8:00 Am Council Chambers, Jasper Library & Cultural Centre

Municipality of Jasper Committee of the Whole Meeting Agenda January 29, 2019 | 8:00 am Council Chambers, Jasper Library & Cultural Centre

1. Call to Order (Deputy Mayor McGrath to chair meeting)

2. Additions to Agenda

3. Approval of Agenda 3.1 January 29, 2019 Committee of the Whole Agenda attachment

4. In Camera 4.1 Deliberative Matter: Strategic Planning Session – FOIP, S. 29

5. Approval of Minutes 4.1 January 15, 2019 Committee of the Whole Minutes attachment

6. Presentations 5.1 Jasper Jr. A Hockey – Derek Prue (WPHA) and Ron White (WSHL) attachment

7. Business Arising from Minutes

8. Brief Updates 8.1 Culture and Recreation Services and Facilities Review, RFP Scope of Work attachment 8.2 Studded Bicycle Tire Rebate Program attachment 8.3 Policy F-012: Proclamation, Letter of Support, Flag Raising Request Update attachment 8.4 Operations Operating and Capital Budget Discussion attachment 8.5 Intergovernmental meeting agenda and item councillor sponsor verbal

9. Correspondence for information, consideration or action 9.1 Letter of Recommendation: Alberta Emerald Award Nomination for TRIA Network attachment 9.2 Call for nominations for the Minister's Awards for Municipal Excellence attachment 9.3 Alberta Rural Education Symposium – GYPSD attachment

10. Other new business

11. Council representation on various boards, upcoming meetings

11. Upcoming Events Feb.12: Intergovernmental meeting, Rotary Room, 1:30-4:30 pm Feb. 20: NETMA, Jasper Legion, 5-7 pm Feb.21: Friends of Jasper Childcare Society Storytelling Fundraiser, Downstream, 5:30 pm

12. Adjournment Please note: All regular and committee meetings of Council are audio-recorded. Municipality of Jasper Committee of the Whole Meeting Minutes Tuesday, January 15, 2019 | 9:30 a.m. Council Chambers, Jasper Library & Cultural Centre

Present Mayor Richard Ireland, Deputy Mayor Jenna McGrath, Councillors Helen Kelleher-Empey, Scott Wilson, Rico Damota, Bert Journault and Paul Butler

Also Present Mark Fercho, Chief Administrative Officer Christine Nadon, Legislative Services Manager Kayla Byrne, Legislative Services Coordinator Yvonne McNabb, Director of Culture and Recreation Martha Fleming, Human Resources Manager Jeremy Todgham, Fitness and Aquatic Centre Manager Neil Jones, Licensing and Enforcement Manager Lisa Riddell, Community Development Specialist Craig Gilbert, the Fitzhugh One observer

Call to Order Deputy Mayor McGrath called the meeting to order at 9:31 am.

Approval of MOTION by Councillor Kelleher-Empey to approve the agenda for January 15, 2019 as Agenda presented. CARRIED

Approval of MOTION by Councillor Wilson to approve the minutes of the December 11, 2018 meeting Minutes as presented. CARRIED

Business Arising Mayor Ireland inquired about whether the Fitness and Aquatic Centre’s universal and from Minutes accessible change rooms had been moved to the 2019 approved capital budget. Administration confirmed this project, along with all other Fitness and Aquatic Centre capital requests, was placed in the 2019 capital budget “parking lot”.

Councillor Butler noted the minutes referenced an administrative proposal for a full recreation services program review. In future minutes this should be referenced as a culture and recreation services and facilities review.

Brief Updates: Administration presented a new draft of Policy E-007: Local Authorities Pension Plan and Policy E-007 the accompanying administrative procedures. Councillors suggested some edits and inquired if it is possible for employees to enroll in the program after the maximum one year period that is currently outlined in the administrative procedures. Ms. Fleming will investigate the matter.

C&R Services and Council discussed the proposed methodology, purpose and scope of work for a culture Facilities Review and recreation services and facilities review. This item will return for further discussion at the next committee of the whole meeting.

Policy F-012 Administration presented updates to Policy F-012: Proclamations, Letter of Support and Flag Raising Requests. Councillors discussed timelines and internal requests for letters of support.

Correspondence Council received an email about plastic bag elimination. On behalf of the Municipality, Janet Cooper, the Environmental Stewardship Coordinator, responded to the sender.

Council Councillor Butler attended an Evergreens Foundation meeting and will attend the official Representation signing of the CUPE collective agreement.

Councillor Damota inquired if council had items they would like addressed at the next Traffic Advisory Committee meeting. Councillor Damota is hoping the committee will meet more frequently.

Councillors Wilson and Kelleher-Empey will attend a Community Futures meeting.

Deputy Mayor McGrath will attend a Community Action Team meeting, a Yellowhead Regional Library Board meeting, and participate in the upcoming Community Conversations.

Upcoming Events Council received a list of upcoming events

In Camera MOTION by Councillor Butler that council move in camera at 11:02 am to discuss agenda items 12.1, 12.2, 12.3, 12.4, and 12.5. CARRIED

Recess Deputy Mayor McGrath called a recess for lunch. The meeting reconvened at 2:27 pm.

Meeting Extension Motion by Mayor Ireland to extend today’s meeting at 2:50 pm. CARRIED

Revert to Open MOTION by Councillor Kelleher-Empey to revert to open meeting at 5:29 pm. CARRIED Meeting

Adjournment MOTION by Councillor Damota that, there being no further business, the meeting of January 15, 2019 be adjourned at 5:29 pm. CARRIED

JUNIOR “A” HOCKEY PRESENTATION 2019-2020

COMPETITIVE ADVANTAGES

WSHL Teams Allowed 14 Import Players

No Team Caps on 20 year old Players

300 Europeans and 100 Canadians playing in the WSHL

100 more Alberta kids playing in other leagues because there are not enough Midget AAA and Jr. A spots for high calibre players in the area. The WSHL hosted the 2017 During the 2016-2017 season, 160 out Showcase Tournament “Western of 250 players from the league went States Shootout” held annually in on to receive commitments from NCAA Las Vegas, Nevada. The event had and ACHA Division 1-3 schools, Canadian all 23 teams and players in and International universities, as well as attendance, as well as 111 college the professional ranks. scouts and recruiters.

“Each year, the WSHL graduates approximately 70% of its 20-year old players (after their final year). These players go into the ACHA and NCAA Division I and III collegiate levels, as well as Canadian Universities, as well as North American and European professional ranks.”

“ Full-time dedicated student-athletes means complete integration into the local community on every level, and active role models for local students and athletes.”

“Minor hockey in Cold Lake is very strong, and we have a Jr. B team, but we feel the level of hockey in this league, since being here yesterday and today [Dec. 20], and how it compares to hockey back home, is impressive,” said Copeland.

It’s tough, in Alberta, to join the Alberta Junior Hockey League. For Ron’s group, the WSHL, to allow Canadian teams to enter, it’s pretty

fabulous,” said Copeland. “It’s all about the kids, it’s all about getting them the exposure to play college hockey. With more kids playing hockey, if we can get kids into [colleges] in the United States, that’s

pretty fantastic.”

Craig Copeland, Mayor – Cold Lake, Alberta

USA Junior Hockey Magazine December, 2017

WSHL Alumni, Adam Vay, played in various Slovakian and Hungarian leagues

before arriving in North America to play for the WSHL El Paso Rhinos through 2013-

2015. Vay then went to play in the 2016 IIHF World Championships and subsequently signed as a goalie prospect for the Minnesota Wild.

