QUARTERLY DEPARTMENT HIGHLIGHTS JANUARY 1 - MARCH 31, 2018 Lac La Biche County publishes quarterly annual reports to provide a summary of the County’s high-profile operations to the public. CHIEF ADMINISTRATIVE OFFICER • Met with the Minister of Municipal Affairs, Shaye Anderson, regarding the 5:1 Tax Ratio on January 11, 2018. • Met with Alberta Innovates on January 11, 2018 to discuss the Waste to Energy Project. • Met and hosted dinner with the Minister of Indigenous Relations, Richard Feehan, on February 2, 2018. • Hosted Indigenous Relations Training on February 20, 2018. • The County was named one of Alberta’s Top 70 Employers in Mediacorp competition on February 21, 2018. • Attended the official opening of the Dialysis Unit, and hosted a dinner with the Deputy Premier and Minister of Health, Sarah Hoffman on February 22, 2018. • Hosted and organized the meeting with Indigenous Relations Government Office, and Beaver Lake Cree Nation on February 23, 2018, to discuss water opportunities. • Attended the Stop Order Compliance Training in Athabasca on February 28, 2018. • Attended the Emergency Advisory Committee Meeting on March 12, 2018. • Attended the Rural Crime Forum on March 13, 2018, hosted by MP for Fort McMurray – Cold Lake, Mr. David Yurdiga’s office. • Hosted and organized the Tourism Stakeholder Session on March 14, 2018. • Attended the Alberta Association of Municipal Districts and Counties (AAMDC) conference. • Met with various cabinet ministers during the AAMDC convention, including the Commanding Officer of the K Division, and Director of Alberta Transportation. • The Tourism Marketing & Economic Development Coordinator participated in three Trade Shows: Calgary RV, Edmonton RV, and Edmonton Boat Sportsman Show. • The Tourism Marketing & Economic Development Coordinator delivered and distributed the 2018 Visitor Guide. Communications • Produced the 2017 Year in Review document, which highlights the County’s major accomplishments over the past year. YOUR COUNTY: 2017 IN REVIEW • Released the spring/summer edition of the Lac La Biche County Activity Guide. • Significantly expanded the tourism section of the website. • Assisted with firefighting recruitment via a new advertising campaign. • Began work on revising the County-wide Communications Plan. • Drafted a public participation policy to better inform municipal decision-making, and to comply with the Municipal Government Act. Your Playground of Opportunity Human Resources • Coordinated speaker from Local Authorities Pension Plan to March speak to staff regarding benefits on April 4, 2018. • Received the Top Employers award. • Commenced summer/seasonal staff recruitment. • Healthy Heart and nutrition workshops were provided for Please confirm with your manager or supervisor before attending. County staff. When: Topics: March 26, 2018 • Portion sizes for maintenance • Health & Safety organized the following trainings: First Aid & SESSION 1: 10-11 AM and to lose body weight SESSION 2: 2:30-3:30 PM (men & women) CPR, Prime Contractor, Joint Health and Safety Committee • Body types & caloric needs • Food prep & meal planning tips McArthurWhere: Place • How to improve one meal one training, and respirator fit tests for firefighters. TEA ROOM step at a time • How to navigate food products • Transportation verification audit completed in March. in the grocery store ContactFor more Shirley info: • Audiometric testing was conducted for all field staff. (EXT. 6364) Protective Services • Fire Services responded to 76 incidents thus far. • Trained 45 firefighters in various courses. • Received $28,000 grant from FRIAA to perform Fire Smart Assessments. • The first residential sprinkler protection programs was approved in Alberta. JOIN LAC LA BICHE • Enforcement Services has 368 files so far in 2018. COUNTY FIRE RESCUE • Emergency Management is currently developing the We are seeking new paid-on-call firefighters Mass Evacuation Plan. for all districts. Join a well-known and • The Provincial Advisory Board for North East Alberta “I joined Fire Rescue as well-respected team where a way to give back to the you can gain new skills and named the Manager of Protective Services to community, and because I unique opportunities. want to help people in need the Structure Protection Unit. when their need is greatest. I hope that there is always • Disaster Services is formalizing special training for our Call (780) 623-6774 to a response available if apply or to get more my family or I ever find information! firefighters as Structure Protection Specialists. ourselves in an emergency situation.” • Organized Municipal Elected Officials course for Council Mark Wiebe, Platoon Chief, Owl River District on March 5, 2018. • Launched a new recruitment campaign for volunteer firefighters. FINANCE AND GRANTS Finance • Completed the transition of the annual assessment of designated industrial properties to Alberta Municipal Affairs. • Coordinated and presented the 2018 County Budget Package. Organized ten Special Council Meetings, with final adoption at the March 12, 2018 Regular Council Meeting. 