SOUND ARCHIVIST Volume 1, Number 1 Summer/Fall 2012

Silhouette of man overlooking ferries on Elliot Bay. August 1972. Photographer: Walter Hodges. Item 35988. Seattle Municipal Archives

INSIDE

July 12 Meeting Recap Providence Archives Welcome New Board Members Elizabeth Knight and Jonathan King Webography of Resources for Records Professionals Seth Dalby Archives Roadshow @ Folklife 2012 Josh Zimmerman Non-Toxic Tests for Negatives: Tips and Tricks for Identifying Film Base Odette Allen Remembering the Forgotten: Kent Evans and the Lakeside Programming Group Leslie Schuyler SOUND ARCHIVIST CONTENTS July 12th Meeting @ Providence Archives 2

News from the Board 3 Editor Archives Preservation Roadshow @ Folklife 2012 5 Josh Zimmerman

Non-Toxic Tests for Negatives: Tips and Tricks for Identifying Film Base 6 Odette Allen Remembering the Forgotten: Kent Evans and the Lakeside Programming Group 9 Leslie Schuyler Seattle area archives news & updates 11 Webography of Resources for Records Professionals (Index page with links) 13 Seth Dalby

outreach and social media programs. updated and comfortable. They include July 12 Meeting @ She took visitors to the archives’ Flickr compact movable shelving, two adjoined Providence Archives site, talked about their quarterly research rooms, and an automatic glass newsletter, gave an overview of their door into one of the storage areas. On July 12, a group of SeaAA members physical exhibits, and visited their Loretta, Emily, and Peter had pulled gathered at the Sisters of Providence facebook page. (If you’d like to “like” records and artifacts of particular interest Archives in West Seattle. Visual resources Providence Archives on facebook, visit for visitors to enjoy: several historical archivist, Peter Schmid, gave a their page.) photographs, early log books, and hand- presentation about Providence’s recent drawn cadastral maps (see above photo). After archivist Loretta Green gave the move to ContentDM to manage their group a historical overview of the Thank you, Loretta, Peter, and Emily, for digital collections. He shared some institution, members split into two smaller hosting July’s meeting! insights regarding the conversion groups for guided tours of the stack process, lessons learned, and the areas and research rooms. Our next member meeting will occur this challenges of ContentDM software. fall. Stay tuned to our Web site and The interior of the building was renovated Facebook page for more information. ! Associate archivist Emily Hughes relatively recently, so the facilities are Dominic presented on Providence’s

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for their two years of service to SeaAA. Jonathan King Highlights of the last two years include putting together a successful Archives news from Preservation Road Show event with Josh Zimmerman; creating the Special the Board Committee on Profession Development & Education; completing an extensive Webography of Archival Sources, a project Seth Dalby ﬁnished this spring Message from the outgoing chair, (more information follows); and bringing Jennifer Hawkins SAA’s Managing Electronic Records in Archives and Special Collections course to Seattle.

Membership report Jonathan King is an employee of the Visual Materials, Special Collections Membership has risen from 49 to 61 Division of the University of Washington members since 2011. Welcome, new Libraries and a volunteer at the Seattle members! Municipal Archives.

2012-2013 membership dues are due by Webography of Resources for October 15th; renewal reminders will be Records Professionals sent out toward the end of September. Seth Dalby, former Vice-Chair of SeaAA, New Board Members has created a Webography of updated Our two new Board members (whose online resources including extensive speciﬁc positions are yet to be information on everything from archives determined) are Elizabeth Knight and basics to digitization and imaging, Jonathan King. Knight and King bring preservation, copyright and intellectual experience and enthusiasm to the property, outreach, and records I have really enjoyed the last two years, Board’s round table. We look forward to management. To view this resource, see serving Seattle Area Archivists as chair of working on additional networking and the index on pages 12-13, or click here. If the steering committee.! It was a great educational events with them. Welcome, you would like to submit additional opportunity to work with some amazing Elizabeth and Jonathan! resources, please send them to SeaAA. people, and get an inside peek at some of our area's wonderful collections.! Newsletter named Working with the other members of the Elizabeth Knight The Board decided to name the Seattle steering committee to plan meetings and, Area Archivists’s quarterly newsletter hopefully, provide our members with after researching the names of other interesting speakers at great locations, is regional association publications. There probably what I enjoyed the most.! While were several names proposed, I am unfortunately leaving the archivist (Evergreen Archivist, Seattle Area profession, I hope it isn't a permanent Archivist, etc.) but members voted departure and I plan to try and stay unanimously in favor of “Sound active through volunteering in the near Archivist.” We hope that this title won’t future.! I hope that our next chair has as cause confusion regarding the use of the great a time as I did. term “sound.” All formats of materials will Board Election Elizabeth Knight is an Archivist in be covered; the title is short for Puget Residence at the University of Puget Sound and does not refer to sound We’d like to bid adieu to Jennifer Sound and consulting archivist for the recordings. If interest increases in this Hawkins and Seth Dalby, and thank them Paciﬁc Northwest Railroad Archive. publication, the Board will develop

