FORBES SHIRE COUNCIL ORDINARY BUSINESS PAPER – 23 JULY 2020
TABLE OF CONTENTS
MATTERS IN PROGRESS ARISING FROM PREVIOUS COUNCIL MEETINGS ...... 3 Community and Culture: ...... 3 Local Economy: ...... 4 Natural Environment: ...... 7 Rural and Urban Land Use: ...... 8 Infrastructure and Services: ...... 13 Government and Representation:...... 19 Infrastructure and Services (Water and Sewer): ...... 21 1. MAYORAL MINUTE TO COUNCIL ...... 23
1.1 CENTROC BOARD MEETING AND CENTRAL NSW JOINT ORGANISATION ...... 23 1.2 MURRAY DARLING ASSOCIATION REPORT ...... 39 2. GENERAL MANAGER’S REPORT TO COUNCIL ...... 43
2.1 THIS PAGE HAS INTENTIONALLY BEEN LEFT BLANK ...... 43 2.2 LOCAL GOVERNMENT REMUNERATION TRIBUNAL: FEES FOR COUNCILLORS & MAYOR 45 3. DIRECTOR CORPORATE SERVICES REPORT TO COUNCIL ...... 48
3.1 INVESTMENT OF COUNCIL’S FUNDS – 30 JUNE 2020 ...... 48 3.2 RATES & CHARGES COLLECTION AS AT 30 JUNE 2020 ...... 53 3.3 PROCUREMENT REPORTING ...... 56 3.4 AGENCY INFORMATION GUIDE ...... 58 3.5 GRANTS UPDATE ...... 75 3.6 POLICIES TO BE REVOKED ...... 80 3.7 LOCAL ROADS AND COMMUNITY INFRASTRUCTURE PROGRAM ...... 82 4. DIRECTOR ENGINEERING REPORT TO COUNCIL ...... 85
4.1 OPERATIONAL PROJECTS ...... 85 4.1.1 Camp Street Bridge ...... 85 4.1.2 Cottons Hill Quarry Drainage Improvement Works ...... 88 4.1.3 Recreation and Open Space Strategy ...... 90 4.1.4 Winter Sports ...... 90 4.2 WATER & SEWER PROJECTS ...... 91 4.2.1 Forbes Water Filtration Plant ...... 91 4.2.2 Water Reticulation ...... 95 4.2.3 Sewer Treatment Plant ...... 96 4.2.4 Sewer Reticulation ...... 96 4.2.5 Drought Report ...... 97 4.3 SURVEY & DESIGN PROJECTS ...... 98 4.4 MAJOR PROJECTS ...... 100 4.4.1 Forbes Heated Pool ...... 100 4.4.2 South Circle Cricket Nets ...... 100 4.4.3 Templar Street/Central Business District Upgrade ...... 101 4.4.4 Lions Park ...... 102 4.5 FLEET REPORT ...... 103 4.5.1 Detailed Report - Maintenance ...... 103 4.5.2 Plant Utilisation ...... 106 4.5.3 Plant Replacement ...... 106 4.5.4 Fleet Disposal ...... 107 5. DIRECTOR PLANNING AND GROWTH REPORT TO COUNCIL ...... 109
5.1 DEVELOPMENT APPLICATIONS ...... 109 5.2 2019/20 DEVELOPMENT APPLICATION & COMPLYING DEVELOPMENT CERTIFICATE STATISTICS ...... 111 5.3 LOCAL STRATEGIC PLANNING STATEMENT ...... 115
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5.4 UPDATE ON INDUSTRIAL DEVELOPMENT AND MANUFACTURING BROCHURES ...... 187 6. ECONOMIC DEVELOPMENT COMMITTEE ...... 195
6.1 TEMPLAR STREET PROJECT WORKSHOP...... 195 6.2 NEW BUSINESS ...... 195 6.3 BUSINESS WITHOUT NOTICE ...... 195 6.4 DATE AND TIME OF NEXT MEETING ...... 195 6.5 CLOSE ...... 195 7. HERITAGE ADVISORY COMMITTEE REPORT TO COUNCIL ...... 197
7.1 BUSINESS ARISING FROM PREVIOUS MINUTES ...... 197 7.1.1 Louisa Lawson Plaque ...... 197 7.2 NEW BUSINESS ...... 197 7.2.1 Forbes Heritage 2020 ...... 197 7.2.2 Grants ...... 199 7.2.3 QR Code Project ...... 199 7.2.4 MOU Paul Wenz Collection ...... 199 7.3 BUSINESS WITHOUT NOTICE ...... 200 7.3.1 150 Year Celebration ...... 200 7.3.2 Visitor Information Centre ...... 200 7.4 DATE AND TIME OF NEXT MEETING ...... 200 7.5 CLOSE ...... 200 8. SALEYARDS ADVISORY COMMITTEE REPORT TO COUNCIL ...... 203
8.1 BUSINESS ARISING FROM PREVIOUS MINUTES ...... 203 8.1.1 Tour of the new Cattle Yard Expansion ...... 203 8.2 CORRESPONDENCE ...... 204 8.3 NEW BUSINESS ...... 204 8.3.1 Goat Depot ...... 204 8.3.2 COVID-19 Update ...... 204 8.4 REPORTS ...... 204 8.4.1 Throughput ...... 204 8.5 BUSINESS WITHOUT NOTICE ...... 205 8.6 DATE AND TIME OF NEXT MEETING ...... 205 8.7 TIME OF MEETING CLOSE ...... 205 9. INWARD CORRESPONDENCE – OPEN COUNCIL – PART I ...... 207
9.1 LETTERS OF APPRECIATION ...... 207 WRITTEN QUESTIONS WITHOUT NOTICE ...... 208 PUBLIC ACCESS TO COUNCIL MEETINGS ...... 209 CONTENTS OF CONFIDENTIAL BUSINESS PAPER ...... 210
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MATTERS IN PROGRESS ARISING FROM PREVIOUS COUNCIL MEETINGS
Community and Culture:
Item Description Resolution Status Responsible No Officer 1. Accessibility Audit, 711 That Council draft a letter from the Mayor inviting motels to participate in the These are being collated and will become amendments to the new version of DCS Commercial Premises accessibility audit. Jade McGovern of TCCD and Alister Lockhart of the Access the DIAP due before the end of the year. Committee are to undertake the audits and provide advice to the operators on 18/08/2016 (12362/2018) the accessibility of their motel rooms. 2. Boat Ramps 471 That Council submit an application for funding to the RMS for the installation Under investigation with a report to go to the September Economic DPG of a boat ramp. Development Committee meeting. 15/11/2018 (18163/2018) 3. Community Garden 2. Extend the road to Council’s Nursery for the three residential lots. To be reported to a future Finance, Infrastructure and Services meeting. DPG Committee: Community Garden Site Subdivision
13/12/2018 (18439/2018) 4. Revised Templar Street 4. Progress to preparing a tender for the construction plans for Stage 1 of the CBD Work will be undertaken in house. DPG Options Masterplan. Design underway with new stormwater arrangements being investigated. Road design colours discussed at Economic Development. 18/04/2019 (19137/2019) 5. Revised Templar Street 114 That Council revisit the Templar Street development two years after the Review to be conducted in Q3 2021/22 DPG Options completion of construction.
18/04/2019 (19138/2019) 6. Economic and Business 242 That the Economic and Business Development Committee receive a report Report to be provide at a future Economic Development Committee. DPG Development Committee: AP on the impact of the CBD Templar Street development moving forward. Sheere Consulting to present to Economic Business Development Committee
18/07/2019 (19675/2019) 7. Social Issues in Forbes 2. seek funding opportunities and investigate installing a community shower/laundry Council is looking for an appropriate location for these facilities and funding DPG amenities block; to support this initiative. 15/8/2019 (19897/2019)
8. Access Committee – 348 That Council be re-presented with previous accessible information and the To be included in review of DIAP to be undertaken within the next twelve DCS Wheelchair Access Committee ensures that Council establishments are accessible friendly. months.
19/09/2019 (200101/2019)
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9. Heritage Committee 2. assist in a welcome reception for the Historic Houses Group. In communications with Bernadette for HHA visit. Graeme Hall is also DPG Historical Houses Australia providing support and information to this group. Cancelled due to Covid 21/11/2019 (20486/2019) Complete 10. Australia Day Parade 7 That Council continue to conduct the Australia Day Parade. Planning underway. DCS
20/02/2020 (20934/2020) 11. Drought Communities 1. 150 Forward a letter of thanks to The Hon. David Littleproud MP, Minister for Completed GM Programme Extension Agriculture, Drought and Emergency Management ; and 2. forward a letter of thanks to The Hon Michael McCormack MP, Member for 18/06/2020 (21649/2020) Riverina, for his ongoing advocacy of the Forbes Local Government Area. 12. Western NSW Area Health 175 That Council forward a letter of appreciation to Western NSW Area Health Completed GM for conducting the COVID-19 testing clinic in Forbes. 18/06/2020 (21668/2020) 13. Youth Strategic Plan 154 That Council endorse the Draft Youth Strategic Plan 2021-2031 and place it On public exhibition until 21 July 2020. DCS on public exhibition for 28 days. 18/06/2020 (21650/2020) 14. Requests for Assistance and 1. 156 That Council refer the request from the NSW Rural Doctors Network to the In progress contact made with RDN DCS Council’s Community funding Community Funding Program, and that Council’s Grants Officer make contact in Program order to assist them in completing and submitting their request under Council’s Community Funding Program; and 18/06/2020 (21651/2020) 2. donate $1000 to Ronald McDonald House. Letter sent - completed
Local Economy:
Item Description Resolution Status Responsible No Officer 15. CWLE Scope of Works 1. 87 That Council rewrite the Forbes CWLE Management Operation Plans. Under discussion at Manex. GM Management Operational 2. Seek quotations using the draft scope of works titled “Management and Plans Operational Plans Update for the Forbes CWLE”.
18/02/2016 (10568/2016) 16. Proposal to install solar 399 That Council call for comparative EOIs for the installation of solar panels at Under investigation into viability. DPG panels and manage the the CWLE. Reconsider options following the CWLE Expansion. generation of power at the 20kw PW system installed on new roof as part of the CWLE expansion. CWLE Completed.
20/09/2018 (17740/2018) 17. Saleyards Advisory 555 That Council apply for a grant to upgrade the truckwash to improve the Refer to previous Saleyards Advisory Committee minutes. Requires a 50% DCS Committee: effluent system. funding contribution. Truck Wash
13/12/2018 (18443/2018)
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18. Australian Livestock Markets 1. 271 That Council replace the Gum Swamp sign on Orange Road with a Council has confirmed that Forbes Business Chamber is owner of this sign DPG Annual Saleyards Expo photographic sign of the Central West Livestock Exchange; and is in negotiation with the Chamber to facilitate this resolution. 2. investigate the cost of two additional photographic signs on the southern and On hold until site and size of signage is determined. 15/08/2019 (19869/2019) northern approaches to the Central West Livestock Exchange; 3. source land to erect the signs; On hold until sites identified. 4. receive a report on the findings, including costings, at the September Council Report to be presented to December Council meeting. meeting. 19. Saleyards Committee New 7. investigate costs to incorporate an elevate-able multispecies lift up loading ramp Deferred until demand required. GM Yards at the southern end of the CWLE and email designs to Committee members;
21/11/2019 (20487/2019) 20. Saleyards Advisory 36 That Council receive designs and costs for the installation of a multispecies Deferred until demand required. GM Committee - Manager Major adjustable loading ramp and consider this cost in the 2020/21 budget. Projects (Civil) Update on Progress.
20/02/2020 (20954/2020) 21. Saleyards Advisory 36 That Council proceed with the relocation of the power lines at the Central Completed. GM Committee – CWLE Power West Livestock Exchange Lines Relocation.
20/02/2020 (20956/2020) 22. Saleyards Advisory 36 That Council receive a full report on the Central West Livestock Exchange To be reported to August meeting. GM Committee – Financial finances including a review of the finance lease and refinancing options moving Information forward
20/02/2020 (20957/2020) 23. Economic and Business 452 That Council prepare a business case for a multipurpose industrial project. To be reported to a future Economic Development Committee in September DPG Development Committee 2020. Multipurpose Industrial Project.
18/10/2018 (17990/2018) 24. Economic and Business 124 That Council include a vote for the cost to investigate a subdivision and To be considered in conjunction with VIC investigations. DPG Development Committee – implementation of a subdivision to Development Application competition in the Lachlan Vintage Village Tourism Zoned land at the Lachlan Vintage Village in the 2019/2020 Budget. Update
18/04/2019 (19149/2019) 25. Economic and Business 242 That Council receive and note the report on the feasibility of supporting a Site inspection planned to be held at Trangie in April 2020. Cancelled due to DPG Development Committee cotton gin within the Forbes Local Government Area and continue to work on this COVID-19 and to be rescheduled in 2021. project moving forward. 18/07/2019 (19671/2019)
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26. Economic and Business 1. 54 That Council delegate the General Manager and Mayor to negotiate the sale In conveyance. Contracts have been exchanged DPG Development Committee: Lot of proposed Lot 4 at the Forbes Homemakers Centre at the Forbes homemakers 4 at the Forbes Homemakers Centre. Centre 2. Endorse and affix its common seal to all associated documents relating to the In conveyance. Contracts have been exchanged sale of proposed Lot 4 at the Forbes homemakers Centre and delegate the 21/02/2019 (18804/2019) Mayor and General Manager to execute all required documentation pertaining to the sale. 27. Homemaker Centre Project 1. 161 That Council grant permission for Councillors to view the Homemaker Centre Copy available at Administrative Officer for viewing by Councillors. DPG Financial Analysis lease agreements.
18/06/2020 (21656/2020) 28. Progress Report – 30 June 3. include the maintaining of TAFE services on the agenda for the next Economic To be reported to the March Economic Development Committee meeting. DPG 2019 Development and Business Committee and schedule a visit the TAFE site on the Meeting cancelled due to COVID-19. Meeting to be rescheduled. morning of a Council meeting day. 15/08/2019 (19874/2019) 29. Council 341 That Council receive a copy of the Tourism Plan once completed. First draft being reviewed internally. DCS
19/09/2019 (20096/2019) 30. Heritage Committee - 352 That Council proceed with the first stage in the development of QR codes for See report from Heritage Committee to this meeting. DPG Tourism Technology the Forbes Heritage Trail Project. Council’s Heritage Advisor is to undertake a trial of a couple of markers with the gathering and developing of copy to sit 19/09/2019 (20105/2019) behind the QR code to determine and report back the length of time needed to undertake the project. 31. Visitor Information Centre 2. seek grant funding to re-locate the Visitor Information Centre to the Lachlan Under investigation DPG Relocation Business Case Vintage Village 3. investigate costings for a mobile Forbes Shire Council Amazing promotional Under investigation 21/11/2019 (20496/2019) vehicle. DCS 32. Visitor Information Centre 178 That Council not develop a business case to assess and compare the Noted DCS Relocation unsolicited proposal as an option for the site of the Forbes Visitor Information Completed Centre. 18/06/2020 (21669/2020) 179 That Council investigate options to stage the project for the Lachlan Vintage Options for project staging are under review. Village Visitor Information Complex within our current means and report back to See Local Roads and Community Infrastructure BP for further details. Council. 33. Request for Financial 2. Topsoil Organics: enter into a lease to purchase agreement with Topsoil Instructions have been given to Council’s solicitor to facilitate. DPG Assistance Organics Pty Ltd Lot 99 DP1143576 with the terms to be negotiated by the Contracts ready for exchange. General Manager. 20/02/2020 (20960/2020) 34. Economic Development 77 That Council google poll for a preferred date to visit Auscott in April 2020. Poll completed but visit postponed due to Covid. DPG Committee – Cotton Gin Visit Postponed until further notice. – April 2020. Completed.
19/03/2020 (21159/2020) 35. Economic Development 77 That Council incorporate the suggested changes and bring the updated flyer See report to this meeting. DPG Committee – Update on and brochure for industrial land to the next Economic Development Committee Completed. for review.
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Industrial Development and Manufacturing Brochures.
19/03/2020 (21161/2020) 36. Proposed Purchase of Lot 2. delegate the Mayor and General Manager to negotiate the sale of 17 Angus Meeting convened with the Mayor and General Manager to negotiate the DPG 53 DP 1088423. Street, Forbes, Lot 53 Deposited Plan 1088423 within the parameters of the sale. Proponent has since cancelled the meeting and advised that their offer September 2018 resolution. still stands. 19/03/2020 (21181/2020) 37. Economic Development 1. 86 That Council reject the offer proposed by the proponent for amount set out in Negotiations in process. DPG Committee: Sale of Land the proposal; and 2. authorise the Mayor and General Manager to negotiate a sale price with the Negotiations in process. 19/03/2020 (21184/2020) proponent. 38. BBQ Championships 1. 581 BBQ Championships: propose to hold the event in October 2020 In progress DCS Assessing Covid restrictions – propose postponing to 2021. 12/12/2019 (20597/2019) 39. Billboard Designs 1. 21: install the ‘Amazing Forbes’ artwork concepts at the existing four billboard Agreement with OOH Media signed for four billboards DCS locations Install happening now. 20/02/2020 (20941/2020) 3. investigate alternate locations for billboards within NSW and report to a later Planning underway. meeting 4. investigate placing ‘Amazing Forbes’ artwork branding on tautliners; Planning underway. 6. investigate a billboard sign promoting awareness of the Saleyards and provide a Will be incorporated into planning for tourism billboards in conjunction with report including designs and costings at the next Council meeting. properties.
Natural Environment:
Item Description Resolution Status Responsible No Officer 40. Daroobalgie Landfill Depot 171 That Council commence the preparation of tenders for: Development Consent granted. Initial discussions commenced to develop DPG Expansion 1. the excavation and construction of the landfill cell; detailed plans of cells and capping. 2. the rehabilitation of the existing completed landfill cells; Perimeter fence completed. Initial designs for community recycling centre 19/04/2018 (16734/2018) 3. the construction of the weighbridge, internal civil works and drop-off areas. and storage shed underway. Survey completed for CRC and new layout proposed for adoption. Consultant appointed to prepare detailed plans of cells and cappings to EPA requirements. 41. Waste Management Strategy That Council develop a shire wide waste strategy. Under development. DPG Waiting for finalisation of NSW State Strategy to enable both strategies to 19/04/2018 (16736/2018) link with each other. 42. Natural Environment 495 That Council, as part of the final CBD Master Plan, request detailed For inclusion in detailed designs. DPG Committee plantings for the area beneath the 4 Phoenix Palms in court Street. Planting underneath palms – Court Street
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43. Natural Environment: Bins in 1. 127 Discussions held with 3 business owners. DPG Meagher Lane Prohibit skip bins in the CBD lanes unless approved by Council on a casual basis. 18/04/2019 (19160/2019) 44. Council: 1. 220 that Council review the issues of bins in Meagher Lane in Two weeks Report provided to August Councillor Briefing Session. DPG 18/07/2019 (19652/2019) 2. look to build a retention bay for shopkeepers who do not have storage areas for Quotes being sought for construction of bays. bins and report back to Council. 45. Council: 261 That Council trial supplying a number of bins for shared use by all Quotes being sought for construction of bays. DPG 15/08/2019 (19866/2019) shopkeepers in Meagher Lane and Collette Lane for a period of 3 months and remove all existing skip bins. 46. Council: That Council receive an update on the trial with the bins in Meagher Lane and Quotes being sought for construction of bays. DPG 19/03/2020 (21140/2020) report back to the Economic Development Committee. 47. Economic Development 134 That Council authorise the Mayor and General Manager to discuss the Initial contact made with the EPA awaiting response. DPG Committee – Bins in installation of solar bins in the CBD with the Environment Protection Authority. Meagher Lane
21/05/2020 (21505/2020) 48. Kerbside Recycling Contract 1. 184 That Council authorise the General Manager to adjust the contract payments Completed. DPG to reflect the increase in gate fees; and 18/06/2020 (21675/2020) 2. notify the NSW EPA that there is no longer a CDS Refund Sharing Agreement Completed. with Visy Recycling.
