CITY OF HAWAIIAN GARDENS AGENDA
CITY COUNCIL SUCCESSOR AGENCY RDA PUBLIC HOUSING AUTHORITY
MAYOR/CHAIRMEMBER REYNALDO RODRIGUEZ MA'(OR PRO TEMNICE CHAIRMEMBER BARRY BRUCE COUNCILMEMBER/DIRECTOR MYRA MARAVILLA COUNCILMEMBER/DIRECTOR MARIANA RIOS COUNCILMEMBER/DIRECTOR HANK TRIMBLE DIRECTOR CARMELLA MAHAR DIRECTOR ALBA BAC
REGULAR MEETINGS TUESDAY, JUNE 26, 2018 AT 6:00 P.M.
AMENDED A G E N D A
CITY OF HAWAIIAN GARDENS CITY COUNCIL
REGULAR MEETING
TUESDAY, JUNE 26, 2018 AT 6:00 P.M.
Meeting Location: City Council Chambers, 21815 Pioneer Boulevard, Hawaiian Gardens, California.
ADA Information: The City of Hawaiian Gardens complies with the provisions of the Americans with Disabilities Act (ADA). Anyone needing special assistance please contact the City Clerk’s Department at (562) 420-2641, at least one (1) business day prior to the meeting so that we may accommodate you.
Bilingual Information: Anyone needing a Spanish bilingual interpreter for ORAL COMMUNICATION ONLY, please contact the City Clerk’s Department at (562) 420-2641, at least one (1) business day prior to the meeting so that we may accommodate you.
PLEASE TURN OFF CELL PHONES DURING THE MEETING.
CALL TO ORDER INVOCATION FLAG SALUTE
ROLL CALL MAYOR REYNALDO RODRIGUEZ MAYOR PRO TEM BARRY BRUCE COUNCILMEMBER MYRA MARAVILLA COUNCILMEMBER MARIANA RIOS COUNCILMEMBER HANK TRIMBLE
PRESENTATIONS AND PROCLAMATIONS
RECOGNITION OF THE “MAYOR’S YOUTH WALK OF ACHIEVEMENT SCHOLARSHIP PROGRAM” PARTICIPANTS FOR 2018.
ORAL COMMUNICATIONS – ITEMS ON AND NOT ON THE AGENDA
This is the time reserved for members of the public wishing to speak on items on and not on the agenda, except for public hearing items. This period will be limited to three (3) minutes per speaker, maximum time allocated is fifteen (15) minutes. Upon conclusion of Oral Communications, the City Council, or City Staff, at the direction of the Mayor, may respond to any questions or statements that were presented by members of the public. The City Council is prohibited by law from discussing or taking any action on items presented during Oral Communications that are not on the agenda.
CITY COUNCIL AGENDA REGULAR MEETING JUNE 26, 2018 PAGE 1 OF 6
AMENDED ORAL PRESENTATION AND UPDATE BY ABC UNIFIED SCHOOL DISTRICT (ABCUSD) TRUSTEE CHRIS APODACA.
AGENDA ORGANIZATION
This is the time for the City Councilmembers to discuss any changes in the order of agenda items.
A. PUBLIC HEARING(S)
1. CONDUCT PUBLIC HEARING AND ADOPT RESOLUTION NO. 055-2018: CONDUCT PUBLIC HEARING AND ADOPT RESOLUTION NO. 055-2018, TO AUTHORIZE THE RECORDING OF SEVERAL LIEN(S) AGAINST VARIOUS REAL PROPERTIES IN THE CITY OF HAWAIIAN GARDENS FOR DELINQUENT RUBBISH COLLECTION CHARGES (REPUBLIC SERVICES, INC). (THIS AGENDA ITEM WAS CONTINUED FROM THE JUNE 12, 2018 MEETING).
COUNCIL ACTION: Conduct Public Hearing. Adopt Resolution No. 055-2018.
B. ORDINANCE(S) - NONE
C. CONSENT CALENDAR- Items listed on the Consent Calendar are considered routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, that item may be removed from the Consent Calendar and will be considered separately.
1. ADOPT RESOLUTION NO. 063-2018: APPROVE WARRANTS IN THE AMOUNT OF $2,522,176.18.
COUNCIL ACTION: Adopt Resolution No. 063-2018.
2. ADOPT RESOLUTION NO. 064-2018: AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH WEST COAST ARBORISTS (WCA) FOR TREE TRIMMING AND MAINTENANCE SERVICES.
COUNCIL ACTION: Adopt Resolution No. 064-2018.
3. ADOPT RESOLUTION NO. 065-2018: FIXING THE APPROPRIATION LIMITATION IN THE CITY OF HAWAIIAN GARDENS FOR THE FISCAL YEAR 2018-2019.
COUNCIL ACTION: Adopt Resolution No. 065-2018.
CITY COUNCIL AGENDA REGULAR MEETING JUNE 26, 2018 PAGE 2 OF 6
AMENDED
C. CONSENT CALENDAR (CONTINUED)
4. ADOPT RESOLUTION NO. 066-2018: APPROVING AN AGREEMENT BETWEEN THE LOS ANGELES GATEWAY REGION INTERGRATED REGIONAL WATER MANAGEMENT JOINT POWERS AUTHORITY AND THE CITY OF HAWAIIAN GARDENS FOR COST SHARING FOR THE INSTALLATION OF MONITERING EQUIPMENT PURSUANT TO HARBOR TOXIC POLLUTION TMDL.
COUNCIL ACTION: Adopt Resolution No. 066-2018.
5. ADOPT RESOLUTION NO. 067-2018: APPROVING A REQUEST BY THE PACIFIC GARDENS MEDICAL CENTER TO ALLOW A ONE-YEAR DEFERMENT OF TWO ITEMS REQUIRED BY RESOLUTION NO. 024-2017, AND A THIRTY-DAY EXTENSION FOR ALL OTHER ITEMS REQUIRED BY RESOLUTION NO. 024-2017 AND CASE NO. PLNG2017-0061, FOR THE HOSPITAL OPERATION LOCATED AT 21530 PIONEER BOULEVARD, HAWAIIAN GARDENS, CALIFORNIA, 90716.
COUNCIL ACTION: Adopt Resolution No. 067-2018.
6. ADOPT RESOLUTION NO. 068-2018: ACCEPTING THE CONSTRUCTION IMPROVEMENTS AS COMPLETE, FOR THE CANNON INSTALLATION AT THE VETERANS MEMORIAL IN FRONT OF CITY HALL, AND AMENDING THE FISCAL YEAR 2017-2018 BUDGET AND ADDING $12,000 TO COVER THE ADDITIONAL CONSTRUCTION COSTS.
COUNCIL ACTION: Adopt Resolution No. 068-2018.
7. ADOPT RESOLUTION NO. 069-2018: ACCEPTING THE CONSTRUCTION IMPROVEMENTS FOR THE LEE WARE HEALTH CLINIC ROOF REPLACEMENT PROJECT BY BLIGH PACIFIC, AS COMPLETE, AND AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF COMPLETION.
COUNCIL ACTION: Adopt Resolution No. 069-2018.
8. COMMUNITY DEVELOPMENT DEPARTMENT - BUILDING AND SAFETY DIVISION - MONTHLY REPORT FOR MAY 2018.
COUNCIL ACTION: Receive and file.
9. COMMUNITY DEVELOPMENT DEPARTMENT - CODE ENFORCEMENT DIVISION - MONTHLY REPORT FOR MAY 2018.
COUNCIL ACTION: Receive and file.
CITY COUNCIL AGENDA REGULAR MEETING JUNE 26, 2018 PAGE 3 OF 6
AMENDED
C. CONSENT CALENDAR (CONTINUED)
10. COMMUNITY DEVELOPMENT DEPARTMENT – PLANNING DIVISION MONTHLY REPORT FOR MAY 2018.
COUNCIL ACTION: Receive and file.
11. COMMUNITY DEVELOPMENT DEPARTMENT – COMMERCIAL SIGN PROGRAM MONTHLY REPORT FOR MAY 2018.
COUNCIL ACTION: Receive and file.
12. RECREATION AND COMMUNITY SERVICES DEPARTMENT MONTHLY REPORT FOR MAY 2018.
COUNCIL ACTION: Receive and file.
13. COMMUNITY DEVELOPMENT DEPARTMENT – ENGINEER’S MONTHLY REPORT FOR MAY 2018.
COUNCIL ACTION: Receive and file.
14. CITY MANAGER’S OFFICE - ANIMAL CARE AND CONTROL MONTHLY REPORT FOR APRIL 2018.
COUNCIL ACTION: Receive and file.
15. CITY MANAGER’S OFFICE - FIRE DEPARTMENT MONTHLY REPORT FOR APRIL 2018.
COUNCIL ACTION: Receive and file.
16. CITY MANAGER’S OFFICE - SHERIFF’S DEPARTMENT MONTHLY REPORT FOR MAY 2018.
COUNCIL ACTION: Receive and file.
17. FINANCE DEPARTMENT TREASURER’S REPORT FOR MAY 2018.
COUNCIL ACTION: Receive and file.
18. COMMUNITY DEVELOPMENT DEPARTMENT – ENGINEERING DIVISION PUBLIC WORKS PERMITS REPORT FOR THE MONTH OF MAY 2018.
COUNCIL ACTION: Receive and file.
CITY COUNCIL AGENDA REGULAR MEETING JUNE 26, 2018 PAGE 4 OF 6
AMENDED
C. CONSENT CALENDAR (CONTINUED)
19. PESENTATION OF MINUTES:
JUNE 12, 2018 - REGULAR MEETING.
COUNCIL ACTION: Approve the minutes as presented.
20. PRESENTATION OF COMMITTEE MEETING REPORTS:
CAPITAL IMPROVEMENTS - JUNE 4, 2018; SPECIAL EVENTS - JUNE 5, 2018; AND SPECIAL EVENTS - JUNE 7, 2018.
COUNCIL ACTION: Receive and file.
D. DISCUSSION ITEMS
1. ADOPT RESOLUTION NO. 062-2018: APPROVAL OF A MUNICIPAL WASTE SOLID WASTE FRANCHISE AGREEMENT WITH COMMERCIAL WASTE SERVICES.
COUNCIL ACTION: Adopt Resolution No. 062-2018.
2. ADOPT RESOLUTION NO. 060-2018: APPROVING A PROFESSIONAL SERVICES AGREEMENT FOR ENGINEERING SERVICES FOR A TERM OF JULY 1, 2018 TO JUNE 30, 2021 WITH IFRASTRUCTURE ENGINEERS, INC.
COUNCIL ACTION: Adopt Resolution No. 060-2018.
3. ADOPT RESOLUTION NO. 061-2018: APPROVING A PROFESSIONAL SERVICES AGREEMENT FOR ENGINEERING SERVICES FOR A TERM OF JULY 1, 2018 TO JUNE 30, 2021 WITH WILLDAN ENGINEERING.
COUNCIL ACTION: Adopt Resolution No. 061-2018.
4. RESOLUTION NO. 059-2018: APPROVING A SECOND AMENDMENT TO AN EXISTING CONTRACT FOR BUILDING AND SAFETY PROFESSIONAL SERVICES AGREEMENT WITH TRANSTECH ENGINEERS, INC.
COUNCIL ACTION: Adopt Resolution No. 059-2018.
CITY COUNCIL AGENDA REGULAR MEETING JUNE 26, 2018 PAGE 5 OF 6
AMENDED
D. DISCUSSION ITEMS (CONTINUED)
5. REQUEST FOR REORGANIZATION OF THE CITY COUNCIL AND THE APPOINTMENT OF MAYOR AND CHAIR OF ASSOCIATED LEGISLATIVE BODIES.
COUNCIL ACTION: Council directive.
E. COMMITTEE REPORT(S)
F. NEW BUSINESS
G. ORAL STAFF REPORTS
H. ORAL COUNCIL REPORTS
I. CLOSED SESSION
1. CONFERENCE WITH REAL PROPERTY NEGOTIATIONS (GOVERNMENT CODE § 54956.8)
PROPERTY: 22434 NORWALK BLVD. (APN: 7076-033-910) (Green Property)
CITY NEGOTIATOR: Ernie Hernandez, City Manager. NEGOTIATING PARTIES: Various UNDER NEGOTIATION: Price and Terms
J. ADJOURNMENT
Adjourn to a Regular City Council meeting to be held on Tuesday, July 10, 2018 at 6:00 p.m.
CITY COUNCIL AGENDA REGULAR MEETING JUNE 26, 2018 PAGE 6 OF 6
AGENDA
CITY OF HAWAIIAN GARDENS SUCCESSOR AGENCY RDA
REGULAR MEETING
TUESDAY, JUNE 26, 2018 AT 6:00 P.M.
Meeting Location: City Council Chambers, 21815 Pioneer Boulevard, Hawaiian Gardens, California.
ADA Information: The City of Hawaiian Gardens Successor Agency RDA complies with the provisions of the Americans with Disabilities Act (ADA). Anyone needing special assistance please contact the City Clerk's Department at (562) 420-2641, at least one business day prior to the meeting so that we may accommodate you.
Bilingual Information: Anyone needing a Spanish bilingual interpreter for ORAL COMMUNICATION ONLY, please contact the City Clerk's Department at (562) 420- 2641, at least one (1) business day prior to the meeting so that we may accommodate you.
PLEASE TURN OFF CELL PHONES DURING THE MEETING.
CALL TO ORDER
ROLL CALL
CHAIRMEMBER REYNALDO RODRIGUEZ VICE CHAIRMEMBER BARRY BRUCE DIRECTOR MYRA MARAVILLA DIRECTOR MARIANA RIOS DIRECTOR HANK TRIMBLE
ORAL COMMUNICATIONS - ITEMS ON AND NOT ON THE AGENDA
This is the time reserved for members of the public wishing to speak on items on and not on the agenda, except for public hearing items. This period will be limited to three (3) minutes per speaker; maximum time allocated is fifteen (15) minutes. Upon conclusion of Oral Communications, the Agency Board, or Staff, at the direction of the Chair, may respond to any questions or statements that were presented by members of the public. The Agency Board is prohibited by law from discussing or taking any action on items presented during Oral Communications that are not on the agenda.
SUCCESSOR AGENCY RDA AGENDA REGULAR MEETING PAGE 1 OF 2 JUNE 26, 2016 A. PUBLIC HEARINGS - NONE
B. CONSENT CALENDAR-Items listed on the Consent Calendar are considered routine and will be enacted by one motion and one vote, There will be no separate discussion of these items. If discussion is desired, that item may be removed from the Consent Calendar and will be considered separately.
1. RESOLUTION NO. 2018-017: APPROVE WARRANTS IN THE AMOUNT OF $6,707.73.
AGENCY ACTION: Adopt Resolution No. 2018-017.
2. PRESENTATION OF MINUTES:
JUNE 12, 2018 REGULAR MEETING.
AGENCY ACTION: Approve the minutes as presented.
C. DISCUSSION ITEMS
D. NEW BUSINESS
E. CLOSED SESSION
F. ORAL STAFF REPORTS
G. ORAL AGENCY REPORTS
H. ADJOURNMENT
Adjourn to the next Regular Successor Agency meeting to be held on Tuesday, July 10, 2018 at 6:00 p.m.
SUCCESSOR AGENCY RDA AGENDA REGULAR MEETING PAGE 2 OF 2 JUNE 26, 2018 AGENDA
CITY OF HAWAIIAN GARDENS PUBLIC HOUSING AUTHORITY
REGULAR MEETING
TUESDAY, JUNE 26, 2018 AT 6:00 P.M.
ADA Information: The City of Hawaiian Gardens complies with the provisions of the Americans with Disabilities Act (ADA). Anyone needing special assistance please contact the City Clerk's Department at (562) 420-2641, at least one business day prior to the meeting so that we may accommodate you.
Bilingual Information: Anyone needing a bilingual Spanish interpreter for ORAL COMMUNICATION ONLY, please contact the City Clerk's Department at (562) 420-2641, at least one (1) business day prior to the meeting so that we may accommodate you.
NOTICE: COMPENSATION OF MEMBERS OF THE PUBLIC HOUSING AUTHORITY In accordance with the California Government Code and pursuant to the Hawaiian Gardens Municipal Code, the PHA Directors receive compensation in the amount of $50.00 per each meeting held and attended.
PLEASE TURN YOUR CELL PHONES OFF DURING THE MEETING.
CALL TO ORDER ROLL CALL
CHAIRMEMBER REYNALDO RODRIGUEZ VICE CHAIRMEMBER BARRY BRUCE DIRECTOR MYRA MARAVILLA DIRECTOR MARIANA RIOS DIRECTOR HANK TRIMBLE DIRECTOR CARMELLA MAHAR DIRECTOR ALBA BAC
ORAL COMMUNICATIONS- ITEMS ON AND NOT ON THE AGENDA
This is the time reserved for members of the public wishing to speak on items .Q!l the agenda only, except for public hearing items. This period will be limited to three (3) minutes per speaker, maximum time allocated is fifteen (15) minutes. Upon conclusion of Oral Communications, the Authority Board, or Authority Staff, at the direction of the Chair, may respond to any questions or statements that were presented by members of the public. The Authority Board is prohibited by law from discussing or taking any action on items presented during Oral Communications that are not on the agenda.
PUBLIC HOUSING AUTHORITY AGENDA REGULAR MEETING PAGE 1 OF 2 JUNE 26, 2018 AGENDA ORGANIZATION
This is the time for the Authority Board to discuss any changes in the order of agenda items.
A. PUBLIC HEARING - NONE
B. CONSENT CALENDAR- Items listed on the Consent Calendar are considered routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, that item may be removed from the Consent Calendar and will be considered separately.
1. ADOPT RESOLUTION NO. 2018-013: APPROVE THE WARRANTS FOR HOUSING ASSISTANCE PAYMENTS (HAP) FOR A TOTAL OF $92,654.06.
BOARD ACTION: Adopt Resolution No. 2018-013.
2. SECTION 8 HOUSING ASSISTANCE PROGRAM MONTHLY REPORT FOR MAY2018.
BOARD ACTION: Receive and file.
3. BEAUTIFICATION PROGRAM UPDATE MONTHLY REPORT FOR MAY 2018.
BOARD ACTION: Receive and file.
4. PRESENTATION OF MINUTES:
MAY22, 2018 REGULAR MEETING.
BOARD ACTION: Approve the minutes as presented.
C. DISCUSSION ITEMS
D. NEW BUSINESS
E. CLOSED SESSION
F. ORAL STAFF REPORTS
G. ORAL BOARD REPORTS
H. ADJOURNMENT
Adjourn to the Regular Public Housing Authority meeting to be held on Tuesday, July 24, 2018 at 6:00 p.m.
PUBLIC HOUSING AUTHORITY AGENDA REGULAR MEETING PAGE 2OF2 JUNE 26, 2018 p. 1 CITY OF HAWAIIAN GARDENS Agenda Item No.: _,.A-,,.,1~
CITY COUNCIL City Manager:* STAFF REPORT
DATE: June 26, 2018
TO: Honorable Mayor and Members of the City Council
FROM: Ernie Hernandez, City Manager
BY: Kathryn Webb, Senior Accounting Specialist
SUBJECT: CONDUCT A PUBLIC HEARING AND APPROVE RESOLUTION 055-2018, A RESOLUTION OF THE CITY COUNCIL .OF THE CITY OF HAWAIIAN GARDENS, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, AUTHORIZING THE RECORDING OF LIENS AGAINST VARIOUS REAL PROPERTIES IN THE CITY OF HAWAIIAN GARDENS FOR DELINQUENT RUBBISH COLLECTION CHARGES
SUMMARY
This Resolution and Public Hearing was continued from the meeting of June 12, 2018. The City has received notifications from the franchised trash hauler, Consolidated Disposal Services, Inc., that there exist various delinquent rubbish accounts throughout the City of Hawaiian Gardens. Although the waste hauler has not been compensated for its services, the collection of rubbish continues due to health and safety issues. The waste hauler has made all reasonable efforts to diligently pursue and collect all fees and charges due to them. However, several accounts still remain unpaid as indicated in Exhibit "A" of Resolution No. 055-2018.
BACKGROUND
Hawaiian Gardens Municipal Code Section 6.12,102 provides a mechanism for the City to collect on delinquent accounts by recording a special assessment against the real property served. Upon proper notification to the property owner, the City Council shall review and approve the assessment, which would include the amount of the unpaid delinquent balance, the amount of the penalty, and the collections costs. If the assessment determined and approved by the City Council is not paid within a minimum grace period of ten (10) days after the Council's adoption of Resolution No. 055-2018, then the City Manager or duly authorized representative is directed to record in the office of the County Recorder, a lien against the real property for the amount of the special assessment. The assessment shall be collected at the same time and in the same manner as the County Taxes. All laws applicable to the levy, collection and enforcement of County Taxes shall be applicable to such special assessments. P.2 RECOMMENDATION
Staff respectfully recommends that the City Council waive further reading and adopt Resolution No. 055-2018 as presented, which would authorize the City Manager or his duly authorized representative to record liens against the respective properties as identified for any unpaid account for rubbish collection services as established in Exhibit "A" of the Resolution.
ATTACHMENTS
Resolution 055-2018 Lien List (Exhibit A) CITY OF HAWAIIAN GARDENS TRASH LIENS 2018 o_sl TAT PARCEL 0-.NAME O_AOC 0 CITY e 0__21P AC
' o_s TAT PARCEL O NAME O_J\00 0 CITY E 0_21P ACCT Site Name SITE ADD SITE CITY Total Penalty Lien Admin LienTatal 70 7069009033 JOSEF &AL.BERTO MENDEZ 22211 JUAN AVE HAWAIIAN GARDENS CA 90716-1440 1224043 JOSE FERNANDEZ 22211 JUAN AVE HAWAIIAN GARDENS 245.76 24.58 25.00 295.34 71 7069023033 VICTOR L & RODE MORENO 554 E PACIFIC ST CARSON CA 90745-5931 1201388 VJCTOR MORENO 22401 JUAN AVE HAWAIIAN GARDENS 378.54 37.85 25.00 441.39 72 7068022041 ELIA GARCIA 21905 SEINE AVE HAWAIIAN GARDENS CA 90716-1315 1223555 ELIAGARC!A 21905 SEINE AVE HAWAIIAN GARDENS 326.72 32.67 25.00 384.39 73 7069027023 JESUS M & CAROLINA JARA 21809JUAN AVE HAWAIIAN GARDENS CA 90716-1408 1221668 JESUS JARA 22325 SEINE AVE HAWAIIAN GARDENS 245.76 24.58 25.00 295.34 74 7069005020 MIRA & SHEILA. MONTEPIO 44439 KINGSTON DR TEMECULA. CA 92592--5621 1201250 NATIVIDAD GLORIAN! 22113 SEINE AVE HAWAIIAN GARDENS 52.40 5.24 25.00 82.64 75 7066019016 JENNIFER & CECIL PROVOST 12237 TILBURY ST HAWAIIAN GARDENS CA 90716--2321 1223767 JENNIFER PROVOST 12237 TILBURY ST HAWAIIAN GARDENS 109.80 10.98 25.00 145.78 7617068022038 BEATRIZ & ENRIQUE LICONA 22022 VIOLETA AVE HAWAIIAN GARDENS CA 90716-133411223682 BEATRIZ LICONA 22022 VIOLETA AVE HAWAIIAN GARDENS 106.42 10.64 25.00 142.06 77 7068022032 JESUS NAVARRO 21926 VIOLETA AVE HAWAIIAN GARDENS CA 90716-1332 1202312 GRACIELA. JIMENEZ 21926 VIOLETA AVE HAWAIIAN GARDENS 245.76 24.58 25.00 295.34 78 7068023046 GUILLERMO CALDERON 22003 VIOLETA AVE HAWAIIAN GARDENS !CA 90716 1210263 GUILLERMO CALDERON 22003 VIOLETA AVE HAWAIIAN GARDENS 245.76 24~8 25.00 295.34 79 7069005036 MIGUEL MENDEZ 12036 CENTRALIA HAWAIIAN GARDENS CA 90716-1028 130128 ISRAELLQP1=7 22224 VIOLETA AVE HAWAIIAN GARDENS 205.21 20.52 25.00 250.73 80 7069005046 NORMA MATA 22214VIOLETAAVE HAWAIIAN GARDENS Ck 9071&-1338 1201925 NORMA MATA 22214 VIOLETAAVE HAWAIIAN GARDENS 184.11 18.41 I 25.00 •227.52 81 7069004038 RAUL LOPEZ 22115VIOLETAAVE HAWAIIAN GARDENS CA 90716-1335 1223024 RAUL HERNANDEZ 22115Vl0LETAAVE HAWAIIAN GARDENS 433.28 43.33 25.00 501.61 82 7069004023 ROSA & J VASQUEZ 22127Vi0LETAAVE HAWAIIAN GARDENS CA 90716-1335 1202118 ROSA VASQUEZ 22127Vl0LETAAVE HAWAIIAN GARDENS 112.46 11.25 25.00 148.71 83 7068022031 VERONICA JIMENEZ 21920VlOLETAAVE HAWAIIAN GARDENS CA 90716-1332 I1200758 VERONICA JIMENEZ 21920 VIOLETA AVE HAWAIIAN GARDENS 245.76 24.58 25.00 295.34 I I I 17,905.42 1.790.54 2,075.00 21,770.96
'ti
,I>- P,5
CITY OF HAWAIIAN GARDENS RESOLUTION NO. 055-2018
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWAIIAN GARDENS, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, AUTHORIZING THE RECORDING OF SEVERAL LIEN(S) AGAINST VARIOUS REAL PROPERTIES IN THE CITY OF HAWAIIAN GARDENS FOR DELINQUENT RUBBISH COLLECTION CHARGES.
WHEREAS, Consolidated Disposal Services, Inc. is the exclusive contractor for the collection, removal and disposal for all rubbish in the City of Hawaiian Gardens; and
WHEREAS, the Finance Department has received a listing of properties that have delinquent rubbish charges; and
WHEREAS, after making all reasonable efforts to diligently pursue and collect all fees and charges due for providing rubbish collection services from the responsible account holders, and after notifying the property owners, Consolidated Disposal Service, Inc. is requesting the City Council to approve the assessments and to authorize the recording of liens as indicated on Exhibit "A"; and
WHEREAS, in accordance with Section 6.12.102(B) of the Hawaiian Gardens Municipal Code all property owners have been notified of the delinquent account and a public hearing has been scheduled for June 26, 2018; and
WHEREAS, the City Council has sufficiently considered all evidence and testimony presented to them in order to make the following determination.
NOW THEREFORE, BE IT RESOLVED THAT THE CITY OF HAWAIIAN GARDENS, HEREBY RESOLVE, DETERMINE, AND FIND AS FOLLOWS:
Section 1. The City of Hawaiian Gardens City Council finds and determines, based on evidence, testimony and information presented during the June 26, 2018 Public Hearing, that the rubbish collection accounts are n-ow due and payable as described in the "Lien List" marked as Exhibit "A" attached hereto and incorporated by reference.
Section 2 . The City Council further finds and determines that a ten (10) day grace period will be allowed for the property owners to make any arrangements necessary to satisfy their delinquency. After a ten (10) day grace period, the Finance Department shall cause a lien to be placed on the respective property for any unpaid account.
Section 3. Consolidated Disposal Service, Inc. shall continue to provide services in the City of Hawaiian Gardens regardless of the status of the delinquent accounts.
Section 4. The Mayor of the City Council is hereby authorizing to affix his signature to this resolution signalizing its adoption by the City of Hawaiian Gardens City Council. The P.6
City Clerk is directed to attest thereto.
PASSED, AND ADOPTED on this 26 day of June 2018, by the City Council of the City of Hawaiian Gardens.
CITY OF HAWAIIAN GARDENS
REYNALDO RODRIGUEZ MAYOR
Attest:
SUZANNE UNDERWOOD CITY CLERK p. 7 CITY OF HAWAIIAN GARDENS Agenda Item No.:~ CITY COUNCIL City Manager: --fH-- STAFF REPORT
DATE: June 26, 2018
TO: Honorable Mayor and Members of the City Council
FROM: Ernie Hernandez, City Manager
BY: Brittany Leslie, Accounting Specialist \b(f,.
SUBJECT: RESOLUTION No. 063-2018 APPROVING PRE-ISSUED AND REGULAR WARRANTS
SUMMARY For review and approval by the City Council for the pre-issue and regular warrants in the amount of $2,522,176.18 FISCAL IMPACT
Description Amount General Fund Fund 01 $913,976.66 State Gas Tax Fund Fund 02 $3,599.88 Public Safety Fund 03 $16,666.66
Proposition A Fund Fund 07 $45.00
Lighting & Landscape District Fund Fund 21 $11,834.87 Section 8 Housing Vouchers Fund 28 $100.00 PHA - Low Mod Housing Fund 29 $1,297,408.90 Capital Projects Fund 30 $278,544.21 Total $2,522,176.18
RECOMMENDATION Staff respectfully recommends that the City Council waive further reading and adopt Resolution No. 063-2018.
ATTACHMENTS Resolution No. 063-2018 Invoice Approval List by Fund Reports P,8
CITY OF HAWAIIAN GARDENS RESOLUTION NO. 063-2018
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWAIIAN GARDENS, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, APPROVING PRE-ISSUED WARRANTS AND REGULAR WARRANTS IN THE AMOUNT OF $2,522,176.18
WHEREAS, in the course of conducting municipal business, the City of Hawaiian Gardens has incurred expenses in need of payment; and
WHEREAS, a register of demands has been prepared for City Council approval.
NOW, THEREFORE, be it resolved by the City Council of the City of Hawaiian Gardens as follows: Section 1. The City Council approves the warrant register in the following amounts:
Description Amount
General Fund $913,976.66 Fund 01 .
State Gas Tax Fund Fund 02 $3,599.88
Public Safety Fund 03 $16,666.66
Proposition A Fund Fund 07 $45.00
Lighting & Landscape District Fund Fund 21 $11,834.87
Section 8 Housing Vouchers Fund 28 $100.00
PHA- Low Mod Housing Fund 29 $1,297,408.90
Capital Projects Fund 30 $278,544.21
Total $2,522,176.18
Section 2. The Mayor, or presiding officer, is hereby authorized to sign Resolution No. 063-2018 indicating the City Council's approval of said Resolution, and the City Clerk, or his duly appointed Deputy, is hereby directed to attest thereto.
Section 3. The Finance Director, or the designee, is hereby directed to make the authorized disbursements with available funding.
PASSED, APPROVED AND ADOPTED on this 26th day of June 2018, by the City Council of the City of Hawaiian Gardens.
CITY OF HAWAIIAN GARDENS
Reynaldo Rodriguez, Mayor
ATTEST:
Suzanne Underwood, City Clerk INVOICE APPROVAL LIST BY FUND REPORT WIRES 05/09/2018 Date: 06/15/2018 Time: p,g' City of Hawaiian Gardens Page: I
Fund/Dept/Acct Vendor Name Invoice# Invoice Desc. Check# Due Date Posting Date Amount
Fund: 01 GENERAL FUND Dept: 4201 EMPLOYEE BENEFITl 01-4201-4143.0000 UNEMPLOYMI STATE OF CALIFORNIA EMPLOYMENT L09222348704STATEMENT OF REIMBURSAB 16 04/24/2018 05/01/2018 594.00 594.00
Total Dept. EMPLOYEE BENEFITS: 594.00
ta I Fund GENERAL------FUND: 594.00
Grand Total: 594.00
Recap by Fund Fund# Fund Name Amount To Pay Amount To Relieve 01 GENERAL FUND 594.00 0.00 Grand Total: 594.00 0.00 INVOICE APPROVAL LIST BY FUND REPORT ONLINE W/R 05/24/2018 Dale: 06/13/2018 Time: p. 1 o n City of Hawaiian Gardens Page: 1
Fund!Dept/Acct Vendor Name Invoice # Invoice Desc. Check # Due Date Posting Date Amount Fund: 01 GENERAL FUND Dept: 4311 PUBLIC WORKS 01-4311-4219.0000 UTILITIES/WA CITY BEACH OF LONG SER PER 04/21/2018-05/21/201 284 05/22/2018 05/22/2018 1,150.71 1,150.71
Total Dept. PUBLIC WORKS: 1,150.71
!al Fund GENERAL FUND: 1,150.71 Fund: 21 LIGHTINGILANDSCAPI~ Dept: 4340 PWISTREET MAINTE~ 21-4340-4219.0000 UTILITIES/WA CITY OF LONG BEACH SER PER 04/21/2018-05/21/201 284 . 05/22/2018 05/22/2018 0.95 CITY BEACH OF LONG SER PER 04/21/2018-05/21/201 284 05/22/2018 05/22/2018 100.56 CITY BEACH OF LONG SER PER 04/21/2018-05/21/201 284 05/22/2018 05/22/2018 20.18 121.69
al Dept. PWISTREET MAINTENANCE: 121.69
rn s CAP ING------ASSESMENT: 121.69
Grand Total: 1,272.40
Recap by Fund Fund# Fund Name Amount To Pay Amount To Relieve
01 GENERAL FUND 1,150.71 0.00 21 LIGHTING/LANDSCAPING ASSESMENT 121.69 0.00 Grand Total: 1,272.40 0.00 INVOICE APPROVAL LIST BY FUND REPORT WARRANT REGISTER 06/07/2018 Date: 06/05/2018 Tlme:P,ll" City of Hawaiian Gardens Page: 1 Fund/Dept/Acct Vendor Name Invoice# Invoice Desc. Check # Due Date Posting Date Amount Fund: 01 GENERAL FUND Dept: 0000 ASSETS 01-0000-1100.0000 ACCOUNTS R MUNIENVIRONMENTAL. LLC 18-018PROFESSIONAL SERVICES/RF 57735 05/23/2018 05/23/2018 34,147.50 34,147.50 01-0000-2180.0000 DEPOSITS PA ALVAREZ-GLASMAN & COLVIN 2018-03-17218LEGAL SERVICES/MARCH 201 1052178 03/31/2018 05/01/2018 1,480.50 1,480.50 01-0000-3595.0000 MINI-SOCCER PETTY CASH 235 REPLENISH PETTY CASH 57738 05/30/2018 05/30/2018 15.00 15.00 01-0000-3596.0000 SOCCER/YOL PETTY CASH 235 REPLENISH PETTY CASH 57738 05/30/2018 05/30/2018 45.00 PETTY CASH 235 REPLENISH PETTY CASH 57738 05/30/2018 05/30/2018 30.00 75.00 01-0000-3606.0000 KARATE FEEc PETTY CASH 235REPLENISH PETTY CASH 57738 05/30/2018 05/30/2018 30.00 30.00 01-0000-5000.0001 PARK MAINT f ABC SWIMMING POOL PRODUCTS 70843REPLACE HEATER/LEE WARE 57714 05/14/2018 05/14/2018 3,448.00 3,448.00
Total Dept. ASSETS: 39,196.00 Dept: 4110 CITY COUNCIL 01-4110-4221.0000 UTILITIES/PH( VERIZON WIRELESS SERVICES. LLC 9806631033WIRELESS SERVICE 1052191 05/04/2018 05/04/2018 111.57 111.57 01-4110-4330.0000 SPECIAL SUP STAPLES BUSINESS ADVANTAGE 3378589477MISC SUPPLIES 1052185 05/19/2018 05/19/2018 381.74 381.74
Total Dept. CITY COUNCIL: 493.31 Dept: 4120 CITY MANAGER 01-4120-4221.0000 UTILITIES/PHI VERIZON WIRELESS SERVICES. LLC 9806631033WIRELESS SERVICE 1052191 05/04/2018 05/04/2018 53.96 53.96 01-4120-4330.0000 SPECIALSUP READY REFRESH BY NESTLE 18E0020340824BOTTLED WATER & COOLER I 1052183 05/16/2018 05/16/2018 571.91 STAPLES BUSINESS ADVANTAGE 3376397805 LOUNGE/HR SUPPLIES 1052186 04/28/2018 04/28/2018 27.16 599.07 01-4120-4410.0000 EQUIPMENT BRAVO SIGN & DESIGN. INC. 180164TEMP PLAQUE/CANNON MONI 57719 05/25/2018 05/25/2018 394.38 394.38
Total Dept. CITY MANAGER: 1,047.41 Dept: 4130 CITY ATTORNEY 01-4130-4253.0000 LEGAL SERVI· ALVAREZ-GLASMAN & COLVIN 2018-03-17218LEGAL SERVICES/MARCH 201 1052178 03/31/2018 05/01/2018 17,377.08 ALVAREZ-GLASMAN & COLVIN 2018-03-17219SPECIAL LITIGATION SERVICE 1052178 03/31/2018 05/01/2018 658.61 ALVAREZ-GLASMAN & COLVIN 2018-03-17220SPECIAL LEGAL SERVICES 1052178 03/31/2018 05/01/2018 2,009.70 20,045.39
Total Dept. CITY ATTORNEY: 20,045.39 INVOICE APPROVAL LIST BY FUND REPORT WARRANT REGISTER 06/07/2018 Date: 06/05/2018 Tilne:p,12n City of Hawaiian Gardens Page: 2
Fund/Dept/Acct Vendor Name Invoice# Invoice Desc. Check# Due Date Posting Date Amount
Dept: 4150 FINANCE DEPARTMEI 01-4150-4120.0000 MILEAGE WEBB/KATHRYN// REIMB EMP/BANK OF THE WE 1052193 05/31/2018 05/31/2018 100.72 100.72 01-4150-4221.0000 UTILITIES/PHI VERIZON WIRELESS SERVICES. LLC 9806631033WIRELESS SERVICE 1052191 05/04/2018 05/04/2018 54.00 54.00 01-4150-4330.0000 SPECIAL SUP SPORTS JACKETS UNLIMITED INC. 7896STAFF UNIFORMS FINANCED 1052184 05/10/2018 05/10/2018 98.22 98.22
Total Dept. FINANCE DEPARTMENT: 252.94 Dept: 4180 PLANNING 01-4180-4238.0003 HOUSING REI RUDY HERNANDEZ INV998049BEAUT PRGM/12354 213TH ST 57743 05/23/2018 05/23/2018 14,243.00 14,243.00
Total Dept. PLANNING: 14,243.00 Dept: 4191 COMMUNITY INFORN 01-4191-4221.0000 UTILITIES/PHI AT & T GLOBAL SERVICES, INC. SB072321 MONTHLY PHONE MAINT 57716 05/14/2018 05/14/2018 260.76 AT & T GLOBAL SERVICES, INC. SB072707TECH FOR PROGRAMMING 57716 05/16/2018 05/16/2018 262.50 523.26
11 Dept. COMMUNITY INFORMATION: 523.26 Dept: 4200 PERSONNEL 01-4200-4103.0000 RECRUITMEN OCCUPATIONAL HEALTH CENTERS 62989610PRE-PLACEMENT PHYSICALS 57737 05/02/2018 05/02/2018 350.00 350.00 01-4200-4221.0000 UTILITIESIPHI VERIZON WIRELESS SERVICES. LLC 9806631033WIRELESS SERVICE 1052191 05/04/2018 05/04/2018 54.00 54.00 01-4200-4300.0000 OFFICE SUPP STAPLES BUSINESS ADVANTAGE 3376397805LOUNGE/HR SUPPLIES 1052186 04/28/2018 04/28/2018 23.65 23.65
Total Dept. PERSONNEL: 427.65 Dept: 4210 PUBLIC SAFETY 01-4210-4124.0000 ANIMAL CONl L.A. COUNTY ANIMAL CONTROL MONTHLY SERVICES/ APRIL 2 57726 05/15/2018 05/15/2018 2,613.74 2,613.74 01-4210-4200.0000 CONTRACTS GRAFFITI TRACKER INC. 3247GRAFFITI TRACKING SERVICE 1052179 05/10/2018 05/10/2018 3,000.00 L.A. COUNTY, DISTRICT ATTORNEY 18-1024LEGAL SERVICES 57728 03/07/2018 05/01/2018 115.62 3,115.62 01-4210-4210.0000 TRAVEL & ME SUNIGA/LINDA R.// REIMB PARKING LAHSAMEET 1052189 04/30/2018 05/01/2018 15.00 15.00 01-4210-4221.0000 UTILITIES/PHI AVAL.A/CLAUDIA ORTIZ// CELL APRIL 2018REIMB EMP/CELL PHN/APRIL; 57718 04/13/2018 05/01/2018 40.00 AVAL.A/CLAUDIA ORTIZ// CELL MAY 2018REIMB EMP/CELL PHN/MAY 20 57718 05/13/2018 05/13/2018 40.00 INVOICE APPROVAL LIST BY FUND REPORT WARRANT REGISTER 06/07/2018 Date: 06/05/2018 Time: p, 1 3 n City of Hawaiian Gardens Page: 3 Vendor Name Fund/Dept/Acct Invoice# Invoice Desc. Check# Due Date Posting Date Amount
SUNIGA/LINDA R./I CELL JAN 2018 REIMB EMP/CELL PHN/JAN 20 1052189 01/26/2018 05/01/2018 40.00 SUNIGA/LINDA R./1 CELL FEB 2018REIMB EMP/CELL PHN/FEB 20 1052189 02/26/2018 05/01/2018 40.00 SUNIGA/LINDA R.11 CELL MARCH 2018REIMB EMPICELL PHNIMARC~ 1052189 03/26/2018 05/01/2018 40.00 SUNIGA/LINDA R./I CELL APRIL 2018 REIMB EMPICELL PH NIAPRIL: 1052189 04/26/2018 05/01/2018 40.00 VERIZON WIRELESS SERVICES. LLC 9806631033WIRELESS SERVICE 1052191 05104/2018 05/04/2018 261.30 501.30 01-4210-4300.0000 OFFICE SUPP STAPLES BUSINESS ADVANTAGE 33780186450FFICE SUPPLIES 1052187 05/1212018 05/1212018 150.67 150.67 01-4210-4330.0000 SPECIAL SUP AVILLA/MARIA// 277046REIMB EMPLOYEE SHOES PE 57717 04/2512018 05101/2018 100.00 JAIMES/JOSE// REIMB EMPLOYEE SHOES PE 57724 09/14/2017 05/01/2018 74.27 174.27
Total Dept. PUBLIC SAFETY: 6,570.60 Dept: 4311 PUBLIC WORKS 01-4311-4151.0000 BUILDING & G VERNE'S PLUMBING, INC. 20182518LINE REPAIRS/NEW GARBAGE 1052192 05/23/2018 05/23/2018 320.00 VERNE'S PLUMBING, INC. 20182553 BREAKROOM WATER LINE RE 1052192 05/25/2018 05/25/2018 420.48 WRIGHT PLUMBING SUPPLY, INC. 203109MAINT SUPPLIES/PLUMBING 1052195 05/17/2018 05/1712018 55.52 796.00 01-4311-4151.0100 BLDG & GROl VERNE'S PLUMBING, INC. 20182521 TOILET REPAIRS/ CITY HALL 1052192 05/23/2018 05/23/2018 237.89 237.89 01-4311-4152.0000 GRAFFITI RE~ GANAHL LUMBER COMPANY, INC. 060282203 GRAFFITI REMOVAi/PAiNT 57723 05/0112018 05/01/2018 338.38 338.38 01-4311-4200.0000 CONTRACT SI HENRY RADIO, INC. 67370 BASE RADIO SERVICE/SATTEi 1052180 05/15/2018 05/15/2018 381.98 NES MECHANICAL SYSTEMS 21603474A/C MAINT/C.R. LEE WEST 57736 05/24/2018 05/24/2018 1,000.00 STATE OF CALIFORNIA E 1558063 SN INSPECTION 21815 PIONNER 57750 05/24/2018 05/24/2018 225.00 1,606.98 01-4311-4210.0000 TRAVEL & MEI CINTAS FIRST AID & SAFETY 0168 5010209161 RESTOCK FIRST AID SUPPLIE 57720 03/16/2018 05/01/2018 419.88 419.88 01-4311-4221.0000 UTILITIES/PH< GAMEZ/JUAN MANUEU/ 1630826048REIMB EMPICELL PHN/AUG 2C 57722 09/2012017 05/01/2018 40.00 GAMEZ/JUAN MANUEU/ 1639100282 REIMB EMP/CELL PHNISEPT 2 57722 10/20/2017 05/01/2018 40.00 GAMEZ/JUAN MANUEU/ 1647378859 REIMB EMPICELL PHN/OCT 20 57722 11/20/2017 05/01/2018 40.00 GAMEZ/JUAN MANUELi/ 1655694971 REIMB EMP/CELL PHN/NOV 2C 57722 12120/2017 05/01/2018 40.00 GAMEZ/JUAN MANUEU/ 1664005925REIMB EMP/CELL PHN/DEC 20 57722 01/20/2018 05/01/2018 40.00 GAMEZ/JUAN MANUEU/ 1672297044 REIMB EMP/CELL PH NIJAN 20' 57722 02/20/2018 05/0112018 40.00 GAMEZ/JUAN MANUELi/ 1680608462REIMB EMP/CELL PHN/FEB 20 57722 03/20/2018 05/01/2018 40.00 GAMEZ/JUAN MANUELi/ 1688911098REIMB EMP/CELL PHNIMARC~ 57722 04/20/2018 05/01/2018 40.00 MAGDALENO/ANTHONY// 1693726560 REIMB EMP/CELL PHNIAPRIL: 57730 05/06/2018 05/06/2018 40.00 VERIZON WIRELESS SERVICES. LLC 9806631033WIRELESS SERVICE 1052191 05/04/2018 05/04/2018 371.83 731.83
