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Meeting of the West Otago Community Board Will Be Held in the St John Ambulance Rooms, Suffolk Street, Tapanui on Wednesday, 27 January 2021, Commencing at 10.30 Am

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Meeting of the West Otago Community Board Will Be Held in the St John Ambulance Rooms, Suffolk Street, Tapanui on Wednesday, 27 January 2021, Commencing at 10.30 Am MEETING OF THE WEST OTAGO COMMUNITY BOARD Wednesday, 27 January 2021 commencing at 10.30 am St John Ambulance Rooms Suffolk Street TAPANUI CLUTHA DISTRICT COUNCIL WEST OTAGO COMMUNITY BOARD Notice is hereby given that a Meeting of the West Otago Community Board will be held in the St John Ambulance Rooms, Suffolk Street, Tapanui on Wednesday, 27 January 2021, commencing at 10.30 am. Steve Hill CHIEF EXECUTIVE Board Members Cecil Crawford Antony Robertson Barbara Hanna (Chair) Bruce Robertson John Herbert Linda Roulston Sue Wink (Deputy Chair) 3 West Otago Community Board Item for CONFIRMATION Report West Otago Community Board Minutes Meeting Date 27 January 2021 Item Number 1 Prepared By Julie Gardner – Service Delivery Administrator File Reference 505430 REPORT SUMMARY Attached are the minutes of the meeting of the West Otago Community Board held on 11 November 2020. RECOMMENDATIONS 1 That the West Otago Community Board confirms as a true and correct record the minutes of the meeting of the West Otago Community Board, held on 11 November 2020. West Otago Community Board West Otago Community Board – 27 January 2021 Minutes 4 West Otago Community Board Minutes of the meeting of West Otago Community Board held in the West Otago Community Centre, Sussex Street, Tapanui on Wednesday 11 November 2020, commencing at 10.30am. Present Barbara Hanna (Chairperson), Cecil Crawford, Councillor John Herbert, Councillor Michele Kennedy, Antony Robertson, Linda Roulston and Sue Wink. In Attendance His Worship the Mayor Bryan Cadogan, Jules Witt (Group Manager Service Delivery) and Julie Gardner (Service Delivery Administrator). Apologies Bruce Robertson Moved L Roulston/A Robertson and Resolved: “That the apologies be sustained.” LATE ITEMS • Adverse weather event – road grading • Vandalism of road signs • Black Gully 1 WEST OTAGO COMMUNITY BOARD MINUTES The minutes of the meeting of the West Otago Community Board held on 30 September 2020 were presented for the Board’s confirmation. Moved Councillors Herbert/Kennedy and Resolved: “That the West Otago Community Board confirms as a true and correct record the minutes of the meeting held on 30 September 2020.” 2 WORK IN PROGRESS UPDATE The Service Delivery Administrator submitted a report that updated the Community Board on progress in relation to issues that had been raised at previous meetings. West Otago Community Board – 11 November 2020 Minutes 5 2.1 Projects 2.1.1 Christmas Tree This item is to stay on the work in progress. 2.1.2 Cell phone Tower Booster L Roulston has spoken to Joe Stringer (Yrless), Lions have concerns re lack of coverage. Meeting to be arranged before approaching MPs to progress this further. Mayor Cadogan advised he is trying to organise MP Joseph Mooney to attend a future WOCB meeting. 2.2 Irresponsible Camping The Freedom Camping Bylaw is being considered at the Council meeting on 10 December 2020 for adoption. 2.3 50km signs at Tapanui Process for installation of 50km signs is underway. 2.4 Nut Trees at Tapanui Cemetery Nut Trees to stay on the WIP. Pruning of some trees has been completed, other trees will be pruned where there is no identified new leaf growth. The oak tree is protected so would need resource consent to remove this. The only pruning undertaken was to remove branches broken by wind. No further pruning will be done until the arborist report is received. 2.5 Tapanui Water Supply A quote has been received but still waiting on the proof. This will be forwarded to the Chairperson for circulation to the Board. The location of the sign is to be confirmed by the WOCB. 2.6 Items to stay on WIP 2.6.1 Kelso Triangle This item is to stay on the Work in Progress Report until it has been completed. 2.6.2 Hancox Park This item is to stay on the WIP so a decision can be made before the lease is renewed. This is due 31 August 2021 – (this item was added to the WIP on 10 July 2019). 2.6.3 Land around Sewerage Pond This item is to stay on the WIP so a decision can be made before the lease is renewed. West Otago Community Board – 11 November 2020 Minutes 6 2.7 Road Signs & Barriers Pricing has been obtained, instruction will be given to have the barriers made and installed. Protocols for opening and closing of these will be agreed with the relevant parties. 