Rural and Urban Land Use:
Item Description Resolution Status Responsible No Officer 49. Proposed Rezoning Lower 1. That Council endorse the change to the minimum lot size and change of zoning Awaiting outcome of grant for further flood modelling before progressing DPG Bathurst Street from 1(a) Rural Zone, to R5 – Large Lot Residential with a minimum lot size of 2 rezoning process. hectares when connected to Council sewer, and 10 hectares where onsite 16/06/2016 (11758/2016) disposal is occurring, for land east of the Rail Line and west of Cargo Lane, the Unnamed Road, Lot 789, and Lot 975 DP750158, and Lot 7 DP113923, the Escort Way, Forbes 2. rezone the balance of the land to RU1 - Primary Production, with a minimum Lot Awaiting outcome of grant for further flood modelling before progressing size of 40 hectares for the construction of a dwelling; and iii). prepare a Planning rezoning process. Proposal reflecting the above and authorise the General Manager to send the Planning Proposal to the Department of Planning for Gateway Determination 50. Economic and Business 2. 40 Move forward with the Webbs Pitt and Landrace Street subdivision and Subdivision complete. DPG Development Committee: prepare a brief for an external developer to undertake the development. Completed. Business Case Multipurpose Industrial Shed Space
21/02/2019 (18781/2019)
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51. Compulsory Acquisition of 1. 490 That Council acquire the section of Crown Land being Lot 12 and 14 Proposed Acquisition Notices for all third party interests for the DPG Lot 12 and 14 DP1154205 DP1154205 pursuant to the provisions of sections 186 and 187 of the Local acquisition is being completed. (Barton Street) Government Act 1993. 2. Once acquired the land be classified as Operational Land under the Local Pending 1 above. 15/11/2018 (18177/2018). Government Act 1993. 3. Grant authority to the General Manager to make the necessary application to the Pending 1 above. Minister for Local Government and to pay any compensation in accordance with the provisions of the Land Acquisition (Just Terms Compensation) Act 1993. 4. Grant authority to the General Manager to make the necessary application to the Pending 1 above. Governor for the publication of an acquisition notice in the Government Gazette under the Land Acquisition (Just Terms Compensation) Act 1991 (NSW) with respect to the Land 5. affix the Common Seal of the Council to any documentation required to effect Pending 1 above. acquisition of Lot 12 and 14 Deposited Plan 1154205 52. Proposed Compulsory 1. 75 That Council approve the acquisition of Lot 696 DP 750158 pursuant to the Proposed Acquisition Notices for all third party interests for the DPG Acquisition – Lot 696 provisions of Sections 186 and 187 of the Local Government Act 1993. acquisition is being completed. DP750158 2. grant authority to the General Manager to make an application to the Minister Pending 1 above. (Junction Street) for Local Government for the issue of a proposed acquisition notice and to pay any compensation in accordance with the provisions of the Land 21/03/2019 (18941/2019) Acquisition (Just Terms Compensation) Act 1991. 3. grant authority to the General Manager to make an application to the Pending 1 above. Governor for the publication of an acquisition notice in the Government Gazette under the Land Acquisition (Just Terms Act) 1991 with respect of Lot 696 DP 750158. 4. endorse and affix its common seal to all associated documents relating to the Pending 1 above. acquisition of Lot 696 DP 750158 and delegate the Mayor and General Manager to execute all relevant documents pertaining to the acquisition of part Lot 696 DP 750158. 5. in accordance with Section 34(2) of the Local Government Act 1993 give Pending 1 above. public notice of the intention to classify the land within Lot 696 DP 750158 as Operational Land as of the date of this acquisition 6. following 28 days public notice where no submissions have been made to Pending 1 above. Council, classification the land within Lot 696 DP 750158 as Operational Land in accordance with Section 231(2) of the Local Government Act 1993. 7. receive a report to Council if a submission is made during the public notice Pending 1 above. period objecting to the classification of land as Operational. 53. Proposed Land Acquisition – 1. 76 That Council approve the acquisition of part of Lot 38 DP 753077 corner Proposed Acquisition Notices for all third party interests for the DPG West Plains Road and Lows of West Plains Road and Lows Road, Forbes pursuant to Section 177 of the acquisition is being completed. Road, Forbes part Lot 38 Roads Act 1993 for the purpose of creation of a public road DP753077. 2. approve the making of an application to the Minister for Local Government for the Pending 1 above. issue of a proposed acquisition notice under the Land Acquisition (Just Terms 21/03/2019 (18942/2019) Compensation) Act 1991 with respect of part Lot 38 DP753077; 3. approve the making of an application to the Governor for the publication of an Pending 1 above. acquisition notice in the Government Gazette under the Land Acquisition (Just Terms Compensation) Act 1991 with respect of part Lot 38 DP7553077;
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4. grant authority to the General Manager to implement relevant actions to have Pending 1 above. the acquisition of part Lot 38 DP 753077 transferred into Council published in the NSW Government Gazette page for public road purpose 5. endorse and affix its common seal to all associated documents relating to the Pending 1 above. subdivision and purchase of part Lot 38 DP 753077 and delegate the Mayor and General Manager to execute all relevant documents pertaining to the acquisition and purchase of part Lot 38 DP 753077 54. Proposed Compulsory 1. 120 That Council approve the acquisition of Lot 2 DP 1232663 pursuant to Proposed Acquisition Notices for all third party interests for the DPG Acquisition – Pound and Section 186 of the Local Government Act 1993 for public purpose. acquisition are being completed. A licence on this site has been Animal Welfare Paddock denied prior to acquisition. (Lachley Street) 2. approve the making of an application to the Department of Industry - Lands for Pending 1 above. the issue of a proposed acquisition notice under the Land Acquisition (Just 18/04/2019 (19146/2019) Terms Compensation) Act 1991 with respect of Lot 2 DP 1232663 3. approve the making of an application to the Governor for the publication of an Pending 1 above. acquisition notice in the Government Gazette under the Land Acquisition (Just Terms Compensation) Act 1991 with respect of Lot 2 DP 1232663; 4. endorse and affix its common seal to all associated documents relating to the Pending 1 above. acquisition of Lot 2 DP 1232663 and delegate the Mayor and General Manager to execute all relevant documents pertaining to the acquisition of Lot 2 DP 1232663; 5. in accordance with Section 34 (2) of the Local Government Act 1993 give public Pending 1 above. notice of the intention to classify the land within Lot 2 DP 1232663 as Operational 6. receive a report to Council if a submission is made during the public notice period Pending 1 above. objecting to the classification of land as operational; and 7. following 28 days public notice where no submissions have been made to Pending 1 above. Council, classify the land within Lot 2 DP 1232663 as Operational in accordance with Section 31 (2) of the Local Government Act 1993. 55. Proposed Compulsory 121 That Council reinforce the notice on the old Abattoir site. Action superseded by resolution 21510/2020 DPG Acquisition – Pound and Completed. Animal Welfare Paddock
18/04/2019 (19148/2019) 56. Environmental Planning and 1. 141 That Council seek compliance with its Environmental, Planning and Notification sent. DPG Assessment Act – Order Assessment Act Order dated the 16 January 2020 and provide an extension of time until 16 July 2020 to comply with the order; 21/05/2020 (21510/2020) 2. revoke the order if the schedule of works prepared by Council is satisfactorily Schedule issued. completed within the determined time frame; and 3. require the payment of tipping fees for any material delivered to the Daroobalgie Notification sent. Waste Depot. 57. Proposed Land Acquisition – 1. 428 That Council approve the acquisition part of Lot 16 DP 753118 pursuant to Application submitted to acquire road. DPG Corner Lachlan Valley Way the provisions of Sections 186 and 187 of the Local Government Act 1993 and Wilbertroy Lane Part Lot 2. grant authority to the General Manager to make an application to the Minister for Pending 1 above. 16 DP753118. Local Government for the issue of a proposed acquisition notice and to pay any
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compensation in accordance with the provisions of the Land Acquisition (Just 21/11/2019 (20480/2019) Terms Compensation) Act 1991 3. grant authority to the General Manager to make an application to the Governor Pending 1 above. for the publication of an acquisition notice in the Government Gazette under the Land Acquisition (Just Terms Act) 1991 with respect of Lot 16 DP 753118 4. endorse and affix its common seal to all associated documents relating to the Pending 1 above. acquisition of Lot 16 DP 753118 and delegate the Mayor and General Manager to execute all relevant documents pertaining to the acquisition of part Lot 16 DP 753118 5. in accordance with Section 34(2) of the Local Government Act 1993 give public Pending 1 above. notice of the intention to classify the compulsory acquire land within Lot 16 DP 753118 as Operational Land as of the date of this acquisition; 6. following 28 days public notice where no submissions have been made to Pending 1 above. Council, classification the land within Lot 16 DP 753118 as Operational Land in accordance with Section 231(2) of the Local Government Act 1993 7. receive a report to Council if a submission is made during the public notice period Pending 1 above. objecting to the classification of land as Operational 8. delegate authority to the General Manager following a successful compulsory Pending 1 above. acquisition to implement relevant actions to have the acquired parcel of land gazetted for public road purposes under Section 16 of the Roads Act 1993. 58. Engineering and Technical 343 That Council prepare a more sympathetic design for the Engineering building Concept plan provided by Heritage Advisor to plant advanced trees. DPG Services Building – Heritage façade to fit in with the surrounding streetscape. This concept to be considered in conjunction with the CBD Master Plan final Sympathetic Façade designs.
16/08/2018 (17407/2018) 59. Economic and Business 1. 307 That Council accept the offer as written in the report for the purchase of Contracts have been drawn up for exchange with Solicitors. Subdivision DPG Development Committee – proposed Lots A, B, C and D in Lot 128 Deposited Plan 1221343 at the Central certificate issued to enable the creation of a new lot. Purchase of Council Land at West Industrial Park with the exception of the upgrade of the electricity the Central West Industrial infrastructure Park 2. authorise the General Manager to arrange for the subdivision of the land to fit the In conveyance required needs of the purchaser 15/08/2019 (19901/2019) 3. endorse and affix its common seal to all associated documents relating to the In conveyance DPG sale of the land as described when subdivided and delegate the Mayor and General Manager to execute all documentation pertaining to the sale of the aforementioned land; 4. authorise the General Manager to arrange for the site to be cleared and levelled In conveyance with a paved roadway to the boundary. 5. authorise Mayor and General Manager negotiate economic incentives with the In conveyance proponent. 60. Proposed Boundary 1. 345 That Council approve to pay all legal costs associated in the subdivision of Legal documents for a boundary realignment have been issued. DPG Realignment of Clarence Lot 1157 DP 750158 and Lot 16 DP 731974 Street Drain 2. approve to pay all costs associated with erecting a dog proof boundary fence Pending 1 above. around proposed Lot 21 and Lot 2 DP 500896 19/09/2019 (20099/2019) 3. endorse and affix its common seal to all associated documents relating to the Pending 1 above. proposed subdivision plan for Lot 1157 DP 750158 and Lot 16 DP 731974 and
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delegate the Mayor and General Manager to execute all required documentation pertaining to the proposed subdivision for Lot 1157 DP 750158 and Lot 16 DP 731974; 4. in accordance with s.34 of the Local Government Act 1993 give public notice of Pending 1 above. the intention to classify the land within Lot 21 and Lot 20 in the proposed subdivision plan of Lot 1157 DP 750158 and Lot 16 DP 731974 as operational; 5. following 28 days public notice where no submissions have been made to Pending 1 above. Council, classify the land within Lot 21 and Lot 20 in the proposed subdivision plan for Lot 1157 DP 750158 and Lot 16 DP 731974 as operational in accordance with s.31(2) of the Local Government Act 1993; and 6. receive a report to Council if a submission is made during the public notice period Pending 1 above. objecting to the classification of land as operation. 61. Implementing Crown Land 1. 429 That Council adopt the proposed categorisations and classifications to the Application referred to the Minister for concurrence. DPG Plan of Management- Crown Reserve 90329; Reserve 90329 2. delegate authority to the General Manager, as Council’s Crown Land Manager, Application referred to the Minister for concurrence. to write to the Deputy Secretary Planning and Policy seeking adoption of the 21/11/2019 (20481/2019) proposed categorisations and classifications 62. Financial Assistance – Sale 2. enter into a lease to purchase agreement with Topsoil Organics Pty Ltd Lot 99 In progress DPG of Lot 99 DP1143576 DP1143576 with the terms to be negotiated by the General Manager 3. subject to legal advice, Council cost analysis and discussions with the proponent, In progress 21/11/2019 (20491/2019) either:
i. include in the sale contract provision for an easement over the dam and irrigation infrastructure on Lot 99 DP1143576; or ii. subdivide off the dam and irrigation infrastructure and amalgamate the new lot with the saleyards parcel in order to preserve Council’s access and rights; or iii. construct a new dam on the existing saleyards site; 63. Heritage Committee – Henry 2. 35 conduct an opening of the plaque during or leading up to Heritage week Completed. DPG Lawson Plaque in Victoria inviting Rob Willis. Park 3. provide updated information to the Museum regarding the plaque. Completed. 20/02/2020 (20950/2020) 64. Appointment of Reserve 73 Council support being appointed the Crown Land Manager of R750158, on Crown Lands Department drawing up a recommendation for the Minister to DPG Manager on Reserve Lot 7332 DP 1166365. gazette management. 750158.
19/03/2020 (21152/2020) 65. Planning Proposal – 1. 75 That Council support the planning proposal to amend the Forbes LEP 2013 Superseded by resolution 21500/2020 DPG Rainwater Tanks Exempt in and add Rainwater Tanks and relevant controls into Schedule 2- Exempt Completed RU5 Village Development in RU5 Village zone. 66. Ootha Village Water Supply 2. 28 Provide a repayment scheme for the supply and connection of rain water A policy to administer the repayment scheme is currently under development DCS tanks for the Ootha Village residents as being the only other water supply with a draft to be provided to the Finance, Infrastructure and Services 21/02/2019 (18767/2019) scheme outside of Forbes. Committee.
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Stakeholder Engagement Plan was signed off at the end of May. Council is currently contacting residents to explain Council’s offer and progress the installation of the tanks if they accept the terms offered. 67. Planning Proposal – 1. 128 recommend that the Section 3.36 plan is to be made. Awaiting gazettal DPG Rainwater Tanks as Exempt 3. Development in RU5 Village Zone – Ootha Village 21/05/2020 (21500/2020) 68. Local Strategic Planning 132 That Council endorse the Local Strategic Planning Statement with the See report to this meeting. DPG Statement variations for Public Exhibition for a period of 28 days. Completed
21/05/20290 (21503/2020)
Infrastructure and Services:
Item Description Resolution Status Responsible No Officer 69. Evolution Mining 1. 248 That Council investigate road links between Forbes and Evolution Mines. Council has been successful in obtaining a grant for $1,356,500 funding to DE seal 4 km’s of this road under the Fixing Country Roads grant. The $150,000 18/07/2019 (19692/2019) provided by Evolution mining will act as the Industry Contribution to the project. The total project budget will be $1,506,500. Complete. 70. Property Lease and 566 That Council authorise the General Manager to negotiate and execute the Awaiting receipt of signed licence from SES DPG Licences Licence Agreement with State Emergency Services over Crown Reserve 98118 being Calarie Training Centre. 12/12/2019 (20585/2019) 71. Property Lease and 1. 169 That Council authorise the General Manager to determine a fee and Applicant advised of alternate site. DPG Licences conditions for a four week trial of an amusement device to be located near the No further contact by applicant water park each Saturday and Sunday 18/06/2020 (21659/2020) 2. receive a report at the completion of this trial on the suitability of ongoing. Applicant advised of alternate site. No further contact by applicant 72. Go Kart Recreational Facility 2. undertake an Expression of Interest to lease the facility. Defer and considered as part of the Go Kart Plan of Management DPG 3. investigate appropriate approvals from Department of Primary Industry - Lands 16/11/2017 (15767/2017) and Council's Environment and Planning Department. 4. subject to points 2. and 3. prepare a draft lease and report to Council's February 2018 meeting for consideration. 73. Wireless Internet Service 1. 139 That Council seek Expressions of Interest for lease of part of the Turners Hill In progress. DCS Provider Reservoir for the installation of wireless internet service infrastructure; and 2. receive a report of the results of the Expressions of Interest to the next Council In progress. 21/05/2020 (21508/2020) meeting. 74. Road Reserve Occupancy 133 That Council authorise the General Manager to negotiate and execute Lease Documents have been drafted and are ready to send out to proponents. DPG Lease Agreement Agreements with the following: a. applicant for Road Reserve connecting to the Lachlan Valley Way; 21/05/2020 (21504/2020) b. applicant for Road Reserve along Windmill Land;
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c. applicant for Road Reserve along Kurboo Road; and e. applicant for Road Reserve along Red Bend Road. 75. Fuel Depot at Forbes 137 That Council write and seek further information from the two proponents Discussion held with both proponents confirming what additional information DPG Aerodrome regarding their fuel development. is required to complete their development application. One proponent advised they will be visiting Forbes mid-February and have 16/05/2019 (19287/2019) been provided additional information on the site. Study is still ongoing and will be presented at a future Economic Development Committee meeting. Council is working with the proponent to facilitate fuel at the Aerodrome. Refer to report to this meeting. Further discussion with one proponent who advises they are very interested in progressing with the development and have been sourcing quotes for various components. Single proponent still keen to go ahead with this proposal and is in discussions with Councils Engineering Department to facilitate access and commence planning. 76. Council (C Roylance/S 407 That Council write to the two proponents to give them a reasonable Letters have been sent to the proponents. Council has received a reply from DPG Karaitiana) timeframe to complete the development of the fuel depot at the Aerodrome. one proponent who is meeting Council on site in February to address civil works on site to facilitate development. 21/11/2019 (20470/2019) Further discussion with one proponent who advises they are very interested in progressing with the development and have been sourcing quotes for various components. One proponent has been in contact with Councils planner to confirm what information is required to complete the Development Application and seeking information from Council’s Engineering Department on site access to Lot 419. Single proponent still keen to go ahead with this proposal and is in discussions with Councils Engineering Department to facilitate access and commence planning. 77. Aerodrome Committee – authorise the design staff to liaise with the stakeholders regarding the layout of Planning in progress for access to the aviation fuel location. . Single DPG Supply of Aviation fuel. the apron for the supply of fuel. proponent still keen to go ahead with this proposal and is in discussions with Councils Engineering Department to facilitate access and commence 19/09/2019 (20102/2019) planning. 78. Provision of Fuel at the 576 That Council further investigate and cost the option to supply fuel at the Council is continuing to investigate and cost the options to supply fuel at the DPG Forbes Aerodrome Forbes Aerodrome. Forbes Aerodrome. Single proponent still keen to go ahead with this proposal and is in 12/12/2019 (20601/2019) discussions with Councils Engineering Department to facilitate access and commence planning. Fire rated tanks and vending units for Avgas ant Jet A1 fuel have been sought. Access planning to site design in progress. 79. Update of the Fuel Provider 111 That Council Report still under preparation and anticipate that it will be completed for the DPG at the Forbes Aerodrome 1. Receive and note this update on the provision of fuel at the Forbes next Economic Development Committee meeting. Aerodrome 16/04/2020 (21335/2020) 2. Receive a business case for Forbes Shire Council to run both fuels at the Forbes Aerodrome.
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80. Purchase of Lot 421 and 422 1. 177 That Council accept the offer to purchase Lots 421 and 422 Deposited Plan In conveyance. Negotiations underway for the removal of the chemical wash DPG At Forbes Aerodrome 1250362 for redacted due to commercial in confidence; dam to another place within the aerodrome precinct and site has been tidied up. 16/05/2019 (19395/2019) 2. endorse and affix its common seal to all associated documents relating to the In conveyance. sale of Lots 421 and 422 Deposited Plan 1250362; 3. delegate the Mayor and the General Manager to execute all required In conveyance. documentation pertaining to the sale. 4. serve a clean up order prior to the settlement of the contract and if the clean up In conveyance. has not taken within a given timeframe Council will undertake the required clean up work and charge the purchaser. 81. Economic Development 1. 86 That Council set an Expression of Interest deadline of 30 April 2020 for all Forwarded to Solicitors. DPG Committee: Aerodrome EOI Expressions of Interest in purchasing at the Forbes Aerodrome prior to going to Deadline and Lots Available. the open market; 2. approach all Forbes Local Government Area Real Estate Agents to have the Being drafted. 19/03/2020 (21183/2020) available properties for sale at the agreed price plus commission of 2%; and 3. endorse and affix its common seal to all associated documents relating to the To be undertaken as required. sale of the land as tabled and delegate the Mayor and General Manager to execute all documentation pertaining to the sale of the aforementioned land. 82. Economic Development 144 That Council That Council receive a full costings report at the Forbes Overall report on Aerodrome operations being prepared DPG Committee - Supply of Aerodrome to the July Economic Development Committee. Power to the Forbes Aerodrome
21/05/2020 (21513/2020) 83. Aerodrome Development – 389 That Council authorise the General Manager to make a ‘Propose Road Initial proposal submitted and rejected. Second request sent and application DPG Naming of Public Road Names’ application with the Geographical Naming Board for the three (3) being processed. suggested names in the following order of preference: Darby Munro Drive, Munro Request rejected. 17/10/2019 (20300/2019) Drive and Darby Drive 84. Council 51 That council receive an update on the Naming of Public road matter at the Initial proposal submitted and rejected. Second request sent and application DPG next meeting. being processed. 19/03/2020 (21141/2020) Request rejected. 85. Infrastructure Committee: 1. 126 That Council include the replacement of the toilet block at Hughie Wilson Master Plan still under development. This item will be included. Expected DPG Toilets – Hughie Wilson Oval Oval in the Spooner Oval Master Plan; completion for the Master Plan will be following the completion of the Recreation and Open Space Strategy which will feed into this plan. 18/04/2019 (19158/2019) 2. Once a replacement is installed, relocate the existing toilet block at Hughie Master Plan still under development. This item will be included. Wilson Oval to a suitable location. 86. Forbes Heated Swimming 520 That Council convene a workshop in relation to the heated pool and the Council will be sending out an EOI to key stakeholders to be part of the DPG Pool Master Plan of the pool precinct. working group developing the Master Plan once Council has completed the overarching Recreation and Open Spaced Strategy. 13/12/2018 (18385/2018) Design completed.
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87. Request for Financial 43 That Council convene a workshop to discuss the management of the Forbes Completed. DE Assistance Swimming Pool;
20/02/2020 (20960/2020) 88. Management of Pool 1. 181 That Council extend the contract with Lifeguarding Services Australia for the Management of Pool Operations and Management of Water Quality for the DE Operations and Management of Pool Operations and Management of Water Quality for the Forbes Olympic Pool. Management of Water Forbes Olympic Pool for one (1) year, commencing 1 September 2020 and The pool contractor has indicated they are in favour of installing turnstiles. Quality for the Forbes concluding 31 August 2021; Options for turnstiles or counters are currently being investigated. Olympic Pool 2. investigate installing turnstiles/counters at the pool.
18/06/2020 (21672/2020) 89. Negotiations Lot 98 1. 254 authorise the Mayor and the General Manager negotiate the purchase of Lot Council in negotiations with the landholder. DPG DP1180818 Riley Street 98 Deposited Plan 1110818 for $10,000 for the land and include the waiving of parking contribution with sewer headwork charge totalling $13,884 and legal 18/07/2019 (19697/2019) costs to the overall value of $30,000; 2. endorse and affix its common seal to all associated documents relating to the To be actioned after point 1 is completed. acquisition of Lot 98 Deposited Plan 1110818, and delegate the Mayor and General Manager to execute all required documentation pertaining to the acquisition of the aforementioned lot 3. in accordance with s.34(2) of the Local Government Act 1993 give public notice To be actioned after point 1 is completed. of the intention to classify the land within Lot 98 Deposited Plan 1110818 as Operational 4. following 28 days public notice where no submissions have been made to To be actioned after point 1 is completed. Council, classify the land within Lot 98 Deposited Plan 1110818 as Operational in accordance with s.31(2) of the Local Government Act 1993. 90. Proposed Road Dedication 567 That Council delegate the General Manager to sign all necessary documents Gazettal is being drafted for implementation. DPG Daroobalgie Road, Forbes – under Section 377 of the Local Government Act 1993 to dedicate Lots 3, 4, 5 and Lots 3,4,5 and 6 6 DP 1005970 as public road in accordance with Section 10 of the Roads Act 1993. 12/12/2019 (20586/2019) 91. Traffic Committee: Request 1. 78 That Council install new signage of 20m approach and 24m departure on the Surveyed area and plan under development for signoff by RMS. DE to modify existing signage for school crossing along Facey Street to comply with RMS standard. children’s crossings at Facey 2. as a priority the design of the new signage is to be forwarded to TfNSW Feedback received from RMS and drawing updated to comply with RMS Street to comply with representative to ensure compliance prior to manufacture and installation. standards. Australian Standards.
19/03/2020 (21169/2020) 92. Request for Financial 2. investigate the installation of the sports turnstiles at the Forbes Swimming Pool. Quotes being sought. DPG Assistance
20/02/2020 (20960/2020)
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93. Finance, Infrastructure and 2. 105 seek permission from Crown Lands to relocate the old damaged toilets from To be completed when new facilities are installed. DPG Services Committee: Toilet Hughie Wilson Oval to a new Crown land location once newer facilities are Block – Hughie Wilson Oval installed.
16/04/2020 (21328/2020) 94. Planning Proposal: 23-25 3. 129 Section 3.36 Report: seek the opinion of the Parliamentary Counsel Office. Completed. DPG Lower Wambat Street, Forbes – Additional Permitted Use
21/05/2020 (21501/2020) 95. Request for Reduction in 1. 182 That Council provide a rent reduction at the Jemalong Regional Education Completed. DPG Student Fees at JREC Centre for the three teaching students for a period of ten weeks; and 2. receive a report on fees and charges including standards of accommodation at Completed. 18/06/2020 (21673/2020) the Jemalong Regional Education Centre. 96. Request for Fees Reduction 18 183 That Council not accede to the rate reduction for the aforementioned long- Completed. DPG at JREC for Long Term 3 term guest as he is employed as part of a commercial business enterprise. Guest
18/06/2020 (21674/2020) 97. Rent 185 That Council accept the request within this report and accompanying Completed. DPG correspondence to alter the rent for the two tenants for the requested period. 18/06/2020 (21676/2020) 98. Infrastructure Committee 401 That Council develop a Master Plan for Spooner Oval. Draft Master Plan under preparation in conjunction with overarching Sport DPG Spooner Oval and Recreation Strategy.