Total Dept. PUBLIC WORKS: 4,130.96 Dept: 4312 ENGINEERING 01-4312-4200.0000 CONTRACTS WILLDAN ENGINEERING 00326472 PROFESSIONAL ENG SERVI Cl 1052194 05/09/2018 05/09/2018 8,980.00 WILLDAN ENGINEERING 00326488 PROFESSIONAL SERV/PW WC 1052194 05/09/2018 05/09/2018 792.50 WILLDAN ENGINEERING 00326482 PROFESSIONAL SERV/PIONEE 1052194 05/09/2018 05/09/2018 260.00 WILLDAN ENGINEERING 00326479PROFESSIONAL ENG SERVICI 1052194 05/09/2018 05/09/2018 467.50 INVOICE APPROVAL LIST BY FUND REPORT WARRANT REGISTER 06/07/2018 Date: 06/05/2018 Time: p. 1 4 n City of Hawaiian Gardens Page: 4
Fund/Dept/Acct Vendor Name Invoice# Invoice Desc .. Check# Due Date Posting Date Amount
10,500.00 01-4312-4255.0000 NAT'L POLLUl WILLDAN ENGINEERING 00326481 ENGINEERING SERVICES/NP[ 1052194 05/09/2018 05/09/2018 195.00 195.00
Total Dept. ENGINEERING: 10,695.00 Dept: 4314 BUILDING 01-4314-4200.0000 CONTRACTS TRANSTECH ENGINEERS, INC. 20162511APROFESSIONAL SERVICES BL 1052190 09/30/2016 05/01/2018 1,400.00 TRANSTECH ENGINEERS, INC. 20162810APROFESSIONAL SERVICES BL 1052190 12/01/2016 · 05/01/2018 6,400.00 TRANSTECH ENGINEERS, INC. 20162876APROFESSIONAL SERVICES BL 1052190 12/12/2016 05/01/2018 7,575.00 TRANSTECH ENGINEERS, INC. 20171159APROFESSIONAL SERVICES BL 1052190 01/03/2017 05/01/2018 7,525.00 22,900.00 01-4314-4243.0000 PLAN CHECK CSG CONSULT,'\N_T:$,JNJ;. ______B18Q41;)!'BQflal,SIOl'lAL!,EJl\llCJ;SLBl _5Zl21 __ 05/0J12018 __ 0Jl/Q1/20J8____ 2,4_1-6.28 __
2,416.28
Total Dept. BUILDING: 25,316.28 Dept: 4409 RECREATION COMMI: 01-4409-4210.0000 TRAVEL& ME PETTY CASH 235REPLENISH PETTY CASH 57738 05/30/2018 05/30/2018 19.82 19.82
al Dept. RECREATION COMMISSION: 19.82 Dept: 4410 PARK AND RECREATI 01-4410-4120.0000 MILEAGE PETTY CASH 235REPLENISH PETTY CASH 57738 05/30/2018 05/30/2018 65.40 PETTY CASH 235REPLENISH PETTY CASH 57738 05/30/2018 05/30/2018 12.54 PETTY CASH 235 REPLENISH PETTY CASH 57738 05/30/2018 05/30/2018 11.99 89.93 01-4410-4200.0000 CONTRACTS PETTY CASH 235 REPLENISH PETTY CASH 57738 05/30/2018 05/30/2018 50.00 50.00 01-4410-4221.0000 UTILITIES/PHI VERIZON WIRELESS SERVICES. LLC 9806631033WIRELESS SERVICE 1052191 05/04/2018 05/04/2018 -150.00 VERIZON WIRELESS SERVICES. LLC 9806631033WIRELESS SERVICE 1052191 05/04/2018 05/04/2018 253.35 103.35 01-4410-4300.0000 OFFICE SUPF STAPLES BUSINESS ADVANTAGE 33785894760FFICE SUPPLIES 1052188 05/19/2018 05/19/2018 186.82 186.82
Total Dept. PARK AND RECREATION: 430.10 Dept: 4413 YOUTH SPORTS 01-4413-4330.0000 SPECIALSUP PETTY CASH 235 REPLENISH PETTY CASH 57738 05/30/2018 05/30/2018 26.50 26.50
Total Dept. YOUTH SPORTS: 26.50 Dept: 4414 ADULT SPORTS 01-4414-4160.0000 PUBLICATION S.C.M.A.F. SOUTHEAST DIA/SB 40-300-HGADULT SPORTS EQUIPMENT 57744 05/22/2018 05/22/2018 554.40 554.40
Total Dept. ADULT SPORTS: 554.40 INVOICE APPROVAL LIST BY FUND REPORT Date: 06/05/2018 WARRANT REGISTER 06/07/2018 Time: p. 15 1 City of Hawaiian Gardens Page: 5
Fund/Dept/Acct Vendor Name Invoice# Invoice Desc. Check# Due Date Posting Date Amount
Dept: 4415 C. ROBERT LEE CENl 01-4415-4150.0000 EQUIPMENT I PETTY CASH 235REPLENISH PETTY CASH 57738 05/30/2018 05/30/2018 4.29 PETTY CASH 235 REPLENISH PETTY CASH 57738 05/30/2018 05/30/2018 2.14 PETTY CASH 235 REPLENISH PETTY CASH 57738 05/30/2018 05/30/2018 2.14 8.57 01-4415-4200.0000 CONTRACTS CINTAS FIRST AID & SAFETY 0168 5010209158 RESTOCK FIRST AID SUPPLIE 57720 03/16/2018 05/01/2018 336.24 336.24 01-4415-4210.0000 TRAVEL& ME PETTY CASH 235REPLENISH PETTY CASH 57738 05/30/2018 05/30/2018 15.00 PETTY CASH 235REPLENISH PETTY CASH 57738 05/30/2018 05/30/2018 15.00 PETTY CASH 235REPLENISH PETTY CASH 57738 05/30/2018 05/30/2018 15.00 45.00 01-4415-4330.0000 SPECIAL SUP PETTY CASH 235 REPLENISH PETTY CASH 57738 05/30/2018 05/30/2018 25.18 25.18
fetal Dept. C. ROBERT LEE CENTER: 414.99 Dept: 4416 LEE WARE PARK 01-4416-4150.0000 EQUIPMENT! PETTY CASH 235REPLENISH PETTY CASH 57738 05/30/2018 05/30/2018 11.1 o 11.10 01-4416-4330.0000 SPECIAL SUP PETTY CASH 235REPLENISH PETTY CASH 57738 05/30/2018 05/30/2018 30.00 30.00 01-4416-4410.0000 EQUIPMENT MENDOZA/JESUS// 0425407REIMB LEE WARE SUPPLIES 57733 05/16/2018 05/16/2018 294.38 YOUNG KEE PARK LEE WARE PARK REFRIGERA" 1052196 05/16/2018 05/16/2018 1,320.00 1,614.38
Total Dept. LEE WARE PARK: 1,655.48 Dept: 4417 LEE WARE POOL 01-4417-4410.0000 EQUIPMENT GANAHL LUMBER COMPANY, INC. 060289738 LEE WARE POOL SUPPLIES 57723 05/18/2018 05/18/2018 8.28 WILLDAN ENGINEERING 00326487ENGINEERING SERVICES/PO( 1052194 05/09/2018 05/09/2018 650.00 658.28
Total Dept. LEE WARE POOL: 658.28 Dept: 4418 NEIGHBORHOOD PAF 01-4418-4151.0000 BUILDING & G GANAHL LUMBER COMPANY, INC. 060286548MAINT SUPPLIES 57723 05/11/2018 05/11/2018 27.99 27.99 01-4418-4220.0000 UTILITIES/ELE SOUTHERN CALIF EDISON COMPANY SER PER 04/01/2018-05/221201 57748 0512412018 05/24/2018 1,329.10 SOUTHERN CALIF EDISON COMPANY. SER PER 04/01/2018-05/221201 57748 0512412018 05/24/2018 129.38 SOUTHERN CALIF EDISON COMPANY SER PER 04/01/2018-05/22/201 57748 05/2412018 05124/2018 28.08 SOUTHERN CALIF EDISON COMPANY SER PER 04/01/2018-05/221201 57748 05124/2018 05/24/2018 208.94 1,695.50 01-4418-4220.1885 UTIL/ELEC/22 SOUTHERN CALIF EDISON COMPANY SER PER 04/20/2018-05/21/201 57749 05/2312018 05/23/2018 751,64 751.64 01-4418-4220.1886 UTIL/ELEC/22 INVOICE APPROVAL LIST BY FUND REPORT Date: 06/05/2018 WARRANT REGISTER 06/07/2018 Time:p,16n City of Hawaiian Gardens Page: 6
Fund/Dept/Acct Vendor Name Invoice# Invoice Desc. Check# Due Date Posting Date Amount
SOUTHERN CALIF EDISON COMPANY SER PER 04/20/2018-05/21/201 57749 05/23/2018 05/23/2018 509.30 509.30
ept. NEIGHBORHOOD PARK/FIELDS: 2,984.43 Dept: 4419 SENIOR CITIZENS CE 01-4419-4200.0000 CONTRACTS HUMAN SERVICES ASSOCIATION 509185SENIOR MEALS SERVED/APRI 1052181 05/09/2018 05/09/2018 10,195.25 10,195.25 01-4419-4206.0000 SPECIAL EVE MENDOZA/ROBERTO// SENIORS FATHER DAY EVENT 57734 04/24/2018 04/24/2018 740.00 740.00 01-4419-4208.0000 EXCURSIONS PETTY CASH 235 REPLENISH PETTY CASH 57738 05/30/2018 05/30/2018 65.00 65.00 01-4419-4336.0000 SENIOR PRO( SKUSE/MARGARET// 1811CAKE DECORATING INSTRUC" 57745 05/30/2018 05/30/2018 30.00 30.00
tal Dept. SENIOR CITIZENS CENTER: 11,030.25 Dept: 4421 HUMAN SERVICES/SF 01-4421-4331.0001 FOURTH OF J PYRO-SPECTACULARS, INC. 554974TH OF JULY EVENT FIREWOF 57740 05/29/2018 05/29/2018 4,750.00 4,750.00 01-4421-4331.0021 PARADE MOU-MEX INC. 24638PARADE & CARNIVAL STAFF 1052182 05/16/2018 05/16/2018 61.98 61.98 01-4421-4331.0029 SCHOLARSHI KATCHKA/JOE// _ORSHIP PROGRAM SCHOLORSHIP EVENT PHOTC 57725 06/04/2018 06/04/2018 750.00 750.00 01-4421-4331.0035 Memorial Day ARTESIA HIGH SCHOOL 05-2018ARTES/A HIGH SCHOOL MARC 57715 05/29/2018 05/29/2018 300.00 MCMAHON/CRAIG// 05-2018DONATION/MEMORIAL DAY CE 57732 05/29/2018 05/29/2018 100.00 400.00
IUMAN SERVICES/SPECIAL EVENTS: 5,961.98 Dept: 4425 COMMUNITY OUTREfl 01-4425-4334.0002 YMCA FAMILY PETTY CASH 235REPLENISH PETTY CASH 57738 05/30/2018 05/30/2018 79.27 79.27
COMMUNITY OUTREACH SERVICES: . 79.27 Dept: 4427 FEDDE SPORTS COM 01-4427-4150.0000 EQUIPMENT I YOUNG KEE PARK SPORTS COMPELX REPAIRS l 1052196 05/30/2018 05/30/2018 350.00 350.00 01-4427-4151.0000 BUILDING & G WRIGHT PLUMBING SUPPLY, INC. 202489MAINT SUPPLIES/FEDDE COM 1052195 05/08/2018 05/08/2018 154.75 154.75 01-4427-4330.0000 SPECIAL SUP CINTAS FIRST AID & SAFETY 0168 5010209156RESTOCK FIRST AID SUPPLIE 57720 03/16/2018 05/01/2018 224.75 -224.75
,tal Dept. FEDDE SPORTS COMPLEX: 729.50 INVOICE APPROVAL LIST BY FUND REPORT WARRANT REGISTER 06/07/2018 Date: 06/05/2018 Time:p,17n City of Hawaiian Gardens Page: 7
Fund/Dept/Acct Vendor Name Invoice# Invoice Desc. Check# Due Date Posting Date Amount
tal Fund GENERAL FUND: 147,486.80 Fund: 02 STATE GAS FUND Dept: 4340 PW/STREET MAINTEI 02-4340-4229.0000 TRAFFIC SIGt L.A. COUNTY, DEPT OF P.W. ,E-PW-18050706729HIGHWAY TRAFFIC SIGNAL 57727 05/07/2018 05/07/2018 9.88 9.88 al Dept. PW/STREET MAINTENANCE:------9.88 ll Fund STATE GAS FUND: 9.88 Fund: 07 PROPOSITION A Dept: 4511 RECREATIONAL TRAI 07-4511-4150.0000 EQUIPMENT~ PETTY CASH 235 REPLENISH PETTY CASH 57738 05/30/2018 05/3012018 15.00 PETTY CASH 235REPLENISH PETTY CASH 57738 05/3012018 05/30/2018 30.00 45.00
:ECREATIONAL TRANSIT PROGRAM: 45.00
!al Fund PROPOSITION A: 45.00 Fund: 21 LIGHTING/LANDSCAPI~ Dept: 4340 PW/STREET MAINTEI 21-4340-4159.0000 PARKWAY/ME VERNE'S PLUMBING, INC. 20182513BACKFLOW REPAIRS-EAST SI 1052192 05/2312018 05/23/2018 507.23 507.23 21-4340-4220.0000 UTILITIES/ELE SOUTHERN CALIF EDISON COMPANY SER PER 04/2312018-05/22/201 57746 05/24/2018 05/24/2018 23.93 SOUTHERN CALIF EDISON COMPANY SER PER 04/2312018-05122l201 57746 05/24/2018 05/24/2018 71.20 SOUTHERN CALIF EDISON COMPANY SER PER 04/23/2018-05/22l201 57746 05/24/2018 05/24/2018 23.80 SOUTHERN CALIF EDISON COMPANY SER PER 04/23/2018-05/22l201 57746 05/24/2018 05/24/2018 23.37 SOUTHERN CALIF EDISON COMPANY SER PER 04/01/2018-05/22/201 57748 05/24/2018 05/2412018 11. 71 SOUTHERN CALIF EDISON COMPANY SER PER 04/01/2018-05122/201 57748 05124/2018 05/2412018 11.71 SOUTHERN CALIF EDISON COMPANY SER PER 04/24l2018-05123/201 57747 05/25/2018 05/2512018 56.15 SOUTHERN CALIF EDISON COMPANY SER PER 04124l2018-05123/201 57747 05/2512018 05/2512018 85.31 SOUTHERN CALIF EDISON COMPANY SER PER 04/24l2018-05/23/201 57747 05/25/2018 05/25/2018 69.89 SOUTHERN CALIF EDISON COMPANY SER PER 04/2412018-05/23/201 57747 05/25/2018 05/25/2018 46.34 SOUTHERN CALIF EDISON COMPANY SER PER 04/2412018-05/23/201 57747 05/25/2018 05/25/2018 67.09 SOUTHERN CALIF EDISON COMPANY SER PER 04/2412018-05/23l201 57747 05125/2018 05/25/2018 46.06 SOUTHERN CALIF EDISON COMPANY SER PER 04l24/2018-05/231201 57747 05/2512018 05/25/2018 46.62 SOUTHERN CALIF EDISON COMPANY SER PER 04/24/2018-05/23/201 57747 05/2512018 05/25/2018 61.76 SOUTHERN CALIF EDISON COMPANY SER PER 04/24/2018-05/23/201 57747 0512512018 05/25/2018 82.79 SOUTHERN CALIF EDISON COMPANY SER PER 04/24l2018-05/23/201 57747 05/25/2018 05/25/2018 69.04 SOUTHERN CALIF EDISON COMPANY SER PER 04/24/2018-05/23/201 57747 0512512018 05/2512018 60.06 SOUTHERN CALIF EDISON COMPANY SER PER 04/24l2018-05123/201 57747 05125/2018 05/2512018 48.29 SOUTHERN CALIF EDISON COMPANY SER PER 04/24/2018-05/23/201 57747 05125/2018 05/2512018 71.01 976.13
al Dept. PW/STREET MAINTENANCE: 1,483.36
IDSCAPING ASSESMENT: 1,483.36 Fund: 29 PHA- LOW MOD HOUSI Dept: 4910 HOUSING 29-4910-4463.0000 REHABILITATI MANUFACTURED HOME INSPECTION, 1156BEAUT PRGM/12550 CARSON 57731 05/0712018 05/0712018 7,000.00 PROFESSIONAL MOBILE REMODELERS 1153BEAUT PRGM/22221 BLOOMFI 57739 04124/2018 05/01/2018 7,000.00 INVOICE APPROVAL LIST BY FUND REPORT WARRANT REGISTER 06/07/2018 Date: 06/05/2018 Time: p. 18 1 City of Hawaiian Gardens Page: 8
Fund/Dept/Acct Vendor Name Invoice# Invoice Desc. Check# Due Date Posting Date Amount
RUDY HERNANDEZ INV998045BEAUT PRGM/ 22023 IBEX AVE 57741 05/11/2018 05/11/2018 15,000.00 RUDY HERNANDEZ INV998047BEAUT PRGM/21644 BELSHIRI 57742 05/21/2018 05/21/2018 15,000.00 44,000.00
Total Dept. HOUSING: 44,000.00
HA- LOW MOD HOUSING: 44,000.00
Fund: 30 CAPITAL PROJECTS Dept: 0000 ASSETS 30-0000-2146.0000 CONTRACTOf SULLY MILLER COMPANY FINAL CARSON STCARSON STREET BEAUT PRO 57751 05/30/2018 05/30/2018 117,915.12 117,915.12
Total Dept. ASSETS: 117,915.12 Dept: 4909 CAPITAL PROJECTS 30-4909-5208.0005 SKATEPARK [ WILLDAN ENGINEERING 003-26450CLARKDALE SKATE PARK PRC 1052194 05/09/2018 05/09/2018 15,792.64 WILLDAN ENGINEERING 00326477 PROFESSIONAL SERV/CLARK 1052194 05/09/2018 05/09/2018 3,185.00 18,977.64 30-4909-5208.0006 SPLASH PAD· WILLDAN ENGINEERING 00326478AENGINEERING SERV/CLARKD, 1052194 05/09/2018 05/09/2018 2,210.00 WILLDAN ENGINEERING 00326478BCLARKDALE PARK SPLASH PP 1052194 05/09/2018 05/09/2018 785.00 2,995.00 30-4909-5209.0001 ANNUAL PAVE WILLDAN ENGINEERING 00326473 ENGINEERING SERVICES/STR 1052194 05/09/2018 05/09/2018 65.00 WILLDAN ENGINEERING 003-26475 ENGINEERING SERV/CDBG F) 1052194 05109/2018 05/09/2018 1,625.00 WILLDAN ENGINEERING 003-26452CONSTRUCTION OBSERVATIC 1052194 05/09/2018 05/09/2018 3,651.50 5,341.50 30-4909-5209.0005 REMOVE & R1 WILLDAN ENGINEERING 00326483ENGINEERING SERVICES/RE! 1052194 05/09/2018 05/09/2018 195.00 195.00 30-4909-5209.0007 BRIDGE MAIN WILLDAN ENGINEERING 00326485ENGINEERING SERVICES/BRII 1052194 05/09/2018 05/09/2018 195.00 195.00 30-4909-5209.0008 CARSON STR SULLY MILLER COMPANY 02FURNISH/INSTALL BRONZE 57752 05/16/2018 05/16/2018 2,393.28 2,393.28 30:4909-5212.0002 LEE WARE PP WILLDAN ENGINEERING 00326484ENGINEERING SERVICES/SHP 1052194 05/09/2018 05/09/2018 1,040.00 1,040.00 30-4909-5212.0006 CH COUNCIL· WILLDAN ENGINEERING 00326489 ENGINEERING SERVICES/CIT 1052194 05/09/2018 05/09/2018 195.00 195.00 30-4909-5212.0007 LEE WARE Cl WILLDAN ENGINEERING 00326490ENGINEERING SERVICES/LW 1052194 05/09/2018 05/09/2018 4,182.50 4,182.50
Total Dept. CAPITAL PROJECTS: 35,514.92 ------'u n d CAPITAL PROJECTS: 153,430.04
Grand Total: 346,455.08 INVOICE APPROVAL LIST BY FUND REPORT WARRANT REGISTER 06/07/2018 Date: 06/05/2018 Time:p,19n City of Hawaiian Gardens Page: 9
Fund/Dept/Acct Vendor Name Invoice# Invoice Desc. Check # Due Date Posting Date Amount
Recap by Fund Fund# Fund Name Amount To Pay Amount To Relieve 01 GENERAL FUND 147,486.80 0.00 02 STATE GAS FUND 9.88 0.00 07 PROPOSITION A 45.00 0.00 21 LIGHTING/LANDSCAPING ASSESMENT 1,483.36 0.00 29 PHA- LOW MOD HOUSING 44,000.00 0.00 30 CAPITAL PROJECTS 153,430.04 0.00 Grand Total: 346,455.08 0.00 INVOICE APPROVAL LIST BY FUND REPORT WARRANT REGISTER 06/07/2018 Date: 06/05/2018 Time: p . 2 O 1 City of Hawaiian Gardens Page: 1
Fund/Dept/Acct Vendor Name Invoice# Invoice Desc. Check# Due Date Posting Date Amount
Fund: 01 GENERAL FUND Dept: 0000 ASSETS 01-0000-2180.0002 DEPOSIT - PU WILLDAN ENGINEERING 00325959APROFESSIONAL SE RV/GOLDE 1052197 03/09/2018 05/01/2018 2,184.91 2,184.91
Total Dept. ASSETS: 2,184.91 Dept: 4312 ENGINEERING 01-4312-4200.0000 CONTRACTS WILLDAN ENGINEERING 00325959APROFESSIONAL SERVIGOLDE 1052197 03/09/2018 05/01/2018 , 830.09 WILLDAN ENGINEERING 00326486PROFESSIONAL ENG SERVICI 1052197 05/09/2018 05/09/2018 195.00 1,025.09
Total Dept. ENGINEERING: 1,025.09
tal Fund GENERAL FUND: 3,210.00
Fund: 02 STATE GAS FUND Dept: 4340 PW/STREET MAINTE~ 02-4340-4224.0000 STREET REPJ WILLDAN ENGINEERING 00325959APROFESSIONAL SE RV/GOLDE 1052197 03/09/2018 05/01/2018 3,590.00 3,590.00 al Dept. PW/STREET MAINTENANCE:------3,590.00 1I Fund STATE GAS FUND: 3,590.00
Grand Total: 6,800.00
Recap by Fund Fund# Fund Name Amount To Pay Amount To Relieve 01 GENERAL FUND 3,210.00 0.00 02 STATE GAS FUND 3,590.00 0.00 Grand Total: 6,800.00 0.00 INVOICE APPROVAL LIST BY FUND REPORT WARRANT REGISTER 06/07/2018 Date: 06/07/2018 Time: p, 2 1 n City of Hawaiian Gardens Page: 1
Fund/Dept/Acct Vendor Name Invoice# Invoice Desc. Check# Due Date Posting Date Amount Fund: 01 GENERAL FUND Dept: 4410 PARK AND RECREATI 01-4410-4190.0000 EQUIPMENT F STORAMERICA-HAWAIIAN GARDENS 18-19 RENT SPECIAL EVENTS STORAGE F 57753 06/06/2018 06/06/2018 5,104.00 5,104.00 Total Dept. PARK AND------RECREATION: 5,104.00 tal Fund GENERAL FUND: 5,104.00
Grand Total: 5,104.00
Recap by Fund · Fund# Fund Name Amount To Pay Amount To Relieve 01 GENERAL FUND 5,104.00 0.00 Grand Total: 5,104.00 0.00 INVOICE APPROVAL LIST BY FUND REPORT WARRANT REGISTER 06/14/2018 Date: 06/13/2018 Time: p • -2·2 n City of Hawaiian Gardens Page: 1
Fund/Dept/Acct Vendor Name Invoice# Invoice Desc. Check# Due Date Posting Date Amount
Fund: 01 GENERAL FUND Dept: 0000 ASSETS 01-0000-1135.0000 DUE FROM JF KLOTZSCHE/STEVEN// 2018-05FINANCIAL SERVICES/MAY 20· 1052205 05/30/2018 05/30/2018 1,045.00 1,045.00 01-0000-2180.0000 DEPOSITS PA ALVAREZ-GLASMAN & COLVIN 2018-04-17290LEGAL SERVICES/APRIL 2018 1052198 04/30/2018 05/01/2018 93.00 93.00 01-0000-3520.0000 RECREATION SOTO/MARIA E./i REIMB FACILITY RENTAL DEP( 57795 06/04/2018 06/04/2018 1,618.00 1,618.00
Total Dept. ASSETS: 2,756.00 Dept: 4120 CITY MANAGER 01°-4120-4200.0000 CONTRACTS RAMOS/CARLOS// CR-050118PUBLIC SAFETY CONSULTING 57792 05/31/2018 05/31/2018 10,200.00 VERHAAF/DAVE H.// 2018005CONSULTING SERVICES 57799 06/05/2018 06/05/2018 892.50 11,092.50
Total Dept. CITY MANAGER: 11,092.50 Dept: 4130 CITY ATTORNEY 01-4130-4253.0000 LEGAL SERVI ALVAREZ-GLASMAN & COLVIN 2018-04-17290LEGAL SERVICES/APRIL 2018 1052198 04/30/2018 05/01/2018 15,543.81 ALVAREZ-GLASMAN & COLVIN 2018-04-17292SPECIALLEGAL SERVICES 1052198 04/30/2018 05/01/2018 3,783.50 19,327.31
. Total Dept. CITY ATTORNEY: 19,327.31 Dept: 4140 CITY CLERK 01-4140-4100.0000 LEGALADVEF LOS CERRITOS COMMUNITY NEWS 320370RDINANCE 581 SUMMARY 57786 05/25/2018 05/25/2018 1,235.40 1,235.40 01-4140-4210.0000 TRAVEL & ME WATKINS/MISHAUN/i MW-1 PER DIEM TIC CONFERENCE 57800 06/07/2018 06/07/2018 256.00 256.00 01-4140-4330.0000 SPECIAL SUP STAPLES BUSINESS ADVANTAGE 3378589478CITY CLERK/FINANCE SUPPLI 1052211 05/19/2018 05/19/2018 24.90 24.90
Total Dept. CITY CLERK: 1,516.30 Dept: 4150 FINANCE DEPARTMEI 01-4150-4200.0000 CONTRACTS TYLER TECHNOLOGIES, INC. 025-222942ANNUAL MAINT CONTRACT 1052215 06/01/2018 06/01/2018 442.22 442.22 01-4150-4300.0000 OFFICE SUPP STAPLES BUSINESS ADVANTAGE 3378589478CITY CLERK/FINANCE SUPPL! 1052211 05/19/2018 05/19/2018 12.41 12.41
Total Dept. FINANCE DEPARTMENT: 454.63 Dept: 4180 PLANNING 01-4180-4100.0000 LEGAL ADVEF LONG BEACH PRESS TELEGRAM 0011126988LEGAL NOTICE PUBLICATION/ 57784 05/29/2018 05/29/2018 640.45 640.45 01-4180-4200.0000 CONTRACT S INVOICE APPROVAL LIST BY FUND REPORT Date: 06/13/2018 WARRANT REGISTER 06/14/2018 Time: p. 2 3 1 City of Hawaiian Gardens Page: 2
Fund/Dept/Acct Vendor Name Invoice# Invoice Desc. Check# Due Date Posting Date Amount
CSG CONSULTANTS, INC. 18397PROFESSIONAL HOUSING SEI 57767 05/25/2018 05/25/2018 8, 125,00 DATA TICKET INC. 89255COLLECTION SERVICES/APRIi 57768 06/01/2018 06/01/2018 200.00 WILLDAN ENGINEERING 00712529PROFESSIONAL PLANNING SE 1052218 05/22/2018 05/22/2018 7,040.00 15,365.00 01-4180-4238.0003 HOUSING REI RUDY HERNANDEZ INV998050 BEAUT PRGRM/21634 BELSHII 57793 05/23/2018 05/23/2018 7,300.00 7,300.00
Total Dept. PLANNING: 23,305.45 Dept: 4191 COMMUNITY INFORN 01-4191-4200.0000 CONTRACTS HORIGHIAN/MARDIROS// 110VIDEO RECORDING OF MEMO 57775 06/02/2018 06/02/2018 400.00 SALLMAN/NADIM// 060518VIDEO EYE ON H,G. #75 1052208 06/05/2018 06/05/2018 1,800.00
2,200.00 01-4191-4221.0000 UTILITIES/PHI MCI COMM SERVICE ,70739503-MAY 2018MONTHLY LONG DISTANCE. SE 57788 05/25/2018 05/25/2018 51.46
51.46
11 Dept. COMMUNITY INFORMATION: 2,251.46 Dept: 4192 INFORMATION TECH! 01-4192-4200.0000 CONTRACT S SERGIO CUEVA HGC-12722MONTHLY SERV/MAY 2018 1052210 06/01/2018 06/01/2018 4,500.00 SERGIO CUEVA HGC-127230FFSITE NETWORK BACKUP! 1052209 06/01/2018 06/01/2018 555.00 X-ACT TECHNOLOGY SOLUTIONS INC 21832MONTHLY EMAIL SECURITY 1052219 06/01/2018 06/01/2018 311,50 5,366.50
Dept. INFORMATION TECHNOLOGY: 5,366.50 Dept: 4200 PERSONNEL 01-4200-4096.0000 COMPUTER L APPLE INC. 1803493914COMPUTER LOAN PROGRAM/ 1052199 05/30/2018 05/30/2018 1,336.56 1,336.56 01-4200-4253.0000 LEGAL SERVI· ALVAREZ-GLASMAN & COLVIN 2018-04-17291 SPECIAL LABOR SERVICES/ 1052198 04/30/2018 05/01/2018 866,00
866.00
Total Dept. PERSONNEL: 2,202.56 Dept: 4210 PUBLIC SAFETY 01-4210-4126.0000 LAWENFORC L.A. COUNTY SHERIFF'S DEPT. 183238CYLAW ENFORCEMENT SERVICE 57782 04/04/2018 04/04/2018 19,845.55 L.A. COUNTY SHERIFF'S DEPT. 183238CYLAW ENFORCEMENT SERVICE 57782 04/04/2018 04/04/2018 198,455.52 L.A. COUNTY SHERIFF'S DEPT. 183650CYLAW ENFORCEMENT SERVICE 57781 05/08/2018 05/08/2018 19,845.55 L.A. COUNTY SHERIFF'S DEPT. 183650CYLAW ENFORCEMENT SERVICE 57781 05/08/2018 05/08/2018 198,455.52 436,602.14 01-4210-4127.0000 DEDICATED L L.A. COUNTY SHERIFF'S DEPT. 183207SGSTAR DEPUTY SERVICES 57779 04/04/2018 04/04/2018 1,300.34 L.A. COUNTY SHERIFF'S DEPT. 183238CYLAW ENFORCEMENT SERVICE 57782 04/04/2018 04/04/2018 8,533.18 L.A. COUNTY SHERIFF'S DEPT. 183238CYLAW ENFORCEMENT SERVICE 57782 04/04/2018 04/04/2018 7,195.50 L.A. COUNTY SHERIFF'S DEPT. 183238CYLAW ENFORCEMENT SERVICE 57782 04/04/2018 04/04/2018 387.50 L.A. COUNTY SHERIFF'S DEPT. 183238CYLAW ENFORCEMENT SERVICE 57782 04/04/2018 04/04/2018 69,802.95 L.A. COUNTY SHERIFF'S DEPT. 183572SGSTAR DEPUTY SERVICES/ 57780 05/03/2018 05/03/2018 1,300.34 L.A. COUNTY SHERIFF'S DEPT. 183650CY LAW ENFORCEMENT SERVICE 57781 05/08/2018 05/08/2018 8,533.18 L.A. COUNTY SHERIFF'S DEPT. 183650CYLAW ENFORCEMENT SERVICE 57781 05/08/2018 05/08/2018 7,195.50 L.A. COUNTY SHERIFF'S DEPT. 183650CYLAW ENFORCEMENT SERVICE 57781 05/08/2018 05/08/2018 387.50 L.A. COUNTY SHERIFF'S DEPT. 183650CYLAW ENFORCEMENT SERVICE 57781 05/08/2018 05/08/2018 69,802.95 174,438.94 INVOICE APPROVAL LIST BY FUND REPORT WARRANT REGISTER 06/14/2018 Date: 06/13/2018 Time:p,z4n City of Hawaiian Gardens Page: 3
Fund/Dept/Acct Vendor Name Invoice# Invoice Desc. Check # Due Date Posting Date Amount
01-4210-4300.0000 OFFICE SUPP STAPLES BUSINESS ADVANTAGE 3378589475 OFFICE SUPPLIES 1052212 05/19/2018 05/1'9/2018 66.02 66.02 01-4210-4330.0000 SPECIAL SUP SUN BADGE COMPANY, INC. 381311 TWOTONE BADGES/WALLETS 1052214 04/27/2018 05/01/2018 309.94 309.94
Total Dept. PUBLIC SAFETY: 611,417.04 Dept: 4311 PUBLIC WORKS 01-4311-4110.0000 AUTOMOTIVE LOS ALAMITOS AUTO PARTS 305791VEHICLE MAINT SUPPLIES 57785 05/29/2018 05/29/2018 10.11 LOS ALAMITOS AUTO PARTS 305805VEHICLE MAINT SUPPLIES 57785 05/29/2018 05/29/2018 19.36 29.47 01-4311-4151.0000 BUILDING & G VERITIV OPERATING COMPANY 731-48018036JANITORIAL SUPPLIES 1052216 05/21/2018 05/21/2018 7,749.08 7,749.08 01-4311-4151.0350 BLDG & GROL WESTCOAST GRAFFITI GUARD INV 9GRAFFITI FILMrrlNTING . 1052217 06/05/2018 06/05/2018 150.00 150.00 01-4311-4200.0000 CONTRACT SI ENVIRONMENTAL RECOVERY SERVICE 0071051-INTOXIC WASTE DISPOSAL SER 1052202 05/31/2018 05/31/2018 3,017.77 3,017.77 01-4311-4221.0000 UTILITIES/PH( MURGUIA/SANTOS// CELL MAY 2018 REIMB EMP/CELL PHN/MAY 20 1052207 05/09/2018 05/09/2018 40.00 40.00 01-4311-4300.0000 OFFICE SUPP SERGIO CUEVA HGC-165PWTWO MONITORS/PUBLIC WOF 1052209 05/11/2018 05/11/2018 305.96 305.96
Total Dept. PUBLIC WORKS: 11,292.28 Dept: 4314 BUILDING 01-4314-4200.0000 CONTRACTS CSG CONSULTANTS, INC. 18396PROFESSIONALCODE ENFOF 57767 05/25/2018 05/25/2018 6,720.00 CSG CONSULTANTS, INC. 18398PROFESSIONAL BLDG & SAFE 57767 05/25/2018 05/25/2018 26,262.00 DONALDSON/JAMIE// HG0001 PROFESSIONAL PLANNING SE 57769 06/01/2018 06/01/2018 1,417.50 34,399.50
Total Dept. BUILDING: 34,399.50 Dept: 4410 PARK AND RECREATI 01-4410-4102.0000 ADVERTISING BAZUASIGNS & GRAPHICS 308RECREATION LOGO DESIGN 1052200 05/18/2018 05/18/2018 279.00 279.00 01-4410-4200.0000 CONTRACT S CANTO/MARIA G.// 79ZUMBA INSTR 05/23/18-06/01/1 57760 06/01/2018 06/01/2018 80.00 JIMENEZ/ELIAS// 0508 052918KARATE INSTRUCTOR 1052204 05/30/2018 05/30/2018 190.00 TORRES/NOEMI// 220COMPUTER LAB INSTRUCTOF 57798 06/04/2018 06/04/2018 315.00 TORRES/NOEMI// 219COMPUTER LAB INSTRUCTOF 57798 06/04/2018 06/04/2018 360.00 WEBB/MEKA// 10YOGA INSTRUCTOR 05/19/201, 57801 06/01/2018 06/01/2018 15.00 960.00 01-4410-4221.0000 UTILITIES/PHI CONTRERAS/JESUS// CELL APRIL 2018 REIMB EMP/CELL PHN/APRIL; 57766 · 04/17/2018 04/17/2018 40.00 CONTRERAS/JESUS// CELL MAY 2018REIMB EMP/CELL PHN/MAY 20 57766 05/17/2018 05/17/2018 40.00 80.00 INVOICE APPROVAL LIST BY FUND REPORT WARRANT REGISTER 06/14/2018 Date: 06/13/2018 Time: p, 2 5 1 City of Hawaiian Gardens Page: 4
Fund/Dept/Acct Vendor Name Invoice# Invoice Desc. Check # Due D~te Posting Date · Amount
01-4410-4300.0000 OFFICE SUPP STAPLES BUSINESS ADVANTAGE 33792054450FFICE SUPPLIES 1052213 05/26/2018 05/26/2018 . 190.51 190.51
Total Dept. PARK AND RECREATION: 1,509.51 Dept: 4414 ADULT SPORTS 01-4414-4102.0000 ADVERTISING BAZUA SIGNS & GRAPHICS 312ADULT SPORTS BOARD 1052200 06/04/2018 06/04/2018 38.33 38.33
Total Dept. ADULT SPORTS: 38.33 Dept: 4415 C. ROBERT LEE CEN1 01-4415-4238.0118 SUMMER GA~ CALIFORNIA SCIENCE CENTER 989305SUMMER CAMP EXCURSION 57757 06/06/2018 06106/2018 690.70 CALIFORNIA SCIENCE CENTER 989358SUMMER CAMP EXCURSION 57758 06/06/2018 06/06/2018 171.35 CALIFORNIA SCIENCE CENTER 989340SUMMER CAMP EXCURSION 57759 06106/2018 06/06/2018 171.35 1,033.40 01-4415-4330.0038 BOXING SUPF MERCED/PABLO// PER DIEM USA BOXING JUNIO 57789 06101/2018 06/01/2018 432.00 NAVA/MANUEL// PER DIEM USA BOXING JUNIO 57791 06/01/2018 06101/2018 432.00 864.00
rotal Dept. C. ROBERT LEE CENTER: 1,897.40 Dept: 4416 LEE WARE PARK 01-4416-4206.0000 SPECIAL EVE GSN DEVELOPMENT CORPORATION 1323 LEE WARE PARK SUMMER EX 57773 04/26/2018 04/26/2018 756.00 756.00
Total Dept. LEE WARE PARK: 756.00 Dept: 4417 LEE WARE POOL 01-4417-4200.0000 CONTRACTS CINTAS FIRST AID & SAFETY 0168 5010709991 RESTOCK FIRST AID SUPP LIE 57764 0512212018 0512212018 613.77 L.A. COUNTY DEPT OF PUBLIC IN0538132PUBLIC HEALTH LICENSEILW 57778 05115/2018 05115/20.18 584.00 1,197.77 01-4417-4330.0000 SPECIAL SUP GANAHL LUMBER COMPANY, INC. 060292794 LEE WARE POOL SUPPLIES 57771 05126/2018 05/26/2018 3.21 STAPLES BUSINESS ADVANTAGE 3379205446 LEE WARE POOL SUPPLIES 1052213 05/26/2018 05/26/2018 115.56 118.77
Total Dept. LEE WARE POOL: 1,316.54 Dept: 4418 NEIGHBORHOOD PAF 01-4418-4219.0000 UTILITIES/WA GOLDEN STATE WATER COMPANY SER PER 05102/2018-06/05/201 57772 06/05/2018 06/0512018 568.59 568.59
ept. NEIGHBORHOOD PARK/FIELDS: 568.59 Dept: 4419 SENIOR CITIZENS CE 01-4419-4200.0000 CONTRACTS CANTO/MARIA G.// 79ZUMBA INSTR 05/23118-0610111 57760 06/0112018 06/01/2018 40.00 40.00
!al Dept. SENIOR CITIZENS CENTER: 40.00 Dept: 4421 HUMAN SERVICES/SF 01-4421-4331.0000 SPECIAL EVE INVOICE APPROVAL LIST BY FUND REPORT Date: 06/13/2018 WARRANT REGISTER 06/14/2018 Time:p,261 City .of Hawaiian Gardens Page: 5
Fu.nd/Dept/Acct Vendor Name Invoice# Invoice Desc. Check # Due Date Posting Date Amount
STAPLES BUSINESS ADVANTAGE 3379205444SPECIAL EVENTS SUPPLIES 1052213 05/26/2018 05/26/2018 184.45 STAPLES BUSINESS ADVANTAGE 3379205443SPECIAL EVENTS SUPPLIES 1052213 05/26/2018 05/26/2018 368.42 552.87 01-4421-4331.0029 SCHOLARSHI BARAJAS/ELIZABETH// 25SCHOLARSHIP BANQUET DES 57754 06/01/2018 06/01/2018 230,00 CASTRO/MAURO M.// SCHOLARSHIP DINNER PERFI 57761 06/01/2018 06/01/2018 350,00 EL COSTENO 1649SCHOLARSHIP DINNER 57770 05/31/2018 05/31/2018 1,656.00 HAYES/SHARON// 00382MISS HG SCHOLARSHIP ITEM: 57774 05/22/2018 05/22/2018 270,00 JAQUELINE AJVIX 329363MEMORIAL EVENT DECORATII 57776. 06/01/2018 06/01/2018 1,697.01 MIJANGO/MARIO// 510 SCHOLARSrllP BANQUET um 57790 06/01/2018 06/01/2018 400.00 MOLi-MEX INC. 24647 MEMORIAL EVENT PLAQUE 1052206 05/25/2018 05/25/2018 144.31 4,747.32 01-4421-4331.0035 Memorial Day COAST PARTY RENTALS, INC. 25518 MEMORIAL EVENT SUPPLIES 57765 05/29/2018 05/29/2018 1,293.6.3 1,293.63
IUMAN SERVICES/SPECIAL EVENTS: 6,593.82 Dept: 4425 COMMUNITY OUTREt 01-4425-4330.0031 TATTOO REM! CLEAN SLATE INC. HG MAY 2018TATTOO REMOVAL CLINIC 1052201 06/04/2018 06/04/2018 1,205.00 1,205.00
COMMUNITY OUTREACH SERVICES: 1,205.00 Dept: 4426 ALTERNATIVE TO GAi 01-4426-4200.0000 CONTRACTS JOLLENSTEN/MARLENE// ATGM PROGRAM ASSISTANT 57777 06/01/2018 06/01/2018 401,25 401.25 01-4426-4330.0000 SPECIAL SUP SAN DIEGO YOUTH RUGBY CLUB, 0003SANTA MONICA TOURNAMENl 57794 06/02/2018 06/02/2018 150.00 150.00
rERNATIVE TO GANG MEMBERSHIP: 551.25 Dept: 4427 FEDDE SPORTS COM 01-4427-4151.0000 BUILDING & G WESTCOAST GRAFFITI GUARD INV 8 GRAFFITI FILM/TINTING 1052217 06/05/2018 06/05/2018 550.09 550.09
,tat Dept. FEDDE SPORTS COMPLEX: 550.09
ta I Fund GENERAL------FUND: 740,408.06
Fund: 03 PUBLIC SAFETY Dept: 0418 SUP, LAW ENFORCEn 03-0418-4127.0000 DEDICATED L L.A. COUNTY SHERIFF'S DEPT. 183238CYLAW ENFORCEMENT SERVICE 57782 04/04/2018 04/04/2018 8,333.33 L.A. COUNTY SHERIFF'S DEPT. 183650CYLAW ENFORCEMENT SERVICE 57781 05/08/2018 05/08/2018 8,333.33 16,666.66
SUP. LAW ENFORCEMNT SEV FUND: 16,666.66
1a I Fund PUBLIC------SAFETY: 16,666.66
Fund: 21 LIGHTING/LANDSCAPm Dept: 4340 PW/STREET MAINTE~ 21-4340-4159.0QOO PARKWAY/ME JHM SUPPLY LANDSCAPING 12251/3LANDSCAPING SUPPLIES/NOF 1052203 05/29/2018 05/29/2018 142.85 142.85 INVOICE APPROVAL LIST BY FUND REPORT WARRANT REGISTER 06/14/2018 Date: 06/13/2018 Time:p,271 City of Hawaiian Gardens Page: ti
Fund/Dept/Acct Vendor Name Invoice# Invoice Desc. Check# Due Date Posting Date Amount
21-4340-4219.0000 UTILITIES/WA GOLDEN STATE WATER COMPANY SER PER 05/02/2018-06/05/201 57772 06/05/2018 06/05/2018 203.75 GOLDEN STATE WATER COMPANY SER PER 05/02/2018-06/05/201 57772 06/05/2018 06/05/2018 168,07 371.82 21-4340-4220.0000 UTILITIES/ELE SOUTHERN CALIF EDISON COMPANY SER PER 04/19/2018-05/18/201 57796 05/22/2018 05/22/2018 23.66 SOUTHERN CALIF EDISON COMPANY SER PER 05/01/2018-06/01/201 57797 06/07/2018 06/07/2018 592.83 SOUTHERN CALIF EDISON COMPANY SER PER 05/01/2018-06/01/201 57797 06/07/2018 06/07/2018 2,294.41 SOUTHERN CALIF EDISON COMPANY SER PER 05/01 /2018-06/01/201 57797 06/07/2018 06/07/2018 6,804.25 9,715.15
al Dept. PW/STREET MAINTENANCE: 10,229.82
msCAPING ASSESMENT: . 10,229.82
Fund: 28 SECTION 8 HOUSING VI Dept: 4808 SECTION 8 HOUSING 28-4808-4200.0000 CONTRACTS MARKET VISION PARTNERS, LLC 2821 INTERNET BASED RENT SYSl 57787 06/01/2018 06/01/2018 100.00 100.00
Total Dept. SECTION 8 HOUSING: 100.00
! 8 HOUSING------VOUCHERS: 100.00
Fund: 29 PHA- LOW MOD HOUSI Dept: 4910 HOUSING 29-4910-4253.2720 ADMINISTRAT CSG CONSULTANTS, INC. 18397PROFESSIONAL HOUSING SEI 57767 05/25/2018 05/25/2018 8,057.50 8,057.50 29-4910-4462.0000 DEVELOPMEI CHICAGO TITLE COMPANY 7101804276 PURCHASE OF FORMER RDA 57762 06/11/2018 06/11/2018 , 191,936.95 CHICAGO TITLE COMPANY 7101804284 PURCHASE OF FORMER RDA 57763 06/11/2018 06/11/2018 45,714.45 1,237,651.40 29-4910-4463.0000 REHABILITATI RUDY HERNANDEZ INV998050BEAUT PRGRM/21634 BELSHII 57793 05/23/2018 05/23/2018 7,700.00 7,700.00
Total Dept. HOUSING: 1,253,408.90
HA - LOW )IJIOD HOUSING: 1,253,408.90
Fund: 30 CAPITAL PROJECTS Dept: 0000 ASSETS 30-0000-2146.0000 CONTRACTOI LINE TECH CONTRACTORS, INC. REPORT 2CLARKDALE SKATE PARK/PLA 57783 05/17/2018 05/17/2018 -5,611.47 -5,611.47
Total Dept. ASSETS: -5,611.47 Dept: 4909 CAPITAL PROJECTS 30-4909-5208.0005 SKATEPARK [ BRAVO SIGN & DESIGN, INC. 180128PROJECT CONSTRUCTION SI< 57756 05/31/2018 05/31/2018 684.37 LINE TECH CONTRACTORS, INC. REPORT 2CLARKDALE SKATE PARK/PLA 57783 05/17/2018 05/17/2018 112,229.39 112,913.76 30-4909-5212.0002 LEE WARE PP BRAVO SIGN & DESIGN, INC. 180128PROJECT CONSTRUCTION SI< 57756 05/31/2018 05/31/2018 684.38 684.38 INVOICE APPROVAL LIST BY FUND REPORT WARRANT REGISTER0B/14/2018 Date: 06/13/2018 Time: p , 2 8 n City of Hawaiian Gardens Page: I
Fund/Dept/Acct Vendor Name Invoice# Invoice Desc. Check # Due Date Posting Date Amount
30-4909-5212.0006 CH COUNCIL BLACK ODOWD & ASSOC, INC. 17-2783-1REVPROFESSIONAL SERVICES/Cl' 57755 05/14/2018 05/14/2018 17,127.50 17,127.50
Total Dept. CAPITAL PROJECTS: 130,725.64
'und CAPITAL PROJECTS: 125,114.17
Grand Total: 2,145,927.61
Recap by Fund Fund# Fund Name Amount To Pay Amount To Relieve
01 GENERAL FUND 740,408.06 0.00 03 . PUBLIC SAFETY 16,666.66 0.00 21 LIGHTING/LANDSCAPING ASSESMENT 10,229.82 0.00 28 SECTION 8 HOUSING VOUCHERS 100.00 0.00 29 PHA- LOW MOD HOUSING 1,253,408.90 0.00 30 CAPITAL PROJECTS 125,114.17 0.00 Grand Total: 2,145,927.61 0.00 INVOICE APPROVAL LIST BY FUND REPORT WARRANT REGISTER 06/15/2018 Date: 06/15/2018 Time:p,zgn City of Hawaiian Gardens Page: 1
Fund/Dept/Acct Vendor Name Invoice# Invoice Desc. Check# Due Date Posting Date Amount Fund: 01 GENERAL FUND Dept: 4201 EMPLOYEE BENEFm 01-4201-4142.0001 CAFETERIA If AMERICAN FAMILY LIFE ASSURANCE 127102SUPP INSURANCE/APRIL2018 1052220 04/11/2018 05/01/2018 5,341.03 AMERICAN FAMILY LIFE ASSURANCE 580721 SUPP INSURANCE/MAY 2018 1052220 05/12/2018 05/12/2018 5,341.03 AMERICAN FAMILY LIFE ASSURANCE 982481 SUPP INSURANCE/JUNE 2018 1052220 06/11/2018 06/11/2018 5,341.03 16,023.09
Total Dept. EMPLOYEE BENEFITS: 16,023.09
ta I Fund GENERAL------FUND: 16,023.09
Grand Total: 16,023.09
Recap by Fund Fund# Fund Name Amount To Pay Amount To Relieve 01 GENERAL FUND 16,023.09 0.00 Grand Total: 16,023.09 0.00 P.30 CITY OF HAWAIIAN GARDENS Agenda Item No.:--W-. CITY COUNCIL Cify Manage,~ STAFF REPORT
TO: Honorable Mayor and Members of the City Council
FROM: Ernie Hernandez, City Manager /\,A \
BY: Joe Vasquez, Superintendent ~lV Ramie L. Torres, Executive Assistant
DATE: June 26, 2018
SUBJECT: RESOLUTION 064-2018: A RESOLUTION OF THE CITY OF HAWAIIAN GARDENS, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH WEST COAST ARBORISTS ('NCA) FOR TREE TRIMMING AND MAINTENANCE SERVICES FOR A TERM OF FIVE YEARS WITH AN OPTION OF TWO ONE-YEAR EXTENSIONS.
