EXPRESSION of INTEREST INVITING EVENT MANAGEMENT COMPANY WORLD TOURISM WEEK, 2014 Sealed Bids Are Invited from Event Management
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EXPRESSION OF INTEREST INVITING EVENT MANAGEMENT COMPANY WORLD TOURISM WEEK, 2014 Sealed bids are invited from Event Management Companies/organizers for organization of Musical Evenings having minimum 2 years experience, on the following days during World Tourism Week 2014. 1. Musical Evening (Live Performance) by any one of the Bollywood Eminent Singer i.e. Shaan, Sonu Nigam, Sunidhi Chauhan, Shreya Ghoshal, Mohit Chauhan, K.K., Javed Ali, Kailash Kher, Arijit Singh, Rahat Fateh Ali Khan, Atif Aslam or Shafqat Amanat Ali Khan to perform on 27th Sept, 2014 at Plaza Sector 17, Chandigarh, from 6:30 PM onwards. 2. Musical Evening (Live performance) by any one of the Punjabi Eminent Singer i.e. Babu Maan, Satinder Sartaj, Gurdas Maan, Mika, Gippy Grewal, Amrinder Gill, Jasbir Jassy, Harbajan Mann, Dalier Mehendi, Manmohan Waris & Kamal Heer, Ammy Virk, Nooran Sisters, Hans Raj Hans or Ranjit Bawa who will perform on 28th Sept, 2014 at Beant Singh Memorial, Sector 42, Chandigarh, from 6:30 PM onwards. Please quote the rates and complete package of all the above said artists as mentioned in the terms & conditions at Sr.No. 1. The event management company which will seek minimum contribution from Tourism Department and manage maximum sponsorship to bear the expenditure on musical Nites shall be preferred. Sealed bids along with a refundable security amounting to Rs.50,000/- by way of Demand Draft payable at Chandigarh in favor of Director Tourism, Chandigarh Administration, should reach on or before 27th August, 2014 at 12:00 Noon in the office of undersigned. The bids will be opened on the same day in the office of undersigned. The undersigned has the right to accept or reject any Bid/Bids without assigning any reason. The terms and conditions may be log on our official website www.chandigarhtourism.gov.in. Director Tourism, Chandigarh Administration, Additional Deluxe Building, Sector-9, Chandigarh. Phone No. 0172-2740420 Terms & conditions:- 1. The offers will be accepted for complete 02 days event which would include Artist Fee, light and sound, dance troupe, anchor, backdrop, stage setup, to and fro of the artists, transportation, accommodation for the artists, gen set, license fee of IPRS & PPL etc. 2. The Committee constituted for the purpose shall analyze the credential of the bidders based upon their bids and the decision of the Committee shall be final. 3. It is not obligatory on the part of Administration to accept the lowest bidders. The Chandigarh Administration may give preference to the agencies offering more sponsorship and repute/fame of artists named for performance. 4. The successful bidders will furnish a Security amounting to Rs.2.00 Lac (it will be further enhanced subject to the credential/popularity of the artists) for one Musical Nite in favor of Director Tourism, Chandigarh Administration within 3 days from issue of the offer letter. 5. The successful Event Management Company will submit package confirmation including confirmation by the concerned artist within two days along with amount mentioned in the bids. 6. In case of any settlement for payment, the full and final payment will be released only after successful completion of the event to be undertaken by the firm. 7. The agency will submit the license from IPRS & PPL etc. to the undersigned before seven days of the event date. 8. The successful Event Management Company will ensure the whole event for rain, fire or other natural calamity and will submit the insurance cover to the undersigned before commencement of the event. 9. The security & earnest money given by the agency shall liable to be en- cashed in case the firm does not provide the artists as per agreement or fails to perform in the events as per schedule conveyed by the Department/Administration. And if the agency violates any of the terms & conditions contained in this offer. The agency will also black listed for 2 years. 10. The bid received without the earnest money amounting to Rs. 50,000/- in favor of Director Tourism, Chandigarh will be out rightly rejected. 11. The Tourism Department will provide the venue, seating arrangements, security & traffic arrangements, permissions to put up the publicity material at designated places subject to approved by the competent authority and sound permission. 12. The name and logo of Tourism Department and sponsors on publicity material i.e. banners/hoardings/newspapers/advertisement etc. will be displayed at the designated places should be approved by the Director Tourism. 13. The light & sound system should be ‘A’ Class and as per the requirement of the artists. 14. Sponsorship rights to be given successful Event Management Company by Tourism Department. 15. In case of dispute of any kind, the jurisdiction shall be Chandigarh only. .