The State of Texas County of Burnet: on the 6 Day Ofaugust, 2007, The

The State ofTexas County ofBurnet: On the 6th day ofAugust, 2007, the Burnet County Commissioners' Court met in special session at 9:00 a.m.. The following members were present: Judge Donna Klaeger; Comm. Prec. #1, Bill Neve; Comm. Prec. #2, Russell Graeter; Comm. Prec. #3, Ronny Hibler; Comm. Prec. #4 Joe Don Dockery. . The Burnet County Commissioners' Court will meet on Monday, August 6, 2007 in Special Session at 9:00 a.m. in Courtroom #101 located at 220 S. Pierce, Burnet, Texas. 8/2/2007 - 5:13:12 PM ccspec mIg 8607 Page 1of 4 1. Call to order. 2. Invocation. 3. Pledge of Allegiance to the flag of the United States. 4. Pledge of Allegiance to the Texas State Flag. ""Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible." 5. Comments from the public and/or elected officials. At this time, any person with business before the Commissioners' Court not scheduled on the agenda may speak to the Court. No formal action can be taken on these items at this meeting. No discussion or deliberation can occur during public and/or elected officials' comments. Comments regarding specific agenda items should occur when the item is called. 6. Discussion and/or action regarding June 27, 2007 flooding event in Burnet County and any and all issues regarding emergency measures and disaster relief in Burnet County. (Klaeger) 7. Discussion and/or action regarding Mitigation Plan revisions and Mitigation Grant Process for Burnet County concerning recent flood. (Klaeger) 8. Resolution of appreciation to Howard Lyons, representative for Texas Department of Transportation for his and TXDOT's support of Burnet County during the June 2007 flooding event. (Klaeger) 9. Discussion and/or action regarding Amendment #1 to the Advance Funding Agreement executed August 28, 2003, for CSJ: 0252-02-045; US 281 S. of SH 71 project. (Klaeger/Lyons) 10. Discussion and/or action regarding acceptance of resignation from Barbie Ott for position on Burnet County Child Welfare Board, and acceptance of appointment for Leigh Goding to the Burnet County Child Welfare Board. (Klaeger) 11. Discussion and/or action regarding appointing William Wurster to the Texas Workforce Commission Rural Capital Area Workforce Development Board. (Klaeger) 12. Discussion and/or action regarding appointment of Granite Shoals Mayor Frank Reilly to the Capital Area Council of Governments committee on Texas Review and Comment System (TRACS) for Burnet County. (Klaeger) 13. Discussion and/or action regarding appointment of Martin McLean to the Bluebonnet Trails Board of Trustees. (Klaeger) 14. Discussion and/or action regarding funding from Hotel/Motel Grant Funding program for advertisement in FalllWinter edition of Hill Country Magazine. (Klaeger/Freitag) 15. Discussion and/or action regarding funding from Hotel/Motel Grant Funding program for Fishing Tournament Event benefiting Boys and Girls Clubs of the Highland Lakes. (Klaeger/Freitag) 16. Discussion and/or action regarding funding from Hotel/Motel Grant Funding program for Burnet County Genealogical Seminar and Fort Croghan Day Living Arts Festival scheduled during October 12 and 13, 2007. (Klaeger/Freitag) 17. Discussion and/or action regarding a request from Mavis Johnson to replat lots 159 through 164 in Enchanted Valley, Section One in Burnet County. (Neve) 18. Discussion and/or action regarding the preliminary plat of the Claiborne Acres consisting of 6.66 acres out of the J. Noble Survey No. 297, Ab. #644 in Burnet County. (Neve) 19. Discussion and/or action regarding request for exemption from subdivision regulations for 2 acres out of 71.381 acres of the William C. School Land Ab. #943. (Graeter) 20. Discussion and/or action regarding interlocal agreement between Burnet County and Executive Board of the Herman Brown Free Library, Inc. to provide for Herman Brown Free Library being opened on Saturdays from August 4 to September 29, 2003. (KlaegerlWaliace) 21. Discussion and/or action regarding transfer of Drug Enforcement Methamphetamine Initiative Group (MIG) to Burnet County Sheriff's office. (Klaeger/Barho/Laine) 22. Discussion and/or action on changing certain polling locations for voting precincts 1and 3 in Burnet County, some changes being temporary and some being permanent. (Klaeger/Huff) 23. Discussion and/or action regarding appointing for the November Constitutional Amendment Election on November 6,2007, the presiding judge for voting precinct 12. (Klaeger/Huff) 24. Discussion and/or action regarding the recommendations of the County Election Board for consolidating certain voting precincts for the November 6, 2007 Constitutional Amendment Election. (Klaeger/Huff) 25. Discussion and/or action regarding who the presiding and alternate judges will be for the consolidated precincts in the event that voting precincts are consolidated for the November 6, 2007 Constitutional Amendment Election. (Klaeger/Huff) 26. Discussion and/or action regarding House Bill 556 regarding partial reimbursement to Texas counties to defray the cost connected with the May 12, 2007 constitutional amendment election. (Klaeger/Huff) 27. Discussion and/or action regarding renovation, move and/or financing of Annex on the Square. (Klaeger) 28. Discussion and/or action regarding settlement of claim made by Mr. Chuck McCurly on the destruction of vegetation along CR 415 also known as Los Escondidos. (Klaeger/Arredondo) 29. Discussion and/or action regarding taking a record vote on the proposed ad valorem tax rate for Burnet County in fiscal year 2008. (Klaeger/Smith) 30. Discussion and/or action regarding Burnet County Strategic Planning Program prepared for Burnet County by a representative of the LCRA. (Klaeger) 31. Executive Session: Discussion and/or action regarding consultation with County Attorney regarding Burnet County vs. Owen Don Reich Cause No. 33652 in the rd District Court, 33 Judicial District, Burnet County, Texas, and Burnet County vs. North San Gabriel in the District Court, 33rd Judicial District, Burnet County, and Leland Craig vs. Sheriff Joe Pollock, et. al., Cause No. A:07·CA·306 SS in the United States District Court Western District of Texas. (Klaeger/Arredondo) 32. Discussion and/or action regarding matters discussed with County's Attorney Arredondo in Executive Session. (Klaeger/Arredondo) 33. Discussion and/or action regarding a Joint Resolution establishing an Interjurisdictional Emergency Program between Burnet County and all cities within Burnet County. (Klaeger) 34. Discussion and/or action regarding jail overcrowding and staffing update. (Klaeger)

35. Discussion and/or action regarding jail expansion, senate Bill #1533 and/or RFP; including site location and selection of private business to build and manage expanded jail. (Klaeger) a. Update to Commissioners' Court of discussions with Southwest Corrections. 36. Discussion and/or action regarding retaining services of Allison and Bass to represent Burnet County in Jail Expansion process. (Klaeger/Arredondo)

37. Discussion and/or action regarding information on the potential establishment of Emergency Services Districts within Burnet County. (Klaeger) 38. Discussion and/or action concerning contracts or agreements received from: a. Contract Amendment with Imagine Networks. 39. Discussion and/or action regarding reports and old business. 40. Future agenda review. 41. Calendar Review. 42. Adjournment

Item #1: Judge Klaeger called the meeting to order at 9:00 a.m.

Item # 2: Invocation: Judge Klaeger gave the invocation.

Item #3: Pledge ofAllegiance to the Flag ofthe United States ofAmerica.

Item #4: Pledge ofAllegiance to the Texas State Flag. Item #35: Jail Expansion; Senate Bill #1533; Southwest Corrections: The court discussed the jail expansion, senate Bill # 1533, site location and selection ofa private business to build the jail expansion. The court was updated on discussions with Southwest Corrections and moving toward formalizing a contract for building and managing the jail expansion. The court took no action.

Item #36: Jail Expansion; Allison and Bass Law Firm: The court discussed retaining the services ofAllison and Bass Law Firm to represent Burnet County in the jail expansion. Motion was made by Comm. Neve to contract with Allison and Bass Law Firm on the Jail Expansion Project and was seconded by Comm. Hibler. The motion passed with a unanimous vote.(see attachment)

Item# 6: June 27, 2007 Flooding Event: Judge Klaeger reported that the Disaster Recovery Center has seen 323 people and will close August 9, 2007 at 6:00 p.m. FEMA has issued $1.1 million dollars in assistance to 478 individuals and businesses. Herb Darling gave an update on public assistance and once the dollar amount is finalized F.E.M.A. will distribute funds to the State ofTexas. The State ofTexas will then distribute the federal funds. Ryan Rowney with the L.C.R.A. gave an update on the 500 year rain event. L.C.R.A. will handle all navigational hazards in the main waterways but that L.C.R.A. cannot enter onto private property. The court took no action.

Item # 8: Resolution; Howard Lyons; TXDOT: The court discussed a resolution ofappreciation to Howard Lyons. A motion was made by Comm Dockery to approve a resolution ofappreciation for Howard Lyons with Department ofTransportation for his support ofBurnet County during the June 2007 flooding event and seconded by Comm. Neve. The motion passed with a unanimous vote.(see attachment)

Item # 9: Amendment #1 Advanced Funding Agreement for CSJ: 0252-02-045: The court discussed Amendment # 1 Advanced Funding Agreement. Motion was made by Comm. Neve to approve Amendment #1 to the Advance Funding Agreement executed August 28,2003, for CSJ; 0252-02-045; US 281 S. ofSH 71 project and seconded by Comm. Graeter. The motion passed with a unanimous vote.(see attachment)

Item# 7: Mitigation Plan Revisions: The court discussed Mitigation Plan revisions and Mitigation Grant Process concerning the recent flood. Howard Lyons discussed mitigation oflocations in Precincts # 3 and #4. Kevin Smith, County Auditor will prepare a RFP for a mitigation grant process. The court took no action.( see attachment)

Item # 21: Drug Enforcement Methamphetamine Initiative Group: The court discussed the transfer ofDrug Enforcement Methamphetamine Initative Group to the Burnet County Sheriffs office. The court heard reports from the chiefs ofpolice from cities in Burnet County that they support the transfer ofDrug Enforcement Methamphetamine Initiative Group to Burnet County Sheriffs office. The court took no action.

Recess: The court recessed at 10:50 a.m.

The court reconvened at 11 :00 a.m.

Item # 5: Comments: The county was recognized in County Progress for flooding event. The court took no action.

Item # 15: Hotel/Motel Grant Funding: Boys and Girls Clubs ofthe Highland Lakes: The court discussed providing funds from the Hotel/Motel Grant Funding program to provide funds for a Fishing Tournament to benefit the Boys and Girls Clubs ofthe Highland Lakes. Motion was made by Comm. Dockery to provide the funding from the Hotel/Motel Grant Program to the Fishing Tournament which benefits the Boys and Girls Clubs ofthe Highland Lakes and seconded by Comm. Neve. Voting for the motion was Judge Klaeger, Comm. Neve, Comm. Hibler and Comm. Dockery. Comm. Graeter abstained from voting. The motion passed. ( see attachment)

Item # 16: Hotel/Motel Grant Funding: Burnet County Genealogical Seminar; Fort Croghan Day Living Arts Festival: The court discussed providing funds from the Hotel/Motel Grant program for the Burnet County Genealogical Seminar and Fort Croghan Day and Living Arts Festival scheduled for October 1i h and 13th 2007. Motion was made by Comm. Hibler and seconded by Comm. Graeter to approve the funding for the genealogical seminar and Fort Croghan Days. The motion passed with a unanimous vote.(see attachment)

Item # 14: Hotel/Motel Grant Funding Program; Hill Country Magazine: The court discussed providing funds from the Hotel/Motel Grant Funding Program for advertisement in the Fall/Winter edition ofthe Hill Country Magazine. Motion was made by Comm. Dockery to provide a $1,000.00 for advertising in the Fall/Winter edition of the Hill country Magazine and was seconded by Comm. Neve. The motion passed with a unanimous vote. (see attachment) Item # 20: Agreement; Herman Brown Free Library: The court discussed an interlocal agreement between Burnet County and Executive Board ofthe Herman Brown Free Library, Inc. to provide for the library being open on Saturdays from August 4 to September 29,2007. Motion was made by Comm. Neve and seconded by Comm. Dockery to enter an interlocal agreement with Herman Brown Free Library to provide for the library being open on Saturdays from August 4 to September 29,2007. The motion passed with a unanimous vote. (see attachment)

Item # 5: Comments; Public and/or Elected Official: Cookie Wallace, Burnet Library Director announced her resignation and introduced Cheryl Minard as the new Burnet Library Director.

Item # 38: Agreement; Imagine Networks: The court discussed a contract amendment with Imagine Networks. Motion was made by Comm. Neve and seconded by Comm. Dockery to approve the contract agreement with Imagine Networks. The motion passed with a unanimous vote. (see attachment)

Item # 10: Burnet County Child Welfare Board: The court discussed the acceptance ofresignation from Barbie Ott and the appointment of Leigh Goding to the Burnet County Welfare Board. Motion was made by Comm. Neve and seconded by Comm. Hibler to accept the resignation ofBarbie Ott from the Burnet County Welfare Board and the appointment ofLeigh Goding to the Burnet County Welfare Board. The motion was approved with a unanimous vote.(see attachment)

Item # 11: Board Appointment: Item # 11: Board Appointment: The court discussed the appointment ofWilliam Wurster to the Texas Workforce Commission Rural Capital Area Board. Motion was made by Comm. Neve and seconded by Comm. Hibler to accept the appointment ofWilliam Wurster to the Texas Workforce Commission Rural Capital Area Workforce Development Board. The motion was approved with a unanimous vote.

Item # 12: Capital Area Council ofGovernments: The court discussed the appointment of Granite Shoals Mayor Frank Reilly to the Capital Area Council of Governments.Motion was made by Comm. Dockery and seconded by Comm. Graeter to accept the appointment ofGranite Shoals Mayor Frank Reilly to the Capital Area Council ofGovernments committee on Texas Review and Comment System for Burnet County. The motion was approved with a unanimous approval.

Item # 13: Bluebonnet Trails Board ofTrustees: The court discussed the appointment ofMartin McLean to the Bluebonnet Trails Board ofTrustees. Motion was made by Comm. Judge Klaeger and seconded by Comm. Neve to approve the appointment ofMartin McLean to the Bluebonnet Trails Board of Trustees. The motion was approved with a unanimous vote.( see attachment)

Item # 17: Replat: Enchanted Valley, Section One; Lots 159 through 164: The court discussed a request from Mavis Johnson to replat lots 159 through 164 in Enchanted Valley, Section One in Burnet County. The court took no action.

Item # 18: Plat: Claiborne Acres: The court discussed the preliminary plat ofthe Claiborne Acres consisting of6.66 acres out ofthe J. Noble Survey No. 297. The court took no action. Recess for lunch:

Item # 37: Emergency Services District: The court discussed the potential establishment ofEmergency services districts within Burnet County. The court heard reports from Art Martinez~ Bexar County's Emergency District # 5. The commissioners reported on the Fire Association. The court took no action.

Recess: The court recessed until 2:25 p.m.

Item # 22: Election; Polling Locations; Precincts 1 & 3: The court discussed changing certain polling locations for voting Precinct 1 and 3 in Burnet County some ofthe changes being temporary and some being permanent. The court took no action.

Item # 23: Elections; Judges: The court discussed an appointment ofa presiding judge for voting precinct 12 in the November 6,2007 Constitutional Amendment Election. Motion was made by Comm. Hibler to approve a presiding judge for precinct 12 for the November Constitutional Amendment Election on November 6, 2007. The motion was seconded by Comm. Neve. The motion was approved with a unanimous vote.(see attachment)

Item # 24: County Election Board; November 6, 2007: The court discussed the recommendations ofthe County Election Board for consolidating certain voting precincts for the November 6,2007 Constitutional Amendment Election. Motion was made by Comm. Neve to approve the recommendations ofthe County Election Board for consolidating certain voting precincts for the November 6, 2007 election. The motion was seconded by Comm. Graeter. The motion passed with a unanimous vote.(see attachment)

Item # 25: Election; Judges: The court discussed who the presiding and alternate judges will be for the consolidated precincts in the event that voting precincts are consolidated for the November 6, 2007, Constitutional Amendment Election. Motion was made by Comm. Neve and seconded by Comm. Dockery to approve the recommendations for who the presiding and alternate judges will be for the consolidated precincts for the November 6,2007 election. The motion passed with a unanimous vote. (see attachment)

Item # 26: House Bill 556; Reimbursement Constitutional Election: The court discussed House Bill 556 regarding partial reimbursement to Texas counties to defray costs for the May 12, 2007 Constitutional Amendment Election and agreed to submit costs for reimbursement. The court took no action.( see attachment)

Item # 19: Exemption; Subdivision Regulations: The court discussed a request for an exemption from subdivision regulations for 2 acres out ofthe 71.381 acres ofthe William C. School Land Ab.#943.Motion was made by Comm. Graeter and seconded by Comm. Hibler to approve the request for exemption from subdivision regulations for 2 acres out of71.381 acres ofthe William C. School Land Abstract #943. The motion was approved with a unanimous vote.(see attachment)

Item # 27: Annex on the Square Renovation and/or Financing: The court reported that the county received a certificate ofoccupancy from the City of Burnet. The court will discuss financing at the next commissioners' court meeting. The court took no action.( see attachment)

Item # 28: Los Escondidos: The court discussed the settlement ofa claim made by Mr. Chuck McCurly on the destruction ofvegetation along CR 415 known as Los Escondidos. Motion was made by Comm. Neve and seconded by Comm. Dockery to approve a non-binding letter of agreement to settle a claim made by Mr. Charles McCurly on destruction ofvegetation along CR 415 known as Los Escondidos. Voting for the motion were Judge Klaeger, Comm. Neve, Comm. Hibler and Comm. Dockery and voting against the motion was Comm. Graeter. The motion passed.(see attachment)

Item # 29: Tax; Ad Valorem Tax Rate: The court discussed taking a record vote on the proposed ad valorem tax rate for the fiscal year 2008.Motion was made by Comm. Neve to propose an increase oftotal tax revenues ofBurnet County from properties on the tax roll in the proceeding year by 7.08%.Tax rates would consist of: General Fund .3085 per $100 evaluation Road & Bridge .0301 per $100 evaluation Debt Service .0393 per $100 evaluation For a total rate of .3779 per $100 evaluation. The motion was seconded by Comm. Hibler. The motion was approved with a unanimous vote.

Item # 30: County Strategic Planning Program: The court discussed the Burnet County Strategic Planning Program prepared for Burnet County by a representative ofthe LCRA. The court took no action. Item # 31: Executive Session: The court consulted with the County Attorney regarding Burnet County vs. Owen Don Reich Cause No. 33652; North San Gabriel; Leland Craig vs. SheriffJoe Pollock in the United States District Court Western District ofTexas. The court took no action.

Item #32: County Attorney; Executive Session: Motion was made by Comm. Neve to move $2,000.00 from unallocated funds to professional services for a deposition on the lawsuit ofBurnet County vs. Owen Don Reich Cause No. 33652 and seconded by Comm Hibler. The motion was approved with a unanimous vote.

Item # 33: Joint Resolution; Interjurisdictional Emergency Program: The court discussed a Joint Resolution establishing an Interjurisdictional Emergency Program between the Burnet County and all cities within the county. Motion was made by Comm. Neve to approve a joint resolution establishing an Interjurisdictional Emergency Program between Burnet County and all cities within Burnet County and seconded by Comm. Dockery. The motion was approved with a unanimous vote.( see attachment)

Item # 34: Jail Overcrowding: The court discussed jail overcrowding and staffing update. The court took no action.

Item #39: Reports; Old Business: The court took no action.

Item # 40: Future Agenda Review: The court discussed RFP for mitigation; grant process; change polling process; financing annex on square; jail contract, letter of intent.

Item # 41: Calendar Review: The court discussed CARTPO general session August 8, 2007; TXDOT organization meeting; Subdivision regulations workshop at 1:00 p.m. on Monday, August 13,2007; TAC conference.

Adjourn: Motion was made by Comm. Hibler to adjourn and the motion was seconded by Comm. Neve. The motion was approved with a unanimous vote. The court discussed RFP for mitigation; grant process; change polling process; financing annex on square; jail contract, letter ofintent.

Item # 41 Calendar Review The court discussed CARTPO general session August 8, 2007; TXDOT organization meeting; Subdivision regulations workshop at 1:00 p.m. on Monday, August 13,2007; TAC conference.

Adjourn: A motion was made by Comm. Hibler to adjourn. The motion was seconded by Comm. Neve.The motion was approved with a unanimous vote.

