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BOW BRICKHILL PARISH COUNCIL Minutes of the meeting held on Thursday 11 October 2018

Present: Cllr R O’Rourke (Chair); Cllr J Price; Cllr R Ford

In attendance: Tony O’Rourke (Clerk); Cllr D Hopkins (Unitary Councillor); PC Tony Deeble (PC218) ()

Public: Mrs D Kesterton; Mr D Kesterton; S Malleson; C Morris; R Horne; S Pepper; M Preen; B Thompson

The meeting commenced at 7.31pm

1.0 Apologies for Absence

None 2.0 To Co Opt One New Member Onto the Parish Council

2.1 One application had been received to fill the vacancy arising from the resignation of Cllr Jones. However, the candidate did not attend the Noted meeting, so was not co-opted. 3.0 Casual Vacancy

3.1 Following the resignation of Cllr Milford at the beginning of October, a second vacancy had now arisen. Elections at Council (‘MKC’) had been notified and the relevant public notices had been Noted posted.

Noted Two vacancies remained to be filled 4.0 Declarations of Interest in Items on the Agenda

Noted Cllr R O’Rourke – Parish Clerk is her husband

Noted Cllr R Ford – Resident of 17 Church Road and neighbour of residents of 15 Church Road (item discussed under Matters Arising) Public Session The meeting was adjourned at 7.34pm to receive the Public Session.

Application to MKC from Hornes Brewery for Variation of Licence (see also 12.0): Collette Morris, of Hornes Brewery, outlined the rationale behind the application to include the sale of alcohol for consumption on the premises and to extend the brewery’s opening hours. She stressed it was not their intention to open a second pub, merely to offer greater scope for open days, to accommodate groups, visits, tours, etc. and perhaps, on Thursday, Friday and Saturday evenings, to open a small tap room, as was common practice for many Noted breweries.

Ryan Horne clarified that organisers of events for which a bar service was provided by Hornes would still need to apply to MKC for a Noted Temporary Event Notice (TEN).

Stone Walls and Interpretation Boards: Diana Kesterton reported that she, Mary Preen and Sue Malleson had met with Eloise Markwick

I accept these minutes as a true record of events

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Eloise Markwick (Conservation & Project Officer - Greensand Country Landscape Partnership) (‘GCLP’) and Stephen Coleman (Historic Environment Information Officer at Central Bedfordshire Council) (‘CBC’) to show them some of the greensand stone walls in the village in need of repair, including those in Green Lane.

GCLP and CBC were very positive about the availability of grant funding for informative signage on the subject of acidic grassland in All Saints Churchyard and at the top of The Wicks, together with a more general interpretation board on the Village Green.

GCLP and CBC were also happy with the proposal to remove the ivy from the wall outside the Church Hall. It was felt that the portion of the Green Lane wall nearest the main road should remain covered in ivy as it offered a beneficial habitat for insects. However, there was positive discussion of the conservation of the portion of the wall covered in brambles further down the lane, towards the back of Noted Rushmere Close.

Mrs Kesterton explained that there was little that could be done to ensure conservation of historic stone walls in the village other than insisting that the conservation of the walls be made a Planning Agreed Condition for any new development(s) in .

Litter Bin – Church Car Park: Mary Preen requested a permanent litter bin for the Church Car Park.

It was agreed that the Council would look into placing at least one bin Agreed Clerk at the site.

Christmas Tree Lights and ‘Switch On’: (see 16.2 below) Sally Pepper asked whether, as was customary, BBPC would supply mulled wine and mince pies for the ceremonial ‘Switch On’ of the Christmas Tree Lights on the Village Green at 6:45pm on 28 November 2018. It Agreed was agreed that this would be the case as it had been in previous Clerk years.

The meeting reconvened at 7:50pm 5.0 Minutes

5.1 Following the resignations of both Cllrs Jones and Milford, who had been the only councillors present at the 12 July 2018 meeting other than the Chair, Cllrs Price and Ford accepted an email from former Cllr Milford that the minutes of the meeting held on 12th July 2018 were a Agreed true and accurate record. The minutes were signed by the Chair.

