Response to Request for Proposals
Towns of Narragansett, North Kingstown and South Kingstown
Town of North Kingstown Streetlight Maintenance and LED Conversion
ResponseFebruary 26 to, 2018 RFP – 11:00 a.m.
Submitted by: TEN Connected Solutions
Primary Contact: Jim Schriver Director of Smart City Solutions Direct phone: (412) 992-1397 Office phone: (855) 429-1010 ext. 131 Email address: [email protected]
Executive Summary
TEN Connected Solutions (TCS) is an industry-leading provider of LED street lighting conversion and control projects, including projects involving smart municipal technologies. Our portfolio of clients includes many cities and towns across the United States. This proposal represents more than a project; it would be a true privilege to join the team working toward the strategic vision outlined in the RFP. This project will deliver a more efficient and less expensive lighting system, along with an open control platform capable of deploying new cutting-edge smart municipal technologies as they emerge and like each Town is already contemplating for their water meters.
TCS is ideally positioned to help the Town of North Kingstown realize its vision for this project. As a civic-minded company, we always diligently cultivate strong relationships with local vendors and subcontractors to keep as much of the project value within the local community and drive to use the project as a local economic development engine. This approach maximizes both short-term and long-term gains for the Town.
With TCS’s approach, the Town North Kingstown will save 71% in annual energy costs and save significantly more related to the reduction in utility provided maintenance costs by implementing our proposed comprehensive networked LED street lighting conversion and controls project.
We also estimate that the Town of North Kingstown, through our extensive discussions with the Rhode Island Office of Energy Resources and National Grid, are potentially eligible for an estimated $310,000 in incentives (refer to our detailed preliminary estimates within) related to our completing an LED conversion and control system project for the Town. These incentives can help to significantly reduce the cost of the project once we have assisted the Town with the required documentation to verify the installations and apply for the rebates. We anticipate, during a subsequent design phase with the Town, we will explore the most ideal approach for the Town’s project, which will optimize these incentives.
The TCS Approach For this proposal, we focused on obtaining four key results for the Town:
▪ Create the highest value project possible. We focused our efforts on a project that utilizes high quality technology that is easy to operate, performs as expected, and will save the Town significant operating costs, in the short- and long-term. By staying current with leading-edge technologies, we leverage our deep industry expertise and buying power to create the greatest value project for North Kingstown. We accomplish this by i) guiding local subcontractors how to most cost-effectively install the new equipment and systems, ii) communicating to the Town the various options available (through assessment and pilot installations) and, iii) procuring the best technology, at the lowest cost, with the greatest level of support and warranty from the manufacturers of equipment.
▪ Position North Kingstown to continue its evolution into a Smart Town - as desired. By remaining vendor- neutral, we are free to make the decisions that best fit the needs of our customers. In a dynamic and evolving market of Smart City/Town technology, it is critical for us to remain both knowledgeable and neutral in how we assist the Town in building a control network platform for enhancing Town services.
▪ Maximize the participation of regionally-based businesses. Since the release of this RFP, we have been creating, confirming existing and developing new contractual relationships with companies that will support this project. We will continue to do so as we work with the Town to make decisions on the types of lighting and controls to be best used on this project.
Town of North Kingstown Page 2 Streetlight Maintenance and LED Conversion February 26, 2018 Response to RFP
▪ Create and manage a transparent project process that the Town can easily monitor and direct. Our approach makes it is easy for Town staff members to recognize and track the milestones of this project. Significant opportunities to save money and create value will be highlighted. Any savings can be re-allocated to best serve the Town’s interests and priorities.
How a Recent Customer Perceived Us We are confident we can deliver what the Town of North Kingstown is seeking to accomplish with this procurement and more. And, we have worked hard to demonstrate why we think we are the Town’s best choice through this proposal. Having said that, we think it’s also important for you to understand what our current and past customers think of us. In addition to the project references we’ve provided, we would also like to draw your attention to how one recent customer perceived us. Please refer to Appendix 3 which summarizes how the City of Portland, ME evaluated us among seven competitors.
A Picture Is Worth a Thousand Words Because lighting is visual, another important way to demonstrate our capabilities to you is in pictures that have captured some of our work. Please refer to Appendix 4 for a gallery of photos from some of our past LED street lighting conversion and controls projects.
Guaranteed Results Though it was not requested as part of the Town’s RFP, TCS is confident and willing to measure, verify and guarantee the savings to allow the Town to have budget certainty year-over-year during the guarantee period (if desired). This is a natural course of doing business for us and something we offer to every customer.
The Future In addition to being an energy- and maintenance-saving project, this RFP presents the opportunity to elevate the Town’s capacity for capturing energy savings while creating a flexible, control platform to support future civic innovations. As such, TCS is confident we have the best blend of expertise in streetlight installations, smart town technologies, and project management to create the greatest value for the Town of North Kingstown, so that expectations are not simply met but far surpassed.
TCS is deeply and personally interested in helping the Town weigh the numerous and somewhat complex options for this project. We have the expertise to intelligently apply technology to make the right decisions that balance short-term and long-term costs and benefits to deliver unprecedented value and impact to the Town. TCS is excited for the Town of North Kingstown and the potential of this project to capitalize on this one-time energy and maintenance savings opportunity.
Town of North Kingstown Page 3 Streetlight Maintenance and LED Conversion February 26, 2018 Response to RFP
B. Table of Contents A. Cover Letter/Executive Summary ...... 1 B. Table of Contents ...... 4 C. Description of Firm and Experience ...... 5 1. Description of Firm and Subcontractors...... 5 2. TEN Connected Solutions - Similar/Current Projects Underway ...... 7 3. Utility and Other Incentive Programs ...... 11 D. Project Team and Equipment ...... 14 1. Key Team Members ...... 14 2. Vehicles and Equipment ...... 20 3. Call Center Overview ...... 20 E. Project Approach and Understanding – Conversion ...... 21 1. Lighting Plan ...... 21 2. Network Control Systems ...... 23 3. Storage and Staging Areas / Traffic Control ...... 24 4. Handheld Devices ...... 26 5. Proposed Project Schedule ...... 29 6. Safety Policies and Procedures ...... 32 7. Commissioning ...... 33 8. Approach to Training ...... 36 9. Additional Information ...... 37 F. Project Approach and Understanding – Pre and Post-Conversion Maintenance ...... 38 1. Services to be Offered ...... 38 2. Call Center Operations ...... 46 G. Proposed LED Luminaires and Network Controls ...... 47 Including Manufacturers Warranties and Cut-Sheets ...... 47 1. LED Luminaires ...... 47 2. Streetlight Network Controls...... 48 3. Photo Cell Option ...... 52 H. References ...... 53 I. Price Proposals ...... 57
Appendix 1 Form Attachment A and Proposed Equipment Cut Sheets Appendix 2 Required Forms Appendix 3 Recent Customer Evaluation Appendix 4 TEN Connected’s Photo Gallery Appendix 5 Case Study – “Vacation town realizes big benefits from water meter upgrades”
Town of North Kingstown Page 4 Streetlight Maintenance and LED Conversion February 26, 2018 Response to RFP
C. Description of Firm and Experience
1. Description of Firm and Subcontractors
TEN Connected Solutions, Inc. (TEN Connected), a wholly-owned subsidiary of The Efficiency Network, Inc. (TEN), is one of the nation’s industry-leading LED street lighting design, conversion, and Smart Cities technology integration companies. TEN Connected’s smart street lighting solutions deliver lower costs, better lights, safer streets and brighter, more beautiful communities.
Headquartered in the Commonwealth of Pennsylvania, in the City of Pittsburgh, TEN has been in the energy- efficiency and smart city solutions business since its incorporation in February 2012 and has operated under this firm name for six years. In addition to our Pennsylvania headquarters, TEN Connected also has offices in Portland, Maine, Washington DC/Baltimore area and Philadelphia, PA. TEN/TCS currently has 36 employees within these offices.
TEN’s in-house team has designed and implemented over $700 million in energy efficiency projects for a multitude of customers over the past several decades. Moreover, TEN’s seasoned professionals can leverage the valuable experience they gained from working in material roles at other well-known energy efficiency companies, including Siemens, Johnson Controls, NORESCO, OpTerra, Chevron, and Constellation Energy (now Exelon).
TEN Connected’s commitment to offering street lighting and Smart City technology solutions is evident based on the credentialed, high-caliber team assembled to provide world-class projects for TCS clients. These projects usually include a significant focus on performance contracting which encompasses, to a large degree, municipality-wide roadway and street lighting LED conversions, city and college-owned parking facility upgrades, as well as Smart City technology integrations. This is our exclusive focus. There are few, if any, energy and utility situations TEN Connected has not already encountered and successfully addressed for other street lighting clients such as the cities of Scranton, PA; Baltimore, MD; Harrisburg, PA; and Bethlehem, PA. No other company has performed more Streetlight and Smart City integrations than TEN Connected.
In addition to substantial energy performance contracting design and implementation experience, TEN Connected’s parent company The Efficiency Network, Inc. has earned the highest accreditation of the National Association of Energy Services Companies (NAESCO), which is Energy Service Provider (ESP). NAESCO is the leading national trade association that has been promoting the benefits of energy efficiency in the energy marketplace, the media, and the government both at the state and federal sector for more than 34 years.
The significance of the NAESCO accreditation lies in the high level of expertise required to obtain it. Applications are reviewed by a committee of industry experts who are unaffiliated with any Qualified Energy Service Company (ESCO) or other company under consideration for accreditation, and applicants undergo a rigorous examination of their core competencies and business practices. The review committee also consults with selected customer references.
TEN itself carries with it the Qualified ESCO Certification by the United States Department of Energy (DOE). This designation is proof of expertise and experience through a rigorous DOE qualification process and allows TEN Connected to perform Energy Savings Performance Contracting (ESPC) at federal agencies.
Town of North Kingstown Page 5 Streetlight Maintenance and LED Conversion February 26, 2018 Response to RFP
Following is a comprehensive list of all services that TEN Connected performs in-house with our own employees:
• Street Light System Inventory Audit • Energy Savings Calculations, including Payback Analysis
• Utility Bill Auditing & Analysis • Project Cost Estimating
• Utility Overcharges Analysis • Subcontractor Bid Solicitation & Evaluation
• Street Lighting System Procurement Financial • Contractor Site Supervision Analysis
• Street Lighting and Roadway Engineering & Design • Commissioning
• Competitive Procurement/Supply of Equipment • Smart Cities Technology Evaluation & from Vendors and Manufacturers Integration
• Construction Management • Rebate & Incentive Application & Administration
• Monitoring and Verification (M&V) • Project Financial Analysis
• Guaranteed Energy Savings • Warranty/Repair Administration
• Project Opportunity Identification & Recommendation
TEN Connected’s Subcontractor: Arden Engineering Constructors, LLC 505 Narragansett Park Drive, Pawtucket, RI 02861
Description of Firm and Experience TEN Connected has engaged with Arden to discuss the requirements of your RFP and means to deliver the lowest cost installation possible. Since 1954, Arden Engineering Constructors has led the industry with the most advanced design, construction, and maintenance solutions available for roadway lighting and traffic signalization.
From installation to maintenance, each specialized capability is delivered with uncompromising excellence. You can expect streamlined communication, no-frills efficiency and respect for deadlines. Arden’s approach is mean and lean and will be reflected the cost of our project to the Town.
Arden is qualified and experienced in the installation and service of all traffic signaling and roadway lighting systems. They are southern New England’s premier direct installation company.
Town of North Kingstown Page 6 Streetlight Maintenance and LED Conversion February 26, 2018 Response to RFP
SERVICES Today’s complex conversion of street lighting systems requires great logistics, safety concerns and public awareness. Across the-board experience gives Arden the know-how to understand every facet of the project, and to integrate each one with masterful skill.
Street Lighting Services • Roadway Lighting & Traffic Signalization • Intelligent Traffic Systems
Why Arden • Roadside lighting experts • Large, mobile fleet • Lamp repair and replacement • Licensed, experienced staff • Safe, low energy consuming solutions
2. TEN Connected Solutions - Similar/Current Projects Underway TEN Connected has completed numerous LED Streetlight Upgrade and Smart City projects, earning the reputation as one of the most accomplished firms in this market. The most recent award was in December of 2017, when we were one of three firms selected by the State of Illinois to provide their cities with upwards of $20 million over five years of LED streetlight conversion and Smart City technology projects. TCS has expedited this contract, at the request of the City, to begin installation in the summer of 2018. TEN Connected also won a competitive street light and smart city project in Scarborough, ME, in late 2017. Specific details of our most recent projects follow:
# of Streetlights Project Description Converted Value
State of Illinois 5-year Award, Smart Street Lighting RFP TBD $20 million
City of Baltimore, MD LED Streetlight Conversion 7,000 $3.2 million
Buyback from Utility, LED Streetlight City of Portland, ME Conversion, Controls, and Smart City 6,500 $8 million Technology LED Streetlight Conversion, Controls, City of Harrisburg, PA 6,000 $3.6 million and Smart City Technology LED Streetlight Conversion, Controls and City of Scranton, PA 5,950 $4 million Smart City Technology
City of Bethlehem, PA LED Streetlight Conversion and Controls 5,400 $3.8 million
Award, LED Streetlight Conversion, Town of Scarborough, ME controls, and select Smart Town 1,100 $.08 million technologies
Town of North Kingstown Page 7 Streetlight Maintenance and LED Conversion February 26, 2018 Response to RFP
The City of Baltimore, MD, selected TEN Connected to serve as its design and construction management representative to the local utility company Baltimore Gas & Electric (BGE). Our role involved managing their extensive street lighting conversion to LED, beginning with a Phase I asset inventory audit and conversion of approximately 7,000 lights to LED fixtures. Enhanced public safety/homeland security was the focus for this phase of the project, including increased lighting in 17 high-crime zones designated by the City. TEN Connected recommended that Baltimore acquire fixtures with a built-in base capable of accepting a 7-pin NEMA connector to accept either a photocell or intelligent wireless controls node for turning fixtures on/off, dimming fixtures, and troubleshooting for maintenance, as well as the ability to increase light levels in high- crime areas.
