THOMPSON-NICOLA REGIONAL DISTRICT
Regular Board Meeting Agenda
Thursday, April 22, 2021
Time: 1:30 PM Place: Valley First Lounge Sandman Centre
300 Lorne Street Kamloops, BC
Page
1 CALL TO ORDER
2 CHAIR'S ANNOUNCEMENTS
3 ADDITIONS TO OR DELETIONS FROM THE AGENDA
4 MINUTES
4.1 Regular Board Meeting Minutes March 25, 2021 12 - 26
March 25, 2021 Minutes - Draft
RECOMMENDATION:
THAT the minutes of the March 25, 2021 Regular Board Meeting be adopted.
5 DELEGATIONS / INVITED PRESENTATIONS
5.1 Kamloops Amateur Radio Club 27 - 28
Presentation by Myles Bruns - President, outlining how the Kamloops Amateur Radio Club supports the community, and to request a letter of support for a gaming grant funding application.
Delegation information
Agenda – Board of Directors Regular Meeting Thursday, April 22, 2021
5.2 Ashcroft Slough 29 - 30
Presentation by Gloria Mertens - Interim Vice-President, providing information on the status of the Ashcroft Slough from the community perspective.
Delegation Information
6 UNFINISHED BUSINESS
6.1 Commercial Truck Traffic on Highway 5 A
Request from Stump Lake Ranch (Bob Price) for a letter in support of a ban of non-local commercial truck traffic on Highway 5A between Kamloops and Merritt.
7 DEVELOPMENT APPLICATIONS
7.1 Temporary Use Permit Application No. TUP 48 31 - 46 2816 Long Lake Road, Knutsford
Report from the Director of Development Services dated April 22, 2021.
The purpose of this report is to obtain Board approval to issue NOTICE that the Board will consider Temporary Use Permit approval to enable recreational vehicle (RV) storage, to a maximum of 200 RVs, on the Property in Knutsford for up to three years.
Board report
RECOMMENDATION:
THAT “Notice of Temporary Use Permit” be issued to consider approval of Temporary Use Permit No. TUP 48 for 2816 Long Lake Road (Lot A, Section 17, Township 19, Range 17, W6M, KDYD, Plan 11668 ) to enable recreational vehicle storage limited to 200 recreational vehicles.
Page 2 of 208 Agenda – Board of Directors Regular Meeting Thursday, April 22, 2021
8 REPORTS
8.1 Regular
8.1.1 First Nation Emergency Telephone System Contracts 47 - 49
Report from the Director of Community Services dated April 22, 2021.
The purpose of this report is to seek Board approval of twenty (20) emergency telephone system service agreements for a five-year term with our First Nation partners. These contracts are expected to total approximately $156,288 in revenue contributions to the E911 service over the next five (5) years.
Board report
RECOMMENDATION:
THAT, the Board of Directors authorize staff to enter into agreements with twenty (20) of our First Nation partners for the provision of emergency telephone system services and;
THAT, the Board Chair and Corporate Officer execute the Emergency Telephone System agreements for the next 5 years.
8.1.2 Monte Creek, Lafarge to Rivershore Fire Service 50 - 120 Establishment
Report from the Director of Community Services dated April 22, 2021.
The purpose of this report is to present the Pritchard Volunteer Fire Department Fire Protection Service Area Expansion Feasibility Study to the Board for information, and to seek direction on next steps with respect to public consultation with residents to determine if there is interest in the establishment of this fire protection service area.
Board report
RECOMMENDATION:
1. THAT, the Board receive the final report, Pritchard Volunteer Fire Department Fire Protection Area
Page 3 of 208 Agenda – Board of Directors Regular Meeting Thursday, April 22, 2021
Expansion Monte Creek, LaFarge to Rivershore, for informational purposes and;
2. THAT, staff be authorized to initiate a survey of residents to determine if there is interest in the creation of a fire protection service area at Monte Creek.
8.1.3 Blue River Powder Packers Society Funding Flow 121 - 130 Through Request
Report from the Director of Finance dated April 22, 2021.
The purpose of the report is to obtain approval for a letter of support for the Blue River Powder Packer Society’s grant application to the North Thompson Communities Foundation, and to authorize the Thompson-Nicola Regional District to act as a flow through for approved funding.
Board report
RECOMMENDATION:
THAT, a letter of support be forwarded to the North Thompson Communities Foundation, for the Blue River Powder Packers Society funding application for their wildlife patrol program in the Ground Hog riding area and;
THAT, should the funding application be successful, the TNRD receive the funds from the North Thompson Communities Foundation and forward approved funding on to the Blue River Powder Packers Society.
8.1.4 Update on Provincial Riparian Areas Protection 131 - 149 Regulation Challenges
Report from the Director of Development Services dated April 22, 2021.
The purpose of this report is to apprise the Board about delays in Provincial riparian assessment reviews and impacts to Building Permit or development application approval timing; and finally, to provide context for the attached letter of April 6th regarding frustration with RAPR.
Board report
Page 4 of 208 Agenda – Board of Directors Regular Meeting Thursday, April 22, 2021
RECOMMENDATION:
THAT, this report be received by the Board for information and;
THAT, it be shared with impacted members of the public and the Province.
8.1.5 UBCM Community Excellence Award Application 150 - 152
Report from the Director of Development Services dated April 22, 2021.
This report is further to Board direction at the January 14th meeting requesting staff to research application criteria for the 2021 UBCM Community Excellence Awards – Excellence in Governance Category for the North Thompson Official Community Plan.
Board report
RECOMMENDATION:
THAT, an application be submitted to the 2021 UBCM Community Excellence Awards - Excellence in Governance category for the innovative approach and public consultation efforts utilized in the development of the North Thompson Official Community Plan.
8.1.6 Appointment to the Board of Variance 153 - 156
Report from the Director of Development Services dated April 22, 2021.
The purpose of this report is to request Board appointment of a new Board of Variance member to fill a current vacancy and ensure a reliable, functional tribunal.
Board report
RECOMMENDATION:
THAT, Ms. B. Jackson be appointed to serve as a member of the Board of Variance for a three-year term expiring on May 1st of 2024.
Page 5 of 208 Agenda – Board of Directors Regular Meeting Thursday, April 22, 2021
8.1.7 Potential Wood Stove Exchange Program Service 157 - 165
Report from the Director of Environmental Services dated April 22, 2021.
The purpose of this report is to provide the Board with information and estimated costs for a potential TNRD Wood Stove Exchange Program service.
Board report
RECOMMENDATION:
THAT, the Potential TNRD Wood Stove Exchange Program service report be received by the Board for information and consideration.
8.1.8 Invasive Plant Control Contract Award 166 - 169
Report from the Director of Environmental Services dated April 22, 2021.
The purpose of this report is to seek Board authorization to execute three (3) contracts for invasive plant control work in three (3) separate invasive plant management areas. The term for each contract is five (5) years and recommendations are based on separate evaluation results for each contract area.
Board report
RECOMMENDATION:
THAT the Chair and Corporate Officer be authorized to execute the following three (3) Invasive Plant Control contracts:
1. A five (5) year contract with Spectrum Resource Group Inc. for Invasive Plant control work on MOTI rights-of-ways, TNRD owned/controlled land and other Crown land, in Invasive Plant Management Area 1 – Clearwater, for a maximum value of $225,000 over the term.
2. A five (5) year contract with Spectrum Resource Group Inc. for Invasive Plant control work on MOTI rights-of-ways, TNRD owned/controlled land and other Crown land, in Invasive Plant Management
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Area 2 – Kamloops, for a maximum value of $475,000 over the term.
3. A five (5) year contract with High Mountain Ventures for Invasive Plant control work on MOTI rights-of- ways, TNRD owned/controlled land and other Crown land, in Invasive Plant Management Area 3 – Merritt, for a maximum value of $250,000 over the term.
8.1.9 Region-Wide Solid Waste Characterization Study 170 - 173 Services Contract Award
Report from the Director of Environmental Services dated April 22, 2021.
The purpose of this report is to seek the Board’s authorization to enter into a new agreement for solid waste characterization and auditing services across the Regional District.
Board report
RECOMMENDATION:
THAT, the Chair and the Corporate Officer be authorized to execute a contract with Tetra Tech Canada Inc. to deliver solid waste characterization study services for a maximum amount of $150,000 over a five (5) year term.
8.1.10 Building Permit Activity Report - March 2021 174 - 175
Board report
9 COMMITTEES
9.1 Internal Committees
9.1.1 Audit Committee - Directors Raine (Chair), Quinn, and Christian
9.1.2 Economic Development and Recreation Services Committee - Chair to be appointed. Directors Schaffer, Elliott, Laird, Graham, Rothenburger, Roden, Stamer, and Dudy
Page 7 of 208 Agenda – Board of Directors Regular Meeting Thursday, April 22, 2021
9.1.3 Electoral Area Directors - Directors Kershaw (Chair), Quinn (Vice Chair), Schaffer, Watson, Rice, Elliott, Gillis, Laird, Graham, and Rothenburger
9.1.4 Emergency Management and Protective Services Committee - Chair to be appointed. Directors Watson, Laird, Graham, Rothenburger, Stamer, Smith, Brown, and O'Reilly
9.1.5 Policy Review Committee - Chair to be appointed. Directors Schaffer, Quinn, Kershaw, Rothenburger, Roden, Stamer, Brown, Bass, Sinclair
9.1.6 Regional Solid Waste Management Committee - Chair to be appointed. Directors Schaffer, Watson, Elliott, Laird, Rothenburger, Talarico, Swan, Polderman, and Sinclair
9.1.7 Thompson-Nicola Invasive Plant Management 176 - 183 Committee - Chair to be appointed. Directors Graham, Kershaw, and Roden
March 10, 2021 Minutes - Draft
RECOMMENDATION:
THAT, staff submit requests for meetings with the ministers of MOTI, MOE, and FLNRORD at the 2021 UBCM Convention, as a follow up to the letters sent in November 2020 requesting increased invasive plant funding.
9.1.8 Thompson Regional Hospital District - Director Christian (Chair)
9.1.9 Utilities Systems Committee - Chair to be appointed. Directors Schaffer, Quinn, Elliott, Rice, Kershaw, Roden, Smith, and Singh
9.1.10 Thompson Headwaters Services Committee - Director 184 - 187 Quinn
April 6, 2021 Minutes - Draft
Page 8 of 208 Agenda – Board of Directors Regular Meeting Thursday, April 22, 2021
9.1.11 Wells Gray Country Services Committee - Director 188 - 192 Schaffer
March 17, 2021 Minutes - Draft
9.1.12 Joint Services Committee - Directors Schaffer and Blackwell
9.2 External Committees
9.2.1 Fraser Basin Council - Director Rice, Director Dudy (Alt.)
9.2.2 Municipal Finance Authority - Director Brown, Director O'Reilly (Alt.)
9.2.3 Municipal Insurance Association - Director Dudy, Director Roden (Alt.)
9.2.4 Shuswap Watershed Council - Directors Crowe and Christian
9.2.5 Kamloops Airport Authority Society - Director Kershaw, Director Gillis (Alt.)
9.2.6 Federation of Canadian Municipalities - Director Singh
9.2.7 Community Energy Association - Director Blackwell, Director Schaffer (Alt.)
10 CORRESPONDENCE
10.1 Information Only
10.1.1 City of Victoria - Hospitality Worker Rights Impacted by 193 - 194 the Pandemic
Letter sent to the ministers of Labour and Tourism requesting that future conferences be held in venues the supported workers' rights during the pandemic.
Correspondence dated March 31, 2021
Page 9 of 208 Agenda – Board of Directors Regular Meeting Thursday, April 22, 2021
10.1.2 9-8-8 Crisis Line Initiative 195 - 197
Endorsement letters from local governments for the 9-8-8 Crisis Line Initiative
Correspondence dated March 20, 2021 - Belcarra Correspondence dated March 5, 2021 - Spallumcheen
10.1.3 City of Prince George 198
Letter noting objection to BC Hydro's rate application to the BC Utilities Commission, which would allow BC Hydro to charge a surcharge to recover the costs incurred for converting existing high pressure sodium light fixtures to LED fixtures.
Correspondence dated March 27, 2021
10.1.4 City of Prince George 199 - 200
Letter to the Federal government requesting the implementation of a National Overdose Action Plan.
Correspondence dated March 17, 2021
10.1.5 District of Sicamous 201 - 203
Letter to the Ministry of Environment and Climate Change Strategy requesting that Asian clams be designated a Prohibited Aquatic Invasive Species.
Correspondence dated March 18, 2021
10.1.6 Union of British Columbia Municipalities 204 - 206
Federal Gas Tax 2021 update.
Correspondence dated April 8, 2021
10.1.7 Roger Nadeau - Thompson Valley Charters Ltd 207 - 208
Correspondence advising of bus service between Kamloops and Edmonton beginning May 3, 2021.
Correspondence dated March 23, 2021
Page 10 of 208 Agenda – Board of Directors Regular Meeting Thursday, April 22, 2021
11 NEW BUSINESS - MEMBERS
11.1 Director Watson
Letter of support request from the Cariboo Country Carriage Club for a project to map and sign 45 km of trails located on Crown Land, from Beaverdam Lake to Stormy Road.
12 NOTICE OF MOTION
13 QUESTION PERIOD
Due to recent Public Health Orders the public is restricted from attending Board meetings in-person. Members of the public who wish to comment or ask a question on a specific agenda item may submit their questions in advance to [email protected] or phone in at 250-377-7051. If participating via Zoom please click or tap the raise hand icon to be added to the queue to speak and ask a question.
14 ADJOURNMENT
Page 11 of 208
THOMPSON - NICOLA REGIONAL DISTRICT
Regular Board Meeting Minutes
March 25, 2021
MINUTES of a Regular Meeting of the Board of Directors of the THOMPSON-NICOLA REGIONAL DISTRICT held in the Board Room on Thursday, March 25, 2021 commencing at 1:30 PM.
PRESENT: Director K. Gillis (Chair) Electoral Area "L" (Grasslands) Director W. Kershaw (Vice Chair) Electoral Area "O" (Lower North Thompson) Director B. Roden Village of Ashcroft Director W. Stamer District of Barriere Director S. Talarico (Attended Virtually) Village of Cache Creek Director S. Swan (Attended Virtually) Village of Clinton Director R. Crowe Village of Chase Director M. Blackwell District of Clearwater Director K. Christian City of Kamloops Director A. Singh City of Kamloops Director K. Sinclair (Attended Virtually) City of Kamloops Director. D. Dudy City of Kamloops Director M. O'Reilly (Attended Virtually) City of Kamloops Director D. Bass (Attended Virtually) City of Kamloops Director R. Smith (Attended Virtually) District of Logan Lake Director J. Polderman Village of Lytton Alternate Director K. Christopherson (Attended Virtually) City of Merritt Director A. Raine Sun Peaks Mountain Resort Municipality Director C. Schaffer Electoral Area "A" (Wells Gray Country) Director S. Quinn Electoral Area "B" (Thompson-Headwaters) Director S. Watson Electoral Area "E" (Bonaparte Plateau) Director S. Rice (Attended Virtually) Electoral Area "I" (Blue Sky Country) Director R. Elliott Electoral Area "J" (Copper Desert Country) Director D. Laird Electoral Area "M" (Beautiful Nicola Valley - North) Director H.S. Graham (Attended Virtually) Electoral Area "N" (Beautiful Nicola Valley - South) Director M. Rothenburger (Attended Virtually) Electoral Area "P" (Rivers and The Peaks)
ABSENT: Director L. Brown City of Merritt
STAFF: Mr. S. Hildebrand, Chief Administrative Officer Ms. D. Campbell, Corporate Officer/Director of Legislative Services Mr. D. Rae, Director of Finance Ms. R. Sadilkova, Director of Development Services Mr. J. Devlin, Director of Environmental Services Mr. R. Storie, Director of Community Services Ms. M. Jeremiah, Recording Secretary
Regular Board Meeting Minutes March 25, 2021 Page 12 of 208 Minutes - Board of Directors Regular Thursday, March 25, 2021
PRESS: 1 media persons
OTHERS: 2 interested persons
1 CALL TO ORDER
The meeting was called to order at 1:30 pm.
2 CHAIR'S ANNOUNCEMENTS
The Chair noted the Thompson Nicola Regional Library is excited to present its April- June programs guide, and also noted the events are available to all TNRD residents, and will be held virtually, on demand, or teleconference and featured partnership
The Chair announced that the TNRD will be receiving an additional $429,000 in COVID-19 Restart and Recovery support from the Province of BC for the region. He also noted the TNRD previously received $947,000 in November 2020, making the total of both installments $1,376,000.
The following upcoming meetings were announced:
TBD – Committee of the Whole April 21, 2021 - Utility Systems Committee April 21, 2021 - Economic Development & Recreation Services Committee April 22, 2021 – Regional Solid Waste Management Committee April 22, 2021 – Regular Board Meeting
3 ADDITIONS TO OR DELETIONS FROM THE AGENDA
None.
4 MINUTES
4.1 Regular Board Meeting Minutes March 11, 2021
Moved by Director Blackwell Seconded by Director Watson
THAT the minutes of the March 11, 2021 Regular Board Meeting be adopted. CARRIED
Regular Board Meeting Minutes March 25, 2021 Page 13 of 208 Minutes - Board of Directors Regular Thursday, March 25, 2021
5 DELEGATIONS / INVITED PRESENTATION
5.1 Fortis BC
Presentation by Matt Mason, Community & Indigenous Manager regarding FortisBC's greenhouse gas emissions reduction initiative.
Mr. Mason provided a presentation to the Board on FortisBC’s green house gas emission reduction initiative and introduced the 30BY30 target to reduce customer’s greenhouse gas (GHG) emissions by 30% overall by the year 2030. Mr. Mason also noted the four pillars of their Clean Growth Pathway including energy efficiency, renewable natural gas, global liquefied natural gas (LNG), and zero and low carbon transportation.
6 UNFINISHED BUSINESS
Moved by Director Schaffer Seconded by Director Christian
THAT, the Board send a letter of thanks to Mr. Mason, Community & Indigenous Manager for his presentation regarding FortisBC’s greenhouse gas emission reduction initiative. CARRIED
7 BYLAWS
7.1 2021 Annual Budget Bylaw No 2737
The Board received a report dated March 25, 2021 prepared by the Director of Finance presenting TNRD Five-Year Financial Plan 2021-2025 Bylaw No. 2737, 2021, to the Board for adoption, following any proposed amendments following second reading.
The Director of Finance presented the 2021 Annual Budget to the Board, noting the impact of assessment on taxes and new growth in the TNRD. The Director of Finance also noted that the BC Assessment Roll has yet to be published and tax rates cannot be finalized until the Revised Tax Roll has been published.
Director Quinn inquired about whether the TNRD Audit Committee mandate could also have a similar mandate to finance committees and review financial reporting. The Director of Legislative Services noted local governments have various types of committees from strictly audit, to just finance to finance and governance. She advised that staff will look into whether the role and
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mandate of the current TNRD Audit Committee could be expanded to include some functions of a finance committee.
Moved by Director Elliott Seconded by Director Polderman
THAT, 2021-2025 Financial Plan Bylaw No. 2737 be introduced and read a first time and second time. CARRIED
Moved by Director Kershaw Seconded by Director Quinn
THAT, 2021-2025 Financial Plan Bylaw No. 2737 be read a third time. CARRIED
Moved by Director Schaffer Seconded by Director Elliott
THAT, 2021-2025 Financial Plan Bylaw No. 2737 be adopted. CARRIED
7.2 Electoral Area Directors Committee Bylaw No. 2735
The Board received a report dated March 25, 2021 prepared by the Director of Legislative Services presenting the Electoral Area Directors Committee Establishment Bylaw to the Board for adoption.
Moved by Director Kershaw Seconded by Director Elliott
THAT, Electoral Area Directors Committee Establishment Bylaw No. 2735, 2021 be introduced and read a first, second and third time.
CARRIED
Moved by Director Kershaw Seconded by Director Schaffer
THAT, Electoral Area Directors Committee Establishment Bylaw No. 2735, 2021 be adopted. CARRIED
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7.3 Library Fees and Charges Bylaw 2741
The Board received a report dated March 25, 2021 prepared by the Chief Librarian bringing the Thompson-Nicola Regional Library Fees and Charges Bylaw No. 2741, 2021 to the Board for adoption.
Moved by Director Singh Seconded by Director Blackwell
THAT, Thompson-Nicola Regional Library Fees and Charges Bylaw No. 2741, 2021 be introduced and read a first, second and third time. CARRIED
Moved by Director Schaffer Seconded by Director Quinn
THAT, Thompson-Nicola Regional Library Fees and Charges Bylaw No. 2741, 2021 be adopted. CARRIED
7.4 Policy Review Committee Bylaw 2742
The Board received a report dated March 25, 2021 prepared by the Director of Legislative Services bringing the Policy Review Committee Establishment and Regulation Bylaw No. 2742, 2021 to the Board for adoption.
Moved by Director Elliott Seconded by Director Schaffer
THAT, Policy Review Committee Establishment and Regulation Bylaw No. 2742, 2021 be introduced and read a first and second time. CARRIED
Moved by Director Elliott Seconded by Director Schaffer
THAT, Policy Review Committee Establishment and Regulation Bylaw No. 2742, 2021 be read a third time. CARRIED
Regular Board Meeting Minutes March 25, 2021 Page 16 of 208 Minutes - Board of Directors Regular Thursday, March 25, 2021
Moved by Director Schaffer Seconded by Director Singh
THAT, Policy Review Committee Establishment and Regulation Bylaw No. 2742, 2021 be adopted. CARRIED
8 DEVELOPMENT APPLICATIONS
8.1 Development Variance Permit No. DVP 97 1356 Thompson River Drive, Thompson River Estates
The Board received a report dated March 25, 2021 prepared by the Director of Development Services providing the Board with information related to a variance request to permit an additional dwelling on a parcel that is 3.6 ha in size where the parcel area for an additional dwelling is over 8 ha. The proposed additional dwelling would enable the next family generation to reside on the Property to help run the existing walnut tree farm.
Moved by Director Laird Seconded by Director Kershaw
THAT, Development Variance Permit No. DVP 97 to vary the minimum parcel size from 8 ha to 3.6 ha, to enable the siting of an additional dwelling at 1356 Thompson River Drive, be approved. CARRIED Opposed: Directors Christian, Elliott, and Quinn
9 REPORTS
9.1 Regular
9.1.1 2020 TNRD Audited Financial Statements
Presentation by Brent Ashby, Partner, KPMG.
The Board received a report dated March 25, 2021 prepared by the Director of Finance requesting approval of the audited financial statements of the TNRD for the year ended December 31, 2020 and subsequently make them available for public inspection.
Mr. Ashby, Lead Audit Engagement Partner - KPMG presented the 2020 Audited Financial Statements for the year ending December 31, 2020. Mr. Ashby noted the TNRD has received a clean audit
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opinion and that the TNRD finished in a strong financial position for the 2020 fiscal year.
Mr. Ashby discussed current liabilities, in particular the future Landfill Remediation as it is an ongoing future cost. Mr. Ashby also discussed financial assets, accumulated surplus, grants received, reserves, commitments and contingencies. Mr. Ashby noted the TNRD continues to have relatively low long term and short term debt, and also noted Municipal Finance Authority (MFA) debts from member municipalities.
Moved by Director Quinn Seconded by Director Christian
As recommended by the Audit Committee, that, the 2020 Consolidated Financial Statements of the Thompson-Nicola Regional District be approved, submitted to the Inspector of Municipalities as required by the Community Charter and be made available for public inspection. CARRIED
10 RECESS
The meeting recessed at 3:04 pm.
11 RECONVENE
The meeting reconvened at 3:17 pm.
12 REPORTS CONTINUED
12.1.2 Board Hospitality Policy Amendments
The Board received a report dated March 25, 2021 prepared by the Director of Legislative Services seeking Board approval of amendments to Hospitality Policy 5.5.1.
Moved by Director Dudy Seconded by Director Schaffer
THAT, the Board approve the proposed amendments to the Hospitality Policy. CARRIED
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Moved by Director Watson Seconded by Director Bass
THAT, the TNRD no longer host the UBCM dinner and that the Hospitality Policy be amended to remove reference to the TNRD hosted UBCM dinner to reflect this change. DEFEATED In Favour: Directors Bass, Blackwell, Polderman, Rice, Rothenburger, and Watson
12.1.3 Policy Review Committee Appointments
The Board received a memo dated March 25, 2021 prepared by the Director of Legislative Services with information on the Policy Review Committee appointment process.
Chair Gillis appointed the following Directors to the Policy Review Committee:
Electoral Area (4) Directors Kershaw, Quinn, Rothenburger and Schaffer
Small Municipality (3) Directors Brown, Roden and Stamer
City of Kamloops (2) Directors Bass and Sinclair
Chair Gillis noted this committee membership will expire at the end of the Board term in 2022.
The Director of Legislative Services advised the Board that staff will follow-up with the newly appointed members to coordinate scheduling the first meeting of the Committee.
12.1.4 Indigenous Skills Employment and Training Program Funding Application
The Board received a report dated March 25, 2021 prepared by the Chief Librarian requesting support for an application to the ISETP program through a motion for the funding of two summer Youth in Residence positions. If successful in obtaining funding, the Library would employ these high school students from July – August, 2021.
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Moved by Director Stamer Seconded by Director Schaffer
THAT, the Board support the Thompson-Nicola Regional Library’s application to the Indigenous Skills Employment and Training Program for two (2) High School Summer Student positions. CARRIED
12.1.5 TNRD Flood Management Policy Update
Report from the Director of Community Services dated March 25, 2021.
The purpose of this report is to obtain Board approval for flood- specific policy updates that reflect what support staff can provides to residents.
Moved by Director Singh Seconded by Director Laird
THAT, the Thompson-Nicola Regional District Board approve the updated Policy 14.2.1 - Flood Management. CARRIED
12.1.6 Level II Charger in Spences Bridge
The Board received a report dated March 25, 2021 prepared by the Director of purpose of this report is to obtain Board approval to redeploy and transfer ownership of the Level II charger in Spences Bridge to the Village of Ashcroft.
Moved by Director Schaffer Seconded by Director Kershaw
THAT the Board approve the Level II Charger at Spences Bridge be moved to the Village of Ashcroft, including transfer of ownership. CARRIED
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12.1.7 Strategic Plan Update
The Chief Administrative Officer presented the revised Strategic Plan and noted the key focus areas of strategic relationships and partnerships, dynamic communication and branding, economic sustainability and resiliency, climate action and environmental stewardship, livability, connectivity and infrastructure, and emergency planning and response. The plan will be made available online to the public ensuring the document is interactive and user friendly.
Moved by Director Stamer Seconded by Director Elliott
THAT, the Board approve the 2020-2022 Strategic Plan.
CARRIED
13 COMMITTEES
13.1 Internal Committees
13.1.1 Audit Committee - Directors Raine (Chair) Quinn, and Christian
Moved by Director Raine Seconded by Director Quinn
THAT, the March 10, 2021 Audit Committee minutes be received for information. CARRIED
13.1.2 Economic Development and Recreation Services Committee - Chair to be appointed. Directors Schaffer, Elliott, Laird, Graham, Rothenburger, Roden, Stamer, and Dudy
Nothing to report.
13.1.3 Electoral Area Directors Committee - Director Kershaw (Chair), Director Quinn (Vice Chair)
Moved by Director Kershaw Seconded by Director Schaffer
THAT, the Board approve $100,000 of the $412,000 received under the COIVD-19 Safe Restart Grant Program be distributed
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equally among the Electoral Area Directors to use at their discretion;
AND THAT, the remaining $312,000 of the COVID-19 Safe Restart Grant funds be allocated at a later date. CARRIED
13.1.4 Emergency Management and Protective Services Committee - Chair to be appointed. Directors Watson, Laird, Graham, Rothenburger, Stamer, Smith, Brown, and O'Reilly
Nothing to report.
13.1.5 Regional Solid Waste Management Committee - Chair to be appointed. Directors Schaffer, Watson, Elliott, Laird, Rothenburger, Talarico, Swan, Polderman, and Sinclair
Nothing to report.
13.1.6 Thompson-Nicola Invasive Plant Management Committee - Chair to be appointed. Directors Graham, Kershaw, and Roden
Nothing to report.
13.1.7 Thompson Regional Hospital District - Director Christian (Chair)
Nothing to report.
13.1.8 Utilities Systems Committee - Chair to be appointed. Directors Schaffer, Quinn, Elliott, Rice, Kershaw, Roden, Smith, and Singh
Nothing to report.
13.1.9 Thompson Headwaters Services Committee - Director Quinn
Nothing to report.
13.1.10 Wells Gray Country Services Committee - Director Schaffer
Director Schaffer noted a meeting was held on March 17, 2021 and that minutes will be forthcoming.
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13.1.11 Joint Services Committee - Directors Schaffer and Blackwell
Director Blackwell noted the minutes will be forthcoming.
13.2 External Committees
13.2.1 Fraser Basin Council - Director Rice, Director Dudy (Alt.)
Nothing to report.
13.2.2 Municipal Finance Authority - Director Brown, Director O'Reilly (Alt.)
Nothing to report.
13.2.3 Municipal Insurance Association - Director Dudy, Director Roden (Alt.)
Nothing to report.
13.2.4 Shuswap Watershed Council - Director Crowe and Christian
Nothing to report.
13.2.5 Kamloops Airport Authority Society - Director Kershaw, Director Gillis (Alt.)
Director Kershaw noted there was a meeting on March 18, 2021. He also mentioned that Trans Mountain Pipeline returned to work on March 1, 2021 and work on the airport property is expected to be completed by the end of April.
Director Kershaw also noted he is hoping for Air Canada to resume limited flights sometime in May or later. He also noted 2020 passenger volume for the year was down 65.8% versus 92.8% in 2021, with expectations for return to normal in 2024. Director Kershaw also mentioned the airport is in great shape, should it be required for wildfire season.
13.2.6 Federation of Canadian Municipalities - Director Singh
Director Singh noted he attended the FCM Board meeting in March, and referenced a statement from the FCM President about the issues pertaining to rural or smaller communities and mentioned
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FCM is expanding their Disaster Mitigation and Adaptation Fund trying to get the monetary threshold down to work with smaller communities that are not as populated. It was also noted that the FCM is working to address homelessness in both larger and smaller communities.
Director Singh stated FCM is asking the federal government to triple the gas tax over three years. He also noted that the Gas Tax Program has been renamed the Canada Community Building Fund.
13.2.7 Community Energy Association - Director Blackwell, Director Schaffer (Alt.)
Nothing to report.
14 CORRESPONDENCE
14.1 Action Requested
14.1.1 Kamloops Voters Society
Letter regarding third party external review.
Moved by Director Kershaw Seconded by Director Elliott
THAT, the TNRD Board Chair send a response to the Kamloops Voters Society and copy all Directors. CARRIED
14.1.2 The City of Victoria
Request for TNRD endorsement of the Help Cities Lead Campaign and that letters of support be sent to the Minister of Environment and Climate Change Strategy, Minister of Municipal Affairs, Minister of Energy, Mines and Low-Carbon Innovation, Minister of Finance and the Attorney General and Minister Responsible for Housing.
Director Singh provided information regarding the Help Cities Lead Campaign and noted it is to offer additional authority to build energy efficiency.
Regular Board Meeting Minutes March 25, 2021 Page 24 of 208 Minutes - Board of Directors Regular Thursday, March 25, 2021
Moved by Director Singh Seconded by Director Crowe
THAT, the Board send a letter of support to the Ministry of Environment and Climate Change Strategy, Minister of Municipal Affairs, Minister of Energy, Mines and Low-Carbon Innovation, Minister of Finance, and the Attorney General and Minister responsible for Housing endorsing the Help Cities lead campaign. DEFEATED In favour: Directors Bass, Crowe, Dudy, Rice, Sinclair and Singh
14.2 Information Only
14.2.1 Rogers Communications Inc.
Information regarding proposed wireless connectivity improvements within the TNRD.
14.2.2 Laura Brown
Concerns regarding TNRD spending.
Moved by Director Schaffer Seconded by Director Singh
THAT, the above correspondence be received for information. CARRIED
15 NEW BUSINESS - MEMBERS
None.
16 QUESTION PERIOD
The public was provided with an opportunity to comment or ask questions on a specific agenda item via email, phone or the Zoom link provided. There were no questions or comments.
Regular Board Meeting Minutes March 25, 2021 Page 25 of 208 Minutes - Board of Directors Regular Thursday, March 25, 2021
17 CLOSED MEETING
Moved by Director Stamer Seconded by Director Blackwell
THAT, a closed meeting take place following the regular board meeting, in accordance with the Community Charter Section 90(1)(i) - receipt of legal advice. CARRIED
18 ADJOURNMENT
The meeting adjourned at 4:15 pm.
Certified Correct:
Chair
Corporate Officer
Regular Board Meeting Minutes March 25, 2021 Page 26 of 208 THOMPSON-NICOLA REGIONAL DISTRICT
BOARD OF DIRECTORS
DELEGATION GUIDELINES
1. In order to schedule a date to appear before the Board, delegations must provide the information identified on this form for consideration by the Chair and Corporate Officer. The provision of this information clarifies the purpose of the delegation for the Board. In general, the Board meets once per month, and only two delegations are heard. Delegations are usually heard at approximately 1:20 – 1:45 p.m., after public hearings.
2. Delegations are permitted a maximum of ten (10) minutes for the delegations presentation and then approximately five (5) minutes are allocated for the Board’s questions (this may run longer).
3. If you are making a PowerPoint presentation, please email or deliver it to Legislative Services [email protected] at least two days prior to the Board meeting (TUESDAY at noon). This ensures that the presentation can be scanned for viruses and its formatting is compatible with our computer systems. Paper copies of your presentation can be brought as back up in case of system failure.
Please submit all delegation requests to the attention of the Corporate Officer at [email protected] For more information, please contact Deanna Campbell, Corporate Officer at 250-377-7051.
Please note: any requests for funding must be made through the Regional Grants and Sponsorships Policy application process. To obtain an application or for more information about this process please contact the Director of Finance [email protected] 250-377-7050
Kamloops Amateur Radio Club Page 27 of 208 DELEGATION REQUEST FORM
In order to appear before the Board as a delegation, please take the time to complete this form. It will help you in providing the Board and regional district staff with an overview of your presentation and the key points you wish to bring to the Board’s attention. We ask that you keep your presentation to a MAXIMUM of ten (10) minutes so that there will be a reasonable amount of time for the Board to address any questions that may arise.
