INTRODUCTION

DISTRICT PROFILE

Cachar district is located in the southernmost part of . It is bounded on the north by Barail and Jayantia hill ranges, on the south by the State of and on the west by the districts of and . The district lies between 92° 24' E and 93° 15' E longitude and 24° 22' N and 25° 8' N latitude. The total geographical area of the district is 3,786 Sq. Km. The Barak is the main river of the district and apart from that there are numerous small rivers which flow from Dima Hasao district, Manipur or Mizoram.

The district is mostly made up of plains, but there are a number of hills spread across the district. Cachar receives an average annual rainfall of more than 3,000mm. The climate is Tropical wet with hot and wet summers and cool winters. The climatic condition of this district is significant for humidity in summer season and it is often intolerable. During the winter season, it is as cold as other parts of north and the rainy season of this district starts from May and ends after October. Bengali is the Official Language in this district with majority of the people primarily speaking Bengali and Sylhettee, a Bengali-dialect. Apart from Bengali, other languages spoken in the district include Assamese, Meitei Manipuri, Bishnupuriya Manipuri, Dimasa and Rongmei-Naga. There are also few Mizo, Kuki and Khasi people who form microscopic minority. The Bhuban ranges on the eastern side of the district covers a considerable area. The river Barak, along with the tributaries, Jiri, Chiri, Madhura, Jatinga, , Katakhal and others are flowing through the centre of the plain valley of the district. Explorations by ONGC in different parts of Cachar have indicated that there are huge mineral oil and gas deposits in various parts of the district.

Silchar, the district headquarter town, situated on the South bank of the is an important commercial centre of the state. A gateway to Mizoram, Manipur and Tripura, the town naturally plays a vital role so far supply of essential commodities etc to those states is concerned. A medical college, station of All India Radio, TV Station and several other institutions has helped the town grow in importance. The district of Cachar is the home of a large number of Tea Gardens too. is the richest pine - apple growing area in the country, again on the bank of Barak.

Total Population ( as per 2011 Male: 886616 Female:849703 Census) : 1736319 Total Literacy Percentage: 85.85% 74.62% 80.36% Sub-Division = 3 (three) , lakhipur & Katigorah Revenue Circle = 5 (five) Silchar (Sadar), Sonai, Katigorah, & Lakhipur Police Stations = 10 (Ten) Silchar (Sadar), Sonai, Katigorah, Dholai, Udharbond, Borkhola, Kochudaram, Lakhipur, Joypur & Jirighat.

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(B) POLL SCHEDULE

Sl. Event 1st Phase 2nd Phase No. Issue of Notice of Election by 1. 05-11-2018 09-11-2018 Deputy Commissioner/SDO(C) 15-11-2018 19-11-2018 2. Last date of filing Nominations (From 11:00 A.M. to 3:00 P.M.) (From 11:00 A.M. to 3:00 P.M.) 16-11-2018 20-11-2018 3. Scrutiny of Nomination Papers (From 10:30 A.M) (From 10:30 A.M) Date of Publication of List of 4. 16-11-2018 20-11-2018 validly nominated candidates Date of withdrawal of 19-11-2018 22-11-2018 5. candidature (Upto 3:00 P.M.) (Upto 3:00 P.M.) Date of Publication of List of 19-11-2018 22-11-2018 6. contesting candidates (After 3:00 P.M.) (After 3:00 P.M.) 05-12-2018 09-12-2018 7. Date and Time of Poll (7:00 A.M. to 3:00 P.M.) (7:00 A.M. to 3:00 P.M.) Date and Time of Re-Poll 07-12-2018 11-12-2018 8. (If any) (7:00 A.M. to 3:00 P.M.) (7:00 A.M. to 3:00 P.M.) 12-12-2018 12-12-2018 9. Date of Counting (From 8:00 A.M. till completion (From 8:00 A.M. till completion of the Counting Process) of the Counting Process)

PREPARETORY STAGE

Three different stages of action nave been envisaged for performing specified set of activities in connection with the conduct of the Panchayat Election, 2017-18. These are (a) Preparatory State, (b) Conduct of Polls and (c) Counting of Ballot Papers. The first is the preparatory stage. Preparatory works to the holding of Election have been listed under two Sub-Heads (a) Statutory & (b) Administrative. STATUTORY FUNCTIONS ADMINISTRATIVE FUNCTIONS (i) Preparation of Electoral Rolls (i) Drafting of personnel for polling Counting Duty and (ii) Preparation and Publication of list of issue of Appointment letters, etc. and imparting training polling stations thereof (iii) Notification of Poll Date (ii) Appointment of Sector Officers / Zonal Magistrates. (iv) Notification of date (iii) Assessment of procurement of polling materials like Nominations/scrutiny, Announcement of various Forms, envelops, ballot valid nominations and allotment of papers ballot boxes and other materials and stationeries. symbols, Appointment of polling agents, (iv) Verification and repair of Polling Stations and repair of etc. roads and bridges etc. (v) Printing of Ballot Papers. (v) Constitution of various cells for performing various tasks and preparations of budgets and estimate thereof. (vi) Review of Law & Order situation and security vulnerable polling aspects including assessment of stations/ Availability of police force and their proper deployment etc.

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ELECTORAL PROFILE:

Geographically the area of the Cachar Zlla Parishad is congruent to the entire minus the declared Urban Areas of Silchar Municipal Board, Lakhipur Municipal Board and Sonai Town Committee.  The total population of the Cachar Zilla Parishad as per the 2011 Census is 15,35,824.  Total SC population in the Zila Parishad is 2,35,505.  Total ST Population in the Zilla Parishad is 16,863.  Total voters as per the Electoral Roll is 10,54,459.  Total No. of polling station is 1,659  Total No. of Zilla Parishad Constituencies is 27 (Annexure -I)  Total No. of Anchalik Panchayath is 15 (Annexure -II)  Total 162 numbers of Anchalik Panchayath Members with reservation (Annexure III)  Total 162 numbers of Gaon Panchayath President/Vice President (Annexure III)  Total No of seats and reservation thereof for SC/ST and women categories (with 50% of seats reserved for Women) for ZP Member, AP Member, GP President and GP Member Constituencies, summarily, are as follows:

(A) Zilla Parishad Member: (B) AP President

Total seats : 27 Total seats : 15 Reserved for SC : 04 Reserved for SC : 02 Reserved for ST : Nil Reserved for ST : Nil Reserved for Women : 14 Reserved for Women : 08

(C) AP Vice-President (D) AP Member

Total seats : 15 Total seats : 162 Reserved for SC : 02 Reserved for SC : 23 Reserved for ST : Nil Reserved for ST : 01 Reserved for Women : 08 Reserved for Women : 84

(E) GP President: (F) GP Vice-President:

Total seats : 162 Total seats : 162 Reserved for SC : 25 Reserved for SC : 25 Reserved for ST : 02 Reserved for ST : 02 Reserved for Women : 81 Reserved for Women : 81 (G) Group Members: Reservation for the seats of AP Presidents and Total seats : 1620 AP Vice-Presidents has also been done Reserved for SC : 236 as per provisions of Assam Panchayat Act, 1994 Reserved for ST : 18 (as amended). Reserved for Women : 810

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(Annexure –I) RESERVATION OF SEATS FOR SC/ST & WOMEN FOR ZILLA PARISHAD MEMBER CONSTITUENCIES FOR PANCHAYAT ELECTION-2017-18. Reservation for Sl. No. & Name of ZP Member No. & Name of Zilla Parishad Panchayat Election No. Constituency 2017-18 1 03- Cachar 01- Sonai (Purba) Women

2 03- Cachar 02- Sonai (Madhya) Women

3 03- Cachar 03- Sonai (Uttar) Women

4 03- Cachar 04- Sonai (Paschim) -

5 03- Cachar 05- Dholai (Purba) -

6 03- Cachar 06- Dholai (Madhya) -

7 03- Cachar 07- Dholai (Dakshin) -

8 03- Cachar 08- Dholai (Paschim) Women

9 03- Cachar 09- Udharbond (Dakshin) Women

10 03- Cachar 10- Udharbond (Paschim) -

11 03- Cachar 11- Udharbond (Uttar) -

12 03- Cachar 12- Udharbond (Purba) Women

13 03- Cachar 13- Lakhipur (Uttar) -

14 03- Cachar 14- Lakhipur (Paschim) -

15 03- Cachar 15- Lakhipur (Purba) Women

16 03- Cachar 16- Lakhipur (Dakshin) Women

17 03- Cachar 17- Borkhola (Purba) Women

18 03- Cachar 18- Borkhola (Uttar) SC (Women)

19 03- Cachar 19- Borkhola (Paschim) Women

20 03- Cachar 20- Borkhola (Dakshin) SC

21 03- Cachar 21- Katigorah (Paschim) Women

22 03- Cachar 22- Katigorah (Dakshin) -

23 03- Cachar 23- Katigorah (Uttar) SC

24 03- Cachar 24- Katigorah (Purba) Women

25 03- Cachar 25- Silchar (Paschim) -

26 03- Cachar 26- Silchar (Purba) SC (Women)

27 03- Cachar 27- (Purba) -

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(Annexure –II)

RESERVATION OF SEATS FOR SC/ST & WOMEN FOR ANCHALIK PRESIDENT and VICE PRESIDENT FOR PANCHAYAT ELECTION-2017-18.

Reservation for AP Reservation for AP Vice- Sl. No. & Name of Anchalik President Panchayat President Panchayat Election No. Parishad Election 2017-18 2017-18

1 01- Sonai A.P. - -

2 02- Narshingpur A.P. Women SC

3 03- Lakhipur - Women

4 04- Rajabazar A.P. Women Women

5 05- Udharbond A.P. Women -

6 06- Salchapra A.P. Women Women

7 07- Borkhola A.P. SC (Women) -

8 08- Katigorah A.P. Women -

9 09- Binnakandi A.P. - -

10 10- Silchar A.P. SC Women

11 11- Palonghat A.P. - -

12 12- Borjalenga A.P. - Women

13 13- Tapang A.P. Women Women

14 14- A.P. - SC (Women)

15 15- A.P. Women Women

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(Annexure –III)

RESERVATION OF SEATS FOR SC/ST & WOMEN FOR ANCHALIK PANCHAYAT MEMBERS/GP PRESIDENT/GP VICE-PRESIDENT FOR PANCHAYAT ELECTION- 2017-18.

No. & Reservatio Reservatio Name of Reservati n for GP n for GP Sl. Anchalik on for AP President Vice- No. Parishad No. & Name of G.P. Member President 1 21- Kachudaram G.P. SC SC 2 08- Saidpur G.P. SC (Women) 3 18- Dakshin Mohanpur G.P. 4 07- Dakshin Krishnapur G.P. SC 5 14- Rangirghat G.P. Women SC Women SC 6 11- Sildubi G.P. 01- Sonai (Women) SC 7 A.P. 16- Swadhin Bazar G.P. (Women) 8 20-Sundari G.P. Women 9 17- Nutan Ramnagar G.P. Women Women Women 10 06- Uttar Krishnapur G.P. Women Women 11 10- Dakshin Sayedpur G.P. Women 12 09- G.P. Women Women Women 13 12- Satkarakandi G.P. Women Women 14 19- Hatikhal G.P. Women Women Women 15 42- Jibangram G.P. SC 16 29- Shewrarthol G.P. SC (Women) 17 53- Darbi G.P. Women 18 28- G.P. Women 19 50- Cleverhouse G.P. Women SC Women 20 30- Jamalpur G.P. SC Women SC 21 41- Dholai G.P. Women (Women) 02- SC 22 51- Panibhara G.P. Narshingp (Women) 23 ur A.P. 31- Rajnagar G.P. Women Women SC 24 52- Putikhal G.P. Women (Women) 25 32- Narshingpur G.P. Women Women 26 33- Nagdirgram G.P. Women Women 27 40- Saptagram G.P. Women 28 34- Kazidahar G.P. Women Women Women 29 35 - Chandpur G.P. Women 30 27- Bhaga Bazar G.P. Women Women Women

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31 76- Fulertol G.P. SC Women 32 77 - Jirighat G.P. ST ST 33 78- Digli Bahadurpur G.P. (Women) 34 03- 75- Pailapool G.P. Women Women Lakhipur 35 A.P. 79- Lakhinagar G.P. Women Women

36 74- Sribar G.P. Women

37 73- Lakhipur Nayagram G.P. Women Women Women SC SC 38 83- Narainpur G.P. (Women) (Women) SC 39 85- Dewan G.P. (Women) 40 86- Barthal Thailu G.P. Women 92- Kanakpur-Doloicherra ST 41 G.P. (Women) 04- 42 Rajabazar 91- Baladhan Kanakpur G.P. Women Women A.P. ST 43 84- Laboc G.P. (Women) 44 89-Joypur Kamranga G.P. Women Women

45 90- Joypur Langlacherra G.P.