SOUND ARCHIVIST Vol. 1, No. 1 Summer/Fall 2012" 3 SOUND ARCHIVIST publication guidelines, deadlines, and a Here is a summary of the results: solutions roundtable for the fall. If you more consistent format. Please send all have suggestions regarding possible comments and questions about the 1. How many educational events would topics for this, please send them to newsletter to SeaAA. area archivists be willing (and able) to SeaAA. ! attend per year? Top two: Education and Events 45%: 2 per year Managing Electronic Records in Board Members 25%: 1 per year Archives and Special Collections workshop 2. What kinds of topics interest area archivists the most? Top three: Many SeaAA members were able to attend the SAA workshop on electronic 71%: electronic records records this past May. According to the 51%: copyright and legal issues evaluations, attendees enjoyed the two- Elizabeth Knight Jonathan King day course. Seth Shaw, electronic 41%: outreach and advocacy New! New! records archivist at Duke University, and Tim Pyatt, head of special collections at 3. What amount would area archivists be Pennsylvania State University, gave a able to spend on events? practical overview of how best to manage electronic records in archives 32%: $100-200 and special collections. 25%: $200-500 Shaw and Pyatt introduced the basic Leslie Schuyler Elizabeth Russell elements of an eRecords management 22%: $50-100 Member-At-Large Treasurer program, offered solutions and strategies 19%: $0-$50 regarding how to work with records creators in your institution, and provided The committee used respondent information on open source tools that are feedback to choose a course for the available for ingest and management of spring. The Digital Repositories course eRecords. SeaAA’s Special Committee (part of the DAS curriculum) will be held on Education & Professional in Seattle (location TBA) on March 8, Meaghan Kahlo Development is currently working on 2012. Course participants will engage in Secretary scheduling another SAA course and knowledge-building discussions and looking at ways to offer other programs activities that focus on selecting, (some of them free) in the near future. defining, and implementing digital repositories. The fee for the 1-day course Newsletter contact: Special Committee on Education & is $185 for Society of American Archivists Professional Development members. Leslie Schuyler SeaAA has formed a special committee Member-At-Large Solutions Roundtables to further the mission of Seattle Area Seattle Area Archivists [email protected] Archivists by providing or coordinating Solutions Roundtables offer a more continued education and professional casual (and less costly; they’re free) development opportunities for SeaAA educational opportunity to SeaAA members and archivists throughout the members. Roundtables are meet-ups Puget Sound region. The Special that focus on specific archives-related Committee on Education & Professional questions or problems and the solutions Development sent out a survey to to those problems facilitated by area archivists in our region this spring which experts. John Vallier and Hannah Palin received 31 responses. facilitated the first Roundtable last February. We will are planning another

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ARCHIVES PRESERVATION ROAD SHOW ENTERTAINS @ FOLKLIFE

Hey girl, I can"t wait to see some live music... Yeah, I like live music too, but I"m here for the archives preservation road show. Where else can I get free advice from on-site experts about preserving my family archives?

So true!

