FOREWORD The 2005/2006 financial year will go overhauling the services provided to down the annals of the Department’s communities. The Afrika Concept calls for and the Province’s history as the year in the introduction of basic policing which massive consultation was principles and the creation of people undertaken, laying a firm foundation for centred police service. The Civilian future successes. We were able to Secretariat’s role of creating a engage with our stakeholders to bring conducive environment for policing will about change in the lives of the people. impact positively on policing activities in the Province, whilst the monitoring and The Domestic Violence Summit in Tonga evaluation of the police service will be laid a firm foundation for dealing with conducted in a more friendlier issues of violence against women and environment thus improving our children. Our programme is now more monitoring and evaluation. informed by the realities on the ground. The resolutions of the summit coupled by General crime trends showed a decline, our undertaking not to allow for the reporting of cases of child abuse also withdrawal statements in cases involving improved. An observation that people women and children will go are starting to heed the call a long way to break the by acting on the message victimisation cycle. However can be made. The festive active community season’s plan also participation remains a demonstrated the correctness challenge as communities of our approach. The continue to harbour partnership between the perpetrators of this crime. communities and the police brought contact crimes down Rural communities by 4%. especially children have not enjoyed satisfactory The appointment of women engagement with into senior echelons of the government. The childre n ’ s department needs attention. Imbizo in Wonderfontein gave us an In the 2006/2007 financial year we opportunity to listen to the views of this should at least reach a 30% women community and to address their representation in management. concerns. The Paralegal workshops that are held The appointment of both the Head of with the farming communities have laid a Department and the Provincial firm foundation for the implementation of Commissioner of the South African Police the Rural Safety Framework. The rural Service closed the leadership vacuum. safety summit brought attention to the Relations between the SAPS and the manner in which our rural areas are Civilian Secretariat improved greatly policed. ensuring that programmes are integrated.

We undertook to turn Mpumalanga into a policing model for the country by

PR58/2006 MEC DINA D PULE (MPL) ISBN: 0-621-36540-8

CONTENT Section 1 - General Information INTRODUCTION 2 BACKGROUND 3 - 4 CIVILIAN SECRETARIAT 4

Section 2 - Programme Performance Programme 1 Administration SUB-PROGRAMME: FINANCE 5 - 6 SUB-PROGRAMME: HUMAN RESOURCE MANAGEMENT 7 SUB-PROGRAMME: COMMUNICATIONS 8 - 10 SUB-PROGRAMME: TRANSVERSAL ISSUES 11 - 12

Programme 2 SOCIAL CRIME PREVENTION 13 - 15

Programme 3 SECURITY SERVICES 16 - 17

Programme 4 MONITORING AND EVALUATION 18 - 20

Section 3 - Report of the Audit Committee AUDIT COMMITTEE REPORT 21

Section 4 - Financial Statements MANAGEMENT REPORT 22 - 24 AUDITOR-GENERAL’S REPORT 25 STATEMENT OF ACCOUNTING POLICIES AND RELATED MATTERS 26 - 30 1. Appropriation per Programme 31 - 32 2. Detail per Programme 33 - 36 3. Notes to the Appropriation Statement 37 4. Statement of Financial Performance 38 5. Statement of Financial Position 38 6. Cash Flow Statement 39 7. Notes to the Annual Financial Statements 40 - 42 8. Disclosure Notes to the Annual Financial Statements 43 9. Annexures a. Annexure 1 - Statement of Conditional Grants Paid to Municipalities 44 b. Annexure 2 - Statement of Transfers / Subsidies to Households 44 c. Annexure 3 - Statement of Financial Guarantees Issued as at 31 March 06 - Local 44 d. Annexure 4 - Capital Tangible Asset Movement Schedule for the year ended 31 March 2006 45 e. Annexure 4.1 - Disposals Movement Schedule for the year ended 31 March 2006 45 f. Annexure 4.2 - Disposals Movement Schedule for the year ended 31 March 2006 45 g. Annexure 4.3 - Capital Tangible Asset Movement Schedule for the year ended 31 March 2005 45

Section 5 HUMAN RESOURCE MANAGEMENT 46 - 54

Annexure A: ORGANOGRAM 55 - 57 PR58/2006 ISBN: 0-621-36540-8

INTRODUCTION HOD - ND INTRODUCTION HOD - ND The 2005/6 financial year has gone by. Out We have identified certain focus areas that of it we have had successes, but some relate to crime prevention. The first one was challenges were before us to deal with as in relation to domestic violence. A summit on AB well. It is out of such challenges that we domestic violence was held in which AB could be better positioned to plan for the resolutions were taken, such resolutions have A M MKHIZE A M MKHIZE future. Our planning processes will always informed the planning for the forthcoming give cognisance to the fact that we are a financial year. growing organisation. Second to that was to recognise the need for The most serious challenge that we are faced the safety of our farming communities. This with is that of scientifically measuring to emanated in a Rural Safety Summit which what extent we are able to achieve our gave an opportunity to these communities to mission. We have been running social crime voice their concerns and have provided input prevention related projects at an extensive in terms of how they want to be developed. level, however, with no tool to measure the impact of such on the ground. We have We also realised that it is important to henceforth made a partner with communities if we commitment that every event are to be successful in fighting must be followed by a crime. This was done through measuring process in respect the holding of a Community of the impact. Policing Forum (CPF) Indaba. It was at this level that we One of our core could get suggestions from responsibilities is to play an CPFs as to how proper oversight role in respect of the policing, that is community activities of the South African based, could be better Police Service (SAPS). In this implemented. regard we have identified a dire need to develop a commonly agreed Administratively, we have improved on our upon tool to assist in monitoring and management mechanisms. We have done evaluating the activities performed by SAPS this through trying to work on issues raised in our communities. The aim is to find a tool in our Internal Audit Report as well as the that talks to the instruments that are currently report of the Auditor-General. used by SAPS. As management and staff of the department It is of good note to recognise the fact that a we continue to commit ourselves to good lot has gone into formulating good working and ethical governance which is relations with the SAPS unit of the characterised by our loyalty to our mission department. This has assisted in projecting that we so much value. and marketing the department as a single unified entity. To some extent it has clarified issues for the understanding of our communities as well. PR58/2006 SECTION 1 - GENERAL INFORMATION 02 ISBN: 0-621-36540-8 BACKGROUND AIM OF THE VOTE priorities of the provinces as determined by The aim of the Department of Safety and the provincial executives. Security is to make Mpumalanga a safe, secure and crime free province and to 2. SECTION 206 (3) OF THE encourage community participation in social CONSTITUTION ENTITLES EACH crime prevention, thus inculcating a culture of democratic accountability within the police PROVINCE TO; service by monitoring policy implementation a. monitor police conduct; and carrying out political oversight of the b. oversee the effectiveness and efficiency of SAPS. the police service, including receiving reports on the police service; c. promote good relations between the VISION STATEMENT police and the community; To make Mpumalanga a safe, secure and d. assess the effectiveness of visible policing; crime free province by encouraging and community participation in crime prevention. e. liaise with the Cabinet member responsible for policing with respect to MISSION STATEMENT crime and policing in the province. To improve public safety in the province by ensuring the following: According to section 208 of the Constitution, 1. Monitoring and evaluating the policing a Civilian Secretariat for the police service activities in order to analyse the efficiency must be established by National Legislation and effectiveness of the implementation of to function under the direction of the Cabinet the national policing policy in Member responsible for policing. Mpumalanga. 2. Facilitate the building of positive 3. THE SOUTH AFRICAN POLICE SERVICE relationships between the police services, ACT (ACT 68 OF 1995) community and the local municipality. According to subsection 2 (1)(b) of the 3. Initiating and co-ordinating social crime South African Police Service Act, a provincial prevention activities with all stakeholders. government may establish a provincial 4. Co-ordinate the Criminal Justice Cluster to secretariat to be called Provincial Secretariat improve the efficiency and effectiveness of for Safety and Security: Provided that the the Criminal Justice System. date on which a provincial secretariat will 5. Safeguarding government property by come into operation shall be determined by monitoring the private security service a provincial government in consultation with providers. the Minister.

LEGISLATIVE AND OTHER MANDATES 4. WHITE PAPER ON SAFETY AND The department derives its mandate from the following: SECURITY, 1998 The objectives of the White Paper are to outline: 1. THE CONSTITUTION OF THE REPUBLIC 1. Strategic priorities to deal with crime. OF SOUTH AFRICA (ACT 108/1996) 2. Roles and responsibilities of various role According to section 206 (1) of the players in the safety and security sphere. Constitution, a member of the Cabinet must 3. The role of the Department of Safety and be responsible for policing and must Security within the Constitutional determine national policing policy after framework. consulting the provincial governments and taking into account the policing needs and

03 SECTION 1 - GENERAL INFORMATION BACKGROUND 5. PRIVATE SECURITY INDUSTRIES 10. PUBLIC FINANCEINANCE MANAGEMENT ACT REGULATORY ACTIVITIES ACT 56 OF (PFMA) (AS AMENDED BY ACT 29 OF 2001 1999) The Minister for Safety and Security has, To regulate financial management in the under section 35 of the Private Security national government and provincial Industries Regulatory Authorities Act, 2001 governments; to ensure that all revenue, (Act no. 56 of 2001), made the regulations expenditure, assets and liabilities of those in the schedule thereto. governments are managed efficiently and effectively; to provide for the responsibility of persons entrusted with financial 6. ACCESS TO PUBLIC PREMISES AND management in those governments; to VEHICLES ACT NO. 53 OF 1985 provide for matters connected therewith. To provide for the safeguarding of certain The Accounting Officer as agreed, reports to public premises and vehicles and for the the MEC on a regular basis on matters of protection of the people therein or thereon, relevance. On a formal basis, monthly and and for matters connected therewith. quarterly reports are submitted to the executive authority. 7. PUBLIC SERVICE ACT 38 OF 1999 The main aim of the Act is to provide for the CIVILIAN SECRETARIAT organisation and administration of the public service of the republic, the regulation of the AIM OF THE VOTE conditions of employment, terms of office, The aim of the Department of Safety and discipline, retirement and discharge of Security is to facilitate in creating a safe and members of the public service, and matters secure environment that is conducive for connected therewith. optimising socio-economic development in Mpumalanga. This is achieved by facilitating and inculcating a culture of democratic 8. PROMOTION OF ADMINISTRATIVE 8. P A accountability within the police service by JUSTICE ACT 3 OF 2000 (JUDICIAL monitoring policy implementation, carrying MATTERS AMENDMENT ACT 42 OF out oversight of SAPS and further promoting 2001) stakeholder participation in day-to-day This Act is aimed to give effect to policing in order to augment and enhance administrative action that is lawful, the quality and appropriateness of the reasonable and procedurally fair and to the policing service. right to written reasons for administrative action as contemplated in section 33 of the Key Programmes and achievements Constitution of the Republic of South Africa, Key Programmes 1996; and to provide for matters incidental Programme 1:Administration thereto. Programme 2:Social Crime Prevention Programme 3:Security Services Programme 4:Monitoring and Evaluation 9. WHITE PAPER ON TRANSFORMATION, 1997 The White Paper on the Transformation of ACHIEVEMENTS the Public Service (Batho Pele White paper, (See outputs and service delivery trends in October 1997) sets out a number of Programme two). priorities, amongst which, the improvement Overview and key policy developments: of service delivery is outlined as the key to Period covered by the annual report (2005- transformation. This White Paper lays down 2006). eight Batho Pele Principles.

SECTION 1 - GENERAL INFORMATION 04

PROGRAMME 1: ADMINISTRATION S S CE CE E E O O S S G G T T S S

N N E E S S AN E E AN R R L L N N D D L L A A D D A A L L A A P P H H C C None. Training to be conducted. None. Payments schedule to be continuously monitored. None. None. None. None. None. None. None. S S E E G G N N E E L L L L A A OGRAMME: FIN OGRAMME: FIN H H C C None. None. None. None. None. None. None. None. Not all managers respond timeously. None. Development of payment audit trail to ensure that payments of suppliers are made within 30 days. SUB-PR SUB-PR T T E E G G R R A A T T L L

A A T T U U S S T T N N I I C C A A A A G G A A

E E C C N N A A M M R R O O F F R R Finances were effectively managed for the period under review. All salary deductions were attended to. Draft policy on asset management has been developed. Financial support and advice was rendered as required. Treasury reports were submitted as planned. Audit reports were timeously attended to. Risk assessment was developed. Audit queries were attended to on a continuous basis. The total amount of R38 773 million was spent as against the budget of R39 654 million. Expenditure reports were issued on monthly basis to line managers for proper decision making as per the requirements of PFMA. Through In-year Monitoring System (IYMS), the department has managed to monitor its allocated budget baseline for the period under review. The department has successfully submitted all its IYM, PMG reconciliation, suspense account reconciliation and Revenue Trend reports to the Provincial Treasury as is required by the PFMA. Financial reports to respective departments are timeously attended to. The department received an unqualified audit report for the 2004/5 financial year. Payments to most of the suppliers were processed within the required timeframe as per the requirements of Act. Store items were correctly kept and managed at minimal level through LOGIS and replacements done accordingly. The department has managed to capture and finalise the 2005/2006 MTEF budget in line with Treasury Guidelines on BAS. Both statements were issued as planned. E E P P

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T T E E G G R R A A T T R R E E O O C C T T I I E E A A C C V V C C R R N N I I T T E E A A D D U U S S N N M M P P / / I I R R

T T E E Y Y O O R R U U F R F R U U O O E E R R S S E E V V A A I I P P E E L L E E M M D D Strengthen internal control measures. Number of head count conducted for verification purposes. Signed payroll by each official. Managed salary deductions. Effective and efficient financial management and administration of departmental finances. Expenditure reports. Finalised asset register. Aligned budged to strategic plan. Monitored In-year Monitoring. Timeous and accurate financial reports. Unqualified audit report. Issued statement No. 1 and 2. Cleared audit queries. Payment of suppliers within 30 days. S S T T U U P P T T U U O O Render effective administration and management accounting in terms of bookkeeping services, budget control and revenue services. Ensure effective management and administration of financial accounting: (expenditure control, salary services and assets). Provide strategic financial support and advice in terms of the financial prescripts. S S E E M M S S To provide effective and efficient administration. E E M M V V : A A I I R R E T T G G C C S O O E E O R R J J P P B B P - - O O R B B U U U S S To provide effective and efficient financial management. P 05 SECTION 2 - PROGRAMME PERFORMANCE

PROGRAMME 1: ADMINISTRATION SUB-PR PROGRAMME 1: ADMINISTRATION SUB-PR S S E E O O S S G G T T S S

N N E E S S E E R R L L N N D D L L OGRAMME: FIN A A OGRAMME: FIN D D A A L L A A P P H H C C None. None. Continuously review expected standards with service providers. None. None. None. None. Unit to identify the relevant official and make recommendations to the HOD. The section will continue to update the supplier database in order to balance the registered suppliers at municipal level. S S E E G G N N E E L L L L A A H H C C AN AN None. Nomination of a regional Transport Officer for effective management of government transport. Continuous development of supplier database in terms of the areas within municipalities. The full implementation of the Asset Management System in terms of the requirements of the PFMA. Failure by service providers to deliver timeously. Non-compliance to specifications. None. None. None. None. None. CE CE T T E E G G R R A A T T L L

A A T T U U S S T T N N I I C C A A A A G G A A

E E C C N N A A M M R R O O F F R R The 2004/5 Annual Financial Statement was submitted to the Auditor-General and Provincial Accountant General on or before the end of May 2005 as per the requirements Act for auditing purposes. The 2004/2005 Annual Financial Statement was submitted to the Auditor-General and Provincial Legislature. Month-end closure of books was done as per the requirements of the Act and there were no forced closure for the period under review. All identified exceptions within the BAS were timeously attended to for the smooth closure of books on a monthly basis. With the implementation of SCM, department has successfully managed to develop the supplier database. The SCM Process flow was developed to give guidance in the processes required for management and administration of suppliers. Proper monitoring of supplier’ performances was successfully conducted throughout the province in most of the departmental programmes. All departmental requests were attended to within the required time-frame. A register of payments was created to support all payments made and is constantly updated. 6 officials were trained on supply chain management. Orders were correctly issued in terms of the Departmental Bid Committee approved specification. The total amount of R231 557.17 was collected as Revenue for the period under review. All identified exceptions on assets were attended to. First Auto reports are managed through Wesbank reports, which correctly reflect the monthly expenditure on transport. E E P P

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T T E E G G R R A A T T R R E E O O C C T T I I E E A A C C V V C C R R N N I I T T E E A A D D U U S S N N M M P P / / I I R R

T T E E Y Y O O R R U U F R F R U U O O E E R R S S E E V V A A I I P P E E L L E E M M D D Management of bookkeeping services. Number of suspense accounts cleared. Number of exception reports attended to. Finalised financial statements as per the requirements. Monthly closure of books as per the treasury schedule. Number of exceptions per month. Updated supplier database. Timeous processing of departmental requests for purchases/services. Register of payments. Number of unrecorded assets found per quarter. Timeous issuing of orders. Improved Revenue collection. Number of personnel trained on SCM. S S T T U U P P T T U U O O Management of procurement and provisioning in terms of the SCM framework. Render effective administration and management accounting in terms of bookkeeping services, budget control and revenue services. S S E E M M S S E E M M V V A A I I R R T T G G C C O O E E R R J J P P B B - - O O B B U U S S To provide effective and efficient financial management. To effectively implement supply chain management in terms of the SCM Framework.

SECTION 2 - PROGRAMME PERFORMANCE 06

PROGRAMME 1: ADMINISTRATION S S E E O O S S G G T T S S

N N E E S S E E R R L L N N D D L L A A D D A A L L GEMENT A A GEMENT P P H H C C A A The official will be encouraged to attend. None. Advertisements will be placed during the next quarter. Stress the importance of benefit submitting assessments timeously. None. None. The HOD’s directive will be sought. S S E E G G N N CE MAN CE MAN E E L L L L A A H H C C None. 13 posts are still to be filled as sections were still compiling requirements and duties of the posts they have. Difficulties are being experienced with submissions of quarterly assessments to enable HR to make the necessary arrangements for competency building. None. One official is not attending ABET classes due to social problems. The response from officials are slow. None. T T E E G G R R A A T T L L

A A T T U U S S T T N N I I C C A A A A G G A A

E E C C N N A A M M OGRAMME: HUMAN RESOUR OGRAMME: HUMAN RESOUR R R O O F F R R 32 learners are attending classes and 10 attended a competency workshop for Public Accounting learnership during the first two quarters. Out of 30 learners attending classes 9 attended a competency workshop for Public Accounting learnership. Out of 9, 2 were deemed competent to do Public Sector Accounting and the other 7 were registered in Project Management Learnership. 39 officials received training in the following: minute taking & report writing, Batho Pele strategic development, verification of qualifications and sign language, workshop on linking strategic thinking and implementation. 22 posts were filled i.e. Deputy Director-General, Chief Director Operations, Legal Services & Labour Relations, Administrative Officer Procurement, Administrative Officer Supply Chain Management, Deputy Director MEC’s Office, Assistant Human Resource Management, State Accountant Budget, Driver for the MEC, State Accountant Expenditure, Receptionist and Admin. Clerk Social Crime Prevention in Gert Sibande, Admin. Clerk Social Crime Prevention in Ehlanzeni, Cleaner Social Crime Prevention in Gert Sibande, Assistant Director (MISS), Senior Administration Officer Supply Chain Management, Secretary Chief Director‘s Office, Administrative Officer Procurement, Administrative Officer Supply Chain Management, Assistant Director Social Crime Prevention, Transport Officer Procurement and Deputy Director Social Crime Prevention. 120 job descriptions were properly filled. 58 officials were assessed for the 1% and incentive bonus for the year 2004/5. Quarterly assessments were done for all directorates excluding those for 4 Deputy Directors. 6 officials progressed to the next level: 3 to ABET level 4 and 3 officials 3. 120 personnel data updated. 120 personnel files updated. E E P P

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T T E E G G R R A A T T 34 posts to be filled. 7 officials to be capacitated by ABET. 49 personnel data updated (PERSAL). 120 personnel files updated. 120 officials’ performance evaluated. 120 officials to be capacitated. 32 learners are to be capacitated and monitored. Changed to 30 learners from the 3rd quarter. R R E E O O C C T T I I E E A A C C V V C C R R N N I I T T E E A A D D U U S S N N M M P P / / I I R R

T T E E Y Y O O R R U U F R F R U U O O E E R R S S E E V V A A I I P P E E L L E E M M D D Number of vacant posts out of total staff establishment. Number of personnel evaluated. Number of personnel trained. Number of personnel records administered. S S T T U U P P T T U U O O Fill all vacant posts with competent personnel. Evaluate all personnel based on a Performance Management System. Provide appropriate training. Administer personnel records. S S E E M M S S To provide effective and efficient administration. E E M M V V : A A I I R R E T T G G C C S O O E E O R R J J P P B B P - - O O R B B U U U S S To effectively manage departmental human resources. P 07 SECTION 2 - PROGRAMME PERFORMANCE

PROGRAMME 1: ADMINISTRATION SUB-PR PROGRAMME 1: ADMINISTRATION SUB-PR S S E E O O S S G G T T S S

N N E E S S E E R R L L N N D D L L OGRAMME: C A A OGRAMME: C D D A A L L A A P P H H C C An internal newsletter (Desktalk) will be issued on a weekly basis following an internal rearrangement with the section. None. None. None. S S E E G G N N E E L L L L OMMUNIC OMMUNIC A A H H C C None. None. Shortage of staff and lack of capacity. None. A A TIONS TIONS T T E E G G R R A A T T L L

A A T T U U S S T T N N I I C C A A A A G G A A

E E C C N N A A M M R R 48 slots were purchased on Ligwalagwala FM for educational purposes on safety and security matters and to raise awareness around various programmes of the department. Advertising spots were purchased on Ligwalagwala FM, Ikwekwezi FM as well Barberton Community Radio for advertising and marketing the department’s message on the National Amnesty on firearms and ammunition. 6 slots, to market social crime prevention programmes, were purchased on the following community radio stations: Moutse Community Radio, Barberton Community Radio and Greater Middelburg FM. Advertising spots, to advertise messages on the National Amnesty on firearms and ammunition, were bought in the following newspapers: The Sowetan and Mpumalanga Mirror. Purchased advertising space on Ligwalagwala FM and Ikwekwezi to advertise the MEC’s anti-crime messages during the festive season. 12 slots were purchased on community radio stations such as Moutse Community Radio, Barberton Community Radio and Greater Middelburg FM to market social crime prevention programmes. O O F F R R 2 (Ukuphephawethu) were published for the financial year. 3000 copies were distributed. Staff members were informed on a regular basis about the programmes of department and they participated. 41 internal newsletters (Desktalk) were issued for the financial year. 1. 2. 3. 4. 5. 6. E E P P

