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Board of Directors Meeting Board of Directors Meeting October 26, 2018 11:30 AM – 5:00 PM 145 Tremont Street, 8th Floor Boston, MA 02111 Board of Directors Retreat Friday, October 26, 2018 NEFA Boston, MA Board Book Table of Contents 1. Board Meeting Agenda 2. Executive Director’s Report 3. Minutes for Approval • Board of Directors Retreat – June 21 – 22, 2018 4. Trustees Committee Report • Special Election Slate • Board Composition and Recruitment Goals 5. Finance Report • FY18 Operation Statement • FY19 Projection • Investment Summary – June 30, 2018 6. Development & Communications Committee Report • FY19 Development Activity Report 7. Operationalizing Our Values – Report on NEFA’s EDIA Work 8. Program Report • FY18 Grants Detail Report 9. Guest Presenter Bios 10. Board Membership (June 2018 – June 2019) • Current Roster • Committee Chart • Bios • Contact Information 11. NEFA Staff • Directory • Org Chart Each section is bookmarked in the PDF to help you navigate through the contents. To skip to a specific section, click on Bookmarks in Adobe Acrobat. Board of Directors Meeting October 26, 2018 11:30 AM – 5:00 PM th NEFA, 8 Floor Lunch will be provided at 11:30 AM Board Meeting Agenda 11:30 AM – noon Lunch 12:00 – 12:15 PM Call to Order & Welcome – Larry Simpson Executive Director’s Report – Cathy Edwards 12:15 – 1:00 PM Board Business • Minutes for Approval – June 2018 Retreat – Larry Simpson • Finance & Audit Committee Report – Doug Keith, Jug Chokshi • Investment Committee Report – Ted Wendell • Trustees Committee Report – Randy Rosenbaum • Special Board Election – Randy Rosenbaum • Development & Communications Committee Report – John Henry 1:00 – 1:15 PM Break 1:15 – 1:45 PM National Dance Project Grantee Spotlight Conversation with NDP supported artist Ephrat Asherie 1:45 PM Arts Matter Day Group Photo 1:45 – 3:15 PM Arts Advocacy – Presentation & Discussion Bob Lynch, President & CEO, Americans for the Arts (AFTA) 3:15 – 3:30 PM Break 3:30 – 5:00 PM Operationalizing Our Values: Equity, Diversity, Inclusion, & Accessibility Board Retreat Debrief, Outcomes, and Next Steps 5:00 PM Closing Remarks & Adjournment – Larry Simpson 5:00 – 5:30 PM Break & Travel 5:30 – 7:15 PM Casual Drinks & Dinner SRV Boston 569 Columbus Ave, Boston 8:00 PM Odeon by Ephrat Asherie Plimpton Shattuck Black Box Theatre 255 St. Botolph St, Boston Upcoming Meetings & Events Tuesday, October 30, 2018 | 17th Annual Idea Swap | 9:00 AM – 4:00 PM | Mechanics Hall, Worcester, MA Friday, March 8, 2019 | Board of Directors Meeting | 11:30 AM – 3:30 PM | NEFA, Boston, MA Thursday – Friday, June 6 – 7, 2019 | Creative Communities Exchange (CCX) | Montpelier, VT Thursday – Friday, June 20 – 21, 2019 | Board of Directors Retreat | Rhode Island Executive Director’s Report MEMORANDUM To: NEFA Board of Directors From: Cathy Edwards Date: October 15, 2018 Re: Updates Since June It has been a busy few months since we last met in June in Grafton, VT! It’s been especially powerful this fall to see our international cultural exchange program, Center Stage, in action. In the words of one of our audience members in the small town of Lyons, Nebraska: “To think I almost didn’t go. My husband was headed to Montana to pick up cattle, so alone, I drove to Lyons. I went because I was curious. I love new experiences and was looking forward to another one. Wow. World class entertainment, for free, on the back of a drop deck trailer. I had no idea. Youssra El Hawary, the lead singer, gave lyrical explanations in English of the songs before her band played them. While the songs were in Arabic, one could capture much of the meaning by the tone, rhythm and changes in volume…. The performance was enchanting.” From a Center Stage host at the Massachusetts College of Liberal Arts in North Adams, we heard: “Thank you so much for bringing Mohamed and his band not only to the College, but to my classes, as well. They were absolutely fantastic!!! I have had professional musicians come to my classes many times over the past 32 years. This group was in the top 3! It was an amazing opportunity to expose my students to music from the Middle East. None of my students were familiar with these instruments.” We expect to hear from the Department of State shortly about how Center Stage will align with current administration’s priorities for cultural exchange, and whether the initiative will continue. I want to acknowledge the excellent work of Program Director Adrienne Petrillo and Program Coordinator Kelsey Colcord Spitalny whose efforts to steward the program are to thank for its great success. Staff and Professional Growth This summer we developed and implemented a new framework for professional growth at NEFA, expanded our job categories, and made a series of promotions with related compensation adjustments. We are excited to make greater investments in the excellent NEFA staff and to support opportunities for growth and professional development. Please see our organizational chart for new titles and join me in acknowledging the strong work of our team. I also want to recognize Steven Fenton’s work managing the development and implementation of this new framework. We are in the final stages of our search for a new Program Director of Dance at NEFA, and are adding a new role in our New England programs to ensure we can support the new national RAO jazz initiative and the additional convening power of our New England networking and knowledge- building activities. Since we met last June, we have added Kamaria Carrington (interim program associate, Creative City) and Derek Schwartz (program associate, theater) to the NEFA staff. 