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2021 Santa Clara County Multi-Jurisdictional Program for Public Information

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2021 Santa Clara County Multi-Jurisdictional Program for Public Information CONSENT CALENDAR Agenda Item # 4 AGENDA REPORT SUMMARY Meeting Date: July 13, 2021 Subject: 2021 Santa Clara County Multi-Jurisdictional Program for Public Information Prepared by: Steve Golden, Senior Planner Reviewed by: Jon Biggs, Community Development Director Approved by: Brad Kilger, Interim City Manager Attachment: 1. Resolution 2. 2021 Santa Clara County Multi-Jurisdictional PPI (Five-Year Plan) Initiated by: Staff Previous Council Consideration: None Fiscal Impact: None Environmental Review: Not applicable Policy Question(s) for Council Consideration: • None Summary: • The City currently has a Community Rating System Classification of 8, which allows property owners in the Special Flood Hazard Areas to receive a 10% discount on flood insurance premiums through the National Flood Insurance Program for all new or renewed policies by residents and businesses. • The Program for Public Information is a program under the Community Rating System (CRS) which contributes to achieving the Class 8 rating. The Federal Emergency Management Agency requires the elected body of each community to approve the Program for Public Information in order to receive credit for having a plan pursuant to the CRS guidelines. Staff Recommendation: Approve the 2021 Santa Clara County Multi-Jurisdictional Program for Public Information Reviewed By: Interim City Manager City Attorney Acting Finance Director BK JH JM Subject: Approve the 2021 Santa Clara County Multi-Jurisdictional Program for Public Information (Five-Year Plan) Purpose Approve the 2021 Santa Clara County Multi-Jurisdictional Program for Public Information so the City is eligible to receive credit under the National Flood Insurance Program’s Community Rating System program. Background On April 14, 2015, Valley Water’s Board adopted the original 2015 Santa Clara County Multi- Jurisdictional Program for Public Information (PPI) Five Year Plan. The PPI is a program under the Community Rating System (CRS) of the National Flood Insurance Program (NFIP) administered under the Federal Emergency Management Agency (FEMA). The CRS is a voluntary program that allows communities to earn flood insurance premium discounts for residents and businesses by promoting flood risk reduction practices, floodplain management, and encourage buying flood insurance. These activities go above and beyond the normal enforcement of floodplain regulations and the community earn various points for different activities. There are CRS Class ratings that are assigned at 500-point increments, and each improvement in class rating nets an additional 5% discount for property owners paying flood insurance premiums. The PPI is a committee-based localized and coordinated approach to flood hazard community outreach efforts, which is primarily being organized and lead by Valley Water. The PPI is a major component of the public outreach effort that Los Altos will earn points for having some of the activities implemented locally or at the County level. The total savings in flood premium discounts for Santa Clara County residents from the CRS program (11 participating agencies) is approximately $2.37 million per year. Each year, the CRS communities must reconvene to evaluate whether the flood risk reduction messages are still appropriate and adjust the PPI, as needed. Additionally, a report to FEMA must be submitted annually describing the PPI implementation, and the report is shared with each participating community governing body. Every five years, CRS communities must update the PPI. The 2021 Santa Clara County Multi-Jurisdictional Program for Public Information represents the new Five-Year Plan that must be adopted by each participating CRS community. The City of Los Altos currently has a Community Rating System Classification of 8, which is maintained through annual recertifications of CRS activities that is well documented. The PPI and other activities conducted by Valley Water on behalf of the City applicable to the CRS program are represented in the annual recertifications. The City has maintained a Community Rating System Class 8 rating which allows property owners in the Special Flood Hazard Areas (SFHA) in Los Altos to receive a 10% discount on flood insurance premiums for all new or renewed policies by residents and businesses. There are approximately 550 properties located near Adobe, Hale, Permanente, or Stevens Creeks that may have a portion or all of their properties federally designated as SFHA. This special designation is given to land which has the highest probability of flooding in any given year. July 13, 2021 Page 2 Subject: Approve the 2021 Santa Clara County Multi-Jurisdictional Program for