BACKGROUND
The Tree Trimming and Arborist agreement with Harnisch Tree Care, Inc. abruptly terminated at the end of 2016 after 20 years of service due to sale of the company and owner retirement. Services included grid trimming, pruning, and deseeding, of large and extra large trees in accordance with International Society of Arboriculture (ISA) guidelines, disease control, stump grinding/removal, arborist reports, and emergency response. Subsequently, Harnisch Tree Care referred us to Andre Landscaping in the interim of securing a new contract.
In early 2017 an RFP was created however not released due to the pending completion of the Carson Street Beautification project. The final tree count and species were required to provide an accurate portrait of the scope of work and associated costs thereof. By early 2018 the Carson Street project was complete and the RFP process was able to commence.
DISCUSSION
On March 26, 2018 an RFP was released by the Public Works Department. Formal advertisement was provided via the City website; the Press Telegram, and additionally mailed tolarge scale companies that displayed the ability to provide the certified level of tree maintenance and arborist services the city requires.
The contract calls for the trimming, pruning, and scaling, of oversize trees in accordance with ICA, stump grinding/removal, disease control, arborist services, emergency response, etc. The qualified contractor shall furnish skilled labor, equipment, transportation and adhere to all applicable laws including required safety and traffiL P • 3 1 control precautions/procedures.
The proposers pricing was grid based with seven grid sections throughout the city. These seven grids include a total of 282 trees.
Submittal deadline for the RFP was Thursday, April 26, 2018 with a total of three proposals received.
Upon bid opening the following proposal amounts were received:
,, . ' cc ··_•.. • ·· ... · Company · . · Projected A.nnual Cost ...... · ' <)\ ,_. ·,-·_-:_ ',. ,".: ·;' - •' .·
West Coast Arborists, (WCA) $27,024
Mariposa Landscaping $31,500
Andre Landscaping $47,025
After a thorough evaluation of proposals staff recommends awarding the contract to West Coast Arborists (WCA) for an initial five year term with the option of two one-year extensions. Based upon criteria the WCA proposal best matches the current and future needs of the City.
Aside from those requirements listed in the RFP one key element WCA offers is a detailed city-wide GPS tracked tree inventory with all maintenance records held within the program. The inventory program is offered at an additional cost, which can be addressed in the next budget, and would allow Public Works access to track, schedule, and review tree maintenance to establish patterns, age, budgetary needs, etc.
Additionally WCA has an extensive list of neighboring municipalities to whom they provide similar service including Lakewood, Buena Park, Signal Hill and Whittier.
FISCAL IMPACT
The associated contract costs are budgeted in the Fiscal Year 2018-19 adopted budget
The awarded vendor shall not exceed the contracted amount $30,000 annually, with the exception of additional work assignments deemed necessary. Such assignments will not exceed 25% of the annual contracted sum without prior approval from the City Manager.
RECOMMENDATION
It is recommended that the City Council waive further reading and approve Resolution No. 064-2018:
ATTACHMENT($) Resolution 064-2018 Summary of Grid Inventory P.32 RESOLUTION NO. 064-2018
A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF HAWAIIAN GARDENS, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH WEST COAST ARBORISTS (WCA) FOR TREE TRIMMING AND MAINTENANCE SERVICES
THE CITY COUNCIL OF THE CITY OF HAWAIIAN GARDENS DOES RESOLVE AS FOLLOWS:
WHEREAS, the City intends to contract a certified and skilled tree trimming and maintenance company to preserve prominent trees along transit corridors, parks, and core portions of the City.
WHEREAS, the City intends to include the services of a professionally certified arborist to promote tree care and hazard prevention.
WHEREAS, the City ensures the tree trimming and maintenance services are up to industry standards and requirements.
WHEREAS, the City wishes to promote proper tree care and Urban Forestry goals throughout the City.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF HAWAIIAN GARDENS AS FOLLOWS:
Section 1. That the City Council of the City of Hawaiian Gardens hereby authorizes the expenditures within the Public Works Budget in the amount of $30,000 allocating funds for the cost of a tree maintenance, trimming and the related.
Section 2. That the City Council of the City of Hawaiian Gardens hereby directs and authorizes the City Manager to take all necessary actions to execute the contract with a tree trimming and maintenance company to provide services, including but not lirnited to, the signing of contracts, agreements, and other related documents.
Section 3. The City Manager, City Attorney, and Public Works Superintendent are hereby directed and authorized to take all necessary actions to negotiate.
Section 4. The Mayor is hereby authorized to affix his signature to this Resolution signifying its adoption, and the City Clerk is directed to attest thereto.
Section 5. The City Clerk, or his/her duly designee is hereby directed to attest and certify the adoption of this Resolution and shall be included in the Book of Resolutions of the City.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Hawaiian Gardens, California on this 26th day of June 2018. P.33
Reynaldo Rodriguez MAYOR ATTEST
CITY CLERK P,34
2018 Inventory Summary Tree Trimming/Maintenance RFP
Tree Bid Sheet Location Tree Species Count Reference Carson( Bloomfield to Pioneer) *WR 32 1 Date Palm. 3 1 Carson (casino adjacent) Date Palm 21 1 Carson (north/south side Pioneer.to Juan Ave) Date Palm 10 1 Pioneer *WR 21 2 Norwalk *WR 30 2 Juan /221st *WR 1 3 Elaine *WR 12 3 · Brittain *WR 3 3 · Tilbury *WR 1 3 , 222nd *WR 1 3 223rd *WR 1 3 221st *WR 2 3 · 226th Street (east of Norwalk Blvd) Pine Trees 6 3 Cortner Street (eastside along Hawaiian Elementary only) Pine Trees 21 3 222nd/Belshire Evergreen 1 3 · 12254 223rd Pine 1 3 4
*WR= Washingtonia Robusta
"City asserts no claim as to the accuracy of the Inventory Summary information with respect to each service area. Information represents the City's best judgment based upon information existing as of the. date of this RFP, but they do not constitute warranties. Proposers must draw on their own professional experience to best correlate or corroborate the data. Proposers are responsible for independently investigating inventory in the service area. 11
City of Hawaiian Gardens - RFP Tree Trimming and Tree Maintenance Services Pages P.35
CITY OF HAWAIIAN GARDENS Agenda Item No.:3/ CITY COUNCIL City Manager: STAFF REPORT -ffe
DATE: June 26, 2018
TO: Honorable Mayor and Members of the City Council
FROM: Ernie Hernandez, City Manager
BY:. Linda Hollinsworth, Finance Directorrrreasurer
SUBJECT: APPROVE RESOLUTION 065-2018, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWAIIAN GARDENS, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, FIXING THE APPROPRIATIONS LIMITATION IN THE CITY OF HAWAIIAN GARDENS FOR FISCAL YEAR 2018-2019
SUMMARY
Article XIIIB (Proposition 4) of the California Constitution, as amended by Proposition 111, requires that local jurisdictions establish appropriation limits each fiscal year. This limits the amount of revenue that can be appropriated in any fiscal year to the "Proceeds of Taxes". Proceeds of taxes include: all taxes levied by or for an agency; any revenues from license fees, general use charges and user fees to the extent that the proceeds exceed the cost of providing the service covered by the fee; and discretionary State subventions. An increase over the prior year's limitation is allowed in three instances:
1. Percentage change in California fourth quarter per capita personal income or the increase . in the non-residential assessed valuation due to new construction.
2. Percentage .change in the population of the jurisdiction or the county in which the jurisdiction is located, whichever is greater; and
3. Corrections for previous computation errors.
ANALYSIS
The City has chosen the following factors for calculating the FY 2018-2019 appropriations limit:
• The population growth of Los Angeles County exceeds the population growth of the City of Hawaiian Gardens. For the FY 2018-2019 appropriations limit, the City will use the population growth of Los Angeles County of 0.51% as reported by the State Department of Finance. P,36 • The price factor provided by the State Department of Finance is the per capita income of 3.67%.
The attached calculation schedules show that using these factors results in an increase to the appropriations limit of $766,129 for FY 2018-2019. The appropriations limit for this fiscal year is increased to $19,261,038. The appropriations (revenues) subject to the limit total $2,867,900 per the adopted budget, resulting in the appropriations limit exceeding the amount subject to the limit by $16,393,138.
RECOMMENDATION
It is recommended that the City Council waive further reading and approve Resolution No. 065-2018 to adopt the population factor, growth factor, and ~ppropriation limit for FY 2018-2019.
ATTACHMENTS Resolution No.065-2018 Calculation Worksheets P, 3 7 CITY OF HAWAIIAN GARDENS RESOLUTION NO. 065-2018
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWAIIAN GARDENS, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, FIXING THE APPROPRIATION LIMITATION IN THE CITY OF HAWAIIAN GARDENS FOR THE FISCAL YEAR 2018-2019. .
WHEREAS, the City Council of Hawaiian Gardens is responsible for properly managing and maintaining the City's finances; and
WHEREAS, the City Council of the City of Hawaiian Gardens is responsible for establishing an appropriations limit;
NOW, THEREFORE BE IT RESOLVED by the Hawaiian Gardens City Council as follows:
Section 1. In accordance with Article XIIIB of the California Constitution as amended by Proposition 111, SB88, and the Gann Implementation Bill 1352, the City elects the growth factors of County population and California per capita income for the fiscal year 2018-2019 calculation; the appropriation limit in the City of Hawaiian Gardens is hereby fixed at nineteen million two hundred sixty one and thirty eight ($19,261,038) dollars.
Section 2. This Resolution shall take effect immediately upon its adoption.
Section 3. The Mayor of the City of Hawaiian Gardens is hereby authorized to affix his/her signature to this Resolution signifying its approval and adoption by the City Council of the City Hawaiian Gardens.
Section 4. The City Clerk of the City of Hawaiian Gardens, or his/her duly appointed Deputy, is hereby directed to attest hereto; and shall cause this Resolution and its certification to be entered into the Book of Resolutions of the City Council of the City of Hawaiian Gardens.
PASSED, APPROVED, AND ADOPTED this 26th day of Juni;, 2018, by the City Council of the City of Hawaiian Garden.
REYNALDO RODRIGUEZ MAYOR ATTEST:
SUZANNE UNDERWOOD CITY CLERK P.38
City of Hawaiian Gardens Spending Limit Calculation Fiscal Year2018-2019
2018-2019 APPROPRIATIONS LIMIT $ 19,261,038
APPROPRIATIONS SUBJECT TO LIMIT 2,867,900 (see attached schedule)
REMAINING APPROPRIATION LIMIT $ 16,393,138 P.39
City of Hawaiian Gardens Calculation for Appropriations Limit 2018-2019
Limit for 2017-2018 18,484,909
Per Capita COL Ratio 1.0367 Population Ratio 1. 0051 Calculation Factor 1.0420 Adjustment Amt 776,129
Limit for 2018-2019 19,261,038
Revenues Subject to Limit 2,867,900
Remaining Appropriation 16,393,138 P.40
City of Hawaiian Gardens Revenues Subject to Limit . FY 2018-2019
Proceeds Non-Proceeds Revenue Source ofTa:x of Tax Total
Taxes $ 2,857,700 $ $ 2,857,700 Licenses & Permits 977,520 977,520 Fines & Forfeitures 74,000 74,000 Use of Money & Property 76,000 76,000 State Subventions 10,200 10,200 Grants 50,000 50,000 Fees for Services 242,395 242,395 Card Club Revenue 13,500,000 13,500,000 Other Misc. Revenue 45,460 45,460
Total General Fund 2,867,900 $ 14,965,375 $ 17,833,275
Less Capital Expenditures
Total Appropriations Subject to Limit $ 2,867,900 P,41
CITY OF HAWAIIAN GARDENS Agenda Item No.~ CITY COUNCIL City Manager. ~ STAFF REPORT
DATE: June 26, 2018
TO: Honorable Mayor and Members of the City Council·
FROM: Ernie Hernandez, City Manager
BY: Joseph Colombo, Community Develop~~9:,Qi-rector Emilio M. Murga, P.E., City Engineer £J 4
SUBJECT: RESOLUTION NO. 066,2018: A RESOLUTiON OF THE CITY COUNCIL OF THE CITY OF ,HAWAIIAN GARDENS APPROVING AN AGREEMENT BETWEEN THE LOS AN.GELES GATEWAY REG,ON INTEGRATED REGIONAL WATER MANAGEMENT JOINT POWERS AUTHORITY AND THE CITY OF HAWAIIAN GARDENS FOR COST SHARING FOR THE INSTALLATION OF MONITORING EQUIPMENT PURSUANT TO HARBOR TOXIC POLLUTANT TMDL.
SUMMARY
A portion of the City's storni water drains to the Coyote Creek watershed. The Storm Water Permit (MS4) adopted by the California Regional Water Quality Control Board requires monitoring for pollutants identified in the Harbors Waters Toxic Pollutants Total Maximum Daily Loads (the Harbor Toxics TMDL). This Agreement is for cost sharing with other tributary agencies which are Los Angeles River Watersheds, San Gabriel River Watersheds and Coyote Creek · Watersheds and replaces a similar prior agreement which expires June 30, 2018.
DISCUSSION
On May 5, 2011 the California Regional Water Quality Control Board adopted the Harbor Toxics Total Maximum Daily Loads (TMDL) (metals, DDT, PCB, etc.). Cities tributary to the watersheds which includes City of Hawaiian Gar.dens are identified in the TMDL as responsible parties. This TMDL requires monitoring for the toxic pollutants i.e. Metals, DDT, PCB, etc. The cities and agencies have worked together with the GWMA to develop this Agreement to share the cost of the monitoring. The GWMA will act solely as a fiduciary agent for this agreement. P,42
Key Elements of the MOU are:
• Obligates agencies to pay an annual fee; • A city or agency may withdraw from the agreement at any time, but will be responsible for the whole cost of the year of their withdrawal. Remaining participating parties would be responsible for making up additional costs. • Establishes the GWMA as the entity to contract with consultants chosen by the watershed group and process payments for consultants; • Outlines a process for annual budget adoption; • Outlines a process for invoicing and payments by participating agencies.
On June 23, 2015, City Council approved a cost sharing agreement with Los Angeles Gateway Region Integrated Regional Water Management Joint Powers Authority. The expiration date of said agreement is June 20, 2018 therefore it is necessary to enter into a new agreement that will extend until June 30, 2023 in order to continue the work.
FISCAL IMPACT
The City's share of cost for the 1st year based on an $132,400 estimate is expected to be $2,031.79. Second and subsequent years the City's share of cost is estimated to be $2,031.79. These costs have been anticipated and are already part of the approved budget for NPDES expenditures. ·
RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 066-2018. A Resolution of the City Council of the City of Hawaiian Gardens Approving an Agreement between the Los Angeles Gateway Region Integrated Regional Water Management Joint Powers Authority and the City of Hawaiian Gardens for Cost Sharing for the Installation of Monitoring Equipment pursuant to Harbor Toxic Pollutant TMDL:
ATTACHMENT: Resolution No. 066-2018 Agreement Resolution No. 047-2015 P. 4 3 .
RESOLUTION NO. 066-2018
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWAIIAN GARDENS APPROVING AN AGREEMENT BETWEEN THE LOS ANGELES GATEWAY REGION INTEGRATED REGIONAL WATER MANAGEMENT JOINT POWERS AUTHORITY AND THE CITY OF HAWAIIAN GARDENS FOR COST SHARING FOR THE INSTALLATION OF MONITORING EQUIPMENT PURSUANT TO HARBOR TOXIC POLLUTANT TMDL.
WHEREAS,. For the purpose of this Resolution the term Lower San Gabriel
River "W.atershed Permittees"\ shall mean the cities of Artesia, Bellflower, Cerritos, Diamond Bar, Downey, Hawaiian Gardens, La Mirada, Lakewood, Long Beach, Norwalk, Pico Rivera, Santa Fe Springs, Whittier, the District, and, if it enters into this MOU, the California Department of Transportation ("Caltrans"); and
1h WHEREAS, On 8 Day of October 2013, under Resolution No. 072-2013 the City Council of the City of Hawaiian Gardens approved A Memorandum Of Understanding between Regional Integrated Water Management Joint Powers Authority and the City of Hawaiian Gardens to Develop a Watershed Management Program and Coordinated Integrated Monitoring Program for the Lower San Gabriel River Watershed Committee; and
WHEREAS, On May 5, 2011 the California Regional Water Quality Control Board adopted the Harbor Toxics Total Maximum Daily Loads (TMDL) (metals, DDT, · PCB, etc.) for monitoring of toxic pollutants; and
WHEREAS, Cities tributary to the watersheds which includes City of Hawaiian Gardens are identified in the TMDL as responsible parties; and
rd WHEREAS, On June 23 , 2015 the City of Hawaiian Gardens approved and agreement between the Los Angeles Gateway Region Integrated Regional Water Management Joint Powers Authority and the City for cost sharing for the installation of monitoring equipment pursuant to Ha.rbor Toxic Pollutant TMDL; and
WHEREAS, Said agreement expires on June 30, 2018, and a new agreement is necessary in orde( to continue the work; and
WHEREAS, Gateway Water Management Authority has submitted a new agreement between the Los Angeles Gateway Region Integrated Regional Water Management Authority and the City of Hawaiian Gardens for cost sharing for the installation of monitoring equipment and monitoring pursuant to Harbor Toxic Pollutants TMDL;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HAWAIIAN GARDENS AS FOLLOWS P.44
Section 1 The cost sharing agreement between the Los Angeles Gateway Region Integrated Regional Water Management Authority and the City of Hawaiian Gardens for the installation of monitoring equipment and monitoring pursuant to Harbor Toxic Pollutants TMDL is hereby approved.
Section 2 · The City Manager is hereby authorized to execute the Agreement on behaif ofthe City of Hawaiian Gardens.
Section 3. The Mayor or his/her presiding officer is hereby authorized to affix his/her signature to this resolution signifying its passage and adoption by the City Council of the City of Hawaiian Gardens.
•, Section 4. The City Clerk or his/her designee shall attest and shall certify to the adoption of the Resolution and shall cause this Resolution and his/her certification to be entered into the Book of Resolutions of the City of Hawaiian Gardens.
PASSED, APPROVED, AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF HAWAIIAN GARDENS ON THIS 26th DAY OF JUNE 2018.
REYNALDO RODRIGUEZ MAYOR
ATTEST:
Suzanne Underwood City Clerk P,45 05/14/18
AGREEMENT BETWEEN THE LOS ANGELES GATEWAY REGION INTEGRATED REGIONAL WATER MANAGEMENT JOINT POWERS AUTHORITY AND THE CITY OF HAWAIIAN GARDENS
FOR COST SHARING FOR THE INSTALLATION OF MONITORING EQUIPMENT AND MONITORING PURSUANT TO THE HARBOR TOXIC POLLUTANTS TMDL
This Agreement is made and entered into as of July 1, 2018, by and between the Los Angeles Gateway Region Integrated Regional Water Management Joint Powers Authority ("GWMA"), a California Joint Powers Authority, and the City of Hawaiian Gardens, (the "Permittee"). The Permittee and the GWMA are collectively referred to as the "Parties";
RECITALS
WHEREAS, the mission of the GWMA includes the equitable protection and management of water resources within its area;
WHEREAS, for the purposes of th1s Agreement, the term "MS4 Permittees" shall mean those public agencies that are co-permittees to ici Natiohal Pollutant Discharge · Elimination System Municipal Separate Storm Sewer System Permit Order ("MS4 Permit") issued by the Los Angeles Regional Water Quality Control Board;
WHEREAS, the United States Environmental Protection Agency established the Total Maximum Daily Loads ("TMDL") for Toxic Pollutants on March 23, 2012, with the intent of protecting and improving water quality in the Dominguez Channel and the Greater Los Angeles and Long Beach Harbor Waters ("Harbor Toxic Pollutants TMDL");
WHEREAS, the Harbor Toxic Pollutants TMDL regulates certain discharges from National Pollutant Discharge Elimination System ("NPDES") permit holders, requiring · organization and cooperation among the MS4 Permittees;
WHEREAS, the Permittee manages, drains or conveys storm water into at least a portion of the Los Angeles River including the estuary or Coyote Creek or the San Gabriel River including the estuary;
WHEREAS, various MS4 Permittees desire to facilitate the achievement of the objectives of the Harbor Toxic Pollutants TMDL by installing one monitoring station in the Los Angeles River at Wardlow Road, one monitoring station in the San Gabriel River near Spring Street, and one monitoring station in the Coyote Creek, also near Spring Street and conducting monitoring at said monitoring stations (collectively "Monitoring Stations") to ensure consistency with other regional monitoring programs and usability with other TMDL related studies;
Page 1 of 11
12664/0001 /1816452-2 P.46 05/14/18
WHEREAS, installation of the Monitoring Stations and future monitoring requires administrative coordination for the various MS4 Permittees that the GWMA can and is willing to provide;
WHEREAS, the. members of the GWMA are the Cities of Artesia, Avalon, Bell, Bell Gardens, Bellflower, Cerritos, Commerce, Cudahy, Downey, Hawaiian Gardens, Huntington Park, La Mirada, Lakewood, Long Beach, Lynwood, Maywood, Montebello, Norwalk, Paramount, Pico Rivera, Santa Fe Springs, Signal Hill, South Gate, Vernon, Whittier, Water Replenishment District, Central Basin Municipal Water District and the Long Beach Water Department ("GWMA Members");
WHEREAS, because of the financial savings and benefits resulting from this cost-sharing arrangement, other MS4 Permittees that are not GWMA Members may request to participate in the cost sharing of the Monitoring Costs for the installation of the Monitoring Stations and the costs of monitoring conducted at the Monitoring Stations (collectively "Monitoring Costs");
WHEREAS, the GWMA Board of Directors authorized the GWMA to enter into individual separate agreements with such. individual MS4 Permittees (which shall not have voting rights in any group relating to the GWMA Members) for purposes of only cost sharing in the Monitoring Costs;
WHEREAS, because GWMA Members already pay annual membership fees that pay for GWMA administrative costs, GWMA Members that participate iri the cost share for the Monitoring Costs shall pay a three percent (3%) administrative fee on each payment to cover various administrative costs; ·
. WHEREAS, MS4 Permittees that are not GWMA Members that participate in the cost share for the Monitoring Costs shall pay an eight and seventy-six hundredths percent (8.76%) administrative fee on each payment to cover various administrative costs. Five percent (5%) of such amount represents the estimated direct, actual costs of the GWMA's administrative expenses and three and seventy-six hundredths. percent (3.76%) represents the estimated indirect,. overhead costs of the GWMA's administrative expenses;
WHEREAS, certain private NPDES permit holders·that are subject to the Harbor Toxic Pollutants TMDL have also expressed interest in participating in the cost share for the Monitoring Costs and procuring the monitoring data generated pursuant to this Agreement in order to satisfy their own permit obligations;
WHEREAS, it is currently unknown how many MS4 Permittees and private . NPDES permit holders will ultimately participate in the cost sharing of the Monitoring Costs; ·
WHEREAS, depending on how many MS4 Permittees and private NPDES permit holders ultimately participate in the cost sharing for the Monitoring Costs, each
Page 2of 11
12664/0001 /1816452-2 P.47 05/14/18 participating Permittee's annual cost share amount will be adjusted and the GWMA will notify each participating Permittee of its adjusted annual cost share amount in writing;
WHEREAS, the Permittee desires to share in the Monitoring Costs;
WHEREAS, the Parties have determined that authorizing GWMA to hire consultants as necessary to install and mainlain the Monitoring Stations and conduct the monitoring required by the Harbor Toxic Pollutants TMDL will be beneficial to the Parties;
WHEREAS, the Permittee agrees to pay: (a) its proportional share of the Monitoring Costs to be incurred by the GWMA in accordance with the Cost Sharing Formula reflected in Exhibit "A"; and (b) applicable administrative fees to cover · administrative costs; and
WHEREAS, the role of the GWMA is to: (1) invoice and collect funds from the Permittee to cover its portion of the Monitoring Costs; and (2) hire and retain consultants to install Monitoring Stations and conduct monitoring at the Monitoring Stations,
NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth herein, the Parties do hereby agree as follows:
Section 1, Recitals: The redials set forth above are fully incorporated as part of this Agreement.
Section 2. · Purpose. The purpose of this Agreement is for the Permittee to cost share in the Monitoring Costs.
Section 3. Cooperation. The Parties shall fully cooperate with one another to achieve the purposes of this Agreement.
Section 4. Voluntary Nature. The Parties voluntarily enter into this Agreement.
Section 5. Binding Effect. This Agreement shall become binding on GWMA and the Permittee.
Section 6. Term. This Agreement shall commence on July 1, 2018 and shall expire on June 30, 2023, unless terminated earlier pursuant to this Agreement.
Section 7. Role of the GWMA.
(a) The GWMA shall invoice and collect funds from the Permittee to cover the Monitoring Costs; and ·
(b) The GWMA shall administer the consultants' contracts for the Monitoring Costs. Provided the Permittee has paid all outstanding invoices to the GWMA to cover the Monitoring Costs and administrative costs, the GWMA will provide
Page 3 of 11
12664/0001/1816452-2 P.48 05/14/18
the Permittee with the monitoring data collected from the Monitoring Stations.
(c) Al the request of an MS4 Permittee that participates in the cost sharing for the t,Joriitoring Costs, the GWMA is authorized and may negotiate, enter into agreements with, and collect funds from general and individual NPDES permit holders that are not MS4 Permittees for cost-sharing the Monitoring Costs.
Section 8. Financial Terms.
(a) Initial Payment Amount. The Permittee shall pay no more than Two Thousand Thirty-One Dollars and Seventy-Nine Cents ($2,031.79) for the initial payment ("Initial Payment Amount"), for the 2018-2019 fiscal year to the GWMA for managing the installation of the Monitoring Stations and the monitoring data collected at the Monitoring ·stations for the 2018-2019 fiscal year. This Initial Payment Amount includes: (1) the Permiltee's cost share amount ("Cost Share Amount") identified in Exhibit "A", attached hereto and incorporated herein; and (2) the Administrative Costs Payment Amount identified in subsection (c) of this Section 8.
(b) Annual Payment Amount. For each subsequent fiscal year, commencing with the 2019-2020 fiscal year, the Permittee shall pay no more than Two Thousand Thirty-One Dollars and Seventy-Nine Cents ($2,031.79) ("Annual Payment st th Amount") annually on a fiscal year (July 1 to June 30 ) basis to the GWMA in exchange for the monitoring data collected from the Monitoring Stations. This Annual Payment Amount includes: (1) the Permittee's Cost Share Amount identified in Exhibit "A", attached hereto and incorporated herein; and (2) the Administrative Costs Payment Amount identified in subsection (c) of this Section 8.
(c) Administrative Costs. As part of the Initial Payment Amount and the Annual Payment Amount, the Permittee :;hall also pay its proportional share of the GWMA's staff lime for hiring the consultants and invoicing the Permittee, legal fees incurred by the GWMA in the performance bf its duties under this Agreement, and audit expenses and other overhead costs ("Administrative Costs Payment Amount"). The Administrative Costs Payment Amount will be added to the Permittee's annual invoice to cover the Permittee's share of the administrative costs.
i. GWMA Members. If the Permittee is a GWMA Member, then the Administrative Costs Payment Amount shall be three percent (3%) of the Permittee's Cost Share Amount identified in Exhibit "A." Beginning with. the 2019-2020 fiscal year and for each fiscal year thereafter, the GWMA will evaluate. this Administrative Costs Payment Amount to ensure it adequately recovers the GWMA's cost of performing its duties under this Agreement. Based on this review, the GWMA may increase or decrease the Administrative Costs Payment Amount for the next fiscal year. The GWMA will provide the Permittee thirty (30) days' written notice prior to July 1st of the fiscal year in which a new Administrative Costs Payment Amount will take effect.
Page 4 of 11
12664/0001/1816452-2 P.49 05/14/18
ii. Non-GWMA Members. If the Permittee is not a GWMA Member, then the GWMA shall charge eight and seventy-six hundredths percent (8.76%) of the Permittee's Cost Share Amount identified in Exhibit "A." Five percent (5%) of such amount represents the estimated direct, actual costs of the GWMA's Administrative Costs and three and seventy-six hundredths percent (3.76%} represents the estimated indirect, overhead costs of the GWMA's Administrative Costs. Beginning with the 2019-2020 fiscal year and for each fiscal year thereafter, the GWMA will evaluate this Administrative Costs Payment Amount to ensure it adequately recovers the GWMA's cost of performing its duties under this Agreement.. Based on this review, the GWMA may increase or decrease the Administrative Costs Payment Amount for the next fiscal year. The GWMA will provide the Permittee thirty (30) days' written notice prior to July 1st of the fiscal year in which a new Administrative Costs Payment Amount will take effect.
(d) The Permittee's Initial Payment Amount shall cover the 2018-2019 fiscal year and is due upon execution of this Agreement, but in no event later than June 30, 2018. For each subsequent fiscal year, commencing with the 2019-2020 fiscal year, the GWMA shall submit annual invoices to the Permittee for the Annual Payment Amount ahd no later than the April 1st prior to the new fiscal year.
(e) Adjustment of Cost Share Based on Number of Participants. The Initial Payment Amount, the Annual Payment Amount, and the Administrative Costs Payment Amount identified in this Sectfon 8 ("Financial'Terms") represent the maximum dollar amounts that the Permittee is required to submit to the GWMA, but may be reduced based on the final number of MS4 Permittees that participate ·in the cost sharing for the Monitoring Costs.
(f) Reserve Credits. If the Permittee's actual cost share amount plus administrative costs are less than the Initial Payment Amount or the Annual Payment Amount, plus the Administrative Costs Payment Amount, paid by the Permittee in a particular year, then the GWMA will notify the Permittee in writing on the next available invoice and will presume that the Permittee desires any excess balance be credited toward the Permittee's Annual Payment Amount and/or Administrative Costs Payment Amount in subsequent years, less a reasonable contingency as determined by the GWMA not to exceed $10,000. Such a credit will be applied to the Initial Payment Amount if an excess balance exists for funds paid by Permittee under a prior cost share agreement between the Parties. In lieu of a credit, the Permittee may elect to retain any excess balance as reserves for future Annual Payments Amounts and/or Administrative Costs Payment amounts, and pay the full invoiced amount to the GWMA. Notwithstanding the forgoing, the Administrative Costs Payment Amount charged to non-GWMA Members for indirect, overhead costs in the amount of three and seventy six hundredths percent (3.76%) of the Pf:lrmittee's Cost Share Amount will be retained by GWMA and is not subject to a credit.
(g) Upon receiving an invoice from the GWMA, the Permittee shall pay the invoiced amount to the GWMA within thirty (30) days of the invoice's date.
Page 5_of 11
12664/0001/1816452-2 P.50 05/14/18
(h) The Permittee shall be delinquent if its invoiced payment is not received by the GWMA within forty-five (45) days after the invoice's. date. If the Permittee is delinquent, the GWMA will: 1) verbally contact the representative of the Permittee; and 2) submit a formal letter from the GWMA Executive Officer to the Permittee at the address listed in Section 12 of this Agreement. If payment is not received within sixty (60) days of the original invoice date, the GWMA may terminate this Agreement. However, no such termination may be ordered unless the GWMAfirst provides the Permittee with thirty (30) days written notice of its intent to terminate the Agreement. The terminated Permittee shall remain obligated to GWMA for its delinquent payments and any other obligations incurred prior to the date of termination. If the GWMA terminates this Agreement because the Permittee is delinquent in its payment, the Permittee shall no longer be entitled to the monitoring data collected from the Monitoring Stations.
(i) Any delinquent payments by the Permittee shall accrue compound interest at the average rate of interest paid by the Local Agency lnve.stment Fund during the time that the.payment is delinquent.
Section 9. Independent Contractor.
(a) The GWMA is, and shall at all times remain, a wholly independent contractor for performance of the obligations described in this Agreement. The GWMA's officers, officials, employees and agents shall at all times during the term of this Agreement be under the exclusive control of the GWMA. The Permittee cannot control the conduct of the GWMA or any of its officers, officials, employees or agents. The GWMA and its officers, officials, employees, and agents shall not be deemed to be employees of the Permiltee.
(b) The GWMA is solely responsible for the payment of salaries, wages, other compens?1ion, employment taxes, workers' compensation, or similar taxes for its employees and consultants performing services hereunder.
Section 10. Indemnification and Insurance.
(a) The Permittee shall defend, indemnify and hold harmless the GWMA and its officers, employees, and other representatives and agents from and against any and all liabilities, actions, suits proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorney's fees, for injury to or death of person(s), for damage to property (including property owned by the GWMA) for negligent or intentional acts, errors and omissions committed by the Permittee or its officers, employees, and agents, arising out of or related to that Permittee's performance under this Agreement, except for such loss as may be caused by GWMA's negligence or that of its officers, employees, or other representatives and agents, excluding the consultant.
(b) GWMA makes no guarantee or warranty that any monitoring data · prepared by the consultants shall be approved by the relevant governmental authorities.
Page 6 of 11
12664/0001/1816452-2 P,51 05/14/18
GWMA shall have no liability to the Permitlee for the negligent or intentional acts or omissions of GWMA's consultants.
Section 11. Termination.
(a) The.Permitlee may terminate this Agreement for any reason, or no reason, by giving the GWMA prior written notice thereof, but the Permittee shall remain responsible for its entire Annual Payment Amount through the end of the current fiscal year during which Permittee terminates the Agreement and shall not be entitled any refund of any portion of said Annual Payment Amount. Moreover, unless the Permittee provides written notice of termination to the GWMA by February 15th immediately prior to the new fiscal year, the Permittee shall also be responsible for its Annual Payment Amount through the end of the new fiscal year (e.g., If the Permittee terminates on 5 March 1 \ 2019, the Permittee is responsible for the Annual Payment Amounts for both FY 2018-2019 and FY 2019-2020. If the Permittee terminates on February 10, 2019, the Permittee is responsible for its Annual Payment Amount only for FY 2018-2019, not for FY 2019-2020). If the Permittee terminates the Agreement, the Permittee shall remain liable for any loss, debt, or liability otherwise incurred through the end of.the new fiscal year.
(b) The GWMA may, with a vote of the GWMA Board, terminate this Agreement upon not less than thirty (30) days written notice to the Perniittee. Any remaining funds not due and payable or otherwise legally committed to Consultant shall be returned to the Permittee.
Section 12. Miscellaneous.
(a) Other NPDES Permit Holders. Individual or general NPDES permit holders who are not MS4 Permittees that receive Harbor Toxic Pollutants TMDL monitoring requirements in their NPDES permits may wish to participate in this cost share for the Monitoring Costs in order to receive the monitoring data collected from the Monitoring Stations. Upon receipt of a written request from an NPDES permit holder to participate in this cost share, the GWMA will either reject or accept the NPDES permit holder's. participation in the cost share arrangement. If accepted, the NPDES permit holder will enter into a separate cost share agreement with the GWMA that will require the NPDES permit holder to pay annually twelve thousand three hundred dollars ($12,300) ("Private Monitoring. Fee") for the Monitoring Costs. Failure to pay the Private Monitoring Fee by the date set forth in the cost share agreement will result in termination of the NPDES permit holder's participant status. An NPDES permit holder accepted as a participant will only be entitled to receive the monitoring data collected from the Monitoring Stations for any fiscal year in which the participant has paid its Private Monitoring Fee. The Private Monitoring Fee will be applied as a credit toward the Permittee's Annual Payment Amount in proportion to the Permittee's Cost Share Amount identified in Exhibit "A."
(b) Notices. All Notices which the Parties require or desire to give hereunder shall be in writing and shall be deemed given when delivered personally or Page 7 of 11
12664/0001/1816452-2 P,52 05/14/18
three (3) days after mailing by registered or certified mail (return receipt requested) to the following address or as such other addresses as the Parties may from time to time designate by written notice in the aforesaid manner:
ToGWMA:
Ms. Grace Kast Executive Officer 16401 Paramount Boulevard Paramount, CA 90723
To the Permittee:
City of Hawaiian Gardens 21815 Pioneer Blvd. Hawaiian Gardens, CA 90716 Attn: Joseph Colombo [email protected]
(c) Amendment. The terms and provisions of this Agreement may not be amended, modified or waived, except by .a written instrument signed by all Parties.
(d) Waiver. Waiver by either the GWMA or the Pe.rrnittee of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver, by the GWMA or the Permittee, to any breach of the provisions of this Agreement shall not constitute a waiver of any other provision or a waiver of any subsequent breach of any provision of this Agreement.
(e) Law to Govern: Venue; This Agreement shall be interpreted, construed, and governed according to the laws of the State of California. In the event of litigation between the Parties, venue shall lie exclusively in the County of Los Angeles.