5.2 Minutes of the meeting of the Council held on 13 September 2018 were accepted as a true and accurate record by all councillors and were Agreed signed by the Chair.

6.0 Matters Arising from the Minutes of 13 September 2018 Meeting

From Public Session

I accept these minutes as a true record of events

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6.1 Village Planters Gill Cannell had now purchased the plugs required to create a ‘pansy wave’ in each of the large village gateway planters and Noted had been reimbursed.

6.2 Building Work at 15 Church Road (also Minute 19.1 of 13 September 2018) Following a site visit and “a number of discussions with the owner” (of 15 Church Road) an email was received (via Cllr Hopkins) from Neil Allen (Head of Regulatory Services, MKC), setting out MKC’s position, as follows:

“The works being undertaken at No 15 do not require permission as they are exempt from the regulations and, primarily due to the basement which exists, the work is not undermining the foundations to No 17.

Whilst we have no control over the work there may be other legislation under which the owners of No 17 may wish to consider taking action but these would be civil matters between the two neighbours and not Noted something which (MKC) would be involved in.”

6.3 Greensand Country Village Gateway – Signage & Greensand Boulders (Minute 5.4) Agreement signed on behalf of BBPC and submitted Greensand Trust for LEADER funding for signs at the junctions of Station Road/Brickhill Street and Station Road/Church Noted Road/ Road.

To allow PC Deeble to leave the meeting early, Cllr Hopkins suggested items 7 and 8 be transposed. 8.0 Thames Valley Police(‘TVP’) Quarterly Attendance (TVP Q3)

8.1 PC Tony Deeble stated that only four crimes in Bow Brickhill had been reported in the third TVP quarter:

1 x ‘Assault Without Injury’; 1 x ‘Burglary other than in a Dwelling’ and 2 x ‘Theft From Vehicle’

He added that, since the start of TVP Q4, there had been a domestic burglary in Rushmere Close, which was “of concern”. There were no suspects at the time of the meeting but CID officers were working on the case.

Over the next few months, TVP would be specifically targeting rural crime in the area. Other upcoming TVP initiatives would include an increase in traffic speed monitoring and enforcement on more isolated roads.

The annual ‘Operation Dark Night’ anti-burglary initiative was to be launched over the forthcoming weeks, encompassing crime prevention advice and increased patrols, particularly over the Halloween/Bonfire Night period.

PC Deeble explained that the recent murder in nearby Browns Wood had been “resource intensive” for TVP and had necessitated a number of reassurance patrols and an area-wide knife sweep. I accept these minutes as a true record of events

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8.2 Sue Malleson, as Neighbourhood Watch (‘BBNW’) Co-Ordinator, had been told of a recent disturbing incident at the top of Church Road, during which three “gentlemen in balaclavas” had attempted to force entry into a property. She expressed concern that the incident had not been formally recorded by TVP because no crime had taken place. Two similar incidents had recently occurred in Woburn Sands and Mrs Malleson was surprised that TVP had identified “no pattern” linking these to the Rushmere Close burglary.

PC Deeble explained that it was TVP’s belief that the Rushmere Close perpetrator was working alone. This did not accord with their evidence relating to the Woburn Sands cases.

8.3 Mrs Malleson again expressed surprise that TVP had not recorded an incident number for the attempted break-in on Church Road, pointing out that the residents concerned were traumatised by their experience and the village, as a whole, was “very unhappy” about it. PC Deeble agreed to look at the TVP systems again and ascertain how the incident was reported/recorded.

Following a request from the neighbour of the Rushmere Close burglary victim, the Chair asked PC Deeble whether TVP could provide a stock of “no junk mail/hawkers…” notices for display by residents to PC deter would-be distraction burglars. He agreed to supply some Deeble/ literature for that purpose to BBPC. Clerk

8.4 Sue Malleson suggested that communication between TVP and BBNW could be improved. The lack of communication was then made very clear when, in response to her question: “Is officer Deeble still on the patch? I’ve never met him”, PC Deeble then identified himself to the meeting.