20/09/2018 (17756/2018) 99. Racecourse Road Sports 286 That Council develop the Racecourse Road Precinct Master Plan. Council will be sending out an EOI to key stakeholders to be part of the DPG Precinct Master Plan working group developing the Master Plan once Council has completed the overarching Sport and Recreation Strategy. 21/06/2018 (17140/2018) 100. Soccer Club 124 That Council prepare a Master Plan for the Botanical Gardens. Council will be sending out an EOI to key stakeholders to be part of the DPG working group developing the Master Plan once Council has completed the 15/04/2018 (16522/2018) overarching Sport and Recreation Strategy. 101. Botanical Gardens Master 468 that Council include the Master Plan for Botanical Gardens project in the To be reported to the Finance, Infrastructure and Services Committee once DPG Plan December QBR the Recreation and Open Space Strategy is completed.
15/11/2018 (18160/2018) 102. Infrastructure Committee: 1. 42 That Council receive a report on all representatives who will be sitting on the To be reported to a future Council meeting. Once Sport and Recreation DPG Botanical Gardens Master working committees for Master Plans for Council approval. Strategy is completed. Plan
21/02/2019 (18790/2019 103. Sports Advisory Committee 496 That Council seek grant funding opportunities to upgrade the lighting at Ongoing. It should be noted that Council by working closely with the Forbes DCS Botanical Gardens. Soccer Association and other user groups have been successful in three
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Lighting at Botanical grant applications to upgrade the amenities and other facilities at Forbes Gardens Botanical Gardens sports fields. These upgrades do not currently include lighting. Strategic planning workshop to be held before pursuing new (18193/2018) opportunities but Grants Officer continues to monitor funding as it becomes available. 104. Council: That Council remove the walkway so the Lake Forbes Activation Plan can Works scheduled for late Spring 2020. DE 16/08/2019 (19865/2019) commence. 105. Lake Forbes Activation 1. 462 That Council hold discussions with the Lions Club regarding the launching of To be actioned. DCS Master Plan small craft in Lions Park 2. discuss with the Rotary Club in relation to a place of recognition and develop a To be actioned. 12/12/2019 (20572/2019) design plan for Rotary Park; 3. further discuss plans for the Walk of Honour location; and To be actioned. 106. Traffic Committee Request 2. 203 Review its School Bus Stop Policy and bring back to the August 2019 Currently with Governance. Draft Policy will be presented to the August DE for School bus Stop along meeting of the Committee for consideration. Council meeting. the Wirrinya Road near Ballendine Road.
13/06/2019 (19484/2019) 107. Infrastructure Committee – 1. 298 That Council receive a report summarising the previous investigations and Report to be tabled after the site meeting has been undertaken. DE Quarry Hill (Incinerator Hill) whether the previous rehabilitation challenges can be feasibly resolved to consider repurpose of the site. 15/08/2019 (19893/2019) 2. Undertake an onsite inspection of the area prior to the 13 June 2019 Council Site meeting deferred. meeting. 108. R2R – Projects to be 2. 456 Reconvene the Transport Focus Group and test the waters on how Council Has tentatively been scheduled for August 2020. DE included in the Funding is travelling with our roads and transport. Spend
12/12/2019 (20575/2019) 109. Nelsen Park Barbeque 10 That Council look at installing a barbeque in Nelson Park. Estimated cost $23,000 to install a BBQ, shelter and seating. DE Grant has been applied for. 20/02/2020 (20935/2020) This project has been included in the Drought Stimulus funding package. 110. Operational Projects – Parks 1. 162 That Council receive a report regarding the costings for an inclusive carousel Funding for the all-abilities carousel will be sought. DE to replace the liberty swing at the July meeting; 18/06/2020 (21657/2020) 2. receive a report on individual costings of each park; Report to be presented to the August meeting. 111. Traffic Committee: Disabled 1. 78 That Council receive and note the information in relation to disability parking This will be looked at when the whole of the CBD parking is reviewed. DE Parking at the CWA Hall. permits and include this area in the consultation phase with property owners/business houses within the Central Business District. 19/03/2020 (21170/2020) 2. request that the TfNSW representative and Manager Technical liaise in relation Discussing with RMS on details. RMS had developed this with a private DE to special vehicle access relative to NDIS and AS compliant disabled car parking organisation and there might be some commercially sensitive information. spaces. RMS is finding this out. 112. Traffic Committee – Central 173 That Council not change the timed parking to all day parking at the locations Completed. DE Business District Parking determined due to business and community objections.
18/06/2020 (21665/2020)
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113. Traffic Committee: Request 1. 78 That Council consult with the heavy vehicle transporter in Edward Street in Council is currently in discussions to get all permits relating to Edward Street DE for Gazettal removal for B- relation to the proposed removal of b-double gazettal. with the NHVR. Application for local business to still operate underway. Doubles along Edward Gazettal removal process supplied to Council by NHVR. Street. Council has placed the request into NHVR to remove the B-Double route. Time to remove the route has a 28 day grace period. Once completed, works 19/03/2020 (201177/2020) will remove B-Double route signage from the Edward Street entrance. 2. apply to the National Heavy Vehicle Regulator for the Edward Street based transporter to obtain a permit allowing access/egress to his depot yard. 3. Remove B-Double access to Edward Street (Bogan Way to Bedgerabong Road). 4. Receive a report to the May 2020 meeting of Council. 114. Traffic Committee – Give 173 That Council install ‘give way’ signage with TB/TB1 line marking at the Signs installed. Linemarking scheduled for late July 2020. DE Way Signs – Durham intersection of Wyndham Avenue and Durham Street and Wyndham Avenue and Street/Brahman Street Brahman Street to improve safety at this location.
18/06/2020 (21666/2020) 115. Traffic Committee – Relocate 173 That Council relocate the ‘No Stopping’ sign 5m towards Underwood Street Sign moved. DE ‘No Stopping’ sign in Dalton on the southern side of Dalton Street to increase sight distance for the driveway Completed. Street due to the high traffic area near the primary school.
18/06/2020 (21667/2020) 116. Operational Projects 1. 122 That Council acknowledge NorthParkes Mines for their contribution of Official opening currently being planned for late August 2020 or September DE $50,000 towards the ski dam project; 2020 to suit more favourable weather conditions. 21/05/2020 (21499/2020) 117. Tender 2020-90: PSA Class 2. 140 accept the Tender from Komatsu Australia Pty Ltd, for Komatsu WA250; and An order has been issued to Komatsu for the purchase of the new loader. DE 3.5 Wheel Loader Completed.
21/05/2020 (21509/2020)
3. dispose of trade on delivery of new machine via expression of interest. New loader has been delivered and disposal of the old loader is underway. Completed.
Government and Representation:
Item Description Resolution Status Responsible No Officer 118. Cr Susan Chau’s Report 3. 476 That Council apply for the A R Bluett Award in 2020 if it is not successful in Submission in development; to be lodged by 31 July 2020. DCS 2018 LGNSW Conference 2019.
15/11/2018 (18168/2018) 119. Street Tree Policy and Street 472 That Council receive the draft Street Tree Policy incorporating the Street Completed. DE Verge/Nature Strip Verge Nature Strip Policy at the December Council meeting. Maintenance Policy
15/11/2018 (18164/2018)
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120. Workplace Surveillance 2. receive a copy of the Drone Policy Council does not have a current drone policy however use is heavily DCS Policy regulated by the Australian Government’s Civil Aviation Safety Authority (CASA) being the regulatory body for the operation of remotely piloted 21/11/2019 (20477/2019) aircrafts (e.g. drones). Council complied with Civil Aviation Safety Regulations 1989 for drone usage. Policy is to be developed in 2020 as part of the WHS Framework. 121. Leadership and Governance 1. 402 That Council develop a short-form Councillors training needs analysis whilst Short form analysis for all Councillors underway and awaiting Councillor PD DCS Committee progressing to full online module Policy alignment. Leadership and Governance Committee resolved to Councillors training needs 2. Receive a briefing by Manager People and Strategy on the short-form investigate offsite intensive Binalong weekend or within first term of new analysis update. assessment. Council. Commenced full capture of PD reporting in internal learning management system of all Councillors training 20/09/2018 (17762/2018) 3. Continue to build on technical skills of meeting practices. Draft Councillor Professional Development and Induction Policy will be reported to Council in October. 122. Leadership and Governance 353 That Council receive a report to a future briefing session on the group To be provided to future briefing session in second half of 2020. Delayed DCS Committee – Training Needs development workshop due to the COVID-19 Virus. Analysis
19/09/2019 (20110/2019) 123. Investment of Council’s 1. 59 That Council bring the Christmas Party Budgets before Council for approval. Included in the 2020/21 Budget. DCS Funds – 28 February 2020. Completed
19/03/2020 (21145/2020) 124. Local Government 2. 149 receive a report to the first Council meeting following release of the 2020 See report to this meeting. DCS Remuneration Tribunal: Fees Local Government Remuneration Tribunal Annual Determination; and Completed for Councillors and Mayors.
18/06/2020 (21648/2020) 3. back-date increases to councillor and mayoral remuneration to 1 July 2020. See report to this meeting. Completed 125. Agency Information Guide 157 That Council defer the approval of the Agency Information Guide 2020 to the See report to this meeting. DCS July meeting. Completed 18/06/2020 (21652/2020) 126. Section 355 Committee 1. 158 That Council endorse the s. 355 Committees’ membership composition and Completed DCS Membership external committee members for the remainder of the current election term; 2. receive amended Terms of Reference for its s. 355 Committees. To be provided to the August meeting. 18/06/2020 (21653/2020) 127. Council’s 2020/21 Budget, 1. 160 That Council adopt the 2020/21 Budget including the following two Completed DCS Operational Plan and Fees adjustments: and Charges i. change the line item for the Forbes Business Chamber to total $48,500; ii. add a line item for White Crane Tai Chi of $4,800. 18/06/2020 (21655/2020) 2. in accordance with Section 405 of the Local Government Act 1993 adopt the Completed 2020/21 Operational Plan including Statement of Revenue Policy and Schedule of Fees and Charges); 3. pursuant to Sections 491, 495(1), 495A, 496, 496A, 514, 533, 534, 535 and 537 Completed of the Local Government Act 1993 make the following rates and charges for the 2020/21 rating period:
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General Rates, Sewer Charges, Sewerage Charge – Non Residential, Sewer Unconnected Charges – Community Service Obligation Organisations, Water Availability Charges, Interest on Overdue Rates and Water and Sewer Charges, Domestic Waste Management – Residential, Commercial Waste Management – Business, Stormwater Management Service Charge, amendment to Companion Animals, Sewer, Water and Swimming Pool Fees and Charges, amendment to application of GST. 128. Audit, Risk and Improvement 171 That Council receive an updated report regarding the Enterprise Risk Awaiting Sept AR&IC meeting. DCS Committee – Enterprise Risk Management Plan to the September 2020 Audit, Risk and Improvement Management Process Committee meeting.
18/06/2020 (21661/2020) 129. Audit, Risk and Improvement 171 That Council receive an updated report regarding the Project Management Awaiting Sept AR&IC meeting. DCS Committee – Internal Audit – framework to the September 2020 Audit, Risk and Improvement Committee Project Management meeting.
18/06/2020 (21662/2020) 130. Audit, Risk and Improvement 171 That Council receive the final report on the 2019/20 fair value program for Awaiting Sept AR&IC meeting. DCS Committee – Office of Local Council’s transport and stormwater asset network. Government’s Fair Value 2020
18/06/2020 (21663/2020) 131. Water Bill Reporting 1. provide to all ratepayer’s a discount of 30% where the ratepayer’s summer 2020 Letters being sent DCS water bill increased substantially (greater than 75% when compared to the Completed 18/06/2020 (21671/2020) average of the previous three summers); and 2. the 30% discount is provided on the difference between the current summer bill Letters being sent and the average of the last three summer bills. Completed
Infrastructure and Services (Water and Sewer):
Item Description Resolution Status Responsible No Officer 132. Infrastructure Committee: 1. 42 That Council prepare a report in relation to a forward plan for proactively A report was presented to the Finance, Infrastructure and Services Committee DE Water/Sewer Infrastructure extending water and sewer installation in Forbes to existing lots within the in April 2019, detailing previous work undertaken to service the north west residential area of Forbes. development area. It included a 225mm trunk sewer main extended up to 21/02/2019 (18791/2019 2. Investigate opportunities available to provide water and sewer to future service the JRV which could be connected into to service the surrounding residential areas be identified. areas. Little development has occurred on that line to date apart from the growth of the Jemalong Retirement Village. It could be used to service Councils new subdivision off Bogan Gate Rd. Also plans have been developed for a booster pump station at Turners Hill and dedicated 225mm main to connect into the existing 225mm main currently servicing the Jemalong Retirement Village. This would provide sufficient supply for council’s new subdivision. The design was conducted in 2004 and it may be
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appropriate to revisit these plans in light of current and future energy costs and possible further development to the West of Forbes. These investigations will be part of Councils strategic water planning as part of the updating of Council’s Integrated Water Cycle Management Plan. 133. Local Government NSW 2. 386 support the identified future planning projects to be scoped and preparations Engaged consultant to develop grant applications for additional Safe and DE Water Management for a Safe and Secure Water Grant applications Secure Water Grant Applications. Conference 2019. Completed application for Recycled Water Scheme and have draft proposals booster water pump stations, two additional bores and bore pump stations, 17/10/2019 (20298/2019) bore water pre-treatment system and rapid sand filters underdrain replacement of B Plant. Council has also written to DPIE to request funding support for the duplication of the existing bore rising main. 134. Water Management 1. 28 that Council be represented by Mayor P Miller, Cr J Webb, Cr J Nicholson to In progress. DE Conference 2020 attend with the Director Engineering, or their delegate at the 2020 LGNSW Water Management Conference be held at Narrabri from 15 – 17 July 2020. 20/02/2020 (20945/2020) 135. Forbes Golfers Association 159 That Council add the cost of the recent pump works of $21,504.48 to the Completed. DCS Forbes Golfers Association Irrigation loan. 18/06/2020 (21654/2020)
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1. MAYORAL MINUTE TO COUNCIL
1.1 CENTROC BOARD MEETING AND CENTRAL NSW JOINT ORGANISATION
Report Author: Mayor
Responsible Officer: Mayor
Executive Summary
The General Manager and I participated in the zoom Centroc Board Meeting and Central NSW Joint Organisation meeting held 4 June 2020. A summary of the proceedings is attached for Councillors information.
Detailed Report
A summary of the proceedings together with the minutes are attached for Councillors information.
RECOMMENDATION
That Council receive and note the report and minutes arising from the Centroc Board Meeting and Central NSW Joint Organisation held 4 June 2020.
Alignment with Strategic Plan GR1: Ensure open, accountable and inclusive decision-making processes in government and private sector entities at all levels here decisions have potential to impact local communities.
Financial and Resource Implications Nil.
Policy Implications Nil.
Risk Considerations Nil.
Statutory/Regulatory Implications Nil.
Consultation conducted Nil.
Attachments Mayor’s Report and minutes of the meeting held 4 June 2020– refer Appendix 1.
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APPENDIX 1 – MAYOR’S REPORT AND MINUTES OF THE MEETING HELD 4 JUNE 2020
I attended the Board meetings of Centroc and the Central NSW Joint Organisation (JO) on Thursday 4 June 2020 via zoom due to the current covid-19 restrictions. Please see both sets of draft Minutes attached and if Councillors are interested, the full agenda to the Board meeting can be found at https://www.centraljo.nsw.gov.au/content/uploads/200604_JO-BOARD_Final.pdf
The first item of the day was the Election of Chairperson and Deputy Chairperson
Cr J Medcalf, Mayor of Lachlan Shire Council was elected unopposed as Chair and Cr S Ferguson, Mayor of Blayney Shire Council was elected unopposed.
It was noted that the Board meeting had intended to take place at Penrith on Wednesday 3 June, due to the current pandemic plans were cancelled. A future meeting is to be co-ordinated by Penrith City Council.
Penrith City Council
The Board had the pleasure of hearing from Penrith City Councils Mayor, Cr Ross Fowler OAM, General Manager, Mr Warwick Winn, and the Director Development and Regulatory Services Mr Wayne Mitchell
Lachlan Shire Council and Penrith City Council have an active Friendship Agreement, both Councils see the benefit.
Penrith is a staunch supporter of all Councils in Central NSW in their efforts for a safer swifter transport link between the two regions and connectivity to the Aerotropolis and the associated economic opportunities emerging.
Both regions have begun to strategise the most logical and safe pathways to encourage visitation to each LGA, promotion of a Visiting Family and Relatives (VFR) campaign, of which Western Sydney is a strong component. “It’s time to reconnect with friends and family in Central NSW”.
The JO is to approach Western Parkland Councils for it to be raised at the City Deals GMs group (this is the 8 Councils of the Western Sydney City Deal Alliance and comprises: Liverpool, Campbelltown, Penrith, Camden, Wollondilly, Blue Mountains, Hawkesbury and Fairfield) With a view to collaboration on the safe swift link between Sydney and Central NSW.
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Minister for Local Government the Hon Shelley Hancock.
In lieu of a face to face meeting with Ministers at Parliament House Sydney and with support from Ms Steph Cooke, Member for Cootamundra, the Board were able to speak with the Hon Shelley Hancock, Minister for Local Government who was provided briefing material including is the sustainability of the Joint Organisations and the Emergency Service Levy.
As follow up the JO will write to the Minister seeking to have JOs provide input of Terms of Reference for the JO Review and write separately regarding the Emergency Services Levy to respective Ministers and LGNSW.
Ms Steph Cooke MP, Member for Cootamundra
Ms Cooke, Member for Cootamundra, the State member coordinating this year’s State, provided an update on various matters of interest. CNSWJO Staff will follow up with Ms Cooke’s Electorate Office to seek a suitable date to meet at Parliament House in the near future.
Reports from Centroc
The Centroc Board met for the last time 4 June 2020. The Centroc Board will not need to meet again as there is no activity been undertaken as the Joint Organisation now does all the heavy lifting.
It is still anticipated that the Centroc accounts will be combined with the JO accounts at 30 June 2020 and the audited accounts will then reflect this one new combined entity.
A report to Forbes on windup of Centroc as a Section 355 Committee will occur subsequent to the Audit.
The region thanks Forbes Shire Council for its administrative support over the decades.
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Reports from the CNSW Joint Organisation
Portfolio Mayors and representation to other entities
That the Board resolved the Portfolio Mayors and representation as follows:
Priority One: Inter-council cooperation Portfolio Mayor Cr John Medcalf Priority Two Regional Prosperity Portfolio Mayor Cr Bill West Priority Three Regional Transport and Infrastructure Portfolio Mayor Cr Ken Keith Priority Four Regional Water Portfolio Mayor/Chair Cr David Somervaille
Western Region Academy of Sport Cr S Ferguson NSW Council Safe Advisory Network Natalie Terrazzino from Orange City Council and Matthew Bailey, Cabonne Council Regional Strategic Roads Group Cr B West, Cr K Keith, Cr P Miller Regional Integrated Transport Group Mr B Howard and Ms J Bennett Lachlan Water Sharing and Water Resource Plan Cr D Somervaille Stakeholder Advisory Panel
Financial
The Board were presented with the financial accounts at 20 May 2020. The Board anticipates a full year profit of $72,251 at 30 June 2020 against a budgeted loss of $52,128.
The improvement in the financial position of the Joint Organisation is due to the recent receipt of the $150,000 Capacity Building funding from OLG. The Southern Lights Project expense of $9,874 is the first claim on this funding. Please see the full agenda for all reported financial figures
Draft Statement of Revenue and Budget
The Board were asked to approve the Draft Statement of Revenue and Budget (the Draft Statement). This is now open for feedback at https://www.centraljo.nsw.gov.au/publications/
An amendment to the fees was made to adopt Option 3 instead of Option 1 and to include the Medical Scholarship with CSU. Option 3 fees are increased by the IPART rate cap of 2.6% leaving a loss of $234k which includes both the ongoing legacy loss of the $92k added to the $127k restricted reserve from the Office of Local Government being carried over. Please see the full agenda for more details.
Please note a Special meeting will be held Friday 3 July to adopt the Statement of Revenue and Budget subsequent to it being on exhibition.
Regional Procurement and Contract Management Report
The Board approved the procurement and extension of a series of contracts delivering value to member Councils through cheaper pricing and lower Council overheads including:
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1. road signs • a Learning Management System • pre-employment screening • printing and mailing of rates notices • procurement support for water main condition assessment • Electric Vehicle toolkit
Southern Lights
The roll-out of LEDs is well underway in the region, with lights having been installed in Bathurst, Cabonne and Orange. The following table shows the number of LEDs that have been installed to date:
Total number of LEDs Total number of Council installed lights in LGA (as at 18/5/20) Bathurst 3,439 5,601 Cabonne 180 738 Orange 3,382 4,937
Essential Energy has developed maps for each LGA to show the installations and is updated weekly. Links to the maps are:
• Bathurst - https://engage.essentialenergy.com.au/led-upgrade/maps/bathurst-led-upgrade • Cabonne - https://engage.essentialenergy.com.au/led-upgrade/maps/cabonne-led-upgrade • Orange - https://engage.essentialenergy.com.au/led-upgrade/maps/orange-led-upgrade
Formation of a Training, Learning and Development Working Group Proposal
As there is considerable interest from the majority of members of the HR Manager Group, the Board approved the formation of the Training, Learning and Development (TLD) Working Group for an initial term of 18 months. This will deliver value to member Councils through:
Tourism Matters
1. Review for Regional Tourism
The Board were advised that the Review for Regional Tourism is completed.
The recommended next steps are to refresh the strategy progressed through a Steering Committee with the same membership as the Tourism Strategic Review Subcommittee. Concurrently the minor structural changes recommended are to enable the tourism managers to provide more tactical support to Public Relations and Social Media.
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2. “We Want you Back Campaign”
The Board was updated on the post Covid19 “We Want you Back” tourism campaign. The campaign will feature local “leaders/ambassadors” to encourage locals to host visiting friends and relatives (VFR) to support local economy. Visiting friends and relatives are a vital part of the local tourism economy. Domestic VFR visitation accounts for 37% of NSW domestic overnight visitors and spent over $3.3 billion.
The campaign includes a social media campaign and a focus on local tourism characters. The Board thanks all Mayors and Tourism Managers in the region who have been providing media support to the program which launched 5 June. Please go to the Central NSW Tourism website at https://www.visitcentralnsw.com.au/
All CNSWJO Councils have been involved in this project and the videography work is complete with content going up onto websites and through social media from 5 June.
Please see images from across the region on the Central NSW tourism website, they feature local tourism personalities sharing their stories on what they love about their region with tips on things to see, do and taste.
See some of the story links below, that have already been released on youtube and facebook there is still some editing to be done on more stories to be released soon. There has been great traction to date.
Bathurst - https://www.youtube.com/watch?v=F11TBLjkUFU Blayney - https://www.facebook.com/CentralNswTourism/videos/2328376030791412/ Cabonne - https://www.youtube.com/watch?v=ZP0MB0LZzw0 Cowra - https://www.youtube.com/watch?v=9g-pMXen9gs Forbes - https://www.youtube.com/watch?v=cw5x21ltXnI Lachlan - https://www.youtube.com/watch?v=KWBLxEnEqmI Oberon - https://www.youtube.com/watch?v=89sxOm6IT-U Orange - https://www.youtube.com/watch?v=1bddeBsVBls Parkes - https://www.youtube.com/watch?v=bX5YbzP__iY Weddin - https://www.youtube.com/watch?v=fzc5oYd0kjQ
Please see some images used in the LET’S LOVE LOCAL media releases Mayors across the region are promoting. Please include your Mayor’s images,
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3. Seeking support from LGNSW for a Regional Tourism Award
Tourism Managers returning from the LGNSW Tourism Conference have provided feedback that there may be an opportunity to seek sponsorships for a regional tourism award through LGNSW.
