Office of the Principal Mahatma Gandhi College, Lalpur, Daldali
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Office of the Principal Mahatma Gandhi College, Lalpur, Daldali Purulia. Pin-723130 [email protected] Memo No. 211/MGC/2018 DATED: 26.12.2018 Notice Inviting E-Tender NIT No 3/2018-19/1/Lib_RUSA. Principal M.G.College invites e-tender under two envelope system (Technical and Financial Bids) from eligible bonafide bidders having requisite credentials upto 5.00 P.M of 16.01.2019 for the supply of books and e-resources. Tender documents can be downloaded from college web site http://www.mahatmagandhicollege.org Mahatma Gandhi College. Etender web site: https://wbtenders.gov.in/nicgep/app. Quotations are invited from the Suppliers for the purchase of Books and e-resources of Rs. 9,50,000/- (Nine Lakhs and fifty thousand only) and 50,000/- (Fifty thousand only) respectively amounting to a total of 10,00,000/- (Lakh only). Paper Cost. Rs. 2000/-. EMD Amount Rs. 20000/- Points to be noted: 1. Papers related to technical bids should be submitted both online and offline. Financial bid will be opened only for technically qualified vendor(s). The process should be done both online. 2. Vendor should have supplied Books/E-resources to at least reputed institutions consecutively for last 2 years. (Enclose satisfactory performance report by respective Institutions and work order and the payment proof). 3. Vendors should not be black listed by any library in the country. An affidavit to this effect on Rs.10/- non judicial stamp paper required. 4. Maximum discount offered on the quoted prices in percent. 5. Payment will be made through PFMS. (a) Proof of subscription processed in the name of Mahatma Gandhi College, Lalpur, Purulia as an Institution. (b) Cost of tender document and earnest money may be remitted through online payment / NEFT in favour of Mahatma Gandhi College, Lalpur, Development Fund, Savings Account Number- 11251195999, IFSC Code- SBIN0002067 duly certified by the issuing/remitting bank’s branch manager along with price proof and currency conversion rate on the day of payment. The original part of submission of online payment / NEFT should be submitted physically to the office of the Principal, M.G .College Lalpur under sealed cover as per scheduled time. For details see Annexure 1. Schedule of Tender Sl. PARTICULAR DATE & TIME No. Date of uploading of N.I.T and Tender Documents (online) i) 27.12.2018 at 01.00 P.M. (Publishing date) ii) Documents Sell / download start date (online) 27.12.2018 at 01.00 P..M. iii) Documents Sell / download End date (online) 16.01.2019 up to 5.00 P.M. iv) Tender Submission Upload Start date (online) 27.12.2018 at 01.00 P.M. v) Tender Submission Upload End date (online) 16.01.2019 up to 5.00 P.M. vi) Last date of submission of original copies for earnest 17.01.2019 up to 3.00 P.M. money and cost of tender documents (offline). vii) Date & Place for Opening of Tender (online Technical Bid) 19.01.2019 at 11.00 A.M. Principal, M.G.College, Lalpur Date of uploading the financial list of technically qualified As per notice viii) bidders (online) after disposal of appeals Date of opening financial approval. As per notice ix) Bidders must comply the Terms and Conditions as mentioned in the Annexure-1 of the Tender Documents. Note: For any sorts of query, please contact the undersigned at [email protected] or contact 9434324714. Annexure-1 Sub:- Inviting Vendors to Supply Books and E-resources (Print/Non print) to the Library, Mahatma Gandhi College. 1. Mahatma Gandhi College, Purulia invites expression of interest for “Empanelment of Vendors for the Supply of Books and E-resources (Print/Non print)” on E-Tender portal from reputed Vendors/distributors/library suppliers in India, to Mahatma Gandhi College. This empanelment will be 2. Valid initially upto one year from the date of final approval of empanelled suppliers list and it may be further extendable with written request from the vendors/suppliers, at the sole discretion of the institute. Interested Vendors/distributors/library suppliers may submit the applications along with requisite documents to the portal www.wbtenders.gov.in. Date of Submission of Applications: See the schedule of tender in the table in page 2. Instruction for applications: 1. Incomplete and Conditional applications will not be considered. 2. At any given point of time,if any of the documents furnished by the vendors/suppliers is found to be false, it would be deemed to be a breach of terms of contract making the firm concerned liable for legal action besides termination of empanelment. 3. Strict discipline is expected to be maintained with respect to application for empanelment. No canvassing or repeated communication should be made with the library. Failing to maintain this discipline, the applicants are liable to be black-listed by the institute. 