8.5 The Clerk informed PC Deeble that he had examined the footage from the Pavilion CCTV cameras from the night of the Rushmere Close burglary but had been unable to find anything of any use to the ongoing investigation.

7.0 Unitary Councillor Report

Full Report circulated to councillors prior to the meeting and published on the Parish Council Website

7.1 MKC had appointed Debbie Taylor-Bond as its new Head of Highways. Cllr Hopkins suggested that any matters BBPC wished to discuss with her should be raised as soon as possible. It was also suggested that she might be invited to address a future BBPC meeting. Noted Clerk to arrange. Clerk

7.2 Plan:MK- SE MK Strategic Urban Expansion: Cllr Hopkins, the Chair and Sue Malleson had met earlier in the day with other Town and Parish Councillors from the Danesborough and Walton Ward, an MK Planning Officer and a Planning Consultant, with a view to arranging workshops to work on how the proposed strategic area might look. The workshops were likely to be held in November in Woburn Sands, either Noted in the Memorial Hall or the Summerlin Centre. I accept these minutes as a true record of events

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7.3 South Caldecotte: A meeting on the plans for the proposed South Caldecotte Employment Site for Councillors from MKC, Bow Brickhill and had been scheduled for 18 October at MKC’s offices. It was anticipated that a planning application for the site would be Noted submitted in November 2018, before the adoption of Plan:MK.

7.4 Plan:MK Timetable: Cllr Hopkins included an indicative timeline for the progress of Plan:MK. He said it was hoped that the Plan would be “made” (adopted) in January 2019.

Although unhappy with some aspects of the Plan, Cllr Hopkins said it was better to have a plan than not to have one, as it would do away with the 5-year land supply issue and “wipe the slate clean” for at least Noted 12 months post-adoption.

7.5 Cllr Hopkins’ report also provided updates from:

• Serco Waste Services on refuse collection; • Central Bedfordshire Council Highways on the intermittent closure of the A421 between and the M1 at J13; • Maurice Barnes (Landscape Client Service Manager, MKC) on the control of dogs in Brickhill Woods; • Highways on the Expressway; • Claire Poulton of GCLP on the 4.5 year ‘2020 Vision’ of the Noted Partnership;

7.6 Planning Application for a development of 124 dwellings on Newport Road, Woburn Sands: Cllr Hopkins said this would be resisted under Plan:MK because the Inspector had already decided any development in that area should be held until 2024, pending the Noted final decision on the route of the Expressway.

7.7 Draft Framework for Local Councils to have an Increased Role in Service Delivery: Cllr Hopkins outlined the approaches taken by some other Town and Parish Councils, which would be to retain the existing Serco services and top up landscape services with a third-party contractor. The Chair observed that this was the current position in Bow Noted Brickhill, with the majority of landscape services provided by its own contractors and minimal input from Serco

7.8 Cllr Hopkins gave an update on the application to build 500 homes at Levante Gate, Little Brickhill. He had been reliably informed that the Noted applicants had decided not to appeal MKC’s decision to refuse the application.

7.9 In response to a question about the payment of MKC invoices by Northamptonshire County Council, Cllr Hopkins explained that MKC had, some years previously, entered into a shared services (‘LGSS’) agreement with Northamptonshire and Cambridgeshire County Councils to jointly deliver financial services across all three authorities. Noted He also explained that payments were made from a dedicated joint LGSS account.

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9.0 Clerk’s Progress Report

Full Report at Appendix A

9.1 Website: Work on the new website (complete with new photographs and video content) was going well. Once the relevant documents had been migrated from the old website, it would be ready for launch.

