HILLSDALE BOARD OF EDUCATION HILLSDALE, NEW JERSEY
WORKSESSIONfREGULAR MEETING
JUNE 13, 2016
MINUTES
1. CALL TO ORDER
The Board of Education of the Borough of Hillsdale held a Worksession/Regular Meeting at the Anthony S. De Norchia Administration Building, on Monday, June 13, 2016. The meeting was called to order at 7:03 p.m. by Mrs. Kathleen O'Flynn, President and Presiding Officer.
2. SALUTE TO THE FLAG
3. OPENING STATEMENT
The New Jersey Open Public Meetings Law was enacted to insure the right of the public to have advance notice and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon. In accordance with the provisions of the Act, the Hillsdale Board of Education has caused notice of this meeting to be published by having the date, time and place thereof posted at the Hillsdale Borough Hall, Hillsdale A venue, Hillsdale; the Hillsdale Public Library, 509 Hillsdale A venue, Hillsdale; the Hillsdale Board of Education Office, 32 Ruckman Road, Hillsdale; and sent to the Board's designated newspapers: The Record on May 20, 2016. This meeting's agenda has been posted and sent to The Ridgewood News and The Record on June 9, 2016.
4. ROLLCALL
Members Present Members Absent Dr. TimSanto None Mrs. Krista Flinn Mrs. Shane Svorec Mr. Sal Sileo Mrs. Kathleen O'Flynn
Administrators were not required to be present. 2 WORKSESSION/ REGULAR MEETING MINUTES JUNE 13, 2016
5. HEARING OF CITIZENS AND HEARING OF CITIZENS AND DELEGATIONS CONCERNING DELEGATIONS CONCERNING ITEMS ON AGENDA ITEMS ON THE AGENDA
No dialogue transpired and no comments were made regarding the items on the agenda.
6. GENERAL
1G. CORRESPONDENCE TO BOARD New Jersey School Vol. XXXIX No. 38 Board Notes (Archives) Dated: May 10, 2016 Vol. XXXIX No. 39 Dated: May 17, 2016 Vol. XXXIX No. 40 Dated: May 24, 2016 Vol. XXXIX No. 41 Dated: June 1, 2016 Vol. XXXIX No. 42 Dated: June 7, 2016
2G. SUPERINTENDENT'S REPORT
Dr. Kevin Brentnall reported on the following:
>- Superintendent's for the Day o Kayla Klas o Ethan Perlman
>- "We Are Who We Are"
>- Update on Staff Openings 3 WORKSESSION/ REGULAR MEETING MINUTES JUNE 13, 2016
3G. APPROVAL OF BOARD MINUTES APPROVED BOARD MINUTES
Moved by Trustee Santo, seconded by Trustee Svorec that the Board approve the following Board Minutes:
April 4, 2016 Closed Executive Session Meeting
Motion passed by consensus vote: 4-0. Mr. Sal Sileo abstained on the April4, 2016 Closed Executive Session Meeting minutes.
April18, 2016 Regular Meeting April18, 2016 Executive Session Meeting
Motion passed by consensus vote: 4-0. Mrs. Kathleen O'Flynn abstained on the Regular Meeting minutes and the Executive Session minutes.
May 9, 2016 Public Hearing/ Regular Meeting May 9, 2016 Executive Session Meeting
Motion passed by consensus vote: 5-0. 4 WORKSESSION/ REGULAR MEETING MINUTES JUNE 13, 2016
7. SUPERINTENDENT OF SCHOOLS' RECOMMENDATIONS
EDUCATION COMMITTEE: SAL SILEO, CHAIRPERSON KRISTA FLINN, MEMBER
Moved by Trustee Svorec, seconded by Trustee Flinn that the Board approve the following Education recommendations:
1E. APPROVAL OF INSTRUMENTAL APPROVED INSTRUMENTAL MUSIC PROGRAM; SUMMER 2016 MUSIC PROGRAM; SUMMER 2016
It is recommended that the Board approve the 2016 summer instrumental music program which will be at George G. White School from Tuesday, June 21,2016 through Monday, July 18, 2016.
2E. APPROVAL OF SPECIAL EDUCATION APPROVED SPECIAL EDUCATION EXTENDED SCHOOL YEAR PROGRAM; EXTENDED SCHOOL YEAR SUMMER2016 PROGRAM; SUMMER 2016
It is recommended that the Board approve, as per the Superintendent's recommendation, the Special Education extended school year program at Meadowbrook and George G. White Schools from Wednesday, June 22,2016 through Tuesday, July 19, 2016, at a cost not to exceed $15,000.00.
3E. APPROVAL OF CONSULTANTS; APPROVED CONSULTANTS 2016-2017
It is recommended that the Board approve the attached list of consultants for the 2016-2017 school year.
4E. APPROVAL OF FALL SPORTS APPROVED FALL SPORTS SCHEDULES; 2016-2017 SCHEDULES
It is recommended that the Board approve the Volleyball and Soccer schedules for Fall 2016 (See attached). Hillsdale Public Schools Hillsdale, NJ 07642 Child Study Team Office
June 3, 2016
TO: Kevin Brentnall Superintendent of Schools FROM: Ann Oliveri Supervisor of Special Services
RE: Revised Consultants for the 2016-2017 School Year
I would like to request that the following consultants, be approved to provide services from July 1, 2016 to June 30,2017 in the 2016-2017 School Year:
Speech Language Pathologist Region II- Speech Evaluations $450, Direct Service $65 per hr Speech & Hearing Associates - $550/Speech or CAP Evaluation/Hearing Evaluation w/ report $375 Hackensack Institute for Child Development- Central Auditory Processing Evaluations- $597-$780 Kids Clan Services- Speech & Language Evaluation- $295 I Articulation Evaluation- $250 Nancy Minunni- Speech & Language Evaluations- $375 Institute for Child Development Pediatrics Center Hackensack UMC-$6711 Dysphagia Evaluation Jane Ledingham- Auditory Verbal Therapy (AVT)- $174 per hour
Child Study Team Evaluations/Consultants Comprehensive School Testing- Psychological or LDTC Evaluations $600 Psych-Educational Services, Inc. -Psychological or LDTC Evaluations $450, Psyco/Educational Combined Evaluation $550 Region II Special Education Office (PVRHS)- Psychological Evaluations, $450 Direct Service $65 per hr. Social History $350, LDTC Evaluation $450 Golden Advantage $75 per hr. Direct Services Volt Wellness- Behavior Analysts@ a rate of $110/hr. Lifespan Associates - School Consultation $325 hr. plus travel
ABA Consultants- Fee as per Region II up to $35/hour for Instructional Assistants up to $75/hour for Behaviorists
Independent Functional Behavior Assessments Eden Institute Outreach Services - $600 North Jersey Outreach Associates- $175 per hour (up to 6 hours) Douglas Developmental Disabilities Outreach Center- $2,800 (per Assessment)
Medical Consultants- Fee per Evaluation Dr. Batul S. Ladak, Neurodevelopmental Pediatrician- $500 Dr. Aparna Mallik, Neurologist- $450 Dr. Poorvi Patel, Neurologist - $400 Dr. Joseph Holahan, Neurologist- $450 (Includes Team at St. Joseph's Regional Medical Center) Dr. Damon Fellman- Neurological Developmental Pediatric - $450 Evaluation Dr. Lisa Nalven- Developmental Pediatrician- $675
Dr. Raul Silva, Psychiatric Evalaution $700 I Clearance $350 Dr. Esther Fridman., Psychiatrist Evaluation $550/Medical Clearance $250 Dr. Frida Parker, Psychiatrist- $550 Dr. Leslie Nagy, Psychiatrist- $600 NYU Child Study Center, NJ Office- $350 per hour Dr. Sonia Oquendo, Psychiatrist- Evaluation $550/Medical Clearance $250 Dr. Nancy Tancer, Psychiatrist- Evaluation $550/Medical Clearance $250 Dr. Justin Paltrowitz, Psychiatrist -Evaluation $550 Dr. Mercedes Paine, Psychiatrist- Evaluation $550
West Bergen Mental Health School Clearance Letter: Psychiatrist@ $319, LCSW/LPC/Psychologist@ $153, A.P. Nurse@ $204 Individual/Group Therapy $65 hr
Occupational Therapists, Physical Therapists, and Consultants Up to $95/Hour for any Therapist or Consultants who may be hired by Region II and/or Region V Special Education Offices as per our contract with Region II and Region V Special Education Offices
Other Occupational and Physical Therapist Kidz Motion: $60/hour Jennifer Lahm- $300/evaluation Linda Wicker- $300/evaluation Kid Clan- $350/evaluation Allison Morgan- $425 evaluation, Lesson Creation for group instruction $100/lesson
Neuropsychological Evaluations Comprehensive School Testing, LLC- $1,500, basic Neuropsychological (4-6 assessments) DCF Psychological Services, LLC: range between/ up to $2,000 & $4,000
Bilingual Evaluations Kids Clan- $350- Speech $450- Educational $450- Psychological Hillmar, LLC-$500/evaluation - Speech & Language, Educational, Psychological & Social History
Translators- established rate for Teacher assistances for the 2016-2017 school year Gloria Petingi Viena Aiello EvaErb
Assistive Technology- Fee per Evaluation
Advancing Opportunities - $880 + $55/hr for travel Christin Besko-Maughan - $850 Professional Development School Readiness Consulting- 2016-17 School year $5,962.50 as per contract and additional hours as requested. Learning Plus LLC- $1500 per day (;JiltS lr f) I.J..I~YIIill~t Sf~ Ill~ I) IJI..I~ 201()
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9/20 T Woodcliff Lake Away Woodcliff MS
9/21 w MONTVALE HOME George White MS
9/22 R PARK RIDGE HOME George White MS
9/29 R FRANKLIN LAKES HOME George White MS
10/5 w Cresskill Away Cresskill Rec Center
10/6 R Ramsey Away SmithMS
10/13 w Rivervale Away HoldrumMS
10/18 T UPPPER SADDLE RIVER HOME George White MS
10119 w HoHoKus Away HoHoKus MS
10/25 T Emerson Away EmersonHS
10/26 w RIVERVALE HOME George White MS
1111 T Tournament Away Holdrum MS
*updated 4/13/16 (;IIli.,S S()(~(~l~ll S(~III~I)IJIJ~ 201()
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9/20 T Woodcliff Lake Away Woodcliff MS
9/21 w MONTVALE HOME George White MS
9/22 R PARK RIDGE HOME George White MS
9/27 T Wyckoff Away Eisenhower MS
9129 R FRANKLIN LAKES HOME George White MS
10/5 w Cresskill Away Merritt School
10/6 R Westwood Away WestwoodMS
10/18 T UPPPER SADDLE RIVER HOME George White MS
10/19 w HoHoKus Away HoHoKusMS
10/25 T Allendale Away Brookside MS
10/26 w RIVERVALE HOME George White MS
1111 Quarter Finals @ Higher Seed 1112 Semi Finals @ Higher Seed 11/3 Finals @ Higher Seed *updated 4113/16 11()1{~ ~()(~(~l~ll ~(~lll~l)lJIJ~ 2016
))Jl'l'l~ J)JlY 'l'l~i\11 B0111Vll ltrilY LO(~Jl'l'ION
9120 T WOODCLIFF LAKE HOME George White MS
9/21 w Montvale Away Fieldstone MS
9/22 R Park Ridge Away Park Ridge HS
9/27 T WYCKOFF HOME George White MS
9/29 R Franklin Lakes Away Franklin Ave MS
10/5 w CRESSKILL HOME George White MS
10/6 R WESTWOOD HOME George White MS
10/18 T Upper Saddle River Away Cavallini MS
10119 w HOHOKUS HOME George White MS
10/25 T ALLENDALE HOME George White MS
10/26 w Rivervale Away HoldrumMS
1111 Quarter Finals @ Higher Seed 1112 Semi Finals @ Higher Seed 1113 Finals @ Higher Seed *updated 4/13/16 5 WORKSESSION/ REGULAR MEETING MINUTES JUNE 13, 2016
EDUCATION COMMITTEE: SAL SILEO, CHAIRPERSON KRISTA FLINN, MEMBER (continued)
5E. APPROVAL OF SIDEBAR APPROVED SIDEBAR AGREEMENT; 2016 AGREEMENT
BE IT RESOLVED that the Hillsdale Board of Education (hereinafter referred to as the "Board") hereby adopts and approves the terms, stipulations and conditions as established in the Sidebar Agreement by and between the Board and the Hillsdale Education Association, which is incorporated herein by reference, and agrees to be bound thereby. The Board President and the Business Administrator/Board Secretary are hereby authorized and directed to execute the attached Sidebar Agreement and any other documents necessary to effectuate said Agreement.