It is suggested that support for an approach to LGNSW be requested from Destination Network Country and Outback as they have more experience in understanding the costs and sponsorship structures.
Charles Sturt Medical Scholarship Report
Charles Sturt University gave a proposal for a Scholarship be established to support “growing our own” medical students from within the Joint Organisation geographic footprint. This Scholarship would represent the realisation and continued support of Central NSW Councils’ long-term advocacy for a regional medical school.
It is Board policy to support “growing our own” health workforce and members make contributions to various programs to bring medical workforce into the region.
The Board approved Option 1:
• A joint commitment of $15,000 per year over a period of five years ($75,000) to the Charles Sturt University Foundation would provide three full scholarships of $25,000 ($5000 a year) to students from your region studying a five year undergraduate medicine degree full time on campus. • Three scholarships could be awarded in 2021 as the program begins or staggered to provide one scholarship a year for the first three years. • Alternatively, this commitment could provide three one-off $5000 scholarships per year for five years.
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MoU with RDA Central West Report
RDA Central West and Central NSW JO have enjoyed the benefits of a Memorandum of Understanding for over a decade. This is the only one of its kind in the nation and maximises the resource of both entities. Communication between the two Executive Officers is constant. please find an update of the intended program of activities was reported to the Board it will also include scoping advice on progressing better telecommunications outcomes for the region to be included in the actions going forward.
COVID-19 response in region.
The Board gave consideration to the Board calendar as a result of Covid19. It resolved to:
• Adopt the date for the meeting with Federal representatives is 27 August through the Hon Michael McCormack’s Office; • Note that the August Board meeting will be held the day before 26 August at a venue to be advised; • A special meeting with State Parliamentarians supported by Steph Cooke MP later this calendar year; • Meetings using online platforms from time to time to progress Board discussions with key influencers; • These to include meetings online with State and Federal members; • Note that scoping work on lessons learned from this region’s response to Covid 19 has commenced through the RLE; and • Through the Chair monitor Covid19 and alter programming as needs.
Report to the Central NSW JO Strategic Plan and Statement of Regional Strategic Priority 2019/2020
The Strategic Plan (the Plan) and Statement of Regional Strategic Priority identifies four priorities for action. This report provides advice on progress on the Plan. Please see the
Please note there is a change of timing for a review of the Strategic Plan. This is as a result of Local Government elections and the associated Integrated Planning and Reporting framework informing the Plan have been pushed out by twelve months.
Contract Spend and Cost Savings for this current financial year
The following table reflects the spend by each member council under the various JO contracts for the current financial year. This will be updated after June 30 to show the end of year numbers.
Savings
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The following table shows the savings achieved by member councils through aggregated procurement and programming. An explanation of the meaning of each column is available on request. The table reflects savings in the current financial year.
More detailed advice on the value of the JO to Council can be found at https://www.centraljo.nsw.gov.au/content/uploads/200604_JO-BOARD_Final.pdf pages 80-83.
Updates were provided by key stakeholders
• Department of Premier and Cabinet, Ashley Albury • Regional Development Australia Central West, Sam Harma • Office of Local Government, Peter Evans I commend this report to Council and thank you all for your support.
Attachment/s: 1. Centroc Board Minutes 4 June 2020 2. Central NSW Joint Organisation Minutes 4 June 2020
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Minutes of the Centroc Board meeting 4 June 2020 held via zoom
Board Delegates in bold Chaired by Cr John Medcalf the meeting opened at 10.10am
Cr B Bourke Bathurst Regional Council Cr K Sajowitz Oberon Council Mr D Sherley Bathurst Regional Council Mr G Wallace Oberon Council Cr A Ewin Blayney Shire Council Cr R Kidd Orange City Council Ms R Ryan Blayney Shire Council Mr D Waddell Orange City Council Cr K Beatty Cabonne Council Cr K Keith Parkes Shire Council Mr B Byrnes Cabonne Council Mr K Boyd Parkes Shire Council Cr D Somervaille Central Tablelands Water Mr G Carroll Weddin Shire Council Mr G Rhodes Central Tablelands Water Ms C Weston RDA CW Cr B West Cowra Shire Council Mr S Harma RDA CW Mr P Devery Cowra Shire Council Mr A Albury DPC Cr P Miller Forbes Shire Council Mr P Evans OLG Mr S Loane Forbes Shire Council Ms J Bennett Centroc Cr J Medcalf Lachlan Shire Council Ms M Macpherson Centroc Mr G Tory Lachlan Shire Council Ms K Barker Centroc Ms V Page Centroc
1. Apologies
Resolved: Cr R Kidd/Cr B Bourke That the apologies for the Centroc Board meeting 4 June 2020 listed above be accepted.
2. Minutes
2a Confirmation of the Minutes of the Board Meeting 27 February 2020 at Grenfell Resolved: Cr K Keith/Cr K Sajowitz That the Minutes of the Centroc Board Meeting 27 February 2020 held at Grenfell be confirmed.
3 Wind up of Centroc Resolved: Cr B Bourke/Cr R Kidd That the Central NSW Councils (Centroc) Board note the report regarding the windup of Centroc as a Section 355 Committee of Forbes Shire Council.
4 Financial report Resolved: B Bourke/Cr K Keith That the Board note the Financial report
The General Meeting of the Centroc Board closed at 10.13am
Page 1 is the last page of the Centroc Board Minutes 4 June 2020
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Minutes of the Central NSW Joint Organisation meeting 4 June 2020 held via zoom
Attendees, voting members in bold.
Cr B Bourke Bathurst Regional Council Cr J Medcalf Lachlan Shire Council Cr A Ewin Blayney Shire Council Cr K Sajowitz Oberon Council Cr K Beatty Cabonne Council Cr R Kidd Orange City Council Cr B West Cowra Shire Council Cr K Keith Parkes Shire Council Cr P Miller Forbes Shire Council
Mr D Sherley Bathurst Regional Council Cr D Somervaille Central Tablelands Water Ms R Ryan Blayney Shire Council Mr G Rhodes Central Tablelands Water Mr B Byrnes Cabonne Council Ms C Weston RDA CW Mr P Devery Cowra Shire Council Mr S Harma RDA CW Mr S Loane Forbes Shire Council Mr P Evans OLG Mr G Tory Lachlan Shire Council Mr A Albury Regional NSW Mr G Wallace Oberon Council Ms J Bennett Central NSW JO Mr D Waddell Orange City Council Ms K Barker Central NSW JO Mr K Boyd Parkes Shire Council Ms M Macpherson Central NSW JO Mr G Carroll Weddin Shire Council Ms V Page Central NSW JO
1. Opening meeting 10.05am
2. Acknowledgement to Country by Chair
3. Apologies applications for a leave of absence by Joint Voting representatives Cr M Liebisch and Cr S Ferguson
Resolved: Cr P Miller/Cr K Keith That the apologies for the Central NSW Joint Organisation Board meeting 4 June 2020 listed above be accepted.
4. Election of Chairperson and Deputy Chairperson
• The Chair, Cr Medcalf, stepped down • Mr D Sherley became the Returning Officer • Cr J Medcalf was elected unopposed as Chair • Cr S Ferguson was elected unopposed • Cr J Medcalf assumed the Chair
5. Speakers
• Penrith City Council - 10.15am o Cr Ross Fowler OAM, Mayor and Mr Warwick Winn, General Manager
Action – To follow up for a future meeting at Penrith and approach the Parkland Councils Group
• The Hon Shelley Hancock, Minister for Local Government • Ms Steph Cooke MP, Member for Cootamundra
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6. Confirmation of the Minutes of the Central NSW Joint Organisation meeting 27 February 2020 in Grenfell
Resolved: Cr P Miller/Cr B West That the Central NSW Joint Organisation Board confirm the Minutes of the meeting 27 February 2020 held in Grenfell
7. Business Arising from the Minutes – Matters in Progress
Resolved: Cr K Keith/Cr B West That the Central NSW Joint Organisation Board note the Matters in Progress, making deletions as suggested, remove the suggested deletion of the Blayney to Demondrille so it remains on the action list.
8. Reports to Statement of Regional Strategic Priority Priority One: Report on Portfolio Mayors and representation to other entities
Resolved: Cr B Bourke/Cr K Beatty That the Board note the Report on Portfolio Mayors and representation to other entities and from the floor determine delegates to external bodies and portfolio Mayors.
Resolved: Cr R Kidd/Cr P Miller That Portfolio Mayors for the Joint Organisation be:
Priority One: Inter-council cooperation Portfolio Mayor Cr John Medcalf Priority Two Regional Prosperity Portfolio Mayor Cr Bill West Priority Three Regional Transport and Infrastructure Portfolio Mayor Cr Ken Keith Priority Four Regional Water Portfolio Mayor/Chair Cr David Somervaille
That the External Bodies for the Joint Organisation be:
Western Region Academy of Sport Cr S Ferguson NSW Council Safe Advisory Network Natalie Terrazzino from Orange City Council and Matthew Bailey, Cabonne Council Regional Strategic Roads Group Cr B West, Cr K Keith, Cr P Miller Regional Integrated Transport Group Mr B Howard and Ms J Bennett Lachlan Water Sharing and Water Cr D Somervaille
Resource Plan Stakeholder Advisory Panel
9. Financial Report
Resolved: Cr K Keith/Cr B West That the Board note the Financial Report
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10. Draft Statement of Revenue and Budget
Resolved: Cr B West/Cr P Miller That the Board note the report on the Draft Statement of Revenue and Budget and 1. Approve the Draft Statement of Revenue and Budget (the Draft Statement) with the amendment to the fees to adopt Option 3 instead of Option 1; 2. Given the election period and associated Integrated Planning and Reporting timeframes have been extended by 12 months, note that the review of strategy for the JO will not occur until the end of 2021; 3. Accordingly, provide a report to the next meeting on programming until November 2021 that extends the life of CNSWJO Strategic Plan; and 4. Note a Special meeting will be held Friday 3 July to adopt the Statement of Revenue and Budget Subsequent to it being on exhibition
JO Sustainability report deferred until after the conversation with the Minister for Local Government, the Hon Shelley Hancock.
11. Regional Procurement and Contract Management Report
Resolved: Cr B Bourke/Cr R Kidd That the Board note the Regional Procurement and Contract Management Report and 1. approve a procurement process for the supply and delivery of road signs be conducted on behalf of member councils, noting the inclusion of a 2% contract management fee payable to CNSWJO; 2. approve the contract extension of the Learning Management System contract with ELMO for a period of 3 years from 1 September 2020 for the Learning module and course content for participating councils; 3. approve the extension of the pre-employment screening contract with Recovre until 30 June 2021 with CNSWJO staff to provide the necessary documentation to councils to execute the extension; 4. approve the extension of the printing and mailing of rates notices contract with Forms Express until 30 June 2021 with CNSWJO staff to provide the necessary documentation to councils to execute the extension; 5. endorse the approval for the extension of the procurement support for water main condition assessment contract with Common Thread Consulting until 30 June 2020, including a variation to include a more detailed evaluation of responses; 6. approve the extension of the EV toolkit contract with Evenergi until 31 August 2020; and 7. note the status of the BPAP Program and encourage council staff to provide information to inform the program if and when required.
12. Southern Lights Report
Resolved: Cr B Bourke/Cr P Miller That the Board note the Southern Lights Report.
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13. Formation of a Training, Learning and Development Working Group Proposal Resolved: Cr R Kidd/Cr B West That the Board 1. note the formation of a Training, Learning and Development Working Group Proposal report; 2. approve the formation of the Training, Learning and Development (TLD) Working Group where participation is optional; and 3. approve the TLD Working Group resourcing to be funded out of existing CNSWJO reserves for 2020/2021 FY and recommend that fee options be included in the 2021/2022 FY budget for consideration and it be reported to the Board accordingly.
Priority Two: Regional Prosperity
14. Tourism Matters
Resolved: Cr B West/Cr K Keith Note the Tourism Matters report and 1. Note the advice from a survey conducted across the region on the role of the Joint Organisation in tourism encouraged continuing activity on tourism at the regional level; 2. Use surplus funds in the JO tourism budget to procure external support to refresh strategy for regional tourism leveraging the JO model; 3. Include in the heads of consideration for the strategic refresh; a. The current framework for tourism in regional NSW from the LTO through to Federal support for tourism. This to include funding, strategic and structural arrangements; b. Opportunities and challenges for tourism in regional NSW; and c. The value to member Councils and through them to their communities of the JO taking a role in tourism; and 4. Note that this advice will inform future activity and its resourcing; 5. Continue with the existing fee structure to focus on the highly successful Public Relations and Social Media activity; 6. Commends to the Central NSW Regional Tourism Group it undertake minor structural change to enable a more nimble tactical response from the region while the broader strategic refresh is being undertaken; 7. Direct that the Tourism Review Subcommittee becomes the Steering Committee for the refresh of strategy for tourism in the region; 8. Note that the Tourism Review for the Central NSW JO is complete and thank the members of the Tourism Review Subcommittee for their ongoing support for tourism in the region; 9. Advocate to LGNSW to coordinate a Regional Tourism Awards seeking support from Destination Network Country and Outback; and 10. Note the progression of the “We Want You Back Campaign.”
11.02am The Hon Shelley Hancock joined the meeting 11.21am Minister Hancock left the meeting
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15. JO Sustainability Report
Resolved: Cr K Keith/ Cr R Kidd That the Board note the JO Sustainability Report and 1. note that there is good support for the JO model from State agencies this region is engaged with; 2. remain alert to the challenges for sustainability of the broader network; 3. continue to support the broader JO network in its activities in sustainability; 4. monitor differing approaches to models for intergovernmental collaboration being considered by other regions; 5. note the briefing advice to the Minister for Local Government attending the Board meeting; 6. Welcome the Minister’s positivity with regard to JOs; 7. write to the Minister seeking to have JOs provide input of Terms of Reference for the JO Review 8. Write separately regarding the Emergency Services Levy to respective Ministers and LGNSW; and 9. continue to provide feedback to the Minister with regard to the above.
16. Charles Sturt Medical Scholarship Report
Resolved: Cr B West/Cr P Miller That the Board note the Regional Medical Student Scholarships Report and 1. Note the report provides 2 options for a commitment to the Charles Sturt University Foundation for students from your region studying a five year undergraduate medicine degree full time on campus; a. Option 1 - $15k commitment per year for 5 years for a total of $75k or b. Option 2 - $25k for 5 years for a total of $125k to the Charles Sturt University Foundation for students from your region studying a five year undergraduate medicine degree full time on campus; 2. Adopt Option 1 to be funded from Joint Organisation reserves; and 3. Amend the budget for 2020/2021 accordingly.
11.29am Steph Cooke, Member for Cootamundra joined the meeting 11.30am Cr A Ewin left meeting 11.38am Steph Cooke, Member for Cootamundra left the meeting for Division in her role as Whip
17. Update to the MoU with RDA Central West
Resolved: Cr B West/Cr R Kidd That the Board note the Update to the MoU with RDA Central West Report and provide scoping advice on progressing better telecommunications outcomes for the region to be included in the actions going forward.
12.01pm Cr A Ewin joined the meeting
Emergent
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18. COVID-19 Response in region
Resolved: Cr P Miller/Cr B West That the Board note the COVID-19 Response in the Region Report and support ongoing changes to the Board calendar including but not limited to: • Adopting the date for the meeting with Federal representatives is 27 August through the Hon Michael McCormack’s Office; • Noting that the August Board meeting will be held the day before 26 August at a venue to be advised; • A special meeting with State Parliamentarians supported by Steph Cooke MP later this calendar year; • Meetings using online platforms from time to time to progress Board discussions with key influencers; • These to include meetings online with State and Federal members; • Note that scoping work on lessons learned from this region’s response to Covid 19 has commenced through the Regional Leadership Executive; and • Through the Chair monitor Covid19 and alter programming as needs.
19. Report to the Central NSW JO Strategic Plan and Statement of Regional Strategic Priority 2019/2020
Resolved: Cr B Bourke/Cr R Kidd the Board note the Report to the Central NSW JO Strategic Plan and Statement of Regional Strategic Priority.
20. Updates provided by Mr A Albury, Mr S Harma and Mr P Evans
21. Matters raised by members
Review of business paper format – Ms J Bennett to work with Cr P Miller offline
12.30pm Cabonne representatives Cr K Beatty and Mr B Byrnes left meeting
22. Late reports – Nil
23. Speakers to the next meeting -
As the meeting will be in Canberra speakers will be determined through the Chair. Please note that based on positive feedback from the Board there may be meetings coordinated via Zoom for both General Managers and Board members with various State and Federal members, Ministers, agencies and other influencers.
24. The next meeting dates are:
Board: 3 July 2020 – Via Zoom - Adoption of the Statement of Revenue and Budget. GMAC:23 July 2020 Board: 26 August in Canberra, 27 August 2020 – Parliament House Canberra
Meeting closed at 12:34 pm.
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1.2 MURRAY DARLING ASSOCIATION REPORT
Report Author: Mayor
Responsible Officer: Mayor
Executive Summary
A meeting of the Murray Darling Association was held on 15 June 2020. A summary of the proceedings is attached for Councillors information.
Detailed Report
A summary of the proceedings together with the minutes are attached for Councillors information.
RECOMMENDATION
That Council receive and note the Murray Darling Association report held 15 June 2020.
Alignment with Strategic Plan GR1: Ensure open, accountable and inclusive decision-making processes in government and private sector entities at all levels here decisions have potential to impact local communities.
Financial and Resource Implications Nil.
Policy Implications Nil.
Risk Considerations Nil.
Statutory/Regulatory Implications Nil.
Consultation conducted Nil.
Attachments Murray Darling Association Delegates Report for meeting held 15 June 2020– refer Appendix 1.
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APPENDIX 1 – MURRAY DARLING DELEGATES REPORT
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GENERAL MANAGER’S REPORT TO COUNCIL PART I
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2. GENERAL MANAGER’S REPORT TO COUNCIL
2.1 THIS PAGE HAS INTENTIONALLY BEEN LEFT BLANK
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2.2 LOCAL GOVERNMENT REMUNERATION TRIBUNAL: FEES FOR COUNCILLORS & MAYOR
Report Author: Manager Corporate Business
Responsible Officer: General Manager
Executive Summary
This report provides Council with a brief of the statutory increase of fees paid to elected members of Council.
Background
Pursuant to Section 241 of the Local Government Act 1993 the Local Government Remuneration Tribunal is required to determine the maximum and minimum amount of fees to be paid to mayors and councillors of NSW councils. Sections 248 and 249 of the Act require councils to fix and pay an annual fee based on the Tribunal’s determination.
Commentary
On 10 June 2020, the Tribunal handed down its 2020 report and determinations, which included a review of the existing remuneration categories, alongside a determination of applicable fees applied to them.
When determining the increase to apply to the fees payable to councillors and mayors, the Tribunal is required to have regard to the Government’s public sector wages policy (which is currently capped at an increase of 2.5 per cent). The Tribunal additionally took into consideration the current social and economic impact of both the bushfires and the Covid-19 pandemic and determined that there be no increase in the minimum and maximum fees applicable to each existing category.
Forbes Shire Council has maintained its classification as a rural council.
The annual fee for Councillors will remain at $12,160 and the additional Mayoral allowance will remain at from $26,530. These amounts are the maximum for Council’s category (Rural).
A copy of the Tribunal’s determination is available from Council’s Manager Corporate Business or from the Tribunal’s website http://www.remtribunals.nsw.gov.au/
RECOMMENDATION
That Council maintain the existing annual Councillor fee of $12,160 and annual Mayoral fee of $26,530 in line with the Local Government Remuneration Tribunal’s 2020 determination effective 1 July 2020.
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GENERAL MANAGER REPORT TO COUNCIL – PART I – cont’d
Alignment with Strategic Plan GR1: Ensure open, accountable and inclusive decision-making processes in government and private sector entities at all levels where decisions have potential to impact local communities.
Financial and Resource Implications Nil.
Policy Implications Nil.
Risk Considerations Nil.
Statutory/Regulatory Implications Elected member remuneration is set in accordance with Sections 241, 248 and 249 of the Local Government Act 1993.
Consultation conducted Nil.
Attachments Nil.
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DIRECTOR CORPORATE SERVICES REPORT TO COUNCIL PART I
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3. DIRECTOR CORPORATE SERVICES REPORT TO COUNCIL
3.1 INVESTMENT OF COUNCIL’S FUNDS – 30 JUNE 2020
Report Author: Accounting Assistant
Responsible Officer: Director Corporate Services
Executive Summary:
The Local Government (General) Regulations require that the responsible accounting officer provide a written report to the Ordinary Meeting of the Council giving details of all monies invested. Council’s investment strategy takes into consideration the desirability of diversifying investments and the nature and risk associated with the investments.
Investment Overview:
The size of the investment portfolio varies from month to month due to cash flow movements during the period. Cash outflows (expenditure) vary from stable to moderate from one month to another. Cash inflows (income) are cyclical and largely dependent on the timing of rates instalment due date and payments, grant payments including receipt of Roads and Maritime Services (RMS) payments and the Financial Assistance Grant. Council’s four peak income months are August, November, February and May.
Commentary:
The Increase in Council’s investment balance directly reflects the timing of cash flows for the period.
At the meeting held on 2 June 2020, the Board of the Reserve Bank of Australia (RBA) decided to maintain the current policy settings, including the targets for the cash rate and the yield on 3-year Australian Government bonds of 25 basis points.
From the Statement by Philip Lowe, Governor: Monetary Policy Decision released on 7 July 2020 the RBA concluded similar to that of the previous month: “The Board is committed to do what it can to support jobs, incomes and businesses and to make sure that Australia is well placed for the recovery. Its actions are keeping funding costs low and supporting the supply of credit to households and businesses. This accommodative approach will be maintained as long as it is required. The Board will not increase the cash rate target until progress is being made towards full employment and it is confident that inflation will be sustainably within the 2–3 per cent target band.”
Reference: Media Release Statement by Philip Lowe, Governor: Monetary Policy Decision Number 2020-17 Date 7 July 2020
Total Investments at 30 June 2020:
Council’s investment portfolio at 30 June 2020 totalled $38,597,208.46.
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DIRECTOR CORPORATE SERVICES REPORT TO COUNCIL – PART I – cont’d
The portfolio is diversified across a number of investment types and spread across a number of financial institutions. The various investment types may include managed funds, term deposits, bank bills and on-call accounts. The table below shows Council’s cash balance by month in comparison over the last three financial years.
Cash balance by month over the last 3 years $60,000,000.00
$50,000,000.00
$40,000,000.00
$30,000,000.00
$20,000,000.00
$10,000,000.00
$- Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
2017/18 2018/19 2019/20
Investment performance in terms of actual investment income earned versus budget year to date at 30 June 2020 is represented below.
Income earned versus budget $700,000.00 $600,000.00 $500,000.00 $400,000.00 $300,000.00 $200,000.00 $100,000.00 $-
GENERAL WATER SEWER AMOUNT 2019/20 BUDGET 2019/20 INTEREST YTD
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DIRECTOR CORPORATE SERVICES REPORT TO COUNCIL – PART I – cont’d
The following graph represents actual investment return against 90 day BBSW rate and the official cash rate for the year to date at 30 June 2020. The weighted average return on the investment portfolio as at 30 June 2020 was 1.43%.
