SOUND ARCHIVIST Volume 1, Number 1 Summer/Fall 2012 Silhouette of man overlooking ferries on Elliot Bay. August 1972. Photographer: Walter Hodges. Item 35988. Seattle Municipal Archives INSIDE July 12 Meeting Recap Providence Archives Welcome New Board Members Elizabeth Knight and Jonathan King Webography of Resources for Records Professionals Seth Dalby Archives Roadshow @ Folklife 2012 Josh Zimmerman Non-Toxic Tests for Negatives: Tips and Tricks for Identifying Film Base Odette Allen Remembering the Forgotten: Kent Evans and the Lakeside Programming Group Leslie Schuyler SOUND ARCHIVIST CONTENTS July 12th Meeting @ Providence Archives 2 News from the Board 3 Editor Archives Preservation Roadshow @ Folklife 2012 5 Josh Zimmerman Non-Toxic Tests for Negatives: Tips and Tricks for Identifying Film Base 6 Odette Allen Remembering the Forgotten: Kent Evans and the Lakeside Programming Group 9 Leslie Schuyler Seattle area archives news & updates 11 Webography of Resources for Records Professionals (Index page with links) 13 Seth Dalby outreach and social media programs. updated and comfortable. They include July 12 Meeting @ She took visitors to the archives’ Flickr compact movable shelving, two adjoined Providence Archives site, talked about their quarterly research rooms, and an automatic glass newsletter, gave an overview of their door into one of the storage areas. On July 12, a group of SeaAA members physical exhibits, and visited their Loretta, Emily, and Peter had pulled gathered at the Sisters of Providence facebook page. (If you’d like to “like” records and artifacts of particular interest Archives in West Seattle. Visual resources Providence Archives on facebook, visit for visitors to enjoy: several historical archivist, Peter Schmid, gave a their page.) photographs, early log books, and hand- presentation about Providence’s recent drawn cadastral maps (see above photo). After archivist Loretta Green gave the move to ContentDM to manage their group a historical overview of the Thank you, Loretta, Peter, and Emily, for digital collections. He shared some institution, members split into two smaller hosting July’s meeting! insights regarding the conversion groups for guided tours of the stack process, lessons learned, and the areas and research rooms. Our next member meeting will occur this challenges of ContentDM software. fall. Stay tuned to our Web site and The interior of the building was renovated Facebook page for more information. ! Associate archivist Emily Hughes relatively recently, so the facilities are Dominic presented on Providence’s 2! SOUND ARCHIVIST Vol. 1, No. 1 Summer/Fall 2012 SOUND ARCHIVIST for their two years of service to SeaAA. Jonathan King Highlights of the last two years include putting together a successful Archives news from Preservation Road Show event with Josh Zimmerman; creating the Special the Board Committee on Profession Development & Education; completing an extensive Webography of Archival Sources, a project Seth Dalby finished this spring Message from the outgoing chair, (more information follows); and bringing Jennifer Hawkins SAA’s Managing Electronic Records in Archives and Special Collections course to Seattle. Membership report Jonathan King is an employee of the Visual Materials, Special Collections Membership has risen from 49 to 61 Division of the University of Washington members since 2011. Welcome, new Libraries and a volunteer at the Seattle members! Municipal Archives. 2012-2013 membership dues are due by Webography of Resources for October 15th; renewal reminders will be Records Professionals sent out toward the end of September. Seth Dalby, former Vice-Chair of SeaAA, New Board Members has created a Webography of updated Our two new Board members (whose online resources including extensive specific positions are yet to be information on everything from archives determined) are Elizabeth Knight and basics to digitization and imaging, preservation, copyright and intellectual Jonathan King. Knight and King bring experience and enthusiasm to the property, outreach, and records I have really enjoyed the last two years, Board’s round table. We look forward to management. To view this resource, see serving Seattle Area Archivists as chair of working on additional networking and the index on pages 12-13, or click here. If the steering committee.! It was a great educational events with them. Welcome, you would like to submit additional opportunity to work with some amazing Elizabeth and Jonathan! resources, please send them to SeaAA. people, and get an inside peek at some of our area's wonderful collections.! Newsletter named Working with the other members of the Elizabeth Knight The Board decided to name the Seattle steering committee to plan meetings and, Area