Fire Districts Estimations

Levy Fire District No. of Parcels Assessed Value (.10 per 100)

Bertram 4012 $207,122,174 $207,122 Briggs 1524 $62,893,368 $62,893 Burnet Area 3965 $195,977,170 $195,977 Burnet City Cassie 1158 $130;184,208 $130,184 Cottonwood Shores 2142 $59,108,283 $59,108 East Lake Buchanan 3578 $166,717,552 $166,718 Granite Shoals $547,234,008 $547,234 Horseshoe Bay 2647 $124,546,450 $124,546 Hoover Valley 2494 $197,916,570 $197,917 Marble Falls Area 3032 $247,507,148 $247,507 Marble Falls City Oakalla 672 $30,444,379 $30,444 Spicewood 3240 $291,081,422 $291,081 PROFESSIONAL SERVICES AGREEMENT

PROFESSIONAL SERVICES AGREEMENT {this expeditiously as possible. Imagine shall not present a bill for" and Burnet County "Agre made and entered into as of the ~ day of shall not pay for, services for which charges accrued more than sixty (60) days _~r::L~!¥d,,6n__..;. 2007 by and between Burnet County, Texas prior to the date of the statement and for which a statement has not been ("Burnet C ty") and Joey Dean Proctor dba Imagine Network and previously presented. Imagine has the right to use Burnet County's equipment as Computer Services ("Imagine"). needed toensure Burnet County does not have an interruption ofnetwork service inthe event Imagine's Internet services are compromised. In consideration ofthe mutual premis~, covenants and agreements herein contained, the parties agree as follows: (d) Taxes. Imagine, and notBurnetCounty, shall be solely responsible for paying all required federal, state and local taxes related to any amounts Section 1. Engagement. Burnet County hereby engages Imagine, and received by Imagine pursuant to this Agreement. Burnet County shall not Imagine hereby accepts suchengagement, toperform computersystem service and withhold OASDL Medicare or any federal, state or local income or other tax, make support, consulting, and technology meetings (the "Services") on the Burnet unemployment insurance contributions or obtainworkers' compensation insurance County network, which includes but is not limited to: existing Local Area on behalfofImagine. Networks at eachBurnet County location; existingWide AreaNetworkconnecting Burnet County locations using cable, phone, fiber, wireless, etc.; and AlI Burnet Section 4. Independent Contractor. Imagine shall at all times be an County workstations and servers (current and future). See Exln1>itA for displayof independent contractor and nothing in this Agreement shall at any time be existing network. This engagement also provides for a weekly walk-through ofall construed soas tocreate the relationship ofemployer and employee, principal and Burnet County locations by Imagine. Imagine shall perform the Services for the agent, partnership or joint venture as between Imagine and Burnet County. benefit of Burnet County upon the terms and conditions contained in this Imagine shall have the entire charge, control and supervision ofits performance of Agreement. the Services. Imagine will not have any authority to incur any obligation or bind orcommitBurnetCounty toany agreement, contract, orcommitment or to waive, Section 2. Term and Termination. modifY, or amend any rights ofBurnet County under any agreement, contract, or commitment, except as expressly authorized inwriting byBurnetCounty. Burnet (a) Term. The term of Imagine's engagement by Burnet County County shall not in anymanner be answerable oraccountable for: (i) any violation hereunder (the "Term") shall commence on July 1,2007 and will continue in by Imagine of any federal, state or local laws, regulations, ordinances, rules or effect until September 30, 2007. If, atthe end ofthis t~, a new contract is not orders; or (ii) for any injwy, loss or damage arising from or out of any act or signed, this agreement will switch to a month to month basis until a new contract omission ofImagine. is signed, or a termination notice has been sent in accordance withthe termination section ofthis agreement. Section 5. Governing Law, This Agreement andthe respective rights and obligations of the parties hereto shall be governed by and construed in (b) Termination. This Agreement may be terminated prior to the end accordance with the laws ofthe State ofTexas, without regard to its conflicts of of the Term upon 30 days notice by either party for any or no reason. Such laws provisions. termination shall be effective 30 days following delivery, bythe terminating party to the other party, ofwritten notice ofsuch termination. Section 6. Successors and Assigns. This Agreement and the terms, covenants, provisions and conditions hereofshall bebinding upon, and shall inure Section 3. Service Quality· Fee' Services· Payment Terms· Taxes. to the benefit of, the respective heirs, successors and assigns ofthe parties hereto; provided, however, that Imagine may not subcontract or assign this Agreement. (a) Service Quality. The Services and other duties ofImagine Section 7. Severability. Ifany provision ofthis Agreement is held to hereunder shall be performed promptly upon request by Burnet County. In be invalid or unenforceable for any reason, such provision shall be conformed to each such case Imagine shall commence the Services or other duties no later prevailing law rather than voided, ifpossible, in order to achieve the intent ofthe than four hours following the time each request is made by Burnet County, its parties and, inany event, the remaining provisions ofthis Agreement shall remain representatives or employees. Each such service and support request call shall in full force and effect and shall be binding upon the parties hereto. be made by contacting Imagine via telephone at (830) 798-1244, via a Technical Request online, or via e-mail [email protected]. The Section 8. Limitation ofDamages. UNDERNO CJR.CUMSTANCES network, including servers and data connections will be proactively monitored. wnL BURNET COUNTY BE liABLE TO IMAGINE FOR ANY SPECIAL, The monitoring system runs checks on preconfigured criteria, and upon INDJRECT, CONSEQUENTIAL, EXEMPLARY OR pUNtfIVEDAMAGES. locating any problems, current orfuture, immediately sends a notification by e mail and/or pager to Imagine or any specified personnel. This includes system Section 9. Compliance with Law. Imagine agrees that it shall at all wide patch management as well as general network repair, maintenance, and times fully comply with all laws, statutes, ordinances, rules, regulations and orders monitoring. applicable to the Services or this Agreement.

Section 10. Entire Agreement. This Agreement embodies the entire (b) Fee. In exchange for Imagine's ongoing performance ofthe agreement and understanding of the parties hereto with respect to the subject Services and the other duties and obligations under this Agreement, Burnet matter hereof and supersedes all prior and contemporaneous agreements and County shall pay to Imagine a fee (the "Fee") equal to: $1,500.00 per calendar understandings, oral or written, relating to said subject matter. This Agreement month as the Monthly Fee for Imagine providing the Services to Burnet may not be amended or modified in any manner except by a written agreement County. The Fee shall be the sole compensation due Imagine in connection signed by each ofthe parties hereto. with its rendition ofthe Services and its performance ofthe other duties and obligations under this Agreement. Burnet County shall not be obligated to IN WITNESS WHEREOF, the parties hereto have executed and reimburse Imagine for any expenses incurred by Imagine in connection with delivered this Agreement as ofthe day and year fltst above written. Imagine's performance ofthe Services. This agreement does not include hardware, software, new equipment integration, or the labor to integrate said equipment.

(c) Pavment Terms. A statement for Services provided to Burnet County under this Agreement shall be submitted to BurnetCounty by Imagine on a monthly basis. Payments for undisputed charges not received within 30 days following the Due Date may be considered delinquent and maybear interest atthe rate of one percent (1.0%) per month or at the maximum rate allowed by law, whichever is less. Ail statettlents shall be deemed to be correct and binding upon Burnet County unless written notice is provided to Imagine of any disputed charges within sixty (60) days ofthe date Burnet County receives the statement. The parties will make a good faith effort to resolve billing disputes as APPROVAL & IMPLEMENTATION

The County of Burnet

Emergency Management Plan

This emergency management plan is hereby approved. This plan is effective immediately and supercedes all previous editions.

~(1JgL Mayor~f Bertram Date •

Date

ayor, City of Meadowlakes (~ ~. ,r,y;' ~_ev-"-- ~,I <:::,~>LQ~"..p"~ -~ \'Mao/eF;'City of Granite Shoals

Ver 2.0 05105 Burnet County HOT Grant Application

Event or Expenditure Description: Please answer all items that apply to your request. ' Name of your event or expenditure: An/7va-1 /";~j,~)LAk5 Ore/! (3h2> 'lrur.fla-ne",l" LA-k13vcl,~Yj Date(s) of your event or expenditure: ~eale~ her / S ,;1..007 , Primary location of event or expenditure: I C f9 ·f Ie _' Website address for your event or expenditure: -,--_.:.=.M~"-- __~ --r ':: _ How will the funds be used?: 7; 'r~ote. O;.JI/~.Jlse ./- ~~~c~d h

Approximate number of people attending/visiting event (or if expenditure) that are anticipated to stay overnight in a *Bum~~oo~h~~m~l~b~&b~~?~~~V~~~~~~~~~~~~~~~~~~_ How do you plan to measure overnight stays? PltrfrC) fJA ~ IS tJIII l e Qt) lied reOd/"JJ -1 ~ ./:.!;; c /.odjlQ# cAo)ce$'. I I ~ (/ Do you intend to pursue other 9rant funding and/or sponso,rship agreements to support this event or expenditure? LJe ar-e DII'J-/v'" ~ "'Ill (f)~ h,r, [f Il!>,-k. «./1) -H(}#'\ IV1 (JsY"e :reS": f yes, please list along with am nt(s) being request~: 1>01\IJ"fC.r OOVN11 {...to f - S)U a6" f(fL6 S11l'T£ 6/!rrJL DF' ~l1TU'Jer' ~ f 5""0 00 c e£GI ~~ f ( 00 WfLLS Ff'trt.-bO 000 L-U(A ~ tS 4-L~/&t~ flit Cet.tt t 50\) - \ t.J IL.l - lW'~t IblJ tA..t::-'J nJ TtL€.« /6.-~DETL {(f:rrMlf-i:;Jr: fY1(~ ~ ~'()'F1~ fP-{) 'IoV1l11f{A (i..J=:Y(e:, ! f ,sP.

iPLEASE ATTACH ANY OTHER INFORMATION YOU FEEL WILL SUPPORT YOUR APPLICATION.

*Please ask administrator for a current Jist of Burnet County lodging venues or see www.highlandlakeslodging.com. Burnet County Hotel/Motel Tax Grant Reimbursement Follow-up Report

As previously stated on the Burnet County HOT Grant Application Process form, a follow-up report must be made within 30 days of the event or expenditure execution at a scheduled Commissioners Court meeting. Please contact Hotel/Motel Administrator at 512-715-5203 to set a date. The presentation should include attendance data and number of overnight stays generated. Any future consideration for funding from Burnet County is dependent upon the organization providing afollow-up report and the use and outcome of the grant project.

It is recommended that the following information be completed and turned in aweek prior to the Commissioners Court meeting date for review prior to a maximum 3 minute presentation. Attach all documents you feel will support usage of grant monies for tourism purposes. Any event survey forms used should also be attached.

Name of Organization and evenUproject: 1_3oy S" kG; r- /5- C /L/6 C!~. i),e Niit.,,)}.A/{e f t7 sLr Date(s) of evenVproject: 5ePfem fa er- I S-.:lW7 Amount of grant: -_ ~I~upre~rtoom~.d~d~~ed~~.):- _ Prese~~oo~~~~~fu~doo~~~:-~------~------What were your sources of revenue and how much revenue did you receive from each? (sponsorships, ticket sales, vendor booths, etc.) : _

Please attach cash flow report.

Describe the cost of evenUproject expenses by category: _

Please attach an itemized list of expenditures relevant to HOT revenues used.

What was your total profit or loss for the evenVproject? _

~~w~~~~e~~~~~~~ce?: _ How was this estimate made: _

What was the estimated number of the event's/expenditure's attendees (public), as well as participants such as vendors who visited from outside Burnet County?: 1 _ Stayed overnight at a Burnet County lodging venue for one night?: , _ Stayed two nights?: / _ Stayed three or more nights?: / _

Please attach acopy of any media reviews, press releases and PSA's that ran before, during or after the event/project. Please provide results of surveys taken by attendees and/or participants. Please provide any testimonials or endorsements you received from Burnet County lodging owners/managers.

Do you anticipate requesting HOT grant funds in the future, and if so how much?: _

THANK YOU AGAIN FOR ALL YOUR EFFORTS TO PROMOTE TOURISM IN BURNET COUNTY. PLEASE FEEL FREE TO INCLUDE ANY ADDITIONAL INFORMATION YOU THINK WOULD BE BENEFICIAL FOR USE IN THIS APPLICATION PROCESS•

• •·· •...... •.• ..••.. FIRST STATE BANK 0 OF BURNET BASS ROUND-UP ON LAKE .BUCHANAN Saturday, September 15, 2007 6 a.m. to.3 p.m.

$100 Entry Fee per Team First Place Pay Out $2,000 Guaranteed 2nd through 10th place paId based on number ofteams

BIG BASS SPONSOR EVENT SPONSORS

_...... - The Highlander Restaurant

FIRST STATE BANK OF BURNET BASS ROUND..UP ENfRY FORM (CUT AND RETURN ENTRY FORM WITH PAYMENT)

Partner 1 I agree to obey all tournament rules and to accept the decisions Name: _ ofthe tournament officials as final. I acknowledge that by com pleting this form, I relieve the Boys & Girls Club ofthe Highland i:~~~-:------Lakes, sponsors and supporters ofany and all liability that might ------be incurred as a result ofpartiCipating in the contest. City: State:__ZIP: Phone: Cell: _ Signatures: Partner 1 Partner 2 _--'--'- .Date: _ Name: Email:------_ Partner 2 Address: ______-eDate:_'--__ City: .State:__ZIP: Phone: .Cell: _ ENTRY FEE - $100 PER TEAM

ALL PROCEEDS BENEFIT Make 'checks payable - Boys & Girls Club ofthe Highland Lakes, Burnet Unit. Mail entries to Boys & Girls Club, POBox 190, Marble Falls, TX 78654 BOYS & GIRLS CLUB 512-756-1444 or 830-798-2582 ~". OF THE HIGHLAND LAKES ,, BURNET UNIT Must be postmarked by September 7, 2007 NAME PHONE # Physical ADDRESS EMAIL Website Rms African Getaway 830-562-3545 301 CR 200C, Burnet, TX 78611 [email protected] www.backroadstexas.net 1 A-Hoy Lakefront Resort 512-715-8877 11534 RR2341, Burnet, TX 78611 [email protected] www.ahoylakefront.com 9 Aqua Cove Lake House 512-535-6594 724 Clear Cove, Ganite Shoals, TX 78654 [email protected] www.texasvacationlodging.com/aquacove 3 Balcones Springs Exec. Retreat &Conf. 830-693-6639 14425 E. FM 1431, Marble Falls, Texas 78654-97{ [email protected] www.cbsretreats.com 41 Bella Vista Bed & Breakfast 830-798-0818 1455 Cimarron Ranch Rd. Marble Falls, TX. 7865i [email protected] www.bellavistabedandbreakfast.com 2 Big Chief RV Resort & Cabins (866)922-4433 1420 FM 690, Burnet, TX 78611 [email protected] www.bigchiefrvresort.com 10 Blue Cove Lake House 512-535-6594 612 Blue Cove, Granite Shoals TX 78654 [email protected] Breeze Terrace, LLC 888-525-3464 916 Clen Oak Parkway [email protected] www.highlandlakes.com/terrace 4 Camp Balcones Springs/Executive Retreat 830-693-6639 104 Camp Balcones Springs Dr, Marble Falls, TX ~ [email protected] www.campiscool.com Camp Champions 800-696-3334 775 Camp Road, Marble Falls, TX 78654 [email protected] www.campchampions.com 32 Canyon of the Eagles 800-977-0081 16942 RR2341, Burnet, TX 78611 www.canyonoftheeagles.com 108 Clear Creek Cove 512-891-9044 222 ClearCreekRd, Burnet, TX 78611 [email protected] www.clearcreekcove.com 3 Cockleburr Cove On Inks Lake (512) 756-7058 P.O. Box 1429, Burnet, TX 78611 [email protected] CV III - Cool Waters/Heron's Landing 888-525-3464 916 Clen Oak Pkwy, Burnet, TX 78611 [email protected] www.highlandlakes.com/CVI/I 2 Flechazo 512-864-2842 209 SBeach St, Burnet TX 78611 [email protected] www.flechazolakehouse.com 3 Heart of Texas Lake Resort 512-756-7766 408 Clen Oak Pkwy, Burnet, TX 78611 [email protected] www.heartoftexaslakeresort.com 30 Inks Lake State Park 512-389-8471 3630 Park Road 4 West, Burnet, TX 78611 [email protected] www.tpwd.state.tx.us/spdestifindadest/parJ. 88 Lake Buchanan Escape 832-265-8207 902 CR 128, Burnet, TX 78611 [email protected] wwwlakebuchnanescapee.com Lake LBJ Motel 210-710-0768 13813 WFM 1431, Kingsland, TX 78639 [email protected] N/A 26 Lake LBJ Yacht Club 830-693-9172 200 S Wirtz Dam Rd, MF, TX 78657 [email protected] www.lakelbjmarina.com 4 Lake Travis Lake Houses 303-220-0183 506 Robinhood/203 Hill Loop, Spicewood, TX 78669 3 Lakeside Lodge 512-756-4935 201 Lakewood Dr, Burnet, TX 78611 [email protected] www.lakesidelodgetx.com 7 Lakeside Oaks at LBJ 510-339..0663 1210 South Lakeside Dr, Burnet, TX 78611 [email protected] www.lakesideoakslbj.com 10 La-Z-L RV Park &Cottages 325-388-3473 Camp Pajama Ln, DKingsJand, TX 786390 LBJ Lake House 830-693-8564 407 W. Greenbriar, Granite Shoals, TX 78654 [email protected] www.highlandlakes.com/beachhouse 3 Little Lodge on the Lake 325-388-4757 336 Campa Pajama, Kingsland, TX 78639 [email protected] www.highlandlakes.comllodgelindex.htm Loch Lone Star 512-756-9262 1406 Wofford Dr., Burnet, TX 78611 [email protected] http://www.highlandlakes.comlloch/ Log Country Cove 512-756-9132 617 Log Country Cove, Burnet, TX 78611 [email protected] www.highlandlakes.comllog 30 Lone Star Bed & Breakfast 512-715-0448 2001 CR 112, Burnet, TX 78611 [email protected] www.lonestarbandb.com 4 Moriah 650-321-9246 1741 CR 343, Marble Falls, TX 78654 [email protected] www.historiccabins.com 4 Peaceful Roost 512-413-6690 [email protected] www.peacefulroost.com 3 Perrine Waterfront Vacation Home 512-301-2163 1307 Council StoBurnet, TX 78611 [email protected] home.austin.rr.comllakehouse4rent 6 Rainbow Hearth Sanctuary 512-756-7878 1330 Waterway Lane, Burnet, TX 78611 [email protected] www.rainbowhearth.com 3 Rebecca's River Roost 830-693-8564 606 Clen Oaks, Burnet, TX 78611 [email protected] 2 Royal Oak Villa Lake House 512-292-4421 1201 Belaire, Granite Shoals, TX 78654 [email protected] San Gabriel River Inn B& B 512-355-2102 8327 CR 210, Bertram, TX 78605 [email protected] www.sangabrielriverinn.com Silver Creek Resort 512-756-4854 1400 CR 128, Burnet, TX 78611 n/a www.highlandlakes.com/silver 18 Starlight Guest House 512-715-8335 1825 CR 205. Burnet, TX 78611 [email protected] The Granite House 888-525-3464 406 N. Lake Dr., Granite Shoals, Tx 78654 [email protected] www.highlandlakes.com/granite The Legends on Lake LBJ Villas 325-388-8888 105 Rangeway Cir., Kingsland, TX 78639 [email protected] http://www.legendsgolftx.com/the_villas.htr 16 The Oak House 888-525-3464 569 Shoals Parkway, Burnet, TX 78611 [email protected] www.highlandlakes.com/oak The Pecan House 888-525-3464 714 Clen Oak, Burnet, TX 78611 [email protected] The Point Vacation Lake House 512-423-2444 [email protected] Thunderbird Resort 512-756-4878 200 Greenwood Hills Trail, Burnet, TX 78611 [email protected] 68 Trapical Hideaway Resort 830-598-9896 604 High Crest Dr., Granite Shoals, 78654 [email protected] www.tropicalhideaway.com 45 Upland Bird Hunting Club 512-507-8866 2901 CR 206, Lampasas, TX 76550 [email protected] uplandbirdhuntinginc.com

PENDING Pat Heinecke 106 River Bend, Kingsland, TX 78639 Canyon Trails/Cindy Vaughn Cabin (5/07 correspondence w/ me) Nancy Baird per BT 6/18/07 Bill Carico per BT 6/5/07 609 Lake Vista Dr., Forest VA 24551

Lake Cottage @Little Harbor (psbly CLOSED I 830-598-8268 606 Rio, Marble Falls, TX 78654 [email protected] www.highlandlakes.com/cottage/index.htm 2 Steve and Kathy Wright 997 CR 123, Marble Falls, TX 78654 Peaceful Roo~tlDayri Jarvis Belinne 11714 Summer Springs Dr., Pearland, TX 77584 First State Bank ofBurnet Bass Round-Up

HOT Budget

Expenditures News Paper Ads in Sport Section Austin 'l4 page $ 480.00 Granbury 'l4 page $ 315.00 Whitney 'l4 page $ 49.00 Belton Y4 page $ 559.00 Georgetown Y4 page $ 315.00 Canyon Lake Y4 page $ 148.00 Kerrville Y4 page $ 305.00 $2170.00

Radio Spots Multiple 30 sec. spots on 92.5 and 106.9 Every day both stations $1055.00

Color Posters 11"x17" 2.00 ea 200.00 Registration Flyers 500 @ .15 each 75.00

T-shirts- full advertising 200 $1500.00

TOTAL $5,000.00 First State Bank ofBurnet Bass Round-Up Saturday, September 15th

Marketing Timeline

Newspapers Articles in all local papers 8-15 /9-19 Ad area papers beginning August 22 - Sept 14th

Distribution ofTournament Info and registration flyer to all chambers, marinas and fishing clubs August 6 - 11 th

