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28 May 2015 Chairman 28 May 2015 Chairman: Alderman A G Ewart Vice-Chairman: Alderman W J Dillon MBE Alderman: S Martin Councillors: J Baird, B Bloomfield MBE, S Carson, A P Ewing, J Gallen, A Givan, H Legge, U Mackin, T Mitchell, Jenny Palmer, S Skillen and M H Tolerton Ex Officio The Right Worshipful The Mayor, Councillor R T Beckett Deputy Mayor, Councillor A Redpath The Monthly Meeting of the Development Committee will be held in the Chestnut Room, Island Civic Centre, The Island, Lisburn, on Wednesday, 3 June 2015 at 7.00 pm for the transaction of business on the undernoted Agenda. Tea/Coffee available in Members Suite following the meeting. You are requested to attend. DR THERESA DONALDSON Chief Executive Lisburn & Castlereagh City Council Agenda 1 Apologies 2 Declarations of Interest 3 Minutes – Meeting of the Development Committee held on 13 May 2015 (Copy Attached) 4 Deputation - to receive Mr Kevin Monaghan, Eastern Divisional Manager, Transport NI, in order to present to the Committee on their Spring 2015 report. Item 1 of the Director of Development and Planning’s Report refers (7.00 pm) 5 Report from Director of Development and Planning 1. Department for Regional Development Transport NI Eastern Division 1.1 Presentation by Transport NI Eastern Division – Spring Report 2. Interim Economic Development Action Plan 2015-2017 3. Evening Economy Strategy 4. 2015 Balmoral Show 5. Speciality Food Fair – Moira Demesne 6. Lisburn and Castlereagh Restaurant Week 7. Young Enterprise Northern Ireland Fundraising Dinner – Thursday 1 October 2015 8. Lisburn and Castlereagh City Business Awards 2016 9. SME Development Programme 2015/2016 10. Broadband UK (BDUK) Pilot for Broadband in Rural Areas 11. Discover Waterways Lisburn Project Update 12. Strategic Revitalisation Project 13. Tender for External Evaluation of the NI Rural Development Programme 2007-2013 14. City Promotion Budget – Integrated Marketing Campaign 15. Meeting with DSD Minister – Transferring Functions 16. Meeting with DRD Minister – M1/Knockmore Link Road 17. 2015/2016 Tourism Development Small Grants 18. Milltown Environmental Improvement Scheme 19. Lisburn Entrepreneurs Network & Interact Business Networking Evening, 5.30pm, Thursday 25 June 2015, Hillsborough Castle & Gardens, Hillsborough 20. Building Control Applications – Full Plan Applications and Regularisation Certificates 21. Department of Finance and Personnel – Completion Notice Ready Report to Land and Property Services 22. Department for Social Development – Affordable Warmth Project 23. Consultation Report – “Sustainable Water – A Long-Term Water Strategy for Northern Ireland” 6. Confidential Business Report by the Director of Development and Planning in connection with: 1. City Centre Management Function – Update (Confidential due to information which is likely to reveal the identity of an individual) 2. Lisburn City Centre Public Realm Scheme 2.1 Application for Leave for Judicial Review 2.2 Complaint to Equality Commission (Confidential due to information in relation to legal proceedings) Members are requested to access the confidential report on Sharepoint under the Confidential folder – Development Committee. 7. Any other Business --ooOOoo-- To: Members of Lisburn & Castlereagh City Council Development Committee 13/05/2015 LISBURN & CASTLEREAGH CITY COUNCIL Minutes of the proceedings of the Development Committee meeting of Lisburn & Castlereagh City Council held in the Island Civic Centre, Lisburn, BT27 4RL on Wednesday, 13 May 2015 at 5.30 pm IN THE CHAIR: Alderman A G Ewart PRESENT: Deputy Mayor, Councillor A Redpath Councillors B Bloomfield, A P Ewing, J Gallen, A Givan, H Legge, T Mitchell, S Skillen and M H Tolerton IN ATTENDANCE: Director of Development & Planning Assistant Director of Environmental Services (Economic Development) Building Control Manager Regeneration Manager, Committee Secretary Lisburn Public Realm Scheme Mr David Watkiss, Landscape Architect, The Paul Hogarth Company Mr Darren Price, Project Manager, White Young Green Mr Conor McGeown, Project Manager, White Young Green Commencement of Meeting The Chairman, Alderman A G Ewart, welcomed everyone to the May Meeting of the Development Committee. 1. Apologies It was agreed to accept apologies for non-attendance at the meeting from The Right Worshipful the Mayor, Councillor R T Beckett, Alderman W J Dillon MBE, Councillors J Baird, U Mackin and Jenny Palmer. 2. Declarations of Interest The Chairman invited Members to declare any Conflicts of Interest they might have in relation to the business of the meeting and reminded them of the requirement that they complete Declaration of Interest forms in this regard, which had been provided at the meeting. 