46 93- Harinagar G.P. Women Women 47 87- Digli-Lakhicherra G.P. Women

48 96- Arcuttipore G.P. Women Women SC 49 59- Kashipur G.P. SC Women (Women) 50 94- Rongpur G.P. Women SC 51 103-Tikalpar G.P. (Women) SC 52 98- Mazargram G.P. Women Women (Women) 53 99- Udharbond G.P. Women SC 54 05- 106- Madhura G.P. Women SC Udharbon SC 55 97- Dayapur G.P. Women d A.P. (Women) 56 102-Khaspur G.P. Women Women 57 104-Salganga G. P. Women Women 95- Gossaipur Durganagar 58 Women Women GP 59 100- Pangram G.P. Women 60 105-Kumbha G.P. Women

61 101-Larsing G.P. Women Women Women

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62 122-Salchapra G. P Women Women 63 123- Rajnagar G. P. Women SC 64 128- Buribail G.P. SC Women (Women) 06- 119-Kumarpara-Nizjoynagar SC 65 Women Salchapra G. P. (Women) 66 A.P. 121- Srikona G. P Women Women Women 67 129- Borjatrapur G.P. Women Women 120- Krishnapur 68 Women Women Bhairabnagar G.P. 69 125- Bhangarpar G.P. Women Women Women 70 139 - Dudhpatil G.P. Women 71 137- Choto Dudhpatil G.P. Women 72 138- Haticherra G.P. Women Women 73 124- Sonapur G.P. Women 74 136- Masughat G.P. Women SC 75 135- Badarpur-Masimpur GP Women SC 76 07- 130- Chesri G.P. SC (Women) Borkhola 77 131 - Borkhola G.P. SC Women A.P. SC 78 133- Dalu G.P. Women Women (Women) SC 79 132- Boro Rampur G.P. Women (Women) 80 126. Jaroiltola G.P. Women SC 81 127- Chandranathpur G.P. Women Women 82 134- Subong G.P. Women ST Women 83 149- Leverputa GP SC Women Women 84 148- Harinagar GP Women Women 85 145- Siddeswar GP Women Women 86 143- Gobindapur GP 87 08- 144- Katirail GP Women 88 Katigorah 147- Rajatilla GP Women 89 A.P. 141- Fulbari GP Women 90 146- Katigorah GP Women SC 91 142- Tarinipur GP Women SC SC 92 140- Dudhpur-Gonirgram GP Women Women (Women) 93 70- Binnakandi Bagan G.P. Women SC SC 94 67- Binnakandi G.P. (Women) (Women) 95 15- Kaptanpur G.P. SC SC 96 09- 68- Pabda G.P. Women Women Binnakand (Women) 97 i A.P. 65- Rupaibali G.P. SC 98 71- Boali-Chengjur G.P. Women SC 99 72- Dilkush G.P. Women Women 100 69- Choto Mamda G.P. Women Women 101 66- Singerbond G.P. Women Women

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102 02- Ambikapur GP Women SC 103 01-Bhajantipur GP (Women) SC 104 118- Tarapur GP Women (Women) SC 105 05- Ghungur Purba GP SC (Women) SC SC 106 04- Meherpur GP (Women) (Women) SC 107 10- Silchar 55- Kanakpur GP Women Women A.P. (Women) 108 58- Bagadahar Barjurai GP Women SC

109 117- Ramnagar - Tarapur GP Women Women

110 116- Tupkhana GP Women 111 57- Berenga GP Women 112 61-Neairgram-Bagpur GP Women

113 56- Madhurbond GP Women Women SC 114 37- Darmikhal G.P. Women (Women) 115 38- Rukni G.P. SC Women SC 116 39- Palonghat G.P. (Women) 117 43- Bhubandahar G.P. Women Women 11- 118 Palonghat 25- Bhubanhill G.P. Women 119 A.P. 24- Ganganagar G.P. Women 120 23- Didarkush G.P. Women Women

121 36- Moniarkhal G.P. Women

26- Mohankhal SC 122 Women Women Rammanikpur G.P. (Women) SC 123 110- Tarutajbari G.P. Women (Women) SC 124 47- Loarbond G.P. (Women) 125 109- Silcoorie G.P. Women Women 126 48- Bag-o-Bahar G.P. Women Women 12- 127 108- Bhorakai G.P. Women Borjalenga 128 A.P. 44- Irrongmara G.P. Women 129 46- Dwarbond G.P. Women SC 130 45- Borjalenga G.P. Women Women (Women) SC 131 54- Nayabil G.P. Women (Women) SC 132 107- Ghungoor West G.P. SC Women (Women)

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133 111- Indragrah GP SC Women SC 134 115- Kathal GP (Women) 135 13- 113- Tapang GP Women Tapang 112- Digorsrikona Alombag 136 Women Women A.P. GP 137 114- Borsangan GP Women Women Women 138 03- Chengcoorie GP Women 139 49- Rosekandi GP Women Women 140 154- Khelma G. P Women 141 152- Mohadevpur G. P Women Women 142 163- Gorervitor GP Women 143 150- Jalalpur G. P Women Women 144 155- Kalain GP Women 145 151- Kushiarkul G. P Women 146 164- Gumra G. P 147 158- Lakhipur GP 148 14- Kalain 159- Kurkuri GP Women Women SC A.P. SC 149 162- Sewti GP Women SC (Women) SC 150 153- Paikan Digarkhal G. P SC Women (Women) SC 151 157- Bhairabpur GP SC (Women) SC 152 156- Kalibari GP Women (Women) 153 160- Burunga GP Women 154 161- Bihara GP Women 155 60- Badripar G.P. Women 156 64- Dungripar G.P. Women Women Women 157 80- Badri Chandrapur G.P. SC SC 158 15- 81- Palorbond G.P. Women (Women) Banskandi 159 88- Dolugram G. P. Women A.P. 160 63- Gobindapur Algapur G.P. Women Women

161 82- Tarapur Manipur G.P. Women 162 62- Banskandi G.P. Women Women

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Cells

1. PANCHAYAT ELECTION GENERAL CELL:

Officer-in- Other Officers to Name of Assistant Name of Grade-IV Charge assist 1.Sri Mrinmoy Nath, Sr. Asstt., DC’s 1.Sri Swapan Kr. Nath, Office, Cachar. Peon O/O- the D.C., 2. Sri Shamsul Hoque Laskar, Sr. Asstt., Cachar. 1. Smt. Basabi DC’s Office, Cachar. 2. Sri Biplob Deb, O/O- Thakuria, ACS, 4. Sri Tushar Kanti Dey, Sr. Asstt., DC’s the Dist. Commandant, Sri Rajib Roy, Election Officer, Office, Cachar. Homeguard. ACS Silchar. 5. Sri Sadhan Sinha, Sr. Asstt. Addl. Deputy 2.Smt. D. Gogoi, ACS, 6. Sri Debasish Barman, Jr. Asstt. and Will be deputed by Commissioner, Asstt. Commissioner. 5. T. Lalmohan Singh, S.K., DC’s Office, Personnel Cell as per Cachar. 3.Sri A. Nath, AFS, Cachar. requirement of the Cell- Finance & Accounts 6. Sri Subodh Kanti Nath, Jr. Asstt., DC’s in-Charge. Officer. Office, Cachar. 7. Sri Ramjatan Goala, Jr. Asstt., DC’s Office, Cachar. 8. Sri Tulsi Kumar Nath, Jr. Asstt., DC’s Office, Cachar. 9. Sri Tapash Kanti Nath, Patwari, O/O- the C.O., Sadar Rev. Circle. 10.Sri Subhen Kanti Nath, Computer Asstt. (attached to Dev. Br) 11. Sri Amin Ali, A.T., (attached to Dev. Branch)

Activities of the Cell:

1. To implement all orders and directives received from the Assam State Election Commission and the Government pertaining to the conduct of ensuing Panchayat Election. 2. To perform all statutory functions like issue of notifications, printing of forms, purchase of 3. materials, printing of Ballot Papers, sale/issue of electoral rolls etc. as per the provisions of the Panchayat Act and Rules. 4. To co-ordinate with the work of various cells and meet their requirements of material and fund. 5. To maintain proper accounts of all expenditure, cash book etc. 6. To keep proper custody of all election related materials like Result Sheets, used/unused ballot papers in sealed trunks, ballot boxes etc. 7. Others time to time need based election related works.

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2. PERSONNEL CELL: Officer-in-Charge Other Officers Name of Assistant Name of Grade-IV to assist 1.Sri Sudhendu Bhattacharjee, Sr. Asstt., 1.Sri Ala Uddin, Sri Rajib Roy, DC’s Office, Cachar, Silchar. Dist. Record Room, Sri D. Thakuria, ACS, ADC, Cachar. 2. Sri Rahul Bhattacharjee, Copyist, DC’s DC’s Office, Cachar. ACS, Asstt. Office, Cachar. 2. Sri Shamim Commissioner. 3. Sri Swarup Chakraborty, Sr. Asstt. Ahmed Laskar, D.C’s Office, Cachar. DDMA Branch, DC’s 4. Sri Kishore Dutta, Jr. Asstt., DC’s Office, Cachar. Office, Cachar. 3. Sri Kamalendu 5. Sri Joydeep Chanda Paul, Jr. Asstt., Singha, C/O- E.E., DC’s Office, Cachar. Irrigation, Silchar.

Activities of the Cell:

1. Collection of data on personnel from various offices. 2. Appointment of Zonal Magistrate, Zonal Officers & Sector Officers. 3. Drafting of Polling/ Counting Personnel as per Assam State Election Commission’s Guidelines. 4. Drafting of Officers and Staff for Distribution/ Reception of Polling materials/ Ballot Boxes / Receiving of Nomination Papers, Security Deposit etc. and placement of Officers/ Staffs to various Cells as per actual requirement. 5. To maintain appointment of Polling/ Counting personnel registers, Zila Parishad Constituency wise and submit these to NIC for printing of appointment letters. ACTION PLAN

Officer-in-Charge of the Cell: - Sri Rajib Roy,, ACS, Addl. Deputy Commissioner, Cachar,Silchar Assisting Officers: - Sri D. Thakuria, ACS, Assistant Commissioner, Cachar, Silchar. Date of Poll: - 9th December,2018. Date of Distribution: - 7th December,2018 (for Katigorah /Borkhola/ Lakhipur /Dholai) 8th December,2018 (for Silchar /Algapur / Sonai / Udharbond) Date of Counting of Votes: - 12th December,2018 onwards.

 DUTIES & RESPONSIBILITIES ARE AS FOLLOWS: - 1) Drafting of Polling Personnel as per Assam State Election Commission’s Guidelines and their appointment as Presiding & Polling Officers.