Bank Bills returns against benchmark 4.00%
3.00%
2.00%
1.00% PERCENTAGE
0.00% Jul-19 Aug- Sep- Oct- Nov- Dec- Jan-20 Feb- Mar- Apr- May- Jun-20 19 19 19 19 19MONTH 20 20 20 20 COUNCIL RETURN 90 DAY BBSW RATE
The following graph represents invested Council funds by Fund (excluding Westpac Consolidated Fund) at the 30 June 2020.
Fund Apportionment
$20,000,000.00 $18,450,000.00 $18,000,000.00 $16,000,000.00 $14,000,000.00 $11,728,915.24 $12,000,000.00 $10,000,000.00 $8,000,000.00 $6,000,000.00 $4,271,084.76 $4,000,000.00 $2,000,000.00 $0.00 GENERAL WATER SEWER
Page 50 FORBES SHIRE COUNCIL ORDINARY BUSINESS PAPER – 23 JULY 2020
DIRECTOR CORPORATE SERVICES REPORT TO COUNCIL – PART I – cont’d
The following graph represents invested Council funds by financial institution (excluding Westpac Consolidated Fund) at the 30 June 2020.
$8,000,000.00 Investment by financial institution $7,000,000.00 $6,000,000.00 $5,000,000.00 $4,000,000.00 $3,000,000.00 $2,000,000.00 $1,000,000.00 $-
The investment portfolio is regularly reviewed in order to maximise investment performance while also minimising risk. The graph below illustrates Council’s investment distribution according to the institute’s credit rating, ensuring compliance within legislative and policy limits.
Investment summary by credit rating
0% UNRATED 0% 10% A3 0% 80% A2 45%
RATING 100% A1 34% 100% A1+ 21%
0% 20% 40% 60% 80% 100% PERCENTAGE
AMOUNT ALLOWED AMOUNT INVESTED
Page 51 FORBES SHIRE COUNCIL ORDINARY BUSINESS PAPER – 23 JULY 2020
DIRECTOR CORPORATE SERVICES REPORT TO COUNCIL – PART I – cont’d
The following graphs illustrate Council’s apportionment of Investment types at the 30 June 2020.
Investment by type $40,000,000.00
$30,000,000.00
$20,000,000.00
$10,000,000.00
$0.00 AT CALL TERM DEPOSITS
Certification – Responsible Accounting Officer:
I hereby certify that the investments within Council’s portfolio have been made in accordance with section 625 of the Local Government Act 1993, clause 212 of the Local Government (General) Regulation 2005 and Council’s Investment Policy number CS016.
RECOMMENDATION
That Council receive and note the information within the report and the Certificate of the Responsible Officer for the reporting period to 30 June 2020.
Alignment with Strategic Plan LG2.1: Provide leadership through ethical, accountable and legislative decision-making processes. LG2.1.3 Ensure Council’s policies and procedures meet the current statutory and regulatory environments.
Financial and Resource Implications Maximise returns on investments.
Policy Implications All Council investments activities are undertaken in accordance with Council’s Investment Policy, relevant guidelines and legislation.
Risk Considerations Potential loss of income due to investing in financial products deemed outside Council’s Policy and the Minister’s guidelines.
Statutory/Regulatory Implications Council is authorised by sec 625 of the Local Government Act to invest its surplus funds. Funds may only be invested in the forms of investment notified by Order of the Minister dated 12 January 2011. The Local Government (General) Regulations prescribes the records that must be maintained in relation to Council investments.
Consultation conducted Council officers consult various financial institutions that have S&P rating to obtain the most suitable rate of return at a given time.
Attachments Nil.
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3.2 RATES & CHARGES COLLECTION AS AT 30 JUNE 2020
Report Author: Rating Officer
Responsible Officer: Director Corporate Services
Executive Summary
This report provides Council with a monthly update on rates and charges collection, showing totals for the initial levy, rebates applied, interest and legal costs incurred and total outstanding for the financial year.
Detailed Report
The table below shows details of rates and charges levied, collected and outstanding as at 30 June 2020.
RATES & CHARGES COLLECTION – JUNE 2020
2019/2020 Levy $12,955,998.13 Less Pensioner Rebates $312,904.53 Net 2019/2020 Levy $12,643,093.60 Amount Collected (to 30 Jun 2020) $11,882,174.50 2019/2020 Rates to be collected $760,919.10 Current Interest $30,219.25 Overpayments -$387,277.33 Arrears (b/f rates) $208,782.02 Arrears Interest $62,786.98 Debt Recovery Expenses $51,964.44 Total Outstanding (to 30 Jun 2020) $727,394.46
The following table shows Council’s outstanding rates ratio as at 30 June for the last 4 financial years:
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DIRECTOR CORPORATE SERVICES REPORT TO COUNCIL cont’d:
Outstanding Rates: Ratio by Year 12.00% 10.29% 10.00% 8.76% 7.98% 8.08% 8.00%
6.00%
4.00%
2.00%
0.00% 2016/2017 2017/2018 2018/2019 2019/2020
The table below shows the outstanding rates by month. It is appropriate to view the outstanding ratio by month as the full year’s rates are due in four equal instalments. Spikes in the graph reflect the due dates for each quarterly instalment in August, November, February and May. Comparisons between financial years will be appropriate moving forward as reporting requirements are aligned.
Council’s outstanding rates and charges ratio as at 30 June 2020 was 8.08%.
Outstanding Rates: Ratio by Month 12.00%
10.00%
8.00%
6.00%
4.00%
2.00%
0.00% Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
2018/19 2019/20
______
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DIRECTOR CORPORATE SERVICES REPORT TO COUNCIL – PART I – cont’d
RECOMMENDATION
That Council receive and note the rates and charges report as at 30 June 2020.
Alignment with Strategic Plan GR1 Ensure open, accountable and inclusive decision-making processes in government and private sector entities at all levels where decisions have potential to impact local communities; GR4 Adopt practices of prudent asset, financial and human resource management across Council to ensure long-term sustainability and efficiency
Financial and Resource Implications Nil.
Policy Implications Nil.
Risk Considerations Nil.
Statutory/Regulatory Implications Conforms to sections 404, 501, 713,712 and 718 of the Local Government Act 1993.
Consultation conducted Internal report
Attachments Nil.
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3.3 PROCUREMENT REPORTING
Report Author: Chief Financial Officer
Responsible Officer: Director Corporate Services
Executive Summary:
Council’s Procurement Policy seeks to provide clear policy statements for the procurement of materials, equipment and services to assist in ensuring best value for money, cost effectiveness, good management practices, transparency, probity and environmental performance, whilst meeting the expectations of the community and legislative requirements.
Detailed Report
Council’s Procurement Policy requires exception reporting as follows that:
1. All purchases of $5,000 to $49,999 including GST (Category B), should the minimum number of quotations not be obtained, supporting commentary justifying this must be provided along with the responsible Director approval. Details of the transaction must also be reported to Council.
The following purchases were made between 1 June and 30 June 2020 where the minimum requirement for three (3) quotations was not met:
Supplier Reason for non- No. Supplier Description Quotes Origin compliance Camp Street Bridge Install heritage solar 1 See Solar Parkes NSW 1 Engaged by TfNSW lights – paid for by FSC Camp Street Bridge Abergeldie Contractors Regents Park Remove 2855.77t rock 2 1 Engaged by TfNSW Pty Ltd NSW platform – paid for by FSC Camp Street Bridge Ausrock Quarries Pty 500t of 300mm minus 3 Cudal NSW 1 Engaged by TfNSW Ltd rock – paid for by FSC Variation of work P & M Electrical Fitting Cut and jackhammer 4 Forbes NSW 1 previously issued to Pty Ltd concrete floor contractor. Emergency works P & M Electrical Fitting Replace high lift pump 2 5 Forbes NSW 1 required at short Pty Ltd main isolation switch notice.
2. All purchases of $50,000 to $149,999 including GST (Category C), should the minimum number of quotations not be obtained, supporting commentary justifying this must be provided along with General Manager approval. Details of the transaction must also be reported to Council.
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DIRECTOR CORPORATE SERVICES REPORT TO COUNCIL – PART I – cont’d
The following purchases were made between 1 June and 30 June 2020 where the minimum requirements were not met:
Supplier Reason for non- No. Supplier Description Quotes Origin compliance ------
3. All purchases of $150,000 including GST (Category D) and greater, require Tenders or Expressions of Interest in accordance with:-
1. Local Government Act 1993; 2. Local Government Amendment (Governance and Planning) Act 2016; 3. Local Government (General) Regulation 2005; and 4. Council’s relevant Policies and Procedures
The following purchases were made between 1 June and 30 June 2020 where the minimum requirements were not met:
Supplier Reason for non- No. Supplier Origin Description Quotes compliance ------
RECOMMENDATION
Council adopt the procurement report for the period ending 30 June 2020.
Alignment with Strategic Plan Strategy GR4 - Adopt practices of prudent asset, financial and human resource management across Council to ensure long-term sustainability and efficiency.
Financial and Resource Implications Noncompliance resulting in possible over expenditure on Council works.
Policy Implications All Council procurement activities are undertaken in accordance with Council’s policies, relevant guidelines and legislation
Risk Considerations Favouring preferred suppliers where less costly options may be available.
Statutory/Regulatory Implications Nil
Consultation conducted Nil
Attachments Nil.
Page 57 FORBES SHIRE COUNCIL ORDINARY BUSINESS PAPER – 23 JULY 2020
3.4 AGENCY INFORMATION GUIDE
Report Author: Governance Officer
Responsible Officer: Director Corporate Services
Executive Summary
This report provides a brief on the annual review of Council’s Agency Information Guide in accordance with s. 21 of the Government Information (Public Access) Act 2009 and seeks Council approval to adopt the revised Agency Information Guide.
Detailed Report
Council is required under s. 21 of the Government Information (Public Access) Act 2009 to annually review and adopt an ‘agency information guide’ as part of its mandatory open access information. The guide must contain information on Council’s structure and functions; the way Council’s functions affect the public; how the public may participate in Council’s policy development; the kind of documents Council holds and how members of the public may access and amend Council documents. The information guide must be available on Council’s website.
Council staff have reviewed the Agency Information Guide and made the following changes: i. Minor spelling amendments: Clause 1.1, Council’s organisational structure. ii. Clause 3.1: Amended the date of the next Council election to 21 September 2021 to reflect amendment to the Local Government Act in response to the COVID-19 pandemic. iii. Clause 3.2.2: Included Council’s website as a location where matters placed on public exhibition can be accessed. iv. Clause 3.2.4: Amended list of Council’s s. 355 committees to remove defunct committees and reflect changes to committee names. v. Clause 6: Removed “Senior” from Governance Officer position title.
A copy of the amended guide is attached for Council’s information and approval.
RECOMMENDATION
That Council adopt the Agency Information Guide 2020 for integration into operational controls in accordance with the Government Information (Public Access) Act 2009.
Page 58 FORBES SHIRE COUNCIL ORDINARY BUSINESS PAPER – 23 JULY 2020
DIRECTOR CORPORATE SERVICES REPORT TO COUNCIL cont’d:
Alignment with Strategic Plan GR1: Ensure open, accountable and inclusive decision-making processes in government and private sector entities at all levels here decisions have potential to impact local communities.
Financial and Resource Implications Nil.
Policy Implications Nil.
Risk Considerations Nil.
Statutory/Regulatory Implications Annual review undertaken in accordance with s. 21 of the Government Information (Public Access) Act 2009.
Consultation conducted Nil.
Appendix 1. Agency Information Guide 2020. (# 667783)
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APPENDIX 1 – AGENCY INFORMATION GUIDE
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3.5 GRANTS UPDATE
Report Author: Grants Officer
Responsible Officer: Director Corporate Services
Executive Summary
The purpose of this report is to provide an update on the status of grants for the period ending 30 June 2020 as required under the Community Strategic Plan.
Detailed Report
2019/20 Successful Grants:
Aligned with Program Applicant Project Amount Impact on Council Community Strategic Plan
Community Men’s Shed New front fence $15,000.00 Nil Yes Development Program
Communities Council Tree Planting 10,000.00 Project Management Yes Environment Program Crown Reserves Calarie Hall Connection of services to new $23,500.00 Nil Yes Improvement amenities building Program Crown Reserves Council Heated Pool Refurbishment $550,000.00 Project Management Yes Improvement Program FRRR Tackling Wirrinya Progress Upgrades to Wirrinya Hall $60,000.00 Nil Yes Tough Times Association Youth Opportunities Council Learn It in Forbes- free training to $14,835.00 Project Management & Yes Grant Program help disadvantaged youth to be Implementation job ready Community Building Garema Hall Tennis Court Installation $25,000.00 Nil Yes Partnerships Regional Growth Forbes Arts Society Expansion of the Sculpture Trail, $5,700,000.00 $208,000 per year for 3 Yes Environment and new art gallery years to implement Gum Tourism Fund Swamp Master Plan FRRR Seeds of FYAT IT – Lenovo Devices x 3 $4,047.00 Nil Yes Renewal FRRR Cotton Wirrinya Aquatic Area BBQ area upgrades $5,000.00 Nil Yes Communities EPA Council Solar Bins for Meagher Lane $60,000.00 Project Management Yes
Stronger Country Council Ninja Park $266,221.24 Project Management Yes Communities Stronger Country Council Jenny Murphy Park Upgrades $102,000.00 Project Management Yes Communities Stronger Country Council Spooner Oval Lighting $357,657.76 Project Management Yes Communities Everyone Can Play Council Water Park Upgrades $20,624.00 Project Management, Co Yes contribution $20,624
Page 75 FORBES SHIRE COUNCIL ORDINARY BUSINESS PAPER – 23 JULY 2020
DIRECTOR CORPORATE SERVICES REPORT TO COUNCIL cont’d:
Aligned with Program Applicant Project Amount Impact on Council Community Strategic Plan
Drought Council Cemetery Irrigation, $1,000,000.00 Project Management Yes Communities Pool upgrades, Program Lions Park Parking, Victoria Park Rotunda, Lake Forbes Water Fountains, Jenny Murphy Park Upgrades, CBD Masterplan, Garema Get Up and Go Community Building Garema Hall Tennis Court Installation $25,000.00 Nil Yes Partnership
Sixteen grants were successful in the 2019/20 financial year. Total value: $8,213,884.90
2019/20 Grants Applied For:
Aligned with Impact on Program Applicant Project Amount Status Community Council Strategic Plan FRRR Warroo Hall Hall Upgrades $58,568.00 Nil Unsuccessful Yes Tackling Tough Times FRRR Wirrinya Hall Hall Upgrades $60,000.00 Nil Successful Yes Tackling Tough Times ANZ Seeds of FYAT IT – Lenovo Devices $4,047.00 Nil Successful Yes Renewal x3 Stronger Bedgerabong New irrigation system $7,500.00 Nil Unsuccessful Yes Communities Picnic Race Club Program ARTC Grants Calarie Hall Amenities Upgrades $4,000.00 Nil Unsuccessful Yes Stronger Calarie Hall Foot paths $13,200.00 Nil Unsuccessful Yes Communities Program Clubgrants Bedgerabong Jockey $151,948.00 Nil Unsuccessful Yes Cat 3 Picnic Race Club Room/Secretary’s Office Upgrades Clubgrants Wirrinya Progress Hall Upgrades $112,424.00 Nil Unsuccessful Yes Cat 3 Association EPA Council Solar Bins for $60,000.00 Project Successful Yes Meagher’s Lane Management Stronger Garema Hall Tennis Courts $14,000.00 Nil Unsuccessful Yes Communities Program Northparkes Forbes Cricket 100th Anniversary $3,000.00 Nil Unsuccessful Yes CIP Grinstead Cup Community Garema Hall Tennis Court $28,238.00 Nil Successful Yes Building Installation Partnerships Stronger Council Ninja Park $266,221.24 Project Successful Yes Country Management Communities Stronger Council Jenny Murphy Park $171,120.00 Project Successful Yes Country Stage Two Management Communities
Page 76 FORBES SHIRE COUNCIL ORDINARY BUSINESS PAPER – 23 JULY 2020
DIRECTOR CORPORATE SERVICES REPORT TO COUNCIL cont’d:
Aligned with Program Applicant Project Amount Impact on Council Status Community Strategic Plan
Stronger Council Spooner Oval Lighting $357,657.76 Project Management Successful Yes Country Communities Local Sports SSAA Forbes Range Upgrades $14,648.00 Nil Unsuccessful Yes Branch Clubgrants Wirrinya Progress Hall Upgrades $60,000.00 Nil Successful Yes Cat 3 Association Safe and Council CCTV Upgrades $386,235.00 Project Management Unsuccessful Yes Secure Communities Regional Forbes PA&H Poultry Pavilion $176,864.36 Nil Unsuccessful Yes Agricultural Replacement Show Development Grants Everyone Council Water Park Upgrades $20,624.00 Project Management, Successful Yes Can Play Co contribution $20,624 Building Council Spooner Oval Lighting $390,270.00 Project Management, Unsuccessful Yes Better Co contribution Regions $390,270 Heavy Council Road Safety $50,500.00 Project Management Pending Yes Vehicle Safety Initiative 2020- 21: Round 5 Variety Livvi's Council Water Park Upgrades $20,624.00 Project Management Unsuccessful Yes Place Design Grant
Drought Council Cemetery Irrigation, $1,000,000.00 Project Management Successful Yes Communities Pool upgrades, Program Lions Park Parking, Vic Park Rotunda, Lake Forbes Water Fountains, Jenny Murphy Park Upgrades, CBD Masterplan, Garema Get Up and Go Clubgrants Forbes Sorting Covered Arena $300,000.00 Nil Pending Yes and Penning Solar Forbes Sports Solar installation $10,000.00 Nil Pending Yes Communities and Recreation Club Community Forbes SSAA Clubhouse $37,500.00 Nil Pending Yes Building establishment Partnerships Aboriginal Yoorana Gunya Practice $48,543.68 Nil Pending Yes Health Minor Refurbishment Capital Works Program Community Forbes Sports Solar System $27,189.00 Nil Pending Yes Building and Recreation Partnerships Club
Page 77 FORBES SHIRE COUNCIL ORDINARY BUSINESS PAPER – 23 JULY 2020
DIRECTOR CORPORATE SERVICES REPORT TO COUNCIL cont’d:
Aligned with Program Applicant Project Amount Impact on Council Status Community Strategic Plan
Crown Land Council New Amenities, Project Management Pending Yes Reserves Hughie Wilson Oval $389,316.00 Improvement Fund Crown Land Council Solar Lighting, Forbes $160,206.00 Project Management Pending Yes Reserves Ski Dam / Aquatic Improvement Centre Fund Crown Land Forbes Sorting Arena cover $875,019.40 Nil Pending Yes Reserves and Penning Improvement Fund Crown Land Forbes Golf Implementation FGA $97,350.00 Nil Pending Yes Reserves Association Strategic Plan Improvement Fund Crown Land Council Outdoor exercise $25,300.00 Project Management Pending Yes Reserves equipment –Lake Improvement Forbes Activation Plan Fund Streets As Council Johnny Woods $50,000.00 Project Management & Pending Yes Shared Crossing–Lake Forbes implementation + Spaces Activation Plan $15,000.00 as per 20/21 budget
35 applications were submitted in the 2019/20 financial year. 12 grant applications for the year are pending worth $2,070,924.00
Grant funding, both Council and Community by Financial Year.
2019/20
18/19
17/18
16/17
15/16
14/15
2013/14
0 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000
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DIRECTOR CORPORATE SERVICES REPORT TO COUNCIL cont’d:
Strategic / Master Plans underway with Councils assistance during the 2019/20 financial year:
Organisation Facility Strategic Plan Status Master Plan Status Forbes Shire Council Villages and Rural Complete N/A Localities Forbes Sports & Rec Club Forbes Sports & Rec Club Complete N/A Forbes Rugby Union Club South Circle & Grinstead Complete Pending Oval Forbes PA&H Forbes Showground Pending Pending Forbes Heated Pool Forbes Heated Pool Pending Pending Committee
RECOMMENDATION
That Council receive and note grants update report.
Alignment with Strategic Plan GR9: Encourage and support high levels of resilience, self-reliance, capacity-building and co-operation amongst local communities and community groups.
Financial and Resource Implications Nil.
Policy Implications Nil.
Risk Considerations Nil.
Statutory/Regulatory Implications Nil.
Consultation conducted Community consultation.
Attachments Nil.
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3.6 POLICIES TO BE REVOKED
Report Author: Records and Risk Officer
Responsible Officer: Director Corporate Services
Executive Summary
The purpose of this report is to revoke redundant strategic policies from Council’s policy framework.
Detailed Report
Council staff have undertaken a review of Council’s Policy Register and have identified obsolete or superseded strategic policies to be revoked from strategic and operational control. These policies have been superseded by or incorporated into new or revised policies, have been replaced by relevant legislation or provide a framework for the control of a Council function which is no longer relevant.
Policies to be revoked Date reviewed Justification Access to Rural Properties Policy Unknown This policy has been made obsolete by the (V1) Kerb, Gutter and Layback Policy Conflict of Interest Policy (V2) 12 April 2007 This policy has been made obsolete by the Code of Conduct which incorporates the Conflict of Interest Policy. Dodder, Notice of Eradication Unknown This policy is obsolete as it has been Policy superseded by the Biosecurity Act 2015. Forbes Contribution Plan No. 1 – 13 April 2014 This policy is obsolete as it has been Public Open Spaces (V2) superseded by the Section 7.12 Contribution Plan Policy. Lions Park Staying Overnight 16/06/2007 This policy is obsolete due to Crown Land Policy (V1) requirements for this land. Noxious Weeds Parthenium 15 December 1994 This policy is obsolete as it has been Weed Eradication Policy (V1) superseded by the Biosecurity Act 2015 Noxious Weeds Silver Leaf 20 May 1993 This policy is obsolete as it has been Nightshade Eradication Policy superseded by the Biosecurity Act 2015 (V1) Preparation of Business Paper This policy is an internal procedure not a Policy and Procedure (V1.1) policy. Saleyards Lot Splitting Policy 15/02/2007 This policy is obsolete as it has been (V2) superseded by the Saleyard Rules document. Town Lanes Upgrading and 18/10/2003 This policy is obsolete as it has been Maintenance Policy (V1) superseded by ongoing roads maintenance programs Youth and Community Centre 20 August 2015 This policy is obsolete as Council no longer Vacation Care Policy (V13) operates a Vacation Care program.
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DIRECTOR CORPORATE SERVICES REPORT TO COUNCIL cont’d:
RECOMMENDATION
That Council revoke the following obsolete or superseded policies from operational and strategic control:
1. Access to Rural Properties Policy (V1) 2. Conflict of Interest Policy (V2) 3. Dodder, Notice of Eradication Policy 4. Forbes Contribution Plan No. 1 – Public Open Spaces (V2) 5. Lions Park Staying Overnight Policy (V1) 6. Noxious Weeds Parthenium Weed Eradication Policy (V1) 7. Noxious Weeds Silver Leaf Nightshade Eradication Policy (V1) 8. Preparation of Business Paper Policy and Procedure (V1.1) 9. Saleyards Lot Splitting Policy (V2) 10. Town Lanes Upgrading and Maintenance Policy (V1) 11. Youth and Community Centre Vacation Care Policy (V13)
Alignment with Strategic Plan GR1: Ensure open, accountable and inclusive decision-making processes in government and private sector entities at all levels where decisions have potential to impact local communities.