PLEASE NOTE that the information contained on this form, the delegation’s presentation and any supporting materials may be included on the agenda (time permitting) and will be made available to the public and the media at the time the agenda is published.
1. Name of Organization or Group & Contact Information:
Kamloops Amateur Radio Club
2. Name(s) and title(s) of Person(s) making presentation:
Myles Bruns, President
3. The subject of your presentation is:
How the radio club may be able to assist certain TNRD member communities with broadband during emergencies.
4. What are you seeking from the Board? (i.e. a letter of support, change in a bylaw or policy, to provide information only etc.):
Mainly information; but also to request a letter of support from the Board for a future gaming grant application (in August 2021).
5. What value does your project/subject provide regionally?:
Our organization provides education, social interaction, and community service. Our members volunteer with Emergency Management BC to provide communication expertise during emergencies.
Kamloops Amateur Radio Club Page 28 of 208
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Ashcroft Slough Page 29 of 208
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Ashcroft Slough Page 30 of 208 Development Services BOARD REPORT
TO: Chair and Board of Directors MEETING DATE: April 22, 2021
FROM: Director of Development Services
SUBJECT: Temporary Use Permit Application No. TUP 48 Lot A, Section 17, Township 19, Range 17, W6M, KDYD, Plan 11668 PID: 009-471-197 2816 Long Lake Road, Knutsford, BC (the “Property”) Jay Storsley and Luydmilla Mishonova (the “Owners”)/ WSP Canada Inc. / Aamir Ahmad (the “Agent”)
RECOMMENDATION:
THAT “Notice of Temporary Use Permit” be issued to consider approval of Temporary Use Permit No. TUP 48 for 2816 Long Lake Road (Lot A, Section 17, Township 19, Range 17, W6M, KDYD, Plan 11668 ) to enable recreational vehicle storage limited to 200 recreational vehicles.
R. Sadilkova Approved for Director of Development Services Board Consideration CAO Prepared by: Dan Wallace
PURPOSE: To issue NOTICE that the Board will consider Temporary Use Permit (TUP) approval to enable recreational vehicle (RV) storage, to a maximum of 200 RVs, on the Property in Knutsford for up to three years.
SUMMARY: The Property is an MH-1 zoned 54.3 acre property in Knutsford. It is currently vacant and according to our records, has never been developed. A TUP application has been submitted requesting permission to allow up to 200 RVs to be stored on the northern half of the Property, or that area north of Peterson Creek. Approval would permit the proposed use for three years with the potential for one three- year extension. The recommendation is only to enable TUP “Notice”; subsequently, for actual Permit
Temporary Use Permit Application No. TUP 48 2816 Long Lake Road, Knutsfo... Page 31 of 208 April 22, 2021 Subject: Temporary Use Permit Application No. TUP 48 Page 2 of 12
issuance, a further future report will be prepared for Board consideration. Additional mitigation recommendations may be forthcoming pending the public notification process.
BACKGROUND
Location Knutsford, BC – Electoral Area “L” OCP Designations Kamloops South OCP – Mobile Home Park designation Present zoning/uses MH-1: Manufactured Home Park / vacant Proposed Temp. Use dry storage of a maximum of 200 RVs Parcel Area 21.978 ha Planning Studies Fringe Area Policy – City of Kamloops Application date December 14, 2020
DISCUSSION:
Site Characteristics and History
The Property is located on Long Lake Road, just south of Kamloops’ City limits. The northern ‘panhandle’ driveway access point is generally unimproved but will serve as the principal access. The Property’s southern ‘panhandle’ also unimproved, is challenged by topography. Peterson Creek bisects the Property diagonally, flowing northeast from Jacko Lake to the South Thompson River, through a shallow incised gulley. The Property is bounded by a mix of land uses: North: gravel pit, Dawson Construction and Intercity Recycle Ltd. (recycle asphalt shingles). West: small agricultural/residential parcels created in the 50s and 60s. South: large ALR agricultural/residential parcels. East: Knutsford Knoll MHP and one large agricultural/residential parcel.
The northern half of the Property, the part proposed for RV storage, is generally flat with mixed grasses, sagebrush and a few Ponderosa pine trees. The development area will be setback >30 metres from Peterson Creek. History and Zoning
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A previous property owner excluded the parcel from the Agricultural Land Reserve Proposed TUP (ALR) in 1982. It was then rezoned to MH- 1 in the early 1980s for the development Knutsford, BC of a new manu-factured home park (MHP). Since then, the Property has remained vacant despite zoning and OCP support.
In the matter of land use bylaw compliance, the MH-1 zone does not permit commercial activity and RV storage. Although RVs are found and utilized in the C-4 (i.e. camping) and RVP- 1 zones, their storage is a separate and distinct use - potentially requiring a large tract of C-2 zoned land. The desire for more outdoor living experiences coupled with the ease of financing has contributed to the increased popularity of RV use in recent years (even before Covid); however, most urban residential areas either prohibit RV storage by strata bylaw/ building scheme or landowners are constrained by space. RV storage use has been approved at other TNRD locations in the C-4 zone for campground use or on light industrial lands where outdoor storage is tolerated. Two parcels directly northeast of the Property, including the Owner’s Knutsford Campground property, were recently approved for RV storage. In this case, a TUP was selected to determine the success of this land use prior to seeking permanent zoning amendment at a later date. A part-time site caretaker is proposed; however, a full-time caretaker/dwelling will not be implemented until the success of the business is determined and a future rezoning is approved. Storage will be limited to a maximum of 200 RVs with storage of any other equipment, vehicles, vessels, or materials strictly prohibited.
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Kamloops South Official Community Plan (OCP)
Mobile Home Park (MHP) OCP designation The OCP’s primary objectives are to designate and direct the pattern of existing and future land use in order to promote orderly growth, provide opportunity for a variety of residential/agricultural lifestyles and land uses, sustain the existing resource base and preserve the natural environmental characteristics of the plan area. The whole Property, including that area affected by the proposed TUP, is designated Manufactured Home Park. The intent of this designation is to provide for the development of a MHP in accordance with the MHP Bylaw. The Board may recall that the MHP bylaw was amended in 2020 to allow for conditional siting of Park Model recreation units (Park Models). While the proposal is for a RV storage, this land use is similar to uses found in a MHP (e.g. trailers uniformly parked on the land). As this will be a ‘dry’ facility, RV living is prohibited; therefore, no services are required. If a caretaker unit is constructed water and septic will be required. The OCP area is designated for potential TUP issuance provided that compliance with the following policy (OCP s. 6.16) and where suitable land cannot be found within the City of Kamloops:
1. Is compatible with surrounding land uses and resource values of the area. • RV storage is generally not compatible with surrounding residential/agricultural uses, acknowledging some relief given that other RV storage occurs on adjacent properties to the northeast and trailers are parked similarly to a MHP, staff are recommending this application. 2. Is fenced, screened or buffered by means deemed appropriate by the Regional District. • The Owner acknowledges and respects the need for privacy, safety and security of neighbouring residents. RVs will not be parked at the property line. The Owner plans to retain a 7 metre buffer from the adjoining property lines (similarly to the MHP bylaw, and is willing to install a chain link fence with plastic slats for screening/privacy and to mitigate dust. In addition, they propose a small berm with fence as well as a tree line on the western side for added privacy and noise control.
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3. Has access to an internal, frontage or collector road rather than having direct access to a main highway. • The Property has direct access to Long Lake Road via a ‘panhandle’ access road. Access will need to be improved to ensure safe passage and distinction between access to the Property and the neighbouring Lot 1 to the south. The Owner will need to consider the adjacent property owner’s parallel driveway to the south and any requirements set by Ministry of Transportation and Infrastructure (MoTI). 4. Is adequately serviced with potable water and means of sewage disposal. • The proposed RVs are vacant thus do not require potable water or sewage disposal servicing. 5. Is designed to maximize the efficient use of land. • The RVs would be clustered on a portion of the Property on the north side of Peterson Creek, maintaining a 30 metre setback from Peterson Creek. All told, the storage location should have minimal physical impacts on the adjacent neighbouring land uses. 6. Has been approved by the appropriate agency having authority if within the ALR. • Not applicable. 7. Has been approved by MoTI having authority if within 800m of a Controlled Access Highway. • MoTI confirms that the TUP does not require Ministry approval; however, if the Permit is approved, then the applicant is required to submit to the Ministry an application for a Commercial Access Permit to Long Lake Road. 8. Complies with all conditions and requirements as may be further specified by the Regional District. • This is to be determined.
Fringe Area Policy Guidelines (FAPP) The City of Kamloops Fringe Area extends 5 km beyond the municipal boundary. The FAPP discourages conflicting development in the fringe area as a means to limit urban sprawl, minimize land use conflicts, and direct certain uses to more appropriate locations in the City. More specifically, the FAPP provides that commercial uses be discouraged in the fringe area, excepting those extractive resource-based industries requiring access to a specific resource (e.g. gravel) or those industrial and commercial developments supported by both the TNRD and municipality. It is noteworthy that the current MHP zoning of this Property would NOT be recommended today and at any time under the FAPP. This zoning was put in place by the TNRD prior to current policy.
All development applications must be carefully measured against the Fringe Area Policies and considered in a manner that balances suitable land use with potential impacts. This application was forwarded to Kamloops Development Services Department who reported that their interests were unaffected by this application.
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In closing…. The issuance of a TUP to enable RV storage at this location will impact the viewscape for existing residents that bound this Property to the west. Most of the RV area is less visible from other vantage points including Long Lake Road. A developed MHP on the Property would similarly affect these views and would have other impacts that come with higher density use. That said, Planning support is contingent on suitable buffering and screening being implemented on the western boundary and effective implementation of Permit conditions.
REFERRALS AND LIAISON:
• Advisory Planning Commission was not referred this application as this TUP is in an OCP area that enables and supports the issuance of TUP’s through Board resolution (not bylaw). • Ministry of Transportation and Infrastructure states that the Property does not fall within Section 52 of the Transportation Act and will not require Ministry approval; however, the subject site is adjacent a Ministry road and will require an access permit. The Ministry will require an estimate of daily trips generated by the site as well as an access drawing that displays drainage features and throat width. Turning templates should also be provided to confirm the ability of the vehicles to maneuver efficiently throughout the site. • City of Kamloops states that their interests are unaffected by this application; however, this proposal for a large RV storage area does not seem to be in keeping with the rural residential/agricultural character of the area. The proposal should address factors such as: Potential visual impact from adjacent properties (fencing, lighting, landscaping); Location of access road (paved, gravel, dust control); and Potential riparian area adjacent to Davidson Brook.
ALIGNMENT TO THE 2020-2022 STRATEGIC PLAN: This report is tied to required legislated responsibilities and no specific Strategic Focus Area(s) and Priorities in the current Strategic Plan.
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PUBLIC CONSULTATION AND COMMUNICATION: Board authorization at this stage will enable the required adjacent owner/occupier notification process. The decision of the Board regarding this item will be communicated to the public in the minutes of the meeting at which this item will be considered and mail out (as required by Bylaw and legislation).
Attachment(s) • Overview Map • Location Map • Zoning & ALR Map • Official Community Plan Designation Map • Ortho Map • Temporary Use Permit No. TUP 48
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Temporary Use Permit Application No. TUP 48 2816 Long Lake Road, Knutsfo... Page 42 of 208
THOMPSON-NICOLA REGIONAL DISTRICT TEMPORARY USE PERMIT NO. TUP 48
Permittee(s): Jay Elson Storsley and Luydmilla Alexeevna Mishonova
1. This Temporary Use Permit (“TUP”) is issued subject to compliance with all applicable bylaws of the Thompson-Nicola Regional District “(TNRD”), except as specifically varied or supplemented by this TUP.
2. This TUP is limited to the land, premises and structures located at 2816 Long Lake Road, Knutsford, BC, legally described as:
Lot A, Section 17, Township 19, Range 17, W6M, KDYD, Plan 11668 PID 009-471-197 (the “Land”)
3. In addition to those uses of the Land permitted by TNRD Zoning Bylaw 2400 (the “Zoning Bylaw”), the following use is permitted upon the Land in accordance with the terms and conditions of this TUP:
A maximum of 200 vacant recreational vehicles stored for use off-site.
4. This TUP, and the use of the Land permitted under this TUP, is subject to the following conditions: a) All recreational vehicles shall be stored within the area outlined in red on Schedule “2”; b) The Land shall be maintained to render it free from mud and dust at all times; c) A 7 metre buffer shall be implemented on the western and northern boundaries to reduce intrusion and maintain privacy; d) Security fencing, customer access, hours of operation and on-site lighting shall be developed in a manner that is considerate to the adjacent neighbourhood and consistent with the form and character of the existing rural landscape; and e) Upon expiration of this TUP the additional uses listed in clause 3 above shall cease and, thereafter, the permitted uses of the Land shall revert and be limited to those permitted upon the Land under the Zoning Bylaw.
5. Should the Permittee fail to abide by the terms and conditions set out in this TUP, upon written notice this TUP can be cancelled by the TNRD Board; and thereafter, the permitted uses of the Land shall be limited to those uses permitted under the Zoning Bylaw, if and as amended.
6. The Land shall be used strictly in accordance with the Bylaws of the TNRD and with the terms, conditions and provisions of this TUP.
7. This TUP shall expire three years from the date of authorizing resolution by the Board of Directors of the TNRD, as noted below.
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8. Any application to amend this TUP shall be considered as a new application.
9. This TUP is not a Building Permit.
Authorizing resolution passed by the Board of Directors this ______day of ______, 202_.
Certified Correct:
Corporate Officer
We, Jay Elson Storsley and Luydmilla Alexeevna Mishonova, agree to the terms and conditions of TUP 48.
Jay Elson Storsley, Owner Luydmilla Alexeevna Mishonova, Owner
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SCHEDULE “1”
This Schedule “1” is incorporated in and forms part of Temporary Use Permit No. TUP 48.
Certified Correct:
Corporate Officer
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SCHEDULE “2”
This Schedule “2” is incorporated in and forms part of Temporary Use Permit No. TUP 48.
Certified Correct:
Corporate Officer
Temporary Use Permit Application No. TUP 48 2816 Long Lake Road, Knutsfo... Page 46 of 208 Community Services BOARD REPORT
TO: Chair and Board of Directors DATE: April 22, 2021
FROM: Director of Community Services
SUBJECT: First Nation Emergency Telephone System Contracts 2021-2025
RECOMMENDATIONS:
THAT, the TNRD Board of Directors authorize staff to enter into agreements with twenty (20) of our First Nation partners for the provision of emergency telephone system services and;
THAT, the Board Chair and Corporate Officer execute the Emergency Telephone System agreements for the next 5 years.
RON STORIE Approved for Director of Community Services Board Consideration CAO
PURPOSE:
To seek Board approval of twenty (20) emergency telephone system service agreements with a five- year term with our First Nation partners. These contracts are expected to total approximately $156,288 in revenue contributions to the E911 service over the next five (5) years.
BACKGROUND:
E911 is a mandated service for all Canadians which is the jurisdiction of the federal agencies of the Canadian Radio and Telecommunications Commission (CRTC). This TNRD E911 service (Bylaw 1757) was created in 1999. It provides an emergency telephone system (which allows for the dispatch of
First Nation Emergency Telephone System Contracts Page 47 of 208 April 22, 2021 Subject: E911 First Nation Agreements Page 2 of 3
police, fire and ambulance via E911) which is assessment based and only targets landlines (not cellular devices). There are 24 First Nation lands within the TNRD boundaries. Of these 24 First Nations four of these have no agreements (two bands have no members on reserves, and two bands have not entered into Agreements with the TNRD for the E911 service). Staff are working towards entering into an agreement with the two First Nation Bands that currently are without a contract for E-911 services.
Most First Nations do not have a formal assessment process in the TNRD so our Chief Financial Officer has averaged all residential rates (except Kamloops) throughout the TNRD to arrive at our current annual costs. This process of determining E911 costs for our First Nations partners is completed every year for our most accurate billing totals and this year’s cost was $15.21 / residence.
DISCUSSION:
The current E911 contracts have expired. Staff strongly support that the Board once again approve entering into a new five year agreement with our First Nations partners.
Although the agreement can be approved by the CAO and executed by the Board Chair and Corporate Officer, as provided for in the Delegation Bylaw No. 2664, staff wanted to bring these contracts as a package to the Board for approval, to make the Board aware of the revenue implications
1 Excerpt from page 7 of TNRD Delegation Bylaw No. 2664
FINANCIAL:
Based on the dwelling information numbers we obtain from the twenty (20) participating bands, the TNRD is looking at a revenue of approximately $156,288 over a five (5) year period.
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ALIGNMENT TO THE 2019-2022 STRATEGIC PLAN:
This report is consistent with the following Strategic Focus Area(s) and Priorities set out in the Board’s Strategic Plan: • Strategic Relationships & Partnerships - External partnerships and reconciliation
Attachments
• none
First Nation Emergency Telephone System Contracts Page 49 of 208 Community Services BOARD REPORT
TO: Chair and Board of Directors DATE: April 22, 2021
FROM: Director of Community Services
SUBJECT: Monte Creek, LaFarge to Rivershore Fire Service Establishment
RECOMMENDATION:
1. THAT, the Board receive the final report, Pritchard Volunteer Fire Department Fire Protection Area Expansion Monte Creek, LaFarge to Rivershore, for informational purposes and that;
2. Staff be authorized to initiate a survey of residents to determine if there is interest in the creation of a fire protection service area at Monte Creek.
RON STORIE Approved for Director of Community Services Board Consideration CAO
PURPOSE:
To present the Pritchard Volunteer Fire Department Fire Protection Area Expansion feasibility study to the Board for information and seek direction on next steps with respect to public consultation with residents to determine if there is interest in the establishment of this fire protection service area.
SUMMARY:
Staff have worked with consultants to gather sufficient information to bring the question of a fire service establishment to residents in the 2021 fiscal. If an informal survey of the residents determines there is a strong interest in the establishment of this service, staff would like to initiate the fire protection service establishment process, through the Board, in 2022.
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BACKGROUND:
Staff have been working with Electoral Area “L” Director Ken Gillis since mid-2019 when he initiated the idea of a fire protection area from his constituents to staff, as shown in Map 1. As this proposed service establishment also falls into Area “P” (Electoral Area “P” Director Mel Rothenburger) both directors are supportive of residents deciding if they want the service establishment. This establishment falls under Board Policy 14.1.4: Establishing a TNRD- Administered Fire Service.
DISCUSSION:
Under Board Policy 14.1.4. Establishing a TNRD-Administered Fire Service, staff have met all of the requirements of a Fire Underwriters Survey FUS designated fire protection area. As a reminder, FUS is a national organization that provides statistics and data to partnering insurance companies. They represent approximately 85% of property and casualty insurers in Canada. The essential criteria of the “feasibility study and risk assessment will include, but not be limited to: a) the boundaries of the proposed service area and the number of properties and structures therein b) a detailed summary of the specific service(s) or scope of services proposed (eg. structural fire suppression, fire protection, public education, medical first responder, road rescue) c) a list of the required infrastructure, apparatus and equipment required to carry out the proposed service d) the number of volunteers required to carry out the proposed service(s) e) a summary of the training levels required to carry out the proposed service(s) in accordance with the Fire Services Act and the Workers Compensation Act f) the availability and sources of a water supply in the proposed service area g) the capacity to provide communication systems (eg. 9-1-1 dispatch) h) a budget to establish and maintain the proposed service(s) (start-up and ongoing costs)”1
Staff have progressed to the point where bringing in our subject matter expert to provide information to residents would be the sensible next step. The majority of this information can be
1 Board Policy 14.1.4.Establishing a TNRD-Administered Fire Service
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found in the feasibility report, Pritchard Volunteer Fire Department Fire Protection Area Expansion Monte Creek, LaFarge to Rivershore, see the attachment below. In addition, staff will work to complete an informational survey / question and answer (Q & A) sheet that will be distributed to residents in the service area for their feedback.
Map 1: Illustrates the existing Pritchard Fire service area boundary in relationship to the proposed Monte Creek, Lafarge to Rivershore Fire Service Area boundary.
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FINANCIAL IMPLICATIONS:
In 2021, the only costs anticipated will be previously accounted for consultant costs and those costs accrued to staff time for survey preparation and a public information session. If the survey indicates residents wish to move forward, in 2022, a transparent public assent process would follow.
ALIGNMENT TO THE 2020-2022 STRATEGIC PLAN:
This initiative is consistent with the PRIORITIES set out in the Board’s 2020-2022 Strategic Plan as follows:
Strategic Focus Area 2 - DYNAMIC COMMUNICATION AND BRANDING: Electoral Area Strategy: Continue to engage and inform residents through public consultation processes in a meaningful way.
Attachment Pritchard Volunteer Fire Department Fire Protection Area Expansion Monte Creek, LaFarge to Rivershore (feasibility study)
Monte Creek, Lafarge to Rivershore Fire Service Establishment Page 53 of 208
Thompson Nicola Regional District
Pritchard Volunteer Fire Department Fire Protection Area Expansion Monte Creek, LaFarge to Rivershore
Dave Mitchell & Associates Ltd.
April 2021
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Contents Executive Summary ...... 1 Background ...... 3 Project Scope ...... 3 Fire Underwriters Survey ...... 7 Current Fire Protection Area ...... 9 Proposed Expanded Fire Protection Area ...... 11 Monte Creek ...... 12 LaFarge Rivershore ...... 16 LaFarge West ...... 20 Pritchard Fire Department ...... 22 Level of Service and Organizational Structure ...... 22 Hall 1 ...... 22 Apparatus and Equipment ...... 23 Staffing and Training ...... 26 Proposed Hall 2 ...... 27 Configuration, Apparatus and Equipment ...... 27 Staffing and Training ...... 27 Organizational Structure ...... 28 Budget ...... 28 Project Scope: Summary ...... 30 Summary and Conclusions ...... 32 Appendix 1: Playbook Training Requirements ...... 33 Appendix 2: Pritchard VFD Job Descriptions ...... 60 Fire Chief ...... 60 Deputy Chief...... 61 Captain ...... 62 Training Officer ...... 63 Firefighter ...... 64
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Executive Summary The Thompson Nicola Regional District (the “TNRD”) is considering the expansion of the Pritchard Volunteer Fire Department (the “PVFD” or the “Department”) to include a total of 356 properties in Monte Creek and areas of LaFarge West and LaFarge Rivershore. This expansion would see the addition of properties in the Monte Creek area, from the boundary with Kamloops, south on Highway 97 to the intersection with Barnhartvale Road and on Barnhartvale Road to a point 1.5 kilometres west of the intersection with Robbins Range Road. It also would incorporate the LaFarge area on the north side of the South Thompson River, from Rivershore Drive in the east along Shuswap Road to a point 4.8 kilometres west of the LaFarge Bridge. One portion of the LaFarge area, on either side of the north end of the LaFarge Bridge, is excluded, as service is provided by the Kamloops Fire Department. The LaFarge area is within Electoral Area “P”, while the Monte Creek area is within Electoral Area “L”.
A site for a second fire hall has been identified adjacent to and immediately south of Highway 1 in the Monte Creek area. This location, at 1215 Hook Road, is flat and would provide adequate space for a fire hall which would operate as Pritchard Hall 2. The analysis that follows is based on detailed site reviews to understand the nature and extent of the three additional areas.1 It also considers whether residential property owners in the proposed new service areas potentially may achieve a reduction in fire insurance premiums if some portion of the new service area is positively rated by the Fire Underwriters.
When rating a department, the Fire Underwriters use a variety of criteria in their assessment, including the number and condition of required apparatus and minimum numbers of trained firefighters. They also base their coverage model on the property’s distance from a recognized fire hall. Under the Fire Underwriters’ system, a residential structure must be within eight kilometres by road network of a recognized fire hall to be rated as protected. For a fire hall to be recognized, it must have a certain minimum number of responding members and appropriate apparatus (including a water tender for areas without fire hydrants). In a two-hall system, the minimum staffing requirement for the main fire hall is 15 trained and equipped personnel as well as a chief officer. Based on information provided by the Fire Underwriters, a satellite hall must be located no more than 16 kilometres from the main hall, and requires a minimum staffing of 10 firefighters.2
The requirements for the second Pritchard fire hall will be contingent on clarifying whether the Fire Underwriters will grant satellite fire hall recognition for this Monte Creek location. The location proposed at Monte Creek is slightly over 17 kilometres from the main hall, and so the
1 The current review included three site visits to the Pritchard fire protection area as well as the areas being considered for the expansion of service, on 24 April, 7 May and 24 June 2020; all calculations of travel distance and elevation were developed using a Garmin GPS unit and all mapping created using ESRI ArcGIS Online. Shape files for the fire protection area were provided by the TNRD. In addition to the site visits this review examined relevant bylaws and other background information provided by the TNRD as well as requirements of the Fire Underwriters. 2 email from Michael King, Fire Underwriters, to Jason Tomlin, TNRD, dated 27 September 2019.
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Fire Underwriters will need to confirm whether it will be treated as a satellite hall (with the lower staffing requirements), or whether it will require a full complement of firefighters, as in the main fire hall.
Regardless, establishment of fire protection for Monte Creek and LaFarge will provide a response to fires and other emergencies where none currently exists. As well, the addition of a fire hall at Monte Creek will materially improve coverage for the west portion of the Pritchard fire protection area.
The Department is well established and has continued to improve and expand its facilities over time: for example, it is now planning for an additional training area adjacent to the fire hall to enable live-fire training for its members. Establishment of a second fire hall to provide additional fire protection is embraced by the Department’s officers but the effort involved is not trivial as it will essentially double the size of the PVFD.
If service expansion is approved by the area residents, the TNRD and the Department should allow for a minimum two-year (and possibly longer) implementation plan to identify and train additional volunteers and officers, to procure fire apparatus and other equipment and to construct a two-bay fire hall. The allocation of the initial capital and operating costs for this additional fire hall will be determined by the TNRD based on their established practice. The project budget should include some one-time costs to assist the Department with administrative, legal, human resources and clerical issues, and with the additional work to manage the procurement of apparatus and equipment in addition to construction of the fire hall. Immediately upon approval by the area residents, a process to transfer ownership of the proposed firehall property to the TNRD should also be completed.
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Background The TNRD is considering expanding the PVFD service area to include the Monte Creek, LaFarge West and LaFarge Rivershore regions in Electoral Areas “L” and “P”. The Monte Creek portion of this new service area runs along the south side of the South Thompson River from the boundary of the PVFD’s existing fire service area to the boundary with Kamloops. It extends south on Highway 97 to the intersection with Barnhartvale Road and on Barnhartvale Road to a point 1.5 kilometres west of the intersection with Robbins Range Road. The LaFarge West and LaFarge Rivershore regions to be included in the new service area are located north of the South Thompson River. These areas run along Shuswap Road, from Rivershore Drive in the east to a point 4.8 kilometres west of the LaFarge Bridge.
Project Scope This report examines and analyses the following: • the boundaries of the proposed expanded service area and the number of properties and structures that would be covered; • the specific services or scope of services proposed to be provided in the new service area (e.g. structural fire suppression, fire protection, public education, medical first responder, road rescue); • the required infrastructure, apparatus and equipment needed to deliver the proposed service; • the number of volunteers required to deliver the proposed services; • a summary of the training levels required to carry out the proposed services in accordance with the Fire Services Act and the Workers Compensation Act; • the availability and sources of water supplies in the proposed service area; • the capacity to provide communication systems (e.g. 9-1-1 dispatch); and • a budget to establish and maintain the proposed services (including start-up and ongoing costs). The results of the feasibility study will be presented at a public meeting to determine the interest in moving forward with a service establishment process. The areas being considered for inclusion in an expanded fire protection area are illustrated in Figure 1 which shows the current Pritchard fire hall location and the fire protection area.
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Figure 1: Existing Pritchard Fire Protection Area (green) and Proposed Monte Creek and LaFarge Extension (beige)
The proposed fire protection area expansion includes Monte Creek, LaFarge West and LaFarge Rivershore (beige polygons).
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A location for a second fire hall has been proposed for a property at 1215 Hook Road near the intersection with Dallas Drive, as shown in Figure 2 and Figure 3. The location is immediately south of Highway 1 and provides easy access to the highway for travel east and west.
Figure 2: Location for Pritchard Hall 2 at 1215 Hook Road.
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Figure 3: Orthophoto for location of Pritchard Hall 2 at Monte Creek.
The property being considered would provide a suitable amount of room for a fire hall. However, as the PVFD relies on volunteer responders, one of the key requirements for consideration will be the minimum number of prospective volunteer firefighters who live nearby and would be able to respond in a timely fashion. Additionally, the travel distances to boundaries of the expanded fire protection area need to be assessed. Both are issues that will be considered by the Fire Underwriters when setting a rating for the expanded service area, which rating will determine whether the costs of fire insurance for these areas may potentially be reduced.
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Fire Underwriters Survey The Fire Underwriters Survey (the “FUS” or “Fire Underwriters”) are a national organization, the primary purpose of which is to establish the Dwelling Protection Grade (“DPG”) and Public Fire Protection Classification (“PFPC”) for each community in the country. Under the Fire Underwriters’ system, residential properties are subject to the DPG rating, while multi-family and commercial properties are subject to the PFPC rating. For a residential property to be considered protected by the Fire Underwriters requires that it be within a maximum of eight kilometres of a recognized fire hall.
The rating system is complex. For a more complete consideration of the various factors which are applied by the Fire Underwriters, see the relevant section of the Consultants’ 2017 report to the TNRD: “Fire Department Reviews: Main Report.”3
In response to an inquiry from the TNRD, in September 2019 the Fire Underwriters provided the following minimum requirements to grant satellite fire hall recognition:4
FUS may grant satellite fire hall recognition on a per case basis. To qualify for satellite fire hall recognition and qualify for a Dwelling Protection Grade 3A (volunteer fully protected) or Dwelling Protection Grade 3B (volunteer semi-protected) the following has to be completed: • A Supported Satellite Fire Hall is located within 16 km in road travel distance of one recognized fire station that meets all of the criteria for a Dwelling Protection Grade 3B (career or volunteer semi-protected) or better • Assisting halls are part of the same fire department or through a contract agreement for first due response • A suitably constructed and arranged fire hall to properly store fire apparatus and firefighting equipment • A minimum of one Triple Combination Pumper surpassing the minimum requirements of CAN ULC S515 and/or NFPA 1901 that is under 20 years in age
o No mobile water supply is required if the standalone recognized fire station supporting the satellite hall has a mobile water supply apparatus and qualifies for DPG 3B
o If no mobile water supply apparatus exists standalone recognized fire station but has achieved DPG 3A or better, then a mobile water supply apparatus
3 Dave Mitchell & Associates Ltd., “Fire Department Reviews: Main Report,” (October 2017), pp. 58 – 66, at: https://loonlakecommunitywebsite.ca/2017/12/TNRD-Reviews-Main-Report-October-2017.pdf 4 email from Michael King, Fire Underwriters, to Jason Tomlin, TNRD, dated 27 September 2019 (the “FUS email”).
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would be required at the satellite fire station for qualify for DPG 3B if no recognized water supply with hydrants exists in the satellite halls service area • A minimum of 10 trained members on the satellite fire hall roster
o Certified to NFPA 1001 Level 1 or equivalent • An adequate and reliable means of receiving alarms of fire and dispatching fire fighters
Accordingly, in a two-hall system, the main hall must have at least 15 regularly responding members, plus a chief officer, while a satellite hall must have at least 10 regularly responding members. For the Department, the main hall must have a triple combination pumper and a mobile water supply, with a total water carrying capacity between the two units of at least 1,500 Imperial Gallons (6,820 litres). The proposed satellite hall also requires a triple combination pumper, and cannot be more than 16 kilometres by road from the primary fire hall.5 However, given the size of the area to be added to the service area, and the distance from the main hall to the proposed outer boundaries in the west and the south, the Fire Underwriters may well require that a tender be available for response out of the new Hall 2.
5 See: Fire Underwriters website, at https://fireunderwriters.ca/Grading/Dwelling-Protection-Grade, accessed 28 March 2020.
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Current Fire Protection Area Fire protection services for the existing service area were originally established under Electoral Areas “L” and “P” (Pritchard) Fire Protection Local Service Establishment Bylaw No. 1251, 1991 (the “Service Establishment Bylaw”). The Service Establishment Bylaw has been amended three times, in each case, to expand the size of the service area. It was most recently revised in 2010.6 The Department itself operates under the authorities granted pursuant to Pritchard Volunteer Fire Department Establishment and Regulation Bylaw No. 1904, 2003 (the “Operational Bylaw”) and is authorized under Fire Prevention Inspection Bylaw No. 1994, 2004 to conduct fire inspections in its service area.
The fire service area established under the amended Service Establishment Bylaw has created a service area which is already larger than the eight-kilometre limit contemplated by the Fire Underwriters’ system. The travel distances from the existing hall to the limits of the current service area are provided in Table 1.
Table 1: Current Service Area Travel Distances
Travel Distance Boundary Location (in kilometres) West Limit 14.25 Highway 1 at Monte Creek Provincial Park East Limit 8.87 Highway 1 at Willow Road North-east Limit 8.25 Kamloops Shuswap Road, to Hadlow Road North-west Limit 10.3 Kamloops Shuswap Road North Limit 11.93 Warren Road, north of the Pinantan Pritchard Road South-east Limit 7.18 Martin Prairie Road, east of Silver Birch Lane South-west Limit 9.94 Duck Range Road west of Fallis Place
The size of the fire protection area and the distance to various boundary limits are illustrated in Figure 4.
6 The following amending bylaws have been passed: Electoral Areas "L" and "P" (Pritchard) Fire Protection Local Service Establishment Amending Bylaw No. 1903, 2002; Electoral Areas "L" and "P" (Pritchard) Fire Protection Local Service Establishment Amending Bylaw No. 2015, 2004; and Electoral Areas "L" and "P" (Pritchard) Fire Protection Local Service Establishment Amending Bylaw No. 2343, 2010.
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Figure 4: Fire Protection Area: Distance by Road Network from PVFD Hall 1.
This map shows that the current fire protection area includes a number of areas beyond the eight-kilometre limit defined by the Fire Underwriters as a requirement for a residence to be considered protected.7
The addition of Monte Creek, LaFarge West and LaFarge Rivershore areas will create an enlarged fire protection area that is more than 30 kilometres from the east boundary of the existing Pritchard fire protection area to the western boundary of LaFarge West, serviced by two fire halls. Portions of the expanded service area will necessarily be outside of the travel limits used by the Fire Underwriters. That being said, the addition of a second hall in Monte Creek will mean that portions of the existing service area (up to the end of Miners Bluff Road) which are currently significantly more than eight kilometres from the existing PVFD fire hall, will now be within eight kilometres of the new fire hall.
