Middle School Handbook 2019-2020

RECTORY SCHOOL POMFRET, CT

2019-2020 MIDDLE SCHOOL CALENDAR Thurs., August 29 Day Family Orientation and Picnic Tues., September 3 All Boarding Students Arrive: 12:00 - 4:00 p.m. Tues., September 3 Boarding Family Orientation: 4:00 - 5:00 p.m. Wed., September 4 First Day of School Mon., September 9 Photo Day Wed., October 16 Day Parent Conferences Fri.-Sat., October 18-19 Fall Family Weekend Mon., October 21 No School Tues., October 22 No School for Grade 9: Secondary School Visiting Day Tues., November 26 MS Thanksgiving Break Begins at 12:40 p.m. Wed.-Fri., November 27-29 No School – Thanksgiving Break Mon., December 2 No School – Professional Development Day Boarders return between 4:00 - 8:00 p.m. Homestays return at 8:00 a.m. Tues., December 3 School Resumes – Winter Academic Term Begins Fri., December 20 Winter Break Begins at 12:40 p.m. December 21 - January 5, 2020 No School – Winter Break Sun., January 5 Boarders return between 4:00 - 8:00 p.m. ​ Mon., January 6 Winter Term Classes Resume Mon., January 20 MLK, Jr. – Day of Service Fri., February 7 February Long Weekend Begins at 12:40 p.m. (Dorms close at 5:00 p.m.) Mon., February 10 Homestays return to campus (4:00 - 8:00 p.m.) Tues., February 11 Winter Term Classes Resume Thurs., Mar. 5 Spring Break Begins at 12:40 p.m. - Dorms close at 5:00 p.m. Fri., March 6 No School – Professional Development Day Sun., March 22 Boarders return between 2:00 - 8:00 p.m. Mon., March 23 MS March Experiential Learning Program (MELP): Begins at 9:00 a.m. Mon., March 30 School Resumes – Spring Academic Term Begins Fri-Sat., April 24 - 25 Spring Family Weekend Thurs., June 4 School concludes for grades 5-8 at end of academic day Sat., June 6 Graduation: 10:30 a.m. -12:30 p.m.

Rectory School - Middle School Handbook revised 11/09/19 2 Dear Middle School Parents,

This handbook contains information for Rectory’s middle school families – boarding and day. Although some of the pages may pertain to one group or another, we believe that the School’s policies and procedures should be available to and known by all members of the Rectory community.

The handbook is a living document. We welcome your suggestions to make this guide user-friendly. Please let us know your questions so we can include answers in subsequent editions. Email your suggestions to ​ ​ ​ [email protected]. ​

The handbook may be updated throughout the year; the most recent issue is available in the parent portal (The Wolf Den) on the Rectory School website: www.rectoryschool.org. ​ ​

Rectory School - Middle School Handbook revised 11/09/19 3

Table of Contents

Mission Statement and Rectory Creed

Contacting The School

Advisor Program

Community Expectations Opening Day of School Dress Code Information for Day Students Attendance Dismissal Inclement Weather Technology Cell Phones and Mobile Signaling Devices Contact Person for Questions on Technology FAQ: Computing at Rectory

Discipline Global Expectations Expectations for Dormitories Expectations for the Classroom Expectations for Study Halls Expectations in Academic Buildings and Classrooms Expectations for Athletics Consequences Statement of Understanding Honor Code Statement on Sexual Harassment

Academic Policies Textbook Policy School Supplies Homework Overview Term Examinations Language Placement Grades Academic and Effort Honors Protocol Student Reports (Comments) Individualized Instruction Program (IIP) After School and Evening Tutoring March Experiential Program (MELP) SSAT and TOEFL

Rectory School - Middle School Handbook revised 11/09/19 4 Athletics Athletic Attendance Policy Choosing a Sport Missing Practice Games Sports Teams and Equipment Needed

Residential Life Suggested Clothing List Suggested Dormitory Items Laundry Homesickness Gaming and Movies Technology on Dorm School Breaks Prohibited Items Birthday Cakes International Students School Closings Year-End Shipping Procedures

Fire Safety

Morgan Witter Rogers Jr. Memorial Infirmary Infirmary Phone Numbers Infirmary Protocol Medication Administration Policy Prescription Medication Refill Policy Medical Forms Lice Testing Psychological Counseling Crisis Intervention Protocol

Rectory Events Family Weekends Parent Teacher Conferences Rectory School’s Parents’ Association Ninth Grade Class Picture Graduation Attire

Rectory School - Middle School Handbook revised 11/09/19 5 Travel Arrangements Weekend Travel School Break Travel Travel Funds Travel Reserve Transportation Costs Airline Travel Limousine Service Contact Information

Business Office Money and Valuables Delinquent Tuition Payment Student Bank Allowances ATM Student Cash

Campus Store Items Available at the Campus Store Shipping Procedures

Telephone Directory

Rectory School - Middle School Handbook revised 11/09/19 6

MISSION STATEMENT AND RECTORY CREED Rectory School’s mission is to provide students, from early childhood through middle school with an enriched and supportive academic, social, and ethical community that addresses individual learning styles, aptitudes, and needs while promoting personal self-worth and accountability.

The Rectory School community lives the Rectory School Creed:

Responsibility, Respect, Honesty, Compassion

2019-2020 Updates: Returning Rectory students should review the following policy/procedure updates. ● Dress Code: p 10-11 ● Absences: p 12 ● Student tech policy/consequences: p 17 ● Essential Speaking and Writing (ESW): p 26 ● Student Report (comment) schedule: p 29

Rectory School - Middle School Handbook revised 11/09/19 7 MIDDLE SCHOOL HANDBOOK

CONTACTING THE SCHOOL

During school office hours, 7:30 a.m. to 4:30 p.m., please call the Education Office at (860) 928-7759. A full ​ ​ staff directory with contact information is located at the end of this manual and is available on the parent portal (The Wolf Den) located on the school’s website. If you have an emergency after 4:30 p.m., please call the Administrator-on-Duty (AOD) number , (860) 234-0467. ​ ​ ​ ​ Rectory E-Mail Write to faculty and staff using the following naming format: [email protected]. For ​ ​ example, to e-mail Mr. Glenn Ames, use [email protected]. It is recommended you establish electronic communication first before sending personal information.

All students receive an electronic mail account within the first week of school. At Rectory, electronic mail is considered a privilege for students. Its use is governed by the Honor Code, the Statement of Understanding, and the Technology Guidelines.

If you would like to communicate with your student electronically, you may email by using the following format: [email protected]. For example, if you wanted to write to Alex Shaw, you would write to [email protected]. Again, it is recommended you establish electronic communication with your student first before writing personal information. If you need to communicate with your student immediately, call the student’s dormitory or contact them through the Education Office.

ADVISOR PROGRAM Advisor Mission Statement The mission of the Rectory School’s advisory program is to enhance our community by heightening our student’s understanding of self through the development of healthy relationships with peers and adults alike. Time and care is taken to focus on the academic needs as well as the social and emotional support required to shepherd young people through the array of challenges and opportunities that students face daily. Using the Rectory Creed as their guidepost, advisors serve as the primary adult advocate in supporting the individual needs and aspirations of each child without losing sight of the larger group dynamic. It is through guided activities and organic, authentic discussions that the advisor/advisee bond is formed and important growth occurs. In conjunction with regular contact with advisee parents, the advisory program functions as a vital, collaborative enhancement to the overall student experience.

Advisors The faculty advisor serves as the main line of communication between you, the parent(s), and Rectory School and, in most situations, should be your first contact. Student advisors are selected with great care and consideration so that they can help support your student at Rectory. The advisor is charged with providing oversight of your student. The advisor calls or emails you with an overview of your student’s academic performance. In addition, the advisor will write a report on your student’s overall progress at the conclusion of a trimester, which will be included with your student’s term grades and other comments. Advisors will also schedule a time during Spring Family Weekend to communicate/meet with their advisee’s parents or guardians to discuss the student’s performance. Also included in the advisor’s communication may be information regarding your child’s social experiences and extracurricular activities. If you have any concerns about your child or information that may be beneficial to our understanding them better, please contact your child’s advisor. If you have questions about the advisor program, please contact the Director of Middle School.

Rectory School - Middle School Handbook revised 11/09/19 8

COMMUNITY EXPECTATIONS

Opening Day of School

Boarding Students Parents/guardians will be alerted via email to Rectory’s Moving-In Day date and time. Students should not arrive prior to noon on move-in day, as dormitories will not be open. Move-in dates can be found at the front of this handbook and in the Wolf Den.

Day Students Parents/guardians will be alerted via email of Rectory’s orientation program reception for day students and their parents. Orientation dates can be found at the front of this handbook and in the Wolf Den.

All Students Opening day for the fall term is noted at the front of this handbook and in the Wolf Den. Day students should be dropped off in the circle by the Day Room (see campus map) and wait to be dismissed to the Tang Auditorium. Day Room hours are as follows: ● Fall/Spring Term: 4:30 - 5:15 p.m. ● Winter Term: 4:15 - 5:00 p.m.

Opening day assembly starts at 8:00 a.m., and all students are expected to be in the Tang by that time. Students ​ ​ are required to be in regular dress code (see Dress Code) for the first day of classes. Athletics begin the first day, as well, and students have the first week to try out for any sport they choose. Students should come to school with the proper equipment necessary for the sport in which they plan to try out. Coaches finalize their rosters by the end of the first or second week.

Dress Code

Rectory School’s approach to education consists of many components designed to support and encourage the healthy growth and development of a child. The dress code contributes to this effort and to creating a positive learning environment by fostering good personal habits including decorum, responsibility, and self-discipline. In establishing these dress code expectations, Rectory respects the diversity of our students and therefore will work to accommodate students' dress needs as appropriate.

General Dress Guidelines Hats, baseball caps, tank tops, outdoor jackets, gloves, and winter scarves are not be worn in the academic buildings and dining hall. It is expected that students wear cold-weather clothing in the winter to go between buildings and activities, but we ask that the outerwear be taken off once students enter a building. Slippers should remain in the student’s dormitory or at home at all times. Earrings are allowed but no other piercings are permitted. Finally, students are expected to dress so that no undergarments are showing.

These guidelines apply to all school functions. The administration and faculty reserve the right to determine appropriateness of dress. Dress code questions and violations are handled by the Director of Middle School. ​

Rectory School - Middle School Handbook revised 11/09/19 9

Regular School Dress During the academic week, regular school dress is required for all classes. Regular school dress includes the following:

Regular School Dress - Boys ● Dress shirts, defined as a button down shirt with a collar, tucked in at all times and worn with a tie. The top button must be buttoned and covered by the tie. ● A sweater, blazer, Rectory logoed vest or Rectory logoed ¼ zip fleece must be worn over student’s dress shirt and tie. ● Hooded attire is prohibited. ● Dress pants, khakis, or corduroys must be worn with a belt. Dress pants are best identified as not having stitched on back pockets and/or rivets. ● Dress shoes or inclement weather boots made of canvas, leather, or leather-like material. Shoes must be closed-toed and in good repair, all laces must be tied, and soles should be stitched on versus glued on. Dress shoes such as Toms are allowed as long as the shoes do not have a wrap-around rubber sole. ● Inclement weather boots may be worn; however, they must be fully tied and worn inside the pant legs.

Regular School Dress - Girls ● Button down shirt, blouse, or dress shirt are to be tucked in unless it is designed to be worn untucked. ● A sweater, blazer, Rectory logoed vest or Rectory logoed ¼ zip fleece must be worn over the dress shirt. ● Dress pants, khakis, or corduroys worn with a belt as appropriate. Dress pants are best identified as not ​ ​ having stitched on back pockets and/or rivets. ● Dresses and skirts that meet required length (at or below where the fingertips land with arms extended by the side) may be worn. Dresses with sleeves do not require a sweater. ● Tunics that meet required length (at or below where the fingertips land with arms extended by the side) may be worn with leggings. ● Tights, stockings, or leggings are required during the winter term while wearing a skirt or dress. ● Hooded attire is prohibited. ● Dress shoes or boots made of canvas, leather, or leather-like material. Shoes must be closed-toed and in good repair, all laces must be tied, and soles should be stitched on versus glued. Dress flats such as Toms are allowed as long as the shoes do not have a wrap-around rubber sole. UGG-style boots are considered appropriate formal footwear. Inclement weather boots may be worn; however, they must be fully tied and worn inside the pant legs.