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T T E E G G R R A A T T 52 Desktalk issued. 2 newsletters published. R R E E O O C C T T I I E E A A C C V V C C R R N N I I T T E E A A D D U U S S N N M M P P / / I I R R

T T E E Y Y O O R R U U F R F R U U O O E E R R S S E E V V A A I I P P E E L L E E M M D D Number of initiatives implemented. Number of slots purchased. Number of Desktalk produced. Number of newsletter published per annum S S T T U U P P T T U U O O To inform all staff members about activities and programmes of the department To purchase advertising space and airtime on national, local and community media. To issue an internal newsletter (Desktalk) on a weekly basis. To develop an external bi- annual newsletter (Ukuphephawethu). S S E E M M S S To enhance public awareness and facilitate education on safety security matters. E E M M V V : A A I I R R E T T G G C C S O O E E O R R J J P P B B P - - O O R B B U U U S S To provide internal communication services for the department. To provide external communication services for the department. P SECTION 2 - PROGRAMME PERFORMANCE 08

PROGRAMME 1: ADMINISTRATION S S E E O O S S G G T T S S

N N E E S S E E R R TIONS TIONS L L N N D D L L A A A A D D A A L L A A P P H H C C None. None. S S E E G G OMMUNIC OMMUNIC N N E E L L L L A A H H C C None. None. OGRAMME: C OGRAMME: C T T E E G G R R A A T T L L

A A T T U U S SUB-PR S SUB-PR T T N N I I C C A A A A G G A A

E E C C N N A A M M R R Paralegal workshops held at Emalahleni, KaNyamazane Anti-crime Indaba. Produced leaflets and pamphlets on domestic violence, drug and substance abuse, legalisation of shebeens and taverns, rape. All leaflets and pamphlets written in English were translated in SePedi, IsiSwati and IsiNdebele to accommodate the speakers of the language in province who may not understand English. Flyers and posters were produced to market departmental events such as the National Amnesty on Firearms and Ammunition Izimbizo at Piet Retief and Dennilton, as well as the Parade Against Crime and International Day Against Drug Abuse and Illicit Trafficking in Middelburg. Produced two banners on the Parade Against Crime and International Day Against Drug Abuse and Illicit Drug Trafficking. Purchased and printed 3 roll up banners pamphlets on domestic violence. Purchased and printed 6 tear drop banners for external events and exhibitions Purchased and printed 12 roll-up banners on the mission and vision of department for the regions. Printed invitation cards, posters, leaflets, pamphlets in support of the Domestic Violence Summit held at Tonga. Purchased and printed T-shirts for the Domestic Violence Summit held at Tonga. Purchased and printed 4 banners posters on tourism safety. Dipaleseng, Nkomazi and Emakhazeni municipalities. National Amnesty on Firearms and Ammunition Izimbizo held at Piet Retief and Dennilton. O O F F R R Assisted and participated in the co-ordination of the social crime prevention events and programmes: 1. 2. 3. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. E E P P

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T T E E G G R R A A T T R R E E O O C C T T I I E E A A C C V V C C R R N N I I T T E E A A D D U U S S N N M M P P / / I I R R

T T E E Y Y O O R R U U F R F R U U O O E E R R S S E E V V A A I I P P E E L L E E M M D D Number of leaflets, posters and printed merchandise produced. Number of exceptions. S S T T U U P P T T U U O O To assist the social crime prevention section and participate in the co- ordination of Izimbizo, summits, rallies and departmental events. To produce leaflets, posters and printed merchandise. S S E E M M S S E E M M V V A A I I R R T T G G C C O O E E R R J J P P B B - - O O B B U U S S To provide external communication services for the department.

09 SECTION 2 - PROGRAMME PERFORMANCE

PROGRAMME 1: ADMINISTRATION SUB-PR PROGRAMME 1: ADMINISTRATION SUB-PR S S E E O O S S G G T T S S

N N E E S S E E R R L L N N D D L L OGRAMME: C A A OGRAMME: C D D A A L L A A P P H H C C None. S S E E G G N N E E L L L L OMMUNIC OMMUNIC A A H H C C None. A A TIONS TIONS T T E E G G R R A A T T L L

A A T T U U S S T T N N I I C C A A A A G G A A

E E C C N N A A M M R R MEC’s road shows in Ehlanzeni and Gert Sibande. Awareness campaigns to increase awareness among learners at various identified schools on the dangers of drug and substance abuse, violence and the possession of illegal firearms. MEC’s Excellence Awards held in Nelspruit. Prayer Day Against Crime in Middelburg. MUNMEC meeting in Middelburg. Domestic Violence Summit held in Tonga. Gender based awareness campaigns held at Dr. JS Moroka, Greater Groblersdal and Greater Marble Hall municipalities. Border security awareness campaign to raise importance of border security among communities residing along the border at Ekulindeni, Albert Luthuli Municipality. Paralegal workshops held in farming communities in Emakhazeni, Greater Groblersdal, Seme and Msukaligwa municipalities. Awareness campaigns on the importance of tourism safety held at Graskop, Thaba Chweu Municipality. A paralegal workshop held at Glenthorpe (Umjindi Municipality). A children’s Imbizo at Wonderfontein. MEC’s road shows in Ehlanzeni and Gert Sibande regions. Awareness campaigns on gender-based violence held at Thembisile, Steve Tshwete and Emalahleni municipalities. Awareness campaigns on the importance of tourism safety held at Graskop and Pilgrim’s Rest in Thaba Chweu Municipality. Inter-departmental co-ordination of Moral Regeneration year-end function held in Nelspruit. O O F F R R 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. The departmental website was launched by the MEC in May and it has been updated on a regular basis. E E P P

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T T E E G G R R A A T T R R E E O O C C T T I I E E A A C C V V C C R R N N I I T T E E A A D D U U S S N N M M P P / / I I R R

T T E E Y Y O O R R U U F R F R U U O O E E R R S S E E V V A A I I P P E E L L E E M M D D Number of updates. Number of exceptions. S S T T U U P P T T U U O O To assist the social crime prevention section and participate in the co- ordination of Izimbizo, summits, rallies and departmental events. Monitor and update information on the departmental website. S S E E M M S S E E M M V V A A I I R R T T G G C C O O E E R R J J P P B B - - O O B B U U S S To provide external communication services for the department.

SECTION 2 - PROGRAMME PERFORMANCE 10

PROGRAMME 1: ADMINISTRATION S S E E O O S S G G T T S S

N N E E S S E E R R L L N N D D L L A A D D A A L L A A P P H H C C AL ISSUES AL ISSUES A report was drafted and forwarded to the PC. Interact and obtain feedback from participants. S S VERS VERS E E G G N N E E L L L L A A H H C C For SAPS to implement the changes as suggested in reports drafted to the PC. To conscientise communities and officials on the importance of transversal issues. T T E E G G R R OGRAMME: TRANS OGRAMME: TRANS A A T T L L

A A T T U U S S T T N N I I C C A A A A G G A A SUB-PR SUB-PR

E E C C N N A A M M R R HIV/AIDS Strategic Plan Workshop at Loskop Dam Aventura. Anti-crime rally at Nkomazi (Mangweni). Homeless Children Workshop (Middelburg). Addressed staff members on all transversal issues. Children’s Parliament at the Legislature. Provincial Anti-rape Summit in the Western Cape. Children’s Parliament at the Legislature. Provincial Anti-Rape Summit in the Western Cape. Project “Lend a Hand to the Needy” conducted by SAPS in Middelburg. Children’s discussions at KaMdladla, Nkomazi region. Project Lend a Hand to the needy conducted by SAPS at Doornkop in Middelburg. Children’s discussions at KaMdladla, Nkomazi region. HIV/AIDS Conference in Durban. MEC’s Children Imbizo at Moreleng Primary School. Ageing Indaba Conference in Badplaas. Provincial Launch of Disability Month at Daantjie. Mbombela (White River) Mbombela (KaBokweni) Nkangala (Belfast) Emalahleni (Witbank) Mbombela (Masoyi) Mbombela (Hazyview) Gert Sibande (Chrissiesmeer) O O F F R R To facilitate and co-ordinate HIV/AIDS Voluntary Counselling and Testing (VCT) workshops. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 17. Visited the following police stations with regard to gender, disability and children in an effort prepare documents for improvement of facilities at police stations; 1. 2. 3. 4. 5. 6. 7. E E P P

6 6 L L / / A A 5 5 U U 0 0 T T 0 0 C C 2 2 A A

T T E E G G R R A A T T Presentations conducted at workshops / rallies meetings etc. for educational purposes R R E E O O C C T T I I E E A A C C V V C C R R N N I I T T E E A A D D U U S S N N M M P P / / I I R R

T T E E Y Y O O R R U U F R F R U U O O E E R R S S E E V V A A I I P P E E L L E E M M D D Number of programmes developed quarterly. S S T T U U P P T T U U O O To develop programmes, prepare documents and hold workshops on transversal issues. S S E E M M S S E E M M To co-ordinate and facilitate transversal issues. V V : A A I I R R E T T G G C C S O O E E O R R J J P P B B P - - O O R B B U U U S S To co-ordinate and facilitate transversal issues. P 11 SECTION 2 - PROGRAMME PERFORMANCE

PROGRAMME 1: ADMINISTRATION SUB-PR PROGRAMME 1: ADMINISTRATION SUB-PR S S E E O O S S G G T T S S

N N E E S S E E R R L L N N D D L L OGRAMME: TRANS A A OGRAMME: TRANS D D A A L L A A P P H H C C Interact and obtain feedback from participants. S S E E G G N N E E L L L L A A H H C C To conscientise communities and officials on the importance of transversal issues. VERS VERS AL ISSUES AL ISSUES T T E E G G R R A A T T L L

A A T T U U S S T T N N I I C C A A A A G G A A

E E C C N N A A M M R R Mainstreaming of HIV/AIDS in the workplace at Blydepoort. National Children’s Day at Amersfoort. Training of the Departmental Integrated Transversal Issues Committee (DITIC). Alignment of the 16 Days Activism programme with SAPS in Middelburg. Employee Health and Wellness launch at the Open Day, for all the government officials. HIV/Aids Commemorative Candle Light Ceremony in partnership with SABC at the SABC offices. Handing out of clothes and groceries as part of the department outreach in collaboration with the SABC Offices. Liyaphuma Ma-Afrika (Buhle Beskhethu) project for women which revive culture in Delmas. Policy development for the Public Service Employee Health and Wellness Programme in the departmental boardroom. Employee Health Wellness Programme with the Valentine Ball at departmental foyer. Anti-Crime Rally at Masoyi. Training three Regional Office staff members on transversal issues. Issues that are affecting women at Thembalethu Centre. Mbombela HIV/AIDS at Ehlanzeni. National Human Rights day Seminar conducted by Umtapo centre at the Crocodile Country Inn. Children’s Bill conducted by the National dept. of Health and Social Services at Care Village in Middelburg HIV/AIDS mainstreaming conducted by GTZ and Macro Policy in the Premier’s Office. Training of Snr and Middle Managers on Transversal Issues at the departmental boardroom. Departmental Flagship Projects to mark the 30th Anniversary of June 16, 1976 conducted by the Premier’s Office. O O F F R R 18. 19. 20. 21. 23. 24. 26. 27. 28. 29. 30. 31. 32. 33. 34. 35. 36. 37. E E P P

6 6 L L / / A A 5 5 U U 0 0 T T 0 0 C C 2 2 A A

T T E E G G R R A A T T Presentations conducted at workshops / rallies meetings etc. for educational purposes R R E E O O C C T T I I E E A A C C V V C C R R N N I I T T E E A A D D U U S S N N M M P P / / I I R R

T T E E Y Y O O R R U U F R F R U U O O E E R R S S E E V V A A I I P P E E L L E E M M D D Number of programmes developed quarterly. S S T T U U P P T T U U O O To develop programmes, prepare documents and hold workshops on transversal issues. S S E E M M S S E E M M V V A A I I R R T T G G C C O O E E R R J J P P B B - - O O B B U U S S To co-ordinate and facilitate transversal issues.

SECTION 2 - PROGRAMME PERFORMANCE 12

PROGRAMME 2 S S E E O O S S G G T T S S

N N E E S S E E R R L L N N D D L L A A D D A A L L A A P P H H C C Await national directive in this respect. None. None. Invitations to affect organisations are sent to the responsible manager for them to delegate. None. S S E E G G N N E E L L L L A A H H C C Commitment and participation on the part of the relevant stakeholders poses a serious challenge to the functionality of MAM structure CSF structures were placed on hold pending a national directive. Lack of active participation by other structures and organisations. None. Campaigns were not conducted at Carolina and Dirkiesdorp due to preparations made for the Provincial Rural Safety Summit. None. SOCIAL CRIME PREVENTION SOCIAL CRIME PREVENTION T T E E G G R R A A T T L L

A A T T U U S S T T N N I I C C A A A A G G A A : Msukalikwa (Lothair & Davel),

e e E E d d C C n n : Nkomazi (Driekoppies) : Nkomazi (Block B & Komatipoort) i i i i : Steve Tshwete (Mhluzi), Thembisile : Greater Groblersdal (Rephafogile, N N a a a a a a n n n n l l l l A A b b e e e e i i a a a a M M z z z z S S g g g g R R

n n n n n n n n t t O O a a a a a a a a r r l l l l F F k k k k e e h h h h R R N E N G E N E N G E Hlakanang, Reikhuditse and Kgakatlou), Emalahleni (Pankop & Mmamethlake High Schools), Thembisile (Ziphakamiseni, Senzangakhona, KwaMhlanga & Zakheni) (Kwaggafontein and Vlaklaagte no 1), Emalahleni (Vosman), Dr JS Moroka (Matempule) Greater Groblersdal (Kgobokwane & Laersdrift), Marble Hall (ga-Matlala) & Thembisile (Tweefontein, Moloto & Mandela settlement). No structures established due to CSF strategy placed on hold. The following meetings however were attended; Govan Mbeki (Secunda), Mkhondo (Mahamba), Tubatse (Burgersfort) & Nkomazi (Malelane), Umjindi (Barberton), Mbombela (Nelspruit, Nelspruit Railway Station & Area Office). no meetings held at Msukaligwa, Delmas and Thaba Chweu. 14 campaigns were held to improve border security at Albert Luthuli (Waverly, Diepdale, Oschoek), Mkhondo (Mahamba), Nkomazi (Dludluma, Steenbok, Jeppes Reef, Middelplaas & Ngwenyeni, Mbuzini & Ekulindeni). Nkomazi (Lebombo, Mananga & Josephsdal) 16 paralegal workshops were conducted in the following municipal areas: Emalahleni (Kriel), Dipaleseng (Grootvlei), Lekwa (Standerton), Nkomazi (Malelane & Louw’s Creek), Mbombela (White River), Emakhazeni (Waterval Boven & Belfast) and Emalahleni (Rietspruit & Hervic), Pixley Ka-Seme (Amersfoort), Groblersdal (Aquaville), Msukalikwa (Ermelo -Kasim Park), Umjindi (Glenthorpe), Thaba Chweu (Lydenburg Coromandel Farm) Greater Marble Hall(Schoemans farm). 11 anti-crime school games were held in the following municipalities: 25 campaigns were held on gender-based violence. Pixley KaSeme (Perdekop), Albert Luthuli (Tjakastad, Steyndorp & Leslie), Dipaleseng (Siyathemba Township), Mkhondo (Mahamba), Msukaligwa (Chrissiesmeer & Ermelo). E E P P

6 6 L L / / A A 5 5 U U 0 0 T T 0 0 C C 2 2 A A

T T E E G G R R A A T T To establish 23 CSF / MAM structures at all municipalities. 4 anti- crime school games to be held. To hold 23 campaigns on gender based violence. To improve border security by holding 14 campaigns. 16 paralegal workshops to be held. R R E E O O C C T T I I E E A A C C V V C C R R N N I I T T E E A A D D U U S S N N M M P P / / I I R R

T T E E Y Y O O R R U U F R F R U U O O E E R R S S E E V V A A I I P P E E L L E E M M D D Number of effective CSF/MAM structures at municipal level. Number of initiatives around border security. Number of anti-crime school games held. Number of paralegal workshops held. Number of campaigns held to address gender based violence. S S T T U U P P T T U U O O Facilitate and establish CSF/MAM structures at municipal level. To hold paralegal workshops in farming communities. Increase awareness in communities in combating gender based violence. Facilitate and improve border security. Facilitate and conduct anti- crime school games. S S E E M M S S To create a safe and secure environment through active community participation in social crime prevention programmes. E E M M V V : A A I I R R E T T G G C C S O O E E O R R J J P P B B P - - O O R B B U U U S S To initiate, promote, support, implement and ensure co-ordination around social crime prevention programmes and projects. P 13 SECTION 2 - PROGRAMME PERFORMANCE

PROGRAMME 2 SOCIAL CRIME PREVENTION PROGRAMME 2 SOCIAL CRIME PREVENTION S S E E O O S S G G T T S S

N N E E S S E E R R L L N N D D L L A A D D A A L L A A P P H H C C Arranging with the regional office of Education for the department to participate whenever there is a parents meeting to address the issue of their participation (Nlaphu parents meeting) Regional offices to be invited to Economic Development and Planning tourism safety meetings. S S E E G G N N E E L L L L A A H H C C Lack of commitment to the creation of a conducive teaching and learning environment on the part of the Department of Education. No collective approach to issues of safety as well on the part of parents. Definition of roles and responsibilities between the departments of Economic Development and Planning and Safety Security. T T E E G G R R A A T T L L

A A T T U U S S T T N N I I C C A A A A G G A A : Dipaleseng (Sifiso Sethu, IM

e e E E d d C C n n : Thaba Chweu (LM Kganane, Hlong, i i : Thembisile (Elukhanyisweni, N N a a a a n n l l A A b b e e i i a a M M z z S S g g R R

n n n n t t O O a a a a r r l l F F k k e e h h R R G E N G E N Manchu, and Setsheng) Lekwa (Jandrel, Male, Hlobisa, Thobela, Khula and Sakhile), Govan Mbeki (Vukanini Primary School), Mkhondo (Amsterdam Laerskool, Thole Primary School, Qedela and Vukubone high schools, Yellowstone, Mlambo, Khula, Ekuphileni , Moolman, Imizamoyethu, Delkom primary schools & Khana Combined School), Albert Luthuli (Bongumkhwanazi & Father Charles primary schools, Dlomodlomo, Sibusiso, Machawuzela, Insika, Khuzulwandle, JM Mkolishi, Bantfwabetfu and Highveld secondary schools), Lekwa (Holmedene High, Agriculture Academy & Ukuthokoza Primary School) Pilgrims Rest Primary & Secondary Schools, Skhila, Panorama, Graskop, Mashishing), Nkomazi (Camalaza, Shongwe, Mbambiso, Lambalati, Mbhudula Goba Primary School and Mehlobovu), Mbombela (Sakhile, Khumbula, Hlanganani, Inkunzi and Mshadza) 90 schools were visited. Awareness campaigns were held in flashpoint schools in municipal areas mentioned below: Held 3 campaigns on tourism safety at Thaba Chweu (Pilgrim’s Rest x 2), Pixley Ka-Seme (Wakkerstroom) Lethabong, Sihlezi Primary School, Ziphakamiseni, Senzangakhona, Zakheni , Sihlengiwe & KwaMhlanga secondary schools, Somsuswa & Marhagi High School), Dr JS Moroka (Sibonelo, Ikageng, Punguthsa, Seabe, Madlayedwa, Makhosana & Tholulwazi high schools, Sithenjiwe, Malatse, Khamane, Moepi, Maafo & Pankop), Emakhazeni (Sikhulile, Khayalami, Imemeza) Emalahleni (Mabande, Mehlwana, Bongindawo Primary School & Sihlengiwe High Impilo Farm School), Thembisile (Ndzundza Mabhoko, Zibodele), Steve Tshwete (Ntsike Naledi), Groblersdal (Thufane & Matailane High School). E E P P

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T T E E G G R R A A T T 49 schools to be targeted. 10 tourism awareness campaigns are to be held. R R E E O O C C T T I I E E A A C C V V C C R R N N I I T T E E A A D D U U S S N N M M P P / / I I R R

T T E E Y Y O O R R U U F R F R U U O O E E R R S S E E V V A A I I P P E E L L E E M M D D Number of schools targeted. Number of areas targeted in improving tourism safety. S S T T U U P P T T U U O O Increase awareness in schools on drug abuse, sexual abuse, violence and illegal weapons. Facilitate and improve tourism safety by increasing awareness on the importance of tourism. S S E E M M S S E E M M V V A A I I R R T T G G C C O O E E R R J J P P B B - - O O B B U U S S To initiate, promote, support, implement and ensure co-ordination around social crime prevention programmes and projects.

