Francis Evangelical Fellowship of Congregational Churches Society of St. Francis, Third Order Fellowship of Independent Evangelical Churches Ltd Society of the Precious Blood Fernley Hartley Trust Society of the Sacred Mission General Conference of the New Church Society for Promoting Christian Knowledge (SPCK) Grace Baptist Mission St Columb's Cathedral, Londonderry Harris Manchester College St George's Chapel Archive, Windsor Henry Martyn Centre for Mission Studies St John's College, Nottingham Huguenot Library St John's Guild Independent Methodist Archives Resource Centre St John The Divine Cathedral, Oban John Rylands University Library St Margaret’s Convent, Uckfield Kendal and Sedbergh area meeting St Mary’s Abbey, West Malling Leighton Park School St Michael's Convent, Richmond Lutheran Church in Great Britain St. Paul’s Cathedral Mainstream St Peter's Home Sisterhood Methodist Chapel Aid Ltd St Peter’s Saltley Trust Methodist Youth Activities Ltd Wakefield Cathedral Moravian Church Archive and Library Wells Cathedral National Church Association Westminster Abbey Nazarene Theological College Worcester Cathedral Norwegian Church and Seamen's Mission The Park School Christian: Nonconformist Particular Baptist Fund Pennar Community Church (formerly Bethany Ashwell United Reformed Church Baptist) Association of Teetotallers in Methodism Pilots (United Reformed Church Youth Organisation) Baptist Missionary Society (BMS) World Mission Plymouth Methodist Central Hall Bookham Baptist Church Oxford Brookes University Bootham School Reformed Presbyterian Church of Scotland Centre for the Study of World Christianity, Quaker Homeless Action University of Edinburgh Quakers and Business Group Christadelphian Magazine and Publishing Salt and Light Ministries Association Ltd Salvation Army International Heritage Centre Church of England (Continuing) Scottish Baptist College Donald Gee Centre for Pentecostal and Scottish Baptist History Archive Charismatic Renewal Scottish Church History Society

3 | Appendix I to the Religious Archives Survey 2010 Sidcot School Carmelite Monastery, Dolgellau Society of Friends of St Andrews Jerusalem Carmelite Monastery, London Spectrum Engage Carmelite Monastery, Ware Park Stansted Hall: Arthur Findlay College Carmelite Third Order Strict Baptist Historical Society Catholic Association Union of Welsh Independent Churches Catholic Association of Performing Arts (formerly United Reformed Church Caravan Fellowship Catholic Stage Guild) United Reformed Church History Society Catholic Bishops' Conference of England and Wales Wesley College, Bristol Catholic Medical Association (formerly Guild of Wesley House, Cambridge Catholic Doctors) Wesley Historical Society in Ireland Catholic Missionary Society Westminster and Cheshunt College Library Congregation of Our Lady of the Missions, World Methodist Historical Society (British Section) UK Province Wycliffe Centre Convent of Notre Dame (Company of Mary, Our Lady), Cobham Christian: Roman Catholic Convent of Our Lady of Providence, Alton Convent of the Holy Child Jesus, Oxford Adorers of the Sacred Heart of Jesus of Montmartre, Daughters of Charity of St Vincent de Paul, Order of St Benedict Provincial House Aid to the Church in Need, Scotland Daughters of Jesus, Rickmansworth Aid to the Church in Need, UK Daughters of Mary and Joseph Archdiocese of Glasgow Daughters of the Heart of Mary, London Archdiocese of Liverpool, Liverpool Metropolitan Daughters of Wisdom Great Britain and Ireland Cathedral Provincial Archives Archives of the British Province of the Society De La Salle Brothers, Oxford of Jesus, London Diocesan Archives, Norwich Arundel Cathedral Church of Our Lady and Diocese of Arundel and Brighton Archives St Philip Howard Diocese of Clifton Assumption Convent, London Diocese of Hexham and Newcastle Augustinian Recollects Diocese of Middlesbrough Bar Convent, York Diocese of Shrewsbury Curial Offices Belmont Abbey, Hereford Diocese of Wrexham Benedictine Abbey, Curzon Park South, Chester Dominican Missionary Sisters of the Sacred Heart of Benedictine Monastery, Largs Jesus, Crawley Birmingham Archdiocesan Archives Douai Abbey Brentwood Diocesan Archives Faithful Companions of Jesus, Provincialate, Salford Brentwood Ursulines Faithful Companions of Jesus, Generalate, Broadstairs Campion Hall, Oxford Franciscan Missionaries of the Divine Motherhood, Canonesses of Saint Augustine, Congregation Ladywell Convent, Godalming of Our Lady Franciscan Sisters of St Mary of the Angels Canonesses of the Holy Sepulchre, Colchester Grail Society Cardinal Tomas O’Fiaich Memorial Library HCPT – The Pilgrimage Trust Carmelite Friars, East Finchley, London Holy Ghost Fathers, Bromley

