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Board of Directors Regular Meeting Thursday, April 22, 2021

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Board of Directors Regular Meeting Thursday, April 22, 2021 THOMPSON-NICOLA REGIONAL DISTRICT Regular Board Meeting Agenda Thursday, April 22, 2021 Time: 1:30 PM Place: Valley First Lounge Sandman Centre 300 Lorne Street Kamloops, BC Page 1 CALL TO ORDER 2 CHAIR'S ANNOUNCEMENTS 3 ADDITIONS TO OR DELETIONS FROM THE AGENDA 4 MINUTES 4.1 Regular Board Meeting Minutes March 25, 2021 12 - 26 March 25, 2021 Minutes - Draft RECOMMENDATION: THAT the minutes of the March 25, 2021 Regular Board Meeting be adopted. 5 DELEGATIONS / INVITED PRESENTATIONS 5.1 Kamloops Amateur Radio Club 27 - 28 Presentation by Myles Bruns - President, outlining how the Kamloops Amateur Radio Club supports the community, and to request a letter of support for a gaming grant funding application. Delegation information Agenda – Board of Directors Regular Meeting Thursday, April 22, 2021 5.2 Ashcroft Slough 29 - 30 Presentation by Gloria Mertens - Interim Vice-President, providing information on the status of the Ashcroft Slough from the community perspective. Delegation Information 6 UNFINISHED BUSINESS 6.1 Commercial Truck Traffic on Highway 5 A Request from Stump Lake Ranch (Bob Price) for a letter in support of a ban of non-local commercial truck traffic on Highway 5A between Kamloops and Merritt. 7 DEVELOPMENT APPLICATIONS 7.1 Temporary Use Permit Application No. TUP 48 31 - 46 2816 Long Lake Road, Knutsford Report from the Director of Development Services dated April 22, 2021. The purpose of this report is to obtain Board approval to issue NOTICE that the Board will consider Temporary Use Permit approval to enable recreational vehicle (RV) storage, to a maximum of 200 RVs, on the Property in Knutsford for up to three years. Board report RECOMMENDATION: THAT “Notice of Temporary Use Permit” be issued to consider approval of Temporary Use Permit No. TUP 48 for 2816 Long Lake Road (Lot A, Section 17, Township 19, Range 17, W6M, KDYD, Plan 11668 ) to enable recreational vehicle storage limited to 200 recreational vehicles. Page 2 of 208 Agenda – Board of Directors Regular Meeting Thursday, April 22, 2021 8 REPORTS 8.1 Regular 8.1.1 First Nation Emergency Telephone System Contracts 47 - 49 Report from the Director of Community Services dated April 22, 2021. The purpose of this report is to seek Board approval of twenty (20) emergency telephone system service agreements for a five-year term with our First Nation partners. These contracts are expected to total approximately $156,288 in revenue contributions to the E911 service over the next five (5) years. Board report RECOMMENDATION: THAT, the Board of Directors authorize staff to enter into agreements with twenty (20) of our First Nation partners for the provision of emergency telephone system services and; THAT, the Board Chair and Corporate Officer execute the Emergency Telephone System agreements for the next 5 years. 8.1.2 Monte Creek, Lafarge to Rivershore Fire Service 50 - 120 Establishment Report from the Director of Community Services dated April 22, 2021. The purpose of this report is to present the Pritchard Volunteer Fire Department Fire Protection Service Area Expansion Feasibility Study to the Board for information, and to seek direction on next steps with respect to public consultation with residents to determine if there is interest in the establishment of this fire protection service area. Board report RECOMMENDATION: 1. THAT, the Board receive the final report, Pritchard Volunteer Fire Department Fire Protection Area Page 3 of 208 Agenda – Board of Directors Regular Meeting Thursday, April 22, 2021 Expansion Monte Creek, LaFarge to Rivershore, for informational purposes and; 2. THAT, staff be authorized to initiate a survey of residents to determine if there is interest in the creation of a fire protection service area at Monte Creek. 8.1.3 Blue River Powder Packers Society Funding Flow 121 - 130 Through Request Report from the Director of Finance dated April 22, 2021. The purpose of the report is to obtain approval for a letter of support for the Blue River Powder Packer Society’s grant application to the North Thompson Communities Foundation, and to authorize the Thompson-Nicola Regional District to act as a flow through for approved funding. Board report RECOMMENDATION: THAT, a letter of support be forwarded to the North Thompson Communities Foundation, for the Blue River Powder Packers Society funding application for their wildlife patrol program in the Ground Hog riding area and; THAT, should the funding application be successful, the TNRD receive the funds from the North Thompson Communities Foundation and forward approved funding on to the Blue River Powder Packers Society. 8.1.4 Update on Provincial Riparian Areas Protection 131 - 149 Regulation Challenges Report from the Director of Development Services dated April 22, 2021. The purpose of this report is to apprise the Board about delays in Provincial riparian assessment reviews and impacts to Building Permit or development application approval timing; and finally, to provide context for the attached letter of April 6th regarding frustration with RAPR. Board report Page 4 of 208 Agenda – Board of Directors Regular Meeting Thursday, April 22, 2021 RECOMMENDATION: THAT, this report be received by the Board for information and; THAT, it be shared with impacted members of the public and the Province. 