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City of Boston Public Facilities Department EV00008437 City of Boston Date: 09/21/2020 – Due Date: 10/14/2020 12:00PM Furnish, Deliver, Install BPL Roslindale Furniture CITY OF BOSTON PUBLIC FACILITIES DEPARTMENT MARTIN J. WALSH, MAYOR Patrick I. Brophy, Chief of Operations FF&E FURNITURE PACAKGE Project Title: Boston Public Library, Roslindale Branch Renovation Project Number: 7103 Event Number: EV00008437 Prepared By: Leers Weinzapfel Architects, Inc. Preparation Date: September 21, 2020 FF&E FURNITURE BID SET Front End and Specifications Procurement Boston City Hall, Room 808 | Boston, MA 02201 Phone: 617-635-4564 EV00008437 City of Boston Date: 09/21/2020 – Due Date: 10/14/2020 12:00PM Furnish, Deliver, Install BPL Roslindale Furniture PROJECT INFORMATION + CRITERIA Please submit your proposals no later than: October 14th 2020 12:00pm Please submit any question and clarifications regarding the specification, in writing, to the Buyer: Christopher Radcliffe Boston City Hall One City Hall Square Boston, MA 02201 Email: [email protected] CONTACTS + PROJECT SCHEDULE PROJECT CONTACT LIST Owner City of Boston Public Facilities Department 26 Court Street, 10th Floor Boston, MA 02108 Contact: Gregory Rideout, Senior Project Manager Kevin Coyne, Purchasing Agent One City Hall Square Boston, MA 02201 T: 617-635-4564 Christopher Radcliffe, Assistant Purchasing Agent One City Hall Square Boston, MA 02201 T: 617-635-4564 Architect Leers Weinzapfel Associates, Architects 75 Kneeland Street Boston, MA 02111 Contact: Ben Wilcox, Project Manager Interior Design Consultant Leers Weinzapfel Associates, Architects 75 Kneeland Street Boston, MA 02111 Contact: Laura Patrick Procurement Boston City Hall, Room 808 | Boston, MA 02201 Phone: 617-635-4564 EV00008437 City of Boston Date: 09/21/2020 – Due Date: 10/14/2020 12:00PM Furnish, Deliver, Install BPL Roslindale Furniture PROJECT + BID SCHEDULE IFB EV00008437: 9/21/20 Deadline for Requests for information: 10/05/20 Requests for Information Answered. Posted on Procurement event. 10/07/20 Bid Opens: 10/14/20 Purchase Orders Issued (Estimate): 11/01/20 Deliver and install within the period of March 8, 2021 to April 8, 2021 BID INSTRUCTIONS + GENERAL NOTES BID INSTRUCTIONS 1. This electronic Invitation for Bid (IFB) will address the requirement for contract furnishings at the Roslindale Branch of the Boston Public Library to be delivered and set up in the period of March 8, 2021 to April 8, 2021. 2. For all furnishings, specific products have been listed. These specifications are based upon design and performance criteria which have been developed for the City of Boston as a result of extensive research and careful analysis of the project and scope of work required. During our design phase, specific manufacturers have been selected for use. It is not necessary to specify that particular line of furniture, however we will expect the quality of your submitted “equal” specification to meet or exceed these standards and a complete product line catalog including fabric, color choices, styles, and options must be included with this bid. A detailed specification that describes the product’s fabrication, materials, construction, finishes, dimensions, and operational details must be submitted with the bid. Any and all alternate submissions will be subject to a sample to be provided within seven days of the request and be subject to extensive review. Failure to supply this information will result in the bid to be rejected. 3. Furnish all labor, materials, equipment, and furniture for a complete installation as indicated on the drawings and specifications for items tagged. 4. The furniture contractor’s written response to this IFB shall include the following: Bid form showing Bill of Materials, unit costs, and extended costs per product. Lead time for each product. Vendor personnel and contract information for who will be responsible for the Procurement Boston City Hall, Room 808 | Boston, MA 02201 Phone: 617-635-4564 EV00008437 City of Boston Date: 09/21/2020 – Due Date: 10/14/2020 12:00PM Furnish, Deliver, Install BPL Roslindale Furniture supervision and coordination of order entry, delivery, and servicing the project. An itemization of the manufacturer’s respective warranties and their guarantees for the products and services. Schedule for the project starting with the delivery on March 8, 2021 to April 8, 2021. Indicate intermediate deadlines for purchase orders, approvals, submittals, and schedule for delivery (include duration per area). 5. The Furniture Contractor is responsible for all final quantity take-offs on all items. Any discrepancies between plans and specifications must be brought to the attention of the Specifier for correction by addenda during the bid period. Any such discrepancies determined and not corrected by addenda shall be resolved on the basis of furnishing the greater quantity without change in unit price. 