(f) No Presumption in Drafting. The Parties to this Agreement agree that the general rule than an agreement is to be interpreted against the Party drafting it, or causing it to be prepared, shall not apply.
(g) Severability. If any term, provision, condition or covenant of this Agreement is declared or determined by any court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions of this Agreement shall not be affected thereby and this Agreement shall be read and construed without the invalid, void, or unenforceable provisions{s).
{h) Entire Agreement. This Agreement constitutes the entire agreement of the Parties w~respect to the subject matter hereof and supersedes all prior or contemporaneous agreements, whether written or oral, with respect thereto. f
Page 8 of 11
12664/0001/1816452-2 P.53 05/14/18
(i) Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be an original, but all of which taken together shall constitute but one and the same instrument, provided, however, that such counterparts shall have been delivered to all Parties to this Agreemf:lnt.
U) Legal Representation. All Parties have been represented by counsel in the preparation and negotiation of this Agreement. Accordingly, this Agreement shall be construed according to its fair language.
(k) Authority to Execute this.Agreement. The person or persons executing this Agreement on behalf of Permittee warrants and represents that he or she has the authority to execute this Agreement on behalf of the Permittee and has the authority to bind Permittee.
Page 9 of 11
12664/0001/1816452-2 P.54
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed on their behalf, respectively, as follows:
DATE:______LOS ANGELES GATEWAY REGION INTEGRATED REGIONAL WATER MANAGEMENT JOINT POWERS AUTHORITY
Signature of GWMA Chair
Print Name
DATE: ______PERMITTEE CITY OF HAWAIIAN GARDENS
Signature
Print Name
Print Title
Page 10 of 11
12664/0001/1816452-2 P,55
EXHIBIT "A"
COST SHARE MATRIX ATTACHED
Page11of11
12664/0001/1816452-2 EXHIBIT A - COST SHARE MATRIX
T 801,52 $ ;\::. : t'.·',,t:;!;!~.· ·: ·.···•· \.::!i'.it. ~,.~0 , 0 • ,SGR; >,, •$•••.i i::.697..:9. 5:.· :$. ....•. 597,95. :.$<.•·.• · - •• • :· · · ,• · ' ,,. , · · ', · ' · ' · · .. · ',' ... '· 2' 7',7 9 84 ',$? ,,2;081:89; $, 2;081.89 ,, .· .. , ',' . , Azusa I No I SGR I $ 1,464.61, j $ 1,464.61 l $ I $ 1,464.61 Baldwin Park I No I SGR I $ 1,244.69 I $__ 1,244.691$ - \ $ 1,244.69 Bell I Yes I LAR I $ 619.29 I$ 619:29 I $ - I $ 619.29 Bellflower I Yes I SGR I $ 820.49 I $ 820.49 I $ - I $ 820,49 Bell Gardens I Yes I LAR \ $ 613.67 · sra'tlbury>·:,:·•···,·:•y•:• .. 1;~!''No '/Lt•;tAR:i.. :h$.;<:·•••ss~43· 1,305.05 Brad ba ry, __2;; , J ·, 'No~ . , j>_;,;;SGR'(':J $: /". f?.52; 62; Burbank I No I LAR I.$ 1,154.33 I $ 1,154.33 I $ I $ 1,154.33 Calabasas I No I LAR I$ 751:65 I $ 751.65) $ - I $ 751.65 ®itds ' ' •SGRi\;? $ :'.':: 9'10,$3f ;'910;53• 2 910,53 •• 44'0Sio' Cerritos· SGR? CG, i$'i 03~494/49\ i'$ . 3;494:49 ;-',\ 3;494.49'; · '· l Claremont No SGR $ 1,827.34 $ 1,827.34 $ 1,827.34 Commerce I Yes I LAR I $ 762.38 I $ 762.38 I $ I $ 762.38 Covina I No I SGR I $ 1,264.55 I $ 1,264.55 I $ - I $ 1,264.55 Cudahy I Yes I LAR I$ 568.73 I $ 568,73 I $ I $ 568.73, ;Diarriond,B'a'r';/ .'' 1::, ,No:,.•,i;,,, SGRJ:I$\, 1~27sj]:B: .. _1,275.70 I$ " ts: 1,275;70, :S,i32,03 Diarriond'Bar ... :,•· ,.·.:- I ·•.No,/' j\SGRc'CCj:S·cc: s;856'"33,J$•>.': · 'Downey ''Yes· <, ·$ 0 ,;,,,,,?25:52;. :·,$.;· '. l.;956:Sl! Downey_ Yes ,_$.'. :Cl,'231-.36; ,$• Duarte No LAR 572:48. I I ~ ~ I$ 1,425.07 Duarte I- No · I SGR . I $ . · · .852.59 El Monte I No I . LAR , I $ 778:68. $ . 778:68 /{i;:it:95 El Monte .I No I SGR I$ 870:27 $ 870.27 Glendale I No I LAR I $ 1,636.77 $ 1,636.77 $ - $ 1,636.77 Glendora I No I SGR I $ 1,920,91 $ 1,920.91 $ -- $ 1,920.91 Hawaiian Gardens I Yes I SG.R - CC I $ 2,031.79 $ 2,031.79 $ - $ 2,031.79 ,' Hidden Hills I No I LAR I $ , 578.68 $ 578.68 $ - $ 578.68 '"d I.JI 0, Huntington Park I Yes I LAR I$ 633.72 I $ 633.72 I $ I $ 633.72 Industry No SGR $ 1,(i95.14 $ 1,695.14 $ $ 1,695.14 ::.·i;:wihdatet:: :;NO; ·:;,: ::)~ii'i'LAR ->i.::f :;,Sf·· ··, <._,-::s82-:_,2Si~_:{~}1···-' - - c:o'.1·<,c-· ·.. c't::.-.< -.- c-.... ,,_, 1~-~ ::·.=:.:-, ,.. --"'--'--"- _, __ ,_ ,• ___ i:l,:Y•·_;"'.- _ ·- '+_,-,)'• __ '•::rJOZ.aLJcs!'.:::J2 , :.,:;:::.::: :• >:Irwindale ·.No . .c: SGR'c · $i il,352,54, ·:$). 1;35254 . - .$· • :1;352,54·• · La Canada Flintridge LAR $ 838.44 $ 838.44. $ 838.44 I ,' ·•···• la•H~6rK±1~ight$ :· . SGR<• : §?:'. ::749)0911 .;$' ;,,e:;')749,09;'. : $ Jc•·:/749:09' . $ 867:8:t 3 ta•HabraHeights • k ;No ·· J·SGRc~ cc*.$'' ·:':3;118:72 I $,:,3,118:721 ~ - rsic · 3,118.72 , La Mirada . I Yes I SGR: CC I$_~ 4,074.83 I $ 4,074.83 I $ - I $ 4,074.83 La Puente I No I - SGR I $ 955.27 I $ 955.27 I$ - I $ 955.27 1 - La Verne 1,396.88 1,396.88 .,lakew6od· /526:98 !52.6,98 :Lakewood ,i746f09: ::.: I.74.6:09, Lakewood · ·:2;035;43: <$'\ ::,2;D3'6.43'f.' C"\•971'71 ',, 971:1:i •':Long Beach, \\''739'43 ;:,,/739'.43' ·Long Beach' ,, /Ye:s :.2;451:'16 •2;45_1.16 · Los Angeles I No I LAR I $ 10;822.08 I $ 10,822.08 I $ I $ 10,822.08 Lynwood I Yes I LAR I $ 700.07 I $ 700.07 I $ - I $ 700.07 Maywood I Yes I LAR I $ 566.92. I $ 566:92 I $ - I $ 566.92 ·c11iroilro11iii /tabs':39 ;$\ ·•· ,go_s::;,9. .i,;8o8.39i{' •::( ;_;i_: rs, 7044 •. ,Monrovia\ .662W4;, $·.-.c <662,04. \'662:04. ,-$, .· .. ,.· ' Montebello Yes LAR $ 828.33 $ 828.33 - $ 828.33 Monterey Park I No I LAR I $ 805.38 I $ 805.38 I $ - I $ 805,38 Norwalk', ''$GR(\ ,$;S:,;,11034'.29': .;$,\;;,;;1,034;29, '$/ $~;1!';;ff034:29' \i'-385.43 Norwalk • '.'SGR,,CC :$,• ·:-3,:3s1cn-21: ;$,\<•',>3;351:14 $· :"{'3.}35L14. · ' · Paramount Yes LAR $ 637.52 $~_ 637.52 $ $ 637.52 Pasadena I No I LAR I $ 1,365.08 I $ 1,365.08 I $ I $ 1,3.65.08 ·· .PiC:omverai • ·•. . '\ Li\R• \ ;$ cJ,609)864 :s,:,'.:\JS09:g6?. $'5\'Y'609',s6; 1 :ci_ 79 33 _Pii:o'Rivera .Yes SGR.::; · ·$:, /1;189:47 :c$-t'''.1;189:47' i'.$,: $ 'Cl/189.41'.• ' Pomona No SGR $ 2,654.52 $ 2,654,52 $ - $ 2,654.52. Rosemead I No I LAR I $ 712.17 I $ 712.17 I $ - I $ 712.17 San Dimas I No I SGR I $ 1,996,80. I $ 1,996.80 I $ I $ 1,996,80 San Fernando I No I LAR I $ 610.32 l $ 610.32 I $ - I $ 610.32 San Gabriel I No I LAR I $ 674.33 I $ 674.33 I $ - I $ 674.33 "d .._,U1 San Marino I No I LAR I$ 660.99 I $ 660.99 I $ 660.99 ,,,..santa;Fe·springs, i$'f;< , 9}ii.2rn: ··$i'·, ·914.2.Q; .,,914,20· -----::::; ·. . . ·,. · ·. ·. ,, i:s'GRJ"··'··. · .. ,· .. ·.· ,. .· .. , · .. ,, '·• ·.· . • ,4413:79 :Santafe.Springs · :SGRe;:cc $ . 3;499.S9', 3,499;59' ;3;499.59, · · · '· · Sierra Madre No LAR $ 625,88 $ 625.88 625.88 SignaTHill (minus· estuary) Yes 529.99 $ 529.99 SciOth'.Ei.fVlBilte·· !'/.NO' ', .'613'•-isil:$/;).-. . - 613:l:9f. . . 1299 :ii · south-'El'Monte SGR·· · $: +/686,52; ·,$:- ' ,·,,sg·fos2'. ,$ • ,.$':§,ce \686:52 ' · · South Gate LAR $ 791.29 $ 791.29 $ - $ 791.29 South Pasadena I No I LAR I $ 648.26 I $ .648.26 I $ I $ 648.26 Temple City I No I LAR I $ 670.47 I $ 670.47 I $ - I $ 670.47 •tJhihtcil"pol'ated(, ,·LAR ..· :$ ,;.; 2,!)46,12: '$ . >2,946'12 Uryinteirporati!'cf· "\SGR c:; ,$\; .4;968:38\ {$ i 4;91';838 C,4;96838;, Uriinc:Cirporated > ·· .SGR·,xc•; ·$' ,. ;;•6;595:70' '$f• 6,595'.'70' /6}595,70' Vernon Yes LAR $ · 711.43 · $ 711.43 711.43 Walnut I No I SGR I $ 1,438.09 I $ 1,438.09 I $ I $ 1,438.09 West Covina SGR · $ 2,060.86 $ 2,060.86 $ 2,060.86 ... Whittier,,... t?;,SGR}';.t ;t,879:24; ;$·, ,/ , 879'.2'4' . {$'/•,' •':.:879,2'4:f .· ii'l:0 ,$\• 6 ... ,... ~,:;34.so, :tc/5;334,80:, · ' 4· . Wllittier/. ; 'l .YesC-, r SGR•C;CC'f$i,., s;334,sm17$< C ., I I $ I t:ACFCD;(-5%) ofStilitotaT No . •' · LAR .. $ •:· 2;206;68 ~2,20~6i3:{lt•$ . "s :z;20~1;g; ' tiACFCD:/(S%) of Subtotal: No . SGR .· · . $ 2;206,68 $ 2,2fi'6ifi8~ ''$ . l$ 2r206,68 $ 6;620,03: LACFC0,(5%) ofSobtotal: No · •···.•, $@Rs CC I $ 2,206,68; .$ · '2;206;6$. $ , .s· 2r2os,$8 lGrahtl'Tdta'f: i-' ....· i32'400:6s / :13ziioo.6s·!,$'•: ·:" 132400;65\li'' ·• _. _.-,< ;_ •,i,,;j;:· ·_,·:-'---,, *:::,;.,:_,--~cc._~.:....;_;:; - -, $ I '$ , I , ~---•-· ., I$'. . I _ · --~_:;::::_. ------'- Calculations based on an estimated monitoring cost of $44,133.55 per monitoring station. 'd u, C0 L -- ·.· .,, ·--. C' -•·• ..·' •• ,- .·.t ,, •- .. · ... ·· ( P. 5 9 ffiJCOPV RESOLUTION NO. 047-2015 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWAIIAN GARDENS APPROVING AN AGREEMENT BETWEEN THE LOS ANGELES GATEWAY REGION INTEGRATED REGIONAL WATER MANAGEMENT JOINT POWERS AUTHORITY AND THE CITY OF HAWAIIAN GARDENS FOR COST SHARING FOR THE INSTALLATION OF MONITORING EQUIPMENT FOR HARBOR TOXIC POLLUTANT TMDL PURSUANT TO STORMWATER PERMIT WHEREAS, for the purpose of this Resolution the term Lower San Gabriel River "Watershed Permittees" shall mean the cities of Artesia, Bellflower, Cerritos, Diamond Bar, Downey, Hawaiian Gardens, La Mirada, Lakewood, Long Beach, Norwalk, Pico Rivera, Santa Fe Springs, Whittier, the Los Angeles County Flood Control District, and, if it enters into this MOU, the California Department of Transportation ("Caltrans"); and WHEREAS, on October 8, 2013, under Resolution No ..072- 2013 the City Council of the City of Hawaiian Gardens approved A Memorandum Of Understanding between Regional Integrated Water Management Joint Powers Authority and the City of Hawaiian Gardens to Develop a Watershed Management Program and Coordinated Integrated Monitoring Program for the Lower San Gabriel River Watershed Committee; and WHEREAS, On May 5, 2011 the California Regional Water . Quality Control Board adopted the Harbor Toxics Total Maximum Daily Loads (TMDL) (metals, DDT, PCB, etc.) for monitoring of toxic pollutants; WHEREAS, Cities tributary to the watersheds which includes City of Hawaiian Gardens are identified in the TMDL as responsible parties; WHEREAS, Gateway Water Management Authority has submitted the agreement between the Los Angeles Gateway Region Integrated Regional Water Management Authority and the City of Hawaiian Gardens for cost sharing for the installation of monitoring equipment and monitoring pursuant to Harbor Toxic Pollutants TMDL; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HAWAIIAN GARDENS AS FOLLOWS: Section 1 The cost sharing agreement between the Los Angeles Gateway Region Integrated Regional Water Management Authority and the P.60 City of Hawaiian Gardens for the installation of monitoring equipment and monitoring pursuant to Harbor Toxic Pollutants TMDL is hereby approved. Section 2 The City Manager is hereby authorized to execute the Agreement on behalf of the City of Hawaiian Gardens. Section 3. The Mayor or his/her presiding officer is hereby authorized to affix his/her signature to this resolution signifying its passage and adoption by the City Council of the City of Hawaiian Gardens. Section 4. The City Clerk or his/her designee shall attest and shall certify to the adoptiori of the Resolution and shall cause this Resolution and his/her certification to be entered into the Book of Resolutions of the City of Hawaiian Gardens. PASSED, APPROVED, AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF HAWAIIAN GARDENS ON THIS 23 rd DAY OF JUNE 2015. ATTEST: ,,• aC• • • c•.•--;r:,r:,;;' ( ( P,61 CITY OF HAWAIIAN GARDENS CITY CLERK'S OFFICE CERTIFICATION STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF HAWAIIAN GARDENS ) I, SUZANNE UNDERWOOD, City Clerk/Records Manager of the City of Hawaiian Gardens, do hereby certify that Resolution No. 047-2015, was duly and regularly passed and adopted by the City Council of the City of Hawaiian Gardens at its meeting on this 23rd day of JUNE 2015, by the following votes as the same appears on file and of record in the Office of the City Clerk. AYES: BRUCE, RIOS, FARFAN, GOMEZ, RODRIGUEZ NOES: NONE ABSENT: NONE ABSTAIN: NONE / P.62 CITY OF HAWAIIAN GARDENS Agenda Item No. C-4 CITY COUNCIL STAFF REPORT TO: Honorable Mayor and City Council Members THRU: Ernesto Marquez, City Manager Vo , FROM: Joseph Colombo, Community Development Dir~ r BY: !smile Noorbaksh, P.E., City Engineer DATE: June 23,, 2015 SUBJECT: RESOLUTION NO. 047,2015: A RESOLUTION OF THE CITY COUNCIL OF lHE CiTY OF HAWAIIAN GARDENS APPROVING AN AGREEMENl BETWEEN THE LOS ANGELES GATEWAY ~~'i'~o'tt~~~R~~~~O~~l~~L T~A1~~y ~tNtx~~~f~ . GARDENS FOR COST SHARING FOR THE INSTALLATION OF MONITORING EQUIPMENT FOR HARBOR TOXIC POLLUTANT TMOL PURSUANT TO STORMWATER PERMIT SUMMARY A portion of the City's storm water drains to the Coyote Creek watershed, The Storm Water Permit (MS4) adopted by the California Regional Water Quality Control Board requires monitoring for pollutants identified in the Harbors Waters Toxic Pollutants Total Maximum Daily Loads (the Harbor Toxics TMDL), This Agreement is for cost sharing with other tributary agencies which are Los Angeles River Watersheds, San Gabriel River Watersheds and Coyote Creek Watersheds, DISCUSSION On May 5, 2011 the California Regional Water Quality Control Board adopted the Harbor Toxics Total Maximum Daily Loads (TMDL) (metals, DDT, PCB, etc.). Cities tributary to the watersheds which includes City of Hawaiian Gardens are identified in the TMDL as responsible parties, This TMDL requires monitoring for the toxic pollutants Le. heavy metals, DDT, PCB, etc. The cities and agencies have worked together with the GWMA to develop this Agreement to share the cost of the monitoring. The GWMA will act solely as a fiduciary agent for this agreement - ----, >- ·-• • : ••• \ ••• ,,... '··~·--•---·•· ·····~····----- ··-·--·· ____ _, ______ r ( P.63 Key Elements of the MOU are: • Obligates agencies to pay an annual fee; • A city or agency may withdraw from the agreement at any time, but will be responsible for the whole cost of the year of their withdrawal. Remaining participating parties would be responsible for making up additional costs. • Establishes the GWMA as the entity to contract with consultants chosen by the watershed group and process payments for consultants; • Outlines a process for annual budget adoption; • Outlines a process for invoicing and payments by participating agencies. FISCAL IMPACT The City's share of cost for the 1st year based on an $110,000 total estimated cost is $3,241 plus an administrative fee of 3% ($97.23) and a "contingency/deposit" of 25% ($810.25) totaling to an amount not to exceed $4,148.48. The contingency/deposit will be applied towards an agency that may not pay their share. Should all agencies pay then it would be carried over to subsequent year. RECOMMENDATION It is recommended that the City Council adopt Resolution No. 047 -2015: A Resolution of the City Council of the City of Hawaiian Gardens Approving an Agreement between the Los Angeles Gateway Region Integrated Regional Water Management Joint Powers Authority and the City of Hawaiian Gardens for Cost Sharing for the installation of monitoring equipment pursuant to Harbor Toxic PollutantTMDL. Attachment: Resolution No. 047-2015 Agreement Gateway Watershed Group Map ( ( P, 64 · IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed on their behalf, respectively, as follows: DATE: -----~- LOS ANGELES GATEWAY REGION INTEGRATED REGIONAL WATER MANAGEMENT JOINT POWERS AUTHORITY Christopher S. Cash GWMAChair DATE: fo-df-,2tH s- PERMITTEE Page 9 of 10 12664/0001/1816452-2 ( ( ,, P.65 EXHIBIT "A" COST SHARE MATRIX ATTACHED Page10of10 12664/0001/1816452-2 Harbor Toxics TMDL-Monitoring ~ Los AngelE!s River Watersheds ,;{SQ,%',_e'qllio\,share; ·5o_"i~:b}'~a,rei'J,), .,. ,. ;. • •• --'.:.',,-,,:••,.-, La/'•Y::--•:.•,••••,• -".'.•.<.•,•: lnst,all~tiein"::.anCt:tst:Year's·operahons:~-· · :'. .:i;$,i 1f ~-~·o= ;: .. ·oup.Nanie··•: .CitieS(Perriii tt:ee.5· !n-iolved· Area·•{aCrBsj Area.: - a·ase:ci;>st. :. '."Ar,e_afCOSt>.:·. Alhambra 4,884 1 .. 3% $653· $687 $1,340 $356 -$375 Burbank 11,095 3.0% $653 $1,561 $2,214 $356 $85·2 Calabasas 4,006 1'.1% $653 $564 $1,217 $356 $307 Glendale -19,588 5.3% $653 $2,756 $3,409 $356 $1,503 $1,860 Hldden Hills 961 0.3% $653 $135 $788 $356 $74 $430 La Canada Flintridge 5,534 1.5% $653 $779 $1,432 $356 $425 $781 Los Ange!es 181,288 48.8% $653 $25,511 $26,164 $356 $13,915 $14,271 ,per Los Angeles· River Montebello 5,356 1.4% $653 $754 $1,407 $356 $411 $767 atershed Group Monterey Park 4,952 1.3% $6~3 $697 $1,350 $356 $380 $736 Pasaden;;i 14,805 4.0% $653 $2,083 $2,7_37 $356 $1,136 $1,493 Rose'mead 3,311 0.9% $653 $466 $1;119 $356 $254" $610 San Gabriel 2,645 0.7% $653 .$372 $1,025 $356 $203 $559 San Marino 2,410 0.6% $653 $339 $992 $356 $185 $541 South Pasadena 2,186 --~ 0.6% $653 $308 $961 $356 $168 $524 Temple City 2,577 0.7% $653 $363 $1,016 $356 $198 $554 Unincorporated . 40,553 10.9% $653 $5;707 $6/360 $356 $3;113 $3,469 Downey 3,.546 1.0% $1,306 $499 $1,805 $71'3 $272 $985 Lakewood 51 0.0% $'1,306 $7 $1,313 $713 $4 $716 Long Beach 12,301 3.3% $1,306 $1,73'1 $3,037 $713 $944 $1,657 1wer Los Angeles River Lynwood 3,098 0,8% $1;306 $436 $1,742 $713 $238 $950 atershed Paramount 1,997 0.5% $1;306 $281 $1,587 $713 $153 $866 Pfco Rlvera 1,510 0.4% $1.,306 $212- $1,519 $713 $1'16 $828 Signal HIii 774 0.2% $1,306 $109 $1,415 $713 $59 $772 South Gate 4,704 1.3% $1,306 $662 $1,968 $713 $361 $1,074 Arcadia 6,912 1.9% $1,493 $973 $2,466 $814 $531 $1;345 Azusa 0 0.0% $1,493 $0 $1;493 $814 $0 $814 Bradbury 512 0.1% $1,493 $72 $1,"565 o Hondo/San Gabriel $814 $39 $854 Duarte 832 0.2% $1,493 $117 $1,6'10 $814 .-er Water Quality Group $64 $878 Monrovia 5,056 1.4% $1,493 $711 $2,204 $814 $388 $1,202 Sierra Madre 1,792 0,5% $1,493 $252 $1,745 $814 $138 $952 Unincorporated 1,792 0.5% $1A93 $252 $1,745 $814 $138 $952 Bell 1,676 0.5% $1,493 $236 $1,729 $814 $129 $943 Bell Gardens 1,577 0.4% $1,493 $222 $-1,715 $814 $121 $935 Commerce 4,195 1.1% $1-,493 $590 $2,083 $814 $322 $1,136 1per Reach 2 Group Cudahy 786 0.2% $·1,493 $111 $1,603 $814 $60 $875 _...-..._,l Huntington Park 1,930 0.5% $1',493 $272 $1,764 "$814 $148 $962 Maywood 754 0.2% $1,493 $106 $1,599 $814 $58 $872 Vernon 3,298 0.9% $1,493 $464 $1,957 $814 $253 $1,067 El Monte 4,482 1.2% $5,225 $631 $5,856 $2;850 $344 $3.194 "" South El Monte 1,577 0,4% $5;225 $222: $5,447 $2,8.';iO $121 I $2,$171 ,CFCD (5%) ,,;,":.$?;500;,. ,,.j - - -1 -•- __ c'·:l!{~~l.3fQJ1%'t@il1!il' ')J(?tafS.-{~~!{~~)::,t;:~;::cBP!.i~, ·i~_:20.c~;~ .;;~~~;j,ji,-,J'iJ7,~~-~o'3\~-K!;;lf.}~;;j~j, q·o;o,"lo ·,. ,''.~;:$_1,04,"500 :· ··::1~$~=81@q~~l~&;~2Bi~Q~J'"&0~)~;;:~~'.1];_~0_0;~;, - GWMA members will pay an additional 3% in administrative costs -. GWMA ·will collect a 25% deposit on each cost share amount listed in case a city decides to drop out - Non-GWMA members will an additional 5% in administrative•r:;osts >tJ "' t update 5/28/2015 Area is preliminary and subject-to revisions. "' - =u•u•~"u••u• ~uw~w•w-•u ~,uw, •w,.,,w,.,~~••"•~w~~~••u•.,•Mw,u ... Carson 54 .. $5,225 $8 $5,233 $2,850 $4 $2,854 Compton 6,060 $5,225 $848 $6,073 $2,850 $485 $3,335 San Femando i,518 $653 $213 $866 $356 $116 $472. .~:\ ,-, ' --..,, ~? '"d O'I "' Harbor Toxits TMDL Monitoring Los Angeles River Watersheds ~~~@~':1[0:,'il'.f;t~f;}i,'.;_ ·;·1,-:,r::c-,:':'.l ~ Cost I ~ Cost :CD COnbibutlon fil· ' ~ljiOlia'fY.JvJOr\ltorrriQ,'l,).·,,;,"{;·;,-"::,,,. ', teway -Oties n-Gateway Qties \tlcrpa"trng· ::1;;r:~;;:·:;;;,~L•:7•; · ·· .!"l~les :·~ ~t~~·~1;?;~':\I:~'1r;½i;:~~,1;~;3:_.;.,;y;,;:~1::t; .. c ,·_::r:,~y:mi Year .!. 110!.000 1 Year 1 60.!.000 ,,r---.,_ r· ~: f ------...,_ 'ti O'\ update 5/28/2015 Area is preliminary and subject tb revisions. co Harbbr ToXic§ TMDL Monitoring San Gabriel River Watersheds ·~ual:~~o~~i: -lr1~:1J~tl·ort·,~~-c1\r:~:Ye~t•;:~p·'J1:ii~; ~ ·:c .;1?11.o·i~?'~.:, ( roup:Nairi·e:: .. : ·Cities/',Perrn!ttees .Involved Area (acres)°.·:·[ .. · Area -·, Bi'l'se,cos"t ·,Areaieost,.··-··-- - Arcadl 128 Ql $1;493 $41 $1,53'4" $81 $22 $837 a 5,9 %.. $1,493 $1,89 $3,389 4 $1,03 $1,84 A2Usa 52 3.5 $1',493 7 $1,717 :o Hondo/San Gabriel $81 s 9 Bradbur 704 Iver Water Qu;,:Jity Group % $1,493 $224 $1,513 4 $122 $937 y Duarte 54 04 $1,493 $20 $;1.,513 $81 $11 $825 !Monrovl 64 % $1,493 $20 $1,493 4 $11 $825 0 OD $1,493 $0 $1,921 $81 10 $814 - ~ Baldwin Pack 4;335 28'/o $1,742 $1;38l $3,123 $95 $753 $1,703 rov;n, 4,481 27% $1,742 $1,<>8 $3,170 0 $7'3 $1,729 nd0 9,307 oper San Gabriel River Gle ra S>'lo $1,742 $>,"'6 $4,707 $95 $1,61. $2,568 Industry La 7,W 47l/o $1,742 $2,437 $4,178 0 8 $2,279 [Puente 2;207 131/, $1,742 $>)3 $2,445 $95 $1,32 · $1·,334 .~ Unincorporate 40,81 >!9 $1,742 $13,00 $14,,746 0 9 $8,043 I. 5,790 ,st Son Gabriel Yalloraremont 35 $2,613 $1,845 $4,457 $1,425 $l,OO $2,431 'atershed Managemen La Veme 5,030 % $2,613 $1;603 $4,215 $1,425 5 $2,299 ·ea · Pomona 7,929 3.1 $2,613 $2,527 $5,1-39 $1,425 $374 $2,803 San Dimas ·8,539 % $2,613 $2;721 $5,333 $1,425 $1,37 §2.!909 !Bellflower 1,215 0.7 $1,045 $1,432 $57 $211 $781 Ce!Tltos 5,645 % $1,045 $1,79 $2,844 0 $>31 $1,55 Diamond 4,563 3.4 $1,045 9 $2,499 $57 $793 l lsar Downey 4,237 % - $1,045 $1,45 $2,395 0 $7.l6 $1,36 1,293 2.8 $1,045 4 $1,457 iwer San Gabriel River 'Lakewood $57 $225 3 Long Beach 2,138 % $1,045 $1~5 $1,726 0 $372 $1,30 ,Norwalk Pico 6,246 Z5 $1,045 0 $3,035 $57 $1,03 5 Rivera Santa 3,929 % $1,045 $412 $2,297 0 6 $795 Fe Springs 5,683 0.8 $1~045 $'8l $2,855 $57 $'B3 $942 Whittler 9,382 % $1;045 $1,9'J -~,035 0 $>B $1,65 :her [EJ Monte 1,577 lO $2,613 $503 $1,425 $>74 $1,699 Irwindale 5,152 % $2,613 $11'3 $1;425 $1):6 $2,494 South El 1,823 3.8 $2,613 0 $1,425 9 $1,742 Monte Walnut 5,757 % $2,613 $'8l $1,425 $317 $2,426 ,CFCD (5%) -- l•'lii'-,l!>iif~qiill'A1J 1 ;il;O~ar~(:A!~A~i·;;;,,~.:;'~•~::;: ,:::, :,;,~~:t;:,':::~::;:A};~"?. [b::fy~-:~r6319~4:';:s\:l~[?XS•(:, ::roo:i:i_o/,:,~,~-,;"~·il .. ,\$52;'.250-' "> •• · '·· $52~:;i:so: .;'·H~~l®~f~~W~'rifu~~\';·lgl£~jf5'.1.i.0)~0~~ - GWMA members wll! pay an additional 3% In artmlnlrtnitlve casts -, - Non-GWMA members wf// an additional 5% in•admlnlstratlve cos~ ' - GWMA will collect a 25% deposit on eac:h cost share amount llsteri in case a city dedries to rirop out Shoulri·the following dtles elect to participate, their fees wl/1 be as shown below. La Habra"He19h~ ....ZQQ_ ~61,1 $224 $2,837 $1,425 $.119 $1,54~ West Covina 10,283 $1,742 $3;291 $5,033 $~50 $1,748 $2,598 'd Cl'\ I.O t update 5/28/2015 Area Is preliminary and subject. .to revisions. \~·· Harbor Tpxics TMDL Monitoring San Gabriel kiver Watersheds ~~~s~eal t-i?llA\~:~;,-;c r:·;:~;\(;t_:~.{:.<,·;. ;:;,;:::· 1 Yeac 1 110L000 I Year $ 60,000 - .. ~- ~'-. j,: 'U ...., update 5/28/2015 Area is prelill1inary and subject to revisions. 0 Harbor Toxics TMDL Monitoring Coyote Creek Watersheds (50%;e!=jual,share,,-.so 04-·_:by.-:a~ea)_.'·> .. ·· : :. :~~~!r ~H6tl:'.:a"rid.)'~W~B'f S-:~--~~-i-atibn:s,'. . ·;'·$'l'l0;0b.0.:- iroup, Name ,.Cftle5f_ ·Pennittees Involved · Area:-(acres). Area~ Base,i;::ost,· ::A·rea·.-tos_t• , .- ,rotal COst: · Artesia 1,037 2.0% $2,613 $1,062 $3,675 $579 Cerritos 5,645 11,1'1/o $2,613 $5,781 $8,394 $3,153 Diamond Bar 4,563 8.9% $2,613 $4,673 $7,286 $2,549 Hawaiian Gardens 614 1.2% $2,613 $629 $3,241 $343 La Mirada 5,018 9.8% $2,613 $5,139 ower San Gabriel River $7,752 $2,803 Lakewood 1,293 2.5% $2,513 $1,324 $3,937 $1,425 $722 $2,147 Long Beach 2,138 4.2% $2,613 $2,190 $4,802 $1,425 $1,194 $2,619 Norwalk 6,246 12.2% $2,613 $6,397 $9,009 $1,425 $3,489 $4,914 Santa-Fe Springs 5;683 11.1% $2i613 $5,820 · $8,433 $1,425 $3,175 $4,600 Whittier 9,382 18.4% ,$2,613 .$91608 $12,2.2_1 $1,425 $5i241 $6,666 1th er Unlncor_e_orated 9,400 18.4% J26,125 $9,'527 $35,752 $14,250 i_S,251 ACFCD (5%) -- :; -. ,;:$_5.i~9J;l<" :tr;otafs)r-:/.'.1i ,~S1J01:9~~'.,:;:.,~:~-(~:Q(j;·d%'.it ·$.52,250"·." ·:·1 • ·,.-$52';'2.50· -·,·, '$1_04·:soo- ....-----..,,~ - GWMA mli!mbers will pay an addit:irma/ 3% In administrative costs • Non-GWMA members wlll an additional 5% In acimln/str;;t/ve costs - GWMA will ccl/ect a .25% deposit on _ead! cost share amount 1/sted in case a dty decides to drop out Shou/a I.a Habra Heights dloo5e to partldpate, the fee will be as below and the tee for Unlncoporated wi//"change as 5hown below. La Habra Heights 3,242 $13,063 $3,3Q7_ $16,35~ iZ.i,125• $1,815 $8,941 Unincorporated 9,400 $13,053 $9,588 $22,551 $7,125 $5,264 $12,389 '~ 'd ;t update 5/28/2015 Area is preliminary and·subject to revisions. "I-' Harbor Toxics TMDL Monitoring Coyote Creek Watersheds :s.g~~rBt~jj](;lp,Wnt'-'.,:~~t~: (,':~:·;?t;N-~~Z· '""""1 ,,..-.._, __ L.( :~ i'.i f 'ti ...., N - .-.•. ';;';~ ( ( P. 7 3 ~~ .. _ij!~ !ii~ :;mo~~!t§~[~Qi.W!~~~{~Ji,'tw\f.~ii:jf;f4'lf~J.\:"'ff.fkAW.i1m'it~~t~M?.4'.Mffi~i3;,i~:'&I11JM'f'.;;~f:_"[email protected]{~~:fttwlir'flt't"1!\\lJ/}2.]2 rt:!~.lir':Uf:%'((;!:tt?ti~ttt.'; "tfi±'i~'fff~-f;~,h~~~:~~'%iliflf' l&!iihl'ift!~liw'i¾Ri!i -Gateway Cities Non-Gatewa Cities I 2nd Year _ $ 60,000 I Last update 5/28/2015 Area is preliminary and subject to revisions. 1,,,, GATEWAY REGION·, . \TERSHED GROUPS - MS4 ,,... ,,t"•'"!t~-,,·· UPDATED AS OF MAY 30,201.3 WMP • MOU FINAL FOR EXECUff~~,_._••_ ~\_:,___ ::. Lower LA River Upper Reach 2 ' ,:\. Bell ·.·>.:.:.·,. Bell Gardens Commerce Cudahy Huntington Park LACFD Maywood Vernon _.,...... 'I ···- ,._ ___ \,. -,:\g: ·"'s,. Q.. ~-1til. ~- Long Beach Norwalk Pico Rivera dS•m·~i?J' . •. , Santa Fe Springs WMPw/EWMP OjJtion- MOU pending 91 0~ 9.lc!.'1~, Whittier · --;;~:c;:,l;v-.S)f."·-'.:. _,-_-:,; ·;z_fLt.. --· '.''" :J: •. _ . • (using existing TMDL MOU funds) ,,,,..--__. l- '1/WMP w/EWMP Option· MOU pending Lower Los Angeles River : ' :E(using exist!ng TMDL MOU funds} Carson (tentative) Los Cerritos Channel Downey c,~ ' Bellflower Lakewood Cal Trans (tentative) LACFD '·/1 · Cerr1·tos · Long Beach ~- ;=-i,i. I, . ·-'~.-m DownsJy Lynwood Lakewood Paramount LA County unincorporated (tentative) Pico Rivera LACFD Signal Hill .. 'Long Beach South Gate 'tj /'\!Paramount '-.1 ··· · '"signal Hill ,i,. . _____ :,:,· ._ .·.;.J···. I .!.:.·. .- . •• . ,,,...... ,.,.. ..-, ~ ·.. :::.· ,; P,75 AGREEMENT BETWEEN THE LOS ANGELES GATEWAY REGION INTEGRATED REGIONAL WATER MANAGEMENT JOINT POWERS AUTHORITY AND THE CITY OF HAWAIIAN GARDENS FOR COST SHARING FOR THE INSTALLATION OF MONITORING EQUIPMENT AND MONITORING PURSUANT TO THE HARBOR TOXIC POLLUTANTS TMDL This Agreement is made and entered into as of May 29, 2015, by and between the Los Angeles Gateway Region Integrated Regional Water Management Joint Powers Authority ("GWMA"), a California Joint Powers Authority, and the City of Hawaiian Gardens, (the "Permittee"). RECITALS WHEREAS, the mission of the GWMA includes the equitable protection and management of water resources within its area; WHEREAS, for the purposes of this Agreement, the term "MS4 Permittees" shall mean those public agencies that are co-permittees to a National Pollutant Discharge Elimination System Municipal Separate Storm Sewer System Permit Order ("MS4 Permit") is~ued by the Los Angeles Regional Water Quality Control Board; WHEREAS, the United States Environmental Protection Agency established the Total Maximum Daily Loads ("TMDL") for Toxic Pollutants on March 23, 2012, with the intent of protecting and improving water quality in the Dominguez Channel and the Greater Los Angeles and Long Beach Harbor Waters ("Harbor Toxic Pollutants TMDL"); WHEREAS, the Harbor Toxic Pollutants TMDL regulates certain discharges from National Pollutant Discharge Elimination System ("NPDES") permit holders, requiring organization and cooperation among the Permittees; WHEREAS, the Permittee manages, drains or conveys storm water into at least a portion of the Los Angeles River including the estuary or Coyote Creek or the San Gabriel River including the estuary; · WHEREAS, various MS4 Permittees desire to facilitate the achievement of the objectives of the Harbor Toxic Pollutants TMDL by installing one monitoring station in the Los Angeles River at Wardlow Road, one monitoring station in the San Gabriel River near Spring Street, and one monitoring station in the Coyote Creek, also near Spring Street and conducting monitoring at said monitoring stations (collectively "Monitoring Stations") to ensure consistency with other regional monitoring programs and usability with other TMDL related studies; WHEREAS, installation of the Monitoring Stations and future monitoring requires administrative coordination for the various MS4 Permittees that the GWMA can provide; Page 1 of 10 .:-.:·:., ..·;;:,;,r,; J I ,·~~.:..;-.~ :.,·•• -- ·;I - G·>···,-,.-·,.:_ .. . "····--··· .• -·• - l ~. . --~~ .- ·-. , __ ,,.,.,, ,-_ .>.. •·--. ··-······· .,,,-··· ( ( P.76 04/06/15 WHEREAS, individual MS4 permittees that are not GWMA members have indicated a desire to participate in the cost sharing for the installation of the Monitoring Stations and the costs of monitoring conducted at the Monitoring Stations (collectively "Monitoring Costs"); WHEREAS, the GWMA Board of Directors authorized the GWMA to enter into individual separate agreements with such individual MS4 Permittees (which shall not have voting rights in any group relating to the GWMA Members) for purposes of only cost sharing in the Monitoring Costs; WHEREAS, the members of the GWMA are the Cities of Artesia, Bell, Bell Gardens, Bellflower; Cerritos, Commerce, Cudahy, Downey, Hawaiian Gardens, Huntington Park, La Mirada, Lakewood, Long Beach, Lynwood, Maywood, Montebello, Norwalk, Paramount, Pico Rivera, Santa Fe Springs, Signal Hill, South Gate, Vernon, Whittier, Central Basin Municipal Water District and the Long Beach Water Department ("GWMA Members"); I WHEREAS, because GWMA Members already currently pay annual membership fees that pay for GWMA administrative costs, GWMA Members that participate in the cost share for the Monitoring Costs shall pay a three percent (3%) administrative fee on each payment to cover various administrative costs; WHEREAS, MS4 Permittees that are not GWMA Members that participate in the cost share for the Monitoring Costs shall pay a five percent (5%) administrative fee on / each payment to cover various administrative costs; WHEREAS, currently a majority of MS4 Permittees tributary to the Los Angeles and San Gabriel River systems have committed to cost share for the Monitoring Costs; WHEREAS, because of the financial savings and benefits resulting from this cost-sharing arrangement, other MS4 Permittees may request to participate in the cost sharing of the Monitoring Costs; · WHEREAS, the cost-share formula, set forth in Exhibit "A" of this Agreement, currently assumes the participation of the maximum number of MS4 Permittees required to comply with the monitoring requirements of the Harbor Toxic Pollutants TMDL; WHEREAS, it is currently unknown how many MS4 Permittees will ultimately participate in the cost sharing of the Monitoring Costs; WHEREAS, because some definite maximum cost share amount per participating Permittee is required for planning purposes, this Agreement requires each participating Permittee to submit an initial payment that includes the first year payment plus a deposit that is 25% of the first year payment cost identified in Exhibit "A" of this Agreement, to account for possible non-participation of some MS4 Permittees in the cost share for the Monitoring Costs; Page 2 of 10 12664/0001/1816452-2 •• I ( ( P.77 04/06/15 WHEREAS, depending on how many MS4 Permittees ultimately participate in the cost sharing for the Monitoring Costs, each participating Permittee's annual cost share amount will be adjusted and the GWMA will notify each participating Permittee of its adjusted annual cost share amount in writing; WHEREAS, the "Initial Payment Amount" and the "Annual Payment Amount" identified in Section 8 ("Financial Terms") of this Agreement represent the maximum dollar amounts that the Permittee is required to submit to the GWMA, but may be reduced based on the final number of MS4 Permittees that participate in the cost sharing for the Monitoring Costs; WHEREAS, if the actual cost share amount is less than the Initial Payment Amount paid by the Permittee, the GWMA will notify the Permittee and shall credit any balance in excess of the actual cost share amount towards the Permittee's "Annual Payment Amount" in subsequent years; WHEREAS, the Permittee desires to share in the Monitoring Costs; WHEREAS, the Permittee and the GWMA are collectively referred to as the "Parties"; WHEREAS, the Parties have determined that authorizing GWMA to hire additional consultant as necessary to install the Monitoring Stations and conduct the monitoring required by the Harbor Toxic Pollutants TMDL will be beneficial to the Parties; WHEREAS, the Permittee agrees to pay: (a) its proportional share of the Monitoring Costs to· be incurred by the GWMA in accordance with the Cost Sharing Formula reflected in Exhibit "A", (b) a deposit of 25% of the initial cost share amount and a deposit of 25% of the annual cost share amount; and (c) applicable administrative fees to cover administrative costs; and WHEREAS, the role of the GWMA is to: (1) invoice and collect funds from the Permittee to cover its portion of the Monitoring Costs; and (2) hire and retain consultants to install Monitoring Stations and conduct monitoring at the Monitoring Stations. NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth herein, the Parties do hereby agree as follows: Section 1. Recitals. The recitals set forth above are fully incorporated as part of this Agreement. Section 2. Purpose. The purpose of this Agreement is for the Permittee to ccist share in the Monitoring Costs. Section 3. Cooperation. The Parties shall fully cooperate with one another to achieve the purposes of this Agreement. Page 3 of 10 12664/0001/1816452-2 . ' :-·-~":,_,-;:;,:;-:-:::.; .. :.I . . .-·t::., .. :~·.;.,.'~-;:--. ' ( ( P. 7 8 04/06/15 Section 4. Voluntary Nature. The Parties voluntarily enter into this Agreement. Section 5. Binding Effect. This Agreement shall become binding on GWMA and the Permittee. Section 6. Term. This Agreement shall commence on July 1, 2015 and shall expire on June 30, 2018, unless terminated earlier pursuant to this Agreement. Section 7. Role of the GWMA. (a) The GWMA shall invoice and collect funds from the Permittee to cover the Monitoring Costs; and (b) The GWMA shall administer the consultants' contracts for the Monitoring Costs. Section 8. Financial Terms. (a) Initial Payment Amount. The Permittee shall pay no more than Four Thousand One Hundred Forty-Eight Dollars and Forty-Eight Cents ($4,148.48) ("Initial Payment Amount"), for the 2015-2016 fiscal year to the GWMA for managing the installation of the Monitoring Stations and the monitoring data collected at the Monitoring Stations for the 2015-2016 fiscal year. This Initial Payment Amount includes: (1) the Permittee's cost share amount ("Cost Share Amount") identified in Exhibit "A", attached hereto and incorporated herein; (2) the administrative. fee idertfified in subsection (c) of this Section 8; and (3) a deposit in the amount of 25% of the Permittee's Cost Share Amount identified in Exhibit "A". (b) Annual Payment Amount. For each subsequent fiscal year, commencing with the 2016-2017 fiscal year, the Permittee shall pay no more than Two Thousand Two Hundred Sixty-Three Dollars and Four Cents ($2,263.04) ("Annual st th Payment Amount") annually on a fiscal year (July 1 to June 30 ) basis to the GWMA in exchange for the monitoring data collected from the Monitoring Stations. This price assumes the participation of the maximum number of MS4 Permittees subject to the Harbor Toxic Pollutants TMDL. This Annual Payment Amount includes: (1) the Permittee's Cost Share Amount identified in Exhibit· "A", attached hereto and incorporated herein; (2) the administrative fee identified in subsection (c) of this Section 8; and (3) a deposit in the amount of 25% of the Permittee's Cost Share Amount identified in Exhibit "A". (c) Adjustment of Cost Share Based on Number of Participants. The "Initial Payment Amount" and the "Annual Payment Amount" identified in Section 8 ("Financial Terms") of this Agreement represent the maximum dollar amounts that the Permittee is required to submit to the GWMA, but may be reduced based on the final number of MS4 Permittees that participate in the cost sharing for the Monitoring Costs. In the event that fewer than the maximum number of MS4 Permittees participate, the GWMA will notify the Permittee in writing that the Permittee's cost share amount will be adjusted accordingly. If the Permittee's actual cost share amount plus administrative Page 4of 10 12664/0001/1816452-2 . __ ''.·<--,,,;·.· ( ( P.79 04/06/15 costs are less than the Initial Payment Amount paid by the Permittee, the GWMA will notify the Permittee in writing and shall credit any balance in excess of the actual cost share amount towards the Permittee's "Annual Payment Amount" in subsequent years; (d) Administrative Costs. As part of the Initial Payment Amount and the Annual Payment Amount, the Permittee shall also pay its proportional sh.are of the GWMA's staff time for hiring the consultants and invoicing the Permittee, audit expenses and other overhead costs, including reasonable legal fees incurred by the GWMA in the performance of its duties under this Agreement ("Administrative Costs"). The GWMA shall charge three percent (3%) of each Permittee's Cost Share Amount identified in Exhibit "A" to the Permittee's annual invoice to cover the Permittee's share of the Administrative Costs. (e) The Permittee's Initial Payment Amount shall cover the 2015-2016 fiscal year and is due upon execution of this Agreement, but in no event later than June 30, 2015. For each subsequent fiscal year, commencing with the 2016-2017 fiscal year, the GWMA shall submit annual invoices to the Permittee for the Annual Payment Amount no later than the April 1st prior to the new fiscal year. (f) Upon receiving an invoice from the GWMA, the Permittee shall pay the· invoiced amount to the GWMA within thirty (30) days of the invoice's date. . (g) The Permittee shall be delinquent if its invoiced payment is not received by the GWMA within forty-five (45) days after the invoice's date. If the Permittee is delinquent, the GWMA will: 1) verbally contact the representative of the Perniittee; and 2) submit a formal letter from the GWMA Executive Officer to the Permittee at the address listed in Section 12 of this Agreement. If payment is not received within sbcty (60) days of the original invoice date, the GWMA may terminate this Agreement. However, nci such termination may be ordered unless the GWMA first provides the Permittee with thirty (30) days written notice of its intent to terminate the Agreement. The terminated Permittee shall remain obligated to GWMA for its delinquent payments and any other obligations incurred prior tci the date of termination. If the GWMA terminates this Agreement because the Permittee is delinquent in its payment, the Permittee shall no longer be entitled to the monitoring data collected from the Monitoring Stations. (h) Any delinquent payments by the Permittee shall accrue compound interest at the average rate of interest paid by the Local Agency Investment Fund during the time that the payment is delinquent. Section 9. Independent Contractor. (a) The GWMA is, and shall at all times remain, a wholly independent contractor for performance of the obligations described in this Agreement. The GWMA's officers, officials, employees and agents shall at all times during the term of this Agreement be under the exclusive control of the GWMA. The Permittee cannot control the conduct of the GWMA or any of its officers, officials, employees or agents. The Page 5 of 10 12664/0001/1816452-2 .. -.