NHL.com May, 2016

“Small villages and towns in

Canada make up 77% of hockey “More than $1 billion flows into tourism revenue earned in communities of less than 100,000 Canada” people” Scotiabank, 2015 Canadian Ice Hockey Impact Study

NEXT STEPS:

1. Secure Necessary Facility Commitments with the

Municipalities: 27 weekend home game dates, daily ice

times, dedicated team dressing rooms.

2. Establish Team Ownership Structures 3. Marketing and Season Ticket Drives 4. Finalize Lease, Player and League Agreements

5. Team Staff Hiring

6. Player Recruiting 7. Operations Organization 8. Camps and League Start in September

Aboriginal Player

Development Program

. Player Recruitment Strategy

. Assist Players in Obtaining Athletic Development Grants . Provide Players Off-Season Training and Residence Opportunities . Promotion of Aboriginal Players (Not Counted as Import Players in US Leagues) . Assist Aboriginal Players in Accessing US State Tuition Programs

. Provide Quality Platforms to Help Players Advance Athletic and Collegiate Goals

Tshenapeu Thirnish, Uashat First Nation

Plays for the Arizona Hawks in the WSHL

Isaiah Letendre, Loon Lake Bailey Daychief, Kainai Kaleb Manyfingers, Standoff Played for the Vegas Storm in the WSHL Play for the Fresno Monsters in the WSHL

2018-2019 2018-2019 HIGHLIGHTS

Contact the WPHA: Contact the WSHL:

Derek Prue, MBA Ron White WSHL – Commissioner WPHA - International Expansion 17621 Irvine Blvd

Suite 1901 Tustin, California 92780 10060 Jasper Avenue NW Edmonton, Alberta, Canada T5J 1V9 Phone: (714) 502-9029

Fax: (714) 333-4190 Phone: (780) 905-0447 [email protected] [email protected] www.wshl.org www.wpha.ca

REQUEST FOR DIRECTION

Subject: Culture and Recreation Services and Facilities Review, RFP Scope of Work

Prepared by: Mark Fercho, Yvonne McNabb, Lisa Riddell, Jeremy Todgham, Peter Bridge, Kathleen Waxer, Christine Nadon, and other staff

Date – Discussion: January 15, 2019, January 29, 2019 ______

Recommendation: • That Council review and discuss the proposed methodology and scope of work for a Culture and Recreation Services and Facilities Review. • That Council provide direction to Administration on next steps to finalize and approve a scope of work that is satisfactory to Council, prior to the Request for Proposals being posted publicly.

Background: Council approved $80,000 for a Culture and Recreation Services and Facilities Review as part of the 2019 capital budget. Possible steps for this project include: 1. Council and Administration develop the Request for Proposals (RFP) wording internally for a Culture and Recreation Services and Facilities Review by a consultant; 2. Council approval of the final scope of work for the project, including level of Council involvement and frequency of formal presentations to Council; 3. RFP posted to the Alberta Purchasing Connection website; 4. Competitive process to select the consultant; and 5. Consultant to engage with the community, Council, staff and user groups to develop the review.

PURPOSE: The purpose of this project is to help determine which Culture and Recreation services the community desires and supports, which facilities are required to provide them at what capital and operating costs, before expending capital funds on municipal recreation facilities.

There are many small, grassroots recreation groups deliver a broad range of culture and recreation soft services in Jasper. CFS hosted a recreation fair last year that reached out to around 80 groups. These services will be included in the review along with municipally provided services for a full scope review.

The proposed services and facilities review will also assist with an operational review, to assist with funding and organizational decisions on programs, and levels of support internally and for external organizations in the delivery of culture and recreation in jasper in all its forms.

A draft of the proposed RFP terms was circulated to staff for input, which has been beneficial in developing this scope of work. Next step is a discussion with Council.

Proposed Methodology The following phases of work would likely apply (Council input requested):

• Project Initiation – clarification of scope and schedule and the extent of Council and public engagement, determine responsibilities for consultant and municipal staff. • Background Review – includes collection of a great deal of background information on demographics, inventories of services and spaces, use of spaces, technical requirements for space and local planning context. The consultant be aware of the state of the existing facilities, and be familiar with the recently completed facility condition review and proposed capital renovations report from Group 2, posted at: http://jasper-alberta.com/DocumentCenter/View/1500/Recreation- Facility-Assessment-2017-PDF?bidId= as background only. The document states some necessary changes for current facility/service provision that are not to influence this process. This process will determine services first, then determine the facilities needed. The state of existing facilities and proposed repairs will factor in the final costing analysis if that facility is selected. • User Group and Local Service Group Provider Review – Listing of local organizations that provide culture and recreation services in Jasper, listing of local user groups, listing of out-of-town user groups, that access and utilize culture and recreation services in Jasper for consultations. A draft list as attached will be included. • Needs Assessment – This involves a great deal of Council, local provider, user group and public engagement and vision and results in a list of service needs. “Harder-to-reach” (such as transient workers, marginalized, seasonal workers, etc.) and out of town users of the facilities such as hockey teams would need to be included. This may take a few public events, surveys, and perhaps some focused by activity public consultation events. To complete this stage in the process will be a determination by Council on which culture and recreation needs presented by the consultant will move to the next phase of this project. • Facility Requirements – Translate needs for those selected culture and recreational services into space requirements including what new might be required, what should be phased out, and what needs to be retrofitted or expanded. The review would include local user groups, but in cases such as the arena, would also include out of town groups such as hockey organizations that travel to Jasper and make up a large component of the facility use. • Recreation Program Profiles – Develop a program by program profile of what each recreational program requires in terms of capital infrastructure or facility, and ongoing operational costs, for Jasper where information is available, or from the consultant’s expertise for similar programs in other municipalities and “underutilized” facility and service suggestions. This includes culture and recreation program delivery by external organizations in Jasper utilizing municipal facilities. There is also a 2013 Services and Structure Review that would be made available to the consultant for services described in that report. • Prioritization Process – Developing a process to prioritize. This may include a “social return on investment” analysis and alternate delivery options. Final determination would be by Council. • Cost Comparisons – Once culture and recreation services for Jasper have been determined by Council in a draft list, a cost comparison on the service delivery with a few other comparable communities delivering the service internally and externally would be required. Cost recovery or partial cost recovery recommendations to be included.

• Document the Plan – Summarize and document the entire Plan and proceed through another round of public engagement at draft report stage before finalizing and presenting to Council.

The final Culture and Recreation Services and Facilities Review would answer the following questions. • What general directions does the community need to take in terms of shifts in culture and recreation services? • Focusing on the residents of the community, what are the outstanding culture and recreation needs currently that are not being met? • Focusing on the external and “harder-to-reach” users, what are the outstanding culture and recreation needs currently that are not being met? • What changes are anticipated to that list over the foreseeable future? • What spaces and projects to create or maintain those spaces would be required to meet the identified culture and recreation needs, now and in the future? • With respect to the projects above, what are the priorities currently, and in the longer term? • For each of the highest priority projects above, what are the projects required to update/renovate the existing space? For new spaces required, how much space would be required, where should it be located, what would the capital costs be, what the operating projections look like and how might it be financed? • How should the Municipality proceed with some of those high priority projects? • Suggestions on how the Municipality be best organized for delivery of the proposed culture and recreation services, both internally and externally.