Financial and Resource Implications Nil
Policy Implications Nil.
Risk Considerations Nil.
Statutory/Regulatory Implications Nil.
Consultation conducted Nil.
Attachments Nil
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3.7 LOCAL ROADS AND COMMUNITY INFRASTRUCTURE PROGRAM
Report Author: Governance Officer
Responsible Officer: Director Corporate Services
Executive Summary
Council has recently been successful in obtaining $1.22m worth of funding for local road and community infrastructure projects through the Local Roads and Community Infrastructure (LRCI) Program.
This report identifies a suitable project for the program and seeks Council’s approval to submit an application for this project.
Detailed Report
On 22 May 2020 the Australian Government announced a new $500 million Local Roads and Community Infrastructure Program (LRCI Program), administered by the Department of Infrastructure, Transport, Regional Development and Communications.
The Program aims to assist a community-led recovery from COVID-19 by supporting local jobs, firms and procurement.
From 1 July 2020, councils will be able to access funding to support delivery of priority local road and community infrastructure projects.
Each council will receive a share of funding under the LRCI program, calculated in a similar way to the Roads to Recovery Program and road component of the Financial Assistance Grants, taking into consideration road length and population and is based on recommendations of the Local Government Grants Commissions.
Council’s allocation under this program is $1.22m. Council’s application for this amount requires a Work Schedule to be developed for each project and submitted for assessment.
Acceptance of this offer must also be made in writing to the Department of Infrastructure by 31 July 2020.
Eligibility Criteria
The LRCI Program has relatively strict eligibility criteria for projects that can be funded under the program, with conditions of the program including:
1. Eligible local road projects are projects that involve the construction or maintenance of roads managed by local governments;
2. Eligible community infrastructure projects involve construction, maintenance and/or improvements to council-owned assets that are generally accessible to the public.
3. Eligible projects must be additional to an existing work plan for 2020-21.
4. Construction activity must be undertaken between 1 July 2020 and 30 June 2021.
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DIRECTOR CORPORATE SERVICES REPORT TO COUNCIL cont’d:
Council is proposing that this grant stream be used for the Lachlan Vintage Village Visitor Information Centre (VIC) road works project. This project involves the staged construction of the approach road to the future Lachlan Vintage Village VIC, which is currently unfunded.
The total cost of the road portion of the Lachlan Vintage Village VIC project is estimated at $2.33m. This is higher than the grant value, so Council will need to stage construction to ensure it remains within the budget of this grant stream (i.e. $1.22m).
Other possible road projects on Council’s high priority wishlist include the Central West Industrial Area roadworks or road safety related road widening works on Yarrabandai Road.
Council is recommending that the $1.22m grant be used for stage 1 of the VIC road construction, as Council has already resolved to construct the VIC at the old Lachlan Vintage Village site and it is uncertain whether Council will be able to receive specific funding for these works in the foreseeable future.
RECOMMENDATION
That Council
1. Accept the offer for the Local Roads and Community Infrastructure Program; and
2. Utilise the $1.22m funding to fund the first stage of the Lachlan Vintage Village Visitor Information Centre Access Road.
Alignment with Strategic Plan IS1: Ensure that community assets and public infrastructure including roads and bridges, public buildings, parks and sporting facilities are well maintained.
Financial and Resource Implications Co-contributions are not required under the LRCI Program.
Policy Implications Nil.
Risk Considerations Nil.
Statutory/Regulatory Implications COVID-19 Local Roads and Community Infrastructure Program Guidelines
Consultation conducted Nil.
Attachments Nil
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4. DIRECTOR ENGINEERING REPORT TO COUNCIL
4.1 OPERATIONAL PROJECTS
Report Author: Manager - Works
Responsible Officer: Director Engineering
Detailed Report
The following is provided for the information of Councillors and the community detailing works undertaken throughout the Forbes Local Government Area by the operational staff.
4.1.1 Camp Street Bridge
The replacement of the Camp Street Bridge is progressing as scheduled. Council has made considerable progress on the construction of the approaches, including installation of new kerb and stormwater, footpaths and landscaping. As part of the landscaping works, Council is constructing a small pedestrian footbridge and planting six advanced palms.
The lighting on the bridge handrail is now completed, which is designed to shine on an angle to highlight the bridge and reflect onto the waterway. Council will extend the solar bollards along the new paths to the bridge to complete the lighting effect.
The project is still scheduled to be opened to traffic by the end of July 2020.
Council staff constructing new footpaths on the approaches to Camp Street Bridge.
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Council staff constructing a pedestrian footbridge over one of the drainage swales.
New kerb and gutter being poured on the north western approach.
New stormwater construction at Camp Street Bridge.
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Lighting on the bridge handrails is now operational and provides great effect over the waterway.
Advanced palms being planted as part of the landscaping plan.
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Council staff assisting TfNSW to prepare the bridge deck surface for sealing prior to placing asphalt.
4.1.2 Cottons Hill Quarry Drainage Improvement Works
Cottons Hill Quarry is an important source of gravel for Council and is only 15 minutes from Forbes. During prolonged rain events, ineffective drainage prevents access to the site.
To resolve the problem, offsite storage was needed, but the quarry is surrounded by a Travelling Stock Route (TSR). Council approached Local Land Services, who manage the TSR, to construct a dam that would drain the quarry, at the same time provide stock water and improve firefighting capabilities.
A five megalitre dam has now been constructed and the quarry has been drained.
Cottons Hill Quarry prior to works commencing.
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Drainage swale constructed to run water from the quarry to the newly constructed dam.
New dam being filled.
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4.1.3 Recreation and Open Space Strategy
The consultant developing the strategy has been working to finalise the document. The current status is:
• There have been 21 responses to the sports club survey thus far. There are 14 additional clubs on the list that will be followed-up this month. • There have been 3 responses to the school Principal survey. Further consultation with the schools will occur after school holidays. • Open space provision mapping continuing now that all site inspections have been completed. • Draft document is being prepared and the consultant will work closely with Council to incorporate Council’s corporate style and branding. • The consultant is preparing for another upcoming community consultation trip – more details to be provided soon.
4.1.4 Winter Sports
During July 2020, Council staff will meet with representatives from sporting groups to discuss their needs for their upcoming abbreviated seasons as a result of the pandemic. This will give Council a better understanding of what sports will be returning for a shorten season and at what capacity i.e. some clubs will only run a shortened junior season. In preparation, Urban Services staff have prepared most grounds that would normally be used this time of year.
There have been some enquiries about ground fees from clubs. Once Council staff have an understanding of each clubs requirements, a report on ground fees for the winter season will be provided for Council to consideration.
RECOMMENDATION
That Council receive and note the Operational Projects update for the review period.
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4.2 WATER & SEWER PROJECTS
Report Author: Manager - Water
Responsible Officer: Director Engineering
Detailed Report
The following report highlights the projects undertaken in the Water and Sewer sections of Council over the preceding period.
4.2.1 Forbes Water Filtration Plant i) Renewal of the B Plant Clarifier: The coating contractor returned and finished the floor coating and floor crack repair. However, a subsequent inspection has revealed a fine hairline crack in the floor coating which appears to coincide with an old cold joint and so this will need to be rectified. The contractor will be returning to address this issue on the 14 July 2020 and this will delay the reinstallation of the sludge rake and associated equipment until the following week.
Figure 1- B Plant Clarifier floor coated and cracks filled with sealant. ii) New Highlift Pump: The new highlift pump (pump used to pump treated water up to the reservoirs) has been delivered to site and the contractors have commenced installation. The new pump will have much greater energy efficiency, with a payback period of under 4 years. The new pump will also provide greater process flow control, matching water pumped into the system with the production rate of the plant for longer interval free plant running. This is achieved by using the variable speed control to match the discharge rate with the plant production rated. The older pump motors were not designed to run with variable speed drives and tended to vibrate excessively if the frequency of the motor was reduced too far. Council plans to upgrade the other two highlift pumps once the new pump proves its effectiveness.
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DIRECTOR ENGINEERING REPORT TO COUNCIL – PART I – cont’d iii) Replacement of Air Scour Blower line: Council staff have replaced the section of the air delivery line from the compressor room to the filter gallery and is in the process of replacing the air delivery lines to all of the filters. The existing air scour delivery lines are PVC and were installed in the early 1980’s.
Over time the heat and pressure from the air compressor and the ageing of the pipe sealant has resulting in an increasing number of joint failures in the pipeline which impacts on effective backwashing of the filters. The first section of the line was replaced with copper and the section in the filter gallery will be replaced with a temperature rated PVC.
Figure 2- New copper air line with protective lagging. iv) New 80mm water connection to the Soda Ash Plant and repair of the Rotary Feed valves on the Soda Ash Hopper: Council staff have upgraded the water connection to the soda ash dosing plant to an 80mm service. The connection comes off a separate water main that enters the plant off Ferry Street rather than the main off Flint Street. The Flint Street 100mm service is connected to the backwash tank, and when that is filling there is a reduction in flow to the Soda Ash Plant which effects the dose rate. In addition the rotary valves on the Soda Ash Hopper have been refurbished and reinstalled. The Soda Ash Hopper Rotary Valves were previously removed because they tended to become blocked with compacted soda ash during periods of low use. The removal of the valves has resulted in the soda ash being compacted in the intermediate hoppers and causing blockages and irregular dosing of soda ash. Also a poor design of the flexible connection between the rotary valve and the intermediate hopper resulted in soda ash leaking from the joint and causing corrosion on the dosing equipment. This was addressed as part of the replacement of the Rotary Valves.
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Figure 3- Installation of new water supply to Soda Ash Dosing Plant v) Chlorine and pH monitoring on the Water Plant Discharge line and at the Reservoirs connected to Supervision Control and Data Acquisition (SCADA): The new chlorine and pH analyser has been set up on the discharge pipe from the Water Filtration Plant to the reservoirs and is being connected to the Supervisory Control and Data Acquisition (SCADA) software. Council previously monitored treated water entering the clear water tank, but had to manually take samples from the discharge pipe going up to the reservoirs. At times the water quality can vary between entering and leaving the clear water tank, and the critical control point relates to the quality of the water being pumped into the network. Therefore, it was an action in Council’s Drinking Water Quality Management Plan to have a monitoring point on the Water Plant discharge line. The new chlorine and pH analysers at Turners Hill Reservoirs have been connected to the SCADA software so staff can quickly analyse what chlorine levels are being delivered to the town water reticulation.
Figure 4- SCADA showing Turners Hill Res water Level, Chlorine Residual and pH levels.
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DIRECTOR ENGINEERING REPORT TO COUNCIL – PART I – cont’d vi) Alchor Dosing Upgrade: Work has commenced on replacing the Alchor dosing equipment including the installation of new dosing pumps, solenoids and pipework at the Water Filtration Plant. vii) Trialling Aeration and Potassium Permanganate Dosing Pretreatments: Council staff are trialling two new pretreatment processes to improve water quality. Following some complaints regarding taste and odour of the bore water, Council staff are trailing processes which can aid in improving taste and odour as well as having a beneficial effect on oxidizing soluble iron and manganese. The first trial is aeration, forcing fine bubbles of air through the water to create turbulence and air water mixing. The aim is to increase dissolved oxygen levels and to strip gasses such as Carbon Dioxide, Hydrogen Sulphide and Volatile Organic Carbons out of the water column and to assist oxidizing the soluble Iron and Manganese so they will settle or be filtered out through the treatment process. The second trial will involve dosing with Potassium Permanganate which is a strong oxidant, stronger than Chlorine and has less side effects to the use of Chlorine.
Figure 5 - Aeration Trial in Rapid mix tank viii) Pipe Storage Structure at Water Filtration Plant: Work has commenced on the construction of the covered water pipe storage structure behind the Water Filtration Plant to store spare water mains out of the sun to prevent degradation due to UV. The slab for the pipe storage structure has been laid and work on the structure will commence once the design receives a structural certification.
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Figure 6 - New slab for pipe storage structure ix) Raw Water Suction Pipe Failure: The suction pipe on the raw water pump used to provide raw water for the irrigation of the parks, ovals and Lake Forbes foregrounds has failed and is sucking air as well as resulting in flooding of the low lift pump well. Council staff are investigating repair/renewal options because the pipe is quite deep, being around 4m below ground. Relining with a Polyethylene sleeve is being investigated as the preferred repair option.
4.2.2 Water Reticulation
i) Structural Condition Assessment of Concrete Reservoir at Turners Hill: Council staff arranged a structural condition assessment to be undertaken at Turners Hill concrete reservoir. The reservoir is 65 years old with a nominal 35 year remaining life. A reservoir of similar construction in Cooma failed catastrophically in January 2020.
The Structural Condition Assessment Report identified numerous minor cracking and previously patched repairs. The concrete had begun to show signs of weathering and the potential for water to penetrate the reinforcement layer. The testing indicated low levels of corrosion with the risk for increased deterioration over time, giving the tank a remaining life of between 5 – 8 years. The contractor provided a remediation plan to at least double the remaining life of the reservoir (16yrs) at an estimated cost of $833,000. With the cost of a new steel reservoir in the order of $2million, replacing the reservoir appears a more cost effective option than its repair. The remaining life provided in the structural condition report was estimated by assuming a rate of corrosion from its current condition if nothing was done.
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Council staff will be undertaking continued condition monitoring to determine more accurately what the rate of corrosion is and whether some form of treatment will slow the rate, and extend the reservoir life. This is a critical asset and a critical risk that needs to be closely monitored.
Figure 7 - One of the testing locations on the reservoir, with two locations where they excavated down to the reinforcement.
ii) Water Meter Replacement: Following last month’s meter reading, staff have returned to replacing water meters, where required. Council has almost 4,000 water meters in service. To ensure meter accuracy is maintained, meters are replaced on average every 10 years. Staff have replaced 130 meters over the last month.
4.2.3 Sewer Treatment Plant
The Sewer Treatment Plant has been operating well with effluent water quality well within Council’s EPA license conditions over the past month. Flows treated were 50.6ML, down slightly from last month, but still a little higher due to a few days of wet weather. The extra inflow to the Sewer Plant during wet weather indicates water infiltration from sources other than sewer, which may be caused by old earthenware sewer pipes, illegal roof water connections or manhole lids that are not fully sealed.
4.2.4 Sewer Reticulation
Council’s sewer teams have been undertaking fortnightly sewer pump station washdowns, as well as attending to 20 sewer blockages in mains and pumps. They also dug up and repaired a service in Marcia Street and another in Sam Street.
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4.2.5 Drought Report
Wyangala Dam is currently at 16.9%, up 1.9% over past month. Whilst the outlook is for average or above average rainfall over winter and early spring, the most recent drought status for the Lachlan Valley is that it is still in Stage 3 Drought – severe water shortage.
Water supply for the Forbes community is guaranteed for the 2020/2021 financial year with 100% town water allocation being announced. Further Wyangala Dam water allocations in the 2020/2021 financial year, for the Lachlan Valley are as follows: - 70% high security allocation; - 0% general security allocation; - 50% allocation of any remaining allocation on 30 June 2020.
There will need to be significantly more inflow into Wyangala Dam to increase high security allocation to 100% before general security licences will see any water. 34GL of inflow into Wyangala Dam is required before the end of October 2020 to avoid the Lachlan Valley moving into Stage 4 Drought conditions. Around 22.5GL of inflow has been received into Wyangala Dam, in 2020. With the catchment being wet, the required inflow to avoid moving to Stage 4 Drought conditions this year is looking promising.
A Lachlan Valley Town Water Steering Committee meeting was held, on 19 June 2020, to discuss the current drought situation. The discussion also covered the current situation in relation to water supply to the various Lachlan Valley towns and the various projects underway or being planned. Following the Forbes update, and a comment made in relation to decline in aquifer levels over the summer, the Department of Water representative raised questions about the sustainability of groundwater supplies. As groundwater is such an important backstop to Forbes and other surrounding towns, including Parkes, the Committee made an action to work with councils to determine the secure yield of these aquifers.
RECOMMENDATION
That Council receive and note the Water and Sewer Projects update for the review period.
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4.3 SURVEY & DESIGN PROJECTS
Report Author: Manager - Technical
Responsible Officer: Director Engineering
Detailed Report
The Survey and Design Team is currently four team members strong with a wealth of knowledge from the private sector and local knowledge with many years of service. The capacity is design and survey support for all in-house and external designs on roads, stormwater, sewer, water, and concrete works, etc. Staff are currently supporting very large projects both for Council and TfNSW, including the Forbes Central West Livestock Exchange Expansion, Daroobalgie Waste Disposal Expansion, Templar Street Beautification and the Camp Street Bridge.
4.3.1 Templar Street
The Templar Street design has been completed to a level that will allow construction works to begin. A ‘Safety in Design’ review of Templar Street was undertaken by the engineering team on Wednesday 8 July 2020, with the following points being highlighted for further investigation:
• Ensuring shop downpipes are properly connected to the underground drainage; • Street lights will require a lighting design to ensure ‘fit for purpose’ lighting is installed that will allow night time events; • Consultation is undertaken with disability groups to ensure tactile markers and crossings meet Access and Mobility requirements.
4.3.2 Forest Road
A survey has been completed and a design is underway for the Roads to Recovery project on Forest Road. Forest Road has a number of drainage issues particularly with five gravel causeways which become very boggy in wet weather.
4.3.3 Camp Street Bridge
Council’s surveyor has been undertaking conformance surveys as part of the Quality Assurance process required by TfNSW. These surveys confirm the levels of the various components of the work being undertaken by Council staff, including pavement thickness and positioning of drainage structures.
4.3.4 Lions Park Carpark
The design for the Lions Park carpark is now complete. The carpark has been designed in a herringbone (45o nose-in parking) as discussed with Council. The design includes a stormwater inlet pit in the north-western corner, which will require a new drainage pipe to be installed from the carpark to Lake Forbes. The outlet of the pipe will be immediately adjacent to the large stormwater outlet, constructed late last year.
4.3.5 Lawler Street Carpark
The design for the Lawler Street carpark is due to begin shortly. This carpark will provide parking for the swimming pool precinct.
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4.3.6 Drainage Projects
A Charles Sturt University student will be starting work with Council on Monday, 20th July 2020, on a twelve month contract. This student has a strong interest in stormwater design work and will be tasked with designing solutions for projects such as Lower Wambat Street.
Lower Wambat Street has some very difficult challenges, due to the very flat terrain and the lack of a legal drainage path to the Lachlan River. The absence of a drainage easement currently does not allow Council to construct any form of drainage structure to relieve the water ponding issues in the area.
Other drainage projects include Racecourse Road, Farrand Street and Cypress Lane to Lake Forbes.
4.3.7 Upcoming Projects
Upcoming project in the survey and design team include:
• West Plans Road (4.0km); • MR377 REPAIR Program project (3.055km to 3.608km); • Seven Sister Bridge alignment correction; • Forbes Water Treatment Plant access and parking area; • Mount Tullabung Road reconstruction; • Maria Street sewer extension; • Daroobalgie Industrial area design, including watermain extension; • Raw Water reservoir replacement on Camp Hill; • Reymond Street sewer rising main.
RECOMMENDATION
That Council receive and note the Survey and Design Projects update for the review period.
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4.4 MAJOR PROJECTS
Report Author: Major Projects Manager - Civil
Responsible Officer: Director Engineering
Detailed Report
Major projects are progressing well considering the impact the COVID-19 Virus has had on contractor and material availability.
4.4.1 Forbes Heated Pool
Council received a grant for $600,000 for repairs and upgrades to the Forbes Heated Pool. The Development Application has been approved and construction drawings are being completed. Tender documents are currently being prepared with a call for tenders to be released toward the end of July 2020.
A geotechnical investigation for the structure foundations is complete.
The new car parking area design for the heated pool is underway.
4.4.2 South Circle Cricket Nets
Subgrade materials have been installed and Council is now waiting on the contractor to concrete the base. The nets and synthetic turf have arrived at Council’s depot in preparation for installation.
Preparatory Works Undertaken at South Circle for Installation of Cricket Nets
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South Circle Cricket Net Area
4.4.3 Templar Street/Central Business District Upgrade
Garden beds and irrigation have been installed outside the BP Service Station and at the front of Crippen Park. Bollards that were previously in Templar Street have been reused along the kerbside
Templar Street Bollards – Reused in Dowling Street
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4.4.4 Lions Park
The extension of the existing toilet block is underway with the addition of two extra cubicles to complement the existing facility. This facility is scheduled to be completed by the end of July 2020.
Works to construct additional 2 cubicles at Lions Park
RECOMMENDATION
That Council receive and note the Major Projects update for the review period.
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4.5 FLEET REPORT
Report Author: Manager Fleet
Responsible Officer: Director Engineering
4.5.1 Detailed Report - Maintenance
Council’s workshop carried out 67 Repairs / Services for the month of June 2020. 53 of these Work Orders were scheduled and 14 unscheduled. The graph below shows Scheduled –v- Unscheduled Ratio of 79% : 21%. NOTE: Industry benchmark is 70% : 30%. Benefits of a high scheduled ratio are less unscheduled downtime costs as well as ensuring plant and vehicles are maintained to manufacturer’s specification at a minimum.
During the review period the below graph shows that workshop staff were able to achieve the industry target of 70% of repairs being turned around in less than 24 hours. The actual result being 72.06%.
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Plant No. 1403 – CAT Grader During the review period, Council’s Workshop Staff replaced blade pivot bushes in Plant No. 1403 CAT Grader (see images below). The procedure required the mouldboard mounting point to be heated to expand the bush housing and the new bushes are frozen which shrinks them before pushing into place. On completion of the repair, workshop staff tested the operation of the machine and found the repair was successful in removing the free play, slide bushes were also replaced as part of the repair.
P/N 1403 – Placing pivot bushes
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DIRECTOR ENGINEERING REPORT TO COUNCIL – PART I – cont’d
Plant No. 1498 Golf Club Fairway Mower The following image shows workshop staff carrying out repairs on Plant No. 1498 fairway mower which is utilized at the Forbes Golf Club. The repairs involved replacing the rear main oil seal as well as a service. The cutting cylinders were also serviced during this repair.
Mechanic undertaking repairs on P/N 1498 – Golf Club mower
Rural Fire Service (RFS) Vehicle Maintenance During June 2020, Council’s workshop staff have continued to carry out servicing and repairs to the Rural Fire Service (RFS) Red Fleet. Council staff are 65% through the RFS Red Fleet maintenance program which is well on track for 100% completion before the 2020/2021 fire season.
The image below shows the Wirrinya Brigade vehicle BFO1317 completed and ready for delivery.
RFS Tanker BFO 1317
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4.5.2 Plant Utilisation
During the 2019/2020 financial year the following plant utilisation was achieved:
1. Council’s Fleet with odometers travelled around 1.2 million kilometres; and 2. Council’s Fleet with hour meters operated for approximately 37,000 hours.
4.5.3 Plant Replacement
The following upgrades were made in June 2020 to Council’s Plant Replacement Program.
• Plant No. 1615 – JCB403 Wheel Loader was purchased to replace Plant No. 935 Yanmar Loader for use at the Sewer Treatment Plant. • Plant No. 1616 – Husqvarna K970 Concrete Saw, which is renewal item for Concrete Crew.