-.·,.,:,/ :-~:_,.,-.--., .. (~ ( P.80 04/06/15 GWMA and its officers, officials, employees, and agents sh.all not be deemed to be employees of the Permittee. (b) The GWMA is solely responsible for the payment of salaries, wages, other compensation, employment taxes, workers' compensation, or similar taxes for its employees and consultants performing services hereunder. Section 10. Indemnification and Insurance. (a) The Permittee shall defend, indemnify and hold harmless the GWMA and its officers, employees, and other representatives and agents from and against any and all liabilities, actions, suits proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorney's fees, for injury to or death of person(s), for damage to property (including property owned by the GWMA) for negligent or intentional acts, errors and omissions committed by the Permittee or its officers, employees, and agents, arising out of or related to that· Permittee's performance under this Agreement, except for such loss as, may be caused by GWMA's negligence or that of its officers, employees, or other representatives and agents, excluding the consultant. (b) GWMA makes no guarantee or warranty that any monitoring data prepared by the consultants shall be approved by the relevant governmental authorities. GWMA shall have no liability to the Perrnittee for the negligent or intentional acts or omissions of GWMA's consultants. The Permittee's sole recourse for any negligent or intentional act or omission of GWMA's consultants shall be against consultants and their insurance. Section 11. Termination. (a) The Permittee may terminate this Agreement for any reason, or no reason, by giving the GWMA prior written notice thereof, but the Permittee shall remain responsible for its entire Annual Payment Amount through the end of the current fiscal year during which Permittee terminates the Agreement and shall not be entitled any refund of any portion of said Annual Payment Amount. Moreover, unless the Permittee provides written notice of termination to the GWMA by February 15th immediately prior to the new fiscal year, the Permittee shall also be responsible for its Annual Payment Amount through the end of the new fiscal year (e.g., If the Permittee terminates on March 1st, 2016, the Permittee is responsible for the Annual Payment Amounts for both FY 2015-2016 and FY 2016-2017. If the Permittee terminates on February 10, 2016, the Permittee is responsible for its Annual Payment Amount only for FY 2015-2016, not for FY 2016-2017). If the Permittee terminates the Agreement, the Permittee shall remain liable for any loss, debt, or liability otherwise incurred through the end of the new fiscal year. (b) The GWMA may, with a vote of the GWMA Board, terminate this Agreement upon not less than thirty (30) days written notice to the Permittee. Any remaining funds not due and payable or otherwise legally committed to Consultant shall Page 6 of 10 12664/0001/1816452-2 04/06/15 ( ( P,81 be returned to the Permittee. Section 12. Miscellaneous. ifil Notices. All Notices which the Parties require or desire to give hereunder shall be in writing and shall be deemed given when delivered personally or three (3) days after mailing by registered or certified mail (return receipt requested) to the following address or as such other addresses as the Parties may from time to tirne designate by written notice in the aforesaid manner: ToGWMA: Ms. Toni Penn GWMA Administrative/Accounting Assistant GWMA 16401 Paramount Boulevard Paramount, CA 90723 To the Permittee: Ernesto Marquez City Manager City of Hawaiian Gardens 21815 Pioneer Blvd. Hawaiian Gardens, CA 90716 [email protected] .{hl Amendment. The terms and provisions of this Agreement may not be amended, modified or waived, except by a written instrument signed by all Parties. ff)_ Waiver. Waiver by either the GWMA or the Permittee of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver, by the GWMA or the Permittee, to any breach of the provisions of this Agreement shall not constitute a waiver of any other provision or a waiver of any subsequent breach of any provision of this Agreement. @ Law to Govern: Venue. This Agreement shall be interpreted, construed, and governed according to the laws of the State of California. In the event of litigation between the Parties, venue shall lie exclusively in the County of Los Angeles. @l No Presumption in Drafting. The Parties to this Agreement agree that the general rule than an .agreement is to be interpreted against the Party drafting it, or causing it to be prepared, shall not apply. ill Severability. If any term, provision, condition or covenant of this Agreement is declared or determined by any court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions of this Agreement shall not be Page 7 of 10 • c· ( ' . . ' P.82 04/06/15 affected thereby and this Agreement shall be read and construed without the invalid, void, or unenforceable provisions(s) . .(gl Entire Agreement. This Agreement constitutes the entire agreement of the Parties with respect to the subject matter hereof and supersedes all prior or contemporaneous agreements, whether written or oral, with respect thereto . .(bl Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be an original, but all of which taken together shall constitute but one and the same instrument, provided, however, that such counterparts shall have been delivered to all Parties to this Agreement. ill Legal Representation. All Parties have been represented by counsel in the preparation and negotiation of this Agreement. Accordingly, this Agreement shall be construed according to its fair language. ill Authority to Execute this Agreement. The person or persons executing this Agreement on behalf of Permittee warrants and represents that he or she has the authority to execute this Agreement on behalf of the Permittee and has the authority to bind Permittee. Page 8 of 10 12664/0001/1816452-2 P.83 CITY OF HAWAIIAN GARDENS Agenda Item No.: ~G_-5_~ City Manager: / ~/ CITY COUNCIL 1-0\1.~ STAFF REPORT DATE: June 26, 2018. TO: Honorable Mayor and Members of the City Council FROM: Ernie Hernandez, City Manager r . M 19,.:r BY: \...fw)Joseph Colombo, Community Development Director Jamie Donaldson, Planning Technician SUBJECT: RESOLUTION NO. 067-2018 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWAIIAN GARDENS, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, APPROVING A REQUEST BY THE.PACIFIC GARDENS MEDICAL CENTER TO ALLOW A ONE-YEAR DEFERMENT OF TWO ITEMS REQUIRED BY RESOLUTION NO. 024-2017, AND A THIRTY-DAY EXTENSION FOR ALL OTHER ITEMS REQUIRED BY RESOLUTION NO. 024-2017 AND CASE NO. PLNG2017-0061, FOR THE HOSPITAL OPERATION LOCATED AT 21530 PIONEER BOULEVARD, HAWAIIAN GARDENS, CALIFORNIA, 90716 SUMMARY The applicant, Pacific Gardens Medical Center, is requesting a one (1) year deferment for two items from the Conditions of Approval - Attachment "A," the slurry seal and restriping of the parking lot, and the landscape requirement, as set forth in Resolution No. 024-2017, and approved on April 25, 2017. In addition, the applicant has indicated a projected opening date for the new hospital as August 15, 2018, and will require an additional thirty (30) days from August 1, 2018 to satisfy all other requirements outlined in Resolution No. 024-2017. DISCUSSION Located within the northwest quadrant of the City of Hawaiian Gardens at the corner of Pioneer Boulevard and 215th Street, the subject property formerly known as Tri-City Hospital, has been a landmark facility since it first opened its doors in 1972. The facility was originally approved by the City Council of the City of Hawaiian Gardens on August 5, 1969, with the approval of Special Permit SP 1-69, which gave permission for the construction and operation of the approximately 70,000 square foot, 137 bed facility we see today. Over the past few years the subject facility has been operated by a non-profit corporation which, due to numerous reasons, was forced to file for bankruptcy court protection. Although the facility remained open for some time while looking for a nelJ\ P • 8 4 operator, the facility was eventually forced to close its doors on February 1, 2017. Per Section 18.100.020(L) of the Hawaiian Gardens Municipal Code (HGMC), the subject property's land use entitlements were to expire 180 days after the uses cease operation, which was August 1, 2017. On April 25, 2017, at the request of Cerritos Gardens General Hospital Company, Resolution No. 024-2017 (Attachment 1) was approved by the City Council, with Conditions of Approval - Attachment "A" (Attachment 2), to extend the time period for a temporary interruption of use associated with existing entitlements. The extension granted was for one ( 1) year from the initial 180 days allowed for a lapse in use, as regulated by HGMC Section 18.100.020(L); thus, the current land use entitlements are set to expire on August 1, 2018. The applicant has made a request to the City of Hawaiian Gardens (Attachment 3) to defer two Conditions of Approval, so that they may open their doors by August 15, 2018. Per HGMC Section 18.100.020(M), permits may be extended up to a period of one ( 1) year if the decision making authority determines that findings made, and conditions imposed on the original approval, still apply. This section of the code is intended to provide flexibility to permit holders who are diligently engaged in trying to establish a productive use to continue their efforts beyond the automatic expiration time periods. As Pacific Gardens Medical Center has been working with the City to complete all Conditions of Approval and provide a working hospital that meets the current zoning standards, Staff recommends approval of their request to defer the following two conditions from Resolution No. 024-2017 by one (1) year, which shall be completec:l by September 1, 2019: 9. (a) All parking lots under control of the Cerritos Gardens General Hospital Company shall be slurry sealed and restriped per City standards. Striping shall not be executed until such time a plan is approved by the City Community Development Department. The number of parking spaces shall be consistent with the original entitlements. · 9. (d) The applicant shall submit and execµte a landscape plan to bring existing landscape areas that are dead and dilapidated into a neat and attractive condition. The existing landscape areas shall be planted in accordance with applicable zoning standards and State requirements. The above Conditions are referenced as Condition 10(a) and 10(b) in the revised Conditions of Approval - Attachment "B" (Attachment 5) for Resolution No. 067-2018 (Attachment 4). Furthermore, Staff proposes to extend their initial expiration date of August 1, 2018 for all other items by an additional thirty (30) days to help accommodate their projected opening date of August 15, 2018. Therefore, all other Conditions of Approval associated with Resolution No. 024-2017 not outlined above, shall be completed by September 1, 2018, as indicated by the revised Conditions of Approval -Attachment "B". FISCAL IMPACT None RECOMMENDATION P,85 Staff respectfully recommends that the City Council approve the request for a one ( 1) year deferment of items 9(a) and 9(d) of Conditions of Approval - Attachment "A" attached to Resolution No. 024-2017, and allow a thirty (30) day extension for all other items, by adopting Resolution No. 067-2018, subject to the revised Conditions of Approval - Attachment "B". ATTACHMENT(Sl 1. Resolution No. 024-2017 2. Conditions of Approval -Attachment "A" 3. Applicant Request - June 14, 2018 4. Resolution No. 067-2018 5. Conditions of Approval - Attachment "B" P.86 CITY OF HAWAIIAN GARDENS RESOLUTION NUMBER 067-2018 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWAIIAN GARDENS, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, APPROVING A REQUEST BY THE PACIFIC GARDENS MEDICAL CENTER TO ALLOW A ONE-YEAR DEFERMENT OF TWO ITEMS REQUIRED BY RESOLUTION NO. 024-2017, AND A THIRTY-DAY EXTENSION FOR ALL OTHER ITEMS REQUIRED BY RESOLUTION NO. 024-2017 AND CASE NO. PLNG2017-0061, FOR THE HOSPITAL OPERATION LOCATED AT 21530 PIONEER BOULEVARD, HAWAIIAN GARDENS, CALIFORNIA, 90716 WHEREAS, the City Council of the City of Hawaiian Gardens approved Resolution No. 024-2017 with Conditions of Approval on April 25, 2017 to extend the time period allowed for a temporary interruption of use associated with applicable land use entitlements for the property located 21530 Pioneer Boulevard until August 1, 2018; and WHEREAS, the City of Hawaiian Gardens has received a request from Pacific Gardens Medical Center for a one (1) year deferment of Conditions 9(a) and 9(d) set forth in Resolution No. 024-2017; and WHEREAS, the Pacific Gardens Medical Center has indicated a projected opening date of August 15, 2018 for the hospital operation located at 21530 Pioneer Boulevard; and WHEREAS, the City Council of the City of Hawaiian Gardens wishes to provide flexibility to permit holders who are diligently engaged in trying to establish a productive use to continue their efforts beyond the automaUc expiration time periods; and WHEREAS, the City Council of the City of Hawaiian Gardens recognizes that are instances where permit holders who are diligently pursuing the use authorized pursuant to a City issued permit will exceed the automatic expiration time periods to secure the operation of the use despite their best efforts to comply and meet the applicable permit expiration deadlines; and WHEREAS, on June 26, 2018, the City Council of the City of Hawaiian Gardens held a hearing relative to Case No. PLNG2017-0061. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hawaiian Gardens as follows: Section 1. The City Council of the City of Hawaiian Gardens finds that the request for a thirty (30) day extension to the time limit set forth in Resolution No. 024-2017, and a one (1) year deferment of Conditions 9(a) and 9(d) associated with Resolution No. 024- 2017, is consistent with Section 18.100.020(M) of the Hawaiian Gardens Municipal Code as the findings made and the conditions imposed by the original approvals are still valid as follows: I P,87 1. The subject property is zoned under the PF (Public Facilities) and more specifically as a "Hospital" designation on the current City of Hawaiian Gardens Zoning Map, thus the use is in conformance with the Zoning Map as it was when originally constructed. 2. The hospital has operated and will continue to operate in a manner that is not detrimental to adjacent uses and structures within the vicinity of the site. 3. The original conditions are still valid and shall remain in full force and effect per Attachment "B" of this resolution. Section 2. The City Council of the City of Hawaiian Gardens hereby additionally extends the time limit for a lapse in use by a period of thirty (30) days for SP 1-69, Resolution No. 17-87 and Resolution 47-92, subject to the conditions contained in Attachment "B". Section 3. The Mayor is hereby authorized to affix his signature to this resolution signifying its adoption by the City Council. Section 4. The City Clerk or his/her designee is hereby directed to attest and certify the adoption of this Resolution and shall be included in the Book of Resolutions of the City. PASSED, APPROVED, AND ADOPTED by the Hawaiian Gardens City Council on this 26th day of June, 2018. REYNALDO RODRIGUEZ ATTEST: MAYOR SUZANNE UNDERWOOD CITY CLERK 2 P.88 ATTACHMENT B Conditions of Approval Resolution 067-2018 The City Council of the City of Hawaiian Gardens hereby approves Case Number PLNG2017-0061 providing for an additional extension of thirty (30) days to the initial one (1) year extension granted by Resolution No. 024-2017 until September 1, 2018, subject to the following conditions necessary to protect the public's health, safety, and general welfare: 1. All of the conditions required and the uses permitted by Special Permit SP1-69, Resolution 17-87 approving CUP 87-1, and Resolution 47-92 approving CUP 92- 6 ("collectively "CUP") shall remain in full force and effect for duration of the subject extension of time, and for the entire length of future operations. All Conditions of Approval shall be completed by September 1, 2018, unless noted otherwise. 2. The subject facility (not to exceed 137 beds) shall be used as a General Acute Care Hospital equipped to provide various types of services including but not limited to emergency services on a 24-hour basis-seven days a week, an intensive care unit, coronary care and acute medical and surgical care. However, any services that do not fall within the scope of the original entitlement shall be prohibited. 3. Any deviation from the approved permitted uses, that is not otherwise permitted under the Zoning Code of the City of Hawaiian Gardens or the CUP shall not be permitted unless new entitlements or modifications of existing entitlements are approved by the City of Hawaiian Gardens pursuant to its Municipal Code and applicable law. 4. Approval shall not take effect for any purpose until the Applicant, and/or property owner(s) have filed with the City of Hawaiian Gardens an affidavit stating that he/she/they are aware of and accept all of the conditions set forth in this approval. The notarized affidavit(s) shall be submitted within NINETY (90) calendar days of the date of approval of this application. If the notarized affidavit is not submitted within the identified days, such entitlement shall automatically become null and void. 5. The City may inspect the subject site at least twice a year to review conformance with the project's conditions of approval. Findings of said investigation may be reported to the City Council for receipt and/or action. 6. The Applicant shall maintain t,he property in a neat and orderly fashion. The Applicant shall maintain the property free of litter, trash, debris, and junk. All graffiti, etching, or other acts of vandalism shall be removed from the property within 24hrs. 7. The Applicant shall submit a site plan encompassing the existing trash enclosure, oxygen tank enclosure and storage shed for review and approval by the City to P.89 ensure the area exhibits a minimum functionality and capacity so as to prevent the accumulation of junk, trash, and other discarded hospital items. 8. All trash areas shall be screened, secured and maintained in a sanitary condition and all business owners shall take appropriate measures to prevent prohibited or undesirable activities including but not limited to, scavenging, excessive accumulation of refuse, and allowing any portion of the property to become a breeding ground for flies, wild rodents or pests. Trash storage areas shall be designated and bins shall be maintained within the designated areas. 9. All property deficiencies as indicated below shall be corrected within one year from the date of this approval by September 1, 2018: a. JI.II parking lots under control of the Cerritos Gardens General Hospital Company shall be slurry sealed and restriped per City standards. Striping shall not be executed until such time a plan is approved by the City Community Development Department. The number of parking spaces shall be consistent with the original entitlements. b. The applicant shall submit a plan to the reasonable satisfaction of the Community Development Department to ensure that hospital parking spaces are open and available to hospital patrons and ~mployees to assure adequate parking availability for such patrons and employees. The hospital tenant shall work with the City to ensure the needed parking spaces are available. c. The temporary fencing shall be removed from the property including the barbed wire along the north side of the property adjacent to 215th Street. d. The applicant shall submit and mmcute a landscape plan to bring existing landscape areas that are dead and dilapidated into a neat and attractive condition. The existing landscape areas shall be planted in accordance with applicable zoning standards and State requirements. e. The damaged vehicular access way directly east of the hospital shall be repaired to its originally designed like new condition including but not limited to the repair of all trenching, and new asphalt. f. The applicant shall prepare new plans, and obtain all applicable permits for the completion of the proposed oxygen tank and associated enclosure. Should the equipment not be needed, the enclosure shall be removed. 10. The property deficiencies as indicated below shall be corrected by September 1, 2019: a. All parking lots under control of the Cerritos Gardens General Hospital Company shall be slurry sealed and restriped per City standards. Striping shall not be executed until such time a plan is approved by the City Community Development Department. The number of parking spaces shall be consistent with the original entitlements. P.90 b. The applicant shall submit and execute a landscape plan to bring existing landscape areas that are dead and dilapidated into a neat and attractive condition. The existing landscape areas shall be planted in accordance with applicable zoning standards and State requirements. 11. Within the thirty (30) days of reopening of the facility the /\pplicant shall provide to the City for review and approval a performance schedule providing a detailed timeline for completion of all property deficiencies as outlined Condition No. 9 ::ibove within one year of the date of this approval. 12. All construction related stockpiles and debris currently located at the east side of the building shall be removed within ninety (90) days of this approval. 13. The property owner will provide a letter to the Community Development Department that gives the City of Hawaiian Gardens permission to enforce the parking regulations on the subject property. 14. Should valid and significant parking complaints be generated regarding the accessibility of hospital parking, the Hospital shall work with the City to mitigate those specific valid parking issues. 15. Failure to conform to approved conditions may result in any of the following actions as otherwise provided by law: stop order; code enforcement proceedings, with fines upon conviction as provided by law; revocation of entitlements as provided by law; and other actions as provided in the Hawaiian Gardens Municipal Code, applicable state and federal statutes. 1 \J ·,,;•: ·;.::~1:'.:,'.:::;~:;L1ii•,~~-c~:;-::.:.:::~;;:·.?.~~;;;.:_::~:;;:~.t~s:i·1 \'C!!'\:.;-M::~:;:,~,::-::.:~·.:-:.;;:,;::5::t'._,:;.-',;.:;.:;~-;;::(1'.:-;.:;~.y-::: 1_,~~:,.~,:j.'.:~:;:!;::1.-:-.\:-~.:. .-:;;;~;:~;?,'iff-'~?·{;:,::'.1 · :'.:, :::~~:::}.~VJ~ ..:.-. -c-- .. ·:-;·,,-·.· •::'. · · .,_ .. · r·'· ·,: ·j - ·-::-:' ··\; .. · ·, :::,:t :--_-· ·. ·.: · :;.,;-~ · fis,·· ·:: .: _-. ,;:, · :· ·::··-: ·, ... ~_,,· .... ~.. :: .:.' ..x: ·.-.-~ 1 1 : i! P. 91 '' CITY OF HAWAIIAN GARDENS RESOLUTION NUMBER: 024-2017 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWAIIAN GARDENS, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, APPROVING CASE NUMBER PLNG2017-0061 TO EXTEND THE TIME PERIOD ALLOWED FOR A TEMPORARY INTERRUPTION OF USE ASSOCIATED WITH EXISTING ENTITLEMENTS FOR THE HOSPITAL OPERATION LOCATED AT 21530 PIONEER BOULEVARD, HAWAIIAN GARDENS, CALIFORNIA, 90716 WHEREAS, the City of Hawaiian Gardens has received a request from the Cerritos Gardens General Hospital Company to extend the time period allowed for a temporary interruption of use associated with applicable land use entitlements for the property located 21530 Pioneer Boulevard; and WHEREAS, the City Council of the City of Hawaiian Gardens wishes to provide flexibility to permit holders who are diligently engaged in trying to establish a productive use to continue their efforts beyond the automatic expiration time periods; and WHEREAS, the City Council of the City of Hawaiian Gardens recognizes that are instances where permit holders who are diligently pursuing the use authorized pursuant to a City issued permit will exceed the automatic expiration time periods to secure the operation of the use despite their best efforts to comply and meet the applicable permit expiration deadlines; and WHEREAS, on April 25, 2017, the City Council of the City of Hawaiian Gardens held a hearing relative to Case No. PLNG2017-061. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hawaiian Gardens as follows: Section 1. The City Council of the City of Hawaiian Gardens finds that the request for an extension to the time limits associated with a lapse of use for SUP01-69, Resolution 17-87, and Resolution 47-92 is consistent with Section 18.100.020(M) of the Hawaiian Gardens Municipal Code as the findings made and the conditions imposed by the original approvals are still valid as follows: · 1. The subject propery is zoned under the PF (Public Facilities) and more specifically as a "Hospital" designation on the current City of Hawaiian Gardens Zoning Map, thus the use is in conformance with the Zoning Map as it was when originally constructed. 2. The hospital has operated and will continue to operate in a manner that is not detrimental to adjacent uses and structures within the vicinity of the site. 3. The original conditions are still valid and shall remain in full force and effect per 1 r~••-'o\.-:_.,,·.• \•:•,f• ;•,:i· ":'•.'• C -- (! P,92 Attachment ''A" ,of this resolution, .Section 1, The -City Council of the City of Hawaiian Gardens faireb_y ex!Emds ±he time limltf¢f~ lapse in use by a period Of oneyeadorSP 1-69, Resol!Jtion No. 17-~7anq Resolution 47.,92; subject to the concfitions crintaJnecf in Attachment "A". Section 2. The Mayor ts hereby aµthori:.:ed to affix his signature to this resolution signifying its adoption by the City Cou11cil, Sectio_n 3. The City_CJerk or his/her designee. is hereby directed to attest and certify th\'l ac:IQptioh of this Resolution and shall be include.din th\'l Book of Resofuti<:>ns of the City. PASSED, APPROVED, AND ADOPTED b_y the Hawaiian Gardens City Council on thisz5th qay <;>fApril, 2017. HAN7iilMBCE ATTES'f: MAYOR .J . Nt::, UNDERW ··oLERK 2 P,93 CITY OF HAWAIIAN GARDENS CITY Ct.ERK'$ OFFiCE CERTIFlCATION STATE OF CAl.,IFORNJA ) COUNTY or LOS AN.GE:LE:q ) ss CITY bF HAWAIIAN GARDENS ) I, SUZANf\!E UNDERWOOD, City Clerk/Records Manager of the City of HawaJi.,m Giaitdl;lns, do her.Elby certify thal Resolution No. 024~2017, was duly and reglJlarly passed i:md adopted by the Oily Council ohhe City Of Hawailiain Garden$ at Jts meeting 1 on thlis ·25 H day of APRIL 2017, by the fo)I0Wlhg votes as the same appears on ffle.and of re.cord in fhe .Office of thl;l City Gle'rk. AYES: TRIMBLE, BRUCE, RODRIGUEZ, MARAVILLA, RIOS NOES: NONE · AB,SENT: NONE ABSTAIN: NONE 'I I I' ' P,94 ATTACHMENT A Conditions of Approval The City Council of the City of Hawaiian Gardens hereby approves Case Number PLNG2017-0061 providing for an extension of the 180 day period referred to Municipal Code Section 18.100.020(L) until August 1, 2018, subject to the following conditions necessary to protect the public's health, safety, and general welfare: 1. All of the conditions required and the uses permitted by Special Permit SP1-69, Resolution 17-87 approving CUP 87-1, and Resolution 47-92 approving CUP 92- 6 ("collectively "CUP") shall remain in full force and effect for duration of the subject extension of tim~, and for the entire length of future operations. 2. The subject facility (not to exceed 137 beds) shall be used as a General Acute Care Hospital equipped to provide various types of services including but not limited to emergency services on a 24-hour basis- seven days a week, an intensive care unit, coronary care and acute medical and surgical care. However, any services that do not fall within the scope of the original entitlement shall be prohibited. 3. Any deviation from the approved permitted uses, that is not otherwise permitted under the Zoning Code of the City of Hawaiian Gardens or the CUP shall not be permitted unless new entitlements or modifications of existing entitlements are approved by the City of Hawaiian Gardens pursuant to its Municipal Code and applicable law. 4. Approval shall not take effect for any purpose until the Applicant, and/or property owner(s) have filed with the City of Hawaiian Gardens an affidavit stating that he/she/they are aware of and accept all of the conditions set forth in this approval. The notarized affidavit (s) shall be submitted within NINETY (90) calendar days of the date of approval of this application. If the notarized affidavit is not submitted within the identified days, such entitlement shall automatically become null and void. 5. The City may inspect the subject site at least twice a year to review conformance with the project's conditions of approval. Findings of said investigation may be reported to the City Council for receipt and/or action. 6. The Applicant shall maintain the property in a neat and orderly fashion. The Applicant shall maintain the property free of litter, trash, debris, and junk. All graffiti, etching, or other acts of vandalism shall be removed from the property within 24hrs. 7. The Applicant shall submit a site plan encompassing the existing trash enclosure, oxygen tank enclosure and storage shed for review and approval by the City to ensure the area exhibits a minimum functionality and capacity so as to prevent the accumulation of junk, trash, and other discarded hospital items. P.95 8. All trash areas shall be screened, secured and maintained in a sanitary condition and all business owners shall lake appropriate measures to prevent prohibited or undesirable activities including but not limited to, scavenging, excessive accumulation of refuse, and allowing any portion of the property to become a breeding ground for flies, wild rodents or pests. Trash storage areas shall be designated and bins shall be maintained within the designated areas. 9. All property deficiencies as indicated below shall be corrected within one year from the date of this approval. a. All parking lots under control of the Cerritos Gardens General Hospital Company shall be slurry sealed and restriped per City standards. Striping shall not be executed until such time a plan is approved by the City Community Development Department. The number of parking spaces shall be consistent with the original entitlements. b. The applicant shall submit a plan to the reasonable satisfaction of the Community Development Department to ensure that hospital parking spaces are open and available to hospital patrons and employees to assure adequate parking availability for such patrons and employees. The hospital tenant shall work with the City to ensure the needed parking spaces are available. c. The temporary fencing shall be removed from the property including the barbed wire alo,ng the north side of the property adjacent to 215th Street. d. The applicant shall submit and execute a landscape plan to bring existing landscape areas that are dead and dilapidated into a neat and attractive condition. The existing landscape areas shall be planted In accordance with applicable zoning standards and State requirements. · e. The damaged vehicular access way directly east of the hospital shall be repaired to its originally designed like new condition including but not limited to the repair of all trenching, and new asphalt. · f. The applicant shall prepare new plans, and obtain all applicable permits for the completion of the proposed oxygen tank and associated enclosure. Should the equipment not be needed, the enclosure shall be removed. 10. Within the thirty (30) days of reopening of the facility the Applicant shall provide to the City for review and approval a performance schedule providing a detailed timeline for completion of all property deficiencies as outlined Condition No. 9 above within one year of the date of this approval. 11 . All construction related stockpiles and debris currently located at the east side of the building shall be removed within ninety (90) days of this approval. 12. The property owner will provide a letter to the Community Development Department that gives the City of Hawaiian Gardens permission to enforce the parking regulations on the subject property. P.96 13. Should valid and significant parking complaints be generated regarding the accessibility of hospital parking, the Hospital shall work with the City to mitigate Ii those specific valid parking issues. : i 14. Failure to conform to approved conditions may result in any of the following actions as otherwise provided by law: stop order; code enforcement proceedings, with fines upon conviction as provided by law; revocation of entitlements as provided by law; and other actions as provided in the Hawaiian Gardens Municipal Code, applicable state and federal statutes. P.97 June 14, 2018 Joseph Colombo c/o Planning Departn:ient 2181. 8 Pio11eet Bmilevard City off[awaiian Garde11s, CA 90716 Subject: Hospital Coriditlonal ApproVnl - Case Number PLNG'.2017-0061 Mr, Golombo: Please find enclosed with this letter the Affidavit signed by Gia Stnith, CEO ilcc.epting the terms as set forth in Resoh1tio11 No, 024-2017 for co11.ditlonal approval. We 11re requesting that the follo,wi11g items frotn Att4chment A be deferred for a year from opening so that the I-lospital Gan focu.~ resources t.owards the provision of care for members oflhe community who present to the facility for treatment. 9(ri). All parkilig lots under control of the Cerritos Gatdens General Hospital Cotnpany shall IJe sh1rry sealed and restriped p(;r City standards ... 9(d). 111e applicant shall submit and execute a landscape plan to bring the existing landscape ,.,areas that are dead and dilapidated into a neat and attra¢tive condition ... 1hm1k you for yol)l: consideration ofthis deferral request and your assistiirn;e withpresenJing the reqirnsted change to the Council for approval. Sincerely, ~ ?/~( M~npreet Sm,~1. (I ,·.. . Chief Opc:,i'~tn1g Officer Pacific Gardens Medical Center 21530 S. Pioneer Blvd. I Hawaiian Gardens, CA 90716 I (562) 860-0401 www.pa cificga rd ensmed center .org C p, 9 8 CITY OF HAWAIIAN GARDENS Agenda Item ttp~C-u CITY COUNCIL City Manager: ' , STAFF REPORT - DATE: June 26, 2018 TO: Honorable Mayor and Members of the City Council FROM: Ernie Hernandez, City Manager BY: Joseph Colombo, Community Development Dir Emilio M. Murga, P.E., City Engineer SUBJECT: RESOLUTION NO. 068-2018, A RESOLUTION F THE CITY COUNCIL OF CITY OF HAWAIIAN GARDENS, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, ACCEPTING THE CONSTRUCTION IMPROVEMENTS AS COMPLETE, FOR THE CANNON INSTALLATION AT THE VETERANS MEMORIAL IN FRONT OF THE HAWAIIAN GARDENS CITY HALL, AMENDING THE FY2017-2018 BUDGET AND ADDING $12,000 TO COVER THE ADDITIONAL CONSTRUCTION COSTS SUMMARY On February 13, 2018 the City Council approved a budget amendment in the amount of $40,000 for the installation of a commemorative cannon adjacent to the Veterans Memorial in front of the Hawaiian Gardens City Hall. An appropriation of $12,000 of General Fund monies will be necessary to cover the additional construction costs. The work was completed and on May 28, 2018, the City Council held a ceremony to celebrate Memorial Day and unveil the cannon installation. DISCUSSION The City retained the services of landscape architect David Volz and Associates to design the cannon monument base and surrounding landscaping. This is the same architectural firm that designed the existing Veterans Memorial in front of City Hall. The design featured a stepped monument base, with colored concrete, to highlight the cannon just north of the existing Veteran's Memorial. The construction was handled by HOR Construction, of Hawaiian Gardens, which involved the excavation for the large base to support the cannon, pouring 8 cubic yards of colored concrete for the base and providing a textured finish to the concrete base. The cannon is held in place by 1¼ inch diameter anchor bolts imbedded in the concrete base. The work also involved landscape and irrigation modifications and installation of decorative lighting. P,99 The 3 inch (76 mm) cannon, came from the Seal Beach Naval Weapons Station and was obtained from the American Society of Military History, South El Monte. The naval cannon, a Mark 2, Model 19, was manufactured by G.M. Corporation, Fisher Body Division of Detroit Michigan, during World War II. This type of naval cannons and its various variants were used on Navy ships, submarines, merchant ships and coastal defenses. They were also used as anti-aircraft defenses. The barrel has a 3 inch bore. and is 98 inches long. It has a muzzle velocity of 2,700 ft./sec. and can fire a 13 pound projectile a distance of 14,600 yards (8.3 miles). The weight of the cannon was approximately 8,000 lbs. The cannon was restored by the Hawaiian Gardens Public Works Department and included the decommission of the cannon, cleaning, painting, restoration of brass parts, etc. FISCAL IMPACT The Project total cost is $51,388, exceeding the budgeted $40,000 in the Amended FY 2017-19 Adopted Budget due to additional construction costs associated with safely securing the. size and weight of the military equipment and the necessary changes to landscaping surrounding the memorial. A budget amendment will be necessary in order to cover the additional construction costs. The following is a breakdown of the Project's costs: Actual Project Description Costs 1. Design Costs: Design by David Volz and Assoc. $1,500 2. Procure and Refurbish Cannon $15,000 3. Construction Costs: a. Construction by HOR Const., Inc: $17,800 Excavation and concrete base. b. Construdion by HOR Const., Inc. $3,500 Crane rental. C. Construction by HOR Const. Inc. $4,500 Landscapins:i and irris:iation. d. Construction by HOR Const., Inc. $3,500 Decorative lis:ihtinQ. e. Construction by HOR Const., Inc. $2,500 Plinth cons!., installation of bronze olaque. f. Commemorative Plaques by Bravo Sign. $3,088 4. Construction Total: $51,388 RECOMMENDATION Approve Resolution No. 068-2018 accepting the construction improvements as complete, for the cannon installation at the Veterans Memorial in front of the Hawaiian Gardens City Hall, amending the FY 2017-2018 Budget and adding $12,000 to cover the additional construction costs. ATTACHMENT: Resolution No. 068-2018 P. 10 0 RESOLUTION NO. 068-2018 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWAIIAN GARDENS, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, ACCEPTING THE CONSTRUCTION IMPROVEMENTS AS COMPLETE, FOR THE CANNON INSTALLATION AT THE VETERANS MEMORIAL IN FRONT OF CITY HALL, AMENDING THE FY2017-2018 BUDGET AND ADDING $12,000 TO COVER THE ADDITIONAL CONSTRUCTION COSTS. WHEREAS, on February 13, 2018, the City Council approved a budget amendment in the amount of $40,000 for the installation of a commemorative cannon adjacent to the Veterans Memorial in front of City Hall; and WHEREAS, the City retained David Volz and Associates as architects to perform the design; and WHEREAS, the construction work to erect the cannon's base, place the cannon, modify landscape and irrigation was performed by HOR Construction, Inc., of Hawaiian Gardens; and WHEREAS, the Hawaiian Gardens Public Works Department restored the cannon;and WHEREAS, on May 28, 2018, the City Council unveiled the cannon monument at the Memorial Day celebrations; and WHEREAS, the final cost of the Project was $54,388; and WHEREAS, additional funds are necessary to cover the costs of performing the work; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HAWAIIAN GARDENS AS FOLLOWS: Section 1. The construction improvements for the cannon installation at the Veterans Memorial in front of City Hall, are hereby accepted. Section 2. A $12,000 budget appropriation of General Funds monies shall be added to account 01-4120-4410 to provide for additional construction costs. Section 3. The Mayor of his/her presiding officer is hereby authorized to affix his/her signature to this resolution signifying its passage and adoption by the City Council of the City of Hawaiian Gardens. P. 10 1 Section 4. The City Clerk or his/her designee shall attest and shall certify to the adoption of the Resolution and shall cause this Resolution and his/her certification to be entered into the Book of Resolutions of the City of Hawaiian Gardens, PASSED, APPROVED, AND ADOPTED by the City Council of the City of Hawaiian Gardens on this 26th day of June 2018. Reynaldo Rodriguez, Mayor ATTEST: Suzanne Underwood City Clerk P. 10 2 CITY OF HAWAIIAN GARDENS Agenda Item No.