SECTION 2 - PROGRAMME PERFORMANCE 14

PROGRAMME 2 S S E E O O S S G G T T S S

N N E E S S E E R R L L N N D D L L A A D D A A L L A A P P H H C C None. None. To be monitored continuously. S S E E G G N N E E L L L L A A H H C C Sustainability of CPFs is a daunting challenge. None. None. SOCIAL CRIME PREVENTION SOCIAL CRIME PREVENTION T T E E G G R R A A T T L L

A A T T U U S S T T N N I I C C A A A A G G A A

: Govan Mbeki (Evander, Charl : Mkhondo (Kwangema), Govan E E e e e e C C d d d d : Nkomazi (Tonga & Schoemansdal), : Mbombela (KaBokweni, Nelspruit & n n n n N N i i i i : Emalahleni (Vosman, Ogies, Witbank & : Dr JS Moroka (Matempule, a a a a a a a a n n n n A A l l l l b b b b e e e e a a a a i i i i M M z z z z g g g g S S S S R R n n n n n n n n t t t t O O a a a a r r r r a a a a l l l l F F k k k k e e e e h h h h R R N G E N G E N G E N G E Cellier’s, & Emzinoni), Albert Luthuli (Fernie), Pixley KaSeme (Wakkerstroom), Lekwa (Morgenzon), Mkhondo (Piet Retief & Dirkiesdorp), Albert Luthuli (Ekulindeni), Mkhondo (Grootvlei, Piet Retief & Mahamba), Govan Mbeki (Kinross), Msukaligwa (Breyten), Dipaleseng (Greylingstad) The Perdekop CPF in Pixley KaSeme was launched Oct 2004. 38 CPFs were revived in local municipalities the under-mentioned municipalities: Blinkpan), Thembisile (Thembalethu & Belfast), Greater Groblersdal (Groblersdal), Emakhazeni (Machadodorp), Dr JS Moroka (Siyabuswa) Thembisile (Tweefontein, Kwaggafontein & Verena) Conducted 10 Izimbizo at Mkhondo (Piet Retief), Steve Tshwete (Mhluzi), Greater Groblersdal (Dennilton), Nkomazi (Mangweni & Mbangwane), Mbombela (KaNyamazane), Umjindi (Barberton), Steve Tshwete (Middelburg), Emalahleni (Vosman) & Dr JS Moroka (Mmamethlake) and 1 Indaba at Mbombela (KaNyamazane) & 1 CPF Indaba at Emalahleni (Witbank Civic Centre). Conducted 2 rallies at Emalahleni (Mhluzi) & Mbombela (Masoyi), 1 Indaba at Mbombela (KaNyamazane) & 2 Summit at Nkomazi (Tonga) Mbombela (Nelspruit Crocodile Country Inn). Umjindi (Barberton), Thaba Chweu (Graskop & Sabie), Mbombela (Greater KaNyamazane, Mpakeni, Daantjie and Msogwaba), Tubatse (Burgersfort), Nkomazi (Tonga). Mbeki (Leslie), Dipaleseng (Siyathemba Township & Kinross), Albert Luthuli (Elukwatini & Tjakastad) Participated in 21 moral regeneration campaigns at the following municipalities: Marothobolong & Manyebethwana), Emakhazeni (Waterval Boven), Emalahleni (Vosman), Thembisile (Vlaklaagte No. 1), Marble Hall (Mathysloop) Thembisile (Kgobokwane & Mandela Village) Greater Groblersdal (Walkraal), Dr JS Moroka (Pieterskraal & Thabana), Steve Tshwete (Thabana, Mhluzi & Siyabuswa) Matsulu & Nelspruit), Umjindi (Louw’s Creek). E E P P

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T T E E G G R R A A T T To hold 9 summits, indabas and Izimbizo. To hold 16 moral regeneration campaigns. To revive 43 CPFs in local municipalities. R R E E O O C C T T I I E E A A C C V V C C R R N N I I T T E E A A D D U U S S N N M M P P / / I I R R

T T E E Y Y O O R R U U F R F R U U O O E E R R S S E E V V A A I I P P E E L L E E M M D D Number of moral regeneration campaigns held. Number of active CPFs assessed quarterly. Number of summits, indabas and Izimbizo conducted. S S T T U U P P T T U U O O Facilitate the establishment and revival of effective CPFs. To conduct summits, indabas and Izimbizo. Facilitate and initiate moral regeneration campaigns with all stakeholders. S S E E M M S S E E M M V V A A I I R R T T G G C C O O E E R R J J P P B B - - O O B B U U S S To mobilise communities for maximum participation in social crime prevention initiatives in Mpumalanga. To promote moral regeneration campaigns. To improve the relationship between the police, local municipalities and the community by facilitating the establishment of CPFs.

15 SECTION 2 - PROGRAMME PERFORMANCE

PROGRAMME 3 SECURIT PROGRAMME 3 SECURIT S S E E O O S S G G T T S S

N N E E S S E E R R L L N N D D L L A A D D A A L L A A P P H H Y SER Y SER C C Infrastructure reports were submitted to the various departments to advise on the improvement of infrastructure and subsequently to comply with applicable legislation. Challenges were addressed on site. Reports referred to different departments to address this. VICES VICES S S E E G G N N E E L L L L A A H H C C Infrastructure deficiencies at various sites were identified which includes; brick wall guardrooms that are required, renovation of guardrooms, installation/ maintenance of perimeter fences and lights, and toilets that are required. These deficiencies are being reported to the departments concerned, yet there are little improvements being made by departments. Eleven high fibre guardhouses needed for the MECs’ residence. Uniform shortages. Short posting. Lack of identity cards. T T E E G G R R A A T T L L

A A T T U U S S T T N N I I C C A A A A G G A A

E E C C N N A A M M R R O O F F R R 1034 audits were conducted. The following site visits were conducted in the three regions for auditing purposes: Nkangala Region – 388 site visits Ehlanzeni Region – 349 site visits Gert Sibande Region – 395 site visits (Some sites were visited more than once) 22 companies were monitored and 1132 visits were made to sites. A total of R383 992.48 was recovered due to non-compliance (short posting). A total of R122 282.00 was recovered due to losses incurred by client departments. The following site visits were conducted in the three regions: Nkangala Region – 443 site visits Ehlanzeni Region – 351 site visits Gert Sibande Region – 338 site visits (Some sites were visited more than once) 161 visits were conducted and sites monitored during this financial year and quarterly evaluation reports were submitted. Visited residences to conduct audits on security services at: MECs residences – 135 visits. Premier ‘s residence – 26 visits. E E P P

6 6 L L / / A A 5 5 U U 0 0 T T 0 0 C C 2 2 A A

T T E E G G R R A A T T 22 companies to be monitored. 444 sites to be visited. 64 visits to sites be conducted. R R E E O O C C T T I I E E A A C C V V C C R R N N I I T T E E A A D D U U S S N N M M P P / / I I R R

T T E E Y Y O O R R U U F R F R U U O O E E R R S S E E V V A A I I P P E E L L E E M M D D Number of audits conducted. Number of private security service providers monitored. Compile a quarterly evaluation report on security services. S S T T U U P P T T U U O O To conduct an audit of security infrastructure of government buildings. To conduct an audit of security services at the residence of the Premier and all MECs. Monitor private security service providers for compliance using an appropriate tool. S S E E M M S S To monitor the provision of security services for government buildings and to ensure compliance Minimum Information Security Standards E E M M V V : A A I I R R E T T G G C C S O O E E O R R J J P P B B P - - O O R B B U U U S S To monitor and evaluate service providers’ compliance with security contracts using an appropriate tool. To monitor and advise the provision of security infrastructure to client departments. To monitor and audit the supervision of security services by the State Protection Services at the residences of the Premier and MECs. P SECTION 2 - PROGRAMME PERFORMANCE 16

PROGRAMME 3 S S E E O O S S G G T T S S

N N E E S S E E VICES R R VICES L L N N D D L L A A D D A A L L A A P P H H C C None. None. None. To be addressed during next quarter. None. Y SER Y SER S S E E G G N N E E L L L L SECURIT SECURIT A A H H C C None. None. None. The service provider was not in a position to provide the required service during this period. None. T T E E G G R R A A T T L L

A A T T U U S S T T N N I I C C A A A A G G A A

E E C C N N A A M M R R O O F F R R 8 personnel were vetted and received certificates accordingly. 30 Z204 forms were submitted to NIA for vetting purposes. A Z204 was forwarded to the HOD, Chief Director and Director (Legal Services Labour Relations) for vetting purposes. 16 events were attended and security cleared. Security awareness was conducted on access control and information management. The section has participated in all the departmental events from planning to the actual event and post assessment. There were no exceptions to be reported at this time due to the formulation of required policy and the implementation thereof. A Security Committee was established and workshopped. Not done. Secret and confidential classifications have been used on several documents. E E P P

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T T E E G G R R A A T T R R E E O O C C T T I I E E A A C C V V C C R R N N I I T T E E A A D D U U S S N N M M P P / / I I R R

T T E E Y Y O O R R U U F R F R U U O O E E R R S S E E V V A A I I P P E E L L E E M M D D Number of personnel / companies vetted. Number of exceptions per month. Number of documents classified within the correct levels. Number of events attended and security cleared. Number of offices and encrypted equipment. S S T T U U P P T T U U O O To advise and promote awareness on security issues within the department and to participate in event management. To provide clear policies and implementation in improving security of information. Vetting of personnel / service providers and short listed applications. To encrypt selected equipment with cryptographic material. To classify relevant documentation. S S E E M M S S E E M M V V A A I I R R T T G G C C O O E E R R J J P P B B - - O O B B U U S S To implement and monitor the Minimum of Information Security Standards.

17 SECTION 2 - PROGRAMME PERFORMANCE

PROGRAMME 4 MONIT PROGRAMME 4 MONIT S S E E O O S S G G T T S S

N N E E S S E E R R L L N N ORIN ORIN D D L L A A D D A A L L A A P P H H C C The process to review the excellence awards process will commence in the next quarter. To interact with relevant stakeholders for purposes of review. To be addressed during the 3rd quarter. None. To set up a working agreement with SAPS that will include a section on how they deal with complaints. None. To set up a working agreement with the ICD that will include a section on how they deal with complaints. Forwarded a report to the office of MEC regarding our concerns. Forwarded the report again to DALA for their assistance. G AND EV G AND EV S S E E G G N N E E L L L L A A AL AL H H C C U U To review the evaluation process in order to address the public concerns. The training and re- designing of the tool took longer than expected. None. To create an effective partnership with the ICD. The report indicated that DALA does not assist cattle farmers in the marking of their livestock. Lack of co-operation from SAPS. Non co-operation from the SAPS. To motivate SAPS to attend to complaints in a manner that is acceptable to complainants. None. A A TION TION T T E E G G R R A A T T L L

A A T T U U S S T T N N I I C C A A A A G G A A

E E C C N N A A M M R R O O F F R R Best police stations were awarded on the 7th of July 2005 for the previous financial year. An evaluation team was established and planning was initiated for training of the team and re- design of the tool. 15 complaints were referred to the ICD and outcome is awaited. Report was compiled and forwarded to SAPS DALA: MPG for their comments. Programme of evaluation excellence was executed and police stations were awarded accordingly. 167 complaints were dealt with in terms of verification and referral. 01 complaint was referred to the Legal Aid Board and the outcome is awaited. Quarterly reports on the 11 Batho Pele Principles were not submitted by SAPS. The review of the previous excellence awards process did not take place due to evaluations of police stations that was conducted for the previous financial year (2003/4). 44 complaints were satisfactorily addressed in consultation with SAPS. E E P P

6 6 L L / / A A 5 5 U U 0 0 T T 0 0 C C 2 2 A A

T T E E G G R R A A T T R R E E O O C C T T I I E E A A C C V V C C R R N N I I T T E E A A D D U U S S N N M M P P / / I I R R

T T E E Y Y O O R R U U F R F R U U O O E E R R S S E E V V A A I I P P E E L L E E M M D D Quarterly evaluation of reports on the 11 Batho Pele principles. Quarterly evaluation of reports on the 11 Batho Pele principles. Number of evaluation reports from the three areas per quarter. Number of complaints received per quarter Number of complaints attended to and referred ICD. Number of evaluation reports from the three areas per quarter. Number of complaints addressed satisfactorily per quarter. S S T T U U P P T T U U O O Selection of evaluation team. Training of evaluation team. Re-design evaluation tool. Programme of evaluation. Planning of service excellence awards in the second quarter. a. b. c. d. Execute programme of evaluation of excellence in performance at all police stations on service delivery. Attend to police service delivery complaints by the public and liaise with SAPS complaints desk at provincial, area and station level. Attend and liaise with the ICD regarding complaints on police conduct. To monitor and evaluate the effectiveness of various units as defined per quarter. Effectiveness of serious and violent crime units. Effectiveness of child protection units. Effectiveness of stock theft units, especially to emerging farmers. Review and analyse previous excellence awards process in the first quarter. S S E E M M S S policies relevant to SAPS. To monitor the transformation of SAPS in order to ensure effectiveness and efficiency service delivery compliance adherence E E M M V V : A A I I R R E T T G G C C S O O E E O R R J J P P B B P - - O O R B B U U U S S To monitor and evaluate police service delivery in Mpumalanga. P SECTION 2 - PROGRAMME PERFORMANCE 18

PROGRAMME 4 S S E E O O S S G G T T S S TION TION

N N E E S S E E R R A A L L N N D D L L A A U U D D A A L L A A P P H H C C AL AL Forwarded a report to the office of MEC regarding our concerns. Review the resource formula for allocating resources especially to smaller stations. To set up a working agreement with SAPS that will include a section on how they deal with issues raised during report back sessions. Revision of the departmental structure. As a result of the appointment of the new SAPS Provincial Commissioner, it is possible to work with the SAPS. The challenge is now to refine this relationship in order to ensure that specific service standards are set for the SAPS. Regular follow-up on reports requested. S S E E G G N N E E L L G AND EV G AND EV L L A A H H C C ORIN ORIN Attendance of sessions were in the form of observation. The formula applied for allocation of resources within SAPS. To be able to complete the planned educational campaigns within the time constraints. To be able to implement the National M and E tool within the prioritised stations. MEC’s Excellence Awards process to be finalised before the end of March 2006. To motivate SAPS to address problematic issues raised during the report back sessions and to maintain the good points. To have access to police stations in terms of implementing the tool in the following aspects: Station Profile, Community Service Centre, Crime Prevention, Detective Services, Community Police Relations. Lack of feedback from SAPS. Lack of the necessary resources. MONIT MONIT T T E E G G R R A A T T L L

A A T T U U S S T T N N I I C C A A A A G G A A

E E C C N N A A M M R R O O F F R R Educational campaigns were conducted in the following flashpoint policing areas: KaBokweni, Witbank, Tonga, Masoyi, Siyabuswa, Kwaggafontein, KaNyamazane, Vosman, Piet Retief, KwaMhlanga, Ermelo and Embalenhle. Attended a session on the budgetary processes, distribution and management of resources. Attended one meeting at SAPS offices. Conduct report back sessions to SAPS and other stakeholders on stakeholder surveys conducted in the following policing areas: KaNyamazane, Vosman, KwaMhlanga, Barberton, Nelspruit, KaBokweni, White River, Driefontein, Piet Retief, Siyabuswa, Mmamethlake, Dennilton, Delmas, Witbank, Kwaggafontein, Middelburg, Embalenhle, Secunda, Bethal, Ermelo, Standerton, KaBokweni, Witbank, Tonga, Masoyi & Siyabuswa. Due to the lack of necessary resources (human, funding etc) the intended output could not be achieved. Reports were requested and not received from the SAPS. E E P P

6 6 L L / / A A 5 5 U U 0 0 T T 0 0 C C 2 2 A A

T T E E G G R R A A T T To monitor 14 prioritised stations; there were 20 prioritised police stations identified during the 1st quarter, this however changed as from the 2nd quarter. R R E E O O C C T T I I E E A A C C V V C C R R N N I I T T E E A A D D U U S S N N M M P P / / I I R R

T T E E Y Y O O R R U U F R F R U U O O E E R R S S E E V V A A I I P P E E L L E E M M D D Evaluate rationalisation of resources in the combating of crime. Quarterly evaluation of reports on the 11 Batho Pele principles. Number of police stations monitored quarterly with specific reference to compliance. S S T T U U P P T T U U O O Monitor the budgetary process, distribution and management of resources by SAPS, both provincially and at area level. To conduct educational campaigns for stakeholders on the role of civilian secretariat. Effectiveness of organised crime units. Monitor compliance with relevant policies at 14 flashpoint police stations in the province: KaNyamazane, Vosman, Piet Retief, KwaMhlanga, Siyabuswa, Kwaggafontein, Embalenhle, Ermelo, KaBokweni, Witbank, Tonga, Masoyi, Mhluzi & Nelspruit Conduct research regarding the effect of departmental campaigns in the community. S S E E M M S S E E M M V V A A I I R R T T G G C C O O E E R R J J P P B B - - O O B B U U S S To monitor and evaluate compliance with policies and utilisation of resources by SAPS. To monitor and evaluate police service delivery in Mpumalanga.

19 SECTION 2 - PROGRAMME PERFORMANCE

PROGRAMME 4 MONIT PROGRAMME 4 MONIT S S E E O O S S G G T T S S

N N E E S S E E R R L L N N ORIN ORIN D D L L A A D D A A L L A A P P H H C C To ensure that the report quantify re- active and pro-active approaches to corruption within SAPS. Report to be forwarded to the Chief Director for further distribution, with inclusion of comments from other secretariats. To set up a working agreement with SAPS that will enhance their co-operation. G AND EV G AND EV S S E E G G N N E E L L L L A A AL AL H H C C U U To relate the international best practices to the situation within the SAPS environment. Observing protocol in terms of forwarding the report to the Office of MEC. Obtaining comments from other provincial secretariats to obtain consensus. To have access to police stations in terms of implementing the tool in the following aspects: Station Profile, Community Service Centre, Crime Prevention, Detective Services, Community Police Relations. A A TION TION T T E E G G R R A A T T L L

A A T T U U S S T T N N I I C C A A A A G G A A

E E C C N N A A M M R R O O F F R R Due to inaccessibility police stations a process of stakeholder analysis was utilised. Feedback sessions were conducted on the results of the stakeholder analysis. The research was conducted, focusing especially on international best practices in dealing with corruption. E E P P

6 6 L L / / A A 5 5 U U 0 0 T T 0 0 C C 2 2 A A

T T E E G G R R A A T T R R E E O O C C T T I I E E A A C C V V C C R R N N I I T T E E A A D D U U S S N N M M P P / / I I R R

T T E E Y Y O O R R U U F R F R U U O O E E R R S S E E V V A A I I P P E E L L E E M M D D Report on findings. S S T T U U P P T T U U O O Compile reports on corruption within SAPS and any other relevant matter. To monitor and evaluate inclusion of community policing priorities in SAPS plans at 14 flashpoint police stations in the province: KaNyamazane, Vosman, Piet Retief, KwaMhlanga, Siyabuswa, Kwaggafontein, Embalenhle, Ermelo, KaBokweni, Witbank, Tonga, Masoyi, Mhluzi & Nelspruit S S E E M M S S E E M M V V A A I I R R T T G G C C O O E E R R J J P P B B - - O O B B U U S S To monitor and evaluate compliance with policies and utilisation of resources by SAPS.

SECTION 2 - PROGRAMME PERFORMANCE 20

AUDIT COMMITTEE REPORT We are pleased to present our report for the as compliance with prescribed policies and financial year ended 31 March 2006. procedures were lacking in certain instances. During the year under review several 1. AUDIT COMMITTEE MEMBERS instances of non-compliance were reported AND ATTENDANCE: by internal and external auditors that The Audit Committee consists of the members resulted from not always applying prescribed listed hereunder and is supposed to meet controls (especially fleet and asset four (4) times per annum as per its approved management). terms of reference. During the current year the following meetings were held. 4. THE QUALITY OF IN YEAR MANAGEMENT AND MONTHLY / Name of Number of Number of Ad- QUARTERLY REPORTS SUBMITTED Member General hoc Meetings IN TERMS OF THE PFMA AND THE Meetings Attended DIVISION OF REVENUE ACT. Attended The Audit Committee is satisfied with the E Cousins 2 2 content and quality of monthly and quarterly (Chairperson) reports prepared and issued by the WC Cloete 2 2 Accounting Officer and the Department S Dube 1 during the year under review. (appointed 01.11.2005) 5. EVALUATION OF FINANCIAL Numerous interactive meetings were held STATEMENTS between the Chairperson and the Internal The Audit Committee has Audit unit. - reviewed and discussed the audited annual financial statements to be included 2. AUDIT COMMITTEE in the annual report with the Auditor- RESPONSIBILITY General and the Accounting Officer; The Audit Committee reports that it has - reviewed the Auditor-Genera l ’ s complied with its responsibilities arising from management letter and management’s section 38(1)(a) of the PFMA and Treasury response thereto; Regulation 3.1.13. - reviewed changes in accounting policies and practices and The Audit Committee also reports that it has - reviewed significant adjustments resulting from the audit. adopted appropriate formal terms of reference as its audit committee charter, has The Audit Committee concerns and accepts regulated its affairs in compliance with this the Auditor-General’s conclusions on the charter and has discharged all its annual financial statements and is of the responsibilities as contained therein. For the opinion that the audited annual financial greater part of the financial year, the audit statements be accepted and read together committee consisted of two members’ which with the report of the Auditor-General. made it difficult to convene meetings as one member resides in the Western Cape. (Quorum purposes).