6. All submitted pricing will include an itemized packing, freight, delivery, and all fees. 7. Prices shall be valid without commitment to the Public Facilities Department for one hundred-twenty (120) days from the bid date. 8. Compliance with California Technical Bulletin #133 is required on this project for all-plastic furnishings; C6, C6A, and C8. Affix label to furniture to indicate compliance with CAL-133 when required. Label to be placed in a discreet location on C6, C6A, and C8. CAL117-2013 Technical Bulletin is required for all upholstered furnishings. All costs associated with meeting codes must be included in the bid. Furniture will not be accepted for delivery without required fire code specified labels. See below for other fire code requirements for upholstered furniture. 9. Deliver and set up in the period of March 8, 2021 to April 8, 2021. Vendors shall be responsible for storing, placing all furniture at no cost to the City of Boston. Owner to confirm these delivery dates 21 days prior. GENERAL NOTES 1. Verify all quantities and dimensions. Correct quantities shall be the responsibility of the Contractor. 2. Verify all upholstery material requirements with manufacturers. 3. Verify all model numbers with all manufacturers. 4. Dimensions shall be figured rather than determined by scale or rule. 5. Initial contact shall be made with manufacturer’s representatives listed on Specification Sheets and on the List of Manufacturers and Sources, and their names shall appear on the purchase orders. 6. Contractor shall bring any discontinued products, shortages, and discrepancies within the Contract Documents to the attention of the Architect prior to proceeding with the work. 7. All submittals for each item must be approved by the Architect prior to purchase, ordering, manufacturing, fabrication, or production. 8. All upholstery core and fitting material shall be fire retardant and should in all respects comply with local fire resistance and flammability requirements. Procurement Boston City Hall, Room 808 | Boston, MA 02201 Phone: 617-635-4564 EV00008437 City of Boston Date: 09/21/2020 – Due Date: 10/14/2020 12:00PM Furnish, Deliver, Install BPL Roslindale Furniture 9. Not Used. 10. Submittals shall be reviewed and approved prior to fabrications, manufacturer, or production. Contractor shall consult with the Interior Designer to determine specific mock-up requirements prior to commencing with the Work. 11. All workmanship and products shall be guaranteed against defective parts, materials, and finish under normal usage for a minimum period of one year from the date of final acceptance. 12. Product warranties and guarantees of manufacturers exceeding one year shall remaining effect for the expressed duration. 13. Warranties shall not commence before Owner acceptance of installed furniture. 14. A minimum one (1) year warranty shall be provided by the Furniture Contractor on all installed items with regard to service. 15. The contractor shall make repairs or render service within ten (10) working days from notice by the Public Facilities Department or the Boston Public Library. 16. The Furniture Contractor shall provide any replacements within fifteen (15) working days from notice by the Public Facilities Department or the Boston Public Library. 17. All furniture and related components as specified shall meet or exceed all appropriate established code and standards regarding durability, performance, and life Safety. Unless otherwise specified, they shall comply as a minimum, with the following standards or any updates thereof: California Bulletin #133 for furnishings fabricated of all plastic. California Bulletin #117-2013 Technical Bulletin for furnishings with upholstery. ASTM-E-84 for surface burning characteristics. AWI (American Woodworking Institute) Premium Grade Quality Standards Occupational Safety and Health Administration (OSHA) ANSI/BIFMA standards for Contract Furnishings 18. Certification: The awarded Furniture Contractor will provide Certification in a loose-leaf binder, verifying compliance with CAL-133 for all plastic furnishings; C6, C6A, and C8. Certification: The awarded Furniture Contractor will provide Certification in a loose-leaf binder, verifying compliance with CAL117-2013 Technical Bulletin. 19. The Furniture Contractor shall be responsible for coordination and delivery of all Customer’s Own Material (COM). fabrics and any necessary additional handling of fabrics due to testing of fabrics for approval by manufacturers. All costs for coordination and handling are included in bid price. END OF BID INSTRUCTIONS + GENERAL NOTES Procurement Boston City Hall, Room
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