8.1.5 UBCM Community Excellence Award Application 150 - 152 Report from the Director of Development Services dated April 22, 2021. This report is further to Board direction at the January 14th meeting requesting staff to research application criteria for the 2021 UBCM Community Excellence Awards – Excellence in Governance Category for the North Thompson Official Community Plan. Board report RECOMMENDATION: THAT, an application be submitted to the 2021 UBCM Community Excellence Awards - Excellence in Governance category for the innovative approach and public consultation efforts utilized in the development of the North Thompson Official Community Plan. 8.1.6 Appointment to the Board of Variance 153 - 156 Report from the Director of Development Services dated April 22, 2021. The purpose of this report is to request Board appointment of a new Board of Variance member to fill a current vacancy and ensure a reliable, functional tribunal. Board report RECOMMENDATION: THAT, Ms. B. Jackson be appointed to serve as a member of the Board of Variance for a three-year term expiring on May 1st of 2024. Page 5 of 208 Agenda – Board of Directors Regular Meeting Thursday, April 22, 2021 8.1.7 Potential Wood Stove Exchange Program Service 157 - 165 Report from the Director of Environmental Services dated April 22, 2021. The purpose of this report is to provide the Board with information and estimated costs for a potential TNRD Wood Stove Exchange Program service. Board report RECOMMENDATION: THAT, the Potential TNRD Wood Stove Exchange Program service report be received by the Board for information and consideration. 8.1.8 Invasive Plant Control Contract Award 166 - 169 Report from the Director of Environmental Services dated April 22, 2021. The purpose of this report is to seek Board authorization to execute three (3) contracts for invasive plant control work in three (3) separate invasive plant management areas. The term for each contract is five (5) years and recommendations are based on separate evaluation results for each contract area. Board report RECOMMENDATION: THAT the Chair and Corporate Officer be authorized to execute the following three (3) Invasive Plant Control contracts: 1. A five (5) year contract with Spectrum Resource Group Inc. for Invasive Plant control work on MOTI rights-of-ways, TNRD owned/controlled land and other Crown land, in Invasive Plant Management Area 1 – Clearwater, for a maximum value of $225,000 over the term. 2. A five (5) year contract with Spectrum Resource Group Inc. for Invasive Plant control work on MOTI rights-of-ways, TNRD owned/controlled land and other Crown land, in Invasive Plant Management Page 6 of 208 Agenda – Board of Directors Regular Meeting Thursday, April 22, 2021 Area 2 – Kamloops, for a maximum value of $475,000 over the term. 3. A five (5) year contract with High Mountain Ventures for Invasive Plant control work on MOTI rights-of- ways, TNRD owned/controlled land and other Crown land, in Invasive Plant Management Area 3 – Merritt, for a maximum value of $250,000 over the term. 8.1.9 Region-Wide Solid Waste Characterization Study 170 - 173 Services Contract Award Report from the Director of Environmental Services dated April 22, 2021. The purpose of this report is to seek the Board’s authorization to enter into a new agreement for solid waste characterization and auditing services across the Regional District. Board report RECOMMENDATION: THAT, the Chair and the Corporate Officer be authorized to execute a contract with Tetra Tech Canada Inc. to deliver solid waste characterization study services for a maximum amount of $150,000 over a five (5) year term. 8.1.10 Building Permit Activity Report - March 2021 174 - 175 Board report 9 COMMITTEES 9.1 Internal Committees 9.1.1 Audit Committee - Directors Raine (Chair), Quinn, and Christian 9.1.2 Economic Development and Recreation Services Committee - Chair to be appointed. Directors Schaffer, Elliott, Laird, Graham, Rothenburger, Roden, Stamer, and Dudy Page 7 of 208 Agenda – Board of Directors Regular Meeting Thursday, April 22, 2021 9.1.3 Electoral Area Directors - Directors Kershaw (Chair), Quinn (Vice Chair), Schaffer, Watson, Rice, Elliott, Gillis, Laird, Graham, and Rothenburger 9.1.4 Emergency Management and Protective Services Committee - Chair to be appointed. Directors Watson, Laird, Graham, Rothenburger, Stamer, Smith, Brown, and O'Reilly 9.1.5 Policy Review Committee - Chair to be appointed. Directors Schaffer, Quinn, Kershaw, Rothenburger, Roden, Stamer, Brown, Bass, Sinclair 9.1.6 Regional Solid Waste Management Committee - Chair to be appointed. Directors Schaffer, Watson, Elliott, Laird, Rothenburger, Talarico, Swan, Polderman, and Sinclair 9.1.7 Thompson-Nicola Invasive Plant Management 176 - 183 Committee - Chair to be appointed.
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