7 The Fire Underwriters require multi-family, commercial and industrial properties to be within five kilometres of a recognized fire hall to be treated as protected.
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Proposed Expanded Fire Protection Area The expanded fire protection area covering Monte Creek, LaFarge West and LaFarge Rivershore is shown in Figure 5. It is proposed that this area be part of the PVFD’s overall fire protection area, serviced primarily by a second fire hall to be built at 1215 Hook Road. The PVFD potentially would respond to incidents from both halls, depending on the type, nature and severity of the incident. Responses to structure fires would necessarily include a two-hall response. Page 67 of 208
Figure 5: Proposed Expanded Fire Protection Area
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Monte Creek Of the three areas proposed for addition to the existing PVFD service area, only the Del Oro subdivision has a community water system with four hydrants. The water system is designed for potable water it was not intended for fire suppression. This subdivision is located on the south side of Highway 1 at the very west end of Monte Creek as shown in Figure 6.
Figure 6: Del Oro subdivision (blue polygon) orthophoto. Vertical red bar is the west boundary of Monte Creek with the City of Kamloops.
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In terms of the Fire Underwriter’s requirements Figure 7 illustrates the eight-kilometre limits for the northern part of the Monte Creek service area from the proposed location for the new fire hall. The grey-filled polygon shows that all areas in this part of the Monte Creek service zone along Highway 1 are within eight kilometres of the proposed fire hall.
Figure 7: Eight-kilometre coverage from Pritchard Hall 2 for the north portion of Monte Creek.
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For the areas to the south, the proposed fire hall location provides eight-kilometre coverage for Monte Creek with the exception of the furthest reaches along Highway 97. The grey-filled polygon in Figure 8 shows the areas that are within eight kilometres of the proposed fire hall and the portions along Highway 97 that are beyond this limit.
Figure 8: Eight-kilometre coverage from Pritchard Hall 2 for the south portion of Monte Creek.
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In our experience, however, the Fire Underwriters have, in some jurisdictions, provided at least partial credit for single family residences within 13 kilometres in rural areas. On an individual basis, certain insurance underwriters also use a 13-kilometre limit when writing policies in rural jurisdictions (though this varies from insurer to insurer).8
Figure 9: 13 Kilometre limit from Pritchard Hall 2
8 Individual insurers use the Fire Underwriters’ ratings as a guide – they are not bound to follow them, and can choose to treat properties as protected (or partially protected), even if they are beyond the limits ordinarily specified.
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LaFarge Rivershore The LaFarge Rivershore area is located on the north side of the South Thompson and accessible by the LaFarge Bridge. It should be noted that a response from the proposed new fire hall will require the PVFD’s apparatus traversing through the eastern-most portion of Kamloops to cross the bridge which is located to the west of the Rivershore area.
Page 72 of 208 Figure 10: LaFarge/Rivershore Area (red polygon) orthophoto. Vertical red bar is the west boundary of Monte Creek with the City of Kamloops.
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The eight-kilometre limit from the second Pritchard fire hall is shown in Figure 11. It extends into the City of Kamloops to the south end of the LaFarge bridge but not across it and based on the stated position of the FUS, LaFarge Rivershore would not be eligible for a reduced fire insurance rate based on the eight-kilometre criterion.
Page 73 of 208 Figure 11: Eight-kilometre coverage from Pritchard Hall 2. Note that this extends west into the City of Kamloops, but does not extend north of the South Thompson River.
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As noted above, the Fire Underwriters have, in some jurisdictions, provided at least partial credit for single family residences within 13 kilometres in rural areas. The 13-kilometre coverage polygon for the expanded service area is outlined in black in Figure 12. For the LaFarge Rivershore area, all of it is within 13 kilometres of the proposed new fire hall.
Figure 12: Thirteen-kilometre response polygon from Pritchard Hall 2 which will cover all parts of LaFarge Rivershore. Page 74 of 208
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The inclusion of LaFarge Rivershore in the fire protection service area will, at a minimum, ensure the response of a trained fire crew, increasing life safety and limiting damage that will result from a structure fire. It may also result in some reduction on residents’ fire insurance, but this would need to be confirmed by the Fire Underwriters and/or individual insurers.
The bridge at LaFarge Road is the shown at the extreme left of Figure 12 (previous page). It is the single point of access to the fire protection areas proposed on the north side of the South Thompson River.
The location of the LaFarge Bridge, which is within the City of Kamloops, is shown in greater detail in Figure 13. The bridge provides primary access to the concrete plant on the north shore of the South Thompson and to all properties being considered for addition to the PVFD service area.
Figure 13: LaFarge Bridge and the jurisdictional areas on the north shore of the South Thompson River at this point (map source: TNRD).
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LaFarge West The LaFarge West area (Figure 14) is located on the north side of the South Thompson and similar to LaFarge Rivershore, is accessible by the LaFarge Bridge.
Figure 14: LaFarge West (beige polygon) orthophoto; south side of the river is the City of Kamloops.
The LaFarge West response area is the more extreme in terms of distance. As with the LaFarge Rivershore area, residents will still receive a response of a trained crew, with the life safety and damage reduction benefits that accompany such assistance. However,
Page 76 of 208 all of this area is beyond the eight-kilometre limit from the proposed new hall but is within13 kilometres.
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Figure 15 shows the LaFarge West area, marked with the 13-kilometre limit from the proposed new fire hall.
Figure 15: LaFarge West showing the 13-kilometre limit from Pritchard Hall 2. Note that 13-kilometre shown south of the Thompson River is in the City of Kamloops.
It should be noted that the current fire protection area for the PVFD extends 14.25 kilometres from the existing fire hall location to the west boundary on Highway 1 as shown in Figure 4, above. As such, under the current structure, residents on the western periphery of the existing service area receive a fire response, but they may (or may not) be receiving some measure of reduction in fire insurance premiums. As noted above, with the addition of a hall at Hook Road, many of these properties would now fall within the coverage zone of the new hall.
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Level of Service and Organizational Structure The Department currently operates with a Fire Chief, a Deputy Chief and two Captains in addition to approximately 20 firefighters.
The legal structure for the Department is fairly standard given the manner in which the fire service is operated in the TNRD. As noted above, the Service Establishment Bylaw authorized the service, set the boundaries of the service area (which have been extended three times), and specified the maximum taxation rate on land and improvements to support the cost of operations.
The Service Establishment Bylaw will need to be revised to expand the boundaries to include the proposed new areas of Monte Creek in Electoral Area “L” and LaFarge in Electoral Area “P”. Here, however, the proposed service expansion is material: it essentially doubles the size of the service area and the Department. It also will require that the TNRD borrow funds to construct and equip the satellite Hall at Hook Road.
The Department is operating at the “Exterior Operations Service Level” under the Playbook. This declared level of service will not change as a result of the expansion of the service area.
The Department’s Operational Bylaw provides broad authority for a range of emergency response services in addition to fire suppression. The Department may need to review the range of services provided and determine whether any specialty services (such as road rescue) should be limited in any way (e.g., responses only out of the main hall, until members in the new Hall 2 are sufficiently trained for such extended roles). As noted in the 2017 Dave Mitchell & Associates Report, the Department’s Operational Bylaw could stand updating.
Hall 1 The PVFD currently responds from a single fire hall at 4289 Harrison Road, east of Duck Range Road. The hall has been renovated to provide additional apparatus bays and the Fire Chief reports they are planning to provide additional training space using converted shipping containers on the west side of the hall.
The PVFD fire hall was originally built in the mid-1990s, with two additional apparatus bays added in 2015. The building is a single storey wood frame construction with metal cladding and steel roof. It is approximately 3,600 square feet in size. The current building has four truck bays, and a large classroom/recreation area including office space.
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Figure 16: Pritchard Hall 1
The building’s heating and hot water systems were upgraded during the recent addition. Replacement of the hall is not anticipated in the near future. The classroom is of adequate size for the Department’s requirements, and has sufficient training aids to meet its needs.
Currently there is no vehicle exhaust extraction system installed in the apparatus bays. An effective exhaust system is required to prevent noxious and carcinogenic fumes remaining in the fire hall after the vehicles have exited or entered the building and been turned off. Section 31.32 of the Occupational Health and Safety Regulation requires that fire departments install effective venting for exhaust gases, unless it can be established that vehicle fumes are below a mandated level.
Minor fire hall maintenance is conducted by the members with major repairs being contracted out. The building is owned by the Regional District and, as such, major repairs are their responsibility. Regular cleaning is provided by the members.
Apparatus and Equipment Table 2 below identifies the fire apparatus currently in use by the Department.
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Table 2: PVFD Fire Apparatus
Pumping Tank Date of NFPA ULC Type Manufacturer Capacity Capacity Manufacture Compliant Compliant GPM (gals) Engine 2 Rosenbauer 2015 1050 1000 Yes Engine 1 HUB 1993 625 800 Yes Tender 1 Safetek 2009 450 2000 Yes Tender 2 International 1982 300 2000 No Truck 3 GMC 2004 100 150 No
Apparatus maintenance is done in-house by the members (one member is a heavy-duty mechanic, and another is a Commercial Vehicle Transportation Technician) with major work being contracted out to Western Star in Kamloops. Annual pump testing is conducted by HUB and records were up-to-date. The general condition of the apparatus appeared good and maintenance records are kept on each apparatus.
The Department does not conduct ladder inspections and as such records were not available. While we understand that the Department only uses ladders on rare occasions, it should be noted that s. 31.37 of the Occupational Health and Safety Regulation requires that ground ladders be “used, tested and maintained” in accordance with NFPA 1932.9 NFPA 1932 requires at least annual testing of ground ladders; it also establishes a regime for ladder inspections which also needs to be followed.10
Self-contained breathing apparatus ( “SCBA”) and compressor testing is contracted out to Rocky Mountain Phoenix and Guillevin International and conducted every year; records were available for inspection and were up to date. Turnout gear was inspected and was up to date, though the Department does not keep records on its gear. It is recommended that the Department maintain records for its turnout gear including in-service date, regular inspections, repairs and cleaning.
The Department does not conduct hose testing and as such records were not available. It should be noted that fire hose is integral equipment to fire fighting. The failure of such equipment at an emergency scene has the potential to cause serious injury to firefighters and/or cause unnecessary delays during fire ground operations. The Office of the Fire Commissioner identifies fire hose testing as an issue in its audit document, and the NPFA provides for annual
9 National Fire Protection Association, Standard on Use, Maintenance, and Service Testing of In-Service Fire Department Ground Ladders (2015 ed.). The regulation actually refers to the 1989 edition of the standard, as WorkSafe BC has failed to update its references in Part 31 for decades. The common approach is to use the most recent edition of the relevant NFPA standard. 10 See NFPA 1932, Chapter 6 and Chapter 7.
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hose testing under its relevant standard.11 We would recommend the Department investigate the possibility of obtaining a hose tester to be shared amongst area fire departments.
11 Office of the Fire Commissioner, “Fire Department Inspection and Audit Checklist” (Nov. 2012) at p. 4; National Fire Protection Association, NFPA 1962: Standard for the Care, Use, Inspection, Service Testing, and Replacement of Fire Hose, Couplings, Nozzles, and Fire Hose Appliances (2018 Ed.), s. 4.1.2.
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Staffing and Training The Department currently operates with a roster of 23 members, with the majority of them resident near the existing fire hall as shown in Figure 17.
Figure 17: Pritchard VFD Members’ Residences. The proposed fire hall in the Monte Creek area is shown lower left.
The Department trains toward operating as an Exterior Operations Service Level fire department as per the requirements of the current version of the Playbook. The Playbook identifies the minimum training competencies required for the role of a “Team Leader”, which is defined in the Playbook as being the individual responsible for a specific team’s functions/activities in both exterior and interior operations. The current training records indicate that 4 of the Department’s members meet these requirements. Under the Playbook, the competencies / qualifications for Fire Officer 1 (company officer) are the requirements of NFPA 1021 Fire Officer 1,12 and those for the role of Team Leader are primarily the requirements from the “Emergency Service Delivery” sections of NFPA 1021 Fire Officer 1.
12 National Fire Protection Association, NFPA 1021: Standard for Fire Officer Professional Qualifications (2020 ed.).
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Proposed Hall 2 The proposed location for the second Pritchard fire hall in Monte Creek was described in detail above. The property is level and immediately adjacent to Highway 1. As such, it provides good access to the major arterial route in the area, which will facilitate emergency responses.
Configuration, Apparatus and Equipment The new fire hall in Monte Creek will operate in conjunction with Hall 1 in Pritchard, and thus will not require the same amount of office, training, and storage space. The hall, of approximately 3,000 square feet, should be configured with at least two bays, include space for a limited outside training area and provide parking for the full complement of volunteers. It will require sufficient storage space for all required personal protective equipment, hose and other small equipment. It should have separate washrooms and shower facilities and comply with all health and safety requirements of WorkSafe BC (e.g., proper exhaust gas ventilation systems). Given its distance from the main hall, and the distance to the proposed new western boundary, it should be equipped with a minimum of one Engine and one Tender. Although the Fire Underwriters do not normally require a second water tender if there is a water tender in the main hall, given the size of the service area and the distance between the two halls, it would improve the case if a tender were added to the apparatus list at the new fire hall.
In addition to the appropriate fire apparatus, the Department will need to purchase the associated equipment required to ensure this additional fire hall will be functional, thus meeting operational needs, WorkSafe requirements and the requirements of the Fire Underwriters. Along with the basic fire fighting equipment, this will include additional personal protective equipment such as turn-out gear and SCBA as noted in the Budget section.
Staffing and Training In terms of staffing, as per the FUS email, it may be possible to obtain permission from the Fire Underwriters to treat the new hall as a satellite hall, which reduces the minimum staffing requirements. It is only slightly further from the main hall than they normally permit (a little over a kilometre). As noted in the FUS email, a satellite hall requires a minimum of only 10 trained firefighters, whereas ordinarily a fire hall is required to have a minimum of 15 volunteers in addition to a chief officer to be recognized. For the purposes of planning, however, the staffing requirement for this fire hall should be a minimum of 15 responders until final determination by the FUS.
The Department will also need to establish the appropriate roster of personnel with the required training qualifications. As noted above, the Department will need between 10 to 15 trained members in this new hall (depending on whether the hall is granted satellite status). Ideally, the PVFD should aim to build a roster of 20 or more members Each of these members must be trained to the Exterior Operations Service Level as identified in the Playbook, which draws on almost all of the requirements of NFPA 1001 – FF1. Notwithstanding the reference in FUS email to NFPA 1001 certification, it is our understanding that the Fire Underwriters have accepted the Playbook training requirements, based on the service level set by the Authority
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Having Jurisdiction. As such, if the Department is operating at the Exterior Operations Service Level, training its members to that level will be treated as sufficient. Obviously, better training will help improve the Department’s overall scoring in a Fire Underwriters’ review, but there is no requirement to have all members certified to NFPA 1001 FF1. The Playbook training requirements are detailed in Appendix 1, Exterior Operations Firefighter.
One key issue to achieve satellite fire hall recognition by the FUS will be the Department’s need and ability to train a minimum of 10 new members, from the Monte Creek area, to the Exterior Operations Service Level. In addition, an adequate number of those members will need to be trained up to meet the Team Leader requirements of the Playbook. Ideally, not less than four members would be trained to this level. Given that the Department is still working to achieve these levels of firefighter qualification for the main Pritchard fire hall roster, this will require some significant consideration and review in terms of staffing a second fire hall.
Organizational Structure The Department currently operates with a Fire Chief, a Deputy Chief and two Captains in addition to approximately 20 fire fighters. The organizational model for Hall 2 should essentially replicate this with a Deputy Chief and two Captains with sufficient volunteer firefighters to meet a minimum complement of 15 with a total roster of approximately 20 to allow for trainees. The Department should continue to operate with a single Fire Chief.
Budget The budget to implement Hall 2 will require a capital component for the fire hall and apparatus and personal protective equipment. These requirements were reviewed with the Fire Chief and the TNRD and it is agreed that all such equipment should be similar to what is currently in place for Hall 1.
The personnel from Hall 2 would require a minimum of six complete SCBA units which at the present time cost approximately $8,000 per unit, as well as a personal fitted mask for each member at the fire hall at approximately $500/each. The complement of SCBA should also have six additional air cylinders, at a current cost of $1,500 per unit.
Each responder will require a complete set of personal protective equipment (the “PPE”) at approximately $5,500 each. The PPE includes boots, pants, jacket, helmet, gloves, flash hood and communications equipment. In terms of forward planning the Department should plan for a roster of 20 members in Hall 2.
In terms of fire apparatus, the fleet should be very similar to what is currently in place and at the present time the replacement cost for an Engine is $500,000 with a Tender costing around $250,000. Construction of an appropriate fire hall of approximately 3,000 square feet would be required and at the present time construction costs in this region are estimated to be approximately $250 per square foot.
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If approved, Hall 2 will require an operating budget for training, fuel, and normal maintenance as well as required testing of the apparatus and equipment. The costs for this are well understood by the Department and the TNRD but operating items such as remuneration in terms of stipends and compensation for training and responses should be reviewed given the Department will be essentially doubling in size.
Emergency communications for dispatch and radio will also have a capital and operating component and this was discussed with the officer responsible with the Kamloops Fire Department.13 There will be costs for connectivity and pager programming which is normally managed for the TNRD fire departments by Kamloops Communications. The chief communication officer noted that some programming of the computer aided dispatch (the “CAD”) will be required but that would be done in-house by their personnel. There will also be a requirement to define the GIS layers for the new response areas and this would be provided by the TNRD and implemented by Kamloops Fire Department personnel.
As well, the Department will require funding for start-up costs, which are not trivial, and which will include the transfer of the property to the TNRD, planning and construction of a new fire hall, recruiting and training sufficient volunteers and procurement of the required fire apparatus and PPE.
13 Discussion and the estimated costs and time required are summarized in an email from Assistant Chief Dan Sutherland dated 6 June 2020.
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Project Scope: Summary
Task Comment The boundaries of the proposed expanded service Boundaries of the expanded service area are shown, based on shape area and the number of properties and structures files provided by the TNRD. All calculations of distances developed that would be covered using ESRI™ and by direct measurement. A total of 356 properties would be covered14, comprised of 270 residences, 3 light industry, 7 businesses and 76 farms. A detailed summary of the specific services or This was discussed with the Fire Chief and the Manager of Fire scope of services proposed to be provided in the Protection Services and it is proposed that the services delivered in the new service area (e.g. structural fire suppression, three proposed areas be the same as currently provided to Pritchard. fire protection, public education, medical first responder, road rescue) A list of the required infrastructure, apparatus and A two-bay fire hall of approximately 3,000 square feet would meet the equipment required to deliver the proposed service needs of the Department. The fire hall would not require the administrative space found at Hall 1 but will require space for an Engine and a Tender, as well as storage for PPE, air bottles, spare hose and other small equipment, and contain shower and locker space. The space for the fire hall should also include parking for the full complement of volunteers and a limited outside training area. Fire apparatus for the expanded areas should include an Engine and a Tender. The FUS subsequently may waive the requirement for a Tender for Hall 2 but this is solely at their discretion. PPE for up to 20 volunteers should be provided along with six complete
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14 Data provided by the TNRD.
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Task Comment The number of volunteers required to deliver the This is dependent on the determination by the FUS as to whether or not proposed services Pritchard Hall 2 could be considered a satellite hall. If so, the minimum number of volunteers would be 10; if not the fire hall would require a minimum of 15 and the Department should budget for 20 to include trainee firefighters. A summary of the training levels required to carry The level of service for the PVFD is Exterior Only and this would apply out the proposed services in accordance with the for the additional service areas. The detailed requirements were Fire Services Act and the Workers Compensation reviewed as part of the Consultant’s report in 2017 and are also found at Act Appendix 1: Playbook Training Requirements. The availability and sources of a water supply in the LaFarge West and LaFarge Rivershore do not have hydrant systems; in proposed service area Monte Creek only the Del Oro subdivision has hydrants. For this reason, it is recommended that each fire hall has a minimum of one Tender. The capacity to provide communication systems Communications requirements were discussed with the Kamloops Fire (e.g. 9-1-1 dispatch) Department which provides dispatch service. There will be one-time set up costs for pagers and radios as well as the dispatch CAD system. The former would be done by the current TNRD radio contractor, the latter by Kamloops Fire Department personnel. A budget to establish and maintain the proposed The capital budget for the fire hall, apparatus and equipment were services (including start-up and ongoing costs) determined in consultation with the TNRD and the Department in June 2020 and reflect their known current costs for each. The ongoing costs are known and would be added to and developed for approval by the Fire Chief and the TNRD.
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Summary and Conclusions Implementing an expanded fire protection area for Monte Creek, LaFarge West and LaFarge Rivershore that will qualify for Fire Underwriters’ consideration as protected will require a fire hall to be constructed along with sufficient volunteers and apparatus to meet their stated requirements. The protected status would be for single family residences within eight kilometres of the new fire hall assuming it meets the requirements of the Fire Underwriters.
Properties beyond eight kilometres may still qualify for a reduction in their fire insurance premiums but this would need to be confirmed by the Fire Underwriters. Regardless, those properties would receive a trained fire and emergency response, which is not the case at present.
Staffing requirements for a fire hall at Monte Creek could be as low as 10 volunteers if the Fire Underwriters are prepared to designate it as a satellite fire hall. As a satellite fire hall, it potentially can have a smaller complement of personnel (10 rather than 15 trained members) and fewer apparatus, but this would be entirely at the Fire Underwriters’ discretion. That said, it is our recommendation that Hall 2 be planned to have an ideal roster of 20 firefighters to allow for 15 regular responders with a margin of up to five to allow for trainees and normal attrition. Additionally, given the size of the service area, and lack of water supplies, we believe that it would be prudent to have a water tender based out of Hall 2 as well.
The organization model for Hall 2 should reflect the current system with a Deputy Chief and two Captains, along with a hall Training Officer.
All equipment and apparatus should be interoperable with (and, ideally fundamentally the same as) that already in use by the Department. The fire apparatus should be as similar as possible to ensure that volunteers from either hall can safely operate them. SCBA units should be of the same make and model to ensure all fireground operations can function seamlessly.
A two to three-year planning cycle for Hall 2, once approved by area residents, will allow sufficient time to recruit and train volunteers, construct a fire hall, and procure the necessary apparatus and PPE. This will be a complex undertaking and require additional one-time legal, administrative and clerical support to assist the Department with essentially doubling in size. All of this will be gated by obtaining formal approval by the residents for the new service and the transfer of the proposed fire hall property from the current owner to the TNRD.
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Appendix 1: Playbook Training Requirements Structure Firefighters Competency and Training PLAYBOOK Second Edition: May 2015
References to NFPA Standards for:
• Train the Trainer
• Exterior Operations Firefighter
• Interior Operations Firefighter
• Full Service Operations Firefighter
• Team Leader Exterior and Interior
• Risk Management Officer
• Company Fire Officer
Standards Referenced: NFPA 220 Standard on Types of Building Construction
NFPA 921 Guide for Fire and Explosion Investigations
NFPA 1001 Standard for Fire Fighter Professional Qualifications
NFPA 1021 Standard for Fire Officer Professional Qualifications
NFPA 1041 Standard for Fire Service Instructor Professional Qualifications
NFPA 1407 Standard for Training Fire Service Rapid Intervention Crews
NFPA 1500 Standard on Occupational Safety and Health Program
NFPA 1584 Standard on the Rehabilitation Process for Members During Emergency Operations and Training Exercises
NFPA 5000 Building Construction and Safety Code
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Competency Train the Trainer Met NFPA 1041
4.2.1 – 4.2.4 / 4.3.2 – 4.3.3 / 4.4.1 – 4.4.4 / 4.5.1 – 4.5.3 and 4.5.5 4.2.1 Definition of Duty. The management of basic resources and the records and reports essential to the instructional process. 4.2.2 Assemble course materials, given a specific topic, so that the lesson plan and all materials, resources, and equipment needed to deliver the lesson are obtained. Yes (A) Requisite Knowledge. Components of a lesson plan, policies and procedures for the procurement of materials and equipment, and resource availability. No (B) Requisite Skills. None required. 4.2.3 Prepare requests for resources, given training goals and current resources, so that the resources required to meet training goals are identified and documented. Yes (A) Requisite Knowledge. Resource management, sources of instructional resources and equipment. No (B) Requisite Skills. Training schedule completion. 4.2.4 Schedule single instructional sessions, given a training assignment, department scheduling procedures, instructional resources, facilities and timeline for delivery, so that the specified Yes sessions are delivered according to department procedure. (A) Requisite Knowledge. Departmental scheduling procedures and resource management. No (B) Requisite Skills. Training schedule completion. 4.3.2* Review instructional materials, given the materials for a specific topic, target audience, and learning environment, so that elements of the lesson plan, learning environment, and resources that need adaptation are identified. Yes (A) Requisite Knowledge. Recognition of student limitations and cultural diversity, methods of instruction, types of resource materials, organization of the learning environment, and policies No and procedures. (B) Requisite Skills. Analysis of resources, facilities, and materials 4.3.3* Adapt a prepared lesson plan, given course materials and an assignment, so that the needs of the student and the objectives of the lesson plan are achieved. Yes (A)* Requisite Knowledge. Elements of a lesson plan, selection of instructional aids and methods, and organization of the learning environment. No (B) Requisite Skills. Instructor preparation and organizational skills. 4.4.1 Definition of Duty. The delivery of instructional sessions utilizing prepared course materials. 4.4.2 Organize the classroom, laboratory, or outdoor learning environment, given a facility and an assignment, so that lighting, distractions, climate control or weather, noise control, seating, audiovisual equipment, teaching aids, and safety are considered. Yes (A) Requisite Knowledge. Classroom management and safety, advantages and limitations of audiovisual equipment and teaching aids, classroom arrangement, and methods and techniques No of instruction. (B) Requisite Skills. Use of instructional media and teaching aids.
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Competency Train the Trainer Met 4.4.3 Present prepared lessons, given a prepared lesson plan that specifies the presentation method(s), so that the method(s) indicated in the plan are used and the stated objectives or learning outcomes are achieved, applicable safety standards and practices are followed, and risks are addressed. (A)* Requisite Knowledge. The laws and principles of learning, methods and techniques of instruction, lesson plan components and elements of the communication process, and lesson Yes plan terminology and definitions; the impact of cultural differences on instructional delivery; No safety rules, regulations, and practices; identification of training hazards; elements and limitations of distance learning; distance learning delivery methods; and the instructor’s role in distance learning. (B) Requisite Skills. Oral communication techniques, methods and techniques of instruction, and utilization of lesson plans in an instructional setting. 4.4.4* Adjust presentation, given a lesson plan and changing circumstances in the class environment, so that class continuity and the objectives or learning outcomes are achieved. Yes (A) Requisite Knowledge. Methods of dealing with changing circumstances. No (B) Requisite Skills. None required 4.5.1* Definition of Duty. The administration and grading of student evaluation instruments. 4.5.2 Administer oral, written, and performance tests, given the lesson plan, evaluation instruments, and evaluation procedures of the agency, so that bias or discrimination is eliminated the testing is conducted according to procedures, and the security of the materials is maintained. Yes (A) Requisite Knowledge. Test administration, agency policies, laws and policies pertaining to discrimination during training and testing, methods for eliminating testing bias, laws affecting No records and disclosure of training information, purposes of evaluation and testing, and performance skills evaluation. (B) Requisite Skills. Use of skills checklists and oral questioning techniques. 4.5.3 Grade student oral, written, or performance tests, given class answer sheets or skills checklists and appropriate answer keys, so the examinations are accurately graded and properly secured. Yes (A) Requisite Knowledge. Grading methods, methods for eliminating bias during grading, and No maintaining confidentiality of scores. (B) Requisite Skills. None required. 4.5.5* Provide evaluation feedback to students, given evaluation data, so that the feedback is timely; specific enough for the student to make efforts to modify behavior; and objective, clear, Yes and relevant; also include suggestions based on the data. (A) Requisite Knowledge. Reporting procedures and the interpretation of test results. No (B) Requisite Skills. Communication skills and basic coaching.
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Competency Exterior Operations – Firefighter Met Emergency Scene Traffic
NFPA 1001 5.3.3 5.3.3* Establish and operate in work areas at emergency scenes, given protective equipment, traffic and scene control devices, structure fire and roadway emergency scenes, traffic hazards and downed electrical wires, an assignment, and SOPs, so that procedures are followed, protective equipment is worn, protected work areas are established as directed using traffic and scene control devices, and the fire fighter performs assigned tasks only in established, protected work areas. Yes (A) Requisite Knowledge. Potential hazards involved in operating on emergency scenes including vehicle traffic, utilities, and environmental conditions; proper procedures for No dismounting apparatus in traffic; procedures for safe operation at emergency scenes; and the protective equipment available for members’ safety on emergency scenes and work zone designations. (B) Requisite Skills. The ability to use personal protective clothing, deploy traffic and scene control devices, dismount apparatus, and operate in the protected work areas as directed. Safety & Communications
NFPA 1001 5.1.1, 5.1.2, 5.2, 5.2.1, 5.2.2, 5.2.3, 5.3.2, 5.3.17, 5.3.18 5.1 General. For qualification at Level I, the fire fighter candidate shall meet the general knowledge requirements in 5.1.1; the general skill requirements in 5.1.2; the JPRs defined in Sections 5.2 through 5.5 of this standard; and the requirements Yes defined in Chapter 5, Core Competencies for Operations Level Responders, and Section 6.6, No Mission-Specific Competencies: Product Control, of NFPA 472, Standard for Competence of Responders to Hazardous Materials/Weapons of Mass Destruction Incidents. 5.1.1 General Knowledge Requirements. The organization of the fire department; the role of the Fire Fighter I in the organization; the mission of fire service; the fire department’s standard operating procedures (SOPs) and rules and regulations as they apply to the Fire Fighter I; the value of fire and life safety initiatives in support of the fire department mission and to reduce fire Yes fighter line-of-duty injuries and fatalities; the role of other agencies as they relate to the fire department; aspects of the fire department’s member assistance program; the importance of No physical fitness and a healthy lifestyle to the performance of the duties of a fire fighter; the critical aspects of NFPA1500, Standard on Fire Department Occupational Safety and Health Program. 5.1.2 General Skill Requirements. The ability to don personal protective clothing, doff personal Yes protective clothing and prepare for reuse, hoist tools and equipment using ropes and the correct knot, and locate information in departmental documents and standard or code materials. No 5.2 Fire Department Communications. This duty shall involve initiating responses, receiving telephone calls, and using fire department communications equipment to correctly relay verbal or written information, according to the JPRs in 5.2.1 through 5.2.4. 5.2.1* Initiate the response to a reported emergency, given the report of an emergency, fire department SOPs, and communications equipment, so that all necessary information is obtained, communications equipment is operated correctly, and the information is relayed promptly and accurately to the dispatch center. Yes (A) Requisite Knowledge. Procedures for reporting an emergency; departmental SOPs for taking and receiving alarms, radio codes, or procedures; and information needs of dispatch No center. (B) Requisite Skills. The ability to operate fire department communications equipment, relay information, and record information. 5.2.2 Receive a telephone call, given a fire department phone, so that procedures for answering the phone are used and the caller’s information is relayed. Yes (A) Requisite Knowledge. Fire department procedures for answering nonemergency telephone calls. No (B) Requisite Skills. The ability to operate fire station telephone and intercom equipment.
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Competency Exterior Operations – Firefighter Met 5.2.3 Transmit and receive messages via the fire department radio, given a fire department radio and operating procedures, so that the information is accurate, complete, clear, and relayed within the time established by the AHJ. Yes (A) Requisite Knowledge. Departmental radio procedures and etiquette for routine traffic, emergency traffic, and emergency evacuation signals. No (B) Requisite Skills. The ability to operate radio equipment and discriminate between routine and emergency traffic. 5.3.2* Respond on apparatus to an emergency scene, given personal protective clothing and other necessary personal protective equipment, so that the apparatus is correctly mounted and dismounted, seat belts are used while the vehicle is in motion, and other personal protective equipment is correctly used. Yes (A) Requisite Knowledge. Mounting and dismounting procedures for riding fire apparatus, No hazards and ways to avoid hazards associated with riding apparatus, prohibited practices, and types of department personal protective equipment and the means for usage. (B) Requisite Skills. The ability to use each piece of provided safety equipment. 5.3.17 Illuminate the emergency scene, given fire service electrical equipment and an assignment, so that designated areas are illuminated and all equipment is operated within the manufacturer’s listed safety precautions. Yes (A) Requisite Knowledge. Safety principles and practices, power supply capacity and No limitations, and light deployment methods. supply and lighting equipment, deploy cords and connectors, reset ground-fault interrupter (GFI) devices, and locate lights for best effect. 5.3.18 Turn off building utilities, given tools and an assignment, so that the assignment is safely completed. (A) Requisite Knowledge. Properties, principles, and safety concerns for electricity, gas, and Yes water systems; utility disconnect methods and associated dangers; and use of required safety equipment. No (B) Requisite Skills. The ability to identify utility control devices, operate control valves or switches, and assess for related hazards. PPE and Self Contained Breathing Apparatus
NFPA 1001 5.1.2, 5.2, 5.3, 5.3.1, 5.3.2, 5.5.1 5.1.2 General Skill Requirements. The ability to don personal protective clothing, doff personal protective clothing and prepare for reuse, hoist tools and equipment using ropes and the correct Yes knot, and locate information in departmental documents No and standard or code materials. 5.2 Fire Department Communications. This duty shall involve initiating responses, receiving telephone calls, and using fire department communications equipment to correctly relay verbal Yes or written information, according to the JPRs in 5.2.1 No through 5.2.4. This duty shall involve performing activities necessary to ensure 5.3 Fireground Operations. life safety, fire control, and property conservation, according to the JPRs in 5.3.1 through 5.3.20. 5.3.1* Use self-contained breathing apparatus (SCBA) during emergency operations, given SCBA and other personal protective equipment, so that the SCBA is correctly donned, the SCBA is correctly worn, controlled breathing techniques are used, emergency procedures are enacted if the SCBA fails, all low-air warnings are recognized, respiratory protection is not intentionally compromised, and hazardous areas are exited prior to air depletion. Yes (A) Requisite Knowledge. Conditions that require respiratory protection, uses and limitations of SCBA, components of SCBA, donning procedures, breathing techniques, indications for and No emergency procedures used with SCBA, and physical requirements of the SCBA wearer. (B) Requisite Skills. The ability to control breathing, replace SCBA air cylinders, use SCBA to exit through restricted passages, initiate and complete emergency procedures in the event of SCBA failure or air depletion, and complete donning procedures.