Culture and Recreation Service Providers in Jasper Draft List (to be developed further)

ACFA Jasper Lions Club Tracy Garneau Advocates for Special Kids Jasper Local Food War Gaming Club AHS Physical Therapy Society/Community Garden Wilderness Access Program Alpine Club of Canada Jasper Minor Sports: Baseball Ashtanga Yoga School Jasper Minor Sports: Hockey Billie McKee Jasper Minor Sports: Soccer Boxing for Women Jasper Park Cycling Association Christmas Day Dinner Jasper Pond Hockey Climbing Club Jasper Pride Festival Society Ecole Desrochers Jasper Pysio Clinic Elision Florals - Workshops Jasper Rotary Club Fencing Club Jasper Royal Canadian Legion Filipino Zumba Group Members Fitness Network Jasper Seniors Society Friends of Jasper Jasper Skatepark Committee Gay Straight Alliance (High Jasper Ski Team School) Jasper Softball League (Adult) Girl Guides/Pathfinders Jasper Sustainability Club for Girls Breaking Trails Youth Grace Kohn (Music Lessons) Jasper Tennis Club Habitat for the Arts Jasper Theatre Collective Hockey - Girls Team Jasper Tourism Jam nights Jasper Trails Alliance Jasper Artists Guild Jasper Victim Services Jasper Community Band Jasper Volunteer Fire Brigade Jasper Community Choir Marmot Basin Jasper Community Dance MiniwargamingAlliance Jasper Cougars Rugby Club Monika Schaeffer (Music Jasper Curling Club Lessons) Jasper Dance Program OUT Jasper Jasper Employment and Parent Council Education Centre Photography Tours Jasper Environmental Pure Outdoor Outfitters Association Red Fins Swim Club Jasper Freeride Team Rockaboo Mountain Jasper Glaciers Football Adventures Jasper Gymnastics Club Shaolin Temple Quanfa Jasper Heritage Folk and Blues Institute - Hinton/Jasper Society Sword Play Club Jasper Hockey League (Adult) Tai Kwon Do

REQUEST FOR DECISION

Subject: Studded Bicycle Tire Rebate Program

Prepared by: Janet Cooper, Environmental Stewardship Coordinator

Reviewed by: Mark Fercho, CAO John Greathead, Director of Operations

Date – Notice: January 22, 2019

Date – Discussion: January 29, 2019

Date – Decision: February 5, 2019 ______

Recommendation:

• That Council approve the expenditure of $5,100 from the Environmental Stewardship reserve account to fund the Studded Bicycle Tire Rebate Program and choose Option 1 or 2 for administration of the program.

Options:

1. Approve the $5,100 funding. Municipal staff would administer the rebates in the following manner: a. The Environmental Stewardship Coordinator (ESC) will provide The Bench, Source for Sports and Vicious Cycle each with 17, $100 coupons which include a space for customer name and address b. The customer purchases one or two studded tires, paying in full, and is given a rebate coupon c. The customer brings the coupon and purchase receipt to the administration office d. The receptionist/finance assistant verifies local residency and gives the resident $100 cash.

2. Approve the $5,100 funding. The bike shops would administer the rebates in the following manner: a. The ESC will provide The Bench, Source for Sports and Vicious Cycle each with 17, $100 coupons which include a space for customer name and address b. The bike shop owner would verify local residency and give the resident the $100 discount at point of purchase c. The bike shop owner would the submit all 17 coupons for reimbursement from the municipality.

3. Not approve the request.

Background:

The Studded Bicycle Tire Rebate Program would provide residents with a rebate of $100 per Jasper resident for the purchase of one or two studded tires purchased at a local bike shop. Each shop (The Bench, Source for Sports and Vicious Cycle) would receive an equal share of the funding ($1700). The program would be back- dated to January 1, 2019 and would have an expiry date of April 30th. The environmental stewardship

coordinator would advertise the program in print and social media.

Studded bike tires contribute to safe winter cycling. They are sold locally and generally range in cost from $100 to $200 for conventional bikes, more for fat bikes. Promotion of the rebate would include a communication campaign with tips for safe winter cycling including high visibility with lights and reflectors, helmets and proper clothing, lower tire pressure and reduced speed.

Cycling in Jasper is extremely popular, both as a mode of transportation year-round and as a recreational activity. The Municipality of Jasper is committed to supporting an active and healthy lifestyle for residents through the promotion of walking and cycling. The Municipality also supports an environmentally sustainable lifestyle, through the reduced consumption of fossil fuels and greenhouse gas emissions produced by vehicles.

The Town of Banff offered a studded bicycle tire rebate in December 2018. Jasper’s offer is modelled on Banff’s program which was extremely successful and fully subscribed by mid-January 2019.

Strategic Relevance:

• Jasper Community Sustainability Plan (2011)

2.1 Environmental Integrity: Foster sustainable living by reducing community resource dependency and demonstrating leadership in environmental stewardship.

2.1.3 Services – Energy: The Municipality and Parks Canada will pursue opportunities to promote and support green energy alternatives ….

2.1.4 Transportation Networks: Promote walking and cycling in Jasper

2.2.1 Sustainable Tourism Economy: Increase green transportation options and access to and from Jasper

2.2.2 A Green Destination, a Green Community: Support and showcase Jasper as a green destination and a leader in environmental practices and sustainability. Financial:

• There is approximately $153,000 in the environmental stewardship reserve fund. Approval from both partners (Municipality of Jasper and Parks Canada) is required for funds to be expended. The Parks Canada management team supported the use of $5,100 from this reserve account for a studded tire rebate program in December 2018.

Communications:

• This rebate program would be communicated through local newspaper ads and social media.

Follow Up Actions:

• The studded bike tire rebate program would be rolled out as soon as possible.

REQUEST FOR DIRECTION

Subject: Policy F-012: Proclamation, Letter of Support and Flag Raising Request Policy

Prepared by: Christine Nadon, Legislative Services Manager

Reviewed by: Mark Fercho, Chief Administrative Officer Kayla Byrne, Legislative Services Coordinator

Date – Notice: January 22, 2019

Date – Discussion: January 15, January 29, 2019

Date – Decision: February 5, 2019 ______

Recommendation: • That Council provide direction to Administration on establishing approval and communication protocols for internal and external letter of support requests, as part of the Policy F-012: Proclamation, Letter of Support and Flag Raising Request update.

Proposed Process: • Internal letter of support requests: o Directors will forward letter of support requests to the Legislative Services Department, who will review the letter for content and formatting before forwarding a copy to the Mayor, Deputy Mayor or Acting Mayor for approval, and to the CAO for review. o Director’s reports to Council will include a list of grant applications submitted during the reporting period, allowing Council to monitor which grants are applied for by each department.

• External letter of support requests: o External organizations will forward letter of support requests to the Legislative Services Department for inclusion in the Council agenda; o Council will approve external letter of support requests: . By motion at a regular meeting; or . In principle at a regular or committee meeting.

Background: Administration is looking for direction from Council on developing an administrative process that meets Council’s information and approval needs. Specifically, Administration is seeking input on how internal letter of support requests, once approved by the Mayor or alternate, are communicated to Council. The current proposal is to include a list of grant funding applications in Directors’ reports, allowing Council to monitor which grants are applied for by each department.

For external requests, Administration is seeking input on whether Council wants to approve requests formally by motion, or more informally through agreement in principle at regular or committee meetings. The selected approval method will influence the timelines required for submission by external requestors.