Early Fall/Late Spring Class Dress-September - October 15th; April 15th - June All regular class dress is allowed with these additional caveats ● Sweaters or blazers are not required. ● Dress shorts that meet required length (at or below where the fingertips land with arms extended by the side) may be worn. ● Sandals with a back or heel strap are allowed.

Hairstyles ● Hairstyles must be neat and not extreme. Unkempt long hair will be cut at the School’s discretion. ● With parent permission, students may have highlighting done by a professional hairstylist only. ● Facial hair is not permitted.

Rectory School - Middle School Handbook revised 11/09/19 10

Rectory Casual Dress ● Class dress, except that polo shirts are allowed instead of dress shirt and tie. Casual pants, with the exception of denim, cargo, or athletic apparel, are allowed. Fleeces may be worn in lieu of sweaters and blazers, and students may wear sneakers. All shirts are to be tucked in, and a belt needs to be worn.

Full Dress Down Full dress down is permitted during free time and at the discretion of the Headmaster. Full dress down means boys and girls may wear jeans, athletic attire, t-shirts, sweatshirts, and sneakers or open-toed shoes (weather permitting). Pajamas are not allowed. Attire may not endorse or promote drugs, alcohol, gangs, sex, and/or bullying, or send derogatory messages of any kind.

Athletic Dress ● Equipment and attire required for the sport and weather ● Closed toe footwear.

Expectations and Support for the Dress Code ​ Parents and faculty will work together to be sure students have the proper clothing and understand the expectations set forth in the dress code. In cases of concern regarding meeting expectations, the designated administrator will meet with the student to remind them of the expectations and determine the best way to support the student moving forward.

Information for Day Students

Attendance All students are expected to attend morning assembly promptly. Parents should drop their child off at the Day Room circle (see map) between 7:30 and 7:55 a.m. Upon arrival, students should stow athletic gear in the day room’s sport closet and proceed to the Tang Auditorium at the designated time, where attendance is taken. There is adult supervision in the Day Room in the morning and afternoon.

Attendance Policy Attending school on a daily basis is essential for all students. Therefore, prompt and regular attendance to school and to assigned classes is a valid and reasonable requirement for the promotion of academic success. In the event that a student must be absent from school, please contact the Education Office to verify the absence. Leave a message if the Education Office is not open. If a phone call had not been made on the day of the absence, an email and/or note verifying the absence should be submitted to the Education Office before or when the student returns to school. A verified absence is not an automatically excused absence. Parents should be aware that secondary schools require student absence numbers as part of their application process.

Excused Absences Absences deemed “excused” include those that can be verified by parent/guardian with an email, phone call or note. The following are considered excused as well when accompanied with an email, phone call or note from home: funerals, religious holidays and doctor’s appointments. For absences longer than three days, a note from the family’s physician is necessary.

Rectory School - Middle School Handbook revised 11/09/19 11

Unexcused Absences: After the fifth absence (excused and/or unexcused), the parent/guardian will receive written notification from the Director of Middle School. After the eighth absence (excused and/or unexcused), there will be communication between the students’ parent/guardian and the Director of Middle School, and the total number of days absent (excused and/or unexcused) will be documented in your child's permanent record.

Tardiness to School As with attendance, punctuality is an extremely important habit for students to develop. Therefore, students who are not present, or who are late to assembly are considered tardy and will be marked as such. Parents/guardians are encouraged to telephone the Education Office to indicate the nature of the student’s tardiness. Following the nd 2 ​ unexcused tardy within a term, the student will receive a detention. Subsequent tardiness will receive the same ​ penalty and follow detention parameters.

Acceptable Reasons for Tardiness ● Verifiable emergency at home ● Medical/dental appointment. Please bring in an official appointment card/letter from a professional office ● Inclement weather conditions

Rectory School - Middle School Handbook revised 11/09/19 12

Dismissal We ask your cooperation in picking up your children promptly at the designated time. Parents are not to pick up ​ ​ ​ ​ students at the Day Room before 4:30 p.m. See early dismissal policy below. Except for participation in school-related activities, day students should not be on school grounds after regular dismissal time on weekdays, nor on Saturdays and Sundays. Permission to be on campus at irregular hours must be granted by one of the following administrators: Headmaster or Director of Residential Life.

Early Dismissal If parents need to pick up their children before 4:30 p.m., they must report to the Education Office and sign out their child. The child will be called to the Education Office for early dismissal. Leaving from the Day Room prior to 4:30 p.m. is prohibited, as doing so fails to alert the necessary people in charge of your child’s safety.

Late Pick Up In the event you are unable to pick up your child during the regularly staffed day room hours, please notify the Education Office by 4:00 p.m. If it is later than 4:30 p.m., please call the Administrator on Duty (AOD): (860) 234-0467. Male students will report to the Lower Dining Dormitory, where they will check in with the on-duty dormitory parent. Female students will report to the Lower Memorial Dormitory where they will check in with the on-duty dormitory parent. You may pick up your child from the dormitory.

Lost and Found Textbooks and book bags, when found, are put on a table outside of the Education Office. Lost items are often turned into the Education Office.

Day Room The Day Room serves as the drop-off and pick-up point before and after school for day students. Prior to the start of school, day students may store their athletic gear in the Day Room’s sport closet and pick it up before the start of athletic practices. The day room is staffed in the morning from 7:30 - 7:55 a.m., and again in the afternoon from 4:30 - 5:15 a.m. If you have additional Day Room related questions, please contact the Director of Middle School, via the Education Office at (860) 963.6740 ext. 251.

Purchases for Other Students No day student should engage in outside purchases for boarding students, however small those purchases may be.

Inclement Weather During inclement weather, outdoor team activities are often canceled, and day students may be picked up after classes. Students that need to call home for transportation may do so from the Education Office, only. Arrangements will be made for students who need to stay on campus until regular dismissal at 4:30 p.m.

Delayed Opening / Closed Rectory School Administration decides whether school will be closed or delayed due to inclement weather. These decisions are made independent of area school systems. All delays or closings will be announced by 6:00 a.m. ​ with information posted at the following locations: ● On the homepage of the School website (Please sign up for "My Alerts") ● On the School’s Inclement Weather line (860)-963-7145) ● On NBC news (television and web www.nbcconnecticut.com) ​ ​

Rectory School - Middle School Handbook revised 11/09/19 13 On a delayed opening morning, all divisions - CARe, Elementary, and Middle School - will begin to accept students at 9:30 a.m. This extra time in the morning will make the roads safer for our teachers, families, and staff and will allow some helpful time for snow removal and sidewalk preparation on campus. On such days, the academic day will begin at 10:00 a.m. In the event of an early closing, parents will be notified via email. In all instances, Rectory will endeavor to be open as long as conditions are safe. Parents should always make the decision most appropriate to their situation and always err on the side of caution.

Messages to your student To facilitate the delivery of phone messages to students, call the Education Office before 10:00 a.m. or, at the latest, before lunch. Parents/relatives are not to message students directly during the academic day, as this will interfere with their academic classes.

Visiting with Boarding Students Many parents of our boarding students grant permission for their children to leave campus, at the Headmaster’s discretion, for a day or an overnight. We encourage day students to invite boarding students to their homes, as it helps the members of our school community grow closer. To make the necessary arrangements, please contact ​ the Education Office by the Wednesday prior to the weekend in question.

Technology

Guidelines It is the policy of Rectory School that computers, network services and other information resources are to be used in a responsible, ethical and legal manner in accordance with the mission of the school. Users of Rectory School technology infrastructure must acknowledge their understanding of the general policy and guidelines as a condition of using these systems. All users are responsible for adhering to the policies of Rectory School and to the procedures for use. These guidelines and acceptable uses apply when on and off campus at a Rectory School event or trip. Use of technology is a privilege, not a right. Failure to act in accordance of acceptable use of the systems may result in loss of access or disciplinary action. Information on observed or reported violations will be turned over to the Administration for review. It is understood that by bringing an electronic device on campus, the school reserves the right to monitor or search the device at any time by representatives of Rectory School. Acceptable use of Rectory School technology infrastructure includes activities that support and enhance learning, teaching, school business and communication. For security and safety reasons, all students must adhere to the following technology use guidelines: The student is fully responsible for all actions of his or her electronic devices. Unacceptable uses of technology include, but are not limited to: ● Using profane or obscene language, including the use of this language posted via social media, venues, messaging or elsewhere online or on the computer that may be offensive to another user. ● Plagiarism or copying of materials ● Using the network for financial gain or for commercial or illegal activity ● Attempting to disrupt system performance ● Destruction of computer systems, or any electronic device or files ● Re-posting personal communications without the author’s consent ● Accessing, downloading, storing or printing files that are illegal, obscene, or that offend others ● Gaining unauthorized access to any computer, electronic device or network ● Tampering with any files or data stored on an individual computer, electronic device or on the network. ● Vandalism of computer hardware including theft, damage or disfigurement, and manipulation of computer software, especially when this impedes the academic work of others ● Sharing accounts, passwords, security codes or other types of authorization ● Downloading or making available to others, audio and video files without the permission of the copyright owner.

Rectory School - Middle School Handbook revised 11/09/19 14 ● Copying intellectual property, including software, in violation of state and federal laws ● Inappropriate use of Peer-to-Peer, bit torrents or VPN software is not allowed (Pirate Bay, Bearshare, Torrentz, etc.) ● Only authorized computers or electronic devices will be allowed on the network. ● Cell Phones and other personal mobile web access accessories are included in this policy. Rectory School is not responsible for any loss, corruption, or breach of data on a computer or electronic device during troubleshooting or repairs, and parents assume the risk of such loss, corruption, or breach of data. There is a fee for computer repairs by the Technology Department. Parents will be provided with an estimate of that fee prior to the beginning of any service. Agreement to these terms is a condition of bringing a computer or other electronic devices on campus, and failure to do so will result in shipping the device home at the student’s expense.

Incoming Students in Grades 7-9 As a component of Rectory’s technology integration plan, all students in grades 7-9 will be given a Rectory School owned Chromebook laptop and charger. This is part of Rectorys’ comprehensive technology plan that includes the use of iPads, desktops, and other technology resources leveraged to enhance student learning.

Chromebook ● The Chromebook is provided to incoming students in grades 7-9 for Rectory School academic purposes only. ● Rectory School maintains the rights to erase and rebuild the Chromebook in order to resolve functional abnormalities after reasonable attempts to restore its function. ● The Chromebook is issued with a protective case; the student will be required to keep the protective case on the Chromebook at all times. ● The Chromebook and charger is given to the students at the beginning of the school year and returned to the Technology Department at the end of the academic year, or if the student departs from Rectory School for any reason prior to the conclusion of the school year, the student will return the Chromebook immediately. ● The student and parents and/or guardian(s) understand and agrees to Rectory School Student Chromebook Program Agreement.

Rectory’s Technology Support Rectory School’s technology office will be available to do an initial evaluation of a student owned laptop or other device that is in need of support. If a repair is recommended, we will contact the parent/guardian with the estimated cost of repair. No work will be authorized without written approval from a parent or guardian. We use an outside vendor to repair broken screens and other damage.

Hardware Insurance Insurance is available for student laptops through many different providers. Two companies that standout are Square Trade (for new laptops) and Worth Ave Group (for new or older laptops). For most insurance policies, you do need proof of purchase at the time of processing the claim. The insurance claim would need to be processed directly between the parent/guardian and the insurance company.

Cell Phones and Mobile Signaling Devices Rectory School values its students and their families; therefore, we have designed a cell phone and mobile signaling device policy that we believe supports our mission and educational goals. It is as follows: ● Cell phone and other electronic signaling devices are not allowed on a student’s person, including day ​ ​ students, during the academic day, while traveling to away games, or in the dining hall. ​ ​ ● Cell phone and other electronic signaling devices are not to be used from 7:30 a.m. - 4:30 p.m. ● Day students that bring a cell phone or electronic signaling device to campus are to store it in their cubby or sport’s bag. The device must be turned off and never on the individual’s person during the academic day.

Rectory School - Middle School Handbook revised 11/09/19 15 Misuse of Cell Phones / Signaling Devices Students discovered with cellular devices during restricted times will incur the following consequences:

First Violation: ● The device will be confiscated and turned into the Education Office. ● The student will be referred to the Director of Middle School. ● The *Director of the Middle School will notify the parent/guardian. ● The student will have his/her device privileges removed for six weeks. ​ ​ *Dormitory parents will alert parents of boarding students.