4 | Appendix I to the Religious Archives Survey 2010 Institute of the Blessed Virgin Mary, Loreto Sisters of the Sacred Hearts of Jesus and Convent, Llandudno Mary (SSHJM) Institute of Our Lady of Mercy Archive, London Society of Catholic Artists Josephites, St George's College, Addlestone Society of the Sacred Heart, London Knights of St. Columba Special Projects In Christian Missionary Little Company of Mary, Ealing, London Areas (SPICMA) Little Company of Mary Generalate, Tooting Bec St Augustine's Abbey, Ramsgate Medical Mission Sisters, London St Clare's Convent, Liverpool Medical Missionaries of Mary, Ealing, London St Cuthbert's College, Ushaw Missionaries of the Poor Supporters Association St Dominic's Convent, Stone (English Dominican Missionary Sisters of the Sacred Heart, Honor Oak Congregation of St Catherine of Siena) Oakford Dominican Sisters St Edmund's College, Cambridge Pastoral Research Centre, Taunton St George's Cathedral, Southwark Pluscarden Abbey, Elgin St Joseph's Hospice Association Pontifical Institute of the Religious Teachers, Convent St Margaret's Children and Family Care Society, of St Lucy, Alton Glasgow Poor Servants of the Mother of God, Central Archive St Marie's Cathedral, Sheffield Prison Advice and Care Trust St Mary's Cathedral, Wrexham Roman Catholic Bishopric of the Forces St Mary of the Angels Franciscan Friary, Franciscan Sacred Heart Convent, Rearsby International Study Centre, Canterbury Sacred Heart Fathers and Brothers of Betharram St Mary’s Abbey, Colwich Sacred Heart of Mary Convent, Upminster St Mary’s Convent, Birmingham Salesian Provincial Office, Bolton St Mary's Metropolitan Cathedral, Edinburgh Salesian Sisters, London St Mirin's Cathedral, Paisley Salford Diocesan Archives Stonyhurst College, Clitheroe Salvatorian Sisters, Divine Saviour Convent, Bristol Union of Catholic Mothers Scalabrini Fathers, Henley Union of Irish Ursulines, Brecon Scottish Catholic Archives Union of Sisters of Mary, Birmingham Servite Sisters (Servants of Mary), St. Joseph’s Westminster Diocesan Archives Priory, Dorking Worth Abbey, Crawley Salvatorian Sisters, Divine Saviour Convent, Bristol Xaverian Brothers, Twickenham Servite Friars, Province of the Isles, Tyrone Young Christian Workers Servite Secular Institute Sisters of Charity of Our Lady of Evron, Stockport Other Christian churches and denominations, Sisters of Charity and Mary, Plympton interdenominational and ecumenical Sisters of Christian Retreat, East Molesey organisations Society of Jesus, British Province Sisters of Jesus and Mary, Felixstowe Action of Churches Together in Scotland Sisters of Nazareth General Archive, London Biblelands Sisters of Providence of Ruille-sur-Loire British Orthodox Church within The Coptic Orthodox Sisters of Saviour and Blessed Virgin, Villeneuve Patriarchate of Alexandria d'Ascq, France British Transport Christian Fellowship Sisters of the Poor Child Jesus, Southam