Archivists’s quarterly newsletter hopefully, provide our members with after researching the names of other interesting speakers at great locations, is regional association publications. There probably what I enjoyed the most.! While were several names proposed, I am unfortunately leaving the archivist (Evergreen Archivist, Seattle Area profession, I hope it isn't a permanent Archivist, etc.) but members voted departure and I plan to try and stay unanimously in favor of “Sound active through volunteering in the near Archivist.” We hope that this title won’t future.! I hope that our next chair has as cause confusion regarding the use of the great a time as I did. term “sound.” All formats of materials will Board Election Elizabeth Knight is an Archivist in be covered; the title is short for Puget Residence at the University of Puget Sound and does not refer to sound We’d like to bid adieu to Jennifer Sound and consulting archivist for the recordings. If interest increases in this Hawkins and Seth Dalby, and thank them Pacific Northwest Railroad Archive. publication, the Board will develop SOUND ARCHIVIST Vol. 1, No. 1 Summer/Fall 2012" 3 SOUND ARCHIVIST publication guidelines, deadlines, and a Here is a summary of the results: solutions roundtable for the fall. If you more consistent format. Please send all have suggestions regarding possible comments and questions about the 1. How many educational events would topics for this, please send them to newsletter to SeaAA. area archivists be willing (and able) to SeaAA. ! attend per year? Top two: Education and Events 45%: 2 per year Managing Electronic Records in Board Members 25%: 1 per year Archives and Special Collections workshop 2. What kinds of topics interest area archivists the most? Top three: Many SeaAA members were able to attend the SAA workshop on electronic 71%: electronic records records this past May. According to the 51%: copyright and legal issues evaluations, attendees enjoyed the two- Elizabeth Knight Jonathan King day course. Seth Shaw, electronic 41%: outreach and advocacy New! New! records archivist at Duke University, and Tim Pyatt, head of special collections at 3. What amount would area archivists be Pennsylvania State University, gave a able to spend on events? practical overview of how best to manage electronic records in archives 32%: $100-200 and special collections. 25%: $200-500 Shaw and Pyatt introduced the basic Leslie Schuyler Elizabeth Russell elements of an eRecords management 22%: $50-100 Member-At-Large Treasurer program, offered solutions and strategies 19%: $0-$50 regarding how to work with records creators in your institution, and provided The committee used respondent information on open source tools that are feedback to choose a course for the available for ingest and management of spring. The Digital Repositories course eRecords. SeaAA’s Special Committee (part of the DAS curriculum) will be held on Education & Professional in Seattle (location TBA) on March 8, Meaghan Kahlo Development is currently working on 2012. Course participants will engage in Secretary scheduling another SAA course and knowledge-building discussions and looking at ways to offer other programs activities that focus on selecting, (some of them free) in the near future. defining, and implementing digital repositories. The fee for the 1-day course Newsletter contact: Special Committee on Education & is $185 for Society of American Archivists Professional Development members. Leslie Schuyler SeaAA has formed a special committee Member-At-Large Solutions Roundtables to further the mission of Seattle Area Seattle Area Archivists [email protected] Archivists by providing or coordinating Solutions Roundtables offer a more continued education and professional casual (and less costly; they’re free) development opportunities for SeaAA educational opportunity to SeaAA members and archivists throughout the members. Roundtables are meet-ups Puget Sound region. The Special that focus on specific archives-related Committee on Education & Professional questions or problems and the solutions Development sent out a survey to to those problems facilitated by area archivists in our region this spring which experts. John Vallier and Hannah Palin received 31 responses. facilitated the first Roundtable last February. We will are planning another 4" SOUND ARCHIVIST Vol. 1, No. 1 Summer/Fall 2012 SOUND ARCHIVIST ARCHIVES PRESERVATION ROAD SHOW ENTERTAINS @ FOLKLIFE Hey girl, I can"t wait to see some live music... Yeah, I like live music too, but I"m here for the archives preservation road show. Where else can I get free advice from on-site experts about preserving my family archives? So true! By Josh Zimmerman The panelists spoke to the capacity archival preservation