Second Violation: ● The device will be confiscated and turned into the Education Office. ● The student will be referred to the Director of Middle School. ● The Director of the Middle School will notify the parent/guardian. ● The student will have his/her device privileges removed for the remainder of the academic year. ​ ​ *Dormitory parents will alert parents of boarding students.

Third Violation: ● Any student discovered to be in violation of Rectorys’ tech policy for a third time, for any reason, will be suspended. Additional infractions may result in dismissal from school.

Mobile Hotspots A mobile hotspot is a feature that lets students share/access a cellular wireless network connection, which can be shared with, or through other devices, allowing unfiltered access to the internet. Because of this unfettered access, Rectory School is unable to filter a student’s use of the internet, Mobile hotspots and the like are prohibited from the Rectory campus. These include individual hotspots and/or those activated through a cellular device, including watches. Students discovered in violation of this policy by either providing and/or accessing a hotspot, will have the following consequences:

If the student is discovered with a hotspot device, it will be confiscated and sent home at the parent’s expense.

Netbooks/Tablets Netbook computers/tablets are able to connect to our network; however, if they contain a cellular modem (from AT&T, Verizon, Sprint, etc.), they fall under the Mobile Signaling Policy.

Access to the Internet and Filtering All student computers access the internet through a filter that meets CIPA (Children Internet Protection Act) regulations, filtering for inappropriate content. The Web is a valuable resource for students and, as such, content filtering is limited to a few categories. The sites that are filtered include the following:

Adult: As the name implies, this is a broad category, which includes pornography and pornography-related sites. ​ The school uses a web filter, M86, to block most unsuitable material. It is important to note that new Web sites are ​ ​ created daily, and while the web filter automatically updates every twenty-four hours, the school cannot guarantee students to be completely protected from exposure to inappropriate material.

Games: Our focus of accessing the Internet is educational; therefore, free Internet games are limited to trusted ​ sites.

Free E-Mail and Chat: The School blocks access to some web-based chat rooms because of the predators in our ​ society and the need to protect our students from such predators.

Rectory School - Middle School Handbook revised 11/09/19 16 Download Sites: Sites that offer free software downloads or free music downloads are blocked to avoid copyright ​ infringement.

Students are reminded that Internet use and its resources is a privilege, not a right, and is governed by the Honor Code, the Statement of Understanding, and the Technology Guidelines.

Contact Person for Questions on Technology Technology can be reached at (860) 963-6740 ext. 257 or [email protected] to answer any questions.

FAQ: Computing at Rectory

Should my student bring a computer to school? Students in grades 7-9 are provided a Chromebook to use for school; please read Chromebook Program Agreements in the Parent Portal. Students in grade 5-6 do not have to bring a computer to school; these students have access to the school’s Chromebooks during the academic day and during evening study hall.

Does The Rectory School allow iPads? With Chromebooks given to every student in grades 7-9 and made available to students in grades 5 and 6, iPads are not needed and should remain on dormitory or at home during the academic day. If a student brings an iPad to school for dormitory use, we recommend the WiFi model as opposed to the 3G/4G because our campus can ​ ​ support WiFi connectivity.

Can my student use school computers instead of bringing his/her own? Is there sufficient opportunity for my student to work on school computers? Students in grades 7-9 are given a school owned Chromebook for use during the academic year. Students in grades 5-6 have Chromebooks available for use if the teacher decides to use them in their teaching and learning. Other school computers are available and, yes, there are opportunities for a student to work on them. Computers are available during evening study hall hours at the library, Sunday through Thursday. The student needs to obtain a pass from a teacher that states the project on which the student needs to work. The pass is presented to the evening study hall master, and the student is permitted to go to the library. In addition, in their tutoring stations, Individualized Instruction (IIP) teachers have computers, which students may use during their IIP sessions.

What type of computer does the Technology staff recommend? You do not need to purchase a computer for your student. Rectory provides each 7th, 8th and 9th grade student with a Chromebook laptop computer, and provides access to a Chromebook for our 5th and 6th grade students.

What if my student needs help with their device? What if it breaks? Rectory School’s technology office is always available to help students with issues regarding damaged computers. However, Rectory School is not responsible for any loss, corruption, or breach of data on a computer or electronic device during troubleshooting or repairs and parents assume the risk of such loss, corruption, or breach of data. There is a fee for computer repairs by the Technology Department. Parents will be provided with an estimate of that fee prior to the beginning of any service.

If my student does bring their own laptop computer, can they hook up to the Internet in their dormitory room or at school? Yes, there is filtered, monitored Internet access available in the dormitories. Access from each individual dormitory room is not guaranteed, however, access is provided in the common areas of the dormitory.

Should I buy my student a printer?

Rectory School - Middle School Handbook revised 11/09/19 17 A printer is not necessary. Each student with a Chromebook laptop has all campus printers installed onto their computer which enables them to print to Rectory’s printers. The student also may bring his/her laptop to the technology staff for assistance in printing.

DISCIPLINE In addition to fostering academic skills and knowledge, Rectory School assists students in becoming self-reliant, caring individuals who assume responsibility for their actions and their choices. As students develop intellectually, so, too, should they grow in their understanding of themselves and the impact and consequences of their behavior. To this end, the School promotes compassion, responsibility, honesty, and respect by articulating conduct expectations and consequences for transgressions that guide student behavior and promote the safety and well-being of all.

Global Expectations ● The four tenets of the School Creed—Responsibility, Respect, Honesty, and Compassion—guide all actions on and off Rectory School campus. ● Mutual respect is expected at all times. As such, harassment of another is unacceptable conduct and will not be tolerated. Harassment is defined as “unwanted verbal or physical assault or persecution of others.” ● Personal differences, whether cultural, religious, ethnic, learning or other, strengthen the Rectory School campus. Any actions or words contradicting this belief, whether or not malice was intended, are unacceptable. ● Rectory is a community in which everyone should feel welcome in school spaces and should never be made uncomfortable by someone else’s behavior. Therefore, public displays of affection between students are prohibited. ● Language is a powerful tool that should be used to express ideas, share opinions, and promote inquiry, not to demean, anger, or belittle. Swearing and derogatory terms have no place on the Rectory campus. ● Punctuality to classes, meals, athletics, dorm, and all school commitments is expected of all members of the Rectory community. ● Familiarity with—and adherence to—school policies and procedures as presented in the School handbooks is expected of all members of the Rectory community.

Expectations for Dormitories ● Dormitory students are to contribute to the overall condition of the dorm by keeping a clean room and tending to dormitory jobs. ● Dormitory students are to contribute to the overall tone of the dormitory by adhering to dorm rules as established by the dorm parent and the Director of Residential Life. These rules are posted in each residential hall. ● To assure a safe, positive residential experience, boarding students are to be respectful of other people’s privacy and personal property. Visitors and friends should never enter another’s room uninvited and should never use or borrow another’s property without specific permission. ● So that strangers are not brought on to the Rectory campus, students are prohibited from ordering food from off campus vendors.

Expectations for the Classroom ● Students are to show respect at all times and to embrace the idea that “All teachers have the right to teach; all students have the right to learn.” ● Students are to practice academic honesty, demonstrate integrity, and be active learners in the classroom. ● Students are to come to class prepared with textbook, notebook, and needed tools. They are to submit homework as requested by the teacher. ● Prior to leaving class, students are to write down homework assignments and to leave the room in better condition than they found it.

Rectory School - Middle School Handbook revised 11/09/19 18 Expectations for Study Halls ● To best utilize study hall time, students are encouraged to create a plan that prioritizes homework assignments and best assures completion of all tasks. ● Students are to be sure to have all homework assignments and necessary materials before study hall begins. ● Students may visit the library with a signed pass from their tutor or subject teacher. ● When assigned homework is completed, students are to read or write silently. ● Students are prohibited from listening to music (even with earphones) during day time study hall, unless directed to do so by their teacher as part of an assignment, nor should they have cell phones with them.

Expectations in Academic Buildings and Classrooms ● To assure the safety and well-being of all, students walking in hallways are expected to keep their bodies under control, maintain appropriate volume for indoor spaces, and store personal belongings in designated areas. ● Students are to keep hallways clean by using trash receptacles and picking up items left behind by others. Students are expected to carry their book bags on their person, or stow items in their cubby; student book bags are NOT permitted in any other areas. ● Sports gear must be contained inside a bag and stowed in a locker/cubby during the day. All sports equipment must be kept in the student’s athletic locker. Day students are to store their athletic gear in the Day Room sport’s closet. ● Overnight, backpacks are to be stored in lockers, cubbies, or taken home or to dorm. ● Gum chewing is not allowed in any of the instructional spaces on campus, which includes the Tang Center and library. This same rule extends to the Dining Hall, gymnasium, and the places of worship attended by Rectory students.

Expectations for Athletics ● Students are to be punctual, prepared with necessary equipment, and ready to participate when practice begins. ● Students are to be respectful of teammates, coaches and equipment. ● Students are to exhibit sportsmanship and be respectful of opponents and officials, win or lose. ● Students must always remember that “student” comes first in “student-athlete.”

Consequences Rectory School believes experience is the best teacher, and often we learn the most from mistakes. We believe a student can benefit significantly from working through a disciplinary system that encourages reflection and one that also places emphasis on consequences and accountability.

● Towards this end, Rectory School utilizes a daily detention. During detention, students complete a written reflection related to the transgression, which goes in their academic file. Once the reflection is completed, students sit silently until the detention period is over. Parents and the student’s advisor are automatically made aware of a student’s detention via automated email. ● Exceeding more than eight detentions in one term will result in the student serving an in-school suspension. A ninth detention may result in suspension. ● Except for make-up study hall (MUSH), detention takes priority over all other after school activities; however, students are allowed one deferral per term that they may use in order to attend an athletic game or scheduled event on the afternoon a detention is to be served. Once this deferral is used up, students may end up missing or being late to an afternoon event.

Rectory School - Middle School Handbook revised 11/09/19 19 Citizenship Grade Students also receive a regular citizenship grade. These grades, which appear on a student’s transcript, are as follows: S+ for Exceeding Expectations, S for Meeting Expectations, S- for Needs Improvement and U for Unsatisfactory. Grades of S- or U can lead to loss of privileges. All students start the term with an S in citizenship. Special recognition or behavioral incidents may impact a student’s citizenship grade. Repeated inappropriate ​ ​ behavior may lead to suspension or dismissal. Each trimester, students complete a citizenship self-assessment inventory which encourages reflection and allows input into their final citizenship grade. At least once a trimester, faculty are asked to submit the names of students whom, in their opinion, have best exemplified the characteristics embodied in the Rectory Creed. Student nominations are then discussed among a select committee. Citizenship winners are recognized by the nominating faculty member at morning assembly and awarded a citizenship pin as well.

Statement of Understanding In collaboration with relevant sections of the Division handbooks, this Statement of Understanding outlines essential conduct expectations for all members of the Rectory community. Rectory School reserves the right to dismiss at any time any student whose scholarship is, in the School's judgment, unsatisfactory or whose behavior or conduct is determined by the School not to be compatible with the standards of the School. Failure to adhere to the following expectations will be grounds for dismissal.

Rectory students must appreciate individual differences among us. They must be considerate of others' feelings, and they must be prepared to live by high standards and principles. Hazing, harassment, bullying, fighting, physical and verbal abuse all violate an individual's humanness and dignity and will result in disciplinary action.

Honesty is one of the tenets of this community. As such, cheating and/or plagiarism on any academic work or exercise is considered a serious offense and will result in a failing academic grade for the assignment. Additional consequences will be imposed and future transgressions will result in dismissal.

To assure the safety and well-being of our students, Rectory reserves the right to inspect all student belongings and to conduct room inspections with or without the student present. When the School has reasonable suspicion of illegal, harmful or potentially harmful activity, the school also reserves the right to search any student computer, tablet, cell phone or other electronic device.

Rectory School treats as disciplinary matters any conduct by students that may have an adverse impact on the school or its community, and is found to be incompatible with the Rectory Creed, including the behavior of all students on and off campus, and even outside of school hours. This includes all forms of communication including electronic or digital devices and media.

Rectory School prohibits the possession of inflammable or explosive substances of any nature, or anything that endangers the safety of our students.