~ CITY COUNCIL City Manager:-#-- STAFF REPORT DATE: June 26, 2018 TO: Honorable Mayor and Members of the City Council FROM: Ernie Hernandez, City Manager BY: Joseph Colombo, Community Development Director Marlene Miyoshi, Project Manager SUBJECT: RESOLUTION NO. 069-2018, A RESOLUTION OF THE CITY COUNCIL OF CITY OF HAWAIIAN GARDENS, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, ACCEPTING THE CONSTRUCTION IMPROVEMENTS AS COMPLETED BY BLIGH PACIFIC FOR THE LEE WARE HEAL TH CLINIC ROOF REPLACEMENT PROJECT AND AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF COMPLETION. SUMMARY On March 2018, the City Council authorized the Community Development Director to solicit competitive bids for the Lee Ware Health Clinic Roof Replacement Project. In April 2018, the City Clerk received six (6) sealed bids for the Project. One bid, was received after the bid deadline and was therefore returned to the bidder unopened. The lowest responsive bidder was Bligh Pacific, of Santa Fe Springs, California, with a bid of $143,810. The City issued the "Notice to Proceed" in late May. The Project was completed on schedule and within budget with a final construction cost of $151,512.52. The Project is now ready for acceptance by the City Council. DISCUSSION On April 24, 2018 the City Council awarded the construction contract to the low responsible bidder Bligh Pacific in the amount of $143,810. A 10% construction contingency ($14,381) was set aside for a total construction budget of$ $158,191. Construction was authorized to proceed in May 2018 and was completed mid June 2018. Two change orders were issued: 1) to substitute the mechanically attached layers of insulation and Verisweld membrane, with a fully adhered component where the deck is exposed to the mechanical fastener penetration, at a cost of $5,400. 2) Provided for the installation of two flex electrical lines to replace existing rigid conduits to meet P. 10 3 concealment specifications, at a cost of $2,302. The final construction cost totaled $151,512. The roof replacement improvements included a new PVC roof, flashing, equipment platforms, rigid insulation, fiber cement fascia, water tight access panels for rooftop, electrical j-boxes, and roof covering over exposed wood rafters. A PVC (polyvinyl chloride) roof is made of thick, flexible UV-resistant thermoplastic material that is considered a fire safe material. This type of roof is recommended for flat roofs such as the Health Center roof, and is expected to last 20- 25 years. FISCAL IMPACT ., The Project was funded by the General Fund at a total of $200,000. The final project cost was $167,937 and was completed under budget. The following is a breakdown of the project costs and estimated cost savings. ~-~--':.f},...... \'}•< ?,> · ·,,,;·t?' ·.·•. t...'.p···•·.(9j;c:.I.• . .... ·'.•,•·~· . ·.. 9,·.~.••.?s.·····,·.•.e.:.·.t. _ . . ';; "\"Costsr•t:', Ci~c:t(ia[ ' ·.·.•. ·•.·.••.·.j.·o'''.·,·'ff••.,.".Ne'.·re.;e ..'t .. n\c\.'.·e}', . •.·.·.·.· Construction Estimate Construction $143,810 $143,810 $0 10% Contingency $14,381 $7,702 $6,679 Construction Total $158,191 $151,512 $6,679 Engineering & Construction Mgmt ·Estimated Estimates Costs Plans/Specs/Eng Est $5,000 $5,000 $0 Labor Compliance $2,700 $0 $2,700 Inspection/Construction Mgmt $13,425 $6,425 $7,000 Project Administration $5,000 $5,000 $Q Eng. & Const. Mgt. Total $26,125 $16,425 $9,700 Project Totals $184,316 $167,937 $16,379 RECOMMENDATION Approve Resolution No. 069-2018 accepting the construction improvements as completed by Bligh Pacific in the amount of $151,512, for the roof replacement improvements on the Lee Ware Health Clinic building, and authorize the City Clerk to file the Notice of Completion with the County of Los Angeles. Attachment: Resolution No. 069-2018 P. 10 4 RESOLUTION NO. 069-2018 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWAIIAN GARDENS, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, ACCEPTING THE CONSTRUCTION IMPROVEMENTS AS COMPLETED BY BLIGH PACIFIC FOR THE LEE WARE HEALTH CLINIC ROOF REPLACEMENT PROJECT AND AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF COMPLETION. WHEREAS, the City Council approved the Lee Ware Health Clinic Roof Replacement Project ("Project") with a budget of $200,000, as part of the City's FY 2017/2018 Capital Improvement Program; and WHEREAS, the Project included the removal of the existing roof and installation of a PVC (polyvinyl chloride) roof made of thick, flexible UV-resistant thermoplastic material that is considered a fire safe material. and WHEREAS, the Project was funded with $200,000 of Gene.ral Fund monies; and WHEREAS, on April 24, 2018 the City Council awarded a construction contract to Bligh Pacific of Santa Fe Springs, California for the roof replacement project and construction started mid-May 2018; and · WHEREAS, two change orders were issued for a total of $7,702; and WHEREAS, the construction of the Project was completed mid-June 2018 with a final construction cost of $151,512. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE ,CITY OF HAWAIIAN GARDENS AS FOLLOWS: Section 1. The installation of the roof replacement improvements at the Lee Ware Health Clinic building by Bligh Pacific of Santa Fe Springs, California is hereby accepted. Section 2. The City Clerk is hereby authorized to file and record the Project Notice of Completion with the County of Los Angeles. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Hawaiian Gardens on this 26th day of June 2018. Reynaldo Rodriguez, Mayor ATTEST: Suzanne Underwood City Clerk P. 10 5 CITY OF HAWAIIAN GARDENS Agenda Item No,:~ CITY COUNCIL City Manager:~ STAFF REPORT DATE: June 26, 2018 TO: FROM: Joseph Colombo, Community Development Dire t r BY: Khanh Nguyen, Building Official SUBJECT: COMMUNITY DEVELOPMENT DEPARTMENT - BUILDING AND SAFETY DIVISION-MONTHLY REPORTS- MAY 2018 SUMMARY The City of Hawaiian Gardens Community Development Department, Building and Safety Division, has prepared its May 2018, monthly status report on activities carried out within the City of Hawaiian Gardens. This report includes all of the permits issued in the City with the associated fees and evaluations for the reporting period. FISCAL IMPACT None RECOMMENDATION Receive and file the report ATTACHMENT(S) Community Development Department, Building and Safety Division, May 2018 Monthly Report CITY OF HAWAIIAN GARDENS P, 10 6 COMMUNITY DEVELOPMENT DEPARTMENT BUILDING AND SAFETY DIVISION MONTHLY REPORT MAY2018 . 2017 Permits Construction Total Plans Inspections Issued Valuation Fees Reviewed Provided January 13 $106,495 $6,800 13 78 February 13 $52,767 $3,894 8 43 March 20 $375,758 $10,749 11 48 April 19 $257,766 $8,390 8 58 May 34 $533,020 $37,888 23 55 June 26 $372,830 $23,204 9 50 July 27 $462,736 $28,577 12 91 August 21 $140,855 $9,243 12 110 September 17 $40,907 $3,577 8 118 October 18 $164,287 $8,868 5 . 105 November 11 $101,646 $2,308 6 91 December 26 $101,000 $9,192 18 86 2017 YEAR TO DATE 245 $2,710,067 $152,690 133 933 2016 YEAR TO DATE 372 $2,487,977 $171,660 175 1185 %CHANGE -34% 9% -11% -24% -21% 2018 Permits Construction Total Plans Inspections Issued Valuation Fees Reviewed Provided January 15 $441,713 $17,189 6 51 February 19 $3,391,269 $59,708 6 71 March 18 $1,062,2i1 $8,828 7 108 April 17 $1,690,131 $37,312 2 109 May 18 $87,717 $3,252 4 140 June July August September October November December . 2018 YEAR TO DATE 87 $6,673,051 $126,289 25 479 2017 YEAR TO DATE 99 $1,325,806 $67,721 63 282 %CHANGE -12% 403% 86% -60% 69% 6/5/2018 City of Hawaiian Gardens P • 1 0 7 10:42:SSAM PERMITS ISSUED For the Period 5/1/2018 thru 5/31/2018 Permit No.tissued Type/Sub-Type/Status Site Address and Parcel No. Owner and Contractor Valuation Total Fees Paid BLDG2018-0080 BUILDING 21721 DEVLIN AVE TRAN,CHAU V CO TR 6,990.00 256.45 256.45 5/1/2018 ALTERATION 7068005042 ISSUED Permit Name; RESIDENTIAL RE-ROOF BLDG2018-0082 BUILDING 12357 212TH ST OCTAVIO LARA 6,050.00 256.33 256.33 5/3/2018 ALTERATION 7066027020 SEMPER SOLARIS ISSUED Permit Name; RESIDENTIAL RE-ROOF ELEC2018-00!5 ELECTRICAL !!813 223RD ST FARISH,WILLIAM G CO TR 1,000.00 36.27 36.27 5/3/2018 SERVICE PANEL 706900204! JC & C ELECTRIC ISSUED Permit Name; PANEL UPGRADE -200 AMF BLDG2018-0083 BUILDING 12342 222ND ST MARTINEZ,HILDA 7,000.00 256.45 256.45 5/7/2018 ALTERATION 7076014009 SIERRA ROOF INC FlNALED Permit Name: RESIDENTIAL RE-ROOF ELEC2018-00I6 ELECTRICAL 22310 WARDHAMAVE HAW AilAN GARDENS CITY 0.00 0.00 0.00 5/8/2018 7076007906 HDR CONSTRUCTION FINALED Pennit Name: COMMERCIAL- (3) LED LIGHTS ELEC2018-0017 ELECTRICAL 22409 VIOLETA AVE REDEVELOPMENT AGENCY 1 150.00 57.20 57.20 5/10/2018 TEMP POWER POLE 70690289!3 ISSUED Pennit Name: TEMP POWER POLE MECH2018-0004 COMBO 12425 FARLOW ST THR CALIFORNIA LP 5,500.00 200.56 200,56 5/14/2018 NEW 7066012030 JDCM GROUP [NC ISSUED Permit Name; FAU RESIDENTIAL ELEC2018-0018 ELECTRICAL 12106 214TH ST RICHARD MICIRL 1,000.00 39.00 39.00 5/15/2018 SERVICE PANEL 7065018027 FINALED Permit Nanie: ELECTRICAL METER BLDG2018-0084 BUILDING 21815 PIONEER BLVD HAW AITAN GARDENS CITY 0.00 0.00 0.00 5/15/2018 NEW 7075001914 RUDY HERNANDEZ FINALED Permit Name: FOUNDATION AND LIGITTS BLDG2018-0086 BUILDING 22411 IBEX AVE SOLIS,MARIA S AND 4,000.00 404.00 404.00 5/16/2018 DEMOLITION 7069020038 OWNER BUILDER ISSUED Penn it N rune-. DEMO UNPERMITTED WORK BLDG2018-0087 BUILDING 22310 WARDHAMAVE HAWAIIAN GARDENS CITY 14,000.00 0.00 0.00 5/18/2018 ALTERATION 7076007906 BLIGH PACIFIC ISSUED Permit Name: COMM'L RE-ROOF BLDG2018-0088 BUILDING 11813 223RD ST FARISH,WILLIAM G CO TR 4,327.00 211.90 211.90 5/23/2018 ALTERATION 7069002041 ISSUED Petn1itName: RESIDENTIAL RE-RQ(}F BLDG2018-0089 BUILDING 22003 VIOLETAAVE CALDERON,GUILLERMO 2,500.00 167.64 167.64 5/24/2018 ALTERATION 7068023046 HOR CONSTRUCTION FINALED Permit Name: RETRO FIT WlNDOWS & DOOR ELEC2018-0019 ELECTRICAL 21642 BELSIITRE AVE F flMENEZ,ALDO AND 1,200.00 58.11 58.11 5/24/2018 GENERAL 7066017118 HDR CONSTRUCTION FlNALED PennitName; # F RETRO FIT CAN LIGITTS BLDG2018-0091 BUILDING 21205 WAN AVEA FRANKLIN FAMILY LLC 25,000.00 832.32 832.32 5/30/2018 ALTERATION 7065003038 ISSUED Permit Name: CHANGE OUT 9 ANTENNAS ELEC2018-0020 ELECTRICAL 22411 JUAN AVE ZAVALA,LEONOR 3,000.00 87.23 87.23 5/30/2018 SER VICE PANEL 7069023037 ISSUED Permit Name: UPGRADE SERVICE TO 200 AMF PERM130 CRWsvsrF.MS 6/5/2018 City of Hawaiian Gardens Page 2 10:42:SSAM PERMITS ISSUED P. 10 8 For the Period 5/1/2018 thrn 5/31/2018 Permit No./Issued Type/Sub-Type/Status Site Addl'ess and Parcel No, Owner and Contractor Valuation Total Fees Paid FWSD2018-0004 FIREWORKS 12222 CARSON ST 3,000.00 194.08 194.08 5/31/2018 FIREWORK STANDS 7076039060 KC Electric ISSUED Permit Name: Fireworks Stand FWSD2018-0003 FIREWORKS 12120 CARSON ST HAWAIIANGARDENSLAKEV 3,000.00 194.08 194.08 5/31/2018 FIREWORK STANDS 7068008042 KC Electric ISSUED Penn it Name: Fireworks Stand 18 Permits Issued from 5/l/2018Thru 5/31/2018 Total Valuation: $87,717.00 Total Fees: $3,251.62. Total Fees Paid: $3,251.62 PERMI30 CRWsYSTEA4S 6/5/2018 City of Hawaiian Gardens Page I ofl !0:46:34AM Permit Routing Report By Date Sent (then by permit) For the Period 5/1/2018 thru 5/31/2018 Permit# Appl. Date Aging Address I Plan Review Detail Permit Type Description Owner Name Contact Review Type Status Date Sent Date Due Completed PLCK2018--0C 05/07/18 29 22211 JOLIET A VE KENNETH CARLSON TOM BUILDING 05/08/18 05/21/18 05/10/18 PLAN CHECK RESIDENITAL BUJLDING PERMIT- (N) GRAHAM GARAGE PLCK2018-0C 01/18/18 138 22203 JOLIET AVE Felipe Arceo TOM BUILDING APPROVED 05125/18 06/04/18 PLAN CHECK Add 1082 sq ft Res, 406sq ft Gar & 15sq ftEorch GRAHAM PLCK2018-0( 05/07/18 29 22211 JOLIET AVE KENNETH CARLSON TOM BUlLDING 05/25/18 06/04/18 05/29/18 PLAN CHECK RESIDENTIAL BUJLDING PERMIT-(N) GRAHAM GARAGE PLCK2017-0C 05/22/18 14 221121BEXAVE VICTOR FLORES TOM BUlLDlNG CORRECTIONS REQ 05/30/18 06/05/18 06/05/18 PLAN CHECK NEW 2 STORY SFR GRAHAM 'o ,_. 0 I.O PLANII ~RIJIT<:V'C"f'~i,._J;t'.' 6/5/2018 City of Hawaiian Gardens 10:48:22AM Inspection Totals Completed by Insp Type P. 110 For the Period 5/1/2018 thrn 5/31/2018 BUILDING FINAL 11 CEILING INSULATION 1 DRAINS 4 DRYWAil NAILING 6 ELECTRIC RELEASE 4 ELECTRICAL BONDING 2 ELECTRICAL CONDUIT 1 ELECTRICAL FINAL 7 EXTERIOR LATH 3 FOOTING 9 FOUNDATION/SLAB 5 GAS PIPE 2 GROUTLIFT1 2 INTERIOR LATH 1 MAIN SERVICE PANEL 1 MECHANICAL FINAL 2 MECHANICAL OTHER 1 OTHER 6 PLUMBING FINAL 2 RE-ROOF FINAL 10 ROOF FRAMING 3 ROOF SHEATHING 5 ROUGH ELECTRICAL 7 ROUGH FRAMING 8 ROUGH MECHANICAL 2 ROUGH PLUMBING 12 SEWER CONNECTION 2 SEWER LINE 2 SHEARWALL EXTERIOR 1 TEMP POWER POLE 2 UFER 1 UNDERGROUND CONDUIT 3 UNDERGROUND PLUMBPRE 3 UNDERGROUND SOIL 3 UNDERGROUND WATER 3 WALL INSULATION 1 INSP63 CRWsYsr1:.Ms 6/5/2018 City of Hawaiian Gardens 10:48:22AM Inspection Totals Completed by Insp Type P. 111 For the Period 5/1/2018 thrn 5/31/2018 WATER HEATER FINAL 2 TOTAL INSPECTIONS COMPLETED: 140 INSP63 CRWsYsTEMS P. 112 CITY OF HAWAIIAN GARDENS Agenda Item No.: ~C-~~'--->~ City Manager: ~ CITY COUNCIL STAFF REPORT DATE: June 26, 2018 TO: Honorable Mayor and Members of the City Council FROM: Ernie Hernandez, City Manager BY: Joseph Colombo, Community Development Di Jessica Castro, Code Enforcement Officer SUBJECT: CODE ENFORCEMENT REPORT FOR THE MONTH OF MAY 2018 DISCUSSION The Code Enforcement Division, as part of the Community Development Department is responsible for enhancing the quality of life for the citizens of the City by providing effective public service in the enforcement of Building, Business License, Public Nuisance and Zoning Ordinances. Code Compliance Officers are responsible for enforcing codes which address public health and safely issues, including regulations related to rubbish, garbage attractive nuisance, removal of overgrown vegetation, dangerous buildings, and housing and inoperative vehicles on privat~ property. Enforcement actions are taken both proactively and in response to requests for action received from citizens. The attached documents contain a summary of code cases opened during the month of May 2018 with the attached list containing further details of the same cases. RECOMMENDATION Staff recommends that the City Council receive and file the Code Enforcement monthly status report for the month May 2018 as presented. ATTACHMENT(S) Chart of Projects by Type, May 2018 List of Projects with details, May 2018 P. 113 H~------~ 12 10 Ill ANIMALS 8 Ill CODE ENFORCEMENT 6 I/ii VEHICLES Ill ZONING 4 2 0 CASETYPE 6/14/2018 CASES Opened by Type & Subtype Page 1 For the Period 5/1/2018 thru 5/31/2018 TYPE SUBTYPE ANIMALS BAD ODOR 1 CHICKENS/ROOSTERS 3 CODE ENFORCEMENT BAD ODOR 1 CANOPIES/SHEDS 1 COMMERCIAL MAINT 1 GRAFFITI 1 RESIDENTIAL MAINT 1 UNPERMITTED STRUCT. 2 WEEDS AND DEBRIS 2 VEHICLES ABANDONED VEHICLES 1 ZONING RESIDENTIAL MAINT 14 Grand Total: 28 CHARTIIO CRWsYSTEMS • 6/14/2018 City of Hawaiian Gardens P. 114 9:21:40AM CODE ENFORCEMENT CASES OPENED (BY OFFICER) For the Period 5/1/2018 thru 5/31/2018 Opened Type Site Address Status/Officer Case No Closed SubType Parcef Number CE2018-179 5/1/2018 CODE ENFORCEMENT 12316 CARSON ST WEEDS AND DEBRIS 7076001029 OPEN CASE Case Name: OVERGROWN WEEDS, T/D JESSICA GUITIERRE CE2018-180 5/1/2018 ZONING 12432 222ND ST CLOSED CASE 5/8/2018 RESIDENTIAL MAINT 7076011006 FRED LICON Case Name: ILLEGAL DUMPING OF TRASH ON THE PARKWAY CE2018-181 5/1/2018 ZONING 12403 223RD ST CLOSED CASE 5/8/2018 RESIDENTIAL MAINT 7076011014 FRED LICON Case Name: ILLEGAL DUMPING OF TIRESfTRASH ON THE SIDEWALK CE2018-182 5/1/2018 ZONING 21714DEVLINAVE CLOSED CASE 5/8/2018 RESIDENTIAL MAINT 7068006033 Case Name: ILLEGAL DUMPING OF HOUSEHOLD FURINTURE ON THE STREET FRED LICON CE2018-183 5/1/2018 ZONING 21720 DEVLIN AVE CLOSED CASE 5/8/2018 RESIDENTIAL MAINT 7068006034 Case Name: ILLEGAL DUMPING OF A WASHER ON TI-IE PARK WAY FRED LICON CE2018-184 5/1/2018 ZONING 21802 DEVLIN AVE CLOSED CASE 5/8/2018 RESIDENTIAL MAINT 7068006037 FRED LICON Case Name: ILLEGAL DUMPING OF HOUSEHOLD FURINTIJRE ON THE SIDEWALK CE2018-185 5/1/2018 ZONING 21907 DEVLIN AVE CLOSED CASE 5/8/2018 RESIDENTIAL MAlNT 7068021015 FRED LICON Case Name: ILLEGAL DUMPING OF JUNK ON TI-IE SIDEWALK CE2018-186 5/1/2018 ZONING 12120 2141H ST CLOSED CASE 5/8/2018 RESIDENTIAL MAINT 7065018024 FRED LICON Case Name: ILLEGAL DUMPING OF AUTO PARTSrrRASH ON THE PARKWAY CE2018-187 5/1/2018 ZONING 12134 2141H ST CLOSED CASE 5/8/2018 RESIDENTIAL MAINT 7065018021 FRED LICON Case Name: ILLEGAL DUMPING OF TREE BRANCHES ON THE SIDEWALK CE2018-188 5/1/2018 VEHICLES 21815 PIONEER BLVD CLOSED CASE 5/8/2018 ABANDONED VEHICLES 7075001914 FRED LICON Case Name: OVER NIGHT PARKING/ABANDONED VEHICLE CE2018-l89 511/2018 ANIMALS 12219 213TH ST CLOSED CASE 511/2018 CHICKENS/ROOSTERS 7066025005 Case Name: KEEPING OF CHICKENS FRED LICON CODE20 CRWsYST!'MS 6/14/2018 City of Hawaiian Gardens Page 2 9:21:40AM CODE ENFORCEMENT CASES OPENED (BY OFFICER) P. 115 For the Period 5/1/2018 thru 5/31/2018 Opened Type Site Address Status/Officer Case No Closed SubType Parcel Number CE2018-190 5/2/2018 CODE ENFORCEMENT 22006 JUAN AVE UNPERMITTED STRUCT. 7068018042 OPEN CASE Case Name: UNPERMITTED PATIO AND BEDROOM JESSICA GUITIERRE CE2018-191 5/3/2018 ZONING 12454 222ND ST RESIDENTIAL MAINT 7076011010 OPEN CASE Case Name: ILLEGAL AUTO REPAIR JESSICA GUITIERRE CE2018-193 5/7/2018 ZONING 11940 226TH ST 3 RESIDENTIAL MAINT 7075019046 OPEN CASE Case Name: ILLEGAL DUMPING OF A SOFA ON SIDEWALK FRED LICON CE2018-194 5/7/2018 ZONING 12050 226TH ST 24 RESIDENTIAL MAINT 7075019069 OPEN CASE Case Name: ILLEGAL DUMPING OF TIRES ON THE SIDEWALK FRED LICON CE2018-195 5/11/2018 ZONING 12100 226TH ST RESIDENTIAL MAINT 707502001 I OPEN CASE Case Name: ILLEGAL DUMPING OF A REFRIGERATORS FRED LICON CE2018-196 5/15/2018 ANIMALS 22419 JOLIET AVE CHICKENS/ROOSTERS 7069022018 OPEN CASE Case Name: ROOSTERS JESSICA GUITIERRE CE2018-197 5/17/2018 CODE ENFORCEMENT 22101 NORWALK BLVD COMMERCIAL MAINT 7069013052 CLOSED CASE Case Name: OVERGROWN VEGETATION, TRASH AND DEBRIS JESSICA GUITIERRE CE2018-198 5/21/2018 ANIMALS 12464 222ND ST CHICKENS/ROOSTERS 7076011012 OPEN CASE Case Name: ROOSTERS IN BACKYARD JESSICA GUITIERRE CE2018-199 5/22/2018 ZONING 21727VIOLETAAVE RESIDENTIAL MAINT 7068003016 OPEN CASE Case Name: OVERGROWN VEG, T/D, FENCED PROPERTY JESSICA GUITIERRE CE2018-200 5/7/2018 CODE ENFORCEMENT 21717 ARLINE AVE 5/22/2018 RESIDENTIAL MAINT 7068001037 CLOSED CASE Case Name: ACCUMULATION OF T/D WITHOUT BLDG PERMIT . JESSICA GUITIERRE CE2018-201 5/23/2018 CODE ENFORCEMENT 22309 1/2 JOLIET AVE UNPERMITTED STRUCT. 7069022003 OPEN CASE Case Name: UNPERMITIED SHED, LOOSE DOGS, TRASH & DEBRIS JESSICA GUITIERRE CODE20 CRWsYSTE.MS 6/14/2018 City of Hawaiian Gardens Page 3 9:21:40AM CODE ENFORCEMENT CASES OPENED (BY OFFICER) P. 116 For the Period 5/1/2018 thru 5/31/2018 Opened Type Site Address Status/Officer Case No Closed SubType Parcel Number CE2018-202 5/15/2018 CODE ENFORCEMENT CANOPIES/SHEDS OPEN CASE Case Name: UNPERMITIED SHED, LOOSE DOGS, T/D IN PARKING AREA JESSICA GUITIERRE CE2018-203 5/15/2018 CODE ENFORCEMENT 22421 JOLIET AVE CLOSED CASE 5/24/2018 BAD ODOR 7069022019 Case Name: BAD ODOR UNDERNEATH HOUSE JESSICA GUITIERRE CE2018-204 5/17/2018 CODE ENFORCEMENT 21826 VIOLETA AVE CLOSED CASE 5/24/2018 WEEDS AND DEBRIS 7068004011 Case Name: OVERGROWN VEGETATION IN REAR YARD CAUSING BUG INFESTATION JESSICA GUITIERRE CE2018-205 5/24/2018 CODE ENFORCEMENT 21826 VIOLETA AVE GRAFFITI 7068004011 OPEN CASE Case Name: GRAFFITI ON SIGN JESSICA GUITIERRE CE2018-206 5/29/2018 . ANIMALS 22027 ELAINE A VE OPEN CASE BAD ODOR 7068020046 Case Name: DOG FECES THROWN INTO NEIGHBORS' YARD JESSICA GUITIERRE 27 Cases Opened from 5/1/2018 Thru 5/31/2018 CODE20 CRWsYsrE,1,1s P, 11 7 CITY OF HAWAIIAN GARDENS Agenda Item No.:~ CITY COUNCIL CityManager:-fif-- STAFF REPORT DATE: June 26, 2018 TO: Hooorable Mayo, aod Membera of the Ctty Co""cir ,V FROM: Joseph Colombo, Director of Community Developt/& BY: Jamie Donaldson, Planning Technician SUBJECT: PLANNING DIVISION REPORT FOR THE MONTH OF MAY 2018 DISCUSSION The Planning Division as part of the Community Development Department is responsible for the implementation of the policies and objectives of the community as set forth in the City of Hawalian Gardens General Plan and Zoning Ordinance. The City's Planning Division guides the City's orderly development, thus achieving a livable city that balances the needs of residents and businesses. Current planning projects range from residential remodels to new commercial developments. Staff serves the City Council and Planning Commission by providing reports and detailed analysis for projects subject to discretionary review. The attached chart is a summary of all opened projects during the month of May 2018, and the attached list contains additional details of the same projects. RECOMMENDATION Staff recommends that the City Council of the City of Hawaiian Gardens receive and file the Planning Division monthly status report for the month of May 2018 as presented. ATTACHMENT($) Chart of Projects by Type, May 2018 List of Projects with details, May 2018 6/14/2018 City of Hawaiian Gardens 8:36:21AM Projects Applied For by Type P. 118 For the Period 5/1/2018 thrn 5/31/2018 24 20 16 12 8 4 0 Total Projects Applied for: 25 CHART90 CRWsYSTEMS 6/14/2018 City of Hawaiian Gardens Page . 1 8:34:44AM Projects by Type, Status and Date P. 119 For the Period 5/1/2018 thru 5/31/2018 Project Number Date Applied Date Closed Project Name Date Approved Date Expired Project Type Planner Status of Project BLC2018-0008 5/21/2018 BUSINESS APPL SP APPLIANCE JAMIE DONALDSON CORRECTION SENT BLC2018-0009 5/10/2018 BUSINESS APPL EcoATM INSIDE FOOD 4 LESS JAMIE DONALDSON APPLIED PLNG2018-0055 5/1/2018 PLN MINISTERIAL NEW RETAIL BUILDINGS W/ DENTIST STEFANIE EDMONDSON CORRECTION SENT PLNG2018-0056 5/1/2018 5/30/2018 PLN MINISTERIAL BELSHIRE LANDSCAPE REVIEW 5/30/2018 JAMIE DONALDSON APPROVED PLNG2018-0057 5/11/2018 5/18/2018 PLN MINISTERIAL FILM PERMIT: AMBITION NANCY MITH WITHDRAWN PLNG2018-0058 5/15/2018 5/15/2018 PLN MINISTERIAL FIRE WORKS SALES 5/15/2018 STEFANIE EDMONDSON APPLIED PLNG2018-0059 5/15/2018 5/18/2018 PLN MINISTERIAL VOID WITHDRAWN PLNG2018-0060 5/15/2018 PLN MINISTERIAL FIREWORKS STAND 5/15/2018 STEFANIE EDMONDSON APPROVED PLNG2018-0061 5/15/2018 PLN DISCRETION FIREWORKS STAND - 5/15/2018 STEFANIE EDMONDSON APPROVED PLNG2018-0062 5/15/2018 PLN MINISTERIAL FIREWORKS STAND STEFANIE EDMONDSON CORRECTION SENT PLNG2018-0063 5/18/2018 6/12/2018 PLN MINISTERIAL FILM PERMIT: MAYANS M.C. 5/21/2018 JAMIE DONALDSON COMPLETE PLNG2018-0064 5/22/2018 6/12/2018 PLN MINISTERIAL FILM PERMIT: STORAGE WARS 5/23/2018 JAMIE DONALDSON AFFADAVIT PENDING PLNG2018-0065 5/24/2018 PLN MINISTERIAL IBEX DUPLEX REMODEL JAMIE DONALDSON APPLIED PLNG2018-0066 5/24/2018 PLN DISCRETION IGLESIA CHURCH CUP STEFANIE EDMONDSON APPLIED PLNG2018-0067 5/30/2018 PLN MINISTERIAL OXYGEN PIPING UPGRADE JAMIE DONALDSON CORRECTION SENT PROJIS . CRWsvsrE1v1s 6/14/2018 City of Hawaiian Gardens Page 2 8:34:44AM Projects by Type, Status and Date P. 12 0 For the Period 5/1/2018 thru 5/31/2018 Project Number Date Applied Date Closed Project Name Date Approved Date Expired Project Type Planner Status of Project RPR2018-0015 5/2/2018 PLN MINISTERIAL PRE-SALE INSPECTION JESSICA GUITIERREZ WITHDRAWN RPR2018-0016 5/2/2018 PLN MINISTERIAL PRE-SALE INSPECTION JESSICA GUITIERREZ AFFADAVIT PENDING RPR2018-0017 5/2/2018 PLN MINISTERIAL PRESALE REPORT JESSICA GUITIERREZ AFFADAVIT PENDING RPR2018-0018 5/3/2018 PLN MINISTERIAL PRE-SALE INSPECTION JESSICA GUITIERREZ COMPLETE RPR2018-0019 5/9/2018 PLN MINISTERIAL PRESALE INSPECTION JESSICA GUITIERREZ COMPLETE RPR2018-0020 5/14/2018 PLN MINISTERIAL PRE-SALE REPORT JESSICA GUITIERREZ AFFADAVIT PENDING RPR2018-0021 , 5/17/2018 PLN MINISTERIAL PRE SALE REPORT JESSICA GUITIERREZ AFFADAVIT PENDING RPR2018-0022 5/18/2018 PLN MINISTERIAL PRESALE REPORT JESSICA GUITIERREZ AFFADAVIT PENDING RPR2018-0023 5/22/2018 PLN MINISTERIAL PRE-SALE INSPECTION JESSICA GUITIERREZ AFFADAVIT PENDING RPR2018-0024 5/30/2018 PLN MINISTERIAL PROPERTY PRESALE JESSICA GUITIERREZ AFFADAVIT PENDING 25 Proiect/s) Found PROJI5 CRWsYsTE1v1s P. 12 1 CITY OF HAWAIIAN GARDENS Agenda Item No.~ CITY COUNCIL City Manager~ STAFF REPORT DATE: June 26, 2018 TO: Honorable Mayor and Members of the City Council FROM: Ernie Hernandez, City Manager BY: Joseph Colombo, Community Development Di Gloria R. Thomas, Housing Rehab Supervisor SUBJECT: COMMERCIAL SIGN PROGRAM UPDATE REPORT FOR THE MONTH OF MAY2018. SUMMARY The City of Hawaiian Gardens City Council created a Commercial Sign Program that will be used to improve the visual quality of commercial buildings, present an appealing image and remove blighted conditions within the community. This program is currently being funded through the City's General Fund. The City offers business owners a 75% rebate to cover the cost of replacing or removing a business sign. The business owner is responsible to cover difference of 25%. A maximum of $5,000.00 of financial assistance will be made available to the applicant; bne sign per business. Below is a program update and status on applications received. TYPE OF APPLICANT No ADDRESS ASSISTANCE TYPE STATUS EXPENSE 1 Alicia Nugas, M.D. 22408 Norwalk Blvd Rebate Owner Under construction $ 5,000.00 2 Asian Massage 22404 Norwalk Blvd. Rebate Owner Under construction $ 5,000.00 3 Auto Registration 22402 Norwalk Blvd. Rebate Owner Under construction $ 5,000.00 4 Bartha's Donuts 12175 Carson St. Rebate Owner Completed $ 979.08 Chicago Auto Body and 5 Repair 12421 Carson St. #1 Rebate Owner Completed $ 3,697.63 6 Connie's Hair Salon 22416 Norwalk Blvd. Rebate Owner Under construction $ 5,000.00 7 Custom Auto Craft 12324 1/2 Carson St. Rebate Owner Completed $ 2,173.56 P. 12 2 8 Don Lupe Tires 22208 Norwalk Blvd. Rebate Owner Completed $ 2,655.56 El Dorado Community Serv. 9 Ctr 21619 Norwalk Blvd Rebate Owner Completed $ 3,357.99 10 El Encato Bar 12120 Centralia Rd Rebate Owner Completed $ 1,358.08 11 Gardens Dental Spa 12531 Carson St. Rebate Owner Completed $ 2,592.52 12 Jeff Smith Auto 12328 Carson Ave. Rebate Owner Com~leted $ 1,223.57 13 Jerry's Radiators 12434 Carson St. Rebate Owner Completed $ 2,088.75 Los Cabos Tacos y 14 Mariscos 11805 Carson St. Rebate Owner Completed $ 2,991.81 15 Max Motors Inc. 12330 Carson St. Rebate Owner Completed $ 1,233.57 16 Pizza man 22410 Norwalk Blvd Rebate Owner Under construction $ 5,000.00 17 US Donut 22412 Norwalk Blvd. Rebate Owner Under construction $ 5,000.00 18 V&S Beauty Salon 12321 E. Carson St. #3 Rebate Owner Completed $ 606.16 . Total $54,958.28 FISCAL IMPACT A total of $50,000 has been budgeted for Fiscal Year 2017-2018. RECOMMENDATION Staff recommends that the City Council receive and file the City Commercial Sign Program updated report for the month of May 2018 as presented. P. 12 3 CITY OF HAWAIIAN GARDENS Agenda Item No.:~/ , _ City Manager: CITY COUNCIL STAFF REPORT TO: Honorable Mayor and Members of the City Council FROM: Steve Gomez, Director of Recreation and Community Services-~ DATE: June 26, 2018 SUBJECT: RECREATION AND COMMUNITY SERVICES MAY 2018 MONTHLY REPORT SUMMARY The City of Hawaiian Gardens Recreation and Community Services has prepared its May 2018 Monthly Report. The report is a summary of activities that occurred during the month of May 2018. RECOMMENDATION The recommendation is for the City Council to receive and file this report. ATTACHMENTS -Recreation Division Monthly Report -Senior Citizens Monthly Report -Transportation Monthly Report RECREATION DIVISION May 2018 Monthly Report P. 12 4 Basketball 167 323 345 66B Racauetball 30 49 72 121 Weiahtroom 88 312 43 355 Boxino n 219 M am . . . . Lee Ware Activitv Center 55 220 0 220 Lee Ware Pool Rec Swimm!...,., 63 251 3 254 C. Robert Lee Game Room 25 102 0 102 Clarkdale Park 51 204 0 204 Communitv Outreach 125 425 76 501 Tattoo Removal 32 30 100 130 . ATGM-Ruabv 144 435 144 579 .·.· . . . , ' .. . .· Ballet Class 16 5 20 0 20 Ballet Folklorico Karate 10 42 0 42 Drawina Class Comnuter Lab 19 78 0 78 Performinn Arts Yoaa 2 11 0 11 Zumba fMornina) 15 31 30 61 Zumba (Evenino) 58 220 13 233 ;',. -.' _: .· . . . . Soccer/Football Memorial Day 5/28/18 150 Ma'llor's Breakfast Praver 5/3/2018 200 Sister City Event 5/6/18 200 Mommy & Me Event 5/11/18 75 Rober Salazar Event 5/12/18 150 Funeral Reception 5/16/18 150 Golden Age Mother's Day PartY 5/19/18 150 1-euue KnJg1n:, OT Honor 5/29/18 200 2,000 1,800 . 1,600 1,400 1,200 1,000 800 - 600 - - - 400 I 200 .. • - - I I • I L • m I 0 • -·. !I., .. . ~ C ' -' u >- 0 D E 0 E ~ ii ] D ID ~ u ~ ~ m ~ ~ -ti 0 "' i'! 0 m € i" 0 0 "ii u i" ~ D oc• m 0 0 ·c .'3 <( 0 z 0 ~ 0 ~ , e "' ·a 0. oh 8 u , " ll" ••0 0 a oc w ~ E ~ oc"' ~ tl m tl >- "'E " E m 0 0 /". <( ~ , ro ~ ~ ~ ~ ~ ~ oc <'.'l 0 , w u ;g 0 0 •> 0 w 8 • cr I iii 0 "' * m w ~ • oc "' ~ u u u u , ~ E a ~ , , ro" m 0 "' :; i; ·j '€ 6 "'- "' ·if E ~ ro ~" u ro E ro cS"' "'u u D oc m i; 0 <( m D i" <( <( oc .•u " Jii e 0 .g D 0 " <( /!l 0 ~ a f<( ;, "'w 0 , u "'\; w u w E ~ ~ "~ u 0 E -" !" ~ ro ~ , a ~ D 0 -"0 • J "' 0 w .'3 m ~ m E N a RESIDENT m ~ " N "15 w ro" m J• E 0 :; :;• ;5 w 0 ~ • D 5 a t! " u 0 .:, >- m w 0 w ~ oc >- u • NON "'c'l u cJ 0 RESIDENT ~ P, 12 5 SENIOR CITIZENS PROGRAM MAY 2018 MONTHLY REPORT Arts & Crafts 51 7 58 Billiards 247 41 288 Bingo 34 11 45 Sunshine Club (board games) 58 8 66 Cup cake decoration class 22 0 22 Senior Computers (free time) 145 21 166 Conference Room "Free Time" 252 123 · 375 Food Boxes 61 0 61 Home Delivered Meals 1,293 0 1,293 Zumba Gold 31 30 61 Senior Advisory Board 0 0 0 Golden Age Senior Club Meeting 43 4 47 Senior Nutrition 1,004 606 1,610 TV Senior Lounge 85 22 107 TOTAL 3,326 873 4,199 ·•·•·•: seNtoR:excuRs,oN.s··•···"·••·····•• : R,esmeNT ne:ii:i uu::nun:n:nnns1mc1AL 'EV8NTS! i !iii' )!iH'/UU!H/;.[ITITITieslD/ENT\U '\i!U)4$i !)\!}iii )ViiiTOTAt) i Mothers Day Celebration 83 43 126 Monthly Birthday Celebration 44 31 75 TOTAL 127 74 201 P. 12 6 SENIOR CITIZENS PROGRAM MAY 2018 MONTHLY REPORT SPECIAL INTEREST CLASSES AND ACTIVITIES 1,000 900 a'oo 700 Cw Cz w I- 500 ~ 0:: w III 400 == ::>z 300 200 100 0 ~,,_cf' ~· 'I' mRESIDENT • NON ACTIVITY RESIDENT P, 12 7 TRANSPORTATION DIVISION MAY 2018 MONTHLY REPORT ,,,,,~eniprs,,,PR!tnsitF.1xeth,,, "''k~~~=::ls''' .,., .. ,.. M-,t!il\131E''''''''' Seniors - Paratransit Fixed Route 580 264 Doctor Appointments 198 · 1,481 Recreation 1,116 3,911 TOTAL 1894 5,656 1 .:,:,~~~~. ¥:~!~~~~;.~:i~t~i~,~~:.:,: :•:::•:A:::::P;;,.,; Red Route 74 Arts & Crafts 75 Bingo Club 43 Sunshine Club ' 65 Golden Age Club 83 . TOTAL 340 : MAINTENANCE 38 5/14/2018 $120.00 Repari/Weld clamp to exhaust pipe 35 5/18/2018 $262 .00 Purchased two new tires. TOTAL $471.66 TRANSPORTATION DIVISION EXPENDITURES 2000 I-z w 1500 a. "' ~ 1000 <( ..J ..J 0. 500 C 0 Gasoline Maintenance CATEGORY P. 12 9 CITY OF HAWAIIAN GARDENS Agenda Item No.: C-13 / City Manager: _ _,,w.,_;if.,____ CITY COUNCIL STAFF REPORT DATE: June 26, 2018 TO: Honorable Mayor and Members of the City Council FROM: Ernie Hernandez, City Manager ~1J BY: Joseph Colombo, Community Development Di Emilio Murga, City Engineer SUBJECT: COMMUNITY DEVELOPMENT DEPARTMENT - CITY ENGINEER DIVISION - MONTHLY REPORTS - MAY 2018 SUMMARY The City of Hawaiian Gardens Community Development Department, City Engineering Division, has prepared its May 2018, monthly status report on Capital Improvements currently being carried out within the City of Hawaiian Gardens. This report deals with the different types of projects that have been currently budgeted and monitored by the Community Development Department. FISCAL IMPACT None ., RECOMMENDATION Receive and file the report ATTACHMENT(S) May Monthly Report HAWAIIAN GARDENS 2017/2018 - Capital Improvement Projects Project Status Report - May 2018 Total Project # Project Description Status I Comments Budget Streets lmp_rovements May .:couri~il•accl!pted~roj ~$ complete.•·· . Carson St;eet Beautification ·p,oj (FY 15/16) ' •Gen Ftmdreimbursed f~r$200,000 from landscaping& Lighting· $2,400,000 Growth Impact F~e, $740,850 Geri Fu rid Assessment District. Additionally, construction under budget oy 1 $3,140,8501$158;381 (Gen Fund), Milestones: Jan 2015 awarded design controct-AHBE Landscape Architects · Proj Description: lnstal/ landscape/streetscape improvmts /May 2017 awarded construction contract - Sully Miller Contracting /May 29, on Carson St, from Pioneer Blvd to Norwalk Blvd 2017 construction started/Apr 2018-Proj & add'/ requested work completed Street lmpr~vement Proj. (FY:16/17) : $1so,d6f&Jni •···.·· ... Fl!b: t~urii:ir1bcepttJ 6r~J~s c:oril~liite,) • · Fund, $17,000 TDA, $215,785 Measure R · ••< >. / Construction uhder budget by $53,292 (Gen Fu rid) .. 2 ·$382,785 ·. · Proj Description: Six street segments - reconstruct damaged Milestones: Mar 2017 PS&Efina!ized I Apr 2017 bid construction/Jun 2017 sidewalks, drive approaches, curb/gutter, construct award construction -All American Asphalt/Oct 4 construction started/Nov wheelchair ramps & speed hump, grind & overlay streets, substantially complete. Punch list completed Dec 2017. striping Street lmproven,ent•·PfoJ •cFvi1;,is)Js2;J,~s2·dosG, May 14 - Construction started. Completion expected by end of June. $150,000M easureM,$158,430 Measure R, $84,3'.l3iSB'l 3 $671,215 Proj Description: Nine (9) street segments - grind & overlay Milestones: Oct 2017 new add'/funding - SB-1/proj street list revised to 9 streets; remove/replace broken non-ADA alley intersections, street segments./Feb-LACDC approved CDBG plans & specs. Council approved curb/gutter, sidewalks; install high visibility crosswalks &_ st for bid./ late Mar award constru contract All Amer Asphalt (4490,770). striping 'i:1 .... w 0 Page 1 of7 _; HAWAIIAN GARDENS 2017/2018- Capital Improvement Projects Project Status Report - May 2018 Total Project # Project Description Status / Comments Budget Sidewalk Replacement Prof(FY 17/18} 0.$40,0Qd ien (see #3 above) · Fund 4 $40,000 Proj Description: 3rd year of 5 year sidewalk replacement Milestones: Nov 2017 - proj combined with FY 17/18 Street Im prov Proj. prog. Work on Cortner Ave, Tilbury Ave, & Elaine Ave. Street.Improvement ProJif'{j8/19f-$~38,25'lCllBG, . $245;000 SB-1, $150,000 Gen•Fund, $150;000,Measure M . •On-hold for Fiscal Year 2018/2019 (ProJTotal $691,254) Proj Description: CDBG Streets - Tilbury St & 223rd St/ SB-1 Milestones: Feb 2018 - CDBG streets approved./Apr-Council approved 58-1 Streets - 211th St & 213 St streets for project. Traffic Improvements . ' .. . . Traffic Signal Tiiliingl~terval Update - State Mandate. Complet;d 12/1/17. (FY 17/18} - $15,000 Gen Fund . , Under budget by $5,000 (Gen Fund). 6 $15,000 Proj Description: Update yellow, red, pedestrian timing Milestones: Oct 2017 traffic engineering review & timing charts intervals; implementation by City of Long Beach Traffic Signal completed./Nov 2017 Updated info transmitted to Long Bchfor MaintAgmt implementation. . Traffic SignalEquiprnentUpgrad~s(l"l11}18}-···· i.. ·.. i... ·.. ·.· ·. •. JMay- received Caltrans comments. Eng Svcs RFP to be amended per $861,900 HSIP Grant; $51,GOdMeasureR ~comments. 7 . Milestones: Projto be added to FY 17/18 CIP during mid-year budget Proj Description: Traffic signal equipment upgrades at 8 review/Grant funding not available until after Jan 2018./ Apr- Eng Svcs RFP intersections along Carson St. submitted to Ca/trans for approval. 'tl I-' w I-' Page 2 of7 HAWAIIAN GARDENS 2017/2018 - Capital Improvement Projects Project Status Report - May 2018 Total Project # Project Description Status / Comments Budget Facilities lmp_rovements ' I., May- finish preparing PS&E for submittal to State HCD review. Jun - Teen CenterProj (FY 17/l.8) - $;OO;OOO·G~n Fuh~ CIP Comm review of revised, increased project budget. Request 8 i$3oo;ooolcouncil to approve PS&E & auth bid. Milestones: Oct 2017 BOA Architecture selected for svcs/Nov 16 - City Proj Description: Bldg conversion from day care facility to Council/Human Svcs Commission joint community scoping mtg/ Dec - staff & teen center at 22325 Norwalk Blvd; 6 modular units on architect mtg review floor plan options. Project "on hold" pending C!P Comm · foundation with utilities - installed 2002. review/Feb 2018 C/P Comm selected floor plan/Mor- Council approved floor plan & outh PS&E. May- request CIP Comm mtg to review prelim cost estimate & prelim ·... CityHaUlinprovement~ (FY.17/1.8) ~$60;0d6Geh{und .. •··•.. : >jproj schedule. Jun - CIP Comm mtg scheduled. 9 $60,000 Milestones: Oct 2017 City Mgr mtg - refine list ofimprovements incl redesign Proj Description: Original proj included $50,000 front dias & city staff seating location/ Nov - Two phase approach: 1st phase prelim counter remodel & $10,000 Council Chambers microphone design options/schematic drawaings/prelim cost estimates. BOA Architecture update. City Mgr proposing more extensive council selected for svcs/Jan to Feb 2018-Staff,architect,CIP Comm review chambers chambers remodel to include: new carpet, new furniture, floor plan options. /Apr- CIP Comm review front counter remodel options, improved technology selected option. · .. • •.·• .. ···•· ·.· ···• • .Y· Helen Rosas Ctr.2nd Fle>Or Walkway lmprov{FYl 7/18) .. ·· ..·.· .· .