6E. APPROVAL OF A.C.E. APPROVED A.C.E. PROGRAM PROGRAM; 2016-2017
It is recommended that the Board approve the A.C.E. Before and After School Program, between the River Vale Educational Fund, Inc. and the Hillsdale Board of Education for the 2016-2017 school year.
7E. APPROVAL OF BAYADA NURSING APPROVED BAYADA NURSING SERVICES; 2015-2016 SERVICES
It is recommended that the Board approve Bayada to provide RN nursing services on days that our approved substitutes are unavailable at a cost of $54.00 per hour through June 30, 2016. 6 WORKSESSION/ REGULAR MEETING MINUTES JUNE 13, 2016
EDUCATION COMMITTEE: SAL SILEO, CHAIRPERSON KRISTA FLINN, MEMBER (continued)
BE. APPROVAL OF THE NCLB (NO APPROVED THE NCLB (NO CHILD CHILD LEFT BEHIND) APPLICATION LEFT BEHIND) APPLICATION FORFY2017
It is recommended that the Board approve the submission and acceptance of the following grant application for the New Jersey State Department of Education for the 2017 fiscal year: Local Non-Public Total Title I - Part A $108,346.00 -0- $108,346.00 Title II - Part A $ 24,921.80 $6,533.20 $ 31,455.00 *Title III $ 4,357.00 -0- $ 4,357.00
*CONSORTIUM WITH ALLENDALE BOARD OF EDUCATION
Mrs. Garcia mentioned that the district might consider refusing the Title III funds in 2017-2018 school year.
9E. APPROVAL OF NEW JERSEY STATE APPROVED NEW JERSEY STATE DEPARTMENT OF EDUCATION DEPARTMENT OF EDUCATION (NJSDOE) EQUIVALENCY (NJSDOE) EQUIVALENCY APPLICATION; 2016-2017 APPLICATION
It is recommended, as per the Superintendent, that the Board approve the New Jersey State Department of Education Equivalency Application for the 2016-2017 school year to reduce the number of required observations of tenured teaching staff members who scored at least" effective" for the 2015-2016 school year. (As per attached)
10E. APPROVAL OF ADDITIONAL APPROVED ADDITIONAL CLASS SECTION; 2016-2017 CLASS SECTION
It is recommended that the Board approve the additional of a fourth section for Kindergarten at Smith School. 7 WORKSESSION/ REGULAR MEETING MINUTES JUNE 13, 2016
EDUCATION COMMITTEE: SAL SILEO, CHAIRPERSON KRISTA FLINN, MEMBER (continued)
11E. APPROVAL OF REVISED FIELD APPROVED REVISED FIELD TRIP TRIP LIST; 2015-2016 LIST
It is recommended that the Board approve the revised field trip list for the 2015-2016 school year. (See attached)
Motions passed by roll call vote: 5-0. HILLSDALE PUBLIC SCHOOLS HILLSDALE, NEW JERSEY
FIELD TRIP LIST -- 2015 - 2016 Atrium Senior Care Facility, Park Ridge, NJ Beechwood Park Bergen Community College Bergen County Museum Bergen County Playhouse Bergen County Technical High School Boston, MA Botanical Gardens Botto House (Amer. Labor Museum) Haledon, NJ Broadway Show/ Opera Performance (NY) Bronx Zoo Buehler Challenger & Science Museum, Paramus Campgaw Reservation Castle Shakespeare Repertory Company, Budd Lake, NJ Children's Museum of the Native American Dave & Busters, West Nyack, NY Demarest Farms, Hillsdale, NJ DePiero Farms, Montvale, NJ Dwight Englewood School, Englewood, NJ Edison Historical Site Ellis Island/Statue of Liberty Encore Performing Group, Tarrytown, NY Fairy Tale Forest Fairleigh Dickinson Univ., Teaneck, NJ Flat Rock Brook Nature Association, Englewood, NJ Ford Mansion, Morristown, NJ Fort Lee Historical Park Franklin Mineral Dump Garfield Middle School Great Swamp Outdoor Education Center, Chatham, NJ Greenkill Environmental Center Green Meadow Farms Hackensack Court House, NJ Hamburg Castle, NJ Harrington Park School District Hayden Planetarium Hillsdale Ambulance Corps Hillsdale Borough Hall Hillsdale Fire House Hillsdale House Hillsdale Police Station Hillsdale Post Office (Washington Township location) Hillsdale Public Library Hillsdale Railroad Station Hudson Valley Historical Area Hyde Park Intrepid, New York City Iron Horse Restaurant, Westwood, NJ Jensen Farm, Woodcliff Lake John Harms Theater Kean University, Union NJ Kings Supermarket Lambert Castle, Paterson Land of Make Believe, Hope, NJ Lenni Lenape Park, Parsippany, NJ Leonia Middle School, Leonia NJ Liberty State Park Science Center Madison Square Garden, NY Maragliano Farm Maritime Center, Norwalk, CT Meadowlands Environmental Center Meadowlands Sports Arena & Convention Ctr. (Giant Stadium) Metropolitan Museum of Art Middlesex County Fire Academy, Sayreville, NJ Montclair State College Morris County Museum Morristown Museum Mountain House Restaurant, Westwood, NJ Museum of Natural History Museum Village, Monroe, NY NJN (New Jersey News) Television New Jersey Law Center, New Brunswick, NJ Newark Museum New England Historical Sites New Jersey Bell, Oradell New York Aquarium New York Stock Exchange Park Ridge Nursing Home, Park Ridge, NJ Pascack Hills H.S., Montvale Pascack Historical Society Museum Pascack Movie Theater, Westwood, NJ Pascack Valley H.S. Paterson Falls Performing Arts Repertory Theater Philadelphia, PA Ramapo College Ramapo Reservation Raritan Valley Comm. College Theater Ringwood State Park River Vale Library Robbinsville High School, Robbinsville, NJ Roseland-Green Meadows Farm 2 Saddle River Valley Cultural Center, Upper Saddle River Seton Hall University, S. Orange, NJ South Street Seaport, New York City State Line Lookout, Alpine Sterling Mine Museum, Ogdensburg, NJ Stokes State Forest Museum Stonybrook Pool Tarrytown, New York Trenton: State Museum/Planetarium/Old Barracks Turtle Back Zoo United Water Purification Plant, Haworth/Ho-Ho-Kus Valley Nursing Home Van Saun Park Van Steuben Home Washington Township Post Office Washington, D.C. Weschester Museum WestPoint Wood Dale Park Woodrow Wilson Middle School, Edison Wyckoff Abma Farm Market Wyckoff Wildlife Center
Approved: August 17, 2015 Revised: January 18, 2016 Revised: March 16, 2016 Revised: June 13, 2016
3 8 WORKSESSION/ REGULAR MEETING MINUTES JUNE 13, 2016
PERSONNEL COMMITTEE: SHANE SVOREC, CHAIRPERSON KRISTA FLINN, MEMBER
Moved by Trustee Svorec, seconded by Trustee Flinn that the Board approve the following Personnel recommendations:
1P. APPROVAL OF PROFESSIONAL APPROVED PROFESSIONAL DEVELOPMENT DAYS; 2016-2017 DEVELOPMENT DAYS
It is recommended that the Board approve, as per the Superintendent's recommendation, the following professional development day requests and estimated costs/reimbursements: Estimated Name Workshop/Date Costs Karen Santos Google Educators Boot Camp $250.00 plus ETTCCenter $.31 per mile Hackensack, NJ August 8 & 9, 2016
2P. APPROVAL TO ACCEPT APPROVED TO ACCEPT RESIGNATION; 2015-2016 RESIGNATION
It is recommended that the Board accept, with deep regret, as per the Superintendent's recommendation, the resignation of Carol Hudzik, due to retirement.
3P. APPROVAL TO ACCEPT APPROVED TO ACCEPT RESIGNATIONS; 2015-2016 RESIGNATIONS
It is recommended that the Board accept, as per the Superintendent's recommendation, the resignations of George White math teacher, Jessica Klaube, and teacher aide, Tess Carrozelli, effective June 30, 2016. 9 WORKSESSION/ REGULAR MEETING MINUTES JUNE 13, 2016
PERSONNEL COMMITTEE: SHANE SVOREC, CHAIRPERSON KRIST A FLINN, MEMBER (continued)
4P. APPROVAL OF MUSIC PROGRAM APPROVED MUSIC PROGRAM PERSONNEL AND RATES; PERSONNEL AND RATES SUMMER2016
It is reconunended that the Board approve, as per the Superintendent's reconunendation, Henry Schuck at $1,717.00 and Christopher Hutter at $1,562.00 to provide instrumental music lessons at George White from Tuesday, June 21,2016 through Monday, July 18, 2016. Several former students are volunteering their time in the program. These volunteers are: Katherine Suarez, Jefferson Chen, Justin Choi, Elise DeBlasio, Evan Ferioli, Tara McNiff, Giovanna Moralishvilli, Kate Chow, Matt Killian, Kelly MaHony, Julian Stiles, Samantha Louis and Evan Tinati.