Despite the fact that the site was still in Beta mode, the Pavilion page was working very well indeed, with hirers making and paying for their bookings easily online, including Cllr Price, who described it as “quick and easy”.

The Clerk explained that this saved a lot of time and effort on his part, as he no longer had to drive to and from the bank with cheques. He did, however, explain that a “paper and cheque” option remained in place for those who did not use the internet.

He also explained the processes by which the credentials of potential hirers were now checked and their payments cleared in a bid to avoid

Noted inappropriate hires, fraudulent transactions and bad debts.

9.2 WiFi: A router had now been installed to provide WiFi to the Pavilion. The signal was good and, it was hoped, this meant councillors could

use tablets to read meeting papers rather than print them out.

Because the username and password were currently as supplied by the service provider (EE), the Clerk would change them to something Noted Clerk more memorable and appropriate. He would then inform all who required this information accordingly.

Mapping Service Subscription Cancelled: The Clerk had discovered 9.3 BBPC was paying £42/year for a mapping service that had not been used by the two previous Parish Clerks. It transpired that BBPC had

originally subscribed to it to help in drafting the Neighbourhood Plan. It was pointed out that MKC had a public online mapping system which, Agreed though simpler, could do the same job, so, unless it was required for future use, the cancellation of the subscription would stand.

9.4 Shooting in Fields: The Service Request to MKC Environmental Noted Health remained open, but the shooting seemed to have stopped.

9.5 SID (Speed Sign) on Station Road Out of Order: The Clerk had emailed Nigel Spencer at MKC as this sign was their responsibility, not BBPC’s. It was thought that a new battery was required. Response Noted from MKC awaited. Clerk to follow up with Debbie Taylor-Bond if Clerk necessary.

9.6 Missed Hedge Trimming Throughout Entire Village: This had been reported to MKC via the online portal and it appeared that Serco had, only a day or so prior to the meeting, cut some of the hedges, although the 30-mph sign remained obscured. It was also pointed out that this work was scheduled for March, so the contractors may have missed Agreed one cut entirely. If this proved to be the case, BBPC would seek to recover any overpayment it may have made for this part of the contract. I accept these minutes as a true record of events

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The Chair asked if anyone knew of any municipal rose beds in the village, as their maintenance was included in the Serco schedule of works. Clerk to speak to Kay Pettit at MKC about all of these issues. Clerk

9.7 ‘Steep Hill’ Warning Sign Damaged and Lying in Road: The sign had gone but the pole remained on the road. Ongoing. Clerk to follow Noted up schedule for replacement of sign with MKC.

9.8 Broken Bollard and Signage on Station Road Mini Roundabout: Noted Ongoing. Clerk to follow up schedule for repairs with MKC. Clerk

9.9 Bridleways Bow Brickhill BW006 and Little Brickhill BW021 in Need of Repair/Fallen Tree Near London End Lane to be Cleared: Noted Ongoing. Clerk to request update from Rosie Armstrong (MKC RoW Clerk Officer).

9.10 Flashing School Crossing Lights (Wig-Wags) on Station Road Out Noted Of Order: Ongoing. Clerk to request update from MKC. Clerk

9.11 Fallen Trees Leaning Across Entrance to Old Blind Pond Farm Noted Site: Ongoing. Clerk to request update from MKC. Clerk

9.12 Broken Wooden Bollards on Station Road damaged following accident in the snow. Reported to MKC in March but still ongoing. The Chair asked if the hitch posts in general were still needed since all the affected verges had now been populated by mature shrubs which, were sufficient to discourage parking, as was the original purpose of the hitch posts. It was suggested and agreed that all of them be removed. Clerk Agreed to obtain quotes for the removal of the posts. Clerk

9.13 Ringway Community Projects – Street Furniture Maintenance: The Operations Team at Ringway had been informed that the benches located on the Village Green, Greenways and Station were in need of maintenance and repainting. Ongoing. Clerk to request update from Clerk Noted MKC.