The policy’s administrative procedures will be updated to reflect Council’s direction and presented at the February 5 regular meeting. Although Council will be asked to approve the policy document only, the administrative procedures help paint a more accurate picture of the policy implications and are presented to Council for support in principle, before final approval by the CAO.

Strategic Relevance:

• Governance – Provide open, accountable and accessible government • Governance – Update bylaws, policies and procedures systematically

Attachments: • DRAFT – Policy F-012: Proclamation, Letter of Support and Flag Raising Request and Administrative Procedures

Policy Title: PROCLAMATION, LETTER OF SUPPORT AND FLAG RAISING REQUEST POLICY

Policy #: F-012

Effective Date:

Date adopted by Council:

POLICY

Council may authorize requests for proclamations, letters of support and flag raisings at municipal facilities. The sponsoring agency must be an organization located or having a presence within the municipality.

Requests should meet at least one of the following criteria:

• The cause be one of national or international significance and be brought forward and endorsed by a citizen of the Municipality of Jasper; • The cause be one of benefit to the community; or • The cause be an initiative of the Municipality of Jasper.

Requests must align with Council’s strategic priorities and Council policies. Requests may be denied for any reason deemed sufficient by Council.

PURPOSE

This policy is intended to guide Council and provide consistency in how requests for proclamations, letters of support and flag raisings at municipal facilities are handled.

RESPONSIBILITY

Administration of this policy shall be the responsibility of the Legislative Services Manager.

Page 1 of 1 Policy Title: PROCLAMATION, LETTER OF SUPPORT AND FLAG RAISING REQUEST POLICY

Policy #: F-012

ADMINISTRATIVE PROCEDURES

Effective Date:

Date approved by the CAO:

SCOPE

These procedures shall apply to all external requests received by the Municipality of Jasper for proclamations, letters of support and flag raisings at municipal facilities.

GENERAL

Regular Council meetings are held on the first and third Tuesday of each month.

Requestors must indicate whether they wish to appear before Council to present their request. No person shall address Council for more than three (3) minutes, exclusive of the time required to answer questions, unless and to the extent allowed by Council.

PROCLAMATIONS

Requests for proclamations must be in writing and received at least six (6) days prior to the applicable regular Council meeting at which the request will go forward. Requests can be made to the Legislative Services Department. Council must approve proclamations by motion.

All requests for proclamations must contain a draft copy of the wording of the proclamation. The Municipality of Jasper may revise the wording of the proclamation at the request of Council.

Organizations may only request one (1) proclamation annually.

Once approved, the proclamation will be posted on the Municipality of Jasper’s website. All other advertising, publicity or media coverage is the responsibility of the organization or person requesting the proclamation.

LETTERS OF SUPPORT

All requests for letters of support must be made in writing and received at least seven (7) days prior to the date the requestor requires the letter. Requests that do not fall under the parameters outlined in the policy may require additional processing time. Requests can be made to the Legislative Services Department.

Requests for letters of support must provide details regarding the project or grant being applied for and the amount of the grant (if applicable), contact information of who the letter should be addressed to, and background information on the organization requesting the letter. A draft copy of the letter of support should be provided.

Requests for letters of support that fall within the criteria outlined in the policy statement will be coordinated by the Legislative Services Department, who will communicate with the Mayor, Deputy Mayor or Acting Mayor to review and sign the letter of support on behalf of the Municipality of Jasper.

Page 1 of 2 Policy Title: PROCLAMATION, LETTER OF SUPPORT AND FLAG RAISING REQUEST POLICY

Policy #: F-012

ADMINISTRATIVE PROCEDURES

Effective Date:

Date approved by the CAO:

Requests for letters of support that do not fall within the criteria outlined in the policy statement but could potentially be supported in principle will be forwarded to Council for consideration.

Requests for letters of support that do not fall within the criteria outlined in the policy statement and, after being reviewed by the Legislative Services Department and the Chief Administrative Officer, are deemed to be unsuitable for Council consideration, will be denied by Administration.

Once signed, the letter of support will be provided to the requesting organization who is then responsible for forwarding the letter to the appropriate organization.

REQUESTS TO RAISE FLAGS AT MUNICIPAL FACILITIES

Requests to raise flags at municipal facilities must be made in writing and received at least six (6) days prior to the applicable regular Council meeting at which the request will go forward. The request can be made to the Legislative Services Department. Council must approve flag raising requests by motion.

In the event multiple requests are received for the same day, the first request received by the Municipality of Jasper shall be considered first by Council.

Page 2 of 2 2019 Budget Discussion and Decision Schedule *Subject to Change

Itinerary Details

October 2, 2018 Request for Direction on Budget Process Regular Meeting November 20, 2018 (9-12pm) Capital Field Visit/Presentations (NEW this year) November 27, 2018 Presentations by Jasper Municipal Library, Museum and Jasper Victim Committee of the Whole Services Society & Habitat for the Arts November 27, 2018 Finance, Community Family Services and Protective Services Public Presentation (6-9pm) November 28, 2018 Culture & Recreation and Operations Public Presentation (6-9pm) Request for Decision (Notice) 2019-2023 Interim Operating Budget December 4, 2018 Request for Decision (Notice) 2019-2023 Capital Budget Regular Meeting Request for Decision (Notice) 2019 Utility Rates December 11, 2018 Request for Discussion and Direction on External Requests Committee of the Whole Request for Decision 2019-2023 Interim Operating Budget December 18, 2018 Request for Decision 2019-2023 Capital Budget Regular Meeting Request for Decision 2019 Utility Rates 1st and 2nd Reading of 2019 Utility Rate Bylaw January 8, 2019 3rd Reading of 2019 Utility Rate Bylaw Regular Meeting January 15, 2019 TBD Committee of the Whole January 22, 2019 Community and Family Services Operating Budget Discussion Regular Meeting January 29, 2019 Operations Operating and Capital Budget Discussion Committee of the Whole February 5, 2019 Culture and Recreation Operating and Capital Budget Discussion Regular meeting February 12, 2019 Administration and Protective Services Operating and Capital Budget Committee of the Whole Discussion February 19, 2019 Jasper Yellowhead Museum & Archives, Jasper Municipal Library Regular Meeting February 26, 2019 Habitat for the Arts Committee of the Whole March 5, 2019 TBD Regular Meeting March 12, 2019 TBD Committee of the Whole Regular Meeting Request for Decision 2019 Operating Budget May 1, 2018 2019 Tax Rate Bylaw – 1st and 2nd reading request Regular Meeting May 15, 2018 2019 Tax Rate Bylaw – 3rd reading request Regular Meeting Municipality of Jasper Proposed Budget 2019 Summary (December 18, 2018 version)

2019 Tax Funded Services by Department (including external requests) Does not include utility fees (water, sewer, garbage and recycling) $199,939 (2.6%) Municipal Service Provision $251,302 (3.3%) *incl. WCB Fleet, Roads & Sidewalks (Snow Removal, Traffic Signs) Building Maintenance, Operations Grounds, Cemetery, Environmental Stewardship Fitness & Aquatic Centre (local enjoyment and tourist attraction), Arena (large economic impact to the town), Curling Rink, Activity Centre, Playgrounds, Parks Culture and Recreation (town events), Sports Fields, Racquet Sports, Skate Park, Connaught Washrooms (commercial need for tourists), Library and Cultural Centre (Library, Jasper Artists Guild, Habitat for the Arts, meeting space), Health & Safety Program Fire Department, Bylaw Department (business Licensing, bylaw education and Protective Services enforcement), Emergency Management Budget, Taxes, Assessments, Council, Legislative Services, HR, Accounts Payable Administration and Council and Receivable, Utility Invoicing, Payroll, Audits and Reporting, IT Services Daycare, Out of School Care, Community Outreach Services (worker, administration and programs), Community Dinners, Parent Link, Local Immigration Community and Family Services Partnership, Settlement Services, Community Development and Family and Community Support Services (FCSS). Projected grant funding for 2019 $2.8M. Land Rent, Use and Planning Mandatory federal payment for land rent, use and planning