Volunteers to distribute flyers at larger boat ramps in Horseshoe Bay, Marble Falls, Kingsland, Lake Buchanan on every Saturday in August and two weekends in September

Radio Spots Sept 5 _14th on K-BAY and J06.9 Lite FM Daily on both stations

Posters placed in local businesses and marinas in Burnet, Lake Buchanan, TowlBlufton, Marble Falls, Kingsland, and Llano beginning August 15th

We are marketing primarily adults for this event. However, we have a kids fishing event th at Hamilton Creek the same day on September 15 . PSA- First State Bank ofBurnet Bass Round-Up (Fishing Tournament on Lake Buchanan)

The rains have settled to a dull roar, the lakes have risen, and the fish are ready to come out from under the rocks and search for a decent meal. This is why the Premier First State Bank ofBurnet Bass Round-Up might be a savvy investment. The tournament, hosted by th Pro Tour Trailers and Fishers ofMen will be held September 15 , 2007 on Lake Buchanan. $100.00 entry fee per team oftwo with 1st Place payout a guaranteed $2,000 and significant cash, prizes for 2nd-10th place. All proceeds will benefit the Boys and Girls Club ofthe Highland Lakes in Burnet which provides a safe, positive and enriching place for 6-18 year olds after school. Registration will be held at the Highlander Restaurant in Burnet on Friday, September 14th from 4-9 p.m. as well as the day ofthe tournament, th Sept. 15 , from 4-6 a.m. You may also submit registration by mail ifpostmarked by th Septelnber 7 , 2007. So, whether you are a pro-angler looking for an easy win or in need ofa day out with your son or grandson, let the Boys & Girls Club ofthe Highland Lakes be the beneficiary ofyour day offishing fun! For additional information call 512-756 1444 or 830-798-2582. BOYS AND GIRLS CLUB OF THE HIGHLAND LAKES BOARD OF DIRECTORS (2006-2007)

(830) 798-2582, phone (830) 798-2785, fax

(512) 756-3765, cell Susan Turner Pierce-President-Craig [email protected] American Bank of Texas 2901 Cedar Trail Susan Baskin-Steve Marble Falls TX 78654 Baskin Family Camps (830) 693-6609, home 775 Camp Road (830) 798-6959, office Marble Falls TX 78654 (830) 693-6356, fax (830) 598-4640, home (512) 755-3060, cell (830) 598-2572 X 204, office [email protected] (512) 755-2362, cell [email protected] William "Bill" Parmeter-Vice President Security State Bank & Trust (Nancy) Gil Blount-Past President-Inger Lise 324 San Saba 445 Granite Loop Meadowlakes TX 78654 Horseshoe Bay TX 78657 (830) 693-9210, home (830) 596-8142, home (830) 693-3676, office [email protected] [email protected] [email protected] Paul Brady River City Grille and Spicewood Store Christian Fletcher-Secretary-Kathy 11828 Sterling Panorama Terrace Marble FallslLake LBJ C.O.C. Austin TX 78738 103 E. Oak Ridge Drive (512) 263-7180, home Marble Falls TX 78654 (512) 417-9909, cell (best) (830) 693-3989, home (830) 798-9909, RCG (830) 693-2815, office (830) 693-4219, SGS (830) 613-1462, cell [email protected] [email protected] Treasurer Vacant Clark Conely Diane L. Arredondo-Eddie LCRA Marble Falls Elementary 421 E. Castlelake 400 Great Western Granite Shoals TX 78654 Horseshoe Bay TX 78657 (830) 598-7510, home (830) 693-5775, home (830) 596-7176, office (830) 693-2385, work (830) 613-7253, cell [email protected] Mike Atkinson-Michaelyn State Farm Insurance Carolyn Derington-Jack 109 Main Street May I help you? Marble Falls TX 78654 311 Skyview (830) 693-2242, home Kingsland TX 78639 (830) 693-3663, office (325) 388-6088, home (325) 388-6547, work (512) 755-5300, cell (512) 756-4625 Home [email protected] (830) 798-6389 Cell [email protected] J. Allan Garrett-Sarah [email protected] Hutto & Lucksinger, LLP 506 East Avenue Marble Falls TX 78654 Terry Pilley-Mike (830) 798-8311, office Mike Pilley Construction (830) 613-:7229, cell P.O. Box 594 [email protected] Marble Falls TX 78654 (830) 693-8393, home Bob Glanville-Fritzie (830) 693-5565, office Robert E. Glanville, Attnorey (512) 715-2173, cell P.O. Box 568 [email protected] Marble Falls TX 78654 (830) 693-6781, office John Racz-Barbara [email protected] P.O. Box 8747 Horseshoe Bay TX 78657 Russell Graeter-Doris (830) 598-2655, home Burnet County Commissioner (830) 285-8103, cell 3026 CR200 [email protected] Burnet TX 78611 (512) 756-8653, home John Salem-Faye (512) 756-2611, office Salem's Jewelry and Fashion [email protected] 535 Highland Hills Drive Marble Falls TX 78654 (830) 693-2605, home Dorothy "Dot" James (830) 693-6016, fax 212 Bluebonnet Street (512) 756-3233, cell Burnet TX 78611 [email protected] (512) 756-2118, home dotjames @moment.net Dr. Bobbie Walker-Owen P.O. Box 8792 Horseshoe Bay TX 78657 Dr. Gaye Lang-Willie E.B. Blackmon (830) 596-6712 143 Nelson Place [email protected] Meadowlakes TX 78654 (830) 693-6089, home Dr. Ryder Warren-Jill (512) 809-4737, cell Marble Falls LS.D. [email protected] 2001 Broadway Marble Falls TX 78654 (830) 693-4357, office Robert L. Macrae-Shirley [email protected] P.O. Box 8757 Horseshoe Bay TX 78657 Greg Woo (830) 596-8024, home LB.C. Bank (830) 255-0215, cell 140 Marion [email protected] Meadowlakes TX 78654 (830) 798-1100, office Ron Lynn Mitchell [email protected] Horseshoe Bay Resort P.O. Box 4376 Horseshoe Bay TX 78657 Executive Director (830) 598-2609, home (830) 598-2511, office Linda B. Tyler (830) 385-9007, cell 400 CR 131 rmitchell @hsbresort.com Marble Falls TX 78654 (830) 598-4175, home Angela Moore (512) 557-0088, cell Fund Chair, Burnet Unit [email protected] Burnet Elementary School 608 Vanderveer Burnet, TX 78611 Marble Falls Unit Director (512)793-2811 (after hrs. ext. 233) .. Shannon Huffman P.O. Box 112 Marble Falls TX 78654 (512) 755-3701, cell (830) 693-6077, home [email protected]

Burnet Unit Director

Whitney Baker 200 Camp Ridge Road Marble Falls TX 78654 (830) 693-2141 [email protected]

04/25/2007 Burnet Unit Advisory Council 2007 J.D. Hansard 106 Linsey Cove Burnet, TX 78611 (512) 756-8091 Home (512) 947-8993 Cell Dorothy James [email protected] Chair 212 Bluebonnet Street John P. Racz Burnet, Texas 78611 Boys & Girls Club ofthe Highland Lakes (512) 756-2118 Home P.O. Box 8747 [email protected] Horseshoe Bay, Texas 78657 (830) 598-2655 Home Russell Graeter (830) 285-8103 Cell Vice Chair [email protected] Burnet County Commissioner 3026 CR200 Burnet, Texas 78611 Mike Warner (512) 756-8653 Home Michael Warner & Associates (512) 715-2611 Work Cell P.O. Box 784 [email protected] Burnet, Texas 78611 (512) 756-4904 Secretary [email protected] Patricia Towal,LPC/M.Ed 211 CR 138C Ann Wise Burnet, TX 78611 1804 CR 128 (512) 756-2901 Home Burnet, Texas 78611 [email protected] (512) 756-6036 [email protected] Fund Chair Angela Moore Whitney Baker Burnet Elementary School Burnet Unit Director 608 Vanderveer P.O. Box 190 Burnet, TX 78611 Marble Falls, Tx 78654 (512)793-2811 (after hrs. ext. 233) (512) 756-1444 Work (512) 756-4625 Home (830-693-2141 Home (830) 798-6389 Cell (512) 264-4720 [email protected] [email protected] James McElroy Linda B. Tyler Justice ofthe Peace, Precinct 2 Executive Director 865 CR207A BGC-Highland Lakes Burnet, Texas 78611 P.O. Box 190 (512) 756-8047 Home Marble Falls, Texas 78654 (512) 756-5453 Work (830) 598-4175 Home [email protected] (830) 798-2582 Work (512) 557-0088 Cell [email protected] COUNTY OF BURNET STATE OF TEXAS

My name is Russell Graeter, and I am making this statement voluntarily. I hold the position ofBurnet County Commissioner, Precinct 2.

On August 6, 2007, Burnet County Commissioners Court voted on an issue described as item 15 ofthe agenda. This issue regarded the partial funding ofa fishing tournament to benefiting the Boys and Girls Club ofthe Highland Lakes from the Burnet County Hotel/Motel Tax fund. Because I am a board member ofthe Highland Lakes Boys and Girls Club, a potential conflict ofinterest arises. As a result, I refrained from taking any position on the matter and declined to vote on the matter. Out an abundance ofcaution, I made these facts known to the public during this Burnet County Commissioner's Court meeting. I then abstained from any vote on the matter. No special favors, promises, or special inducements were made by me to any Burnet County official, county employee or me in regards to this agenda item. As a member ofthe Burnet County Commissioner's Court, I make this affidavit pursuant to § 171.004 ofthe Texas Local Government Code. I shall continue to abstain from any participation in the process followed by the Burnet County Commissioner's Court in the g:;sagendaitz;;

Ftussell Ciraeter ~ County Commissioner, Pct. 2

IBED AND SWORN before me on this /CJ~ day of ~~~~~::...... :--_:,2007. JOINT RESOLUTION ESTABLISHING AN INTERJURISDICTIONAL EMERGENCY MANAGEMENT PROGRAM

WHEREAS, the cities ofBertram (Ordinance No;Z~, Granite Shoals (Ordinance No.466), Highland Haven (Ordinance Nd)6~, Meadow Lakes (Ordinance No. 2005-05) and Burnet County (Commissioners Court Order dated 06/11/2007), have established similar programs ofcomprehensive emergency management which includes the mitigation, preparedness, response and recovery phases ofemergency management; and

WHEREAS, the Cities and County find that vulnerability to many potential hazards is shared by residents of Bertram, Granite Shoals, Highland Haven, Meadow Lakes and the unincorporated portions ofBurnet County; and

WHEREAS, the Cities and County further finds that the common goal ofemergency management can best be achieved through an organization which shares the combined resources ofthe City and the County; and

WHEREAS,the contemplated action is specifically authorized by the aforementioned Ordinance and Court Order;

THEREFORE, BE IT RESOLVED that there is hereby established the Burnet County Emergency Management program which shall consist ofthe officers and employees of the City and ofthe County as designated in an interjurisdictional emergency management plan, together with such organized volunteer groups as that plan may specify; and

BE IT FURTHER RESOLVED that the Mayor (s) ofBertram, Granite Shoals, Highland Haven, Meadow Lakes and the Burnet County Judge shall mutually appoint an Emergency Management Coordinator to coordinate all aspects ofthe Burnet County program of comprehensive emergency management plan for Bertram, Granite Shoals, Highland Haven, Meadow Lakes and Burnet County in accordance with this resolution.

BE IT FURTHER RESOLVED that any party to this agreement may withdraw from the combined organization created by this resolution and its related interjurisdictional emergency management plan by giving sixty days advance notice in writing to each of the signatories to this resolution and to the Governor's Division ofEmergency Management.

RESOLVED this the 5th day ofJuly, 2007.

or, City ofMeadow Lakes

Attest:

EMC, Burnet County Rules ofProcedure and Conduct At Meetings ofthe Burnet County Commissioners Court

1. All Regular, Special, Emergency and Executive Session Meetings ofthe Burnet County Commissioners Court will be noticed, called and conducted in accordance with the provisions ofthe Texas Open Meetings Act, Chapter 551, Government Code.

2. Regular, Special and Emergency Meetings of the Burnet County Commissioners Court are open to the public and to representatives of the media. Executive Sessions of the Commissioners Court are not open to the public, the media, and only those individuals expressly requested or ordered to be present are allowed to attend Executive Sessions.

3. The Burnet County Commissioners Court meets in Regular Session on the second and fourth Mondays of each month at 9:00 am in the Burnet County Courthouse upstairs courtroom, 220 S. Pierce, Burnet, Texas. Regular Session meeting dates are set in September ofeach year.

4. In order for a matter or issue to appear as an agenda item on the Agenda ofany Regular Meeting of the Commissioners Court, a request must be filed in writing with AND approved by at least one member ofthe Commissioners Court and/or the County Judge by 12:00 noon on the Thursday immediately preceding the next Regular Meeting ofthe Commissioners Court.

5. Agendas are posted 72 hours prior to meeting times at the Courthouse. Agendas are also available by fax or email by contacting the Burnet County Court Coordinator at 512-715 5203.

6. The business ofBurnet County is conducted by and between the members ofthe Burnet County Commissioners Court and by those members of the County elected officials, staff, department heads, consultants, experts and/or members of the public requested to be present and to participate.

7. It is the intention ofthe Court to provide an open access to the citizens ofBurnet County to address the Commissioners Court and to express themselves on issues of County Government. Commissioners Court provides the public the opportunity to address the Court at the beginning of each meeting. There will be no discussion at this time. The public is also invited to participate in the discussions ofagenda items.

Any person addressing the Court is asked to come forward to the microphone, introduce themselves by name. Persons are requested to limit comments to 5 minutes.

8. Members of the public are reminded that the Burnet County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Burnet COllnty Commissioners Court also possesses the power to issue a Contempt of \ t Court Citation under Section 81.023 ofthe Texas Local Government Code. Accordingly, members ofthe public in attendance at any Regular, Special andlor Emergency Meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence ofthe Court.

9. The County Judge is the presiding officer of the Burnet County Commissioners Court and is a fully participating member thereof. In the event of the absence of the County Judge, the senior member ofthe Commissioners Court (in terms oftotal number ofyears as an elected Commissioner) present at the Regular, Special, Emergency Meeting, Workshop or Executive Session, shall serve as the Judge Pro-Tern of the Court. However, nothing herein shall prevent the senior member of the Commissioners Court from delegating this duty to another member ofthe Commissioners Court.

10. The County Judge (or the designated Judge Pro-Tern), as presiding officer of the Commissioners Court, is responsible for conducting all meetings.

11. From time to time, the Commissioners Court shall conduct town meetings, public hearings or public ·workshops. These rules ofprocedure and conduct shall also apply to such meetings, however, the Commissioners Court may adopt such additional and supplemental rules for such meetings as may be necessary and appropriate to conduct such meetings in an orderly, efficient and proper manner.

12. Minutes. The county clerk acts as the ex officio clerk for the commissioners court and is required to attend all sessions and record the proceedings. The record may be in a paper or electronic format, as determined by the county clerks as set out in the Local Government Code. The county clerk is required to keep all "books, papers, records, and effects," belonging to the Commissioners Court.

13. Executive Session. Sections 551.071 to 551.088 ofthe Open Meetings Act permit certain subjects to be discussed in executive, or closed sessions. Commissioners Court's intent is to always follow the laws as set forth, with the review and approval ofeither the Burnet County Attorney or outside legal counsel.

14. Executive Session Certified Agenda. As the Closed Meeting goes into session, the County Judge will ask a participating member ofthe Court to record: (a) beginning time of meeting, (b) persons present, (c) topics of discussion, (d) time meeting ended. The Certified Agenda will be kept in writing, sealed, and sent to the county clerk for retention.

15. Tex. Att'y Gen. Cp. No. JC-0120 (1999) provides that "a member of the governmental body has a right to inspect the certified agenda or tape recording of a closed meeting, even ifhe or she did not participate in the meeting. This is not a release to the public in violation of the confidentiality provisions of the Open Meetings Act, because a board member is not a member of the public within that prohibition. The governmental body may adopt a procedure permitting revie·w ofthe certified agenda or tape recording, but may.not entirely prohibit a board member from reviewing the record. The board member may not copy the tape recording or certified agenda of a .closed meeting, nor may a former member of a governmental body inspect these records once he or she leaves office.

16. The certified agenda or tape recording ofa previous closed meeting shall be kept in the custody ofthe County Clerk. It shall be available for public inspection and copying only under a court order issued under Section 551.104(b)(3) of the Texas Open Meetings Act. The certified agenda or tape shall be made available for review·by the current members ofthe Commissioners' Court and its attorney. Any such review shall be conducted in private, i.e., with only current members of the Commissioners' Court and its attorney participating in such review. No member.ofthe Commissioners' Court nor its attorney may make copies ofthe certified agenda or tape." .

These Rules ofProcedure and Conduct at Meetings ofthe Burnet County Commissioners Court shall be effective immediately upon adoption bythe Court and shall remain in full force and effect until amended or repealed by a majority vote ofthe Commissioners Court.

ADOPTED BY MAJORITY VOTE OF THE BURNET COUNTY COMMISSIONERS COURT on this the./;L day ~ 2007.

Commissioner Pct 1, Bill Neve

Attest: JOINT RESOLUTION ESTABLISHING AN INTERJURISDICTIONAL EMERGENCY MANAGEMENT PROGRAM

WHEREAS, the cities ofBertram (Ordinance N02~, Granite Shoals (Ordinance No.466), Highland Haven (Ordinance Nc06~, Meadow :Lakes (Ordinance No. 2005-05) and Burnet County (Commissioners Court Order dated 06/11/2007), have established similar programs ofcomprehensive emergency management which includes the mitigation, preparedness, response and recovery phases ofemergency management; and

WHEREAS, the contemplated action is specifically authorized by the aforementioned Ordinance and Court Order;

THEREFORE, BE IT RESOLVED that there is hereby established the Burnet County Emergency Management program which shall consist ofthe officers and employees of the City and ofthe County as designated in an interjurisdictional emergency managenlent plan, together with such organized volunteer groups as that plan may specify; and

RESOLVED this the 5th day ofJuly, 2007.

County Judge, Burnet County

Attest:

EMC, Burnet County APPROVAL & IMPLEMENTA1,sION

The County of Burnet

Emergency Management Plan

This emergency management plan is hereby approved. This plan is effective immediately and supercedes all previous editions.

Burnet County Judge Date ~~ Mayor~f Bertram Date •

Mayor, CJityofrJHaven Date \\, Utfj~ ayor, City of MeadoWI~~kes

(J!" ,••" ' , .., _. " ~O 'I .~~~, ( 2~~ '<~City of Granite Shoals

Ver 2.0 05/05 FY06..07 Marketing and Promotion Budget HOT Fund

Amount Budgeted for Marketing and Promotion: $197,250.00

Amount spent for Marketing and Promotion to date: - $51,076.32

Total Available to date: $146,173.68 Burnet County Commissioners Court Recommendations For Hotel/Motel Grant Funding . "4N~ C~ ~r".". ,w~ Event or expenditure: Bt.( IN(,,r etS' t-(, IV 'T.., {; ",.. [f; l' I ~ Dateortim~ineofeventorexpendRure:_~~,~~e~~~_~~w_~~~L~~~~~/~S_·_~~~~~~~~~~~~_~~ _~.=.." Commissioners Court date of request: Jul¥-Cf-...:---rl --"!!!!::.'..=0=--1:.-- _

Which expenditure category from the cover letter (page 1of application) best describes use of any grant money awarded?:

(4:) F'f..v<.. 41 ",$ zA..1.l/, s 4""' ..--.; fA'> 8,.1""'1 ""'dl...... J ~- r ~ I:' F--H.:i." ;;";:"'-1 C_;~1 ~ ,.....,CS)p~~ ~Fp,r. ,b*- ' r; M.J t''(;.,,'' lY...,.... r: '2 z,,,, r,.sI1q r« Ih-ro,e d" .AT:/. J . "'.,~ ~#'J ~~ ~ 7l b P rlrv '"t- t:.1i" ;-'1 II> 7: AU!,-v::r.,...,. n t/l'" 1;.)'7. t b) r44 peL, "'...... 1 (J rQ1'"+I-ft$ Am~~nr;~uested:I("':' J ~ 't!:. ,4-r r.,s..,et:'f4 .,..4... ~ A.• .srt>i'. e..... l..- I' ~J.r;p 1'+r:1P~ () ('ti 1'-e.:J..".('/,."CLJ"; tJw I :is J7SD (f'rQ1/1h~ Amount requested and/or received in the past if applicable: )J/ Jt / /VI A- I HOT operating funds available as of date of request: ~ ~ ~~ __.--~~~~ _ (Provided by Hotel/Motel Tax Administrator.) / 4&) I '/ :3 ~ ~ F

...... - •••••••••••••••••••• ••••••••••••••••••••••••••••••••••••1 .

