Supplementary Rules. Division -1 Extent Of
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SUPPLEMENTARY RULES. DIVISION -1 EXTENT OF APPLICATION S.R. 1. These rules may be called the Supplementary Rules. They apply to those Government servants only, who are subject to the Fundamental Rules, and whose pay is debitable to Central Revenues. Expect where it is otherwise expressly stated in the rules, they apply to all government servants fulfilling these conditions. NOTE 1. – Government servants under the administrative control of the Central Government, whether paid from the Central or State Revenues, will be governed by these rules, provided that the traveling allowance of the Divisional Accountants whose pay is debitable to the State Revenues will be regulated under the rules of the respective State Governments. Exception – Except where otherwise decided, traveling allowance for journey to home town on retirement and Leave Travel concession of Divisional Accountants shall be regulated under these rules, but the incidence of Expenditure on these accounts is debitable to the respective State Governments. NOTE 2. – Deleted . NOTE 3. – Subject to the provisions in Rule 201 of the Indian Railways Establishment Code, Government servants of the Railway Audit Branch of the Indian Audit Department who are under the rule making control of the President and are eligible for the concession of privilege passes on Railways are governed in respect of traveling allowance by the rules contained in Chapters II and III of Indian Railways Establishment Code. Any provision with regard to the traveling allowance of this personnel in these rules will, therefore, be treated as null and void. NOTE 4 – Not printed. GOVERNMENT OF INDIA’S DECISIONS. (1) Regulation of Traveling Allowance to those sent on foreign service to Undertakings – Government servants who are deputed on foreign service with bodies, incorporated or not, which are wholly or substantially owned or controlled by the Government or a statutory body or local authority, on or after the 9 th February, 1965, will be governed for Purposes of traveling allowance, by the rules of such organization in respect of their journeys in connection with the affairs of the bodies etc., mentioned above as also of the journeys undertaken by them to join the above bodies, etc., and on reversion therefrom to Government service. (2). Traveling Allowance of Work-charged Establishments. – It has been decided, in supersession of any previous orders on the subject, that traveling allowance as admissible to regular Government servants under the Fundamental Rules and Supplementary Rules as amended from time to time, may be granted to work-charged staff also, at the rates laid down and under conditions and restrictions prescribed in those rules. All the Ministries employing work charged staff should ensure that there is no abuse of the concession. Attention is particularly invited to the provision contained in S.R. 64, which provide that if a competent authority declares that the pay of a particular Government servant or a class of Government servants has been so fixed as to compensate for the cost of all journeys, other than journeys by rail or steamer, within the Government servant’s sphere of duty, such a Government servant may draw no traveling allowance for such journeys, though he may draw mileage allowance for journeys by rail or steamer. [G.I., M.F., O.M. No. 5 IV (B)/60, dated the 6 th August, 1960.] AUDIT INSTRUCTION (1) A Government servant’s claims to traveling allowance should be regulated by the rules in force at the time the journey, in respect of which they are made, was undertaken. [Para. 2, Section II of Manual of Audit Instructions (Reprint).] (2) In respect of Divisional Accountants whose traveling allowance is governed by the Supplementary Rules framed by the respective State Governments, the Officers of the Indian Audit and Accounts Department shall exercise in regard to the Supplementary Rules of State Governments all the powers which they, in the case of other classes of Government servants, exercise in respect of Supplementary Rules of the Central Government. [Para. 2, Section II of Manual of Audit Instructions (Reprint) as amended by G.I., M.F., O.M. No. 3 (7) –EG. 1/65, dated the 16 th December, 1996.] Note – The Executive engineers shall exercise the powers of the controlling officer in respect of traveling allowance claims of Divisional Accountants working in the Public Work Division. [C.S. No. 103 to the Manual of Audit Instructions received with C. & A.G.’s Letter No. 945-N.G.E. I/166-69, dated the 12 th May, 1970.] DIVISION -2 Definitions S.R. 2. Unless there is something repugnant in the subject or context, the terms defined in this division are used in the rules in the sense here explained:- (i) “Actual traveling