Learning Agreement for Studies at Other Dutch Universities, the Royal Academy of Art the Hague, and Summer Schools (Domestic)

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Learning Agreement for Studies at other Dutch Universities, The Royal Academy of Art The Hague, and Summer Schools (Domestic).

The purpose of the Learning Agreement is to provide a transparent and efficient preparation of the study at other Dutch universities1 and Summer Schools abroad or in the Netherlands, and to ensure that the student will receive recognition in his/her degree for the educational components successfully completed at the host institution.

Note: if you are taking courses at Leiden University (electives or minors), you must fill in the form for External Courses and submit your request at the Board of Examiners of Leiden University College. More information can be found here. The Exchange Office only handles courses taken at other Dutch Universities, Summer Schools (domestic and abroad), and Study Abroad Exchanges.

This documents contains three parts:

SECTION A

Part IA and to be completed BEFORE commencement of the proposed programme, contains the information about the student and the proposed study plan, including the title of the course and credits. Please do not convert the grades and credits of the host institution in this form in case the host institution uses another system than the European Credit Transfer System for credits and letter grades for their grading system. Conversion will be made by the Exchange Officer (on behalf of the Board of Examiners) and processed by LUC’s Registrar. This part needs to be signed by the student, the student’s tutor and the Exchange Officer.

Part IB and also to be completed BEFORE commencement of the proposed programme contains the LUC’s Rules and Regulations on a stay at the host institution, conversion tables regarding credits and grades, and needs to be signed by the student. By signing this Agreement you agree with the conversion tables as set by LUC.

SECTION B

Part II is used during the studies at the host institution and only if there is a change of the proposed study plan, e.g. a course is not offered or the Department has changed the course load (credits). The student needs to inform the Exchange Officer as soon as possible about this change, but no later than 2 weeks after the change has occurred. The forms needs to be co-signed by the Registrar at the host institution and the Exchange Officer.

SECTION C

Students need to inform the Exchange Officer about their return at LUC and make sure that official transcripts are sent by the host institution to Leiden University College.

1 Other Dutch universities recognized by this Learning Agreement are: Erasmus Universiteit Rotterdam, Maastricht University, Radboud University (Nijmegen), Rijksuniversiteit Groningen, Technische Universiteit Delft, Technische Universiteit Eindhoven, Tilburg University, Universiteit Utrecht, Universiteit van Amsterdam, University of Twente, Vrije Universiteit Amsterdam, and Wageningen University.

Section A to be completed BEFORE commencement at host institution

Part I PROPOSED STUDY PLAN

The Student

Last name(s) First name(s)

Date of birth Nationality

Address (NL) Academic year of study at host institution Phone no. Student ID no.

Planned period of the mobility: from (dd/mm/yy)______till ______Host institution:______Title Minor (if applicable):______

Table A: Study programme at host institution

Course/Module titles (as indicated in the course catalogue) at the Level (e.g. 100, 200, Number credits (use receiving institution. If you take a Minor, please list all courses. etc.) if provided by credit system of host host institution. institution!)

Total credits

Web link to the course catalogue at the receiving institution describing the learning outcomes:

[provide weblink(s)]

RESPONSIBLE PERSONS

Student Name:

Signature:

Tutor Name: Signature:

LUC Exchange Officer Name: Hungwah Lam Signature

III. REGISTRATION AT LEIDEN UNIVERSITY

To study as an visiting student at the host institution, students must be (re-)enrolled as a degree-seeking student at Leiden University. Make sure you have completed your re-registration at Leiden University before your commencement to the host institution in case your courses start in the following academic year. In many cases, your re-enrolment at LUC for the next academic year must be completed before you can register as a visiting student at any other Dutch university.

Students attending Summer Schools will normally not need to re-enrol for this purpose, since Summer Schools fall within the same academic year. However, re-enrolment will be necessary if you are planning to continue your studies at LUC in the following September.

Part IB: Rules and Regulation for external courses at host institutions

1. Students are responsible to make sure that the Study Plan at the host institution do not exceed 30 of external courses, as discussed and approved by the Exchange Officer. 2. Courses taken at an host institution will count towards the Elective space of a maximum of 30 external ects. A maximum of 15 ects worth of 100-level courses is allowed. Taking an official minor as offered by the host university will exempt you from this rule. 3. Any changes in the study plan without the approval of the LUC Exchange Officer (on behalf of the Board of Examiners) will not be counted towards the degree programme of the student at LUC. 4. Courses taken at the host institution cannot be counted towards for your major, Global Challenges courses, or Global Citizenship (apart from language courses worth 10 EC). 5. Grade Points (if applicable) from the host institution will not be converted. 6. Courses at graduate level will not evaluated differently in terms of grade and credit conversion. 7. Grading on curve will not be taken into account regarding (the final) grade and credit conversion. 8. All results (grades and credits) of courses listed in this Agreement will be, after the conversion, transferred regardless whether the courses were successfully completed. Students are not allowed to select which courses will count towards their curriculum.