Clerk 9.14 Yellow Line Painting at Bus Stop: Ongoing. Clerk to request update

Noted from MKC.

Roundabout Junction Brickhill Street & Station Road Warning 9.15 Signage Ongoing. “Still no sign of the signs”. Clerk to request update Noted from MKC. Clerk

Cllr Hopkins commented that there was a need for early warning signs 9.16 of the HGV weight restriction through Woburn Sands and environs and Noted that he had mentioned this to Debbie Taylor-Bond.

10.0 Notification of Planning Applications Received by Milton Keynes Council

None

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11.0 Notification of Decisions Made from Milton Keynes Council

11.1 18/02028/FUL: Construction of single storey extension (in two parts) At: 12 Station Road Bow Brickhill Milton Keynes MK17 9JW Noted Granted

11.2 18/01825/FUL: Proposal: Two storey side, first floor front and single storey rear extensions. At: 24 Station Road, Bow Brickhill, Noted Milton Keynes MK17 9JW Granted

11.3 18/00651/FUL: Proposed change of use conversion of existing stable building to single residential dwelling (Use Class C3), associated external works and retrospective permission for a two-horse stable block. At: Land At Cromwell Stables Woburn Noted Sands Road Bow Brickhill Granted

11.4 18/00482/OUT: Erection of 3 detached houses. At: Blind Pond Noted Lane Woburn Sands Road Bow Brickhill Granted

12.0 Licensing

Application to MKC from Hornes Brewery for Variation of Licence

Hornes Brewery had requested an extension to their current licence to allow consumption of beer on the premises under controlled conditions and to extend their opening hours.

Agreed It was unanimously agreed that the Council had no objection to the Clerk application. Clerk to send Letter of No Objection. 13.0 Draft Framework for Local Councils to have an Increased Role in Service Delivery (‘Draft Framework’) with specific reference to Landscape Services

13.1 As briefly discussed under item 7.7, it was agreed to retain the existing Serco services and top up landscape services with a third-party Agreed contractor as was currently the case. Clerk to inform Kay Pettit of this Clerk decision.

13.2 Cllr Price asked who was responsible for gully cleaning. The Chair responded that it was the responsibility of MK Highways. It was noted the gulleys looked dreadful and were in urgent need of cleaning. It was also noted that MK Highways had scheduled this to take place in March 2019, but it was agreed that the new Head of Highways, Debbie Taylor- Bond, should be invited to make a site visit and attend a BBPC meeting Clerk Agreed well in advance of that date. Clerk to arrange a suitable date for the visit(s).

14.0 Local Government Pension Scheme (‘LGPS’)

It is a statutory requirement that BBPC, as an employer, offers all qualifying staff the opportunity to join the LGPS. Two separate resolutions are required to enable this to be progressed further if and when appropriate.

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14.1 It is resolved that Bow Brickhill Parish Council will enrol in the Local Agreed Government Pensions Scheme as an employer

14.2 It is resolved that Bow Brickhill Parish Council will enrol qualifying staff members including, but not limited to, the Parish Clerk/RFO/Pavilion Manager, the Pavilion Caretaker and the Pavilion Cleaner in the Local Agreed Government Pensions Scheme in accordance with such LGPS regulations as may be in force.

15.0 Community Infrastructure Grant (‘CIG’)

Details of the CIG were circulated to councillors prior to the meeting.

15.1 The Chair invited councillors to propose any scheme they considered suitable for submission for grant funding.

It was agreed that most of the eligible areas listed in the documentation had already been covered by other means:

• Play Area improvements had been funded by S106 funds; • a second SID had been installed to aid traffic calming efforts; • little could be done about car parking in the village – MKC was administering the S0106 funds for District Parks, which would hopefully include at least some additional spaces at Parkway;

15.2 Cllr Ford suggested applying for funding for an ANPR system for the village, to deter opportunistic burglaries and discourage speeding. It Agreed was agreed that Cllr Ford should research this and report back to the Cllr Ford next meeting, although this would miss this year’s funding application deadline. 16.0 Forthcoming Events