5P. APPROVAL OF SUMMER PROGRAM APPROVED SUMMER PROGRAM PERSONNEL AND RATES; 2016 PERSONNEL AND RATES
It is reconunended that the Board approve, as per the Superintendent's reconunendation, the following personnel and rates for the Sununer Program:
Name Position Time Rate Lorraine Woods K-4 Teacher 4.5 hours per day for 19 days $3,000 Audra Davis PrimaryLLD 4.5 hours per day for 19 days 3,000 Michelle DeLuise UpperLLD 2.5 hours per day for 19 days 2,000 Janemarie Milito Preschool Autistic 4.5 hours per day for 19 days 3,000 Janice Bender K-4 Teacher Aide 4.0 hours per day for 19 days 1,209 Lorraine Francaviglia K-4 Teacher Aide 2.5 hours per day for 19 days 755
$12,964 plus substitute costs
Substitute Teachers/$85.00 per day Substitute Teacher Aides/$15.90 per hour Nicole Doniloski Susan DeBlasio Jennifer Quevedo Betty Jean Trubach Angelica Moran Giovanna DeRosa Aminet Soobzokov 10 WORKSESSION/ REGULAR MEETING MINUTES JUNE 13, 2016
PERSONNEL COMMITTEE: SHANE SVOREC, CHAIRPERSON KRISTA FLINN, MEMBER (continued)
6P. APPROVAL OF SUMMER SERVICES APPROVED SUMMER SERVICES AND STAFF; SUMMER 2016 AND STAFF
It is recommended that the Board approve, as per the Superintendent's recommendation, the following staff to provide summer services to IEP students:
Name Dates/Hours Rate Lucia Ciuppa July 5, 2016- July 29, 2016 $15.90 per hour for Emerson Summer Program 3.5 hours per day
Michelle DeLuise Maximum of 24 hours 2016-2017 hourly rate Remedial Reading of Teachers' guide during the summer months at student's home
Sally Santulli Maximum of 40 hours $55.00 per hour Orton Gillingham Reading Intervention during the summer months at Smith School
7P. APPROVAL OF SUMMER APPROVED SUMMER EMPLOYMENT - EMPLOYMENT- SCHOOL NURSES, SCHOOL NURSES, GUIDANCE GUIDANCE COUNSELORS, AND COUNSELORS, AND LITERACY LITERACY COACH; 2016 COACH
It is recommended that the Board approve the following summer workdays:
Melanie Fraiman-Siegel 3 days Deanna Neisen-DeFalco 5 days Rose Bauerle 3 days Allen Saslowsky 5 days Christina Fanelli 8 days Jennifer Reese 15 days Christina Rizzo 10 days Jenna Pizzo 15 days 11 WORKSESSION/ REGULAR MEETING MINUTES JUNE 13, 2016
PERSONNEL COMMITTEE: SHANE SVOREC, CHAIRPERSON KRISTA FLINN, MEMBER (continued)
BP. APPROVAL OF SUMMER HIRING APPROVED SUMMER HIRING AUTHORIZATION POLICY; 2016 AUTHORIZATION POLICY
It is recommended that the Board authorize the Superintendent of Schools to fill existing certificated and non-certificated school vacancies during July and August 2016 after consultation with the Board President. Such actions to be confirmed at the July through September 2016 Board of Education meetings.
9P. APPROVAL OF STUDENT TEACHING/ APPROVED STUDENT TEACHING/ PRACTICUM PLACEMENTS; 2016-2017 PRACTICUM PLACEMENTS
It is recommended that the Board approve, as per the Superintendent's recommendation, a student teacher placement for Caldwell University student, Kristen Wehrle, with Smith School kindergarten teacher, Joanne Jenne, from approximately September 1, 2016 through December 12, 2016, and a student practicum placement for William Paterson University student, Angel Woodley, with Smith School third grade teacher, Sara Coats, from approximately, September 19,2016 through December 12,2016.
lOP. APPROVAL OF SUBSTITUTES; 2016-2017 APPROVED SUBSTITUTES
It is recommended that the Board approve the following people as substitutes in the following capacity:
Jennifer Quevedo Teacher aide level2- Summer 2016 Melissa Chayt Teacher Robert Gebhardt Teacher Michelle Silver Teacher 12 WORKSESSION/ REGULAR MEETING MINUTES JUNE 13, 2016
PERSONNEL COMMITTEE: SHANE SVOREC, CHAIRPERSON KRISTA FLINN, MEMBER (continued)
11P. APPROVAL OF CHILD STUDY TEAM APPROVED CHILD STUDY TEAM SUMMER EMPLOYMENT AND SUMMER EMPLOYMENT AND EXPENSES; 2016 EXPENSES
It is recommended that the Board approve, as per the Superintendent's recommendation, child study team summer employment and expenses for the summer of 2016 at a cost not to exceed $22,000.00.
12P. APPROVAL OF ALL SUBSTITUTE APPROVED ALL SUBSTITTUE PERSONNEL AND RATES; 2016-2017 PERSONNEL AND RATES
It is recommended that the Board approve, as per the Superintendent's recommendation, the attached list of substitute personnel for approval/ re-approval, and the following rates for the 2016-2017 school year: Rates Substitute Teachers $85 per day* (long term substitutes 10 to 29 consecutive days in the same assignment $110; 30 or more consecutive days in the same assignment will be paid on a per diem rate equivalent to the Step 1 of BA Guide). Substitute Secretaries $12.50 per hour Substitute Custodians $15.00 per hour Substitute Nurses $125.00 per day* Substitute Teacher Aides $70 per day* ($10.00 per hour) Bedside $50 per hour
*7 hours constitutes a full day.
13P. APPROVAL OF NURSE SERVICES APPROVED NURSE SERVICES AGREEMENT; 2016-2017 AGREEMENT
It is recommended that the Board approve, as per the Superintendent's recommendation, a Nurse Services Agreement with Barbara Phillips to provide a minimum of ninety (90) days of nursing support at a daily rate of $181 for a total of $16,290.00 for the 2016-2017 school year. 13 WORKSESSION/ REGULAR MEETING MINUTES JUNE 13, 2016
PERSONNEL COMMITTEE: SHANE SVOREC, CHAIRPERSON KRISTA FLINN, MEMBER (continued)
14P. APPROVAL OF BOARD SECRETARY & APPROVED BOARD SECRETARY & QUALIFIED PURCHASING QUALIFIED PURCHASING AGENT AGENT; 2016-2017
In accordance with N.J.S.A. 18A:17-5, it is recommended that Mrs. Lirca Garcia, be appointed Board Secretary and Qualified Purchasing Agent for the Hillsdale School District for the 2016-2017 school year.
15P. APPROVAL OF APPOINTMENT APPROVED APPOINTMENT OF OF OFFICERS; 2016-2017 OFFICERS
It is recommended that the Board approve the appointment of the following officers for the 2016-2017 school year: Lirca Garcia Public Agency Compliance Officer (P ACO) AHERA Officer (Asbestos Hazard Emergency Response Act) Affirmative Action Officer for Purchasing OPRA Officer (Open Public Records Act) Air Quality Control Officer
Christopher Bell Affirmative Action Officer for Classroom Practices
16P. APPROVAL OF ADMINISTRATORS APPROVED ADMINISTRATORS AND SALARIES; 2016-2017 AND SALARIES
It is recommended that the Board approve, as per the Superintendent's recommendation, the Administrators and salaries for the 2016-2017 school year. (Salaries as per the attached list)
17P. APPROVAL OF DISTRICT STAFF AND APPROVED DISTRICT STAFF AND SALARIES- NON-TENURED; 2016-2017 SALARIES- NON-TENURED
It is recommended that the Board approve, as per the Superintendent's recommendation, Non-Tenured District Staff and salaries for the 2016-2017 school year. This revised list contains salaries which were not part of the May 9th list. (Salaries as per the attached list) 14 WORKSESSION/ REGULAR MEETING MINUTES JUNE 13, 2016
PERSONNEL COMMITTEE: SHANE SVOREC, CHAIRPERSON KRISTA FLINN, MEMBER (continued)
18P. APPROVAL OF DISTRICT STAFF AND APPROVED DISTRICT STAFF AND SALARIES- TENURED; 2016-2017 SALARIES- TENURED
It is recommended that the Board approve, as per the Superintendent's recommendation, Tenured District Staff and salaries for the 2016-2017 school year. (Salaries as per the attached list)
19P. APPROVAL OF SECRETARIES AND APPROVED SECRETARIES AND SALARIES; 2016-2017 SALARIES
It is recommended that the Board approve, as per the Superintendent's recommendation, School/ CST Secretaries and salaries for the 2016-2017 school year. (Salaries as per the attached list)
20P. APPROVAL OF CUSTODIAU APPROVED CUSTODIAL/ MAINTENANCE STAFF AND MAINTENANCE STAFF AND SALARIES; 2016-2017 SALARIES
It is recommended that the Board approve, as per the Superintendent's recommendation, Custodial/Maintenance Staff and salaries for the 2016-2017 school year. (Salaries as per the attached list)
21P. APPROVAL OF SCHOOL FACILITY APPROVED SCHOOL FACILITY SUPERVISORS AND SUPERVISOR SUPERVISORS AND SUPERVISOR OF MAINTENANCE AND OF MAINTENANCE AND SALARIES SALARIES; 2016-2017
It is recommended that the Board approve, as per the Superintendent's recommendation, School Facility Supervisors and Supervisor of Maintenance and salaries for the 2016-2017 school year. (Salaries as per the attached list) 15 WORKSESSION/ REGULAR MEETING MINUTES JUNE 13, 2016
PERSONNEL COMMITTEE: SHANE SVOREC, CHAIRPERSON KRISTA FLINN, MEMBER (continued)
22P. APPROVAL OF TRANSFERS; 2016-2017 APPROVED TRANSFERS
It is recommended that the Board approve, as per the Superintendent's recommendation, the following personnel transfers and changes: Name From To Vanessa Ford* Smith f Grade 2 Smith f .75 Media Kathleen Eriksson* Smith f Resource White f Resource Grade 5 Amy Babcock* Smith f Grade 1 Smith f Kindergarten Abby Quaranti Smith f Grade 2 Smith f Grade 1 Christine Barnhart* Smith f Computers Smith f Grade 2 Patrice Zurbuch* Smith f Grade 2 Smith f Computers Cindy Roberts* Smith f Grade 4 Smith f Grade 2 Marcy Baroan Smith f Resource (.5) Smith f Resource (.7) Angelica Moran Smith f Resource (.7) Smith f Resource (.5) Valerie Picinich Meadowbrook/ Grade 2 Smith f Grade 3 Marissa Micciche Meadowbrook (.7) f Resource Meadowbrook f Grade 2 Tania Vaile* White f Spanish White (.6) f Spanish Joy Balletto* White f Resource White (.5) /Resource *Tenured Staff
23P. APPROVAL OF CHILD REARING APPROVED CHILD REARING LEAVE REPLACEMENT; 2016-2017 LEAVE REPLACEMENT
It is recommended that the Board approve, as per the Superintendent's recommendation, Name Position Salary Christine Dam CRL for Jenna Santana Long term substitute pay Approx. September 1, 2016 - September 30, 2016 *85 per day. (long term substitutes, 10 to 19 consecutive days in the same assignment $110; 30 or more consecutive days in the same assignment will be paid on a per diem rate equivalent to Step 1 of BA Guide) 16 WORKSESSION/ REGULAR MEETING MINUTES JUNE 13, 2016
PERSONNEL COMMITTEE: SHANE SVOREC, CHAIRPERSON KRISTA FLINN, MEMBER (continued)
24P. APPROVAL OF STAFF ATTENDING APPROVED STAFF ATTENDING 112020 VISION" SUMMER INSTITUTE; 112020 VISION" SUMMER SUMMER2016 INSTITUTE
It is recommended that the Board approve, as per the Superintendent's recorrunendation, the following staff to attend The Madison Institute hosted "2020 Vision" Surruner Institute (SE.) located at Ramapo College, from June 21, 2016 through June 23,2016 for a maximum of 5 hours per day at the rate of $40.00 per hour. Approved vouchers will be submitted by the staff to the Business Office for payment.