CONVERSION TABLE OF GRADES AND COURSE LEVELS

All Dutch Universities use the ects credit system as LUC. So 1 credit earned at any Dutch university equals 1 credit at LUC.

Most Dutch universities (apart from the Dutch University Colleges) use the 1-10 grading scale, which translate to the following LUC Grade:

Dutch Uni’s LUC Grade Dutch Uni’s LUC Grade 8.6 – 10.0 A+ 6.4 – 6.6 C+ 8.0 – 8.5 A 6.0 – 6.3 C 7.7 – 7.9 A- 5.5 – 5.9 C- 7.4 – 7.6 B+ 5.3 – 5.4 D+ 7.0 – 7.3 B 5.1 – 5.2 D 6.7 – 6.9 B- 4.9 – 5.0 D- 0.0 – 4.8 F

Course Levels Conversion Many of the Dutch universities do not use similar course level indications (i.e. level 100, 200, 300, etc.). Therefore, no course levels will be issued with the transfer of the courses taken the following universities: University of Amsterdam, Erasmus University Rotterdam, TU Delft, Wageningen University, Tilburg University, Maastricht University, TU Eindhoven, Rijksuniversiteit Groningen, Universiteit Utrecht, and the University of Twente. However, students are not allowed to take more than 15 ects worth of courses that are part of the first year of a degree programme. This rule does not apply in case students have applied for an official minor offered by these universities.

The Vrije Universiteit Amsterdam does use the same course level system as LUC, and the levels indicated by VU will therefore be used for the transfer of your courses to LUC.

By signing Part 1B, the student declares that s/he agrees with the Regulations and Regulations for external courses at host institutions, and the conversion table.

Name : Date : Signature :

SECTION B to be completed DURING mobility period

Only fill in and sign this part if there are CHANGES to the original Learning Agreement

In exceptional occasions changes in the course offerings may happen at the host institution for a variety of reasons. In order to maintain the 30 ECTS requirements, students may need to register for different courses. Please submit this form within 2 weeks after you have registered for new courses to the LUC Exchange Officer at [email protected]. Only after a confirmation and signature of the LUC Exchange Officer, the new courses will be accredited (provided that you have successfully completed them) towards your LUC curriculum.

CHANGES TO THE PROPOSED MOBILITY PROGRAMME Acceptable reasons for changes: - Courses listed in Part 1A are no longer offered; - Courses listed in Part 1A cannot be completed due to circumstances at the host university;

To be completed by the student

Component title (as indicated in the course Reason for change Credits

catalogue) at the host institution nt* #

Level Level course of Deleted component* Added compone

□ □

Total:

* tick if applicable # use the credit system of the host institution!

Student’s signature

To be filled in by the Registrar of the Host Institution.

Registrar of host institution confirms these changes Name: Function: Phone number: E-mail: Date: Signature:

Please returned a filled and signed copy to the LUC Exchange Officer (in PDF-scan) at [email protected] within 2 weeks after you have registered for new courses or have dropped courses as filled in in Section 1 of the Learning Agreement.

Without the LUC Exchange Officer’s approval, any changes in your Learning Plan will not count towards your LUC curriculum and degree.

Signature LUC Exchange Officer

Date:

Section C regarding AFTER THE MOBILITY

 Students need to inform the LUC Exchange Officer that they have completed the programme at the host institution within 2 weeks after they have completed the last course (exam, submitted final paper, etc.). Please send an email to [email protected].

 LUC will only accept original certified copies of transcripts. These transcripts must be sent directly from the host institution to Leiden University College. If students bring themselves a copy of an official transcripts, only those in a sealed envelope from the host institution will be accepted. Additional costs for a (new) original certified copy of the transcripts are for the student. Request the Registrar of the host institution to send an official copy of the transcripts to: Leiden University College The Hague Exchange Office ATTN: Mr. H.W. Lam Anna van Buerenplein 301 2595 DG The Hague, The Netherlands  The LUC Exchange Officer will convert the grades and courses based on Part IIB of the Learning Agreement. After final approval of the Board of Examiners, the Registrar will be requested to process all the grades and credits.