By Josh Zimmerman The panelists spoke to the capacity archival preservation in general. Clearly, crowd about proper preservation people want to know how to take care of On May 27 the Seattle Archives techniques for personal and family their personal materials. ! Preservation Road Show appeared at the archives. The panel focused on paper, Northwest Folklife Festival. This panel photographs, ﬁlm, audio, and video For more information on the Road Show presentation at the SIFF Cinema preservation. or to ﬁnd out how to get involved, please Narrative Stage brought together e-mail archivists and curators from the Archivists on the Radio [email protected] University of Washington (John Vallier, On the Friday of Folklife, Sonja Green Laurel Surcombe, Nicolette Bromberg, from the KBCS 91.3 radio program Music Josh Zimmerman is the Archivist/Records Manager at the Archdiocese of Seattle.! He is and Hannah Palin) and the Catholic + Ideas interviewed Vallier and Zimmerman who promoted the Road also the founder/organizer of the Seattle Archdiocese of Seattle (Josh Archives Preservation Road Show. Zimmerman). Show and answered questions about

5SOUND ARCHIVIST Vol. 1, No. 1 Summer/Fall 2012" 5 SOUND ARCHIVIST NON-TOXIC TESTS FOR NEGATIVES T i p s a n d T r i c k s f o r I d e n t i f y i n g F i l m B a s e

Boarding students lounging in Moore Hall dormitory, circa 1950s. Acetate negative. Jane Carlson Williams ’60 Archives, Lakeside School. (Odette Allen)

By Odette Allen Concerns include flammability and highly film, it is generally safe to assume that destructive toxic off-gassing. any collection containing film from the While most archivists have a general 1890s through the 1950s has cellulose knowledge of film and negatives, it isn!t Following this is the Cellulose Ester nitrate somewhere in the holdings. always an easy thing to identify the film family, a range of films sharing the same Cellulose nitrate motion picture film was base of a given negative. Thus, I would characteristics and usually referred to as made available shortly after the like to provide a practical guide for Cellulose Acetate. Any film collection that photographic film and widely used from identifying Nitrate, Acetate, and and smells of vinegar contains acetate. 1895 until the early 1950s.2 Polyester negatives without resorting to Concerns include toxic off-gassing and the expensive and toxic tests one element triggering deterioration in an Of all the problems that accompany recommended by Kodak and the National entire collection. cellulose nitrate film, the most significant Park Service. While the more is the film!s inherent tendency for adventuresome tests are highly Finally, there is polyester film which thus flammability. While the film is not conclusive, not all archives and far has proved to be pretty harmless. It explosive, it produces gasses as it ages collections have the luxury of the time does not appear to deteriorate, is neither that will ignite the film if combined with and expense. For the average archivist it flammable nor toxic and does not trigger sufficient heat (100F) or insufficient air is easier and faster to investigate the deterioration in surrounding materials. It circulation for a prolonged period of time.3 negatives individually and build a case for is also really easy to identify. As you may Storage with high temperatures, high one film base or another. Most often there have deduced by now, the primary focus relative humidity, or low air circulation is significant enough evidence to be able here will be on identifying and speed deterioration. Deterioration in turn to make the required preservation and differentiating nitrate and acetate triggers and speeds further deterioration storage choices. Given how damaging negatives. in surrounding materials. The reason for unrecognized nitrate film can be to a this domino effect is that nitrate gives off collection, it is better to try to identify the Cellulose nitrate was first introduced by highly acidic nitrogen oxide gases, film base and err on the side of caution Eastman Kodak in 18891 and developed particularly nitric oxide, and nitrogen than to just leave it for that mythical date as an alternative to glass plates or paper dioxide which deteriorate most other when there is enough funding for testing. negatives. Lightweight and affordable, materials exposed to them; including nitrate film was wildly popular in the early paper, leather, fabric, wood, stone, For those unfamiliar with the main types 20th-century and remained in production metals, and unwary archivists. The of film base, here is quick and dirty until the 1950s. Nitrate film was used in damage to the film itself is caused by the rundown of the main three and their everything from amateur photography to nitric acid created as the result of the characteristics. x-rays and appears in a surprising variety nitrate deterioration, and causes the Cellulose Nitrate is the earliest film base of places. Due to the popularity of the produced, and also the most toxic.