Rectory School prohibits the possession and/or use of alcohol, narcotics, paraphernalia, drugs (including marijuana) or similar substances prohibited by the laws of the United States and/or the State of Connecticut, and violation will result in immediate dismissal. A disability of any kind ​ ​ is not a mitigating factor and will not be considered in the implementation of this policy.

Rectory School - Middle School Handbook revised 11/09/19 20 Rectory School prohibits the possession and/or use of tobacco in any form. Electronic, smokeless, vaping and similar smoking devices are also prohibited. Due to the fire risk involved, smoking in any building will result in immediate dismissal. A first time tobacco violation (other than ​ ​ smoking in a building) will result in a two-week suspension. A second offense at any time during a student’s career at Rectory may result in dismissal. When considering the consequences for violating this policy, the presence or absence of nicotine is not a factor.

Rectory School prohibits the sniffing or "huffing" of the contents of aerosol cans or other kinds of household or industrial chemicals or vapors. Violation of this expectation will result in immediate dismissal. ​

Rectory School prohibits the procurement and/or possession and/or viewing of any pornographic material. These actions and others that bring emotional or physical harm to members of the community are unacceptable. Therefore, violation of this expectation may result in disciplinary action and/or dismissal.

Vandalism and stealing, including copying computer programming and/or work without appropriate permission, violates personal property rights as well as community spirit and trust and is not tolerated by the School. A first offense for stealing will result in a minimum of a suspension with expulsion a possibility after considering the nature of the theft; a second theft infraction will result in dismissal.

Tampering with computer hardware and/or software violates property rights as well as community spirit and trust and is not tolerated by the School. In addition, students are expected to use the Internet and the computers available to them in a responsible manner.

Fire safety violations, which include tampering with fire extinguishers, smoke detectors, sprinklers, abusing 911, and causing false alarms, are a serious offense and will lead to dismissal.

Honor Code It is important for all members of an academic community understand that the values of the Rectory Creed – ​ responsibility, respect, honesty, and compassion – make living together as a community safe, fulfilling, liberating, ​ and enriching. Thus, in order to establish and maintain these values, we construct an honor code to safeguard our privileges and protect us from violations of our rights. Rectory School’s honor code expects that a student be honest with peers, faculty, and in his/her academic work. Anything submitted with a student's name should be work that was done by the student. Taking another person's ideas or written work and calling it yours, or tampering with someone's work on the computer, is not acceptable. Examples include copying text from an encyclopedia or internet site for a report, changing a few words in a poem or essay, taking a passage from a book or electronic resource without using quotation marks, or using the ideas or work of a friend. Copying another person's work, words, or ideas is called plagiarism and is a serious offense. Any student who is found to have plagiarized will meet with the Headmaster or Assistant Headmaster with appropriate consequences to be determined, up to and including possible dismissal from school. This honor code also prohibits copying homework and cheating on a test or quiz. These actions violate the honor code because the student is taking material that does not belong to him/her. These actions are dishonest, inhibit learning, and undermine everyone’s efforts to maintain the positive values that we steadfastly wish to uphold.

Rectory School - Middle School Handbook revised 11/09/19 21 Statement on Sexual Harassment Sexual harassment is specifically prohibited. Sexual harassment is a form of sexual discrimination, and therefore federal and state laws prohibit it. Sexual harassment can cover a wide range of behaviors, including sexual insults and name-calling; off-color jokes; intimidation by words or action; offensive touching, such as tickling, pinching, patting or grabbing; and pressure for sexual activity. Sexual harassment can be perpetuated by peers, adults, or others with whom the student must interact to fulfill school duties. It is important to remember that sexual harassment is defined by the “target” (the person who is being harassed); i.e. what may be hostile, humiliating, or sexually offensive to one student may not be perceived that way by another student or staff person. Any student who believes that the actions of another student, faculty member, staff, or any other individual constitute harassment should report the incident(s) as soon as possible to the Director of Middle School or Headmaster.

ACADEMIC POLICIES

General Information The academic year is divided into three approximately equal terms (fall, winter, and spring). In each term, a student takes six core courses (history, English, a world language, science, mathematics, and related arts, which may change each term. Course selections and placement is determined by the Committee of Academic Excellence (CAE). The school maintains the right to make the final decision on the student’s placement in specific class sections and courses. Student schedules are available through Rectory’s Family Access Module (FAM) after arrival to Rectory School in the fall. On the first day of school, students are given their academic schedule and issued a three-ring notebook binder that includes Rectory School’s assignment notebook, which is designed according to the school’s daily schedule and is intended to help students organize their work and their time.

Textbook Policy Rectory School provides your student(s) with the required textbooks and novels. Textbooks and novels are returned at the end of the academic year.

School Supplies The school supplies your student with a three-ring binder with five-pocket dividers and a Rectory assignment notebook.

We advise each student to have the following supplies, which can be purchased prior to your child’s arrival or purchased from the Campus Store:

● Heavy-duty book bag ● Pencil Pouch ● Three-hole punch ● Three-hole notebook paper ● Three-ring binder ● #2 pencils (1 box of 12 suggested) ● Medium ballpoint pens (black or blue-1 box of 12 suggested) ● 12” ruler ● Highlighters

Teachers may require additional materials for their classes.

Rectory School - Middle School Handbook revised 11/09/19 22 Homework Overview Homework is an integral part of the learning process. It is a necessary reinforcement to classroom instruction as well as a way to foster independent study skills and intellectual curiosity at home. Carefully planned homework assignments should promote positive communication between parents, students and the school.

We also recognize that students need time to pursue social, physical, and recreational activities outside of school.

The type and amount of homework will increase as your student progresses through the program. Rectory expects a student will assume increasing responsibility for their homework from one grade level to the next. Teachers in grades 5-9 post their assignments on Schoology. ​ ​ It is expected that homework assignments be designed according to the following guidelines:

Grades 5 and 6–no more than 1 hour Approximately 15 minutes per academic class (A reminder that in the 5th and 6th grades, Spanish does not assign homework) Grade 7– approximately 1 hour and 15 minutes Approximately 15 minutes per class Grade 8– approximately 1 hour and 30 minutes Approximately 18 minutes per class Grade 9– approximately 2 hours Approximately 24 minutes per class

In addition to homework time guidelines, students are expected to read a book of their choice. Students are to have a book to read regardless of where they are in their Project Read assignment.

Parents should communicate with the Director of Middle School or the Director of Learning Services if they observe that their child is not keeping pace with these guidelines, or working beyond the stated time parameters.

Responsibilities lie with: Teachers ● To provide students with a homework policy and a process for carrying out this policy. Deadlines and consequences should be clearly defined ● To give purpose and value to assignments by having students understand the relationship between assignments and what is taught in the classroom ● To individualize assignments, as necessary ● To consider the student’s total daily load and out-of-the school responsibilities when deciding upon the duration and the content of any assignment ● To assume responsibility for directing the student to the proper resources and materials Students ● To be responsible for making up work missed when absent ● To understand the purpose and requirement of the assignment ● To understand the directions ● To understand the means of evaluation ● To understand the content, structure, and appearance of all written homework assignments are important elements in the grading process ● To understand the suggested time allotment ● To budget time realistically ● To assume responsibility for obtaining the proper resources and materials ● To demonstrate integrity and not to give or receive so much help that the value of the homework will be destroyed ● To meet the deadlines and understand the consequences for late or missing work

Rectory School - Middle School Handbook revised 11/09/19 23 ● To understand that there is never a time when a student does not have homework. Students may review, preview, or improve the present assignment or read for pleasure or growth Parents (of Day Students) ● To arrange a quiet, well lit place, with adequate room for the student to work ● To encourage their children to complete homework assignments ● To support the value of various types of homework ● To demonstrate integrity and not give so much help that the value of the homework will be destroyed ● To contact teacher/advisor if problems develop that are not resolved by the student.

Rectory School - Middle School Handbook revised 11/09/19 24 Term Examinations Scheduled exams are given in grades 7-9 and occur each trimester a week prior to student vacations. Fall Term Exams – A week prior to Thanksgiving recess Winter Term Exams – A week prior to March vacation Spring Term Exams – A week prior to the end of the academic year

Term Examinations follow a rotating schedule (see below). Specific dates of scheduled exams are posted in the Wolf Den near the end of each trimester.

Grades 5 & 6 Grade 7 Grade 8 Grade 9

Fall WL / Lang Skills History Science English Eng WL / Lang Skills Math No scheduled Winter exams English Science History Science History Spring Math Math WL / Lang Skills All subjects

Rectory School strongly discourages students from being absent during scheduled end-of-term examinations. All requests for early examinations must be presented to the Director of Middle School by email, no later than two weeks prior to the exam. In case of dire emergencies or illness, these rules may be modified.

Requests for examination schedule changes to accommodate non-emergency/non-illness situations need to adhere to the following protocol:

If a student is not in class during examination time, he/she may arrange to receive and return their completed exam on the same day as the scheduled examination date. He/she will receive an automatic 10-point deduction in his/her exam grade. He/she must also sign an honor code statement specific to the exam. If he/she is not able to arrange for same-day taking of the exam, he/she will receive an academic grade of 50 for the exam.

Language Placement Rectory School offers choices in our schedule’s language block of Essential Speaking and Writing, Computer Science, and Spanish; Spanish is a proficiency-based course. For ninth grade students, our online offerings include Chinese, French, Latin or Spanish. Online courses have a fee associated with enrollment.

Spanish (grades 5-6) Students in grades 5-6 are automatically enrolled in Spanish. In this course, students are taught basic vocabulary and phrases and explore the culture and influence of Spanish speaking countries.

Essential Speaking and Writing (grades 7-9) Students who would benefit from a skills-based class, instead of a proficiency-based foreign language course, should sign up for this option. Essential Speaking and Writing focuses on speaking, writing, grammar, and vocabulary.

Spanish 1 (grades 7-9) The equivalent of a one-year high school course is divided into two years of study at the middle school: Spanish ​ ​ 1a and Spanish 1b. A proficiency test is required for enrollment in Spanish 1b.

Spanish 2 (grade 9) Spanish 2 is offered to ninth graders and is completed in one year. A proficiency test may be administered, and admission to this course is at the discretion of the Director of Middle School.

Rectory School - Middle School Handbook revised 11/09/19 25 Online Language (grade 9) ​ ​ Rectory School provides virtual courses through Middlebury Interactive Languages, a partnership between Middlebury College and K-12 Inc. Drawing upon Middlebury’s excellent reputation for immersion pedagogy, the online program design weaves communication, culture, and communities through interactive activities. All courses align with the American Council on the Teaching of Foreign Languages (ACTFL) standards. You can find more information at middleburyinteractive.com. These online courses are for highly motivated and ​ ​ independent students. Students unable to meet course expectations may be removed from the program.

Computer Science (grades 7-9) Students learn to create computer programs and develop problem-solving skills. They study programming concepts, computational thinking, digital citizenship, and develop interactive games or stories they can share.

Placement Policy for Languages The school maintains the right to make the final decision on the student’s placement in a specific language course and course level. Spanish courses are proficiency based. Students who request a course other than the first level of a language will be administered a proficiency test in September during the first week of school, and students will repeat a level, if needed. Placements are made on a case-by-case basis. Also, note that specific courses may be canceled due to insufficient enrollment or scheduling conflicts.

Project READ Project READ (Reading for Enjoyment and Discovery) encourages students to read for pleasure. Students are required to read a minimum of one book of their choice per term, produce a review, and submit to the librarian before the final due date. Students have the option of writing their review, presenting it orally, or utilizing a multimedia approach. Students are welcome to write reviews for as many books as they wish each term. Project Read is a graded requirement each term and appears on your student’s grade report along with an effort grade and narrative comment by the librarian. Failure to meet the scheduled deadline may result in mandatory make-up study hall (MUSH) and/or detention time.

Grades Students earn grades based on their academic performance and their academic effort as well. Academic and effort grades are published at mid-term and at the end of each term (fall, winter, spring). Academic and effort grades ​ ​ published at mid-term are indicators of a student’s current academic and effort performance. However, a student’s academic term average is the result of his/her performance throughout the entire term (fall, winter, spring).