Other General Capital, Jasper Housing Corporation, Museum *Workers Compensation Board $51,363 (0.67%) Premium Increase (mandatory) Arena, Aquatic and Activity $91,069 (1.19%) for 2019 only, payments on debenture 2020+ $274,831 Centre Debenture request Administration, part time to full $25,000 (0.33%) time request Community and Family Services $25,000 (0.33%) part time to 0.8 FTE request Environmental Stewardship $100,000 (1.31%) Program Funding Total Internal Requests $492,370 (6.46%) Jasper Yellowhead Museum & 2018 budget $49,000 + increase request of $50,000 (0.66% increase) Archives Request Jasper Victim Services 2018 budget $11,838 + no increase request $0 (0% increase)

Jasper Municipal Library 2018 budget $190,000 + increase request of $16,000 (0.21% increase)

Habitat 2018 budget $0 + increase request of $35,000 (0.46% increase)

Habitat Lease 2018 budget $0 + increase request of $22,000 (0.29% increase)

Total External Requests $123,000 (1.6%)

Municipality of Jasper – Proposed Budget 2019

Operations Year in Review • Water and sewer maintenance programs continue as best management practices: unidirectional hydrant flushing; sanitary sewer flushing with chain drapes; and valve actuation program; • Potable water SCADA software and hardware upgraded; • Video surveillance system installed at the reservoir and water wells building; • Old Fort Point supplemental fire flow manifold installed; • Water Wells emergency backup generator purchased with installation pending; • Two frost probes installed; • One large volume water bleeder removed from water distribution system; • Valve replacement program completed, six replacements with one outstanding; • Transportation Master Plan completed; • Two refuse collection vehicles received; • Cemetery sonar mapping completed with report pending; • Wayfinding signage for Library and Cultural Centre completed; • Commemoration Park transferred to the Municipality of Jasper; • Centennial Park pitch CCC issued in September, 12-month maintenance period ends in 2019; • River Runners building vacated and lease terminated; • New tires for frontend loader purchased and installed; • Patricia / Willow drainage improvement design completed; • Purchase of Zero-turn lawn mower and accompanying trailer pending; • Hydro-Vacuum truck purchased, delivery pending; • Operations yard cleanup of hazardous materials and surplus goods/materials; and • Memorial bench program, replaced eight benches and serviced 14.

Focus for the Year Ahead • Continuous improvement in all areas of Department service delivery, ensuring the development and provision of best practices and proactive servicing programs; • Waste Water Treatment Plant (WWTP) bio-solids processing and reuse. • Proposed Capital Projects & Purchases are outlines in the Capital Budget document. Alignment with Strategic Priorities Governance – Provide quality municipal services to the community • Focus municipal team efforts on ensuring the provision of the best possible municipal services to residents o Collaborate interdepartmentally to share institutional knowledge and expertise. Governance - Ensure maximum service life of existing infrastructure • Maintain existing infrastructure, buildings and fleet vehicles to accepted standards o Place into action the recommendations from Strategic Asset Management Study Organizational Health – Complete capital projects • Plan for Aquatic Centre and Arena renovations and upgrades o Assist the Culture and Recreation department with the planning and implementation of facility improvements Municipality of Jasper – Proposed Budget 2019

Financial Information (rounded numbers) • Housing ($10,000) - $4,000 increase to Restricted Reserves and other trending increases of $3,500 to Contracted services, other increase in expense $2,500; • Grounds ($90,000)- $68,000 increase in salaries and benefits, including changes to CUPE contract, policy and WCB premiums along with a 6 month backfill position for turf management course. Increase in Contracted services as per trending for $14,000. Increase in training $8,000. • Property ($4,400) - $11,000 decrease from cease of River Runner Lease, utility costs down by $32,000 as per trending and recommendation of EAI, increase request to transfer of restricted reserve for $40,000 for the Connaught washrooms, $4,500 in other expense increases. • Cemetery ($8,700) - $8,000 increase to Restricted Reserves and $700 in salary and benefit increase as per CUPE contract and WCB increase. • Maintenance ($105,500) – Increase in salaries and benefits $102,000 as per CUPE contract, policy, trending and grid placement. Additional inflationary expenses $3,500 all offset with revenue from reallocation of maintenance costs from Municipal departments expense codes. • Roads and Lights ($25,000) – Mechanic wages $90,000 moved to public works and restricted reserves increase by $110,000, $4,000 increase in contracted and general services for summer and winter and $1,000 increase in other expenses. • Public Works ($102,000) – Mechanic wages moved to here from roads and lights, $90,000, and $10,000 increase in salaries and benefits as per CUPE contract, policy and grid place movements, $2,000 in other expenses.

Operations Including Environmental Stewardship

2018 Budget - $2,134,835 2019 Budget - $2,423,688

Increase – $288,853

MUNICIPALITY OF JASPER Department Operating Budget Operations

2018 2019 Inc/Dec Comments

Increase to Restricted Reserves, Other increases to MGS and Housing -14,374 -24,444 10,069 contracted, supplies and Reallocation of Mtn costs

Salary and benefit increase based on contract, policy and tending. Also includes a 6 month backfill for turnf management course, Grounds Operations -548,543 -638,194 89,651 Increase for trending on contracted services and increase to training River Runners Removed, new RR for Con Washrooms , Library utility Property -186,625 -191,018 4,392 down Cemetary -27,835 -36,571 8,737 wcb over 2%

Maintenance -267 0 -268 Salary and benefit increase based on contract, policy and tending. Roads and Lights -1,161,238 -1,186,419 25,181 Mechanic wages removed, Restricted Reserves increased Public Works Building -108,452 -210,795 102,343 Move of mechanic wages to here from roads Enviro Stew -87,500 -136,248 48,748 Decrease in funding from Parks Canada, 39K decrease in expenses

Overall Net Surplus/-Deficit -2,134,835 -2,423,688 288,853

To be discussed at a separate meeting MUNICIPALITY OF JASPER Operating Budget Operations

2018 2019 2020 2021 2022 2023 Revenue Housing Operations - Revenues -119,328 -120,995 -122,153 -123,876 -125,634 -127,426 Grounds-Ops - Revenues -114,421 -106,714 -108,848 -111,025 -113,246 -115,510 AMA, Log Cabin, River Runner & Connaught Washrooms - Revenues 0 0 0 0 0 0 Cemeteries & Crematoriums - Revenues -7,367 -7,515 -7,665 -7,818 -7,975 -8,134 Maintenance-General - Revenues -401,584 -507,268 -519,659 -530,052 -540,653 -551,466 Roads, Streets, Walks, Lights - Revenues 0 0 0 0 0 0 Public Works Building - Revenues -119,224 -121,608 -124,040 -126,521 -129,051 -131,632 Enviromental Stewardship - Revenues -87,500 0 0 0 0 0