City of Portland, ME, entered into a contract for TCS to assist Portland in purchasing over 6,000 lights from Central Maine Power (CMP), and upgrading those and other Portland-owned lights to energy-saving LED technology. TCS was selected after a highly competitive process with six other vendors. While Streetlight Upgrades are the focus, there is also a heavy emphasis on lighting controls and Smart City technology. TCS was able to successfully work with Central Maine Power to achieve the first streetlight buyback in the state and assembled a construction team that meets the challenging Public Utility Commission (PUC) guidelines. In addition, TCS worked with Central Maine Power and the City of Portland to determine the best way to integrate Smart City technologies into the project, and still comply with both CMP’s and the PUC’s regulations.
As part of this project, in addition to installing intelligent wireless controls on all cobra head streetlights, TEN Connected is installing many smart city projects including: electric vehicle charging stations, a traffic flow congestion improvement system, public wi-fi, and a smart media system to generate City revenue and better inform port visitors and residents about the area and local activities.
In the City of Harrisburg, PA, TEN Connected completed the design and installation of more than 6,000 new roadway cobra head and decorative LED fixtures as well as the installation of a wireless controls system, resulting in more than $500,000 in annual energy savings, monitored by a centralized front-end system. Color changing under-bridge LED lighting, concert bandshell LED lighting, and a smart city media kiosk system (pending) are among the Smart City solutions provided by TCS to the City. Beyond the LED lighting, controls, and select Smart City technologies work, TCS is also completing an extensive historical analysis of utility billing for the streetlight system to determine any overcharges paid by Harrisburg to DLCo Electric Utilities. TCS calls this service the “Overcharge Picture shown is TEN installing LED bridge Lookback Audit”. To the extent that any overcharges are revealed, under-lighting for the City of Harrisburg. The TCS will facilitate the return of those payments to Harrisburg for as LEDs have controls and will be programmed for many years as permitted under applicable law. 26 different color sequences for special
City of Scranton, PA, entered into a contract for TEN Connected to convert Scranton’s almost 6,000 streetlights (cobra heads and decoratives) to state-of-the-art LEDs. Scranton selected TCS in a competitive process over Siemens, Johnson Controls, and SmartWatt. Beyond the core LED lighting upgrade, this project included the installation of a smart lighting controls package, as well as the refurbishment (sandblasting and painting) of approximately 300 decorative poles throughout the City. TCS successfully worked with the City
Town of North Kingstown Page 8 Streetlight Maintenance and LED Conversion February 26, 2018 Response to RFP
and Pennsylvania Power & Light officials to navigate the regulatory hurdles and approvals. TCS also pursued utility rebates on behalf of the City, providing valuable revenues back to the City.
In addition to installing intelligent wireless controls on all cobra head streetlights, TCS is installing a smart media system to generate City revenue and better inform visitors and residents about the area and local activities. The system includes wireless mobile beacons providing free Wi-Fi in addition to a Scranton-specific app delivering special offers around the City, as well as important information and notifications provided by the City.
The City of Bethlehem, PA, selected TEN Connected to replace 5,400 of the City’s existing High-Pressure Sodium (HPS) street lamp fixtures with more efficient LED fixtures complete with an intelligent wireless controls system retrieving data from the streetlights and sending it back to a front-end system. TCS’s Bethlehem project represented, at the time of completion, the largest and most comprehensive city-wide LED street light conversion project completed in Pennsylvania, including pilot projects that already had been completed in Philadelphia and Pittsburgh.
All five of the aforementioned projects complied with applicable state and local laws, regulations, and PUC rules and regulations.
Town of North Kingstown Page 9 Streetlight Maintenance and LED Conversion February 26, 2018 Response to RFP
TEN Connected’s Subcontractor: Arden Engineering Constructors, LLC
Previous/Current Projects Listed below are three lighting projects performed by our subcontractor, Arden Engineering Constructors, LLC for the Rhode Island Department of Transportation and the City of Providence. These three projects consist of new installation of lighting poles and fixtures. They demonstrate the capacity Arden’s electricians can handle with efficiency and professionalism.
1. Improvements to Interstate Route 195 Contract 10 and 11, Providence, RI Electrical Subcontractor to Cardi Corporation Scope: This project consisted of the new I-95 and I-195 interchange in Providence which included several new ramps and roadway re-alignments. The new ramps and roadways consisted of 126 new light poles and fixtures.
Contract: RI No. 2007-CH-048 – Amount, $3,365,944.50 Owner: Rhode Island Department of Transportation Resident Engineer, Peter Desimone (401-265-5196) Architect: Maguire Group, Inc.
2. I-295 Safety and Lighting, Warwick - Johnston, RI – ARRA Project Prime Contractor to Rhode Island Department of Transportation Scope: This project replaced 297 Light Poles and Fixtures along I-295, Exit 1-5.
Contract: RI No. 2009-CH-068 – Amount, $3,151,272.51 Owner: Rhode Island Department of Transportation Resident Engineer, Richard Pisaturo (401-265-5194) Architect: BETA Group
3. Westminster Streetscape Prime Contractor to the City of Providence Scope: This project consisted of streetscape improvements along Westminster St. 144 new Decorative Streetscape Light Poles & Fixtures were installed.
Contract: Amount, $3,798,000.00 Owner: City of Providence Consultant: James Caroselli (401-258-2519)
Project Manager, Anthony Cardinale managed all three projects from conception to completion.
Current Project Arden Engineering is currently working with the Rhode Island Department of Transportation on the Statewide LED Retrofit Project – Limited Highway Access.
The Rhode Island Department of Transportation Statewide LED Retrofit Project consists of furnishing and installing 5,285 LED luminaires with cutoff optics and wireless lighting controllers in all ramps and mainline and overpasses on Interstate 295, 95 and 195, as well as Route 146, 99, 10, 6, 6/10 Connector, 24, 37, 114, 138, 78 and the Henderson Bridge. The LED luminaire will replace existing 250 and 400-watt HPS luminaries and will be equipped with easy fitting to existing RIDOT standard aluminum poles/davits. The luminaires are Town of North Kingstown Page 10 Streetlight Maintenance and LED Conversion February 26, 2018 Response to RFP
to be controlled via a 7pin lighting controller located at each individual fixture. All fixtures will be gray in color, dimmable, and provided with a minimum 10-year manufacture warrantee for full replacement. All lighting systems previously controlled by a photocell located inside the service pedestal will be converted to individual control, by removing the photocell from the control cabinet and installing a 7pin connector control at each new fixture.
The work associated with this contract includes but is not limited to: the removal of existing HPS luminaries, installation of new LED luminaires, installation of wireless controllers, installation of pole numbers provided by RIDOT, establishment of network communication between the field controllers and web based software.
3. Utility and Other Incentive Programs
TEN Connected Solutions has confirmed with the Rhode Island Office of Energy Resources (George Sfinarolakis) that there is a:
• $0.40/watt reduction incentive and $20/control node incentive available.
Town of North Kingstown Page 11 Streetlight Maintenance and LED Conversion February 26, 2018 Response to RFP
TEN Connected has also confirmed with National Grid (Jerry Drummond) the rebate for upgrading the Street lights are as follows:
• $0.15 / kWh saved for the retrofit.
• $0.25 / kWh saved through dimming or part night operations through smart controls. No controls rebate for dusk to dawn nodes.
TEN Connected will prepare and submit, on the Town’s behalf, a prequalification application with the Rhode Island Office of Energy Resources and National Grid to begin the rebate and incentive program process and will follow through with such application until all amounts are received that are due to each Town.
TEN Connected will establish and maintain necessary records for any products eligible for rebates and will submit rebate applications per the program’s instructions (as completed or at the end of construction) to the appropriate utility. Upon receipt from the Town, TEN Connected will submit itemized receipts or invoices with the manufacturer, model number, and purchase price of each qualifying product in addition to supplying manufacturers’ specification sheets, as well as submitting any other documentation required by the utility to maximize available rebates.
Town of North Kingstown Page 12 Streetlight Maintenance and LED Conversion February 26, 2018 Response to RFP
Following is our estimate of your potential incentives, if we were fortunate to be selected as your contractor.
North Kingstown Estimated Rebates RI Office of Energy Resources National Grid LED Lighting Controls LED Lighting Controls Watt Reduction Control Incentive $0.25/kWh Saved $.015 / kWh Total ($0.40/watt ($20/Control through dimming Saved Estimated Number of Lights Reduction) Node) (438 hours saved) 2,463 $ 91,816 $ 49,260 $ 143,749 $ 25,135 $ 309,960
Estimated Total Actual Wattage Total Annual Existing Fixture Proposed Proposed Annual Annual Watt Qty. (W) Usage (kWh) Wattage (W) Usage (kWh)* kWh Saved kW Saved Reduction 50W HPS Roadway 1,554 65 421,717 29 188,151 233,566 55.9 55,944 70W HPS Roadway 20 90 7,515 31 2,589 4,927 1.2 1,180 100W HPS Roadway 239 130 129,717 46 45,900 83,817 20.1 20,076 250W HPS Roadway 161 295 198,292 73 49,069 149,223 35.7 35,742 400W HPS Roadway 67 460 128,674 88 24,616 104,058 24.9 24,924 100W Mercury Vapor Roadway 165 120 82,665 31 21,355 61,310 14.7 14,685 175W Mercury Vapor Roadway 95 205 81,308 46 18,245 63,063 15.1 15,105 400W Mercury Vapor Roadway 162 455 307,739 73 49,374 258,366 61.9 61,884 Total Sum 2,463 1,357,627 399,297 958,330 230 229,540
Town of North Kingstown Page 13 Streetlight Maintenance and LED Conversion February 26, 2018 Response to RFP
D. Project Team and Equipment
1. Key Team Members
TEN Connected’s team consists of industry veterans that have up to 25 years of experience in the energy services and/or technology industries. Our company was created to offer energy efficiency at a more affordable price level, bundled with attractive financing options to create unmatched value for our clients. TEN Connected’s key personnel (many who are directly assigned to this project) have acquired valuable experience working for leading energy services companies such as The Efficiency Network, Constellation an Exelon Company, NORESCO, Johnson Controls, Siemens, OpTerra, Chevron and others. Additionally, members of our street lighting team have a wide range of experiences with various technologies beyond lighting, including many Smart City or loT technologies and the basic networking and wireless technologies that enable them. TEN Connected is actively working on projects involving Wi-Fi and other wireless technologies, traffic flow and control, electric vehicle charging, solar energy installations, environmental sensors, and many other municipal applications aimed at helping cities improve their efficiencies or increase their interactions with their residents.