Academic mid-term and end-of-term grades are assigned according to the following protocol: ● Numeric grade on a 50-100 scale given in English, history, language skills, world languages, science, and mathematics ● Alpha grades on a S+, S, S-, U scale given in IIP and grades 5-8 related arts, athletics, MELP, and Project Read th ● Alpha grades on an A-E scale given in 9 ​ grade elective program ​

Marks Marks 95-100 A 74-76 C 90-94 A- 67-69 D+ 87-89 B+ 70-73 C- 84-86 B 64-66 D 80-83 B- 60-63 D- 77-79 C+ 59 /Below E/Fail

Achievement Levels: A, A- (Excellent); B+, B, B- (Very Good); C+, C, C- (High Pass); D+, D, D- (Low Pass); E (Failure)

Rectory School - Middle School Handbook revised 11/09/19 26 Grading for Individualized Instruction, grades 5-8 related arts: grades with S or U and include an effort mark (S+ 2) S+ Excellent S Good S- Fair U Unsatisfactory

Effort Marking Scale 1. Exceeds Expectations Such as: outstanding attitude, whole-hearted application and interest, work completed excellently, and exceptional effort

2. Meets Expectations Such as: positive attitude, generally on task in class, work completed carefully and on time, and good effort

3. Meets Some Expectations Such as: improving in attitude, developing focus and interest, submitting some assignments on time, and demonstrating increased effort

4. Needs Improvement Such as: negative attitude, inattentive in class, lack of care in doing work, late assignments, and poor effort

Low-Effort Warning: A student earns an effort grade of 3 or 4 in any course.

Academic and Effort Honors Protocol

Term Protocol Academic Honors (AH): A student must achieve an end-of-term numerical average of 95 - 100 in the courses that give numerical grades. Academic Distinction (AD): A student must achieve an end-of-term numerical average of 90 - <95 in the courses that give numerical grades. Effort Honors (EH): A student must earn an end-of-term numerical effort grade average of 1.000 - 1.400 in all subjects that give an effort grade Effort Distinction (ED): A student must earn an end-of-term numerical effort grade average of 1.401 - 1.500 in all subjects that give an effort grade Low-Effort Warning (EW): A student earns an end-of-term numerical effort grade average of 4 in any of the subjects that give an effort grade.

Low Effort Warning Consequences ● Students may be assigned to MUSH, Enrichment and/or weekend study hall. ● There may be required Saturday morning study halls.

Schoology Schoology is an online course management system. Rectory middle school teachers post student assignments and ​ grades on Schoology each Sunday. Once enrolled, students are issued a Schoology username and password. ​ ​ ​ ​ ​ ​ Parents are issued a Schoology username and password within the first two weeks of Rectory’s opening. Parents ​ ​ can sign up for Schoology automated alerts by visiting the Schoology website. ​ ​

Rectory School - Middle School Handbook revised 11/09/19 27 Student Reports (Comments) Teachers, tutors, coaches, and advisors write student reports (comments) at the end of each trimester according to a rotating schedule (see below). Comments include a progress checklist and a narrative. These reports are published in our Family Access Module (FAM) along with a student’s grades.

Who Type Fall All students *Checklist and Narrative by teacher

Winter All students *Checklist by teacher and Narrative by advisor

Spring All Students *Checklist and Narrative by teacher

A short (3 sentences) introductory paragraph stating the topics addressed in class accompany all student reports. ​

Individualized Instruction Program (IIP) Rectory offers its signature Individualized Instruction Program (IIP) to all enrolled students. Each IIP is as unique as the student, reflecting his or her specific learning needs, strengths, interests and affinities. IIP helps the student develop skills and learn strategies for achieving independent learning and self-advocacy through our customized approach to the individual’s education. Students enrolled in the IIP program meet with their assigned tutor as they would with a scheduled academic class. Interested parents/guardians are encouraged to contact Rectory’s Director of Learning Services.

After School and Evening Tutoring After school and evening tutoring is available at an additional cost for intensive, one-to-one instruction in any academic area, including homework assistance and English as a second language. Flexible schedules allow for students to meet from one to four nights per week with their tutors. Sessions are 45 minutes in duration. Lesson plans are individualized for each student. Interested parents/guardians are encouraged to contact Rectory’s Director of Learning Services.

March Experiential Program (MELP) The purpose of the March Experiential Learning Program (MELP) is to provide an opportunity for our students to have hands-on learning experiences outside of the traditional classroom. To enhance and enrich the education of our students, a variety of courses will be offered which will focus on cooperative learning.

The objective of this program is to create an environment in which alternative learning styles, creativity, and problem solving are encouraged. Each course offers students and teachers a chance to study an area of interest. Rectory School believes that this approach develops a life-long desire to learn through first hand experience.

MELP is a mandated program for all students in grades 5 through 9 and takes place during the first week of the spring term in March. All programs carry charges, details of which are made available at Fall Family Weekend. During Fall Family Weekend, students and parents are asked to select their top choices; however, placement is ultimately decided upon by the school, using a protocol of grade level, and longevity as a Rectory student.

SSAT and TOEFL There are several opportunities available throughout the school year for students to take the Secondary School Admission Test (SSAT: www.sat.org) and/or the Test of English as a foreign language (TOEFL: www.ets.org). We also offer an SSAT preparation class through Summit Education, with information on how to register available on our website. For more information, please contact our Director of Secondary Placement, Evan Campbell ([email protected]).

Rectory School - Middle School Handbook revised 11/09/19 28 ATHLETICS Rectory School athletic program is designed to provide each student with the opportunity to have a positive experience in sports. Therefore, we offer different levels of competition in many sports. All students are required to participate in the athletic program in each of the three terms. A student may play on one (1) team per season.

Athletic Attendance Policy Parents are reminded that our sports program is an important part of our curriculum, and attendance is mandatory. A student is expected to attend practices and to help the coach or support the team even if he or she is ​ unable to participate in the sport (for example, due to an injury). Any student missing a practice or game must have a note from the infirmary, a doctor, the school’s athletic trainer, or the permission of the Athletic ​ Director. Students may not miss games without the permission of the Athletic Director. In addition, parents are ​ ​ ​ encouraged to attend games. A complete schedule is forthcoming. Information regarding when games start and the time of students’ expected return to campus is always passed on to students. If, however, you have questions about these times, please call the Athletic or Education Office.

Choosing a Sport Each season, during the first week of sports, students in grades 5-8 are welcome to try out for any team; however, ninth grade students must try out for a varsity sport. At the conclusion of this trial period, each athletic coach, in conjunction with the Athletic Director, makes a decision on who remains on his or her particular team. Many factors are considered in these decisions, including the athlete’s attitude and effort. Once a decision has been made, coaches inform the Athletic Director. If necessary, reassignments will be made in the best interest of the athlete and the team. The coach then informs the athletes of their team assignments.

Practices Rectory teams practice every weekday. Practice times vary depending on the season and sport. Coaches inform parents and students of practice times. In the event of a practice cancellation, your child will call home from the Education Office. If transportation is unavailable at that time, your child may remain on campus in a supervised activity until regular sports dismissal time. Practice cancellations are posted on the Rectory website.

Missing Practice ● To miss a practice, an athlete needs permission from the AD, the athletic trainer, a doctor’s note, or a note from the infirmary. Please report any other infractions to the AD. ● Attending MUSH should not affect playing time in games unless it causes the athlete to miss or be late to practices too often.

Games Most Rectory athletic teams participate in games against various opponents. Attendance at games is mandatory. For a student to miss a game, he or she must be given permission by the Athletic Director. In addition, because there are a limited number of Rectory buses, coaches are sometimes prevented from taking the entire team to away games. In such cases, coaches notify athletes in advance to avoid confusion. Athletes not traveling with their team are assigned to an on-campus coach or team. Rectory website posts cancellation and rescheduled games.

Away Games When your son or daughter plays in an away game, pick-up time may be later than 5:00 p.m. He or she should know in advance the estimated time of return and should inform you. In addition, details are available on the Rectory website or by calling the Education Office (860) 928-7759. Further information, including dates and times of departure and return for away games, is available on the school website.

Rectory School - Middle School Handbook revised 11/09/19 29 If your student would like to listen to music for an away athletic event, they may have an MP3 player or similar device. This type of device may only be used for listening to music and may not have any communication abilities. Using any other type of technology on a Rectory school bus is not permitted. Day students are to hand in any mobile signaling devices to the coach/driver upon arrival which will be given back upon return to campus.

Playing Time in Games ● Our goal is to have each athlete play in every contest, especially at the lower levels. We stress the importance of a positive attitude and effort in practices, and we need to reward that effort with playing time. ● If a student does not attend classes on a game day, he or she cannot play that day. An exception is made, however, if the student had a prearranged school visit that was set up through the Secondary School Placement Office and the parents ● If an athlete is thrown out of a game by the officials, he or she will not play in their next game. ● Varsity level athletes are required to attend all games ● JV or varsity B athletes need the permission of both their coach and the AD to miss games.

Uniforms ● Game uniforms are not to be worn at any time other than games. ● Each athlete should be in full uniform to play in a game. ● Uniforms should be stored in gym lockers, not in the dormitories or at home.

Conduct of Spectators ● All coaches and teachers should be cognizant of their athletes’ or other students’ behavior and address any inappropriate behavior. ● Inappropriate behavior by Rectory or opposing athletes should be reported to their coach and the AD, who will inform the Assistant Headmaster and the Headmaster. ● Inappropriate behavior by fans for either team should be reported to the AD, who will inform the Assistant Headmaster and the Headmaster.

Rectory School - Middle School Handbook revised 11/09/19 30

Sports Teams and Equipment Needed The following is an overview of our athletic teams, along with a list of equipment that students need to have at the beginning of each season. In addition to the items listed, students need to keep in their gym lockers an ample supply of t-shirts, shorts, and sweatpants for practices.

Number of Fall Sports Teams Season Equipment Needed CrossFit One Fall Sneakers, shorts, t-shirt, sweats Soccer Four Fall Cleats, shin guards Cross Country One Fall Running shoes, shorts, sweats Fall Adventures One Fall Sneakers, boots, sweatshirt, khaki pants Equestrian* One Fall Riding pants, boots, helmet Volleyball One Fall Sneakers, athletic attire

Dance One Fall Leotard

Winter Sports Basketball Six Winter Basketball shoes Wrestling One Winter Wrestling shoes, headgear Fencing One Winter Foil and all necessary protective equipment Ice hockey Two Winter Skates, helmet, all pads, stick Swimming One Winter Swim-suit and swim goggles Squash One Winter Racquet, sneakers, goggles Fitness One Winter T-shirt, shorts, sneakers

Spring Sports Softball One Spring Cleats, gloves Lacrosse Three Spring Cleats, gloves, all pads, stick (School supplies helmet) Tennis Two Spring Racquet, tennis shoes Baseball Two Spring Glove, cleats (soft spikes, no metal for jv) Track One Spring Running shorts, running shoes and/or spikes Golf Two Spring Golf clubs, soft spikes

,

* Additional fee charged for equestrian. Check with Admissions for current fees.

Rectory School - Middle School Handbook revised 11/09/19 31

RESIDENTIAL LIFE

Suggested Clothing List

When reviewing the clothing list below, please recognize that dormitory closet and storage space is limited. As a result, we ask that you refrain from sending your child additional items during the year, and consider exchanging clothing with the change in seasons.. The accumulation of excess clothing adds to the challenge of keeping a neat and orderly dormitory room. As laundry service is sent out weekly, it is important for students to have adequate school dress attire for two weeks. In addition to the required clothing for the dress code, please be sure your child has the following items:

14 Sets underwear 1 Raincoat 4 Sets sleepwear 1 Lightweight windbreaker 2 Pairs blue jeans 1 Heavy all-purpose outer coat for winter 4 Shorts 1 Pair all-weather boots for winter 3 Sweatshirts and 1 sweatpants 2 Pairs winter gloves 2 Pairs sneakers 2 Winter hats

Concert Attire (For All Student Performers) 1 Black pants

1 White, button down, collared shirt

Suggested Dormitory Items ​

2 Sets twin (extra-long) bed sheets 1 Locking foot locker 1 Mattress pad/topper 1 Small scatter rug 1 Pillow 1 Study lamp 4 Pillow cases 1 Alarm clock 3 Blankets or one comforter Clothes hangers 1 Spread for twin bed 1 Mp3 or similar device that does not 6 Large bath towels have internet/wireless capabilities 1 Laundry bag Soap and toiletries

Nametags It is very important that clothing and other articles be marked with sew-on name tags that will withstand repeated washing in high-temperature laundry water. First and last names with middle initial, if any, should be printed on sew-on tapes. Any other personal items should be marked in an identifiable way.