4. The empanelled vendor(s)/distributor(s)/library suplier(s) for empanelment are required to agree to supply as per the institute’s” Terms & Conditions for supply of Books and Journals(Print and Non-Print)” as stipulated hereunder. 5. Vendors must have up to date I.T., GST and Professional Tax clearance certificate and experience for at least two years for supplying similar type of items. 6. The empanelment for supply of books and Journals (Print and Non Print) will be governed by the following “Terms and Conditions”. 7. The Authority reserves the right to approve or reject any or all the vendors, whose decision will be final in all cases in respect of acceptance/rejection/arbitration. 8. The college is bound to place the purchase order to the approved vendor. Purchase Orders 1. The library will place purchase orders with the empanelled vender(s) who offers best and prompt service. 2. Supply of books and e-resources has to be made strictly against the purchase orders only after submitting the bid online. 3. The amount of money allotted department wise is fixed. 4. Sending an acknowledgment of the receipt of purchase order, which is taken as an acceptance of the purchase order, is mandatory. 5. Any clarification/query regarding the purchase order should be sought from the librarian within three days of receipt of the order. 6. Time-frame for supply i) All the books have to be supplied at a time within 20 days (maximum) from receiving work order. ii) At least 90% books should be supplied from the requisition list of the college. 7. The Books should be consigned at their own cost to Mahatma Gandhi College, Lalpur, P.O.- Daldali, PIN-723130, West Bengal. 8. The supply should be free of freight charges. 9. If the supply is made by post, the books should be sent per registered post/parcel or courier, whose charges will be borne by the supplier. Books sent via V.P.P. & Train will not be accepted. 10. Every supply should be accompanied by a delivery Challan, clearly bearing the details of the items and titles in supply, their quantity and price. 11. The list of books will be made available in the library. Before submission of the bid bidders should contact the library for the details of books. Preference will be given to low priced books and number of copies should not be determined by the supplier. Conditions for cancellations of the released purchase orders 1. If the empanelled vendor(s) to whom the order has been placed fails to supply the entire order or any part of the order within the stipulated time, the total order will get cancelled. The institute reserves the right to cancel the order and place the empanelled vendor(s) in its black list after providing them an opportunity to represent their side. 2. The decision of accepting supply of cancelled titles is at the sole discretion of the institute and the decision of the competent authority of the in state shall be final in this regard. Edition specifications 1. Latest editions of books must be supplied. 2. By default, paperback editions of books must be supplied. 3. By default, Indian editions of books must be supplied. 4. In case of unavailability of paperback and Indian editions, supply of the available editions in lieu of the default accepted. 5. The supplier should certify on the bills that only latest editions have been supplied and they are not remaindered titles. Discount Expected Rate of discount- Minimum 15% of total amount. Invoicing procedure 1. The invoice should bear the firm’s Tax Invoice, PAN, GST No. 2. Pre-receipted invoice(s)/bill(s) are to be submitted in triplicate (3 copies). 3. A revenue stamp should be affixed on the original bill and should be signed by authorized signatory. 4. Invoice should be raised in favour of the Principal, Mahatma Gandhi College, Lalpur, Purulia. 5. One invoice should be raised against one purchase order (p.o) only. Titles from different p.o.s should not be combined and supplied under one invoice. 6. Library/institute may take approx 20 days from the date of the ordered book(s) received for final payment to the vendors/suppliers. Mandatory enclosures with invoice 1. For price verification book seller shall generally produce the publisher’s invoice under which he purchased the book. A copy of publisher’s/distributor’s invoice/copy of printed catalogue of the order period may be also accepted if above is not applicable. 2. Every price proof should contain seal and authorized signature of the vendor. 3. Proof of Good Offices committee (GOC) exchange rates having prices in foreign currencies as on the date/month of invoice for the remittance. Termination of empanelment Vendor’s empanelment may be terminated/dropped/black-listed from the panel of suppliers at the occurrence of any of the following event: 1.