TEN Connected’s team is key to a successful project, and we guarantee that there will be accountable TEN Connected employees assigned to this project throughout the development and installation. The primary members of the team include:
Jim Schriver – Director - Smart City Solutions • Responsibilities on this Project: As TEN Connected’s Director of Innovation and Infrastructure Development, Mr. Schriver will assist in the overall development of the project and manage project-related communications to ensure effective coordination and customer satisfaction. He will also advise on Smart City applications that may be considered within the project. • Current Assignments/Location: Currently helping the cities of Portland and Scarborough in Maine; negotiating with the local utility; recommending and implementing lighting, controls, and networking technologies; and guiding their leadership in identifying relevant Smart City technologies to deploy. • Similar Experience: Cities of Portland, Scarborough, Harrisburg and Scranton • Unique Qualifications: 20+ year career in applying technology for clients; can advise on various networking approaches, wireless technologies, leveraging cloud computing and IoT principles to assist cities in their transformation. • Percentage of Time Devoted to this Project: 10-20%
Mike Schneider, LC, CLEP, CPM – Director of Design • Responsibilities on this Project: Mr. Schneider will research, design, and oversee field installations and testing of high-quality, cost-effective lighting and water conservation measures. His extensive field experience allows him to improvise and revise designs to best meet all situations. Having worked with nearly 60 lighting manufacturers, he knows the products, how they work, and the best applications for each option. • Current Assignments/Location: • Similar Experience: Directly responsible for assisting the cities of Bethlehem, Baltimore, Harrisburg, Scranton, Scarborough and Portland to analyze the efficiency and characteristics of several world-class LED fixtures for possible selection. • Unique Qualifications: Mr. Schneider is a Lighting Certified Professional (LC) by the National Council of Qualifications for the Lighting Professions, and a Certified Lighting Efficiency Professional (CLEP) by the Association of Energy Engineers. Serves as an advisory member on the Illuminating Engineering Society of Town of North Kingstown Page 14 Streetlight Maintenance and LED Conversion February 26, 2018 Response to RFP
North America’s (IESNA) Energy Management Committee and Industrial Lighting Committee. Mike has 18 years of experience researching, designing, and overseeing the installation of lighting projects, including most recently LED lighting conversions at Penn State University’s Beaver Stadium, and two LED lighting upgrades at Temple University. • Percentage of Time Devoted to this Project: 20%
Patrick Bresnahan, LC, IESNA – Lighting & Connected Technologies Specialist • Responsibilities on this Project: As a Lighting Designer, Mr. Bresnahan will be a supplemental technical contact for this project. He will provide support for efficiency measures as it relates to lighting. • Current Assignments/Location: • Similar Experience: Mr. Bresnahan is the Lighting Designer for the City of Scarborough and the City of Portland Street Lighting buyback and LED lighting upgrade which includes Smart City controls such as Wi-Fi, smart traffic real time monitor control system, information kiosk and lighting asset management. • Unique Qualifications: He is Lighting Certified (LC) with more than 30 years of experience in the lighting business. • Percentage of Time Devoted to this Project: 5-10%
Joseph Statler – Director, Construction • Responsibilities on this Project: Mr. Statler is responsible for all aspects of project construction, including but not limited to cost-estimating, coordination of subcontractors, inspections and commissioning, safety compliance, contractor licensing, quality assurance and quality control. He also manages relationships with supplier and contractor Network Partners. • Current Assignments/Location: Works directly with the engineering team in the development of the project design concepts inclusive of preparing/review of scopes of work and specifications. Provides oversight and support of the project management activities from implementation to closing. • Similar Experience: Mr. Statler’s team has completed similar projects in cities of Bethlehem, Baltimore, Harrisburg and Scranton. Also, team is currently managing the LED street lighting upgrade projects in the City of Portland/ME and Town of Scarborough/ME and will oversee project management for this project. • Unique Qualifications: 17-year record of success overseeing all phases of multimillion-dollar construction, infrastructure, efficiency, street lighting and environmental projects for government, public housing, and private-sector clients. • Percentage of Time Devoted to this Project: 10%
Bobby Hall, Master Electrician and Quality Control Specialist • Responsibilities on this Project: Comprehensive electrical & controls diagnostic, specializing in troubleshooting and analytical skills. Implements, manages and monitors safety programs, policies, and procedures that meet OSHA and other applicable requirements. Evaluates the Subcontractor's procedures, facilities and equipment by conducting inspections to identify unsafe conditions and to implement safeguards and solutions. Ensures the Subcontractor complies with all current safety regulations and that all employees are aware of safety requirements and are prepared to follow safety procedures. Collects data and reports on all safety and accident events, hazardous waste management, resource conservation, or other safety related activities depending on the industry and location. • Current Assignments/Location: Mr. Hall is currently working with the Final System Monitoring of Traffic Signal Systems, Smart City Technologies, Theatrical Outdoor Lighting and at the City of Harrisburg,
Town of North Kingstown Page 15 Streetlight Maintenance and LED Conversion February 26, 2018 Response to RFP
Pennsylvania. Additionally, Mr. Hall is working to close out Heating and Cooling controls upgrades and lighting installations in Harrisburg, Pennsylvania at the Department of General Services. • Similar Experience: Mr. Hall has more than 20 years of construction experience with direct management responsibilities with projects ranging from street lighting, traffic signal lighting, interior and exterior LED lighting, boiler replacements, chiller replacements, variable frequency drive installation, and water conservation upgrades. In all projects, Mr. Hall is responsible for the Subcontractor negotiations, safety awareness, and electrical code compliance. • Unique Qualifications: Mr. Hall attended the four-year apprenticeship program, Associated Builders and Contractors of Indiana and Kentucky (A.B.C.), Louisville, Kentucky and received his Master Electrician License Master Electrician License #ME32889. Project Management Professional (PMP) prep course completion. Additional certifications and training include Infectious Control Risk Assessment (ICRA-8) Certification, OSHA 30 Hour Training, OSHA 10 Hour Training and CPR/AED Certified – Red Cross. • Percentage of Time Devoted to this Project: 10%
Shawn Deegan, P.E. – Senior Project Manager • Responsibilities on this Project: Mr. Deegan is responsible for all onsite project management and subcontractor supervision during construction. He will ensure the worksite is safe and supervised in an effective and efficient manner. Mr. Deegan will be the liaison between the construction team, engineers, and designers and the owners and stakeholders. • Current Assignments/Location: Project Manager, Cities of Portland/ME and Scranton/PA, Town of Scarborough/ME. • Similar Experience: Mr. Deegan is the project manager for the City of Scranton, City of Portland, and Town of Scarborough implementation of LED Street Lighting and controls integration. • Unique Qualifications: Mr. Deegan is a licensed Professional Engineer with over 16 years of experience in construction, and is adept at project supervision, customer service, project development and management, construction and installation. • Percentage of Time Devoted to this Project: 20%
Adam Trosko – Project Manager/Site Superintendent • Responsibilities on this Project: As Construction Site Manager, Mr. Trosko is responsible for day-to-day supervision and coordination of subcontractor labor. Mr. Trosko engages with customers to arrange access to work spaces and assists in any required preparation of job site to minimize customer disruption. Mr. Trosko also tracks project progress and completion as well as direct to customer communication via the cTEN platform. Mr. Trosko also assists in preparing work orders and change orders for subcontractors and will have direct interaction with the Town’s designated Inspectors. • Current Assignments/Location: Construction Site Manager, Cities of Portland/ME and Town of Scarborough/ME • Similar Experience: Mr. Trosko is the construction site manager for the City of Portland and Town of Scarborough implementation of LED Street Lighting and controls integration. • Unique Qualifications: Mr. Trosko has a bachelor’s degree in Architectural Engineering, HVAC Concentration – Drexel University • Percentage of Time Devoted to this Project: 10%
Town of North Kingstown Page 16 Streetlight Maintenance and LED Conversion February 26, 2018 Response to RFP
Greg Lok, PE, CEM – VP, Technology and Engineering • Responsibilities on this Project: Mr. Lok will have primary responsibility for the Town(s) controls integration, as well as performance monitoring (Measurement & Verification). • Current Assignments/Location: Responsible for the lighting controls integration for the cities of Bethlehem, Harrisburg, and Scranton, Portland and Scarborough LED conversions. • Similar Experience: LED street lighting upgrade projects in the cities of Baltimore, Harrisburg, Scranton, Scarborough, and Portland. • Unique Qualifications: Mr. Lok has a B.S Mechanical Engineering from Queen’s University; Kingston, Ontario, Canada and is a Professional Engineer (PE) in Pennsylvania, Ohio, West Virginia, Delaware, Virginia, New Mexico and Ontario. Additionally, he is a Certified Energy Manager (CEM), Certified Project Manager (CPM) and a Member, Association of Energy Engineers (AEE). • Percentage of Time Devoted to this Project: 5%
All project plans go through a final approval process with TEN Connected’s Executives:
Rob Campbell, PE, MBA – President, TEN Connected Solutions • Responsibilities on this Project: As TEN Connected’s President and Chief Operating Officer, Mr. Campbell will oversee management of the Town’s goal development and strategic planning. Mr. Campbell’s primary responsibilities will involve coordination and assignment of resources and project personnel/subcontractors to ensure construction and engineering timelines are met. • Current Assignments/Location: Mr. Campbell is responsible for the day-to-day operations at TEN Connected Solutions and manages the strategic planning and development goals of the clients. • Similar Experience: Mr. Campbell has and continues to oversee the management of the cities of of Portland, Scarborough, Scranton, Harrisburg, Baltimore and Bethlehem. • Unique Qualifications: Mr. Campbell is a licensed Professional Engineer and holds a BS in Mechanical Engineering from the University of Toronto and an MBA from Tepper School of Business at Carnegie Mellon University. With more than 30 years of industry experience, he is responsible for all internal operations, systems, and processes. • Percentage of Time Devoted to this Project: 5-10%
Troy Geanopulos – CEO, TEN Connected Solutions • Responsibilities on this Project: As TEN Connected’s Chief Executive Officer, Mr. Geanopulos will be a main point of contact throughout the duration of the Town’s project, along with Jim Schriver, Director, Innovation and Infrastructure Development. Mr. Geanopulos will ensure proper coordination of TEN Connected’s project team to ensure the Town’s overall satisfaction. • Current Assignments/Location: Mr. Geanopulos is responsible for guiding all of TEN Connected Solutions’ business development efforts and strategy to address client needs and objectives. He has a valuable combination of skills and experience, which enables him to understand and discuss customer contractual needs and requirements, and extensive hands-on experience in recognizing customer project strategies through decades of energy efficiency experience. • Similar Experience: Mr. Geanopulos has and continues to oversee the management of the cities of of Portland, Scarborough, Scranton, Harrisburg, Baltimore and Bethlehem. • Unique Qualifications: Mr. Geanopulos has founded and co-founded several energy efficiency companies over the past 25 years, including TEN and TEN Connected Solutions. He has a BA from Dickinson College and has participated in the Entrepreneurial Leadership Forum through the Tepper School of Business at Carnegie Mellon University. • Percentage of Time Devoted to this Project: 5%
Town of North Kingstown Page 17 Streetlight Maintenance and LED Conversion February 26, 2018 Response to RFP
Subcontractor - Arden Engineering Constructors, LLC 505 Narragansett Park Drive, Pawtucket, RI 02861
Description of Firm and Experience As a leading provider of mechanical and electrical services, construction design build, facilities management, and energy services, Arden’s success directly reflects the skills, experience, and dedication their people bring to their jobs every day. To help them succeed, we strive to provide a positive, productive work environment based upon both mutual respect and a commitment to compliance with all federal, state, and local laws.
Arden recruits, hires, trains, and promotes employees without discriminating based on race, color, religion, gender, national origin, marital status, age, disability, or veteran status. It is understood that all employees share the responsibility for supporting the policies for a harassment-free and drug-free workplace.
Key Personnel
Anthony Cardinale – Senior Project Manager / Quality Control • Responsibilities on this Project: Mr. Cardinale is responsible for all aspects of project construction, including but not limited to cost-estimating, coordination of union labor forces, inspections and commissioning, safety compliance, employee licensing, quality assurance and quality control. He also manages relationships with supplier and contractor partners. • Current Assignments/Location: Works directly with the contractor’s design and construction teams in the development of the project design concepts inclusive of preparing/review of scopes of work and specifications. Provides oversight and support of the project management activities from implementation to closing. • Similar Experience: 15+ Years of experience in Traffic Signalization, Highway and Streetscape Lighting, Traffic Monitoring, Switchgear Equipment, and ITS Systems. • Unique Qualifications: Bachelor’s Degree in civil engineering, background in Transportation Systems. ATSSA Certified Traffic Control Technician • Percentage of Time Devoted to this Project: 25%
William McCue – Foreman Electrician • Responsibilities on this Project: Mr. McCue is responsible for the thoughtful planning and managing LED lighting installation by supervising crew personnel. This requires meeting with TCS and assuring project scope is implemented safely to minimize public and crew risk, efficiently to building it within schedule, and being cost conscious to meet cost budgets. • Current Assignments/Location: Mr. McCue is working intimately with The Rhode Island Department of Transportation Statewide LED Retrofit Project, which consists of furnishing and installing 5,285 LED luminaires with cutoff optics and wireless lighting controllers in all ramps and mainline and overpasses on Interstate 295, 95 and 195, as well as Route 146, 99, 10, 6, 6/10 Connector, 24, 37, 114, 138, 78 and the Henderson Bridge. Foreman responsibilities consist of the removal of existing HPS luminaries, installation of new LED luminaires, installation of wireless controllers, installation of pole numbers provided by RIDOT, establishment of network communication between the field controllers and web based software. • Similar Experience: 25+ Years of experience in Traffic Signalization, Highway and Streetscape Lighting, Traffic Monitoring, Ductbanks, Switchgear Equipment, and ITS Systems. • Unique Qualifications: Member of IBEW Union for over 25 years. OHSA Qualified & Trained Electrical Worker with IBEW IMSA Certified Traffic Control Supervisor and Signal Technician Level II • Percentage of Time Devoted to this Project: 100%
Town of North Kingstown Page 18 Streetlight Maintenance and LED Conversion February 26, 2018 Response to RFP
Donald Irace – Foreman Electrician • Responsibilities on this Project: Install new or modified LED lighting designs consistent with local and national codes. Plan electrical installations to minimize waste of materials, provide access for future maintenance, and avoid unsightly, hazardous, and unreliable wiring. Prepare and present equipment specifications for precise electrical installations. Follow diagrams, blueprints and scope specifications. Accountable for all equipment, materials and tools on the work vehicle and job site. Maintain all work sites clean and in order. Demonstrate safe work habits and proper care of equipment and tools. Complete all required paperwork, including controls commissioning process. • Current Assignments/Location: Preform Maintenance work for RIDOT Traffic Management Center (TMC). This includes trouble-shooting and replacing Radar Vehicle Detectors, CCTV Systems, Highway Advisory Radios (HAR), and Weigh-in Motion (WIM) Roadway Sensors. • Similar Experience: 15+ Years of experience in Traffic Signalization, Highway and Streetscape Lighting, Traffic Monitoring, Ductbanks, Switchgear Equipment, and ITS Systems. • Unique Qualifications: Member of IBEW Union for over 15 years. OHSA Qualified & Trained Electrical Worker with IBEW ATSSA Certified Traffic Control Technician • Percentage of Time Devoted to this Project: 100%
Michael Kelly – Journeyman Electrician • Responsibilities on this Project: Reporting to the Foreman Electrician, install new or modified LED lighting designs consistent with local and national codes. Plan electrical installations to minimize waste of materials, provide access for future maintenance, and avoid unsightly, hazardous, and unreliable wiring. Prepare and present equipment specifications for precise electrical installations. Follow diagrams, blueprints and scope specifications. Accountable for all equipment, materials and tools on the work vehicle and job site. Maintain all work sites clean and in order. Demonstrate safe work habits and proper care of equipment and tools. Complete all required paperwork, including controls commissioning process. • Current Assignments/Location: Installation of CCVE, RVDs, and Traffic Monitoring Stations on various Rhode Island DOT projects. Crew Foreman – CCVE and Traffic Monitoring maintenance for Rhode Island DOT TMC. Similar Experience: 26+ Years of Experience in the installation and troubleshooting of Traffic Signal Systems with and without Broad Spectrum Radios, Interconnect Wired and Time Base Coordination, CCVE Cameras, RVD Monitoring Stations, VMS Signs both roadside and overhead units, HAR Sites, WIM Classification Stations and Highway Lighting Systems • Unique Qualifications: MG^2 Certified Technician, ATSSA Traffic Control Technician, PELCO / Eagle Controller Technician, RTMS Wavetronix Certified Installer, RTMS Econolite Certified Installer, IRD Certified Installer, IBEW Local 99 Joint Apprenticeship & Training (RI Certificate of Completion 1982), RI Journeyman License #B007832, RI Contractors License #A000043, RI Crane Operators License #00009559, RI CDL Driver’s License, OSHA Certified 1995 • Percentage of Time Devoted to this Project: 100%
SAFTEY & TRAINING A successful project is a safe project One of the ways in which both TEN Connected and Arden measures project success is safety. Both companies hold it in the highest esteem, making certain that every employee – from the office staff to their trades people and subcontractors – understands it to be their first and top priority. Both respect their employees, and the people within the communities they encounter and are dedicated to ensuring those individuals return safely
Town of North Kingstown Page 19 Streetlight Maintenance and LED Conversion February 26, 2018 Response to RFP
to their homes every night. This goal drives their uncompromising commitment to safety education and training.