Total Revenues -849,424 -864,100 -882,366 -899,293 -916,559 -934,170

Expense Housing Operations - Expenditures 133,702 145,438 147,407 149,348 151,327 153,345 Grounds-Ops - Expenditures 662,964 744,908 762,305 777,551 793,102 808,964 AMA, Log Cabin, River Runner & Connaught Washrooms - Expenditures 186,625 191,018 197,516 210,106 224,677 241,612 Cemeteries & Crematoriums - Expenditures 35,202 44,086 45,101 46,003 46,923 47,862 Maintenance-General - Expenditures 401,851 507,268 519,659 530,053 540,654 551,467 Roads, Streets, Walks, Lights - Expenditures 1,161,238 1,186,419 1,211,419 1,235,647 1,260,360 1,285,567 Public Works Building - Expenditures 227,676 332,403 244,313 249,199 254,183 259,267 Enviromental Stewardship - Expenditures 175,000 136,248 139,773 143,391 147,104 150,915

Total Expense 2,984,259 3,287,787 3,267,494 3,341,299 3,418,330 3,498,999

Net Surplus/-Deficit -2,134,835 -2,423,688 -2,385,128 -2,442,006 -2,501,771 -2,564,829

To be discussed at a separate meeting NEW PROPOSED 2019 CAPITAL (Update for January 29, 2019)

Department Project Budget Funding Source

Culture and Recreation Ice Plant/Condenser Construction phase of ICE PLANT & CONDENSER MOVE AND REBUILD to achieve 3,390,810 740k FGT code compliance, including project management* 2,650,810 * estimated; construction costs to be confirmed during design phase in 2019 Debenture Contigency 340,000 Debenture Activity Centre Computer Upgrades 4,000 RR Recreation Recreation Program and Service Review 80,000 RR Activity Centre Multi Purpose hall updates 120,000 Debenture Fitness & Aquatic Centre Roof Beams (Sealed and Watershield) 53,000 Debenture Dressing Room Wall Recoated 25,000 Debenture Wade Pool Resurfacing 11,000 Debenture Universal and Accessible Change Rooms 200,000 Debenture Log Cabin/Centennial Park Planter Replacement 30,000 Debenture Sub-total Recreation 4,253,810 Protective Services: Turnout Gear 16,000 RR Rescue Vehicle (Phase 1) 375,000 MSIC Commercial Washer/Dryer 12,000 RR Breathing Air Fill Station Replacement 20,000 RR Sub-total Protective Services 423,000 Operations Maintenance BMS Software Consolidation 100,000 RR Roads/Grounds Fleet Replacement Program - Tandem Chasis with Sanding Hopper and Dump Box 325,000 MSIC Fleet Replacement Program - Turf & Gutter Vacuum Unit 50,000 RR Micro-surfacing - Location TBD…based on positive findings from 2017 pilot project 100,000 MSIC Jim Vena Stage Project, Commemoration Park 800,000 External Funding Memorial bench replacements @ 10 per year (backlog) 15,000 RR Train Engine Relocation 25,000 RR S-Block Parking 775,000 Parking Auth/MSIC Sub-total Operations 2,190,000 Utilities: Water Valve Replacement Program 50,000 RR Fleet Replacement Program - 3/4 tonne 4x4 Pickup 50,000 RR Fleet Replacement Program - 3/4 tonne 4x4 Pickup 50,000 RR Hydrant rebuilds - 20 units per year - ongoing annual BMP program 55,000 RR Athabasca Park (Info Center) Potable Water Line Re-Routing 250,000 MSIC/Federal Sewer WWTP Annual Capital Requirement 2,200,000 Debenture Sleepy Hollow Lift Station (Phase 2) 570,000 LIL Bio-Solids Disposal 50,000 RR Patricia/Willow Intersection Regrading 275,000 MSIC Garbage & Recycling Garbage Bin Replacement Program 60,000 MSIC Sub-total Utilities 3,610,000 Administration: Management Software 20,000 RR Upgrade To Windows 10 (Software upgrade) 15,000 RR MDJES2 Server Upgrade 35,000 RR Improve Offsite Backup 17,500 RR JCHC Housing (Program Development) 75,000 RR Sustainability Plan (with Parks Canada 75,000 contribution) 150,000 MSIO/Federal Sub-total Administration 312,500 Total 10,789,310 Parking Authority Restricted Reserve (RR) 200,000 Restricted Reserve (RR) 739,500 Federal Contribution (Federal) 200,000 Local Improvement Levy (LIL) 570,000 Federal Gas Tax (FGT) 740,000 External Funding 800,000 Municipal Sustainability Initiative (Operating) (MSIO) 75,000 Municipal Sustainability Initiative (Capital) (MSIC) 1,835,000 Debenture WWTP (25 years at 3.454%) 2,200,000 Debenture C&R (25 years at 3.454%) 3,429,810 NOTE 2019 Payment on Debenture = $274,831 (3.6%) Total 10,789,310

Approved Parking Lot Municipality of Jasper Capital Expense Request Form Finance & Administration

Date: November 28, 2018 Submitted by: Gordon Hutton Department: Operations Project Name: Patricia/Willow Intersection Regrading Total Amount Requested: $275,000 Design, planning and engineering: 30% Construction, rehabilitation: 70% Purchase: % Other: % Fiscal Year: 2019 Project Start Date: January 2019 Anticipated End Date: December 2019 Project type: ☐ New ☒ Rehabilitation ☒ Replacement ☐ Other Asset Class: ☐ Building ☐ Vehicle ☐ Machinery and Equipment ☐ Intangible Capital Asset ☐ Land ☒ Engineered Structures ☒ Road ☐ Water ☒ Sewer ☐ Recycle ☐ Other Length of road (lineal meters): 75 Length of sidewalk (lineal meters): 30 Other dimensions (specify measurement units): Project Location: Patricia/Willow Intersection Project Description: Regrade the intersection of Patricia and Willow to address drainage issues.

Priority Assessment Please rank your project using the following criteria.

Evaluation Criteria Rating Scale ☒ A. Required Service or Product ☐ 1 = not required Is the project required to meet legal, compliance, ☒ 3 = aligns with some strategies OH&S or regulatory mandates? ☐ 5 = required or mandated ☒ B. Strategic Alignment ☐ 1 = does not align To what extent is the project aligned with our ☒ 3 = aligns with some strategies organization’s overall strategies? ☐ 5 = aligns with all strategies ☒ C. Value to Customer ☐ 1 = little value How much value will the outcome of this project ☒ 3 = some value bring to our customers? Does it align with recent Resident Satisfaction Surveys feedback? ☐ 5 = high value/essential to customer ☒ D. Asset Management Plan ☐ 1 = does not align Does the project align with the recommendations ☒ 3 = aligns w/ some recommendations of our Asset Management Plan? ☐ 5 = aligns w/ all recommendations ☒ E. Risk Reduction ☐ 1 = little reduction Does the project reduce risks associated to staff ☒ 3 = some reduction and/or patrons? ☐ 5= high reduction ☒ F. Generate Increased Revenue ☒ 1 = little value Will the project increase revenue (eg. new ☐ 3 = some value bookable space, increased capacity, etc.) ☐ 5 = high value ☒ G. Reduce Expense ☐ 1 = little value Will the project decrease expenses (eg. green ☒ 3 = some value projects, more efficient processes, etc.) ☐ 5 = high value TOTAL SCORE: 19

Project Narrative Help us make the case for your project; is this a replacement or a new initiative? If it’s a replacement, what is the current asset condition and what are the consequences of not replacing the asset at this time? Are there any alternative solutions? If so, please explain if and why the alternative is preferred. Overall, make the case for this investment or expenditure. Expand this text box as needed!