5 | Appendix I to the Religious Archives Survey 2010 Christian Aid World Outreach Christian Endeavour Union of Great Britain and YMCA Scotland Ireland Inc Zambesi Mission Christian Medical Fellowship Church and Community Work Trust: Avec Resources Hindu Churches Together in Britain and Ireland Churches Together in England Gurjar Hindu Union (GHU) Ltd, Crawley Creation Science Movement Krishna Yoga Mandir, Enfield Crosslinks (formerly Bible Churchman’s Missionary Oxford Centre for Hindu Studies Society) Shree Gujarati Hindu Centre Ecclesiological Society (formerly St Paul’s Ecclesiological Society) Jewish Ecumencial Patriarchate, Archdiocese of Parishes of Russian Tradition in Western Europe, Deanery of GB South London Liberal Synagogue and Ireland Anglo Jewish Association Eritrean Orthodox Church Archives of Spanish and Portuguese Jews European Christian Mission Congregation London Evangelical Protestant Society Beis Nadvorne Synagogue Faith Mission and the Faith Mission Bible College Belsize Square Synagogue Greater World Christian Spiritualist Association Beth Shalom Reform Synagogue International Christian College Birmingham Progressive Synagogue International Miners’ Association Blackpool Reform Jewish Congregation Interserve Scotland Board of Deputies of British Jews Interserve England Bristol Hebrew Congregation Iona Community Bushey and District Synagogue Lawyers Christian Fellowship Czech Memorial Scrolls Trust Lay Witness Movement Ealing Liberal Jewish Congregation Leprosy Mission International Ealing Synagogue Medical Service Ministries Eastbourne Hebrew Congregation Memo (Message on the Move) Elstree Liberal Jewish Synagogue National Council of YMCAs Exeter Hebrew Congregation Open Air Mission Federation of Jewish Services Post Office and Telecommunications Christian Harrogate Hebrew Congregation Association Trust Ltd Hartley Library, University of Southampton Railway Mission Hull Jewish Archive Russian Orthodox Church outside Russia Jewish Care Scotland Scripture Union England and Wales Jewish Education Bureau Soldiers’ and Airmen’s Scripture Readers Association Jewish Memorial Council St Michael's College, Llandaff Jewish Military Museum St Seraphim of Sarov Podvorie and Parish Jewish Representative Council of Greater Manchester Swedenborg Society Jewish Vegetarian Society The Evangelisation Society (TES) Kahal Chasidim Synagogue, Salford Victoria Institute Leicester Hebrew Congregation 6 | Appendix I to the Religious Archives Survey 2010 Liverpool Old Hebrew Congregation Sikh Luton Hebrew Congregation Manchester Beth Din Medway Towns Gurdwara Sabha Ltd Manchester Reform Synagogue Nanak Sar Sikh Welfare Trust Merseyside Jewish Representative Council Montagu Centre, Liberal Judaism Other faiths Movement for Reform Judaism Newcastle Reform Synagogue Baha'i Council for Scotland North Salford Synagogue Council of British Druid Orders Office of the Chief Rabbi Museum of Witchcraft Plymouth Hebrew Congregation Rastafari Heritage Romford District Affiliated Synagogue Young Indian Vegetarians (Jains) Scottish Jewish Archives Centre Sinai Synagogue, Leeds Interfaith Society for Jewish Study South London Liberal Synagogue Alister Hardy Trust and Religious Experience South Tottenham Synagogue Research Centre Southgate Progressive Synagogue BBC Written Archives Centre Southport Jewish Representative Council Inform – Information Network Focus On Religious St Albans Masorti Synagogue Movements St John’s Wood Liberal Jewish Synagogue International Association for Religious Freedom Sumei Hapass, Leeds L’Arche United Synagogue, Glasgow University of Aberdeen Special Libraries and Archives, Welwyn Garden City Synagogue Library and Historic Collections Woodford Liberal Synagogue Secularist Muslim British Humanist Association, c/o Bishopsgate Association of Muslim Researchers Institute Bilal Mosque, Huddersfield Center for Inquiry, New York East London Mosque Humanist Reference Library, South Place Hastings Mosque Ethical Society Jamia Islamia Mosque and Community Rationalist Association, c/o Bishopsgate Institute Centre, Glasgow Kingston Mosque/Muslim Association Madni Mosque, Blackburn Madrasa Taleem Ul Islam, Glasgow Muslim Community Centre, Woking Wycombe Islamic Mission and Mosque Trust Ltd

7 | Appendix I to the Religious Archives Survey 2010 Appendix II: Organisations not included in the survey

Organisations not normally included in the scope of the Religious Archives Survey

1) Religious bodies whose archives are controlled by ecclesiastical or state legislation and whose place of deposit is therefore known or predictable, or whose archives have already been surveyed including: a) central, diocesan and parish records of the Church of England b) central, diocesan and parish records of the Church in Wales c) central, diocesan and parish records of the Church of Ireland for Northern Ireland d) central, diocesan and parish records of the Episcopal Church in Scotland e) central, presbytery and kirk session records of the Church of Scotland f) central records of the Roman Catholic bishops’ conferences of England, Wales, Scotland and Ireland (for Northern Ireland) and parish records of the Roman Catholic Church.