Safety First Both companies are committed to operating safely. Their employees are offered a safe environment and the responsibility to keep it that way. Any employee may stop work if he or she feels there are unsafe conditions present. Every employee has the responsibility to inform and rectify any unsafe situation they may encounter with a goal of zero accidents. Every employee directly involved with the installation of our project at both companies is OSHA 10 trained for safety.
2. Vehicles and Equipment Equipment Arden Engineering Constructors has unlimited resources to complete similar lighting and retrofit projects. Arden has access to bucket trucks of any size with their leasing company Scott’s Powerline.
Below is a list of major equipment currently leased with Arden Engineering; • Dodge Bucket Truck, 5500 CHASSIS, TEREX LT40 2013 LEASED 3C7WRNAL2DG52492 • Dodge Bucket Truck, 5500 CHASSIS, TEREX LT38 2011 LEASED 3D6WU7EL7BG503379 • Freightliner Digger / Derrick, M2 CHASSIS, TEREX 2014 Leased 1FVACXCY8EHBX6073 • Arden Engineering also leases various E250 Vans, Pick-Ups, and Utility Body Trucks to meet project needs.
3. Call Center Overview In addition to the maintenance services outlined in Section F, our subcontractors operate a 24-hour Call Center Service provided by Qtas, Inc. that responds to after hour calls, weekend calls, and holiday calls. A live receptionist at Qtas, Inc will receive all calls and immediately contact the appropriate contact at Arden Engineering.
QTAS is affiliated with Association of Teleservices International (ATSI), Startel National Users Group (SNUG) and the South Shore Chamber of Commerce.
Features • Customized Answering, Call Processing & Response Based Scripting • Interface with Customer website or database • Emergency Call Escalation • Service Dispatch • Message Notification Options – Call, page, alpha page, email, text message or call transfer • Pre-programmed on Call Schedule by day, week or month • Message & Data Delivery via email, fax, voice mail, text message • Relational Data Bases (customer list, products, contracted client list, store locator, dealer locator, parts, property addresses) • Caller ID Capture • Auto Attendant (combines live and automated voice mail services to handle customer’s calls) • Record or Handoff to Voice Mail for easy secure pick up and message confidentiality • Standard & Customized Call Reporting
Town of North Kingstown Page 20 Streetlight Maintenance and LED Conversion February 26, 2018 Response to RFP
E. Project Approach and Understanding – Conversion
1. Lighting Plan TEN Connected Solutions, in preparation of each Town’s lighting plan, appreciates the desire to upgrade street lighting throughout the Town(s) to achieve the maximum benefits of LED technology while also maintaining a high level of value using quality products and careful installation. Our unique approach to street lighting solutions will aid each Town in determining the best lighting fixture(s) to meet their needs. On a weekly basis, we are working with the worlds’ leading exterior LED streetlight and decorative fixture luminaire manufacturers and distributors and incorporating their technologies into our projects. This position allows us to be an early evaluator of these technologies, and to come to conclusions regarding the efficiency, design, light output, quality and characteristics of the various technologies for and on behalf of our customers.
There are important aesthetic, performance, operational, and ethical decisions that must be made when deciding on the street lighting package and installation configuration. These include determining the lighting levels required to accomplish the objectives; balancing the cost, energy efficiency, public safety, maintenance regime, and life cycle of the product chosen; choosing a fixture and maybe a pole style; addressing sky glow and light trespass through cut-off options; consideration of control systems node or photocell; deciding on a light curfew (if appropriate); deciding on pole height and spacing; and evaluating the effect of lighting on nearby ecological habitats, such as parks, greenways, and riparian corridors.
The main goal of a TEN Connected-converted streetlight system is to ensure that safety, security and visibility are maintained throughout each Town by ensuring appropriate lighting levels. At the same time, the volatility of electricity markets, how electricity is priced into the market and, the seemingly inevitable rise in electricity prices, require us to focus directly on reducing excess energy consumption wherever possible.
As part of TEN Connected’s competitive evaluation process on behalf of each Town, we will provide each Town with a customized LED Fixture Performance Characteristics Matrix to facilitate discussions between TEN Connected and the City with the end goal of assisting in the internal evaluation and final fixture selection.
Following is a depiction of the Performance Characteristics Matrix that was created by TEN (TEN Connected) for the City of Harrisburg prior to fixture selection. This matrix served as the foundation for TEN (TEN Connected Solutions), on behalf of Harrisburg, to request (in this case) cobra head fixture pricing – as well as to offer recommendations to Harrisburg regarding final selection.
Town of North Kingstown Page 21 Streetlight Maintenance and LED Conversion February 26, 2018 Response to RFP
Sampling to Facilitate Final Fixture Selection Using TEN Connected’s Performance Characteristics Matrix, we worked with the City of Harrisburg and various national manufacturers to identify a prominent area for the street lighting samples to be installed. Upon installation, the City then invited residents, public works officials, and public safety professionals to vote for (or weigh in on) their favorite fixture using such variables as light output, design, ease of operation, insect guard availability, and several others. Two (2) samples of each manufacturers’ LED cobra head were installed for purposes of determining ease of installation and maintenance, and one (sample) of each was “table-topped” in City Hall so that city personnel and the public could view and inspect the options for selection.
After residents weighed in on the fixtures installed and displayed in City Hall for public view and inspection, and, with consideration given to TEN’s professional recommendations, the City made a final selection (Eaton/Cooper) of the cobra head fixture they believed best met the needs of the City of Harrisburg after considering all the variables.
Picture of samples “table-topped” in Harrisburg City Hall for Inspection and public input
Town of North Kingstown Page 22 Streetlight Maintenance and LED Conversion February 26, 2018 Response to RFP
2. Network Control Systems Installing advanced wireless controls enables the Town to have more control over new LED streetlights, increase overall luminaire lamp life, provide dimming capabilities for increased electric energy savings, and to reduce maintenance costs associated with the street lighting system. A control system also provides excellent visibility for the health of the street light system – your town will now have the ability to instantly know the operating status of each light and know if power is available at that pole – a unique benefit during and after storms and other events when availability of power is in question. Most towns and cities are seeing this granular control and visibility as a new but critical part of their municipal infrastructure.
Once deployed, an intelligent street light control system can become a platform for future devices and systems. These yet-to-be-defined systems can take advantage of the available power and communications link on each street light pole, and the Town can further extend its Smart City infrastructure – enhancing services to residents and visitors and improving efficiencies of Town personnel and equipment.
Limit On-going Utility Costs While not currently available from most utilities, it is anticipated that within the next 2-3 years, many utilities will recognize the metering function built into lighting control systems and will provide towns with additional cost savings by allowing the communities to pay only for the electricity they use, not the current ‘flat-rate’ cost structure. The Town will be future-proofing its investment in this project by including intelligent lighting controls, and ensuring the Town is able to extract those additional cost savings in the future.
Big opportunity for additional savings for North Kingstown In addition to the compelling reasons for intelligent lighting controls that were presented above, the Town has an even bigger opportunity. While North Kingstown didn’t express interest in exploring a joint street light and water meter infrastructure, TEN Connected believe it is an option worth exploring. Based on North Kingstown’s extensive water infrastructure (over 177 miles of piping, feeding over 1000 hydrants and almost 9500 active accounts), there is likely significant savings and efficiencies able to be extracted for the benefit of the Town and its residents. The savings from the LED conversion project offer the Town a unique opportunity to reinvest some of those savings into its water infrastructure, further improving the long-term health of the Town’s critical infrastructure. A simple and cost-effective pilot project is recommended and outlined below.
In preparation for this RFP response, TEN Connected Solutions and our technology partners did some research into the current water meter systems deployed by the Town. Based on this preliminary review, the TEN Connected team believes there is an opportunity for the Town to lower costs due to lost water, reduce the amount of labor currently required to collect your water meter information, and improve the accuracy of your revenue collections for water consumed. Projects with similar sized towns, with similar age of water infrastructure yielded significant savings (see case study in Appendix 5).
Town of North Kingstown Page 23 Streetlight Maintenance and LED Conversion February 26, 2018 Response to RFP
While a control network with built-in capabilities for connecting wireless water, meters is typically more expensive than a standard lighting control network, the potential benefits and savings for the town can be in the millions of dollars (see below for an estimated water-loss calculation). If saving additional money is something the Town would be interested in, TEN Connected would highly recommend selecting the more robust control system, then including a small pilot for water meters within the scope of this project. The energy savings from the LED conversion project would enable you to conduct this water meter pilot with no additional budget monies required. A small pilot of 25-100 meters, spread across a wide range of user types (commercial, industrial, residential, municipal), would give the Town good visibility into what a full-blown water meter upgrade project would look like, and be able to better quantify the significant savings to be captured by the Town.
In conjunction with this recommended water meter pilot, we recommend a comprehensive review of your water infrastructure, which would identify the areas of savings for the Town and define a likely ROI for any investment required for your water infrastructure. National studies show roughly 20-25% of all municipal water is either lost or not billed properly, costing municipalities billions of dollars each year. A quick calculation for the three Towns involved in this joint project show a significant opportunity to save money:
• Estimated combined water meter accounts: 25,000 • Estimated combined water usage per day: 5M gallons / day • If 20% of this is lost, amount of daily lost water: 1M gallons / day • Lost revenue, assuming $3/1000 gallons: $1,095,000 / year
If the Town decides it is NOT interested in connecting to its water infrastructure at this time or in the foreseeable future, TEN Connected recommends selecting a standard lighting control network, which will still provide compelling functionality and savings opportunities.
3. Storage and Staging Areas / Traffic Control Storage and Staging Areas As per Section 2.03, page 5/102 of the Request for Proposal document, it is our understanding that each participating Town will provide its own (at no cost) central storage and staging areas where LED luminaires and other materials may be delivered, stored, picked-up and prepared for installations, and also where TEN Connected and its Subcontractors may deposit the removed luminaires and materials into TCS-provided recycling storage bins.
Town of North Kingstown Page 24 Streetlight Maintenance and LED Conversion February 26, 2018 Response to RFP
Once awards are made to proceed with final project design and contract negotiations, one factor that will be thoroughly vetted is storage space necessary for a successful implementation, among some of the details considered are as follows:
• Convenient access hours: preparation, staging, and demolition work may be necessary outside of standard operation hours. • Insurance requirements: requirements necessary to cover contents within. • “Climate” Controlled: are the staging areas free from snow, rain, ice and other elements that could adversely affect the product’s operations? • Outside unit/Drive-up access: is there convenient drive-up units with outdoor access and can a tractor- trailer access the location? • Loading dock/hand loading: is there a loading dock with appropriate dock plates or is there off-loading equipment on site (such as pallet jacks, skid-loaders, or tow motors). Will manpower need to be scheduled to hand off load product on delivery days? • Stairs or elevator access: will the storage units have access challenges such as stairs or elevators that limit the mobility of the products being stored? • OSHA requirements: will the storage unit (if it’s a wheeled trailer style) have OSHA approved stair access? • Well lit: will the storage area have electric and lighting, or will temporary services need to be added? • Temporary storage versus “brick and mortar”: once all factors are thoroughly vetted with the Towns and TEN Connected, it may be beneficial to also evaluate if the Town wants to take on the additional responsibility of storage. A normal course of action on street lighting projects is for TEN Connected to own the storage responsibility and bear the costs, although minimal, we strive to make project decisions that best fit the customer’s needs with hopes we handle the daily project requirements, so our customers can “sit back” and enjoy the street lighting enhancements.
On average, each pallet shipped has approximately 40 new LED lights, encompassing a 4’x4’ square, by approximately 4-5’ in height. In summary, the town can expect the following:
• Quantity: 1,515 (38 pallets, plus dumpster, plus boxes required for old lamp storage) • Approximately 5 weeks of storage space needed • -2, 40’x9’ sea container sites and a dumpster lay down area necessary
Traffic Control In addition to the safety of the employees and general public, attention will also be given to safety and flow of vehicle traffic. Arden’s employees are ATSSA and IMSA trained to determine safe deployment of Traffic Protection Devices. Arden employees are advised of the requirements of the RIDOT Standard Specifications for Road and Bridge Construction, and the Manual on Uniform Traffic Control Devices, 2009. All Maintenance and Protection of Traffic Devices shall be in place and approved by the Town Engineer prior to starting construction at a particular location.
Rhode Island state roads require construction signs, cones, and flaggers to assist on directing traffic. Arden’s electricians will setup safety signage and cones as required, and a police detail can direct traffic during normal
Town of North Kingstown Page 25 Streetlight Maintenance and LED Conversion February 26, 2018 Response to RFP
retrofit activities. Maintenance repairs with extensive traffic disruption on state roadways require the use of flaggers, which will utilize the local union labor force for manpower.