Name Dates Attending Caitlin Baum June 21, 22, 23 Jamie Bianco June 21, 22,23 Daniel Burzinski June 21 Oaudia Bustamante June 21, 22,23 Marietta Calafiore June 21, 22,23 Alaina Cannella June 21, 22, 23 Kristine Cashin June 21, 22, 23 Ellen Davis June 21, 22, 23 Esther Douglass June 21, 22, 23 Ann Marie Garrett June 21, 22, 23 Jaclyn Hackett June 21, 22, 23 Maria Ives June 21, 22, 23 Mia Karalian June 21, 22, 23 Sally Leara June 21, 22, 23 Patricia Levinsohn June 21, 22, 23 Merielle Lupfer June 21,22 Jennifer Maione June 21, 22, 23 Virginia Misa June 21,22 Karen Santos June 21, 22,23 Nancy Scher June 21, 22, 23 Michael Schmidt June 21, 22, 23 Matthew Tabrys June 21, 22, 23 Tania Vaile June 21,22 17 WORKSESSIONI REGULAR MEETING MINUTES JUNE 13, 2016
PERSONNEL COMMITTEE: SHANE SVOREC, CHAIRPERSON KRISTA FLINN, MEMBER (continued)
25P. APPROVAL OF PERSONNEL; 2016-2017 APPROVED PERSONNEL
It is recommended that the Board approve, as per the Superintendent's recommendation, the following personnel:
Name School Step I Salary Karen D'Ambrosio Smith I Full-time Step 10$47,783 Christine Zeller White I Full-time Step 4 $42,773 Kimberly Gaydos Social Worker .4 MA Step 9 $27,754 Allison Franzese White I Lang. Arts BA+l5 Step 6$57,418
26P. APPROVAL OF CHAPERONE FOR APPROVED CHAPERONE FOR THE MAY 2016 BOSTON THE MAY 2016 BOSTON TRIP TRIP; 2015-2016
It is recommended that the Board retroactively approve, as per the Superintendent's recommendation, Sally Leara to be paid at her daily rate to serve as a chaperone on the Boston trip on June 1, 2, 3, 2016.
Motions 1P-11P and 13P-26P passed by roll call vote: 5-0. Motion 12P passed by roll call vote: 4-0. Mr. Sal Sileo abstained on recommendation 12P. 18 WORKSESSION/ REGULAR MEETING MINUTES JUNE 13, 2016
8. BUSINESS ADMINISTRATOR/BOARD SECRETARY'S RECOMMENDATIONS
FINANCE COMMITTEE: SHANE SVOREC, CHAIRPERSON TIM SANTO, MEMBER
1F. APPROVAL OF BUDGET TRANSFERS APPROVED BUDGET TRANSFERS
It is recommended that the Board approve the following transfers:
APRIL2016
From Account# Description Amount 11-120-100-101-00-1 Salaries Grades 1-5 $695.00 11-190-100-106-02-1 Aides K-8 4,064.00 11-190-100-580-00-2 Travel 136.00 11-204-100-101-00-1 Teacher's Salaries - LLD 212.00 11-204-100-106-00-1 Other Salaries - LLD 259.00 11-213-100-101-00-1 Resource Room 8,071.00 11-215-100-101-00-1 Pre-School Handicapped 468.00 11-401-100-100-01-1 Chaperones 3,693.00 11-000-216-100-00-1 Speech Salaries 2,046.00 11-000-222-100-00-1 Media Teacher- Salaries 298.00 11-000-240-105-00-1 Secretarial Salaries 307.00 11-000-262-420-12-7 Services 2,085.00 11-000-262-420-12-7 Services 3,123.00 11-000-213-100-00-1 Nurses Salaries 938.00
TOTAL $26,395.00
To Account# Description Amount 11-120-100-101-01-1 Grades 1-5 Substitutes $695.00 11-190-100-106-04-1 Aids K-8 Substitutes 4,064.00 11-190-100-580-00-3 Travel 136.00 11-204-100-101-01-1 Teacher Substitutes - LLD 212.00 11-204-100-106-01-1 Teacher Aid Substitutes - LLD 259.00 11-213-100-101-01-1 Resource Room Substitutes 8,071.00 11-215-100-101-01-1 Pre-School Salaries Substitutes 468.00 11-401-100-100-00-1 Co-Curricular Salaries 3,693.00 11-000-216-320-00-5 Educational Services 2,046.00 19 WORKSESSION/ REGULAR MEETING MINUTES JUNE 13, 2016
FINANCE COMMITTEE: SHANE SVOREC, CHAIRPERSON TIM SANTO, MEMBER (continued)
To Account# Description Amount 11-000-222-100-02-1 Media Teacher $298.00 11-000-240-105-01-1 Secretary Substitutes- Salary 307.00 11-000-262-420-13-7 Services 2,085.00 11-000-262-420-14-7 Services 3,123.00 11-000-213-100-01-1 Nurses Substitutes 938.00
TOTAL $26,395.00
2F. APPROVAL OF FINANCIAL REPORTS; APPROVED FINANCIAL REPORTS APRIL2016
It is recommended that the Board approve the following financial reports:
Period Ending Board Secretary's Report 4/30/2016 Treasurer's Report 4/30/2016 Maschio's Operating Statement 4/30/2016
3F. APPROVAL OF MONTHLY BUDGET APPROVED MONTHLY BUDGET STATUS CERTIFICATION; APRIL 2016 STATUS CERTIFICATION
It is recommended that the Board of Education pursuant to N.J.A.C. 6A:-23-2.11(c)4 certifies that as of 4/30/2016 after review of the Secretary's Monthly Appropriation Financial Report and upon consultation with the appropriate district officials, to the best of our knowledge no major account or fund has been over-expended and that sufficient funds are available to meet the district's obligation for the remainder of the fiscal year and further that the preceding financial statements be appended to the minutes of this meeting. 20 WORKSESSION/ REGULAR MEETING MINUTES JUNE 13, 2016
FINANCE COMMITTEE: SHANE SVOREC, CHAIRPERSON TIM SANTO, MEMBER (continued)
4F. APPROVAL OF MAY 2016 BILL LIST APPROVED BILL LIST
It is recommended that the Board approve the bill list for the month of May 2016 in the amount of $2,851,693.43.
SF. APPROVAL TO AUTHORIZE THE APPROVED TO AUTHORIZE THE BUSINESS ADMINISTRATOR TO BUSINESS ADMINISTRATOR TO PROCESS TRANSFERS, PREPARE PROCESS TRANSFERS, PREPARE FINANCIAL REPORTS, AND PAY FINANCIAL REPORTS, AND PAY BILLS FOR THE MONTH OF JULY BILLS FOR THE MONTH OF JULY 2016 FOR APPROVAL IN AUGUST 2016 2016 FOR APPROVAL IN AUGUST 2016
BE IT RESOLVED BY THE HILLSDALE BOARD OF EDUCATION that the Board, upon recommendation of the School Business Administrator, authorizes the Business Administrator/Board Secretary to transfer funds as necessary in conjunction with the preparation of the July 2016 Financial Reports, July's bill list, open purchase orders list, and to pay bills (including payroll), which the Board shall retroactively approve at the August 2016 Worksession/Regular Board of Education meeting.
6F. APPROVAL OF REVISED CONTRACT APPROVED REVISED CONTRACT WITH BERGEN COUNTY SPECIAL WITH BERGEN COUNTY SPECIAL SERVICES SCHOOL DISTRICT (BCSS) SERVICES SCHOOL DISTRICT (BCSS) FOR AUGMENTATIVE FOR AUGMENTATIVE COMMUNICATION SERVICES FOR COMMUNICATION SERVICES THE 2015-2016 SCHOOL YEAR
It is recommended that the Board retroactively approve a revision to the contract, that was previously approved on June 22,2015, with Bergen County Special Services School District for Augmentative Communication Services for one (1) of our students to receive two (2) additional hours to the originally approved maximum of ten (10) hours of ongoing/ consultation services for the 2015-2016 school year at an additional rate not to exceed $1,680.00. 21 WORKSESSION/ REGULAR MEETING MINUTES JUNE 13, 2016
FINANCE COMMITTEE: SHANE SVOREC, CHAIRPERSON TIM SANTO, MEMBER (continued)
7F. APPROVAL OF REVISED CONTRACT APPROVED REVISED CONTRACT WITH BERGEN COUNTY SPECIAL WITH BERGEN COUNTY SPECIAL SERVICES SCHOOL DISTRICT (BCSS) SERVICES SCHOOL DISTRICT (BCSS) FOR AUDIOLOGICAL SERVICES FOR FOR AUDIOLOGICAL SERVICES THE 2015-2016 SCHOOL YEAR
It is recommended that the Board retroactively approve an a revision to the contract, that was previously approved on June 22,2015, with Bergen County Special Services School District for Audiological Services for four (4) hours added to the original maximum of ten (10) hours for approximately eight (8) of our students during the 2015-2016 school year at an amount not to exceed $2,632.00.