expenses” means the actual cost of transporting a Government servant with his servants and personal luggage, including charges for ferry and other tolls and for carriage of camp equipment, if necessary. It does not include charges for hotels, traveler’s bungalows or refreshments or for the carriage of stores or conveyances or for presents to coachmen and the like; or any allowance for such incidental losses or expenses as the breakage of crockery, wear and tear of furniture and the employment of additional servants. GOVERNMENT OF INDIA’S ORDER The term ‘servants’ refers to domestic servants. [G.I., F.D. Letter No. 5 (29) –R. I/136, dated the 20 th March, 1936 to the A.G. C.R., New Delhi.] (2) “Apprentice” means a person deputed for training in a trade or business with a view to employment in Government service, who draws pay at monthly rates from Government during such training but is not employed in or against a substantive vacancy in the cadre of a department. (3) “Audit Officer” means such Audit Officer as the Comptroller and Auditor General may by general of special order designate in each case. (4) “Camp equipage ” means the apparatus for moving a camp. (5) “Camp equipment” eans tents and the requisites for pitching and furnishing them or, where tents are not carried, such articles of camp furniture as it may be necessary, in the interests of the public service, for a Government servant to take with him on tour. (6) “Competent Authority”, in relation to the exercise of any power, means, the President or any authority to which the power is delegated by or under these rules. [A list of authorities which exercise the powers of a competent authority under the various Supplementary Rules made by the President is given in Appendix-1 of this compilation.] (7) Except as otherwise provided in these rules, “Day” means a calendar day, beginning and ending at midnight; (8) “Family” means a Government Servant’s wife or husband, as the case may be, residing with the Government Servant and legitimate children and stepchildren residing with the wholly dependent upon the Government Servant. NOTE :- Not more than one wife is included in the term ‘family’ for the purposes of these rules. NOTE:- A adopted child shall be considered to be a legitimate child if, under the personal law of the Government servant, adoption is legally recognized as conferring on it the status of a natural child. GOVERNMENT OF INDIA’S ORDERS (1) Scope of term ‘children’- The term “Children” includes major sons, married daughters including widowed daughters, so long as they are residing with and wholly dependent upon the parent (the Government servant). [G.I., M.F. (C’s) Endorsement No. 1623-II-49, dated the 22 nd March, 1949 and Letter No. F. 2 (165) –Estt. II/48, dated the 28 th September, 1948.] Restricted to two Children from 1-1-1999 – With a view to encouraging the adoption of small family norms by Central Government employees, it has also been decided that Traveling Allowance on transfer will be restricted to only two dependent children of a n employee. This restriction, which will come into effect from January 1, 1999, shall not, however, be applicable in respect of those employees who already have more than two children prior to the issued to these orders. Further, children of employees born between the date of issue of these orders and December, 31, 1998 will also be entitled to such benefits as are admissible under the Travelling Allowance Rule to employees and their families on transfer irrespective of the number of children that they may already have. This restriction shall not also be applicable in respect of those employees who are presently issueless or have only one child and the subsequent pregnancy results in multiple births as a consequence of which the number of children exceeds two. [G.I., M.F., F. No. 10/2/98-IC& 19030/2/97-E. IV, dated the 17 th April 1998 Annexure Para – 4-A.] Children taken as wards – It has been decided that the term ‘Children’ will now on include children taken as wards by the Government servant, under the “Guardians and Wards Act, 1890”, provided such a ward lives with the Government Servant and is treated as a member of the family and provided the government servant through a special will, has given such a ward the same status as that of natural – born child. [G.I., M.F., O.M. NO. 19047/1/89-E. IV, dated the 28 th September, 1989.] Married daughters. – The Department of Expenditure, Ministry of Finance, have clarified that the married daughter can be said to be wholly dependent on the father/mother only in case of special and exceptional circumstances, such as where she has been divorced, abandoned or separated from the husband, and is financially dependent on the parent. The financial status of the husband, and is financially dependent on the parent.