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Competency Exterior Operations – Firefighter Met 5.3.2* Respond on apparatus to an emergency scene, given personal protective clothing and other necessary personal protective equipment, so that the apparatus is correctly mounted and dismounted, seat belts are used while the vehicle is in motion, and other personal protective equipment is correctly used. Yes (A) Requisite Knowledge. Mounting and dismounting procedures for riding fire apparatus, hazards and ways to avoid hazards associated with riding apparatus, prohibited practices, and No types of department personal protective equipment and the means for usage. (B) Requisite Skills. The ability to use each piece of provided safety equipment. 5.5.1 Clean and check ladders, ventilation equipment, SCBA, ropes, salvage equipment, and hand tools, given cleaning tools, cleaning supplies, and an assignment, so that equipment is clean and maintained according to manufacturer’s or departmental guidelines, maintenance is recorded, and equipment is placed in a ready state or reported otherwise. Yes (A) Requisite Knowledge. Types of cleaning methods for various tools and equipment, correct use of cleaning solvents, and manufacturer’s or departmental guidelines for cleaning equipment No and tools. (B) Requisite Skills. The ability to select correct tools for various parts and pieces of equipment, follow guidelines, and complete recording and reporting procedures. Ropes and Knots
NFPA 1001 5.1.2, 5.3.20, 5.5.1 5.1.2 General Skill Requirements. The ability to don personal protective clothing, doff personal Yes protective clothing and prepare for reuse, hoist tools and equipment using ropes and the correct knot, and locate information in departmental documents and standard or code materials. No 5.3.20 Tie a knot appropriate for hoisting tool, given personnel protective equipment, tools, ropes, and an assignment, so that the knots used are appropriate for hoisting tools securely and as directed. (A) Requisite Knowledge. Knot types and usage; the difference between life safety and utility Yes rope; reasons for placing rope out of service; the types of knots to use for given tools, ropes, or No situations; hoisting methods for tools and equipment; and using rope to support response activities. (B) Requisite Skills. The ability to hoist tools using specific knots based on the type of tool. 5.5.1 Clean and check ladders, ventilation equipment, SCBA, ropes, salvage equipment, and hand tools, given cleaning tools, cleaning supplies, and an assignment, so that equipment is clean and maintained according to manufacturer’s or departmental guidelines, maintenance is recorded, and equipment is placed in a ready state or reported otherwise. Yes (A) Requisite Knowledge. Types of cleaning methods for various tools and equipment, correct use of cleaning solvents, and manufacturer’s or departmental guidelines for cleaning equipment No and tools. (B) Requisite Skills. The ability to select correct tools for various parts and pieces of equipment, follow guidelines, and complete recording and reporting procedures.
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Competency Exterior Operations – Firefighter Met Fire Streams, Hose and Appliances
NFPA 1001 5.3.7, 5.3.8, 5.5.1, 5.5.2 5.3.7* Attack a passenger vehicle fire operating as a member of a team, given personal protective equipment, attack line, and hand tools, so that hazards are avoided, leaking flammable liquids are identified and controlled, protection from flash fires is maintained, all vehicle compartments are overhauled, and the fire is extinguished. (A) Requisite Knowledge. Principles of fire streams as they relate to fighting automobile fires; precautions to be followed when advancing hose lines toward an automobile; observable results that a fire stream has been properly applied; identifying alternative fuels and the hazards associated with them; dangerous conditions created during an automobile fire; common types of accidents or injuries related to fighting automobile fires and Yes how to avoid them; how to access locked passenger, trunk, and engine compartments; and methods for overhauling an automobile. No (B) Requisite Skills. The ability to identify automobile fuel type; assess and control fuel leaks; open, close, and adjust the flow and pattern on nozzles; apply water for maximum effectiveness while maintaining flash fire protection; advance 11 2 in. (38 mm) or larger diameter attack lines; and expose hidden fires by opening all automobile compartments. in stacked or piled and small unattached structures or storage containers that can⁄ be fought from the exterior, attack lines, hand tools and master stream devices, and an assignment, so that exposures are protected, the spread of fire is stopped, collapse hazards are avoided, water application is effective, the fire is extinguished, and signs of the origin area(s) and arson are preserved. 5.3.8* Extinguish fires in exterior Class A materials, given fires in stacked or piled and small unattached structures or storage containers that can be fought from the exterior, attack lines, hand tools and master stream devices, and an assignment, so that exposures are protected, the spread of fire is stopped, collapse hazards are avoided, water application is effective, the fire is extinguished, and signs of the origin area(s) and arson are preserved. (A) Requisite Knowledge. Types of attack lines and water streams appropriate for attacking stacked, piled materials and outdoor fires; dangers — such as collapse — associated with stacked and piled materials; various extinguishing agents and their effect on different material configurations; tools and methods to use in breaking up various types of materials; the Yes difficulties related to complete extinguishment of stacked and piled materials; water application methods for exposure protection and fire extinguishment; dangers such as exposure to toxic or No hazardous materials associated with storage building and container fires; obvious signs of origin and cause; and techniques for the preservation of fire cause evidence. (B) Requisite Skills. The ability to recognize inherent hazards related to the material’s configuration, operate handlines or master streams, break up material using hand tools and water streams, evaluate for complete extinguishment, operate hose lines and other water application devices, evaluate and modify water application for maximum penetration, search for and expose hidden fires, assess patterns for origin determination, and evaluate for complete extinguishment 5.5.1 Clean and check ladders, ventilation equipment, SCBA, ropes, salvage equipment, and hand tools, given cleaning tools, cleaning supplies, and an assignment, so that equipment is clean and maintained according to manufacturer’s or departmental guidelines, maintenance is recorded, and equipment is placed in a ready state or reported otherwise. Yes (A) Requisite Knowledge. Types of cleaning methods for various tools and equipment, correct use of cleaning solvents, and manufacturer’s or departmental guidelines for cleaning equipment No and tools. (B) Requisite Skills. The ability to select correct tools for various parts and pieces of equipment, follow guidelines, and complete recording and reporting procedures.
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Competency Exterior Operations – Firefighter Met 5.5.2 Clean, inspect, and return fire hose to service, given washing equipment, water, detergent, tools, and replacement gaskets, so that damage is noted and corrected, the hose is clean, and the equipment is placed in a ready state for service. Yes (A) Requisite Knowledge. Departmental procedures for noting a defective hose and removing it from service, cleaning methods, and hose rolls and loads. No (B) Requisite Skills. The ability to clean different types of hose; operate hose washing and drying equipment; mark defective hose; and replace coupling gaskets, roll hose, and reload hose. Ventilation
NFPA 1001 5.3.11, 5.5.1 5.3.11 Perform horizontal ventilation on a structure operating as part of a team, given an assignment, personal protective equipment, ventilation tools, equipment, and ladders, so that the ventilation openings are free of obstructions, tools are used as designed, ladders are correctly placed, ventilation devices are correctly placed, and the structure is cleared of smoke. (A) Requisite Knowledge. The principles, advantages, limitations, and effects of horizontal, mechanical, and hydraulic ventilation; safety considerations when venting a structure; fire Yes behavior in a structure; the products of combustion found in a structure fire; the signs, causes, No effects, and prevention of backdrafts; and the relationship of oxygen concentration to life safety and fire growth. (B) Requisite Skills. The ability to transport and operate ventilation tools and equipment and ladders, and to use safe procedures for breaking window and door glass and removing obstructions 5.5.1 Clean and check ladders, ventilation equipment, SCBA, ropes, salvage equipment, and hand tools, given cleaning tools, cleaning supplies, and an assignment, so that equipment is clean and maintained according to manufacturer’s or departmental guidelines, maintenance is recorded, and equipment is placed in a ready state or reported otherwise. Yes (A) Requisite Knowledge. Types of cleaning methods for various tools and equipment, correct use of cleaning solvents, and manufacturer’s or departmental guidelines for cleaning equipment No and tools. (B) Requisite Skills. The ability to select correct tools for various parts and pieces of equipment, follow guidelines, and complete recording and reporting procedures. Water Supply
NFPA 1001 5.3.15, 5.5.1, 5.5.2 5.3.15* Connect a fire department pumper to a water supply as a member of a team, given supply or intake hose, hose tools, and a fire hydrant or static water source, so that connections are tight and water flow is unobstructed. (A) Requisite Knowledge. Loading and off-loading procedures for mobile water supply apparatus; fire hydrant operation; and suitable static water supply sources, procedures, and Yes protocol for connecting to various water sources. No (B) Requisite Skills. The ability to hand lay a supply hose, connect and place hard suction hose for drafting operations, deploy portable water tanks as well as the equipment necessary to transfer water between and draft from them, make hydrant-to-pumper hose connections for forward and reverse lays, connect supply hose to a hydrant, and fully open and close the hydrant. 5.5.1 Clean and check ladders, ventilation equipment, SCBA, ropes, salvage equipment, and hand tools, given cleaning tools, cleaning supplies, and an assignment, so that equipment is clean and maintained according to manufacturer’s or departmental guidelines, maintenance is recorded, and equipment is placed in a ready state or reported otherwise. Yes (A) Requisite Knowledge. Types of cleaning methods for various tools and equipment, correct use of cleaning solvents, and manufacturer’s or departmental guidelines for cleaning equipment No and tools. (B) Requisite Skills. The ability to select correct tools for various parts and pieces of equipment, follow guidelines, and complete recording and reporting procedures
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Competency Exterior Operations – Firefighter Met 5.5.2 Clean, inspect, and return fire hose to service, given washing equipment, water, detergent, tools, and replacement gaskets, so that damage is noted and corrected, the hose is clean, and the equipment is placed in a ready state for service. Yes (A) Requisite Knowledge. Departmental procedures for noting a defective hose and removing it from service, cleaning methods, and hose rolls and loads. No (B) Requisite Skills. The ability to clean different types of hose; operate hose washing and drying equipment; mark defective hose; and replace coupling gaskets, roll hose, and reload hose. Ladders
NFPA 1001 5.3.6, 5.5.1 5.3.6* Set up ground ladders, given single and extension ladders, an assignment, and team members if needed, so that hazards are assessed, the ladder is stable, the angle is correct for climbing, extension ladders are extended to the necessary height with the fly locked, the top is placed against a reliable structural component, and the assignment is accomplished. (A) Requisite Knowledge. Parts of a ladder, hazards associated with setting up ladders, what constitutes a stable foundation for ladder placement, different angles for various tasks, safety Yes limits to the degree of angulation, and what constitutes a reliable structural component for top No placement. (B) Requisite Skills. The ability to carry ladders, raise ladders, extend ladders and lock flies, determine that a wall and roof will support the ladder, judge extension ladder height requirements, and place the ladder to avoid obvious hazards. 5.5.1 Clean and check ladders, ventilation equipment, SCBA, ropes, salvage equipment, and hand tools, given cleaning tools, cleaning supplies, and an assignment, so that equipment is clean and maintained according to manufacturer’s or departmental guidelines, maintenance is recorded, and equipment is placed in a ready state or reported otherwise. Yes (A) Requisite Knowledge. Types of cleaning methods for various tools and equipment, correct use of cleaning solvents, and manufacturer’s or departmental guidelines for cleaning equipment No and tools. (B) Requisite Skills. The ability to select correct tools for various parts and pieces of equipment, follow guidelines, and complete recording and reporting procedures. Rehabilitation Area (REHAB)
NFPA 1001 5.1.1, NFPA 1500, NFPA 1584 5.1.1 General Knowledge Requirements. The organization of the fire department; the role of the Fire Fighter I in the organization; the mission of fire service; the fire department’s standard operating procedures (SOPs) and rules and regulations as they apply to the Fire Fighter I; the value of fire and life safety initiatives in support of the fire department mission and to reduce fire Yes fighter line-of-duty injuries and fatalities; the role of other agencies as they relate to the fire department; aspects of the fire department’s member assistance program; the importance of No physical fitness and a healthy lifestyle to the performance of the duties of a fire fighter; the critical aspects of NFPA1500, Standard on Fire Department Occupational Safety and Health Program. Yes + NFPA 1500 Standard on Occupational Safety and Health Program No + NFPA 1584 Standard on the Rehabilitation Process for Members During Emergency Yes Operations and Training Exercises No Introduction to Basic Fire Behavior and Building Construction
NFPA 220, NFPA 921, NFPA 1001 5.3.11, 5.3.12, 5.3.13 NFPA 5000
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Competency Exterior Operations – Firefighter Met 5.3.11 Perform horizontal ventilation on a structure operating as part of a team, given an assignment, personal protective equipment, ventilation tools, equipment, and ladders, so that the ventilation openings are free of obstructions, tools are used as designed, ladders are correctly placed, ventilation devices are correctly placed, and the structure is cleared of smoke. (A) Requisite Knowledge. The principles, advantages, limitations, and effects of horizontal, mechanical, and hydraulic ventilation; safety considerations when venting a structure; fire Yes behavior in a structure; the products of combustion found in a structure fire; the signs, causes, No effects, and prevention of backdrafts; and the relationship of oxygen concentration to life safety and fire growth. (B) Requisite Skills. The ability to transport and operate ventilation tools and equipment and ladders, and to use safe procedures for breaking window and door glass and removing obstructions. 5.3.12 Perform vertical ventilation on a structure as part of a team, given an assignment, personal protective equipment, ground and roof ladders, and tools, so that ladders are positioned for ventilation, a specified opening is created, all ventilation barriers are removed, structural integrity is not compromised, products of combustion are released from the structure, and the team retreats from the area when ventilation is accomplished. (A) Requisite Knowledge. The methods of heat transfer; the principles of thermal layering within a structure on fire; the techniques and safety precautions for venting flat roofs, pitched roofs, and basements; basic indicators of potential collapse or roof failure; the effects of Yes construction type and elapsed time under fire conditions on structural integrity; and the No advantages and disadvantages of vertical and trench/strip ventilation. (B) Requisite Skills. The ability to transport and operate ventilation tools and equipment; hoist ventilation tools to a roof; cut roofing and flooring materials to vent flat roofs, pitched roofs, and basements; sound a roof for integrity; clear an opening with hand tools; select, carry, deploy, and secure ground ladders for ventilation activities; deploy roof ladders on pitched roofs while secured to a ground ladder; and carry ventilation-related tools and equipment while ascending and descending ladders. 5.3.13 Overhaul a fire scene, given personal protective equipment, attack line, hand tools, a flashlight, and an assignment, so that structural integrity is not compromised, all hidden fires are discovered, fire cause evidence is preserved, and the fire is extinguished. (A) Requisite Knowledge. Types of fire attack lines and water application devices most effective for overhaul, water application methods for extinguishment that limit water damage, types of tools and methods used to expose hidden fire, dangers Yes associated with overhaul, obvious signs of area of origin or signs of arson, and reasons for protection of fire scene. No (B) Requisite Skills. The ability to deploy and operate an attack line; remove flooring, ceiling, and wall components to expose void spaces without compromising structural integrity; apply water for maximum effectiveness; expose and extinguish hidden fires in walls, ceilings, and subfloor spaces; recognize and preserve obvious signs of area of origin and arson; and evaluate for complete extinguishment. Yes + NFPA 220 Standard on Types of Building Construction No Yes + NFPA 921 Guide for Fire and Explosion Investigations No Yes + NFPA 5000 Building Construction and Safety Code No Dangerous Goods or Hazmat Awareness (from NFPA 472) • Can utilize any training provider, including internal, that meets the Yes competencies of NFPA 472 – Awareness Level [Playbook: Page 16, No note1]
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Competency Exterior Operations – Firefighter Met Gas & Electrical Safety for Firefighters (supplied by a BC Utility utilizing an evaluation mechanism) • Can utilize any program, developed by a registered Gas or Electrical Yes Utility within the Province of BC, which includes an evaluation No instrument based upon current recommended practice [Playbook: Page 16, note 2] Incident Command System 100 (from BCERMS curriculum) • Can utilize any training provider, including internal, using certified Yes training and evaluation based upon the BCEMS model. [Playbook: No Page 16, note 3]
Competency Interior Operations – Firefighter Met Yes All of Exterior Operations Firefighter PLUS the following: No Organization, Safety and Communications
NFPA 1001 5.2.4 5.2.4* Activate an emergency call for assistance, given vision obscured conditions, PPE, and department SOPs, so that the fire fighter can be located and rescued. (A) Requisite Knowledge. Personnel accountability systems, emergency communication Yes procedures, and emergency evacuation methods. No (B) Requisite Skills. The ability to initiate an emergency call for assistance in accordance with the AHJ’s procedures, the ability to use other methods of emergency calls for assistance. RIT Training – pertinent to jurisdictional hazards
NFPA 1001 5.3.9 NFPA 1407, NFPA 1500 5.3.9* Conduct a search and rescue in a structure operating as a member of a team, given an assignment, obscured vision conditions, personal protective equipment, a flashlight, forcible entry tools, hose lines, and ladders when necessary, so that ladders are correctly placed when used, all assigned areas are searched, all victims are located and removed, team integrity is maintained, and team members’ safety — including respiratory protection — is not compromised. (A) Requisite Knowledge. Use of forcible entry tools during rescue operations, ladder operations for rescue, psychological effects of operating in obscured conditions and ways to Yes manage them, methods to determine if an area is tenable, primary and secondary search techniques, team members’ roles and goals, methods to use and indicators of finding victims, No victim removal methods (including various carries), and considerations related to respiratory protection. (B)* Requisite Skills. The ability to use SCBA to exit through restricted passages, set up and use different types of ladders for various types of rescue operations, rescue a fire fighter with functioning respiratory protection, rescue a fire fighter whose respiratory protection is not functioning, rescue a person who has no respiratory protection, and assess areas to determine tenability. Yes + NFPA 1407 Standard for Training Fire Service Rapid Intervention Crews No Yes + NFPA 1500 Standard on Fire Department Occupational Safety and Health Program No
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Competency Interior Operations – Firefighter Met Self-Contained Breathing Apparatus
NFPA 1001 5.3.1, 5.3.5, 5.3.9 5.3.1* Use self-contained breathing apparatus (SCBA) during emergency operations, given SCBA and other personal protective equipment, so that the SCBA is correctly donned, the SCBA is correctly worn, controlled breathing techniques are used, emergency procedures are enacted if the SCBA fails, all low-air warnings are recognized, respiratory protection is not intentionally compromised, and hazardous areas are exited prior to air depletion. (A) Requisite Knowledge. Conditions that require respiratory protection, uses and Yes limitations of SCBA, components of SCBA, donning procedures, breathing techniques, No indications for and emergency procedures used with SCBA, and physical requirements of the SCBA wearer. (B) Requisite Skills. The ability to control breathing, replace SCBA air cylinders, use SCBA to exit through restricted passages, initiate and complete emergency procedures in the event of SCBA failure or air depletion, and complete donning procedures. 5.3.5* Exit a hazardous area as a team, given vision-obscured conditions, so that a safe haven is found before exhausting the air supply, others are not endangered, and the team integrity is maintained. (A) Requisite Knowledge. Personnel accountability systems, communication procedures, Yes emergency evacuation methods, what constitutes a safe haven, elements that create or indicate a hazard, and emergency procedures for loss of air supply. No (B) Requisite Skills. The ability to operate as a team member in vision-obscured conditions, locate and follow a guideline, conserve air supply, and evaluate areas for hazards and identify a safe haven. 5.3.9* Conduct a search and rescue in a structure operating as a member of a team, given an assignment, obscured vision conditions, personal protective equipment, a flashlight, forcible entry tools, hose lines, and ladders when necessary, so that ladders are correctly placed when used, all assigned areas are searched, all victims are located and removed, team integrity is maintained, and team members’ safety — including respiratory protection — is not compromised. (A) Requisite Knowledge. Use of forcible entry tools during rescue operations, ladder operations for rescue, psychological effects of operating in obscured conditions and ways to Yes manage them, methods to determine if an area is tenable, primary and secondary search techniques, team members’ roles and goals, methods to use and indicators of finding victims, No victim removal methods (including various carries), and considerations related to respiratory protection. (B)* Requisite Skills. The ability to use SCBA to exit through restricted passages, set up and use different types of ladders for various types of rescue operations, rescue a fire fighter with functioning respiratory protection, rescue a fire fighter whose respiratory protection is not functioning, rescue a person who has no respiratory protection, and assess areas to determine tenability. Search and Rescue
NFPA 1001 5.3.9
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Competency Interior Operations – Firefighter Met 5.3.9* Conduct a search and rescue in a structure operating as a member of a team, given an assignment, obscured vision conditions, personal protective equipment, a flashlight, forcible entry tools, hose lines, and ladders when necessary, so that ladders are correctly placed when used, all assigned areas are searched, all victims are located and removed, team integrity is maintained, and team members’ safety — including respiratory protection — is not compromised. (A) Requisite Knowledge. Use of forcible entry tools during rescue operations, ladder operations for rescue, psychological effects of operating in obscured conditions and ways to Yes manage them, methods to determine if an area is tenable, primary and secondary search techniques, team members’ roles and goals, methods to use and indicators of finding victims, No victim removal methods (including various carries), and considerations related to respiratory protection. (B)* Requisite Skills. The ability to use SCBA to exit through restricted passages, set up and use different types of ladders for various types of rescue operations, rescue a fire fighter with functioning respiratory protection, rescue a fire fighter whose respiratory protection is not functioning, rescue a person who has no respiratory protection, and assess areas to determine tenability. Fire Behavior Yes NFPA 1001 No Fire Extinguishers
NFPA 1001 5.3.16 5.3.16* Extinguish incipient Class A, Class B, and Class C fires, given a selection of portable fire extinguishers, so that the correct extinguisher is chosen, the fire is completely extinguished, and correct extinguisher-handling techniques are followed. (A) Requisite Knowledge. The classifications of fire; the types of, rating systems for, and Yes risks associated with each class of fire; and the operating methods of and limitations of portable extinguishers. No (B) Requisite Skills. The ability to operate portable fire extinguishers, approach fire with portable fire extinguishers, select an appropriate extinguisher based on the size and type of fire, and safely carry portable fire extinguishers. Building Construction
NFPA 1001 5.3.11, 5.3.12 5.3.11 Perform horizontal ventilation on a structure operating as part of a team, given an assignment, personal protective equipment, ventilation tools, equipment, and ladders, so that the ventilation openings are free of obstructions, tools are used as designed, ladders are correctly placed, ventilation devices are correctly placed, and the structure is cleared of smoke. (A) Requisite Knowledge. The principles, advantages, limitations, and effects of horizontal, Yes mechanical, and hydraulic ventilation; safety considerations when venting a structure; fire behavior in a structure; the products of combustion found in a structure fire; the signs, causes, No effects, and prevention of backdrafts; and the relationship of oxygen concentration to life safety and fire growth. (B) Requisite Skills. The ability to transport and operate ventilation tools and equipment and ladders, and to use safe procedures for breaking window and door glass and removing obstructions.
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Competency Interior Operations – Firefighter Met 5.3.12 Perform vertical ventilation on a structure as part of a team, given an assignment, personal protective equipment, ground and roof ladders, and tools, so that ladders are positioned for ventilation, a specified opening is created, all ventilation barriers are removed, structural integrity is not compromised, products of combustion are released from the structure, and the team retreats from the area when ventilation is accomplished. (A) Requisite Knowledge. The methods of heat transfer; the principles of thermal layering within a structure on fire; the techniques and safety precautions for venting flat roofs, pitched Yes roofs, and basements; basic indicators of potential collapse or roof failure; the effects of construction type and elapsed time under fire conditions on structural integrity; and the No advantages and disadvantages of vertical and trench/strip ventilation. (B) Requisite Skills. The ability to transport and operate ventilation tools and equipment; hoist ventilation tools to a roof; cut roofing and flooring materials to vent flat roofs, pitched roofs, and basements; sound a roof for integrity; clear an opening with hand tools; select, carry, deploy, and secure ground ladders for ventilation activities; deploy roof ladders on pitched roofs while secured to a ground ladder; and carry ventilation-related tools and equipment while ascending and descending ladders. Forcible Entry
NFPA 1001 5.3.4 5.3.4* Force entry into a structure, given personal protective equipment, tools, and an assignment, so that the tools are used as designed, the barrier is removed, and the opening is in a safe condition and ready for entry. (A) Requisite Knowledge. Basic construction of typical doors, windows, and walls within the Yes department’s community or service area; operation of doors, windows, and locks; and the No dangers associated with forcing entry through doors, windows, and walls. (B) Requisite Skills. The ability to transport and operate hand and power tools and to force entry through doors, windows, and walls using assorted methods and tools. Ventilation
NFPA 1001 5.3.12 5.3.12 Perform vertical ventilation on a structure as part of a team, given an assignment, personal protective equipment, ground and roof ladders, and tools, so that ladders are positioned for ventilation, a specified opening is created, all ventilation barriers are removed, structural integrity is not compromised, products of combustion are released from the structure, and the team retreats from the area when ventilation is accomplished. (A) Requisite Knowledge. The methods of heat transfer; the principles of thermal layering within a structure on fire; the techniques and safety precautions for venting flat roofs, pitched Yes roofs, and basements; basic indicators of potential collapse or roof failure; the effects of construction type and elapsed time under fire conditions on structural integrity; and the No advantages and disadvantages of vertical and trench/strip ventilation. (B) Requisite Skills. The ability to transport and operate ventilation tools and equipment; hoist ventilation tools to a roof; cut roofing and flooring materials to vent flat roofs, pitched roofs, and basements; sound a roof for integrity; clear an opening with hand tools; select, carry, deploy, and secure ground ladders for ventilation activities; deploy roof ladders on pitched roofs while secured to a ground ladder; and carry ventilation-related tools and equipment while ascending and descending ladders. Loss Control
NFPA 1001 5.3.13, 5.3.14
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Competency Interior Operations – Firefighter Met 5.3.13 Overhaul a fire scene, given personal protective equipment, attack line, hand tools, a flashlight, and an assignment, so that structural integrity is not compromised, all hidden fires are discovered, fire cause evidence is preserved, and the fire is extinguished. (A) Requisite Knowledge. Types of fire attack lines and water application devices most effective for overhaul, water application methods for extinguishment that limit water damage, Yes types of tools and methods used to expose hidden fire, dangers associated with overhaul, obvious signs of area of origin or signs of arson, and reasons for protection of fire scene. No (B) Requisite Skills. The ability to deploy and operate an attack line; remove flooring, ceiling, and wall components to expose void spaces without compromising structural integrity; apply water for maximum effectiveness; expose and extinguish hidden fires in walls, ceilings, and subfloor spaces; recognize and preserve obvious signs of area of origin and arson; and evaluate for complete extinguishment. 5.3.14 Conserve property as a member of a team, given salvage tools and equipment and an assignment, so that the building and its contents are protected from further damage. (A) Requisite Knowledge. The purpose of property conservation and its value to the public, methods used to protect property, types of and uses for salvage covers, operations at properties protected with automatic sprinklers, how to stop the flow of water from an automatic sprinkler head, identification of the main control valve on an automatic sprinkler system, forcible entry issues related to salvage, and procedures for protecting possible areas Yes of origin and potential evidence. No (B) Requisite Skills. The ability to cluster furniture; deploy covering materials; roll and fold salvage covers for reuse; construct water chutes and catch-alls; remove water; cover building openings, including doors, windows, floor openings, and roof openings; separate, remove, and relocate charred material to a safe location while protecting the area of origin for cause determination; stop the flow of water from a sprinkler with sprinkler wedges or stoppers; and operate a main control valve on an automatic sprinkler system. Live Fire Exterior
NFPA 1001 5.3.7, 5.3.8, 5.3.10, 5.3.19 5.3.7* Attack a passenger vehicle fire operating as a member of a team, given personal protective equipment, attack line, and hand tools, so that hazards are avoided, leaking flammable liquids are identified and controlled, protection from flash fires is maintained, all vehicle compartments are overhauled, and the fire is extinguished. (A) Requisite Knowledge. Principles of fire streams as they relate to fighting automobile fires; precautions to be followed when advancing hose lines toward an automobile; observable results that a fire stream has been properly applied; identifying alternative fuels and the Yes hazards associated with them; dangerous conditions created during an automobile fire; common types of accidents or injuries related to fighting automobile fires and how to avoid No them; how to access locked passenger, trunk, and engine compartments; and methods for overhauling an automobile. (B) Requisite Skills. The ability to identify automobile fuel type; assess and control fuel leaks; open, close, and adjust the flow and pattern on nozzles; apply water for maximum effectiveness while maintaining flash fire protection; advance 11 2 in. (38 mm) or larger diameter attack lines; and expose hidden fires by opening all automobile compartments. ⁄
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Competency Interior Operations – Firefighter Met 5.3.8* Extinguish fires in exterior Class A materials, given fires in stacked or piled and small unattached structures or storage containers that can be fought from the exterior, attack lines, hand tools and master stream devices, and an assignment, so that exposures are protected, the spread of fire is stopped, collapse hazards are avoided, water application is effective, the fire is extinguished, and signs of the origin area(s) and arson are preserved. (A) Requisite Knowledge. Types of attack lines and water streams appropriate for attacking stacked, piled materials and outdoor fires; dangers — such as collapse — associated with stacked and piled materials; various extinguishing agents and their effect on different material configurations; tools and methods to use in breaking up various types of materials; the Yes difficulties related to complete extinguishment of stacked and piled materials; water application methods for exposure protection and fire extinguishment; dangers such as No exposure to toxic or hazardous materials associated with storage building and container fires; obvious signs of origin and cause; and techniques for the preservation of fire cause evidence. (B) Requisite Skills. The ability to recognize inherent hazards related to the material’s configuration, operate handlines or master streams, break up material using hand tools and water streams, evaluate for complete extinguishment, operate hose lines and other water application devices, evaluate and modify water application for maximum penetration, search for and expose hidden fires, assess patterns for origin determination, and evaluate for complete extinguishment. 5.3.10* Attack an interior structure fire operating as a member of a team, given an attack line, ladders when needed, personal protective equipment, tools, and an assignment, so that team integrity is maintained, the attack line is deployed for advancement, ladders are correctly placed when used, access is gained into the fire area, effective water application practices are used, the fire is approached correctly, attack techniques facilitate suppression given the level of the fire, hidden fires are located and controlled, the correct body posture is maintained, hazards are recognized and managed, and the fire is brought under control. (A) Requisite Knowledge. Principles of fire streams; types, design, operation, nozzle pressure effects, and flow capabilities of nozzles; precautions to be followed when advancing hose lines to a fire; observable results that a fire stream has been properly applied; dangerous building conditions created by fire; principles of exposure protection; potential longterm consequences of exposure to products of combustion; physical states of matter in which fuels Yes are found; common types of accidents or injuries and their causes; and the application of each No size and type of attack line, the role of the backup team in fire attack situations, attack and control techniques for grade level and above and below grade levels, and exposing hidden fires. (B) Requisite Skills. The ability to prevent water hammers when shutting down nozzles; open, close, and adjust nozzle flow and patterns; apply water using direct, indirect, and combination attacks; advance charged and uncharged 11 2 in. (38 mm) diameter or larger hose lines up ladders and up and down interior and exterior stairways; extend hose lines; replace burst hose sections; operate charged hose lines of⁄ 11 2 in. (38 mm) diameter or larger while secured to a ground ladder; couple and uncouple various handline connections; carry hose; attack fires at grade level and above and below grade levels;⁄ and locate and suppress interior wall and subfloor fires. 5.3.19* Combat a ground cover fire operating as a member of a team, given protective clothing, SCBA (if needed), hose lines, extinguishers or hand tools, and an assignment, so that threats to property are reported, threats to personal safety are recognized, retreat is quickly accomplished when warranted, and the assignment is completed. Yes (A) Requisite Knowledge. Types of ground cover fires, parts of ground cover fires, methods to contain or suppress, and safety principles and practices. No (B) Requisite Skills. The ability to determine exposure threats based on fire spread potential, protect exposures, construct a fire line or extinguish with hand tools, maintain integrity of established fire lines, and suppress ground cover fires using water.
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Competency Full Service Operations – Firefighter Met All of NFPA 1001 – FF2 Competencies (except Hazmat and Medical Yes Response) and with the addition of: No Yes Live Fire Exterior and Interior No Yes Hazmat Operations (NFPA core competencies plus 6.6.1.1.2) No 6.6.1.1.2 The operations level responder assigned to perform product control at hazardous materials/ WMD incidents shall be trained to meet all competencies at the awareness level (see Yes Chapter 4), all core competencies at the operations level (see Chapter 5), all mission-specific competencies for personal protective equipment (see Section 6.2), and all competencies in this No section.
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Team Leader Competency Exterior & Interior Met • Can utilize any training provider, including internal, that meets the competencies of NFPA 1021 – Fire Officer Professional Qualifications [Playbook: Page 16, note 3]
Completion of the Operational Firefighter requirements for either the Yes Exterior or Interior Service Level PLUS the following Competencies from No NFPA 1021: Incident Command and Fire Attack
NFPA 1021 4.1.1, 4.2.1, 4.2.2, 4.2.3 4.1.1* General Prerequisite Knowledge. The organizational structure of the department; geographical configuration and characteristics of response districts; departmental operating procedures for administration, emergency operations, incident management system and safety; fundamentals of leadership; departmental budget process; information management and recordkeeping; the fire prevention and building safety codes and ordinances applicable to the Yes jurisdiction; current trends, technologies, and socioeconomic and political factors that affect the fire service; cultural diversity; methods used by supervisors to obtain cooperation within a No group of subordinates; the rights of management and members; agreements in force between the organization and members; generally accepted ethical practices, including a professional code of ethics; and policies and procedures regarding the operation of the department as they involve supervisors and members. 4.2.1 Assign tasks or responsibilities to unit members, given an assignment at an emergency incident, so that the instructions are complete, clear, and concise; safety considerations are addressed; and the desired outcomes are conveyed. (A) Requisite Knowledge. Verbal communications during emergency incidents, techniques Yes used to make assignments under stressful situations, and methods of confirming No understanding. (B) Requisite Skills. The ability to condense instructions for frequently assigned unit tasks based on training and standard operating procedures. 4.2.2 Assign tasks or responsibilities to unit members, given an assignment under nonemergency conditions at a station or other work location, so that the instructions are complete, clear, and concise; safety considerations are addressed; and the desired outcomes are conveyed. Yes (A) Requisite Knowledge. Verbal communications under nonemergency situations, techniques No used to make assignments under routine situations, and methods of confirming understanding. (B) Requisite Skills. The ability to issue instructions for frequently assigned unit tasks based on department policy. 4.2.3 Direct unit members during a training evolution, given a company training evolution and training policies and procedures, so that the evolution is performed in accordance with safety plans, efficiently, and as directed. Yes (A) Requisite Knowledge. Verbal communication techniques to facilitate learning. No (B) Requisite Skills. The ability to distribute issue-guided directions to unit members during training evolutions.