Laundry Laundry service, provided by E & R Laundry, is included in tuition for 7-Day Boarding students. It is not included in 5-Day boarding tuition; those students are expected to take their laundry home on the weekends

Rectory School - Middle School Handbook revised 11/09/19 32 Homesickness Homesickness is something that not all parents anticipate. Yet, each year it is a normal reaction for some students, particularly those who are away from home for the first time. At Rectory, we work hard to make every new student feel at home. Faculty advisors, dormitory parents, student proctors, and our counseling staff help to provide a friendly face and a listening ear, and most students respond by developing friendships and exploring interests, who quickly make the student feel a part of the Rectory family.

Inevitably, despite our best efforts, a few students find themselves homesick. How can you tell if your son or daughter is homesick? Usually, the first sign is phone calls or text messages. A homesick student may call home as many as two or three times a day, usually with a variety of minor complaints or problems—no friends, nothing to do on weekends, a need to change room, and a dislike of school food frequently head the list. It is our experience that these complaints are usually excuses to make contact with home. Nevertheless, we are also aware that real problems can and do develop and must be dealt with accordingly.

If you suspect that your son or daughter is homesick, you should know that your response could make a remarkable difference. For many parents, the most appropriate form of support may run counter to initial instincts. First, help your son or daughter to realize that he/she must face the situation. Encourage him/her to work through each problem or difficulty and to keep busy with a variety of activities.

At the same time, it is important for parents to discourage repeated phone calls, perhaps by prearranging a specific calling time each week or limiting the number of text messages per day if it is becomes excessive. In addition, our experience demonstrates that allowing your son or daughter to come home or you visiting the campus during the initial adjustment phase frequently exacerbates or prolongs a case of homesickness. The best way for you to show your love and support for your son or daughter in this situation is to support him/her while they learn to adapt to their new environment.

If your son or daughter is homesick, learning to deal with it now may be one of the most important lessons he/she will learn in life. Although you may be tempted to take control of the situation and assent to his/her desire to come home, we caution against this path.

Most students are not homesick; however, it is important to remember that homesickness is common. In some cases, a "relapse" of sorts may occur following a vacation, and we encourage you to handle such a situation with your continued firm support.

Dormitory Wall Hangings Dormitory students are allowed to hang or display posters and pictures of an appropriate nature in their rooms. However, posters and/or pictures of a sexual nature, or those promoting violence, drugs and or alcohol are forbidden. Dormitory parents have the right to remove any material deemed inappropriate or offensive.

Rectory School - Middle School Handbook revised 11/09/19 33

Dormitory Food Policy We want to promote healthy eating habits among our young men and women, particularly at this very important developmental stage. This means Rectory students may only bring water or unflavored seltzer water into the dormitories, and food items must be in single serving size only. These single size options may include box items that have single size wrapped portions such as granola bars. Lastly, candy will not be allowed in the dorm. Any food or beverages that do not follow these guidelines will be removed from the student; this includes items received in the mail or obtained in any other manner. Faculty hosted dormitory activities may include other beverages and food as an occasional treat.

Gaming and Movies Boarding students may bring, and/or play video/computer games of an appropriate nature on campus. Games rated E for everyone or T for teen are allowed. Video games rated M for mature are prohibited. Games rated M, or those deemed inappropriate, will be confiscated. Should a student’s game(s) be confiscated for any reason, that student’s parent(s)/guardian(s) will be notified, and the inappropriate material sent home at the parent’s expense, or disposed of on campus. Boarding students may bring and/or watch movies of an appropriate nature on campus. Movies rated R for adult and NC-17 are prohibited and will be confiscated and disposed of or sent home at the parent’s expense. ​ Technology on Dorm Boarding students are required to register all their cellular devices. Registration requires students to identify the type of phone they own, as well as its cellular number. Registration implies that the student will uphold the tenets of the Rectory Creed in their use of any and all cellular devices. A student’s attempt to deceive an adult, in any way, regarding possession and use of a cellular device is a serious matter, and will result in disciplinary action.

All technology will be handed out to students following evening study hall and will be collected each night by the student’s dormitory parent. On school nights 5-7 graders will have technology collected at 8:45 p.m., and for 8 -9 graders between 9:00 and 9:30 p.m. Student devices will be kept in a secure locked space. If you need to contact your child after the time of collection, please call your child’s dormitory parent.

If your child would like to listen to music after the collection of technology or for an away athletic event, they may have a MP3 player or similar device. This type of device may only be used for listening to music and may not have any communication abilities.

Students will not be permitted to have technology off dorm during activity blocks. Technology will be handed out after the first activity block on Saturday and Sunday (mid-afternoon). During the weekend, technology will be collected thirty-minutes before lights out. The collection of technology is necessary in order to ensure that our students get adequate rest at night and have a healthy balance of technology and face-to-face socialization. Students who are uncooperative, or deceptive in their use of technology, will have their privileges revoked according to Rectory School’s cell phone/mobile signaling device policy (see page 17). ​ ​ ​ ​ ​

Dormitory Room Cleanliness Our dormitories are an extension of our homes; therefore, each student within each dormitory must participate in keeping it clean. Each evening, students will have an assigned dorm job to complete before going to bed. Typical dormitory jobs include taking out the trash, vacuuming or sweeping the floors, and cleaning the common room. Every boarding student is responsible for meeting Rectory’s expectations for room cleanliness. A clean room includes a made bed, a clear desk and floor, empty trash, and an organized closet and bureau. Dormitory parents support students in maintaining a clean room, but ultimately the responsibility rests with the student. If a student does not keep a clean room, appropriate consequences will be taken.

Rectory School - Middle School Handbook revised 11/09/19 34 Store Trips and Guidelines Students have access to hygiene products and school supplies through our school store. These items can be charged to a student’s account. In addition to our school store, students may take a trip to a mall or local store on the weekend with a residential faculty member. For our students’ safety, we abide by the following guidelines:

● Grade 5-6 students: A Rectory faculty member escorts students in grades 5 and 6 as a group while they shop. ● Grade 7 students: A Rectory faculty member stays in the store grade 7 students. Grade 7 students are required to shop in groups of two, or more. ● Grade 8-9 students: Students in grades 8 and 9 are allowed to shop freely.

All students are told where and when to meet at the busses for departure. Faculty are required to take attendance before departing campus and before leaving the store.

Lights out Schedule for Dormitories Sunday through Thursday Grades 5-6: 9:15 p.m. Grades 7-8: 9:30 p.m. Grade 9: 10:00 p.m. Friday and Saturday All grades: 10:00-11:00 p.m.

School Breaks All students need to leave their dormitories when school is closed for break. These times include Thanksgiving (November), winter (December), Long Winter Weekend (February) and spring (March) break. Rectory’s Travel Bulletin, located on the Rectory website, contains additional information.

Thanksgiving and February Travel Options Rectory School will assist International families interested in finding local stay options for their child during the Thanksgiving and February break only. Information regarding home stay options will be sent out a month in ​ ​ advance of the coming break. Interested families should respond to said communication.

Student Mail Please make sure to address your student’s packages and/or letters as follows: Rectory School Student’s Name and ​ Dormitory Name 528 Pomfret Street P.O. Box 68 Pomfret CT 06258

Prohibited Items Rectory School expects parents to support school policies regarding food, beverages, candy and other prohibited items. Therefore, please do not send banned items to school. Please note that students are prohibited from having the following items on campus: ● Microwaves ● Hotpots ● Irons th ● Refrigerators (9 ​ grade proctors may be allowed refrigerators with Director of Residential Life ​ permission)

Rectory School - Middle School Handbook revised 11/09/19 35

Birthday Cakes Parents may order a birthday cake for their son or daughter to share with friends. Cake orders must be placed a week in advance, and the cost will be billed to the student’s bank account. Cake sizes and prices are: ● Small round cake (serves 6-8) - $18 ● Medium sheet cake (serves 12-14) $24 ● Large sheet cake (serves 25) $30

Cake flavors available: ● Chocolate ● Yellow ● Marble ● Confetti ● Spice

Frosting flavors available: ● Chocolate ● Vanilla

To order a cake, please email the Education Office at [email protected]. In the email, please ​ ​ provide the following information: ● Child’s name ● Child’s dorm ● Date for the cake to be delivered to your child’s dorm ● Size of cake ● Flavor of cake ● Flavor of frosting

International Students

Passports and I-20’s All international students who require a passport to enter the United States are mandated to turn their passport into the Education Office upon arrival at Rectory. Passports are held securely and returned to the student upon their next day of departure. Likewise, students who require a U.S. Department of Justice, Immigration and Naturalization Service I-20 Certificate of Eligibility for Nonimmigrant (F-1) Student, are mandated to turn the I-20 into the Education Office upon arrival at campus. I-20’s are held securely and returned to the student on the next day of departure. Rectory School will update I-20’s as necessary to allow student travel. Rectory scans all passports and I-20’s, and files an electronic copy of these documents. Copies are used to expedite the replacement process if a document is misplaced during travel. If a student attends a summer program in the United States, parents should have the I-20 transferred to Rectory School at the conclusion of that program.

School Closings All students are required to leave Rectory’s dormitories once school has ended. This includes when school is closed for break. These times include Thanksgiving (November), winter (December), Long Winter Weekend (February) and spring (March). Please see the calendar located in the Wolf Den for specific dates.

Rectory School - Middle School Handbook revised 11/09/19 36 Year-End Shipping Procedures Rectory School does NOT store student items of any kind beyond the academic year. This applies to students returning for Summer@Rectory as well. Therefore, parents are expected to arrange for the shipping of student items home, or to other desired locations. Rectory has partnered with a local UPS store in order to help facilitate this process. In May, the Director of Residential Life will send an email to all parents of boarding students with explicit expectations and instructions for the shipping of student items. Please note that all arrangements for shipping and the financial obligations are between the parent and shipping vendor.

FIRE SAFETY

Fire is always a possibility, and both students and faculty must be careful that they do not do anything that could cause a fire. The following practices are part of the State Fire Marshall’s code and will help prevent a fire, or in the event of a fire, reduce the loss of life and property.

● Tampering with fire detectors or fire prevention equipment is forbidden ● No open or smoldering flames are allowed in dormitories, including incense and candles. ● There must always be clear and easy access from the bed to door and window; nothing should inhibit easy movement within a room. ● No decorations may create a canopy or tent around a bed. ● Heating devices (including electric blankets) of all kinds are prohibited in the dormitories. ● No decorations of any kind may extend across the room. No sheets or blankets may be hung as walls, and nothing may be hung from sprinkler piping. ● Only 20% of wall space may be covered with flammable material. Students will be asked to remove excessive wall coverings. ● Frivolous electrical equipment, such as non-LED Christmas lights, novelty devices, etc. are prohibited. ● If additional electoral receptacles are needed for legitimate purposes, multiplex outlet strips with built in circuit breaker protection must be used. Multiplex outlet strips must not be “piggy-backed”, and extension cords are prohibited. ● Halogen lamps and black lights are prohibited in student rooms. ● Hair straighteners, curling irons, etc. are to be used in bathrooms only.

Rectory School - Middle School Handbook revised 11/09/19 37 Health Services MORGAN WITTER ROGERS JR. MEMORIAL INFIRMARY

Infirmary Clinic Hours

Monday - Thursday: 7:00 a.m. - 9:00 p.m. Friday: 7:00 a.m. - 7:00 p.m. Saturday: 9:00 a.m. - 7:00 p.m. Sunday: 8:30 a.m. - 7:00 p.m.