·..... , May 9th bid opening - only one bid. Council rejected bid & authorized - $100,000 G~n Fund (part of PWOept Cl P. budget) ' ·. • • .'· re-bid. Jun 20th new bid opening. 10 1 . . .. 1 · $100,000 1 . Milestones: Nov 2017 - site visit with architect/Jon 2018 - BOA Architecture ProjDescription: Remove/replace damaged 2nd fl covered selected for PS&E svcs./Feb-Mor prepare PS&E./Apr- Council approved PS&E, walkway auth bid. t-(j ..... w Page 3 of7 "" HAWAIIAN GARDENS 2017/2018 - Capital Improvement Projects Project Status Report - May 2018 Total Project # Project Description Status / Comments Bud_g_et Lee Ware Clinic Ro~f &A/C Repairs (FY17/18)~ May 21- construction start. Completion expected by mid-Jun. $200,000 Gen Furi°d (part of PWDept Cl P budget) 11 • $200;000 Milestones: Nov 2017- no response from online roofing consultants/Jan 2018 - Proj Description: Replace A/C units and buUding roof. A/C BOA Architecture selected for PS&E svcs./Feb-scope of work expanded to incl units were repaired - no new purchase needed. rigid insulation & other bldg code compliance issues/Mar- Council auth bid./Apr- Construction award to Bligh Pacific {$143,810}. C.R. ·Lee.Aciivity.CtrP~tio lrnpr<>II Pt6j'(h~~ FY 17118)" $75;000 Un(unded • · · •I New FY 17/18 project for patio improvements? Currently unfunded 12 . . .. l.eeWafeF'ool Facilitylfopro~iPfojtYt7]1B ,•··) .$20;000GenFund. (part ofH.• umanSvcs.operation·a1 •• .•·.. r···••·•.• . \. <.•·. < !May- product delivery delayed. Jun - finish installation . 13 budget) ... ····-·--•-•-· _ · · ·· · · $20;000 Proj Description: Install racing starter blocks (2) for Milestones: Dec/Jan - diffic_ulty obtaining quotes to do work/Mar- constructor swimmers. (need concrete foundation to properly secure se/ectedk, PO issued. starter blocks.) Parks Improvements .Playground. RubberiiedSurlace·•1nstallatiol(FY 15/16 May- work has been completed but formal acceptance of completion /.,,·' : ,' 14 & 16/17)'.$157,914Geri Fund . sis7,914 will be included w/ Skate Park Project. Proj Description: 3 parks: Pioneer Park, Lee Ware Park, Milestones: Oct 2017 plans & specs completed/Council authorized bid Clarksdale Park; Remove/replace wood chips in playground combined with Skate Park Rehab Proi' areas with rubberized surfaces 'cl ,_. w w Page 4 of7 HAWAIIAN GARDENS 2017/2018 - Capital Improvement Projects Project Status Report - May 2018 Total Project # Project Description Status / Comments Bud9et Skate Park:Proj(FY 15/16}" $29i934'G;~ Fuhd, May- Old skate park demolished & concrete removed. Conflicting $300,000Park Grant 15 s595;9341 irrigation lines are being relocated. Milestones: Sept 2017 plans & specs completed/Oct - Council authorized.bid as part of Rubberized Surface Install Proj/ Dec- bid opening/ Jan 2018- Proj Description: Design & build skate park at Clarkdale Park Construction award to Line Tech Contractors ($479,900)./ Feb-Proj start delay due to constr mgmt/in~pection issues./Apr-construction started. Lee Ware Com111Shade S1:r~ctureProiJ~yii;fi?J c/ • $132;000 Gen Fund; $5,000 Donation · I .. ·.. ·.•···.. ·· ···.. IA··... •..·.•.··~·.· .. •·.·· ... '. c.. ··•·o.··. u.··•.·..·.".·.· ...·.·•.· ..c.i.· ..··i.a.·.c.··.c.·.· ...... e.·.···~.·.·.t. e.·d···•.. ·.·••·p.•·.·•.r··.o.·.i~ct.'. ".•c. ·o·m···· p... '~t~: 16 . • .·•. $137,000 .. . _ ~ \ _< , '. .• .· ...... ··-·- Milestones: May 2017 award contract- HDR Construction; Jul 2017 Proj Description: Design/build shade structure design/plans/specs completed; Aug 2017 Bldg & Safety Dept plan check/Oct 2017 started construction. Dec - 95% complete/Mar- project completed ··splash Pad. Update & E~pansio11 P~oject(FYJG/i1f May- Project equipment being procurred. Construction to start ·GenFuncf • . . ... , 6/18/18. 17 $6~4;000 Milestones: Oct 2017 design & plans finalized/Council authorized bid./Nov Proj Description: Replace direct drainage sys with submit plans & specs to County Health Deptfor review & approval./Jan 2018- recirculation sys pursuant to State Water Board mandate County approval pending./Mar- Contract award to Miton Construction ($479,457) & new funding approved. /Apr-Co. Health Dept approval rec'd. Other Improvements . Catch Basin•.lnseds -NPDES.reqJtrerherit(FY17/113J Cou~tilacc~p!;dpr<>j.c<>ni~leteJ~n·2ols. . $1a;4-ao Geil Fund 18 · $1B;B4~,~~ojectu~~eybud~~tb~$3,4.?0: · Proj Description: NPDES permit requires "full capture" Milestones: Aug 2017 G2 Construction selected to petform work/Oct 2017 11 connector pipe system inserts, project to install at 20 'tJ inserts insta//ed. Nov- work completed -final cost $15,400. locations I-' w ,I> Page 5 of7 HAWAIIAN GARDENS 2017/2018 - Capital Improvement Projects Project Status Report - May 2018 Total Project # Project Description Status / Comments Bud9et .Regional COG .. Bike f>roj• (FY 17/tB) $60,000 Gen•·•·· Feb 2018- project "on-hold". 19 Fund - COG applicationonly $,60;000° Proj Description: Develop possible Bike Lane Projects on · Carson St & Norwalk Blvd that could be Regional COG Milestones: Measure R funded. Security Cameras -Vario11s City ~ldgs,(F~·1iA 8 &•• . FYJ8/19)$150,000 Gen Fund . . 20 215th Street Rename for l)r'; ·1r1ing Moskowitz , Ge~ May- Sign design completed, waiting for Lakewood approval. Jun- Fund 21 \ $11,500\Lakewood approval rec'd. Milestones: Nov 2017 Council considei-ed rename process & costs - direction · Proj Description: Rename section of 215th Street from given to proceed/ Feb 2018 - Council approved name selection & proj funding. Elaine Ave to Pioneer Blvd NTP issued to consu/tont. City of Lakewood notified. City CIP Total: $7,668,538 CIP by()ttiers . Golden State Water Company - Water Lines •·. • .. ··••••··.1s.··•··•... •1ufr·y· Sea. I r.••··k·•..·.·.· ... ·•.c.·.···o111pl·e.,t·. e·d.<.~ar $ ,dOO,OOO GSWCwork\>\If completed 2017. 20:ia: 22 Ilnsta!latibn/Slurry Seal. Project Streets 1 LA County Co-Op Project; County handling project & funding admin; LA County Bridge Maintenance Program (FY 14/15) $ , ,plan to go to bid Spring 2018 23 1$93,000 NHP Grant & $13,000 Measure R 106 000 tu ,.., w (.11 Page 6 of7 HAWAIIAN GARDENS 2017/2018 - Capital Improvement Projects Project Status Report - May 2018 Total Project # Project Description Status I Comments Budget No action by Casino - install new double left turn on Pioneer Blvd at Carson St; striping modification on Carson St. Design completed; City of Casino Traffic Signal Modification & Re-striping - Long Beach reviewed design & no objections. 24 Funding to be provided by Casino $30,000 'tl .... w Page 7 of7 °' P, 13 7 Agenda Item No. -Y-.14 . CITY OF HAWAIIAN GARDENS CITY COUNCIL City Manager~ STAFF REPORT DATE: June 26, 2018 TO: Honorable Mayor and Members of the City Council FROM: Ernie Hernandez, City Manager BY: Claudia Raya, Staff Assistant II & Recording Secretary SUBJECT: LOS ANGELES COUNTY ANIMAL CARE AND CONTROL MONTHLY REPORT FOR THE MONTH OF APRIL 2018. SUMMARY: The Los Angeles County Department of Animal Care and Control has submitted the monthly report on activities carried out within the City of Hawaiian Gardens. The report lists the different types of services with costs provided to the City in regard to the handling of animals. RECOMMENDATION: Receive and file the Los Angeles County Department of Animal Care and Control monthly report covering the month of April 2018. ATTACHMENT: Monthly Report for April 2018 ..------P.138 lt\lVOICE : City.Name . City of Hawaiian Gardens Remltto: Los Angeles County Departmeht of Animal Care & Control Attn: Accounts Receivable 5898 Che.rry Avenue Long Beach, California 90805 Payment Method: check • Money order • BIil ta, City of Hawaiian Ga'rdens Please write lhvolce No on front of Finance Department -Accounts Payable check or Money Order, DO NOT MAIL CASH 21815 Pioneer Boulevard Mawallan Gardens, CA 90716 D Please check JI address has changed. Write correct address on back of stub and attach with payment . Please------, detach the above stub.and return---- with your -remittance payable --to Department------~------of Animal c;re and Control. Department of Animal Care and Control ·t_t;,~).:~:~\~1!J~~tf\~f:~1~:t~~t>'~J~~Xrf!~~l}tit'.f,~/ ?l})~\:tif:~r~;t;~:~ I Page: 1 of 2 ', .il-" ·'if. U, t1!t•l';'/n'\,"i)'!\,;'".• ,,,~ .;1":,,.w.-.,~-1~r/. i!ii,1:•It\r,i iEt.,>.::~-· !u'wlltq~_1d·'t"'%,,,.,,,,_,:,j/. '. . . • ~.. ~[; .,,;~~:;::i:;-~;~,f;;.~. '·'i' ., . Hawallan_Gardens May 15,.2018 Lil~i!~J:iji,(g~s ~~ \ ,J/fu<,,~~f~r~};~i.1;;l i1~.:~1~twi:i.;it ./{:iilt~-~;,;.:&/l~t-~i£1;;:~f«1it1i,•.D-?;;~•~·Zt~..,i~~~t·~-ir-·-'1~.'i~~i,;:, Prlvatf! Vet°Costs Each varles $ " Field Services 20.75 Hours $ 98.62 $ 2,046.37 Anlmril Llcanse ~nforcament Services Hours $ 69,03 $ . License Prcicesdng"Costs 68 Licenses $ 3,25 $' 221,00 court Reporter. varies .$ " Llabillty 'frust ~und (4% F-leld and Can\losslng Services) 4% Monthly $ 81.85 Billing Adjustment TOTAL costs FOR APRIL •• • $ s:iiii".24 ' 0 ~~ts:Ji~~~:;/,ih,:l,.:~i~~ii>:i., ;. :--;:i·~·~: J -~~i'..:i; .. ,::_;·-.=;.. :... : . ~-;:,,.; ".1(·:_/} ~ :~:'.· ::-_ ....,-'-: =';c' ""'•·,;;·"'c,.' :.c.· ',.\"'·;..· =-·--:,-_;·,'.:.··;cc: .... ~ __.; __ ;..·•.~· ·~:· .."',\._:· ~~=- ·:"'.~.:"';;".'I'":,;,""'i'\.:,,i''ea-.:-::":l".\"',{,:i.c•··,c:·~-'.:.; .. :-,.-"; '"'·:f,,{ • .,_:A.,•t.;,,Gre;·.e,,,d,,lts,:," ::.!; J.c,<-::::,:...,c:·:\ec1!fc]•l";:.!':'t1,j';, lmpoul\d Fees Collected . $ 20.00 Daffy Housing i:'ees Collected $ PrlvatCVet Fees Collected · $ owr1er·surren.d~r Donation collected $ 20,00 Animal License Fees Collected 68 Licenses $ 2,487.So Anlmal Penalty Fees Collected 2 licenses $ 40.00 Field Enforcement r-ee Collected $ TOTAL CREDITS FOR APRIL " $ •2,~67.SO Due ai,d payable within 30 days of receipt of Invoice, Make check payable to: ··$·.:.,: 2···•e'·,•,,:7·''' County of Los Angeles~ Anlmal Care an~ Control. t:,:-\. :., :.·. i \l;O, ... ~-f If you have any questions regarding the lnvolr.e, please call (562) 256~1638, City/Service Desc:rlpt>or; 2.f'17-1B Feb-18 Unit ·- ArJrn.d u.. '""'"" Fr 17118 Tctal ~°"-Hawaiian Gardens------,--,---.-c,-,----- ,:= ______. 79 -= 7 ,lll~~ -_:- t_:;::_ ;_~~-~:.._Oog & eat ___ .. _ --~~---I-•___ :,,;_ _-:~--- J~---'----{- ! _ .2~.~ ;.::tl~i~!E?~t::~~-~;- ~: ... --~¥:?:i ~ §5:; ~ 2.7!~)- .:._ ~ 1sa; T,7! s 25.477..as f ' '. Ksrmel SeNices - Ottler An.'mals ; Da.ys ( S 13.49 i aj ------· !. -- r- ~J~t~: 1i 1[ $ is.49 I - ! 30j :,st$ s,2.62 t :si:,scial ca~ H=ing!Cbsent. ltiays ! s 32.i'S o! o_, s ,------·------,---~-~----~- ol 0;~-----=- 1=::r___ _s_ .,j. ,,m.231 iD~Arnma! Disposal i~------~ 2l $ 31.38 I - ! $ 580.53 ! ~ ; -- i ! . H-7!----- i i (PrwateV!.i, !Each ; varies , __ ------··--·--- ·-r- .. 1 Cl!$ - Ii - l 1;s e.ss.ooi i f ---~---,----;~- i t i iFte!d.Serv!ces iHours i$ 98.52 l . ------·--- • ?0,75; s 2.046.37j - i f ·1n.75.lS 11,035.51 ! ~ceitse Enfor=emServlces __ --··----- ~-~~--::1: . , l ,, .,.;: l oj s -i='--h 1 39e!s 21:s= ! [License Pn:i'='Sing Fse jLlcetlSes f $ __3_.25-;i ______~fiO::-• o 68~ $ --~L-=-( i143; $ 8,714.75 i : ; i i ~ t $ !:l ;cotRtRe;)crter ~------;~ rv-~ ·-',--..;;::, ______! :-.I. ! ~ S S1.85 ~ \ ! 0~ ,S ,.7aa.1.S 1 : Billing Aqfus:ment , { i : s· 1 , i i i --;-- j•' /--, :· - ~-~-r--r- !· '.N=tACCCost ----·--·-··------.L---- f __ f • 1s . :-'-~~~:~:~::~~~::~; $ · 5.181.24 ~ - ·! i !$ "IB.516.72 J 370.00 '.Amount Paid ! ______t ! i $ {2.405.62J~: · ·: :·-~:. -~ ~ . , . _ s • U,~;$). s L- t S 7,368.48 ~:~::,:;·------:____ l L___ J$ ---_~f~~;~~{- ~-~~-:-: ___ t--~,-~ __ .-_ f s 2,6134~ _L l $ 2,613.74, ',:j t-' w DATE: June 26, 2018 TO: Honorable Mayor and Members of the City Council FROM: Ernie Hernandez, City Manager BY: Claudia Raya, Staff Assistant II & Recording Secretary SUBJECT: LOS ANGELES COUNTY FIRE DEPARTMENT MONTHLY REPORT ON FIRE INCIDENTS FOR APRIL 2018. SUMMARY: The Los Angeles County Fire Department has submitted the monthly Fire Incident report which reflects statistics and different types of activity in the City. RECOMMENDATION: Receive and file the Los Angeles County Fire Department Monthly Report on Fire Incidents for April 2018. ATTACHMENT: Los Angeles County Fire Department Monthly Report Fire Incident for April 2018. ' . P. 14 1 LOS ANGELES COUNTY FIRE DEPARTMENT HAWAIIAN GARDENS FOR TliE MONTH OF APRIL 2018 . .,..,.,,.,, .,.,,., ,··'.••Nutribar·of . '.,.\;-· · · :,. · ,,,,,. ·~,::· -~ .'· •.'..·,i.,.:..;-.•.·.'1.'n. J1i.r,,.·n·1'.-..~"'e.. ,.,.·.· .. ·· ·_:";-L~_-.'.;·:,'... :·'.~;~- 1·,~-/:·_. ~-~~ :t?r . -~. ·.;-, ~~ ·_/(_[-;\i:::l~C1ci~lltS: ~_-_::\ FIRE, EXPLOSION 2 .RESCUE, EMS 92 SERVICE CALL 1 SPECIAL OR OTHER INCIDENTTYPE 1 GOOD INTENT CALL 4 . FALSE ALARM, fALSE CALL l Ill SERVICE CALL 1% ii SPECIAL OR OTHER , INCIDENT TYPE 1% !O RESCUE, EMS 91% U GOOD INTENT CALL 4% 1>1 FALSE ALARM, FALSE CALL 1% VI FIRE, EXPLOSION 2% Note: Data based on Ffrev/ew report. F:VtANNING\FlreVfew Projects\GCotte1.\H~watla11 Gardens\fncldet1Ul Apr!l 201B/Report P. 14 2 CITY OF HAWAIIAN GARDENS Agenda Item No.~ CITY COUNCIL City l)lanager --fliJJ- STAFF REPORT DATE: June 26, 2018 TO: Honorable Mayor and Members of the City Council FROM: Ernie Hernandez, City Manager BY: Claudia Raya, Staff Assistant II & Recording Secretary SUBJECT: LOS ANGELES COUNTY SHERIFF'S DEPARTMENT MONTHLY REPORT ON PART 1 CRIME STATS FOR THE MONTH OF MAY 2018 SUMMARY The Los Angeles County Sheriff's Department has submitted the monthly Part 1 Crimes report which reflects statistics and different types of crime activity in the City. RECOMMENDATION Receive and file the Los Angeles County Sheriff's Department Monthly Report on Part 1 Crime Stats for May 2018. · ATTACHMENT Los Angeles County Sheriff's Department Monthly Report on Part 1 Crime Stats for May 2018. ~ LOS ANGELES COUNTY SHERIFF'S DEPARTMENT STATION, cn-Y & UNINCORPORATED DETAIL BY STATION.?' GR!ME T¥PHEUMtNARY DATA )~ YTD 05/29/2018- PART I CRiME RATE PER 10,000 POPULATION 05/2.9/2018 05;52 am ·.- ~•. · · •· ~--··· .. . 2.1113 ...,., .. ' •• .,-:, ·-~-H: .. - :iiHi I .. . ,___ .·• .. -, .. ,. ,-.,;, ~--··- F~'-i'oTu ... I 1 ,vu·,•.,,_ Yr-D · · .T'ii1al · : . · . Tofu! . · ,.. · " rj Change ln Change in I ·-·LAKEWOOD.. - ...... ·-. , .. YTD, · · YTD YTD ·. . .. · D • · · -- · Rep,q£1:~d Gijtne Rep,;,_,:te,,j· . . · ~ , . _· Reported- . WP . Y'! YT!? Cnrne YTlJ "nme ! Rate· inclefent,r J,eportet:! . '-,n;11e _. ln~ig.~(lls. . . ~'>f'c'l!ted Cn:e I Rs!W . Rale l .. 2,013 Rate- ·201-7. Rare 201812013 2018J?;0.17 I .,.. ·. -~· .. --- . --~-,. : ,. Ci Per the FBI UCR Guidefines Homicide. Rape and Aggra~d Assault a.re counted by victim. All other crimes are counted by incident,. exoe~Arson which is always counted. "2015 Rape category has been revised to include male victims, or.al copulation and sodomy, ;as per the revised FBI UCR Rape definftion. 2013 Population Source: LA·County Infernal Services Dep~rtment {based on the 2000 US Census and CA Depar!ment of Fmance estimates). 2017 Popuiation Source: LA County lntfmal Services Department (ba-Sed on the 2010 US Census and CA De:Partment of Finance estimates). 2018 'YTD Crime Rates based on 2017 population estimates. 2013 population estimates updated for the city of Santa CfafT'~ and the Santa C!erna Val!ey Station unincorporated area, due to 2012 year end annexations. Cri~e co-urrts forpatro1 station areas only; red depicts +SO% increases and green de_pfcts-30% decreases. N/C""' Not Calculable This PREUM!NARY INFORIV!A.Tf ON Is used by the LASO for strategic plannihg and as a tactical earfY\n,'9.ming system. Titls data Js notffnai, as some of the most recent reports have not been written yet, nor l,:j reviewed by investigators and supervisors. Once it is finalized, the crime data is reported tO the FBI/UC! and is avail.able via the pertinent LASO patrol station, pending publication by the FBl_/UCI. Once it is reported by the LASO to tfie FBI, the FBI/UC-l crime data is considered the most accurate...... Ver: 11.08.15.2014.0 Page 20 w ·:;-... ·&.""":1. ·.;,' LOS ANGELES COUNTY SHERIFF'S DEPARTMENT ~ . ~~~"- -~ STATION, C!TY & UNINCORPORATED DETAIL BY STATION & CRIME T¥PE!EUMiNARY DATA fi.1,<-.; -~.;..;.. B YTD 05/29/2018 ~ PART l CRIME RATE PER 10,000 POPULATION --~•:& 05/29/2018 05:52 am ·· -··--·-.-~ 2Q13 ,, ·---,.· -, · 2011"· ·_,. :_~·-::··: ·····- 2pja - ·7 .. ii Year n·· ·1vep:._. __ I •. - . Toiai'- ---···:·,,-·,- ·. • ·r~t · . . Change in .Changein · LAKEWOOD 1 . YTD · : YfP. ~. R epo.u~-. :..~;; . YTB.. Yl"D" -. _. .R,-~oorte ~-- ;: ·.: d Y-TD. YTD . . YTD Crtme YTD Crime.- - Reporte!'! · Cn. !".¥ :n·c;·d·;,···IS:· ,:Rcep!>rted Cnme. ·- ~~~e~ Re.;:!pi:ted . Cnme _Rer..e . Rate · 1 0 1 · · · Ra!e ' ' R te· • "'"" "~ R . I . - . 2013. . a• '·"zCl-17. 'a,,--e 201~12013 W18/;101l' ARTESIA . 10 •• ___ 6.05 __ j:h~VA~AS;,Aµ!,1'. ·__ 42. 20 11.91 72.. . 20 11.83 95.54 -.67 BELLFLOWER _ •. 73 •.... _ 9.53__ 171 .. :G~ .: _· :: ~:ii:_ · · 1ila · Y?. :.. : :·. ~;~~:-.. __ :~;~;: :~ :: :: .ii Per the FBI UCR Guidelines Homicide, RaPe and Aggrava:red Assawt.are·caunted by-victim. Atr other crimes are counted by incident, except Arson whlch is always counred. "'2D15 Rape cmegory has been revised to include male victims, ora1 ~puJation and sodomy, as per the revised FBI UCR Rape definition. 2013 Populalion Source: LA County lnremal Services Department (based on the 2000 US Census and CA Department of Finance estimates). 2017 Popufation Source: LA County lnte-mal Services Department (based on the 2010 US-Census .and CA Department"of Finance estimates). 2018 'YTD Crime Rates based on 2017 popufation estimates. 201.3 population estimates updated for the city of S~ Clarita and the Santa Cfarita Valfey Station unincorporated area, due to 2012 year end annexations. Crime counts for patrol station areas only; red depicts +30% increases and green d_epicts--30% decreases. N/C = Not Calcu[able This PRELIM1NARY JNFORr.JlA.TION fs used by the lASD forsfrategic- piannUlg and a.s a tactical early;waming system. This data is notfinaJ, as som;e of the- most recent reports have not been written yet, nor J-,:1 reviewed by investigators and supervisors. Or:ice IT is finalized, the crime. data is reported to the FBI/UC) and fs available via the pertinent LA.SD patrol station. pending publication by the fBJ/UCl. Once It is reported by the LASD to the FBf, the FBI/UCJ c;ri'"!le data is considered tt;:e i:noSt accurate. . .. ,_. ,la> Ver. 11.08.15..2014.0 Page 21 ,la> "'"t:F LOS ANGELES COUNTY SHERIFF'S DEPARTMENT 11//,.":;t,_.,;. STATION, CITY & UN!NCORPORAfED DETA!L BY STATION & CRIME T¥Pi!ELIMl!'lARY DATA ;.~:.cc YTD 05/29/2018-PART I CRIME RATE PER 10,000 POPULATION •~-Ol • 05/29/2{)18 05:52 am r -- , ,, - ·· T- zo.1a·~ -;~;:,:;;? :,· ·. · 2(t17_. .--~0:·- · · 2_0,r· -- ·- 6!!:~~- r~~;:-; ·1 . LAKE\tVOOD. ~D.. Y:P .l R~poit;,f .. ~~ . Y!fP ·Reported : Y'f_D - l . YfD-. Y(D Ctj!:rie" ·I YTP qimre . Reported . Cnme Jlni:idents ,geported . CrtrJte ,c !rn::id~nts. ·Report<,d·: Cnme · , .. Rate. ·:. - Raie · Rafe I .:201s: Ra!e 2011. l. Rate . I 20fa;io1sJ 201.aqoJ{'.'; ~ GR.AND THEF.rku:r,/ ', ,1 ARTESIA ____21 _. . -- 1_!>,~. . . . . 5f;l · 27 16.07 70 1g.Q<1_ . __ - . ·•,·-·····. _.n .. .. _ :§?.-'ill .. __ .. :??.-'lfi ... BELLFLOWER f· ...?1? .. _: .. 47 fP_ 481 21·s .. -- -· 2.s - - 506 __ 1q~ ... __ ?9.Jl .. _.. :?4.-~;l-- •- .. :2§.,'.j_ HAWAHAN GARDENS ... __1,i .. -- -- i_$.g3_ .. 5'3 .: ::ij :· -~ :: j ~:5j : •_· 83 __ .,?3_ _1_;;;.7.s. .. J!l,4§ ______. ?it ... LAKEWOOD 119 14.87 284 : 97 11.92 '· 257 ··----···•·-·------··· _... ?1______~,~? _ .. __ :?~.;;;i;.. .. . :H-U PARAMOUNT : : :?&:;;·: :: : :fr~~~: · · 4~~ .! ....1!17: .·... 2~,8~ c _43/l . J2_7. 22.Q!!_ -- -.3~-~J .. _ -- .,_3?,.4_9 lJ"NlNCORPORATED . -- .. 1. .... i-97 .. . , 2. · __ .. ;s .. . __ _9,;ll}_ .. _2 . ____ 4_ .. _ _ 1_?.§i'! ...... slQ?,1 .. _ _ JIM?. }i'i-.ATI§tj';rg'ri\L - 583. . ·23_:!_12 . - 1\:l72 552 22.2~ .. 1,35$ · 415 15.§4 · ..s.0,43 __ -2sJ11 f - M=•••' 0 - • AJ'{§ON ARTESIA 0 __ Q_ 1 .. 1 ... ____ ,§ __ _ 4 ... __1 __ .... BELLFLOWER 1·1 __ . ;; ... __ .is_ ... 12' . 7'.. . _,9_1 .... A : {~ = ?9.~:1_,67 1_~ HAWAHAN GARDENS .0 ... _o__ ... i:: _N[q .... Q. ······Q-- . .. Q ------Q - .. Ci ~-~= :• .. LAKEWOOD . ?... -- -- _,2§ .. 9 .. ;s .. __ .;!5_ . . . 4. .. -~ PARAMOUtff .. _ 1...... ,1§ .. ._· 5. .. . ?. _____ .;3_6 __ · • 6 .. - 3__ UNINCORPORATED -- • Q_ .... -- •__ Q_ -- . .0 _9 ...... _ g --- . O ....Q ~ :: ~~ :: J:: ::~: :· :: :: ::It ·----- ~ --- . ~--· --.---~-~--- 11 .·- --.-.44-----1--- . .• -.---··-7.:32" . -·57.14 .. ,.... si'ATioN'fc\t'iiL. ~ -·. . . . ,. _10 .41' 26 .. 7 :w 26 ~ . .:.:-,- /: l 226. _____ 134.54 568 .' 169 99.95 -.52 P~J_(;:.qJMES,TCJTAL · l ARTESIA ... -- 166 _ . 100.47 . 37.'7 . ' .. .. -- -25.71 --· BELLFLOWER 892 116.42 c«,2_,Qil.8 :''. 1,005 129.09 . 2_,;:367 ,------&08 103.09 -11.45 -2.Cb.1±. -- .., HAWAJIANGARDENS 107 75.07 . _ 4~4; 146 101.1 ,4j2 131 89.93 ... . 11l.79 -11.05 LAKEWOOD 2,264 1,120 137.61. 2;,750 828 ____ 101.02 -8.83 -26.59 _ .-18.5-4 _ PARAMOUNT J 823 -- 152.13 ... • . 1/i'.?9 8~ 1so.41 ..· UJs825 680 122.53 -19.46 UNINCORPORATED 13 59.47 . ~24 8 37.56 20 93.24 56.78 148.24 . .. ,_...... _ .. - ... .. ------r-·-----. --- ...... --.. sfi.rjqiiiotAL. · 2,l!.118 118,4_9 6s7.$S 3,?.35 . i3f,59 s,Q?ri - · 2,s3s 11,:;_.sr .•10,s2 _ . -e21,4!l- Per the FBI UCR Guidefinas Homicide. Rape and Aggrava:te_j Assauit are counted by victim. All other crimes are counted by incident. exc.eptArson which is afways counted. '2015 Rape category has been revised to in1?1ude mare vicfims, o.ra.f copulation and sodomy, as pertne reVised FBJ UCR Rape definttion. 2013 Popu-Jation Source: LA County Internal Servfces Department (based on the 2000 US Census and CA Department of Finance estimates). 2017 Population Source: LA County Internal Services Department {based on the 2010 US Census and CA Department of Finance esfimates). 2018 YfO Crime Rates based on 2017 population estimaies~ 2013 popu[ation estimates updated fofthe city of Senta Clarita and the Santa Clarri.a VaDey Station unincorporated area, due to 2012 year end annexations. Crime coulr..s for patrol station arees only; reQ depicts +30% increases and green depicts-30% decreases. N/C;:;: Not Ca!cufable - "d This PREUMlNARY INFORMATION !S used by the lASD for strategic planning and as a taci:icat earfywaming system. This data fs notfrnal, as some of the most recent reports have not been wrffienyet. nor reviewed by investigators and supervisors. Once it is fina!Tzeo, the crime data is reported to the FBUUCt ana IS avaliab/e via the pertinentLASD patn;,I station. pending Pubiicatian by the FBI/UC!~ Once it is ..... reported by the LASO to the FBf, the FBJ/UCI crime data is considered the most accurate. ~ Ver: 11.08.15.2014.0 Page 22 U1 P.146 CITY OF HAWAIIAN GARDENS Agenda Item No.:~ CITY COUNCIL City Manager: ----//,JJ(;-- STAFF REPORT . DATE: June 26, 2018 TO: Honorable Mayor and Members of the City Council FROM: Ernie Hernandez, City Manager BY: Linda Hollinsworth, Finance Director/Treasurer SUBJECT: TREASURER'S REPORT FOR MAY 2018 SUMMARY The attached Treasurer's Reports provide balances for the month of May 2018. During this period the City investments were in compliance with its Investment Policy and the City had sufficient cash reserves to meet the expenditure requirement for operations for the next six (6) months. The City maintains checking accounts for general operations, payroll, the housing account and the Civic League. In addition we maintain an investment account with LAIF. Funds are also retained by the Bank of New York Mellon for the Successor Agency Bond payments. The general operating account and LAIF represent cash transactions for multiple funds (Pooled Cash) with the arnount available for each fund tracked in the general ledger. Interest earned through LAIF is allocated to each fund based on the balance shown in the general ledger. FISCAL IMPACT None RECOMMENDATION Receive and File ATTACHMENTS Treasurer's Report for the period of May 2018 PMIA Average Monthly Effective Yields P. 14 7 CITY OF HAWAIIAN GARDENS Treasurer's Report As of May 2018 Percent of Total Amount Operating Accounts General Bank Account-Bank of the West - Pooled Cash 15.0% 4,602,374 Payroll Bank Account-Bank of the West 0.0% Section 8-Housing Operating Account-Bank of the West 2.3% 705,387 Investment Accounts Local Agency Investment Fund-Pooled Cash 82.7% 25,328,004 Total Cash & Cash Equivalents Invested by City Treasurer 30,635,765 llll G1meral Bank Account-Bank of the West 2.3% • Payroll Bank Account-Bank of the West a section 8-Houslng Operating Account-Bank of the West I'll Local Agency Investment Fund-General Not Included in above: Bank of West-Civic League 8,880 Petty Cash 2,679 Sucessor Agency Cash - BNY 1,809,078 Total Cash Per City's Books 32,456,402 I cettify that the City of Hawaiian Gardens investments have at all times, during the period of May 2018 been in compliance with its Investment Policy and the City has had sufficient cash reserves for six months of operaUons. Prepared without audit and subject to audit adjustment. P. 14 8 JOHN CHIANG TREASURER STATE OF CALIFORNIA PMIA Performance Report LAIF Performance Report ... Av,rage • Quarter Ending 03/31/18 Quarter to_ Maturlfy •. •· ._ -:·oat:e, DailV Vie_ld* Date Yield (in days) Apportionment Rate: 1.51% 05/14/18 1.75 1.69 188 Earnings Ratio: 0.00004135534904993 05/15/18 1.75 1.69 188 Fair Value Factor: 0.997538001 05/16/18 1.76 1.69 191 Daily: 1.59% 05/17/18 1.76 1.69 190 Quarter to Date: 1.43% 05/18/18 1.76 1.69 188 Average life: 183 05/19/18 1.76 1.69 188 05/20/18 1.76 1.70 188 05/21/18 1.77 1.70 189 05/22/18 1.77 1.70 187 05/23/18 1.77 1.70 188 PMIA Average Monthly 05/24/18 1.78 1.70 190 Effective Yields 05/25/18 1.79 1.70 190 05/26/18 1.79 1.71 190 May 2018 1.755 05/27/18 1.79 1.71 190 Apr 2018 1.661 05/28/18 1.79 1.71 190 Mar 2018 1.524 05/29/18 1.79 1.71 190 '05/30/18 1.80 1.71 191 05/31/18 1.80 1.71 190 06/01/18 1.81 1.71 196 06/02/18 1.81 1.71 196 Pooled Money Investment Account 06/03/18 1.81 1.71 196 Portfolio Composition 06/04/18 1.81 1.72 193 06/05/18 1.81 1.72 193 05/31/18 06/06/18 1.81 1.72 192 $82.8 billion 06/07/18 1.82 1.72 190 Commercial 06/08/18 1.82 1.72 190 Paper Loans 06/09/18 1.82 1.72 190 8.10% 0.81% 06/10/18 1.82 1.72 190 Time Deposits 06/11/18 1.83 1.73 188 .5.81% 06/12/18 1.82 1.73 187 06/13/18 1.83 1.73 184 *Daily yield does not reflect capital gains or losses Certificates of Deposit/Bank Treasuries View Prior Month Daily Rates Notes 47.83% 18.00% Agencies 19.41% Mortgages 0.04% Based on data available as of 6/13/2018 P. 14 9 CITY OF HAWAIIAN GARDENS Agenda Item No.: C-18 City Manager: ~ CITY COUNCIL STAFF REPORT DATE: June 26, 2018 TO: Honorable Mayor and Members of the City Council k)fL1' FROM: {£1 Joseph Colombo, Director of Community Development BY: Emilio M. Murga, P.E., City Engineer SUBJECT: ENGINEERING DIVISION PUBLIC WORKS PERMITS REPORT FOR THE MONTH OF MAY 2018 DISCUSSION The Engineering Division as part of the Community Development Department is responsible for the implementation of the policies and objectives of the community as set forth in the City of Hawaiian Gardens General Plan, Municipal Code, and oversees the project management of the construction of the City's capital improvements, infrastructure, and public facilities. The Engineering Division reviews applications and issues construction and encroachment permits for any work that is done in the public right-of-way, such as the streets and alleys, and if the public right-of-ways are used for equipment parking/staging and to conduct any construction, repair, or maintenance of any property or utilities within or adjacent. Work on or use of the public right-of-ways may include for example: underground and above-ground utilities repair/replacement by utility companies and their contractors, driveway construction, temporary use for staging of equipment and vehicles, contractors working on behalf of the city for public improvements, etc. The permits and final inspections will ensure that any work is conducted in accordance with city engineering specifications and appropriate standards and that any traffic control and safety measures are properly in place and followed. The attached chart is a summary of all permits issued during the month of May 2018. RECOMMENDATION Receive and file. ATTACHMENT{Sl Chart of Permits, May 2018 P. 15 0 City of Hawaiian Gardens - Community Development Department Monthly Report - Public Works Permits Issued May 2018 No. Permit Datia :~._:- .·:,<·--.C011tr·ci-~t(k::. .: ·:::-: . . .For I<< . il.O.~~tH:)tl --i _:: ._,:· --: .... ·· type,' > .···· , ArriOUht_: Carson Street at Pioneer 1 1121 05/09/18 Blaine Tech. Services Private Monitor wells. Blvd. $ 418.00 Park storage trailer in street 2 1122 05/29/18 Victor Torres Private 12050 226th. Street $ 418.00 for one day. Total permits for month: 2 Total for month: $ 836.00 Total permits for calendaryear: 17 Total for the year: $ 5,929.00 MINUTES 1P,151 CITY OF HAWAIIAN GARDENS CITY COUNCIL REGULAR MEETING TUESDAY, JUNE 12, 2018 AT 6:00 P.M. CALL TO ORDER The Regular meeting of the City Council of the City of Hawaiian Gardens was jointly called to order with the Successor Agency to the RDA meeting by Mayor/Chairmember Rodriguez on Tuesday, June 12, 2018, at 6:00 p.m., in the City Council Chambers, 21815 Pioneer Boulevard, Hawaiian Gardens, California. INVOCATION The Invocation was led by Sue Underwood, City Clerk. FLAG SALUTE The Flag Salute was led by Councilmember Rios. ROLL CALL PRESENT MAYOR REYNALDO RODRIGUEZ MAYOR PRO TEM BARRY BRUCE COUNCILMEMBER MYRA MARAVILLA COUNCILMEMBER MARIANA RIOS COUNCILMEMBER HANK TRIMBLE Sue Underwood, City Clerk, announced a quorum. PRESENTATIONS AND PROCLAMATIONS VIDEO OF RECENT CITY SPECIAL EVENTS. A video of the Memorial Day Ceremony was presented. The video also included a Neighborhood Watch meeting pizza party hosted by the Lakewood Sheriff's Deputies at Hawaiian Elementary School for the students whose parents had attended a Neighborhood Watch meeting. ORAL COMMUNICATIONS-ITEMS ON AND NOT ON THE AGENDA Carolyn Reed, Hawaiian Gardens Librarian, presented the upcoming events to be held at the Library. Jan La Pointe, a Hawaiian Gardens resident, spoke regarding the vote from the last meeting regarding the trash haulers. She stated that she did not understand the selection that was made, and does not understand why the least qualified company was chosen. She stated that she was very sorry that the City Council made that decision to CITY COUNCIL MINUTES REGULAR MEETING JUNE 12, 2018 PAGE 1 OF 8 hire that company. P. 15 2 Antonio Maravilla, a Hawaiian Gardens resident, stated that he was concerned about the new trash hauler. Mr. Vega, a Hawaiian Gardens resident, wanted to know why residents were not notified that there would be a change in trash haulers. He also stated that the City had a noise ordinance in place, but that every Thursday the street sweeper comes by at 5 a.m., and that it was unfair to the residents to come so early, as they have to move their cars. He suggested that the street sweeper come later at around 8 a.m. Hector Delgado, Trash Haulers Local Union Political Director, pointed out that he was representing Republic Services, the current work force that services this City. He stated that he was sad to hear that the new hauler that was chosen does not have a union to represent their workers. . He asked the Council to think about how this decision was affecting the workers and the good job that has been done in the City by these workers. CITY COUNCIL RESPONSE TO ORAL COMMUNITION Mayor Pro Tern Bruce responded to Jan La Pointe's concerns by explaining why he chose Commercial Trash Haulers. He stated that this trash hauler was fully equipped. He continued that Commercial was a fine choice, the fees are lower, and the service is better. He stated that he was offended by the fake news that has been spreading. He was offended by some of the Councilmember's and the Mayor's comments. The residents will get what they need with Commercial Services. Councilmember Trimble stated that the City Council cannot really speak on the matter. He would love to answer questions, but not at this meeting, but he would love to explain his decision. He asked the residents. to please be patient. · Arnold Alvarez Glasman, City Attorney, stated that the City Council had the right to make a brief comment on public statements, but that the next Council meeting would be the most appropriate time to address the topic regarding trash haulers. Councilmember Maravilla stated that she had no statements to make, as the press release was out and all of the facts are there. Mayor Rodriguez stated that the MuniEnviromental Consultants report was online, and encouraged the residents to read it. Councilmember Maravilla stated that the City had spent $100,000 on the MuniEnvironmental Consultants who knows trash haulers, but that money was wasted because the Council already knew who they were going to vote for. City Attorney Glasman asked that this topic be deferred to the next meeting. Councilmember Trimble asked if the lemon law refers to only cars or to companies as well. Mayor Pro Tern Bruce stated that Councilmember Maravilla had written false information about Councilmembers. CITY COUNCIL MINUTES REGULAR MEETING JUNE 12, 2018 PAGE2 OF 8 ORAL PRESENTATION AND UPDATE BY ABC UNIFIED SCHOOL DISTRICT (ABCUSD) TRUSTEE CHRIS APODACA. P , 1 5 3 Trustee Apodaca was not present. AGENDA ORGANIZATION There was no reorganization of Agenda Items. A. PUBLIC HEARING 1. CONDUCT PUBLIC HEARING AND ADOPT RESOLUTION NO. 055-2018: CONDUCT PUBLIC HEARING AND ADOPT RESOLUTION NO. 055-2018, TO AUTHORIZE THE RECORDING OF SEVERAL LIEN(S) AGAINST VARIOUS REAL PROPERTIES IN THE CITY OF HAWAIIAN GARDENS FOR DELINQUENT RUBBISH COLLECTION CHARGES (REPUBLIC SERVICES, INC). COUNCIL ACTION: Conduct Public Hearing. Adopt Resolution No. 055-2018. Sue Underwood, City Clerk, presented a brief staff report, and asked the City Council to continue this Agenda Item, and preserve the Public Hearing. Mayor Rodriguez opened the Public Hearing. It was moved by Mayor Rodriguez, seconded by Mayor Pro Tern Bruce, and approved by voice vote to continue and preserve the Public Hearing to the next regular City th Council meeting to be held on June 26 . Motion carried to preserve the Public Hearing and Resolution No. 055-2018 to the next City Council meeting, 5-0. 2. CONDUCT PUBLIC HEARING AND ADOPT RESOLUTION NO. 056-2018: . ORDERING THE LEVY AND COLLECTION OF ASSESSMENTS WITHIN THE CITY OF HAWAIIAN GARDENS' CONSOLIDATED LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. HGLL 1, FOR FISCAL YEAR 2018- 2019. COUNCIL ACTION: Conduct Public Hearing. Adopt Resolution No. 056-2018. Joe Colombo, Community Development Director, presented the staff report. He stated that there were no changes at this time, but that the City had been subsidizing the assessments by approximately $230,000 from the General Fund. He stated that in the future the City Council might want.to change the assessments. Mayor Rodriguez opened the Public Hearing. No one wished to speak. Mayor Rodriguez closed the Public Hearing. CITY COUNCIL MINUTES REGULAR MEETING JUNE 12, 2018 PAGE 30F 8 It was moved by Councilmember Trimble, seconded by Councilmember Rios, P , 1 5 4 approved by voice vote to adopt Resolution No. 056-2018. Motion carried, 5-0. B. ORDINANCES There were no Ordinances to be presented. C. CONSENT CALENDAR- Items listed on the Consent Calendar are considered routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, that item may be removed from the Consent Calendar and will be considered separately. 1. ADOPT RESOLUTION NO. 049-2018: APPEALING PLANNING COMMISSION DECISION OF CASE NO. PLNG2017- 0182 (PLANNING COMMISSION NO. 2018-001) FOR THE REMODEL OF THE CASINO FREEWAY OUTDOOR ADVERTISING SIGN LOCATED AT 22115 PIONEER BOULEVARD TO RESCIND THE ADDITIONAL CONDITION NO. 26 PROHIBITING DISPLAY ADVERTISING RELATED TO ALCOHOL AND TOBACCO.(THIS AGENDA ITEM WAS CONTINUED FROM THE MAY 22, 2018 MEETING.) COUNCIL ACTION: Adopt Resolution No. 049-2018. 2. ADOPT RESOLUTION NO. 057-2018: APPROVE WARRANTS IN THE AMOUNT OF $505,041.42. COUNCIL ACTION: Adopt Resolution No. 057-2018. 3. ADOPT RESOLUTION NO. 058-2018: APPROVING THE SELECTION OF GRUBER AND ASSOCIATES TO PROVIDE AUDITING SERVICES FOR FISCAL YEAR 2018-2020 WITH OPTION TO RENEW FISCAL YEAR 2021-2022, AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT FOR PROFESSIONAL SERVICES. COUNCIL ACTION: Adopt Resolution No. 058-2018. 4. PRESENTATION OF MINUTES: MAY 8, 2018, REGULAR MEETING; AND MAY 24, 2018 REGULAR MEETING. COUNCIL ACTION: Approve the minutes as presented. 5. FINANCE DEPARTMENT TREASURER'S REPORT FOR APRIL 2018. COUNCIL ACTION: Receive and file. It was moved by Councilmember Maravilla, seconded by Councilmember Trimble, and CITY COUNCIL MINUTES REGULAR MEETING JUNE 12, 2018 PAGE 4OF 8 approved by voice vote to adopt the Consent Calendar in its entirety, as presented. P. 15 5 Motion carried, 5-0. D. DISCUSSION ITEMS Sue Underwood, City Clerk, presented the staff report for all three resolutions, and asked for the City Council to vote on them separately. 1. ADOPT RESOLUTION NO. 052-2018: CALLING FOR THE HOLDING OF A GENERAL MUNICIPAL ELECTION ro BE HELD ON TUESDAY, NOVEMBER 6, 2018, FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA PELATING TO GENERAL LAW CITIES. (THIS AGENDA ITEM WAS CONTINUED FROM THE MAY 22, 2018 MEETING.) COUNCIL ACTION: Adopt Resolution No. 052-2018. It was moved by Councilmember Maravilla, seconded by Mayor Pro Tern Bruce, and approved by voice vote to adopt Resolution No. 052-2018. Motion carried, 5-0. 2. ADOPT RESOLUTION NO. 053-2018: REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 6, 2018. (THIS AGENDA ITEM WAS CONTINUED FROM THE MAY 22, 2018 MEETING.) COUNCIL ACTION: Adopt Resolution No. 053-2018. It was moved by Mayor Pro Tern Bruce, seconded by Councilmember Trimble, and approved by voice vote to adopt Resolution No. 053-2018. Motion carried, 5-0. 3. ADOPT RESOLUTION NO. 054-2018: ADOPT REGULATIONS FOR THE CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATES STATEMENTS SUBMITTED TO THE VOTER AT AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 6, 2018. (THIS AGENDA ITEM WAS CONTINUED FROM THE MAY 22, 2018 MEETING.) COUNCIL ACTION: Adopt Resolution No. 054-2018. II was moved by Mayor Pro Tern Bruce, seconded by Councilmember Trimble, and approved by voice vote to adopt Resolution No. 054-2018. Motion carried, 5-0. CITY COUNCIL MINUTES REGULAR MEETING JUNE 12, 2018 PAGE 5 OF 8 City Clerk Underwood presented a brief power point regarding election dates and information. P. 156 4. A REQUEST FROM THE COMMUNITY DEVELOPMENT DEPARTMENT TO APPROVE THE CONSTRUCTION PLANS AND SPECIFICATIONS FOR THE TEEN CENTER PROJECT LOCATED AT 22325 NORWALK BOULEVARD, HAWAIIAN GARDENS, AND TO AUTHORIZE THE COMMUNITY DEVELOPMENT DIRECTOR TO ADVERTISE AND SEEK PUBLIC BIDS. COUNCIL ACTION: Staff recommends that the City Council approve the Project Plans and Specifications, and authorize the Community Development Director to advertise and seek public bids for the Teen Center Project. Community Director Colombo stated that the full cost of the Teen Center was not known at this time. He continued that tonight the only item that would be discussed was the updated plan of the building with the City Council's recommended changes. He stated that staff recommended that this project go out to bid. Loe Ng, BOA Architect, presented a power point of the changes to the Teen Center. It was moved by Councilmember Trimble, seconded by Mayor Pro Tern Bruce, and approved by voice to approve the plans and specifications and go out to bid. Motion carried, 5-0. 