For Administrator Use Only:

Amount of grant approved by Commissioners Court ~__~ _

Condition{s) of grant: ~~ ~_~_, __

Invoice received on: ------~----~----~--~---

Check # ~in amount of $ mailed on: _ Mailed to: ~_~_~_~__~ ~_~_~__~_~~_

Follow·uppresentatlondate: ~~ ~~__ Burnet COJ,lnty HOT Grant Application

Event or Expenditure Description: Please answer al/ items that apply to your request. Name of your event or expendit~re: 15w /1~.d> r. t.,") '-("1/ . t:;. r C, d /".[ /'- L';2 7 "e ~- c. "~·?I'-n. • #1/_+;--> Date(s) of your event or expendIture: Q (.1 ' ;:L =t= ,I q af2tJ -7 Primary location of event or expenditure: 8"" r d/d!/r CriJ ,.'14 m t.( tel) 4 11 ('?wI',J l-.:.e. r Website address for your event or expenditure: kJ Ltd ttl ~ rOt? r:s,; d "'" b ;{ c?oYY\/-'-" .rx 8· Il< r NiL r ~ How will the funds be used?: S ". #< /t- rr=,4:'t .. k V"VI •... / r J

Approximate number of people attending/visiting event (or if expenditure) that are anticipated to stay overnight in a *Burnet County hotel, motel or bed & breakfast? 0-< ~~...... y t.tLi itw' R.~" ~ ..rTC-f==b 8 "" b~e;"'" How do you plan to measure overnight stays? / Q ? D LJ rk rc~~v If) -f:I}/ e. ~4.~ ;; ;'/6w. ~ --~:; - .'~ . . • ,- -- .'.....-. . it .<"'1. ar N1_t::;~ -Lj"l k 4"5- LtC· r ..u ,.Ie (' A/"'11 h I ..5 /'*'"1 -.5: A 11 i) - ""7 I ""! I / "'1 !;, to.. d ...S - Do you intend to pursue other grant funding and/or sponsorship agreements to support this event or expenditure? S-<..fo:L,..:: 6 ... IDW If yes, please fist along with amount(s) being requested: z:.k' f (,i. It ,s*"c, /J 4, Nt:l r~ &fPN~ W/fk6 .J.. Lkt. &"/14" «

Required Attachments: a.tL,}:&: "..t./ltemized Budget relevant to HOT revenues used, including revenues and expenditures 1 Advertising/Marketing Plan, including target audience. II List of current Board of Directors with complete contact information. J I EvenUMarketing timeline. I i Profit/Loss Statement for the event or expenditure.

PLEASE ATTACH ANY OTHER INFORMATION YOU FEEL WILL SUPPORT YOUR APPLICATION.

*Please ask administrator for a current list of Burnet County lodging venues or see www.highlandlakeslodging.com. HOTEL AND MOTEL REQUIRED ATTACHMENTS

How the funds will be used:

Rental ofthe Community Center, Speaker fee, lodging, food and gas for the speaker for two days and nights, Brochures to include printing, advertising listed above, food for the attendees, misc. expenditures to complete the registration for the seminar.

AdvertisinglMarketing Plan:

Mail Brochures to the Genealogical Society's throughout the state, libraries, lineage societies, radio announcement, newspaper articles" Movie Theater advertising, Distribute to various businesses in the county.

Marketing will be

Marketing will begin May 1" 2007 through to Oct 12" 2007.

Burnet County Hot Funds Projected Expenses September 12, 2007

Advertising will be a joint effort with the Ft. Croghan Days

Estimated Expenses:

Speaker fee's $ 500.00 Hotel Motel 2 nights 300.00 Travel for the speaker 300.00 Rental ofCommunity Center 400.00 Advertising 10,,000.00 Radio, Theater, Brochures" Flyers, Newspapers Lunch for attendees 500.00 Postage and handling 400.00 Office supplies 50.00

Total $ 12,450.00

ESTIMATED INCOME

New Memberships $ 50.00 Registrations for Seminar 2,000.00

TOTAL $ 2,050.00 2

ADVERTISINGIMARKETING PLAN

Target Audience:

1. Families residing outside a SO mile radius ofBumet

2. Heritage travelers.

3. Patrons ofthe arts

4. Families residing in the local communities.

Advertising:

1. September and first week ofOctober: Radio advertising on music stations in Houston, San

Antonio, Corpus Christi, Temple, Waco, Austin, Dallas and Fort Worth.

2. September and fIrst week ofOctober: Television Advertising ill Austin, Dallas and Houston.

3. September: Magazine adds in festival, travel and tourism periodicals with wide range circulation.

4. "One liners" in entertainment sections ofnewspapers in college towns ofTexas such as San Marcus,

San Angelo, Wharton, Bryan College Station, Temple, Belton, and Coppras Cove.

5. Adds on the big screen ofthe Driftwood Theater in May, June, July, August, and September.

6. Brochures distributed through Chambers ofCommerce and other tourist venues.

7. Local posters and flyers.

8. Networking information through email newsletters oforganizations, other museums, chambers of

commerce, churches and interested individuals. BURNET COUNTY GENEALOGICi-\.L SOCIETY BOARD MEMBERS, 2007

President: Donna Palkowsky 1405 Bluebonnet Dr. Marble Falls, TX 78654

830-693-6818, #.~:=."l.::;.:.,;.;;:.(:.::;~c;, •. _-;'.L."... ~"~:C:;'"

Vice President: Edna Cheatham P. O. Box 839, Kingsland, TX 78639 512-756-1532,~~~:~~~.~~\~~.~~.~~~!.~~~

Secretary: Peggy Wolfe 408 N. Walnut:> Lampasas, TX 76550 512-556-2393:>:~~~~"~.~:"~~~.=~.~~..~=~~~~,~~=

Treasurer: Marcia Neuhaus Box 93, Tow TX, 78672 325-379-7842,.~~~~~~2~~~2!~~~~~~~~~~~~ Event timeline,

1. July, August, Septelnber and the frrst week ofOctober. Active adveltising cmnpaign.

2. October 11tb set-up and decorate the Connnunity Center for the Seminar.

3. October 12th 7:45, fmal preparation for the Seminar.

4. October 12th 8:15, open doors and receive attendees.

5. October Itb 9:00, program begins until4:00p.ln.

6. October 12th 4:00 after the attendees leave clean-up.

7. October 13th 9:00 assemble attendees at Ft. Croghan to research Probate files there as well as tour the facility.

This is our first time to support a two day event. Our plan is to join with Ft. Croghan for a two day Selninar every year. We have two years ofrecords ofpeople spending overnight in the Burnet area. In 2005 we had a total of10 known people spending one night and in 2006 there were 2 known people spending one night. We do know that several times a year people come to the Hennan Brown Free Library and the Dobie room to research Burnet County for genealogy purposes, some do stay the night. Our goal is to increase the research in the Burnet COWIty area and make the Herman Brown Free Library and the Dobie room one ofthe biggest and best research centers for this part ofthe country. We also donate to the Herman Brown Free Library from each seminar either with books or funds. ~TeRNAL REVENue seRVICE DEPARTMENT OF tHe TREASURY 'iatrict Director 1100 Commerce St., Dallas, rx 15242

Person to Contaet: Custo••r Service Division Telephone Numb.r: (800) 829-1040 Ref.... Reply to: liP/EO Me': 49410DAl RIENDS OF THE HERMAN BROWN FREE LIBRARY Oat.: March J2, 1099 00 e Washington urnet.Te~a. 78e1'~311• EIN: 74-25191,13

••r Sir or Mad••: ur- "eeor-ds show that your organf2ation is' e)(empt from Fctder.l IncOlff-.Tax "de" section 601(c)(3) of the Internal Revenue Code. This exemption was anted in Jlau.CV lP81 and remains in'full force and effect. ny y ••r th.~ gross ree.ipts *or your organization reach 125,000.00, you will eed to file Form 990 (Return of Oroanizat;on Exe.pt From Income Tax) w;th he Servfc. Center. Sae the instructions for Form 990 for furthvr informatiQn. hiS letter May be used to verify your tax-exempt status. f we may be of- further assistance. please contact the person whose name nd telephone nUMber are shown above. Sinc.raly,

.. SIDNIV WONG M04913DAL ID7501814 .. REQUEST FOR':Y,'fttLzr;;€E\EXEMPTION FR01\1 SUBDIVISION REGULAnONS'

OWNER'S NANIE:

OWNER'S MAaING ADDRESS:

PROPERTY DESCRIPTION: --

REASON FOR:

~ copy ofmy :peed with fuiI metes and bounds description attached along with a survey or sketch ofthe property : !lowing the boundaries ofthe lots, adjacent roads and adjacent property owners are attached hereto.

~by acknowledge that alf"lots Will remain subjeCt to the oJl-sitewastewater rules and d~velopmentpennit :q&Jlrements ofthe County. ."

.... • :';-j

Notary Public, State ofTexas

rrqr ACTION: ---~------=------Date: ------BURNET COUNTY ELECTION BOARD

Donna Klaeger Joe Pollock Janet Parker Sheri Frazier County Judge Sheriff County Clerk Tax Assessor

MINUTES

SPECIAL MEETING TUESDAY, JULY 24,2007,8:00 A.M. BURNET COUNTY COURTHOUSE, 1ST FLOOR JP COURTROOM 220 S. PIERCE, BURNET, TEXAS 78611

1. The meeting was called to order on July 24, 2007, at 8:15 a.m. by Janet Parker, County Clerk and Chair ofthe County Election Board.

2. Members of the Board present were Donna Klaeger, County Judge, Janet Parker, County Clerk, and Sheri Frazier, Voter Registrar. Ms. Parker announced that a quorum was present.

3. Ms. Parker discussed the voting precincts that were consolidated for the May 2007 Constitutional Amendment Election and discussed voter turnout at various election precincts during the May election. From her perspective, she spoke about other voting precincts that could be considered for consolidation during the November 2007 Constitutional Amendment Election.

4. The Board then proceeded to consider the item on its agenda: whether to recommend to Commissioners Court that certain voting precincts be consolidated for the~ November 6, 2007 Constitutional Amendment Election.

Ms. Parker moved to recommend consolidating voting precincts 1, 2, 3, and 23 to vote at the Burnet Courthouse. Ms. Fraser seconded the motion. The motion passed on a unanimous voice vote. Ms. Klaeger moved to recommend consolidating voting precincts 4 and 5 to vote at the Silver Creek Fire Hall. The motion was seconded by Ms. Parker. The motion passed unanimously on a voice vote.

Ms. Fraser moved to recommend consolidating voting precincts 19, 20, and 22 to vote at the Marble Falls Annex. The motion was seconded by Ms. Klaeger. The motion passed unanimously on a voice vote.

Ms. Parker moved to recommend consolidating voting precincts 12 and 13 to vote at the American Legion Hall in Bertram. The motion was seconded by Ms. Fraser. The motion passed unanimously on a voice vote.

Ms. Klaeger moved to recommend consolidating voting precincts14 and 17 to vote at the Bethel Community Center. The motion was seconded by Ms. Parker. The motion passed unanimously on a voice vote.

6. Ms. Parker moved to adjourn the Board. Ms. Fraser seconded the motion. The motion passed unanimously on a voice vote. THE COUNTY OF BURNET Burnet, Texas 78611 MEMORANDUM

TO: COMMISSIONERS COURT FROM: Melanie Huff, Elections Administrator DATE: August 1, 2007 SUBJECT: Election Issues for August 6, 2007 Commissioners Court Meeting

There are several additional items pertaining to the upcoming November Constitutional Amendment Election. I wish I could say that this is the last ofthe election items, but I will be approaching you in the near future concerningjoint elections with the city of Marble Falls, the city ofHorseshoe Bay, and the newly created Burnet County Water Control and Improvement District No.1

(1) The appointment ofa presiding election judge for voting precinct 12 (American Legion Hall, Bertram) for the term August 1,2007- July 31, 2008, accordance with § 32.002 ofthe Texas Election Code. This is one ofthe names that we did not have at the time ofthe July 23 Commissioners Court meeting. The county chair for the Republican Party has nominated Mary Moore. Ms. Moore has worked in this capacity for two previous elections. I recommend that she be appointed as presiding election judge for voting precinct 12.

(2) Consolidating certain voting precincts for the November Constitutional Amendment Election. Why consolidate voting precincts in a special election? There are three reasons. When multiple elections are held, consolidating precincts improves "one-stop" voting for voters. Further, it is always difficult to find election workers, and consolidating precincts means that fewer workers are needed. Finally, elections are expensive and in special elections, like the November election, voter turnout tends to be very low. For example, Burnet County has slightly over 24,000 registered voters. Inthe November 2003 Constitutional Amendment Election, 2,956 of those voters voted. Inthe November 2005 Constitutional Amendment Election, 6,519 of those voters voted, the "marriage amendment" probably be responsible for the larger than usual turnout. In the May 2007 Constitutional Amendment Election, 3,625 ofthose voters voted.

What is the test for consolidating voting precincts in a special election? Consolidation is permitted only ifthe consolidated polling place is located so it will adequately serve the voters ofthe consolidated precinct. The Burnet County Election Board met on July 24 to consider whether it should recommend that certain voting precincts be consolidated for the November Constitutional Amendment Election. The Board voted to recommend consolidation ofthe same precincts that it did for the May Constitutional Amendment Election, and, in addition, the consolidation oftwo more as follows:

(i) Consolidatingvoting precincts 1, 2, 3, and 23 to vote at the main Burnet Courthouse. Voting precincts 1,2,3, and 23 are all located around the Courthouse, and no voter would have more than 2 or 3 miles to travel from his or her regular polling place to the Courthouse. Voter turnout in May 2007 was 270 at this consolidated precinct.

(ii) Consolidating voting precincts 4 & 5 to vote at the Silver Creek Community Center and Fire Hall. No voter would have more than 5 miles to travel from his or her regular polling place to the one at Silver Creek. Voter turnout in May 2007 was 59 at this consolidated precinct.

(iii) Consolidating voting precincts 19, 20, and 22 to vote at the Marble Falls Annex. No voter would have more than 3 miles to travel from his or her regular polling place to the Annex. Voter turnout in May 2007 was 350 at this consolidated precinct. It is expected that the city ofMarble Falls will be holding a bond election. There are city voters in precincts 19,20, and 22. The confirmation election for the BeWCID #1 involves precinct 22. The city ofHorseshoe Bay will be holding a general election, and there are city voters in precinct 22. This consolidation will put all ofthe joint elections in one place, where we will have a super-trained crew and where we can focus our technical support that is always needed in multiple elections.

(iv) Consolidating voting precincts 12 and 13 to vote at the American Legion Hall in Bertram. Joppa Fellowship Hall, the polling place for voting precinct 13, is probably about 10 miles from Bertram. However, only 13 people voted at Joppa in the May 2007 election, and it remains difficult to find election workers to work at Joppa. In fact, most ofthe population in voting precinct 13 appears to be closer to Bertram than to Joppa.

(3) In the event, it is determined to consolidate one or more ofthe groups ofprecincts discussed above, it wiD also be necessary to designate the presiding judge and altemate judge for the consolidated precincts from among those ofthe constituent precincts. The following are the recently appointed presiding judges (the first name) and alternate judges (the second name) for each ofthe constituent precincts, along with those we suggest head the consolidated precincts:

Voting precinct 1 Voting precinct 2 Voting precinct 3 Carroll Willbanks Not yet filled Bonnie Fawcett Patsy Parsons Dana Delgado Staria Benton

Voting precinct 23 Tabitha McIntyre Martha Heffington

2 Recommend for presiding judge and alternate judge ofthe consolidated precinct, respectively: Tabitha McIntyre and Dana Delgado.

Voting precinct 4 Voting precinct 5 Joey McCormick Melody Pauling Sharon Hehr Sarah Webb Recommend for presiding judge and alternate judge ofthe consolidated precinct, respectively: Melody Pauling and Sharon Hehr.

Voting precinct 12 Voting precinct 13 Mary Moore Marcie Masterson Cathy Felan Randy Philley Recommend for presiding judge and alternate judge ofthe consolidated precinct, respectively: Marcie Masterson and Cathy Felan.

Voting precinct 19 Voting precinct 20 Voting precinct 22 David Sweigart Amy Dulin Ron Blanton Al Williams Carolyn Vetch Margie Phipps Recommend for presiding judge and alternate judge ofthe consolidated precinct, respectively: Amy Dulin and Carolyn Vetch.

3 THE COUNTY OF BURNET Burnet, Texas 78611 MEMORANDUM

TO: COMMISSIONERS COURT FROM: Melanie Huff, Elections Administrator DATE: August 2, 2007 SUBJECT: Election Costs and the State Subsidy under HB 556 for the May 12,2007 Constitutional Amendment Election

What does it cost generallyfor Burnet County to hold an election? The numbers below, excluding warehousing, book costs, salaries ofElection Officials, and the $9,600 in voting equipment userfees, total $18,067,84, *

Warehousing and Storage for election equipment consisting of91 eSlates and 30 Judges Booth Controllerst

Annual Book Costs for Texas Election Code, Secretary ofState's Manual for Cities, Schools, and other Political Subdivisions, and Secretary ofState's Manual for County Chairs $ 210

Salariest ofElection Officials Allocated to Elections§ 30% Janet Parker, County Clerk and ChiefCounty Elections Officer 30% Sheri Frazier, Tax Assessor Collector & Voter Registrar 100% Melanie Huff, Administrator ofElections 100% Barbara Agnew, Elections Assistant 10% County Clerk's deputies 10% Voter Registrar's deputies**

Salariestt ofPeople Hired to Work OnlyfOr the Election $ 280,00 Payroll Early Voting~Ballot Board (4 people @$7,00/hr for 10 hours on Election Day and 5 days later for provisional votes)

$5,187,00 Payroll Early Voting deputies (5 people at Courthouse and 6 people at MF Annex @$7,OO/hr, 9 hrs.lday + 8 extended hours, 7 days in May, Will be 10 days in November and for the Primary)

$ 96,00 Payroll for presiding and alternate judges at the central counting station (2 people @$8.00/hr., for 6 hrs. Election Night)

1 $ 168.00 Payroll for 4 members ofthe Logic & Accuracy Testing Board (4 people @$7.00/hr., for 6 hours; Janet and Melanie also serve on the testing board)

$4,968.00 PaYroll for presiding judges and alternate judges at 23. polling places on Election Day (23 x 2 people x $8.00/hr.xI3.5 hrs.)

$4,347.00 Payroll for election clerks at 23 polling places on Election Day (23 x 2 people x $7.00/hr.xI3.5 hrs.)

$ 42.00 Post-election partial manual count (mandated for countywide and statewide elections; 3 people x $7.00/hr. x 2 hrs.)

User Fees Charged for Voting Equipment $9,600.00 ($150 per JBC and eSlate deployed in the May 12, 2007 election, but 12 ofthis cost was borne by Burnet County; these user fees include batteries that go in the JBCs and eSlates and the annual license fee ofaround $14,000 paid to Hart InterCivic, for which we do not charge separately)

Transportation ofVoting Equipment $ 650.00 (The cost ofmileage for the County Clerk's Office to take (and bring back) voting equipment for Early Voting from the Records Building to the Burnet Courthouse and to the Marble Falls Annex plus the delivery fees paid to the poll workers who pick up and return voting equipment for Election Day.)

Publication ofElection Notice and Notice ofLogic and Accuracy Test in Newspaper $ 164.00 (This was paid by Burnet County for May 12, 2007 Constitutional Amendment Election)

Supplies $ 887.00 Voting Kits for Early Voting, 23 Election Day Precincts, and Central Counting Station $ 120.00 Extra Early Voting combination forms $ 38.00 40 mail ballot kits (Typical for May election; we will use 500 in a November general election) $ 300.00 Laser Jet printing cartridge, packing tape, rubber bands, #10 regular envelopes, thumb tacks, statement ofresidence cards, name badge holders and inserts, black and red pens, scotch tape, paper clips, self-stick notes, 8-1/2 x 11 ruled pads ofpaper, brown envelopes, manila folders, and yellow paper for sample ballots $ 16.94 Copy paper for election reports, letters, and mail ballots $ 72.90 Seals $ 50.00 Postage to send letters to election workers, mail ballots, and mail ballot applications

2 Election Day Assistance from the County Clerk's Office $ 681.00 6.5 hrs. (6:00am-8:00am and 5:00pm-9:30pm) for 10 people at their respective hourly rates

The May 12, 2007 Constitutional Amendment Election Subsidy under HB 556 Under HB 556, the Texas Legislature appropriated a sum ofmoney to be paid to the counties to assist in defraying the cost ofthe Constitutional Amendment Election that was called for May 12,2007. (At the time, it was already known that there would be a Constitutional Amendment Election on November 6,2007.) That money was allocated to the Texas counties based on the number ofregistered voters in January 2007. Burnet County has been allocated $9,741.55.

To obtain funding, the county judge will need to certify to the election expenses. It is not necessary to attach receipts, but we will need to keep the backup available for future audit. Like most counties, Burnet County conducted joint elections in May with local political subdivisions. It is common sense that Burnet County must deduct from its election expenses, the monies paid to it by the local political subdivisions under the joint election agreements.