The intersection of Patricia Street and Willow does not have adequate drainage. The intersection holds standing water and discharges overflow towards the town’s water wells. Re-grading the intersection will direct all surface water into the existing storm water mains eliminating runoff from discharging towards the water wells. Additionally, the elimination of standing water will reduce the ongoing road surface repairs caused by the water and the freeze/thaw cycles.

Financial Impact

Funding sources: Restricted Reserves: $ Grant funding: o FGTF: $ o MSIO: $ o MSIC: $275,000 o CFEP: $ o Other: $ Debenture: $ Additional financial impact information: Please describe how this will affect your future operating budget, either through increased service delivery, additional utilities cost, etc. Include revenue and expenses forecasts if possible.

Useful information links Municipal Resources • http://www.jasper-alberta.com/2324/Sustainability-Plan • http://jasper-alberta.com/2298/Strategic-Priorities • http://jasper-alberta.com/2455/Asset-Management • http://jasper-alberta.com/2307/Resident-Satisfaction-Surveys • http://municipalaffairs.alberta.ca/materials-and-resources

External Resources • Federal Gas Fund (FGTF) http://municipalaffairs.alberta.ca/documents/2017%20GTF%20Guidelines.pdf • Municipal Sustainability Initiative Operating (MSIO) http://www.municipalaffairs.alberta.ca/documents/2017%20MSI%20Operating%20program%2 0Guidelines%20(BH%20test).pdf • Municipal Sustainability Initiative Capital (MSIC) http://www.municipalaffairs.alberta.ca/documents/2017MSICapitalGuidelines.pdf

For Finance Office Use Only

Project Name: Patricia/Willow Intersection Regrading Finance Office Council ☐ Complete ☐ Approved Date: ☐ Incomplete ☐ Not Approved Date: ☐ Deferred ☐ Deferred Date: Date: Use of Funds: Asset Class Assigned: Asset ID Assigned: Follow up information:

Carry Forward ☐ Yes Requested? ☐ No

Municipality of Jasper Capital Expense Request Form Finance & Administration

Date: November 28, 2018 Submitted by: Gordon Hutton Department: Operations Project Name: S Block parking lot Total Amount Requested: $775,000 Design, planning and engineering: 15% Construction, rehabilitation: 85% Purchase: % Other: % Fiscal Year: 2019 Project Start Date: May 2019 Anticipated End Date: October 2019 Project type: ☒ New ☐ Rehabilitation ☐ Replacement ☐ Other Asset Class: ☐ Building ☐ Vehicle ☐ Machinery and Equipment ☐ Intangible Capital Asset ☐ Land ☒ Engineered Structures ☐ Road ☐ Water ☐ Sewer ☐ Recycle ☒ Other Length of road (lineal meters): Length of sidewalk (lineal meters): Other dimensions (specify measurement units): Project Location: S Block (northwest area of Stan Wright Industrial Park) Project Description: Construction of a 50+ stall parking lot in S Block to accommodate RV parking.

Priority Assessment Please rank your project using the following criteria.

Evaluation Criteria Rating Scale ☐ A. Required Service or Product ☐ 1 = not required Is the project required to meet legal, compliance, ☐ 3 = aligns with some strategies OH&S or regulatory mandates? ☐ 5 = required or mandated ☒ B. Strategic Alignment ☐ 1 = does not align To what extent is the project aligned with our ☒ 3 = aligns with some strategies organization’s overall strategies? ☐ 5 = aligns with all strategies ☒ C. Value to Customer ☐ 1 = little value How much value will the outcome of this project ☒ 3 = some value bring to our customers? Does it align with recent Resident Satisfaction Surveys feedback? ☐ 5 = high value/essential to customer ☐ D. Asset Management Plan ☐ 1 = does not align Does the project align with the recommendations ☐ 3 = aligns w/ some recommendations of our Asset Management Plan? ☐ 5 = aligns w/ all recommendations ☒ E. Risk Reduction ☒ 1 = little reduction Does the project reduce risks associated to staff ☐ 3 = some reduction and/or patrons? ☐ 5= high reduction ☒ F. Generate Increased Revenue ☒ 1 = little value Will the project increase revenue (eg. new ☐ 3 = some value bookable space, increased capacity, etc.) ☐ 5 = high value ☐ G. Reduce Expense ☐ 1 = little value Will the project decrease expenses (eg. green ☐ 3 = some value projects, more efficient processes, etc.) ☐ 5 = high value 8

Project Narrative

• This new parking lot would accommodate 50+ RVs or trailering units increasing the number of available stalls and taking pressure off the existing RV parking lot and other RV stalls within the town • The proposed location is close to the CN underpass and in the same district as the other dedicated RV lot • Potential for cost recovery through user fees

Financial Impact

Funding sources: Restricted Reserves: $200,000 Grant funding: o FGTF: $ o MSIO: $ o MSIC: $325,000 (ID12 MSIC contribution) $250,000 (Muni MSIC contribution) o CFEP: $ o Other: $ Debenture: $ Additional financial impact No impact information: Please describe how this will affect your future operating budget, either through increased service delivery, additional utilities cost, etc. Include revenue and expenses forecasts if possible.

For Finance Office Use Only

Project Name: S Block parking lot Finance Office Council ☐ Complete ☐ Approved Date: ☐ Incomplete ☐ Not Approved Date: ☐ Deferred ☐ Deferred Date: Date: Use of Funds: Asset Class Assigned: Asset ID Assigned: Follow up information:

Carry Forward ☐ Yes Requested? ☐ No

Municipality of Jasper Capital Expense Request Form Finance & Administration

Date: November 28, 2018 Submitted by: Gordon Hutton Department: Operations Project Name: Train Engine Relocation Total Amount Requested: $25,000 Design, planning and engineering: 25 % Construction, rehabilitation: 75% Purchase: % Other: % Fiscal Year: 2019 Project Start Date: January 2019 Anticipated End Date: December 2019 Project type: ☐ New ☒ Rehabilitation ☐ Replacement ☐ Other Asset Class: ☐ Building ☐ Vehicle ☐ Machinery and Equipment ☐ Intangible Capital Asset ☐ Land ☐ Engineered Structures ☐ Road ☐ Water ☐ Sewer ☐ Recycle ☒ Other Length of road (lineal meters): Length of sidewalk (lineal meters): Other dimensions (specify measurement units): Project Location: From Old Fire Hall to a location TBD Project Description: Relocate a small-scale train engine from the old Fire Hall to a undetermined location. Relocation details to be worked out with the family who donated the engine

Priority Assessment Please rank your project using the following criteria.