4 Executive Director’s Report Development and Communications We are entering our Annual Appeal season, and hope to solidify our gains from FY18, when we saw a 42% increase from FY17 in individual giving! Thank you for all your support as we seek to continue this great work! This is our opportunity to connect with individuals who care as deeply as NEFA does about advancing the creative sector in our region. Sharon Timmel and Sarah Kelley on our development team have been working hard to roll out the fall campaign. We have a pending three-year proposal for renewed support at the Doris Duke Charitable Foundation and hope to have news of that application shortly. Similarly, we have a pending proposal to The Boston Foundation to support a New England regional dance development initiative. The communications team has been working on a new NEFA website with our developers at Digital Loom, and the site will come on line in early December. We are thrilled to have a fresh, updated look as well as to foreground our strategic planning goals and values and provide clearer access to learnings and reports of the impact of our programs. Thank you, Ann Wicks and Jeffrey Filiault! Finance The department has been doing great work with an ever-growing capacity to report, forecast, create grant budgets and ensure smooth operations. They are thinking proactively about budgeting formats, indirect cost agreements, and increasing efficiencies and shared knowledge in our financial operations. Jug Chokshi has created a finance committee report and investment summaries, and Rodrigo DelaTorre and Janusz Sulanowski made up the rest of the finance department. Equity, Diversity, Inclusion and Accessibility The NEFA staff EDIA working group has been very active, and we have an upcoming staff training with artEquity in late November. Special thanks to Abby Southwell and Daniela Jacobson who have served as co-chairs of the working group. NEFA will be supporting an Arts Equity Summit in Boston from March 22 – 24, 2019, and we will also be making an equity learning opportunity available to constituents in the New England region in spring 2019. The program and operations teams are reconsidering our data collection strategies related to demographic information, and the program staff are developing criteria for grant applications that address EDIA considerations. Regional Arts Organizations The RAO cohort engaged with the new leadership team at the National Endowment for the Arts as a group in September, and we were pleased to hear about the new team’s commitment to advancing outreach and engagement on behalf of the agency, increasing efforts to educate legislators about the impact of the NEA, and support program directors in their efforts to address specific needs and issues of their constituents. The RAOs as a cohort are rolling out the new Jazz Road touring initiative this winter and spring, and we will also be supporting a new national initiative spearheaded by the Western Arts Alliance, the Advancing Indigenous Performance program. The RAO executive directors and board chairs will meet in Burlington, VT for two days in April 2019. Advisory Council The NEFA Advisory Council will have its second full council meeting in late November, followed by a dinner to build relationships amongst the group. Central topics of discussion will be soliciting ideas and thinking for the upcoming CCX in Montpelier, VT in June 2019, and discussion of NEFA’s National Theater Project and our commitment to EDIA in our grantmaking and convening power. 5 Executive Director’s Report Programs Jane Preston has prepared a detailed look at activity in the NEFA programs, included in this board book. My thanks as well to the NEFA program staff, including Morganna Becker, Kamaria Carrington, Kristin Gregory, Daniela Jacobson, Meena Malik, Cheri Opperman, Adrienne Petrillo, Dee Schneidman, Derek Schwartz, Kelsey Colcord Spitalny, Quita Sullivan and Kim Szeto. Of special note, I want to also acknowledge that we have brought both Creative City and the Fund for the Arts Program into Kim Szeto’s portfolio as part of what we are now calling our Public Art program, and that Kim has been working with our learning consultants from Animating Democracy to design a next phase of Creative City as we prepare to seek renewed funding from the Barr Foundation to continue the program.
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