Here is what I believe our certified election expenses should be:

Payroll for all 79 election workers, who served during Early Voting, on Election Day, on the Early Voting Ballot Board, at the Central County Station, on the Testing Board for the Logic and Accuracy Test, and for the partial manual count (total payroll of$12,147.75 $5,121.89 pd. by the local political subdivisions) $7,025.86

Publication ofElection Notice in The Highlander (P.O. 40367) $ 137.30

Publication ofLAT Notice in the Daily Tribune (P.O. 40079) ($54.56-$27.28 pd. by the local political subdivisions) $ 27.28

Early voting kits and central counting station kits (P.O. 40214) ($193.34-$96.67 pd. by the local political subdivisions) $ 96.67

Extra Early Voting combination forms (P.O. 40096) $ 120.00

Travel expenses delivering voting equipment to Early Voting locations and Election Day locations ($191.66-$95.83 pd. by the local political subdivisions) $ 95.83

3 Travel expenses delivering voting equipment to Early Voting locations and Election Day locations ($191.66-$95.83 pd. by the local political subdivisions) $ 95.83

Seals (P.O. 40215) ($72.90-36.45 pd. by the local political subdivisions) $ 36.45

Payroll for the hourly workers in the County Clerk's office for Saturday, May 12,2007, hours actually worked times regular hourly rate based on time sheets ($1,634.34-$258.44 pd. by the local political subdivisions) $1,375.90

User fees for deployed voting equipment during Early Voting and on Election Day @ $150/piece ofequipment ($9,600-$5,250 pd. by the local political subdivisions) $4,350.00

Total certified expenses $13,365.29

4 Keep in mind that this number does not include the annual license fee, most recently $14,298, payable to Hart InterCivic or the cost ofreplacing the nonrechargeable batteries in the JBCs ($33.00) and eSlates ($29.00).

This is provided via the County Clerk's record management money.

Keep in mind that in addition to wages and salaries, Burnet County also pays on behalfofits employees some portion ofhealth insurance, social security, unemployment insurance, etc.

§ Both Janet and Sheri have significant other statutory duties in addition to their roles, respectively, ofconducting elections and registering people to vote. I think that at least 30% oftheir respective salaries can be allocated to election work, and my estimate may be low. Voter registration occurs year round, as does voter education, voting equipment repair and maintenance, election worker training, etc. Under the Election Code, the Voter Registrar is not allowed to charge the authority holding an election for a voter registration list that she is required by law to provide. I am not aware ofany law that would permit the Voter Registrar to charge the authority holding an election for her time in carrying out her duties with respect to its election. Under the Election Code, the County Clerk may not charge an authority holding an election for her time in carrying out the duties she is required to do under law (that is why she is allowed a 10% administrative fee), nor may she charge for the time ofher personnel regularly employed, unless they are performing work "outside ofnonnal business hours." I understand that the Burnet County Auditor's Office and Treasurer's Office spend time, respectively, processing the election worker payroll (approximately 110 people per election) and allocating costs to as many as nine "due-from" accounts and posting all the necessary journal entries and accounts receivable. However, I do not believe that the time of the Treasurer's. Office or Auditor's Office can be charged to the entities for which the County Clerk conducts elections because it is not "actual expenses directly attributable to an election services contract." Ifyou wish to recoup for this time, I would first want to get a legal opinion from the Elections Division of the Texas Secretary ofState's Office.

** The deputies ofboth the County Clerk and Voter Registrar assist those officials in carrying out election and voter registration duties, largely during an election cycle and on Election Day. tt Under federal law, the county does not need to do any withholding for these people unless their annual income from election work exceeds $1,300. I assume the county does not need to pay any social security or unemployment insurance on their behalfuntil their election income exceeds $1,300.

5 The State ofTexas

Elections Division Phone: 512-463-5650 P.O. Box 12060 Fax: 512-475-2811 Austin, Texas 78711-2060 Dial 7-1-1 For Relay Services www.sos.state.tx.us (800) 252-VOTE (8683) Phil Wilson Secretary of State

MEMORANDUM TO: County Judges oJ FROM: Phil Wilson, Secretary ofState V RE: House Bill 556-Consti~tional Amendment Election Subsidy

DATE: July 16, 2007

House Bill 556 authorizes a partial reimbursement to Texas counties to defray costs connected with the conduct ofthe May 12,2007 constitutional amendment election. The Office ofthe Secretary ofState will establish procedures for allocating these funds.

IN ORDER TO QUALIFY FOR THESE FUNDS, YOUR COUNTY MUST SUBMIT TO THIS OFFICE THE FOLLOWING DOCUMENTATION:

1. Certified list of itemized expenses connected with the conduct of the May 12th 2007 constitutional amendmerit election. (Please note, you must keep all records ofthe recorded expenses for future audit purposes; do not submit copies to our office.)

2. Funding allocation is based on the total number ofcertified eligible voter registrations as of January 2007, per your submission to this office.

To receive funding, the above documentation must be filed with the Election Funds Management Section of the SOS Elections Division, and may be faxed to: (512) 463-7552 - Attn: Election Funds Management. Please note, you mu.st verify the Payee Number and Enter the Mail Code in order for us to deposit funds into your county account. Verify and enter this data at the top ofthe certification form..

If you have any questions concerning the laws or procedures discussed in this memo, please call us toll free 1-800-252-2216.

Enclosures: Statement ofNumber ofRegistrations as ofJanuary 2007

Certified Statement of Expenses for May 12, 2007 Constitutional Amendment Election PW:AM

Cc: County Clerks, Election Administrators, Voter Registrars & County AuditorslFinancial Officer Please Fax or Submit ,~1:AY12ELECTION CERTIFICATION Original to: Prescribed by Secretary ofState Secretary ofState Effective 6/2007 Election Funds Management th P. O. Box 12060 May 12 2007 Austin, Texas 78711 Constitutional Amendment Election Subsidy BURNET COUNTY CERTIFICATION FORM

.Verify Payee Number: 17460004546 Enter Mail Code Description ofArticles or Services, HB 556 (Copies oflisted itemized May 12th Election expenses must be kept in flies for Quantity Unit Price Amount future audits.) Ifadditional space is required for expenses, please attach list of additional expenses to this request.

Total Expense

Only the actual expenses directly attributable to the May 12th 2007 Constitutional Amendment Election may be charged to offset the monies received from this fund. The County Elections Officer must certify the actual cost incurred pursuant to HB 556 Constitutional Amendment and send the form to our office no later than ten days after certifying the·expenses. Upon receipt and approval, our office will issue deposits to the counties prescribed bank account per county mail code indicated above.

WITNESS the following signatures and seal:

BY _ The State ofTexas COUNTY JUDGE SIGNATURE County of _

Before me, the undersigned authority} on this day personally appeared known to me to be the person whose name is subscribed to theforegoing instrument and acknowledge to me that he or she executed the samefor the purpose and consideration therein expressed. Given under my hand and seal ofoffice on this day of ______" 2007.

Signature ofofficer administering oath SEAL

Title ofofficer administering oath

SOS Approved Funding Amount Pending: $9,741.55

,GENCYCERTIFICATION I approve the county requestfor payment. The county certification ofgoods or services corresponds in every particular way with the contract under which they were purchased. This payment complies with the General Appropriations Act. Approvedfor Payment _ Director for Elections Date The State ofTexas

Elections Division Phone: 512-463-5650 P.O. Box 12060 Fax: 512-475-2811 Austin, Texas 78711-2060 Dial 7-1-1 For Relay Services WWW.sos.state.tx.us (800) 252-VOTE (8683) Phil Wilson Secretary ofState

MEMORANDUM

TO: County Judges

FROM: Phil Wilson, Secretary of State

RE: House Bill 556-Consti~tional Amendment Election Subsidy

DATE: July 16, 2007

IN ORDER TO QUALIFY FOR THESE FUNDS, YOUR COUNTY MUST SUBMIT TO THIS OFFICE THE FOLLOWING DOCUMENTATION:

1. Certified list of itemized expenses connected with the conduct of the May 12th 2007 constitutional amendment election. (Please note, you must keep all records ofthe recorded expenses for future audit purposes; do not submit copies to our office.)

2. Funding allocation is based on the total number ofcertified eligible voter registrations as of January 2007, per your submission to this office.

To receive funding, the above documentation must be filed with the Election Funds Management Section of the SOS Elections Division, and may be faxed to: (512) 463-7552 - Attn: Election Funds Management. Please note, you mU,st verify the Payee Number and Enter the Mail Code in order for us to deposit funds into your county account. Verify and enter this data at the top ofthe certification form.

If you have any questions concerning the laws or procedures discussed in this memo, please call us toll free 1-800-252-2216.

Enclosures: Statement ofNumber ofRegistrations as ofJanuary 2007

Certified Statement of Expenses for May 12, 2007 Constitutional Amendment Election PW:AM

Cc: County Clerks, Election Administrators, Voter Registrars & County AuditorslFinancial Officer Please Fax or Submit ,~1AY12ELECTION CERTIFICATION Original to: Prescribed by Secretary ofState Secretary ofState Effective 6/2007 Election Funds Management th P. O. Box 12060 May 12 2007 Austin, Texas 78711 Constitutional Amendment Election Subsidy BURNET COUNTY CERTIFICATION FORM

"Verify Payee Number: 17460004546 Enter Mail Code Description ofArticles or Services, DB 556 (Copies oflisted itemized May 12lh Election expenses must be kept in files for Quantity Unit Price Amount future audits.) Ifadditional space is required for expenses, please attach list of additional expenses to this request.

Total Expense

Only the actual expenses directly attributable to the May 12th 2007 Constitutional Amendment Election may be charged to offset the monies received from this fund. The County Elections Officer must certify the actual cost incurred pursuant to HB 556 Constitutional Amendment and send the fonn to our office no later than ten days after certifying the "expenses. Upon receipt and approval, our office will issue deposits to the counties prescribed bank account per county mail code indicated above.

WITNESS the following signatures and seal:

By _ The State ofTexas COUNTY JUDGE SIGNATURE County of _

Before me, the undersigned authority, on this day personally appeared known to me to be the person whose name is subscribed to theforegoing instrument and acknowledge to me that he orshe executed the samefor the purpose and consideration therein expressed. Given under my hand andseal ofoffice on this day of ______~, 2007.

Signature ofofficer administering oath SEAL

Title ofofficer administering oath

SOS Approved Funding Amount Pending: $9,741.55

GENCYCERTIFICATION I approve the county requestfor payment. The county certification ofgoods or services corresponds in every particular way with the contract under which they were purchased. This payment complies with the General Appropriations Act. Approvedfor Payment Director for Elections Date Burnet County Commissioners Court Reconllnendations For Hotel/Motel Grant Funding Event or expenditure: Fort Cro~ Day Living Arts Festi~al and Gene~ogy Conference

Date or timeline of event or expenditure: __O_c_to_b~e~r=13=,=2=O=O==7"",,-_~_.

Commissioners Court date of request: _ ._---_._--- .

Which expenditure category from the cover letter (page 1of application) best describes use of any grant money awarded?:

-- ._.--.._._.._------_.------_ -._-_._------_.__ __._--. $5,000.00 to be shared by both organizations. Amount requested: _.--.-.~. -~--"'.-"" "_.-

Amount requested and/or received in the past if applicable: _. _ -_./_-_.

HOT operating funds available as of date of request: . _ (Provided by Hotel/Motel lax Administrator.)

..."" _ .., ,. 11'1"""""."••1It _ _ "III _ __ • __IIlf ._ ,._..~ _ ••,.""" _ _ "'".._ __ ~ __.. __ " "'~ ..lnI_"'.;v.,_ lN "" ...

For Administrator lise Only:

Amount' of grant approved by Commissioners Court ~ . __. .__.__.._. ....

Condition(s) of grant: ......

------_._---_._-- --~- -_._-.-_.._..

Check wiff be made payable to: ...... _

Invoice received on: ._._._.._.__. .._._..

Checl{ # _. _ ...in amount of t._. .__ ~ .._. __.ll1ailed on: .__. ~ . ._.._. _ MaUnd to: _.._._..__...... _...... _. _

Follow-up report due date: .__._. __.._._._. .. __ .. __.._ ..__ ..__ ..__.- __.- __ _._._ ..__ ._ _..__.__.__ _. .

Follow-up presentation delte; ._. _ ----_._-_.~_. Burnet County Comrnissioners Court Recommendations For I~otel/Motel Grant Funding

t~estivRt' Event or expenditure: j70 rl CrogiHui Oay Living Arts

Date or limeline of event or expenditure: . Och._)b~el~·l~J=,2=0=07=-- _

Commissioners Court date of request:

Which expendHure category from the cover leHer (page 1 of application) best descriues Use oJ any grant tnoney awatdeu?: t) Paying for lourisnl related advertising a!.ld promotion of the Colmly of BUHlel an~ i.ts Vicinity. _ 'd) Funding programs that enhance the arts. e) t:unding historical restorallon or preservation programs. LlvlilgAf!s'

Amount requested: __$2_0_,5_0_0_,0_0 _

Amount requested andlor received in lhe past if applicable: -'-----'-- .__ I

H~ToperaUng ~nds available as of date oftequest ~~~~~~~-~~~~~-~--~ (fJfUvided by l-Io(eflMofel1ax Admi,,;slra(or.)

...... _ - "' -_ - - -:- --_ ------_- ,..- -- .,..- -_ -.:..._- - -_ ~ ,.. - :.. _-""" .:.. -.. ~ ':;;... ;;.;. ""~ ..

For Administrator Use Only:

Amount of grant approved by Commissioners Court _. _

Condition(s) of grant:

Check will be made payable to: Burnet County Heritage Society P.O. Box 74, Burnet, Texas 78611

Invoice received on: -----,.'----'------

Check # in arnouI11 of $ _ _mailed oll: MaUed to: '------"-~_~_____' ...

Follow-up report clue dale: .__~_

Follow"up presentatlotl date: ~ _ FOfn CROGHAN M",»,;;w~::VI"', P.O. 80)( 74 - 703 nIH"''''';'''' Burnet, Texas 786! i (512) 756-8281

Dear Burnet County Hotel Occupancy Tax Grant Applicant, Thank you for your interest in promoting Burnet County tourism. The County of Burnet collects a 5% Hotel Occupancy Tax (HOT) from hotels, motels, and bed & breakfasts in accordance with rules set forth by the Office of the Attorney General on how HOT may be used. For more information please link to http://www.oag.state.tx.us. According to the 2006 Texas Handbook on Economic Development Laws, the use of HOT revenue is limited to expenditures that meet the following criteria: 1) Every expenditure must directly enhance and promote tourism and the hotel industry in Burnet County. In other words, the expenditure must be likely to attract visitors from outside the county or its vicinity who will likely spend the night in a *Burnet County lodging venue, (see details page 2). If the expenditure is not reasonably likely to accomplish this result, it will not be funded by Burnet County HOT revenues. 2) Expenditures must clearly fit into one of seven statutory categories as follows: a) Funding the establishment, improvement or maintenance of a convention center or visitor information center. I?) Paying the administrative cost of facilitating convention registration. ~) Paying for tourism related advertising and promotion of the County of Burnet and its vicinity. ~) Funding programs that enhance the arts. e) Funding historical restoration or preservation programs. f) Funding sporting events in which most of the participants are tourist from outside of Burnet County and its vicinity who will likely spend the night in a Burnet County lodging venue. g) Enhancement and upgrading of existing sport facilities or fields. Please see the attached forms required for Burnet County HOT consideration which include: 1) Summary of the Burnet County Application Process 2) Summary of the Burnet County Funding Award Process 3) Burnet County Grant Application 4) Sample of the Burnet County Commissioners Court Recommendation Form 5) Burnet County Follow-Up Report form Funding for all events and/or marketing plans are considered on a case-by-case basis by Burnet County Commissioners Court. Please note that grant awards will be based on tourism impact for Burnet County and the amount of funds available during the grant period in which it is requested. Thank you again for your interest.

Teri Freitag Hotel/Motel Tax Administrator 512.715.5203 • [email protected] 220 S. Pierce, Burnet, TX 78611 Burnet County HOT Grant Application Organization/Business Information: Please type or print neatly. Today's date: Event Date: __o_c_to_b_er_13..:.-.,_20_0_7 ._ Name of Organization/Business: Fort Croghan Museum and Grounds Burnet Co. Heritage Society Organization founding date: May 15,1956 Incorporated on Oct. 14, 1983 MailingAddre~~cl~~~~~~~oo~:~P_.o_._B_o_~_U__B_~_e_t~~__7_86_11~ _ Contact Name (s): Carole Goble Museum Director: Paul Shell Chairman- 512-756-6252 Contact Phone: 512-715-9420 E-mail: [email protected]~.£gQ_~2m or infQ{i.D-t~l!1f[QgtEl!l~i!rg- Is your organization/business: Non-Profit x Private/For Profit _ Tax 10 #: 1-74-2300105-0 Purpose and/or Mission Statement of your organization/business: To acquire by lawful means, real and personal property ofhistoric value, to house and protect historical material, maintain a museum and to 'make ali ilistoricai, information and artifacts avalJable for public use, examlnationand research.

Event or Expenditure Description: Please answer all items that apply to your request. Name of your event or expenditure: Fort Croghan Day Living Arts Festival Date(s) of your event or expenditure: October 13,2007 Primary location of event or expenditure: Fort Croghan Grounds, 703 Buchanan Drive, Burnet Texas ~ebsiteaddressfuryoureventorexpenditure:_,~"~·"~:\~v.~ft~)r~~~J~~)g~h~al~\.~rn~~~~ ~_~ ~ How will the funds be used?: Advertising, purchasing supplies for demonstration, buying a speaker system for announcements etc. Paying travel and lodging expenses ofout oftown ~emonstrators.

Approximate number of people attending/visiting event (or if expenditure) that are anticipated to stay overnight in a *Burnet County hotel, motel or bed & breakfast? This eVel)t is free admission. People come and go. How do you plan to measure overnight stays? _~e estimate the average crowd at 1500. Estimated stay ;overs 8:t2g0,:,__ We provide information about county wide lodging in the museum all year. .

Do you intend to pursue other gr~nt funding and/or sponsorship agreements to support this event or expenditure? We did not seek money grants for this event in the past. The city helps us as follows. If yes, please list along with amount(s) being requested: The city ofBurnet provides a trash dumpster, 3 golfcmts for handiCapped and elderly transportation to parking, traffic control and security. The ISF provides set up and clean up heip.

Required Attachments: [ Itemized Budget relevant to HOT revenues used, including revenues and expenditures .2 Advertising/Marketing Plan, including target audience. 3 List of current Board of Directors with complete contact information. 4 Event/Marketing timeline. 5 Profit/Loss Statement for the event or expenditure.

PLEASE ATTACH ANY OTHER INFORMATION YOU FEEL WILL SUPPORT YOUR APPLICATION.

*Please ask administrator for a current list of Burnet County lodging venues or see www.highlandlakeslodging.com. Addition to Statement ofPurpose.

Fort Croghan Day is not intended to be a money making event. Admission and parking are free.

Participation in events is free. Souvenirs are free. No "for profit" vendors are allowed. Because ofthis anyone, regardless ofmeans, can come and enjoy the entire event. Attendees can spend their money with

Burnet County merchants. So far, the event has paid for itself. This year we wish to expand our entertainment and up grade our equipment and supplies. We plan much more advertising. We plan this in spite ofthe fact that local volunteers who have traditionally helped us are dwindling to a few. We are having to depend more on outsiders for our demonstrations. We must help them pay expenses so they can come.

Fort Croghan Day is staged as a service to the community for the education ofthe young and the recollection ofmemories for the older crowd. It strives to depict life as it was at the time the county was organized and up through the early 1900s. The Fort exists as a monument to those hearty persons who built this county out ofthe wilderness. This event is a celebration ofthat fact. BLUEBONNET TRAILS COMMUNITY MENTAL HEALTHAND MENTAL RETARDATION CENTER 1009 Georgetown Street, Round Rock, Texas 78664 (512) 255-1720 Fax (512) 244-8401

July 12,2007

Judge Donna Klaeger Burnet County Courthouse 220 S. Pierce Street Burnet, TX 78611

Dear Judge Klaeger,

The Commissioners Court ofBurnet County appointed Martin McLean to the Bluebonnet Trails Community MHMR Center Board ofTrustees in September 2000. Martin McLean has served Burnet County, representing the interests ofboth the county and the center, with distinction.

It has been two years since the last appointment ofMartin McLean to the Bluebonnet Trails Board ofTrustees.

At the August 6th meeting ofthe Commissioners Court ofBurnet County, Bluebonnet Trails Community MHMR Center is respectfully requesting the reappointment ofMartin McLean to the Board ofTrustees ofthe Center for the period ofSeptember 2007 through September 2009.

Please confirm the Commissioners Court approval ofthe reappointment by letter as soon as possible to:

Angie Miller, Executive Assistant Bluebonnet Trails Community MHMR Center 1009 N. Georgetown Stre"et Round Rock, TX 78664

Thank you for your consideration ofthis request.

Sincerely, ~>!f!bJ f.:.Je Miller Executive Assistant WED/JUL/18/2007 02:39 PM Sure Cast Inc. FAX No. 512-756-6700 P,003

CHIEF ELECTED OPFICIAI. 's MEMBERSHIP GUIOE FOR LOCAL WORKFORCE DEVELOPMENT BOARDS

..~,t\ Texas ...,.. WORKFORCE DEVELOPMENT BOARD NOMJNATION SLATE Workforce (PLEASE TYPE OR PRINT) CO"I'IISSION

Workforce Area: .:..::R::::lUl:.=·a:.=.l...;:,Ct=a~p~it3=l..:..A~r..1!::ea=-- ...... _ Name ofNominee: ..:.Wwii.UU~ia~m~Wwu:!.rs:a:t:l::.!er~ ---- _

Organization Representing: .=Su=rl.::!e~C~a=st,~In~c::;:.. ,

PositionJiitle: ~Q~wn~er~ ,;.....------_ Address: P.O. Box 230· "Burnet Texas 78611 Telephone Number 512-756-6500 Fax: .Home: _ E-mail:

Gender: XX Male: Df'emale Race: What is the nominee's race? Mark one or more races to indicate what the: llonlinee considers himsclflherselfto be.