16.1 England’s Counties & Battles Over - A Nation’s Tribute 11th November:

16.1.1 Bugler: Clerk to liaise with parents and confirm details. It was agreed that he will just turn up and play, so no prior rehearsal would be necessary as he could be walked though his contribution in a few Agreed minutes on the day. Clerk to keep bugler’s family updated. Clerk

16.1.2 Church Bell Chiming: Sue Malleson confirmed she had sufficient bell- ringers for the event and that she had spoken to Pageant Master Bruno Peek about the event and about GDPR issues arising from the Noted collection of information from participants.

16.1.3 Beacon of Light: It was agreed that it would be inappropriate for BBPC to use public funds to purchase a beacon specifically for the event, so Clerk it was decided to ask the churchwardens to switch on the lights on the Agreed church tower. Clerk to inform Bruno Peek of this decision.

16.2 Christmas Tree Lights and ‘Switch On’: It was agreed that the Council would supply the traditional refreshments and would invite the Rector to attend the event on behalf of the village. Clerk to invite

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Agreed Reverend Waller and purchase the refreshments nearer to the date of Clerk the event.

It was also agreed that Alistair Twigg and the team would hang the lights on the tree and take them down again as usual this year, but Agreed Sally Pepper felt that the tree would need to be pruned again fairly soon. The Chair thanked Sally Pepper for this kind offer, which the Council accepted.

The idea of using a more ‘permanent’ set of lights was also discussed but the issue of weather damage causing bulbs to blow or shatter remained a challenge. Cllr O’Rourke suggested LED rope lights or a similarly weather-resilient solution. Clerk to investigate this ahead of Clerk the proposed tree light hanging on the weekend of 24/25 November.

Noted Sally Pepper was given the Christmas Tree feeder key and would return it in January 2019, once the lights had been taken down.

16.3 Santa Parade and Party: ASTRA requested that BBPC be joint presenters with them of the annual Santa Parade scheduled to take place on Saturday 8 December at the Pavilion. They also requested permission to access the small meeting room from Thursday 6 December to build Santa’s “grotto” and on Sunday 9 December to clear up. It was agreed at the 13 September 2018 meeting that BBPC would partner ASTRA in this venture but Cllr O’Rourke said it would be necessary to avoid conflict with other bookings over the requested period for building and striking of the grotto.

Little Stars, the Youth Club and the Yoga Class organisers had no problem with the grotto being built around their bookings, although it was agreed it would be wise to avoid any extraneous noise during the yoga session between 7 and 8 pm on the Friday evening.

Noted Chair and Clerk to liaise with ASTRA as regards any further Chair/ requirements for the event. Clerk 17.0 S106 Update

Play Area Fence: Work on the new fence was now complete and looked excellent. The local children were obviously very happy with the new amenity. 18.0 Chair’s Report

Full Report at Appendix B

The Report was circulated to all Councillors prior to the meeting and Agreed had been read and agreed.

18.1 Councillor Vacancy: Following the resignation of Sally Milford at the end of September, at least one vacancy remained to be filled on the Parish Council Electoral Services at MKC had been notified of the vacancy and the relevant statutory notices had been published electronically (via social media and the website) and physically (via the notice board).

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The Chair thanked Sally in her absence for her three years of service Noted as a Parish Councillor and said she would be missed.

Play Area: Although Sally Milford was no longer a member of BBPC, 18.2 the Chair suggested it would be a fitting gesture to ask her to formally declare it open, in recognition of her contribution to the project. Date TBC, Clerk and Chair to liaise with Mrs Milford. Chair/ Agreed Clerk Litter Picking: The Chair thanked the volunteer ‘Wombles’ who 18.3 valiantly picked litter from the Woburn Sands Road at the beginning of October and to those who joined the All Saints Church clean-up working party at the end of September. Noted Cllr Price suggested that the Council purchase some litter picking kits so as to properly and safely equip future litter picking volunteers. It was agreed this was an excellent idea. Clerk to follow up with MKC. Agreed Clerk Defibrillator/CPR Training Sessions 18.4 The Chair thanked Community Responder Peter Cooper from South Central Ambulance, who gave two inspiring and encouraging talks on potentially life-saving CPR technique and the use of Public Access Defibrillators (PADs).