SL TOTAL NUMBER OF TOTAL CATEGORY 20% AS RESERVE NO POLLING STATIONS REQUIREMENT 1 PRESIDING OFFICER 332 NOS 1991 NOS 2 1ST POLLING OFFICER 332 NOS 1991 NOS 3 2ND POLLING OFFICER 1659 NOS 332 NOS 1991 NOS 4 3RD POLLING OFFICER 332 NOS 1991 NOS 5 4TH POLLING OFFICER 332 NOS 1991 NOS Total 1659 NOS 1660 NOS 9955 NOS

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1) Drafting of Polling Personnel will be completed within 15th November,2018 (Action – Personnel Cell/Data Base Management Cell)

2) Printed Appointment letters will be issued within 20th November/2018, subject to completion of Data Entry by the Data Base Management Cell within 14th November/2018 and provide the printed coded appointment letters to the Personnel Cell by 16th of November/2018 for necessary sorting & dispatch. Further, decoding of Appointment letters are proposed to be done on the day of distribution of Polling Materials from the Distribution Centres. Therefore, the system (Decoding) and printing of decoded sheet is to be completed well in advance, i.e. on 5th of December,2018. Construction Cell will provide 50(fifty) Nos of Decoding Counters at ISBT Campus for decoding of appointment letters for the Polling Personnel on the day of Distribution of Polling materials i.e. on 07th & 08th of December, 2018. Similarly 06(six) Nos of decoding counters on the day of Counting of Votes to Panchayat Election, 2018 on 12th of December, 2018. (Action – Data Base Management Cell & Construction Cell) 3) All Polling Personnel / Counting Personnel will be imparted training & familiarization by the Training & Co-ordination Cell, after dispatch of appointment letters to the Polling & Counting Personnel respectively. All the Presiding Officers & Polling Officers will attend Training & Familiarization programme as per Convenient Training Centre as mentioned in their respective appointment letters. Accordingly, Data Base Cell will provide Group Numbers against each group of Polling Personnel for according further necessary action by the Training & Co-ordination Cell & Personnel Cell respectively. Further, Data Base Cell will also provide printed Appointment letters in respect of drafted Counting Personnel to the Election Personnel Cell within 25th November,2018 and attendance sheets for both Polling & Counting Personnel be provided, directly to the Training & Co-ordination Cell & Remuneration Cell, accordingly. Training & Co-ordination Cell is requested to intimate the date, time & Venues of Trainings by preparing a Training Schedule, well ahead, and communicate a copy of the same to the Data Base Cell, Remuneration Cell & Personnel Cell accordingly. Regarding familiarization of all the Polling Personnel, which will be conducted only at Silchar at different venues accordingly, Group Code Number wise Training & Familiarization Programme will be chalked out by the Training & Co- ordination Cell in consultation with the Data Base Cell. (Action – Training & Co-ordination Cell / Remuneration Cell /Data Base Cell)

4) Drafting of Officers & Staff for Distribution & Receiving / Decoding of Appointment Letters / Relieving Officer / Strong Room Duty / detailment of Officers & Staff to various Cells, etc., from time to time on receipt of programme & necessary requirement from the concerned Cell(s). (Action – Personnel Cell / All Cells)

Page 13 5) Transport Cell will provide all necessary vehicles with POL to the Personnel Cell as and when indent is placed. Further, 2(two) Nos of vehicles will remain as standby for use by Personnel Cell. Transport Cell will kindly ensure smooth dispatch of Polling Personnel on the day of the departure as well as, on the day of Poll, after the Poll is over. (Action – Transport Cell) 6) Construction Cell will provide the Action Plan for Counting of Votes preferably within 19th November/2018, accordingly, the number of personnel required for Counting will be prepared by the Personnel Cell. Moreover, sheds are to be prepared for Distribution & Receiving of Materials / Decoding of Appointment Letters / Sitting arrangements for Reserve Polling Personnel, category wise separate sheds, (approx. 200 Nos each category), Relieving Counters (Sitting arrangement for 1(one) officer & 3(three) officials, to relieve the Presiding Officers from Election Duty, ZPC wise, separately), in consultation with Material Cell & Personnel Cell, Panchayat Election’2018. To provide one separate room with sitting arrangement for Personnel Cell at I.S.B.T. on the day of Distribution, Receiving and till the Counting of Votes are over. (Action – Construction Cell) 7) Electrification Cell will ensure proper & sufficient light facilities at all the counters & cells functioning at ISBT / ISTT, Ramnagar and also provide necessary generator facility, in case of any load shedding / power failure etc. (Action – Electrification Cell) 8) Remuneration of all polling personnel with reserve / Counting Personnel and other staffs will be provided by the Remuneration Cell as per guideline. (Action – Remuneration Cell) 9) Refreshment cell will arrange to provide refreshment and water bottle to all the officers / staff engaged for Decoding / officers and staff for Distribution and Receiving / Relieving Officer / Reserve Polling Personnel / Counting personnel / Reserve Counting Personnel at I.S.B.T. & I.S.T.T. To arrange proper refreshment / lunch / dinner to all persons engaged at personnel cell as per indent. (Action – Refreshment Cell) 10) To issue pass for the Polling Personnel and to be handed over to the Materials Cell for onward handing over of the same to each Polling Personnel, through the concerned Presiding Officer, (if required) before distribution of polling materials. To issue passes for officers / staff of Personnel Cell / Counting Personnel and all other officers and staff engaged for counting purpose. The name of officers and staffs will be provided by the Personnel cell in due course. (Action – Pass Cell) 11) Nomination receiving cell will submit actual requirement of officers and staff for nomination receiving and also mention the venue of receiving of the same well before of the receiving of the nomination. (Action – Nomination Receiving Cell) 12) Water supply Cell will facilitate sufficient & pure drinking water at I.S.B.T. / I.S.T.T., Silchar for all the personnel engaged for election purpose on the day of distribution and receiving of polling materials at various corners and also the same process will be implemented at the time of counting. (Action – Water Supply Cell)

Page 14 3. NOMINATION RECEIVING CELL (FOR ZPC/AP/GP) :-

Officer-in- Other Officers to Name of Assistant Name of Grade-IV Charge assist Sri P.B. Roy, Sri Debasish Dey, 1) Smt. Atashi Dutta ACS Administrative (Tarafdar), Sr. Asstt., DC’s Office, Dist. Dev. Officer, DC’s Silchar. Commissioner, Office, Silchar. 2) Sri Prabir Kurmi, Sr. Asstt., DC’s Will be deputed by Cachar, Silchar. Office, Silchar. Personnel Cell as 3) Sri Sudipta Narayan Sikidar, per requirement of Sr.Asstt., DC’s Office, Silchar. the Cell-in-Charge. 4) Sri Manash Ranjan Das, Sr. Asstt., DC’s Office, Cachar. 5) Sri Naresh Barman, Jr.Asstt., DC’s Office, Silchar.

Activities of the Cell:

1. The Cell-in-Charge will chalk out detail programme for receiving of Nomination Papers for 27 Nos. of ZPC Members, 163 G.P. President & 163 A.P. Member Constituencies in the District Headquarter as per the Notification to be issued by the ASEC in due course. The Cell will also work out no. of A.R.Os/ staff will be required for receiving of Nomination Papers in liaison with General Cell & Personnel Cell. 2. The Cell will also suggest venues for receiving of Nomination Papers for G.P. Members in consultation with EROs. 3. To collect & provide Nomination paper as per guideline of the ASEC. 4. To arrange safe custody of list of contesting candidates & handing over of same to General Cell/ Presses as per instruction of DC, Cachar.. 5. To receive nomination forms etc. from Panchayat Election Branch. 6. To verify the list of contesting candidates with specific symbol and handover the same to General Cell/ Ballot Paper Cell immediately after the last date fixed for withdrawal of Nomination Papers to be fixed by the ASEC. 7. To submit security money with proper receipt and register to the Panchayat Election Branch on daily basis. 8. To keep liasion with the Ballot Paper Cell for correct printing of Ballot Papers.

Page 15 MANPOWER PLANNING

LIST OF AUTHORIZED OFFICERS FOR ZILA PARISHAD MEMBERS, G.P. PRESIDENTS & A.P. MEMBERS CONSTITUENCIES.

Sl. No. & Name of ZPC and GP Name & designation of Authorised Officer No. president and AP Member

1 Sri Anurag Phukan, ACS, Circle Officer, Sonai Mobile No. 01- Sonai (Purba) 7086049314 2 02- Sonai (Madhya)

3 Nurzaman Choudhary, Addl. Chief Engineer, PHE, Cachar, 03 - Sonai (Uttar) 4 Silchar Mob No. 435078668 04- Sonai (Paschim)

Smt. D. Gogoi, ACS, Asstt. Commissioner, Silchar. (Mobile 5 05- Dholai (Purba) No. 9707430898)

6 06- Dholai (Madhya) Sri. Rasaraj Das, PD, DRDA, Cachar, Silchar (Mobile No. 7 9435071604) 07- Dholai (Dakshin) Smt. D. Gogoi, ACS, Asstt. Commissioner, Silchar. (Mobile 8 08- Dholai (Paschim) No. 9707430898) 9 Sri Kuldip Hazarika, ACS, Circle Officer, Udharbond (Mobile 09- Udharbond (Dakshin) 10 No. 8876285835) 10- Udharbond (Paschim 11 11- Udharbond (Uttar) Ashit Deb, E.E. WRD, Silchar. Mobile No. 94351-79710 12 12-Udharbond (Purba) 13 Smt. J.R. Lalsim, ACS, Addl. Deputy Commissioner, Cachar. 13- Lakhipur (Uttar) 14 Mobile No. 9854410497 14- Lakhipur (Paschim) 15 Sri P.K. Gupta, Circle Officer, Lakhipur (Mobile No. 15- Lakhipur (Purba) 16 8753872013) 16- Lakhipur (Dakshin) 17 Sri D. Thakuria, ACS,Asstt. Commissioner, Silchar (Mobile No. 17- Borkhola (Purba) 18 8133979963) 18- Borkhola (Uttar) 19 Sri R. K. Dam, ACS, Addl. Deputy Commissioner, Cacha 19- Borkhola (Paschim) 20 (Mobile No.9874355305) 20- Borkhola (Dakshin) 21 Sri Rajib Roy, ACS, Addl. Deputy Commissioner, Cachar 21- Katigorah Paschim 22 (Mobile No. 9435168531) 22-Katigorah Dakshin 23 Sri Jiten Taid, ACS, Circle Officer, Katigorah (Mobile No. 23- Katigorah Uttar 24 9755093935) 24- Katigorah Purba

25 25- Silchar Paschim Sri D. Pathak, Circle Officer, Sadr, Silchar (Mobile No. 26 8723039059) 26-Silchar Purba

Sri Probal Kanti Deb, Superintending Engineer, PWD Building 27 27- Algapur Purba Division, Silchar. Mobile No. 9435073770

Page 16

(B)For G. P. Members Constituencies

Sl. Name & Designation of the authorized Officer Name of Development NO Block entrusted for 1 Sri Mohan Ingti, BDO, Sonai Dev. Block (Mob No-9401049309) 2 Sri Pritam Deb, A.E, C/o E.E. Mech. Divn. Water Resource Division, Silchar. Mob No-9402387533 Sonai Development Block/AP 3 Sri Tapan Bhattacharjee, SDAO, Sonai (Mob No-9435371043)

4. Rupak Kairi, JE, C/o E.E. W.R. Division, Silchar. Mob No-94357724342 5. Sri Gautam Nath, ADO, C/O- SDAO, Sonai 6. Bharat Chandra Deori, Inspector of Boiler, Cachar, Meherpur, Silchar. Narsingpur Dev. Block/AP

7 Sri P. Dasgupta, BDO, Narsingpur. (Mob No. 9435070537) 8 Abdul Rouf Choudhury, BDO, Lakhipur Dev. Block. Mob No. 94350 79407 Lakhipur Dev. Block/AP 9 Sri N. Thombi Singh, SDAO, Lakhipur. (Mob No-94353-78031) 10 Sri Anowar Hussain, B.D.O., Rajabazar Dev. Block M No. 9954876386 Rajabazar Dev. Block/AP 11 Sri F. U. Laskar, Asstt. Employment Officer, Cachar, Silchar. . 12 Sri T.J. Robert, B.D.O., Udharbond Dev. Block. Mob No. 9401955458 13 Sri Debabrata Mazumder, J.E., PHE Division-II, Silchar. Udharbond Development M No. 9435503525 Block/AP 14 Sri Nilotpal Dey, J.E., PHE, Division-II, Silchar. M No. 94350 72090 15 Sri Samsul Alom Choudhury, B.D.O., Salchapra Dev. Block. Mob No. 91271 46291 16 Sri Baharul Islam Laskar, AEE, WR Div. Silchar Salchapra Dev. Block. /AP Mob No-9954145994 17 Sri S. Lhanghum, EO (Fish) o/o the DFDO, Cachar 18 Munim Doley, , E.O.(Credit), C/O- B.D.O., Udharbond Dev. Block. M No. 94350 73579 Borkhola Dev. Block/AP 19 Sri Rupon Dutta, J.E.,C/O- EE, PHE-I, Silchar. 20 Sri Suja Hussain Mazumder, B.D.O., Katigorah Dev. Block. ( Mob No. 9957142907) Katigorah Dev. Block/AP 21 Sri Bhaskarjyoti Roy, Sr. Gr. J.E., C/O- EE, W.R. Divn., Silchar. 22 Smt. Kamali Sharma, B.D.O., Binnakandi Dev. Block.M No. 9401402964 Binnakandi Dev Block/AP 23 Sri Tarikuj Jaman Choudhury, Audit Officer, C/O- Asstt. Director, (Local Fund), Silchar.

Page 17 24 Sri Swapan Kr.Das, JE, C/O- AEE, PWD, Silchar.

