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April 7, 2015 Board of Directors Board Meeting Packet April 7, 2015 Clerk of the Board ALLEN PULIDO (510) 544-2020 PH (510) 569-1417 FAX MEMO to the BOARD OF DIRECTORS EAST BAY REGIONAL PARK DISTRICT East Bay Regional Park District Board of Directors WHITNEY DOTSON The Regular Session of the APRIL 7, 2015 President - Ward 1 Board Meeting is scheduled to commence at DOUG SIDEN 2:00 p.m. at the EBRPD Administration Building, Vice President - Ward 4 2950 Peralta Oaks Court, Oakland BEVERLY LANE Treasurer - Ward 6 DENNIS WAESPI Secretary - Ward 3 DIANE BURGIS Respectfully submitted, Ward 7 JOHN SUTTER Ward 2 AYN WIESKAMP Ward 5 ROBERT E. DOYLE ROBERT E. DOYLE General Manager General Manager P.O. Box 5381 2950 Peralta Oaks Court Oakland, CA 94605-0381 (888) 327-2757 MAIN (510) 633-0460 TDD (510) 635-5502 FAX www.ebparks.org 2 AGENDA REGULAR MEETING OF APRIL 7, 2015 BOARD OF DIRECTORS EAST BAY REGIONAL PARK DISTRICT The Board of Directors of the East Bay Regional Park 12:45 p.m. ROLL CALL (Board Conference Room) District will hold a regular meeting at the District’s Administration Building, 2950 PUBLIC COMMENTS Peralta Oaks Court, Oakland, CA, commencing at 12:45 p.m. CLOSED SESSION for Closed Session and 2:00 p.m. for Open Session on Tuesday, April 7, 2015. A. Conference with Labor Negotiator: Gov’t Code § 54957.6 Agenda for the meeting is Agency Negotiator: Robert E. Doyle, Dave Collins, listed adjacent. Times for Jim O’Connor, Sukari Beshears agenda items are approximate Employee Organizations: AFSCME Local 2428 only and are subject to change during the meeting. If you wish Unrepresented Employees: Managers and Confidentials to speak on matters not on the agenda, you may do so under B. Public Employee: Gov’t Code § 54957 - Clerk of the Board Public Comments at either the beginning or end of the agenda. C. Conference with Legal Counsel: If you wish to testify on an item on the agenda, please complete a speaker’s form and submit it 1. Anticipated Litigation – Significant exposure to litigation, to the Clerk of the Board. A Subdivision (d)(1) of Gov’t Code § 54956.9 (1 case) copy of the background materials concerning these D. Conference with Real Property Negotiator Regarding Price and agenda items, including any Terms of Lease: material that may have been submitted less than 72 hours Agency Negotiator: before the meeting, is available for inspection on the District’s APN/ADDRESS PROPERTY OWNERS NEGOTIATING PARTY website (www.ebparks.org), the Administrative Building reception desk, and at the Contra Costa County meeting. 075-170-002-2 Alfred L. Marks, III Clayton Ranch Regional Agendas for Board Committee Unincorporated CCC Preserve Meetings are available to the 080-070-003;080-070-005 Lucy E. Viera, David F. Morgan Territory public upon request. If you wish Regional Preserve to be placed on the mailing list Morgan Territory Road, Viera, Barbara J. Perley to receive future agendas for a Unincorporated Contra and Mary Delamater, as specific Board Committee, Costa County Trustees of the Lucy E. please call the Clerk of the Viera Trust; AND Board’s Office at (510) 544- 2020. Barbara J. Perley, Trustee of the Barbara J. District facilities and meetings Perley Revocable Trust comply with the Americans with Disabilities Act. If special accommodations are needed for you to participate, please contact the Clerk of the Board as soon as possible, but preferably at least three working days prior to the meeting. 3 2:00 p.m. OPEN SESSION (Board Room) PLEDGE OF ALLEGIANCE A. APPROVAL OF AGENDA B. PUBLIC COMMENTS C. BUSINESS BEFORE THE BOARD 1. CONSENT CALENDAR a. Approval of District Check Listing for the Period of February 16, 2015 to March 8, 2015 (Auker/Doyle) (Resolution) (No Cost) b. Authorization to Change Benefit Vendor for Life, AD&D and Long-Term Disability Insurance Service Provider from Lincoln Financial to CIGNA Group (Beshears/Doyle) (Resolution) (Budgeted Funds) c. Authorization to Award a Contract to Geosyntec Consultants to Develop Conceptual Designs for Structural Controls to Treat Stormwater Runoff from the Chabot Gun Range and to Update the Industrial General Permit (IGP) Storm Water Pollution Prevention Plans (SWPPPs) for the Chabot Gun Club and Other District Facilities (Graul/Nisbet) (Resolution) (Budgeted Funds) d. Authorization to Amend Contract with Indigo, Hammond, Playle Architects, LLP to Perform Architectural and Development Consulting Services for South County Corporation Yard Equipment Shop in Conjunction with the Lake Chabot Campus Modernization Project: Lake Chabot Regional Park (Barton/Nisbet) (Resolution) (Budgeted Funds) e. Authorization to Amend Contract for Professional Services with LSA Associates, Inc. to Prepare an Environmental Impact Report for the Stanford Avenue Staging Area Expansion Project: Mission Peak Regional Preserve (Tong/Nisbet) (Resolution) (Budgeted Funds) f. Authorization for the Sole Source Purchase of Five (5) Romtec Packaged Pre-Engineered Plumbed Restroom Buildings: Miller Knox Regional Shoreline (Townsend/Nisbet) (Resolution) (Budgeted Funds) g. Authorization to