2018 Proposed Budget • Staff performed the year end close for the 2017 fiscal year. Hosted the auditors from the Metrix Group LLP. Staff and auditors will continue their work on the 2017 financial statements. • Work will continue to bring the 2018 tax rate bylaw to Council. • Request packages were presented to Council from community groups and was organized to be part of the 2018 budget process. • Work continues on the grant reporting and administration of the Municipal Sustainability Initiative (MSI), the Strategic Transportation Infrastructure Program (STIP), and the Provincial Education Requisition Credit (PERC). LEGISLATIVE & INFORMATION SERVICES Legislative Services • Staff are training for the Assessment Review Board Clerk and the Freedom of Information and Protection of Privacy (FOIP) scheduled for the second quarter. • Selected vendor for meeting management software, the implementation is underway. • Completed two requests under the Freedom of Information and Protection of Privacy Act. Information Technology • 55% increase in support tickets this quarter. 318 tickets compared to 205 tickets in 2017. • Plamondon area buildings are using the new high speed network connection to Lac La Biche. • Replaced projector in View Point Room to reduce noise level and installed computer to make corporate meetings easier to facilitate within the room. • New facilities/parks shop is now connected including computers, telephones, wireless access, swipe card system and alarm system. • Technical requirements to support the new agenda management system have been completed, and IT is now waiting for final configuration. • Successfully replaced the wireless equipment attached to the water tower after experiencing a catastrophic equipment failure. Wireless equipment attached to water tower being replaced. Records Management • Analyzed the County’s Records Management Bylaw and Policies for GAP analysis. • Analyzed status of training, development and reference material for records and information management. • Analyzed boxes in records center for retention/disposition compliance and uniform naming standards. • Records staff trained on Generally Accepted Record Keeping Principles (GARP). • Drafted a new disposition/destruction process and new forms. • Attended asset management meeting and collaborating with GIS to determine information collection requirements. • Secured Health & Safety records by refiling into fire safe cabinets. • Archived approximately 50 boxes of inactive finance records to the records centre. RECREATION & COMMUNITY ENHANCEMENT Aquatic Services • Partnered with Alberta White Water Association to offer pool kayak lessons in February 2018. Seven lifeguards were trained to teach and 38 community members participated in the course. • Learn CPR promotional course was taught again with great success in partnership with Parent Link. There are ten people certified in CPR and AED use. • There were 160 participants this winter in Red Cross Swim Lessons, Preschool and Leadership Courses. Lifeguards learning to kayak. Child Mind/FCSS • Family Day had 350 attendees, including seniors and families. • All programs were well attended, including It Takes a Village Series workshops for parents, Class 7 Learner’s Prep Course, and Teen Chill Zone programs. • Income tax returns for low-income seniors began March 19, 2018. • Game night is having between 6-16 people every 2 weeks. • In February, the paratransit bus broke our monthly record with 540 rides. • Parent Link had growth with outreach programs. The attendance at programs outside the Bold Center is 920 people. Sleigh rides at Family Day 2018. Parks & Facilities • Completed the renovation at the Golf Course Club House. • Provided support with winter special events such as Pond Hockey, Festival of Speed, and Snow Pitch. • Seven outdoor rinks were maintained. • Ice activities shut down in Plamondon Arena, Curling Rink, and Swamp Cat Arena as of March 31, 2018. Recreation • The fourth annual Bold Free Admission Day was hosted on January 6, 2018. • Twelve fitness classes and 6 youth/family workshops were offered. Ladies volleyball had good attendance. • 588 users took advantage of the -20 celsius free track promotion offered on 23 days this winter. • 490 users participated in the 50+ walk on program, in partnership with Alberta Health Services. Bold Free Day 2018 • 19 individuals and 4 families were honoured by membership loyalty programs. • Lac La Biche County