3. THE EFFECTIVENESS OF INTERNAL CONTROL The system of internal control was not E COUSINS entirely effective for the year under review Chairperson of the Audit Committee 17 August 2006 21 SECTION 3 - REPORT OF THE AUDIT COMMITTEE

MANAGEMENT REPORT F MANAGEMENT REPORT F OR THE YEAR ENDED 3 1. GENERAL REVIEW OF THE STATE clearly defined, including focused targets OR THE YEAR ENDED 3 OF FINANCIAL AFFAIRS and identified time frames in an effort for a Important policy decision and strategic issues paradigm shift to materialise from theory to facing the Department: - being realistic and practical in approach. The challenge facing government is to Social Crime Prevention will need to develop the ability to adapt to a changing implement local interventions that focus on environment, and at the same time jealously addressing not only the socio-economic guard and reinforce the gains that we have aspects but also on building the social fabric made in nurturing a young democracy based of our society, by inculcating, at all levels, on non-racism, non-sexism, transparency and the many aspects of moral regeneration and a high regard for basic human rights. The the spirit of Ubuntu. The strategic plan department has to ensure that we educate therefore clearly therefore outlines the our rural communities about their human priorities of the Department of Safety and rights in particular our masses on the farms. Security, setting out objectives, targets and 1 MAR The institutional reform of our police services time frames. This will need to be monitored 1 MAR will require our collective initiatives in order and reviewed vigilantly so that plans may be to transform the service to ensure that it amended if so required at any given time. plays a far more relevant role in protecting C the communities it serves, without 1.1 SIGNIFICANTIGNIFICANT EVENTS THAT HAVE C H 2006 compromising its level of accountability and TAKEN PLACE DURING THE YEAR H 2006 transparency. The Department of Safety and Security This reform must ensure that SAPS is more through its social crime prevention initiatives effective and efficient in dealing with has successfully managed to conduct major combating and preventing crime. The role of programmes during the year under review communities, local government, community which includes the Domestic Violence policing forums and the civilian secretariat Summit, Rural Safety Summit and the has to be clearly defined, so that they can Community Policing Forum Summit. complement the SAPS in their efforts. In all these major events resolutions were The establishment of the Joint Management taken and as such the department will be Forum in the department concretises the working with all relevant stakeholders in relationship between the SAPS and the ensuring the smooth implementation of such Civilian Secretariat, the processes of the resolutions. integration of the two strategic plans and the implementation of the Afrika Concept with its Other major events included a number of focus on turning Mpumalanga into a Policing anti-crime rallies, Moral Regeneration Model for the country. Campaigns and school games conducted in an effort to create community awareness in It is with this background, that both the social crime prevention issues. White Paper for Safety and Security and the SAPS Act is being reviewed and amended, The department has also in partnership with so that it takes not only best practices into Community Policing Forum members consideration, but allows a developmental successfully managed to monitor the total and democratic approach without number of police stations which includes the compromising its effectiveness and focus on fourteen priority police stations that resulted attaining a safe environment which is in the nomination and awarding of the conducive to economic growth and MEC’s Excellence Awards for the best development. police stations for the 2005/2006 year. One of our key responsibilities is to monitor and evaluate the South African Police 1.2 SPENDING TRENDS Service (SAPS). A new tool has been The Department of Safety and Security for developed to methodically research those the financial year under review has areas of SAPS policies that can make a successfully managed to operate within its positive impact in reducing crime. The allocated budget of R39,546,000.00 partnership between communities, CPFs, The department spent 98% of its allocated SAPS, Local Government and Business will total budget, which reflects an increase of be initiated at all local levels, so that an 5.2% from the previous financial year. integrated approach is developed in combating and preventing crime by a Reasons for under/over spending broader community. The department underspend its allocated budget by R881,000.00. The said Roles and responsibilities will have to be underspending is mainly on the SECTION 4 - FINANCIAL STATEMENTS 22

MANAGEMENT REPORT compensation of employees which came as a 2.3 FREE SERVICES result of funded vacant posts which were The department is rendering free services to filled late during the year. other sister departments in monitoring and evaluating security service providers’ H 2006 H 2006

C Under-spending also occurred in the current compliance in terms of the security contract. C payments in Social Crime Prevention because of the Provincial Crime Prevention 2.4 INVENTORIES Framework (PCPF) which was not Description Status Total Value 1 MAR 1 MAR implemented. The delay was as a result of a Actual Inventory on Hand R199,718.00 National directive in that there was no clear policy for the implementation of the PCPF. 3. CAPACITY CONSTRAINTS The department would like to indicate that One of the major capacity constraints the allocation of R108,000.00 for the identified was the lack of the required skills 2002/2003 unauthorised expenditure on as it was concluded by the skills audit that Security Services had an impact on the main was conducted by the various institutions. In under-spending as the said amount was response, the department will, in consultation allocated during the main budget with the Office of the Premier organise appropriation and has to be transferred developmental executive programmes that back to the Provincial Treasury. might assist in closing the identified gaps. The department has also reviewed its 1.3 THE IMPACT ON PROGRAMMES AND organisational structure in response to CIAL YEAR ENDED 3 CIAL YEAR ENDED 3 SERVICE DELIVERY capacity constraints identified within Social The department has successfully achieved the

AN Crime Prevention and the Monitoring and AN implementation of its programmes and as Evaluation units and as such the units will be such there is no major impact on service merged and decentralised as part of delivery that came as a result of under strengthening service delivery. spending of its allocated budget. 4. UTILISATION OF DONOR FUNDS Actions taken or planned to avoid The department did not have any donor recurrence: funding for the period under review. OR THE FIN OR THE FIN Number of controls which includes the F F appointment of the Planner and the Research 5. TRADING ENTITIES AND PUBLIC Unit will be put in place and the controls on ENTITIES the monitoring of the implementation plans The department has neither Trading nor will be strengthened in ensuring that the Public entities. department is operating within its allocated plans and budget. 6. ORGANISATIONS TO WHOM TRANSFER PAYMENTS HAVE BEEN 2. SERVICES RENDERED BY THE MADE DEPARTMENT N/A 2.1 RESPONSIBILITIES The department is responsible for; 7. PUBLIC PRIVATE PARTNERSHIPS - Monitoring and evaluation of the SAPS, (PPP) as mandated by the Constitution of the N/A Republic of South Africa,1996 and the South African Police Act no 68 of 1995. 8. CORPORATE GOVERNANCE - Co-ordinating the implementation of the ARRANGEMENTS PCPF at all municipal levels. The department with the help of the Internal - Safeguarding all government buildings Audit Unit conducted a Risk Assessment in an and assets by monitoring private security effort to address elements that might have providers’ compliance with security some significant impact on the achievements contracts and advise on the provision of of objectives. It has therefore developed security infrastructure to client some risk assessment processes as part of a departments. management tool in reducing risk which form part of the fraud prevention plan. 2.2 TARIFF POLICY Seeing that the department does not In strengthening the element of good generate any revenue or charge fees for governance, the following committees were services rendered, there is no tariff policy. established: - Departmental Co-ordinating Committee /

23 SECTION 4 - FINANCIAL STATEMENTS

MANAGEMENT REPORT F MANAGEMENT REPORT F OR THE YEAR ENDED 3 Departmental Bidding Committee which annual basis. OR THE YEAR ENDED 3 co-ordinates and monitors all procurement; The use of state information in terms of Basic - Transport Committee – responsible for all Accounting System (BAS), In Year the transport matters within the Monitoring System (IYM) Logistical department; - Social Support Committee, which provides Information System (LOGIS), Personnel and social, psychological and emotional Salary (PERSAL) and Vulindlela form part of support to employees in the department. the systems and processes put in place to - In addition the department’s day-to-day deliver performance information. business is fully monitored by both the Internal Audit within the Office of the The processes adopted to achieve the Premier and Audit Committee which play requirements includes issuing of monthly, a major role in ensuring compliance to quarterly and annually reports on the rules and regulations. performance of the department. The said 1 MAR reports are issued in terms of the 1 MAR Through the Department of Public Service requirements of the Public Finance and Administration, arrangements are in Management Act no 1 of 1999, Treasury place for both senior managers and Regulations issued in terms of the PFMA. C departmental bidding committee members to The said processes and systems are C H 2006 declare financial interest as a management monitored by the Provincial Treasury, Office H 2006 process in minimising conflict of interests. of the Premier through the Chief Directorate of Policy and Governance (Macro Policy) 9. DISCONTINUED ACTIVITIES / and such reports are presented to the ACTIVITIES TO BE DISCONTINUED Provincial Cabinet on a quarterly basis as N/A part of ongoing reporting on progress made with the implementation of the departmental plans and programmes. 10. NEW/PROPOSED ACTIVITIES N/A 14. SCOPA RESOLUTIONS Reference to Subject Findingsindings previous audit on 11. ASSET MANAGEMENT report and progress The department would like to indicate that all SCOPA resolutions assets have been captured in terms of the N/A N/A N/A requirements of the assets management N/A N/A N/A framework. The assets management policy has been developed and processes are at an N.B By the time the report is finalised the advance stage to appoint both the asset SCOPA resolutions were not yet readily management teams and unit as per the available. requirements. The capturing of assets is in line with the minimum requirements as part of compliance 15. OTHER in terms of the assets management N/A framework milestones. APPROVAL The Annual Financial Statements set out on 12. EVENTS AFTER THE REPORTING 12. EVENTS AFTER THE REPORTING pages 26 to 45 have been approved by the DATE DATE Accounting Officer. N/A

13. PERFORMANCE INFORMATION The department has put in place the Performance Management and Development System as a management tool to manage individual officials’ performance on a quarterly basis. NM MKHIZE HOD: DEPARTMENT OF SAFETY & The Departmental Five Year Strategic Plan, SECURITY Three Year Annual Performance Plan which 31 May 2006 includes objectives and Quarterly Plans are some of the tools used to monitor performance of the various directorates and sub-directorates on a monthly, quarterly and

SECTION 4 - FINANCIAL STATEMENTS 24

REPORT OF THE AUDITOR-GENERAL-GENERAL REPORT OF THE AUDITOR-GENERAL TO 4. AUDIT OPINION THE MPUMALANGA PROVINCIAL In my opinion, the financial statements LEGISLATURE ON THE FINANCIAL present fairly, in all material respects, the H 2006 H 2006 STATEMENTS OF VOTE 9 – DEPARTMENT financial position of the Department of C C OF SAFETY AND SECURITY FOR THE YEAR Safety and Security at 31 March 2006 and ENDED 31 MARCH 2006 the results of its operations and its cash flows for the year then ended, in accordance with 1. AUDIT ASSIGNMENT the modified cash basis of accounting 1 MAR 1 MAR The financial statements as set out on pages determined by the National Treasury of 26 to 45, for the year ended 31 March South Africa, as described in note 1.1 to the 2006, have been audited in terms of section financial statements, and in the manner 188 of the Constitution of the Republic of required by the Public Finance Management South Africa, 1996, read with sections 4 and Act, 1999 (Act No.1 of 1999) (PFMA). 20 of the Public Audit Act, 2004 (Act No. 25 of 2004). The fixed asset opening 5. EMPHASIS OF MATTER balances have not been audited because of Without qualifying the audit opinion, the timing of guidance from the National attention is drawn to the following matters: Treasury to the departments relating to the treatment, valuation and disclosure of fixed 5.1 NON--COMPLIANCE WITHITH LAWS AND assets. These financial statements are the EGULATIONS

CIAL YEAR ENDED 3 EGULATIONS CIAL YEAR ENDED 3 R responsibility of the accounting officer. My AN

AN responsibility is to express an opinion on 5.1.1 FRAUD PREVENTION PLAN these financial statements, based on the The risk management strategy must include a audit. fraud prevention plan to direct the internal audit effort and priority. As at year-end the 2. SCOPE fraud prevention plan had not been The audit was conducted in accordance with satisfactorily implemented, as required by the International Standards on Auditing read Treasury Regulation 3.2.1. Clear job OR THE FIN OR THE FIN with General Notice 544 of 2006, issued in descriptions, for example, had not been F F Government Gazette no. 28723 of 10 April implemented by the implementation date of 2006 and General Notice 808 of 2006, 31 October 2004. issued in Government Gazette no. 28954 of 23 June 2006. Those standards require that 5.1.2 PERFORMANCE AGREEMENT FOR I plan and perform the audit to obtain ACCOUNTING OFFICER reasonable assurance that the financial A performance agreement for the accounting statements are free of material misstatement. officer, as required by section 36(5) of the PFMA, could not be obtained for audit AN AUDIT INCLUDES: purposes. The department indicated that it is - examining, on a test basis, evidence in the process of being signed by the Office supporting the amounts and disclosures in of the Premier. the financial statements - assessing the accounting principles used 6. APPRECIATION and significant estimates made by The assistance rendered by the staff of the management Department of Safety and Security during - evaluating the overall financial statement the audit is sincerely appreciated. presentation.

I believe that the audit provides a reasonable basis for my opinion. B MADLIWA for Auditor-General 3. BASIS OF ACCOUNTING Nelspruit The Department of Safety and Security’s 31 July 2006 policy is to prepare financial statements on the modified cash basis of accounting determined by the National Treasury, as described in note 1.1 to the financial statements.

25 SECTION 4 - FINANCIAL STATEMENTS 26 STATEMENT OF ACCOUNTING POLICIES AND RELATED MATTERS 26 S S ed ERVICES ERVICES ORFEITS S ORFEITS S SSETS TEMENT SSETS TEMENT inancial F F ecognised in A A A A ND ND T T ND ND A A A A eits is r EVENUE EVENUE APITAL f APITAL UNDS UNDS R R C F C ement of f F or OODS OODS ed from theed from sale of he financial are year atement of financial at CIAL S CIAL S G G inancial performance when F F HAN ENALTIES HAN ENALTIES T T eceiv he st he st O O AN AN EVENUE EVENUE , P , P R R uasi-judicial body and collect THER THER ALES ALES INES AX INES AX he end of t PPROPRIATED EPARTMENTAL PPROPRIATED EPARTMENTAL F T S O F T S O ement of f D A D A t or q oceeds r REVENUE REVENUE at y the arising department. from Revenue wing to the Revenue National/Provincial und at t ecognised in t ecognised in t ines, penalties and f he st 2.2.3 2.2 2.2.1 2.2.2 2.1 2. t 2.2.3 Fines, & forfeits penalties compulsory are unrequited amounts, which imposed by were a cour b f 2.2 All departmental is paid into the revenue when Fund Revenue National/Provincial unless otherwisereceived, stated. Amounts o F r position. 2.2.1 consists of all compulsory revenue Tax unrequited the amounts collected by department with in accordance laws and or fines, penalties & (excluding regulations forfeits). in the recognised receipts are statement Tax of financial performance received. when 2.2.2 The pr of servicesgoods and/or the provision is r performance when the cash is received. 2.1 in the Appropriated recognised funds are financialthe on records date the appropriation becomes effective. toAdjustments theappropriated funds made in terms the of adjustments budget process in the recognised are financial on records the date the effective. adjustments become appropriated presented in are funds Total the statementof financial performance. appropriatedUnexpended funds are surrendered to the National/Provincial has been unless approval Fund, Revenue the Treasury to by National/Provincial given the funds to therollover subsequent financial funds form part These rollover of year. retained funds in the annual financial tostatements. the Amounts owing at the Fund end Revenue National/Provincial of the in the recognised financial are year statement of financial position. 2. ted SECTION 4 - FIN SECTION 4 - FIN y e necessar atements. URRENCY URRENCY IGURES IGURES C C F F een actual and budge h of each year). REPARATION REPARATION c he final authorisation for tw P P parative informationparative has inancial st F F ected on the no system (by f O O ements. Wher ounded to the one nearest 1 Mar at ison be ormat in which the information is iod com ear’s f OMPARATIVE OMPARATIVE OUNDING ASIS OUNDING ASIS RESENTATION RESENTATION C R P B C R P B par han 3 FINANCIAL STATEMENTS PRESENTATION OF THE FINANCIAL STATEMENTS PRESENTATION OF THE inancial Statementsinancial been have he f ent y e been r ement. r yment is ef v er t epared in accordance with in accordance epared the following ior per at inancial st hat t 1.4 1.3 1.2 1.1 1. been presented in the current ye a r ’ s f thousand Rand (R’000). Rand thousand 1.4 Pr 1.3 Unless otherwise stated all financial figures ha 1.2 presented been in theAll amounts have currency of the South (R) African Rand which is also the currency functional of the department. 1.1 The Financial Statements been have on a modifiedprepared cash basis of stated where otherwise.accounting, except The modified cash basis constitutes the cash basis of accounting supplemented with items.additional disclosure Under the cash and otherbasis of accounting transactions when cash is received recognised are events or paid or when t 1. pa The F pr whichpolicies, applied been have consistently in all material aspects, unless where otherwise indicated. However, appropriate meaningful, additional and information disclosed to has been enhance thethe usefulness of Financial Statements and to comply with the statutory of therequirements Public Finance (as 1999 1 of Act Management Act, and the 1999), 29 of Act amended by issued in termsTreasury Regulations of the 1 Act Act, and theAct of Revenue Division of 2005. lat figures included in the prior period financial statements been reclassified have to ensure t presented is consistent with the format of the cur A com amounts per major classification of is included in the appropriation expenditure st

2 2 7 7 STATEMENT OF ACCOUNTING POLICIES AND RELATED MATTERS the payment ismadefrom payment Revenue.the isreissued cheque When the becomes stale. are disclosed at fair value in the annexure valueare disclosedatfair inthe to All in-kindlocalandf f r as performance of financial statement inthe yearreceived isreflected the during SECTION 4-FIN t receives directly cashfrom the department Local andf 2.3 ar All cashgif 2.2.7 r per issuedinpreviousCheques accounting statements. annual financial the to disclosure notes are disclosedinthe date funds. Amountsreceivable reporting atthe ofthe onreceipt performance financial recognised asrevenue of statement inthe are policypurposes for corporations previously extended employees to andpublic Repayments ofloansandadvances 2.2.6 received. cashis whenthe performance financial of statement areassets recognised inthe The proceeds received onsaleofcapital 2.2.5 cashisreceived. whenthe performance offinancial statement recognised inthe dividendsandrentInterest, onlandis 2.2.4 t t donationisreceived ofthe from notification records when financial recognised inthe statements. financial the annexure valueare disclosedatfair inthe to donations andsponsorships All in-kindgifts, no disclosure are date disclosedinthe reporting r when performance offinancial statement the Revenue Fund andrecorded asrevenue in 2.3 2.2.7 2.2.6 2.2.5 2.2.4 SECTION 4-FIN he donor(s).Thet he cashisreceived. he N inancial per e ecognised asr eceiv venue. e paidint t es t iods t ational T ed. Amountsreceivable atthe o t L L OCAL S G AND F S L I OCAL S G AND F S L I NTEREST NTEREST hat e AND AND INANCIAL INANCIAL PONSORSHIPS ALE he financial statements. he financial PONSORSHIPS ALE IFTS IFTS or ts, donationsandsponsorships o t f LIABILITIES LIABILITIES or eign aidassist O , D O , D A A xpir reasury orwhenthe reasury he N e mance whent F ND F ND , D , D v ONATIONS ONATIONS C C enue int e bef APITAL TRANSACTIONS APITAL TRANSACTIONS F F o ational/Provincial IVIDENDS IVIDENDS OREIGN OREIGN t al cashamounts or AN AN or (T (T eign aidassistance e beingbanked are RANSFERS RANSFERS A A he st CIAL S CIAL S ance is SSETS SSETS A A A A A A ND he c ND ID ID ND ND at ement of A A heq IN IN R R SSISTANCE SSISTANCE R R ENT ENT ECEIVED T ECEIVED T ASSETS ASSETS ue A A TEMENT TEMENT O O N N ) ) position. offinancial statement recognised inthe unutilisedamountsare aidassistance; foreign expensed usinglocaland inappropriately positionwhere amountshave been financial of statement payable A israised inthe funds. ofthe receipt the expensed to prior amounts value ofthe the positionto financial of receivable statement isrecognised inthe A performance. offinancial statement projects are recognised asexpenditure inthe aidassistance relating localandforeign to year the madeduring The cashpayments t y a pr syst aut final whenthe performance financial of recognised asanexpense statement inthe employees. andwages Salaries are to payments andwagesSalaries comprise 3.1 3. aut final whenthe performance financial of statement andwagesas salaries inthe employee isexpensed benefits of short-term bonuses.Thecost and performance cheques leave entitlements(capped leave), thirteenth of employee comprise benefits Short-term 3.1.1 effected on the system. system. onthe effected when t performance offinancial statement in the contr contr Social contr e All o . performance offinancial statement inthe expenditure assets capital of the for r These amountsare not statements. disclosed int Shor year). syst on behalfoft per 3.1 3. 3.1.1 he annual financial statements he annualfinancial ecognised int ear). Capit xpense. hor hor formance. formance. em (b em (b esent legalorconstr t-t S ther payments are classified ascurrent are classified payments ther S ibutions ar ibution t EXPENDITURE EXPENDITURE erm employee benefits that give to employee rise that erm benefits isation f isation f he f C C S S OMPENSATION OMPENSATION HORT y nolat y nolat HORT inal aut ibutions include the entities' ibutions includethe alised com he no o socialinsur he em or payment is effected onthe iseffected or payment or pa he st T T e recognised asanexpense ERM ERM er t er t hor t es t at plo yment isef han 3 han 3 E E ement off isation for payment is payment isation for MPLOYEE MPLOYEE o the financial o the pensation f y O O ee. Social uctiv F F 1 March ofeach 1 March 1 March ofeach 1 March ance sc E E MPLOYEES MPLOYEES e obligationar f ect B inancial B ENEFITS ENEFITS hemes paid orms part orms ed ont he e 28 STATEMENT OF ACCOUNTING POLICIES AND RELATED MATTERS 28 S S or SSETS SSETS XPENDITURE XPENDITURE A A E E TEMENT TEMENT isation f ear). A A hority it is T T h y hor APITAL APITAL UBSIDIES C ASTEFUL UBSIDIES C ASTEFUL XPENDITURE XPENDITURE S S E ant aut E W W v OR OR F F ND ND inal aut XPENDITURE XPENDITURE h of eac CIAL S ND CIAL S ND ele A A c E E A A he statement of financial he f he r AN AN fected on the no system (by y t 1 Mar e in t NAUTHORISED NAUTHORISED XPENDITURE XPENDITURE RUITLESS RANSFERS RUITLESS RANSFERS RREGULAR RREGULAR opriated funds. The write-off occurs at E F I T U E F I T U mance. han 3 oval. or f yment is ef er t eated as an asset until it is recovered or eated asset as an until it is recovered xpenditur xpense when t ruitless and wasteful expenditure is ruitless expenditure wasteful and he amount of savingshe amount underspending and/or 3.9 3.6 3.7 3.8 3.5 performance. is not If the expenditure condoned b tr written off as irrecoverable. t of appr No available. are or when funds year-end amounts is made for irrecoverable provision disclosed as a disclosure are but amounts note. All otherwhen recognised losses are authorisation has been granted for the thereof.recognition lat 3.9 made for capitalPayments assets are in the statement as an expense recognised of 3.6 F as an asset in therecognised statement of financial position until such time as the the from is recovered expenditure person or writtenresponsible off as the in statementirrecoverable of financial per 3.7 as is recognised Irregular expenditure e 3.8 as an recognised and subsidies are Transfers e pa 3.5 unauthorised expenditure When discovered as an asset in theis recognised statement of financial such position until time as the the by is either approved expenditure thefrom recovered authority, relevant person or writtenresponsible off as in the statementirrecoverable of financial performance. with Unauthorised approved expenditure in thefunding is recognised statement of financial performance when the and unauthorised is approved expenditure the Where the received. related funds are without funding it is amount is approved subject to as expenditure, recognised of savings, in theavailability statement of financial performance on the date of appr SECTION 4 - FIN SECTION 4 - FIN SSETS SSETS A A N N ied as I I AND AND ENEFITS ENEFITS L L B B N N O O ENT ENT ERVICES ERVICES R R MPLOYEE MPLOYEE S S f when identif E E yees. Employer yees. RANSACTIONS RANSACTIONS T T ND ND ND ND A plo A A A en of TERM TERM - - itt IABILITIES IABILITIES L L tment provides medical benefits medical fortment provides ONG ONG OODS OODS e wr INANCIAL L INANCIAL L NTEREST NTEREST F AND I G F AND I G ain of its em em (by no later than 31 March of each no later thanem (by 31 t cludes rental for the use of buildings or recoverable. Debts written-off limitedrecoverable. are to x ear). 3.4 3.3 3.2 3.1.2 3.4 Debts ar ir 3.3 Interest and rental recognised payments are in theas an expense statement of financial performance when the final authorisation for paymenteffected is on the no system (by March of each This item year). later than 31 e other fixed structures. 3.2 made for goods and/or servicesPayments in the as an expense recognised are statement of financial performance when the final authorisation for payment is effected on March of the no later system than (by 31 is classifiedeach The expense as year). capital if the goods and services used were on a capital project. cer B.The department benefits retirement provides (pension benefits) for certain benefits retirement of its employment Post through a definedemployees benefit plan These benefits employees. for government employee and both by funded employer are contributionscontributions. to the Employer when the expensed final fund are authorisation for payment to the fund is effected on the no later system than (by 31 March is made of each No provision year). for benefits retirement in the financial statements of the department. potential Any disclosed in theliabilities are financial statements of the National/Provincial and not in the Fund financial Revenue statements department. of the employer The depar contributions to the medical funds are when theexpensed final authorisation for payment to the fund is effected on the syst y 3.1.2 A. benefits suchTermination as severance benefits Termination in as an expense packages recognised are the statementof financial performance as a transfer when the final authorisation for payment is effected the on no system (by March of each year). later than 31