SF. APPROVAL OF TUITION STUDENT APPROVED TUITION STUDENT (SENDING) CONTRACT FOR 2016 (SENDING) CONTRACT EXTENDED SCHOOL YEAR
It is recommended that the Board approve the tuition (sending) contract for the 2016 extended school year:
Name Rate Program The Children's Therapy Center 1 @ $7,717.99 Private School for the Disabled (July 2016 through August 2016)
9F. APPROVAL OFTAX SHELTER APPROVED TAX SHELTER VENDORS; 2016-2017 VENDORS
It is recommended that the Board approve the following Tax Shelter Vendors for the 2016-2017 school year for salary reduction purposes only: MetLife AXA Equitable Lincoln Investment Planning, Inc. The Board assumes no responsibility and is not liable for any investment decisions made by these vendors. 22 WORKSESSION/ REGULAR MEETING MINUTES JUNE 13, 2016
FINANCE COMMITTEE: SHANE SVOREC, CHAIRPERSON TIM SANTO, MEMBER (continued)
10F. APPROVAL OF SERVICES AGREEMENT; APPROVED SERVICES AGREEMENT; CHAPTER 192 AND CHAPTER 193 CHAPTER 192 AND CHAPTER 193
It is recommended that the Board approve the Service Agreements for non-public schools 192/193 for the 2016-2017 school year.
11F. APPROVAL TO RENEW THE APPROVED TO RENEW THE AGREEMENT WITH THE AGREEMENT WITH THE CONSULTANT FOR PAYROLL AND CONSULTANT FOR PAYROLL AND PAYROLL RELATED SERVICES FOR PAYROLL RELATED SERVICES 2016-2017 SCHOOL YEAR
It is recommended that the Board approve to renew the agreement with Kathryn Brancato as a consultant for payroll and payroll related services for the 2016-2017 school year at an amount not to exceed $25,000.00.
12F. APPROVAL OF CERTIFICATION APPROVED CERTIFICATION OF OF SCHOOL TAXES; 2016-2017 SCHOOL TAXES
It is recommended that the Hillsdale Board of Education approve the Certificate and Report of School Taxes (A4F) and adopt the Requisition Schedule for the Local Tax Levy as attached. ·New J•rs•y · . .• . . . ·.:.Q~P'!rtrnent .of' Edu.eation NJDOE BUDGET ONL~ .. . . -~- <:··~ ~-· ~~ ~,.--,:·, ...... 2180-HILLSDALE BORO Date: 05/10/2016 Time: 09:01:31 2016-17 School District Budget Statement- Tax Levy Certification - Form A ~-~~~~~~~~;;~~1;-i~;~~~~~1~~~~1~~;;~~~;
~:f~i~~=b~~~~~~~l~~-:~t;-=;=;;··~~~~~~ "This line should be used for adjustments which are not part of the budget. · Certification It Is hereby certified that the above figures are true figures setting forth the total It Is hereby certified that the sum of 20,369,366 Is required to be levied for local amount required for school purpose In the school district of HILLSDALE BORO County of district school taxes for the calendar year 2016. BERGEN for the 2016-17 school year and that the sum of 20,369,366 is required to be levied for local school district purposes for the calendar year.
Board of Education of___ __.:___..:..=-.;:_::.....,;,:.___:__;__ HILLL70AL~ ______N.J. _'&~:.-...:.r0===[{--!:.J;;~z:;_J_~,....------'of_f_·f>_· /_/ s_d_cJA_· _._N.J. ~~ ;z;;:: ;t"(~--~5J-t-.t_lo+.~-'J_la_ BOARD SECRETARY DATE MUNICIPAL CLERK DATE
Page1/1 HILLSDALE BOARD OF EDUCATION HILLSDALE, NEW JERSEY
SCHEPULE OF LOCAL TAX LEVY REQUISITIONS FOR THE 2016-2017 SCHOOL YEAR
DATE DEBT SERVICE GENERAL FUND TOTAL
2016 07/01 $58,296 $1,654,174 $1,712,470 08/03 $58,295 $1,654,174 $1,712,469 09/01 $58,295 $1,654,174 $1,712,469 10/03 $58,295 $1,654,174 $1,712,469 11/02 $58,295 $1,654,174 $1,712,469 12/01 $58,295 $1,654,171 $1,712,466
Sub-Total $349,771 $9,925,041 $10,274,812
2017 01/03 $58,296 $1,654,174 $1,712,470 02/01 $58,295 $1,654,174 $1,712,469 03/01 $58,295 $1,654,174 $1,712,469 04/01 $58,295 $1,654,174 $1,712,469 05/02 $58,295 $1,654,174 $1,712,469 06/01 $58,295 $1,654,171 $1,712,466
Sub-Total $349,771 $9,925,041 $10,274,812
TOTALS $699,542 $19,850,082 $20,549,624 23 WORKSESSION/ REGULAR MEETING MINUTES JUNE 13, 2016
FINANCE COMMITTEE: SHANE SVOREC, CHAIRPERSON TIM SANTO, MEMBER (continued)
13F. APPROVAL OF DEPOSITORIES APPROVED DEPOSITORIES AND SIGNATORIES AND SIGNATORIES
BE IT RESOLVED that the Board of Education authorize the Business Administrator to invest school district funds within statutory limitations; and
BE IT FURTHER RESOLVED that the Board of Education designate Capital One as the bank for deposits and withdrawals for the Capital Reserve Account, Receipts Custodian Account, Operating Account, Capital Projects Account, Unemployment Account, School Lunch Program Account, Payroll Agency Account, Payroll Account, Community Development Account, Custodial Account, School Activities Accounts, and approve the use of a safe deposit box at Capital One (if applicable), from July 1, 2016 through June 30, 2017; and
BE IT FURTHER RESOLVED that the Board of Education also designate the State of New Jersey Cash Management Fund as one of the depositories of record; and
BE IT FURTHER RESOLVED that the Board of Education approve the designated signatures on the above accounts as outlined in the attached document, as recommended by the Business Administrator/Board Secretary; and
BE IT FURTHER RESOLVED, that the Board President and the School Business Administrator/Board Secretary are hereby authorized to execute such agreements and any other documents necessary to effectuate the terms of this resolution.
Mrs. Garcia commented that Capital One Bank has gone teller less, meaning that all transactions are conducted via a secured drop box. 24 WORKSESSION/ REGULAR MEETING MINUTES JUNE 13, 2016
FINANCE COMMITTEE: SHANE SVOREC, CHAIRPERSON TIM SANTO, MEMBER (continued)
AUTHORIZATION OF DEPOSITORIES AND SIGNATORIES EFFECTIVE JULY 1, 2016 TO JUNE 30, 2017
Capital One Westwood, New Jersey
Hillsdale Board ofEducation 3 Signatures Board President Capital Reserve Account Board Vice President, Board Secretary or Treasurer of School Monies
Hillsdale Board of Education 3 Signatures Board President Receipts Custodian Account Board Vice President Board Secretary or Treasurer of School Monies
Hillsdale Board of Education 3 Signatures Board President Operating Account Board Vice President Board Secretary or Treasurer of School Monies
Hillsdale Board of Education 3 Signatures Board President or Capital Projects Account Board Vice President Treasurer of School Monies Board Secretary
Hillsdale Board of Education 2 Signatures Board President Unemployment Account Board Secretary or Treasurer of School Monies
Hillsdale Board of Education' 2 Signatures Board President School Lunch Program Account Board Secretary or Treasurer of School Monies
Hillsdale Board of Education 2 Signatures Board President Payroll Agency Account Board Secretary or Treasurer of School Monies 25 WORKSESSION/ REGULAR MEETING MINUTES JUNE 13, 2016
FINANCE COMMITTEE: SHANE SVOREC, CHAIRPERSON TIM SANTO, MEMBER (continued)
Capital One Westwood, New Jersey
Hillsdale Board of Education 2 Signatures Board President Payroll Account Board Secretary or Treasurer of School Monies
Hillsdale Board of Education 2 Signatures Board President Community Development Account Board Secretary or Treasurer of School Monies
Hillsdale Board of Education 2 Signatures Board President Custodial Account Board Secretary or Treasurer of School Monies
Hillsdale Board of Education 2 Signatures Building Principal A.B. Smith School Building Secretary Activities Account Board Secretary or Superintendent of Schools
Hillsdale Board of Education 2 Signatures Building Principal Meadowbrook School Building Secretary Activities Account Board Secretary or Superintendent of Schools
Hillsdale Board of Education 2 Signatures Building Principal George G. White School Building Secretary Activities Account Board Secretary or Superintendent of Schools
Hillsdale Board of Education 2 Signatures Board President Flexible Spending Account Board Secretary or Treasurer of School Monies 26 WORKSESSION/ REGULAR MEETING MINUTES JUNE 13, 2016
FINANCE COMMITTEE: SHANE SVOREC, CHAIRPERSON TIM SANTO, MEMBER (continued)
14F. APPROVAL OF THE ESTABLISHED APPROVED THE ESTABLISHED PETTY CASH ACCOUNTS PETTY CASH ACCOUNTS FOR 2016-2017 SCHOOL YEAR
It is recommended that the Board approve the establishment of the following petty cash accounts for the 2016-2017 school year: Meadowbrook School, Mr. Christopher Bell- $200 Ann Blanche Smith School, Mrs. Angela Iskenderian - $200 George G. White School, Principal, Mr. Donald Bergamini- $250 Maintenance Dept., Mr. Mike Amuso $150 Board Office, Mrs. Lirca Garcia - $200 Child Study Team, Annemarie Oliveri $200 Superintendent's Office, Dr. Kevin Brentnall- $200
15F. APPROVAL OF STUDENT ACTIVITY APPROVED STUDENT ACTIVITY FUND ACCOUNTS; 2016-2017 FUND ACCOUNTS
It is recommended in accordance with the new Finance and Business Service Code that the Board establishes student activity funds as follows: George G. White School Meadowbrook School A. B. Smith School It is also recommended that these funds be kept in interest-bearing accounts and maintained according to Policy #6660. 27 WORKSESSION/ REGULAR MEETING MINUTES JUNE 13, 2016
FINANCE COMMITTEE: SHANE SVOREC, CHAIRPERSON TIM SANTO, MEMBER (continued)
16F. APPROVAL OF AMENDMENT TO APPROVED AMENDMENT TO CONTRACT FOR CUSTODIAL CONTRACT FOR CUSTODIAL MONITORING WITH EDVOCATE, MONITORING WITH INC.; 2016-2017 EDVOCATE, INC.