P/N 1615 – JCB Wheel Loader for use at Sewer Treatment Plant
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4.5.4 Fleet Disposal
There were no fleet disposals during the review period, due to Council’s efforts to separate the staff during the Covid-19 pandemic.
RECOMMENDATION
That Council receive and note the Fleet Management update for the June 2020.
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DIRECTOR PLANNING AND GROWTH REPORT TO COUNCIL PART I
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5. DIRECTOR PLANNING AND GROWTH REPORT TO COUNCIL
5.1 DEVELOPMENT APPLICATIONS
Report Author: Cadet Building Surveyor
Responsible Officer: Director Planning and Growth
Executive Summary
This report provides details of development applications, modifications to existing development consents and complying development certificates lodged with Forbes Shire Council during the June 2020 reporting period.
Detailed Report
Local Development
During the June 2020 reporting period, there were nine (9) Development Applications lodged 2020/47 – 2020/55.
Development Type:
New Ancillary Development (4) Pergola (1) In-ground Swimming Pool (1) Shed for Sporting Shooting Purposes (1) Light Industry (1) Additions & Alterations (1) Total development value: $177,360.00
Application details:
DA Location Description Cost 2020/47 158 York Street, Forbes New Ancillary Development $19,000.00
2020/48 193 River Road, Forbes In-ground Swimming Pool $20,000.00
2020/49 25 Kent Street, Forbes Additions & Alterations $19,500.00
2020/50 6 Oxford Street, Forbes New Ancillary Development $15,215.00
2020/51 3 Union Street, Forbes Light Industrial $30,000.00
2020/52 74 Dr Young Drive, Forbes Shed for Sporting Shooting $22,145.00 Purposes 2020/53 5 Harold Street, Forbes New Pergola $7,600.00
2020/54 11 Alcheringa Drive, Forbes New Ancillary Development $24,900.00
2020/55 18 Brahman Street, Forbes New Ancillary Development $19,000.00
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State Significant Development
Proposal Status Value NIL NIL NIL
RECOMMENDATION
That Council note the lodgement of nine (9) Development Applications with a total value of $177,360.00 for the June 2020 reporting period.
Please note the lodgement of 117 Development Applications with a total value of $12,410,536.00 year to date for the 2019/2020 financial year.
Alignment with Strategic Plan L2.2 Comply with statutory obligations for development control, environmental health and animal control. Activity - Provide an effective development application, assessment and determination system, including a pre-lodgement service and effective customer service within legislative and regulatory requirements.
Financial and Resource Implications Nil
Policy Implications Nil
Risk Consider actions Nil
Statutory/Regulatory Implications Nil
Consultation conducted Nil
Attachments Nil
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5.2 2019/20 DEVELOPMENT APPLICATION & COMPLYING DEVELOPMENT CERTIFICATE STATISTICS
Report Author: Cadet Building Surveyor
Responsible Officer: Director Planning & Growth
Executive Summary
This report provides details of development applications and complying development certificates lodged with Forbes Shire Council during the 2019/20 reporting period.
Detailed Report
During the 2019/20 year 117 Development Applications were lodged with Council worth a total value of $12,410,536.00.
1 Complying Development Application was lodged with Council valued at $295,000.00.
The combined value of Development Applications and Complying Development Certificates for the 2019/20 year was $12,705,536.00.
2018/19 2019/20 Type of Construction 2018/19 2019/20 18 13 New Single Dwellings $5,810,034.00 $3,454,002.00 2 0 Relocated/Transportable Dwellings $130,000.00 0 19 19 Additions & Alterations $1,429,035.00 $1,478,160.00 4 0 Flats/Units $2,421,797.00 0 40 25 Carports/Sheds/Pergola $918,736.00 $864,658 6 8 Swimming Pools $222,565.00 $268,505.00
Commercial/Industrial 2 5 New Commercial Professional $50,000.00 $1,468,000.00 3 4 New Industrial Premises $650,000.00 $285,000.00 0 2 Commercial Additions & Alterations $0.00 $2,930,928.00 0 0 Industrial Additions & Alterations 0 $0.00 3 1 Infrastructure $5,037,300.00 $267,900.00 12 14 Special Events/Public Gatherings 0 $0.00 2 8 Other Development Applications $14,000.00 $1,373,000.00 10 15 Subdivisions 0 $383.00 4 1 Home Industry $15,000.00 $0.00 4 2 Change of Use $827,500.00 $20,000 0 0 Demolitions 0 $0.00
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DIRECTOR PLANNING & GROWTH REPORT TO COUNCIL cont’d
Approved by Council Type of Construction 2018/19 2019/20 Application Withdrawn 2018/19 2019/20 1 2 134 117 Total DAs lodged with Council $17,955,967.00 $12,410,536.00
Complying Development 1 Certificate $295,000.000 2 Council 4 Private Certifier $875,640.00 136 118 Total DA and CDCs Lodged with $18,831,607.00 $12,705,536.00 Council
Lodged DA/CDC’s for the past decade
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DIRECTOR PLANNING & GROWTH REPORT TO COUNCIL cont’d
Development Statistics for previous years:
2019/20 117 development application valued at $12,410,536.00 and 1 complying development certificate valued at $295,000.00. Significant developments application include the Red Bend Catholic College Boys Dorm Additions & Alterations valued at $2,890,928.00 as well as 13 New Dwellings.
2018/19 134 development applications valued at $17,955,967.00 and 6 Complying Development Certificates valued at $876.640.00. Significant projects includes the modification to the highway service centre, two water facilities at Bergen park, Sweeney’s feedlot & the modification to the Jemalong subdivision.
2017/18 127 development applications and modifications valued at $48,914,312.00 and 12 Complying Development Certificates valued at $1,725,071.00. Significant Projects included Industrial workshop, industrial infrastructure, expansion of waste facility and expansion of a dairy.
2016/17 139 development applications valued at $29,746,492.00 and 11 Complying Development Certificates valued at $1,284,680.00. Significant Projected included Intensive Agriculture (poultry farm), Modification to aged care facility, Dwelling house and Highway Service Centre.
2015/16 123 development applications valued at $26,779,039.00 and 5 Complying Development/Certificates valued at $1,096,335 which included 14 new dwellings. Significant projects included: Xeros Piccolo Consulting Engineers (Hutcheon & Pearce), Red Bend College, Forbes Shire Council, Moxey Farms – Modification valued at $17,500,000
2014/15 171 development applications valued at $15,885,799 and 11 Complying Development/Certificates valued at $2,145,266 which included 29 new dwellings. Significant project included: Grain Corp upgrade to bunkers-Wongajong Road, Proposed enclosure of Undercroft-Red Bend College.
2013/14 142 development applications valued at $16,418,600, which included 23 new Dwellings. Significant projects included: Pre-School Kindergarten Facility- Baldock Street, and Residential Triplex-John Girdham Place, Outdoor Cola-Red Bend Catholic College. 10 applications for subdivisions were also received.
2012/13 159 development applications valued at $20,812,966, which included 36 new Dwellings. Significant projects included: Solar Power Facility – Lachlan Valley Way, Agricultural Machinery Centre – Angus Clarke Drive, Silos– Newell Highway. 11 applications for subdivisions were also received.
2011/12 135 development applications valued at $25,309,838, which included 17 new Dwellings. Significant projects included: New Retail Commercial Centre – Parkes Road, Red Bend Catholic College – College Road, Two Story Commercial Building – Lachlan Street. 13 applications for subdivisions were also received.
2010/11 145 development applications valued at $10,855,855, which included 20 new dwellings. Significant projects included: Pig Yards, Alterations & Additions – Red Bend Catholic College, Residential Dwelling – Wambat Street, Alterations & Additions – Bogan Street. 14 applications for subdivision were also received.
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2009/10 160 development applications valued at $11,857,193, which included 21 new dwellings. Significant projects included: School Hall, School and Boarding Accommodation – Red Bend Catholic College, Internal Refurbishment - GHD Pty Ltd (D Mees), Duplex– William Street. 22 applications for subdivision were also received.
RECOMMENDATION
That Council note the lodgement of 117 Development Applications and 1 Complying Development Certificates with Council having a total value of $12,705,536.00 for the 2019/20 reporting period.
Alignment with Strategic Plan L2.2: Comply with statutory obligations for development control, environmental health and animal control. Provide an effective development application, assessment and determination system, including a pre-lodgement service and effective customer service within legislative and regulatory requirements.
Financial and Resource Implications Nil.
Policy Implications Nil.
Risk Considerations Nil.
Statutory/Regulatory Implications Nil.
Consultation conducted Nil.
Attachments Nil.
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5.3 LOCAL STRATEGIC PLANNING STATEMENT
Report Author: Town Planner
Responsible Officer: Director Planning & Growth
Executive Summary
At the May Council meeting, Council resolved to place the Local Strategic Planning Statement on Public Exhibition for a period of 28 days. During this time, no submissions from members of the community were received. However, five (5) submissions from Government Agencies were received. These submissions have been reported on below.
Detailed Report
The NSW Government, through amendments to the Environmental Planning and Assessment Act 1979, have introduced new requirement for a land-use based strategy for each Local Government area called a Local Strategic Planning Statement. Council over the last 12 months have been working on developing the Draft Local Strategic Planning Statement which sets the direction for land- use issues for the next 20 years. In preparing the draft LSPS, Council staff have:
• Held workshops with Councillors and key Council staff; • Used feedback from existing recent public consultation including the Community Strategic Plan, Agricultural Strategy, CBD Masterplan and Lake Forbes Activation Plan to ensure that what the community has already told us was taken into account; • Consulted with various government agencies including the Department of Planning, Industry and Environment (DPIE), NSW Health, Water NSW and Office of Environment and Heritage (now within DPIE); and • Ensured consistency with existing strategic documents such as the Agricultural Strategy, the Community Strategic Plan and the Central West and Orana Regional Plan.
The LSPS has now been placed on Public Exhibition for a period of 28 days. During this time, no community submissions were received. However, five (5) submissions from Government Agencies have been received, as discussed below.
The Purpose of the Local Strategic Planning Statement The purpose of the LSPS is to guide how land is used in Forbes Local Government area to achieve desirable economic, social and environmental outcomes. The LSPS outlines how Council will manage land-use change as the region grows due to several employment generating developments in the Central West Region, including the Parkes Activation Precinct, Fifield Mine, several Solar Farms and expansions to existing mines. The LSPS does not zone land nor does it consider individual sites in detail. The LSPS sets the vision for what our Shire will look like into the future. It highlights the characteristics that makes Forbes a great place to live, work and play and outlines how to protect those characteristics. The LSPS summaries the significant body of strategic planning work completed by Council and highlights studies and investigations that will need to be funded into the future.
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The LSPS will carry statutory weight, particularly in relation to rezoning proposals and development application matters.
Agency Submissions:
Transport for NSW – Western Region
Our lifestyle and Community We support Council’s preparation of a Housing Strategy Included as within the action: that identifies future residential growth areas and land “Investigate any barriers to the supply of varied releases. We encourage Council to consider diverse housing types and amend land use controls if housing including consideration of higher density necessary” developments such a townhouses and villas within towns. This would provide access to employment and local amenities for those who do not have access to a vehicle or public transport. We recommend that new areas for residential Noted and will be investigated as part of the development or infill development should try and avoid Housing Strategy. being located close to the freight network as well as freight and logistics facilities. Developments near the freight network need to take into account existing and future freight movements on the network and allow the corridors to operate at maximum efficiency. New developments will need to mitigate against noise and air emissions as well as vibrations from the freight network. This will give effect to the Actions 12.3, 18.1 and 18.3 in the Central West and Orana Regional Plan. Our Local Economy We recommend that actions to prevent land use conflict Noted and included within Rationale of Our should be expanded to include other parts of the Agriculture section. agricultural supply chain, not just agricultural land. This will give effect to Action 2.3 in the Central West and Orana Regional Plan. We recommend Council consider an action to protect Noted and would be included in the industrial zoned land from encroachment by investigations for the following actions: incompatible land uses. This will give effect to Actions • Ensure an adequate supply of suitably zoned 10.4 and 18.1 in the Central West and Orana Regional and serviced land for commercial and Plan. industrial redevelopment; • Work with landholders and stakeholders to identify the best location for the future expansion of the Central West Industrial Park; • Investigate how best to accommodate light industrial and small scale manufacturing uses and rezone land as appropriate;
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We recommend Council consider an action to protect Noted and will be included in the investigations industrial zoned land from encroachment by for the following actions: incompatible land uses. This will give effect to Actions • Work with landholders and stakeholders to 10.4 and 18.1 in the Central West and Orana Regional identify the best location for the future Plan. expansion of the Central West Industrial Park; • Investigate how best to accommodate light industrial and small scale manufacturing uses and rezone land as appropriate; Council could also consider an action relating to co- Noted and included in the action: Research what located related industries to maximise infrastructure diversification and value-adding opportunities utilisation and decrease chain costs, giving effect to looks like for Forbes and consult with Action 10.1 in the Central West and Orana Regional stakeholders to determine how land use controls Plan. can support this. Implement changes as appropriate. We recommend Council consider local freight access to Noted and discussed within the Rationale for the Forbes CBD. The efficient movement of freight “Our Transport”: requires a strategy that integrates it with the efficient movement of people, especially in and around the town centre whilst protecting urban amenity and freight access. We recommend that any development along the Newell Noted and discussed within the Rationale for Highway in the town centre have regard to the “Our Transport”: movement function of the corridor and must not “To grow these industries in Forbes, Council adversely impact the function of the Newell Highway as must also ensure that transport corridors are a nationally significant freight corridor. protected. While Newell Highway frontage is highly desirable for new industrial and commercial developments, multiple accesses can hinder the efficiency of highway transport. This can be balanced by working with Transport for NSW to address access concerns at the subdivision or rezoning stage of new industrial and commercial land releases while maintaining desirable highway frontage and advertisement opportunities which will support the viability of new developments.” We welcome working with Council to enhance transport Noted links to Sydney. Our Infrastructure and Growth The LSPS could explore the location of freight precincts Noted and would be included in this action: near existing key freight route and infrastructure. This “Prepare a study on infrastructure upgrades will give effect Action 18.5 in the Central West and Orana required to support expansion and use of the Regional Plan. Central West Industrial Park.” We agree with Council that transport corridors need to Noted be protected in order to grow surrounding industries. We welcome Council working with TfNSW to address Noted access concerns during the subdivision and rezoning stage of new industrial and commercial land releases on the Newell Highway.
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We support upgrades to transport routes in rural areas Noted to ensure agricultural business can reach markets via the most direct routes and encourage Council to work with TfNSW to help achieve this. The LSPS could contain a specific action on how Council Noted and amended can take advantage of the Special Activation Precinct (SAP) in Parkes. While there is an action on how to leverage Inland Rail but this action could also reference the SAP as rail terminals in Forbes or Parkes will provide access to markets, not just Inland Rail on its own. We recommend that protecting freight corridors from Noted and specifically justified as part of encroachment should be identified as a specific action in Rationale in “Our Transport” the LSPS. This will give effect to Actions 18.1 and 18.3 in the Central West and Orana Regional Plan. Road Safety considerations TfNSW encourages Council to consider how the Noted and will be considered as part of new following road safety points can be considered in the Engineering Guidelines and DCP Review LSPS and other strategic planning documents. Including: actioned as LSPS. • Ensuring that areas with identified high risk of run- off-road and fatigue related crashes on the high speed and regional road network consider key treatments as per the Saving Lives on Country Roads initiative of the NSW Road Safety Plan 2021. • Ensuring that walking and cycling connections are prioritised and supported by safe facilities aligned with Safe System principles as per the Liveable and Safe Urban Communities initiatives of the NSW Road Safety Plan 2021. Austroads Research Report (AP-R611-20) ‘Integrating Safe System with Movement and Place for Vulnerable Road Users’ can assist council practitioners with applying Safe System thinking to a Movement and Place context: There is also a webinar to support this report https://austroads.com.au/webinars-and- events/webinar-integrating-safe-system-with- movement-and-place-for-vulnerable-road-users. • Austroads has published a research report to guide local government on developing and implementing road safety management frameworks according to Safe System principles. The report (and recording of associated webinar) can be downloaded on the Austroads website here, noting that membership and access to all materials is now free: https://austroads.com.au/latest-news/targeted- road-safety-guidance-for-local-government.
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General Comments The LSPS could show alignment with the NSW Freight Noted and Ports Plan 2018 – 2023 and the NSW Heavy Vehicle Access Policy Framework
The LSPS could include a map which identifies the Noted and map to be amended to show transport regional freight network (including key national, state, routes regional and local roads and railways). The map could also identify major freight generators in the LGA such as the Central West Livestock Exchange, Moxey’s Dairy Farm and GrainCorp recieval sites at Red Bend and Wirrinya. This will allow for greater clarity and consistency in land use planning and decision making and give effect to Actions 19.1 and 19.5 in the Central West and Orana Regional Plan. Any constraints on the freight network and proposed Proposed upgrades have been included as part upgrades could be identified. This will give effect to of the LSPS within Rationale statements. These Actions 19.2 and 19.3 in the Central West and Orana have been marked as areas for investigation into Regional Plan. the future.
Council could consider an action regarding working with This would be included as part of this action: TfNSW to consider the need and location of additional “Upgrade transport routes in rural areas to heavy vehicle rest areas along major freight corridors. ensure agricultural businesses can reach markets via the most direct route in line with the Agricultural Strategy” Council could consider how TfNSW owned land in the Noted Shire can be utilised to support the placemaking outcomes, enhance transport outcomes and contribute to the economic development, housing and employment opportunities identified in the LSPS including through the LEP review process.
Department of Planning, Infrastructure and Environment - Biodiversity Conservation Division Our Neighbourhoods Consider and implement a range of urban design Would be considered as part of Housing and land use planning strategies to create healthy Strategy. built environments utilising the Urban Design for Regional NSW guidance from Government Architect NSW Protect, enhance and increase natural and green Would be considered as part of housing spaces by considering ecosystem change and strategy, LEP Review and DCP review. species shift from climate change, and applying ecosystem adaptation into strategic planning and land protection. Enhance the quality of neighbourhoods by Would be considered as part of any future integrating recreational walking and cycling Pedestrian Access and Mobility Plan. networks. Continue to consider updated climate change Noted information and monitor and report to the community on progress against climate resilience and net zero goals.
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Our Water Responsibilities Adopt an integrated approach to water cycle Would be included as part of action “work with management across the region that considers climate stakeholders and research best practice water change, water security, sustainable demand and growth, management to investigate how land use controls and the natural environment (14.1); and can best ensure the efficient use of water in all land uses” Plan for the effects of a changing climate on water Included as part of action “Identify, plan and availability and use for the environment, settlements, respond to issues surrounding climate change communities and industry. and natural disasters and their short and long term impact in line with the Central West Orana Regional Adaptation report;” Incorporate water sensitive urban design in new Would be included as part of action “work with developments. stakeholders and research best practice water management to investigate how land use controls can best ensure the efficient use of water in all land uses” Our Infrastructure Consider the regional systems transition model as Noted outlined in the Western Enabling Regional Adaptation Central West and Orana region report (2017) when developing operational policy, undertaking strategic planning, delivering council programs and assessing future infrastructure needs Assess and manage the impacts of climate change (such Included as part of action “Identify, plan and as heat, floods, storms and drought) on Council’s assets respond to issues surrounding climate change and services utilising NSW Government’s Guide to and natural disasters and their short and long Climate Change Risk Assessment for NSW Local term impact in line with the Central West Orana Government. Enable communities and individuals to be Regional Adaptation report;” better prepared and more resilient. Consider and implement a range of urban design and Included as part of action “Identify, plan and land use planning strategies to minimise heat in local respond to issues surrounding climate change government areas described in Minimising the Impacts of and natural disasters and their short and long Extreme Heat: A guide for Local Government. term impact in line with the Central West Orana Regional Adaptation report;” Assess LGA wide carbon emissions and develop and Included as part of action “Identify, plan and implement a plan to reduce emissions in consultation with respond to issues surrounding climate change the community. Consider referencing the Forbes and natural disasters and their short and long community emissions snapshot available here term impact in line with the Central West Orana https://snapshotclimate.com.au/locality/australia/new- Regional Adaptation report;” south-wales/Forbes/ Consider including actions 9.1 – 9.3 noted in the Central Included as part of actions: West and Orana Regional Plan under Direction 9: • Partner with federal and state government Increase renewable energy generation; such as: agencies to develop Forbes as a microsite for • Identify locations with renewable energy potential and innovation projects in the agriculture, access to the electricity network. environmental, and technology areas; • Facilitate small-scale renewable energy projects using Identify locations for future large scale industries bioenergy, solar, wind, small-scale hydro, geothermal or such as mines and solar farms outside of other innovative storage technologies through local agricultural land and future residential growth environment plans. areas.
• Promote best practice community engagement and maximise community benefits from all utility scale renewable energy projects
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Our Agriculture Build drought resilience in rural communities by “Identify, plan and respond to issues surrounding supporting primary producers and communities to climate change and natural disasters and their improve preparedness and decision-making. short and long term impact in line with the Central West Orana Regional Adaptation report;” “Implement the actions identified within the Forbes Agricultural Strategy 2018-2030”
Department of Planning, Infrastructure and Environment – Local Government and Regional Planning Division
• Specify how Council will monitor and report on Included in appendix of LSPS completion of actions, to meet the requirements of Section 3.9(2)(d) of the Act. o Including rough timeframes (short, medium, long) to achieve actions can help with this. • LSPS could benefit from mentioning some local New Action included in “Our heritage and environmental features such as Bird Hole wetland, Biodiversity”: to meet the requirements of Section 3.9 (2)(a) of the “Protect and enhance our environmental Act. features such as Gum Swamp Wetland and the Lachlan River through special projects and appropriate management plans”. • Recommend reviewing Bathurst LSPS Planning Noted and reviewed. Priority 19 for ideas of how to improve land use ties for Planning Priority 3 - Our education and health.
Heritage NSW
Heritage NSW supports the following initiatives in Noted Forbes Shire Council’s LSPS: • promoting and preserving the heritage values of Forbes via suitable land use controls that are reflected in the Development Assessment process • Reviewing and amending the Heritage Conservation Area (HCA) for the Forbes Town Centre and updating Council’s Heritage Schedule, and
• Preparing an adaptive reuse strategy to inform development opportunities for heritage buildings and reflecting any outcomes of this report in Council’s Development Control Plan (DCP). If the relevant Aboriginal communities and/or groups Whole of community consultation was have not already been consulted about the content of the undertaken as part of the LSPS process. LSPS, this should be done prior to the LSPS being finalised Preparation of an Aboriginal Cultural Heritage Study to Noted and will be considered as part of LEP inform amendments to Council’s Local Environmental Review. Plan (LEP) to protect Aboriginal cultural heritage and cultural landscapes consultation with the Aboriginal community about their Noted cultural heritage and connection to Country
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considering the linkages between culture, heritage and Noted and included extensively in “Our Tourism” tourism, and the opportunities culture and heritage bring and “Our Town Centre” for economic growth further articulating heritage as it relates to local Noted and included in action: “Investigate and character, including potentially identifying clusters of implement Local Character Statements to places and items which contribute to the significant preserve the character of the town centre.” character of the place, and considering the linkages between actions and priorities, Noted and included in action: “Prepare an e.g. the ways in which heritage and culture contribute to adaptive re-use strategy to inform development attractive and liveable places, local employment and opportunities of our heritage buildings into the community wellbeing future and reflect any outcomes of this report in the DCP;”
Cancer Council NSW
Cancer Council NSW strongly encourages Council to Noted and will be investigated as part of DCP ensure the value of shade for UV radiation protection Review and Housing Strategy and other co-benefits are fully recognised in the vision for the LGA.