25 Sri Satyabrata Chakraborty, Asstt. Director of Local Fund (Audit) Silchar Dev. Block/AP Mob No - 8638708151

26 Sri Hamidur Rahman,B.D.O., Silchar Dev. Block (M No. 9365520112) 27 Sri Rajib Sarma, AEE, WR Div.(Mechanical), Silchar. Mob No-7896520586 28 Sri Ashok Paul, Accounts Officer, PWD (RR), Silchar. Palonghat Dev. Block/AP 29 Sri Ashim Gupta, AEE(TC)

o/o the EE Irrigation(Mech) Mob No-9401377047 30 Nazrul Islam Laskar, JE, PHE-I, Silchar. 31 Sri Motibur Rh. Barbhuiya, JE, PHE-II, Silchar. Borjalenga Dev. Block/AP 32 Sri Nanda Kumar Goala, BDO, Tapang Dev. Block. M No. 9435073724 33 Sri Samir Paul, AEE, C/O- EE, PWD, Silchar Bldg. Division, Silchar. Tapang Dev. Block/AP 34 Sri Abul Hussain, BDO, Kalain Dev. Block. (M No. 9435161891)

35 Sri Gaurav Barman, AEE, Assam Urban Water Supply & Sewerage Board, Silchar. 36 Sri Altaf Hussain Laskar, Dy. Director, the Addl. C.E., Cachar & Hills, Kalain Dev. Block/AP Divn. 37 Sri Bhupesh Bhattacharjee, SE Gr-II, C/O- E.E., WR Divn., Silchar 38 Md. Wadiul Islam, i/c BDO, Banskandi Dev. Block. Mob No-9864038246 Banskandi Dev. Block/AP 39 Sri Mazharul Islam , AEE, C/O- EE, WR Divn., Silchar. Mob No-9435361956

Page 18 4. MODEL CODE OF CONDUCT CELL AND OBSERVER CELL :

This Cell is for the enforcement of Model Code of Conduct during Panchayat Election 2018 including expenditure incurred by the candidates and for the facilitation of the Observers. The Cell will furnish necessary circulars/instructions etc. regarding Model Code of Conduct for all political parties/Contesting Candidates and concerned Officer after collecting the same from the General Cell.

The Model Code of Conduct Cell (including Expenditure Cell) will be functioning at Magistracy Branch, First Floor, D.C’s office, Silchar.

The manpower of the Model Code of Conduct & Observer Cell as per the Order No.CDO(PE).116/2017-18/19-23 are as follows:

Officer-in-Charge Other Officers to assist Name of Assistant Name of Grade-IV

1.Sri Niranjan Dhar, Sr. 1. Sri Musleh Uddin Sri Mridul Yadav, IAS, 1. Addl. S.P. (Hq.), Asstt., DC’s Office, Ahmed Borlaskar, P.S., Asstt. Commissioner, Cachar, Silchar. Cachar, Silichar. O/O- the C.O., Sonai. Silchar. 2. Sri Pradeep 2.Sri Ratnadip Nath, Sr. Gupta,ACS C.O., Asstt., DC’s Office, 2. Sri Sadya Barman, ARCS, Silchar now Lakhipur. Silchar. 3. Sri D.Thakuria, ACS, 2. Sri Nurul Amin deputed DC’s Office, Asstt. Commissioner. Borlaskar, Jr.Asstt., DC’s Silchar. 4.Sri Jitendra Taid, ALRS Office, Cachar. 3.Sri Jalal Uddin C.O., Katigorah. 3. Sri Nesley Shilla, Jr. Choudhury, C/O Jt. Asstt., D.C’s Office, Director of Health Cachar, Silchar. Services, Silchar.

ACTION PLAN Activities of the Cell: 1. This Cell shall will be responsible for enforcement of Model Code of Conduct including expenditure incurred by the contesting candidates. 2. To keep liaison with contesting candidates/ election agent. 3. This Cell will also look after the Election Observer and their accommodation, transportation and other facilities as may be required. 4. To make arrangement for issue of permission for use of Vehicles/ Loud Speakers etc. by the Candidates/ Political Parties/ Rallies/ meetings strictly as per ASEC’s guideline/ instructions. 5. Misc. matters related to the Model Code of Conduct & Election Observers.

The following additional manpower for Model Code of Conduct & Observer Cell will be will be required as follows :

1. Assistant 6(six) Nos. for MCC & Observer Cell. 2. Grade IV staff 7(seven) Nos. (Action – Personnel Cell)

1. Since, as per guidelines of Assam State Election Commission, all contesting candidates of Panchayat Election, 2018 have to submit their election expenditure statements to the State

Page 19 Election Commission through Deputy Commissioner/SDO, after scrutinized by auditor within 60 days of announcement of result and hence, LAC wise Accounting Teams may be constituted to monitor the expenditure incurred by the contesting candidates during electioneering period. 2. Accounts Officers and staff will be deputed by the Personnel Cell for constitution of LAC- wise Accounting Teams. (Action – Personnel Cell) 3. All Officers/Staff engaged in the Cell have been directed to remain available in the Cell for taking lawful action against violations of Model Code of Conduct as and when information/complaint(s) are received. 4. To strengthen the activities of the Cell, area of operation for enforcing Model Code of Conduct has proposed to be divided among the Officers. The Circle Officers/BDOs are to be involved in the enforcement of Model Code of Conduct as in charge for the Circle. 5. Correspondence of instructions on conduct of election received from the Election Commission time to time will be distributed among all concerned Officials & Political Parties/Candidates to enlighten them. 6. A vehicle with labourers & materials for removal of violations shall be kept ready with each Circle for the use by the task force. The i/c, Transport Cell is requested to provide vehicles with POL for this purpose. (Action – Transport Cell) 7. One vehicle exclusively of Officer-in-Charge of MCC Cell and another vehicle for MCC & Observer Cell are required to meet the delivery of urgent daks, etc. (Action – Transport Cell) 8. Circle Level MCC Task forces is constituted to monitor the violation of MCC.

REGARDING VISIT OF HON’BLE OBSERVER, THE FOLLOWING STEPS ARE TO BE TAKEN

1. Accommodation for Hon’ble Observers are to be provided in Circuit House, Silchar Action - Nazarat Branch 2. Regarding transportation to Hon’ble Observers, good condition vehicles are required viz Scorpio/Safari etc. Action – Transport Cell 3. As regards to security/escort for Hon’ble Observers, Supdt. of Police, Cachar, Silchar is to be requested for providing the same. Action – Supdt. of Police, Cachar, Silchar 4. Pass for entrance in lounge at Airport to receive Hon’ble ObserversAction – Observer Cell 5. One Play Board marked as “Welcome at Silchar Airport” is required during the time of receiving of Hon’ble at Silchar Airport. Action – General Cell 6. For smooth functioning of Observer Cell, Protocol Officer, Stenographer, Assistants, Grade –IV staff is to be required. Action – Personnel Cell 7. Laptops/Computer for Hon’ble Observer with internet facilities along with Telephone guide is to be provided to the Hon’ble Observers. Action – General Cell 8. Road Map/Road Chart/Electoral Roll is to be provided to the Hon’ble ObserversAction - General Cell 9. A good quality of Hand Bag with Writing Pad, one mobile set with sim card is to be provided to the Hon’ble Observers Action – General Cell 10. Any other requirements for Hon’ble Observers will be provided as when needed.

Page 20 11. List Polling Station as made available to the Political Parties & Contesting Candidates is to be provided to Hon’ble Observers. Action – General Cell 12. A booklet containing the plan for managing the election in the District & such other documents are essential Action – General Cell 13. Detailed plan for counting of votes Action – General Cell 14. Food arrangements may be made for Hon’ble Observers, PSO/Security/Driver Action – Refreshment Cell 15. List sensitive & hypersensitive Polling Station along with Police Station Action – General Cell 16. List of Sector Officers with Mobile Numbers both Civil & Police Action – General Cell 17. Videographer for each Observer Action – General Cell

5. PUBLICITY & PUBLIC RELATION CELL :

Officer-in-Charge Other Officers to assist Name of Assistant Name of Grade-IV

To be deputed by the To be deputed by the Smt. D. Gogoi, ACS, Dy. Director, Dy. Director, Dy. Director, Asstt. Commissioner, Information & Public Information & Public Information & Public Silchar. Relations, B.V. Zone, Relations, Silchar with Relations, Silchar with Silchar. due approval of the due approval of the Personnel Cell. Personnel Cell.

Activities of the Cell: 1. To arrang wide publicity of all relevant information connected with the conduct of Panchayat Election and to keep proper co-ordination/liaison with Political parties/ Candidates, Press and Public. 2. This Cell will also make necessary arrangement regarding setting up of Media Centre at the Counting Centre. 3. The Cell will keep constant touch with Election General Cell for wide publicity of diff. time bound notification/ instructions.

6. DATA MANAGEMENT CELL:

Officer-in-Charge Other Officers to assist Name of Assistant Name of Grade-IV

Sri R. Roy, ACS, 1) Sri Mridul Yadav, IAS, 1.Sri Kumarjit Choudhury, Will be deputed by Addl. Deputy Asstt. Commissioner. Network Engineer, NIC, Silchar. Personnel Cell as Commissioner, 2)Sri W. Shanti Singha, Other staff will be deputed by per requirement of Cachar. D.I.O., NIC, Silchar. Personnel Cell as per the Cell-in-Charge. requirement of the Cell-in- Charge.

Activities of the Cell: 1. Works of data entry, processing, arrangement and transfer of all data relating to conduct and counting etc. 2. All other works which needs computerization.

Page 21 7. TRAINING AND COORDINATION CELL :

Officer-in- Other Officers to assist Name of Assistant Name of Grade-IV Charge Sri R. Roy, 1) Superintending 1.Sri Mridul Kanti Bhattacharjee, Sri Rajkumar ACS Engineer, PHE, Cachar. UDA O/O- the S.O., Cachar, Bardhan, O/O- EE, 2)Inspector of Schools, Silchar. PWD (Bldg.) CDC, Silchar. 3)District Agriculture 2.Sri Saiful Islam Mazumder, UDA Officer, Cachar. O/O- the S.O., Cachar, Silchar. 4)Dist. Ele. Edn. 3. Sri Sohrab Hussain Laskar, Jr. Officer, Cachar. Asstt., O/O- the S.O., Cachar, Silchar.

Activities of the Cell:

1. The Cell will arrange for imparting training to Polling and Counting personnel after chalking out of programme in consultation with Personnel Cell & with due approval of the D.C., Cachar. 2. This Cell will Coordinate various activities between different cells and others agencies as may be appropriate and will also monitor the progress etc. of various cells and make regular report to the Returning Officer. This Cell will also maintain liaison with the Police Deptt. as regards deployment of Police for security during poll and maintenance of Law and Order.

8. REMUNERATION CELL:

Officer-in- Other Officers to assist Name of Assistant Name of Grade-IV Charge Sri A. Nath, AFS, 1) Sri B. Paul, AFS, 1.Sri Satyajyoti Deb, Sr. Asstt., 1) Sri Jakir Hussain Finance & Cachar Treasury, Sil. DC’s Office, Cachar. Borbhuiya, O/O- the Accounts 2)Treasury Officer, New 2. Sri Sanju Deb, Jr. Asstt., DC’s JDA, Cachar. Officer, DC’s Silchar Sub-Treasury. Office, Cachar. Office, Silchar. 3)Sri J. Bhattacharajee, 3. Sri Rajesh Deb, Jr. Asstt., DC’s 2) Will be deputed by Personnel Cell as per LDM, Cachar. Office, Cachar. 4. All staff of Cachar/ New requirement of the Cell- Silchar Treasury. in-Charge.

Activities of the Cell:

1. The Cell will make arrangement for payment of remuneration to Polling / Counting personnel including reserve personnel as per rates to be communicated by the ASEC in due course. 2. To maintain proper payment register with due vouchers/certificates from Officer-in-Charge etc. and submit the same to the Panchayat Election Branch for submission of DCC Bills/ Audit purpose etc. 3. The Cell will prepare budget requirement well ahead of disbursement days of remuneration & submit the same to the General Cell for providing of fund in due course.