Evaluation Criteria Rating Scale ☒ A. Required Service or Product ☐ 1 = not required Is the project required to meet legal, compliance, ☐ 3 = aligns with some strategies OH&S or regulatory mandates? ☒ 5 = required or mandated ☒ B. Strategic Alignment ☐ 1 = does not align To what extent is the project aligned with our ☒ 3 = aligns with some strategies organization’s overall strategies? ☐ 5 = aligns with all strategies ☐ C. Value to Customer ☐ 1 = little value How much value will the outcome of this project ☐ 3 = some value bring to our customers? Does it align with recent Resident Satisfaction Surveys feedback? ☐ 5 = high value/essential to customer ☒ D. Asset Management Plan ☐ 1 = does not align Does the project align with the recommendations ☒ 3 = aligns w/ some recommendations of our Asset Management Plan? ☐ 5 = aligns w/ all recommendations ☒ E. Risk Reduction ☐ 1 = little reduction Does the project reduce risks associated to staff ☐ 3 = some reduction and/or patrons? ☒ 5= high reduction ☐ F. Generate Increased Revenue ☐ 1 = little value Will the project increase revenue (eg. new ☐ 3 = some value bookable space, increased capacity, etc.) ☐ 5 = high value ☐ G. Reduce Expense ☐ 1 = little value Will the project decrease expenses (eg. green ☐ 3 = some value projects, more efficient processes, etc.) ☐ 5 = high value TOTAL SCORE: 16

• Engine was donated by a local family and placed on the old fire hall lease hold • Leasehold has been transferred to Parks Canada and the engine is in the way of their interpretive programs • Train engine is currently displayed as a play structure but recent assessment determined it was unsafe to play on • Relocation will incorporate either a modified structure to make it a safe play structure or fencing to make it a display item • Possible location is on Connaught Drive beside or adjacent to the full size steam engine

Financial Impact

Funding sources: Restricted Reserves: $25,000 Grant funding: o FGTF: $ o MSIO: $ o MSIC: $ o CFEP: $ o Other: $ Debenture: $ Additional financial impact information: Please describe how this will affect your future operating budget, either through increased service delivery, additional utilities cost, etc. Include revenue and expenses forecasts if possible.

For Finance Office Use Only

Project Name: Train Engine Relocation Finance Office Council ☐ Complete ☐ Approved Date: ☐ Incomplete ☐ Not Approved Date: ☐ Deferred ☐ Deferred Date: Date: Use of Funds: Asset Class Assigned: Asset ID Assigned: Follow up information:

Carry Forward ☐ Yes Requested? ☐ No

January 22, 2019

Mayor Richard Ireland and Council Members Municipality of Jasper 518 Geikie Street Box 520 Jasper, AB T0E 1E0

Dear Mayor Ireland and Council Members:

You may be aware that the Emerald Foundation seeks nominations for Emerald Awards for purposes of showcasing outstanding environmental achievements in each of 12 categories. One of the categories is Public Education and Outreach allows for: "Recognizing organizations that educate and empower the broader the broader public by teaching the necessary skills to make informed environmental decisions and take responsible action". Along with a colleague I intend to nominate the NSERC - TRIA Network for an Emerald Award in this category. The TRIA Network has a ten year history of conducting research addressing the interaction of the mountain pine beetle, its host (lodgepole pine) and the blue stain fungi with the intent of enhancing beetle management and control plans. In this regard, cutting edge research has been conduction by a team of researchers spanning universities across Canada. Their interaction has proven highly successful using advanced tools of genomics to understand the genetic structure of beetles, trees, and fungi and define markers to project behavior in novel habitats, mathematical spread modeling, chemical ecology to understand behavioral function during aggregation during tree attack, and physiology to understand frost resistance and point of vulnerability during the beetle’s life cycle. Many other aspects of the beetle have been explored as well. While this science is essential to understand the environment around us, it is also the basis for public understanding and making operational decisions for its control and management. Just as important as the science is to the TRIA Network’s outcomes, so is communication to a broader audience of practitioners, community leaders, decision, and policy-makers in various levels of government. The TRIA Network has collaborated with fRI Research to promote information transfer activities (annual MPB Research Forums) and to encourage fruitful discussion on a range of topics. During the later stage of the TRIA Network, significant gains were made on assessing community resiliency and defining key elements, which if improved, would enhance a community’s capacity to respond to catastrophic events such as the MPB, flood, and fire. There is a storehouse of knowledge available, and if communities choose to access it, they can enhance their response plans to pending threats. With specific reference to the municipality of Jasper, fire is a significant threat that brings with it concerns for human safety and Jasper has done well in this regard in preparing its citizens. There are other implications when making decisions not supported by appropriate

information. It is said that decisions can be made based on any amount of information as long as the decision maker accepts the risk of the outcome. The breadth of science-based knowledge produced by the TRIA Network has been revealed to communities throughout Alberta and elsewhere. Communication networks have been established (e.g., fRI MPB Research Forums, Annual Meetings of the TRIA Network (Jasper 2018), establishing a direction of specific projects (meetings with the Community Resiliency Research Team in Hinton, Jasper, and Jasper National Park (October 24, 2016). This project has gained considerable prominence with the expansion of the beetle eastward from the Foothills area and the concern expressed by communities over issues of safety, their respective economies and evacuation plans (Hinton MPB Advisory Committee Work Plan, 2018). While the Community Resiliency Project continues, it is expected to provide valuable information to communities that wish to strengthen the basis on which they make decisions in response to the mountain pine beetle and its influence on the landscape. It is impossible to touch upon all the facets of the TRIA Network and the value it brings to resource management, but it is a certainty that we are far better positioned to prepare for decisions that lie ahead. The presence of the beetle is not going to vanish; it is here to stay, and community plans need to account for this fact and take appropriate action to ensure community well-being. The TRIA Network has provided the foundation for these preparations by providing science, understanding and a network of experts to assist. The commitment that TRIA Network workers have devoted to the public good needs to be recognized and with Council’s recommendation supporting TRIA Network for an Emerald Award it will be. Thank you for your consideration.

Sincerely,

Keith M. McClain, Ph.D., R.P.F. Program Lead Mountain Pine Beetle Ecology Program

| Page 2 Draft Recommendation

Alberta Emerald Foundation 9910 103 St NW Edmonton, AB T5K 2V7

Re: 2019 Alberta Emerald Award Nomination

TO WHOM IT MAY CONCERN:

The Municipality of Jasper considers it a please to provide this letter of recommendation in support of the TRIA Network for an Alberta Emerald Award under the category of Public Education & Outreach for 2019. The Emerald Foundation is commended for its role in recognizing organizations, schools, individuals and businesses for outstanding environmental achievement. While such efforts are driven by the desire to make a difference without any thought for public recognition, the Alberta Emerald Awards covey the message that the broader public does care. The TRIA Network is a science-based network focused on the biological interactions of the Mountain Pine Beetle, the host (Lodgepole Pine) and the blue stain fungi for purposes of developing better management decisions for its control. The Municipality of Jasper has not been involved in the scientific program of the TRIA Network. However, it has benefited from more broadly the output of various research projects, e.g., assessing community resilience to mountain pine beetle outbreaks (contributing to the development of project goals), and has benefited from a better understanding of spread risk assessment and modeling, and population dynamics in novel habitats. The knowledge derived from research such as this has enhanced our appreciation of beetle dynamics and how our local community could be impacted, primarily as a result of fire. Jasper has contributed to information transfer with its participation in the 2017 MPB Research Forum. The audience was very interested in the state of the beetle infestation in Jasper and management options for management. Decisions that will affect community well-being into the future will be informed by science derived from the research of the TRIA Network. It is comforting to know that as Jasper, and its neighboring communities have a knowledge base to access, and scientists to confer with as the future unfolds. In conclusion, if it weren’t for the years of work of the TRIA Network, Alberta would be worst off in its efforts to manage the beetle, and indeed, communities would be in a more vulnerable position to cope with the impact of landscape conditions resulting from the mountain pine beetle. Therefore, the Municipality of Jasper endorses the TRIA Network’s nomination for an Alberta Emerald Award in the category of Public Education and Outreach for 2019.

Sincerely,