XX White 0 Black/African AmericanlNegro 0 Chinese o Korean o Asian Indian 0 American Indian/Alaska Native 0 Samoan o Japanese o Vietnamese 0 Guamanian or Charnorro o Native Hawaiian o Filipino 0 Some Other Race - _ Hispanic Origin: Is the nominee SpanishIHispanic/Latino? XX No. not SpanishlHispanicILatino o Yes, Puerto Rican o Yes, Mexican, Mexican American. Chicano o Yes, Cuban o Yes. other Spanish/HispaniclLatino

Private Sector Member Only: Employer TWC Tax Account Number: 01556033~ Number ofemployees: 140 Please indicate the area the nominee represents (Cltecll Only One):

Private Sector Large/For Profit Business (large sao employees or more) · · 0 Private Sector $malllFor Profit Business (less than 500 employees) XX Other Private Sector 0

Education Agency ••.• D Adult Basic and/or Continuing Education 0 Literacy Council. D Organized Labor [20CFR 628.410(aX3)J D :Economic Development 0 Community-Based Organintion (CBO} D Vocational Rehabilitation Agency 0 Public Assistance Agency 0 Public Employment Agency (TWC) 0

Nominee has expertise in child tare or clrly childhood education , 0 Nominee is a veteran 0

FonnA WED/JUL/18/2007 02:39 PM Sure Cast Inc. FAX No. 512-756-6700 P. 004

CHIEF ELECTED OFFICIAL'S MEMBERSHIP GUloe FO~ LOCAl. WO~KFORCE DEVELOPMENT BOARDS

Name ofNominating Organization: Burnet Chamber ofCommerce

Address:703 l3uchanan Drive; Burnet. Texas 78611 Street or P.O. Box City State Zip Telephone Number: ~5.:.:]2~-.£.i75~6,--6:a5:::.::0~O~ -----_~Fu=ax~: ,

SignlllUrc of Prcsidenl, Oirector. or other offic:i.I ornDminlllins 0ra:llliZlUion

Individuals may receive. review. and correct information that TWC collects about tIle individuals by cmniling to [email protected]~,~ us or writing to rwc Public Int'onnalion, Rm 264, 101 East 1S·, Austin. Teus 78778-0001.

Form A BURNET COUNTY CHILDWELFARE BOARD 1104 Buchanan Drive Suite 2 Burnet, Texas 78611

OATH OF CONFIDENTIALITY

I, l~\~.G.O\;}.."Nj) ,do~solemnlypromise~d pledge that I II faithfully execute theduttes ofBoard Member as asSigned and appointed by the BumetCountyCommissioners, State ofTexas, and, will to the best ofmy ability, preserve the confidentiality ofany and all information.received, holding all such matters in strictest confidence, to be divulged only in accordance with the rules and guidelines oCtile board, and then, only in the furtherance ofthe best interest ofthe child or children. What (if anything) do you know about Children's Protective Services or the Child Welfare Board? \ ("\\ (\. .'. c . "" .\ ._\_., () /\ \....J.J l::~'1">~~'-~"'.- ( ..{'('.J..../~'-O.~--.r" cr· jl\.9-- ,.1::JcDO..A()(-.J

80ARD ~--+\"",;\~",,,:,,("n~A~A:.-.-.;.•~~.":;"") COMMITTEES__L\~·._~-.:...... ;...... Q-...\J--.;;....lA.....-;;;;;..,ii(Y~ __

Why are you interested in being a member of the County Child Welfare Board?

Date available to begin service on Child Welfare Board? t] - ~ \. 0 ~ _

Please give three non-relative references:

NAME ADDRESS PHONE# S~I~ ~~~~ Qo Bo'l( 33~ ~btyy\~ D ?~3~;).J3d., 1. SM. - 2.. C? 0 c> u\lliJ \~, ~~~J

I hav~!ead~rmation packet, and I would be interested in serving on the ~ ~ County Child Welfare Board. I believe that I have the time, interest, and commitment to fulfill the role of an effective board member. I understand and feel that I am able to respect the confidential jty requirements for board members.

J~- \tl,.6,°7f Date

,-'--CWBResoiircif'i'viaiJuiil"·----- ... -.. ------.---. -... - RECtD JUL 3 0 2007

Directors BURNET COUNTY CHILD WELFARE BOARD 1104 W. Buchanan, Ste. 2 Marsha Neel President Blurnet, Texas 78611

Dale Pickens Vice-Pres.

Jan Graves County Judge Secretary County Commissioners Burnet County Mike Neel Treasurer

Yvonne Evans Commiss~oners. Delegate Judge Klaeger and

Board Members Barbie Ott has resigned her nosition on our board because ofwork conflicts. Carolyn Beck

Nancy Cook Enclosed is an application fohn Leigh Goding who is requesting membership on the board. Acriminal background check has been Mary Cude completed. Evelyn Dieter Please advise us as to acceptance by County Commissioners. Jan Friberg

Mary Gurno

Dale Hopkins Thank you, , /", () ,fn (:Vc/(jpf) 1 /-£J2 "\ Gus Moore Marsha Neel Barbie Ott President Burnet County Child Welfaret Board II. Prospective Child Welfare Board Member Questionnaire

Are you now a member of or have ever~ a member of other boards, social or professional organizations? YES L~/ NO _

If yes, please list:

Please indicate any special skills or expertise that you would bring to the board.

__FUNDRAISING t/PLANNING EVALUATION

__PUBLIC RELATIONS VCOMMUNITY OUTREACH

__FINANCIAL MANAGEMENT __VOLUNTEER OUTREACH

__PUBLIC SPEAKING

Where did you learn about the Child Welfare board? ,

------..------July;200ti 70 CSJ: 0252-02-045 , e;." ." Burnet County Highway: US 281 THE STATE"OF TEXAS §

T"HE COUNTY OF TRAVIS §

ADVANCE FUNDING AGREEMENT FOR VOLUNTAR~ TRANSPORTATION IMPROVEMENT PROJECTS (ON-SYSTEM)

THIS AGREEMENT IS MADE BY AND BETWEEN the State of Texas, acting through the Texas Department of Transportation, hereinafter called the State, and the County of Burnet, acting by and through its duly authorized officers, hereinafter called the Local Government.

WITNESSETH

WHEREAS, Transportation Code, Chapter 201 and Transportation Code, Chapter 221 authorize the State to layout, construct, maintain, and operate a system of streets, roads, and highways that comprise the State Highway System; and,

WHEREAS, Commission Minute Order Number 85094 authorizes the State to undertake and complete a highway improvement generally described as the construction of a left turn lane; and,

WHEREAS, the- Local Government has requested that they be allowed to fund the highway improvemE:nt described as .§ left turn lane on US 281,0.5 Mile South of SH 71 in Burnet County; hereinafter called the "Project"; and,

WHEREAS, the State has determined that such participation is in the best interest of the citizens of the State;

NOW, THEREFORE, in consideration of the premises and of the mutual covenants and agreements of the parties hereto, to be by them respectively kept and performed as hereinafter set forth, the State and the Local Government do agree as follows:

AGREEMENT

Article 1. Time Period Covered

This agreement becomes effective when signed by the last party whose signing makes the agreement fully executed, and the State and the Local Government will consider it to be in full force and effect until the Project described herein has been completed and accepted by all parties or unless terminated, as hereinafter prOVided.

Article 2. Project Funding and Work Responsibilities

The State will authorize the performance of only those Project items of work which the Local Government has requested and has agreed to pay for as described in Attachment A, Payment Provision and Work Responsibilities which is attached to and made a part of this contract.

In addition to identifying those items of work paid for by payments to the State, Attachment A, Payment Provision and Work Responsibilities, also specifies those Project items of work that are the responsibility of the Local Government and will be carried out and completed by the Local Government, at no cost to the State.

Texas Government Code, Chapter 2106 requires the State to recover indirect costs associated with this agreement as calculated based on prevailing rates specified in the State's Indirect Cost Recovery Program.

Article 3. Right of Access

If the Local Government is the owner of any part of the Project site, the Local Government shall permit the State or its authorized representative access to the site to perform any activities required to execute the work. The Local Government ·'11 provide for all necessary right-of-way and utility adjustments needed for performance of the work on sites not owned or be acquired by the State.

AFAVolTIP Page 1 of 6 Revised 4/9/01 CSJ: 0252-02-045 ',.' Burnet County Highway: US 281 Article 4. Responsibilities of the Parties

'he Local Government acknowledges that while it is not an agent, servant, nor employee of the State, it is responsible for Its own acts and deeds and for those of its agents or employees during the performance of the work on the Project.

Article 5. Document and Information Exchange

The Local Government agrees to electronically deliver to the State all general notes, specifications, contract provision requirements and related documentation in a Microsoft® Word or similar document, if applicable. If requested by the State, the Local Government will use the State's document template. The Local Government shall also provide a detailed construction time estimate including types of activities and month in the format required by the State. This requirement applies whether the local entity creates the documents with its own forces or by hiring a consultant or professional provider.

Article 6. Interest

The State will not pay interest on funds provided by the Local Government. Funds provided by the Local Government will be deposited into, and retained in, the State Treasury.

Article 7. Inspection and Conduct of Work

Unless otherwise specifically stated in Attachment A, Payment Provision and Work Responsibilities, to this contract, the State will supervise and inspect all work performed hereunder and provide such engineering inspection and testing services as may be required to ensure that the Project is accomplished in accordance with the approved plans and specifications. All correspondence and instructions to the contractor performing the work will be the sole responsibility of the State. Unless otherwise specifically stated in Attachment A to this contract, all work will be performed in accordance with the Standard Specifications for Construction and Maintenance ofHighways, Streets. and Bridges adopted by the State and incorporated herein by reference, or special specifications approved by the State.

•rticle 8. Increased Costs

In the event it is determined that the funding provided by the Local Government will be insufficient to cover the State's cost for performance of the Local Government's requested work, the Local Government will pay to the State the additional funds necessary to cover the anticipated additional cost. The State shall send the Local Government a written notification stating the amount of additional funding needed and stating the reasons for the needed additional funds. The Local Government shall pay the funds to the State within 30 days of the written notification, unless otherwise agreed to by all parties to this agreement. If the Local Government cannot pay the additional funds, this contract shall be mutually terminated in accord with Article 10 - Termination. If this is a fixed price agreement as specified in Attachment A, Payment Provision and Work Responsibilities, this provision shall only apply in the event changed site conditions are discovered or as mutually agreed upon by the State and the Local Government.

If any existing or future local ordinances, including, but not limited to, outdoor advertising billboards or storm water drainage facility requirements, are more restrictive than State or Federal Regulations, or any other locally proposed changes, including, but not limited to plats or replats, result in increased costs, then, any increased costs associated with the ordinances or changes will be paid by the local entity. The cost of providing such right of way acquired by the State shall mean the total expenses in acquiring the property interests either through negotiations ·or eminent domain proceedings, including expenses related to relocation, removal, or adjustment of eligible utilities.

Article 9. Maintenance

Upon completion of the Project, the State will assume responsibility for the maintenance of the completed Project, unless otherwise specified in Attachment A to this agreement.

Article 10. Termination

.is agreement may be terminated in the following manner:

• by mutual written agreement and consent of both parties; • by either party upon the failure of the other party to fulfill the obligations set forth herein; • by the State if it determines that the performance of the Project is not in the best interest of the State.

AFAVolTIP Page 20f 6 Revpsed 4/9/01 CSJ: 0252-02-045 _, ,. . t'l Burnet County Highway: US 281

If the contract is terminated in accordance with the above provisions, the Local Government will be responsible for the layment of Project costs incurred by the State on behalf of the Local Government up to the time of termination.

A. In the event the State determines that additional funding is required by the Local Government at any time during the development of the Project, the State will notify the Local Government in writing. The Local Government will make payment to the State within thirty (30) days from receipt of the State's written notification. B. Upon completion of the Project, the State will perform an audit of the Project costs. Any funds due to the Local Government, the State, or the Federal Government will be promptly paid by the OWing party. C. In the event the Project is not completed, the State may seek reimbursement from the Local Government of the expended funds. The Local Government will remit the required funds to the State within sixty (60) days from receipt of the State's notification. D. The State will not pay interest on any funds provided by the Local Government. E. The State will not execute the contract for the construction of the Project until the required funding has been made available by the Local Government in accordance with this Agreement.

11. Notices

All notices to either party by the other reqUired under this agreement shall be delivered personally or sent by certified or U.S. mail, postage prepaid or sent by electronic mail, (electronic notice being permitted to the extent permitted by law but only after a separate written consent of the parties), addressed to such party at the following addresses:

Local Government: State:

. James Oakley William C. Garbade, P.E. County Commissioner Pet. 4 Austin District Engineer 220 South Pierce P. O. Drawer 15426 Burnet, Texas 78611 Austin, Texas 78761-5426

All notices shall be deemed given on the date so delivered or so deposited in the mail, unless otherwise provided herein. Either party may change the above address by sending written notice of the change to the other party. Either party may request in writing that such notices shall delivered personally or by certified U.S. mail and such request shall be honored and carried out by the other party.

Article 12. Sale Agreement

In the event the terms of the agreement are in conflict with the provisions of any other existing agreements between the Local Government and the State, the latest agreement shall take precedence over the other agreements in matters related to the Project.

Article 13. Successors and Assigns

The State and the Local Government each binds itself, its successors, executors, assigns, and administrators to the other party to this agreement and to the successors, executors, assigns, and administrators of such other party in respect to all covenants of this agreement.

Article 14. Amendments

By mutual written consent of the parties, this contract may be amended prior to its expiration.

AFAVolTIP Page 3 of 6 Revised 4/9/01 CSJ: 0252-02-045 Burnet County Highway: US 281

Article 15. Signatory Warranty

The signatories to this agreement warrant that each has the authority to enter into this agreement on behalf of the party they represent.

IN WITNESS WHEREOF, THE STATE AND THE LOCAL GOVERNMENT have executed duplicate counterparts to effectuate this agreement.

THE STATE OF TEXAS Executed for the Executive Director and approved for the Texas Transportation Commission for the purpose and effect of activating and/or carrying out the orders, established policies or work programs heretofore approved and authorized by the Texas Transportation Commission. BYW~~ (Jt:: Date if -.2.-8~03 Austin District Engineer THE LOCAL GOVERNMENT Nale of the Local Government l2Wn e...-/-, G u. rrl-y B~ Date fl£,~.tr4.a'..$. _....."e;..::.l~I-IVL..!,~· -.L..~~~ -j--=...Jh~/-· Typed or Printed Name and Title__----'T2.... tL....-.-...!:L=---...... IL-- _ (!Jou.n+y "JU~...... eJ,---- _

AFAVolTIP Page 4 of 6 Revised 4/9/01 CSJ: 0252-02-045 .\ Burnet County Highway: US 281

ATTACHMENT A Payment Provision and Work Responsibilities

1. Project Description:

Addition of a left turn lane on US 281,0.5 Mile South of SH 71 in Burnet County.

2. Right of Way

If right of way is required, the State shall prepare right of way maps, property descriptions and other data needed for the Project. Compliance with all applicable Federal and State laws governing the acquisition policies for acquiring real property is required. All right of way maps and property descriptions shall be submitted to the State for approval. Tracings of the maps shall be the property of the Local Government.

3. Utility Adjustments/Relocations

If the proposed construction requires the adjustment, removal or relocation of utility facilities, the State shall establish the necessary utility work and notify the appropriate utility company to design and schedule their adjustments. The Local Government shall be responsible for all costs associated with the adjustment, not assumed by the utility Company. Removal or relocation of such utility facilities shall be in accordance with applicable State law, regulations, policies and procedures.

4. Environmental

The State shall be responsible for preparing the environmental documentation needed for Project clearance.

Engineering Services

A. The State shall be responsible for the engineering documentation required to complete the Project.

B. The Engineering plans shall be developed in accordance with the Roadway Design Manual the 1993 Standard Specifications for Construction and Maintenance of Highways. Streets. and Bridges. and the Texas Accessibility Standards.

6. Construction Responsibilities

The State shall be responsible for bidding the Project to construction utilizing the competitive bidding process. The State shall be responsible for construction engineering.

7. Maintenance Responsibilities

The State shall be responsible for maintaining the Project after completion.

Page 5 of 6 Attachm ent A CSJ #0252-02-045 District #14 Code Chart 64 #50027 US 281 S. of SH 71

STATE OF TEXAS § COUNTY OF TRAVIS § IOriginal I ADVANCE FUNDING AGREEMENT AMENDMENT #1

THIS AMENDMENT IS MADE BY AND BETWEEN the State of Texas, acting through the Texas Department of Transportation, hereinafter called the State, and Burnet County, acting by and through its duly authorized officials, hereinafter called the Local Government.

WITNESSETH

WHEREAS, the State and the Local Government executed a contract on August 28,2003, to effectuate their agreement to construct a left turn lane on US 281,0.5 Mi South of SH 71 in Burnet County; and,

WHEREAS, a dispute has arisen between the parties regarding the Local Government's obligations; and

WHEREAS, the parties desire to settle that dispute;

NOW THEREFORE, in consideration of the premises and of the mutual covenants and agreements of the parties hereto, it has become necessary to amend that contract; the State and the Local Government do agree as follows:

AGREEMENT

Article 1. Description of Amended Items The Local Government has contributed a fixed amount of $85,652.14 towards the total project cost to include construction bid items, administration and indirect costs. Any additional costs required to complete the project shall become the responsibility of the State.

Therefore Attachment B is voided in its entirety and replaced with Attachment B-1.

All other provisions of the original contract are unchanged and remain in full force and effect.

Article 2. Signatory Warranty

The signatories to this amendment warrant that each has the authority to enter into this agreement on behalf of the organization they represent.

1 of 3 CSJ #0252-02-045 District #14 Code Chart 64 #50027 US 281 S. of SH 71

IN WITNESS WHEREOF, THE STATE AND THE LOCAL GOVERNMENT have executed duplicate counterparts to effectuate this agreement.

THE LOCAL GOVERNMENT THE STATE OF TEXAS Executed for the Executive Director and Burnet County approved for the Texas Transportation Name of Local Government Commission for the purpose and effect of activating and/or carrying out the orders, By: 7)J< 1() {J f2..1V established policies or work programs ~~4(1; heretofore approved and authorized by the Texas Trans ortatio ommi . l l:onf)a /{/&e~r '~ Printed Name T !AJJdd-nd= <:0 JmIqp Title ~ _iL? Le£ c4Q ? ~ Date r Date }

20f3 CSJ #0252-02-045 District #14 Code Chart 64 #50027 US 281 S. of SH 71 Attachment B-1

Description Total Federal State Local Estimate Cost Participation Participation Participation % Cost % Cost % Cost CONSTRUCTION COSTS

Construct Left Turn Lane $89,818.46 0% $0 $29,164.58 Fixed $60,653.88 on US 281

Construction Engineering $4,716.94 $4,716.94 Subtotal $94,535.40 $0 $33,881.52 $60,653.88 Direct State Costs:

Administration Costs $16,679.39 0% $0 0% $0 Fixed $16,679.39

Indirect State Costs (no $8,318.87 0% $0 0% $0 Fixed $8,318.87 local participation required except for service projects)(7.48%) TOTAL $119,533.66 $0 $33,881.52 $85,652.14

30f3 ORC#5 Marble Falls, Burnet County

30 --.-Daily Visits

~DH

25 -+-SBA ---ONA

INS 20 . MIT ~ ~ ...... o 15 CD .Q E ::s Z 10

o 7/13 7/15 7/17 7/19 7/21 7/23 7/25 7/27 7/29 7/31 8/2 8/4 8/6 8/8 8/10, 8/12 Date 1{eso(ution

The Bumet County, Texas Commissioners' Court AetingAs The Governing Body Of Bumet County Does Hereby Pass the Following Resolution:

'Be It'R.eso£Ve~

That On Monday, August 6, 2007 Howard Lyons, as a representative for the Texas Department ofTransportation, is Expressly Recognized for His Generous Support and Service To Burnet County, with Particular Recognition for His Effort in Aiding the County of Burnet after the June 27, 2007 Flooding Event.

S'GNED AND ENTERED ON THE ABOVE DATE BY THE FOLLOWING MEMBERS OF THE BURNET COUNTY COMMISSIONERS COURT:

LZ//%~ County Commissio er, Pet. 1 County Commissioner Pet. 2 Bi.' Ne¥ RusselllJiRietel

mmissioner, Pel 3 unty Commissioner, Pct...,.,.-_ Ronny Hibler Joe Don Dockery . AGREEMENT TO SETTLE DISPUTE

This document confirms an agreement made by Charles W. McCurley, Jr. and Burnet County regarding the destruction ofseveral plants along 1246 Los Escondidos which abuts CR 415 (aka. Los Escondidos Road) in Burnet County, Texas on or about May 2007.

