2017 NTD Policy Manual
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Federal Transit Administration U.S. Department of Transportation National Transit Database Policy Manual Office of Budget and Policy January 2017 2017 NTD Policy Manual Table of Contents Report Year 2017 Policy Changes and Reporting Clarifications ................. 1 NTD ID Request Deadline........................................................................................... 1 Volunteer Resources .................................................................................................. 1 Days Operated ............................................................................................................ 1 Classifying Guideway .................................................................................................. 1 Introduction ................................................................................................. 2 The National Transit Database ................................................................................... 3 History .................................................................................................................... 3 NTD Data ................................................................................................................ 4 Data Use and Funding ............................................................................................ 6 Failure to Report ..................................................................................................... 8 Inaccurate Data ...................................................................................................... 9 Standardized Reporting Requirements ..................................................................... 10 Reporting Due Dates ............................................................................................ 10 Financial Data Requirements ............................................................................... 11 Service Data Requirements .................................................................................. 13 Reporting Types ........................................................................................................ 15 Who Reports ......................................................................................................... 15 Organization Types ............................................................................................... 20 General Service Data ................................................................................................ 22 Demographic Data ................................................................................................ 22 Directly-Operated Services ................................................................................... 24 Table of Contents — i 2017 NTD Policy Manual Purchased Transportation Services ...................................................................... 24 Modes ................................................................................................................... 25 Financial Data Requirements .................................................................... 32 What to Report .......................................................................................................... 33 Fully-Allocated Costs ............................................................................................ 34 How to Collect and Report Financial Data ................................................................ 36 Allocating Costs .................................................................................................... 36 Bonds and Loans .................................................................................................. 38 Funding Sources ....................................................................................................... 40 Directly-Generated Funds ..................................................................................... 40 Public Funding Relationships ............................................................................... 46 Local and State Government Sources .................................................................. 46 Federal Government Sources ............................................................................... 47 Contracts – Purchased Transportation ..................................................................... 53 Contractual Relationship Data Requirements ....................................................... 54 How to Collect and Report Financial Data — Full Reporter Requirements ............... 56 Operating Expenses: USOA Functions and Object Classes ................................. 56 Operating Expenses: USOA Object Classes — Reconciling Items ...................... 62 Operating Expenses: USOA Object Classes — Specific Assets and Liabilities .... 63 Operating Expenses: Purchased Transportation .................................................. 64 Operating Expenses: Contributed Services .......................................................... 67 Capital Expenses: Capital Projects ....................................................................... 67 Service Data Requirements ...................................................................... 75 Service Supplied ....................................................................................................... 76 ii — Table of Contents 2017 NTD Policy Manual Revenue Service .................................................................................................. 76 Deadhead ............................................................................................................. 77 Actual Service Data .............................................................................................. 78 Vehicles Available for Annual Maximum Service .................................................. 83 Vehicles Operated in Annual Maximum Service ................................................... 84 Scheduled Service ................................................................................................ 85 Charter Service ..................................................................................................... 88 School Bus Service ............................................................................................... 89 Service Consumed .................................................................................................... 90 Unlinked Passenger Trips ..................................................................................... 90 ADA-Related Unlinked Passenger Trips ............................................................... 90 Sponsored Service ............................................................................................... 91 Passenger Miles Traveled .................................................................................... 91 Collecting Service Consumed Data ...................................................................... 92 Service Operated ...................................................................................................... 99 Days Operated ..................................................................................................... 99 Peak Periods ...................................................................................................... 100 Directional Route Miles, Fixed Guideway, and High Intensity Busway ................... 103 Directional Route Miles ....................................................................................... 103 Fixed Guideway .................................................................................................. 104 Safety Data Requirements ...................................................................... 114 Reportable Events .................................................................................................. 114 Asset and Resource Data Requirements ................................................ 116 Vehicles, Maintenance, and Fuel ............................................................................ 117 Table of Contents — iii 2017 NTD Policy Manual Revenue Vehicle Inventory Data – All Reporters ................................................ 117 Revenue Vehicle Inventory Data ........................................................................ 120 Maintenance Performance – Full Reporter Requirements .................................. 124 Energy Consumption –Full Reporter Requirements ........................................... 127 Buildings — Passenger Stations and Maintenance Facilities ................................. 131 Passenger Stations – Urban Reporters .............................................................. 131 Maintenance Facilities ........................................................................................ 133 Employees — Full Reporters Requirements ........................................................... 136 Type of Employees ............................................................................................. 136 Employee Work Hours and Actual Person Counts ............................................. 137 Labor Classification ............................................................................................ 139 Transit Way Mileage — Full Reporter Requirements .............................................. 140 Rail ..................................................................................................................... 140 Non-Rail Modes .................................................................................................