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Nitrate negative curling in reaction to body heat. Jane Carlson Williams ’60 Archives, Lakeside School. (Odette Allen)

Nitrate negative circa 1900s lying flat. Jane Carlson Williams ’60 Archives, Lakeside School. (Odette Allen) gelatin binders (part of the film image-bearing emulsion) to Stages of deterioration in cellulose nitrate film become sticky, and fades silver images. 1. No deterioration. 2. The negatives begin to yellow and/or mirror. A black, Cellulose acetate film is somewhat easier to identify and not rainbow-like iridescence may be visible. The image may as destructive as nitrate, but still has its problems. Acetate film fade and a nitric acid odor may be present. Not to be was developed around the 1920s, with widespread use by the confused with “Vinegar Syndrome”, nitric acid can smell 1930s. The goal was to create a film that was more stable, less very pungent and is highly toxic. combustible and stronger. While developers did succeed on the 3. The emulsion will soften and becomes sticky. Film emits a combustibility front (cellulose acetate ignites at a robust 800F), strong nitric acid odor and colors continue to fade or yellow chemical stability and longevity are still an issue. Autocatalytic deeply. Film becomes brittle. In many cases stage 3 is the reactions from enclosed storage speed acceleration in both last stage at which nitrate film can be copied or cellulose nitrate and cellulose acetate films. Though it does not reformatted. require the super low temperature recommended for nitrate 4. Nitric gas bubbles can begin appearing between the film storage, acetate film is equally sensitive to the surrounding base and the emulsion. Significant mirror-like, reflective environment. black staining is apparent, often with a rainbow-like appearance. Polyester film began being produced in 1951, and offered a 5. The emulsion is soft and can weld to adjacent negatives, much more stable and durable film base. Inert, less vulnerable enclosures and photographs. A sticky froth can appear on to heat, and equally affordable, polyester film is the third type of the negatives and the image surface is easily damaged. film found in archival collections. Polyester and acetate films 6. The film is degenerated into a highly acidic brownish are still in production, but use is declining with the popularity of powder. What film remains is very brittle and shatters digital media. easily. The film will self combust if stored near high temperatures or sparks. 4 Given the importance of the storage environment in preserving nitrate and acetate film, it is worth the time to identify the film Stages of deterioration in cellulose acetate film bases in a collection. While it is ideal to have acetate films 1. No deterioration. properly stored and isolated; the destructive nature of nitrate 2. The film gives off a vinegar odor (due to acetic acid) and gasses makes nitrate isolation essential for the health of both begins to become brittle and shrink. “Vinegar Syndrome” is collections and archivists. caused by the hydrolysis of the acetate and is common in many microfilm collections Differentiating films can be done in a variety of ways, but the 3. The film begins to curl and may have blue or pink staining. fastest and easiest is by comparing deterioration 4. The film loses flexibility and warps. characteristics. As most nitrate or acetate film is now at least 5. The film develops liquid-filled bubbles and crystalline 60 years old, it is likely that the film will present some degree of deposits, sometimes obscuring the image. deterioration. As designated by the Image Permanence 6. As the film base continues to shrink, the emulsion Institute and the National Parks Service, both films have 6 becomes separated from the base in some areas forming a distinctive stages of deterioration. Below are the deterioration web and known as channeling.5 Channeling is unique to stages for both nitrate and acetate film. acetate film and the quickest way to differentiate severely degraded film.