Purchase Four Ford Trucks (McCrystle/O’Connor) (Resolution) (Budgeted Funds) h. Approval of Agreement with the Briones Archers Club: Briones Regional Park (Patterson/O’Connor) (Resolution) (Revenue) i. Authorization to Enter into a Special Use Agreement with the Montclair Swim Team: Roberts Regional Recreation Area (Patterson/O’Connor) (Resolution) (Revenue) j. Authorization to Extend the Interim Operation and Management Services Agreement with Touchstone Golf, LLC and Amend the 2015 Budget for Facility Renovation: Redwood Canyon Public Golf Course/Lake Chabot Regional Park (O’Connor/Collins) (Resolution) (Budget Change) k. Authorization of a Sole Source Contract with Hawk’s Eye Studio to Provide Maintenance and Preservation Services of the Merry-Go-Round: Tilden Regional Park (Dort/O’Connor) (Resolution) (Budgeted Funds) 4 l. Authorization of a Sole Source Contract with Mining Construction, Inc. to Provide Stabilization Services of the Hazel Atlas Mine: Black Diamond Mines Regional Preserve (Shallenberger/O’Connor) (Resolution) (Budgeted Funds) m. Authorization of a Mid-Year Revision to the Chabot Gun Club Fee Schedule: Anthony Chabot Regional Park (Waluch/O’Connor) (Resolution) (Revenue) n. Approval of Out-of-State Travel for Directors Diane Burgis, Whitney Dotson, Doug Siden and Dennis Waespi, and General Manager Robert E. Doyle to Attend Meetings on Capitol Hill, Washington, DC (Pulido) (Resolution) (Budgeted Funds) o. Authorization to Appoint Adora Nnoruka as the Benefits Manager at Step E of the Management Pay Range MG02 (Beshears/Doyle) (Resolution) (Budgeted Funds) p. Approval of 2015 Risk-Based Internal Audit Plan, and Acceptance of the Quality Assurance and Improvement Program Report, and Confirmation of Organizational Independence, with Qualification, of the Internal Audit Function (Sumner/Auker) (Resolution) (No Cost) 2:30 pm. 2. ACQUISITION, STEWARDSHIP & DEVELOPMENT DIVISION a. Authorization to Exercise the Option and Accept, Appropriate and Transfer Funds for the Acquisition in Partnership with the East Contra Costa County Habitat Conservancy of 2.021± Acres of Real Property from Alfred L. Marks, III: Clayton Ranch Regional Preserve (Musbach/Nisbet) (Resolution) (Budget Change/Meas WW) b. Authorization to Exercise the Option and Accept, Appropriate and Transfer Funds for the Acquisition in Partnership with the East Contra Costa County Habitat Conservancy of 260.02± Acres of Real Property from the Viera Family: Morgan Territory Regional Preserve (Musbach/Nisbet) (Resolution) (Budget Change) 3:00 p.m. 3. BOARD AND STAFF REPORTS a. Actions Taken by Other Jurisdictions Affecting the Park District (Doyle) 3:15 p.m. 4. GENERAL MANAGER’S COMMENTS 3:55 p.m. 5. ANNOUNCEMENTS FROM CLOSED SESSION 5 4:00 p.m. 6. BOARD COMMITTEE REPORTS a. Executive Committee (03-12-2015) (Dotson) b. Finance Committee (02-25-2015) (Lane) c. Operations Committee (12-18-2014) (Lane) d. Operations Committee (01-15-2015) (Sutter) e. EBRPD/LARPD Liaison Committee (03-02-2015) (Wieskamp) 4:10 p.m. 7. BOARD COMMENTS 4:30 p.m. D. ADJOURNMENT 6 CONSENT CALENDAR AGENDA REGULAR MEETING BOARD OF DIRECTORS EAST BAY REGIONAL PARK DISTRICT Tuesday, April 7, 2015 C. BUSINESS BEFORE THE BOARD 1. CONSENT CALENDAR a. Approval of District Check Listing for the Period of February 16, 2015 Through March 8, 2015 (Auker/Doyle) RECOMMENDATION It is recommended that the Board of Directors approve the Check Listing for the period of February 16, 2015 through March 8, 2015. Per Resolution No. 1992-1-40, adopted by the Board on January 21, 1992, a copy of the Check Listing has been provided to the Board Treasurer for review. A copy of the Check Listing has also been provided to the Clerk of the Board, and will become a part of the Official District Records. 7 EAST BAY REGIONAL PARK DISTRICT RESOLUTION NO.: 2015 – 04 – April 7, 2015 APPROVAL OF DISTRICT CHECK LISTING FOR THE PERIOD OF FEBRUARY 16, 2015 THROUGH MARCH 8, 2015 WHEREAS, District Resolution No. 1992 – 1 - 40, adopted by the Board of Directors on January 21, 1992, requires that a listing of District checks be provided to the Board Treasurer for review; NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the East Bay Regional Park District hereby approves the check listing for the period of February 16, 2015 through March 8, 2015; Moved by Director , seconded by Director , and adopted this 7th day of April, 2015 by the following vote: FOR: AGAINST: ABSTAIN: ABSENT: 8 AGENDA REGULAR MEETING BOARD OF DIRECTORS EAST BAY REGIONAL PARK DISTRICT Tuesday, April 7, 2015 C. BUSINESS BEFORE THE BOARD 1. CONSENT CALENDAR b. Authorization to Change Benefit Vendor for Life, AD&D and Long-Term Disability Insurance Service Provider from Lincoln Financial to CIGNA Group (Beshears/Doyle) RECOMMENDATION The General Manager and Finance Committee (by unanimous vote at its March 25, 2015 meeting) recommend that the Board of Directors authorize the change in the District’s benefit vendor service provider for Life, AD&D, and Long Term disability insurance from Lincoln Financial to CIGNA Group, effective May 1, 2015.
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