It is recommended that the Board approve the amendment to contract for Custodial Monitoring Services with Edvocate, Inc. in the amount of $9,720.00.
17F. APPROVAL TO ESTABLISH MAXIMUM APPROVED TO ESTABLISH AMOUNT FOR PUBLIC RELATIONS MAXIMUM FOR PUBLIC RELATIONS AND PROFESSIONAL SERVICES FOR AND PROFESSIONAL SERVICES 2016-2017 SCHOOL YEAR
BE IT RESOLVED BY THE HILLSDALE BOARD OF EDUCATION, that the Board, upon recommendation of the Business Administrator, approves the following resolution regarding Public Relations and Purchased Professional Services:
WHEREAS, The Accountability Regulations, specifically N.J.A.C. 6A:23B-5.2a(1) provided that the Board of Education shall establish annually a maximum dollar limit for public relations, as defined in N.J.A.C. 6A:23A-9.3(c)14 and each type of professional services;
NOW, THEREFORE BE IT RESOLVED, that the Hillsdale Board of Education hereby establishes the maximum annual dollar limit for public relations and professional services for the 2016-2017 school year in the amount of $1,000 and $1,063,006 respectively; and
BE IT FURTHER RESOLVED, that the School Business Administrator shall track and record these costs to ensure that the maximum amount is not exceeded.
18F. APPROVAL OF TUITION RATE FOR APPROVED TUITION RATE FOR THE 2016-2017 INTEGRATED THE 2016-2017 INTEGRATED PRESCHOOL PROGRAM PRESCHOOL PROGRAM
It is recommended that the Board approve the tuition rate of $2,000.00 per student for the 2016-2017 Integrated PreSchool Program. 28 WORKSESSION/ REGULAR MEETING MINUTES JUNE 13, 2016
FINANCE COMMITTEE: SHANE SVOREC, CHAIRPERSON TIM SANTO, MEMBER (continued)
19F. APPROVAL TO AUTHORIZE THE APPROVED TO AUTHORIZE THE PROCUREMENT OF GOODS AND PROCUREMENT OF GOODS AND SERVICES THROUGH EDUCATIONAL SERVICES THROUGH EDUCATIONAL DATA AND THE EDUCATIONAL DATA AND THE EDUCATIONAL SERVICES COMMISSION OF NEW SERVICES COMMISSION OF NEW JERSEY ("ESCNJ") (FORMALLY KNOWN JERSEY e'ESCNJ") (FORMALLY KNOW1' AS THE MIDDLESEX REGIONAL AS THE MIDDLESEX REGIONAL EDUCATIONAL SERVICES EDUCATIONAL SERVICES COMMISSION ("MRESC") FOR THE COMMISSION ("MRESC") 2016-2017 SCHOOL YEAR
It is recommended that the Board approve to authorize the procurement of goods and services through Educational Data ("Ed-Data"), and The Educational Services Commission of New Jersey ("ECSNJ") (formally known as the Middlesex Regional Educational Services Commission ("MRESC") vendors, for the 2016-2017 school year.
20F. APPROVAL OF ANNUAL APPROVED ANNUAL MAINTENANCE MAINTENANCE AND SOFTWARE AND SOFTWARE SUPPORT SUPPORT CONTRACTS FOR THE CONTRACTS 2016-2017 SCHOOL YEAR
It is recommended that the Board approve the following Maintenance and Software Support Contracts as recommended by the Business Administrator for the 2016-2017 school year: Maintenance Contracts Project Vendor Amount Service Solution Contract AutomatedLogic $8,568.00 Pest Control (Interior) Alliance Commercial $3,120.00 Boilers C.J. Vanderbeck Co $2,100.00 * Elevator Maintenance Kencor, Inc. $1,140.00 ($95.00/month x 12 mos.) Sprinklers Outdoor Systems $600.00
* Included in Ed Data bid date April1, 2014 valid through March 31, 2016 29 WORKSESSION/ REGULAR MEETING MINUTES JUNE 13, 2016
FINANCE COMMITTEE: SHANE SVOREC, CHAIRPERSON TIM SANTO, MEMBER (continued)
Software SuJ2J20rt Contracts Software Vendor Amount Visual Finance Systems 3000 $22,075.00 Visual Personnel Visual Payroll Requisition Software Student Information System Realtime $29,189.00 Food Service Management Special Education Management Notification/ Alert System PACK- Power Pack Plus Schoolwires $8,820.00 Web Hosting Power ITDirect School Dude $5,618.00 MD FSDirect Myschooldude Host Services Follett Software $7,272.87 AESOP Services Frontline Technology $5,530.00
21F. APPROVAL TO ACCEPT RESOLUTION APPROVED TO ACCEPT RESOLUTION AUTHORIZING THE PROCUREMENT AUTHORIZING THE PROCUREMENT OF GOODS AND SERVICES OF GOODS AND SERVICES THROUGHSTATEAGENCYFORTHE THROUGH STATE AGENCY 2016-2017 SCHOOL YEAR
It is recommended that the Board approve the following Resolution:
WHEREAS, Title 18A:18A-10 provides that, a board of education, without advertising for bids, or after having rejected all bids obtained pursuant to a contract or contracts for such goods or services entered into on behalf of the State by the Division of Purchase and Property, and
WHEREAS, the Hillsdale Board of Education has the need, on a timely basis, to procure goods and services utilizing state contracts, and
WHEREAS, the Hillsdale Board of Education desires to authorize it purchasing agent for the 2015-2016 to make any and all purchases necessary to meet the needs of the school district throughout the school year, 30 WORKSESSION/ REGULAR MEETING MINUTES JUNE 13, 2016
FINANCE COMMITTEE: SHANE SVOREC, CHAIRPERSON TIM SANTO, MEMBER (continued)
NOW THEREFORE BE IT RESOLVED, that the Hillsdale Board of Education does hereby authorize the district qualified purchasing agent (Business Administrator) to make purchases of goods and services entered into on behalf of the State by the Division of Purchase and Property utilizing various vendors as listed:
Vendor State Contract Number Broadview A-85017 BSN Sports, Inc. A-81413 Calico Industries A-89482 CDW Government A-89849 Command Radio A-83926 (Vertex Standard USA Inc) Dell A-89850 A-88796 Demeo, Inc. A-80987 EBSCO A-86068 ETA Hand2Mind A-80985 Ex tel A-80807 Fisher Science A-80978 Flinn Scientific A-75832 Frey Scientific A-81001 Hewlett Packard A-40116 A-88130 Jersey Paper A-40248 Jewel Electric A-85578 Kurtz Brothers A-80982 Lakeshore Learning A-80991 Leisure Sporting A-81159 Lifesavers, Inc. A-84689 Lightspeed A-80998 Lowes A-82951 Matthew Bender & Co. A-81462 Metuchen Center A-81162 National Parts A-85993 Nestle Pure Life A-83769 Paper Clips, Inc. A-80981 Pitney Bowes f Purchase Power A-75237 Ricciardi Brothers A-82224 School Specialty A-80986 Shared Technology A-80802 31 WORKSESSION/ REGULAR MEETING MINUTES JUNE 13, 2016
FINANCE COMMITTEE: SHANE SVOREC, CHAIRPERSON TIM SANTO, MEMBER (continued)
Vendor State Contract Number Sherwin Williams A-82236 Shi International Corporation A-89851 Simplex Grinnell A-83717 Staples A-77249 Steps to Literacy A-80980 Stericycle Inc. A-85389 Troxell A-80996 Van Dine's Four A-88270 Verizon A-85943 Verizon Wireless A-82583 W.B. Mason Company, Inc. A-88839 W.W. Grainger A-79875 Ward's Natural A-81002 Z&Z Supply (dba Johnstone Supply) A-81051 (TRANE)
22F. APPROVAL TO AUTHORIZE THE APPROVED TO AUTHORIZE THE BUSINESS ADMINISTRATOR TO THE BUSINESS ADMINISTRATOR TRANSFER CURRENT YEAR TO TRANSFER CURRENT YEAR SURPLUS TO A CAPITAL RESERVE SURPLUS TO A CAPITAL ACCOUNT RESERVE ACCOUNT
WHEREAS, N.J.S.A. 18A:21-2 and N.J.S.A. 18A:7G-13 permit a Board of Education to establish and/ or deposit into certain reserve accounts at year end, and
WHEREAS, the aforementioned statutes authorize procedures, and the authority of the Commissioner of Education, which permit a board of education to transfer anticipated excess current revenue or unexpended appropriations into reserve accounts during the month of June by board resolution, and
WHEREAS, the Hillsdale Board of Education wishes to deposit anticipated current year surplus into a Capital Reserve account at year end, and
WHEREAS, the Hillsdale Board of Education has determined an amount not exceeding $100,000.00 is available for such purpose of transfer;
NOW, THEREFORE, BE IT RESOLVED, by the Hillsdale Board of Education that it hereby authorizes the districts School Business Administrator to make this transfer consistent with all applicable laws and regulations. 32 WORKSESSION/ REGULAR MEETING MINUTES JUNE 13, 2016
FINANCE COMMITTEE: SHANE SVOREC, CHAIRPERSON TIM SANTO, MEMBER (continued)
23F. APPROVAL OF AGREEMENT WITH APPROVED AGREEMENT WITH WORKPLACE CONNECTION FOR WORKPLACE CONNECTION FOR DRUG AND ALCOHOL TESTING; DRUG AND ALCOHOL TESTING 2016-2018
It is recommended that the Board approve the Agreement with Workplace Connection for Drug and Alcohol testing for the period of 2016-2018 and rates as listed in the Agreement.
24F. APPROVAL OF SHARED SERVICES APPROVED SHARED SERVICES AGREEMENT WITH REGION V FOR AGREEMENT WITH REGION V THE 2016-2017 SCHOOL YEAR
RESOLVED: that the Hillsdale Board of Education approves this shared services agreement including but not limited to CST evaluations at the rate of $320 per evaluation, hourly student therapies and other student support services at the rate of $70.00 per hour, non-public school services and other services as requested to be provided by Region V consultants on as needed basis for the 2016-2017 school year. There is a 7% administrative fee for out of region districts except in cases where administrative fees are established by a federal or state statute or regulation.