29 29 STATEMENT OF ACCOUNTING POLICIES AND RELATED MATTERS t lossisincludedin Anyimpaired. impairment indicat whenever events incircumstances orchanges In SECTION 4-FIN cost, on receipt of the item. Cost ofanasset item. cost, onreceiptofthe Asse 4.7 disclosure notes. are disclosedatcostinthe In 4.6 disclosure notes. are includedinthe irrecoverable are potentially Amounts that nominalamount. positionatthe financial of statement Loans are recognised inthe 4.5 fr asdividendsreceivedflows such orproceeds t Capit 4.4 included int R party. are recoverablemade that from another from cashpayments positionarise financial of Receivables statement includedinthe 4.3 are made. payments position whenthe offinancial statement recognised inthe Amounts prepaid oradvanced are 4.2 investmentsliquid andbankoverdrafts. highly sort-term hand, depositsheld,other cashon cash andequivalents comprise cashflow statement, ofthe purposes For the positionatcost. offinancial statement inthe Cash andcashequivalents are carried 4.1 4. ASSETS year). 31 (bysystem than nolater ofeach March aut f per r disclosure notes. included inthe irrecoverable are potentially that are 4.7 4.6 4.5 4.4 4.3 4.2 4.1 4. ASSETS SECTION 4-FIN he disclosur he statement of financial position.Any cash offinancial he statement inancial performance when the final whenthe inancial performance ecognised in the statement offinancial statement ecognised inthe e om t vestments are tested for an impairment loss animpairment vestments for are tested v v entories on hand at the reporting date reporting onhand atthe entories horisation for payment is effected onthe iseffected payment for horisation f enue r or ts ar alised investments are shown atcostin he saleoft mance. e t P C F I L I R P C F I L I R NVENTORY NVESTMENTS NVENTORY NVESTMENTS OANS OANS IXED REPAYMENTS IXED REPAYMENTS ECEIVABLES ECEIVABLES ASH ASH e recorded register, inanasset at hat t eceiv he disclosur e no A A A A he in SSETS ND SSETS ND able no t he in es. C C vestment be may ASH ASH A A v ND ND t y AN AN estment ar e no E E e QUIVALENTS QUIVALENTS A A t collected is t collected CIAL S CIAL S DVANCES DVANCES t es. Amounts e T T A A TEMENT TEMENT t annexureagreements are disclosed inthe to capital assets onhand. assets capital for register costofthe total will represent the closingbalance andthe accounting periods produced4 willincludeitems inprior onAnnexureThe openingbalancereflected cashbasisofaccounting. modified under the statements financial is recognised inthe value, asdepreciation carrying the and not register assets costasrecorded inthe the year.financial Themovement as isreflected current the for only) assets capital (therefore andexceeding to acostequal with R5,000 movement ofassets register assets inthe total the reflect disclosure notes, of the over project. Annexure duration ofthe the 4 costincurred total project andatthe of the oncompletion register asset brought the into year are relatingasset, only financial to / development) over running one more than register. asset in the Projects (ofconstruction recognised iscurrently ofassets impairment revaluation No beestablished. cannot or value orfair costofacquisition original orR1,determinable, where the ininstances value, atfair where bestated may periods, Asse is def been r orwhere an invoice date, reporting has been received supplier atthe from the been received, butwhere noinvoice has have that representAccruals goods/services 5.3 Asse areare made. payments expensed whenthe r lease contract. Thesecommitmentsare not fr Lease commitmentsr 5.2 position. offinancial statement costinthe historical entities. Thesepa amounts o R 5.1 5. LIABILITIES Oper included int st position asaliabilityorexpenditure inthe 5.3 5.2 5.1 5. LIABILITIES he f ecognised int ecognised pa om the reporting date to the endofthe the to date reporting om the at ement off inancial st ts procured inprevious financial ts acq S S ating andf ined as the total costofacquisition. total ined asthe eceived but final authorisation for authorisation eceived butfinal A L P A L P EASE EASE AYABLES AYABLES CCRUALS CCRUALS wing to other governmental other wing to uir he disclosure notes. ed int C C inancial per at yables mainly comprise of yables comprise mainly he st OMMITMENTS OMMITMENTS inance leasecommitments ements. yables are recognised at at er epr ement offinancial ms of finance lease ms offinance esent amountso f or mance butare wing 30 STATEMENT OF ACCOUNTING POLICIES AND RELATED MATTERS 30 S S h he hnical ec TEMENT TEMENT A A T T om utilising t inancial, t isks in connection wit CIAL S CIAL S antial f cial purposes; and AN AN ees to be collected by theees to be collected by ational r ecoverable from a debtor. from ecoverable ees and current and capital ms an institutional function on behalf inancial and operating decisions. inancial and operating icantly influence the department in or ic informationwith to related regards f RELATED PARTY TRANSACTIONS RELATED PERSONNEL KEY MANAGEMENT PUBLIC PRIVATE PARTNERSHIPS RELATED PARTY TRANSACTIONS RELATED PERSONNEL KEY MANAGEMENT PUBLIC PRIVATE PARTNERSHIPS act f wn commer er harges f private party users or customers of a from service to them; or provided such charges or fees. assumes subst and oper the performance of the institutional function and/or use of state property; and a benefit forreceives performing the institutional function or fr of: state either way property, by department which a Revenue from derives Fund; c P of the institution; and/or o 7. 8. 9. - a combination of such and consideration A description of the PPP arrangement, the contr to relating the PPP arrangementexpenditure is included in the notes. disclosure - - - the to consideration be paid by - making f Specif party in the is included transactions notes.disclosure 7. partiesRelated departmentsare that control or signif 8. those personnel are management Key persons having the authority and for and responsibility planning, directing thecontrolling activities of the department. management Compensation paid to key personnel including their family members in the is included disclosure relevant, where notes. 9. A public private partnership (PPP) is a the between transaction commercial department and a private party in terms of which the private party: - - acquires the of state use property for its becomes r becomes hat SECTION 4 - FIN SECTION 4 - FIN ed, but act rent vices t he cur evenue Fund on Fund evenue inancial year ESERVE ESERVE R R EVENUE EVENUE IABILITIES IABILITIES R R L L vincial R vious f yment made and ed and/or contr o e esent goods/ser v irst time in t o ting period but which are epr es. t he f e recognised as recoverable e recognised epor or t alisation reserve comprises of e no APITALISATION OMMITMENTS ONTINGENT APITALISATION OMMITMENTS ONTINGENT ational/Pr ECOVERABLE ECOVERABLE R C C C R C C C ior r NET ASSETS NET ASSETS e been appr em. he N enue when a pa resources embodying economic benefits embodying resources or service potential to be required will settle the obligation; or withmeasured sufficient reliability. yment has notyment has been effected the on v v e eporting date. ecognised in a pr o t 6.2 6.1 6. 5.5 5.4 6.2 Amounts ar r ha no deliverywhere place at the has taken r in the notCommitments are recognised statement of financial position as a liability in the statementor as expenditure of financial performance included in the but are disclosur r 6.1 The capit financial assets and/or liabilities originating in a pr 6. 5.5 Commitments r Accruals are not recognised in the notAccruals recognised are statement of financial liability or as position as a in thestatement expenditure of financial performance included in the but are notes.disclosure 5.4 is a possible obligation A contingent liability and whose that arises past events from will be confirmedexistence the only by occurrence or non-occurrence of one or uncertain notmore wholly events future within the of the control department; or obligation A contingent liability is a present but is not that arises events past from because: recognised - that It is not probable of an outflow - The amount of the obligation cannot be in the included Contingent liabilities are notes.disclosure pa syst recognised in therecognised statement of financial position f reporting period. transferred Amounts are t or recovery of suchdisposal, repayment amounts.

APPROPRIATION PER PROGRAMME - - - - - 7 6 08 40 35 52 70 e 1 1 620 260 548 ,4 7 9, 3,063 2,399 1 32,9 33,668 33,560 ctual A R’000 Expenditur 4/05 ------8 4 5 8 3 7 9 OGRAMME 200 OGRAMME 1 1 1 4 48 34 73 3 620 955 9,2 8,8 2,79 3,7 iation 1 35,6 36,586 36,268 inal F opr R’000 Appr - ,4% ,6% 7 1 0.0% 0.0% 0.0% 4,6% 0.0% e as % 9 8 8 98,0% 00.0% 98,0% 99,7% 40,0% 60,9% 98,3% 98,5% 96,0% iation 1 1 inal % opr TION PER PR of f TION PER PR appr Expenditur ------2 3 7 2 9 1 1 7 73 73 69 1 7 7 286 253 (48) OPRIA OPRIA iance ar R’000 V APPR APPR - - - - - 8 1 4 1 1 1 4 73 73 53 98 e 1 620 958 3,952 2,888 9,783 38, 20,4 38,7 38,7 ctual A R’000 Expenditur - - - - - 3 7 1 1 1 08 20 23 50 1 232 620 ,2 1 3,965 2,965 9,952 iation 20,72 39,886 39,546 38,926 inal F opr R’000 2005/06 Appr ------1 1 4 5 0 5 2 7 1 1 1 1 25 23 1 60 49 , 1 2,30 2,30 ement ir R’000 V ------e) ting of unds F R’000 enue) v Shif xpenditur e al e al r t t o o - - - - - 1 5 3 8 4 4 7 45 40 25 620 60 ,2 7 2,4 ed 8,8 3,965 t ised 3 iation 36,625 20,70 mance (t mance (t opr mance djus R’000 or or A or f f f Appr er er ed ed with funding e author v v o o ed e appr e appr inancial P inancial P inancial per xpenditur eceiv eful e t ance ance r t t xpenditur xpenditur as ement of F ement of F ement of F at at at t t t ts ised e ised e aluation ention iation al assets al assets al assets al assets al assets v e eceip opr eign aid assis eign aid assis uitless and w vices al r or or yments yment yment yment yment ation or capit or capit or capit or capit or capit ime Pr tr s and subsidies s and subsidies s and subsidies s and subsidies s and subsidies y Appr ing and Ev ear fr ear unauthor ear unauthor al er er er er er tment or or t ity Ser o ent pa ent pa ent pa ent pa ent pa r r r r r al yment f yment f yment f yment f yment f t ior y ior y ior y dminis atut ansf ansf ansf ansf ansf dd: dd: ctual amounts per S ctual amounts per S econciliation with S a a a a a t r r r r r o Social Cr A A Pr A Local and f Pr Local and f A Depar T R A Pr P S T Monit Cur Subt P Secur Cur Cur T P T P T T Cur P Cur . 4. 3. 2. 1

31 SECTION 4 - FINANCIAL STATEMENTS

APPROPRIATION PER PROGRAMME APPR APPROPRIATION PER PROGRAMME APPR - - 4 7 40 e e 2 548 620 620 236 3,262 8,620 1 1 32,9 ctual ctual A A OPRIA OPRIA R’000 R’000 Expenditur Expenditur 4/05 4/05 - - - 200 200 66 48 955 620 620 TION PER PR TION PER PR 4,798 9,829 iation iation 1 1 35,6 inal inal F F opr opr R’000 R’000 Appr Appr 1% , ,0% ,5% 7 7 7 0,0% 0,0% e as % e as % 9 6 6 00,5% 86,6% 98,0% 00.0% 00.0% iation iation inal inal 1 1 1 % % opr opr of F of F OGRAMME OGRAMME Appr Appr Expenditur Expenditur - - 35 05 48 73 (6) 08) 1 1 7 659 (60) (1 iance iance ar ar R’000 R’000 V V 6 1 5 1 7 60 43 53 e e 2 7 1 620 620 4,838 38, 1 22,220 ATION ctual ctual A A R’000 R’000 Expenditur Expenditur ASSIFIC - - 1 06 79 1 89 320 620 620 4,730 iation iation 1 22,8 38,926 OPRIATION inal inal OMIC CL F F opr opr R’000 R’000 2005/06 2005/06 Appr Appr Y APPR - - - - - 7 1 65 OR 40 200 ,629 1 2,30 ATUT ement ement T ir ir R’000 R’000 S V V OPRIATION PER ECON ------APPR ting of ting of unds unds F F R’000 R’000 Shif Shif - - 1 1 4 4 0 79 20 1 1 48 620 620 3, ed ed t t 1 iation iation 22,8 36,625 opr opr djus djus R’000 R’000 A A Appr Appr ational / und t the N ee / ains ees enue F y v uipment e s plo e committ al assets icer f hanges ag uipment ther eq o em vincial R vices ecutiv o y of ect c x Pr ansactions in assets and liabilities or capit ar yments y & eq s & subsidies e and o er pensation t ent pa ails of dir hiner al liament r vinces & municipalities nitur t al yments f t o ansf o a inancial tr ur Det r o T F F Mac T Goods and ser Cur Com T Households Pr P Member of e par

SECTION 4 - FINANCIAL STATEMENTS 32

DETAIL PER PROGRAMME - - - 78 78 75 75 e e 3 548 548 226 236 260 ,095 7 0,4 8,2 8,2 6,793 1 1 1 1 ctual ctual A A R’000 R’000 Expenditur Expenditur H 2006 H 2006 C C 4/05 4/05 - - - - 1 1 9 4 7 9 200 200 1 1 1 1 955 955 4,4 0,8 9,82 9,82 8,033 4,430 iation iation 1 1 1 1 inal inal F F opr opr R’000 R’000 1 MAR 1 MAR Appr Appr 6% 1% , ,8% ,5% ,8% ,6% ,7% ,9% 7 1 7 7 7 1 1 1 0,0% 0,0% e as % e as % 50,05 9 1 6 9 9 8 8 86,6% 03,9% iation iation 1 inal inal 1 252,8% % % opr opr of F of F Appr Appr Expenditur Expenditur 1 1 2 7 1 7 1 8 05 (6) 48- 45) 1 1 49 49 93 253 , 1 (60) (55) 1 (6 (895) iance iance ar ar R’000 R’000 V V 7 7 5 6 7 1 1 1 9 43 73 60 38 40 62 e e 2 7 1 958 ,49 ,49 2, 1 1 4,20 6,2 8,2 1 2 2 1 or R THE YEAR ENDED 3 or R THE YEAR ENDED 3 ctual ctual A A R’000 R’000 Expenditur Expenditur - - 1 1 4 1 1 78 50 32 36 TION f TION f 1 89 320 ,2 ,3 ,988 ,988 1 5, 7 1 1 5,595 3,349 iation iation 2 2 1 1 inal inal F F opr opr R’000 R’000 TRA 2005/06 2005/06 TRA Appr Appr - - - - 7 7 7 8 1 23 25 23 40 60 655 655 200 ement ement ir ir R’000 R’000 V V ------ting of ting of unds unds F F R’000 R’000 Shif Shif - - 4 4 7 8 1 20 72 25 32 OGRAMME 1: ADMINIS OGRAMME 1: ADMINIS 1 1 48 60 ,333 ,333 ,355 5, 7 1 1 ed ed 5,5 3,349 t t iation iation 2 2 1 1 PR PR opr opr djus djus R’000 R’000 A A Appr Appr amme es r og ication uctur tr ees y al assets vices ed s plo ix al assets vices uipment o em yment yment vices or capit ther f amme per sub-pr e Ser Economic classif r s and subsidies s and subsidies ansactions in assets & liabilities or capit at yments er er og y & eq ent pa ent pa s & subsidies Pr r r por al yment f t er ansf ansf a r r o pensation t ent pa T T Cor Cur T P Management Ser Cur hiner r vinces & municipalities al yments f t o ansf 1 a .2 . inancial tr r o Mac T Buildings & o F Households P T Pr Goods and ser 1 1 Cur Com

33 SECTION 4 - FINANCIAL STATEMENTS

DETAIL PER PROGRAMME PR DETAIL PER PROGRAMME PR ------4 7 7 8 8 52 35 35 e e 1 1 1 OGRAMME 2: SOCIAL CRIME PREVENTION F OGRAMME 2: SOCIAL CRIME PREVENTION F 9, 9, 9, 4,82 4,328 ctual ctual A A R’000 R’000 Expenditur Expenditur 4/05 4/05 ------3 8 8 1 1 200 200 1 9,2 9,22 9,22 4,525 4,688 iation iation inal inal F F opr opr R’000 R’000 Appr Appr 0,0% 0,0% 4,4% 0,0% 0,0% 0,0% 0,0% e as % e as % 1 03,7% 92,6% 82,4% 60,9% 98,2% 98,2% iation iation 4 inal inal 1 % % opr opr of F of F Appr Appr Expenditur Expenditur 0 2 3 2 9 2 1 78 78 90) 1 1 359 ,422) (1 2,5 2,692 2,389 (7 iance iance ar ar R’000 R’000 V V ------4 5 4 7 7 1 1 1 e e 5,3 9,79 9,79 4,468 9,783 ctual ctual A A R’000 R’000 Expenditur Expenditur 7 7 0 2 1 2 2 1 1 25 23 75 75 1 OR THE YEAR ENDED 3 OR THE YEAR ENDED 3 5, 2,5 2,36 9,9 9,9 4,82 2,692 2,389 iation iation inal inal F F opr opr R’000 R’000 2005/06 2005/06 Appr Appr ------2 5 7 2 5 7 1 1 1 1 2 2 1 1 1 1 , , , , 1 1 1 1 ement ement ir ir R’000 R’000 V V ------ting of ting of unds unds F F R’000 R’000 Shif Shif 1 MAR 1 MAR 5 8 2 0 2 2 2 1 1 25 48 49 48 1 ,2 5, 1 2,5 3,7 ed ed 8,8 8,8 2,692 2,389 t t iation iation opr opr djus djus R’000 R’000 A A C C Appr Appr H 2006 H 2006 ice f amme r og ication ees y ention - Head Of plo v e egion o em egion egion vices yment yments yments yments amme per sub-pr ime Pr Economic classif r s and subsidies ala R er er and subsidies er and subsidies er and subsidies og s & subsidies ent pa ent pa ent pa ent pa Pr t Sibande R r r r r al er ang t ansf ansf ansf ansf pensation t r r r r o ent T Social Cr Cur Cur T Ehlanzeni R Cur T Ek Ger Cur T T r vinces & municipalities al o ansf t 1 r o Cur Com Goods and ser T Pr 2. 2.3 2.2 2.4 T

SECTION 4 - FINANCIAL STATEMENTS 34

DETAIL PER PROGRAMME 7 7 e e 853 ,546 1 2,406 2,406 2,399 ctual ctual A A R’000 R’000 Expenditur Expenditur H 2006 H 2006 C C 4/05 4/05 1 4 200 200 43 34 34 ,75 ,0 1 1 2,79 2,828 2,828 iation iation inal inal F F opr opr R’000 R’000 1 MAR 1 MAR Appr Appr ,4% 7 4,6% 4,6% e as % e as % 0 8 8 99,6% 86,3% 99,6% 99,7% iation iation 1 inal inal % % opr opr of F of F Appr Appr Expenditur Expenditur 5 2 5 2 3 1 1 1 98 85) 1 (1 iance iance ar ar R’000 R’000 V V 1 1 1 1 e e OR THE YEAR ENDED 3 OR THE YEAR ENDED 3 ,250 1 3,963 3,963 2,702 3,952 ctual ctual A A R’000 R’000 Expenditur Expenditur 3 7 3 1 1 1 VICES F 78 78 48 VICES F ,4 2,5 1 3,9 3,9 3,965 iation iation inal inal F F opr opr R’000 R’000 2005/06 2005/06 Appr Appr Y SER Y SER - - - 0 0 0 0 1 1 1 1 ement ement ir ir R’000 R’000 V V ------ting of ting of unds unds F F R’000 R’000 Shif Shif 3 7 3 1 48 ,4 2,5 1 ed ed 3,968 3,968 3,965 t t iation iation OGRAMME 3: SECURIT OGRAMME 3: SECURIT opr opr djus djus R’000 R’000 A A PR PR Appr Appr amme r og ication ees y plo o em vices vices yment amme per sub-pr Economic classif r s and subsidies er og ity Ser s & subsidies ent pa Pr r al er t ansf pensation t r o ent T T Secur Cur r vinces & municipalities al t o ansf 1 r o T Pr T Cur Com Goods and ser 3.

35 SECTION 4 - FINANCIAL STATEMENTS

DETAIL PER PROGRAMME PR DETAIL PER PROGRAMME PR 6 6 1 7 e e 792 OGRAMME 4: MONIT OGRAMME 4: MONIT 2,2 3,069 3,063 3,069 ctual ctual A A R’000 R’000 Expenditur Expenditur 4/05 4/05 5 5 200 200 78 73 78 ,034 1 3,7 3,7 3,7 2,739 iation iation inal inal F F opr opr R’000 R’000 Appr Appr 7% 1% ,0% ,4% 9 40% 7 7 e as % e as % 9 9 08, 40,0% 78,6% iation iation 1 inal inal % % opr opr ORIN ORIN of F of F Appr Appr Expenditur Expenditur 7 2 2 G AND EV G AND EV 1 1 7 89 89 53) 230 (1 iance iance ar ar R’000 R’000 V V 8 7 8 1 4 4 e e AL AL 8 2,0 2,896 2,888 2,896 ctual ctual U U A A R’000 R’000 A A Expenditur Expenditur TION F TION F 7 7 20 20 ,0 ,888 1 1 2,985 2,965 2,985 iation iation inal inal F F opr opr R’000 R’000 OR THE YEAR ENDED 3 OR THE YEAR ENDED 3 2005/06 2005/06 Appr Appr - 5 4 5 4 1 1 49 49 509 509 ement ement ir ir R’000 R’000 V V ------ting of ting of unds unds F F R’000 R’000 Shif Shif 6 5 6 1 5 7 7 7 583 1 MAR ,888 1 MAR 2,4 2,4 1 2,4 ed ed t t iation iation opr opr djus djus R’000 R’000 A A Appr Appr C C H 2006 H 2006 amme r og ication ees y aluation plo o em vices yment amme per sub-pr Economic classif r s and subsidies ing and Ev er og or s & subsidies ent pa Pr r al er t ansf pensation t r o ent T T Monit Cur r vinces & municipalities al t o ansf 1 r o T Pr T Cur Com Goods and ser 4.