123 Development Committee 13/05/2015 2. Declarations of Interest (Cont’d) A Declaration of Interest form was received from: • The Chairman, Alderman A G Ewart, in respect of the following items in view of his employment as a Special Advisor for the Department of Social Development of the Northern Ireland Assembly: - Item 7 Huguenot/Hilden – Potential Laganscape Project - Item 10: Department of Social Development – Affordable Warmth Scheme 3. Minutes of the Development Committee Meeting held on 1 April 2015 It was agreed that the Minutes of the Development Committee meeting held on 1 April 2015, as adopted by the Council at its meeting held on 28 April 2015, be confirmed and signed. Matters Arising There were no matters arising. 4. Lisburn City Centre Public Realm – Presentation “In Committee” It was proposed by Councillor A Givan, seconded by Councillor M H Tolerton, and agreed that the Public Realm presentation be considered “in Committee” in the absence of the press and members of the public. The Assistant Director reported that representatives of White Young Green, Consultants, and also the Public Realm Architect, The Paul Hogarth Company Limited, would present a further update to the Committee on the delivery of the Lisburn City Centre Public Realm Scheme. Prior to receiving the deputation to the Meeting the Assistant Director updated the Committee in relation to the current position on the Public Realm Scheme, it being noted that the Scheme was now officially ‘over time’ and ‘over programme,’ the original programme completion date having been 6 May 2015. Councillor S Skillen entered the Meeting at 5.45 pm. The Director and the Assistant Director responded to questions from the Committee in relation to a number of issues including: 124 Development Committee 13/05/2015 4. Lisburn City Centre Public Realm – Presentation (Cont’d) - manpower on site by the contractor and also sub-contractors - negativity in the local press concerning the Public Realm Scheme, - maintenance and reinstatement issues on an on-going basis - clauses in the Contract in connection with the programme having overrun. - the current situation with Road Service re the proposed road closures in the City Centre It was agreed that the deputation be invited to join the meeting (5.53 pm). The Chairman, Alderman A G Ewart, extended a welcome, on behalf of the Committee, to Mr Darren Price and Mr Connor McGeown, White Young Green, and to Mr David Watkiss, The Paul Hogarth Company. With the aid of PowerPoint Mr McGeown proceeded to present to the Committee on: - current position with the programme of works - defects management - defects correction - installation of feature columns - interactive LED floor - street furniture – bespoke bins and seating Following the PowerPoint presentation the Committee viewed a short video to highlight the effects of the interactive LED floor similar to what was being designed for the City Centre events space. The Deputy Mayor, Councillor A Redpath, entered the Meeting at 6.10 pm. At the conclusion of the presentation the deputation responded to questions from the Committee on issues arising out of the presentations, in particular:- - defects in Bow Street. Mr Price confirmed that the Contractor had been paid only for work completed satisfactorily. - Long term durability and the effective treatment of graffiti on the timber furniture in the City Centre - suitability of paving materials in wet or icy conditions - a health and safety issue regarding the variable height of steps at the front of the Irish Linen Centre - final planned completion date - measures to discourage skateboarders The Chairman, Alderman A G Ewart, thanked the deputation for their presentation following which they left the Meeting. It was proposed by Councillor S Carson, seconded by Councillor A P Ewing, and agreed to come “out of Committee” and normal business was resumed. 125 Development Committee 13/05/2015 4. Lisburn City Centre Public Realm – Presentation (Cont’d) Resumption of Normal Business On the resumption of normal business it was noted that the Committee had agreed to note the update on the Public Realm Scheme. 5. Report by the Director of Development and Planning For Decision 5.1 Terms of Reference The Director of Development and Planning presented this item. The Director reminded the Committee of the requirement as set out in the draft Council Constitution where, in accordance with Section 19 of the Local Government Act (Northern Ireland) 2014, the Council would operate a decision making structure through the agreed committees. Specifically in accordance with Part 4 of the Act, each committee would operate in accordance with a set Terms of Reference regarding the discharge of its functions. The Terms of Reference would be record the defined remit and role of the Committee. A copy of the draft Terms of Reference
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