It was agreed that a donation of £100 be made to the South Central Agreed Ambulance Charitable Trust, particularly in light of the fact that the RFO Community Responders wee funded by public donations and not the NHS. 19.0 Finance

Full Report at Appendix C

The Report of the Responsible Financial Officer (‘RFO’) was circulated to all Councillors prior to the meeting and had been read Agreed and agreed.

Because the RFO is her husband, the Chair asked Cllrs Price and Ford to sign off the Summary of Receipts and Payments, the Bank Reconciliations for September, the Budget Cost Report to August 30 (end of Q2), and the VAT 126 Reclaim Summary for the Quarter. 20.0 Councillors’ Reports and Items for Future Agenda

20.1 Cllr R Ford:

• ANPR (see 15.2 above); • Revisit the proposal to install a third Defibrillator closer to the top of the hill, at the junction of Church Road and Drakewell Road; • Improvements to lighting on Church Road, with the possible installation of CCTV to deter crime (particularly near The Wicks); • BBPC logo and branding, to raise awareness of the contribution made by BBPC to the village (bins, benches etc);

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• Engagement with and Little Brickhill on areas of common interest.

For information, it was pointed out that Aylesbury Vale was the relevant authority for Great Brickhill, not Milton Keynes. It was, however, agreed that the jurisdiction of both authorities often overlapped in this area, so Agreed forming a united front would be of common benefit to the three Cllr Ford Brickhills. Cllr Ford to report back to future meetings

Cllr J Price – no report 21.0 Correspondence Received and Sent by the Parish Council not Appearing Elsewhere on the Agenda

21.1 Parishes Clean Up Fund: It was agreed that some Litter Picking Kits Agreed should be requested (see 18.3 above) Clerk to follow up with MKC. Clerk

21.2 Community Car Service: Any new interested passengers who would benefit from the car service would be welcome. It was agreed to post Agreed the notice supplied on the village noticeboard. Clerk

21.3 Poplar Farmhouse: An application had been made to MKC by the residents of Poplar Farmhouse for permission to prune a willow tree that was subject to a Tree Preservation Order. It was agreed that a Agreed Letter of no Objection should be sent to MKC. Clerk

21.4 Armed Forces Covenant: MKC Armed Forces Champion (Cllr Terry Baines) has been busy asking town and parish councils to sign up to the Armed Forces Covenant (as employers).

Agreed It was agreed that, because this is such a small parish, with only three Parish Council employees, this would not be relevant.

21.5 Community Engagement Vehicle: Community Council (‘WCC’) was looking into the feasibility of a mobile Community Engagement Vehicle and, in the event of one being purchased, WCC wished to know if this would be something that other parishes would be interested in borrowing/renting when not in use by them.

Agreed It was agreed that this would not be relevant. Clerk to send email to Clerk WCC, thanking them but politely declining their offer.

21.6 Police & Crime Commissioner Update: Emailed to councillors for Noted information.

21.7 Message from Cllr Moriah Priestley (Cabinet Member Responsible for Community Partnerships) (via MKALC): “MKC will be working with a range of organisations to write a strategy for the city going forward. Join in the conversation and get your groups voice heard about funding, community space, creating a strong community Noted environment as our city grows towards 500,000. Clerk to share this with Clerk community groups in the village via email.

21.8 (Street Trading) Food Mobile Exclusion Distance from Schools: “A generic exclusion clause across MK could be requested to be incorporated into the Council’s Street Trading Policy for all food I accept these minutes as a true record of events

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mobiles (including ice cream vans)... This would be subject to Regulatory Committee approval, involving public and trade consultation, adoption by cabinet and there would be relevant Noted advertising requirements.”