RECOMMENDATION
That Council adopt the Forbes Local Strategic Planning Statement
Alignment with Strategic Plan This meets all strategies listed in Direction 4 of the CSP– Rural and Urban Land Use
Financial and Resource Implications Financial implications for projects committed to generally.
Policy Implications Nil
Risk Considerations Nil
Statutory/Regulatory Implications LSPS is required to be adopted by 30 June 2020.
Consultation conducted 28 Day Public Exhibition Period
Appendix 1. The Draft Local Strategic Planning Statement 2. Submissions by: Department of Planning, Industry and Environment - Biodiversity Conservation Division; Cancer Council; Department of Planning, Industry and Environment - Local Government and Regional Planning Division; Transport for NSW; Heritage NSW
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APPENDIX 1 – DRAFT LOCAL STRATEGIC PLANNING STATEMENT
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APPENDIX 2 – SUBMISSIONS TO DRAFT LOCAL STRATEGIC PLANNING STATEMENT
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5.4 UPDATE ON INDUSTRIAL DEVELOPMENT AND MANUFACTURING BROCHURES
Report Author: Economic Development Officer
Responsible Officer: Director Planning and Growth
Executive Summary
Council suggested changes to the draft Industrial Development and Manufacturing Brochures at its ordinary meeting held in March 2020, as part of the promotional plan for the local industrial estates. The revised brochures are attached for Council’s consideration.
Detailed Report
The Central West Industrial Park (CWIP) and Landrace Industrial Estates provide prospective value-adding and complementary agri-food businesses prime real-estate to establish operations in the Mid-Lachlan Region. The Industrial Development and Manufacturing Brochures form part of the promotional plan for the local industrial estates and aim to promote the regions specialisations, including our Agricultural, Manufacturing and Transport and Warehousing Industries, and attract investors and labour.
Council could consider a marketing acquisition campaign to drive growth within the Industrial/Commercial sector alongside the distribution of brochures in the local area. For example, the campaign could include a prospectus, signage, and web content, for distribution to relevant stakeholders.
RECOMMENDATION
That Council,
1. Adopt the promotional brochures for CWIP and Landrace Industrial Estates; and
2. Undertake a workshop on future marketing and sales strategies at the September Economic Development Committee.
Alignment with Strategic Plan LE2 Support economic growth and expansion across the Shire through improvement of local public and private infrastructure and the allocation of land for commercial and industrial uses; LE7 Promote the Shire as an ideal location for investment and the establishment of innovative, sustainable businesses and light industry.; LE12 Leverage the Parkes intermodal hub and Inland Rail projects to foster economic growth within the Shire.
Financial and Resource Implications Marketing print and digital collateral will incur financial implications but will be offset by the sales of the estates.
Policy Implications Nil
Risk Considerations Nil
Consultation conducted Council’s Economic and Business Development Committee and Economic Development Committee.
Appendix 1. Industrial Development and Manufacturing Brochures.
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APPENDIX 1 – INDUSTRIAL DEVELOPMENT AND MANUFACTURING BROCHURES
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ECONOMIC DEVELOPMENT COMMITTEE REPORT TO COUNCIL PART I
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6. ECONOMIC DEVELOPMENT COMMITTEE
A meeting of this Committee was held on Monday 6 July 2020 in the Chambers commencing at 5:00 pm.
PRESENT Cr Phyllis Miller OAM (Chair) APOLOGY Cr Steve Karaitiana Cr Graeme Miller Cr Susan Chau Cr Grant Clifton (Cr J Nicholson/Cr G Miller) Cr Jeff Nicholson Cr Chris Roylance Cr Michele Herbert (arrived at 5:05 pm) Cr Jenny Webb (via zoom at 5:05 pm) Mr Steve Loane (General Manager) Mr Stefan Murru (Director Corporate Services) Mr Paul Bennett (Director Planning and Growth) Mr Richard Jane (Director Engineering) Mr Aaron Parker (Manager Major Projects – Civil) Ms Jennifer Parker (Manager Property and Investment) Ms Emma Ridley (Economic Development Officer) The Chair acknowledged the Traditional Custodians of the land on which we met today and paid respect to the Elders both past, present and emerging. CONFLICT The Chair asked if any members had a conflict of interest. No conflict of interest in any matter was declared. OF INTEREST MINUTES The minutes of the previous meeting were confirmed as correct.
6.1 TEMPLAR STREET PROJECT WORKSHOP
A workshop to decide on colours for the Templar Street project was conducted by Council’s Manager Major Projects (Civil).
RECOMMENDATION
That Council receive and note the progress of the Templar Street project. (Cr G. Clifton/Cr G Miller)
MOTION to move into Part II Closed Council (Cr C Roylance/Cr M Herbert)
6.2 NEW BUSINESS
Nil.
6.3 BUSINESS WITHOUT NOTICE
Nil.
6.4 DATE AND TIME OF NEXT MEETING
The next meeting of this Committee will be held at 5:30 pm on Monday 7 September 2020.
6.5 CLOSE
There being no further business the meeting closed at 5:06 pm.
RECOMMENDATION
That Council receive and note the progress of the Templar Street project.
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HERITAGE ADVISORY COMMITTEE REPORT TO COUNCIL PART I
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7. HERITAGE ADVISORY COMMITTEE REPORT TO COUNCIL
A meeting of this Committee was held in the Council Chambers on Thursday, 9 July 2020 commencing at 5:18 pm.
PRESENT Cr Michele Herbert (Chair) APOLOGY Cr Phyllis Miller OAM Cr Grant Clifton Bruce Adams Cr Chris Roylance Graham Halls (Heritage Advisor) Cr Jenny Webb (arrived at 5:25 pm) Nina Hooper (Manager Community Monica Wren and Tourism) Alister Lockhart Steve Loane (General Manager) Paul Bennett (Director Planning and Growth) (M. Wren/A Lockhart) Eliza Noakes (Town Planner) Janelle Clarke (Senior Executive Services Officer) The Chair acknowledged the Traditional Custodians of the land on which we met today and paid respect to the Elders both past, present and emerging. CONFLICT The Chair asked if any members had a conflict of interest. No conflict of interest in any matter was OF declared. INTEREST MINUTES The minutes of the meeting held 4 February 2020 were confirmed as correct. (A Lockhart/G Clifton)
7.1 BUSINESS ARISING FROM PREVIOUS MINUTES
7.1.1 Louisa Lawson Plaque
A photograph of Rob Willis and the Committee was taken around the Louisa Lawson plaque prior to the meeting.
RECOMMENDATION
That Council:
1. investigate raising the height of the concrete block the plaque sits on;
2. thank the Senior Communications Officer for her assistance with generating QR Codes;
3. develop a media release to accompany the Louisa Lawson plaque installation in Victoria Park. (A Lockhart/M Wren)
7.2 NEW BUSINESS
7.2.1 Forbes Heritage 2020
The Director Planning and Growth provided the following list of proposed events to be held during Forbes Heritage 2021.
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HERITAGE ADVISORY COMMITTEE REPORT TO COUNCIL – cont’d
Forbes Medal/Volunteer Award Same format as very successful 2019 event. Tuesday (to allow for attendance Held in an interesting venue (Platypus Gallery worked of Heritage Advisor) extremely well but investigate other options including upstairs at Museum, upstairs at Post Office, Masonic Lodge etc) Canapes and drinks provided Brief discussion of Medal nominees by Heritage Advisor, Live acoustic entertainment. Presentation of Forbes Medal and Volunteer Award One art award only – FSC Acquisition Prize – but exhibition of artworks welcomed. Continue with Young Artist Scholarship, co-funded by Forbes Arts Society. Heritage Fair in the Town Full day heritage fair with stalls, games, activities, Hall/Victoria Park performances and talks. Friday/Saturday Potential presentations/activities with: Rob Willis Poets such as Tractor Rennick Graeme Hall Antique Roadshow with Michael Robinson On-site displays by Historical Museum and Family History Group Listening lounge – recordings from safe and opportunity to record your own (trialing for Grandparents Week in October) Stalls/displays for the role of women in Forbes History, Wiradjuri Heritage Committee and staff dress up in Heritage wear Games/activities in courtyard/Vic Park – ie skittles, Punch and Judy show, gold panning – tie in with bushranger history Convict Footprint performance (maybe more than one during day if schedule/budget permits) High tea served. School visits bussed in (if during week). Evening bush dance (budget Lions Park from 7pm (Town Hall for wet weather) permitting) Live entertainment from the Roweths or Bushwhackers Friday/Saturday Hay bales, dancing, food and drink available for purchase Live dance calls, relaxed environment, family friendly event. Dressing up highly encouraged
RECOMMENDATION
That Council:
1. finalise a date to hold the Forbes Heritage event in May 2021;
2. investigate holding the Forbes Heritage Award night at the Forbes Arts Gallery. (A Lockhart/M Wren).
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HERITAGE ADVISORY COMMITTEE REPORT TO COUNCIL – cont’d
7.2.2 Grants
The following heritage grants were provided in the 2019-2020 funding round:
• Forbes Tennis Club Replacement of Deck - $3000. Total cost of works: $8,600; • St Johns Church Works Report - $650. Total Cost of works: $1,300; • St Johns Anglican Church roof repair - $2,350. Total cost of works: $9,100; • 122-124 Rankin Street repainting - $3000. Total cost of works: $12,500
Due to COVID-19 and Bushfire’s, the St Johns roof repair project and the Tennis Club deck replacement were both delayed. OEH granted an extension to both of these projects due to the extenuating circumstances. It is expected that both of these projects will be completed this calendar year. The committee was also advised that Council had been successful in obtaining a grant for $30,000 for conservation work to the Victoria Park Rotunda.
RECOMMENDATION
That Council note the update on the Local Heritage Grant scheme and the $30,000 from the Federal Drought Grants for conservation works to the Rotunda in Victoria Park. (Cr J Webb/C Roylance)
7.2.3 QR Code Project
Discussions with staff have determined that instead of the QR Code leading to a website, it should lead to a video showing a slide show of photos of the heritage items with a voice over reading out the information. The videos could also feature subtitles to ensure accessibility for all members of the community.
Council have developed the following brief project plan for the QR Code Project:
Step Responsibility Timeframe Collect imagery for Town Planner with Heritage Advisor and July – September 2020 videos Heritage committee members input Prepare information Town Planner with Heritage Advisor input July – September 2020 Create and Upload Senior Communication Officer and Town October - November 2020 Videos Planner Generate QR Codes, Senior Communication Officer December 2020 print stickers and place on buildings
RECOMMENDATION
That Council approve the timeline for the heritage video project with QR codes. (Cr G Clifton/Cr J Webb)
7.2.4 MOU Paul Wenz Collection
The Paul Wenz collection is currently stored in the Forbes Library. The collection is generally not on public display. In 2017 it was endorsed by Council that the collection could be displayed at the Museum which would allow better access by the public. At this time the Museum did not have the facilities to house the collection, though with the recent renovations they now have this capacity.
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HERITAGE ADVISORY COMMITTEE REPORT TO COUNCIL – cont’d
Initial discussions have been held with Jan Richards of Central West Libraries who is agreeable to the relocation of the collection to the Museum subject to a MOU being in place to ensure the collections safekeeping.
RECOMMENDATION
That Council develop a MOU with the Forbes and District Historical Museum for the ongoing care, storage and display of the Paul Wenz Collection for the community at the Forbes Museum. (A Lockhart/M Wren)
7.3 BUSINESS WITHOUT NOTICE
7.3.1 150 Year Celebration
Cr Roylance suggested Council organise a street parade and movie night in the Town Hall as part of the 150 Year Celebration Event.
RECOMMENDATION
That Council investigate incorporating a street parade and a movie night in the Town Hall as part of the 150 Year Celebration Event. (A Lockhart/M Wren)
7.3.2 Visitor Information Centre
General discussion was held around the future use and road access to the Lachlan Vintage Village.
RECOMMENDATION
That Council investigate obtaining direct access from the State Highway to the Visitor Information Centre. (A Lockhart/M Wren)
7.4 DATE AND TIME OF NEXT MEETING
The next meeting of this Committee will be held at 5:00 pm on Tuesday, 1 September 2020.
7.5 CLOSE
There being no further business the meeting closed at 6:06 pm.
RECOMMEDATION
7.1.1 Louisa Lawson Plaque
That Council:
1. investigate raising the height of the concrete block the plaque sits on;
2. thank the Senior Communications Officer for her assistance with generating QR Codes;
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HERITAGE ADVISORY COMMITTEE REPORT TO COUNCIL – cont’d
3. develop a media release to accompany the Louisa Lawson plaque installation in Victoria Park.
7.2.1 Forbes Heritage 2020
That Council:
1. finalise a date to hold the Forbes Heritage event in May 2021;
2. investigate holding the Forbes Heritage Award night at the Forbes Arts Gallery.
7.2.2 Grants
That Council note the update on the Local Heritage Grant scheme and the $30,000 from the Federal Drought Grants for conservation works to the Rotunda in Victoria Park.
7.2.3 QR Code Project
That Council approve the timeline for the heritage video project with QR codes.
7.2.4 MOU Paul Wenz Collection
That Council develop a MOU with the Forbes and District Historical Museum for the ongoing care, storage and display of the Paul Wenz Collection for the community at the Forbes Museum.
7.3.1 150 Year Celebration
That Council investigate incorporating a street parade and a movie night in the Town Hall as part of the 150 Year Celebration Event.
7.3.2 Visitor Information Centre
That Council investigate obtaining direct access from the State Highway to the Visitor Information Centre.
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SALEYARDS ADVISORY COMMITTEE REPORT TO COUNCIL PART I
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8. SALEYARDS ADVISORY COMMITTEE REPORT TO COUNCIL
A meeting of this Committee was held at 8:59 am on Wednesday 1 July, 2020 at the Central West Livestock Exchange.
PRESENT Cr Graeme Miller (Chair) (Councillor Representative) APOLOGY Nic Cronin Cr Phyllis Miller (Councillor Representative) (J Webb/P Miller) Cr Jenny Webb (Councillor Representative) Mr Randal Grayson (President FAA) Mr Wayne Dunford (Regional Representative) Ms Caitlyn Northey (Local Land Services) Ms Ruth Klingner (Vendor) (arrived at 9:04 am) Mr Luke Whitty (Agent Representative) Mr Geoff Rice (Agent Representative) Mr Steve Loane (General Manager) Mr Stefan Murru (Director Corporate Services) Mr Richard Jane (Director Engineering) Cassi Walmsley (Manager Livestock Exchange) Aaron Parker (Manager Major Projects – Civil) Janelle Clarke (Senior Executive Services Officer) The Chair acknowledged the Traditional Custodians of the land on which we met today and paid respect to the Elders both past, present and emerging. CONFLICT The Chair asked if any members had a conflict of interest. No conflict of interest in any matter was OF declared. INTEREST MINUTES The minutes of the previous meeting were confirmed as correct. (S Loane/Cr P Miller) The General Manager introduced Richard Jane, Council’s Director Engineering to the Committee.
8.1 BUSINESS ARISING FROM PREVIOUS MINUTES
8.1.1 Tour of the new Cattle Yard Expansion
A tour of the new Cattle Yard Expansion and update will be led by Council’s Manager Major Projects – Civil.
RECOMMENDATION
That Council receive and note the update provided by the Manager Major Projects - Civil. (G Rice/Cr P Miller)
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SALEYARDS ADVISORY COMMITTEE REPORT TO COUNCIL cont’d
8.2 CORRESPONDENCE
Nil.
8.3 NEW BUSINESS
8.3.1 Goat Depot
Council has been approached by an Agent from Dubbo with a proposal to using the Central West Livestock Exchange as a goat depot. The proposal is to have goats delivered to the yards each Monday and load them out on the Tuesday. Council is still investigating its role in this and how much work would need to be undertaken before proceeding.
RECOMMENDATION
That Council receive and note the information regarding the proposed goat depot at the Central West Livestock Exchange. (G Rice/L Whitty)
8.3.2 COVID-19 Update
An update regarding the current situation with the COVID-19 pandemic was provided.
RECOMMENDATION
That Council:
1. provide a COVID-19 instruction pamphlet to be distributed at the front gate of the Central West Livestock Exchange;
2. continue with the speaker system announcements reinforcing social distancing regulations. (Cr P Miller/R Grayson)
8.4 REPORTS
8.4.1 Throughput
Cattle & Calves numbers Sheep & Lambs numbers pigs numbers Jul-19 5,755 Jul-19 131,813 Jul-19 513 Aug-19 6,787 Aug-19 117,853 Aug-19 771 Sep-19 9,774 Sep-19 111,233 Sep-19 584 Oct-19 6,105 Oct-19 135,904 Oct-19 679 Nov-19 6,311 Nov-19 90,373 Nov-19 874 Dec-19 3,442 Dec-19 72,039 Dec-19 790 Jan-20 1,945 Jan-20 101,254 Jan-20 654 Feb-20 4,991 Feb-20 89,040 Feb-20 603 Mar-20 2,229 Mar-20 82,280 Mar-20 688 Apr-20 1,090 Apr-20 55,219 Apr-20 480 May-20 1,333 May-20 45,099 May-20 881 Jun-20 TOTAL: 49,762 TOTAL: 1,032,107 TOTAL: 7,517
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SALEYARDS ADVISORY COMMITTEE REPORT TO COUNCIL cont’d
RECOMMENDATION
That Council receive and note the throughput report. (S Loane/G Rice)
8.5 BUSINESS WITHOUT NOTICE
Online selling Options at the CWLE
RECOMMENTATION
That Council convene a workshop with members of the Saleyards Advisory Committee to investigate online selling options at the Central West Livestock Exchange. (L Whitty/G Rice)
8.6 DATE AND TIME OF NEXT MEETING
8.7 TIME OF MEETING CLOSE
The meeting closed at 9:38 am.
RECOMMENDATION
8.1.1 Tour of the new Cattle Yard Expansion
That Council receive and note the update provided by the Manager Major Projects - Civil.
8.3.1 Goat Depot
That Council receive and note the information regarding the proposed goat depot at the Central West Livestock Exchange.
8.3.2 COVID-19 Update
That Council:
1. provide a COVID-19 instruction pamphlet to be distributed at the front gate of the Central West Livestock Exchange;
2. continue with the speaker system announcements reinforcing social distancing regulations.
8.4.1 Throughput
That Council receive and note the throughput report.
8.5 Online selling Options at the CWLE
That Council convene a workshop with members of the Saleyards Advisory Committee to investigate online selling options at the Central West Livestock Exchange.
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INWARD CORRESPONDENCE OPEN COUNCIL PART I
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9. INWARD CORRESPONDENCE – OPEN COUNCIL – PART I
9.1 LETTERS OF APPRECIATION
Report Author: Senior Executive Services Officer
Responsible Officer: Director Corporate Services
Executive Summary
This report provides Council with a brief of letters of appreciation received since the last Council meeting.
Detailed Report
During the exercise of its various functions, Council frequently receives letters of appreciation for services rendered or actions taken by Councillors and staff. The most recently received were from:
1. Graeme Isbester – passing on his families sincere thanks for the beautiful flower arrangement received on the loss of their dear mother and grandmother.
2. Lachlan Commodities – we would like to pass on a well-deserved big thank you to you and your team for ongoing support, guidance and assistance given to us to secure a new construction certificate for the alterations and additions to the existing office complex. Well done and thank you, the whole process was seamless, with a very quick turnaround which we greatly appreciate!
3. Alana Dunn – phoned to thank Tina Smart and Sam Street for works undertaken to remedy the vegetation issue adjoining her property at the corner of York Street and Morton Street. She is extremely pleased with the response and courtesy afforded her.
RECOMMENDATION
That Council receive and note the information.
Alignment with Strategic Plan GR1: Ensure open, accountable and inclusive decision-making processes in government and private sector entities at all levels where decisions have potential to impact local communities.
Financial and Resource Implications Nil.
Policy Implications Nil.
Risk Considerations Nil.
Statutory/Regulatory Implications Nil. Consultation conducted Meetings with Councillors and staff.
Attachments Nil.
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WRITTEN QUESTIONS WITHOUT NOTICE
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PUBLIC ACCESS TO COUNCIL MEETINGS
In accordance with the provisions of the Local Government Act 1993 and Local Government (General) Regulations 2005, in the opinion of the General Manager, the following business is of a kind as referred to in section 10A(2) of the Act, and should be dealt with in a part of the meeting closed to the media and public.
In accordance with Section 10A of the Local Government Act 1993 -
Which parts of a meeting can be closed to the public?
S10A Which parts of a meeting can be closed to the public?
(1). A Council, or a committee of the Council of which all the members are councillors, may close to the public so much of its meeting as comprises:
(a). the discussion of any of the matters listed in subclause (2), or (b). the receipt or discussion of any of the information so listed;
(2). The matters and information are the following:
(a). personnel matters concerning particular individuals (other than Councillors); (b). the personal hardship of any resident or ratepayer, (c). information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; (d). commercial information or a confidential nature that would, if disclosed:-
i). prejudice the commercial position of the person who supplied it, or; ii). confer a commercial advantage on a competitor of the Council, or; iii). reveal a trade secret.
(e). information that would, if disclosed, prejudice the maintenance of law;
(f). matters affecting the security of the Council, Councillors, Council staff or Council property;
(g). advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege;
(h). information concerning the nature and location of a place or an item of Aboriginal significance on community land.
(i). alleged contraventions of any code of conduct requirements applicable under section 440.
(3). A Council, or a committee of the Council of which all the members are Councillors, may also close to the public so much of its meeting as comprises a motion to close another part of the meeting to the public.
(4). A Council, or a committee of a Council, may allow members of the public to make representations to or at a meeting, before any part of the meeting is closed to the public, as to whether that part of the meeting should be closed.
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CONTENTS OF CONFIDENTIAL BUSINESS PAPER
For the information of the public Council now advises that the following business, in part or in whole, is contained in the Confidential Business Paper which will be dealt with at today’s meeting.
The reason the particular matter is included in the Confidential Business Paper is stated following the description of the item of business.
DIRECTOR CORPORATE SERVICES:
Clause 1 – Edward Street – Subdivision Loan Application
(2). The matters and information are the following:
(c). information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business;
DIRECTOR PLANNING AND GROWTH:
Clause 2 – Tender 2018-5 – Management of Operations – Waste Facilities
(2). The matters and information are the following:
(c). information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business;
Clause 3 – Webb’s Pitt Subdivision
(2). The matters and information are the following:
(c). information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business;
Clause 4 – Request for Reduction of Fees
(2). The matters and information are the following:
(c). information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business;
ECONOMIC DEVELOPMENT COMMITTEE MINUTES:
Clause 5 – 4a and 4b Prince Street
(2). The matters and information are the following:
(c). information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business;
Clause 6 – Subdivision Name and Road theme Workshop
(2). The matters and information are the following:
(c). information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business;
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Clause 7 – Edward Street Subdivision marketing Workshop
(2). The matters and information are the following:
(c). information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business;
RECOMMENDATION
That the meeting be closed for consideration of the listed items as they involve: information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; personnel matters concerning particular individuals (other than Councillors); and commercial information of a confidential nature that would if disclosed prejudice the commercial position of the person who supplied it.
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