2) Nonconformist religious bodies whose records above local level are held or deposited in accordance with centralised guidance or arrangements:

Central records of the Methodist, United Reformed Church, Congregational, Unitarian and Baptist churches and of the Society of Friends and Salvation Army; also the central records of the United Reformed Church, Congregational, Calvinistic Methodist (Presbyterian), Baptist and Wesleyan Methodist bodies in Wales and of the Methodist Church in Ireland; the Free Church of Scotland and United Free Church of Scotland.

Methodist circuit records.

3) Records of individual Nonconformist chapels, churches and meetings of the Methodist, United Reformed Church, Unitarian and Baptist churches and the Society of Friends (including individual places of worship of predecessor bodies) which are very numerous and where such material is already well represented in the National Register of Archives.

4) Local records of other major churches with significant structures at regional and national level which have generated records of greater significance at these higher levels.

5) Student religious organisations at individual higher educational establishments as these are unlikely to have long traditions of record-keeping.

6) Records of new religious movements which have no significant administrative centres in the United Kingdom.

8 | Appendix II to the Religious Archives Survey 2010 Appendix III: Tables of results

Response by religion Buddhist

Christian - Anglican 2% Christian - Catholic 0.5% 1% 1% 2% Christian - Nonconformist 4% Christian - Other 13% 20% Hindu 1% Jewish

Muslim 11%

Sikh

Other religion

15% 30% Interfaith

Secularist

Response by religion Buddhist 4% Christian – Anglican 20% Christian – Catholic 30% Christian – Nonconformist 15% Christian – Other 11% Hindu 1% Jewish 13% Muslim 2% Sikh 0.5% Other religion 1% Interfaith 2% Secularist 1%

9 | Appendix III to the Religious Archives Survey 2010 Organisations holding archives

Organisations holding archives Yes No Buddhist 19% 81% Christian – Anglican 79% 21% Christian – Catholic 90% 10% Christian – Nonconformist 76% 24% Christian – Other 70% 30% Jewish 62% 38% Muslim 22% 78% Other religion 55% 45% Interfaith 71% 29% Secularist 100% 0% Total 74% 26%

10 | Appendix III to the Religious Archives Survey 2010 Archives which are accruing

Archives which are accruing Yes No Buddhist 75% 25% Christian – Anglican 97% 3% Christian – Catholic 98% 2% Christian – Nonconformist 93% 7% Christian – Other 100% 0% Jewish 91% 9% Muslim 100% 0% Other religion 86% 14% Interfaith 100% 0% Secularist 100% 0% Total 96% 4%

11 | Appendix III to the Religious Archives Survey 2010 Access in person to the public

Access in person to the public Yes No Buddhist 75% 25% Christian – Anglican 56% 44% Christian – Catholic 47% 53% Christian – Nonconformist 77% 23% Christian – Other 48% 52% Jewish 34% 66% Muslim 50% 50% Other religion 29% 71% Interfaith 20% 80% Secularist 100% 0% Total 52% 48%

12 | Appendix III to the Religious Archives Survey 2010 Material included in languages other than English

Material included in languages Yes No other than English Buddhist 50% 50% Christian – Anglican 37% 63% Christian – Catholic 82% 18% Christian – Nonconformist 23% 77% Christian – Other 32% 68% Jewish 47% 53% Muslim 50% 50% Other religion 86% 14% Interfaith 60% 40%

Secularist 25% 75% Total 53% 47%

13 | Appendix III to the Religious Archives Survey 2010 Administration of the archives

Administration of Volunteers Paid administrative Professional archivists, the archives staff of your librarians or other organisation information managers (paid or unpaid) Buddhist 0% 100% 0% Christian – Anglican 39% 31% 30% Christian – Catholic 42% 19% 39% Christian – 46% 33% 21% Nonconformist Christian – Other 31% 54% 15% Jewish 49% 41% 10% Muslim 100% 0% 0% Other religion 87.5% 12.5% 0% Interfaith 0% 50% 50% Secularist 20% 0% 80% Total 41% 31% 28% Provision of storage accomodation

Provision of storage Yes No accomodation Buddhist 75% 25% Christian – Anglican 90% 10% Christian – Catholic 97% 3% Christian – Nonconformist 89% 11% Christian – Other 93% 7% Jewish 81% 19% Muslim 100% 0% Other religion 71% 29% Interfaith 100% 0% Secularist 100% 0% Total 91% 9%

15 | Appendix III to the Religious Archives Survey 2010 Provision of separate room for consultation of archives

