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Download Utoledo Writing Style Guide Writing Style Guide Foreword This style guide was prepared by the Office of Marketing and Communications in an effort to bring consistency to publications written for and about The University of Toledo. Following these standards will promote uniformity and clarity and strengthen the effectiveness of communications. This guide addresses frequently asked questions about style, as well as some common errors. Included are examples related to The University of Toledo to encourage better understanding of the rules and concepts. It is not comprehensive; consulting other reference sources is suggested. The Office of Marketing and Communications follows “The Associated Press Stylebook,” with some exceptions that are explained in this guide. The office also uses “The American Heritage Dictionary of the English Language.” Checking the UToledo website to verify current college, department and office names, as well as faculty and staff titles, also is advised. For questions not answered in this guide or by these reference books, contact the Office of Marketing and Communications at 419.530.2299. This style guide is online at utoledo.edu/offices/marketing. * Last updated June 2021 UToledo Writing Style Guide 2 master of science degree in biology (M.S.) A master’s degree in physics (M.S.) abbreviations and acronyms master of science degree in nursing A few common abbreviations and (M.S.N.) acronyms can be found in the master of public health (M.P.H.) abbreviations and acronyms section at the master of business administration end of the alphabetical portion of this degree (M.B.A.) (note that it is not guide. These are acceptable in some master’s) circumstances and contexts, but in master of studies in law (M.L.W.) general, avoid alphabet soup. education specialist (Ed.S.) doctor of education degree (Ed.D.) academic degrees doctor of medicine (M.D.) Use the University Catalog for appropriate doctor of medicine/doctor of major designations. Note that it is usually philosophy in medical sciences an associate’s, bachelor’s or master’s (M.D./Ph.D.) degree in … or an associate, bachelor or doctor of medicine/master of public master of … degree. Either use is health (M.D./M.P.H.) appropriate. Degrees are lowercase. Use doctor of philosophy degree in capital letters and periods for all academic electrical engineering (Ph.D.) degrees when abbreviated. doctor of nursing practice (D.N.P.) Examples: doctor of pharmacy degree (Pharm.D.) associate’s degree doctor of science degree (D.Sc.) associate of arts degree juris doctor (J.D.) bachelor of arts degree in music (B.A.) master of law degree (LL.M.) bachelor’s degree in art history (B.A.) bachelor’s degree in business Note: “doctorate” or “doctoral degree,” administration (B.B.A.) not “doctorate degree.” Doctorate is a bachelor of fine arts (B.F.A.) noun. Juris doctor also is a noun — no bachelor of science degree in chemistry need to add the word “degree.” (B.S.) bachelor’s degree in criminal justice Academic Affiliation (B.S.) Capitalize when referring to the Academic bachelor of science degree in nursing Affiliation between the College of Medicine (B.S.N.) and Life Sciences and ProMedica. bachelor of science in pharmaceutical sciences (B.S.P.S.) academic calendar terms bachelor of social work (B.S.W.) Do not capitalize fall semester or similar master of arts degree in philosophy terms. Put the term before the year. When (M.A.) referring to the academic year, there is a master’s degree in history (M.A.) hyphen separating the years, with no UToledo Writing Style Guide 3 space and is four digits for first year and Examples: second year is two digits. The walking tours begin at the Toledo Examples: Lucas County Public Library, 325 N. fall semester 2019 Michigan St. 2019-20 academic year The first campus of the former Medical The class began last spring semester. College of Ohio was located at the corner of Arlington and Detroit academic rank avenues. Lowercase first-year or freshman, sophomore, junior, senior, undergraduate When addresses are used in text, separate with degree, graduate student and by a comma. doctoral student. First-year student, Example: second-year student, etc. are preferred to For information, write to the Office of describe law and medical students and Marketing and Communications, resident physicians. First-year student is Mail Stop 190, The University of increasingly common to refer to freshmen. Toledo, Toledo, OH, 43606. Note it is hyphenated when used as an adjective. address for Main, Scott Park and Toledo Examples: Museum of Art campuses: Mary Wallace, a sophomore in the College, department, division or office College of Arts and Letters, won the Mail Stop ___ award. The University of Toledo Dee Miller, a fifth-year pharmacy 2801 W. Bancroft