Infirmary Phone Numbers

Daniel E. Newman, R.N., EMS-I (860) 928-4634 (Office) (860) 963-7571 (Fax)

Nancy Austin, M.D. (860) 928-2736 (Office) (860) 928-6367 (Fax)

Rectory Athletic Trainer (860) 928-6129 (Office)

Robin Weeks, D.M.D. (Orthodontist) (860) 928-4088 (Office) (860) 928-6172 (Fax) ​

Rite Aid (Putnam) (school pharmacy) (860) 928-3813 (Office) (860) 928-6298 (Fax)

Infirmary Protocol On class days, students must report in person to the Infirmary by 7:30 a.m. for evaluation if they are not feeling well. On weekends, hours are 9:30 a.m. on Saturday and 8:30 am on Sunday. No student is allowed to remain on his/her dormitory during the day without the permission of the nurse on duty and a dormitory parent is present. When the Infirmary is closed, a nurse is on call. For after hours and emergencies, parents should call the Administrator on Duty (AOD) at (860) 234-0467. The Infirmary is open at all other times for emergencies or ​ ​ sudden, severe illness. ● During school hours, students must have a note signed by a faculty member to go to the Infirmary. ● During sports, students must check out with their coaches. ● For sports-related injuries, students should report to their coach for permission to see the trainer during practice times. ● At night, students must notify their dorm parent so that they can contact the AOD. At no time is an ill student to come to the Infirmary alone at night; he/she should always have a proctor or friend accompany him/her as designated by the dorm parent.

Morning Clinics On Monday, Wednesday and Friday, from 7:00 - 7:30 a.m. Dr. Austin comes to the Infirmary to see students on an as-needed basis. Appointments must be made in advance through the Infirmary. Dr. Austin does not perform routine physical examinations. At other times, she sees students at her office in Putnam.

Off-campus Office Visits If available, a faculty member will transport, students going for off-campus visits (M.D. visits, orthodontic, physical therapy, etc.). If not they are transported to and from by a local limousine service. Parents are billed separately for these visits.

Rectory School - Middle School Handbook revised 11/09/19 38

Medication Administration Policy

Rectory School has a firm policy regarding the administration of prescription and non-prescription medications. Guidelines for all types of medications are cited below. If your child is required to take medication and you are unsure which category applies, please contact the Infirmary for clarification. We cannot administer herbal, homeopathic, supplements, vitamins, or non-U.S. National Formulary approved medications. A U.S. based physician must write all prescriptions. Administration times are as stated; no special schedules are allowed.

Category I: Medications that must be stored and administered at the Infirmary Federally controlled substances such as, but not limited to, Adderall, Dexedrine, Ritalin, Fiorinal, and Tylenol #3 (with Codeine) are not allowed in the dormitories nor may they be self-administered. Federal Schedule Class II medications must come in their original prescription container with proper labeling. Medication such as antidepressants, anti-anxiety, behavior, and sleeping pills (for example Imipramine, Luvox, Prozac, Risperdal, Wellbutrin, and Zoloft) also cannot be kept on dorm or self-administered. Non-compliance is a violation of a major school rule.

Category II: Other prescription medications Prescription medications are generally administered at the Infirmary. However, with permission from the Infirmary, certain medications may be self-administered in the dormitory. Examples of these include ointments and cleansers for acne, inhalers for asthma, and certain allergy medications. Prescriptions that are approved by the Infirmary to be self-administered must be in their original containers with a current Permission to Give Medication at School form filled out by the prescribing physician and on file in the Infirmary. Students may not keep nor receive antibiotics or other prescription treatments by a physician from home.

Category III: Over-the-counter medications Over-the-counter (OTC) medications such as Advil, Tylenol, antacids, and cough and cold remedies may not be kept in the dormitories. This policy is to prevent self-treatment by the student, which might lead to delayed care in more serious conditions (for example, bronchitis, pneumonia, or strep). Students in the dorm may keep vitamins and supplements only when the nurse is notified that the student is in possession of such items. No Permission to Give Medication at School form is needed.

Medication Administration Times 7:30 a.m. Breakfast * (M-F), (9:30 a.m. – Saturdays & 8:30 a.m. – Sundays) 11:30 & 12:30 1st & 2nd Lunch Periods * (12:55 p.m. – Saturday & Sunday) 5:55 p.m. Dinner * (5:30 p.m. – Saturday & 6:10 p.m. – Sunday) 8:00 p.m. Post Evening Study Hall (Monday – Thursday) * Medications are given at the very start of the meal, so as not to interfere with appetite. PLEASE NOTE: For your child’s safety and the safety of others, we do not send prescription medication with ​ students for off-campus day trips or weekends unless you call requesting such. Medications are sent on school trips and away games. No medications are sent home on vacations unless requested.

This policy is intended to protect all of our students and parents are expected to be in full compliance with this policy at all times. Questions for clarification or permission for specific medications should be directed to the Director of Nursing.

Rectory School - Middle School Handbook revised 11/09/19 39 Prescription Medication Refill Policy The following explains the Morgan Witter Rogers, Jr. Memorial Infirmary policy on prescription medication refills. Please follow the method below that applies to your case.

Category I: Controlled Medications: (Adderall, Concerta, Dexedrine, Ritalin, etc.) ​ ​ Please have your physician write and pre-date by month enough prescriptions to reach the next vacation when you can have your child seen and new prescriptions written. Refills will be filled here by our local pharmacy and billed to your insurance. Controlled substances can be filled only one month’s worth at a time. If you choose to have these filled at home, you are responsible for knowing when the refill will need to be sent to us. We will not ​ ​ ​ ​ call you unless the student runs out. Remember all controlled medications must come in their original prescription container with proper labeling.

Category II: Non-controlled Medications; i.e., allergy, antidepressants, behavior, etc. ​ ​ Make sure prescriptions have enough refills to reach the next vacation when you can have your child seen and new prescriptions written. Refills can be filled here by our local pharmacy and billed to your insurance. You may also provide us with the written prescriptions, and we will have them filled here as needed. If you choose to do this at home, you are responsible for knowing when the refill will need to be sent to us. We will not call you ​ ​ ​ ​ unless the student runs out.

PLEASE NOTE: ● All changes in medication dosage or administration times require you to have a CHANGE OF DOSAGE form ​ ​ filled out by the original prescribing physician. ● No medications are sent home on vacations unless specifically requested. ● All medication must be left at the Infirmary to be dispensed by the school nurse. Parents are to check with the infirmary regarding student use of any over the counter medications, including vitamins and/or dietary supplements.

Medical Forms “The State of Connecticut will not permit any child to attend school unless a complete immunization record is on file with the school, prior to his/her starting of school.” Also the School will not permit any child to participate in our athletic or club programs unless we have our Student Health Record & Physical Examination/Physician forms are completed and on file. All medical forms must be returned to the school prior to opening day. This does not apply to students who attended Rectory for this year’s summer session since required medical forms are already on file for them in our Infirmary. In addition, as mentioned in the contract, health insurance is required and a valid health insurance card or equivalent information must be on file with the infirmary. This must be through a US based insurance company. Please refer to the packet of medical forms for annual State of Connecticut immunization requirements.

Lice Testing The Lice Treatment Center conducts screening of all students prior to the start of each trimester. This proactive measure is intended to prevent the spread of lice, should they find their way onto our campus. If a student is discovered to have lice, Rectory will contact the student’s parent/guardian; the cost of treatment will be billed to parents.

Psychological Counseling To best support the needs of our community Rectory School staff includes a certified therapist available to students throughout the course of the academic year. Crises and triage counseling is available to all students; however, on going in house counseling is limited to our boarding population. So as to ensure uniformity in the process of identifying which students would most benefit from this support, the following process has been put into place:

Rectory School - Middle School Handbook revised 11/09/19 40 ● Any adult in the community who believes a student might require therapeutic support will contact the Director of Student Counseling and provide all pertinent information. Examples of this might include: a student appearing physically or emotionally different than is typical for that student, a significant drop in grades or handing in assignments, or information gained through regular conversation that is of a concerning nature (not eating, recent ending of a relationship, problems in the dorm or with a roommate, to name a few). ● The Director of Student Counseling will meet with the student of concern for an assessment to determine the appropriate level of response. If the Director determines that the student would be helped by a “triage” level of response, the Director will provide that support directly. If, however, ongoing care is determined to be appropriate, the Director will refer the student to the care of the licensed in-house School Counselor. ○ In such cases, the family will be contacted by the Director of Student Counseling to discuss options and begin the intake process. ○ All appropriate adults in contact with the student of concern will be notified of the outcome of assessment and, as permissible in accordance with confidentiality issues, the plan developed to best suit the needs of the student.

Crisis Intervention Protocol School personnel have a legal and ethical responsibility to recognize and respond to suicidal thinking and behavior. Although many suicidal children and adolescents do not self-refer, most show some warning signs.

Rectory utilizes a Crisis Response Team (CRT) to identify and intervene effectively with students who are at risk of suicidal behavior. This includes Justin Bendall (Director of Residential Life and Student Counseling), Miranda Laperle, LPC (School Counselor), Dan Newman RN, EMT, EMS-I and the Infirmary staff, and the assigned Administrator on Duty (AOD). In an emergency situation ,the AOD will contact one of the two school counselors, Justin Bendall or Miranda Laperle, LPC.

When school staff become aware of a student exhibiting potential suicidal behavior, they will immediately contact a member of the school’s CRT for a suicide risk assessment to determine the level of risk and to identify appropriate actions to ensure immediate and long-term safety and well-being of the student. The counselor will assess the level of risk and make a determination of appropriate interventions, which may include calling the crisis hotline (211). Legal guardians will be contacted.

Rectory Events

Family Weekends Rectory School holds two Family Weekends each year, one in the fall, and one in the spring. Check the Rectory website calendar for this year’s dates. We highly recommend you make travel and lodging arrangements early, as the local hotels do tend to book up quickly. Invitations for Fall Family Weekend will be sent sometime in ​ September.

There is a Grandparents’ Day as part of our Spring Family Weekend festivities. Parents and grandparents will have the opportunity to attend classes and other events. Invitations for Spring Family Weekend are sent in March. ​ Important note: In order for us to plan for the proper amount of food and seating, you must respond to all ​ invitations with the number of people attending events by the deadline dates indicated on the invitation.

Parent Teacher Conferences During October, Middle School parent-teacher conferences are scheduled so that parents may meet with their student’s teachers and discuss their academic progress. Meeting times last ten minutes with teachers and twenty minutes with Individualized Instruction tutors.

Rectory School - Middle School Handbook revised 11/09/19 41 Middle School day parent conferences are held on the Wednesday immediately preceding Fall Family Weekend from 5:30 – 9:00 p.m. Boarding parent conferences are held on Friday afternoon and Saturday morning of Fall Family Weekend. Please note that conference times are subject to change. Parents should refer to the conference times as listed in their Fall Family Weekend invitation.

Conference scheduling is done on the event RSVP form that you will receive by e-mail and it will be available on the website. It is vital that parents or guardians check the box labeled Please schedule meeting with teachers on ​ ​ the response. Once your response is received by Rectory, appointments with teachers are scheduled. When you complete the response, you will receive confirmation of receipt.

It is vital that you RSVP on or before the due date in order to have your conferences scheduled. If you miss ​ the deadline, you have the option of signing up on a sheet outside of each teacher’s door on the day of the conference. However, most teachers have full schedules and may not have availability.

All parents are sent notification with the time of their first conference; their complete conference schedule is included in their Parent Packet, which can be picked up in the Library prior to the first scheduled meeting. For questions regarding Family Weekend, please contact Sheighla Wall at (860) 963-6740 x 370, or [email protected]

Rectory School’s Parents’ Association

Parent involvement is a cornerstone of all independent schools, and the Rectory School Parents’ Association (RPA) is the conduit through which most parents volunteer. There are numerous opportunities to help, whether you live locally, across the country, or across the world. A complete handbook outlining how you can become involved with Rectory Parents’ Association will be available on the Parent Portal section of our website, and you can learn more during our Opening Days Parent Orientation events.

For questions regarding the Parents’ Association and to learn how you can become involved, please contact Sheighla Wall at (860) 963-6740 x 370, or [email protected] ​

Ninth Grade Class Picture

The 9th G​ rade Class Picture is scheduled for early May. Students are to wear formal dress. Dress requirements for ​ boys and girls is as follows:

Formal Dress: Boys • Dress pants, dress shirt with tie, and a dark blazer must be worn. • Dress shoes and dark socks Girls • Dress slacks or skirt, dress shirt with a sweater or blazer • Skirts and dresses must be of appropriate length, even when girls are seated • Dress shoes/flats and socks/stockings

Graduation Attire The following is the dress code for Rectory’s Graduation ceremony. Please check the Wolf Den for all events times and dates.