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Smell It “safety film” marking onto a nitrate film Odette Allen is presently working toward a In comparing deterioration, the simplest copy. It is generally wise to assume any degree in Archives and Records Management test (though possibly not the safest) is unmarked film is nitrate until additional at Western Washington University. Allen smell. Nitrate film will smell of nitric acid, indicators such as date, deterioration or processed the Fred Bleakney papers at while cellulose acetate film will often further testing indicate otherwise. Lakeside School under the supervision of Leslie Schuyler, and most recently worked on smell distinctly of vinegar. Additional a grant-funded project at the University of deterioration differences include: • The heat reaction test.This test is the Washington preserving film reels from the most entertaining, if not conclusive. Mountaineers. Mostly native to the Seattle • Yellowing in nitrate film compared to the Because nitrate is so sensitive to heat, area, she lives in Ballard with her husband. blue or pink staining that can occur in it will react to body heat quickly. If you acetate film. place a flat negative in the palm of your Resources: gloved hand, the corners of the • In extreme deterioration nitrate film can negative will curl up markedly within 15 Basic Photograph and Negative care from become dusty, sticky or brittle with to 30 seconds. Acetate will also curl the Library of Congress some degree of warping. Acetate films due to body heat, but it needs to be display distinctive shrinkage and emulsion side up and takes about 45 to Film Preservation basics from the seriously bubble and warp the image 60 seconds, if it curls at all. NorthEast Document Conservation due to the shrinkage of the film under Center the emulsion. Channelized film is • The Polarization test will distinguish always cellulose acetate and is polyester film if the film is placed A more detailed discussion of film bases impossible to miss. between two polarizing filters on a light from NEDCC table. Where there will be no change in Date It, Read It, Hold It (with gloves) a nitrate or acetate image, a polyester From the National Park Service, you can If the film is in good condition, image will display a color spectrum. download any of their preservation identification of film base can be more manuals in addition to finding their difficult. Because of the range of dates, Burn It Conserv O Grams simply by doing a film applications and markings, it is best In the event that the previous examples Google Search on your preservation to combine several approaches to film are not enough to be able to identify the issue. identification and build a case for the film, the burn test is one test with more composition of the film under conclusive results, but has the Image Permanence Institute- investigation. disadvantage of damaging the film. The Identification and film history benefit is that it can still be performed by • First, look at the time periods: It!s your average archivist and requires no Endnotes: reasonable to assume that film special equipment or toxic substances. produced before 1920 is cellulose The burn test will distinguish nitrate and 1 “A Short Guide to Film Base Photographic nitrate. Film produced between 1920 cellulose ester films, as polyester film will Materials: Identification, Care, and and 1950 can be either cellulose nitrate simply melt or go out. A small sample of Duplication.” Northeast Document or in the cellulose ester family, but not each film is trimmed, held vertically with a Conservation Center. http://www.nedcc.org/ polyester. Film produced after 1955 is metal pincer, and ignited from the top. resources/leaflets/5Photographs/ either cellulose ester or polyester, but Nitrate will always burn downward, often 01ShortGuide.php (accessed Feb. 16, 2012). unlikely to be nitrate. Dates are not rapidly and with a bright yellow flame. 2 NPS, M:3 foolproof however as photographers Cellulose acetate film is resistant to 7 would stockpile film and photos taken in ignition and will burn slowly or go out. 3 George T. Eaton Conservation of the "50s and 60!s can still be on nitrate This test should always be done under a Photographs.(Rochester: Eastman Kodak Co., film.6 That said, its not too difficult to fume hood or outside. 1985), 91. differentiate a horse and buggy from a 50s Greaser, and usually that!s enough. Identifying the film bases in a given 4 NPS, M:15-M:16, NDCC, Nitrate Film collection is the first and most basic step Segment. • Look for any labeling on the film. Nitrate towards preservation of the materials- in films are sometimes conveniently some cases, all of the materials in the 5 “Inherent Vice: Film Supports.” Preservation marked as “Nitrate” along the edge. archive. Toxic films should be isolated, 101:Deterioration of Film and Electronic More often, acetate films are marked stored properly and duplicated as soon as Media. http://unfacilitated.preservation101.org/ session3/expl_iv_fb-acetate.asp (accessed with “Safety” or “Safety Film” along the possible. Once deterioration begins it is Feb. 16th, 2012). edge. The marking of “safety film” is not reversible, so information will continue pretty trustworthy, but I have heard of to be lost at an increasing rate. Below is a 6 NDCC, Nitrate Film Segment. Kodak labeling nitrate blends as “safety list of resources for identifying, storing film”, or film copies also replicating the and preserving nitrate and acetate film. ! 7 Eaton, 90.