2.8 Aitchison Runs Road Grade Adjustment A solution has been designed with costings and further discussion on construction required. Any work is likely to be undertaken in the autumn to minimise impact on the road. 2.9 Whisky Gully The WOCB discussed damage in this area and have suggested a possible solution. Gravel has been requested and will be laid when trucks are next in the area. 2.10 Carpark Lighting Council staff advise that the lighting contractor is waiting on the pole. The light will be installed prior to Christmas. Moved Councillor Herbert/A Robertson and Resolved: “That the West Otago Community Board receives the Work in Progress Update report.” The meeting was adjourned at 10.52am to attend the Armistice Day Ceremony at the Tapanui RSA. The meeting reconvened at 11.25am. 3 SERVICE DELIVERY UPDATE The Group Manager Service Delivery submitted a report of activities in respect to the Service Delivery Department. Queries were raised on the following: • Frequency of shoulder grading • The importance of putting in service requests was stressed by council staff to address issues as they arise. The use of the Antenno app was also highlighted to the WOCB. • Comment made about the format of the report and how great it is for highlighting and expanding on various items. • Update was also provided on suitability of items for recycling. It is hoped that the Waste Minimisation Officer will run a Winter Workshop on recycling/composting. • Green waste management will be included in the ‘Our Place’ community consultation. West Otago Community Board – 11 November 2020 Minutes 7 Moved L Roulston/S Wink and Resolved: “That the West Otago Community Board receives the Service Delivery Update Report.” 4 REVENUE & EXPENDITURE REPORT The Management Accountant submitted a copy of the Revenue and Expenditure Statement for the activities within the West Otago Community Board’s area for the period 1 July 2020 to 30 September 2020. The WOCB discussed the use of funds received from the NZMCA and agreed to purchase a pool key for their use. Moved S Wink/Councillor Herbert and Resolved: “That the West Otago Community Board purchases a pool key for NZMCA members use.” Moved Councillor Kennedy/A Robertson and Resolved: “That the West Otago Community Board receives the Revenue and Expenditure report.” 5 CORRESPONDENCE The Service Delivery Administrator presented correspondence received and sent since the last Community Board meeting. Inwards Correspondence • TWO Promotions – Thank you letter for funding • 2021 CDC Meeting Dates Outwards Correspondence • TWO Promotions – Annual Christmas Parade Funding Moved L Roulston/Councillor Herbert and Resolved: “That the West Otago Community Board receives the Correspondence report. 6 CORPORATE SERVICES REPORT The Corporate Services Administrator submitted a report that covered activities of the Corporate Services Department in the past period including funding schemes. Moved Councillor Herbert/Kennedy and Resolved: “That the West Otago Community Board receives the Corporate Services Report.” West Otago Community Board – 11 November 2020 Minutes 8 7 BUILDING REPORT The Regulatory Administrator submitted a report on building consents for September 2020. Moved A Robertson/S Wink and Resolved: “That the West Otago Community Board receives the Building Consent Statistics for September 2020 report.” Mayor Cadogan rejoined the meeting at 12pm. LATE ITEMS • Flagpole outside Community Centre has been refurbished. • Black Gully Bookings issue with no one there sometimes to collect the money. • Xmas Function – busy coming into Xmas so may be opportune to leave it until before the first meeting in 2021. Possible breakfast meeting – use it to discuss LTP and other issues. • Adverse weather event grading – worst areas are targeted first, need information from residents in order to prioritise these, important to use CSR system to monitor these. Residents are the eyes and ears of the community. • Vandalism of Road Signs – what can the WOCB do about this? Publicising the cost of replacement is an option that the WOCB could look at doing in the BME. MAYORAL UPDATE • LTP – reminder that this is coming up in 2021. • Employment opportunities – unemployment in the District relatively low, bigger employers (SFF etc.) struggling to recruit enough staff. • Post-Covid recovery and momentum is continuing – Infometrics statistics show that the Clutha District is faring very well post-covid. • Progress with projects in Balclutha/Milton – demolitions and other site works are now underway. The meeting closed at 12.14pm. Confirmed Barbara Hanna CHAIRPERSON West Otago Community Board – 11 November 2020 Minutes 9 West Otago Community Board Item for INFORMATION Report Work in Progress Update Meeting Date 27 January 2021 Item Number 2 Prepared By Julie Gardner – Service Delivery Administrator File Reference 505431 REPORT SUMMARY The report updates the Community Board on progress in relation to issues that have been raised at previous meetings. RECOMMENDATION 1. That the West Otago Community Board receives the Work in Progress Update report. West Otago Community Board – 27 January 2021 Work In Progress Update 10 WEST OTAGO COMMUNITY BOARD WORK IN PROGRESS UPDATE FOR THE MEETING 27 JANUARY 2021 Issue Comments Projects • Christmas Tree for centre of Tapanui. Christmas Tree continues to be a WIP. • Cellphone Tower booster MP Joseph Mooney has been contacted by Mayor Cadogan to attend either the WOCB meeting on 27 January or 3 March 2021. Linda Roulston has spoken to Joe Stringer (Yrless) and will keep progressing this issue.
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