Burnet County shall use best efforts not to encroach on McCurley's private property ever again. Further, Burnet County shall use best efforts to notify the residents along Los Escondidos prior to the wholesale pruning oftrees and bushes in order to avert pruning on private property.

Burnet County shall ask "concerned" property owners along CR 415 to provide contact information such as email address and phone number as a measure to properly notify residents ofmaintenance issues in the future.

Signature below by both parties indicates acceptance ofthis agreement. The signature of Commissioner Dockery indicates the acceptance ofthis agreement by the Burnet County Commissioners Court and its approval as voted upon in open session before the public.

M. oe Don Dockery urnet County Commissioner #4 Date 3ot-&.j Z'o., ~o'1 Date AJJ<=(ll~f (;; za,7 REQUEST FOR~:!LRLif' EE\EXEMPTION FROM SUBDIVISION REGULAnONS'

DATE: ----:...:.~I.7A-cbz..,

OWNER'S NAlvIE:

OWNER'S MAaING ADDRESS:

PROPERTY DESCRIPTION:

REASON FOR:

A copy ofmy :peed with full metes and bounds description attached along with a surveyor sketch ofthe property: showing the boundaries ofthe lots, adjacent roads and adjacent property owners are attached hereto.

I hereby acknowledge that ali ·10ts 'will remain subject to the on-site wastewater rules and development permit requirements ofthe County. ,. .... >',.;

Printed Name: B; ,lie Bu.e.ck

STATE OF TEXAS; COUNTYOF

,2007.

Notary Public, State ofTexas

COM111TTEE

RETAINER AGREEr'1ENT

AGREEMENT made and entered into this ~ay of ./Iu~{JL ,2007, by and between Burnet County, Texas, hereinafter referred to as "Client, and i\lhson, Bass &

Associates, L.L.P. hereinafter referred to as "Attorneys".

Recitals

The Client is a political subdivision ofthe State ofTexas. The Attorneys are duly licensed to practice laVi1 in the State ofTexas and desire to render their professional services for the Client as provided herein.

THEREFORE, the Client hereby engages the services ofthe Attorneys, and in consideration ofthe lTIutual promises herein contained, the parties agree as follows:

Services ofAttorney

1. The Attorneys will advise and represent the Client in legal matters as requested by the

Client, by and through a majority vote of the Commissioners Court, pertaining to special legal counsel on the proposed County Correctional Facility.

2. This Retainer Agreement shall serve as the basis for understanding regarding fees and costs

to be charged to the Client, but the subject matter for legal services may only be authorized

by an Order ofthe Commissioners Court.

3. Fees will include any and all necessary research, drafting and reviewing of documents, briefing, court appearances, including any trials, and consultation required for the proper

disposition of any and all matters entrusted to the Attorneys pursuant to this retainer agreement.

Compensation

4. For the services described in Paragr.aph 1, the Client agrees to pay the Attorneys the sum of $240.00 per hour forservices rendered by partners of the finn and $210.00 for services rendered by associates of the finn. The client ViTi11 be billed at the rate of $100.00 per hour for

Page 1 oI2 CSJ #0252-02-045 District #14 Code Chart 64#50027 US 281 S. of SH 71 Attachment B-1

Description Total Federal Estimate Cost Partici ation

Construction En Subtotal

Direct State Costs:

Administration Costs $16,679.39 0% $0 0% $0 Fixed $16,679.39

$8,318.87 0% $0 0% $0 Fixed $8,318.87

TOTAL $119,533.66 $0 $33,881.52 $85,652.14

2of2 services rendered by any paralegal ofthe fiffi1. }i- travel time fee of$50.00 per hour \vil1 be charged for all tilne actually in transit, in lieu of any hourly charge nonnally attributed to the tilnekeeper.

The Client \i\lill also be billed for all direct out-of-pocket expenses including travel expenses, telephone, photocopy, facsimile costs, reports, studies, and exhibits incurred by Attorneys in this matter. Attorneys will provide Client with an itemized billing each month stating services rendered for each assigned matter.

Devotion ofTime

5. The Attorney shall malce themselves available for consultation Vilith the Client at reasonable times, at the request ofthe Client.

6. This agreement shall be effective on the execution hereof by Client and shall continue in effect until the matter has been finally concluded or upon 30 days written notice by either party. The Client shall send notice to the Attorneys' office at 402 West 12th Street, }\.ustin,

Texas 78701, and the Attorneys shall send notice to the Client care ofCounty Judge, Burnet County

Courthouse, 220 S. Pierce S1., Burnet, Texas 78611-3189.

Prior Agreements Superseded

7. This agreement constitutes the sale and only agreement of the parties hereto and supersedes any prior understandings or written or oral agreements between the parties respecting the within subject matter. ~ EXECUTED on the day of 9-tUllz ,2007.. CLIENT ATTORNEYS BURNET COUNTY, TEXAS ALLISON, BASS & ASSOCIATES, L.L.P.

Page 2 of2 CSJ #0252-02-045 District #14 Code Chart 64 #50027 US 281 S. of SH 71

)rATE OF TEXAS §

COUNTY OF TRAVIS §

ADVANCE FUNDING AGREEMENT AMENDMENT #1

WITNESSETH

WHEREAS, the State and the Local Government executed a contract on August 28, 2003, to effectuate their agreement to construct a left turn lane on US 281, 0.5 Mi South of SH 71 in Burnet County; and,

WHEREAS, it has become necessary to amend that contract;

NOW THEREFORE, in consideration of the premises and of the mutual covenants and agreements of the parties hereto, the State and the Local Government do agree as follows:

AGREEMENT

Article 1. Description of Amended Items The Local Government has contributed a fixed amount of $85,652. 14 towards the total project cost to include GQnstruction bid items, administration and indirect costs. Any additional costs required to complete the project shall jeome the responsibility of the State.

Therefore Attachment B is voided in its entirety and replaced with Attachment B-1.

All other provisions of the original contract are unchanged and remain in full force and effect.

Article 2. Signatory Warranty

The signatories to this amendment warrant that each has the authority to enter into this agreement on behalf of the organization they represent.

IN WITNESS WHEREOF, THE STATE AND THE LOCAL GOVERNMENT have executed duplicate counterparts to effectuate this agreement.

THE LOCAL GOVERNMENT THE STATE OF TEXAS Executed for the Executive Director and ur CDU() approved for the Texas Transportation Name of Local Government Commission for the purpose and effect of activating and/or carrying out the orders, By: D/a~!U established policies or work programs heretofore approved and authorized by the Texas Transportation Commission. D. Ktr~t~~ By: _ Name

Title

Date 1 of 2 FRIENDS OF HERMAN BROWN FREE LIBRARY, INC. P.O. Box 1265 Burnet, Texas 78611 (512) 756-7124

WHEREAS, the Herman Brown Free Library staff has determined that Saturday business hours are beneficial to the citizens of Burnet County,

WHEREAS, the grant-funded period of Saturday, April 21 through Saturday, July 28 that provided Saturday library service hours at the Herman Brown Free Library has been successful; and

WHEREAS, the Friends of the Herman Brown Free Library, Inc. wishes to see Saturday library hours continue for the good of the community;

THEREFORE, IT IS RESOLVED that the Executive Board of the Herman Brown Free Library, Inc. has authorized a donation of$1,500.00 to the County of Burnet contingent on acceptance ofthe funds by the Commissioners Court of Burnet County to be used for the specific purpose of paying salaries for support staff for the Herman Brown Free Library on Saturdays from August 4 through Saturday, September 29, 2007 with unused funds to be returned to the Friends of the Herman Brown Free Library, Inc. by October 31, 2007.

August 6, 2007 ~~J ~~~~ ~;r$ BillNeve Russell Graeter Commissioner, Precinct 1 Commissioner, Precinct 2

/ Ronny~r oe Don Dockery Contml!ssioner, Precinct 3 Commissioner, Precinct 4 S c'ted Sec ns

Texas Colorado River Floodplain Coalition ( rd Mitigation Action Plan for er Colorado River Basin 2004-2009

2004

Creating .J\ ter- Resistant La Colorado Ri Basin tllAS COlOIAIO.IVEI fLOOIPLAI. COALitiON

Written comments may be addressed to: Laurel C. Lacy H20 Partners, Inc. 4402 Lakeway Boulevard Austin, Texas 78734-5019

Or e-mailed to: [email protected]

To learn more about the Texas Colorado River Floodplain Coalition, visit http://www.tcrfc.org

To view the City ofAustin Hazard Mitigation Plan, visit http://www.ci.austin.tx.us/disasterready/mitplan.htm

Creating a Disaster Resistant Lower Colorado River Basin Page ii H20 Partners TIIAI (OLOtADO RIYII 'LOODPLAIN (OAltTaol

Foreword

The Colorado River begins near the Texas-New Mexico border as a series of dry arroyos, and flows across Texas for more than 900 miles to the GulfofMexico. It is the longest river in the United States whose flow occurs entirely in one state. Xn its lower reaches, it becomes a dynamic, unifying, geographical and cultural factor to over one million Texans.

From limestone ranch land of San Saba County to the coastal plain ofMatagorda County, the Colorado River winds through a range of topographical and geological diversity. It passes over the Llano uplift, one of the oldest and most stable geologic formations in the world, and the Ba1cones Escarpment, a major inactive fault that bisects the state and forms much of the unique topography ofTravis, Blanco, and Burnet counties. Passing through a picturesque series of canyons until it issues from the Ba1cones Escarpment at Austin, the Colorado River flows across the coastal plain to the Gulf of Mexico.

From San Saba to Wharton Counties, the lower Colorado River basin encompasses almost 11 thousand square miles, an area larger than any of the following states: Connecticut, Delaware, Hawaii, Massachusetts, New Hampshire, NewJersey, Rhode Island, or Vermont.

First home to American Indians, the Lower Colorado River later came under the rule ofSpain, France, and Mexico. Its name is a Spanish word meaning "reddish." The large population of Mexican citizens was soon supplemented by large groups of immigrants from around the world, The Colorado River at sunrise in Bastrop County. notably central and Eastern Europe. These immigrants settled on the banks of the Colorado in the 1820s and, in 1839, the Capital Commission of the Republic ofTexas chose the picturesque area where the river flows from the Ba1cones Escarpment as the site of the new capital of the Republic - now Austin, capital of the State ofTexas.

With a flood ofimmigrants from Poland, Czechoslovakia, Germany, Great Britain, Denmark, and other European countries establishing claims to the land fed by the Colorado River, the region emerged in the twentieth century as a culturally blended population ofbusiness owners, farmers, and ranchers. Whether the residents celebrate Cinco de Mayo, Oktoberfest, or Texas Independence Day, a sense of community unifies families in these basin counties. Numerous festivals draw the

Creating a Disaster Resistant Lower Colorado River Basin Page ill H20 Partners =-=~ tEXAS (OLOIADO IIVEI FLOODPLAIN (OAlITIOI

residents together to celebrate their blended heritage. The diversity of the communities is reflected in those festivals--ranging from the Cedar Chopper Festival in Cedar Park (Williamson County), to the Watermelon Festival in McDade (Bastrop County), to the Mason Wildlife Film Festival in Mason (Mason County), to Heritage Crafts Day inJohnson City (Blanco County), to the Bluebonnet Festival in Burnet (Burnet County). Some are related to the community's agricultural heritage, some to its economic roots but all to the desire of the members of the community to express their common bonds and heritage.

The self-reliant and resilient old-timers in the Lower Colorado River basin have weathered adversity of every sort, whether caused by weather, markets, or their own doing. Today, they are at risk from a wide range ofnatural and technological disasters that threaten this unique combination of historical, cultural, and natural resources. These disasters threaten their safety, the quality of the environment, and the economy. Most disasters, like floods and tornadoes, are the inescapable and violent products ofnature's fury. Other damages occur as a consequence of our commerce, technology, and the impact oftoday's Bluebonnets in bloom. growing society.

The Colorado River is not a river ofmoderation. The river basin is in a semi-arid region and its weather has Been described as "a continuous drought periodically interrupted by floods." More than 80 floods have been recorded in the Lower Colorado River Basin since the mid-1800s, serving as a reminder that disasters can happen anywhere, any time, and to anybody.

The problem ofprotecting lives and property has become more critical as weather patterns change, disaster events are on the rise, and as once sparsely populated areas experience rapid expansion into hazardous and frequendy unprepared areas. Together, these factors are taking a growing toll in dollars spent and lives disrupted.

As we see with the events ofSeptember 11, 2001, new man-made threats are emerging. Terrorism and technological disasters can strike not just in large cities, but in any community of any size. While no amount ofplanning and mitigation can remove 100 percent of the risk, steps can be taken to reduce the risk, to be better prepared, and to protect lives and property.

Today, the Lower Colorado basin faces the triple challenges ofrapid growth, an increase in the risk of disaster events and the people and property at risk, and the effects ofrapid urbanization on the fragile natural environment. These factors make it imperative that basin communities create a more

Creating a Disaster Resistant Lower Colorado River Basin Pageiv H20Partn.r. ~ ~ TillS (0101100 I.V.I flOODPLAIN CO·AllT.ON

sustainable, disaster-ready future. An essential characteristic of a sustainable community is its resilience to disasters.

These dramatic growth projections demand that, as development occurs, people build, live, and work in structures located in areas not susceptible to repetitive flooding and other hazards. Losses oflives and property are health and safety issues as well as economic issues. The U.S. Federal Emergency Management Agency (FEMA) estimates that for every dollar spent in damage prevention, two are saved in repairs.

The need for flood control was one of the major factors that led the Texas Legislature to create the Lower Colorado River Authority (LCRA) in The Colorado River floodinp downtown Austin in 1935. 1934. LCRA built a chain of six massive dams to restrain the powerful Colorado River, creating a string oflakes in Central Texas known for their panoramic views and recreational opportunities. These remarkable Highland Lakes are a reliable source ofwater for the basin, especially during droughts, and the lakes and dams help to minimize, if not prevent, flood damage in downstream communities.

Today, communities have begun to redefme themselves to meet a modern economy and new challenges. The Colorado River has long been an asset. Now, with the realization that its water, power, recreational opportunities, and economic value can be better developed for greater benefits, communities have come together and joined hands from the top to the bottom of the lower Colorado River basin.

The Texas Colorado River Floodplain Coalition, an organization of over fifty cities and counties from Brownwood in the Texas Hill Country to Matagorda Bay in the Gulf ofMexico, is working to strengthen resistance to the full range ofnatural and man-caused disasters. Together with the Lower Colorado River Authority that provides technical and administrative support, the Coalition is committed to creating a disaster-resistant Lower Colorado River Basin. This Hazard Mitigation Action plan, "Creating a Disaster Resistant Lower Colorado River Basin," is the blueprint for implementing effective hazard mitigation measures before disaster strikes so that communities can reduce - or even avoid - the devastating effects and rising costs of disasters and enjoy a more sustainable future.

Creating a Disaster Resistant Lower Colorado River Basin Page v H20 Partners TIXAS (OlORADOIIVEI flOODPlAINCOAllTIOI

Executive Summary

Purpose and Process of Development

This Hazard Mitigation Plan for the Lower Colorado River Basin, 2004-2009, entided, "Creating a Disaster Resistant uwer Colorado River Basin," was prepared by the Lower Colorado River Authority (LCRA) and its contractor, H20 Partners, Inc. for the Texas Colorado River Floodplain Coalition. It was developed as part ofa basin-wide hazard mitigation planning initiative sponsored by more than 50 cities and counties participating in the Texas Colorado River Floodplain Coalition.

This Hazard Mitigation Plan is the result of a collaborative effort among the citizens, the business community, floodplain managers, emergency managers, building officials, local elected officials, and State and Federal agencies.

The Plan is a five-year blueprint for the future, aimed at making the Lower Colorado River Basin disaster-resistant by reducing or eliminating the long-term risk ofloss oflife and property from the full range of natural and man-made disasters. It meets the requirements of the Disaster Mitigation Act of2000 (p.L. 106-390); Volume 44, Code ofFederal Regulations, Part 206; and State ofTexas Division ofEmergency Management standards. An open public process was established to provide multiple opportunities for all sectors of the community to become involved in the planning process and make input during its drafting stage.

Hazards Facing the Basin

The Plan identifies and assesses the potential impact of twelve natural and man-made hazards that threaten the Lower Colorado River Basin. Hazards were identified based on a review ofhistorical records, national data sources, existing plans and reports and discussions with local, regional and national experts. Each hazard was profiled based on its severity ofimpact, frequency of occurrence, seasonal patterns, warning time, cascading potential, and existing warning systems. An inventory ofpopulations, buildings, critical and special facilities, and commercial facilities at potential risk was conducted. The probability of occurrence and potential dollar losses from each hazard were estimated using the Federal Emergency Management Agency's Hazards u.S. ("HAZUS") Multi-Hazards Model and other HAZUS-like modeling techniques. The hazards were then prioritized based on potential damages in terms oflives lost, dollars lost, and other community factors. In order ofpriority, they are:

Creating a Disaster Resistant Lower Colorado River Basin Page vi H20 Partners ~ ~:;:::: • Flood • Hurricane winds • Winter storms • Drought • Urban and wildland fite • Tornadoes • Hail • Thunderstorms • Hazardous materials incidents • Energy pipeline failures • Dam failures • Terrorism

Mitigation Vision, Goals and Objectives

Based on the hazard identification and risk assessment, a vision statement, six goals and twenty objectives were developed to guide communities in the Basin in reducing or eliminating the long .term risk ofloss oflife and property from the full range of natural and man-made disasters. The mitigation vision of a safe, secure, and sustainable Lower Colorado River Basin is:

• Buildings located outside ofhazardous areas and built to withstand the natural and man made hazards that threaten them; • An informed citizenry and active volunteer cadre protecting their families, homes, workplaces, communities, and livelihoods from the effects of disasters. • Basin communities integrating hazard-mitigation concerns into decisions on growth and future development; • Where increasing resistance to disaster is an integral part of the livability and sustainability ofthe community; • Communities integrating cost-effective mitigation programs into routine planning and budgeting decisions; • Smart communities investing in mitigation while leveraging state, Federal, and private resources; and •A partnership oflocal, state and Federal governments, voluntary agencies, business and industry, and individual citizens focused on preventing or reducing the loss oflife and property from the full range of hazards.

Creating a Disaster Resistant Lower Colorado River Basin Page vii HaOP.rtner. ~ =~~ TIIAS (OLOlADO RIVII 'lIODPLAIN (OAllfIO.

Goals and Objectives

The goals and objectives ofthe Plan are to:

Goal 1 Increase public understanding, support and demand for hazard mitigation.

Objective 1.1 Heighten public awareness ofthe full range ofnatural and man-made hazards they face.

Objective 1.2 Educate the public on actions they can take to prevent or reduce the loss oflife or property from all hazards.

Objective 1.3 Publicize and encourage the adoption ofappropriate hazard mitigation measures.

Goal 2 Protect public health and safety.

Objective 2.1 Advise the public about health and safety precautions to guard against injury and loss oflife from hazards.

Objective 2.2 Maximize the utilization of the latest technology to provide adequate warning, communication, and mitigation ofhazard events.

Objective 2.3 Reduce the danger to, and enhance protection of, dangerous areas during hazard events.

Objective 2.4 Protect critical facilities and services.

Goal 3 Protect existing and new properties.

Objective 3.1 Reduce repetitive losses to the National Flood Insurance Program.

Objective 3.2 Use the most cost-effective approaches to protect existing buildings and public infrastructure from hazards.

Objective 3.3 Enact and enforce regulatory measures to ensure that development will not put people in harm's way or increase threats to existing properties.

Goal 4 Build and support local capacity and commitment to continuously become less vulnerable to hazards.

Creating a Disaster Resistant Lower Colorado River Basin Page viii H20 'Irtne,s =~-:=::_::::::::: TIXAS COlOR.DO RIVEI flO·ODPlAIN COALITION

Objective 4.1 Build and support local partnerships to continuously become less vulnerable to hazards.

Objective 4.2 Build a cadre of committed volunteers to safeguard the community before, during, and after a disaster.

Objective 4.3 Build hazard mitigation concerns into planning and budgeting processes.

Goal 5 Promote growth in a sustainable manner.

Objective 5.1 Incorporate hazard mitigation into the long-range planning and development activities.

Objective 5.2 Promote beneficial uses ofhazardous areas while expanding open space and recreational opportunities.

Objective 5.3 Utilize regulatory approaches to prevent creation of future hazards to life and property.

Goal 6 Maximize the resources for investment in hazard mitigation.

Objective 6.1 Maximize the use of outside sources of funding.

Objective 6.2 Maximize participation ofproperty owners in protecting their properties.

Objective 6.3 Maximize insurance coverage to provide financial protection against hazard events.

Objective 6.4 Prioritize mitigation projects, based on cost-effectiveness and starting with those sites facing the greatest threat to life, health and property. Mitigation Actions

Thirteen basin-wide mitigation actions are set forth in the plan. Of these, six are to be undertaken by the Texas Colorado River Floodplain Coalition and seven are to be undertaken by the Lower Colorado River Authority. In addition, each multiple mitigation actions are presented for each participating jurisdiction to take to reduce the loss oflife and property within their jurisdiction.