Rectory School - Middle School Handbook revised 11/09/19 42

Boys’ Dress Code ● Sport coats or blazers ● Dress slacks ● Dress shirts and ties ● Belts ● Socks that cover the ankles ● Dress shoes

Girls’ Dress Code ● Dresses with straps of at least two inches in width may be worn alone; dresses with straps less than two inches, or no straps, require a sweater at all times ● Dresses are not to be backless, or have cut-outs ● Dresses are to be at, or slightly above, the knee ● Dresses are not to have slits in the front or sides; a small slit in the back is permissible ● Dress shoes or boots

TRAVEL ARRANGEMENTS

Rectory School is in the process of implementing a new student management system which will include itineraries and all other travel arrangements (weekends and vacation). This system is called Boardingware and your family account information and instructions will be forthcoming. This system will replace the protocols detailed below. A separate communication will be sent out to each family at the time of changeover.

Weekend Travel Weekend travel arrangements must be received through by the Wednesday preceding the given weekend.

To make travel plans for weekends, the Education Office must receive an e-mail ([email protected]) from parents detailing dates, times, and travel arrangements. If your son/daughter requests a weekend in order to visit another boy/girl or family member, please state in your email your permission for him/her to do so. Permission is needed from both sets of parents. ​ ​

Students who have an athletic obligation on the weekend in question must have the request approved by the Athletic Director.

Weekends away begin after classes on Friday and end at 6:10 p.m. on Sunday.

Students should return to their dormitory no later than 9:30pm.

Taking Your Child off Campus It is imperative that we have each of our students accounted for at all times. Therefore, when picking up your child during the week (Monday-Friday) before 4:30 p.m., you must sign them out from the Education Office. If you are picking up your child after 4:30 p.m., or on the weekend, then you MUST see your child’s dormitory parent. Please do not take your child off-campus without checking out with a Rectory faculty member. ​

Rectory School - Middle School Handbook revised 11/09/19 43 School Break Travel Prior to each break, specific travel dates, instructions, and requirements will be emailed to all boarding parents from Rectory School Travel Desk ([email protected]), together with a vacation specific Travel Form which must be completed and returned by the stated due date. Transportation arrangements will not be scheduled for any student until the signed Travel Form and itinerary is received by the Travel Desk. Sufficient funds to cover ​ the cost of travel and incidentals must be in the student’s bank account in order for transportation arrangements to be finalized. All vacation travel questions should be directed to the Travel Coordinator via email at ​ [email protected]. ​

Travel Money In addition to regularly given allowance, travel money is charged to your student’s bank account, as long as sufficient funds are available, and must be requested on the provided Travel Form.

Travel Funds Parental requests for student travel money must be made to the Business Office and through the travel desk a ​ ​ week in advance of a student’s departure. Travel monies are limited to $500 per student. Students must have the requested travel monies available in their student bank and enough funds to cover transportation services, if needed.

Travel Reserve In order to assure your child has the funds necessary for travel, a travel reserve of $500 must be maintained in the student’s bank at all times.

Transportation Costs The cost of rail tickets, limousine service, and other transportation will be charged to your student’s bank account. We will not arrange for transportation if the bank account does not have sufficient funds to cover the cost.

Airline Travel Parents purchase airline tickets and forward them to our travel coordinator at [email protected]. The School does not make air travel reservations.

Limousine Service For travel prior to, and following school breaks, Rectory will arrange for limousine transportation to and from the following depots at your request:

T. F. Green Airport, Providence, Rhode Island Bradley International Airport, Windsor Locks (Hartford), Connecticut Logan International Airport, Boston, Massachusetts JFK International Airport, New York, New York Newark Liberty International Airport, New Jersey New London Train Station, New London, Connecticut

Contact Information All inquiries about vacation travel should be addressed to Director of Residential Life, Rectory School, 528 Pomfret Street, P. O. Box 68, Pomfret, CT 06258. Phone calls regarding travel may be made to the Education ​ ​ Office at (860) 963-6740 x251, or you may e-mail [email protected]. ​ ​ ​ ​ ​ ​

Rectory School - Middle School Handbook revised 11/09/19 44 Important Telephone Numbers When Traveling

Mr. Justin Bendall (860) 963-6740 x326 (Rectory)

Education Office (860) 963-6740 x251(Rectory)

Administrator on Duty (860) 234-0467 * TRAVEL FORMS ARE LOCATED AND MAY BE DOWNLOADED AT WWW.RECTORYSCHOOL.ORG. ​ ​

BUSINESS OFFICE

The Business Office is located on the second floor of the Main House. For any inquiries regarding your student’s bank balance or tuition account, an email may be addressed to the Business Office at [email protected]. ​

***Please note, Rectory School is not responsible for items that are lost or stolen. ***

Money and Valuables While the outside entrances to the dormitories are locked, individual dormitory rooms do not lock, therefore cash should not be kept in a student’s dorm rooms but given to the Business Office for deposit in the student’s bank account. Theft and damage, accidental or otherwise, can occur; however, responsible treatment of valuables can lessen or eliminate theft. Residential students should be discrete with cash and valuables and should make use of locked drawers and/or footlockers to store valuables. Rectory School cannot be responsible for valuable items, including cash, left unsecured in student rooms. Dormitory Parents have the right to require students to turn in cash to the Business Office that exceeds the allowable amount of $50.

Delinquent Tuition Payment If tuition is not paid according to the schedule identified in the contract your students transcripts, grades, student reports will be placed on administrative hold. In addition, your student’s bank account will be frozen and they will be unable to receive allowance or participate in fee-based activities (i.e. weekend activities like bowling). For seriously delinquent accounts- your student may be sent home at your expense or not allowed to return from a school break until the account is paid in full. All inquiries related to tuition payments should be directed to the Business Office.

Student Bank Parents must maintain a sufficient amount in their student’s bank account to cover the cost of allowances, supplies, weekend activities, and travel. Boarding students are required to maintain a minimum of $500 in their student bank account. Students with insufficient funds will not be allowed to make purchases or participate in fee-based activities.

Allowances Student allowances are limited to no more than $20 a week. If circumstances require parents to request a greater ​ amount, an email must be received in the Business Office no later than Wednesday at noon, EST prior to our regular Friday allowance distribution. If a student fails to pick up their allowance at the scheduled time, they ​ forfeit their opportunity to do so until the following week’s scheduled distribution. Students with less than $500 in ​ their student banks or a past due balance on their tuition account will not receive allowance. Please contact the ​ Business Office at [email protected] if you have questions regarding your student’s bank balance. ​ ​

Rectory School - Middle School Handbook revised 11/09/19 45 ATM Rectory School has an on-campus ATM (Automated Teller Machine) available for student use. Students will be able to withdraw money in $20 denominations with a limit of $200 per transaction. There will be a $2 fee for each transaction. The campus ATM will accept VISA/MasterCard international credit and debit cards, including pre-paid VISA debit cards (i.e.: VISA Buxx). Rectory will regulate student access to our ATM for allowance, weekend activities, and other appropriate situations. Parents are encouraged to monitor/manage their student’s transactions, available funds, and usage. It is our hope that an on-campus ATM will prevent students from holding large amounts of cash on their person or in their rooms.

Student Cash Rectory School strongly discourages students from maintaining a large amount of cash (in excess of $50) on dormitory. Student funds can be arranged through the Business Office when necessary. Please note that dormitory parents are prohibited from holding cash for students.

CAMPUS STORE

The Campus Store is located on the second floor of the Main House. The store is open for faculty and students from 9:00am to 10:30am, and again in the afternoon before sports. Students are allowed to charge items to their student bank accounts but only if there are sufficient funds available.

Items Available at the Campus Store Spirit items, school supplies, clothing, gifts and personal hygiene products are available for purchase. The Campus Store also carries a limited selection of sports supplies including shin guards, athletic shorts and soccer/fencing socks.

Computer Chargers During the course of the school year, students may need to replace their Chromebook charger, which can be purchased in the school store.

Shipping Procedures In the event your student needs to mail an item by UPS or FedEx, the following procedure should be followed: ● Your student should pick up a shipping label from the Business Office ● The item to be shipped should be packaged in appropriate sized container. ● Once your student has packaged and labeled their parcel, they can bring it to the Education Office for pick up by the courier.

To mail using US Postal Service: ● Your student may bring letters and appropriately packaged, sealed, and labeled items to the school store to be mailed where stamps are available for purchase. ● Items must weigh less than 5 lbs. to be mailed through the school store. ● The school store will debit your student’s account for the cost of mailing.

Rectory School - Middle School Handbook revised 11/09/19 46

TELEPHONE DIRECTORY

ADMINISTRATOR ON DUTY (after 4:30 p.m. and weekends) (860) 234-0467 Headmaster's Office 963-6740 Mr. Frederick W. Williams – Headmaster [email protected] Mrs. Diana Richardson – Headmaster’s Assistant [email protected] Ext. 322 Administration 963-6740 Mr. Glenn Ames – Assistant Headmaster & Dir. of MS [email protected] Ext. 325 Mrs. Lisa Hart – Director of Academics [email protected] Ext. 365 Mrs. Lisa Levesque – Senior Administrative Advisor [email protected] Ext. 314 Mr. Justin Bendall– Dir. of Res Life & Student Counseling [email protected] Ext. 326 Education Office 928-7759 Fax 963-2355 Mrs. Maureen Cournoyer – Education Office Assistant [email protected] Ext. 321 Mrs. Diana Vanasse – Education Office Assistant [email protected] Ext. 312 Mrs. Catherine Bastow – MELP/Travel Coordinator [email protected] Ext. 323 Learning Services and Individualized Instruction Program 963-6740 Mrs. Rebecca Pagitt-Mungai – Dir. of Learning Services [email protected] Ext. 332 Secondary School Placement Office 963-6740 Mr. Evan Campbell – Secondary School Placement [email protected] Ext. 444 Admissions Office 928-1328 Fax 928-4961 Mr. John Seaward – Director of Enrollment [email protected] Ext. 333 Mrs. Lesley Gibbs – Senior Enrollment Manager lgibbs@[email protected] Ext. 326 Mr. Jacob Guertin– Admissions Associate [email protected] Ext. 347 Mrs. Karen Richardson – Admissions Assistant [email protected] Ext. 328 Communications Office 963-6740 Mrs. Dawn Chmura – Director of Communications [email protected] Ext. 341 Mrs. Colleen O'Neil-Vollinger - Sports Information Dir. [email protected] Ext. 421 Ms. Lisa Walsh – Assistant Director of Communications [email protected] Ext. 442 Development and Alumni Relations Office 928-0204 Fax 928-7920 Mr. Fred Nagle – Director of Development [email protected] Ext. 340 Mrs. Marcia Williams – Associate Director of Development [email protected] Ext. 343 Ms. Sheighla Wall – Alumni Relations and Special Events [email protected] Ext. 370 Mr. John Xeller – Development Associate [email protected] Ext. 338 ​ Mrs. Victoria Leveille – Development Assistant [email protected] Ext 346 Business Office 928-6025 Fax 928-1591 Ms. Tonya Rayment – Chief Financial Officer [email protected] Ext. 372 Mrs. Lisa Garvey - Accounting and HR Manager [email protected] Ext. 320 Mr. Richard Bacha – Student Billing Coordinator [email protected] Ext. 316 Mrs. Elaine Smith – Business Office Associate [email protected] Ext. 335 Mrs. Victoria Leveille - Payroll & Benefits Coordinator [email protected] Ext. 317 Technology Office 963-6740 Mrs. Donna Dubinsky – Director of Technology [email protected] Ext. 379 Mr. Michael Bianchini- Systems Administrator [email protected] Ext. 378 Ms Hannah Stewart - Help Desk Technician [email protected] Ext. 380 The Hettinger Library 963-6740 Mrs. Mary Tiebout – Director of Library [email protected] Ext. 327 Morgan Witter Rogers Jr. Memorial Infirmary 928-4634 Mr. Daniel E. Newman, R.N. – Director of Nursing [email protected] Fax 963-7571 Ms. Jennifer Morton – Associate Nurse [email protected] ​ Athletic Department 963-6740 Mr. Michael Healy – Director of Athletics [email protected] Ext. 411 Ms. Courtney Callanan – Assistant Director of Athletics [email protected] Mr. Ryan Laperle – Athletic Trainer [email protected] Ext. 376 Maintenance Mr. Mario Hurtado – Director of Buildings & Grounds [email protected] 963-7235 Also, see “Who to Ask” contact information located in the Parent Portal at www.rectoryschool.org.

Rectory School - Middle School Handbook revised 11/09/19 47