Provision of separate room for Yes No consultation of archives Buddhist 33% 67% Christian – Anglican 46% 54% Christian – Catholic 58% 42% Christian – Nonconformist 68% 32% Christian – Other 24% 76% Jewish 42% 58% Muslim 50% 50% Other religion 43% 57% Interfaith 80% 20% Secularist 100% 0% Total 52% 48% Protection of rooms against fire, flood and theft

Protection of All rooms are Most rooms Some rooms None of the archives against fire, protected are protected are protected rooms are flood and theft protected Buddhist 75% 25% 0% 0% Christian – Anglican 44% 10% 5% 41% Christian – Catholic 44% 10% 8% 38% Christian – 49% 11% 5% 35% Nonconformist Christian – Other 38% 10% 7% 45% Jewish 45% 10% 6% 39% Muslim 0% 0% 0% 100% Other religion 14% 0% 43% 43% Interfaith 40% 20% 20% 20% Secularist 75% 0% 0% 25% Total 44% 10% 7% 39% Temperature and humidity levels monitored in storage area

Temperature and humidity levels Yes No monitored in storage area Buddhist 50% 50% Christian – Anglican 22% 78% Christian – Catholic 31% 69% Christian – Nonconformist 33% 67% Christian – Other 19% 81% Jewish 16% 84% Muslim 0% 100% Other religion 14% 86% Interfaith 60% 40% Secularist 75% 25% Total 27% 73%

18 | Appendix III to the Religious Archives Survey 2010 Temperature and humidity levels controlled in storage area

Temperature and humidity levels Yes No controlled in storage area Buddhist 25% 75% Christian – Anglican 22% 78% Christian – Catholic 36% 64% Christian – Nonconformist 40% 60% Christian – Other 39% 61% Jewish 10% 90% Muslim 0% 100% Other religion 14% 86% Interfaith 60% 40% Secularist 75% 25% Total 31% 69%

19 | Appendix III to the Religious Archives Survey 2010 Archives affected by mould or damp in the last five years

Archives affected by mould or Yes No damp in the last five years Buddhist 0% 100% Christian – Anglican 10% 90% Christian – Catholic 11% 89% Christian – Nonconformist 5% 95% Christian – Other 4% 96% Jewish 13% 87% Muslim 0% 100% Other religion 0% 100% Interfaith 40% 60% Secularist 25% 75% Total 9% 91%

20 | Appendix III to the Religious Archives Survey 2010 Expansion space available for archives

Expansion space for archives Yes No Buddhist 25% 75% Christian – Anglican 69% 31% Christian – Catholic 62% 38% Christian – Nonconformist 58% 42% Christian – Other 57% 43% Jewish 61% 39% Muslim 50% 50% Other religion 29% 71% Interfaith 60% 40% Secularist 100% 0% Total 62% 38%

21 | Appendix III to the Religious Archives Survey 2010 Cataloguing of archives

Cataloguing of archives Wholly Partly Fully uncatalogued? catalogued? catalogued? Buddhist 25% 75% 0% Christian – Anglican 22.5% 59.5% 18% Christian – Catholic 18% 64% 18% Christian – Nonconformist 26% 65% 9% Christian – Other 31% 45% 24% Jewish 45% 32% 23% Muslim 100% 0% 0% Other religion 29% 57% 14% Interfaith 0% 100% 0% Secularist 25% 75% 0% Total 25% 58% 17%

22 | Appendix III to the Religious Archives Survey 2010 Published descriptions of archives

Published descriptions of archives Yes No Buddhist 50% 50% Christian – Anglican 19% 81% Christian – Catholic 18% 82% Christian – Nonconformist 25% 75% Christian – Other 7% 93% Jewish 21% 79% Muslim 0% 100% Other religion 14% 86% Interfaith 60% 40% Secularist 0% 100% Total 19% 81%

23 | Appendix III to the Religious Archives Survey 2010 Appendix IV: Religious Archives Survey questionnaire

Religious Archives Survey 2010

The Religious Archives Group and Society of Archivists in association with The National Archives

The purpose of this survey is to identify significant archives, whether institutional records or papers of individuals and families, held by religious organisations (including charities and educational foundations which are inspired by specific faiths) in order to promote future preservation. The survey covers material generated by religions currently practised within the United Kingdom. The project is being carried out with the assistance of a generous grant from the Pilgrim Trust.

Please note: access to your archives will remain entirely a matter for your own discretion and answering this questionnaire will not in any way affect your ownership or control over the archives in your custody.