St. student, has a 4.0 grade point Toledo, OH 43606-3390 average. address for Health Science Campus ACT College, department, division or office Use only this acronym when referring to Mail Stop ___ the previously designated American The University of Toledo College Testing. It is capitalized, no 3000 Arlington Ave. periods. Toledo, OH 43614-2598 addresses administration When giving the complete address of a Lowercase. UToledo’s senior business or organization, use street administration includes: number and abbreviations St., Ave., Blvd., President and abbreviate compass points that Provost and Executive Vice President indicate directional ends of streets. Spell for Academic Affairs out street, avenue and boulevard when Executive Vice President for Clinical there is no address. Exceptions may be Affairs made for formal printed invitations. UToledo Writing Style Guide 4 Executive Vice President for Finance All-America and Administration and Chief An individual team member may be called Financial Officer an All-American. Use All-America when Vice President for Student Affairs referring to the team. Vice President for Enrollment Examples: Management John Smith is an All-American lineman. Vice President for Diversity and Jamal Hines was named to the Inclusion Freshman All-America Team. Vice President for Research Vice President and General Counsel alma mater Vice President, Chief Information Lowercase. UToledo’s alma mater is “Fair Officer and Chief Technology Toledo.” Officer Vice President and Director of alumnus, alumna, alumni, alumnae Intercollegiate Athletics Graduates of the University. Alumnus Vice President for Marketing and refers to one male, alumna refers to one Communications female, alumni refers to two or more who Vice President for Government are all male or who are males and females, Relations and Chief of Staff and alumnae refers to two or more Chief Executive Officer at The females. Do not use alum. University of Toledo Medical Center and administrator Preferred over & unless the ampersand is Never abbreviate. part of the official name. advisor app Not adviser. Short for application. App is acceptable on first reference. ages Always use figures, and use hyphens when assistant, associate used as part of a modifier. Do not abbreviate. Capitalize only when Examples: part of a formal title before a name. Also The child was 7 years old. see professor. The 19-year-old student Examples: Associate Professor Matt Yockey aid, aide Ana Alba-Rubio, assistant professor Aid (verb) is assistance. Aide (noun) is a person who serves as an assistant. athletic matchups When pairing the names of two competing schools, use a hyphen. UToledo Writing Style Guide 5 Examples: Dowling Hall Saturday’s University of Toledo-Kent EduCare Center State University game Eleanor N. Dana Cancer Center The UToledo-BGSU rivalry game Facilities Support Building Gardner-McMaster Parkinson Center George Isaac Minimally Invasive Surgery Center B Glendale Medical Center B.A. Health Education Building Bachelor of Arts. See academic degrees. Health Science Building Heart and Vascular Center baccalaureate Jacobs Interprofessional Immersive Simulation Center bike trail Kobacker Center A portion of the University/Parks Trail is on Medical Pavillion Main Campus. Mulford Library Building Northwest Ohio Medical Technology blast off, blastoff Center Blast off is a verb; blastoff is a noun and Orthopaedic Center adjective. Radisson Hotel Records Retention Center Board of Trustees Ruppert Health Center Uppercase full name: The University of The University of Toledo Medical Toledo Board of Trustees. Subsequent Center (hospital) references are lowercase: board, trustees. Wolfe Center B.S. buildings — Main Campus Bachelor of Science. See academic Academic House degrees. Bowman-Oddy Laboratories Carlson Library buildings Carter Hall East Capitalize complete building names. Do Carter Hall West not capitalize partial names on second Center for Administrative Support reference, such as Ruppert Health Center Center for Performing Arts on first reference and later attributed as Driscoll Center the center (lowercase). East Parking Ramp Fetterman Training Center buildings — Health Science Campus Gillham Hall Academic Conference Center Glass Bowl Stadium Center for Creative Education Grounds and Fleet Services Building Collier Building Health and Human Services Building Comprehensive Care Center Health Education Center UToledo Writing Style Guide 6 Honors Academic Village Wolfe Hall Horton International House Intramural Storage buildings — miscellaneous Koester Alumni Pavilion Center for Alumni and Donor Larimer Athletic Complex Engagement Law Center Lake Erie Center Libbey Hall Stranahan Arboretum MacKinnon Hall Regency Medical Campus McComas Village UT Family Medicine at the Shops
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