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Team Leader Competency Exterior & Interior Met Pre-Incident Planning, Size-up and Incident Action Planning
NFPA 1021 4.5.2, 4.5.3, 4.6, 4.6.1, 4.6.2 4.5.2 Identify construction, alarm, detection, and suppression features that contribute to or prevent the spread of fire, heat, and smoke throughout the building or from one building to another, given an occupancy, and the policies and forms of the AHJ so that a pre-incident plan for any of the following occupancies is developed: (1) Public assembly (2) Educational (3) Institutional (4) Residential (5) Business Yes (6) Industrial (7) Manufacturing No (8) Storage (9) Mercantile (10) Special properties (A) Requisite Knowledge. Fire behavior; building construction; inspection and incident reports; detection, alarm, and suppression systems; and applicable codes, ordinances, and standards. (B) Requisite Skills. The ability to use evaluative methods and to communicate orally and in writing. 4.5.3 Secure an incident scene, given rope or barrier tape, so that unauthorized persons can recognize the perimeters of the scene and are kept from restricted areas, and all evidence or potential evidence is protected from damage or destruction. Yes (A) Requisite Knowledge. Types of evidence, the importance of fire scene security, and No evidence preservation. (B) Requisite Skills. The ability to establish perimeters at an incident scene. 4.6* Emergency Service Delivery. This duty involves supervising emergency operations, conducting pre-incident planning, and deploying assigned resources in accordance with the local emergency plan and according to the following job performance requirements. 4.6.1 Develop an initial action plan, given size-up information for an incident and assigned emergency response resources, so that resources are deployed to control the emergency. (A)* Requisite Knowledge. Elements of a size-up, standard operating procedures for Yes emergency operations, and fire behavior. (B)* Requisite Skills. The ability to analyze emergency scene conditions; to activate the local No emergency plan, including localized evacuation procedures; to allocate resources; and to communicate orally. 4.6.2* Implement an action plan at an emergency operation, given assigned resources, type of incident, and a preliminary plan, so that resources are deployed to mitigate the situation. (A) Requisite Knowledge. Standard operating procedures, resources available for the mitigation of fire and other emergency incidents, an incident management system, scene safety, Yes and a personnel accountability system. No (B) Requisite Skills. The ability to implement an incident management system, to communicate orally, to manage scene safety, and to supervise and account for assigned personnel under emergency conditions. Fire Ground Accountability
NFPA 1021 4.6.1, 4.6.2 4.6.1 Develop an initial action plan, given size-up information for an incident and assigned emergency response resources, so that resources are deployed to control the emergency. (A)* Requisite Knowledge. Elements of a size-up, standard operating procedures for Yes emergency operations, and fire behavior. (B)* Requisite Skills. The ability to analyze emergency scene conditions; to activate the local No emergency plan, including localized evacuation procedures; to allocate resources; and to communicate orally.
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Team Leader Competency Exterior & Interior Met 4.6.2* Implement an action plan at an emergency operation, given assigned resources, type of incident, and a preliminary plan, so that resources are deployed to mitigate the situation. (A) Requisite Knowledge. Standard operating procedures, resources available for the mitigation of fire and other emergency incidents, an incident management system, scene safety, Yes and a personnel accountability system. No (B) Requisite Skills. The ability to implement an incident management system, to communicate orally, to manage scene safety, and to supervise and account for assigned personnel under emergency conditions. Live Fire – Exterior (Recommended for Exterior Operations)
NFPA 1001 5.3.7, 5.3.8, 5.3.10 5.3.7* Attack a passenger vehicle fire operating as a member of a team, given personal protective equipment, attack line, and hand tools, so that hazards are avoided, leaking flammable liquids are identified and controlled, protection from flash fires is maintained, all vehicle compartments are overhauled, and the fire is extinguished. (A) Requisite Knowledge. Principles of fire streams as they relate to fighting automobile fires; precautions to be followed when advancing hose lines toward an automobile; observable results that a fire stream has been properly applied; identifying alternative fuels and the Yes hazards associated with them; dangerous conditions created during an automobile fire; common types of accidents or injuries related to fighting automobile fires and how to avoid No them; how to access locked passenger, trunk, and engine compartments; and methods for overhauling an automobile. (B) Requisite Skills. The ability to identify automobile fuel type; assess and control fuel leaks; open, close, and adjust the flow and pattern on nozzles; apply water for maximum effectiveness while maintaining flash fire protection; advance 11 2 in. (38 mm) or larger diameter attack lines; and expose hidden fires by opening all automobile compartments. 5.3.8* Extinguish fires in exterior Class A materials,⁄ given fires in stacked or piled and small unattached structures or storage containers that can be fought from the exterior, attack lines, hand tools and master stream devices, and an assignment, so that exposures are protected, the spread of fire is stopped, collapse hazards are avoided, water application is effective, the fire is extinguished, and signs of the origin area(s) and arson are preserved. (A) Requisite Knowledge. Types of attack lines and water streams appropriate for attacking stacked, piled materials and outdoor fires; dangers — such as collapse — associated with stacked and piled materials; various extinguishing agents and their effect on different material configurations; tools and methods to use in breaking up various types of materials; the Yes difficulties related to complete extinguishment of stacked and piled materials; water application methods for exposure protection and fire extinguishment; dangers such as exposure to toxic or No hazardous materials associated with storage building and container fires; obvious signs of origin and cause; and techniques for the preservation of fire cause evidence. (B) Requisite Skills. The ability to recognize inherent hazards related to the material’s configuration, operate handlines or master streams, break up material using hand tools and water streams, evaluate for complete extinguishment, operate hose lines and other water application devices, evaluate and modify water application for maximum penetration, search for and expose hidden fires, assess patterns for origin determination, and evaluate for complete extinguishment.
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Team Leader Competency Exterior & Interior Met 5.3.10* Attack an interior structure fire operating as a member of a team, given an attack line, ladders when needed, personal protective equipment, tools, and an assignment, so that team integrity is maintained, the attack line is deployed for advancement, ladders are correctly placed when used, access is gained into the fire area, effective water application practices are used, the fire is approached correctly, attack techniques facilitate suppression given the level of the fire, hidden fires are located and controlled, the correct body posture is maintained, hazards are recognized and managed, and the fire is brought under control. (A) Requisite Knowledge. Principles of fire streams; types, design, operation, nozzle pressure effects, and flow capabilities of nozzles; precautions to be followed when advancing hose lines to a fire; observable results that a fire stream has been properly applied; dangerous building conditions created by fire; principles of exposure protection; potential longterm consequences Yes of exposure to products of combustion; physical states of matter in which fuels are found; common types of accidents or injuries and their causes; and the application of each size and No type of attack line, the role of the backup team in fire attack situations, attack and control techniques for grade level and above and below grade levels, and exposing hidden fires. (B) Requisite Skills. The ability to prevent water hammers when shutting down nozzles; open, close, and adjust nozzle flow and patterns; apply water using direct, indirect, and combination attacks; advance charged and uncharged 11 2 in. (38 mm) diameter or larger hose lines up ladders and up and down interior and exterior stairways; extend hose lines; replace burst hose sections; operate charged hose lines of 11 2⁄ in. (38 mm) diameter or larger while secured to a ground ladder; couple and uncouple various handline connections; carry hose; attack fires at grade level and above and below grade levels;⁄ and locate and suppress interior wall and subfloor fires. Yes Live Fire – Exterior & Interior (Recommended for Interior Operations) No
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Competency Risk Management Officer Met Completion of the Team Leader requirements for the Exterior Operations Yes level PLUS the following courses (1 from each area): No EITHER Incident Action Planning NFPA 1021 4.6.1, 4.6.2 • Requires a training program with subject matter covering areas such as strategies and tactics, fire ground command and emergency scene management [Playbook: Page 16, note 5] 4.6.1 Develop an initial action plan, given size-up information for an incident and assigned emergency response resources, so that resources are deployed to control the emergency. (A)* Requisite Knowledge. Elements of a size-up, standard operating procedures for Yes emergency operations, and fire behavior. (B)* Requisite Skills. The ability to analyze emergency scene conditions; to activate the local No emergency plan, including localized evacuation procedures; to allocate resources; and to communicate orally. 4.6.2* Implement an action plan at an emergency operation, given assigned resources, type of incident, and a preliminary plan, so that resources are deployed to mitigate the situation. (A) Requisite Knowledge. Standard operating procedures, resources available for the mitigation of fire and other emergency incidents, an incident management system, scene safety, Yes and a personnel accountability system. No (B) Requisite Skills. The ability to implement an incident management system, to communicate orally, to manage scene safety, and to supervise and account for assigned personnel under emergency conditions. OR Yes Incident Safety Officer No NFPA 1521 6.1 – 6.7.2 (operational) 6.1 General Functions of the Incident Safety Officer. 6.1.1* The incident safety officer (ISO) shall be integrated with the incident management system (IMS) as a command staff member, as specified in NFPA 1561, Standard on Emergency Services Incident Management System. 6.1.2* Standard operating procedures (SOPs) shall define criteria for the response of a predesignated incident safety officer. 6.1.2.1 If the incident safety officer is designated by the incident commander, the fire department shall establish criteria for appointment based upon 6.1.1. 6.1.3* The incident safety officer and assistant incident safety officer(s) shall be readily identifiable at the incident scene. 6.1.4* Upon arrival or assignment as the incident safety officer at an incident, he or she shall obtain a situation-status briefing from the incident commander, that includes the incident action plan. 6.1.5 The incident safety officer shall monitor the incident action plan, conditions, activities, and operations to determine whether they fall within the criteria as defined in the fire department’s risk management plan. 6.1.6 When the perceived risk(s) is not within the fire department’s risk management criteria, the incident safety officer shall take action as outlined in Section 4.6. 6.1.7 The incident safety officer shall monitor the incident scene and report to the incident commander the status of conditions, hazards, and risks. 6.1.8 The incident safety officer shall ensure that the fire department’s personnel accountability system is being utilized.
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Competency Risk Management Officer Met 6.1.9* The incident safety officer shall offer judgment to the incident commander on establishing control zones and no entry zones and ensure that established zones are communicated to all members present on the scene. 6.1.10 The incident safety officer shall evaluate motor vehicle incident scene traffic hazards and apparatus placement and take appropriate actions to mitigate hazards as described in Section 8.7 of NFPA 1500, Standard on Fire Department Occupational Safety and Health Program. 6.1.11 The incident safety officer shall monitor radio transmissions and stay alert to transmission barriers that could result in missed, unclear, or incomplete communication. 6.1.12* The incident safety officer shall ensure that the incident commander establishes an incident scene rehabilitation tactical level management component during emergency operations. 6.1.13* The incident safety officer shall communicate to the incident commander the need for assistant incident safety officers and/or technical specialists due to the need, size, complexity, or duration of the incident. 6.1.14 The incident safety officer or assistant incident safety officer shall survey and evaluate the hazards associated with the designation of a landing zone and interface with helicopters. 6.1.15* The incident safety officer shall recognize the potential need for critical incident stress interventions and notify the incident commander of this possibility. 6.1.16 If the incident safety officer or an assistant safety officer needs to enter a hot zone or an environment that is immediately dangerous to life or health (IDLH), the incident safety officer or assistant safety officer shall be paired up with another member and check in with the entry control officer. 6.2 Fire Suppression. 6.2.1 The incident safety officer shall meet the provisions of Section 6.2 during fire suppression operations. 6.2.2* The incident safety officer shall ensure that a rapid intervention team meeting the criteria in Chapter 8 of NFPA 1500, is available and ready for deployment. 6.2.3 Where fire has involved a building(s) the incident safety officer shall advise the incident commander of hazards, collapse potential, and any fire extension in such building(s). 6.2.4 The incident safety officer shall evaluate visible smoke and fire conditions and advise the incident commander, tactical level management component’s (TLMC) officers, and company officers on the potential for flashover, backdraft, blow-up, or other events that could pose a threat to operating teams. 6.2.5 The incident safety officer shall monitor the accessibility of entry and egress of structures and its effect on the safety of members conducting interior operations. 6.3 Emergency Medical Service Operations. 6.3.1 The incident safety officer shall meet the provisions of Section 6.3 during emergency medical service (EMS) operations. 6.3.2 The incident safety officer shall ensure compliance with the department’s infection control plan and NFPA 1581, Standard on Fire Department Infection Control Program, during emergency medical service operations. 6.3.3 The incident safety officer shall ensure that incident scene rehabilitation and critical incident stress management are established as needed at emergency medical service operations, especially mass casualty incidents (MCIs). 6.4 Technical Rescue. 6.4.1 The incident safety officer shall meet the provisions of Section 6.4 during technical rescue operations. 6.4.2* In cases where a designated incident safety officer does not meet the technician-level requirements of NFPA 1006, Standard for Rescue Technician Professional Qualifications, the
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Competency Risk Management Officer Met incident commander shall appoint an assistant incident safety officer or a technical specialist who meets the technician-level requirements of NFPA 1006 to assist with incident safety officer functions. 6.4.3 The incident safety officer shall attend strategic and tactical planning sessions and provide input on risk assessment and member safety. 6.4.4* The incident safety officer shall ensure that a safety briefing is conducted and that an incident action plan and an incident safety plan are developed and made available to all members on the scene. 6.5 Hazardous Materials Operations. 6.5.1 The incident safety officer shall meet the provisions of Section 6.5 during hazardous materials operations. 6.5.2* In cases where a designated incident safety officer does not meet the technician-level requirements of NFPA 472, Standard for Competence of Responders to Hazardous Materials/Weapons of Mass Destruction Incidents, the incident commander shall appoint an assistant incident safety officer or a technical specialist who meets the technician-level requirements of NFPA 472 to assist with incident safety officer functions. 6.5.3 The incident safety officer shall attend strategic and tactical planning sessions and provide input on risk assessment and member safety. 6.5.4* The incident safety officer shall ensure that a safety briefing is conducted and that an incident action plan and an incident safety plan are developed and made available to all members on the scene. 6.5.5 The incident safety officer shall ensure that control zones are clearly marked and communicated to all members. 6.6 Accident Investigation and Review. 6.6.1 Upon notification of a member injury, illness, or exposure, the incident safety officer shall immediately communicate this information to the incident commander to ensure that emergency medical care is provided.
6.6.2 The incident safety officer shall initiate the accident investigation procedures as required by the fire department. 6.6.3* In the event of a serious injury, fatality, or other potentially harmful occurrence to a member, the incident safety officer shall request assistance from the health and safety officer. 6.7 Post-Incident Analysis. 6.7.1* The incident safety officer shall prepare a written report for the post-incident analysis that includes pertinent information about the incident relating to health and safety issues. 6.7.2* The incident safety officer shall participate in the post incident analysis. EITHER Yes FCABC/LGMA: Effective Fire Service Administration No OR Yes Beyond Hoses and Helmets, or equivalent (administrative) No
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Competency Company Fire Officer Met Yes Fire Officer 1 (NFPA 1021 in its entirety) No Yes Incident Command 200 No Yes Fire Service Instructor 1 (NFPA 1041 Chapter 4) No 4.1 General. Yes 4.1.1 The Fire Service Instructor I shall meet the JPRs defined in Sections 4.2 through 4.5 of this standard. No 4.2 Program Management. 4.2.1 Definition of Duty. The management of basic resources and the records and reports essential to the instructional process. 4.2.2 Assemble course materials, given a specific topic, so that the lesson plan and all materials, resources, and equipment needed to deliver the lesson are obtained. Yes (A) Requisite Knowledge. Components of a lesson plan, policies and procedures for the procurement of materials and equipment, and resource availability. No (B) Requisite Skills. None required. 4.2.3 Prepare requests for resources, given training goals and current resources, so that the resources required to meet training goals are identified and documented. Yes (A) Requisite Knowledge. Resource management, sources of instructional resources and equipment. No (B) Requisite Skills. Oral and written communication, forms completion. 4.2.4 Schedule single instructional sessions, given a training assignment, department scheduling procedures, instructional resources, facilities and timeline for delivery, so that the Yes specified sessions are delivered according to department procedure. (A) Requisite Knowledge. Departmental scheduling procedures and resource management. No (B) Requisite Skills. Training schedule completion. 4.2.5 Complete training records and report forms, given policies and procedures and forms, so that required reports are accurate and submitted in accordance with the procedures. Yes (A) Requisite Knowledge. Types of records and reports required, and policies and procedures for processing records and reports. No (B) Requisite Skills. Basic report writing and record completion. 4.3 Instructional Development. 4.3.1* Definition of Duty. The review and adaptation of prepared instructional materials. 4.3.2* Review instructional materials, given the materials for a specific topic, target audience, and learning environment, so that elements of the lesson plan, learning environment, and resources that need adaptation are identified. Yes (A) Requisite Knowledge. Recognition of student limitations and cultural diversity, methods of instruction, types of resource materials, organization of the learning environment, and No policies and procedures. (B) Requisite Skills. Analysis of resources, facilities, and materials. 4.3.3* Adapt a prepared lesson plan, given course materials and an assignment, so that the needs of the student and the objectives of the lesson plan are achieved. Yes (A)* Requisite Knowledge. Elements of a lesson plan, selection of instructional aids and methods, and organization of the learning environment. No (B) Requisite Skills. Instructor preparation and organizational skills. 4.4 Instructional Delivery. 4.4.1 Definition of Duty. The delivery of instructional sessions utilizing prepared course materials.
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Competency Company Fire Officer Met 4.4.2 Organize the classroom, laboratory, or outdoor learning environment, given a facility and an assignment, so that lighting, distractions, climate control or weather, noise control, seating, audiovisual equipment, teaching aids, and safety are considered. Yes (A) Requisite Knowledge. Classroom management and safety, advantages and limitations of audiovisual equipment and teaching aids, classroom arrangement, and methods and techniques No of instruction. (B) Requisite Skills. Use of instructional media and teaching aids 4.4.3 Present prepared lessons, given a prepared lesson plan that specifies the presentation method(s), so that the method (s) indicated in the plan are used and the stated objectives or learning outcomes are achieved, applicable safety standards and practices are followed, and risks are addressed. (A)* Requisite Knowledge. The laws and principles of learning, methods and techniques of instruction, lesson plan components and elements of the communication process, and lesson Yes plan terminology and definitions; the impact of cultural differences on instructional delivery; No safety rules, regulations, and practices; identification of training hazards; elements and limitations of distance learning; distance learning delivery methods; and the instructor’s role in distance learning. (B) Requisite Skills. Oral communication techniques, methods and techniques of instruction, and utilization of lesson plans in an instructional setting. 4.4.4* Adjust presentation, given a lesson plan and changing circumstances in the class environment, so that class continuity and the objectives or learning outcomes are achieved. Yes (A) Requisite Knowledge. Methods of dealing with changing circumstances. No (B) Requisite Skills. None required. 4.4.5* Adjust to differences in learning styles, abilities, cultures, and behaviors, given the instructional environment, so that lesson objectives are accomplished, disruptive behavior is addressed, and a safe and positive learning environment is maintained. (A)* Requisite Knowledge. Motivation techniques, learning styles, types of learning Yes disabilities and methods for dealing with them, and methods of dealing with disruptive and No unsafe behavior. (B) Requisite Skills. Basic coaching and motivational techniques, correction of disruptive behaviors, and adaptation of lesson plans or materials to specific instructional situations. 4.4.6 Operate audiovisual equipment and demonstration devices, given a learning environment and equipment, so that the equipment functions properly. Yes (A) Requisite Knowledge. Components of audiovisual equipment. No (B) Requisite Skills. Use of audiovisual equipment, cleaning, and field level maintenance. 4.4.7 Utilize audiovisual materials, given prepared topical media and equipment, so that the intended objectives are clearly presented, transitions between media and other parts of the Yes presentation are smooth, and media are returned to storage. (A) Requisite Knowledge. Media types, limitations, and selection criteria. No (B) Requisite Skills. Transition techniques within and between media. 4.5 Evaluation and Testing. 4.5.1* Definition of Duty. The administration and grading of student evaluation instruments. 4.5.2 Administer oral, written, and performance tests, given the lesson plan, evaluation instruments, and evaluation procedures of the agency, so that bias or discrimination is eliminated, the testing is conducted according to procedures, and the security of the materials is maintained. Yes (A) Requisite Knowledge. Test administration, agency policies, laws and policies pertaining to discrimination during training and testing, methods for eliminating testing bias, laws affecting No records and disclosure of training information, purposes of evaluation and testing, and performance skills evaluation. (B) Requisite Skills. Use of skills checklists and oral questioning techniques.
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Competency Company Fire Officer Met 4.5.3 Grade student oral, written, or performance tests, given class answer sheets or skills checklists and appropriate answer keys, so the examinations are accurately graded and properly secured. Yes (A) Requisite Knowledge. Grading methods, methods for eliminating bias during grading, and No maintaining confidentiality of scores. (B) Requisite Skills. None required. 4.5.4 Report test results, given a set of test answer sheets or skills checklists, a report form, and policies and procedures for reporting, so that the results are accurately recorded, the forms are Yes forwarded according to procedure, and unusual circumstances are reported. (A) Requisite Knowledge. Reporting procedures and the interpretation of test results. No (B) Requisite Skills. Communication skills and basic coaching. 4.5.5* Provide evaluation feedback to students, given evaluation data, so that the feedback is timely; specific enough for the student to make efforts to modify behavior; and objective, clear, Yes and relevant; also include suggestions based on the data. (A) Requisite Knowledge. Reporting procedures and the interpretation of test results. No (B) Requisite Skills. Communication skills and basic coaching. Emergency Scene Management (4.6.1, 4.6.2) 4.6.1 Develop an initial action plan, given size-up information for an incident and assigned emergency response resources, so that resources are deployed to control the emergency. (A)* Requisite Knowledge. Elements of a size-up, standard operating procedures for Yes emergency operations, and fire behavior. (B)* Requisite Skills. The ability to analyze emergency scene conditions; to activate the local No emergency plan, including localized evacuation procedures; to allocate resources; and to communicate orally. 4.6.2* Implement an action plan at an emergency operation, given assigned resources, type of incident, and a preliminary plan, so that resources are deployed to mitigate the situation. (A) Requisite Knowledge. Standard operating procedures, resources available for the mitigation of fire and other emergency incidents, an incident management system, scene safety, Yes and a personnel accountability system. No (B) Requisite Skills. The ability to implement an incident management system, to communicate orally, to manage scene safety, and to supervise and account for assigned personnel under emergency conditions.
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Appendix 2: Pritchard VFD Job Descriptions
Fire Chief
GUIDELINE: The Fire Chief is directly responsible for fire department members and, as such will ensure all members are familiar with and carry out their duties as outlined in the Standard Operating Guidelines and referenced documents. In accordance with the District SOG’s, the Fire Chief will be granted considerable independence of action in making departmental administrative and technical decisions. The Fire Chief reports to the TNRD Manager of Fire Protection Services. PROCEDURE: The Fire Chief will be responsible for: • appointing deputies, assistants, and other officers • evaluating performance of all fire department members • the overall discipline and morale of the fire department and manage disciplinary actions where required • leading the officers of the department; supervise administrative and technical work in planning, coach and mentor support for organizing and directing the firefighting and fire prevention activities • reporting regularly to the Manager of Fire Protection Services on the operation of the fire department • collaborating with the Manager of Fire Protection Services and with support from TNRD staff, prepare and track the annual budget • keeping current with changing local conditions and technological changes in firefighting and fire prevention • exercising authority fairly • organizing and directing all firefighting activities at large fires or emergencies • requisitioning of materials and equipment • directing the maintenance, repair, and replacement of firefighting equipment, fire halls and other properties of the department • ensuring written documentation is completed for the maintenance of all apparatus and equipment in collaboration with the Manager of fire Protection Services and the Fire Departments Training Officer, ensure that fire department members are appropriately trained in methods of firefighting and use of fire department equipment and apparatus, and ensuring training records are maintained and accurately recorded into the FDM Records Management System. • supervising the testing and care of fire hose and keeping related records • recommending to the Manager of Fire Protection Services rules and regulations for the efficient operation of the department • Other related duties as assigned
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Deputy Chief
GUIDELINE: The Deputy Fire Chief will ensure they are familiar with, and carry out the duties as outlined in the Standard Operating Guidelines and referenced documents. PROCEDURE: The Deputy Fire Chief will be responsible for: • overall firefighting operations at both an administrative and supervisory level • assuming the responsibilities of the Fire Chief in the Fire Chief’s absence • carrying out routine administrative tasks and related clerical duties, discussing all SOG matters with the Fire Chief • ensuring the adequacy of attendance of fire department members, departmental supplies, and the completeness and accuracy of the departmental records • assigning and organizing companies of the firefighters • addressing attendance issues • supervising equipment maintenance • enforcing discipline throughout the department • requisitioning supplies and keeping related records (as assigned by the Fire Chief) • ensuring the logging of all attendance records are complete and accurate • responding to callouts and potentially commanding all phases of the firefighting and other related duties.
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Captain
GUIDELINE: All Captains will ensure they are familiar with, and carry out, their duties as outlined in the Operational Guidelines and referenced documents. Subject to the requirements of written orders and regulations and the verbal directions of a superior, the Captain exercises great independence of judgement and action while in command at fires. PROCEDURE: The Captain will be responsible for: • Firefighting, including the command of an incident when required, understanding apparatus operations, equipment use and tactical objectives when deploying fire department members in the combating, extinguishing, and prevention of fires including the saving of life and property. • helping fire department members ensure the cleaning of equipment and apparatus • maintaining discipline and conduct • supervision of tactical operations. • directing the overhauling and cleaning of premises after the fire has been extinguished • supervising the return of all apparatus and equipment to their proper places in the Fire Hall • assisting with the training of fire department members • compiling and keeping various records and reports as required.
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Training Officer
GUIDELINE: All Training Officers will be familiar with, and carry out their duties as outlined in the Operational Guidelines and referenced documents. While subject to the requirements of written orders and regulations and the verbal directions of a superior, the Training Officer will exercise great independence of judgement and action while in command at fires. Under the direction of the Fire Chief and or Deputy Fire Chief, the Training Officer will develop and deliver the fire department training program to all fire department members. PROCEDURE: The Training Officer will be responsible for: • collaborating with the Fire Chief, the Manager of Fire Protection Services, and other Training Officers in the design, development, coordination, and scheduling of a regional training program, including special training programs • determining departmental training needs • maintaining training records for all fire department members • evaluating the continuity of training and fire department members skills and knowledge • conducting training • firefighting operations entailing, at times, the command of an incident, apparatus, equipment and fire department members in the combating, extinguishing and preventing of fires and saving of life and property • helping senior fire department members and ensuring the cleaning of equipment and apparatus • supervision of tactical operations. • directing the overhauling and cleaning of premises after the fire has been extinguished. • supervising the return of all apparatus and equipment to their proper places in the Fire Hall • compiling and keeping various records and reports as assigned
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Firefighter
GUIDELINE: All firefighters will be familiar with, and carry out their duties within their capabilities as outlined in, the Operational Guidelines and referenced documents. PROCEDURE: The firefighter will be responsible for: • firefighting, entailing the combating, extinguishing and preventing of fires, and saving of life and property • rapidly and efficiently performing various duties under emergency conditions frequently involving considerable hazard • responding to fire alarms, laying and connecting hoses, holding nozzles and directing water streams, raising and climbing ladders, and using chemical extinguishers, bars, hooks, lines and other equipment • ventilating fire to release heat and smoke, placing salvage covers to prevent water damage and preventing fire from rekindling • driving and operating motor-driven firefighting equipment as required • performing various routine maintenance tasks on apparatus and equipment, and fire department property • carrying out fire prevention and public education activities as required • developing and maintaining firefighting skills and knowledge • carrying out the specific orders and directions of a superior officer within the scope of the fire department member’s training and comfort level • reporting and documenting any exposures to hazardous materials or other hazardous conditions that occur while participating in firefighting-related activities • exercising considerable independence of judgement and action in circumstances of extreme urgency where referral to a superior for instruction is not possible. • firefighter has the right to refuse operations that are assigned where the conditions of personal safety are considered to be of high risk.
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TO: Chair and Board of Directors DATE: April 22, 2021
FROM: Director of Finance
SUBJECT: Blue River Powder Packers Society Request for Flow Through for North Thompson Communities Foundation Grant Funds
RECOMMENDATIONS:
THAT, a letter of support be forwarded to the North Thompson Communities Foundation, for the Blue River Powder Packers Society funding application for their wildlife patrol program in the Ground Hog riding area;
AND THAT, should the funding application be successful, the TNRD receive the funds from the North Thompson Communities Foundation and forward approved funding on to the Blue River Powder Packers Society.
DOUGLAS RAE, CPA, CA Approved for Director of Finance Board Consideration CAO
Prepared by: Sherri Madden
PURPOSE:
To provide a letter of support for the Blue River Powder Packer Society’s grant application to the North Thompson Communities Foundation, and to approve that the Thompson-Nicola Regional District act as a flow through for the funds.
Blue River Powder Packers Society Funding Flow Through Request Page 121 of 208 April 22, 2021 Subject: Blue River Powder Packers Society Request for Flow Through for North Page 2 of 3 Thompson Communities Foundation Grant Funds
SUMMARY:
To receive North Thompson Community Foundation funding for the Blue River Powder Packer Society’s (BRPPS) wildlife patrol program, the Society requires an organization with a Federal Charitable Number to act as their sponsor. The Thompson-Nicola Regional District holds a Federal Charitable Number, and can support the BRPPS’s project by agreeing to act as the sponsor organization and as a flow through for the funds, should the BRPPS’s grant application be successful. Staff are recommending that the Board support the BRPPS’s 2021 grant application for $7,125.00, for weekly wildlife patrols in the Ground Hog riding area to monitor for caribou activity.
BACKGROUND:
The North Thompson Communities Foundation (NTCF) requires that if the applicant does not hold a Federal Charitable Number, it will be necessary that they obtain a sponsor organization that holds one. Written permission from the sponsor group will be required. The BRPPS does not hold a Federal Charitable Number and has requested that the TNRD act as their sponsor organization.
It is necessary that the recipient provide payment for the project prior to requesting reimbursement from the Foundation, and the BRPPS has the funds to allow for this so this does not require the TNRD to provide any kind of advance. Copies of the receipts for payment of goods, materials, etc. for the project are required when disbursement is requested, which the BRPPS has committed to supply. Upon completion, NTCF is notified and receipts provided by BRPPS along with a very brief report summarizing the outcome and highlights of their project. NTCF funding is then sent to the TNRD as the sponsor organization, and we would then flow through the funds to BRPPS.
DISCUSSION:
The funds requested under the NTCF grant application will be used to help offset costs incurred in the wildlife patrol program which monitors caribou activity in the Ground Hog riding area. Management of this riding area is the responsibility of the BRPPS, and ensuring protection of caribou habitat is a requirement of the Society’s management plan. The TNRD Board has provided flow through and support letters previously for a number of community organizations. TNRD staff are recommending support for the grant application, and that the TNRD act as the sponsor organization for the application. The TNRD will be required to provide a letter to the NTCF, indicating that they are willing to accept funds on behalf of the BRPPS.
Blue River Powder Packers Society Funding Flow Through Request Page 122 of 208 April 22, 2021 Subject: Blue River Powder Packers Society Request for Flow Through for North Page 3 of 3 Thompson Communities Foundation Grant Funds
ALIGNMENT TO THE 2020-2022 STRATEGIC PLAN: This report is consistent with the following Strategic Focus Area(s) and Priorities set out in the Board’s Strategic Plan: ☒ Not identified as a priority in strategic plan or department operational plan
Attachment(s)
• Blue River Powder Packers Society re: Letter of Support and Request for TNRD to Act as Sponsor for North Thompson Communities Foundation Grant Application
• BRPPS - 2021 North Thompson Communities Foundation Grant Application
Blue River Powder Packers Society Funding Flow Through Request Page 123 of 208 Blue River Powder Packer Society Box 73 Blue River, BC V0E 1J0 [email protected]
Dear Mr. Rae,
The Blue River Powder Packer’s Society (BRPPS) actively seeks funding to support various projects that work to build the strength of this very important recreational tourism industry for the Blue River area. We are currently applying for a grant from the North Thompson Foundation organization to support Caribou recovery in our area.
If successful, the funds will be used to support our Wildlife Patrol Program. Each week we patrol Ground Hog East/West riding zone to assess Caribou activity. If activity is reported the zone is close for 1 week. A full description of the project, the program and the funds being requested has been submitted to the Thompson Nicola Regional District (TNRD).
BRPPS is a registered not for profit society in good standing in the province of British Columbia. We are requesting that the TNRD act as a sponsor of the application as federal charitable registration number is required.
In addition, we would request a brief letter of support for this project. BRPPS is a significant driver for recreational tourism for our area and should be supported. BRPPS also recognizes the combined efforts of the government, environmental organizations, our team and our riders in the support of Caribou recovery. Further details have been outlined in the submission.
We appreciate your consideration of support.
In Kind Regards,
Andy Boughton General Manager BRPPS
Blue River Powder Packers Society Funding Flow Through Request Page 124 of 208
Grant Application 2021
North Thompson Communities Foundation – Grant Application
DEADLINE DATE FOR APPLICATION: April 15th 2021
V2.2007 Blue River Powder Packers Society Funding Flow Through Request Page 125 of 208 AGENCY INFORMATION:
Name of Organization:
Blue River Powder Packer’s
Sponsorship from the Thompson Nicola Regional District has been requested to support this project with a decision expected April 22, 2021.
Federal Charitable Registration #: Will be provided once the TNRD has reached their decision April 22, 2021
Mailing Address:
BRPPS Box 73 Blue River BC. V0E 1J0
E-mail: [email protected] Telephone No: 403-861-2502
Primary Contact Person: Andy Boughton Position: General Manager
E-mail: [email protected] Telephone No: 403-861-2502
GRANT REQUEST:
Project Title: BRPPS Wildlife Patrol Program
Anticipated start and completion dates: December 1, 2021 – April 15, 2022
If successful, the funds will be used to support our Wildlife Patrol Program. Each week we patrol Ground Hog East/West riding zone to assess Caribou activity. If activity is reported the zone is close for 1 week.