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Remembering the Forgotten: Kent Evans and the Lakeside Programming Group

By Leslie Schuyler When I interviewed for the hadn’t, until very recently, had overheard colleagues in a staff position in 2008, they took me time to delve further into the meeting (which was taking When I ﬁrst began as the on a tour of campus. One of history of the LPG. Then, in place in Kent Evans lecture archivist at Lakeside, I knew the stops was what Bruce the winter of 2010, Marvin hall) wonder aloud whether very little about the Lakeside Bailey (an alumnus of the Evans, the father of a there was a hyphen between Programming Group (LPG). class of ’59 and a staff Lakeside alumnus, published the “Kent” and the “Evans.” And by very little, I mean member since 1970) called an autobiography. In it he So, with Marvin Evans’s almost nothing. I had heard of “the shrine.” The shrine’s an dedicated a chapter to his autobiography fresh in my Microsoft, however, and I exhibit, complete with a 1970s son, Kent Evans, who mind, I decided to create a knew a bit about its founders, desk, an ASR-33 Teletype attended Lakeside in the late virtual exhibit about Kent. Bill Gates and Paul Allen. terminal (the model of 60s and early 70s, was a Gates, because he was machine used by students in member of the LPG, and a This is what I discovered: everywhere, and Paul Allen, the 60s and 70s), and life size close friend to Bill Gates. because I had lived in Seattle photos of Gates and Allen Kent Evans was born with a for eight years, been to his when they were students. Text As an employee of Lakeside, I severe cleft lip and palate. His EMP museum, listened to panels describe the creation hear the name “Kent Evans” father writes that this “didn’t KEXP, and a friend of mine and accomplishments of the on a daily basis because a seem to affect [Kent] apprec- had worked for Vulcan, his LPG, which was, for all intents large lecture hall in Allen- investment company. I knew and purposes, the precursor Gates (the math and science these two founded Microsoft, to Microsoft. Much has been building built in 1987) is but that’s where my written about the founding of named for him. I also know knowledge ended. When I Microsoft, most of which that Lakeside has a Kent saw that Lakeside had an mentions LPG in passing and Evans scholarship, a Kent archives (and was hiring its focuses on Allen and Gates. Evans rowing shell, and an second archivist), I assumed Evans Theater in its Middle that this must have something Over the last four years, I’ve School. to do with its high proﬁle spent my time getting the alumni. archives inventoried and And yet, most of the current taking care of high priority staff and faculty don’t know preservation issues so I who Kent was. Once I Kent Evans in the eight grade

SOUND ARCHIVIST Vol. 1, No. 1 Summer/Fall 2012! 9 SOUND ARCHIVIST iably, except to make him more sensitive Students working on the Teletype in the basement to people with similar imperfections.” of McAllister Hall on the Lakeside School campus, (Evans, Pearl’s Boy: A Memoir, 2010) 1969 (Photo: Bruce Burgess) Jane Carlson Williams Archives, Lakeside School. Kent began attending Lakeside in the fall of 1966 as a seventh-grader. He was smart, outgoing, and “interested in everything.” (June 1972 Lakeside Tatler newspaper) He enjoyed politics (he and a friend campaigned for Hubert Humphrey in 1968), was a Mountaineer, and a sailor.

And he was fascinated with computers.

In 1968, when Kent was in the 8th grade, the Lakeside Mothers’ Club donated funds from its Rummage Sale toward a Teletype console to be housed in a basement room of the math building. The machine was connected via the phone line to an off-campus computer that students could communicate with using three programming languages: FORTRAN, ALGOL, and BASIC.

Bill Gates, in an interview conducted by the Smithsonian in 1995 described what happened next:

“The Amount of time that we’d spend in ﬁnished by 5 p.m. and decided to get Kent’s death is ultimately what brought this particular room that had the Teletype something to eat before boarding the bus Bill Gates and Paul Allen together. Two was quite extreme. And pretty quickly back to Seattle. Their new associates at years after the scheduling program for there were four of us who got more the client company had suggested the Lakeside was completed, Gates and addicted, more involved, and understood Hilton, “and [Kent]} was for it but Bill Allen founded Microsoft. it better than the others. And those were [Gates] chose the Hamburger Train.” myself, Paul Allen who later founded Paul Allen and Bill Gates at Teletype, 1968 (Photo: Kent summed up his thoughts about Bruce Burgess) Jane Carlson Williams !60 Microsoft with me, Ric Weiland who Hamburger Train (a restaurant in which Archives, Lakeside School. actually worked at Microsoft in the early food was served on model trains that days, and Kent Evans, who was my circled the tables) this way: “Not bad, but closest friend and most my age. ...So, after a successful day of business talks?” the four of us became the Lakeside Programming Group. We were the hard- After Allen and Weiland (who were two core users.” (Bill Gates, Oral History years older than Gates and Evans) Interview with the Smithsonian, 1995) graduated in 1972, Lakeside hired the remaining members of the LPG to The LPG formed in 1968. During the program the school’s schedule. 1970-71 and 1971-72 school years, the group taught computer programming Kent and Bill were in the midst of this and classes to Lower/Middle School other projects when Kent, a Mountaneer students. And, in 1971-72, these four and a student in a UW climbing class, fell young entrepreneurs programmed a several hundred feet while climbing Mt. Kent’s legacy lives on at Lakeside, but payroll system for a computer services Shuksan. On the evening of May 28, my hope is that his work with early company based out of Portland, Oregon. 1972, he was airlifted by helicopter to the computing will be included in Microsoft hospital in Bellingham where he was and Information Age histories in the years The LPG took the 7 a.m. Greyhound bus pronounced dead. Kent was a junior in to come.! from Seattle to Portland, met with their high school, just barely 17 years old. clients, and“hammer[ed] out an agree- Click here to view the archives’ Kent ment on future work” (Evans, Pearl’s Hood Evans exhibit Boy). As Kent writes in his journal, they

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A second DDL, created by Ofﬁce of the City Clerk staff member Carol Shenk, addresses the history of news from legislation relating to transparency in area archives government. Topics addressed include disclosure of campaign ﬁnance information, transparency in policy making, and public access to agency records. SEATTLE MUNICIPAL ARCHIVES Anne Frantilla

Digital Document Libraries Electrical Pavilion Mural, March 21, 1962 Two new topics are available in the Item 165696, Seattle Municipal Archives Seattle Municipal Archives “Digital LAKESIDE SCHOOL ARCHIVES Document Libraries:” Council member Sam Smith and Seattle!s Leslie Schuyler open government laws. http:// Intern extraordinaire www.seattle.gov/CityArchives/ Exhibits/ddl.htm Lakeside Archives had the good

City Council meeting in City-County Building, fortune to work with intern Odette March 3, 1958. Item 56734, Seattle Municipal Allen, WWU graduate student in the Archives Archives and Records Management Century 21 Resources Program for three months during the spring and beginning of summer this Several images from the Seattle City year. Allen processed the Frederick Light negative collection were W. Bleakney Papers, twenty boxes of uploaded to the online photograph materials created by the school!s index. Some of them document the beloved English and philosophy construction and installation of the teacher who taught at Lakeside from Electrical Pavilion at the Century 21 1930 until 1972. Fairgrounds.

Sam Smith speaking at the ofﬁcial opening of Bryant Playﬁeld, May 1978. Box 5, Folder 32, Department of Parks and Recreation, Pro Parks Acquisition Photographs, 5811-02, Seattle Municipal Archives

The Sam Smith site includes a brief biographical sketch, as well as documents covering his relationships with constituents, open housing and race issues, and the South African Construction of electric utilities exhibit at Century granite controversy. The Archives is 21, March 22, 1962. Item 165694, Seattle grateful to volunteer Jonathan King Municipal Archives for his work on this DDL. Odette Allen with archival materials at the Jane Carlson Williams !60 Archives at Lakeside School, May 2012. (Leslie Schuyler)