It was agreed that this did not apply to Bow Brickhill so no further action was required.

CCG Joint Executive Team: Following the appointment in July of 21.9 Patricia Davies as Joint Accountable Officer, the proposed management arrangements had now been finalised for a Joint Executive Team to work across all the Bedfordshire, Luton and Milton Noted Keynes Clinical Commissioning Groups. 22.0 Pavilion Issues

Complete

22.1 Aerial (Drone) Survey: A village resident conducted this free of charge, giving a clearer idea of guttering issues and drainage channels on the field, plus some impressive footage for the website.

22.2 Barrier Opening and Closing Times Signage: New signs had been designed and purchased. The barrier had also been repainted by the Caretaker.

22.3 Rear Gate Outside Kitchen: A new padlock, hasp and staple had been fitted.

22.4 Leaking Tap in Kitchen: This had been replaced with a new tap.

22.5 Amendment to Conditions of Hire: Amended to explicitly forbid the siting of powerful loudspeakers on the Pavilion veranda and reinforce the message that excessively loud music at private hires will not be tolerated, irrespective of the time of day.

22.6 Recovery of Bad Debt: The Chair called upon Cllr Price to give a progress report on the action he had taken on behalf of BBPC to recover the outstanding fee for the hire that had occasioned the amendment to the Conditions of Hire (22.5 above).

The Clerk explained that the hirer had paid by cheque for the hire and deposit. The hire cheque had been presented to the bank and funds had appeared in the BBPC account well in advance of the hire. However, shortly after the hire had been completed, the cheque was returned by the bank because it had been drawn on a closed account. The same was true of the deposit cheque.

When contacted by the Clerk, the hirer claimed this had been an honest mistake and agreed to bring cash to cover the debt. This never happened and the hirer ceased to be contactable either by phone or email.

Cllr Price then explained that he had sent a letter by Recorded Delivery on 18 September 2018 requesting immediate payment of the debt and

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warning that unless payment was received in full, County Court Proceedings would be issued.

Noted Since no response was forthcoming, Cllr Price issued County Court Proceedings on 8 October. The hirer would then have until 22 October Cllr Price Agreed to pay respond or be issued with a County Court Judgment (‘CCJ’). Cllr Price said he would also report the matter to the police.

22.7 Main Doors: These had been realigned by the contractor.

22.8 Wi-Fi: Now installed and working (see 9.2 above)

Ongoing

22.9 Drinks Refrigerator Behind Bar: A like for like replacement was being researched and would be installed as soon as possible. Clerk to follow up.

22.10 Large External Waste Bins Serco had been asked to replace the two worn and unsightly large bins. Response still awaited from MKC and/or Serco. Clerk to follow up.

22.11 Large Rubber Doormat Required for Foyer: Clerk to source and purchase.

22.12 Disabled Parking: The Clerk had found the disabled parking signs stored at the Pavilion. The signs were quite old and it was agreed that the Clerk should purchase new signs.

22.13 Splashback/Tiles Required for Accessible Toilet: Clerk to source and purchase.

22.14 Veranda Doors: Part of the original building, it was agreed they would ultimately need to be replaced. Clerk to obtain quotes.

Longer Term Projects

22.15 Waste Bins in Park It was suggested that the open drum shaped bins be replaced with enclosed metal ones. Clerk to research.

22.16 Guttering, Soffits and Fascias: Ultimately need to be repaired/replaced. Clerk to research suppliers and obtain quotes

22.17 Kitchen and Lavatory Windows Old and worn. These would ultimately need replacing. Clerk to obtain quotes. To Decide Date of the Next Meeting

The next scheduled Parish Council Meeting is to be held on Thursday 8 November 2018 at 7.30pm.

The Meeting closed at 9.23pm

I accept these minutes as a true record of events

Signed…………………………………………………………. Dated……………