4. Handheld Devices TEN Connected Solutions utilizes the Esri ArcGIS for collecting field data as well as creating a GIS format for the Town’s GIS system. TEN will collect existing field data as well as add post retrofit data to the GIS such as new LED wattage and manufacture part number. Our collection tool is an App that can be installed on any Android or Apple device. Each survey can be customized to the needs of each town. Below are actual screen shots of our survey being used for the Portland, Maine project. The very first step creates a longitude and latitude location wherever the auditor is gathering the data from. Once the data is collected, it can be downloaded to a shape file or a .CSV file for your Town’s GIS system.
If the Town does not have a GIS system, we can host the street lighting information on our system and give access to the Town.
Our town-wide asset inventory audit, is designed to facilitate a seamless transition to TEN Connected’s project lighting design and installation where the Town finds value. We can electronically capture each of the following:
Base Survey Information, including verification and GIS Level Mapping 1. All current streetlight fixtures; 2. Luminaire styles and types; 3. Wattages for all luminaires;
Town of North Kingstown Page 26 Streetlight Maintenance and LED Conversion February 26, 2018 Response to RFP
4. Actual lighting levels of each luminaire type; 5. Establish each pole’s GPS location (with accurate GPS location technology); 6. Pole height of each asset; 7. Cross reference with the Town’s existing asset inventory and lighting level and wattage information to identify inconsistencies in lamp type and wattage uniformity; 8. Current condition of pole and mast arms and; 9. Notation (comments and/or photos) of visual infrastructure issues related to poles and wiring or tree/limb obstruction or interference;
Following is screen shot depicting TEN Connected’s GIS/GPS progress mapping taken during the asset inventory audit for Harrisburg, PA. At the time this screen shot of the GIS system was taken, approximately 90 percent of the asset inventory audit was complete (gray sections had not been audited). As we completed the conversion of the street lighting system, we also supplied real time LIVE TRACKING updates to the City’s platform to inform all stakeholders in real time.
For the Asset Inventory Audit, our highly trained project manager and lighting auditors will work with locally sourced and hired audit team members (and provide rigorous training on TEN Connected’s developed platform) to complete the inventory assessment for the City of Harrisburg.
Town of North Kingstown Page 27 Streetlight Maintenance and LED Conversion February 26, 2018 Response to RFP
As lights are installed, the audit is updated and icons on the map will turn color. Monthly, we will update the upgraded lights and their respected wattages.
If the Town decides to have a Network Control System installed, the audit data can be uploaded to the Central Monitoring System (CMS) so that the Town will have their street light audit/design on a GIS as well as the CMS.
Alternative Approach - Rapid Implementation TEN Connected is aware of the Town’s plans to use their current inventory audit spreadsheet in finalizing the preliminary project size. If this audit is not yet completed, Ten Connected has an alternative Rapid Implementation Approach.
RAPID IMPLEMENTATION – Recommended Alternative✓ TEN Connected’s “Best Process” Implementation Approach for the Town
Instead of completing the inventory audit/survey prior to installation and/or to verify the Town only pays for what it gets, Ten Connected proposes to undertake the verification survey/audit (and 100% accurate GIS level mapping) simultaneous with installation of the streetlight fixtures themselves.
As part of this recommended RAPIDInstalled IMPLEMENTATION Faster = Getting ,Savings TEN Connected Immediately also .recommends using a fully cost disclosed “add” / “deduct” unitized pricing approach in the contract to ensure and inform the Town of any discrepancies in the audit versus installations and upgrades that are actively completed. What this means is that the Town will only be charged for the exact number of fixtures converted to LED, and not a projected amount.
This alternative approach has multiple benefits: i. Reduces the redundant cost of completing a second and “short-lived” audit (if one does not exist); ii. Shortens the delivery time of the project by months and allows TEN Connected to begin installing significant scopes of the project to capture savings for the Town more immediately; iii. Protects the Town from the concern of incurring unnecessary costs knowing “upfront” what the costs are for any changes encountered during construction; and iv. Provides for precise reconciliation of any discrepancies in an audit through fully disclosed unit pricing.
There are few, if any, energy and utility situations TEN Connected has not already encountered and successfully addressed for other street lighting clients - specifically including: i) successfully applying for and maximizing available rebates, ii) applying for, and obtaining confirmation of corrected billing (tariff adjustment) for newly installed wattages from the utility, and iii) obtaining refunds for overcharges related to street lights that no longer exist. All of these services, we propose, will be part of our scope of services to the Town.
Town of North Kingstown Page 28 Streetlight Maintenance and LED Conversion February 26, 2018 Response to RFP
5. Proposed Project Schedule To successfully implement the streetlighting upgrades on a project, TCS’ project management team will intimately develop a Construction Sequence Plan (“CSP”) to assure a precise project execution. The CSP will define coordination ownership on the project (e.g. design authorization owner, cost estimating, safety and environmental recognition, permitting and license requirements, and design coordination), along with a focused collaboration with design and construction for a successful implementation. Additionally, this CSP defines project planning responsibilities, assumptions, constraints, roles, responsibilities, authorities, management interactions, and interface management necessary to successfully execute the street lighting and smart city projects.
Effective project scheduling plays a crucial role in ensuring project success with keeping projects on track, set realistic time frames, assign resources appropriately and manage quality to decrease project errors. This typically results in reduced costs and increased customer satisfaction. Important factors include financial, documentation, management and quality assurance. TCS’ project manager will organize and complete your project in a timely, quality and financially responsible manner, and one such way is to initially develop and clearly define milestones and closely monitor their successful completion. At a high level, some of the milestones that will be monitored are as follows:
Town of North Kingstown TEN Connected shall complete final design of the Street Lighting within four (4) weeks of execution of the Contract Agreement.
Final Design Completion *It is understood that pilot lights may be required for a responsible product decision, some adjustments may be required based on the pilot size required by each Town. Customer shall review final design within two (2) weeks of presentation by Final Design Review TEN Connected and suggest any changes thereto.
Notice to Proceed Customer issues notice to proceed to initiate material orders.
Commence Installation Approximately six (6) weeks after Customer’s Notice to Proceed.
Within five (5) weeks after installation commencement.
Substantial Completion *Based on a 4 truck crew, adjustments can be made to increase or decrease calendar time completion dependent on weather and Town activities.
Completion Within three (3) weeks after Lighting Substantial Completion.
Town of North Kingstown Page 29 Streetlight Maintenance and LED Conversion February 26, 2018 Response to RFP
Daily reporting is crucial to the success of our projects. It’s imperative they are not only completed, but prioritized each and every day, and here’s why:
• Risk Management - Daily reports are one of the most important tools for both risk management and risk prevention. When a company makes daily reporting a priority, they effectively uphold quality, prevent severe costs and safety risks, and keep a project right on track • Efficiency - The maintenance of daily reports ensures that a project is always on-task. Reporting provides comprehensive summaries of the day’s activities, relays and documents crucial information, and serves as a go-to resource for project updates, issues, and resolutions. • Transparency -In order to complete a successful construction project, everyone from project managers, contractors, and vendors to the construction crew must stay on the same page.
At a granular project level, TEN Connected has developed a proprietary and unique reporting tool that leads to effective project communications. Within it, we will communicate project % complete progress, share images of work, weather, subcontractors worked, location of work, repairs required by owners, delays and verbal instructions received, work performed “today”, and work performed “tomorrow”. The content can be customized to best fit each Town’s needs.
Please refer to an example of the output from our reporting tool on the following page.
Town of North Kingstown Page 30 Streetlight Maintenance and LED Conversion February 26, 2018 Response to RFP
Town of North Kingstown Page 31 Streetlight Maintenance and LED Conversion February 26, 2018 Response to RFP
6. Safety Policies and Procedures • Describe your firm’s safety policies and procedures as they related to handling of high-pressure sodium lamps and other hazardous items. Employees in the field are instructed to follow the same handling protocols for every fixture removed. The lamp will be removed immediately after fixture is taken out of service. Lamp will be gently unscrewed and placed in temporary closed container on truck. Once the crews return to the main staging area the lamps will be transported to larger cardboard boxes, labeled with universal waste stickers and closed at all times. These boxes will be stored in a covered area. Other hazardous waste items pertaining to HPS or MV fixtures include possible PCB capacitors for fixtures dating pre-1979. Crews will be instructed on how to verify which capacitors could be at risk for PCBs. PCB capacitors do not contain labeling, whereas Non- PCB capacitors clearly state "No PCBs". Capacitors deemed at risk for PCB's will be handled with disposable gloves, stored in a sealed metal drum labeled "Hazardous Waste". Should a fixture be discovered with a leaking PCB capacitor, the entire fixture will be placed in the hazardous waste drum.
• How are employees directed to deal with broken lamps? In the instance a lamp is broken or received broken, personnel wearing gloves and respirator should carefully remove remaining lamp pieces and place in provided sealed hazardous waste drum. Area should be carefully swept, and a damp paper towel used to clean any remaining dust particles or glass pieces.
• What precautions are taken to prevent damage to lamps during luminaire removal, clean-up activities, and transport? The lamp removal process will happen immediately after fixture is removed from pole. Employees wearing gloves will gently loosen the bulb and place in closed boxes or boxes on truck. Once returning to main staging areas, the bulbs will then be transferred into larger cardboard box that remains covered onsite at all times. Once ready for transport, the covered, shrink-wrapped, and labeled universal waste boxes will be transported directly from the site to hazardous waste recycling facility. Proper bill of lading and recycling certificates will be provided.
• Do the procedures specifically address handling high-pressure sodium lamps and other types, including mercury vapor lamps, in public areas or in environmentally sensitive areas? The procedures apply to all areas. All HPS and MV lamps will be treated with the same highly cautious manner. They will be handled with the utmost care to avoid breakage at all costs and all personnel will be made aware of the importance of cradle to grave disposal. No exceptions.
• Describe your firm’s environmental spill or release response procedures and training in general and specifically as they would apply to the materials to be handled for this project and firm’s equipment that will be used. Relative to the lighting products, there are few areas that could create a contaminant spill, but special attention will be focused on the Polychlorinated biphenyls (PCBs), a class of 209 man-made chemicals with varying toxicity, often used as an insulator in electrical equipment, and are occasionally found in HID ballast. PCB products range from thin, light-colored oils to yellow, viscous resins. Before 1979, PCBs were commonly used as insulators in electrical equipment, including fluorescent lamp ballasts and motor start capacitors. Although these ballasts and small capacitors may contain only relatively small amounts of PCBs, the PCBs are commonly in extremely high concentrations. According to EPA Toxic Substances Control Act (TSCA) regulations, all leaking ballasts are assumed to be PCB or small capacitors contain PCBs until proven otherwise. Leaking PCB items will be properly manifested and disposed of under TSCA requirements. TSCA spill cleanup requirements will also be met.
Town of North Kingstown Page 32 Streetlight Maintenance and LED Conversion February 26, 2018 Response to RFP
Relative to equipment and automobiles, there is a much higher opportunity for gasoline, oil, diesel or even hydraulic fluid to enter the work site environment. No two oil spills are the same because of the variation in oil types, locations, and weather conditions involved. However, broadly speaking, there are four main methods of response.
(1) Contain the spill with booms and collect it from the water surface using skimmer equipment. Spilt oil floats on water and initially forms a slick that is a few millimeters thick. There are various types of booms that can be used either to surround and isolate a slick, or to block the passage of a slick to vulnerable areas such as the intake of a desalination plant or fish-farm pens or other sensitive locations. Boom types vary from inflatable neoprene tubes to solid, but buoyant material.
(2) Leave the oil alone so that it breaks down by natural means. If there is no possibility of the oil polluting coastal regions or marine industries, the best method is to leave it to disperse by natural means. A combination of wind, sun, current, and wave action (if close to a body of water) will rapidly disperse and evaporate most oils. Light oils will disperse more quickly than heavy oils.
(3) Use dispersants to break up the oil and speed its natural biodegradation. Dispersants act by reducing the surface tension that stops oil and water from mixing. Small droplets of oil are then formed, which helps promote rapid dilution of the oil by water movements. The formation of droplets also increases the oil surface area, thus increasing the exposure to natural evaporation and bacterial action. Dispersants are most effective when used within an hour or two of the initial spill. However, they are not appropriate for all oils and all locations. Successful dispersion of oil through the water column can affect marine organisms like deep-water corals and sea grass. It can also cause oil to be temporarily accumulated by subtidal seafood. Decisions on whether to use dispersants to combat an oil spill must be made in each individual case. The decision will consider the time since the spill, the weather conditions, the particular environment involved, and the type of oil that has been spilt.
(4) Introduce biological agents to the spill to hasten biodegradation. Most of the components of oil can be broken down by bacteria and other microorganisms into harmless substances such as fatty acids and carbon dioxide. This action is called biodegradation. The natural process can be speeded up by the addition of fertilizing nutrients like nitrogen and phosphorous, which stimulate growth of the microorganisms concerned. However, the effectiveness of this technique depends on factors such as whether the ground treated has sand or pebbles and whether the fertilizer is water soluble or applied in pellet or liquid form.
Source: http://www.appea.com.au/edusite/html/pt/oceans.html
7. Commissioning In the street lighting industry, the term “commissioning” is often applied to lighting control system activation and applies to the three Towns and its energy-using systems, including luminaires and controls. System activation and functional testing are steps within a larger process of ensuring all installed systems satisfy the design intent and owner requirements.
Commissioning answers the question, “Does the lighting system perform according to what the owner wanted, and the designer intended?”
TEN Connected believes that quality control starts in the development stage and continues all the way through construction, commissioning, and measurement and verification. An effective energy savings program Town of North Kingstown Page 33 Streetlight Maintenance and LED Conversion February 26, 2018 Response to RFP
requires a delicate balance between engineering and construction management. We establish this balance by involving the construction team during the development phase of the project to ensure the “constructability” of the lighting and lighting controls solutions we propose. The ultimate success of any energy savings project is measured by the ability of the installed systems to achieve the projected savings targets and to meet environmental expectations, while the success of a brilliant design is also predicated by its ability to be constructed. We take a comprehensive approach to development and engineering to establish this critical balance. This approach is made possible through our in-house design, engineering and construction management personnel.