SECTION 4 - FINANCIAL STATEMENTS 36

NOTES TO THE APPROPRIATION STATEMENT 1. Detail of transfers and subsidies as per Appropriation Act (after Virement): Detail of these transactions can be viewed in note 11 (Transfers and subsidies) and Annexure 1 & 2 to the annual financial statements. H 2006 H 2006 C C 2. Detail of specifically and exclusively appropriated amounts voted (after Virement): Detail of these transactions can be viewed in note 1 (Annual Appropriation) to the annual financial statements. 1 MAR 1 MAR 3. Detail on financial transactions in assets and liabilities Detail of these transactions per programme can be viewed in note 8 (Details of special functions (theft and losses)) to the annual financial statements.

4. Explanations of material variances from Amounts Voted (after Virement):

Final Actual Variance Variance as a % 4.1 Per Programme Appropriation Expenditure of Final R’000 R’000 R’000 Appropriation Administration 22,608 22,117 491 2,17% Vacant posts were filled towards the end of the year OR THE YEAR ENDED 3 OR THE YEAR ENDED 3

Social Crime Prevention 9,975 9,797 178 1,78% Provincial Crime Prevention Framework (PCPF) was not implemented. TEMENT F TEMENT F A A T T Security Services 3,978 3,963 15 0,38% TION S TION S Monitoring and Evaluation 2,985 2,896 89 2,98% OPRIA OPRIA

2005/6 2004/5 4.2 Per Economic Classification: R’000 R’000 Current expenditure O THE APPR O THE APPR Compensation of employees 22,840 19,240 Goods and services 14,838 13,262 Financial transactions in assets and liabilities 6 TES T TES T Unauthorised expenditure approved 108 O O N N Transfers and subsidies Provinces and municipalities 71 274 Households 60 236

Payments for capital assets Buildings and other fixed structures 215 - Machinery and equipment 743 548

37 SECTION 4 - FINANCIAL STATEMENTS

STATEMENT OF FINANCIAL PERFORMANCE S STATEMENT OF FINANCIAL PERFORMANCE S T T A

2005/6 2004/5 A Note TEMENT OF FIN R’000 R’000 TEMENT OF FIN REVENUE Annual appropriation 1 38,926 35,648 Statutory appropriation 2 620 620 Appropriation for unauthorised expenditure approved 108 - Departmental revenue 3 232 318 TOTAL REVENUE 39,886 36,586

EXPENDITURE AN Current expenditure AN Compensation of employees 4 22,840 19,240 CIAL PERF Goods and services 5 14,838 13,262 CIAL PERF Financial transactions in assets and liabilities 6 6 - Unauthorised expenditure approved 9 108 Total current expenditure 37,684 32,610

Transfers and subsidies 7 131 510 ORMAN Expenditure for capital assets ORMAN Furniture and office equipment 8 215 - Machinery and Equipment 8 743 548 Total expenditure for capital assets 958 548 CE AND POSITION F CE AND POSITION F TOTAL EXPENDITURE 38,773 33,668

SURPLUS/(DEFICIT) 1,113 2,918 Add back unauthorised expenditure - - Add back fruitless and wasteful expenditure - -

SURPLUS/(DEFICIT) FOR THE YEAR 1,113 2,918

Reconciliation of Surplus/(Deficit) for the year Voted Funds to be surrendered to the Revenue Fund 12 881 2,600 Departmental Revenue to be surrendered to Revenue Fund 13 232 318 OR THE YEAR ENDED 3 OR THE YEAR ENDED 3 SURPLUS/(DEFICIT) FOR THE YEAR 1,113 2,918

STATEMENT OF FINANCIAL POSITION ASSETS Current assets 881 2,660 Unauthorised expenditure 9 41 41 Cash and cash equivalents 10 803 2,580 Receivables 11 37 39

Non-current assets - -

TOTAL ASSETS 881 2,660 1 MAR 1 MAR LIABILITIES Current liabilities 881 2,660 Voted Funds to be surrendered to the Revenue Fund 12 881 2,642 C Departmental Revenue to be surrendered to the Revenue Fund 13 - 18 C H 2006 H 2006 Non-current liabilities Payables 15 - -

TOTAL LIABILITIES 881 2,660 TOTAL - - SECTION 4 - FINANCIAL STATEMENTS 38

CASH FLOW STATEMENT 2005/6 2004/5 Note R’000 R’000 H 2006 H 2006 C

C CASH FLOWS FROM OPERATING ACTIVITIES REVENUE Annual appropriated funds received 1.1 38,926 35,648 1 MAR 1 MAR Statutory appropriated funds received 620 620 Appropriation for unauthorised expenditure received 9 108 - T 3 T 3 Departmental revenue received 232 318 TOTAL REVENUE 39,886 36,586

Net (increase)/decrease in working capital 2 (19) Surrendered to Revenue Fund (2,892) (1,984) Current payments (37,684) (32,501) TEMENT AS A TEMENT AS A A A Transfers and subsidies paid (131) (510) T T Net cash flow available from operating activities 14 (819) 1,572 W S W S O O

CASH FLOWS FROM INVESTING ACTIVITIES ASH FL

ASH FL Payments for capital assets (958) (548) C C Net cash flows from investing activities (958) (548)

Net increase/(decrease) in cash and cash equivalents (1,777) 1,024

Cash and cash equivalents at beginning of period 2,580 1,556

Cash and cash equivalents at end of period 15 803 2,580

39 SECTION 4 - FINANCIAL STATEMENTS

NOTES TO THE ANNUAL FINANCIAL STATEMENTS N NOTES TO THE ANNUAL FINANCIAL STATEMENTS N O Final Actual Funds Funds not Total O TES T 1. Annual Appropriation TES T Appropriation Received requested / not Appropriation 1.1 Annual Appropriation received 2004/5 Included are funds appropriated in terms of the Appropriation R’000 R’000 R’000 R’000 O THE ANNU Act for Provincial Departments (Equitable Share) O THE ANNU Administration 21,988 21,988 - 19,821 Social Crime Prevention 9,975 9,975 - 9,221 Security Services 3,978 3,978 - 2,828 Monitoring and Evaluation 2,985 2,985 - 3,778 Total 38,926 38,926 - 35,648 AL FIN AL FIN Explanation of material variances including whether or not application will be made for a rollover. 2005/6 2004/5 AN Note AN R’000 R’000 CIAL S 2. Statutory Appropriation CIAL S Member of executive committee/parliamentary officers 620 620

3. Departmental revenue to be surrendered to revenue fund T T A Description A TEMENT Sales of goods and services other than capital assets 45 229 TEMENT Interest, dividends and rent on land 152 89 Financial transactions in assets and liabilities 3.2 35 - Total revenue collected 232 318 S F Less: Departmental Revenue Budgeted - - S F Departmental revenue collected 232 318 OR THE YEAR ENDED 3 OR THE YEAR ENDED 3

3.2 Financial transactions in assets and liabilities Nature of loss recovered Other Receipts including Recoverable Revenue 35 - Total 35 -

4. Compensation of employees 4.1 Salaries and wages Basic salary 14,218 12,271 Performance award 1,193 143 Service Based 1,061 927 Compensative/circumstantial 1,543 1,626 1 MAR Periodic payments - 155 1 MAR Other non-pensionable allowances 1,931 1,340 Total 19,946 16,462 C C H 2006 4.2 Social contributions H 2006 4.2.1 Employer contributions Pension 1,862 1,863 Medical 1,029 912 Bargaining council 3 3 Total 2,894 2,778

Total compensation of employees 22,840 19,240

Average number of employees 120 117

SECTION 4 - FINANCIAL STATEMENTS 40

NOTES TO THE ANNUAL FINANCIAL STATEMENT 2005/6 2004/5 Note R’000 R’000 5. Goods and services H 2006 H 2006 Advertising 987 758 C C Bank charges and card fees 11 15 Communication 1,053 782 Consultants, contractors and special services 2,203 2,328 1 MAR 1 MAR External audit fees 5.1 665 656 Equipment less than R5 000 81 162 Government motor transport 438 423 Inventory 1,937 933 Maintenance, repair and running costs 132 97 Operating leases 536 403 Printing and publications 465 386 Resettlement costs 54 48 Owned and leasehold property expenditure 109 156 Travel and subsistence 5.3 4,487 3,612 Venues and facilities 1,200 1,499 Protective, special clothing & uniforms 26 28 OR THE YEAR ENDED 3 OR THE YEAR ENDED 3 Training & staff development 454 976 Total 14,838 13,262 S F S F

5.1 External audit fees Regulatory audits 665 656 Total 665 656 TEMENT TEMENT A A T T 5.2 Inventory Actual inventory on hand 200 933 Total 200 933 CIAL S CIAL S 5.3 Travel and subsistence AN AN Local 4,487 3,612 Total 4,487 3,612

6. Financial transactions in assets and liabilities AL FIN AL FIN Theft 6.1 6 - Total 6 -

6.1 Detail of theft Debt written off 6 - Total 6 - O THE ANNU O THE ANNU 7. Transfers and subsidies Provinces and municipalities Annex 1 71 274 TES T TES T Households Annex 2 60 236 O O Total 131 510 N N

8. Expenditure for capital assets Buildings and other fixed structures - - Machinery and equipment Annex 4.1 958 548 Total 958 548 Amounts of R5,529.46 (2004: R 5,819.51) included above may not be recoverable, but has not been written off in the Statement of financial performance 41 SECTION 4 - FINANCIAL STATEMENTS

NOTES TO THE ANNUAL FINANCIAL STATEMENTS N NOTES TO THE ANNUAL FINANCIAL STATEMENTS N O 2005/6 2004/5 O TES T Note TES T R’000 R’000 9. Unauthorised expenditure 9.1 Reconciliation of unauthorised expenditure O THE ANNU O THE ANNU Opening balance 41 149 Amounts approved by Parliament/Legislature (with funding) - (108) Unauthorised expenditure awaiting authorisation 41 41

10. Cash and cash equivalents Consolidated Paymaster General Account 803 2,580 AL FIN Total 803 2,580 AL FIN

Less than One to Older than three Note Total Total one year three years years AN 11. Receivables AN Staff debtors 11.1 6 30 - 36 38 CIAL S CIAL S Other debtors 11.2 - 1 - 1 1 Total 6 31 - 37 39

11.1 Staff Debt T T A (Group major categories, but list material items) A TEMENT Ex-employees salary overpayments 36 38 TEMENT Total 36 38

11.2 Other debtors S F (Group major categories, but list material items) S F Overpayment to the Receiver of Revenue 1 1 OR THE YEAR ENDED 3 Total 1 1 OR THE YEAR ENDED 3

12. Voted Funds to be surrendered to the Revenue Fund Opening balance 2,642 1,713 Transfer from Statement of Financial Performance 881 2,600 Paid during the year (2,642) (1,672) Closing balance 881 2,642

13. Departmental revenue to be surrendered to the Revenue Fund Opening balance 18 12 Transfer from Statement of Financial Performance 232 318 Paid during the year (250) (312) 1 MAR Closing balance - 18 1 MAR

14. Net cash flow from operating activities to surplus/(deficit) C Net surplus/(deficit) as per Statement of Financial Performance 1,113 2,918 C H 2006 (Increase)/decrease in receivables – current 2 (19) H 2006 (Increase)/decrease in other current assets - 108 Surrenders to Revenue Fund (2,892) (1,984) Expenditure on capital assets 958 548 Other non-cash items - 1 Net cash flow generated by operating activities (819) 1,572

15. Reconciliation of cash and cash equivalents for cash flow purposes Consolidated Paymaster General account 803 2,580 Total 803 2,580

SECTION 4 - FINANCIAL STATEMENTS 42

DISCLOSURE NOTES TO THE ANNUAL FINANCIAL STATEMENTS These amounts are not recognised in the financial statements and are disclosed to 2005/6 2004/5 Note enhance the usefulness of the financial statements. R’000 R’000 2006 2006 16. Contingent liabilities H H Liable to Nature C C Housing loan guarantees Employees Annexure 3 560 1,031 Total contingent liabilities 560 1,031 1 MAR 1 MAR 17. Commitments Current expenditure Approved and contracted 132 - Total commitments 132 -

18. Accruals Listed by economic classification 30 Days 30+ Days Total Total Goods and services 431 431 348 Total Accruals 431 431 348

19. Employee benefits

OR THE YEAR ENDED 3 743 3,897 OR THE YEAR ENDED 3 Leave entitlement Thirteenth cheque 663 455 S F S F Performance awards 1,193 143 Capped leave commitments 3,426 - Total employee benefits 6,025 4,495 TEMENT TEMENT Buildings & Machinery and 2005/6 2004/5 A A other fixed equipment Total Total T T structures 20. Lease Commitments R’000 R’000 R’000 R’000 20.1 Operating leases CIAL S CIAL S Not later than 1 year - 357 357 316 AN AN Later than 1 year and not later than 5 years - 611 611 595 Later than 5 years - - - 207 Total present value of lease liabilities - 968 968 1,118 AL FIN AL FIN 21. Receivables for departmental revenue Sales of goods and services other than capital assets 45 229 Interest, dividends and rent on land 152 89 Financial transactions in assets and liabilities 35 - Total receivables for departmental revenue 232 318 O THE ANNU O THE ANNU No of Individuals 22. Key management personnel TES T TES T Political office bearers O O 1 620 620 Officials Level 15 - 16 1 678 586 Level 14 1 534 4,220 Total key management personnel 1,832 5,426 OSURE N OSURE N DISCL DISCL

43 SECTION 4 - FINANCIAL STATEMENTS

ANNEXURES TO THE FINANCIAL STATEMENTS ANNEXURES T ANNEXURES TO THE FINANCIAL STATEMENTS ANNEXURES T ------ct aid ct 4/05 4/05 iation A inal out F enue A R’000 R’000 R’000 v opr 200 200 e Division of R ealised Losses .o. Claims P R i.r Appr ------7 y 9 34 40 50 39 1 1 1 560 ed r ailable ailable er v v % % O THE FIN O THE FIN R’000 Closing ansf Balance r 1/03/2006 T Municipality unds Spent b 3 % of A % of A F ------y 60 60 er EXPENDITURE t eed ansf es r ant er SPENT R’000 R’000 R’000 anding as at Int t 1/03/2006 Guar Municipality ctual T AN AN 3 A Amount Spent b Outs ------CIAL S CIAL S 1 4 ed ing 6 29 03 68 20 30 1 56 253 ees eceiv ear ailable v ant R’000 R’000 R’000 the Y al A t Guar o y Municipality eleased Dur T b R T T Amount R A A ------ed 1 TEMENT TEMENT r 92 93 ear er ailable ansf tments v % ees Issued r TION R’000 R’000 ing the Y ant A djus A % of A unds T Dur F Guar - - S F S F 1 1 4 3 1 er TRANSFER 6 1 7 29 03 05 68 33 70 69 54 s 1 1 1 393 ,03 er 1 ansf r OR THE YEAR ENDED 3 OR THE YEAR ENDED 3 4/2005 TRANSFER ALLOC R’000 R’000 R’000 oll Ov Balance Opening R 1/0 ctual T 0 A ------ct eed ed t ailable v iation A ant iginal al Amount djus R’000 R’000 R’000 opr Or A al A t Guar o T Capit Appr AL - - - - ee in Housing Housing Housing Housing Housing Housing Housing Housing Housing tments ant R’000 espect of Housing djus TION R CH 2006 - LOC A A Guar - - - - ALITIES 1 MAR 1 MAR 1 MAR T 3 s er GRANT ALLOC O MUNICIP R’000 oll Ov R TION C C O HOUSEHOLDS A AID T H 2006 H 2006 S P - - - - GANIS ct ARANTEES ISSUED AS A AL GRANT OFIT OR titution enue A R’000 v e Division of CIAL GU R ON-PR or ins AN N ONDITION ant Guar Y ict council tr ict council ict council tr tr TEMENT OF C TEMENT OF TRANSFERS/SUBSIDIES T TEMENT OF FIN ALIT A A A T T T a AME OF ala dis N s d Bank t Sibande dis MUNICIP ang er AL AL AL manent Bank ican Bank T T T andar ansf edbank bsa er t idelity Bank O O O r Afr F S Saambou P T FNB T T RSCL: Nk RSCL: Ehlanzeni dis RSCL: Ger T Mpumalang N A ANNEXURE 1: S ANNEXURE 2: S ANNEXURE 3: S SECTION 4 - FINANCIAL STATEMENTS 44

ANNEXURE TO THE FINANCIAL STATEMENTS - - 5 7 1 1 5 4 46 08 83) 2 1 4 253 253 436 362 4 , ,262 ,225 1 (1 1 1 (582) (582) (582) 2,900 ement v al t o T R’000 R’000 R’000 R’000 it/(loss) on Disposal al Mo of t H 2006 H 2006 o Pr Closing Balance T C C ------50 50 1 1 295 295 295 582 582 Cash R’000 R’000 R’000 R’000 In-Kind 1 MAR 1 MAR Disposals Disposals - - - 2 7 7 5 5 1 1 1 4 46 08 46 1 2 2 1 4 29 436 548 958 582 582 582 548 4 4 , 1 Cash dditions dditions R’000 R’000 R’000 R’000 ying Amount A A r Car - 7 7 1 4 7 5 4 79 1 7 ,39 2,3 1 R’000 Opening Balance OR THE YEAR ENDED 3 OR THE YEAR ENDED 3 S F S F TEMENT TEMENT A A T T CIAL S CIAL S CH 2005 CH 2006 AN AN 1 MAR 1 MAR CH 2006 CH 2006 1 MAR 1 MAR O THE FIN O THE FIN OR THE YEAR ENDED 3 OR THE YEAR ENDED 3 OR THE YEAR ENDED 3 OR THE YEAR ENDED 3 UCTURES UCTURES TR TR ANNEXURES T ANNEXURES T uipment uipment S MOVEMENT SCHEDULE F ANGIBLE ASSET MOVEMENT SCHEDULE F S MOVEMENT SCHEDULE F S S S S ANGIBLE ASSET MOVEMENT SCHEDULE F AL AL es es AL T y assets THER FIXED S THER FIXED S ice eq ice eq AL T f f ar y APIT uctur uctur APIT tr tr uipment uipment AL ASSET AL ASSET AL ASSET AL ASSET 1: DISPOS Y AND EQUIPMENT Y AND EQUIPMENT Y AND EQUIPMENT Y AND EQUIPMENT hiner ed s ed s t assets t assets t assets t assets e and of e and of APIT APIT APIT APIT er eq er eq ix ix put put AL C AL C AL C AL C nitur nitur CHINER CHINER CHINER CHINER T T T T anspor anspor anspor anspor ur ur O O O O r r r r T F T T Specialised milit T Com F T T MA Other Mac MA T Other f BUILDINGS AND O BUILDINGS AND O MA T Other f Com MA ANNEXURE 4. ANNEXURE 4: C ANNEXURE 4.2: DISPOS ANNEXURE 4.3: C 45 SECTION 4 - FINANCIAL STATEMENTS

1. SERVICE DELIVERY

1.1 Main Service for Service Delivery Improvement and Standards Main Services Actual Customers Potential Customers Standard of Service Actual Achievement against Standards Render Human Resources all directorates all staff members improved efficiency 23 posts were filled with competent and quality personnel Render Human Resource Development all directorates all staff members improved efficiency 90 employees were trained in-house Render Labour Relations Services all directorates all staff members improved efficiency 5 grievances were received and solved. 1 appeal on unfair dismissal was recorded and solved

1.2 Consultation Arrangements for Customers Type of Arrangement Actual Customer Potential Customer Actual Achievements Development of job descriptions and work plans all directorates regional offices All quarters were assess, although challenges were faced Quarterly reports on targets achieved HOD all staff members quarterly reports were submitted to the HOD Assessment committee meetings each directorate all staff members 104 officials’ performance was assessed, 83 were awarded with incentives.

1.3 Service Delivery Access Strategy Access Strategy Actual Achievements Advertisement of vacant funded posts 27 posts were advertised and 23 were filled Correction of deviations on the system with the approved structure all deviations were corrected on the system as per the approved organisational structure

1.4 Service Information Tool Type of Information Tool Actual Achievements To promote training and skills 35 unemployed youth *18.2) were appointed to participate in 4 learnership programmes; i.e. Public Accounting, Public Administration, Human Resources and development of all employees Project Management. 5 officials (18.1) completed the Public Administration Learnership Build capacity to improve 90 officials were trained on Supply Chain Management, Team Building, Principles of Batho Pele, Departmental Integrated Transversal Issues, Standard Charter efficiency of Accountants, Project Management, Curriculum Design, Sign Language, Agenda and Minute Taking, Report Writing & Protocol and Business Etiquette.