Page 22 ACTION PLAN

Date of Poll 09/12/2018 Date of distribution of remuneration to the No. of Phase /Venue and date will be finalized by training personnel the Personnel Cell & Training Cell 07/12/2018 (Katigorah/Borkhola/Lakhipur/ Date of Distribution of Remuneration to the Dholai) poll personnel at the time of distribution of 08/12/2018-(Silchar/Algapur/ Sonai/ Poll materials Udharbond) Date of Counting Votes 12/12/2018 onwards Venue of preparatory works D.C office LA Branch and Cachar Treasury Office

Category wise requirement of polling personnel 20% reserve Total No of Total No. of Sl on total Total Category polling Polling No polling requirement station personnel personnel 1. Presiding Officer 1659 Nos 322 Nos 1991 Nos

2. 1st Polling Officer 1659 Nos 322 Nos 1991 Nos 1659 Nos 3. 2nd Polling Officer 1659 Nos 322 Nos 1991 Nos 4. 3rd Polling Officer 1659 Nos 322 Nos 1991 Nos 5. 4th Polling Officer 1659 Nos 322 Nos 1991 Nos Total 8295 Nos 1660 9955 Nos

1. Requirement of staff for distribution of Remuneration

Since the Remuneration Cell play vital role in election a good numbers of experienced staff are to be deputed in Remuneration Cell.

(Action :- Personnel Cell)

2. The Cell constituted with the following staff.

(a) Sri A. Nath, AFS, F & A.O., D.C. Office, Silchar – Cell In-charge (b) Sri B. Paul, AFS, Treasury Officer, Cachar Treasury, Silchar. (c) The Treasury Officer, New Silchar Sub-Treasury. (d) Sri J. Bhattacharjee, LDM, Cachar. (e) Sri Satyajyoti Deb, Sr. Asstt. L.A. Branch. (f) Sri Rajesh Kanti Dey, Jr. Asstt. Personnel Branch. (g) Sri Sanju Deb, Jr. Assistant, Magistracy Branch. (h) Sri Jakir Hussain Barbhuiya, Gr.-IV, O/o JDA, Cachar.

3. Function of the Cell :-

(i) The Cell will prepare probable budget estimate for payment of remuneration to the Polling Personnel/ Counting Personnel (for election duty & training). The estimate will be prepared on receiving the rate (T.A. and D.A. ) of Presiding and Polling Officer fixed by the Assam State Election Commission. (Action :- General Cell).

Page 23 (iii) Distribution of Remuneration amongst the Presiding & Polling Personnel those who are attending training at various venues. Venue-wise list along with the APRs to be provided by the NIC / Personnel Cell / Training Cell at least 3(three) days before the training , in consultation with Remuneration Cell.(Action :- Personnel Cell/ NIC, Silchar / Training Cell)

(iv) Distribution of remuneration to the Polling Personnel at the time of distribution of Polling materials at the different Counters to be selected by the Material Cell. The material cell will furnish ZP-wise Counter, total No. of Polling Stations in each Counter and the date of distribution.(Action :- Material Cell)

1. (i) Construction Cell will make necessary sitting arrangement of 2(two) Assistants against each receiving & distribution Counter adjacent to the Material Distribution Counters for making payment of remuneration as well as collection of APRs on return of Polling Parties. (II) Construction Cell also provide rooms for making payment to the trainers at the time of training at Training Centre.

(ii) One separate room to be allocated for Officer and staff of remuneration Cell at distribution centre for office use.(Action :- Construction Cell).

2. Adequate venue-wise security arrangement may be made at the time of distribution or remuneration in all Training Venues as well as Material Receiving & Distribution Counters. (Action :- S.P., Cachar).

6. 1 (One) No. of light vehicles are to be placed to Remuneration Cell for disposal of day to day works of the Cell. Further requirement of vehicles on actual need basis will be placed before transport Cell in due course. (Action :- Transport Cell).

7. Necessary refreshment & safe drinking water to be provided to the officers & staff engaged in Remuneration Cell. (Action :- Refreshment Cell).

8 Identity Cards to be issued in favour of Officers & staff engaged in Remuneration Cell for entry. Necessary list will be placed in due course. (Action :- Pass Cell).

9. MATERIAL CELL :-

Officer-in-Charge Other Officers to Name of Assistant Name of Grade-IV assist Smt. J.R. Lalsim, 1) Sri A.B. 1)Sri Amalendu Barman ,Sr. Will be deputed by ACS, Addl. Choudhury, EE, Asstt., DC’s Office, Cachar. Personnel Cell as per Deputy PHE Division-II, 2)Sri Gaithaiw Kabui, Sr. Asstt., requirement of the Commissioner, Silchar. DC’s Office, Silchar. Cell-in-Charge. Cachar, Silchar. 2) Sri Zakir Hussain 3) Sri Bimal Dhar, Sr. Asstt. O/O Choudhury, C/O Katigorah. District Agril. 4)Sri Debasish Barman, Jr. Officer, Cacahr. Asstt., DC’s Office, Silchar. 5)Sri Pronoy Chakraborty, Jr. Asstt., Election Office, Silchar.

Activities of the Cell:

Page 24

1. To assess requirement/availability of Polling/ Counting materials and place requirement to the General Cell well ahead. 2. To get Ballot Boxes tested at least 15 days prior to the date of departure of Polling Parties. 3. To sort out Polling Station wise Polling materials/ forms etc. at least 10 days before the date of Poll. 4. To arrange placement of materials at the distribution Centre at least 3 days prior to Poll. 5. To arrange handing over of required additional materials to Zonal Officer from reserve stock if needed. 6. To assess materials for counting of votes and place required to the General Cell well ahead. 7. Indent regarding different election materials to be submitted to the General Cell well ahead for procuring & providing the same to Material Cell. 8. To collect list of contesting candidates and their symbols from Panchayat Election Branch after scrutiny of nominations. To arrange handing over of polled materials/ statutory forms etc. to the General Cell, to be received by the different Receiving Counters on Poll Day(s).

ACTION PLAN OF MATERIAL CELL

Officer-in-charge : Shri J.R.Lalsim, ADC, Cachar

Assisting Officer : Shri A.B Choudhury,EE,PHE Div-II

Assisting Officer : Shri Zakir Hussain Choudhury,D.A.O,Cachar

1. Date of Poll : 09/12/2018

2. Date of Distribution of Polling materials : 07/12/2018 & 08/12/2018

3. Venue of preparatory works : Conference Hall,Cachar Zila Parishad

4. Venue of distribution of Polling Materials : At ISBT/ISTT Building, Ramnagar

5. Total No. of Polling Stations : 1659 nos.

6. No. & Name of ZP Constituency Total No. of Polling Stations

1. Sonai ( Purba) ------70 nos. 2. Sonai ( Madhya) ------50 nos. 3. Sonai (Uttar) ------60 nos. + 1 Aux. = 61 nos. 4. Sonai (Paschim) ------60 nos. 5. Dholai (Purba) ------70 nos. 6. Dholai (Madhya) ------70 nos. 7. Dholai (Paschim) ------70 nos. 8. Dholai (Dakhin) ------60 nos. 9. Udharbond (Dakhin) ------60 nos. + 2 Aux = 62 nos. 10. Udharbond ( Paschim) ------60 nos. + 3 Aux = 63 nos.

Page 25 11. Udharbond (Uttar) ------50 nos. + 1 Aux = 51 nos. 12. Udharbond (Purba) ------50 nos. 13. Lakhipur (Uttar) ------50 nos. 14. Lakhipur (Paschim) ------70 nos. 15. Lakhipur (Purba) ------70 nos. + 1 Aux = 71 nos. 16. Lakhipur (Dakhin) ------60 nos. 17. Borkhola (Purba ) ------50 nos. 18. Borkhola (Uttar) ------50 nos. 19. Borkhola ( Paschim) ------60 nos. 20. Borkhola ( Dakhin) ------50 nos. + 1 Aux = 51 nos. 21. Katigorah (Paschim) ------60 nos. 22. Katigorah (Dakhin ) ------70 nos. + 1 Aux = 71 nos.

23. Katigorah (Uttar) ------60 nos. 24. Katigorah (Purba) ------60 nos. 25. Silchar (Paschim) ------60 nos. + 18 Aux = 78 nos. 26. Silchar (Purba) ------50 nos. + 11 Aux = 61 nos. 27. Algapur (Purba) ------70 nos. ------

Total = 1620 nos. + 39 Aux

Grand Total = 1659 nos.

A. Requirement of staff for arrangement of Materials in Material Cell

Already requirement placed to personnel cell and deployed.

B. Requirement/ arrangement of Polling Materials/ Ballot Boxes.

(i) Polling materials requirement 1659 sets for Polling Stations. + sets for Zonal Officers for any emergency

+ 20% (332 sets) sets for Re-poll, if any.

+ 15% (249 sets) sets as Reserved Stock.

------

(ii) Ballot boxes ------Available -- Big Size

(iii) Requirement :- The exact requirement of Ballot Boxes will be assessed on receipt of PS-wise Voter of each PS from General Cell, Panchayat Election, 2018

Page 26 Action :- Panchayat Election General Cell will take necessary action for checking, repairing(where necessary) and oiling the Ballot Boxes & keep the same in ready condition for distribution to the Polling parties.

(iv) Statutory and Non-Statutory forms Steps to be taken by the General Cell, Panchayat

(v) Envelops ( of different sizes) Election, 2018 for printing and procurement of

Distinguish mark Rubber Stamp adequate quantities ( including Reserve stock) &

(vi) Necessary materials, Indelible Ink, supplied to Material Cell latest by 13/11/18. All

Ballot papers ( of all categories) Forms to be given in a single perforated booklet

(vii) Electoral Rolls ( to be used as marked per PS including reserve. This will help the

Copies). Presiding Officer to trace out all forms at a glance.

C. (i) Sorting and packeting of materials, forms, envelops etc., other than ballot papers and Electoral Rolls and shifting the same to ISBT/ISTT Building, Ramnagar ------by

(ii) Setting of all materials PS-wise including Ballot Boxes other than Ballot Paper, paper seals and marked copies of Electoral Rolls ------by

(iii) Placement of specified items like ballot papers, paper seals and Electoral Rolls ( ZP Constituency and Polling Station –wise ------by

N.B :- After checking & sorting the ballot papers (of all four categories) & packeting these Z.P Constituency-wise and Polling Station –wise and also the paper seals by Ballot paper cell, these are to be handed over to Material Cell at ISBT/ISTT Building, Ramnagar ----- by

D. Distribution Register:-

A Distribution Register ZP Constituency-wise and PS-wise to be prepared by the Ballot Paper Cell showing the column (1) Sl. No. (2) PS. No., (3) Full name of P.S, (4) Quantity & no. Ballot Boxes, (5) Quantity and Sl. no. of Paper Seals, (6) Quantity and Sl. No. of Ballot papers (All categories), (7) Full legible signature of the Presiding Officer will his full official designation. All these registers duly filled in are to be handed over to Material Cell at least 4(four) days ahead of the date of distribution of Polling Materials for handing over the same to the Officers of Distribution Centers for obtaining the signatures of the Presiding Officers at the time of receiving the materials by them as a token of receipt of Ballot Papers, Ballot Boxes and Paper Seals.

N.B:- Since materials for each Z.P. Constituency will be distributed through 2(two) no. of Counters, 2(two) volumes of Registers for each Z.P. Constituency are to be prepared dividing equally the No. of Polling Stations under each Z.P. Constituency. Where the total no. of Polling Station in any Z.P. Constituency is odd one, say for example 61 no. of P.S, the first volume should contain P.S. No. 1 to 30 and the second Volume should contain P.S. No. 31 to 61.

In some cases, it may so happen that Ballot Papers, Paper Seals issued to the Presiding Officers are not in order ( i.e., torn, missing, un-numbered). On the other hand, some technical fault in the ballot boxes may be detected in the P.S on the day of poll. To meet such emergent situations, Officers and

Page 27 Staff of Ballot Paper Cell and Ballot Box Cell are required to remain present with adequate stock of the aforementioned materials on the day of distribution as well as on the day of Poll at the Distribution Centre and Receiving Centre respectively i.e., at ISBT/ISTT Building. (Action :- Officer-in-charge, Ballot Paper Cell, Postal Ballot Paper Cell)

4(four) copies of Electoral Rolls of all of the Z.P. Constituencies to kept ready with necessary entry of issue of EDC/ Postal Ballot Paper Cell & handed over to Material Cell at lease 4(four) days ahead of the date of distribution of Polling Materials without fail. Out of 4(four) copies, 2(two) copies will be supplied to the Presiding Officers and rest 2(two) copies will be kept ready in case of necessity of replacement of any part on the date of distribution/ Poll and in case of Re-Poll, if any. (Acton :- Officer-in-charge, EDC/ Postal Ballot Paper Cell/ General Cell, Panchayat Election, 2018)

E. Distribution of Materials –

(i) Date of distribution (i) on 07/12/2018 from 7.00 AM onwards for the folloing ZPCs :- 24/05-Dholai (purba),24/06-Dholai (Madhya), 24/07-Dholai (Dakhin), 24/11-Udharbond (Uttar), 24/12-Udharbond (Purba), 24/18-Borkhola (Uttar), 24/15-Lakhipur (Purba), 24/16-Lakhipur(Dakhin), 24/21-Katigorah (Paschim), 24/22- Katigorah(Dakhin), 24/23- Katigorah (Uttar) and 24/24- Katigorah (Purba).