Our design, engineering and construction teams work closely with each other to develop the scopes of work that are competitively bid to the Town North Kingstown’s approved distributors and subcontractors to ensure that the design intent is met, the project/system can be installed properly and maintained, and the construction team is very familiar with the project before installation begins. This seamless and transparent hand-off to construction ensures quality control. Our team is also open to our subcontractors’ input when it improves the design and/or lowers the cost to provide a better solution for the Town.
Each project is assigned a Project Manager (PM), who is 30-hour OSHA Certified and accountable for the management of all assigned project construction activities taking place. The PM, through their on-site management, will ensure that the worksite is safe, supervised, and managed in an effective and efficient manner for the Towns of North Kingstown. Maintaining and managing daily communications with and directing the activities of all subcontractors is key to the success of the project. Our project managers utilize TEN Connected’s proprietary cTEN application to quickly and efficiently report worksite progress, concerns, and work scheduled to be performed the following day(s).
This communication is shared with both our Director of Installation and designated personnel of the Town as another procedure to monitor quality control. Using a Global Positioning System (“GPS”) and a GPS functional control node embedded into each fixture, our contractors install and activates the new street lights to be able to identify themselves and network instantly (“real time”). This approach reduces the cost of programming each fixture and eliminates redundant on-site commissioning.
When the street lighting configuration resides on the owners Geographic Information System (“GIS”), various types of lights including traffic signals, decorative, park lights, and various types of decorative lighting can be combined with the existing street lights (“layered GIS”). TCS has (for other cities) and, will for the Towns of Narragansett, North Kingstown and South Kingstown, integrate the LED converted street lights into Pittsburgh’s GIS as the Towns sees necessary to do so.
TEN Connected will take a responsible approach to workmanship quality, safety evaluation, and design/installation accuracy as specified by our in-house designers and engineers with the inspection of street lighting systems. TCS will provide site inspectors to enhance the project management staff and conduct site inspections of all new streetlight systems installed by said contractor.
Clearly defined responsibilities will assist in a smooth implementation. Among others, the installation contractor, project managers and quality assurance inspector play critical roles. In summary, those critical milestones are as follows:
Town of North Kingstown Page 34 Streetlight Maintenance and LED Conversion February 26, 2018 Response to RFP
INSTALLATION CONTRACTOR’S RESPONSIBILITIES (TCS provided) a. The contractor is responsible for installing the streetlight system and integral controls per the TCS design, National Electric Code (NEC) and manufacturer specifications. b. Contractors working on Town streetlights and other electrical systems are required to comply with their company’s OSHA Lock Out/Tag Out Program c. The contractor shall advise TCS of any proposed streetlight change or deviation of the approved construction plan. d. Should a shutdown of the street lighting circuit be required, the contractor shall plan with the appropriate electric provider (Duquesne Light) for primary service to the controller. e. Every two weeks, TCS will provide the utility company and the Towns commissioning reports for all lighting systems replaced in that two-week time period. This will allow for manageable review of the work for the electric provider to convert the tariff from the existing system to the new LED, so energy savings are recognized as rapidly as possible. Also, this will allow for payment processing on equipment installed in that period. If found, the contractor shall complete all punch list items before the Towns accept the new streetlight systems and payment is required. f. TCS and the owner will mutually agree on an acceptance log that meets both team’s needs.
INSPECTOR’S RESPONSIBILITIES (TCS provided) a. All street lighting systems installed by contractors shall be inspected to assure design consistency. The inspector shall see that the streetlight system is installed per the TCS design, National Electric Code (NEC) and manufacturer specifications and report all project documentation to the assigned project manager. b. Inspectors are required to use the acceptance log and quality assurance checklist. c. Some conditions of the existing lighting infrastructure are unforeseen and discovered during installation efforts. If a problem is detected with the circuit and the contractor is unable to leave the circuit energized, the contractor must notify the inspector immediately and appropriate procedures will be taken to assure a safe environment with the Towns. d. The inspector shall not open hand holes or pull boxes on a circuit that has been energized even if the circuit is currently de-energized. The inspector shall have the contractor assist with inspection of poles, pull boxes, conduit, circuits and controllers. e. The inspector shall contact the customer with a “Final Acceptance Certificate” when a subdivision is ready for inspection and acceptance.
CUSTOMER’S RESPONSIBILITIES TCS’ Project Manager will work in conjunction with the Town’s assigned project representative(s) and other personnel to make sure all systems, fixtures and equipment are performing as designed. Any deficiencies will be identified as punch list items and will be used to track and correct the deficiencies. Once the Towns and Project Manager have signed off on the completion of the Project, it is turned over to the Towns of Narragansett, North Kingstown and South Kingstown street lighting operations personnel.
The Project Acceptance date marks the start of the material workmanship warranties from the manufacturer, and the savings measurement period. In addition, a functional customized Operations and Maintenance (O&M) Manual will be provided to help optimize operation to provide significant energy savings and other lighting upgrade-related benefits. TCS views its O&M Manual as a risk reduction strategy, which will help systems run efficiently, function properly, and deliver its full life expectancy of value.
Town of North Kingstown Page 35 Streetlight Maintenance and LED Conversion February 26, 2018 Response to RFP
Acceptance of a street lighting project by the owner will be complete when: i. All inspection and test forms are filled out by the inspection service, the contractor and owner ii. Each pole and controller are labeled with an ID number and are effectively communicating the control system. iii. The project manager has sent the bi-weekly equipment inventory, sent to the utility company, and “Acceptance Letters” are sent to the inspection provider and verification from the utility company has been accomplished.
Commissioning Schedule
Estimated Estimated Owner Commissioning Activity Duration Start Date Completion Date TCS/Town Work plan preparation and acceptance As needed/daily evaluation TBD TBD Contractor/TCS Installation of the streetlight system and integral controls Daily TBD TBD Contractor/TCS Notification of any deviation from work plan As needed/daily evaluation TBD TBD Contractor/TCS Notification of electrical circuit shut down As needed/daily evaluation TBD TBD Contractor/TCS Notification of traffic flow adjustments As needed/daily evaluation TBD TBD TCS/National Grid Notification to Utility Company of tarrif adjustments Every 2 weeks TBD TBD TCS Preparation of installation services invoice for work completed monthly TBD TBD TCS/Town Approval of work completed and invoice processing monthly TBD TBD TCS Site quality inspector review work completion Daily TBD TBD TCS/Town Customer Final Acceptance of Work As needed TBD TBD TCS/Manufacturer(s) Warranty Documentation As needed TBD TBD TCS Operation Manual Preparation As needed TBD TBD
8. Approach to Training Training is an important aspect of TEN Connected’s offering. Town personnel must understand the objectives of the energy savings program and equipment operation to meet those objectives. We will work with Town personnel while in development to develop a training plan that is customized and meets the needs of the Streets Department. Training and license requirements will be thoughtfully designed to best fit the Town’s needs.
Often the control system is customized with specific Town information prior to installation so that monthly work can be periodically loaded. In that light, comprehensive training is usually held on-site, during the construction phase to familiarize the staff with the new systems. There will be a series of training sessions, the first being shortly after the installation work starts to view work that has already been completed, and the remainder will be scheduled with the customer as more installation efforts are completed.
Most of training is focused on familiarizing personnel with the new lighting and controls equipment being installed, equipment/system operation and regular maintenance. Most of the training will take place during start-up of the equipment and the Commissioning process, and some at project completion. All training is coordinated by TEN Connected project managers, the chosen manufacturer, and the operations representative from the Town.
The equipment manufacturer’s representative will present their portion of the training, the installing contractor will present theirs, and TEN Connected’s project team (including engineers and project management personnel) will supplement the training with specific, pertinent knowledge.
To better understand the selected manufacture technologies selected for this project, we will coordinate as part of this project offering the Town implementation team to attend product knowledge workshops. This Town of North Kingstown Page 36 Streetlight Maintenance and LED Conversion February 26, 2018 Response to RFP
will provide an opportunity to grow the TEN Connected/Town/Manufacturer relationships and offer an in- depth fixture/control system appreciation of the technology.
We propose to provide an initial training of up to four (4) days, 8 hours per day, at the Town’s facilities. These sessions will be video recorded and available for use on an as-needed basis at the Town’s discretion. Also, on- going training sessions will be provided during the term of the contract on an as-needed basis depending on the personnel changes that may occur at the Town. Training shall commence prior to installation of the new lighting system and the schedule will be based on availability of the Town’s staff. TEN Connected shall provide a final training plan to the Town for review prior to start of the training sessions. The basic intent of the training is to provide sufficient background of the newly installed product control system functionality, and the associated warranties.
9. Additional Information Pilot project expectations We recognize the Town’s interest in conducting a pilot program to help select the color temperature or manufacturer for your LED lights. We have seen this approach be very successful in other cities and towns and look forward to helping North Kingstown do the same. We can assure you that other community’s buying decisions that seemed firm on paper, changed substantially when viewing the lights and color temperatures in a live setting.
When we have conducted pilot projects previously, we are often able to get lighting manufacturers to donate 1 or 2 luminaires to the town at no charge. If comparing two color temperatures, the vendors are often willing to provide 1 or 2 luminaires of two different Kelvin ratings.
If the Town wishes to conduct a pilot program with more than a few luminaires – perhaps as many as 10, 15, or more, there is a chance the manufacturers will request that the luminaires be purchased through distribution. This would potentially cost the Town additional money, and there might be a delay of 4-6 weeks to allow for shipping if the necessary luminaires are not in stock.
The size and scope of the pilot is at the Town’s discretion. It is our intent to share our experiences with other municipality’s pilot projects to properly set expectations with North Kingstown. We would appreciate the opportunity to assist your community with this process.
Consider a water-meter pilot As we recommended before, we suggest the Town consider including a small water meter upgrade project within the scope of this LED upgrade project. If the more extensive control system is selected, there would be no additional communication infrastructure costs involved with conducting the water meter pilot. Your existing base stations would be used to communicate with the water meters, allowing your community to experience the benefits of upgraded metering equipment, in a low-risk and low-cost approach.
Based on the preliminary review of your water infrastructure, including meters, we believe the age of your system implies there are substantial savings to be gained. As many other towns and cities have done, North Kingstown would be able to take a portion of your savings from the LED street light upgrade project and re- invest them in programs and infrastructure that is meaningful to your community – in this case, that might be the water meters and other portions of your water infrastructure.
Town of North Kingstown Page 37 Streetlight Maintenance and LED Conversion February 26, 2018 Response to RFP
F. Project Approach and Understanding – Pre and Post-Conversion Maintenance
1. Services to be Offered Pre-LED Conversion Streetlighting Maintenance Per Section 2.0 of the Scope of Work document, Item 1, TEN Connected recognizes the need for Pre-LED conversion streetlight maintenance, to fulfill the time from the buy-back acquisition to the new LED conversion. If the Town chooses, TCS street lighting crews will furnish all labor, materials, equipment and supervise the maintenance of the necessary repairs needed prior to the LED conversion. Repairs include but not limited to lamp, ballast and photocell repair and replacement; installation of light pole and/or luminaries’ arms; complete fixture replacement, and cleaning or repair of components. Our crews perform installation, maintenance and repair of conduit, junction boxes, conduit bores, grounding; installation and repair to concrete foundations; locating, installing, testing, and splicing conductor cables; and modifications to service panels as required.
TCS warrants that all labor and materials furnished, and work performed will be free from defects due to defective materials or workmanship for a period of one year from Date of Final Completion of said maintenance services. Should any defect develop during the warranty period due to improper materials, workmanship or arrangement, the defect, including adjacent work displaced, shall be made good at no expense to the Owner. TCS will have an automated notification portal for each Town to make notification of defective work, at such time repair services will be scheduled with our installation partners.
Pre-LED Mortality Projections While current failure rates and cost to repair would be very difficult to estimate because of the uncertainty of the existing equipment age and type of failure, we have taken industry assumptions and our past experiences to give each of the three towns a frame of reference of costs each week necessary to keep the street lighting systems running prior to the LED conversions. Our estimates are based on an average material cost of $95 and average labor/equipment/misc. cost of $200. We recognize that some costs may be higher or lower, but we felt this was a responsible assessment of day to day streetlighting life.
Please refer to our following fixture mortality estimator which estimates the expected pre-conversion costs to maintain the Town’s existing fixtures prior to conversion to LED.
Town of North Kingstown Page 38 Streetlight Maintenance and LED Conversion February 26, 2018 Response to RFP
North Kingstown Pre-LED Conversion Streetlight Maintenance ESTIMATOR
ASSUMPTIONS and INPUTS: Quantity: 2,463 Mortality Escalator: 0.05% Material Cost: $ 95 Initial Mortality: 0.40% Labor Cost: $ 200 Material Escalator: 0% Labor Escalator: 0%
Pre- % of Fixtures Estimated Weekly Weekly Cost of construction Replaced Mortailites Maintenance Weeks
1 0.40% 10 $ 2,000 2 0.45% 11 $ 2,200 3 0.50% 12 $ 2,400 4 0.55% 14 $ 2,800 5 0.60% 15 $ 3,000
6 0.65% 16 $ 3,200
7 0.70% 17 $ 3,400 8 0.75% 18 $ 3,600 9 0.80% 20 $ 4,000 10 0.85% 21 $ 4,200 11 0.90% 22 $ 6,490 12 0.95% 23 $ 6,785 13 1.00% 25 $ 7,375 14 1.05% 26 $ 7,670
15 1.10% 27 $ 7,965
16 1.15% 28 $ 8,260
POST-LED Conversion Street Lighting Maintenance
Operation & Maintenance Plan Per Section 2.0 of the Scope of Work document, Item 4, TEN Connected’s partnership approach continues throughout the contract term after the project’s implementation to ensure that the savings guarantee (if chosen) and equipment operating parameters are realized. The warranties will be well documented in the project-specific operating manuals and TEN Connected stands ready to assist the Town on any warranty issues throughout the warranty period. TEN Connected’s approach to cost-effective maintenance of the project is to train Town staff whenever possible, to understand and address operation and maintenance issues before the completion of the project. Should the Town choose to have a more “hands off” approach to the maintenance required on the street lighting systems, we can offer a 24/7 monitoring and maintenance process to best fit the Town’s needs.