1.5 Complaint Mechanism Complaint Mechanism Actual Achievements No disputes were lodged None.

2. EXPENDITURE

2.1 Personnel costs by Programme Programme Total Voted Compensation of Training Professional & Compensation of Average compensation of Employment Expenditure Employees Expenditure Special Services employees as % of employees Cost per (R’000) (R’000) (R’000) (R’000) Total Expenditure Employee (R’000) Pr1: Administration 22,111 12,782 0 0 57.8 107 120 Pr2: Social Crime Prevention 9,797 5,315 0 0 54.2 44 120 Pr3: Security Services 3,963 2,702 0 0 68.2 23 120 Pr4: Monitoring and Evaluation 2,896 2,041 0 0 70.5 17 120 Total as on Financial Systems (BAS) 38,767 22,840 0 0 58.9 191 120

2.2 Personnel costs by Salary band Salary Bands Personnel Expenditure Percentage of Total Average personnel Cost Total Personnel Number of (R’000) Personnel Cost per Employee (R) Expenditure Employees Lower skilled (Levels 1-2) 108 0.4 36,000 25,941 3 Skilled (Levels 3-5) 2,058 7.9 79,154 25,941 26 Highly skilled production (Levels 6-8) 7,213 27.8 150,271 25,941 48 Highly skilled supervision (Levels 9-12) 10,423 40.2 297,800 25,941 35 Senior management (Levels 13-16) 2,374 9.2 395,667 25,941 6 Contract (Levels 3-5) 150 0.6 150,000 25,941 1 Contract (Levels 13-16) 493 1.9 493,000 25,941 1 TOTAL 22,819 88 190,158 25,941 120

2.3 Salaries, Overtime, Home Owners Allowance and Medical Aid by Programme Programme Salaries Salaries as % of Overtime Overtime as% HOA HOA as % of Medical Ass Medical Ass as % of Total Personnel (R’000) Personnel Cost (R’000) of Cost (R’000) Personnel Cost (R’000) Pers Cost (R’000) Cost Pr1: Administration 1,995 55,2 123 3,4 18 0,5 106 2,9 3,611 Pr2 Social Crime Prevention 3,126 47,5 410 6,2 77 1,2 246 3,7 6,582 Pr3: Security Services 1,685 61,3 108 3,9 63 2,3 126 4,6 2,750 Pr4: Monitoring and Evaluation 1,374 50,1 25 0,9 13 0,5 71 2,6 2,744 Pr5: Administration 5,997 58,5 458 4,5 134 1,3 479 4,7 10,254 TOTAL 14,177 54,7 1,124 4,3 305 1,2 1,028 4 25,941 SECTION 5 - HUMAN RESOURCE MANAGEMENT 46

2.4 Salaries, Overtime, Home Owners Allowance and Medical Aid by Salary Band Programme Salaries Salaries as % of Overtime Overtime as % HOA HOA as % of Medical Ass Medical Ass as Total PersCost (R’000) Pers Cost (R’000) of Cost (R’000) Fers Cost (R’000) % of Pers Cost (R’000) Lower skilled (Levels 1-2) 88 81,5 0 0 1 0,9 2 1,9 108 Skilled (Levels 3-5) 1,343 64,5 44 2,1 50 2.4 225 10,8 2,081 Highly skilled production (Levels 6-8) 4,533 55,2 413 5 95 1.2 384 4,7 8,215 Highly skilled supervision (Levels 9-12) 6,438 52,5 635 5,2 161 1,3 345 2,8 12,254 Senior management (Levels 13-16) 1,418 54,4 0 0 -2 -0,1 54 2,1 2,605 Contract (Levels 3-5) 60 38,7 34 21,9 0 0 10 6,5 155 Contract (Levels 13-16) 296 56,6 0 0 0 0 8 1,5 523 TOTAL 14,176 54,6 1,126 4,3 305 1,2 1,028 4 25,941

3. EMPLOYMENT

3.1 Employment and Vacancies by Programme at end of period Programme Number of Posts Number of Posts Filled Vacancy Rate Number of Posts Filled Additional to the Establishment Pr1: Administration, Permanent 20 11 45 0 Pr2: Social Crime Prevention, Permanent 32 30 6,3 0 Pr3: Security Services, Permanent 19 17 10,5 0 Pr4: Monitoring and Evaluation 10 9 10 0 Pr5: Administration, Permanent 77 53 31,2 0 TOTAL 158 120 24,1 0

3.2 Employment and Vacancies by Salary Band at end of period Salary Band Number of Posts Number of Posts Filled Vacancy Rate Number of Posts Filled Additional to the Establishment Lower skilled (Levels 1-2), Permanent 8 6 25 0 Skilled (Levels 3-5), Permanent 34 23 25.8 0 Highly skilled production (Levels 6-8), Permanent 66 46 30.3 0 Highly skilled supervision (Levels 9-12), Permanent 42 32 23.8 0 Senior management (Levels 13-16), Permanent 6 4 33.3 0 Contract (Levels 3-5) Permanent 1 1 0 0 Contract (Levels 13-16), Permanent 1 1 0 0 TOTAL 158 120 24,1 0

3.3 Employment and Vacancies by Critical Occupation at end of period Critical Occupations Number of Posts Number of Posts Filled Vacancy Rate Number of Posts Filled Additional to the Establishment Administrative related, Permanent 77 66 14,3 0 Agriculture related, Permanent 1 0 100 0 Cleaners in offices workshops hospitals etc., Permanent 10 10 0 0 Client inform clerks(switchboard receptionist inform clerks), Permanent 1 1 0 0 Communication and information related, Permanent 7 4 42,9 0 Financial clerks and credit controllers, Permanent 3 1 66,7 0 Human resources & organisational development & relate prof, Permanent 3 2 33.3 0 Human resources clerks, Permanent 9 7 22.2 0 Human resources related, Permanent 6 2 66,7 0 Legal related, Permanent 2 1 50 0 Library mail and related clerks, Permanent 2 1 50 0 Messengers porters and deliverers, Permanent 2 1 50 0 Other administration & related clerks and organisers, Permanent 11 5 54.5 0 Other occupations, Permanent 1 1 0 0 Secretaries & other keyboard operating clerks, Permanent 13 10 23,1 0 Security officers, Permanent 8 6 25 0 Senior managers, Permanent 2 2 0 0 TOTAL 158 120 24,1 0

4. EVALUATION

4.1 Job Evaluation Salary Band Number of Posts Number of Jobs % of Posts Number of Posts % of Upgraded Number of Posts % of Downgraded Evaluated Evaluated Upgraded posts Evaluated Downgraded Posts Evaluated Lower skilled (Levels 1-2) 8 0 0 0 0 0 0 Contract (Levels 3-5) 1 0 0 0 0 0 0 Contract (Band C) 1 0 0 0 0 0 0 Skilled (Levels 3-5) 34 0 0 0 0 0 0 47 SECTION 5 - HUMAN RESOURCE MANAGEMENT

4.1 Job Evaluation (continuing) Salary Band Number of Posts Number of Jobs % of Posts Number of Posts % of Upgraded Number of Posts % of Downgraded Evaluated Evaluated Upgraded posts Evaluated Downgraded Posts Evaluated Highly skilled production (Levels 6-8) 66 0 0 0 0 0 0 Highly skilled supervision (Levels 9-12) 42 0 0 0 0 0 0 Senior Management Service Band A 5 0 0 0 0 0 0 Senior Management Service Band B 1 0 0 0 0 0 0 TOTAL 158 0 0 0 0 0 0

4.2 Profile of employees whose positions were upgraded due to their posts being upgraded Beneficiaries African Asian Coloured White Total Female 0 0 0 0 0 Male 0 0 0 0 0 TOTAL 0 0 0 0 0 Employees with a Disability 0 0 0 0 0

4.3 Employees whose salary level exceed the grade determined by Job Evaluation [i.t.o PSI 1.V.C.3] Occupation Number of Employees Job Evaluation Level Remuneration Level Reason for Deviation No of Employees in Dept Highly skilled production 0 0 0 0 77 Highly skilled supervision (levels 9-12) 0 0 0 0 34 TOTAL 0 0 0 0 0 Percentage of Total Employment 0 0

4.4 Profile of employees whose positions salary level exceeded the grade determined by job evaluation [i.t.o. PSI 1.V.C.3.] Beneficiaries African Asian Coloured White Total Female 0 0 0 0 0 Male 0 0 0 0 0 TOTAL 0 0 0 0 0 Employees with a Disability 0 0 0 0 0

5. EMPLOYMENT CHANGES

5.1 Annual Turnover Rates by Salary Band Salary Band Employment at Beginning of Period Appointments Terminations Turnover Rate Lower skilled (Levels 1-2), Permanent 2 1 0 0 Skilled (Levels 3-5), Permanent 27 2 2 7,4 Highly skilled production (Levels 6-8), Permanent 46 4 1 2,2 Highly skilled supervision (Levels 9-12), Permanent 34 2 0 0 Senior Management Service Band A, Permanent 4 0 0 0 Senior Management Service Band C, Permanent 0 1 0 0 Contract (Levels 3-5), Permanent 1 0 0 0 Contract (Band C), Permanent 0 1 0 0 TOTAL 114 11 3 2,6

5.2 Annual Turnover Rates by Critical Occupation Occupation Employment at Beginning of Period Appointments Terminations Turnover Rate Administrative related, Permanent 49 3 0 0 Agriculture related, Permanent 1 0 0 0 Cleaners in offices workshops hospitals etc., Permanent 9 1 0 0 Client inform clerks (swithchbd receptionist inform clerk), Permanent 1 0 0 0 Communication and information related, Permanent 6 0 0 0 Finance and economics related, Permanent 1 0 0 0 Financial clerks and credit controllers, Permanent 3 1 0 0 Human resources & organisational development & relate prof, Permanent 2 0 0 0 Human resources clerks, Permanent 7 0 0 0 Human resources related, Permanent 1 1 0 0 Light vehicle drivers, Permanent 1 0 0 0 Other administration & related clerks and organisers, Permanent 7 2 1 14,3 Other occupations, Permanent 1 0 0 0 Secretaries & other keyboard operating clerks, Permanent 11 1 0 0 Security guards, Permanent 9 0 2 22,2 Security officers, Permanent 5 0 0 0 Senior managers, Permanent 0 2 0 0 TOTAL 114 11 3 2,6 SECTION 5 - HUMAN RESOURCE MANAGEMENT 48

5.3 Reasons why staff are leaving the department Termination Type Number Percentage of Total Resignation Percentage of Total Employment Total Total Employment Dismissal-misconduct, Permanent 2 66,7 1,8 3 114 Retirement, Permanent 1 33,3 0,9 3 114 TOTAL 3 100 2,6 3 114 Resignations as % of Employment - 2,6

5.4 Promotions by Critical Occupation Occupation Employment at Promotions to Salary Level Promotions Progressions to another Notch Progressions as a Beginning of Period another Salary Level as % of Employment Notch with Salary Level % of Employment Administrative related 49 2 4,1 16 32,7 Agriculture related 1 0 0 1 100 Cleaners in offices workshops hospitals etc. 9 0 0 0 0 Client inform clerks (switchboard receptionist inform clerks) 1 0 0 1 100 Communication and information related 6 0 0 4 66,7 Financial and elated professionals 1 0 0 0 0 Financial clerks and credit controllers 3 0 0 0 0 General legal administration & related professionals 0 1 0 0 0 Human resources & organisational development & relate prof 2 0 0 1 50 Human resources clerks 7 0 0 0 0 Human resources related 1 0 0 0 0 Light vehicle drivers 1 0 0 1 100 Other administration & related clerks and organisers 7 2 28,6 1 14,3 Other occupations 1 0 0 0 0 Secretaries & other keyboard operating clerks 11 2 18,2 2 18,2 Security guards 9 0 0 7 77,8 Security officers 5 0 0 2 40 TOTAL 114 7 6,1 36 31,6

5.5 Promotions by Salary Band Salary Band Employment at Promotions to another Salary Level Promotions Progressions to another Notch Notch Progressions as Beginning of Period Salary Level as a % of Employment Within Salary Level %of Employment Lower skilled (Levels 1-2), Permanent 2 0 0 0 0 Skilled (Levels 3-5), Permanent 27 0 0 16 59,3 Highly skilled production (Levels 6-8), Permanent 46 3 6,5 11 23,9 Highly skilled supervision (Levels 9-12), Permanent 34 3 8,8 9 26,5 Senior management (Levels 13-16), Permanent 4 1 25 0 0 Contract (Levels 3-5), Permanent 1 0 0 0 0 TOTAL 114 7 6,1 36 31,6

6. EMPLOYMENT EQUITY

6.1 Total number of Employees (incl. Employees with disabilities) per Occupational Category (SASCO) Occupational Categories Male Male Male Male Male Female Female Female Female Female Total African Coloured Indian White Total African Coloured Indian White Total Legislators, Senior Officials and Managers, Permanent 4 0 0 0 4 3 0 0 0 3 7 Professionals, Permanent 38 0 0 1 39 26 0 0 3 29 68 Clerks, Permanent 11 0 0 0 11 17 1 0 0 18 29 Service and sales workers, Permanent 8 0 0 0 8 2 0 0 0 2 10 Elementary occupations, Permanent 0 0 0 0 0 10 0 0 0 10 10 Other, Permanent 0 0 0 0 0 1 0 0 0 1 1 TOTAL 61 0 0 1 62 59 1 0 3 63 125 Employees with disabilities 1 0 0 0 1 2 0 0 0 2 3

6.2 Total number of Employees (incl. Employees with disabilities) per Occupational Bands Occupational Bands Male Male Male Male Male Female Female Female Female Female Total African Coloured Indian White Total African Coloured Indian White Total

Senior Management, Permanent 4 0 0 0 4 2 0 0 0 2 35 Professionally qualified and experienced specialists and mid- 19 0 0 1 20 12 0 0 3 15 34 management, Permanent Skilled technical and academically qualified workers, junior 21 0 0 0 21 27 0 0 0 27 48 management, supervisors, foremen, Permanent

Semi-skilled and discretionary decision making, Permanent 13 0 0 0 13 12 1 0 0 13 26 Unskilled and defined decision making, Permanent 0 0 0 0 0 3 0 0 0 3 3

49 SECTION 5 - HUMAN RESOURCE MANAGEMENT

6.2 Total number of Employees (incl. Employees with disabilities) per Occupational Bands (continuing) Occupational Bands Male Male Male Male Male Female Female Female Female Female Total African Coloured Indian White Total African Coloured Indian White Total Not available, Permanent 0 0 0 0 0 1 0 0 0 1 1 Contract (Top Management), Permanent 1 0 0 0 1 0 0 0 0 0 1 Contract (Semi-skilled), Permanent 1 0 0 0 1 0 0 0 0 0 1 TOTAL 59 0 0 1 60 48 1 0 3 60 120

6.3 Recruitment Occupational Bands Male Male Male Male Male Female Female Female Female Female Total African Coloured Indian White Total African Coloured Indian White Total Senior Management, Permanent 1 0 0 0 1 2 0 0 0 2 3 Professionally qualified and experienced specialists and mid- 1 0 0 0 1 1 0 0 0 1 2 management, Permanent Skilled technical and academically qualified workers, junior 0 0 0 0 0 4 0 0 0 4 4 management, supervisors, foremen, Permanent Semi-skilled and discretionary decision making, Permanent 0 0 0 0 0 2 0 0 0 2 2 Unskilled and defined decision making, Permanent 0 0 0 0 0 1 0 0 0 1 1 Contract (Top Management), Permanent 1 0 0 0 1 0 0 0 0 0 1 TOTAL 3 0 0 0 3 10 0 0 0 10 13

6.4 Promotions Occupational Bands Male Male Male Male Male Female Female Female Female Female Total African Coloured Indian White Total African Coloured Indian White Total Senior Management, Permanent 0 0 0 0 0 1 0 0 0 1 1 Professionally qualified and experienced specialists and mid- 6 0 0 0 6 5 0 0 0 5 11 management, Permanent Skilled technical and academically qualified workers, junior 6 0 0 0 6 8 0 0 0 8 14 management, supervisors, foremen, Permanent Semi-skilled and discretionary decision making, Permanent 14 0 0 0 14 2 0 0 0 2 16 TOTAL 26 0 0 0 26 16 0 0 0 16 42 Employees with disabilities 1 0 0 0 1 2 0 0 0 2 3

6.5 Terminations Occupational Bands Male Male Male Male Male Female Female Female Female Female Total African Coloured Indian White Total African Coloured Indian White Total Skilled tech and academically qualified workers, jr man, supervisors, 1 0 0 0 1 0 0 0 0 0 1 foremen, Permanent Semi-skilled and discretionary decision making, Permanent 3 0 0 0 3 0 0 0 0 0 3 TOTAL 4 0 0 0 4 0 0 0 0 0 4

6.6 Disciplinary Action Occupational Bands Male Male Male Male Male Female Female Female Female Female Total African Coloured Indian White Total African Coloured Indian White Total TOTAL 0 0 0 0 0 0 0 0 0 0 0

6.7 Skills Development Occupational Categories Male Male Male Male Male Female Female Female Female Female Total African Coloured Indian White Total African Coloured Indian White Total

Legislators, Senior Officials and Managers 0 0 0 0 0 0 0 0 0 0 0

Professionals 0 0 0 0 0 0 0 0 0 0 0

Technicians and Associate Professionals 0 0 0 0 0 0 0 0 0 0 0

Clerks 0 0 0 0 0 0 0 0 0 0 0

Service and Sales Workers 0 0 0 0 0 0 0 0 0 0 0

Skilled Agriculture and Fishery Workers 0 0 0 0 0 0 0 0 0 0 0

Craft and related Trades Workers 0 0 0 0 0 0 0 0 0 0 0

Plant and Machine Operators and Assemblers 0 0 0 0 0 0 0 0 0 0 0

Elementary Occupations 0 0 0 0 0 0 0 0 0 0 0

TOTAL 0 0 0 0 0 0 0 0 0 0 0

Employees with disabilities 0 0 0 0 0 0 0 0 0 0 0

SECTION 5 - HUMAN RESOURCE MANAGEMENT 50

7. PERFORMANCE

7.1 Performance Rewards by Race, Gender and Disability Number of Beneficiaries Total Employment Percentage of Total Cost (R'000) Average Cost per Employment African, Female 32 56 57,1 495 15,484 African, Male 41 57 71,9 609 14,847 Coloured, Female 0 1 0 0 0 Total Blacks, Female 34 57 59,6 525 15,431 Total Blacks, Male 42 57 73,7 625 14,879 White, Female 2 2 100 43 21,619 White, Male 0 1 0 0 0 Employees with a disability 3 3 100 45 15,102 TOTAL 81 120 67,5 1,238 15,285

7.2 Performance Rewards by Salary Band for Personnel below Senior Management Service Salary Band Number of Beneficiaries Total Employment Percentage of Total Employment Cost (R'000) Average Cost per Lower skilled (Levels 1-2) 0 3 0 0 0 Skilled (Levels 3-5) 18 26 69,2 120 6,667 Highly skilled production (Levels 6-8) 34 48 70,8 412 12,118 Highly skilled supervision (Levels 9-12) 25 35 71,4 634 25,360 Contract (Levels 3-5) 0 1 0 0 0 TOTAL 77 113 68,1 1,166 15,143

7.3 Performance Rewards by Critical Occupation Critical Occupations Number of Beneficiaries Total Employment Percentage of Total Employment Cost (R'000) Average Cost per

Administrative related 37 56 66,1 669 18,081

Agriculture related 1 1 100 8 8,000

Cleaners in offices, workshops, hospitals etc. 6 10 60 45 7,500

Communication and Information related 5 4 125 85 17,000

Financial and related professionals 1 1 100 11 11,000

Financial clerks and credit controllers 3 4 75 34 11,333

General legal administration & related professionals 0 1 0 0 0

Human resources and organisational development 2 2 100 46 23,000

Human resources clerks 7 7 100 86 12,286

Human resources related 1 2 50 42 42,000

Other administration and related clerks 5 7 71,4 47 9,400

Other occupations 0 1 0 0 0

Rank: unknown 0 1 0 0 0

Secretaries and other keyboard operating clerks 6 11 54,5 96 16,000

Security guards 3 5 60 19 6,333

Security officers 1 5 20 5 5,000

Senior Managers 0 2 0 0 0

TOTAL 78 120 65 1,193 15,295

7.4 Performance Related Rewards (Cash Bonus) by Salary Band for Senior Management Service SMS Band Number of Total Employment % of Total Cost (R'000) Average Cost per % of SMS Wage Bill Personnel Cost SMS Beneficiaries Employment Beneficiary (R’000) Band A 1 5 20 28 2,800 1,1 2,520

Band B 0 1 0 0 0 0 0

Band C 0 1 0 0 0 0 0

TOTAL 1 7 14,3 28 2,800 1,1 2,520

51 SECTION 5 - HUMAN RESOURCE MANAGEMENT

8. FOREIGN WORKERS

8.1 Foreign Workers by Salary Band Salary Band Employee at Percentage of Employment at Percentage of Change in Percentage of Total Employment Total Employment Total Change in Beginning Period Total end of Period Total Employment Total at beginning of at beginning of Employment period period

TOTAL 0 0 0 0 0 0 0 0 0

8.2 Foreign Workers by Major Occupation Major Occupation Employee at Percentage of Employment at Percentage of Change in Percentage of Total Employment Total Employment Total Change in Beginning Period Total end of Period Total Employment Total at beginning of at beginning of Employment period period

TOTAL 0 0 0 0 0 0 0 0 0

9. LEAVE

9.1 Sick Leave Salary Band Total Days % Days with Number of % of Total Cost Average Days Estimated Cost Total number of Total number of Medical Employees using Employees using per Employee (R’000) employees using days with medical Certification sick leave sick leave sick leave certification Lower skilled (Levels 1-2) 5 100 1 1,4 5 1 71 5 Skilled (Levels 3-5) 165 95,2 17 23,9 10 29 71 157 Highly skilled production (Levels 6-8) 248 89,5 32 45,1 8 92 71 222 Highly skilled supervision (Levels 9-12) 130 90,8 19 26,8 7 96 71 118 Senior management (Levels 13-16) 16 100 2 2,8 8 28 71 16 TOTAL 564 91,8 71 100 8 246 71 518

9.2 Disability Leave (Temporary and Permanent) Salary Band Total Days % Days with Number of % of Total Average Days per Estimated Cost Total number of Total number of Medical Employees using Employees using Employee (R’000) days with medical Employees using Certification disability leave disability leave certification disability leave Skilled (Levels 3-5) 16 100 1 25 16 3 16 4 Highly skilled production (Levels 6-8) 29 100 1 25 29 10 29 4 Highly skilled supervision (Levels 9-12) 16 93,8 2 50 8 13 15 4 TOTAL 61 98,4 4 100 15 26 60 4

9.3 Annual Leave Salary Band Total Days Taken Average per Employee Employment Lower skilled (Levels 1-2) 18 9 2 Skilled (Levels 3-5) 409 16 25 Highly skilled production (Levels 6-8) 862 18 48 Highly skilled supervision (Levels 9-12) 662 18 36 Senior management (Levels 13-16) 51 17 3 Contract (Levels 6-8) 3 3 1 Contract (Levels 9-12) 4 4 1 TOTAL 2,000 17 116

9.4 Capped Leave Total days of Average number of days Average capped leave per Number of employees Total number of capped Number of capped leave taken taken per employee employee as at 31 Dec 05 who took capped leave Leave available at employees as at 31.12.05 31.12.05 Skilled (Levels 3-5) 3 2 77 2 1,539 20 Highly skilled production (Levels 6-8) 6 6 61 1 1,699 28 Highly skilled supervision (Levels 9-12) 3 2 98 2 2,538 26 TOTAL 135 2 78 5 5,776 74

9.5 Leave Payouts Reason Total Amount (R'000) Number of Employees Average Payment per Employee (R) Capped leave payouts on termination of service for 2005/6 60,965.82 2 30,478.41 TOTAL 60,965.82 2 30,478.41

SECTION 5 - HUMAN RESOURCE MANAGEMENT 52

10. HIV/AIDSIDS

10.1 Steps taken to reduce the risk of occupational exposure Units/categories of employees identified to be at high risk of contracting HIV & related diseases (if any) Key steps taken to reduce the risk None None

10.2 Details of Health Promotion and HIV/AIDS Programmes [tick Yes/No and provide required information] Question Yes No Details, if yes 1. Has the department designated a member of the SMS to implement the provisions contained in Part VI E of Chapter 1of the Public Service No Mrs DF Mpenyane, Regulations, 2001? If so, provide her/his name and position. Assistant Director 2. Does the department have a dedicated unit or have you designated specific staff members to promote health and well being of your Yes employees? If so, indicate the number of employees who are involved in this task and the annual budget that is available for this purpose. 3. Has the department introduced an Employee Assistance or Health Promotion Programme for your employees? If so,indicate the key No elements/services of the programme. 4. Has the department established (a) committee(s) as contemplated in Part VI E.5 (e) of Chapter 1 of the Public Service Regulations,2001? If Yes so, please provide the names of the members of the committee and the stakeholder(s) that they represent. 5. Has the department reviewed the employment policies and practices of your department to ensure that these do not unfairly discriminate Yes A draft policy on HIV/Aids against employees on the basis of their HIV status? If so, list the employment policies/practices so reviewed. is in place for input 6. Has the department introduced measures to protect HIV-positive employees or those perceived to be HIV-positive from discrimination? If so, No list the key elements of these measures. 7. Does the department encourage its employees to undergo Voluntary Counselling and Testing? If so, list the results that you have achieved. Yes 8. Has the department developed measures/indicators to monitor & evaluate the impact of your health promotion programme? If so, list No these measures/indicators.