(ii) on 08/12/2018 from 7/00 AM onwards for the following ZPCs:- 24/01-Sonai (Purba), 24/02- Sonai(Madhya), 24/03- Sonai (Uttar) 24/04- Sonai(Paschim), 24/08-Dholai (Paschim), 24/09- Udharbond (Dakhin), 24/10- Udharbond(Paschim), 24/17-Borkhola (Purba), 24/19- Borkhola(Paschim), 24/20-Borkhola (Dakhin), 24/13- Lakhipur (Uttar), 24/14- Lakhipur (Paschim), 24/25- Silchar (Paschim), 24/26- Silchar (Purba) and 24/27- Algapur (Purba)

(ii) System adopted :- Proposed to be distributed for all Z.P. Constituency through 2(two) counters for each Z.P. Each counter will be managed by 2(two)Asstts., 2(two) Grade-IV and 3(three) manual labourers.

N.B :- (i) Personnel Cell will engage Officials/staff accordingly.

(ii) Distribution will be done under direct supervision of Shri J.R.Lalsim,A.D.C. and I/C Material Cell to be assisted by Shri A.B Choudhury, E.E. PHE., Division-II,Silchar and Shri Zakir Hussain Choudhury. District Agriculture Officer,Cachar

F. Receiving of Polled Ballot Boxes and other election materials :-

(i) Date of receiving :- On the day of Poll/following day (in case of remote areas)

(ii) Venue :- At ISBT/ ISTT Building, Ramnagar

(iii) System adopted :- (a) There will be 54 no. of counters for 27 Z.P. Constituency{(each Z.P.C will be divided into 2(two) counters}. Each counter will be managed by 1(one) Gazetted Officer, 2(two) Assistants, 2(two) Grade-IV staff and 4-5 no. of Manual Labourers.

(b) For releasing the Presiding Officers after checking the Ballot Paper Account, Paper Seal Account and Presiding Officers’ Diary and if found in order, the Presiding Officer will be released. For this purpose Two sets of Officers preferably Magistrate with Grade-III and Grade-IV staff to be entrusted with the responsibility.

N.B :- (i) Personnel Cell will engage Officials/staff accordingly.

Page 28 G. Counting Materials :-

Counting materials other than specified forms are to be supplied by the Panchayat Election, General Cell and arrange the same table-wise at least 2(two) days ahead of the counting of Votes.

(Action:- A.D.C. Cachar I/C General Cell, Panchayat Election, 2018 and Assisting Officers of General Cell, Panchayat Election, 2018)

N.B : For proper and systematic completion of Counting of Votes, compiling of Result Sheets and Sealing of the Statutory Covers, papers and Counted Ballot Paper with the seal of Assam State Election Commission and announcement of result of Panchayat Election, 2018, a complete separate cell is suggested to be formed with necessary Officers and Staff.

H. Officers and staf requirement :-

(1) FOR DISTRIBUTION: –

(a) At ISBT Building for 12 Z.P. Constituency , 2 Counter each ( i.e., 24 Counters) Assistants= 48 nos., Grade-IV =48 nos., Manual Labourers 50 nos.

(b) At ISTT Building for 15 Z.P. Constituency , 2 Counter each ( i.e., 30 Counters) Assistants= 60 nos., Grade-IV =60 nos., Manual Labourers 60 nos.

( 2) FOR RECEIVING :-

(c) At ISBT Building for 12 Z.P. Constituency , 24 Gazetted Officers, 48 Assistants, Grade-IV =48 nos., Manual Labourers 96 nos.

(d) At ISTT Building for 15 Z.P. Constituency , 30 Gazetted Officers, 30 Assistants, Grade-IV =30 nos., Manual Labourers 120 nos.

N.B :- (i) Receiving will be done through 2(two) counters for each Z.P. Constituency.

(ii) For Distribution and receiving 10% Officers, Staff and Grade-IV employees are to be kept as reserve.(Action : Officer-in-charge, Personnel Cell.)

I. Other arrangements to be made for Distribution and Receiving Centres :-

(a) Distribution and Receiving at ISBT Buildings for 12 no. of ZPC through 2(two) counters for each ZPC.

(b) Distribution and Receiving at ISTT Buildings for 15 no. of ZPC through 2(two) counters for each ZPC

1. Necessary counters to be constructed at ISBT & ISTT Buildings and necessary furniture to be provided. (Action : Officer-in-Charge, Construction Cell )

J. Requirement of Vehicles for Material Cell :-

(i) 2(two) Mini Trucks for shifting of materials from Conference of Zila Parishad to ISBT

Building from (to be specified as per election schedule) for preparation / packeting etc.

Page 29 (ii) 1(one) Big Truck from (to be specified as per election schedule & election)for carrying of Ballot Boxes from Unnayan Bhawan to ISBT/ISTT Buildings.

(iii) 4(four) no. of LMVs on the day of poll for sending of any materials, if required by the Zonal Officer/ Presiding Officer of any Polling Station.

(iv)2(two) TATA Sumo and 1(One) Big Bus for the cell for carrying of light materials and

dropping of staff beyond Office hours.(Action : Officer-in-charge, Transport Cell)

IMMEDIATE REQUIREMENT :-

(1) Marked Rooms at ISBT/ISTT Buildings, Ramnagar to be vacated and cleaned immediately for preparatory works and smooth functioning of Material Cell. (Action : General Cell/ Construction Cell, Panchayat Election, 2018)

(2) Ballot Boxes alongwith necessary forms / covers etc., for training purpose to be provided to Training Cell. (Action : General Cell, Panchayat Election, 2018)

(3) All Forms to be printed as per latest guidelines of Panchayat Election including reserve and for Re- poll, if any. All Covers(Statutory/ Non-Statutory) and other poll materials to be supplied to Material cell as per latest guidelines of Panchayat election, 2018.(Action : General Cell, Panchayat Election, 2018)

10. BALLOT PAPER CELL/ POSTAL BALLOT PAPER CELL :

Officer-in- Other Officers to assist Name of Assistant Name of Grade-IV Charge

1)Sri Biswajit Paul, 1) Sri Ratan Aimol, Jr. 1. Sri Kripamoy Nath, Smt. J.R. Lalsim, AFS, Treasury Officer, Asstt., DC’s Office, Chainman, C/O- S.O., ACS, Addl. Cachar Treasury, Cachar, Silchar. Cachar &Hkd., Silchar. Deputy Silchar. 2) Sri Monowar Commissioner, 2) Sr. Sub-Registrar, Hussain Barbhuiya, Jr. 2) Other staff will be deputed by Personnel Cell Cachar, Silchar. Silchar. Asstt., DC’s Office, 3) Sri Sanjeev Dey, Cachar. as per requirement of the Auditor, O/O- the I.S., 3) Sri Pinu Roy, Cell-in-Charge. CDC, Silchar. Patwari, Sadar Circle , Silchar.

Activities of the Cell:

1. To arrange security at the Presses where printing will take place. 2. There will be four categories of Ballot Papers viz. G.P. President, A.P. Member, G.P. Member & Zila Parishad Member. 3. Keep co-ordination with Nomination Cell towards preparation of list of contesting candidates.

Page 30 4. To arrange sorting & keeping of Polling Station wise Ballot Papers on receipt of same from the Printing Presses, as per guideline. 5. To collect required numbers of trunk for keeping Ballot papers from Panchayat Election Branch. 6. To maintain proper stock register of Ballot Paper to avoid the chances of complications later on. 7. To verify Ballot Papers on receipt from Printing Presses/ General Cell. 8. To arrange distribution of Ballot Papers to the distribution centre. 9. To submit requisition of sorting staff to Personnel Cell for sorting of Ballot Papers etc. 10. To get required numbers of Postal Ballot Papers printed and ready within 24 hours of drawing up list of Contesting Candidates. 11. To get sufficient forms prepared. 12. To arrange sorting and dispatch of Ballot Papers of Service Voters after proper verification. 13. To arrange facilitation of casting of votes by means of Postal Ballot by all eligible persons, i.e., by Polling Personnel, Drivers of the Govt. & Non-govt. vehicles etc. 14. To co-ordinate with Postal Authority for proper dispatch and delivery. 15. To arrange safe custody of Postal Ballots received till counting of votes.

ACTION PLAN

1.To collect the list of the contesting candidate with symbol assignment category-wise from the Nomination Receiving Cell after finalisation of receipt of nomination papers on the same day authenticated by the nomination cell (Action : Nomination Cell, PE)

2. One Magistrate along with security personnel is to be deployed for each printing press and for the transit of printed Ballot Papers from the press to the Ballot Paper Cell. Adequate security may also be provided during sorting, packeting of Ballot paper Cell (Action : General Cell, PE-2018)

3. On receipt of Ballot Paper from the press, proper stock Register is to be maintained to avoid chances of complication later on. While sending the Ballot Paper to the table where sorting will be done. The numbers of ballot papers issued to each table has to be maintained (Action : Ballot Paper Cell).

4. To work out the requirement of the ballot Paper for each Polling Station for all Categories. ( Action : Ballot Paper Cell, PE)

5. For printing of all categories of Ballot Papers – General Cell may take necessary steps for printing of required Nos. of Ballot Papers including the prescribes additional (10%) Ballot Paper will be printed by the General Cell. (Action : General Cell, PE-2018) 6. Requirement of Postal Ballot Papers may be obtained from Postal Ballot Paper & Certificate Cell. (Action : General Cell, PE-2018) 7. Officers /Staff to be engaged for sorting of all categories of Ballot Paper where the requirement of Staff is 100 Nos. These will be done under supervision of the following Officers for each counter.

Page 31 Name of Nos. of Polling Station( No. & Name of ZPC No. & Name of AP Remarks officer in Nos.) 1.Sonai Purba 01-Sonai AP 70

2.Sonai Madhya 01- Sonai AP 50 02 Narsingpur AP 3..Sonai Uttar 01- Sonai AP 61 15- Banskandi AP 10- Silchar AP 4.Sonai Paschim 01-Sonai AP 60 12-Barjalenga AP Officers may 5.Dholai Purba 11-Palonghat AP 60 be detailed 6.Dholai Madhya 11-Palonghat 70 from General 02-Narsingpur AP Cell and 7.Dholai Dakshin 02-Narsingpur AP 60 Personnel Cell 8.Dholai Pascchim 12-Barjalenga AP 70 ZPC wise. 02-Narsingpur AP 9.Udharbond Dakshin 05-Udharbond AP 62 15-Banskandi AP 10,Udharbond Paschim 05-Udharbond AP 63 15-Banskandi AP 11.Udharbond Uttar 05-Udharbond AP 51

12.Udharbond Purba 04-Rajabazar AP 50 13.Lakhipur Uttar 04-Rajabazar AP 50 14. Lakhipur Paschim 15-Banskandi AP 70 15. Lakhipur Purba 03-Lakhipur AP 71 16.Lakhipur Dakshin 09-Binnakandi AP 60 17.Borkhola Purba 07-Borkhola AP 50 18.Borkhola Uttar 07-Borkhola AP 50 19.Borkhola Paschim 07-Borkhola AP 60 06-Salchapra AP 20.Borkhola Dakshin 06-Salchapra AP 51 21.Katigorah Paschim 14-Kalain AP 60 22. katigorah Dakshin 08-Katigorah AP 71 14-Kalain AP 23. Kat6igorah Uttar 14-Kalain AP 60 24. Katogorah Purba 08-Katigorah AP 60

25. Silchar Paschim 10- Silchar AP 78 26. Silchar Purba 10- Silchar AP 61 27. Algapur East 13- Tapang AP 70

8. After sorting of Ballot Paper, packet would be handed over to the material Cell including the Registered duly filled in. (Action : Ballot Paper Cell, PE)

9. To provide contingency money for Rs.80,000.00 (Rupees eighty thousand )only approximately for Ballot Paper Cell for wages of Labour and misc. expenditure. ( Action : General Cell, PE).