25F. APPROVAL OF 2016-2017 ANTICIPATED APPROVED 2016-2017 ANTICIPATED CONTRACTS TO BE RENEWED, CONTRACTS TO BE RENEWED, AWARDED, OR TO EXPIRE DURING THE AWARDED, OR TO EXPIRE DURING SCHOOL YEAR- PL 2015 - CHAPTER 47 THE SCHOOL YEAR- PL 2015 - CHAPTER47
It is recommended that the Board approve, pursuant to PL 2015, Chapter 47 the Hillsdale Board of Education intends to renew, award, or permit to expire the following contracts previously awarded by the board of education. These contracts are, and have been, in full compliance with all state and federal statutes and regulations; in particular, New Jersey Title 18A:18 et seq., N.J.A.C. Chapter 23, and Federal Uniform Administrative Requirements 2CFR, Part200. Compliance with new contracts, not listed here, will be addressed prior to board action. (As per the attached list) List was provided at the meeting. Vendor Aggroval Date Nature of Award {Contract) Contract Period State of New Jersey Health Benefit Services Ongoing The Educational Services Commission of New Alliance for Competitive July 1, 2012- Jersey (formally Middlesex Regional Education March 26, 2012 Telecommunications (ACT) June 30, 2017 Services Commission) Alliance for Competitive Energy Services Sept. 1, 2013- New Jersey School Boards Association August26, 2013 [(ACES) May31,2018 March 17, 2014 to Extel Communications, Inc. March 17, 2014 Telephone System Upgrade Completion of Project Replacement Roof Project at George June 22, 2015 to Roof Management Inc. June 22, 2015 White Completion of Project July 1, 2016- Capital One June 13, 2016 Bank Services June 30, 2017 WorkPlace Connections June 13, 2016 DruQ and Alcohol Testing 2016-2018 S.Y. Sept. 2014- Pascack Valley Regional H.S. November 10, 2014 Shared Services for fiber optic network Sept. 2019 Tax Shelter Vendors June 13, 2016 403(b) Services 2016-2017 S.Y. Service Agreements for Non-Public Bergen County Special Services (BCSS) June 13,2016 2016-2017 S.Y. Schools 192/193 Horizon Blue Cross Blue Shield April18, 2016 Flexible Spending Account (FSA) 2016-2017 S.Y. Educational Data & The Educational Services Commission of New Jersey (Formally Middlesex June 13, 2016 Procurement of Goods and Services 2016-2017 S.Y. Regional Educational Services Commission) Tuition Contract including 2015 Extended July 1, 2015- The Children's Therapy Center May 11,2015 School Year June 30, 2016 Tuition Contract for 2016 Extended July 2016- The Children's Therapy Center June 13, 2016 School Year August 2016 Kathryn Brancato June 13, 2016 Payroll Consultant 2016-2017 S.Y. River Vale Educational Fund, Inc. June 13, 2016 A. C. E. Before and After School Program 2016-2017 S.Y. Alarm and Communications Technologies, Inc. Preventative Maintenance (Fire Alarm June 22, 2015 2015-2016 S.Y. (ACT) System) 2015-2016 S.Y. & Delta Dental June 22, 2015 Dental Services 2016-2017 S.Y.
6/13/2016 1 Vendor AQeroval Date Nature of Award {Contract) Contract Period Teacher of the Deaf Services, Audiological Services, Teacher of the Deaf Services, Hospital Instruction July 27, 2015, (Bergen Regional Medical Center), July 1 ' 2 0 15 - Bergen County Special Services (BCSS) September 21, 2015 & Supplemental Instruction, Speech and June 30, 2016 November 16, 2015 Occupational Therapy, Augmentative/ Alternative Communication Services, Auditory Verbal Techniques Services & Professional Development Automated Logic June 13, 2016 Service Solution Contract 2016-2017 S.Y. Alliance Commercial June 13, 2016 Pest Control (Interior) 2016-2017 S.Y. C.J. Vanderbeck Co. June 13,2016 Boilers 2016-2017 S.Y. Custodial Monitoring Services & Edvocate, Inc. November 16, 2015 2015-2016 S.Y. Consulting Services for RFP
Edvocate, Inc. June 13, 2016 Custodial Monitoring Services (Renewal) 2016-2017 S.Y. Kencor, Inc. June 13, 2016 Elevator Maintenance 2016-2017 S.Y. Outdoor Systems June 13, 2016 Sprinkler 2016-2017 S.Y. Visual Finance, Visual Personnel, Systems 3000 June 13, 2016 2015-2016 S.Y. Requisition Software, Visual Payroll
Student Information System, Food Realtime June 13, 2016 Service Management, Special Education 2016-2017 S.Y. Management, Notification/Alert System
Tuition Contract including 2015 Extended July 1 ' 2 0 15 - The Reed Academy June 22, 2015 School Year June 30, 2016 Tuition Contract including 2015 Extended July 1, 2015 - Sage Day Middle School June 22, 2015 School Year June 30, 2016 September 1, 2015- Scholastic Bus Co., Inc. July 27, 2015 Renewal of Transportation Contracts June 30 2016 PACK- Power Pack Plus, Web Hosting Schoolwires June 13, 2016 2016-2017 S.Y. Power School Dude June 13, 2016 ITDirect, MD, FSDirect, Myschooldude 2016-2017 S.Y. Follett Software June 13, 2016 Host Services 2016-2017 S.Y. Frontline Technology June 13, 2016 AESOP Services 2016-2017 S.Y. Region V June 13,2016 Shared Services Agreement 2016-2017 S.Y.
6/13/2016 2 Vendor Approval Date Nature of Award {Contract} Contract Period 2015-2016 S.Y. & The PrintGroup August 17, 2015 Printing Needs 2016-2017 S.Y. Consultants June 13, 2016 2016-2017 S.Y. Speech & Hearing Associates Speech Language Pathologists Hackensack Institute for Child Development Speech Language Pathologists Speech Language Pathologists, Learning Disabilities Consultants, Psychological Kids Clan Services Evaluations, Bilingual Evaluations, Social Workers, Occupational Therapists and Physical Therapists Nancy Minunni Speech Language Pathologists Institute for Child Development Pediatrics Center Dysphagia Evaluation Hackensack UMC Jane Ledingham Auditory Verbal Therapy Learning Disabilities Consultants, Comprehensive School Testing Psychologicai/LDTC Evaluations, Neuropsychological Evaluations ABA Consultants, Occupational Therapists and Physical Therapists, Region II Speech Language Pathologist and Psychologicai/LDTC Evaluations
Learning Disabilities Consultants, Psych- Educational Services, Inc. Psychologicai/LDTC Evaluations, Psyco/Educational Combined Evaluation Independent Functional Behavior Eden Institute Outreach Services Assessments Independent Functional Behavior North Jersey Outreach Associates Assessments Douglas Developmental Disabilities Outreach Independent Functional Behavior Center Assessments Golden Advantage Direct Service Volt Wellness Behavior Analysts Dr. Batul S. Ladak Neurodevelopmental Pediatrician Dr. Aparna Mallik Neurologist 6/13/2016 3 Vendor A1212roval Date Nature of Award {Contract} Contract Period Consultants June 13, 2016 2016-2017 S.Y. Dr. Poorvi Patel Neurologist Neurological Developmental Pediatric Dr. Joseph Holahan Evaluation Neurological Developmental Pediatric Dr. Damon Fellman Evaluation Dr. Lisa Nalven Developmental Pediatrician Dr. Raul Silva Psychiatric Evaluation Psychiatrist -Evaluations I Medical Dr. Esther Fridman Clearance Psychiatrist -Evaluations I Medical Dr. Sonia Oquendo Clearance Psychiatrist -Evaluations I Medical Dr. Nancy Tancer Clearance Dr. Justin Paltrowitz Psychiatrist -Evaluations Dr. Frida Parker Psychiatrist Dr. Leslie Nagy Psychiatrist NYU Child Study Center, NJ Offices Medical Consultants Lifespan Associates Psychologist, School Consultation Dr. Mercedes Paine Psychiatrist Occupational Therapist and Physical Jennifer Lahm Therapist Occupational Therapist and Physical Linda Wicker Therapist Occupational Therapist and Physical Allison Morgan Therapist Comprehensive School Testing, LLC Neuropsychological Evaluations DCF Psychological Services LLC Neuropsychological Evaluations Hillmar, LLC Bilingual Evaluations Viena Aiello Translators Eva Erb Translators Gloria Petingi Translators Advancing Opportunities Assistive Technology Christin Besko-Maughan Assistive Technology DCF Psychological Services LLC Neuropsychological Evaluations School Readiness Consulting Professional Development 6/13/2016 4 Vendor A1212roval Date Nature of Award {Contract} Contract Period Tuition Contract including 2015 Extended July 1, 2015- Bergen Center for Child Development, Inc. July 22, 2015 School Year June 30 2016 July 1, 2015-June 30, North Jersey Landcare Services July 27, 2015 Landscaping Services 2016 & July 1, 2016- June 30 2017 Therapists hired by Region II & Region V Region IV July 27, 2015 2015-2016 S.Y. Shared Services Agreement Aramark Management Services, L.P. July 27, 2015 Custodial and Management Services 2015-2016 S.Y. Award RFP for Custodial and Aramark Management Services, L.P. April 18, 2016 2016-2021 S.Y. Management Services New Jersey Commission of the Blind and Visually Service Contract for the blind and visually July 27, 2015 2015-2016 S.Y. Impaired impaired William Paterson University July 27, 2015 Professional Development School 2015-2016 S.Y. Sheila Sosis July 27, 2015 Reading Intervention Literacy Consultant 2015-2016 S.Y. School Assessment and Clearance I West Bergen Mental Healthcare June 13, 2016 2016-2017 S.Y. Social Skills & Psychiatric Evaluations Barbara Phillips June 13, 2016 Nursing Services 2016-2017 S.Y. June 13, 2016- June Bayada Nursing Services June 13, 2016 Nursing Services 30,2016 Regional Achievement Centers Learning Plus, LLC June 13, 2016 2016-2017 S.Y. Consultant I Professional Development lnterlocal Shared Services and Joint Region II July 27,2015 Purchases for Transportation, ABA 2015-2016 S.Y. Services and OT/PT Services Provide Services and/or Equipment under July 27, 2015 & the New Jersey Non-Public School St. John's Academy 2015-2016 S.Y. August 17, 2015 Technology Initiative Program & Nursing Services Maschio's Food Service, Inc. July 27, 2015 Food Service Contract 2015-2016 S.Y. Maschio's Food Service, Inc. June 13, 2016 Awarded Food Service Contract 2016-2017 S.Y. Tuition Contract including 2015 Extended July 1, 2015- Northern Valley Regional H.S. August 17,2015 School