If you have any queries, or need help in answering the questions, please contact the project’s Resource Discovery Officer:

Claire Muller Resource Discovery Officer Archives Sector Development The National Archives Kew TW9 4DU 02083925330 ext. 2603 [email protected]

Please ask whoever you consider the most appropriate person to fill in the form or to provide you with the necessary information. ______In answering this questionnaire, your institution will fall into at least one of three categories:

No archives have survived. Please respond to Q. 1 only by answering ‘NO’. The archives which have survived have been deposited elsewhere with another institution. Please answer Q. 1-2. Your institution has retained its archives and historical records. Please answer all questions apart from Q. 2.

If some archives have been deposited and some retained, please answer all questions.

If you find insufficient space in the comment box when answering a question, please continue on a separate piece of paper and attach this when returning the survey.

Your details: Name and position

Name and address of institution:

Email:

Telephone:

Governing body: 1. Does your institution or organisation hold archives itself (these will usually be over 20 years old as opposed to modern records in current use)?

Please mark ‘x’ in one box

Yes

Note: archives can include any quantity of material relating to all aspects of an organisation, family or individual’s activities including worship, membership, property and financial affairs, as well as governance and legal matters. They can be written on paper, parchment or other materials or exist in the form of photographs, computer discs and films, videos, tape recordings, CDs or in other audio- visual or electronic form.

Please do not include printed book collections or printed periodicals/magazines. While historical records will usually be at least 20 years old, some relating to an anniversary, visits from dignitaries or a special event, may be more recent.

2. If you have deposited such archives with another institution, please give its name and address and, if possible, the nature and covering dates of the archives.

e.g. Berkshire Record Office/ Library of the School of Oriental and African Studies

25 | Appendix IV to the Religious Archives Survey 2010

Survey continued overleaf

3. If you have retained archives, please indicate their nature, covering dates, format (paper, digital or other materials) and approximate quantity (linear metres or, for smaller archives, boxes, bundles, files, volumes and other storage units). Please specify in your answer any papers of any prominent individuals, families or organisations which you also hold among your archives.

e.g. Wessex Mosque financial records, deeds and photographs mid 19th-20th century (100 banker’s boxes) Poplar Jewish Relief Committee minutes c. 1910-80 (4 files, 3 volumes) Personal papers of Dr Anthony Proudie (1810-1890), Bishop of Barchester

If you have any further information about the papers of prominent individuals or families which remain in private hands, please tick the box below and our Resource Discovery Officer will contact you to discuss whether we can follow this up with the owner or custodian

Please give details of any important series of statistical data that are among your archives:

26 | Appendix IV to the Religious Archives Survey 2010

4. Do you allow the general public to con- sult your archives in person? Yes

Please mark ‘x’ in one box No

5. Are these archives continuing to be added to as material passes out of current use? Yes Please mark ‘x’ in one box No

6 . Do your archives include material written in languages other than English? Yes

Please mark ‘x’ in one box No

If yes, please specify below.

e.g. Latin, French, Welsh, Gaelic, Pali, Arabic, Farsi

7. Are your archives administered on your premises by : Volunteers?

Please mark ‘x’ in all boxes that apply Paid administrative staff of your organisation?

Professional archivists, librarians or other information managers (paid or unpaid)?

Survey continued overleaf 27 | Appendix IV to the Religious Archives Survey 2010

8 . Is accommodation provided Yes No for the archives in terms of:

Please mark ‘x’ in two boxes Storage?

A separate room where they can be consulted?

Please qualify as necessary:

e.g. There is a strong room in which the archives are held but they need to be consulted in the archivist’s office/ in the library/ at a desk in the administration manager’s office.

9 . Are all the rooms in which the archives are kept pro- All rooms are protected tected against flooding, fire Most rooms are protected and theft? Only some rooms are protected Please mark ‘x’ in one box None of the rooms are protected

If only some areas are protected, please estimate the proportion of your archives kept in storage areas protected against risk.

e.g. 50% of areas are protected against such risks but the rest of the archives are kept in unsuitable lock-up garages used as outstores.

1 0. Are temperature and rela- tive humidity levels: Monitored in the storage areas?

Please mark ‘x’ in all boxes Controlled in the storage areas (e.g. by radia- that apply tors with thermostats or air conditioning)?

28 | Appendix IV to the Religious Archives Survey 2010 11. Have your archives been affected by mould or damp in the last five years? Yes

Please mark ‘x’ in one box No

12. Do you have expansion space to house additions to your archives for the foresee- able future? Yes No Please mark ‘x’ in one box

Please give details:

e.g. Our space for archive storage will run out in 1/3/5 or more years’ time.