Page 32 10. To carrying sorted Ballot Paper from different sorted centres to Material Cell, vehicles are to be required requisition of vehicles is to be submitted in due course. ( Action : Transport Cell, PE).

11. Refreshment Cell will arrange to provide refreshment/ Lunch/ Dinner/ fresh drinking water to all officers and staff engaged in Ballot Paper Cell as per indent. (Action : Refreshment Cell).

11. TRANSPORT CELL :

Officer-in- Other Officers Name of Assistant Name of Grade-IV Charge to assist Sri R.K. Dam, 1. Sri Debabrota Das, S.A., 1. R.K. Biswajit ACS, 1)The D.T.O., DC’s Office, Cachar, Silchar. Singha, PS, DC’s Addl. Deputy Cachar 2. Sri Rajat Bhattacharjee, Sr. Office, Silchar. Commissioner, Asstt., DC’s Office, Silchar. Cachar, Silchar. 2) The Station 3. Sri Bikash Dutta, Jr.Asst., And Will be deputed Superintendent, DC’s Office, Silchar. by Personnel Cell as . ASTC, Silchar. Any other staff will be deputed per requirement of by the Personnel Cell as per the Cell-in-Charge. requirement.

Activities of the Cell:

1. To assess the requirement and availability of different types of vehicles (Govt. and Non- Govt.) 2. To requisition Non-Govt. vehicles on actual need basis & arrange examination by MVI to ensure proper service. 3. To allot vehicles to different Cells/Officers according to their needs as well as duties. 4. To maintain proper records of vehicles. 5. To issue POL as per need (i.e. requisition slip obtained from Officers/ Cells). 6. To maintain log sheets properly with due certificates from Officer-in-charge of the Cells. 7. To maintain proper register with details of vehicles/issue of POL/ No. of requisition days. 8. To de-requisition non-Govt. vehicles immediately after use. 9. To co-ordinate with transport operators and their respective associations. 10. To prepare a proper Route Chart as per report of Zonal Officers/ Sector Officers, earmarking vehicles for carrying polling parties for all polling stations on the day and orderly dispatch of the same on the day fixed for departure. 11. List of drivers/ handyman of the requisitioned vehicles be maintained. 12. Assess the requirement of wages & submit proposal of fund to General Cell well ahead of the date of disbursement. 13. Wages to Drivers/ Handymen are to be disbursed by maintaining proper A.P.Rs etc. 14. To submit the list of Drivers/Handyman of Govt. & requisitioned vehicles to Postal Ballot Paper Cell for issue of their Ballot so as to enable them to cast their vote. 15. Vehicles needed for urgent work including Re-Poll (if any) and for unforeseen matters to be kept identified and reserved and should not be released. 16. Arrangement of vehicles shall be made for to and fro transportation of officials/staff engaged for receiving of materials from polling parties and to arrange for their departure to various destinations in the District. 17. Arrange for adequate vehicles for transportation of personnel during counting days.

Page 33 ACTION PLAN

To start with the function of ensuing Panchayat Election Transport Cell, the following tentative Action Plan is prepared for smooth conduct and mobility of Polling Personal in the District. Preliminary works of the Cell have already been taken up from the Transport Cell headed by Shri R.K. Dam, ACS, Addl. Deputy Commissioner, Cachar, Silchar. Manpower: As per order under Memo No. CDO(PE).116/2017-18/19-23 – A, dtd. 07/11/2018 following is the manpower of the Cell. 1. Shri R.K. Dam, ACS, Addl. Deputy Commissioner, Cachar - Officer-in-charge of the Cell. 2. Shri Angshuman Biswas, District Transport Officer, Cachar, Silchar. 3. The Divisional Superintendent, ASTC, Silchar. 4. Shri Debabrata Das, Supervisory Assistant, O/o. the Deputy Commissioner, Cachar, Silchar. 5. Shri Rajat Bhattacharjee, Jr. Asstt. O/o. the Deputy Commissioner, Cachar, Silchar. 6. Shri Bikash Dutta, Junior Assistant, District Record Room, O/o. the Deputy Commissioner, Cachar, Silchar. 7. Shri Rk. Biswajit Singha, Process Server, O/o. the Deputy Commissioner, Cachar, Silchar.

Addl. 7 (seven) Nos. of Grade – III and 7 (seven) Grade – IV staff having past experience will be required. Moreover, 7 (seven) nos. of Grade – III and 7 (seven) nos. of Grade – IV Staff will be required three days prior to date of moving polling parties for poll purpose. State/Central Govt. Offices has already been requested to place their vehicles at the disposal of Transport Cell. TAI, ITA and General Manager, ONGC, Cachar Forward Base, Srikona will be requested to furnish list of vehicle category wise.

1. Work to be done in Transport Cell: a) Procurement of vehicle (Hiring and releasing) b) Repairing of Govt. Vehicle. c) Issue of POL to vehicles engaged with election works on need basis. d) Route Chart/numbering and planning of vehicles as per polling station list and other follow up action. e) Maintenance of register in respect of payment of wages to driver and handyman of hired vehicle. f) Reporting of daily position of vehicle. g) Planning for parking place of vehicles. h) Detailment of vehicle in connection Training purpose at various places of the district. i) Misc.

2. Requirement: a) List of Polling Station (ZPC. wise). b) List of Constituency Magistrates. c) List of Zonal Magistrates. d) List of Sector/Sub Sector Officer. e) List of Micro Observer, if any.

Page 34 3. Arrangement of Crane and Fire Brigade: Two Cranes (Recovery Van) will be required and for the purpose, the District Transport Officer will take necessary steps. Fire Brigade will be informed that they will be ready for any casualty during Poll and counting days. 4. Arrangement of Vehicle for picking up Polling Personnel from different points of Cachar District. For picking up of Polling Personnel on 07/12/2018 & 08/12/2018 from various points of the District at least 50 (fifty) numbers of buses will be detailed in various picking up points on 06/12/2018 and 07/12/2018. 5. Arrangement of Vehicle for Counting Staff. At least 30 (thirty) Nos. of Buses will be required for carrying counting staff from various points of Silchar Town to Counting Centre. The buses will have to be procured and they should report to Transport Cell on the previous day of counting. Necessary action in this regard will be taken by the Station Superintendent, ASTC, Silchar. 6. Procurement of vehicles: The estimated requirement of vehicles for 27 (twenty seven) Nos. of Z.P. Constituencies in Cachar will be ascertained only after receiving the report from the Sector/Sub Sector Officers concerned. The Sector Officer/Sub Sector Officers will have to be provided with Light Vehicles shortly for collecting detailed information and preparation of Route Chart, Maps and to assess the actual number of vehicle to be required for poll purpose. Moreover, it is estimated that additional LMVs will have to be provided to Zonal Officers/Zonal Magistrate and Constituency Magistrates on receipt of order from General Cell/Personnel Cell. Moreover, Light vehicles are to be provided to various Cells as per requirement. Compilation of Route Chart: On receipt of detailed route chart from Sector/Sub Sector Officers that will be compiled in the Cell and final chart will be prepared accordingly, which will be supplied to Sector/Sub Sector Officers, Zonal Officers, Constituency Magistrates, Election Observers and all concerned in due course. 7. Hiring of vehicles & process thereof: Hiring of vehicles will be made through negotiations with different Commercial Vehicle Owners’ Association, Tea Association of India, Indian Tea Association, various schools and private parties, if required, etc. In this regard meeting with various Commercial Vehicle Owners’ Association will be convened with our officials, enforcement staff of DTO, Cachar and in the meeting the co- operation and active participation of all association will be sought for during the process of ensuing Panchayat Election. In case of any shortfall of vehicles, the matter will be taken up with the Central Pool at and with the District Magistrates of neighbouring States. POL will be issued on need basis considering the distance and fuel efficiency of the particular vehicle.

Page 35 Being an austerity measure, all Cell In charges will be requested to submit the demand for vehicle well ahead on need basis and to release the vehicle after completion of the work. 8. Repairing of Govt. vehicle: Repairing of departmental vehicle will be undertaken with approved workshop of Deputy Commissioner, Cachar, Silchar after proper MVI examination, etc. as per need. 9. Supply P.O.L., etc.: A meeting will be convened shortly with Petrol Pump Owners of Silchar town wherein decision will be held regarding supply of POL on credit basis during entire process of the Panchayat Election. Tentative requirement of POL will be worked out on receipt of Sector Officer List, Route Chart, etc. 10. Vehicle required for picking up of Polling Personnel from different points of the District on the day of distribution of materials and on the day of poll for returning of Polling Personnel to their respective Head Quarters: Approximately 50 (fifty) nos. of buses will have to be kept ready for transporting the Polling Personnel from various points of the district for picking up the polling personnel ISBT, Ramnagar, Silchar. Moreover, for return journey of the Polling Personnel on 09/12/2018 at least 150 (on hundred fifty) numbers of Buses and 30 to 50 Numbers of Diesel Auto/Tata Magic will be kept. 11. Despatch of Polling Parties. For despatch of Polling Personnel Transport will be operated from ISBT/ISTT from 06/12/2018 to till the counting of vote process is over.

Parking Plan of Vehicles: Parking Plan for vehicles will be made after assessment of the actual requirement of vehicle. 12. Re-poll: At least 50 (fifty) nos. of LMV will be kept reserved for the purpose of any unforeseen eventualities and probable re-poll which will consist the vehicle for the Sector Officer and other officials. 13. Seating arrangement: a) Table: 10 (ten) Nos. b) Chair: 30 (thirty) Nos. at ISBT 3 (three) days prior to despatch of Polling Parties. 14. Contingency: Indent will be submitted to General Cell to meet miscellaneous expenses from time to time, if required. 15. Release of vehicle: The entire hired vehicle irrespective of category will be released as soon as the duty is over. The date and time of release will be recorded on the hiring sheet clearly. All Cell In-charges will be

Page 36 requested to release the vehicles under their disposal immediately after Poll is over and vehicle will again be provided during the period of Counting as per necessity. 16. Publicity: Elaborate briefing of polling personnel will have to be done during the training session so as to avoid any last minute confusion at the time of departure and arrival. The office bearer of Transport operation will also be briefed accordingly. 17. Distribution of wages to Drivers and handyman of all hired vehicles: Distribution of wages will be made in the Transport Cell office premises near Cachar College (old BRTF campus) by opening separate counter for the purpose. The amount of wages will be collected from Panchayat Election General Cell from time to time as per requirement the wages of the vehicles to be engaged for Poll purpose will be distributed from the office at ISBT/ISTT. 18. Arrangement of Trolley at Borkhala & Motot Boat at Lakhipur Area of the District: The Area Manager, Northeast Frontier Railway, Badarpur will be requested shortly for placement of Trolley at Chandranathpur Railway Station for carrying Polling Personnel to Bandarkhal area, if required. Besides, the Sub Divisional Officer (Civil) will be requested to arrange Motorboats for carrying of Polling Personnel to the polling stations located at up stream of Barak. 19. Arrangement of BSF Boat for moving polling parties at Tokergram under Katigorah LAC: The Commandant, 131Bn. BSF, Dholcherra will be requested to provide boat for crossing the river Kushiara at Bhanga Bazar, Dist. – Karimganj to reach the Election Officials as well as Polling Parties to the Polling Station at Tukargram, Katigorah West ZPC.

12. REFRESHMENT CELL:

Officer-in-Charge Other Officers to assist Name of Assistant Name of Grade- IV

Sri A.R. 1)Superintendent, FCS & CA, 1) Sri Pronoy Nath, 1) Sri Niranjan Mazumder, ACS, Silchar. Sr.Asstt., Sadar Rev. Sinha, FCS & CA Addl. Deputy 2) Designated Officer, Food Circle. Br., DC’s Office, Commissioner, Safety, O/O Jt. Director of 2) Sri Asish Barman, Jr. Silchar. Cachar, Silchar. Health Services, Cachar. Asstt., FCS& CA Br., DC’s 3) All Inspector/ Sub-Inspector Office, Silchar. of FCS & CA, Silchar.

Activities of the Cell: 1. To arrange selection of proper supplier(s) in consultation with DC observing due formalities for providing light refreshment/ lunch/ dinner etc. to the personnel engaged in Election Work, as per actual need basis. 2. To arrange a system for providing refreshment at reasonable prices within the Distribution Campus/ Counting Venues.