SOUND ARCHIVIST Vol. 1, No. 1 Summer/Fall 2012" 11 SOUND ARCHIVIST In addition to surveying, preserving, one of the history teachers expressed undertaking requires digitization of arranging, and describing (in Archon) an interest in changing his curriculum physical records--many of which are the collection, Allen created a virtual this year to include archival materials. in publication (magazine, journal, exhibit of Bleakney!s life and work for Since my reason for the e-mail was to newspaper) or album format. the Web site. She also preserved a raise awareness of the archives on BookDrives are scanners that have v- portion of the archives! rare books campus, the exhibit was a success shaped scanning beds ideal for books and a large quantity of acetate and and worth the extra effort. and other publications. (as it turns out) nitrate negatives. (See Allen!s article in this issue of UNIVERSITY OF WASHINGTON Sound Archivist for tips on how to SPECIAL COLLECTIONS identify film base). Exhibit Because of Allen!s success, the “Margery Hellmann book arts display, archives hopes to create a more an exhibit with a title borrowed from organized intern program in the future an Emily Dickinson poem, "There!s No with the possibility of offering interns a Frigate Like a Book: Art & Artists! small monetary reward for their Books by Margery Hellmann! notes invaluable work. Hellmann!s career as a collage artist, Archives Time Warp Machine papermaker, printmaker and creator BookDrive Pro scanner. of letterpress books and broadsides. Oiye has already supervised two This year marks the beginning of one "The diversity of her work is amazing, interns who worked exclusively with of the faculty members! fiftieth year of spanning decades and culminating in the machine to digitize a Japanese teaching, so instead of the usual e- her artists’ books begun in 1993,! UW American newspaper. She is mail I send to faculty and staff at the Libraries states. "Margery worked considering hosting a SeaAA meeting beginning of the school year, I tirelessly to create a melding of text to show members the BookDrive and decided to create something more and structure to complement and introduce the group to Densho. ! elaborate to reach out to the expand meaning.! In the Special community. Using archival materials, I Collections Reading Room (note the hours), Allen Library South created what I called an “archives Basement.” -From “Arts Roundup: time warp machine” back to 1963--the Special Collections Library Exhibits,” year the faculty member first arrived August 23, 2012 http:// at Lakeside. www.washington.edu/news/ 2012/08/23/arts-roundup-special- collections-library-exhibits/

DENSHO: THE JAPANESE AMERICAN LEGACY PROJECT Caitlin Oiye New BookDrive Scanner

Caitlin Oiye, the photo and document Image from “Time Warp to 1963” exhibit: advert- isement in Lakeside football program, 1963. Jane collections manager at Densho, the Carlson Williams !60 Archives, Lakeside School. Japanese American Legacy Project, The Northwest Times cover page, January 8 , People seemed to enjoy it: I received recently added a BookDrive to her 1943. Image courtesy of Densho. one request for further information of digitization toolkit. Much of the the type I included in the exhibit, and archival work that Densho is currently

12" SOUND ARCHIVIST Vol. 1, No. 1 Summer 2012 WEBOGRAPHY OF RESOURCES FOR RECORDS PROFESSIONALS Compiled by Seth Dalby with contributions by Leslie Schuyler, 2012 ! Seattle Area Archivists Special Committee on Professional Development & Education ! download PDF (26-page document)

Archives Basics Disaster Preparedness & Response Archival Terminology Establishing Archives Outreach Ethics in Archives General resources General Tools Theory and Justiﬁcation Authenticity, Reliability, and Practical application Trustworthiness of Records Archival Exhibition

Appraisal & Acquisition Preservation Arrangement & Description General Resources Arrangement Audio/Visual Records Description # General information # Audio materials Metadata Preparation # Moving images General Information # Still images Administrative Metadata Electronic/Digital Media Descriptive Metadata Paper Based Materials Preservation Metadata Structural Metadata Records Management General Resources Copyright & Intellectual Property Electronic Records Legal Considerations Digitization/Imaging General Information Recursos en Español (Education Resources for Guidelines and Best Practice Spanish Speakers) Project Funding Project Planning *Links veriﬁed: $June 22, 2012

SOUND ARCHIVIST Vol. 1, No. 1 Summer 2012" 13 Sound Archivist is a publication of Seattle Area Archivists (SeaAA) a nonproﬁt organization serving the archival and records management community in the Seattle area and beyond. SeaAA provides opportunities for the informal exchange of information among its members and promotes the preservation and use of archival, manuscript, and other specialized research materials.

http://seattleareaarchivists.org

SOUND ARCHIVIST

Seattle Area Archivists P.O. Box 95321 Seattle, WA 98145-2321 [email protected]