13. Are your archives: Wholly un-catalogued? Please mark ‘x’ in one box Partly catalogued?

Fully catalogued?

If your archives are catalogued in some way, please specify the format:

e.g. card indexes, word processed or other typed lists, electronic catalogues.

Please tick the box if you would be prepared to send lists or inventories of your archives to the National Register of Archives at the National Archives in London, or, for material relating to Scotland, the National Register of Archives for Scotland at a later date. Ticking ’yes’ will indicate that The National Archives can contact you to arrange the sending of lists.

Yes: am happy to be contacted

No: I do not wish to be contacted

29 | Appendix IV to the Religious Archives Survey 2010 14. Are there published descriptions of your archives? Yes

Please mark ‘x’ in one box No

If there is a published guide please give details below.

If not, we would be grateful if you would send us any short article, leaflet or other description which gives details of your archives (see address at end).

15. Please provide any other comments about current major achievements, challenges or development needs for the preservation or accessibility of your archives in the future.

e.g. ‘We organised a major centenary exhibition last year based on material drawn from our archives’ or ‘we need someone to sort and catalogue the archives’, ‘some of our material has been damaged by damp and needs to be treated’, ’our buildings are unsuitable for the long-term storage of archives’.

30 | Appendix IV to the Religious Archives Survey 2010 Thank you for answering this questionnaire. Your response is greatly appreciated.

The data will be held by The National Archives on behalf of the project partners including the Society of Archivists and the Religious Archives Group. Unless you cross the box below, sum- mary information supplied in answer to questions 2 and 3 or complete lists supplied in answer to question 13, will be added to the National Register of Archives which researchers may con- sult. As a public body, The National Archives may have to consider disclosing other information in the responses if a request is received under the Freedom of Information Act but it will only do so after consulting you.

Access to your archives will remain entirely a matter for your own discretion and answering this questionnaire will not in any way affect your ownership or control over the archives in your custody.

I do not want this information added to the National Register of Archives.

If you do cross the box, please indicate if any of the information can be made available:

e.g. Contact details may be made available but not lists of the archives provided in Q.13

Please return to:

Claire Muller Resource Discovery Officer Archives Sector Development The National Archives Kew TW9 4DU

31 | Appendix IV to the Religious Archives Survey 2010 Appendix V: Religious Archives Survey covering letter

21 July 2010

Dear Colleague

Religious Archives Survey 2009-10

We are writing to invite your participation in the first comprehensive survey of religious archives ever to be conducted in the United Kingdom. Our constituent countries have a rich and diverse religious history, but the written records tracing its development are at present only partially known. The survey will cover the historical records, in all formats, of all faith communities and of organisations which have their roots in religion. It does not extend to records in current use but covers those which are likely to be of continuing long -term importance.

The survey is a joint initiative of the Religious Archives Group (a voluntary association of individuals responsible for, or users of, religious archives), the Society of Archivists and The National Archives (which maintains the National Register of Archives). It is being substantially funded by the Pilgrim Trust, a national charity.

The survey has been entirely conceived for the 'common good'. It is totally unconnected with any particular political, religious or other viewpoint. The survey is being overseen by an independent project board with an appropriate combination of faith, archival and academic expertise. Its members are listed below.

The survey aims to improve the coverage of religious archives in the National Register of Archives, with a view to promoting the long-term preservation of the records of faith- based communities and organisations. These continue to shape our national heritage and society. The Register already includes several thousand lists of historical records created by religious organisations, but its coverage in this area is uneven and far from complete.

A better knowledge of which religious archives have survived, and where they are located, will benefit the creators and owners of such archives, as well as the wider archival and user communities. In particular, such knowledge should assist the creators and owners to realise the full potential of their archives in advancing the objectives of their own organisations and faith communities. It will also help them to identify opportunities, including collaborative ones, for the improved maintenance of such historical records.

Accordingly, we would be very grateful if you could find time to complete the enclosed questionnaire about those archives you may be responsible for. Any information which you can supply will assist us greatly in mapping out the existence and future needs of 32 | Appendix V to the Religious Archives Survey 2010 such material. Your reply will not affect your ownership or control over your archives in any way.

A stamped addressed envelope is enclosed for returns on paper but there is also an electronic form on the Religious Archives Group's website for those who would prefer to use it at http://rylibweb.man.ac.uk/rag2/activities/RAGQuestionnaire.html.