Year June 30, 2016 Educational Consulting Services & IDE Corp- Innovative Designs for Education August17,2015 2015-2016 S.Y. TechnoloQy Infusion Consulting Services (Priority 1 Funding Years 2015 & E-Rate Partners, LLC September 21, 2015 Telecommunications and Internet 2016 Services) 6/13/2016 5 Vendor A1212roval Date Nature of Award {Contract} Contract Period Raymond Brothers September 21, 2015 Snow Plowing Services 2015-2016 S.Y. Annual Uniform Memorandum of Hillsdale Law Enforcement Officials September 21, 2015 2015-2016 S.Y. Aoreement Tuition Contract including 2015 Extended July 1, 2015- River Edge School District September 21, 2015 School Year June 30, 2016 Montvale Board of Education October 19, 2015 Professional Development Provider 2015-2016 S.Y. Pascack Valley Regional H.S. October 19,2015 Tuition Contract 2015-2016 S.Y. Provide Board Certified Behavior Analysts COR Group December 14, 2015 2015-2016 S.Y. and Orton Gillingham Instruction Innovative Designs for Education (IDE) December 14, 2015 Professional Development Workshops 2015-2016 S.Y. Jan. Reorg. Mtg- Next Fogarty & Hara, Esqs. January 5, 2016 School Board Attorney Jan. Reorg. Mtq Jan. Reorg. Mtg- Next Rogut McCarthy LLC January 5, 2016 Bond Counsel Jan. Reorg. Mtq Continuing Disclosure Agent & Municipal Jan. Reorg. Mtg- Next Phoenix Advisors, LLC January 5, 2016 Advisor Jan. Reorq. Mtg Nisivoccia and Company, Certified Public Jan. Reorg. Mtg- Next January 5, 2016 School Auditor Accountants Jan. Reorg. Mtg Jan. Reorg. Mtg- Next DiCara I Rubino Architects January 5, 2016 School Architect Jan. Reorg. Mtg Jan. Reorg. Mtg- Next Nelson-Patterson Insurance Agency January 5, 2016 Insurance Agency Jan. Reorg. Mtq Jan. Reorg. Mtg- Next Brown & Brown Benefit Advisors January 5, 2016 Broker of Record for Dental Benefits Jan. Reorg. Mtq Jan. Reorg. Mtg- Next Dr. Mark Mandel January 5, 2016 School Physician Jan. Reorg. Mtq Jan. Reorg. Mtg- Next Kelly Ippolito January 5, 2016 Treasurer of School Monies Jan. Reorg. Mtg Jan. Reorg. Mtg- Next T&M Associates January 5, 2016 AHERA Consultants Jan. Reorq. Mtg Jan. Reorg. Mtg- Next The Record January 5, 2016 Legal Newspaper Jan. Reorg. Mtg Jan. Reorg. Mtg- Next Ridgewood News and Star Ledger January 5, 2016 Alternate Legal Newspapers Jan. Reorq. Mtg Morristown Medical Center January 18, 2016 Auditory Brainstem Response (ABR) 2015-2016 S.Y. Dr. Christine Hoffman Valley HosRital January 18, 2016 Audiological Evaluations 2015-2016 S.Y. 6/13/2016 6 Vendor Armroval Date Nature of Award {Contract} Contract Period Provide Board Certified Behavior Analysts Volt Well ness January 18, 2016 2015-2016 S.Y. and Orton Gillingham Instruction DCF Psychological Services LLC February 8, 2016 Neuropsychological Evaluations 2015-2016 S.Y. Northeast Bergen County School Board February 8, 2016 Membership 7/1/2016-6/30/2019 Insurance Group (NESBIG) TMI February 8, 2016 Professional Development Services 2015-2016 S.Y.
6/13/2016 7 33 WORKSESSION/ REGULAR MEETING MINUTES JUNE 13, 2016
FINANCE COMMITTEE: SHANE SVOREC, CHAIRPERSON TIM SANTO, MEMBER (continued)
26F. APPROVAL OF THE 2016-2017 APPROVED THE 2016-2017 PAYROLL DATE SCHEDULE PAYROLL DATE SCHEDULE
It is recommended that upon recommendation of the Business Administrator/Board Secretary that the Board approve the following 2016-2017 payroll date schedule: Friday July 15 Friday July 29 Friday August12 Tuesday August30 Thursday September 15 Friday September 30 Friday October 14 Friday October 28 Tuesday November15 Wednesday November30 Thursday December15 Friday December 23 Friday January 13 Monday January 30 Wednesday February 15 Tuesday February 28 Wednesday March 15 Thursday March30 Friday April7 Friday April28 Friday May12 Tuesday May30 Thursday June 15 *Tuesday June 20 Friday June 30
*Subject to change with school calendar revisions.
**Lunchroom/ playground aides, non-instructional aides, teacher substitutes and teacher aide substitutes, must have an approved voucher submitted two (2) weeks prior to the dates listed above.
27F. APPROVAL TO ACCEPT AND AWARD APPROVED TO ACCEPT AND THE FOOD SERVICE MANAGEMENT AWARD THE FOOD SERVICE REQUEST FOR PROPOSALS (RFP) FOR MANAGEMENT REQUEST FOR THE 2016-2017 SCHOOL YEAR PROPOSAL (RFP)
WHEREAS, the Hillsdale Board of Education (hereinafter referred to as the "Board") requested proposals for Food Service Management (hereinafter referred to as the "Services"); and 34 WORKSESSION/ REGULAR MEETING MINUTES JUNE 13, 2016
FINANCE COMMITTEE: SHANE SVOREC, CHAIRPERSON TIM SANTO, MEMBER (continued)
WHEREAS, on June 6, 2016, the Board received one (1) proposal for the Services; and
WHEREAS, the lowest responsible proposal was submitted by Maschio' s Food Services, Inc. (hereinafter referred to as "Maschio's Food Services"), with a management fee in the amount of Ten Thousand, Four Hundred Sixty-One Dollars ($10,461) and a guaranteed profit in the amount of Ten Thousand Dollars ($10,000); and
WHEREAS, the proposal submitted by Maschio' s Food Services is responsive in all material respects; and
WHEREAS, the Board desires to award the contract for the Services to Maschio' s Food Services.
NOW THEREFORE BE IT RESOLVED, that the Board hereby awards the contract for Food Service Management to Maschio' s Food Services, Inc., with a management fee in the amount of Ten Thousand, Four Hundred Sixty-One Dollars ($10,461) and a guaranteed profit in the amount of Ten Thousand Dollars ($10,000).
BE IT FURTHER RESOLVED, that this award is expressly conditioned upon Maschio's Food Services furnishing the requisite insurance certificate, together with an Employee Information Report and an executed contract, as prepared by the Board Attorney.
BE IT FURTHER RESOLVED that the Board Attorney is hereby directed to draft the agreement with the successful proposer consistent with this Resolution and with the terms contained in the proposal documents approved by the Board for the Services. The Board President and the Board Secretary are hereby authorized to execute such agreement and any other documents necessary to effectuate the terms of this Resolution.
Motions passed by roll call vote: 5-0. Mr. Sal Sileo abstained on all Lunch Aides, Substitute Aides, and Substitute Secretaries in recommendation #4F. Dr. Tim Santo abstained on PO #56-41 pertaining to St. John's in recommendation #4F. Mrs. Kathleen O'Flynn abstained on all Northern Valley purchase orders in recommendation #4F. 35 WORKSESSION/ REGULAR MEETING MINUTES JUNE 13, 2016
9. OLD BUSINESS OLD BUSINESS
Dr. Brentnall gave Smith School's Kindergarten numbers. President O'Flynn brought up mediator letter regarding Smith School parking lot. >- Discussion ensued among the Board of Education members regarding the parking lot and the policy >- Consensus among the Board is that the policy should not be changed.
10. NEW BUSINESS NEW BUSINESS
Dr. Bentnall mentioned that Mr. Andriulli's wife is expecting their baby tomorrow. President O'Flynn suggested changing the July meeting date be changed to July 26,2016.
11. SECOND HEARING OF CITIZENS ON SECOND HEARING OF ANY TOPIC OF CONCERN CITIZENS
Mrs. Davis inquired regarding the Part-time Secretary Position at George White School and Mrs. Garcia responded that the position was eliminated. Mrs. Simpson inquired regarding Smith School Part-time Secretary Position and Mrs. Garcia responded that it was not eliminated. Mrs. Simpson inquired regarding Robotics and replacing Esther Douglass and Mrs. Garcia responded that procedures are in place and will be followed in order to fill the position. 36 WORKSESSION/ REGULAR MEETING MINUTES JUNE 13, 2016
Moved by Trustee Santo, seconded by Trustee Svorec that the Board move to an Executive Session at 7:32 p.m.
12. EXECUTIVE SESSION EXECUTIVE SESSION
WHEREAS, the Open Public Meetings Act and the Hillsdale Board of Education reserve the right within the constraints of State Law to sit in Executive Session, and
WHEREAS, there now exists a need for this Board of Education to meet in Executive Session, now therefore
BE IT RESOLVED that the Hillsdale Board of Education recess into Executive Session to discuss exempt matters pertaining to contracts; and
BE IT FURTHER RESOLVED that the public will be informed 1. When the Board reconvenes to the WorksessionfRegular Meeting business portion of this meeting this evening; or 2. At a later date, undetermined at this time.
Moved by Trustee Santo, seconded by Trustee Svorec that the Board adjourn the Executive Session at 8:09p.m.
Motion passed by consensus vote: 5-0.
28F. APPROVAL OF PURCHASE OF APPROVED PURCHASE OF CHROME BOOKS; 2015-2016 CHROME BOOKS
Moved by Trustee Svorec, seconded by Trustee Flinn that the Board approve in accordance with the Superintendent's Technology Plan, it is recommended that the Board approve the purchase of Dell Chrome Books, carts and chargers in the amount of $145,760.67; of which $12,009.58 will be purchased with NCLB Title I funds.
Motion passed by consensus vote: 5-0.
29F. APPROVAL OF SHARED SERVICES APPROVED SHARED SERVICES AGREEMENT WITH P ASCACK AGREEMENT WITH P ASCACK VALLEY REGIONAL HIGH SCHOOL VALLEY REGIONAL HIGH SCHOOL
Moved by Trustee Svorec, seconded by Trustee Flinn that the Board approve a shared services agreement with Pascack Valley Regional High School for technology services at an amount not to exceed $10,000.00 for the 2016-2017 school year.
Motion passed by consensus vote: 5-0. 37 WORKSESSION/ REGULAR MEETING MINUTES JUNE 13, 2016
13. ADJOURN MEETING ADJOURN MEETING
Moved by Trustee Flinn, seconded by Trustee Svorec that the Board adjourn the Worksession/Regular Meeting at 8:09 p.m.
Motion passed by consensus vote: 5-0.
Business Administrator/Board Secretary