Amount of grant funding requested: $7125
This application must be accompanied by the documentation requested on page 2, and must be signed by the Chairperson of the Organization and one other Director
Signature A Venor Position: President/Chair
Signature Tom Onslow Position: Vice President
(Digitally signed by Andy Boughton (General Manager) on behalf of Albert Venor and Tom Onslow)
Date: April 12, 2021
2 Blue River Powder Packers Society Funding Flow Through Request Page 126 of 208 Blue River Powder Packer Society Box 73 Blue River, BC V0E 1J0 [email protected]
Project Description
From December to April Blue River Powder Packers Society (BRPPS) works closely with Trails and Recreations Sites BC, Thompson Nicola Regional District, Simpcw and the local community to maintain snowmobile operations for the Blue River area. Established in the 1990’s as a social club, BRPPS has evolved to become a professionally run organization and a significant driver for tourism in our community.
In 2019 an economic impact study prepared by the British Columbia Snowmobile Federation determined that the snowmobile industry in British Columbia generates $299.2 million in total economic output annually. In addition, 1424 full time equivalent positions are created across the province. Valmount, a community which is similar to Blue River, conducted their own impact study in 2017 and found that their snowmobiling industry was directly responsible for $5.7 million in economic output and a total of 55 jobs. These are significant numbers for small rural communities and certainly these two studies leave little question as to the importance of the industry in BC including Blue River.
The funding request is to support our environmental stewardship program in the snowmobile zone we call Ground Hog Mountain. Prior to each weekend of operation, we send a patroller to the area to look for signs of recent or current Mountain Caribou activity. Depending on the results a series of actions will follow. I have included the Process Document outlining the details of the program.
As noted above snowmobiling is a corner stone of our community’s economic structure. Recreational tourism is the leading industry for the town and organizations such as the North Thompson Foundation are key contributors to its success. The funds we generate with trail passes just cover the basic operational costs. The trail fee levels are dictated by the province and programs such as the Caribou Patrols would not be possible without the support of our sponsors and various grant opportunities. The continuation of these patrols is incredibly important as we work to expand the tourism industry for the benefit of Blue River and the surrounding communities.
This project touches on many of the Foundations established priorities. BRPPS is a community driven organization and our members have been using the trail networks to access the mountains for over a decade. To encourage local use, we offer free passes for those that live in Blue River. The board is lead by volunteers and many community members volunteer additional time for various projects.
The information we generate is shared with our ridership and local/provincial government stakeholders. The patrols demonstrate our interest in and success with environmental stewardship and will indeed support any future ambitious for the club with respect to new riding zones or expanding operations to include other recreational activities (for example, Mountain Biking).
Budget
The budget for the program is very straightforward. Our season runs for approximately 19 weeks. The program calls for a patrol each week.
19 patrols x $375/patrol = $7125
Blue River Powder Packers Society Funding Flow Through Request Page 127 of 208 Blue River Powder Packer Society Box 73 Blue River, BC V0E 1J0 [email protected]
Our funding request would then be $7125. It should be noted that even a portion of this cost would be significant for the organization.
Recognition
In recognition of your support, we will have your logo and information on our popular website (www.sledblueriver.com). We continually promote our funders via social media and we also would have your information on our area maps and trail head sponsorship boards. We are a small organization and if there are other ways in which you would like to see recognition we indeed willing to work with you and your team.
Agency Information
BRPPS is a Not-For-Profit Society responsible for providing safe, environmentally considerate, community minded and fiscally sustainable snowmobiling in Blue River and its surrounding areas. Riders of all ages and abilities use our zones for recreation purposes. We are a small community with no recreational facilities. Therefore, people that live in Blue River rely on our trail networks support both their physical and mental health and wellness.
Each season approximately 8000 riders visit our zones.
On average our annual operating expenses totals $191 456. This is largely supported by trail fees and local sponsorship funds. As a not-for-profit organization we also apply for various Grant opportunities when they become available for specific projects.
BRPPS has one part time general manager that works throughout the year. In addition, we have 5 seasonal (3 full time, 2 part time) employees and our operations support several contracted individuals and companies.
We have 10 volunteer board members and a number of local community members that help with various projects required by the club. These activities may include trail maintenance, assistance with set up and tear down of trailheads, and other projects as required. All locals receive a free season pass as a demonstration of the clubs’ sincere thank you for the years of support the town has given to our efforts.
Blue River Powder Packers Society Funding Flow Through Request Page 128 of 208 Caribou Monitoring & Closures Process Document Accountable Lead: BRPPS Board of Directors Date Created: May 2019 Responsible Lead: Andy Boughton, General Manager Review Date: May 2020
BACKGROUND BRPPS works closely with Ministry of Forest, Lands, and Natural Resource Operations (FLNRO) to reduce the potential impact of snowmobile operations on wildlife (specifically Caribou) in the Ground Hog riding zone. One of the primary tasks to reduce the risk of disturbance/displacement of Mountain Caribou is for BRPPS to regularly patrol Ground Hog East and Ground Hog West.
OBJECTIVES This document will provide an overview of the Caribou Patrols and the potential actions that may result from the findings. The document will: • Outline the details of the patrol • Outline documentation required • Demonstrate the potential actions that BRPPS could take
CARIBOU PATROL • BRPPS will contract an individual or a company (the Rider) to complete the patrols each year • The details of the patrols are outlined in the contract and are adjusted as required • Patrols are generally done on the Thursday of a given week (weather dependant for safety reasons) o Generally, they are looking for evidence of recent Caribou activity in Ground Hog East/West o In addition, the Rider will monitor compliance of closed areas for the zone and/or in the event of a temporary closure of one of the areas
If there is no evidence of recent Caribou activity is found the Rider will: • Send a brief txt to the GM/Designate when it is safe to do so informing them that the patrol is complete and there were no findings • Complete the Caribou Monitoring Report and send to the GM via [email protected] within 2 days of completing the patrol • The GM will review the report and forward to the Biologist and the Conservation Officer
If there are signs of recent Caribou activity the Rider will contact the GM/designate once it is safe to do so and report the activity verbally or via txt: • In consultation with the Rider the GM/designate will decide if Ground Hog East, Ground Hog West or both areas will be closed (see closure process below) • The Rider will complete the Caribou Monitoring Report and send to the GM via [email protected] within 2 days of completing the patrol • The GM will review the report and forward to the Biologist and the Conservation Officer
CLOSURE PROCESS
Blue River Powder Packers Society Funding Flow Through Request Page 129 of 208 Caribou Monitoring & Closures Process Document Accountable Lead: BRPPS Board of Directors Date Created: May 2019 Responsible Lead: Andy Boughton, General Manager Review Date: May 2020
• As soon as possible the GM/designate will communicate the details of closer to the Booth Attendants via the What’s App group chat o Message will include: . Area to be close . Reason for closure . Length of closure (generally until next patrol is completed) o Booth Attendant working at Finn Creek the following morning will display the Area Closed sign as well as verbally inform all riders of the details of the closure as noted above (NOTE: The riders will be encouraged to report any Caribou Activity they might see to BRPPS via [email protected]) • As soon as possible the GM/designate will provide details of the closure to the public by: o Updating the sledblueriver.ca grooming/conditions page o Instagram post o Facebook post • GM/designate will inform the BRPPS, Caribou Specialist and the CO’s via the Caribou email stream of the closure
REOPENING A CLOSED ZONE • After a closure the area will be patrol the following week • If further signs of Caribou activity are noted the area will remain closed • If no Caribou activity in the area is found the Rider will inform the GM/designate via phone/txt that it is safe to reopen the area • The GM/designate will communicate the details of the opening to the Booth Attendants via the What’s App group chat o Booth attendants working at Finn Creek the following morning will remove the Area Closed sign and verbally inform riders that the area is now open (again the riders will be encouraged to report any Caribou Activity to BRPPS via [email protected]) • The GM/designate will provide details of the opening to the public via social media by: o Updating the sledblueriver.ca grooming/conditions page o Instagram post o Facebook post • GM/designate will inform the BRPPS, Caribou Specialist and the CO’s via the Caribou email stream of the opening
Blue River Powder Packers Society Funding Flow Through Request Page 130 of 208 Development Services BOARD REPORT
TO: Chair and Board of Directors MEETING DATE: April 22, 2021
FROM: Director of Development Services
SUBJECT: Update on Provincial Riparian Areas Protection Regulation (RAPR) Challenges
RECOMMENDATION(S):
THAT this report be received by the Board for information; AND THAT it be shared with impacted members of the public and the Province.
R.Sadilkova Approved for Director of Development Services Board Consideration CAO Prepared by: A. Krause
PURPOSE: To apprise the Board about delays in Provincial riparian assessment reviews and impacts to Building Permit or development application approval timing; and finally, to provide context for the attached letter of April 6th regarding frustration with RAPR.
SUMMARY: This report is for information and to bring forward both staff and public concerns regarding the timing of riparian assessment report reviews undertaken by the Province. The main areas of concern follow: • The Ministry of Forests, Lands, and Natural Resource Operations (the “Ministry”) is backlogged with riparian assessment reports, which has resulted in significant delays (2+ months for review). • TNRD staff have a legal requirement under the BC Riparian Areas Protection Regulation (RAPR) to withhold application approval (e.g. building permit issuance) until the Ministry has issued approval confirmation in writing. • Increasingly, landowners and qualified environmental professionals (QEPs) are pressuring staff to ignore BC legislation and issue permits despite not receiving Ministry approval or to approve when they do not accept a Ministry ruling.
Update on Provincial Riparian Areas Protection Regulation Challenges Page 131 of 208 April 22, 2021 Subject: Riparian Areas Protection Regulation Page 2 of 8
Staff are working with applicants, QEPs, and the Ministry to minimize delays where possible. The Board may wish to raise this issue at UBCM or pass a resolution encouraging the Ministry to expedite approval process.
BACKGROUND: The original BC Riparian Area Regulation (RAR) came into effect in 2005. Any development within 30m of a watercourse (creek, lake, wetland, etc.) requires a landowner to hire a Qualified Environ-mental Professional (QEP) to undertake a riparian assess-ment and submit it directly to the Ministry of Forests, Lands, and Natural Resource Operations (formerly Ministry of Environment) via an online portal system. It is based on a “professional reliance model” whereby the professional is responsible for carrying out assessments in accordance with prescribed methodology. The QEP must provide their opinion relative to potential harmful impact to fish life. Certain local governments, including the TNRD, were legally required to implement RAR. As per the map above, the TNRD is the largest and most northerly jurisdiction that is subject to this law.
The TNRD met this Provincial requirement by adding provisions to the Zoning Bylaw and introducing Development Permit Areas in the Green Lake OCP, Cherry Creek-Savona OCP, and the new North Thompson OCP. These Bylaw provisions are required in order to implement the Provincial regulation and make us compliant. As the map shows, it is worth noting that RAR does not apply to the Cariboo Regional District (CRD). This has been particularly frustrating at Green Lake where the north end of the lake is within the CRD (not subject to RAR) and the south end is within the TNRD where RAR applies resulting in an additional step in the development process.
DISCUSSION: In November of 2019 RAR was replaced by the Riparian Areas Protection Regulation or “RAPR”. While the core regulation remains the same under a new name, the most significant change is that local government can no longer approve any development in a riparian area unless the Ministry first notifies the local government directly
Update on Provincial Riparian Areas Protection Regulation Challenges Page 132 of 208 April 22, 2021 Subject: Riparian Areas Protection Regulation Page 3 of 8
that the QEP RAPR assessment has been reviewed and accepted. In the past, we could rely on the QEPs assessment and not wait for Ministry review. In fact, for many years the Ministry did not even review reports. In the last few years, following a legal challenge, the Ministry began checking QEP reports but could not force local government to withhold their approval. The past process was relatively streamlined.
Where are we now? Under the current model, a QEP prepares a report for an owner, submits it via the Provincial portal, and then must wait at least 2 months for review. Owners/developers and QEPs familiar with the old system and timelines have not adapted to changes. In many cases, QEPs are required by the Province to amend their reports after initial submission, resulting in re-submissions that take additional review time. In the past, a QEP’s report was complete the moment it was submitted to the Provincial electronic portal – now they are under scrutiny, which has been frustrating for QEPs who have been following a consistent process for 15 years under the previous legislation. During the delayed review times, owners and QEPs increasingly contact staff requesting approval of their building permit or development permit without Ministry approval. In some cases, QEPs are encouraging their clients to contact staff directly to pressure approval rather than wait for Ministry approval. We are also encountering cases where the Ministry is not accepting methodology used by QEPs in the past. Some QEPs are contacting us to approve applications to avoid having to make the required Ministry changes. We now find ourselves caught in the middle between upset owners, QEPs, and Ministry staff, often having (or trying) to broker communication between parties.
Letter received from concerned property owner at Green Lake
On April 6th the owners of 953 Green Lake South Rd submitted a letter addressed to the Board, a copy of which is attached hereto. The letter covers some of the items discussed in this report. The specific issue in this case is a discrepancy between the QEP’s opinion and the Ministry required setback. The owners’ QEP recommends a 15m setback based on the methodology used on other TNRD properties including nearby on Green Lake. It is alleged that the Ministry will not approve the QEPs assessment report as they require a 22m setback.
Update on Provincial Riparian Areas Protection Regulation Challenges Page 133 of 208 April 22, 2021 Subject: Riparian Areas Protection Regulation Page 4 of 8
Staff are pressured to find a solution but the 2019 change to the regulation means that we cannot approve development until the Ministry allows. While we sympathize with the owners’ predicament, the misunderstandings in the letter must be clarified. These include:
1. The TNRD is following legislation. We would gladly approve the development proposal if it complies with Provincial regulation and the QEP report is accepted by the Ministry. 2. The setback requirements were not “created by the TNRD”. We are however obligated to implement RAPR. Before November of 2019 we could rely directly on the QEPs opinion but we are no longer authorized to do so. The Cariboo Regional District has not opted out of applying RAPR by choice; rather, they are excluded from the regulation, outright. 3. We agree that the inconsistent application of riparian regulations between the north and south side of Green Lake is unfair and irrational. Staff have brought this to the Ministry’s attention numerous times since 2005 including most recently last week. A dwelling 3 properties over may have been built at a 15m setback in 2017; however, in 2017 we could rely on the QEP’s report. Now we must receive Ministry approval. The Ministry, not the TNRD, should explain why they are requiring a 22m setback in this case rather than 15m.
What are we doing about this?
We have contacted the Ministry to seek clarification. They confirmed they are aware of delays and indicate they are working to speed up the process. In cases of discrepancy between a QEP and the Ministry, staff have contacted the Ministry to find solutions and help an applicant. Ministry staff remind us that we are obligated to withhold approval until we receive their confirmation.
QEPs are able to submit hardship cases for their clients to the Ministry for consideration.
Another challenge has been administering RAPR across a large regional district where there is very limited and often inaccurate Provincial mapping on streams and watercourses. Eight years ago, we had developed a Sworn Declaration Form which can be signed by landowners in cases where mapping incorrectly shows a watercourse on their property – this has streamlined our process significantly, reduced delays, and saved many applicants from having to hire a QEP only to prove there is no stream on their land.
ALIGNMENT TO THE 2020-2022 STRATEGIC PLAN: This report is consistent with the following Strategic Focus Area(s) and Priorities set out in the Board’s Strategic Plan: • Strategic Relationships & Partnerships
Update on Provincial Riparian Areas Protection Regulation Challenges Page 134 of 208 April 22, 2021 Subject: Riparian Areas Protection Regulation Page 5 of 8
Attachment(s) Letter from Doug Brown & Cindy Pollock RAPR FAQ Sheet & RAPR Waiver Declaration
Update on Provincial Riparian Areas Protection Regulation Challenges Page 135 of 208 April 6, 2021
953 S Green Lake Rd. Lot 4 PK 17200 DL 4543 Lillooet District Folio # 727.49872.003 PID 008-439-052
TNRD Board Members,
We are writing this letter to you in regards to the ongoing issues surrounding the Riparian Area Regulations (RAR) and the setback requirements for the waterfront property my wife and I own on Green Lake.
History
Our property located at 953 South Green Lake Road was originally purchased by my wife's parents in 1966. They were the original owners and leased it from the Provincial Government during their initial release of the land in 1966. It was the Provincial Government who determined the Parcel size to be 2211.53 square meters (approx. 30m x 73m). The lease was bought out by our family in 1993 and the property was transferred to my wife in 2010.
Like most properties at that time, my father-in-law built a rustic cabin on the property. This cabin was built without permits, as none were required at that time, and it was built roughly 6 meters from the lake. It has been added to and updated over the years, but remained a rustic 3 season cabin.
Upon us taking over the property in 2010, we intended to make it more of a 4 season cabin. We added a Well and Septic System, all done to code with the proper permits and approvals. These items had specific location requirements where they had to be a certain distance from the lake and other Septic Fields. As such, we had limited flexibility as to the location of these items. We did an assessment of the cabin and determined, that for a multitude of structural reasons, it needed to be replaced. In 2010, we applied for, and were granted, permits to build a new cabin from the TNRD. These permits allowed us to build 7 meters from the lake. Due to a number of financial reasons, the construction did not go ahead and we withdrew our permit in 2012. We made some short term repairs to the existing cabin to make it last 8-10 years. At that time, the existing cabin was 47 years old and it was clear that it would have to be replaced.
Development Plan
My wife and I developed a financial plan which would allow us to replace the existing cabin with a new home just prior to our retirement. Unlike the original cabin, this new home would be built with all the necessary permits to all current building codes and would be a permanent solution, which could be passed down to our children and grandchildren when the time came.
With this in mind, I was in contact with the TNRD planning department a few times over the years as we began our own planning process for the new home. In 2016, I was in
Update on Provincial Riparian Areas Protection Regulation Challenges Page 136 of 208 contact with Adam Finch. Adam provided me with a lot of information regarding the development process and that a couple of things were new since I applied for a permit in 2010. Firstly, an engineering assessment on my Septic System was now required and secondly, that the RAR had come into effect and that the RAR required a 30 meter setback from the lake.
Adam indicated that, if we wanted to build closer than 30 meters from the High Water Mark (HWM), we could contract a QEP to do an assessment of our property and provide his expert opinion as to a setback closer than 30 meters. I contacted Don Holmes at Lakeshore Environmental Ltd., as I was told by multiple people, including Adam, that Don had a great deal of experience on Green Lake and was perhaps the most knowledgeable of the lake and its environmental considerations. In conversation with Don, he indicated at that time that a 15 meter setback was likely justified based on Environmental Science, but he would have to complete a specific review of our property to confirm.
In 2018, I again contacted Adam Finch with regards to development of our property. He indicated that the process for development of our property was still basically the same. He stated that the RAR was still in place and I would still need to get the same Environmental Assessment from Don if I wanted to build within the 30 meter setback. I again contacted Don and reaffirmed that, what he had previously said, a 15 meter setback was still justified.
In the fall of 2019, my wife and I began our process of developing at the lake. We decided that the first thing we needed to build was a detached garage. This was needed to be available to store items from the existing cabin during the building and transition process. I contacted Adam again and explained what our plan was. He was extremely helpful explaining all the requirements associated with an Accessory building regarding size and setback, etc. Adam stated that the largest Accessory building we could build, without a variance, was approximately 65 square meters. He also indicated that if we built outside of the 30 meter setback, the RAR did not apply. Given that this was a detached garage, it was not an issue to be back farther than the 30 meters. The only concern was that we would leave enough distance on the lakeside of the garage to have enough room to build a new home between the garage and the RAR setback. Again, I reached out to Don at Lakeshore Environmental and he confirmed that a 15 meter setback was still current, but he would still need to complete a specific review of our property to confirm.
With the information from both Lakeshore Environmental and Adam from the TNRD, I determined the setback for the garage, based on the indicated 15 meter setback, and submitted the Building Permit application to the TNRD for a 64.66 square meter building. It was approved and a building Permit was issued in February of 2020. Construction took place in the summer of 2020 and I am hoping to complete the interior finishing this spring.
The next step in our process was to begin work on the design of the new home with the expectation that we would get a building permit in the fall of 2021. Knowing the development process that was in place we began to work on a rough design for the new building, based on our requirements and the setbacks I have been previously advised about. In February of 2021, I contacted Don with the expectation of contracting him and his company to do the official assessment of my property for the official setback
2 Update on Provincial Riparian Areas Protection Regulation Challenges Page 137 of 208 requirement. Don indicated in that conversation with me that some things had changed with Provincial Government policy, and the RAR. Don stated that it did not appear that the Provincial Government would be approving any assessments on the south side of Green Lake that were closer than 30 meters depending on the angle of the shoreline. In this case the distance would be approximately 22m. I stated to Don that 22 meters was far different than the 15 meters had previously been approved. I then spoke to Dan Wallace from the TNRD who stated that currently the TNRD is not issuing Development Permits without the RAR approval from the Provincial Government
On March 6, 2021 Don Holmes attended our property on Green Lake and conducted his site assessment. Based on his scientific assessment, it is his expert opinion that a RAR setback of 15 meters would be appropriate for our specific property on Green Lake.
We are not looking to build an extreme home. We have developed a concept plan which meets our personal requirements and considers the views and location of our neighbours, while still being beyond the minimum setback at a proposed 16.5 meters.
Current Situation Today we are in a position where we have done our due diligence and done everything we are suppose to do. We have on multiple occasions checked with the TNRD Planning Department to confirm what the rules and processes are for building on our property. We have built an Accessory building based on the information provided. We have hired the required Environmental Engineer to give us his expert, science based, opinion on the setback. Now, we are told that the TNRD will not issue a Development Permit based on this scientific expert opinion of a 15 meter setback. I appreciate that the TNRD is trying to follow the rules laid out in the RAR, but by not issuing a Development Permit, the TNRD is creating Undue Hardship for us and is interfering with our ability to reasonably enjoy our property.
Grounds for Undue Hardship
1. RAR was put in place to protect the environment, specifically fish bearing streams and inland water courses with a generic 30 meter setback. A QEP has done a scientific assessment specific to our property and determined that a 30 meter setback is not necessary and that a 15 meter setback will provide the same level of protection to the environment as outlined in the RAR. 2. The RAR only applies on the south side of the lake. If the true goal of the Government was to protect the lake and its surrounding environment, then it should apply to both the north and south sides. By only applying the RAR on one side of the lake, it appears that government policy is taking precedent over the environment. 3. This setback issue appears to have been created by the TNRD, as they have chosen to adopt and follow the RAR regulations when other Regional Districts have not. Specifically the Caribou Regional District on the north side of Green Lake. 4. Our new garage, which its location was approved by the TNRD in 2020, limits how far back on the property our new cabin can be. 5. Our current septic system approved by the Provincial Health Authority also limits the location of a new cabin. 6. The size of the lot as determined by the Provincial Government limits the location of a new cabin.
3 Update on Provincial Riparian Areas Protection Regulation Challenges Page 138 of 208 7. A 22 meter setback would render 670 square meters (30%) of our 2211 square meter property unusable. 8. The current cabin must be replaced as it is falling down and providing a negative impact on the environment given its close proximity to the lake. 9. Our neighbour, next door to us, has a large home built 7 meters from the shore. If our cabin is built at 22 meters, then our view of the lake and the sunsets will be completely obscured by his home. 10. Another neighbour in our bay, 3 properties over, built a new home in 2017 and has a 15 meter setback. The same environmental considerations are in effect. By imposing 22 meters on us, the TNRD is arbitrarily providing inconsistent application of the rules. 11. The current cabin must be replaced as it is falling down and providing a negative impact on the environment given its close proximity to the lake. 12. We were not provided any notice of the changes to the application of the setback requirements. As such, I had no opportunity to remedy any potential loss that may have occurred to me based on those changes. 13. When we purchased the property in 2010, the existing cabin was grandfathered and a 7 meter setback was allowed. It could be argued that if the existing cabin is grandfathered, then the setbacks at the time of purchase should be grandfathered as well. Any extreme changes to the setback can have a negative impact on the property's value. 14. A 22 meter setback would severely limit the size and design of a new home. This limitation of a building envelope will have a negative impact on the value of the property.
Summation
I understand that the TNRD is trying to develop rules and practices which protect the environment and provide stewardship to fish and the water courses to which they spawn. We too support these practices and want to reasonably protect the water quality of Green Lake. It appear to us that the opinion of a registered QEP with over 25 years of experience, and who is an expert in Environmental Assessments should be enough to ensure that the environment is protected with a 15 meter setback. Any rules or requirements outside of this opinion is only a case of political policy and not true environmental science. It is our expectation that should these TNRD policies be tested in court, that the court would side with the science rather than policies which adversely impact diligent property owners like ourselves. We are not asking for anything special, we are just asking to be treated fairly and consistently with our neighbours on Green Lake.
Respectfully Submitted,
Doug Brown Cyndy Pollock Doug Brown Cyndy Pollock
4 Update on Provincial Riparian Areas Protection Regulation Challenges Page 139 of 208
SPEA Opinion re Doug Brown Property at 953 Green Lake Road S. Green Lake, BC
April 2021
Prepared by: D. W. Holmes, RPBio, QEP
5 Update on Provincial Riparian Areas Protection Regulation Challenges Page 140 of 208
Lakeshore Environmental Ltd.
2008 Paul Lake Road
Kamloops, B.C. V2H 1N8
Telephone: 250-573-2928
Cell: 250-371-1472
Email: [email protected]
6 Update on Provincial Riparian Areas Protection Regulation Challenges Page 141 of 208
As requested by Mr. Doug Brown, I have supplied my opinion based on scientific assessment that a SPEA of 15m at this site would be sufficient and that using the ‘Shade’ factor under the RAPR would extend the SPEA to approximately 22m. In my opinion, the SPEA should be based on the ZOS factors, Litter Fall and LWD, which would place the SPEA at 15m. There is no latitude present in the RAPR that allows for a QEP’s professional opinion on a site specific basis.
The following comments outline an issue that been encountered by QEP’s since the inception of conducting RAPR assessments. These comments were compiled by a number of QEP’s who do RAPR’s in the Southern Interior Region.
I. Technical issues The following points relate to issues regarding the science behind the criteria for defining Zones of Sensitivity as identified in “The Technical Basis of Zones of Sensitivity determinations under the Detailed Assessment Procedure of the Riparian Areas Regulation” BC MOE DFO 2007”. This document cites research done to arrive at the criteria that form the basis for the RAPR report submission. The difficulty is in accepting that these criteria can be universally applied across a broad geographic and climatic landscape.
The guiding principle is that if the riparian area is maintained in a “natural state” that provides a status quo relating to ecological processes that aquatic conditions will be maintained. This is an unproven and potentially flawed position as any variation of the status quo may not have a significant influence on aquatic habitat or productivity. There are obvious RAPR problems relating to scaling from small stream requirements to larger watercourses Page 4 in the above document refers to Zones of Sensitivity for small to medium streams and small lakes and wetlands with no reference to large rivers or large lakes. QEPs may identify that the criteria, while appropriate for small and medium streams, are not directly transferrable to large rivers and lakes. Unfortunately there is no flexibility in the regulation to present any rationale to identify alternatives.
II. Shade ZOS along variable water level conditions The 30m shade ZOS along south-bank streams does not function in the way it is implied under RAPR in some circumstances. The value appears to be rooted in the capability of the treed vegetation to prevent increases in stream temperatures with most of the modelling being based upon small streams and small boreal lakes. These models do not account for the effects of shoreline trees on very large rivers whose surface area is barely affected by trees or where the water surface actually recedes horizontally after freshet and is not within the shade zone of the adjacent trees, particularly during the time of year when water temperatures are rising during August. Similar circumstances are found along large lakes where the shoreline flattens and water levels recede long distances from the HWM. Shadow zones may not reach the water surface and particularly where trees are 30m inland of the HWM.
Shade diagrams indicate sample circumstances which allow the QEP to determine whether the site potential vegetation could reach the water surface at various times of year. This should enable the determination of a reasonable and variable shade ZOS as opposed to a fixed 30m zone which is clearly used as a catch-all maximum value. Failure of the RAPR methods to enable a more rational analysis of site specific circumstances is a serious weakness that unfairly 7 Update on Provincial Riparian Areas Protection Regulation Challenges Page 142 of 208
penalizes many landowners and may in fact prevent reasonable alterations to pre-existing homes. This can result in the loss of significant financial potential as well as aesthetic enjoyment of homes where there are no demonstrable benefits to fisheries values.
The Shade ZOS does not take into account steep hillsides to the south of properties which in fact are the major determinant of shade and may quite literally overshadow the effects of trees.
Based on review of the Shade ZOS with other QEP’s, it is my opinion that the Shade ZOS should not apply at this site due to the factors mentioned above.
Figure 1. Shadow cast for April 15
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Figure 2. Shadow cast for June 30
Figure 3. Shadow cast for July 31.
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Figure 4. Shadow cast for Aug. 31
Figure 5. Shadow cast for Sep. 8
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Figure 6. Shadow cast for Sep. 15
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Update on Provincial Riparian Areas Protection Regulation Challenges Page 149 of 208 Development Services BOARD REPORT
TO: Chair and Board of Directors DATE: April 22, 2021
FROM: Director of Development Services
SUBJECT: UBCM Community Excellence Award Application
RECOMMENDATION(S):
That an application be submitted to the 2021 UBCM Community Excellence Awards - Excellence in Governance category for the innovative approach and public consultation efforts utilized in the development of the North Thompson Official Community Plan.
R. Sadilkova Approved for Director of Development Services Board Consideration CAO
Prepared by: Katie Soltis and Dan Wallace
PURPOSE:
This report is further to Board direction at the January 14th meeting requesting staff to research application criteria for the 2021 UBCM Community Excellence Awards – Excellence in Governance Category for the North Thompson Official Community Plan.
SUMMARY: At their January 14, 2021 Board Meeting, the Board requested staff to investigate nominating the TNRD Planning Department for a UBCM award for their efforts around public consultation for Official Community Plan Bylaw No. 2700 (the North Thompson OCP). Applications are now being accepted for the 2021 UBCM
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Community Excellence Awards. The application deadline is May 14, 2021 and a condition of the application is a Board resolution in support of the submission. BACKGROUND: The UBCM Community Excellence Awards recognize and celebrate UBCM members that have implemented projects or programs that demonstrate excellence in meeting the purposes of local government in BC. The awards are designed to profile promising practices and to encourage local governments to learn from the success of other members in order to implement changes in their own communities. The award criteria for the category of Excellence in Governance includes governance processes and policies that are outcomes-based and consensus oriented; support and encourage citizen participation in civic decision-making; are efficient, equitable and inclusive, open and transparent; and exemplify best practices in accountability, effectiveness, and long-term thinking.
DISCUSSION: The North Thompson OCP meets the Excellence in Governance criteria as it supported and encouraged citizen participation in its design and decision making. It was also an efficient, inclusive, open and transparent process that exemplified an innovative approach to the Plan Area long term thinking. The North Thompson OCP went to the TNRD Board for First Reading on December 12, 2019, Second Reading on October 15, 2020, Public Hearing on November 18, 2020 and Third Reading and Adoption on December 17, 2020. The OCP’s innovative approach addresses an evolving economic and demographic reality in the Plan area, specifically rural population decline and a diminished resource sector. This challenging context warranted a new way of thinking and planning for the future. The OCP was written with help from the Simpcw First Nation and current residents to better accommodate those residents/businesses that aren’t here yet. Rather than planning for how to accommodate future growth, this OCP plans for how to attract future growth that will benefit current and future residents. This
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approach could also be utilized for future projects and other locale’s OCP’s.
ALIGNMENT TO THE 2019-2022 STRATEGIC PLAN: This report is consistent with the following Strategic Focus Area(s) and Priorities set out in the Board’s Strategic Plan: • Strategic Relationships & Partnerships - External partnerships and reconciliation - Organizational excellence and internal engagement - Citizen engagement strategy - Electoral Area specific priorities • Dynamic Communication & Branding - Public awareness strategy - Electoral Area specific priorities
Attachment(s) • None
UBCM Community Excellence Award Application Page 152 of 208 Development Services BOARD REPORT
TO: Chair and Board of Directors MEETING DATE: April 22, 2021
FROM: Director of Development Services
SUBJECT: Appointment to the Board of Variance
RECOMMENDATION(S): THAT, Ms. B. Jackson be appointed to serve as a member of the Board of Variance for a three-year term expiring on May 1st of 2024.
R. Sadilkova Approved for Director of Development Services Board Consideration CAO
Prepared by: A. Krause
PURPOSE: To request Board appointment of a new Board of Variance (BOV) member to fill a current vacancy and ensure a reliable, functional tribunal.
SUMMARY: This report is to support the functions and terms of our BOV, pursuant to Bylaw 2246, 2009 and BC legislation. The purpose is to fill one vacancy within our 3 person BOV tribunal. Previously, it has proven difficult to recruit members, including calls, advertising, and online. We would be fortunate to get another qualified member.
The BOV serves a critical and expedient function (hearings typically within 30 days of application) to consider minor relaxations to bylaw requirements under certain conditions, specifically hardship as deemed by the BOV. The appointees serve as independent volunteers and their decisions are final. We have been fortunate to have a great duo who come to meeting prepared with good questions for applicants. They serve the TNRD well.
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BACKGROUND: Despite only two members, the current The Local Government Act requires any BC local government BOV serves the TNRD very well. One that has adopted a zoning bylaw to establish a BOV so that member is a developer and very active in the TNRD and member municipalities persons subject to the zoning bylaw may apply for an order while the other is a retired contractor. varying certain minor bylaw requirements (e.g., the siting, They thoroughly deliberate dimensions or size of a building or structure) if the person applications, ask good questions, and believes that compliance would cause a hardship. sometimes make difficult decisions, all in the presence of applicants.
DISCUSSION: Staff recommend this appointment to balance the tribunal and help make it In 2019, the Board of Directors reappointed Mr. Bob Ellis and more reliable with three members. Mr. Terry Crawford to a three year term expiring May 1st 2022. In 2020, Mr. Ellis resigned for personal reasons after serving for 5 years. We can and have been holding hearings with only two members; however, without a third member, the BOV is less viable if one member is unavailable, they cannot meet or if the vote is tied between the two, an applicant does not feel well served. To that end, the Local Government Act requires that BOV members meet the following criteria:
(a) they must not be a member of the advisory planning commission or of the BOV meeting history local government; and 2013 – 4 meetings 2014 – 2 meetings (b) they must not be an officer or employee of the local government. 2015 – 7 meetings Staff recommend appointing Ms. Barb Jackson to fill the third BOV seat. She is 2016 – 3 meetings a retired Planner with extensive local government experience including as a 2017 – 2 meetings former sessional instructor of Urban Geography at TRU. She also owns 2018 – 2 meetings recreational property in Electoral Area “O” and is very familiar with our region. 2019 – 3 meetings While sitting as a member of a BOV is an important duty, it is not an onerous 2020 – 4 meetings one. Since appointment in 2009, the TNRD BOV has met on a semi-regular basis, based upon application frequency. This averages to approximately 3 or 4 times annually (see insert). Members of a BOV cannot receive compensation for their service but are paid reasonable and necessary expenses that arise in the course of their duties.