Public Information (Five-Year Plan) In 2021, the City of Los Altos is also due for a major audit of its five-year CRS classification. The City will strive to maintain or improve its current Class 8 rating, which the City will greatly benefit from the additional points provided by an adopted PPI. Discussion/Analysis The 2021 Santa Clara County Multi-Jurisdictional Program for Public Information Five-Year Plan (Attachment 1) is recommended for Council approval. FEMA requires the elected body of each of the 11 participating agencies (the Cities of Cupertino, Gilroy, Los Altos, Milpitas, Morgan Hill, Mountain View, Palo Alto, San Jose, Santa Clara, Sunnyvale, and Valley Water) to approve the PPI to receive points under the CRS program. The guidelines of the updated 2017 Community Rating System Coordinator’s Manual require that a regional PPI must be developed by a committee comprised of both staff and non-governmental representatives from each of the participating communities. The City of Los Altos staff has partnered with staff from the California Water Company as its stakeholder. Valley Water initiated the PPI update process starting in February 2020, and staff and stakeholders from each of the communities participated in drafting the Plan. Due to the COVID-19 pandemic, many communities had to shift priorities to respond to the public health crisis; therefore, FEMA provided an extension of completing the PPI to early 2021. Valley Water reconvened the participating communities and stakeholders in October 2020 to begin developing the new five-year PPI for Santa Clara County. The group of agencies worked together to decide what flood risk reduction messages were the most appropriate and designed a program to deliver those messages. Each participant brought perspectives and suggestions that made for a better outreach plan. In addition to FEMA’s standard messages, two were identified as critical to Santa Clara County. The first was encouraging residents and workers to complete a personal family emergency plan. The second was urging drivers to slow down on wet roads and avoid driving through ponded water to reduce the number of traffic accidents during flooding events. The PPI was reviewed by FEMA to make sure its provisions fully comply with their requirements prior to approval by any participating agency’s governing body. FEMA has informed the participating agencies that this is one of the first multi-jurisdictional PPI to be completed, and it involves the largest number of participating communities to date. Based on FEMA’s input, a number of additional potential projects were added to the worksheet in Appendix A. Per FEMA’s comments, it is advantageous to include as many potential projects as possible because a project is only eligible for the PPI multiplier (additional points for certain activities) if it is on the list. Points are earned based on what projects are implemented in any one year. There is no penalty for projects not implemented; therefore, it is helpful to include a substantial list even if completing them all seems unlikely. The PPI was developed jointly, but it must be individually approved by each community’s elected body in order for that community to receive CRS points for its implementation. Valley Water’s Board July 13, 2021 Page 3 Subject: Approve the 2021 Santa Clara County Multi-Jurisdictional Program for Public Information (Five-Year Plan) approved the PPI on April 27, 2021. The number of points Los Altos will earn as a result of having an approved PPI might vary depending on activities implemented each year, however, it is estimated that participation in the 2021 PPI alone could earn 255 points for Los Altos that contributes to the class rating system and discounts through the CRS. Options 1) Approve the 2021 Santa Clara County Multi-Jurisdictional Program for Public Information (5-Year Plan) Advantages: The City will receive points under the CRS program, which contributes discounts on flood insurance premiums paid by property owners in certain flood zones. Disadvantages: None 2) Do not approve the 2021 Santa Clara County Multi-Jurisdictional Program for Public Information (Five-Year Plan) Advantages: None Disadvantages: This would terminate City’s participation in this PPI program. The City may not receive points under the CRS program and may reduce discounts on flood insurance premiums, thereby increasing costs to property owners in certain flood zones. Recommendation The staff recommends Option 1. July 13, 2021 Page 4 Attachment 1 RESOLUTION NO. 2021-___ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS ALTOS APPROVING THE 2021 SANTA CLARA COUNTY MULTI-JURISDICTIONAL PROGRAM FOR PUBLIC INFORMATION PROGRAM WHEREAS, in 1968, the United States Congress passed the National Flood Insurance Act creating the National Flood Insurance Program (NFIP). The NFIP was designed to reduce future flood
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