Town of North Kingstown Page 39 Streetlight Maintenance and LED Conversion February 26, 2018 Response to RFP
To guarantee efficient functioning of all installed equipment, and the energy management goals of the Town, a customized Preventive Operations and Maintenance Plan (POM Plan) will be delivered by TEN Connected after project completion. In most cases, a 10-year material warranty on most major equipment (whole fixtures (lamps, drivers and housings), control system nodes and gateways) will be included with our project offering for the Towns. The manufacturer’s warranty will pass through TEN Connected directly to the Town to ensure that they will have direct access to the full value of the manufacturers’ warranty over the term of the contract. Specifics of this warranty will be negotiated to the best terms for the Town and detailed in writing through the final engineering process with the selected manufacturer(s).
The POM Plan will consist of a checklist of tasks that are performed at manufacturer-recommended intervals (usually measured in hours of equipment run time). This checklist will be kept in the form of a log and updated manually when tasks are performed. The POM Plan will include the following fundamental information, gathered during the audit and construction activities:
• Installed Equipment • Manufacturer’s name • Vendor’s name and contact information • Date installed • Warranty information • Recommended parts lists • Vendor maintenance • Town routine maintenance required • Maintenance checklist • Training • Town-wide lighting and lighting controls layouts and as built lighting and lighting controls layouts • Process for emergency services • Fail alert system details (how can the public communicate, is it an emergency) • Product stock to fix problems (where is it stored, how many, what types) • Who fixes (internal or external forces)? • How quickly can it be fixed? • Luminaire cleaning plan (Frequency, less heat is generated on lenses by LEDs than HID lamps so less dust normally adheres and fuses to the lens than historically with outdoor luminaires) • Unit, power supply and photocontrol replacement plans (Note that today’s power supplies are rated for 100,000-hour life and the expectation is that replacements will be very rare (<1%).
Sample Maintenance Services Agreement Our base offering includes one-year of LED Street Lighting and Control System Monitoring for the Town, maintaining replacement hardware Inventory, replacement labor for any failed new LED luminaires and TCS- installed fuses and control nodes, and warranty administration. A customizable agreement to extend beyond the year one services may be consistent with this example of others used on TEN Connected projects:
Town of North Kingstown Page 40 Streetlight Maintenance and LED Conversion February 26, 2018 Response to RFP
Town of North Kingstown Page 41 Streetlight Maintenance and LED Conversion February 26, 2018 Response to RFP
Town of North Kingstown Page 42 Streetlight Maintenance and LED Conversion February 26, 2018 Response to RFP
Town of North Kingstown Page 43 Streetlight Maintenance and LED Conversion February 26, 2018 Response to RFP
POST-LED Mortality Projections Over the past five years, TEN Connected Solutions has been tracking LED cobra head failures within our installed projects. Our installations consist of major lighting manufactures (e.g., Philips, Cooper, Cree, Leotek) and we have experienced about 0.2% luminaire failures. In the following, we have calculated a simulated failure rate by year based on a 0.5% failure rate escalator. For the first ten years (excluding the first year), there will be “labor cost only” because the streetlighting luminaires have a ten-year manufacturer’s replacement warranty. We have taken industry assumptions and our past experiences to give the Town a frame of reference of costs each year necessary to keep the street lighting systems running after the LED conversions and have included the controls monitoring services for the first three years (the first year being inclusive of our proposal amount and the second two years having a $2500 monitoring service). Our estimates are based on an average material cost of $130 after the warranty period and average labor/equipment/miscellaneous cost of $175. We recognize that some costs may be higher or lower, but we felt this was a responsible assessment of day to day streetlighting life after the lighting conversion.
Town of North Kingstown Page 44 Streetlight Maintenance and LED Conversion February 26, 2018 Response to RFP
Following is our fixture mortality estimator that estimates the expected post-conversion cost to maintain the Town’s converted LED streetlights.
North Kingstown LED MORTALITY ESTIMATOR
ASSUMPTIONS and INPUTS: Quantity: 2,463 Mortality Escalator: 0.05% Material Cost: $ 130 Initial Mortality: 0.5% Labor Cost: $ 175 Material Escalator: 2% Annual Monitoring: $ 2,500 Labor Escalator: 3%
Post-construction % of Fixtures Estimated Annual Annual Cost of Year Replaced Mortailites Maintenance
1 0.50% 12 $ - 2 0.55% 14 $ 5,099 3 0.60% 15 $ 5,368 4 0.65% 16 $ 3,151 5 0.70% 17 $ 3,449 6 0.75% 18 $ 3,761 7 0.80% 20 $ 4,305 8 0.85% 21 $ 4,655 9 0.90% 22 $ 5,023 10 0.95% 23 $ 5,409 11 1.00% 25 $ 10,097 12 1.05% 26 $ 10,774 13 1.10% 27 $ 11,479 14 1.15% 28 $ 12,215 15 1.20% 30 $ 13,428 16 1.25% 31 $ 14,238 17 1.30% 32 $ 15,081 18 1.35% 33 $ 15,959 19 1.40% 34 $ 16,872 20 1.45% 36 $ 18,333
Town of North Kingstown Page 45 Streetlight Maintenance and LED Conversion February 26, 2018 Response to RFP
2. Call Center Operations As previously stated in Section D-3, below is our call center operations overview:
A 24-hour Call Center Services provided by Qtas, Inc. Qtas, Inc responds to after hour calls, weekend calls, and holiday calls. A life receptionist at Qtas, Inc will receive all calls and immediately contact the appropriate contact at Arden Engineering.
QTAS is affiliated with Association of Teleservices International (ATSI), Startel National Users Group (SNUG) and the South Shore Chamber of Commerce.
Features • Customized Answering, Call Processing & Response Based Scripting • Interface with Customer website or database • Emergency Call Escalation • Service Dispatch • Message Notification Options – Call, page, alpha page, email, text message or call transfer • Pre-programmed on Call Schedule by day, week or month • Message & Data Delivery via email, fax, voice mail, text message • Relational Data Bases (customer list, products, contracted client list, store locator, dealer locator, parts, property addresses) • Caller ID Capture • Auto Attendant (combines live and automated voice mail services to handle customer’s calls) • Record or Handoff to Voice Mail for easy secure pick up and message confidentiality • Standard & Customized Call Reporting
Town of North Kingstown Page 46 Streetlight Maintenance and LED Conversion February 26, 2018 Response to RFP
G. Proposed LED Luminaires and Network Controls Including Manufacturers Warranties and Cut-Sheets
1. LED Luminaires There are important aesthetic, performance, operational, and ethical decisions that must be made when deciding on the street lighting package and installation configuration. These include determining the lighting levels required to accomplish the objectives; balancing the cost, energy efficiency, public safety, maintenance regime, and life cycle of the product chosen; choosing a luminaire, addressing sky glow and light trespass through cut-off options; consideration of control systems; deciding on a light curfew (if appropriate); and evaluating the effect of lighting on nearby ecological habitats, such as parks, greenways, and riparian corridors
The main goal of a TEN Connected LED converted streetlight system is to ensure that safety, security, and visibility are maintained throughout the Town(s) by ensuring appropriate lighting levels. At the same time, the volatility of electricity markets, how electricity is priced into the market (e.g., emerging time of use pricing) and the seemingly inevitable rise in electricity prices, require TEN Connected to focus directly on reducing excess energy consumption wherever possible to offset all costs of the project.
In addition to the goal of improving safety, security, and visibility for residents, motorists, cyclists, and pedestrians, our design will detail and verify lighting levels and discrepancies in uniformity of existing installations. Additionally, we will identify any areas requiring corrective action to ensure that the Town-wide lighting system which we designed and installed, will be consistent with nationally recommended lighting level standards post-conversion.
Importantly, TEN Connected shares the Town’s perspective that, although IES RP-8-14 recommends adequate light levels for the safety of pedestrians, cyclists, and vehicles, existing pole placements limit the degree to which IES standards can be met. Therefore, we have independently developed design methodologies that will best deliver adequate lighting for the expected product life cycle while at the same time supporting the town(s) specific goals for the project. And therefore, IES standards may not be the standard selected by each Town in certain areas.
For example, enhanced public safety/homeland security is the primary focus of the City of Baltimore’s Phase I LED conversion project. So much so, that the City asked TEN Connected to evaluate luminaires best suited to “overdrive them” in high crime areas to shine a light on potential criminal activity, with the added feature to be able to dim the LED in the future if necessary to preserve its life cycle and maximize savings. We customized design methodologies (based on life cycle costs and luminaire performance analyses), after having been fully understood by Baltimore, were used by Baltimore to make its final selection on luminaires.
Our selected manufactures meet the National Grid requirements and meet the incentive requirements through Design Lights Consortium (DLC) qualifications.
For this Project, we have chosen Leotek as our “preferred” vendor and GE as our “optional” vendor. The Leotek is the “preferred” vendor because of their efficiency, competitive cost, and performance.
Town of North Kingstown Page 47 Streetlight Maintenance and LED Conversion February 26, 2018 Response to RFP
We have selected GE as our “optional” vendor for brand recognition, quality, and performance. If the Town(s) wants us to submit other manufactures, we can do this as well. As a national street lighting contractor, we work with all major manufactures to offer the best product for your project. Both manufactures offer a 10-year replacement warranty on their luminaire (excluding labor and return shipping). See specification sheets provided in Appendix 1 for more proposed equipment information.
2. Streetlight Network Controls Under the Project Approach and Understanding (LED Conversion) portion of this response, TEN Connected outlined the reasons for using street light controls in your project. We have spent considerable time working with the various street light control vendors over the past 5+ years. TEN Connected is confident in its ability to assist the Town with selecting a lighting control vendor, and if you chose, a dual lighting/water meter control vendor. We intentionally don’t partner with a single control vendor, as no single vendor can accommodate the unique characteristics and requirements of each city or town. Differences in topology, device density, building infrastructure, existing RF levels, price, and many other factors will influence the selection of an ‘optimal’ control vendor for any project.
TEN Connected can share real life examples of how each of these systems has performed in other cities around the country. Based on our experience with these vendors, we believe there are 4 vendors who are well-suited to provide a lighting (or lighting and water meter) control system for your town.
Based on the contents of your RFP, and from the additional information we were able to gather about your Town, we are prepared to recommend 2 control vendors, per the requirements of your RFP. Those two vendors are:
• For lighting control: Telensa • For lighting and water meters: Sensus
A brief summary of each company’s offering, and the benefits each provides, is below:
Town of North Kingstown Page 48 Streetlight Maintenance and LED Conversion February 26, 2018 Response to RFP
TELENSA: Telensa is an established street light control vendor, currently believed to have the largest installed base of street light controls in the world. Based in the UK, they are a strong and reputable industry leader, and would be an excellent choice for street light controls in your town.
Additionally, Telensa is developing partnerships and internal solutions to address the growing Smart City and Internet of Things markets. This would provide the Town with many options in the future, as you consider potential infrastructure upgrades which might benefit from connecting through a street light control system.
The architecture used by Telensa is similar to most other lighting control vendors, although there are several important differences that elevate their system above those other competitors.
Each luminaire would be outfitted with a control node, connected via the 7-pin NEMA connector on the top of the luminaire. These nodes draw power from the lighting infrastructure and communicate wirelessly to a Base Station. The base stations would be installed in various areas around the Town, providing secure, wireless communications for each control node.
Town of North Kingstown Page 49 Streetlight Maintenance and LED Conversion February 26, 2018 Response to RFP
The base stations then aggregate all of the signals from the nodes and pass this information along to a cloud-based Central Management System. This CMS is a repository for all fixture locations, their pole names, the fixture wattage, the fixture and node ‘health’, and many other pieces of information. It is this central system that allows for the configuration of lighting levels, dimming schedules, as well as real-time information gathering, trouble-shooting, or outage notifications.
TEN Connected would work with the TOWN and Telensa to help get the required information on your new LED street light infrastructure populated into this new system and train your team on how to use the tool and get the most benefit from the system.
The Telensa engineering team has provided a preliminary map, showing the likely locations of the light poles in your Town.
Town of North Kingstown Page 50 Streetlight Maintenance and LED Conversion February 26, 2018 Response to RFP
SENSUS: Sensus is a leading water meter control vendor, currently having deployed over 20M endpoints across the country. Sensus is a large division of the global water technology company Xylem, which is based in Rye Brook, New York.
TEN Connected is proposing their FlexNet control platform for use for this project, if the Town is interested in monitoring and controlling both street lights and water meters. The Sensus control platform is very powerful and flexible, providing more bandwidth than traditional lighting control networks, and featuring a licensed spectrum communications backhaul. This means the lighting and metering assets would be communicating in a frequency in Rhode Island with no other devices – only your Town’s assets would be communicating at that frequency, virtually eliminating the chances for interference.
The FlexNet system was designed to handle multiple systems at one time – capable of handling street lights, water meters, and much more. When compared with other competing technologies, the FlexNet system offers more throughout, superior security, and the highest reliability.
While the communications frequency is unique, and the backplane supports much higher throughput, the general architecture is similar to Telensa and other control systems.