The limits on timing stipulated in our BOV Bylaw 2246, are a factor in why some applications that may merit a BOV have to undertake the more involved Development Variance Permit process. The other main differences between - BOV and Development Variance Permit - are hardship and scope. Please see the attached FAQ sheet for more information on BOV.
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ALIGNMENT TO THE 2020-2022 STRATEGIC PLAN: This matter is not specifically considered in any Strategic Focus Area(s) or Priorities set out in the Board’s Strategic Plan, rather it is a legislative requirement.
Attachment(s) • Board of Variance FAQ Sheet
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Appointment to the Board of Variance Page 156 of 208 Environmental Services BOARD REPORT
TO: Chair and Board of Directors DATE: April 22, 2021
FROM: Director of Environmental Services
SUBJECT: Potential TNRD Wood Stove Exchange Program (WESP) Service
RECOMMENDATION(S):
THAT, the Potential TNRD Wood Stove Exchange Program (WESP) service report be received by the Board for information and consideration.
Jamie Vieira Manager of Environmental Health Services
Jake Devlin, P.Eng. Approved for Director of Environmental Services Board Consideration CAO
PURPOSE:
To report to the Board regarding information and estimated costs for a potential TNRD Wood Stove Exchange Program (WSEP) service.
SUMMARY:
This report is provided in response to the Board’s request for information about a potential Wood Stove Exchange Program (WESP) service, which would utilize funding available from the Province.
The Province, in conjunction with the BC Lung Association, offers financial assistance to local governments who wish to set up and run a Wood Stove Exchange Program (WSEP). The wood stove rebate provided under the provincial program is either $400 or $250 per applicant.
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The provincial WSEP is not designed to cover the cost to set up and run a program, these costs are the responsibility of the local governments that choose to create a local exchange program. The funding and delivery models used for other local government run wood stove exchange programs, vary greatly.
Local governments who participate in the provincial WSEP are required to apply to the province each year to request funding. As the provincial program operates on a year-to-year basis, there is no assurance that the provincial funding will be maintained on an ongoing basis.
If the TNRD were to run a WSEP, the recommendation would be to include all member municipalities and Electoral Areas (except the City of Kamloops which already operates a WSEP). It is estimated that the level of effort to set up and run a TNRD wide program would require a half-time person (0.5 FTE) for at least two or three years.
Based on a half-time coordinator, an exchange rate of 24 stoves per year, and a matching rebate (from the TNRD) equal to the provincial amounts, the total estimated cost for a region-wide WSEP (excluding Kamloops) is around $77,000 per year. It is further estimated that the Provincial contribution toward this cost would be around $14,000 per year, meaning that the TNRD contribution would be approximately $62,000 per year, plus an allocation of administrative overhead. These are preliminary estimates.
Assuming all other member municipalities and Electoral Areas (EA’s) are included in the program, the estimated financial impact on taxation would be $0.0051 per $1000 assessed value residential class or about $1.64 per year for the average residential property assessed at $322,234. The average tax rate for all property classes would be $0.007 per $1,000 assessed value. This is all based on the most recent 2021 Revised Roll assessment data from BC Assessment Authority.
As an alternative to establishing a stand-alone Wood Stove Exchange Program (WESP) service, the Board could also consider establishing a broader mandated TNRD Air Quality Service. If a regional Air Quality Service was to be considered, it could potentially dovetail with the existing Kamloops Air Quality Roundtable (KAQR), which focuses on the Kamloops Airshed.
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BACKGROUND:
At the March 11, 2021 regular Board meeting a motion was passed directing staff to “ investigate the potential costs of the TNRD participating in the Provincial Wood Stove Exchange Program.”
Accordingly, staff have consulted with numerous local governments that are currently offering a WSEP, as well as the Environmental Management Officer who coordinates the provincial program. Staff also consulted with a past program coordinator who ran the wood stove exchange program in Merritt for about 5 years. The Merritt program has since been ended, but when it was in operation, two (2) of the Electoral Areas in the Merritt area also participated in (contributed funds towards) their program.
Over the past few years, the TNRD has received a handful of queries from the public asking if the WSEP program is available to residents outside the City of Kamloops. This is likely related to the promotion of the City’s program. Also, in February 2020 staff created a log to record and track WSEP queries from the public. To date there is only one (1) entry in that log. However, the existence of such programs may not be well known outside of the City of Kamloops.
DISCUSSION:
The Province of BC, in conjunction with the BC Lung Association, offers financial assistance to local governments who wish to set up and run a Wood Stove Exchange Program (WSEP). The wood stove rebate provided under the provincial program is either $400 or $250 per unit exchanged, depending on the type of replacement appliance that is installed.
The higher level ($400) rebate applies to an exchange from an old wood stove to an electric heat pump, pellet stove, or natural gas or propane appliance. The lower level ($250) rebate applies to an exchange from an old wood stove to a new certified wood burning appliance or an electric insert.
There is a high degree of variation in how local governments have set up, operate and fund WSEPs. However, one common trend is that the local government frequently matches the provincial contribution, so applicants typically get either $800 or $500, depending on the type of unit exchanged. However, this is not a universal practice or a requirement from the province.
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The provincial WSEP is not designed to cover the cost to set up and run a program, so it is assumed that only about 10% of the cost for a coordinator for a TNRD wide program would be funded by the provincial contribution. This means that the TNRD’s cost to set up and operate a WSEP is significantly greater than funding contribution available from the province.
If the TNRD were to run a WSEP, the recommendation would be to include all member municipalities and Electoral Areas (except the City of Kamloops which already operates a WSEP). Due to the administration and communication work involved, a regional approach with one person/organization coordinating on behalf of all smaller communities is most logical.
It is estimated that the level of effort to set up and run a region-wide program would require a half-time person (0.5 FTE) for at least two or three years. This estimate is deemed reasonable by at least several individuals involved with Wood Stove Exchange Programs. It’s very possible the coordinator time required to keep a program going each year after it is established and running, would reduce. However, it’s difficult to forecast what the program uptake and longer term required FTE effort would be, keeping in mind that the program uptake will in part be related to the amount of communication and outreach work done around a program.
The Pros and Cons of establishing a TNRD wide WSEP are:
PROS:
. Removal of old inefficient units, resulting in reduced air emissions (great for the environment), . Reduced fire risk associated with existing sub-standard stove installations, and . Expanded public education about good wood burning practices.
CONS: . Provincial contribution is limited, and is only approved one (1) year at a time. . Will require funding and additional resources for a coordinator (estimate 0.5 FTE). . TNRD costs will be significantly greater than the funding contribution available from the Province.
As an alternative or addition to establishing a Wood Stove Exchange Program (WESP) service, the Board could consider establishing a broader mandated TNRD Air Quality service. If this type of broader mandated service
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was to be considered, it could potentially dovetail with the existing Kamloops Air Quality Roundtable (KAQR) and consider other air quality issues, in addition to managing a Wood Stove Exchange Program.
The KAQR was established in 2015 and includes representatives from the City of Kamloops, Domtar, First Nations Health Authority, Interior Health Authority, School District 73, Kamloops Moms for Clean Air, Lafarge, BC Ministry of Environment (MOE), New Gold, TRU, Tolko Industries, and Tk’emlúps te Secwépemc (TteS). The Kamloops Airshed is approximately 942 square kilometers, or roughly 2% of the total area of the TNRD.
The KAQR typically meets several times a year with the objective of enabling inclusive, multi-party communication, information-sharing, feedback and wider implementation of existing tools, products and initiatives related to air quality that are science-based and that recognize environmental, social, health and economic perspectives.
A number of other regional districts in the province have implemented regional Air Quality programs including the Fraser Valley Regional District (FVRD), Cowichan Valley Regional District (CVRD), and Central Okanagan Regional District (CORD).
The establishment of a new TNRD Air Quality service, would require additional staff resources & funding.
FINANCIAL IMPLICATIONS:
The estimated cost to the TNRD to establish a new Wood Stove Exchange Program is approximately $62,000 per year plus an allocation of administrative overhead (estimated at 3% of total costs or approximately $2,310). This could be funded by property taxes with an estimated impact on taxation being about $1.64 per year for the average residential property assessed at $322,234. The class 1 residential tax rate would be $0.0051 per $1000 assessed value, while the average for all property classes would be $0.007 per $1000.
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ALIGNMENT TO THE 2019-2022 STRATEGIC PLAN:
This initiative is consistent with the PRIORITIES set out in the Board’s Strategic Plan as follows: ☐ Now ☐ Next ☐ Advocacy/Partnership ☐ 2019/2020 Department Operational Priority ☐ Ongoing operation, service delivery or legislative requirement ☒ Not identified as a priority in strategic plan or department operational plan
Attachment(s) 1) Operating a Wood Stove Exchange Program - Resources and ideas for operating local programs.
Potential Wood Stove Exchange Program Service Page 162 of 208 Operating a Wood Stove Exchange Program
Resources and ideas for operating local programs.
Source: https://www2.gov.bc.ca/gov/content/environment/air-land-water/air/air-pollution/smoke- burning/exchange/operation
Partnerships
Retailer Registration Fees
Registration fees provide a benefit to both the local exchange program and participating retailers. The program receives a participation commitment from retailers and funding which contributes to the advertising and promotional budget, and retailers receive increased exposure and sales.
These fees are set by the coordinator and local exchange committee, and some programs don’t charge a fee.
Examples:
Skeena Exchange Program requested $200 per retailer
The Spokane, Washington wood stove exchange program had a sliding scale of marketing sponsorship, raising over $10,500 for the marketing campaign
Financing Programs
Partner with banks or credit unions to offer favourable financing to program participants.
Example:
The Skeena program partnered with two local financial institutions to offer their pre-existing green renovation financing option to wood stove exchange clients.
This loan package consists of up to $5000 at prime, payable over three years. Interested customers would have to apply for the loan and prove eligibility by being part of the local exchange program.
Insurance Companies
Low-emission wood stoves tend to be safe appliances, which provide an opportunity to partner with local insurance companies during the implementation of wood stove exchange programs.
Potential Wood Stove Exchange Program Service Page 163 of 208 Participating insurance companies could help promote the program or offer preferred rates to policy holders who use CSA-/EPA-certified wood stoves and have their installations inspected.
When inviting insurance companies to partner on a wood stove exchange program, community program administrators may wish to raise the following points:
• Exchange programs encourage the public to upgrade to cleaner-burning appliances, which are safer since they reduce the risk of chimney fire • Exchange programs promote the services of retailers, technicians and chimney sweeps certified under the Wood Energy Technical Training (WETT) Program, which the insurance industry has encouraged for years
Support for Retailers
• Visit local retailers to discuss the program, including goals and responsibilities • Provide the program guidelines and registration information before the program begins • Provide regular program updates • Notify them of WETT training opportunities • Provide promotional materials (if any) • Ask them for feedback when the program has completed
Voucher Program
Use vouchers for your exchange program to track program usage and commitment by users. Distribute them to retailers before the community launch and have retailers hand them out to individuals at the time of sale.
Vouchers could include a checklist which verifies that individuals:
• Had a non-EPA old stove in use • Had a CSA-/EPA-certified or clean appliance installed • Had proof that the old unit was decommissioned
Customers could be responsible for completing and returning vouchers and, if installing the wood stove themselves, require that they also include photos of the old stove in use and the new stove installed.
If the wood stove was professionally installed, you may only need to require a retailer signature to verify.
Voucher Program Tips
• Include an expiration date • Have a good tracking system in place • Know to whom vouchers are issued • Follow up and remind customers as the expiration date approaches
Potential Wood Stove Exchange Program Service Page 164 of 208 Voucher Hotline Case Study
The Cariboo wood stove exchange program avoided the tracking issue by keeping voucher numbers and distribution of those numbers to customers central. Customers would phone the exchange hotline, provide their contact details and then be given a voucher number to use at the participating retailer. Retailers would call the hotline to confirm the voucher number and customer name to issue rebates.
Industry Discount
The discount period is in March and April. Some retailers may offer discounts at other times of the year.
All manufacturers and distributors have agreed to participate in the program and any retailer in B.C. could offer a discount during the March-April period. However, only residents of participating- community exchange programs would qualify for the local program’s additional grants and incentives.
Additional Contributions
In the Skeena region, communities contributed between $7,000 and $15,000 to offer their residents extra incentives.
Permit fees for installation of new appliances were waived, and additional incentives were established in the form of bylaws requiring mandatory removal of old wood stoves.
Potential Wood Stove Exchange Program Service Page 165 of 208 Environmental Services BOARD REPORT
TO: Chair and Board of Directors DATE: April 22, 2021
FROM: Director of Environmental Services
SUBJECT: Invasive Plant Control Contract Awards
RECOMMENDATION:
THAT the Chair and Corporate Officer be authorized to execute the following three (3) Invasive Plant Control contracts:
1. A five (5) year contract with Spectrum Resource Group Inc. for Invasive Plant control work on MOTI rights-of-ways, TNRD owned/controlled land and other Crown land, in Invasive Plant Management Area 1 – Clearwater, for a maximum value of $225,000 over the Term.
2. A five (5) year contract with Spectrum Resource Group Inc. for Invasive Plant control work on MOTI rights-of-ways, TNRD owned/controlled land and other Crown land, in Invasive Plant Management Area 2 – Kamloops, for a maximum value of $475,000 over the Term.
3. A five (5) year contract with High Mountain Ventures for Invasive Plant control work on MOTI rights-of-ways, TNRD owned/controlled land and other Crown land, in Invasive Plant Management Area 3 – Merritt, for a maximum value of $250,000 over the Term.
Jake Devlin Approved for Director of Environmental Services Board Consideration CAO
Prepared by: Coleen Hougen
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PURPOSE:
To seek Board authorization to execute three (3) contracts for Invasive Plant (IP) control work in three (3) separate Invasive Plant Management Areas (IPMA’s). The Term for each contract is five (5) years and recommendations are based on separate evaluation results for each contract area.
SUMMARY:
Three (3) Requests for Quotations (RFQ’s) were posted to BC Bid for three (3) separate Invasive Plant (IP) control work contracts that the TNRD administers on Ministry of Transportation and Infrastructure (MOTI) right-of-ways, and TNRD owned/controlled land.
In total, six (6) contractors submitted proposals that met the requirements of the RFQ’s. Four (4) of these contractors issued submissions on all the contract areas, while the other two (2) contractors submitted on just a single contract area.
An evaluation committee reviewed and scored each proposal based on crew pricing, contractor qualifications, and quality of submission. Based on the evaluation results, the preferred proponent for each Invasive Plant Management Area (IMPA) is as follows:
• IPMA 1 - Clearwater area - Spectrum Resource Group, maximum $225,000 over a 5 yr term • IPMA 2 - Kamloops are - Spectrum Resource Group, maximum $475,00 over a 5 yr term • IPMA 3 - Merritt area - High Mountain Ventures, maximum $250,00 over a 5 yr term
The Environmental Health Services (EHS) department proposes to execute contracts with each of the preferred proponents.
BACKGROUND:
The intent of the TNRD’s Invasive Plant program is to reduce impacts of invasive plants by limiting their spread and stopping new infestations while they are small in area.
Since 2018, the TNRD has entered into annual grant agreements with the Ministry of Transportation and Infrastructure (MOTI) to carry out IP control on MoTI rights-of-ways within the Thompson-Nicola Region. In addition, the TNRD has been carrying out annual treatments on TNRD owned/controlled land.
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TNRD staff have also been in discussions with the BC Parks and BC Hydro regarding potential agreements to administer IP control within their jurisdictions. These agency agreements are yet to be confirmed.
All invasive plant control work being administered by the TRND, regardless of jurisdiction, has been amalgamated into a single contract for a given geographical area designated as an Invasive Plant Management Area (IPMA). The IMPA’s are defined in the newly developed Operational Guide for Terrestrial Invasive Plant Management in the TNRD.
Each IP contract aligns with an Invasive Plant Management Area (IPMA). This will enable a dedicated contractor for each of the four (4) IPMA’s, improving effectiveness & efficiency of treatments, while better managing costs.
DISCUSSION:
Three separate (3) Requests for Quotations (RFQ’s) were posted to BC Bid for IP control work contracts that the TNRD administers on for work on Ministry of Transportation and Infrastructure (MOTI) right-of-ways and TNRD owned/controlled land.
In total, six (6) contractors submitted proposals that met the requirements of the RFQ’s. Four (4) of these contractors submitted on all the contract areas, and the other two (2) contractors submitted on just a single contract area.
The proposals were reviewed by an evaluation committee comprised of a minimum of three (3) TNRD Environmental Services department staff using pre-determined criteria under the following categories:
1. Crew Pricing, 2. Qualifications, experience, references, proposed equipment and chemical pricing, and 3. Overall quality of submission.
The following contractors scored the highest through the RFQ process and it is recommended that they be awarded the corresponding contract:
1. IPMA 1 (Clearwater area) - Spectrum Resource Group Inc. received the highest score of 88.3 out of a possible 100. They have been under contract with the TNRD in past and have done effective work, are
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safety conscious, have experienced staff, and have thorough record keeping, all of which is important for work on both crown and private land.
2. IPMA 2 (Kamloops area) - Spectrum Resource Group Inc. received the highest score of 86.7 out of a possible 100. They have been under contract with the TNRD in past and have done effective work, are safety conscious, have experienced staff, and have thorough record keeping, all of which is important for work on both crown and private land.
3. IPMA 3 (Merritt area) - High Mountain Ventures received the highest score of 87.7 out of a possible 100. High Mountain has been under contract with the TNRD in past and have done effective work, are safety conscious, have experienced staff, and have thorough record keeping, all of which is important for work on both crown and private land. High Mountain Ventures is based out of Merritt, which will benefit the local economy.
FINANCIAL IMPLICATIONS:
The majority of funding for the work done under these three (3) contracts will be received through grant or service agreements with the provincial agencies for which we are conducting the work. Work done on TNRD properties (e.g. Landfills, Eco Depots, Transfers Stations, etc.) is funded through the Noxious Weed Control service.
Please note the maximum values of the contracts are based on estimated of annual funding contributions from the partner agencies. The contract will stipulate that actual approved funding for each fiscal year will be provided to the contractors in the first week of May each year.
ALIGNMENT TO THE 2019-2022 STRATEGIC PLAN:
This initiative is consistent with the PRIORITIES set out in the Board’s Strategic Plan as follows: ☐ Now ☐ Next ☐ Advocacy/Partnership ☐ 2019/2020 Department Operational Priority ☒ Ongoing operation, service delivery or legislative requirement ☐ Not identified as a priority in strategic plan or department operational plan
Invasive Plant Control Contract Award Page 169 of 208 Environmental Services BOARD REPORT
TO: Chair and Board of Directors DATE: April 22, 2021
FROM: Director of Environmental Services
SUBJECT: Contract Award for Region-Wide Solid Waste Characterization Study Services
RECOMMENDATION:
THAT the Chair and the Corporate Officer be authorized to execute a contract with Tetra Tech Canada Inc. to deliver solid waste characterization study services for a maximum amount of $150,000 over a five (5) year term.
Jamie Vieira Manager of Environmental Health Services
Jake Devlin, P.Eng. Approved for Director of Environmental Services Board Consideration CAO
PURPOSE:
To seek the Board’s authorization to enter into a new agreement for solid waste characterization and auditing services across the Regional District.
SUMMARY:
Solid waste composition data is necessary to develop sound programs and policies aimed at waste reduction. In other words, we need to know what people are throwing in the garbage in order to target how to reduce waste. The last region-wide waste audit conducted in 2011 is no longer applicable as there have been significant changes to solid waste services since that time.
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A Request for Proposal (RFP) for waste auditing services was posted to BC bid in February. Three (3) proposals were received and evaluated. Tetra Tech Canada Inc. scored highest, receiving 90.5 points out of a possible 100. Tetra Tech has worked with several neighboring regional districts in the southern interior and their proposal was also the lowest price.
The audit to be conducting in 2021 will cost approximately $54,000 including auditing of all municipal curbside collection programs and disposal facilities, with the City of Kamloops responsible for $18,000 of that total (covered through a cost sharing agreement between TNRD and the City of Kamloops). The contract maximum recommended is $150,000 to include future audits to be conducted within the five (5) year contract term.
BACKGROUND:
Since the last waste audit was conducted in 2011 there have been significant changes to the solid waste and recycling programs throughout the region. This, along with the approval of the Regional Solid Waste Management Plan (RSWMP) by Minister of the Environment and Climate Change, gives rise to a need for clear and consistent data regarding the composition of our waste stream.
The efficacy of future programs will rely on a solid baseline of data to show measurable improvements in contamination, diversion, and overall waste reduction. Waste characterization data will allow staff to focus efforts on waste reduction programs, and messaging based on what we are seeing in the waste stream and/or contamination issues we see in our recycling stream. The RSWMP outlines key strategies that will be directly supported by more accurate waste data, include; ICI Diversion, Construction and Demolition Diversion, Organic Waste Diversion, and Promotion & Education.
A Request for Proposals (RFP) was posted to BC bid in February 2021. As the waste composition study will be conducted region-wide (including City of Kamloops landfills and curbside collection), staff from the TNRD and City of Kamloops collaborated in the development of the RFP, and the subsequent evaluation process.
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DISCUSSION:
RFP Results Three (3) proposals were received from qualified firms. An evaluation committee reviewed and evaluated each proposal assigning scores out of a possible 100 points. The evaluation included assigning scores under each of the following categories:
• Quality of Proposal • Methodology • Previous Experience & References • Price (subdivided by TNRD Eco-Depots, Member Municipalities, and City of Kamloops)
Preferred Proponent Tetra Tech Canada Inc. scored highest among the proponents with 90.5 points. Particularly strong areas were Previous Experience & References and Price. Tetra Tech has worked with several neighboring regional districts in the southern interior and their proposal was also the lowest price. Other areas of evaluation were on par or close to, the other proponents scoring.
Staff are confident that Tetra Tech will be able to cost effectively deliver a high quality report and data set. The audit categories proposed will be useful in targeting programs identified in the RSWMP such as organics and construction waste. For example, Tetra Tech will subdivide organics into avoidable food waste, compostable material, and other non-compostable organics (pet waste, etc.), which will be valuable in targeting future programs around food waste and organic waste diversion.
The proposal included a high safety standard and level of professionalism. Furthermore, a value added component to Tetra Tech’s proposal is that they work closely with the Stewardship Agencies of BC (SABC) and anticipate SABC providing supplemental funding to include a further breakdown of stewardship materials for use by SABC. Therefore, TNRD will receive a more detailed audit results at no additional cost.
Staff are recommending a five (5) year agreement so we will have consistency for subsequent audits within the (5) year term. We anticipate performing additional audits following either local or region wide operational changes. For example, the City of Kamloops will have the option to re-audit their curbside
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collection after implementation of curbside organics collection. A five year agreement will also secure pricing, allowing for greater accuracy in budget planning.
FINANCIAL IMPLICATIONS:
It should be noted that all waste audits conducted at TNRD facilities and for member municipalities (excluding Kamloops) will be paid by the regional solid waste service. Audit services for the City of Kamloops facilities and programs will be paid for by the City of Kamloops through a cost sharing agreement between the TNRD and Kamloops.
The first region wide audit will cost approximately $54,000 total, including auditing of all municipal curbside collection programs and disposal facilities, with the City of Kamloops responsible for $18,000 of that total. The contract maximum recommended is $150,000, to include additional audits to be conducted within the five (5) year contract term.
ALIGNMENT TO THE 2019-2022 STRATEGIC PLAN:
This initiative is consistent with the PRIORITIES set out in the Board’s Strategic Plan as follows: ☐ Now ☐ Next ☐ Advocacy/Partnership ☒ Department Operational Priority ☐ Ongoing operation, service delivery or legislative requirement ☐ Not identified as a priority in strategic plan or department operational plan
Region-Wide Solid Waste Characterization Study Services Contract Award Page 173 of 208 TNRD Building Permit Activity Highlights – March 2021
Comparison: 2021 vs. 2020
March 2021 Year To Date
2021 2020 % 2021 2020 % Total Permits Issued 38 23 65 103 48 115 Residential Units Created 20 4 400 41 13 215 Construction Value (millions) 9.78 2.22 340.54 17.66 10.33 70.81
March 2021 March 2020 YTD 2021 YTD 2020 # Value of # Value of # Value of # Value of Permits Construction Permits Construction Permits Construction Permits Construction Residential 28 9,163,500 10 1,481,497 59 16,081,051 22 4,385,697
Commercial 2 320,000 3 355,000 3 570,000 5 855,000
Institutional 0 0 0 0 0 0 1 4,581,950
Industrial 0 0 0 0 0 0 0 0
Other 8 304,000 10 392,000 41 1,010,200 20 517,000
Total 38 9,787,500 23 2,228,497 103 17,661,251 48 10,339,647
Residential Units Created
March 2021 March 2020 YTD 2021 YTD 2020
Single Family Dwelling 17 3 26 9
Manufactured Home 3 1 11 4
Multi Family Dwelling 0 0 4 0
Total 20 4 41 13
Commentary: • Again, the number of Building Permits issued this year/this month is up substantially as compared to last year. • March increase is by volume and value, mainly comprised of residential construction. • We continue to get a lot of inquiries and applications in the issuance queue where the wait time is ~5 weeks. • Construction materials continue to escalate in cost and it can be difficult to secure a contractor, so we cannot predict the 2021 trends yet to come. • Bldg staff changes are coming in late April/early May. Tony Bolton is taking management role in Bldg Services and we anticipate new BI starting.
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THOMPSON-NICOLA REGIONAL DISTRICT BUILDING INSPECTION SERVICES Mar-21
PERMIT VALUE
LOCATIONS 2021-March 2020-March 2021 YTD 2020 YTD % CHANGE YTD # $ Value # $ Value # $ Value # $ Value # $ Value Ashcroft 1 25,000 0 0 3 85,000 0 0 0.0 0.00 Cache Creek 2 29,000 1 5,000 2 29,000 2 5,000 0.0 480.00 Clinton 0 0 1 8,000 1 0 2 13,000 -50.0 -100.00 Lytton 0 0 0 0 0 0 1 4,581,950 -100.0 -100.00 E - Bonaparte Plateau 1 400,000 1 0 9 1,360,300 3 350,000 200.0 288.66 I - Blue Sky Country 4 620,000 2 55,000 7 670,000 4 624,235 75.0 7.33 Chase 0 0 2 440,000 7 1,486,140 4 620,000 75.0 139.70 Logan Lake 3 825,000 2 305,000 4 838,000 3 585,000 33.3 43.25 J - Copper Desert Country 9 3,869,000 2 36,537 22 5,906,311 5 876,537 340.0 573.82 L - Grasslands 0 0 4 534,960 6 485,000 8 994,960 -25.0 -51.25 P - Rivers and the Peaks 7 1,921,500 4 382,000 20 3,623,500 5 661,965 300.0 447.39
M - Beautiful Nicola Valley - North 7 1,712,000 2 400,000 11 2,272,000 3 440,000 266.7 416.36 N - Beautiful Nicola Valley - South 1 10,000 0 0 2 270,000 2 70,000 0.0 285.71 Clearwater 3 376,000 1 62,000 4 376,000 3 217,000 33.3 73.27 A - Wells Gray Country 0 0 0 0 1 35,000 0 0 0.0 0.00 B - Thompson Headwaters 0 0 0 0 1 150,000 0 0 0.0 0.00
Page 175 of 208 O - Lower North thompson 0 0 1 0 3 75,000 3 300,000 0.0 -75.00
TOTAL 38 9,787,500 23 2,228,497 103 17,661,251 48 10,339,647 114.6 70.81 THOMPSON - NICOLA REGIONAL DISTRICT
Thompson-Nicola Invasive Plant Management Committee
Wednesday, March 10, 2021
MINUTES of a Meeting of the THOMPSON-NICOLA INVASIVE PLANT MANAGEMENT COMMITTEE held in the 4th Floor Board Room on Wednesday, March 10, 2021 commencing at 1:30 PM.
PRESENT: Ms. A Jackson Vice Chair(Attended Virtually) Grasslands Conservation Director B. Roden Village of Ashcroft Director H. Graham Electoral Area “N” (Beautiful Nicola Valley South) Ms. R. Whitehouse (Attended Virtually) Ministry of Forests, Lands & Natural Resources Mr. G. Gielens (Attended Virtually) Ministry of Transportation & Infrastructure Mr. D. Paradis Shuswap Nation Tribal Council Ms. P. Broad (Attended Virtually) Thompson Rivers University Ms. A. Zemanek BC Parks
BC Cattleman’s Association Ms. H. Rutherford ABSENT: Ministry of Forests, Lands & Natural Resources Ms. S. Wurtz Ministry of Transportation & Infrastructure Ms. D. Olsen Nicola Tribal Association Mr. M. Jumbo
STAFF: Mr. S. Hildebrand, Chief Administrative Officer Ms. A. Saat, Deputy Corporate Officer Mr. J. Devlin, Director of Environmental Services Mr. J. Vieira, Manager of Environmental Health Services Ms. C. Hougen, Invasive Species Management Coordinator (Attended Virtually) Mr. M. Dedels, Invasive Plant Coordinator (Attended Virtually) Ms. M. Jeremiah, Recording Secretary
PRESS: 1 member of the press
OTHERS: Director Ken Gillis, Electoral Area “L” (Grasslands)
1 WELCOME & INTRODUCTIONS
The meeting was called to order at 1:30 pm.
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2 ELECTION OF COMMITTEE CHAIR AND VICE CHAIR
The Thompson-Nicola Invasive Plant Management Committee deferred election of Chair and Vice Chair to the May 12, 2021 meeting.
3 CHAIR'S ANNOUNCEMENTS
None.
4 ADDITIONS TO OR DELETIONS FROM THE AGENDA
None.
5 MINUTES
5.1 November 18, 2020 Thompson-Nicola Invasive Plant Management Committee Meeting Minutes
Moved by Director Graham Seconded by Director Roden
THAT, the minutes of the Thompson-Nicola Invasive Plant Management Committee meeting dated November 18, 2020 be adopted, as circulated.
CARRIED
6 DELEGATIONS
6.1 Jodi Romyn - Director of Finance and Operations, Invasive Species Council of BC
Ms. Romyn, provided a verbal presentation to the TNIPMC highlighting the Stronger BC program and how it relates to invasive species. In January 2020, Premiere Horgan announced the $12 million dollar plan around invasive species work training and employment around the province. The Invasive Species Council of BC has been allocated $8 million dollars to deliver programming through to March 2022, with a primary focus of funding for employment opportunities and training, and a secondary focus of completing educational and operational works related to invasive species across the province.
Ms . Rom yn noted the task for the operational roll out for the Invasive Species Council is to create 200 jobs by March 31, 2022, and they are building a comprehensive training program for all staff to have certification and to be effective in invasive species treatment, with on ground training and mentoring. Ms. Roymn also noted that new jobs must be created, and work on ground
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cannot be already under contract, or planned. The detailed work plan has been developed for operations on provincial public lands, local government lands, Indigenous reserve lands, and not for private lands. The intent is to work with affiliate partners to roll out action teams from March to June as part of the Phase 1 roll out.
Ms. Romyn noted the Invasive Species Council is in the process of working with affiliate partners to develop local work plans in each confirmed location (Nanaimo, Chilliwack, Grand Forks, Victoria, Vancouver, Nelson, and Salmon Arm) with more locations expected in the future. Ms. Romyn also noted that while project or contract work is not approved at this time, local governments are encouraged to become part of the local planning process and bring site, activity or priority forward.
Upon question, Ms. Romyn noted presentations have been completed through the local government invasive species network to engage in local planning processes. Team locations will be communicated through the network, and those teams will reach out to regional, local government and Indigenous partners. Ms. Romyn also noted inquiries are welcome at the Invasive Species Council, and to watch for updates through the local government network.
7 CORRESPONDENCE
7.1 Letters to and from TNRD Board Chair and Provincial Ministries (Ministry of Forests, Lands, Natural Resource Operations and Rural Development, Ministry of Transportation and Infrastructure, Ministry of Environment)
Moved by Director Roden Seconded by Director Graham
THAT, the Committee recommend to the Board of Directors that staff submit requests for meetings with the ministers of MOTI, MOE, and FLNRORD at the 2021 UBCM Convention, as a follow up to the letters sent in November 2020 requesting increased invasive plant funding.
CARRIED
8 REPORTS and/or DISCUSSION
8.1 Provincial Invasive Species Programs Funding Announcement
The TNIPMC received a report dated March 10, 2021 prepared by the Director of Environmental Services regarding a recent provincial funding announcement targeting invasive species.
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Moved by Director Roden Seconded by Director Graham
THAT, the report from the Director of Environmental Services dated March 10, 2021 regarding the Provincial Invasive Species Programs funding announcement, be received for information. CARRIED
Moved by Director Graham Seconded by Mr. Paradis
THAT, due to technical difficulties, Director Roden assume the position of Chair for the balance of the meeting. CARRIED
2021 Regional Invasive Plant Treatment Plans
The TNIPMC received a report dated March 10, 2021 prepared by the Director of Environmental Services sharing the 2021 invasive plant treatment plans of TNIPMC partners, for further discussion and comment.
The Invasive Plant Management Coordinator provided highlights from the February 21, 2021 Planning Session including a review of the operational guide plan, bio control research, specifically on Spotted knapweed, controlling plants and seed production, what’s happening at our borders regarding plants of concern, and an operation plans roundtable. The Invasive Plant Management Coordinator noted that key players such as Trans Mountain and Highland Valley Copper were invited, however did not attend.
The Invasive Plant Management Coordinator introduced presenting committee members :
MoTI Operational Plans
Mr. Gielens noted that the pilot partnership program with the TNRD for roadside treatment has reached completion after four years and also noted the budget will be re-evaluated with the TNRD. Mr. Gielens spoke to what was proposed for 2021-2022, and noted an allocation of $150 thousand dollars to carry out invasive plant treatment on behalf of MoTI, including TNRD treatment of high priority species on MoTI right of ways.
Mr. Gielens mentioned that the Gravel Pit program with the TNRD has been a successful program, and a proven integrative pest management strategy, with
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more pits treated year over year with less pesticide, indicating that the program is working. Plans to continue work with the same committed budget, and the program has been expanding into other areas of the Southern Interior.
Mr. Gielens noted the success of the Elephant Hill Wildfire Program and mentioned this is the last year funding is available.
Mr. Gielens also noted mechanical treatment at Nicola Lake as part of the Stronger BC funding initiative; a partnership with the Ministry of Environment on invasive and aquatic species.