Page 37 3. To arrange serving of refreshment to all concerned persons at different cells and meal for those who work till night. 4. To arrange proper refreshment and orderly distribution thereof to all concerned at the time of counting of votes. 5. To assess requirement of the next day and monitor daily expenditure on the day to day basis. 6. Separate refreshment register may be provided to each Cell for proper recording and accounting. ACTION PLAN

1. The Refreshment Cell will function at FCS&CA, branch, of D.C’s office, Silchar.

(a)To Select Caterers engaged for supply of food material ( Tea Snacks , Breakfast, Light Refreshment, Lunch ( Veg & Non Veg ) Dinner ( Veg & Non Veg ) Evening Tea ( Red), Coffee etc to all person engaged in the Assembly Election/2016 duty from the date of Notification till the completion of the entire Election process.{ Action:- Refreshment Cell} 2. The names /Number of Cell Personnel of each cell will have to be submitted by each cell In charge within 2(two) days from commencement of performing of the cell activities. 3.. Indent for Breakfast/Lunch/Dinner will have to be submitted by only the Cell In-charge or the Assisting Cell In-charge of each Cell on the earlier day.

(a) Order for Tea & Snax will have to be placed in writing for VIP meeting / General meeting at least 1 day ahead the meeting.

4.. The breakfast will be served at 9-00A.M.

(a) The Refreshment will be served from 1 to 2 P.M. (b) The Dinner will be served from 8.00 P.M. to 9-00 P.M. as and when necessary. ( c) Refreshment (tea and Snacks) will be served at 1 A.M. to 2 A.M. for officials on round the clock duty on particulars days. 5. To request the in charge Construction Cell for construction of suitable Dining Hall 4 Nos and Cooking shed for 4 Caterers at ISBT/ISTT. as per requirement .{Action:- Construction Cell}

6. To communicate with In-Charge of all the other Cells for submission of total no of persons engaged and involved in the Election Duty along with all the Polling Personnel and Security staff.{Action:- All respective Cell}

7. To request Construction Cell to arrange one office room and Urinal/Toilet facilities for Refreshment Cell.{Action:- Construction Cell}

8. To request the PHE for providing sufficient safe Drinking Water at ISBT& ISTT{Action:- PHE Cell}

9. To finalize whether food will be provided to the Polling Personnel and Security people engaged in each polling station on the day of receiving polling materials.{Action:- DEO Cell}

10. To request the Transport Cell to provide Two nos of Vehicles every day for delivering food items at different venues of the Cells from the day of functioning.{Action:- Transport Cell}

11 To request in-charge, pass cell for timely arrangement of passes of the official vehicles, labourers engaged and involved in Election Duty under Refreshment Cell. {Action:- Pass Cell}

Page 38

13. PASS CELL:

Officer-in- Other Name of Assistant Name of Grade-IV Charge Officers to assist Will be 1.Sri Manna Barman, Sr. Asstt., 1)Sri Taj Uddin Sri H.C. deputed in DC’s Office, Silchar. Mazumder, Bhakta, ACS due course. 2.Smt. Binita Deb Roy, Sr.Asstt., Chainman, LA Addl. Deputy DC’s Office, Silchar. Branch. Commissioner, 3. Sri Tarasankar Das, Jr. Asstt., 2) Other staff will be Cachar. DC’s Office, Silchar. deputed by 3.Smt. Rajashree Deb, Jr. Asstt., Personnel Cell as per DC’s Office, Silichar. requirement.

Activities of the Cell: 1. This Cell is entrusted with the responsibility of issuing passes to the Officers/Staff and to the Media people during different phases of Election Process. 2. The Cell will arrange issue of passes to all contesting candidates in a systematic manner. 3. The Cell will place the requirement of passes to be printed for various purpose to the General Cell well ahead. 4. The Cell will also identify the colour of passes against each category.

OFFICER IN ASSISTING NAME OF STAFF GR – IV CHARGE OFFICER

Shri Manna Barman, Sr. Asstt. T & D Br. DC’s Office. Requirement of Smti Binita Deb Roy, Sr. Asstt. LA Br. DC’s Office, Silchar. assisting staff Gr. Shri Tara Sankar Das, Jr. Asstt. Dist. NRC Cell, DC’s III & IV already Office, Silchar. placed to the Smti Rajashree Dev. Jr. Asstt. LA Br. DC’s Office, Silchar. Shri S. Timung Shri Ranjit Deb, Sr. Asstt. Dist NRC Cell, DC’s office, Personnel Cell, SPO, T & D Silchar Panchayat Branch, DC’s Shri A. R. Shri Y Monidhan Singha, Sr. Asstt. LC Br. DC”s Office, Election 2018 vide Office, Silchar Silchar. Mazumder, No – PE(Pass Shri Dipak Prasad Goala, Jr. Asstt. T&D Br. DC’s Office, ACS, ACS, Cell)/1/2018/6 Silchar Addl. Smti Sangita dtd. 08/11/2018 Shri Pinkon Deb, Jr. Asstt. CRPc Br. DC’s Office, Silchar Deputy Gupta, APO, Smti Paulami Choudhury, Jr. Asstt. LA Br. DC’s office, T&D Br. DC’s 1. Shri Riaj Uddin Commissio Silchar. office, Silchar. Laskar, Peon ner, Shri Pradip Singha, Jr. Asstt. O/o DAEO, Cachar, Silchar T&D Br. DC’s Cachar, Shri Dhruobajyoti Sharma, SK, LA Br. DC’s Office, Silchar

Shri Anupom Chanda, Patwari, O/o ASO, Sadar office, Silchar Silchar Smti Ruli Shri Maruk Uddin Barbhuiya, Patwari, O/o ASO, Sadar. 2. Smti Gita Deb, Daulagupu, Shri Pronoy Nath Laskar, Patwari, O/o ASO, Sadar. Peon LC Br. APO, T&D Br. Shri Binoy Bhusan Nath, Patwari, O/o ASO, Sadar. DC”s Silchar DC’s Office, Shri L. Joy Singha, Patwari, LA Br. DC’s Office, Silchar Silchar Shri Dipen Singha, Patwari, O/o ASO, Sadar. 3. Shri Suranjan Shri Faizul Ahmed Laskar, Patwari, O/o ASO Sadar. Shri Debasish Sharma, Patwari, O/o ASO, Sadar Das, Peon Nazarat Br.

Page 39 Smti Nitali Barmar, Patwari, O/o ASO, Sadar DC’s Office, Smti Protima Singha, Patwari, O/o ASO, Sadar. Silchar. Smti Shivo Priya Barman, Patwari, O/o ASO Sadar 4. Shri Kamrul Shri Baidul Alom Laksar, Patwari O/o ASO, Sadar Hussan Laskar, Shri Gobindalal Chakraborty, ST, Sirajul Ali HS School, Borjatrapur. Gr. IV, O/o Smti Madhulina Bhatt, AT. 100 No Algapur LP DAO, Silchar. School.

Function of the Cell

(I) Identification of person/ officials to whom identity cards will be issued by the Cell in connection with Election Duties. (II) To prepare photographs of all concerned officials engaged in Election duties. (III) All types of Identity Cards/ Pass will be prepared by the Cell and also finalise the colour. (IV) Assessment of requirement of cards of all categories of Identity Cards/ Passes of Contesting Candidates (ZPM/ APM/ GP President/ GM), Election Agents (ZPM/AP/GP President), Counting Agents (ZPM/ APM/ GP President), Officials engaged in different category and Counting staff in connection with Panchayat Election – 2018. (V) Validity of the Identity Cards/ Pass should be mentioned in the Identity Cards/ Pass, whenever required. (VI) Identity Cards for polling personnel will be handed over to the Material Cell in due course. (VII) The Identity Cards/ Pass for Contesting Candidate & Election Agent of GP President will be prepared and distributed from Jyoti Kola Kendra, near Unnayan BHawan, DC’s Office, Silchar. (VIII) The Identity Cards/ Pass for Contesting Candidate & Election Agent of APM will be prepared and distributed from Office of the Chief Executive Officer, Cachar Zila Parishad, Silchar. (IX) The Identity Cards/ Pass for Contesting Candidate & Election Agent of ZPM will be prepared and distributed from LA Br. Ground floor, Unnayan Bhawan, DC’s Office, Silchar. (X) The Identity Cards/ Pass of Contesting Candidates of GPM will prepared & distributed from their respective Block Development Offices.

The Cell shall be functioning from Technical Branch of office of the Executive Engineer , WR Division, Silchar – 1 near DC’s office , Silchar

14. COUNTING CELL :-

Officer-in- Other Officers to Name of Assistant Name of Grade- Charge assist IV Sri Rajib Roy, 1)Smt. B. Thakuri, 1)Sri Bipul Acharjee, Sr. 1)Sri A.Z. ACS, Addl. ACS, Election Asstt., DC’s Office, Silchar. Laskar, Election Deputy Officer, Silchar. 2)Sri Shibupada Das, Sr. Branch,Silchar. Commissioner, 2)Sri B. Paul, AFS, Asstt., DC’s Office, Silchar. 2)Sri Cachar, Silchar. Treasury Officer, 3)Sri Anjan Nath, Sr.Asstt, Lakhinarayan Silchar. Election Branch, Silchar. Sinha, Election 3) Sri Rasaraj Das, 4) Sri Sujoybir Deb, Jr.Asstt, Barnch,Silchar. Dy. CEO, CZP, DC’s Office,Silchar. 3)Sri Sarif Cachar. 5) Sri Anupam Roy Uddin Laskar, 4) District Choudhury, BP, Election C/O Jt.Director Information Officer, Branch, Silchar. of Health NIC, Silchar. Services,Silchar.

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Activities of the Cell :-

1) The Cell will work out the requirement of stationery articles/ different categories of forms will be required in different Counting Halls & will submit indent to General Cell for providing the same. 2) The Cell will ensure providing of necessary forms etc. to all AROs of Counting Halls round the clock till counting process is over & will also collect / handover result sheets to General Cell in a phase manner at the end of round –wise counting.

General action for all Cells :-

1) To submit Action Plan pertaining to respective Cells immediately to General Cell. 2) To submit budget requirement of fund pertaining to respective Cell, if any to General Cell. 3) To submit proposal for additional requirement of staff to Personnel Cell. Over all supervision at DC’s Office based Cells by Sri P.B. Roy, ACS, DDC, Cachar.

Over all supervision of ISBT/ ISTT based Cells by Smt. M. Chaudhuri, ACS, CEO, CZP, Silchar.

15. CONSTRUCTION / STRONG ROOM CELL:-

Officer-in-Charge Other Officers to assist Name of Assistant Name of Grade-IV

Smt. M. Chaudhuri, 1) E.E., PWD (Bldg.), To be deputed by the To be deputed by the ACS, C.E.O., CZP, Silchar. P.D., DRDA, Silchar with P.D., DRDA, Silchar with Silchar. due approval of the due approval of the Personnel Cell. Personnel Cell.

Activities of the Cell:

1. To arrange temporary construction of Receiving / Distribution Counters/ Counting Halls etc. considering the no. of Polling Stations/ No. of phase of election/ No. of venues etc. 2. To prepare Strong Rooms for keeping of Polled Ballot Boxes in selected venue(s) in consultation with Material Cell/ General Cell. 3. To keep liaison with the Electrification Cell for proper electrification in all important locations. 4. To submit detailed estimate to the Election General Cell well ahead of execution of work. 5. Construction work to be done in consultation with General Cell & Material Cell.

A. WATER SUPPLY CELL :-

Officer-in-Charge Other Officers to assist Name of Assistant Name of Grade-IV

The E.E., PHE Division AEE, PHE, Silchar Will be deputed by the Will be deputed by the No.,I Silchar. Division No.1, Silchar. Cell-in-Charge with due Cell-in-Charge with due approval of Personnel approval of Personnel Cell. Cell.

Page 41 Activities of the Cell :-

The Cell will arrange availability of drinking water in all important venues i.e. Receiving & Distribution Centres, Counting Halls, Training Centres & other venues where election related exercises will be held.

B. ELECTRICITY CELL :-

Officer-in-Charge Other Officers to assist Name of Assistant Name of Grade-IV

A.E.E., PWD S.D.O., APDCL, Silchar. Will be deputed by the Will be deputed by the Electrical Division, Cell-in-Charge with Cell-in-Charge with Silchar. due approval of due approval of Personnel Cell. Personnel Cell.

Activities of the Cell :-

1) The Cell will arrange temporary electrification in all Election related venues & an estimate for the purpose to be submitted to the General Cell well ahead. 2) The Cell will install Generator at important Election venue(s) in order to ensue un-interrupted power supply.

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Construction Plan of Counting Halls

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