Each action is presented in the Plan along with a description ofthe action, costs, benefits, responsible organization for overseeing implementation, estimated completion date, potential funding sources, and related objective(s). The mitigation actions are prioritized, based upon their

Creating a Disaster Resistant Lower Colomdo River Basin Pageix H20 Partners TIXAS COLO.AoO .'VII FLOOOPlAII COAtltlOB

effect on the overall risk ~o life and property, ease ofimplementation, political and community support, and funding. Specific Federal and State ~ant programs that may help support implementation ofthe action are detailed in Appendix B. Organization of the Plan

Sections 1 and 2 of the Plan outline the purpose of the plan and the process of development. Section 3 describes "The Basin at a Glance," and profiles the geography, population, economy, land use, government, and disaster declaration history. Section 4 identifies the major natural and man made hazards that the Basin faces and the property at risk.

Sections 5 through 16 present information on individual hazards. These hazards appear generally in order ofpriority based on potential losses in terms ofloss oflife and property and other community concerns. For each hazard, the plan presents a description ofthe hazard, a history ofhistorical hazard events, and the results of the vulnerability and risk assessment process.

Section 17 sets forth a vision statement and mitigation goals and objectives for the Plan. Section 18 provides an analysis ofprevious mitigation actions and policies undertaken in the Basin. Section 19 presents basin-wide actions and Section 20 present mitigation actions for each individual jurisdiction. Section 21 sets forth a process to ensure that the plan is maintained up to date.

Appendix A contains acronyms. Appendix B provides information on Federal and State funding sources that may help fund implementation ofthe mitigation actions. For each program, information is provided on the authority for the program, funding source, purpose, eligible activities, conditions, hazards covered, matching requirements, application deadlines and points of contact for further information. Appendix C contains the results ofa web-based survey to elicit information from the public on issues of concerns about hazard mitigation. Appendix D contains a list of team members who participated in planning. Appendix E identifies where certain State and Federal requirements a.re addressed in the plan. Appendix F contains resolutions adopting the plan (forthcoming) and Appendix G addresses development trends.

Creating a Disaster Resistant Lower Colorado River Basin Page x TIIAS COLOIAIO RIVII FLOODPLAIN COALITION

Section 20. Mitigation Actions by Jurisdiction

Burnet County

Burnet County covers about 1,000 square miles of hills on the northeastern edge of the Texas Hill Country. Burnet, the county seat, is near the center ofthe county, forty-eight miles northwest of Austin. The town was founded with the name "Hamilton," for frontiersman John Hamilton. Since another Texas town was named Hamilton, however, the name was changed in 1858.

The area has been populated since about 4500 B.C., when hunting and gathering peoples, probably ancestors of the Tonkawa Indians, had established themselves there. Anglo-American setders did not arrive until 1825. The county was formed by the Fourth Texas Legislature in 1852, and named for David G. Burnet, president of the provisional government of the Republic ofTexas.

The Colorado River forms most of the western county line and the San Gabriel and Lampasas Rivers also course through parts ofthe county. Wildlife includes deer, coyotes, bobcats, beaver, opossums, ring-tailed cats, foxes, raccoons, turkeys, badgers, weasels, skunks, and squirrels, as well as assorted birds, fish, and reptiles.

A contract was let in 1931 for the construction of the then-named Hamilton Dam on the Colorado River ten miles west ofBurnet. This thriving community, howev:er, declined during the Great Depression. Hamilton Dam failed financially, and work ceased. Then, the state legislature, in 1934, established the Lower Colorado River Authority, which, fmanced by the federal Public Works Administration, acquired and completed the dam and changed the name to Buchanan Dam. Other dams along the Colorado River soon followed, and Burnet was on a sound economic path from that time forward.

Visitors enjoy Inks Lake, Lake Lyndon B. Johnson, and Lake Marble Falls, the Bluebonnet festival at Easter, the Oatmeal festival on Labor Day weekend, and an August drag boat race in Marble Falls.

Bu.rnet.·County ACTION: Track and record high water marks following a flood event. Hazard Flooding Benefits Benefits include improved record-keeping, better historical flood data, and a more sound basis for predicting future flood events. Priority High Estimatedcost· -0-

Creating a Disaster-Resistant Lower Colorado River Basin Page 20-1 TEXAS COlOIADO ItVl1 flOODPLAIN COAlItION

Responsible Floodplain Administrator organization Target completion This is an on-going activity starting in 2004. date Funding Sources General revenues Related 6.4

ACTION: Work with the school system to ensure that each school campus has a NOAA Weather Radio and uses it. Hazard All hazards Benefits NOAA Weather Radio is a nationwide network ofradio stations broadcasting continuous weather information direct from a nearly National Weather Service office. These stations broadcast N ational Weather Service warnings, as well as post-event information for all types of hazards, both natural and man-made. NOAA Weather Radios are a single source for the most comprehensive weather and emergency information available to the public. Priority High

Estimated Cost NOAA Weather Radios cost approximate $55 each for a battery-operated radio with Specific Area Message Encoding (SAME) technology.

Responsible Independent School District organization Target completion 2005 date Funding Sources General revenues Related Objective(s) 2.1 Burnet County ACTION: Train and equip first responders on inter-operative radio communications. Hazard Any catastrophic event Benefits This action may save lives by ensuring that ftrst responders (i.e., EMS, Fire) have the necessary training and equipment for detection of and response to weapons ofmass destruction incidents. Priority High Estimatedcost $20,000 Responsible Burnet County/Capital Area Planning Commission organization Target completion April 2004 date Fundingsources General revenues, grants

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Related 2.2 objective(s) Burnet County ACTION: Conduct community awareness programs to inform the public about the hazards they face and actions they can take to prevent or reduce the loss of life and property. This action will be carried out through public speeches for builders, realtors and civic groups such as the Rotary and Kiwanis and making available flood maps in the public library. Hazard All hazards Benefits An educated citizenry is one of the best ways to protect against disaster. This action will increase community awareness and foster the adoption of appropriate hazard mitigation measures. Priority Medium Estimatedcost -0- Responsible County Floodplain Administrator organization Target completion This is an on-going activity starting in 2004. date Funding sources General revenues Related 1.1, 1.2 and 1.3 objective(s) Burnet County ACTION: Revise subdivision regulations to encourage natural drainage easements and greenbelts and establishment ofhiking, biking, and equestrian trails. Hazard Flooding Benefits This action will help maintain natural drainage, eliminate development in hazardous area, and encourage use ofhigh-hazard areas as open space. Prion'ty High Estimatedcost To be determined Responsible Burnet County Floodplain Administrator organization Target completion January 2004 date Funding sources General revenues

Related 3.3,.5.2 Objective(s)

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ACTION: Complete implementation ofthe Master Plan for the City adopted on May 27, 2003. Hazard All BeneBts Coordinated actions to both reduce hazards and prevent future disaster damages to public and private property in the city, and. to prevent injuries and loss oflife to people and animals " Priority High Estimatedcost To be determined Responsible City ofBertram organization Target completion Various actions will have various completion dates. The Master Plan itself date will be updated every five years. FundingSources General revenues, grants

R.elatedObjecti~e(s).. 2.3,2.4,5.1,5.3 Bertram {Burnet.·County) ACTION: Install a switch to the emergency warning siren in the city office; purchase a weather alert radio Hazard All weather-related hazards Background The City has an emergency warning siren on the tank tower in the middle of town. It is activated from the utility department building but the city has recendy moved into a new city hall and the utility building is not continually occupied. BeneBts The means by which to obtain emergency weather information; and the means by which to alert citizens to impending weather events Priority High Estimatedcost > $1,000 Responsible City ofBertram organization Target completion January 2004 date FundingSources General revenues

RelatedObjective(s) 2.1

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ACTION: Undertake a review ofthe City's floodplain management ordinance. Hazard Flooding Benefits Cottonwood Shores has a floodplain management ordinance that meets the mandatory minimum criteria under state law and the National Flood Insurance Program for development in the regulatory floodplain. All FEMA minimum requirements and criteria are met.

With this action, a review of the City's floodplain management ordinance will be undertaken. Possible improvements in Cottonwood Shores' floodplain ordinance will be considered to move beyond the minimum standards for development in the regulatory floodway.

Periodic reviews of the City's floodplain management ordinance will ensure that it is up to date. This action examines the potential effects ofnew development on the hydrology of the watershed and, thus, raises community awareness about potential floodplain changes resulting from new development in the basin.

Priority Medium Estimatedcost Minimal Responsible Floodplain Administrator organization Target completion 2005 date Fundingsources General revenues

Related Objective(s) 3.3 <;rallife·.·.Shoals····.·.(Burl'let······CQUil'lfy) ACTION: Undertake a review ofthe City's floodplain management ordinance. Hazard Flooding Background Granite Shoals has a floodplain management ordinance that meets the mandatory.minimum criteria under state law and the National Flood Insurance Program for development in the regulatory floodplain. All FEMA rnittitnum requirements and criteria are met.

With this action, a review of Granite Shoals floodplain ordinance will be undertaken. The possible improvement will consider moving beyond the minimum standards for development in the regulatory floodway. Benefits Periodic reviews ofthe City's floodplain management ordinance will ensure that it is up' to date. This action examines the potential effects ofnew development on the hydrology of the watershed and, thus, raises community

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awareness about potential floodplain changes resulting from new development in the basin.

Priority Medium Estimatedcost To be determined Responsible Floodplain Administrator organization Target completion 2005 date Funding sources General revenues Related{)bjectivets) 3.~ Highlanc:l ••.. ·· ••. Haven.·.·.CBUl'net gCO\J ntv) ACTION: Undertake a review ofthe City's floodplain management ordinance. Hazard Flooding Highland Haven has a floodplain management ordinance that meets the mandatory minimum criteria under state law and the National Flood Insurance Program for development in the regulatory floodplain. All FEMA minimum requirements and criteria are met.

With this action, a review of the City's floodplain management ordinance will be undertaken. Possible improvements will be considered to move beyond the minimum standards for development in the regulatory floodway. Benefits Periodic reviews of the City's floodplain management ordinance will ensure that it is up to date. This action examines the potential effects ofnew development on the hydrology of the watershed and, thus, raises community awareness about potential floodplain changes resulting from new development in the basin.

Priority Medium Estimatedcosts Minimal Responsible Floodplain Administrator organization Target completion 2005 date Relatedobjective(s) 3.3

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MQrbleifg.I'si(BUfrtetC('Juntv) ACTION: Undertake a review ofthe City's floodplain management ordinance.

Hazard Flooding Background Marble Falls has a floodplain management ordinance that meets the mandatory minimum criteria under state law and the National Flood Insurance Program for development in the regulatory floodplain. All FEMA minimum requirements and criteria are met.

Periodic reviews of the City's floodplain management ordinance will ensure Benefits that it is up to date. This action examines potential effects of new development on the hydrology of the watershed and, thus, raises community awareness about potential floodplain changes resulting from new development in the basin. Medium Priority Estimatedcost Minimal Responsible Floodplain Administrator organization Target completion 2005 date Funding sources General revenues Rel~tedobjei~·ves 3.3 Meaitiowla·K~S •• ·(BurneIC()"'rit"') ACTION: Develop a coordinated debris management and removal plan. Hazard Flood, tornadoes Benefits This action will foster a unified and coordinated approach to response to any debris-generating disaster. It will develop a plan for the most efficient and effective methods to resolve disaster debris removal and disposal issues; expedite debris response and recover efforts that will mitigate secondary impacts to health, safety and welfare. Coordinated efforts with Marble Fails would be more efficient and more cost productive. Priority High Estimatedcost To be determined in planning process.

Responsible Meadowlakes (City and MUD) organization Target completion January 2004

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date Funding sources General revenues R~late~ ~bje~~~e(s).7.3 lv\~ac::l()Yl.ICll

Responsible Marble Falls EMS, Marble Falls VFD, and City ofMeadowlakes Council organization Target completion January 2004 date Funding sources , General revenues

Related Objective(s) 2.4 Meac::lowlakes (Burnet County) ACTION: Undertake a review ofthe City's floodplain management ordinance. Hazard Flood Background The City ofMeadowlakes is currently rated a level one (Excellent) in the Coalition's Local Floodplain Assessment. The City meets the minimum requirements ofthe National Flood Insurance Program and ofState law.

Bene5ts CRS participation will result in lower flood insurance premiums for residents. Consideration ofthe Meadowlakes' ordinance will help ensure that is up to date. This action examines the potential effects ofnew development on the hydrology of the watershed and thus raises community awareness about potential floodplain changes resulting from new

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development in the basin. Priority High Estimatedcost Medium

Responsible Floodplain Administrator and Mayor ofMeadowlakes organization Target completion The City will plan to achieve a Level 2 rating by 2005. date Funding sources General Revenues

R~latecf?bj~~!i~e(s).. ?.3 Me·.Qdevvlok.es'·(6urnE!fGc.l,J.nty) ACTION: Develop a plan with POA to work with residents to prune trees and clear tree limbs in the right-of-way. Hazard High winds, tornadoes, winter storms Background Streets are maintained by POA (private streets). It is currendy the responsibility of City residents to trim their trees. They are encouraged through educational newsletters. The City has many large, old pecan trees on private property. Benefits This action will help prevent blocking of streets with downed tree limbs and facilitate access by emergency vehicles. Priority High - particularly in summer Estimated co.~t To be determined.

Responsible City ofMeadowlakes, Meadowlakes' POA organization Target completion 2004 date Fundingsources General revenues

Related Objective(s) 1.3, 2.4

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Section 21: Plan Implementation and Maintenance Procedures

Contents

Implementation 21-1 Evaluation and Enhancement 21-2 Continued Public Involvement 21-5

Implementation

This section discusses how this Hazard Mitigation Plan will be implemented by participating jurisdictions, the Texas Colorado River Floodplain Coalition, and the Lower Colorado River Authority. It also addresses how the Plan will be evaluated and improved over time and how the public will continue to be involved in the hazard mitigation planning process.

Each participating City and County will be responsible for implementing its own Mitigation Action Plan contained in Section 20. Each action has been assigned to a specific person or local government office that is responsible for implementing each specific action. The Governing Bodies of each participating jurisdiction have adopted the Mitigation Action Plan for their jurisdictions. Copies of the governing body resolutions are contained in Appendix F.

A funding source has been listed for each identified action. This source may be used when the jurisdiction begins to seek funds to implement the action. An implementation time period or a specific implementation date also has been assigned to each action as an incentive for seeing the action through to completion and to gauge whether actions are timely implemented.

Participating jurisdictions will integrate implementation oftheir Mitigation Action Plans through other, already existing planning mechanisms such as capital improvement plans, long range growth plans, master stormwater and drainage plans, and regional planning efforts. Jurisdictions will ensure that the actions contained in the Mitigation Action Plans are reflected in these other planning efforts. These other planning efforts will be used to advance the mitigation strategies ofthe jurisdictions.

Upon formal adoption of the plan, hazard mitigation team members from each jurisdiction will review all comprehensive land use plans, capital improvement plans, transportation plans, and any building codes to guide and control development. The hazard mitigation team members will work to integrate the hazard mitigation strategies into these other plans and codes. Each jurisdiction will

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conduct periodic reviews of their comprehensive and land use plans and policies and analyze the need for any amendments in light of the approved hazard mitigation plan. Participating jurisdictions will ensure that capital improvement planning in the future will also contribute to the goals of this hazard mitigation plan to reduce the long-term risk to life and property from all hazards. Within one year of formal adoption ofthe hazard mitigation plan, existing planning mechanisms will be reviewed by each jurisdiction.

The Texas Colorado River Floodplain Coalition is committed to implementing the basin-wide Mitigation Action PI~ns contained in Section 19 for which it is responsible. The Coalition will review and revise, as necessary, the long-range goals and objectives in its Strategic Plan to ensure that they are consistent with the Coalition's Mitigation Action Plan. The Coalition will also oversee implementation ofMitigation Action Plans by participating jurisdictions. Through its many activities, the Coalition will advance the goals and objectives of this hazard mitigation planning effort.

Similarly, the Lower Colorado River Authority will implement its Mitigation Action Plan, also contained in Section 19, through its routine, ongoing long-range planning, budgeting, and work processes. Evaluation and Enhancement

Periodic revisions and updates of the Plan are required to ensure that the goals, objectives, and Mitigation Action Plans for the Lower Colorado Rive Basin are kept current. More importandy, revisions may be necessary to ensure that the Plan is in full compliance with federal regulations and state statutes. This portion of the Plan oudines the procedures for completing such revisions and updates.

Monitoring and Five Year Plan Review

Hazard mitigation team members from each jurisdiction are responsible for continual monitoring those components of the hazard mitigation plan that pertains to their jurisdiction. As part ofthe monitoring process, team members will assess any changes in risk; determine whether implementation ofmitigation actions is on schedule or if there are any implementation problems, such as technical, political, legal or coordination issues; and reflect changes in land development or programs that affect mitigation priorities or actions. They will obtain periodic reports by agencies involved in implementing actions. On an annual basis, participating jurisdictions will notify the Texas Colorado River Floodplain Coalition ofany needed changes in the plan based upon their monitoring activities.

Over the next five years, participating jurisdictions will also monitor development trends. Comprehensive data is only available on development trends in three of the fastest-growing counties - Travis, Williamson and Bastrop. Efforts will be made over the next five years to obtain better data and include it in S-year update on development trends in all jurisdictions and

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vulnerability in terms of future buildings, infrastructure and critical facilities in identified hazard areas.

This Mitigation Action Plan will be.formally reviewed every five years to determine whether there have been significant changes in the Lower Colorado River Basin that might affect the Plan. The five-year review will be conducted by the participating jurisdictions under the auspices of the Texas Colorado River Floodplain Coalition and with technical support provided by the Lower Colorado River Authority. Increased development, increased exposure to certain hazards, the development of new mitigation capabilities or techniques,and revisions to federal or state legislation are examples of changes that may affect the currency of the Plan. The review also will give community officials an opportunity to evaluate successful actions and to explore the possibility of documenting losses avoided because ofactions taken. The Plan also will need to be revised to reflect lessons learned following a disaster declaration or to address specific circumstances arising from changing conditions surrounding disaster events.

Criteria to be included in the evaluation will include, at a minimum:

• The goals and objectives address current and expected conditions; • The nature, magnitude, and/or type ofrisks has changed; • The current resources are appropriate for implementing the plan; • There are implementation problems, such as technical, political, legal, or coordination issues with other agencies; • The outcomes have occurred as expected; and, • The agencies and other partners participated as originally proposed.

As part of the plan review process, participating jurisdictions will be asked to review each goal and objective to determine their continued relevance; review the risk assessment portion of the plan to determine if the information should be updated or modified; report on the status of each of their mitigation actions; report on which implementation processes worked well, any difficulties encountered, how coordination efforts are proceeding, and which mitigation actions should be revised; and evaluate the effectiveness of their mitigation action plans and recommend changes or amendments. The results will be summarized in a formal report issued by the TCRFC that will include an evaluation of the effectiveness and appropriateness of the Plan, and will recommend required or desirable changes. The five-year review will begin inJanuary 2008 and be completed by September 30, 2008. Plan Amendments

At any time, minor technical changes may be made to the plan to keep it up to date. However, any major changes to mitigation actions or changes in the overall direction of the plan or the policies contained in it must be subject to formal adoption by the participating jurisdictions.

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After initial adoption, amendments to the Plan must be approved by the Texas Colorado River Floodplain Coalition. An amendment to the Mitigation Action Plans contained in Section 20 must also be approved by the governing body ofthe participating city or county.

A Coalition member may initiate an amendment to the Plan at any time by submitting a written proposal to the Coalition Chairman. The proposal will be forwarded to all Coalition members. Input will be sought on the proposed amendment during a review and comment period ofnot less than 30-days. The proposed change will be posted on the Coalition's website and made available for public review and comment.

At the end ofthe comment period, the proposed amendment and all comments will be forwarded to the Coalition Chairman for consideration by Coalition members. Ifno comments are received from the reviewing parties within the specified review period, this will also be noted. Coalition members will then review the proposed amendment and comments received, and vote to accept, reject, or amend the proposed change. The public will have an opportunity to provide input during the Coalition meeting at which the request is considered. Upon ratification, the amendment will be transmitted to the State Division of Emergency Management.

An amendment to section 20 must be approved by the governing body ofthe participating city or county, then forwarded to the Coalition for consideration. In determining whether to recommend approval or denial ofa Plan amendment request, the following factors will be considered:

• There are errors or omissions made in the identification ofissues or needs during the preparation of the Plan; • New issues or needs have been identified which were not adequately addressed in the Plan; • There has been a change in information, data, or assumptions from those on which the Plan was based.

Continued Public Involvement

Public input was an integral part ofthe preparation ofthis Plan and will continue to be essential as the Plan grows and changes. As with any officially adopted plan or ordinance, a significant change to this Plan shall require an opportunity for the public to make its views known.

This Hazard Mitigation Action Plan will be posted continuously on the website of the Texas Colorado River Floodplain Coalition, where the public is invited to provide ongoing feedback. Copies of the Plan also will be kept in each jurisdiction and at the Lower Colorado River Authority for public inspection and review. The Lower Colorado River Authority is located at 3700 Lake Austin Boulevard, Austin, Texas 78703.

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