BC Parks Invasive Plant Treatment
Ms. Zemanek noted there are ten park areas within the TNIPMC operating area, with five managed in the Thompson section. She also noted that a list of the priority sites have been identified to receive management efforts. The main priority will be to inventory 2-5 sites per year within these management areas. Ms. Zemanek mentioned the parks to receive treatment, and noted that various types of invasive plants are planned for treatment.
Upon question, Ms. Zemanek noted placing signage on main trails with pictures of top species will become an education piece.
Elephant Hill Wildfire Invasive Plant Treatment Plan 2021
Mr. Dedels highlighted 2020 program achievements in 2020, and noted that the plan this year will expand on outreach and education, First Nations partnerships, completing treatment on all MoTI corridors with the inclusion along Hwy 97 for priority species, expanding private land treatments including lands within First Nations and municipalities, offering seeding services, surveying and enhancing biological control, and future planning.
MFLNOROD Treatment Plans for 2021
Ms. Whitehouse noted treatment plans will be focusing on regional early detection and rapid response for species such as Field scabious, Blueweed, Hoary alyssum, and Hoary cress, work with BC Hydro and MoTI, continuing the Good Neighbour program, and continuing rancher and First Nation contracts within the Cascades District. Ms. Whitehouse also noted the various areas planned for treatment in the Cascades Forest District and select Spotted knapweed treatment for priority areas.
TNRD Treatment Plan for 2021
Ms . Hougen provided an update on high priority MoTI roadside invasive plant treatments in the region such as Hoary cress along Shuswap Road. She also noted the continuation of the Good Neighbour program and the intent to
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merge the MoTI Good Neighbour program with the TNRD Rebate program. Additional treatments noted were MoTI roadside treatments focusing on areas such as Paul Lake, Highway 1 and Highway 97 interchange, Westwold, Kane Valley Road, Fox Valley Road, and the Highway 5 North rest stop. Ms . Hougen also mentioned treatment plans for BC Parks and noted a pilot partnership in 2021.
Ms . Hougen noted treatment plans at TNRD solid waste management facilities such as Savona, and Clearwater, highlighted current contracts within the TNRD treatment areas, and funding allocations for the invasive plant treatment program.
Kamloops Indian Band
Mr. Paradis noted aerial treatment for 2,000 acres on Reserve, to continue the work completed over the last few years.
Moved by Director Graham Seconded by Director Paradis
THAT, the report from the Invasive Plant Management Coordinator dated March 10, 2021 regarding 2021 Regional Invasive Plant Treatment Plans, be received for information. CARRIED
8.3 Thompson Nicola Invasive Plant Management Committee Operational Plan
The TNIPMC received a report dated March 10, 2021 prepared by the Director of Environmental Services presenting the draft TNIPMC Operational Plan for discussion and comment.
The Invasive Plant Management Coordinator provided an overview of the TNIPMC Operational Plan, noting the guide will include terrestrial, including riparian, invasive plants within the TNRD. The Invasive Plant Management Coordinator also noted that the guide focuses on regional invasive plant management categories, defining their distribution and management goals across the region. The document lists invasive plants and assigns them to a management category where regional plants have been categorized based on risk assessment, score and expertise. These plants have been prioritized based on the specific regional areas. It was noted the plan will be brought forward to the TNIPMC for review and approval, with the plan updated annually.
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Moved by Director Graham Seconded by Director Paradis
THAT, the report from the Invasive Plant Management Coordinator dated March 10, 2021 regarding the Thompson-Nicola Invasive Plant Management Committee Operational Plan, be received for Information. CARRIED
8.4 Coordinator Report
The Invasive Plant Management Coordinator provided a verbal update regarding TNIMPC membership and noted the addition of BC Parks, and that they are looking for new representation from BC Cattleman’s Association. She also mentioned the Strategic Planning Session held on February 12, 2021 which proposed outcomes to guide work for the next five years, and included a revised mission, vision and goals. She noted the draft plan will be circulated for feedback and presented at the next meeting for adoption.
The Invasive Plant Management Coordinator noted the education and outreach program work plan is complete. She also noted that she met with the SD 73 Science Coordinator and will be working on a comprehensive virtual resource package for schools. It was also noted that an application has been made to present at the Kamloops Thompson Teachers Association.
The Invasive Plant Management Coordinator also addressed the ongoing items from the Coordinator Report.
8.5 TNRD Invasive Plant Expansion Update
The Environmental Services Manager provided a verbal update regarding the TNRD Invasive Plant Expansion program and noted that the current program only allows for participation from electoral areas within the TNRD through taxation. The Environmental Services Manager and Invasive Plant Management Coordinator have been presenting the program in person and virtually to municipal councils. To date, the following member municipalities have expressed interest: Merritt, Clearwater, and Sun Peaks. Kamloops and Chase have chosen to not join the program. It was noted that other member municipalities have the TNRD Invasive Plant program on their agenda for discussion.
The Environmental Services Manager also noted that once all member municipalities have responded, the bylaw will be amended, and participating municipalities will be taxed for program participation in 2022. Participation will include access to the rebate program.
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9 NEW BUSINESS
None.
10 NEXT STEPS / WRAP UP
None.
11 NEXT MEETING DATE
The next TNIPMC meeting will be held on May 12, 2021 at 1:30 pm.
12 ADJOURNMENT
The meeting adjourned at 3:37 pm.
Certified Correct:
Acting Chair
Deputy Corporate Officer
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THOMPSON-NICOLA REGIONAL DISTRICT Thompson Headwaters Services Committee Tuesday, April 6, 2021
MINUTES of a meeting of the THOMPSON HEADWATERS SERVICES COMMITTEE of the Thompson-Nicola Regional District held at Blue River Community Hall, Blue River, BC on Tuesday, April 9, 2021, commencing at 7:00 PM.
PRESENT: Chair S. Quinn Director, Electoral Area “B” TNRD B. Karas Vice-Chair E. Deckert* Avola Representative C. Schenstead Blue River Representative P. Tyacke* Blue River Representative ABSENT: L. Onslow Blue River Representative S. Tobin Avola Representative
STAFF: S. Madden Services Coordinator, TNRD Recording Secretary
GUEST: C. Imrie, Fresh Inc.*
* Attended via conference call and Zoom
1. CALL TO ORDER Chair Quinn called the meeting to order at 7:00 PM.
2. CHAIR’S ANNOUNCEMENTS Due to recent Public Health Orders (Ministerial Order No. M192) the Thompson-Nicola Regional District is restricting the public from attending meetings in-person. Members of the public who wish to comment or ask a question on a specific agenda item may submit their questions in advance to [email protected] or call in to 250-377-8673 ext. 2391, up 4:00 pm the day before the meeting Chair Quinn advised the members that the non-binding Dangerous Dog Control Establishment survey only received 30 responses and that 22 of them indicated they did not want dangerous dog control established in Area “B”. Chair Quinn will not move this item forward. The Mosquito Control Service Establishment petitions have been sent out to property owners within the proposed service area. Deadline for response is April 30.
3. ADDITIONS TO OR DELETIONS FROM THE AGENDA Moved by C. Schenstead Seconded by P. Tyacke That the April 6, 2021 regular Committee agenda be approved as presented. CARRIED
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4. MINUTES 4.1. February 9, 2021 Thompson Headwaters Services Committee Minutes Moved by B. Karas Seconded by P. Tyacke THAT the minutes of the February 9, 2021 regular Committee meeting be adopted. CARRIED
5. DELEGATIONS 5.1. Crystal Imrie, Fresh Inc. re: Blue River Tourism Marketing – 2020 Statistics and 2021 Overview Ms. Imrie presented comparative statistics for the October 2019-March 2020 vs October 2020-March 2021 tourism marketing activities (i.e. Facebook, Instagram and the Blue River website). Overall the sites are improved from the same period last year, with few exceptions, and taking Covid-19 impact on tourism in to account. Marketing activities and messaging are following Destination BC guidelines. Ms. Imrie reviewed the 2021 marketing activities which will be undertaken this year, and took questions and suggestions from the Committee.
6. UNFINISHED BUSINESS 6.1. Blue River Trails Master Plan Update The Services Coordinator reviewed the activities that are taking place: • the Blue River Trails Working Group has had their Trails Master Plan Workshop; • the messaging for social media and website input is being reviewed; • Simpcw engagement has been requested; • The Services Coordinator is reviewing the draft trail map, based on feedback and input from Working Group members: • stakeholder phone calls are occurring; • the contractor is planning a visit to Blue River for the beginning of May, for trail review and potential public consultation meeting (this may not be possible depending on PHO guidelines – it may move online).
7. REPORTS and/or INQUIRIES 7.1. Blue River Tourism Marketing Update Provided under item 5.1.
7.2. Blue River Trails Working Group Held a Zoom meeting February 24, and the Trails Master Plan Workshop on March 18. There will be a fieldtrip with Glenn Foss of Simpcw Resources Group, to review the preliminary block layout in the Green Mile and White River areas. The Working Group and Committee members will be invited to attend if they are interested.
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7.3. North Thompson Valley Marketing Committee (NTVMC) Update Moved by B. Karas Seconded by P. Tyacke That the February and March 2021, North Thompson Valley Marketing Committee Updates be received for information. CARRIED
7.4. Member Updates 7.4.1. E. Deckert – nothing to report 7.4.2. B. Karas – nothing to report 7.4.3. L. Onslow - absent 7.4.4. C. Schenstead Ms. Schenstead and Ms. Onslow have held a meeting with Mr. J. Vieira from TNRD, regarding share shacks and composting. Share shacks do not work well in the valley and are not supported by the TNRD. The TNRD and the Blue River Community Association will work on options for establishing a composting site at the Blue River Community Garden, Mr. Vieira is exploring options. 7.4.5. S. Tobin – absent
7.4.6. P. Tyacke – nothing to report
7.5. Director’s Report – nothing to report
7.6. TNRD Electoral Area “B” Services Update The Committee received a report dated April 1, 2021 to provide an update on the Electoral Area “B” Services that fall within their mandate, and any operational or capital projects which are in the 2021 budget. Moved by B. Karas Seconded by C. Schenstead THAT the April 1, 2021, update report on the Electoral Area “B” Services, be received for information. CARRIED
Request to put “shallow – no diving” signage on first section of dock. Mark the temporary fix on the jetty so people leave it alone. Reviewed the proposed “Welcome to…” sign structure and rough sign design. Committee is in favour of the concept and understands that there’s enough funding in 2021 budget to install Blue River signs, with Avola’s in 2022 budget. Services Coordinator will provide an opportunity to design and quote to Blue River area residents. Ms. Tyacke requests that “Jewel of the Yellowhead” be incorporated in to the sign if possible. Services Coordinator reviewed the 8 panel cc z-card product as a suggestion for the new Blue River Trails brochure. One side would have winter trails and relevant safety information, other would have summer trails with relevant safety information. Committee suggests selling some advertising in the brochure, to help offset the costs, and to incorporate QR codes on signage to access the brochure as well.
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Moved by P. Tyacke Seconded by E. Deckert THAT, the Committee requests the Services Coordinator proceed with design and production of 500 - 8 panel cc z-cards for the Blue River Trails map, for an estimated cost of $3,200.00; AND THAT, the Services Coordinator pursue advertising revenue to help offset the cost of production. CARRIED
8. NEW BUSINESS 8.1. Blue River Community Park – Winter Maintenance The Committee discussed the utilization of Eleanor Lake in the winter and the fact that there is no maintained access or parking area. Moved by P. Tyacke Seconded by C. Schenstead THAT, the Services Coordinator provide a report with recommendations on establishing and maintaining winter access to Eleanor Lake, from the Blue River Community Park. CARRIED
9. QUESTION PERIOD The public was provided opportunity to comment or ask questions on a specific agenda item via email or phone. No questions or comments were received.
10. NEXT MEETING DATE 7:00 May 4, 2021 at the Avola School House, Avola, BC.
11. ADJOURNMENT The meeting be adjourned at 8:20 pm.
Certified Correct:
______Chair Services Coordinator
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THOMPSON-NICOLA REGIONAL DISTRICT Wells Gray Country Services Committee Wednesday, March 17, 2021
MINUTES of a meeting of the WELLS GRAY COUNTRY SERVICES COMMITTEE of the Thompson-Nicola Regional District held at Dutch Lake Community Centre, 209 Dutch Lake Rd, Clearwater, BC on Wednesday, March 17, 2021 commencing at 5:00 PM.
PRESENT: Chair C. Schaffer Director, Electoral Area “A” TNRD M. Miller Birch Island S. Neufeld Upper Clearwater M. Savage Blackpool
ABSENT: B. Ludtke E. Blackpool T. Tobin Vavenby H. Wadlegger Vice-Chair
STAFF: S. Madden Services Coordinator, TNRD Recording Secretary
1. CALL TO ORDER Chair Schaffer called the meeting to order at 5:06 PM.
2. CHAIR’S ANNOUNCEMENTS - None
3. ADDITIONS TO OR DELETIONS FROM THE AGENDA Moved by M. Miller Seconded by M. Savage THAT the March 17, 2021, regular Committee agenda be approved as presented. CARRIED
4. MINUTES 4.1. December 16, 2020 Wells Gray Country Services Committee Minutes Moved by M. Miller Seconded by S. Neufeld THAT the minutes of the December 16, 2020, Regular Committee Meeting be adopted. CARRIED
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5. DELEGATIONS 5.1. Vet Recruitment A presentation by Liz Morrison & Candus Graffunder, representing the Wells Gray Country Vet Recruitment Coalition, on community efforts to recruit a vet to Clearwater and area. Request for a letter of support and a financial contribution of $500.00 for the production of a recruitment video. Ms. Morrison and Ms. Graffunder reviewed the community and stakeholder responses and assistance that they’ve received to date on this effort. There was confusion regarding the $1,000.00 funding request submitted for Electoral Area Director Discretionary funds, versus the $500.00 request from the Committee. These are both requests which would be considered under TNRD budget lines. The presenters confirmed that funds for the initiative are being held as a separate line item and fund, under the Wells Gray Riders Association. The Committee will consider this request under New Business.
6. UNFINISHED BUSINESS - None
7. REPORTS and/or INQUIRIES 7.1. Director’s Report The Committee received a report for January – February 2021, on the Director’s activities since the last Committee meeting. Director Schaffer reviewed potential uses for the $10,000.00 Covid Restart funding allocated to Electoral Area “A”. These include consideration of backfilling revenue losses for the North Thompson Sportsplex and Transit, both funded 40% as a shared service with the District of Clearwater, and a consideration of providing funding to the Upper Clearwater Fire Brigade. A final decision has not been made on how to allocate these funds.
Moved by M. Savage Seconded by S. Neufeld THAT the Electoral Area “A” Director’s Report for January-February 2021 be received for information. CARRIED
7.2. TNRD Electoral Area “A” Services Update The Committee received a report dated March 9, 2021, to provide the Committee with an update on the Electoral Area “A” services which fall within their mandate, and any operational or capital projects which are in the 2020 budget.
Moved by M. Miller Seconded by S. Neufeld THAT the March 9, 2021, update report on the Electoral Area “A” Services, be received for information. CARRIED
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The Services Coordinator has received information related to potential base pricing for the 2 – 2” water services to the Vavenby Community Hall and Vavenby Community Park. The potential increase is 480% of what is currently charged, based on a 2” service, not including consumption. With the installation of an irrigation system, there will be additional metered charges. Discussion occurred regarding potential options to minimize the impact of the new fees on the Community Hall and Community Park budgets.
Moved by S. Neufeld Seconded by M. Savage THAT the Committee requests the Services Coordinator provide a report on options for reducing the cost of water services to the Vavenby Community Hall and Vavenby Community Park, prior to the 2022 budget considerations. CARRIED
7.3. Member Updates 7.3.1. M. Miller Roads in Birch Island are a mess this spring. 7.3.2. S. Neufeld Grooming of the cross country ski trails at Majerus and Helmcken Falls has been very successful this year. 7.3.3. M. Savage Provided updates on Blackpool Fire Department and Highway Recue items. Concerns regarding safety, related to deterioration of the pavement along the fog line on Highway 5, near the Yellowhead Helicopters, and the sinking culvert near Sunset Trailer Park on the Old N. Thompson Highway.
8. EXTERNAL COMMITTEES 8.1. Joint Services Committee – (Director Schaffer, H. Wadlegger) – Next meeting May 10, 2021 The Services Coordinator reviewed the timelines that Tourism Wells Gray has been given to present to the Committees, for application for a further 5 years of Municipal and Regional District Tax collection. Present to Joint Services May 10, Wells Gray Country Services Committee May 19 and TNRD Board June 17. Application for MRDT must be supported by both the TNRD Board and the District of Clearwater Council.
Moved by M. Miller Seconded by M. Savage THAT the November 9, 2020 and January 11, 2021 minutes of the Joint Services Committee, be received for information. CARRIED
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8.2. Tourism Wells Gray Association (H. Wadlegger) – Next meeting April 7, 2021
Moved by S. Neufeld Seconded by M. Savage THAT DRAFT minutes of the January 13 and March 3, 2021 Tourism Wells Gray Association, be received for information. CARRIED
8.3. District of Clearwater Forestry Working Group (S. Neufeld) – Next meeting May 11, 2021
There has been a lot of discussion regarding Caribou Recovery, Cedar-Hemlock partition pricing concerns and availability of timber for value added businesses.
8.4. District of Clearwater – Wells Gray Community Forest Commission (M. Miller) – Next meeting TBD
The next funding intake is in April, with a decision by end of April
8.5. District of Clearwater – Community Economic Development Task Force (Director Schaffer) – Next meeting TBD
9. CORRESPONDENCE 9.1. Action Requested 9.1.1. District of Clearwater Invitation to appoint a member of the Committee to the District of Clearwater - Community Economic Development Task Force
Moved by S. Neufeld Seconded by M. Miller THAT Director Schaffer be appointed to the District of Clearwater – Community Economic Development Task Force. CARRIED
10. NEW BUSINESS 10.1. Vet Recruitment Moved by M. Savage Seconded by M. Miller THAT the Wells Grey Riders Association be provided $1,000.00 from the Electoral Area “A” Economic Development & Tourism budget, in support of the creation of a video for the Vet Recruitment initiative for Clearwater and Area “A”; AND THAT, upon completion of the Vet Recruitment initiative, a financial report detailing revenues and expenses for the initiative be provided for Committee information. CARRIED
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11. NEXT MEETING DATE 5:00 April 14, 2021, at the Dutch Lake Community Centre, 209 Dutch Lake Rd, Clearwater.
12. ADJOURNMENT Moved by M. Savage THAT the meeting be adjourned at 6:45 PM. Certified Correct:
______Chair Services Coordinator
Wells Gray Country Services Committee - Director Schaffer Page 192 of 208 THE CITY OF VICTORIA OFFICE OF THE MAYOR
March 31,2021
The Honourable Harry Bains Minister of Labour PO Box 9064, Stn Prov Govt Victoria, BC V8W 9E2
Dear Minister Bains,
On behalf of Victoria City Council, I am writing today to request favourable consideration for the below motion passed at the March 11, 2021 Council meeting:
WHEREAS the covid pandemic has exacerbated existing inequalities and its social, health, and economic impacts are particularly devastating for women and racialized communities; and
WHEREAS the tourism and hospitality industries have been drastically impacted; and
WHEREAS of the 50 000 hotel workers that were laid of in March 2020, the majority are women and people of colour; and
WHEREAS the duration of the pandemic means that recall rights require extension; and
WHEREAS there are reports of hotels in British Columbia refusing to commit to bringing workers back to their jobs when business returns; and
WHEREAS the City of City of Victoria is committed to a COVID recovery plan that takes better care of people, the environment, and the community than the systems we had before the pandemic; and
WHEREAS the City of City of Victoria recognizes hotel workers and people who work in the tourism industry as valued and valuable members of our community;
THEREFORE, BE IT RESOLVED THAT the City of City of Victoria affirms that people should not lose their livelihoods due to the pandemic; and
.../2 1 Centennial Square Victoria British Columbia Canada V8W 1P6 Telephone (250) 361-0200 Fax (250) 361-0348 Email [email protected] www.vicroria.ca City of Victoria - Hospitality Worker Rights Impacted by the Pandemic Page 193 of 208 THAT the City of Victoria write to the Ministers of Labour and Tourism expressing our support for the right for laid off workers to return to their jobs when the pandemic eases; and
THA T this letter be forwarded to all BC municipalities asking to write their support; and
THA T the City of Victoria writes to the Association of Vancouver Island and Coastal Communities.
Though not expressly in the resolution, the intention of this motion was to write to both the Association of Vancouver Island and Coastal Communities and the Union ofBC Municipalities, encouraging them to host future conferences and events in venues that respect worker rights and pay at least a living wage. A copy has been sent to both organizations.
Thank you for your time and consideration. Please do not hesitate to reach out should you have any questions regarding this letter.
Lisa Helps Victoria Mayor
Cc: Honourable Melanie Mark, Minister of Tourism, Arts, Culture and Sport The Association of Vancouver Island and Coastal Communities (AVICC) The Union of British Columbia Municipalities (UBCM)
The City of Victoria recognizes the Songhees and Esquimalt Nations in whose traditional territories we live and work '·Hay swx qa"
City of Victoria - Hospitality Worker Rights Impacted by the Pandemic Page 194 of 208 Sbr>mw ow wwro>E~> ..mm..s\mm:mowm? mam.wmm.. 3% mmu< 238: 3. NOB 9-8-8 Crisis Line Initiative Eosocmmio 29¢ was §mB_uoH omwm:=mBoE mo:goon? I Ooas?mss E 3 >smn=.> <5 oBm=”=a= ME: 8;. Pow U9: Eosocamim 205 m3? Wanw?omhm 09:8: Keno: I msmonma?o?omvi OimwmCum H:Emm Eommo.3 mmimomEm: 3 mWamcrz.3835 cmwiom?m 02:8: ~55 on 33% m.BB. :5 3:02am Bone: Sum ummm?w 2?“: Ea Szwmaomw?o?am obaonmama3% clam mam5Em: HrmswV5: mowE53 mumBmzoa 8 90 38:30: omw?ombmOocsoz. NSH :8 cansms §E.8&na& ormzosma.1288 5% can:nosmioamia WBwmo..mW05 Em OO .Z_u__mm>a3_3>u3_am=m:o:,_<_m _<_m:.O—._m. $,..,,\,<,,_.,.m_.m____,....o=mm_,._< ._.:mIo:oSm_u_m _um: Iocmm 2 Oo33o:m O:m< _um:<.Im_.Q:©Um:.no.om Wm” mcutoz 3.. as ozmw_.=:.... EmmmmUmma?a Em.“m?Em _<_o_.am<__<_m8: ,_.BE mm%_&Oo::o__ _<_mm::m_Em ._.os3m:_U9“ m_om__:3o:mm:Oo::o= vmmmmuEm ..o=o<<_:m_.mmo_::o:u 5.1.5. =3 HoE=mE.tan mE===§§..= 0053: tmmm Sm mo=os=.:Q302.0: 9.1 3.32 m 3:2 ..=Q..om=.=.Qman:mttbol noSm Son: 33 Eth. 3&3: §..~=..mum~. an Immir :5 93.0 m:Q ‘com. mwmm~===..E.bm:.:.ommm o:=..:mQ ..=So E?mw #03 E9252. omhm§.m5m:.._ ER .3303. 20:5 Owmzmmmz- mazmémt 3 m=tbo:., *2 m 2m_...o=m: mE.2.% .uwo<¢=~..o: Io=..:m.. sEmmm>m Sm E23: Qo LZU simmmhm Sm o=Do..:Q0OSU-.$ tm:Qm:=.nrmmEnwmmmonSm Qmimzz 3» mE.2.Q¢ bwm >2U s\:mmm>m m5.m=.:©mE.2.Qmt..m 2,6 <_Emmm>m ..: N8» Em QE....mQmumamES :m<¢ ..: Emomm:m:.o:m\ mumn:.m..m :oS.:m.. LZU s\:mmm>m =8 Hoézmib 9. mbmzzioammzOozznm ..mno©=..NmmEmu .._...mm m..D=E.nm:_..m:Q ..3bo:m:_._ ....=.=.m:. 09:5: ::Qm_.m.nm:n_m_:92 39.0 Em: m o3_m_8 _u_,mmm« _<_m on. _<_m3umq _<__._:_o€m_:_mm _<=u3% Uo:m:< _<_U_<_m_>305 Omzmammz_»mQ_o-._.m_m<.m_o: man._.m_moo33::_om=o:m Oo33mmm_o: AOm._.OV Page 197 of 208 March 17, 2021 By email: [email protected] BC Utilities Commission Suite 401, 900 Howe Street Vancouver, BC V6Z 2N3 RE: British Columbia Hydro and Power Authority (BC Hydro): 2020 Street Lighting Rate Application To Whom It May Concern: On behalf of the City of Prince George Council, please accept this letter in opposition to BC Hydro’s proposed 2020 Street Lighting Rate Application (Application). The Application, submitted by BC Hydro in November 2020, seeks approval for an increase in the monthly rate charged per street light which includes a surcharge to recover the costs incurred by BC Hydro to convert existing High Pressure Sodium (HPS) light fixtures to LED fixtures. While the City of Prince George supports the environmental benefits that will result from the conversion to LED technology, we are not in support of a surcharge rate downloaded to municipalities to cover the disposal of existing lights and their associated depreciation costs. As such, we respectfully request that the City’s concerns be considered in the evaluation of BC Hydro’s Street Lighting Rate Application. Sincerely, Mayor Lyn Hall cc: All UBCM Member Local Governments City of Prince George Page 198 of 208 March 17, 2021 Transmitted via email: [email protected] The Honourable Patty Hajdu, P.C. M.P. Minister of Health House of Commons Ottawa, Ontario K1A 0A6 RE: Opioid Crisis and Call for Overdose Action Plan Dear Minister, The City of Prince George Council and Staff have taken part in conversations with many stakeholders across our community regarding the impact of the opioid crisis on local health and policing resources. We acknowledge the steps taken by the Government of Canada thus far in addressing the need to improve access to treatment and harm reduction services, legal protection for individuals seeking emergency services during an overdose by way of the Good Samaritan Drug Overdose Act, awareness and prevention around the use of opioids, and the continued work to reduce the illegal and often tainted opioid supply. To further support the country’s effort in addressing the opioid crisis, the City of Prince George calls upon the Government of Canada to further its work through the implementation of a National Overdose Action Plan. As such, the City supports the following resolution shared by other municipal councils across the province: WHEREAS the opioid crisis is one of the largest public health emergencies of our lifetime, with a death about every two hours on average and a death toll of over 16,360 since 2016 (January 2016 to March 2020); AND WHEREAS other countries have significantly reduced drug-related fatalities with reforms such as legal regulation of illicit drugs to ensure safe supply and decriminalization for personal use; AND WHEREAS the federal government has indicated it is premature to discuss these measures until there are comprehensive supports for people to get well; AND WHEREAS supports are needed, but measures that save lives are essential if people are to survive and access supports; City of Prince George Page 199 of 208 AND WHEREAS the Canadian Association of Chiefs of Police has stated that they agree the evidence suggests “decriminalization for simple possession as an effective way to reduce the public health and public safety harms associated with substance use”; AND WHEREAS the overdose crisis rages, showing few signs of abating; THEREFORE BE IT RESOLVED that Council: a) request that the Government of Canada: i) declare the overdose crisis a national public health; and ii) immediately seek input from the people most affected by this crisis and meet with provinces and territories to develop a comprehensive, Pan-Canadian overdose action plan, which includes comprehensive supports and full consideration of reforms that other countries have used to significantly reduce drug-related fatalities and stigma. On behalf of Council, thank you for your consideration of this request. Sincerely, Mayor Lyn Hall City of Prince George cc: All UBCM Member Local Governments Todd Doherty, MP for Cariboo-Prince George Bob Zimmer, MP for Prince George-Peace River-Northern Rockies Page 2 of 2 City of Prince George Page 200 of 208 LIVE MORE District of Sicamous Page 201 of 208 Sfnw LIVE MORE District of Sicamous Page 202 of 208 District of Sicamous Page 203 of 208 Date: April 8, 2021 To: CFOs & Communication Managers From: Union of BC Municipalities RE: Federal Gas Tax Fund: 2021 Update The federal Gas Tax Fund (FGTF) is now in its 17th year of delivering funding to local government infrastructure and capacity building projects in British Columbia. During that time, the fund has transferred over $3.5 billion to B.C.’s communities. I am writing to you to provide an annual update on aspects of the overall compliance framework for local governments in B.C. Like all federal funding programs, the FGTF is subject to evaluation by the Government of Canada to ensure that the program is delivering on its intended outcomes and that recipients are fulfilling their obligations. A high level of compliance is critical for ensuring that this program is retained in its current form and level of funding. We are asking for your continued support in increasing the current level of compliance in the following areas: 2021 Top-up and Proposed Name Change In March, the Government of Canada announced its intention to top-up the federal Gas Tax Fund allocation provided to B.C. and other provinces and territories for 2021. Contingent upon the passing of Bill C-25, local governments would see funding allocations effectively double for the current year. The Government of Canada has also committed to renaming the program the “Canada Community-Building Fund”, which recognizes that the fund is no longer associated with gas tax revenues. UBCM will be updating local government’s 2021 Community Works Fund allocations pending the adoption of Bill C-25. Union of British Columbia Municipalities Page 204 of 208 Communications Each local government that receives federal Gas Tax Funds has signed a funding agreement that includes a Communications Protocol (“Schedule E”). The basic aim of the communications protocol is to ensure that B.C. residents are made aware of the contributions provided by the Government of Canada through the program. There are several ways in which this can be achieved: installation of temporary construction signage; formal communications (such as news releases and media events); and social media. I am writing to you to identify minimal goals in each of these areas. • Guidelines for signage installation along with templates are available on Infrastructure Canada’s website. Any project utilizing over $100,000 from the FGTF should be accompanied with project signage. UBCM gathers data on signage installation in our annual reporting process for the federal government. Although we did see an increase in signage installation in the last reporting year, we note that many local governments are not reporting signage for projects meeting the threshold. • Communities receiving annual FGTF allocations greater than $400,000 and those receiving grants through the Strategic Priorities Fund should undertake at least one formal communication highlighting the use of funds in each year. • Local governments are required to provide advance notice to Canada, B.C. and UBCM twenty-one days in advance of any formal communications. This requirement can be fulfilled by contacting UBCM. Social media provides an efficient way to update local residents on projects and to acknowledge federal contributions. Please tag UBCM (@GasTaxFundBC) on any posts to your community’s Facebook page that recognize projects funded through the FGTF. Please ask staff responsible for social media in your local government to “like” our page. Our aim is to create a living journal of how the FGTF is renewing infrastructure in B.C.’s communities. Project Eligibility We continue to provide advice to local government staff on what are considered eligible projects for the use of Community Works Funds. For projects to be eligible, the following questions should be considered: 1. Is the recipient of funding for the project an “Ultimate Recipient” by definition? 2. Will the project result in a tangible capital asset in B.C. that is primarily for public use or public benefit? 3. Does the project fall under one of the eligible investment categories? UBCM developed guidelines for determining project eligibility for more information and examples of eligible and ineligible projects. 60 -10551 Shellbridge Way, Richmond, BC V6X 2W9 Union of British Columbia Municipalities Page 205 of 208 The following projects have been deemed an ineligible use of Community Works Funds: • Fire halls, fire trucks, emergency operations centres • City halls, public works buildings and other administrative buildings • Child care centres • Social housing • Seniors care facilities and housing • Health care related infrastructure • Small equipment purchases as stand-alone projects • Feasibility studies and detailed design (without additional capital spending) Unspent Funds The 10-year Gas Tax Fund is currently set to expire in March, 2024. At this time, there is a considerable amount of unspent funds in local government Gas Tax Fund accounts. In the coming months, UBCM will be in contact with local governments holding significant amount of Community Works Funds to confirm that funds will be utilized for local government capital projects within the current timeframe of the program. We expect that there will be requirements for spending Community Works Funds within a reasonable timeframe or funds may be re-allocated for future programming. If you have any questions, please contact Holly Yee, Program Administrator, Gas Tax Program Services, by telephone at 250-356-5134 or via email at [email protected]. For signage and communications questions, please contact Paul Taylor, Director of Communications at [email protected]. Regards, Brant Felker Manager, Gas Tax Program Services, UBCM Union of British Columbia Municipalities Page 206 of 208 Subject: FW: Bus route Kamloops to Edmonton From: Roger Nadeau [EXTERNAL EMAIL] Do not click links or open attachments from unknown senders. I would like to followup on the email I sent in January asking for support in launching a new bus route through the Hwy 5 corridor. I am excited to let you know that starting May 3rd, 2021, we will be offering service from Kamloops to Edmonton each Monday and Thursday and Edmonton to Kamloops each Tuesday and Friday. I received such great encouragement from all who I spoke with concerning this project and am looking forward to travelling through your towns. Yours Truly; Roger Nadeau Thompson Valley Charters Ltd. 250-851-9606 (direct line) 250-571-4523 (cell) [email protected] (please note new email address) The information contained in this transmission may contain privileged and confidential information of the TNRD – Thompson-Nicola Regional District. It is intended for review only by the person(s) named above. Dissemination, distribution or duplication of this communication is strictly prohibited by all recipients unless expressly authorized otherwise. If you are not the intended recipient, please contact the sender by reply email and destroy all copies of the original message. Thank you. The information contained in this transmission may contain privileged and confidential information of the TNRD – Thompson-Nicola Regional District. It is intended for review only by the person(s) named above. Dissemination, distribution or duplication of this communication is strictly prohibited by all recipients unless expressly authorized otherwise. If you are not the intended recipient, please contact the sender by reply email and destroy all copies of the original message. Thank you. The information contained in this transmission may contain privileged and confidential information of the TNRD – Thompson-Nicola Regional District. It is intended for review only by the person(s) named above. Dissemination, distribution or duplication of this communication is strictly prohibited by all recipients unless expressly authorized otherwise. If you are not the intended recipient, please contact the sender by reply email and destroy all copies of the original message. Thank you. The information contained in this transmission may contain privileged and confidential information of the TNRD – Thompson-Nicola Regional District. It is intended for review only by the person(s) named above. Dissemination, distribution or duplication of this communication is strictly prohibited by all recipients unless expressly authorized otherwise. If you are not the Roger Nadeau - Thompson Valley Charters Ltd Page 207 of 208 intended recipient, please contact the sender by reply email and destroy all copies of the original message. Thank you. Roger Nadeau - Thompson Valley Charters Ltd Page 208 of 208