11. LABOUR RELATIONS

11.1 Collective Agreements Subject Matter Date None none

11.2 Misconduct and Discipline Hearings Finalised Outcomes of disciplinary hearings Number Percentage of Total Total TOTAL 0 0 0

11.3 Types of Misconduct Addressed and Disciplinary Hearings Type of misconduct Number % of total Absenteeism 0 100 TOTAL 0

11.4 Grievances Lodged Number of grievances addressed Number % of total Resolved 0 0 Not resolved 0 0 TOTAL 0

11.5 Disputes Lodged Number of disputes addressed Number % of total Upheld 0 0 Dismissed 0 0 TOTAL 0

11.6 Strike Actions Strike Actions Total number of person working days lost 0 Total cost(R'000) of working days lost 0 Amount (R'000) recovered as a result of no work no pay 0

11.7 Precautionary Suspensions Precautionary Suspensions Number of people suspended 3 Number of people whose suspension exceeded 30 days 3 Average number of days suspended 146 Cost (R'000) of suspensions

53 SECTION 5 - HUMAN RESOURCE MANAGEMENT

12. SKILLS DEVELOPMENT 12.1 Training Needs identified Occupational Categories Gender Employment Learnerships Skills Programmes & other short courses Other forms of training Total Legislators, senior officials and managers Female 0 0 0 0 0 Male 1 0 1 0 1 Professionals Female 0 0 15 0 15 Male 0 0 16 0 16 Technicians and associate professionals Female 0 0 0 0 0 Male 0 0 0 0 0 Clerks Female 0 0 19 0 19 Male 0 0 19 0 19 Service and sales workers Female 0 0 0 0 0 Male 0 0 0 0 0 Skilled agriculture and fishery workers Female 0 0 0 0 0 Male 0 0 0 0 0 Craft and related trades workers Female 0 0 0 0 0 Male 0 0 0 0 0 Plant and machine operators and assemblers Female 0 0 0 0 0 Male 0 0 0 0 0 Elementary occupations Female 0 0 1 0 0 Male 0 0 1 0 1 Gender sub totals Female 0 0 35 0 35 Male 1 0 37 0 37 TOTAL 2 0 144 0 143

12.2 Training Provided Occupational Categories Gender Employment Learnerships Skills Programmes & other short courses Other forms of training Total Legislators, senior officials and managers Female 0 0 0 0 0 Male 3 0 1 0 1 Professionals Female 0 0 15 0 15 Male 0 0 16 0 16 Technicians and associate professionals Female 0 0 0 0 0 Male 0 0 0 0 0 Clerks Female 0 0 0 0 19 Male 0 0 0 0 19 Service and sales workers Female 0 0 0 0 0 Male 0 0 0 0 0 Skilled agriculture and fishery workers Female 0 0 0 0 0 Male 0 0 0 0 0 Craft and related trades workers Female 0 0 0 0 0 Male 0 0 0 0 0 Plant and machine operators and assemblers Female 0 0 0 0 0 Male 0 0 0 0 0 Elementary occupations Female 0 0 1 0 1 Male 0 0 1 0 1 Gender sub totals Female 0 0 35 0 35 Male 3 0 37 0 37 TOTAL 6 0 106 0 144

13. INJURIES 12.1 Injury on Duty Nature of injury on duty Number % of total Required basic medical attention only 0 0 Temporary Total Disablement 0 0 Permanent Disablement 0 0 Fatal 1 100 TOTAL 1

14. CONSULTANTS 14.1-4 Report on consultant appointments using appropriated funds, Analysis of consultant appointments using appropriated funds, i.t.o. HDIs, Report on consultant appointments using Donor funds & Analysis of consultant appointments using Donor funds, i.t.o. HDIs

Project Title Total number of consultants that worked on the project Duration: Work days Contract value in Rand None None None None Total number of projects Total individual consultants Total duration: Work days Total contract value in Rand None None None None 54 SECTION 5 - HUMAN RESOURCE MANAGEMENT 54

ORGANOGRAM o s . er ships t ime ammes. ention tner r v ention ention. e t cr v v og e e oups on matt t Sibande & e par r y at omen, disabled ime pr t g ar iv ime pr t/Dir ime pr es et TION OF SOCIAL CRIME o suppor een the police and A ention activities. er v e outh, w APS and the Community ojects and pr ships t 1 x Assis 1 x Secr A en, y ime pr s and int s on social cr tner ar elations betw een the S hildr ention pr v ention. ation of social cr e P v e or or or egies on social cr e s or or or at eholder eholder vices i.e. Ehlanzeni, Ger at ect ect ect s iv TE THE IMPLEMENT tr k k k ect ect ect ak ak icer icer icer A t t f f f or good r ime pr ention. plement ime pr ammes. ement of c TEGIES v r v ant Dir ant Dir ant Dir e ablishment of public and pr t t t ant s ant s ANDE & NKANGAL t elations betw ol v v og TRA v dmin Cler dmin Of dmin Cler dmin Of dmin Of dmin Cler egional ser O-ORDIN ele ele T SIB or . e the im e r ime pr O C ect o social cr 1 x Deputy Dir 1 x Deputy Dir T 1 x Assis 1 x Assis 2 x A 1 x Cleaner 1 x Deputy Dir 3 x A 2 x A 1 x Cleaner 5 x A 1 x Assis 6 x A 2 x A 1 x Cleaner e the es e and monit e good r t cr s. t ala. at TE: SOCIAL CRIME PREVENTION or the in at dinat dinat ed t er ention. or elop policies and s v ablish Public and Pr ang v plement social cr omo e ojects and pr t ORA ect acilit elat ala Co-or Im Es pr Pr Nk Liaise with r r De pr PREVENTION S matt Co-or Monit and the aged people in social cr F Cultiv community Liaise with r suppor Sibande CTIONS: CTIONS: ANZENI, GER t ang . . 2. DIRECT PURPOSE: 1 x Dir 1 x Deputy Dir EHL FUN 1 Ehlanzeni 2. 3. 4. Ger Nk FUN 1 6. 5. 3. 4. 5. s Y der vice APS. anding or Y t ORING VICE DELIVER ving ser t the S o VICE B pr ains ation of community es and s Y MONIT or ect ocedur plement ation in im ONDUCT AND SER AN POLICE SER icer f VICE DELIVER y the public ag or 1 x A/Dir O THE MEC ances. e the im or APS C plement v k ation of pr ect ie ect r AFF T aluat OR S y APS SER T v y Cler plaints b ar icials. ant Dir tr t f T S et er APS g plement ojects im icer TE: S f iv egis icer . o S o com f y or CIAL SOUTH AFRIC O MONIT ORA ant policies. or pr or im or and e APS v er ect SUPPOR 1 x Deputy Dir 1 x Secr 1 x R 1 x Dr 1 x Media Liaison Of 1 x Assis end t end t dmin Of ele OVIN tt tt y police of Monit Monit b deliv A Monit policing. A dmin Of CTIONS: 1 x A . ime 5. 4. 3. 2. PURPOSE: T FUN 1 SUB-DIRECT 1 x D/Dir 3 x A APS. CTIONING OF S . y o pliance with r tment. er tment. APS. em. APS’ t TION . s A y ant y S y v U ORING TE THE FUN ar AL APS’ com vice deliv ele or A et ces b tice sy U TE THE S vices. ation of the social cr ect vinciall A AL o the depar T o s of the depar U er e the S esour AL 1 x Secr ANT POLICIES ARIA e the functioning of S al APS outputs based on vices t plement iminal jus aluat TE EFFECTIVE OVERSIGHT OF THE PR 1 x A/Dir y and Pr v e S egies. pliance with r aluat ORING AND EV t ser OR AND EV v at or OMO tr h on all policies applicable t ice of the HOD) or Gener aluat OR AND EV APS POLICIES MONIT c f e the cr e the im ect v inancial matt APS conduct and ser ationall ect or and e O PR y CE WITH RELEV TE: S ational plan. or and e O MONIT APS’ com esear dinat dinat TE: MONIT or S th N ention s ar icer ant Dir v f or t or et O MONIT e ORA or S or the utilisation of r or and e ice Manager ender communication ser ender suppor ORA f ect o monit Manage f Co-or Monit R R THE CIVILIAN SECRET Co-or pr ect T Monit CTIONS: (Of CTIONS: APS, bo OMPLIAN . Monit policies. Monit C Monit S Conduct r their oper dmin Of . 1 6. 4. FUN 5. 3. 2. 1 x Secr 1 x Assis PURPOSE: T 1 x Deputy Dir 1 x Of CTIONS: PURPOSE: T DIRECT FUN 1 2. 1 x Dir . 2. 3. FUN 1 PURPOSE: T SUB-DIRECT 4. 1 x D/Dir 1 x A , e ed e of ation TMENT at O elat ation of ity r ce AR o gender AL POINT s. eg ocess OC atus of er TING T t plement A esour ABLED PEOPLE or TION OF A OUTH, CHILDREN e issues r ect elopment and elating t ment. k v ational Gender O THE DEP e the int e the s er ce matt t O ENSURE THE at tment w en e the im e that r dinat ant Dir elopment pr po t v omo esour outh de acilit hildr VICES T o HIV/Aids in the IMPLEMENT POLICIES REL GENDER, Y AND THE DIS Ensur the disability in entir de of the N policies. F c Pr Co-or t depar em Ensur allocation is consider y dmin Cler VICES CTIONS: . T SER vices. FUN 1 DIVISION: GENDER F 2. 1 x Assis 1 x A PURPOSE: T 3. 5. 4. T SER ation of policies r t ser al human r icer f T or) tment ant plement ant v en and the disabled people. v TE: SUPPOR dmin ect al al suppor OVIDE e Of al VICES ele TE: e and manage the functioning of secur ele or al A ORA hildr o the ativ or) e et r ect e leg e r O PR O RENDER SUPPOR ORA y tr e the im dinat ect pr t legislations. ar ativ VICES vide leg vices. er et tr af epar epar o icer (A/Dir al cts and egulations. ender leg outh, c f Pr documents. Pr dr A R LEGAL SUPPOR SER LEGAL SER advice t MEC and HOD. Int R ser Pr Co-or Manage depar Ensur y dminis Of CTIONS: CTIONS: f (D/Dir dminis . . 4. 3. Of 1 x Leg A PURPOSE: T FUN 1 SUB-DIRECT 1 x Senior Leg 2. 2. FUN 1 PURPOSE: T 3. 4. 1 x A CHIEF DIRECT 1 x Chief Dir 1 x Secr

55 ANNEXURE A

ORGANOGRAM er Y iv or or at d / k ect Y k y O RENDER tion tr hboar y Cler wing ender the VICES VICES ant Dir tr vices: t egis ecep yping o r ollo SER AUXILIAR SER T f ser R T Messenger Cleaning; and Switc R dmin Cler egis elecom Oper CTIONS: . PURPOSE: T FUN 1 2 x R 1 x Messenger / Dr DIVISION: AUXILIAR - - - - - 1 x Assis 1 x A 1 x T or eer or e and ect icer f CE CE e Human ees ees. t car ce ies f O RENDER y y or at dinat elopment. VICES ant Dir sar plo plo t v dvise and esour acilit aining Of HUMAN RESOUR DEVELOPMENT SER Co-or f R De A suppor em Manage bur RESOUR DEVELOPMENT path f em r CTIONS: TTERS . FUN 1 2. 3. 1 x T DIVISION: HUMAN PURPOSE: T 1 x Assis CE MA s vices. vices. or TION em. icer t f sonnel s ect er TRA er t CE CE e the sonnel ce O RENDER GEMENT at s er AL sy A uitment of f. f. VICES ant Dir vice. vices. t mination of af af sonnel Of dminis ender Human esour AL HUMAN RESOUR acilit s t t ecr er CES incipal P r s Manage the placement of s Handle conditions of ser Handle t ser PERS A Planning F SER R R RESOUR ADMINIS HUMAN RESOUR MAN er elopment Ser CTIONS: v icer f actitioner . 3. 4. 5. 6. 2. FUN 1 DIVISION: HUMAN PURPOSE: T 1 x Assis 3 x Chief P Pr 2 x Pr 2 x P Of TMENT elations. ce Management Ser ce De vices. AR esour esour Y ser GE DEP A or al OUR or TE: HUMAN RESOUR ect AB k OUR ect elation elations e elations O MAN O ENSURE AB ORA e at tment tment in enance of e the e sound Labour R TIONS TIONS ant bodies/ esent the v A A ant Dir anisations. anisations on t ocesses. g g dvice ender Human R ender Human R ender AUXILIAR epr acilit ele esolution R R R issues. F Ensur maint discipline. A management on labour r REL SOUND L REL Ensur depar disput R depar r r pr or Liaise with labour or labour r issues. dmin Cler CTIONS: CTIONS: icer f . . 2 x Labour R Of 1 x A DIVISION: L 1 x Assis FUN 1 3. PURPOSE: T FUN 1 2. 2. SUB-DIRECT PURPOSE: T 4. 1 x Deputy Dir 4. 5. 3. y TTERS or al TION e and or the ect oduction A Y MA er and an ODUCTION O RAISE icer Y AND tment tment. e pr f dinat slett ant Dir ARENESS ON t w oduce W AFET ther publications. PUBLIC A & PUBLIC Pr depar ne S SECURIT o Co-or ensur and publication of activities f depar CTIONS: VICES . PURPOSE: T DIVISION: PR 1 x Assis 1 x Com Of FUN 1 2. s. er TION SER O tment. TION ity matt or al al ORMA ect VICES TION T ORMA OVIDE OM THE TMENT icer GEMENT tment tment ain a e f mation A AR elop and ant Dir ORMA abase. t or v ebpage. TION SER ety and secur om the depar De maint depar inf dat Manage and updat depar w AND FR DEP INF MAN A CTIONS: TION AND INF A vices. . FUN 1 2. PURPOSE: PR DIVISION: INF 1 x Assis 1 x Com Of o and fr OMMUNIC eness of saf ar OMMUNIC ant w v mation t or VICES or or ele o the TE: C ention ention e social ect v v e in ect e e iat e the O RENDER C ORA O RENDER at ain good ther r or media opr vide inf elop and VICES ements. ant Dir elopment of ticipat vide social t ums. o v v o aise public a ender media liaison ser ime pr ime pr at ar acilit t elations with the or Pr R R messages t de media. F appr cr publications. De maint communication f Monit s MEDIA LIAISON SER r media. P cr Pr and o LIAISON SER CTIONS: CTIONS: icer f . . PURPOSE: T FUN 1 SUB-DIRECT 1 x Deputy Dir 3. 2. 2. 3. 5. PURPOSE: T FUN 1 4. 1 x Communication Of DIVISION: MEDIA 1 x Assis ity OR ity s or TION al al A TMENT ety of ect s ation, tment. icer s and TION ity k f Y AR es within er ARDS (MISS) O MONIT tment tment al secur . e saf ity nment put GE THE ems and ant Dir ity Of sonnel, ORMA t t er plement a A AND s VICES v dvise on secur T ther assets. s THE IMPLEMENT INF SECURIT S OF THE MISS THE DEP measur the depar Ensur depar document per communication, com o Im secur depar policy A gener sy dmin Cler ds (MISS) of the CTIONS: VICES icer f Y SER . PURPOSE: T 9 x Secur 3 x A DIVISION: MINIMUM FUN 1 3 x Assis 3 x Chief Secur Of 3. 2. andar ation of the Minimum t Y SER ding of go TE AND MAN A ity S t ity eguar OR plement ity Y s or vincial vided or o o TE: SECURIT e and ect s O-ORDIN icer ity e secur k f y suppor ect . TIES at ty O C O MONIT ORA tment. tments. or the saf or the im or secur AFE iv dinat mation Secur CTIONING OF SECURIT panies. ther pr VICE ant Dir ity Of vices pr ARDING OF t or OPER OVIDERS oper y pr s ender the o Co-or r necessar t THE S GU GOVERNMENT PR depar Monit Monit Inf FUN SER PR depar Monit pr ser b com dmin Cler CTIONS: CTIONS: icer f . . FUN 1 FUN 1 PURPOSE: T 9 x Secur 3 x A 2. PURPOSE: T SUB-DIRECT 1 x Deputy Dir DIVISION: SECURIT 2. 3 x Assis 3 x Chief Secur Of

ANNEXURE A 56

ORGANOGRAM vices. vices GEMENT acts A ice s f ds. GEMENT ation ender A icer tr iat ser OCUREMENT f or ecor O RENDER ar ation ser ect et tr VICES dmin Of vices. OCUREMENT eep r ender T ender contr R K ser secr PR SER R adminis dmin Of vices. CTIONS: Y CHAIN MAN . Y CHAIN MAN 2. 3. DIVISION: PR PURPOSE: T FUN 1 1 x A/ Dir 1 x Snr A 4 x A ement ser t or visioning adminis TE: SUPPL ocur o ect k es. tical TION ice s f O RENDER SUPPL ORA or s t anspor k TRA VICES icer f or O RENDER ender pr ender pr SER R R ect VICES CTIONS: dmin Cler dmin Of vices. vices. OVISIONING ender logis ender tr . Manage s PR ADMINIS SER R ser R ser OVISIONING dmin Cler dmin Of PURPOSE: T FUN 1 2. SUB-DIRECT 1 x Deputy Dir CTIONS: . FUN 1 2. 3. 1 x Snr A 2 x A S: PR PURPOSE: T 1 x A/ Dir 1 x Snr A 2 x A VICES ces. ential ant t ds. enue. v TER CIAL RESPONSIBILITIES e ecor O AN ccount enue sour e A v eep r e at ADMINIS REVENUE SER r Identify po Collect r K t CTIONS: . DIVISION: REVENUE PURPOSE: T 1 x S FUN 1 2. 3. VICES GE OF HIS/HER FIN GE A ’S tment. egic plan OUNTING SER es. ant TMENT at or & 1 x O MAN ts. CC tr pile budget pile budget OUNTING (BUDGET) AR ect timat CC ccount epor Com r THE DEP BUDGET Com es of the depar Align budget with the s CTIONS: e A at vices. . t vices vices. GEMENT A 3. FUN 1 2. DIVISION: BUDGET PURPOSE: T 1 x A/Dir S A vices. GEMENT A tment’s budget. A y vices. ar et enue ser ain eeping ser v er e ems. t GEMENT t or s A TE: MAN OUNTING OFFICER IN THE DISCHAR er r ect t 1 x Secr CC or ymas O RENDER MAN ORA al sy a ant ect er t icer dminis ender bookk hain management ser CIAL MAN f OOKKEEPING al account Manage the depar R A tment T THE A ccount CTIONS: y c AN VICES ant Dir abase. t ablish and maint t e A . dminis OOKKEEPING econcile P FUN 1 3. PURPOSE: T 2. SUB-DIRECT 1 x Deputy Dir at R an accounting dat Gener Manage suspense accounts. Es Handle the management of debts. A depar B SER inancial accounting ser t CTIONS: O ASSIS TE: FIN inancial Of . 3. 4. 5. FUN 1 2. 2 x S DIVISION: B PURPOSE: RENDER 1 x Assis ORA ender suppl ender f ender management accounting ser R R R CTIONS: . 3. PURPOSE: T FUN 1 2. DIRECT 1 x Chief F f GE TER A af or t TION em. Y t ant ds. s ect CB er s AR TRA ation. t ecor O MAN AL ccount AL sy ARIES ant Dir t yments. e A eep r dminis econcile AL emuner ejections. at S Manage the PERS AND ADMINIS ADMINIS A r r R pa K Manage A t CTIONS: . FUN 1 PURPOSE: T DIVISION: S 1 x Assis 2 x S 2. 4. 5. 3. a VICES GE icial f e A or at S AND t ect es. k er the er debts, er of t t t . O MAN ing , S AND ain the dat ain the asset er s and t ant Dir uir t OUNTING SER ocedur der vices. dminis dminis dminis egis A acq assets. Maint on LOGIS. A losses and claims. Maint r ASSET LIABILITIES disposal and letting of s or accounting pr LIABILITIES A ies. CC dmin Cler OUNTING (EXPENDITURE) CTIONS: CC . ol ser 2. 3. 4. FUN 1 PURPOSE: T DIVISION: ASSET 5. 1 x Assis 1 x A CIAL A er salar t AN CIAL A e contr AN or VICES ts. or or ant e e e TE: FIN ect wn the xpenditur ed ect epor OL SER O RENDER O RENDER FIN ORA ns in all or or’s ccount ol r pile er ant Dir enue. vices. t eak do e A v edit econcile ender e ONTR xpenditur xpenditur xpenditur e at Settle accounts f goods and ser Monit e patt units. R cr accounts. Com e contr EXPENDITURE C Manage assets and liabilities. Manage and adminis anticipat e r Br R t CTIONS: CTIONS: . . 2. 3. 4. DIVISION: EXPENDITURE PURPOSE: T FUN 1 1 x Assis 3 x S 5. SUB-DIRECT PURPOSE: T FUN 1 1 x Deputy Dir 2. 3.

57 ANNEXURE A