If you could return the completed questionnaire within a month of despatch it would be appreciated.

Please contact our Resource Discovery Officer (details below) by email, telephone or post if you need further help in filling out the questionnaire.

Yours sincerely,

Dr Clive Field OBE Chair of the Religious Archives Survey Steering Committee (University of Birmingham)

Committee members: Professor Humayun Ansari OBE (Royal Holloway, University of London) Dr Rachel Cosgrave (Lambeth Palace Library) Dr Norman James (The National Archives) Jenny Moran (Society of Archivists) Andrew Nicoll (Scottish Catholic Archives) Dr Michael Pearson (The National Library of Wales) Karen Robson (Hartley Library, University of Southampton) Rosemary Seton (Religious Archives Group)

Claire Muller (Resource Discovery Officer) Archives Sector Development The National Archives Ruskin Avenue Kew, Richmond TW9 4DU

Email: [email protected] Telephone: 020 8392 5330 x2603.

Unfortunately, we are currently unable to provide the questionnaire in languages other than English. Please notify us if you cannot complete this questionnaire in English.

33 | Appendix V to the Religious Archives Survey 2010 Appendix VI: Survey of personal papers: survey letter and form

29 May 2010

Dear

The Religious Archives Group, in association with the Society of Archivists, and The National Archives, is currently carrying out a comprehensive survey of religious archives in the United Kingdom with funding from the Pilgrim Trust, a national charity. A description of the project is attached. However, we are conscious that much of the record of religious life in this country is captured not in the official archives of faith organisations, but in the personal papers of religious leaders and other prominent members of faiths practised in the different parts of the UK.

We are therefore writing to ask if you have considered the issue of the future disposition of any personal papers which you have retained. These may be letters written to you, personal diaries, unpublished writings or papers accumulated in the course of your own activities, together with photographs, recordings and other working papers remaining in your possession and ownership (rather than official papers relating to work on behalf of religious bodies or organisations and retained by them as part of their current records or archives). It would also be beneficial if you would tell us whether you would find it helpful if more general guidance was provided about the significance and preservation of religious figures’ papers and the options for their future care. This could be provided under the auspices of the Religious Archives Group or your own religious tradition.

We have no wish to interfere in any way with your personal property, affairs or the disposition of papers which you may currently retain. Nor are we acting as collecting agents for individual record offices and other institutions which can provide permanent homes for such papers. However, we do wish to encourage and promote the safe preservation of such material which is likely to form an important body of sources for studying the religious history of the United Kingdom in the future. It is also quite understood that such papers will normally be closed to research while they remain in your custody, or if retained by your family or executors in the future, and that only when deposited with a record office, specialist library or other institution and specifically opened for research are they likely to become more widely available for study.

If you would be kind enough to spare a few minutes to fill in the boxes on the enclosed form, this would greatly assist us in shaping our future guidance and advice in this area. The information will be held at The National Archives in accordance with the principles of the Data Protection Act 1998, which will safeguard your confidentiality. The information will be held for the purposes of assessing and promoting the preservation of the UK’s heritage in the field of religious archives and will not be divulged to third parties beyond the Religious Archives Group, its survey steering committee and The National Archives without first consulting you.

Yours sincerely

Dr Clive Field OBE, Chair of the Religious Archives Group Steering Committee (University of Birmingham)

35 | Appendix VI to the Religious Archives Survey 2010 RELIGIOUS ARCHIVES SURVEY 2010: PERSONAL PAPERS

Please tick the following boxes where applicable and return to the following in the pre-paid envelope provided:

Philip Gale Religious Archives Survey Project Private Archives Team c/o Archives Sector Development The National Archives Kew Richmond TW9 4DU

Your name (block capitals please):

I have already made, or intend to make [delete as appropriate], arrangements for the preservation of my personal papers.

□

I would welcome further general advice from the Religious Archives Group on its website about the preservation and care of personal papers.

□

I would welcome general advice from an appropriate official body within my own religious community instead of/ in addition to [delete as appropriate] guidance in published form from the Religious Archives Group about the preservation and care of personal papers.

□

I would not welcome any further initiatives in respect of personal papers.

□

Please turn over

36 | Appendix VI to the Religious Archives Survey 2010 Any additional comments or information? Please add below.

Signature:

Thank you very much for your assistance. A reply-paid envelope is enclosed for your convenience.

37 | Appendix VI to the Religious Archives Survey 2010