Each luminaire would be outfitted with a control node, connected via the 7-pin NEMA connector on the top of the luminaire. These nodes would again draw power from the lighting infrastructure, and communicate wirelessly to a Base Station. The base stations would be installed in various areas around the Town, providing secure, wireless communications for each control node. Because of the design of these base stations, and the exclusive frequencies used, there would be far fewer base stations required within your town for the FlexNet system, reducing installation costs.
Town of North Kingstown Page 51 Streetlight Maintenance and LED Conversion February 26, 2018 Response to RFP
3. Photo Cell Option If any Town chooses to use twist lock photocontrols rather than a Network Control System, TEN Connected will install a long-life, specification grade locking type electronic photocontrol with a 12-year warranty. These photocontrols are specifically designed for 20-year service to match the life expectancy of long-life LED luminaires. TEN Connected is proposing to use the Intermatic LED4536SC photocontrol if the Town(s) decide to use long life photocells rather than implementing a control system.
When other towns conduct a total cost of ownership analysis of installing a high-quality photocell instead of a lighting control node, the towns almost always determine the lighting control node is a better LED4536SC
long-term option. The cost difference between a SPECIFIER GRADE LOCKING control node and photocell is much smaller than TYPE ELECTRONIC the labor and installation cost to go back and PHOTOCONTROL, install a control node at a future date. And, the 12-YEAR WARRANTY control node (with associated software system) will position the Town to take advantage of any future time-of-use changes to energy tariffs.
Town of North Kingstown Page 52 Streetlight Maintenance and LED Conversion February 26, 2018 Response to RFP
H. References
All projects listed on the following pages were completed by TEN Connected Solutions personnel.
Project Reference - City of Baltimore, MD, LED Street Lighting Conversion Contact Information: Brent Hooper Street Lighting Superintendent City of Baltimore Department of Transportation (410) 396-1311 (office) [email protected]
Baltimore Before – HPS Cobra Head Baltimore After – LED Cobra Head Luminaires Luminaires The City of Baltimore selected TEN Connected to manage their latest street lighting conversion to LED, beginning with a Phase I asset inventory audit and conversion of approximately 7,000 fixtures to LED which were in 17 high- crime zones designated by the City. Enhanced public safety/homeland security was the primary focus of Baltimore’s Phase I project. So much so, that the City asked TCS to evaluate and recommend fixtures best suited to “overdrive them” in these areas to shine a light on potential criminal activity – with the added feature to be able to dim the LED in the future if necessary.
TCS served as project manager, designer, fixture evaluator, and primary point of contact between Baltimore and the local project installer and fixture manufacturer, as well as Baltimore’s liaison with the local utility, Baltimore Gas & Electric (BGE). As part of the project, TCS completed and delivered an LED Performance Characteristics report to the City and, based on the report and consultation with TCS, Baltimore selected the fixture that was installed under TCS’s supervision and project management.
Project Summary Total Fixtures Replaced 7,000 + (Phase 1) Funding Source Self-funded Installed Cost $3,500,000 Annual Cost Savings (year 1) $160,000 (light levels increased in many Phase 1 districts)
Annual CO2 Saved 120 Tons Simple Payback Not applicable Rebates/Incentives None available (due in part to increased wattages) Procurement Vehicle Self-funded
“TEN has been extremely helpful in managing the conversion of our street lighting system. From evaluating all viable product options to managing a seamless, well-coordinated installation TEN was there with us.” Brent Hooper, Street Lighting General Superintendent City of Baltimore
Town of North Kingstown Page 53 Streetlight Maintenance and LED Conversion February 26, 2018 Response to RFP
Project Reference - City of Portland, Maine – LED Street Lighting Conversion & Smart City Integration
Contact Information: Troy Moon, Sustainability Coordinator City of Portland, Maine 207-756-8362 - [email protected]
The City of Portland relied on TEN Connected for the investigation and validation of the various vendor partners for LED lighting, lighting controls, and numerous Smart City technologies. After working together to uncover and define the needs of the City, TCS brought objective and fact-based assessments to the City for each major component of the project. The partnership between the City and TCS yielded an effort that defined the important components of each decision: balancing cost with lighting quality or system performance, while also including important elements such as support, warranty, and energy consumption. A small two-street pilot project was conducted, providing City leaders the chance to see LED lighting in a live environment, prior to a full rollout.
Additional projects being funded by the savings include long-needed upgrades to lighting for parks and walking trails, appropriate lighting to showcase the historic City Hall building, and other community-facing projects. Smart City investments will include public Wi-Fi in key commercial and tourist locations, easing traffic congestion in an important commercial corridor, installing electric vehicle charging stations, as well as interactive kiosks to drive resident and visitor engagement. Additional environmental sensors will provide valuable insights for City Planners, Public Works teams, and other stakeholders.
Project Summary Total Fixtures Replaced 6,500 (in construction) Funding Source Bank of America Installed Cost $8,000,000 Annual Cost Savings (year 1) Over $1,060,000
Annual CO2 Saved 2,015 Tons Simple Payback 7.5 Years Rebates/Incentives TBD Procurement Vehicle Tax-exempt lease
"We are very pleased with the job TEN Connected has done and is doing for our City. They helped us through the complicated process of purchasing the existing streetlights from our utility and have assembled a great team to convert them to LED. They have helped us evaluate the numerous options for lighting equipment, lighting controls, and smart city technologies in a very fair and objective manner. Everyone at TEN Connected has been great to work with. They are helping us maximize our resources for the benefit of our citizens and visitors." Troy Moon, Sustainability Coordinator, City of Portland Town of North Kingstown Page 54 Streetlight Maintenance and LED Conversion February 26, 2018 Response to RFP
Project Reference – City of Scranton, PA LED Street Lighting Conversion
Contact Information: David Bulzoni, Business Administrator City of Scranton (570) 348-4118 [email protected]
TEN Connected was selected by the City of Scranton over three other companies (Siemens, Johnson Controls, and SmartWatt) to conduct a technical energy audit and implement a guaranteed energy savings contract for the City’s comprehensive LED street lighting initiative. TEN Connected’s winning proposal included options for the City to replace fixtures, refinish and paint aging poles, install lighting controls, and to incorporate revenue-generating smart media technology throughout Scranton, known as the Electric City.
The project replaced almost 6,000 street lighting fixtures and is expected to save the City nearly $400,000 in annual electricity and lighting system maintenance costs. Scranton will also be getting a state-of the-art interactive kiosk system, similar to those installed in New York City and Kansas City. These interactive kiosks engage both residents and visitors, providing way-finding, event calendars and mass transit schedules, tourist destinations, and more. Advertising revenue on this platform is expected to generate almost $800,000 over the first five years.
The City of Scranton will not only have a 100% accurate GIS/GPS street lighting inventory and integrated GIS streetlight map, bur also has a world-class LED street lighting system with intelligent wireless controls to dim fixtures, turn them on/off, and to troubleshoot usage and maintenance.
Total Fixtures Replaced 6,000 Funding Source M&T Bank (tax-exempt lease) Installed Cost $3,900,000 Annual Cost Savings (year 1) $410,000
Annual CO2 Saved 2,131 Tons Simple Payback 9.3 Years Rebates/Incentives $134,719 Procurement Vehicle PA Guaranteed Energy Savings Act
Town of North Kingstown Page 55 Streetlight Maintenance and LED Conversion February 26, 2018 Response to RFP
Project Reference - City of Harrisburg, PA, LED Street Lighting Conversion Contact Information: Wayne Martin, P.E., City Engineer City of Harrisburg 717-315-4255 [email protected] TCS was selected by the City of Harrisburg over 10 other companies (including a shortlist of Johnson Controls, Siemens, and Honeywell) to convert the City’s street lighting system to state-of-the-art LEDs. The project encompasses well over 6,200 Market Street Bridge, Harrisburg, PA fixtures, and approximately 6 months to install and commission.
TCS delivered to Harrisburg as part of the project a comprehensive asset inventory audit of the entire street lighting system, loaded onto Harrisburg’s GIS system. By the end of 2018, all the roadway and street lighting in Pennsylvania’s state capital owned by the city, including bridge lighting, will be illuminated with LEDs, including a controls system capable of, at a minimum, dimming fixtures, troubleshooting maintenance, locating each fixture by GPS, and monitoring energy usage from a centralized location.
For Harrisburg, in addition to the Asset Inventory Audit, TCS is also undertaking an extensive historical analysis of utility billing for the streetlight system to determine any overcharges paid by Harrisburg to DLCo Electric Utilities – known as TCS’s Overcharge Audit. To the extent that any overcharges are revealed, TCS will facilitate return of those payments to Harrisburg for as many years as permitted under applicable law.
Project Summary Total Fixtures Replaced 6,000+ Funding Source M&T Bank (tax-exempt lease) Installed Cost $3,600,000 Annual Cost Savings (year 1) $510,000
Annual CO2 Saved 3,198 Tons Simple Payback 6.1 Years Rebates/Incentives $374,141 Procurement Vehicle PA Guaranteed Energy Savings Act
"The new LED streetlights are not only more energy efficient, they are brighter than the old lighting. I am confident a brighter Harrisburg will mean a safer and more beautiful city for us all.
Mayor Eric Papenfuse
Town of North Kingstown Page 56 Streetlight Maintenance and LED Conversion February 26, 2018 Response to RFP
I. Price Proposals
Pursuant to and in compliance with the INVITATION TO BID, and the INSTRUCTIONS TO BIDDERS relating thereto, the undersigned bidder hereby states that they have carefully examined the CONTRACT DOCUMENTS and the party understands the provisions, requirement, terms and conditions thereof, all of which are acknowledged to be part of the Bid Proposal.
Further, they have become familiar with local conditions and the extent of work: has determined the required quality, quantity and sources of supply of all plant, equipment, materials, tools, supplies, labor and all other facilities and things necessary or proper or incidental to the continuous execution and completion of the work as required: and hereby agrees to perform the contract in strict accordance with the CONTRACT DOCUMENTS.
The undersigned bidder hereby agrees that the bid proposal submitted shall remain in effect and binding upon the bidder for a period of 120 calendar days, from the date and time bids are received.
Submit in Duplicate with all supporting documentation, including Price Proposal sheets (Appendices D3, E3, and F3, G, and all others that may apply). One (1) electronic and two (2) complete paper proposal response packages, including all attachments, forms, supporting documentation, etc. are to be provided as the Proposer’s “Bid” for each Town that the Proposer wishes to submit a Bid for.
The undersigned bidder declares that his/her bid proposal in all respects is fair and made without collusion with any other person, firm, corporation making a proposal for this work.
Pursuant to and in compliance with the Towns of Narragansett, North Kingstown, and South Kingstown’s “Request for Proposals - Streetlight Maintenance and LED Conversion”, the undersigned, unless explicitly noted, hereby offers to furnish Labor and Materials as follows. Base Bid pricing shall include all costs to complete each streetlight installation, to include as applicable removal and disposal of existing units, installation of LED luminaire with in- line fuse and any incidental work. Pricing offered must be inclusive of all costs to complete all work as required under the Agreement, such as labor costs, overhead costs, equipment, testing, transportation, arrow board, signs, branch trimming as needed, software, reporting, fees, etc. Provide a price as an alternate for smart controls, installed concurrently with the LED lighting installation. In addition, a section in the Price Proposals (Appendix G) is provided to provide Proposers the option of offering a discount to complete the work for multiple communities. The first year post-conversion maintenance costs are to be included within the conversion bid prices.
Town of North Kingstown Page 57 Streetlight Maintenance and LED Conversion February 26, 2018 Response to RFP
Addenda The following Addenda have been received. The noted modifications to the Bidding Documents have been considered and all costs are included in the Bid Sum.
Addendum #1, Dated: February 1, 2018
Addendum #2, Dated: February 9, 2018
Addendum #3, Dated: February 15, 2018
References Please list at least three (3) companies with whom you have contracted to provide similar LED conversion services. Preferably, references should be municipalities which are of approximate size as the Towns, and a website address should be included if available.
Reference #1 Company Name: City of Baltimore Contact Person: Brent Hooper, Streetlighting Superintendent Telephone # 412-396-1311 Contract Dates: 11/14 To: 5/17 Website Address: www.baltimorecity.gov
Reference #1 Company Name: City of Harrisburg Contact Person: Wayne Martin, PE, City Engineer Telephone # 717-315-4255 Contract Dates: 9/15 To: 2/28/18 Website Address: www.harrisburgpa.gov
Reference #1 Company Name: City of Scranton Contact Person: David Bulzoni, Business Administrator Telephone # 570-348-4118 Contract Dates: 8/2016 To: 3/30/10 Website Address: www.scrantonpa.gov
Reference #1 Company Name: City of Portland Contact Person: Troy Moon, Sustainability Coordinator Telephone # 707-756-8362 Contract Dates: 10/17 To: Contract ending-Installation ongoing, approximately 30% complete Website Address: www.portlandmaine.gov
Town of North Kingstown Page 59 Streetlight Maintenance and LED Conversion February 26, 2018 Response to RFP
THIS BID FORM ALONG WITH THE PRICE PROPOSALS (APPENDICES D3, E3, F3, and APPENDIX G) (IN DUPLICATE) FOR EACH TOWN MUST BE SUBMITTED IN A SEALED ENVELOPE ALONG WITH THIS FORM.
Separate Bid Proposals for each Town are to be completed. Each Town will have the sole authority to enter into an Agreement under this Request for Proposals with the Bidder of its choice, based on the evaluation criteria referenced herein. The Bid Forms are independent; however, there is a section for each Bidder to complete relative to the offering of a percentage discount if multiple towns elect to award a bid or bids to the same Vendor (Bid Forms and Appendix G). Each Town has the sole right to select any Bid Item or combination of Bid Items when making an award.
The following pages contain our price proposals in the form requested in your RFP.
Town of North Kingstown Page 60 Streetlight Maintenance and LED Conversion February 26, 2018 Response to RFP