5. CONSIDERATION OF ESTIMATED TIMELINE FOR THE ACCESSORY DWELLING UNITS (ADU) ORDINANCE. COUNCIL ACTION: Receive and file. Community Director Colombo presented the staff report stating that the Urgency Ordinance No. 581U, that was adopted at a previous meeting would allow 18 months for the staff to study the ADU's impact on the City regarding traffic congestion and other issues. After a brief discussion, it was moved by Councilmember Rios, seconded by Mayor Pro Tern Bruce and approved by voice vote to receive and file. Motion carried, 5-0. E. COMMITTEE REPORT(S) There were no Committee Reports. F. NEW BUSINESS Councilmember Rios stated that she had two items, but she would discuss them after the Closed Session. CITY COUNCIL MINUTES REGULAR MEETING JUNE 12, 2018 PAGE 60F 8 Councilmember Trimble asked for the Councilmember's emails to be put on the P • 1 5 7 website. He would also like to have an update on the hospital and on the Green Property at the next meeting. G. ORAL STAFF REPORTS Steve Gomez, Recreation and Human Services Director, presented an update on the City's summer events. H. ORAL COUNCIL REPORTS Councilmember Maravilla reported that she had attended the Clean Power Alliance meeting. She stated that 31 cities would host an event for all representatives where rates would be discussed. Councilmember Rios reported that she had joined the Friends of the Library. She encouraged all residents to join as well. I. CLOSED SESSION 1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION GOVERNMENT CODE SECTION(S) 54956.9(d)(4) • TWO MATTERS (2) RECESS Mayor Rodriguez recessed the meeting to Closed Session at 7:19 p.m. RECONVENE Mayor Rodriguez reconvened the meeting from Closed Session at 7:56 p.m. City Attorney Glasman reported that all five Councilmembers were present during the Closed Session and that no reportable action had been taken on either Closed Session Items. Councilmember Rios stated that before recessing to the Closed Session that she had stated that she would like to add two items to the next City council meeting, but on the advise City Attorney she had decided not to add them. CITY COUNCIL MINUTES REGULAR MEETING JUNE 12, 2018 PAGE 7 OF 8 J. ADJOURNMENT P. 158 Mayor Rodriguez adjourned the meeting at 7:56 p.m., to a Regular City Council meeting to be held on Tuesday, June 26, 2018 at 6:00 p.m. Respectfully submitted: Suzanne Underwood City Clerk APPROVED: REYNALDO RODRIGUEZ MAYOR Attest: Suzanne Underwood City Clerk CITY COUNCIL MINUTES REGULAR MEETING JUNE 12, 2018 PAGE 8 OF 8 MINUTES G-1P. 159 CITY OF HAWAIIAN GARDENS 6/26/2018 CITY COUNCIL SPECIAL MEETING TUESDAY, JUNE 19, 2018 AT 5:30 P.M. The Special meeting of the City Council of the City of Hawaiian Gardens was called to order by Mayor Rodriguez on Tuesday, June 19, 2018 at 5:30 p.m. in the Public Safety Center, 11940 Carson Street, Hawaiian Gardens, California. FLAG SALUTE The Flag Salute was led by Mayor Rodriguez. ROLL CALL PRESENT MAYOR REYNALDO RODRIGUEZ MAYOR PRO TEM BARRY BRUCE COUNCILMEMBER MYRA MARAVILLA COUNCILMEMBER MARIANA RIOS COUNCILMEMBER HANK TRIMBLE Sue Underwood, City Clerk, announced a quorum. ORAL COMMUNICATIONS - ITEMS ON THE AGENDA Carolyn Reed, City Librarian, presented an update on upcoming events at the library. Rosie Gomez, a Hawaiian Gardens resident, stated that she was against a homeless shelter in the City. Francis Rodriguez, a Hawaiian Gardens resident, stated that she had heard that there · would be a homeless shelter at Mayor Pro Tern Bruce's church and that she was against it. She asked if the people would have background checks, as there were a lot of homeless that had criminal records. Dandy DePaula, a Hawaiian Gardens resident, invited the community to the free Art Event to be held at the Public Safety Center. · Isobel (last name inaudible), a Hawaiian Gardens resident, asked what kind of people would be housed in the shelters. She continued that the safety of the residents was very important. Ernie Hernandez, City Manager, stated that he wanted to clarify why the City Council was meeting, and that it was not to talk about shelters or missions in the City. It was a study session to brainstorm into finding ways to help the homeless with Measure H funds from the County. CITY COUNCIL MINUTES SPECIAL MEETING JUNE 19, 2018 PAGE 1 OF 3 COUNCILS RESPOSE TO ORAL COMMUNICATION P. 16 0 Councilmember Trimble stated that he understood how the community felt about the homeless, but that the State was pressuring cities to help the homeless population. Mayor Pro Tern Bruce stated that a lot of homeless do not want to be placed in shelters, but he was interested in helping the ones who wanted help. Councilmember Rios stated that Abby Arnold had been hired as a consultant to the City to help make a plan and find solutions to the homeless problem, and she would like her to make recommendations. A. DISCUSSION ITEMS 1. DISCUSSION REGARDING THE HOMELESS INITIATIVES AND LOS ANGELES COUNTY PARTICIPATION. COUNCIL ACTION: Council directive. A power point was presented by representatives from the County regarding the services and housing that the Measure H funds would provide to the cities to help the homeless population. Mayor Rodriguez stated that the City did not have any properties to build homes or shelters for the homeless. City Manager Hernandez responded that the City would look into commercial properties. Councilmember Maravilla asked if Accessory Dwelling Units (ADUs) would be a solution to the housing. Jen Kim, County Representative, stated that there was a pilot program paid for by the County to build an ADU for a homeowner, and then the homeowners would guarantee that they would rent it to formerly homeless people for 10 years. City Manager Hernandez stated that the City needed to partner with the County to find solutions to help the homeless population. Mayor Rodriguez stated before anything was finalized that there would be Town Hall meetings to get input from the community. 2. DISCUSSION REGARDING THE ALTERNATIVE TO GANG MEMBERSHIP (ATGM) PROGRAM.· COUNCIL ACTION: Council directive. Ernie Vargas, Neighbor Counselor, stated that the youth in his programs were some of the most at risk kids in the City. He stated that most of them could not afford all the City fees that they had to pay for the ATGM sports programs. He asked the City Council to waive the fees for the ATGM Program participants. CITY COUNCIL MINUTES. SPECIAL MEETING JUNE 19, 2018 PAGE2OF 3 After a brief discussion, it was the consensus of the City Council to charge the A~..:. ..~ 6 1 Program participants the City's registration fees once a year, instead of each time the participants signed up for a sport, and to continue funding the scholarship fund, which was used to help pay the fees for the participants who cannot afford the cost. City Manager Hernandez stated that he would want sign-in sheets, and the number of City residents in the program. B. CLOSED SESSION Christopher Cardinale, Assistant City Attorney, read the title of the Closed Session Item. 1. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION GOVERNMENT CODE SECTION(S) 54956.9(d)(4) • ONE MATTER (1) RECESS Mayor Rodriguez adjourned the meeting to Closed Session at 7:47 p.m. RECONVENE Mayor Rodriguez reconvened the meeting from Closed Session at 8:00 p.m. Assistant City Attorney Cardinale stated that no reportable action had been taken. C. ADJOURNMENT Mayor Rodriguez adjourned the meeting at 8:00 p.m., to the next Regular meetings to be held on Tuesday, June 26, 2018 at 6:00 p.m. Respectfully submitted: Suzanne Underwood City Clerk APPROVED: REYNALDO RODRIGUEZ MAYOR Attest: Suzanne Underwood City Clerk CITY COUNCIL MINUTES SPECIAL MEETING JUNE 19, 2018 PAGE 3OF 3 CITY OF HAWAIIAN GARDENS COMMUNITY DEVELOPMENT DIRECTOR'S OFFICE e,.P, 162 CAPITAL IMPROVEMENT PROJECT COMMITTEE MEETING REPORT MONDAY, JUNE 4, 2018 AT 3:00 P.M. The Capital Improvement Project Committee met at 3:17 p.m. on Monday, June 4, 2018 in the City Hall Large Conference Room, 21815 Pioneer Blvd., Hawaiian Gardens, CA 90716 A. ORAL COMMUNICATIONS This is the time reserved for those in the audience to address the Capital Improvement Project Committee regarding any subject. (Time Limit: Maximum of three (3) minutes per speaker; total time allocated is 10 minutes.) None B. DISCUSSION ITEMS: Committee members in attendance: Mayor Rodriguez, Mayor Pro Tern Bruce. THIS AGENDA ITEM WAS TAKEN OUT OF ORDER 1. 'UPDATE COUNCIL CHAMBERS REMODEL: Lok Ng, Architect from BOA Architecture, presented the Committee with the revised Option "D" for review. The Committee agreed with the layout with the exception of the stage area, the Committee requested that the stage area be expanded. Mr. Ng will update the layout with their recommendations. Discussion was focused on presenting remodel in two phases; Front Counter Remodel as Phase I and City Council Chambers/Technology Upgrade as Phase II. THIS AGENDA ITEM WAS TAKEN OUT OF ORDER 2. UPDATE TEEN CENTER PROJECT: Lok Ng, Architect from BOA Architecture, presented the Committee with Floor Plan with recommended changes for review. The Committee approved Floor Plan and recommended that security cameras for both indoors and outdoors be added along with bike racks. Director Colombo and City Manager Hernandez addressed the Committee and indicated the plans and specs will be presented at the next City Council meeting for authorization to go out to bid. Budget and limeframe of construction were discussed. THIS AGENDA ITEM WAS TAKEN OUT OF ORDER 3. PROPOSED SELF STORAGE DEVELOPMENT SOUTHEAST CORNER CARSON STREET AND HAWAIIAN AVENUE: P. 16 3 City Manager Hernandez briefly presented a potential new business on southeast corner of Carson St. and Hawaiian Ave. and requested input from the Committee. After a brief discussion the Committee gave staff direction. 4. DISCUSSION OF CARSON STREET BEAUTIFICATION CEREMONY: Director Colombo addressed the Committee and indicated the project was completed and plaque was up. He asked direction from the Committee regarding any ideas for ribbon cutting ceremony. After a brief discussion the Committee gave staff direction. C. NEW BUSINESS: None D. ADJOURNMENT: The committee meeting was adjourned at 4: 10 p.m. REPORT P. 16 4 CITY OF HAWAIIAN GARDENS SPECIAL EVENTS COMMITTEE MEETING June 5, 2018 The Special Events Committee meeting was held on Tuesday, June 5, 2018 at 4:04 p.m., in the Mary Rodriguez Senior Center Conference Room, 21815 Pioneer Blvd., Hawaiian Gardens, CA 90716. A. ORAL COMMUNICATIONS None at this time B. DISCUSSION ITEMS 1. Discussion on City of Hawaiian Gardens Independence Day Event. In attendance: Mayor Reynaldo Rodriguez, Consultant Dave Verhaaf, and City Staff. . Staff reported that the Independence Day event is scheduled for Saturday, June 30, 2018 at Fedde Sports Complex, from 6:00 p.m. to 10:00 p.m. The firework show begins at 9:30. Mayor Rodriguez suggested starting the firework show at an earlier time. Staff reported that the firework show start time has been changed from 9:45 p.m. to 9:30 p.m. Staff displayed giveaway toys to committee. Committee requested a list games to be played at the event. Committee agreed to set-up on the blacktop. Committee advised staff to work with Ms. Moore on the event itinerary. C. ADJOURNMENT The meeting was adjournment to the next Special Events Committee meeting Tuesday, June 19, 2018. REPORT P. 16 5 CITY OF HAWAIIAN GARDENS SPECIAL EVENTS COMMITTEE MEETING June 7, 2018 The Special Events Committee meeting was held on Thursday, June 7, 2018 at 4:05 p.m., in the Mary Rodriguez Senior Center Conference Room, 21815 Pioneer Blvd., Hawaiian Gardens, CA 90716. A. ORAL COMMUNICATIONS None at this time B. DISCUSSION ITEMS 1. Discussion on City of Hawaiian Gardens Car Show Event. In attendance: Mayor Reynaldo Rodriguez; Consultant Dave Verhaaf; Imperials Car Club Jesse Valadez; Phoenix Patrol George Gonzalez; and City Staff. Staff reported that the Car Show event is scheduled for Sunday, July 8, 2018, at Pharis Fedde Middle School. Participant registration will start at 5:00 a.m. Open to the public from 11 :00 a.m. - 5:00 p.m. Staff shared that Chavo Guerrero, professional wrestler will be invited to attend event. Committee agreed on adjusting the location of the bleachers to allow space for the cars to drive through. Committee suggested posting "no parking" signs on 215th Street to allow for handicap parking. C. ADJOURNMENT The meeting was adjournment to the next Special Events Committee meeting to be held Thursday, June 21, 2018. P. 16 6 CITY OF HAWAIIAN GARDENS Agenda Item No.: D--1 CITY COUNCIL City Manager: STAFF REPORT TO: Honorable Mayor and Members of the City Council FROM: Ernie Hernandez, City Manager li,.{r/~-{ BY: Joe Vasquez, Public Works Superintendent Ramie Lepe, Executive Assistant DATE: June 26, 2018 SUBJECT: RESOLUTION NO. 062-2018 APPROVAL OF A MUNICIPAL WASTE SOLID WASTE FRANCHISE AGREEMENT WITH COMMERCIAL WASTE SERVICES SUMMARY The current waste hauler Franchise Agreement with Republic Services, LLC is due to expire on June 30, 2018. On September 21, 2017, the City Council met and discussed the Request for Proposal (RFP) process necessary to procure a successor franchise agreement with the current waste hauler. Additionally, at this meeting the City Council discussed and provided direction as to which services were a priority in a new franchise agreement and provided direction to ensure industry wide standards and regulatory compliances measures were included. On October 2, 2017, MuniEnvironmental, LLC was contracted to provide professional services regarding a Municipal Waste RFP. On February 26, 2018 an RFP was released to haulers which detailed the requirements and provisions with a submission deadline of April 23, 2018. Staff received proposals from Commercial Waste Services, CR&R, and Republic by the RFP due date and time. The proposals met the minimum eligibility criteria. On May 22, 2018, the City Council considered the proposals submitted by all three of the bidding companies. There was a thorough review and scoring of each of the proposals by a subcommittee. MuniEnvironmental submitted a report to the City summarizing the subcommittees review and scoring analysis. Per the RFP, said report was confidential until the City Council selected a vendor and was subsequently made available to the City Council and to the public via the City's website and as a public record. Upon conclusion of City Council comments and questions, staff was directed to negotiate a new solid waste and recycling hauler franchise agreement with Commercial P. 16 7 Waste Services. At the request of the City, MuniEnvironmental amended the draTI Franchise agreement to include some additional protective provisions. The City Attorney reviewed the amended agreement and Franchisee was also provided a copy for review and comment. · The Franchise Agreement identifies in significant detail the various solid waste collection and recycling services to be provided. The scope of services contained in the agreement is comprehensive, specific, and tailored to meet the needs of the customers within the City of Hawaiian Gardens. SUMMARY OF FRANCHISEE SERVICES Franchisee will be delivering new carts and bins to all residents; all rates proposed by Franchisee will remain the same for a period of 12-months; all city facilities and events will have waste services provided at no cost; free bulky item pick-ups multiple times a years; guarantee that franchisee will meet required diversion rates; payment for the costs associated with the RFP process; performance bond in the amount of $750,000; and Franchisee will be required to carry minimum insurance requirements. SUMMARYOFAGREEMENTANDAMENDMENTS Franchise agreement includes specifications in the RFP as well as additional provisions to protect the city in case of franchisee materially breaching the agreement. These agreement terms and amendments include: DEFINE TERM; additional defined terms in Article 1; additional provisions affecting Franchisee's Duty in Article 2; additional provisions regarding Fees, Bonds, and Payments in Article 3; updated operating requirements (per Commercial Waste Services Proposal), an option to propose a new residential collection route/schedule, bulky item pick-up scheduling and reporting, and updated provisions regarding disputes in Article 4; additional provision regarding meeting diversion requirements, program implementation and failure to perform provisions in Article 5; updated Vehicle, Equipment, and Personnel provisions (per Commercial Waste Services Proposal) and an updated provision regarding equipment inspections in Article 6; update provision regarding maximum rate and rate increases, additional provision regarding extraordinary rate increases in Article 7; updated provision regarding length of time to maintain records, and an additional provision on Audit Finding payments and refunds in Article 8; updated provisions regarding default and termination of agreement, and additional provision regarding City's Right to Perform Services, an updated provision on Franchisee and City Responsibilities, updated provision regarding performance bond forfeiture, updated provision regarding nuisance violations and City's remedies, and an additional provision regarding City's remedies for franchisee failure to meet performance standards equating to an immediate withdrawal of $250,000 from an escrow account (in addition to performance bond forfeiture of $750,000) in Article 9; complete update of provisions related to Transfers of Interest in Article 10; no material changes or updates to Insurance, Indemnification, and Performance Bond requirements of Article 11; an updated provision regarding late payments, and an update to provision regarding Conflict of Interest in Article 12. 832657.l P. 16 8 KEY SERVICE ENHANCEMENTS Residential 1. New Standard Monthly Residential Rate cif $12.01 2. New Low-Income Senior Rate of $10.81 3. Optional Residential Organics Recycling (SB 1383) 4. Citywide Quarterly Clean-up Program, No Charge 5. Quarterly Bulky Item Clean-up Service 6. New 96-gallon, Automated Three-barrel Cart Collection System 7. Option Smaller Carts 8. Following Day Holiday Service (New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and Christmas Day) 9. Sharps Collection 10. Electronic and Universal Waste Collection 11. Holiday Tree Collection 12. Disabled Valet Service 13. 24-Hour Customer Service 14. Mulch Give-Away 15. New Educational Outreach Program 16. Residents Job Fair 17.Offerto Hire Displaced Drivers 18. Community Meetings 19. Monthly Reporting 20. Community Scholarship Program ($10,000 annually) 21. City Sponsored Event Signage 22. Volunteer at City Events 23. 70% Diversion Rate Goal Mu/ti-Family 1. All Waste to be Processed at a Materials Recovery Facility (MRF) 2. Optional Cart Service 3. Sharps Collection 4. Electronic and Universal Waste Collection 5. Holiday Tree Collection 6. Bulky-Item Collection 7. New Educational Outreach Program Commercial 1. Reduced Rates for all Service Levels (From 7%-30%) 2. Organics Recycling (AB 1826) 3. Commercial Recycling Service (AB 341) 4. Optional MRF Processing 5. Locking Bin Option 6. New Educational Outreach Program 832657.l P. 16 9 Construction & Demolition Debris 1. Material Recovery Processing to meet CalGreen 65% Diversion Rate Requirement City Service Enhancements 1. No-Charge City Services 2. AB 939 Indemnification from Penalties and/or Fines 3. New Franchise Fee of 10% 4. Special Events Collection Service 5. Bulky-Item Collection 6. Sharps Collection 7. Electronic and Universal Waste Collection FISCAL IMPACT Reimbursement of the City's procurement costs for this Solid Waste RFP process will be paid within 30 days of execution of the Franchise Agreement. Additionally, the Franchise Agreement requires CWS to pay the City 10% franchise fee on the total rate revenues received. Franchise fee payments will be made quarterly. RECOMMENDATION Staff recommends City Council consider approving a Solid Waste and Recycling Franchise Agreement with Commercial Waste Services, Inc.; and authorize the City Manager to execute the agreement on behalf of the City, in a form approved by the City Attorney. · ATTACHMENTS Resolution 062-2018 Proposed Solid Waste and Recycling Franchise Agreement 832657.1 P, 170 CITY OF HAWAIIAN GARDENS RESOLUTION NO. 062-2018 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWAIIAN GARDENS, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, APPROVING AN AGREEMENT WITH COMMERCIAL WASTE SERVICES FOR SOLID WASTE AND RECYCL YING HAULING SERVICES WHEREAS, the City of Hawaiian Gardens' existing Waste Disposal Agreement with Consolidated (Republic) Services is set to expire on June 30, 2018; and WHEREAS, the City of Hawaiian Gardens released a Request for Proposal ("RFP") on February 26, 2018, and received a bid on April 23, 2018 from Commercial Waste Services ("Vendor") for the long-term disposal of the Solid Waste and Recycling generated within the incorporated City limits; and WHEREAS, in response to the proposal submitted by Commercial Waste Services, the City of Hawaiian Gardens have awarded Commercial Waste Services an exclusive, long-term contract for the disposal of Solid Waste and Recycling generated within the incorporated City limits; and WHEREAS, the City Council desired to ensure that solid waste generated within the City can be disposed of in an environmentally safe manner and at a reasonable cost for the near future; and WHEREAS, the City Council has adequately reviewed the proposals to provide solid waste and recycling hauling services in order to make the following determination. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF HAWAIIAN GARDENS AS FOLLOWS: SECTION 1: The City of Hawaiian Gardens hereby enters into an agreement with Commercial Waste Services, Inc., attached as Exhibit "A". SECTION 2: The City Council hereby directs and authorizes the City Manager and City Attorney to take any and all necessary actions to implement these services, including but not limited to signing of contracts, agreements, and other related documents. SECTION 3: The Mayor of the City of Hawaiian Gardens is hereby authorized to affix his/her signature to this Resolution signifying its approval and adoption by the City Council of the City Hawaiian Gardens. SECTION 4: The City Clerk of the City of Hawaiian Gardens, or his/her duly appointed Deputy, is hereby directed to attest hereto; and shall cause this Resolution and its certification to be entered into the Book of Resolutions of the City Council of the City of Hawaiian Gardens. 1 Resolution No. 062-2018 June 25, 2018 P. 1 71 PASSED, APPROVED AND ADOPTED by the City Council of the City of Hawaiian Gardens, California on this 26th day of April 2018. CITY OF HAWAIIAN GARDENS REYNALDO RODRIGUEZ MAYOR ATTEST: SUZANNE UNDERWOOD CITY CLERK 2 Resolution No. 062-2018 June 25, 2018 P. 172 EXCLUSIVE SOLID WASTE SERVICES FRANCHISE AGREEMENT BETWEEN THE CITY OF HAWAIIAN GARDENS AND COMMERCIAL WASTE SERVICES, INC. DATED ______P. 1 7 3 TABLE OF CONTENTS ARTICLE 1: DEFINITIONS 11 1.1 AB939 11 1.2 AB 939 Pt·ogram Payment 11 1.3 Agreed Upon Procedure 11 1.4 Agreement 11 1.5 Bin 11 1.6 Bulky Waste 11 1.7 Duty 12 1.8 Breach of Duty 12 1.9 Cart 12 1.10 Chief Administrative Officer 12 1.11 City 12 1.12 City Facility 12 1.13 Commercial and Industrial Units 12 1.14 Compensation Schedule 12 1.15 Company 13 1.16 Contract Year 13 1.17 Contract Term 13 1.18 Contractor 13 1.19 Contractors Proposal 13 1.20 Construction and Demolition Debris (C&D) 13 1.21 County 13 1.22 Curbside Recycling Fee 13 1.23 CPI 14 1.24 Day 14 1.25 Disposal Fee 14 June 21, 2018 - I - City ofHawaiian Gardens: Drefi Franchise Agreement P. 174 1.26 Disposal Site 14 1.27 Diversion 14 1.28 Effective Date 14 1.29 Facility 14 1.30 Franchisee 14 1.31 Franchise Documents 14 1.32 Franchise Start Date 14 1.33 Franchise Term 15 1.34 Franchise Fee 15 1.35 Green Waste 15 1.36 Gross Receipts 15 1.37 Hazardous Waste 15 1.38 Holiday 16 1.39 Household Hazardous Waste or HHW 16 1.40 Household Waste 17 1.41 Infectious Waste 17 1.42 , Materials Recovery Facility 17 1.43 Material Breach 17 1.44 Maximum Rate Schedule 17 1.45 Multi-Family 17 1.46 Oil Waste 17 1.47 Owner 17 1.48 Premises 18 1.49 Performance Bond 18 1.50 Proposition 218 18 1.51 Rate Increase 18 1.52 Recyclable Container 18 1.53 Recyclable Material 18 June 21, 2018 - 2 - City ofHawaiian Gardens: Draft Franchise Agreement P. 175 1.54 Recycling/Recycle 19 1.55 Refuse 19 1.56 Residential Unit 19 1.57 Solid Waste 19 1.58 Single-Family 19 1.59 Source Reduction 19 1.60 Source Separated 19 1.61 Term 19 1.62 Tipping Fee 19 1,63 Transformation 19 1.64 Waste Diversion or Diversion 20 1.65 Waste Generator 20 1.66 Work Plan 20 ARTICLE 2: GRANTS AND ACCEPTANCE OF FRANCHISE 21 2.1 Documents 21 2.2 Enforcement of Exclusivity 21 2.3 Effective Date 21 2.4 Execution Date 21 2.5 Franchise Term 21 2.6 Option to Extend 21 2.7 Grant of Franchise 22 2.8 Duty 22 2.9 Breach of Duty 22 2.10 Annexations 22 2.11 Scope of Franchise; Mandatory Service and Exclusions 23 2.12 City's Right to Direct Charges 24 2.13 Representations and Warranties of Franchisee 25 June 21, 2018 - 3 - City ofHmvaiian Gardens: Draft Franchise Agreement P. 176 ARTICLE 3: ADMINISTRATIVE, FRANCHISE & FEES 26 3.1 Franchlse Fee 26 3.2 Annual Program Payments 26 3,3 Current Fees, Bond(s), Payments - Due upon Contract Execution 26 3.4 Future Fees 27 ARTICLE 4: SOLID WASTE COLLECTION SERVICE OPERATING REQUIREMENTS 28 4.1 General Standards 28 4.2 Collection Routes. 28 4.3 Compliance with Transition Plan and Services 28 4.4 Standards of Performance 28 4.5 Residential Collections 29 4.6 Valet Service 30 4.7 Low-Income Senior Citizen Discount 30 4.8 Organics and Food Waste Recycling (Optional) 30 4.9 Collection of Bulky Waste 30 4.10 Christmas tree Pickup 31 4.11 Mulch Give-A-Way 31 4.12 Public Outreach Programs 31 4.13 Commercial and Industrial Collections 33 4.14 Temporary Bin and Roll-Off Services 34 4.15 Free Service to City Facilities 35 4.16 Development Review 35 4.17 Good Corporate Citizenship 35 4.18 Citizen Complaints 35 4.19 Collection Route Audits 36 4.20 Curbside Recycling Audits 36 4.21 "On-Call" Equipment and Personnel 36 June 21, 2018 - 4 - City ofHawaiian Gardens: Draft Franchise Agreement P. 177 4.22 Eme1·gency Services 37 4.23 Hours of Operatiou 37 ARTICLE 5: WASTE DIVERSION 38 5.1 Solid Waste Diversion 38 5.2 Construction and Demolition Waste Diversion 38 5.3 Waste-to-Energy Diversion 38 5.4 SHARPS Diversion 38 5.5 Maintenance of City AB 939 Programs 38 5.6 Franchisee Waste Diversion Responsibilities 39 5.7 Implementation of Strategies and Penalties 39 5.8 Waste Diversion and Disposal Reporting Requirements 39 5.9 Failure to Meet Diversion Requirement 41 5.10 Recycling Program 41 ARTICLE 6: VEHICLES, EQUIPMENT AND PERSONNEL 43 6.1 Vehicles 43 6.2 Vehicle Maintenance and Appearance 44 6.3 Inspections 45 6.4 Personnel 46 ARTICLE 7: FRANCHISEE'S COMPENSATION 48 7.1 Maximum Rate Schedule 48 7.2 Rate Composition 48 7.3 Adjustments to Maximum Rate Schedule 48 7.4 Proposition 218 Process for Adjustments to Maximum Rate Schedule 49 7.5 Billing 50 7.6 Delinquent Accounts 50 7.7 No Waiver of City Remedies to Address Public Nuisance 51 June 21, 2018 - 5 - City ofHawaiian Gardens: Draft Franchise Agreement P. 178 ARTiCLE 8: ACCOUNTING AND RECORDS 52 8.1 Financial Statements 52 8.2 Inspection and Retention of Franchisee's Accounts and Records 52 8.3 Cost of Agreed Upon Procedures 52 8.4 Audit Findings: Payments and Refunds 52 ARTICLE 9: ENFORCEMENT OF AGREEMENT 54 9,1 City Right to Terminate 54 9.2 Rights of Non-Defaulting Party after Default 54 9.3 Notice of Default 54 9.4 Termination Upon Default 55 9.5 Penalty for Monetary Default 55 9.6 City's Right to Perform Service 55 9.7 City's Right to Lease Franchisee's Equipment Following Termination 56 9.8 Cooperation Following Termination 56 9.9 Duration of City's Possession 56 9.10 Forfeiture of Performance Bond 56 9.11 Nuisance Conditions 57 9.12 No Waiver of City's Police Powers or Legal Rights 59 ARTICLE 10: TRANSFERS OF INTEREST 60 10.1 Restrictions on Transfers 60 10.2 Definition of Transfer 60 10.3 Heirs and Successors 60 ARTICLE 11: INSURANCE, INDEMNITY AND PERFORMANCE BOND 61 11.l Insurance 61 11.2 Indemnification 62 11.3 Performance Bond 63 June 21, 2018 • 6 • City ofHawaiian Gardens: Draft Franchise Agreement P. 179 11.4 AB 939 Guarantee and Indemnification 63 11.5 AB 939 Edncation 64 ARTICLE 12: GENERAL PROVISIONS 65 12.1 Late Payment Fee 65 12.2 Rate Composition 65 12.3 Force Majeure 65 12.4 Notices 65 12.5 Non~discrimination 66 12.6 Compliance with Immigration Laws 66 12.7 No Liability of City Officials 66 12.8 Laws and Regulations 66 12.9 Proprietary Info1•mation: Public Records 66 12.10 Waiver of Existing Claims 67 12.11 Waiver of Future Claims 67 12.12 Conflict of Interest 67 12.13 Interpretation 68 12.14 Amendment: No Oral Amendments 68 12.15 · Severability 68 12.16 Attorneys' Fees 68 12.17 No Joint Venture 68 12.18 Rights and Remedies are Cumulative 69 12.19 Governing Law 69 12.20 Jurisdiction and Venue 69 12.21 Legal Action 69 ATTACHMENT A: HAWAIIAN GARDENS: CITY BOUNDARIES 71 ATTACHMENT B-1 THROUGH ATTACHMENT B-4: 72 June 21, 2018 - 7 - City ofHawaiian Gardens: Draft Franchise Agreement P, 18 0 MAXIMUM PERMITTED RATE SCHEDULE- RESIDENTIAL, COMMERCIAL, MULTI-FAMILY, TEMPORARY 72 ATTACHMENT C-1: WASTE & RECYCLING COLLECTION ROLL-OUT CALENDAR 73 ATTACHMENT C-2: WASTE & RECYCLING COLLECTION ROLL-OUT TASKS 74 ATTACHMENT D: SPECIAL CITY EVENTS/CITY FACILITIES 75 ATTACHMENT E: GOOD CORPORATE CITIZEN STATEMENT 76 ATTACHMENT F: CONTRACTOR SUBMITTALS 77 ATTACHMENT G: "WORK PLAN" 78 June 21, 2018 - 8 - City ofHawaiian Gardens: Draft Franchise Agreement P. 181 EXCLUSIVE FRANCHISE AGREEMENT FOR COMPREHENSIVE SOLID WASTE SERVICES THIS AGREEMENT is made and entered into effective the 1'' day of July 2018, by and between the CITY OF HAWAIIAN GARDENS, a municipal corporation, hereinafter referred to as City, and COMMERCIAL WASTE SERVICES, INC., a California Corporation hereinafter referred to as Franchisee. City and Franchisee agree each with the other, that a period of seven (7) years from and after July I, 2018, is the established term of this Agreement. Franchisee shall have sole right to collect, haul, and dispose of all solid waste and conduct a comprehensive recycling program in the City through June 30, 2025, in accordance with the following terms and conditions. This exclusive franchise may be extended for up to three additional one (I) year terms at the mutual consent of the City and the Franchisee. RECITALS WHEREAS, Article XI, § 7 of the California Constitution authorizes cities to protect public health and safety by taking measures in furtherance of their authority over police and sanitary matters; and WHEREAS, the Legislature of the State of California, by enactment of the California Integrated Waste Management Act of 1989, ("AB 939" or the "Act") established a Solid Waste management process which requires cities and other local jurisdictions to implement plans for source reduction, reuse and recycling as integrated waste management practices for Solid Waste attributed to sources within their respective jurisdictions; and WHEREAS, California Public Resources Code § 40059 provides that aspects of Solid Waste handling of local concern include but are not limited to frequency of collection, means of collection and transportation, level of services, charges and fees, and nature, location and extent of providing solid waste services, and whether the services are to be provided by means of nonexclusive, partially exclusive or wholly exclusive franchise, contract, license or otherwise which may be granted by local government under terms and conditions prescribed by the governing body of the local agency; and WHEREAS, City is obligated to protect the public health and safety of the residents and businesses in the City, and arrangements made by solid waste enterprises and recyclers for the collection of Residential and commercial Solid Wastes should be made in a manner consistent with the exercise of the City's police power for the protection of public health and safety; and WHEREAS, City and Franchisee are mindful of the provisions of the laws governing the · safe collection, transport, recycling and disposal of Residential and commercial Solid Waste, including AB 939, the Resource Conservation and Recovery Act ("RCRA"), 42 U.S.C. §§ 6901 et seq., the Comprehensive Environmental Response, Compensation and Liability Act ("CERCLA"), 42 U.S.C. §§ 9601 et. seq.; the Electronic Waste Recycling Act of2003 (SB 20, Chapter 526, Statutes of2003; SB 50, Chapter 863, Statutes of2004; June 21, 2018 - 9 - City ofHawaiian Gardens: Draft Franchise Agreement P. 18 2 AB 575 Chapter 59, Statutes of2011), laws governing Universal Waste, including, but not limited to, Universal Waste Electronics Devices ("OWED"), non-empty aerosol cans, fluorescent tubes, high intensity discharge lamps, sodium vapor lamps, and any other lamp exhibiting a characteristic of a hazardous waste, batteries (rechargeable nickel-cadmium batteries, silver button batteries, mercury batteries, small sealed lead acid batteries, alkaline batteries, carbon-zinc batteries and any other batteries which exhibit the characteristic of a hazardous waste), mercury thermometers, mercury-containing switches; and WHEREAS, City and Franchisee desire to leave no doubts as to their respective roles and to make it clear that by entering into this Agreement, City is not thereby becoming a "generator" or an "arranger" as those terms are used in the context of CERCLA § 107(a)(3) and that it is the Franchisee, an independent entity, not City, which will arrange to collect Solid Waste from single family dwellings, multiple family dwellings, City and Commercial Customers in the City, transport for recycling and disposal and dispose of Solid Wastes which may contain small amounts of household products with the characteristics of hazardous wastes, collect and compost Green Waste and collect and recycle Recyclable Materials from single family dwellings, multiple family dwellings, City, and commercial customers in the City of Hawaiian Gardens, and collect and recycle or dispose of Constrnction and Demolition Materials ("C&D Materials"); and WHEREAS, City and Franchisee agree that, subject to City's exercise of its reserved flow control . right under of this Agreement, the Franchisee will only utilize landfill or transformation facility destinations for the non-recyclable residential and commercial Solid Waste and Construction and Demolition Materials, which Franchisee will arrange to collect, that City's Chief Administrative Officer has approved in writing; the Franchisee is free at all times to petition the City for the inclusion or addition of any lawfully permitted facility and nothing in this Agreement or other action of the City shall be construed to give rise to any inference that the City has any title, ownership or right of possession of such Solid Waste; and WHEREAS, Franchisee represents and warrants to City that Franchisee has the experience and qualifications to conduct recycling and waste diversion programs, to provide City with information sufficient to meet the City's reporting requirements to CalRecycle and any other State, County, or additional agencies with jurisdiction over the portion of the City's waste stream that is collected by the Franchisee, and that Franchisee shall submit any such data required by the City to meet its reporting obligations in a format approved by the City; and WHEREAS, Franchisee represents that it employs qualified persons responsible for the day-to-day collection, safe transportation, and disposal of Solid Wastes and that such persons will operate equipment and otherwise conduct all activities in a safe manner which shall minimize the adverse effects of collection vehicles on air quality and traffic, and that Franchisee has the ability to indemnify City in accordance with this Agreement; and WHEREAS, the City Council finds and determines pursuant to California Public Resources Code § 40059(a)(l) that the public interest, health, safety and well-being, including the minimization of adverse impacts on air quality and traffic from excessive numbers of collection vehicles, the implementation of measures consistent with the City's Source Reduction and Recycling Element, would be served if Franchisee were to be June 21, 2018 - IO - City ofHawaiian Gardens: Draft Franchise Agreement P. 18 3 awarded an exclusive Franchise for collection, recycling, diversion and disposal of Solid Waste from Customers in the City, NOW THEREFORE, in consideration of the promises and covenants contained herein, the above recitals, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties hereto agree as follows: ARTICLE 1: DEFINITIONS Whenever any term used in this Agreement has been defined by the provisions of Chapter 6.12, 6.13, 6.14 and 6.15 of the Municipal Code or by Division 30, Part I of the California Public Resources Code, the definitions in the Municipal Code or the Public Resources Code shall apply unless the te1m is otherwise defmed in this Agreement, in which case this Agreement shall control. Except as provided in Section 1, words beginning with lower case letters are being used with their common ordinary meanings, not as defined terms. Otherwise, the following capitalized words and terms shall have the following respective meanings: 1.1 AB 939 "AB 939" shall mean the California Integrated Waste Management Act of 1989, Public Resources Code Section 40000 et seq. and regulations promulgated thereunder, as amended from time, to time. 1.2 AB 939 Program Payment "AB 939 Program Payment" shall mean that annual fee established by the City and collected from the Franchisee to fund the administrative and related costs of the City for compliance with the Waste Diversion mandates of the State. 1.3 Agreed Upon Procedure "Agreed Upon Procedure" shall mean the procedures and methodology approved by the · City's Chief Administrative Officer for review and audit of Franchisee's records in addition to any and all additional documentation or reports that the City may request in connection with this Agreement for the pmposes of conducting an audit. 1.4 Agreement ' "Agreement" shall mean this Agreement for Provision of Comprehensive Solid Waste Services. 1.5 Bin "Bin" shall mean any Solid Waste container of a capacity exceeding 100 gallons (i.e., a "dumpster") and provided to customers by Franchisee. 1.6 BulkyWaste "Bulky Waste" shall mean any large or small household appliance, electronic waste, universal waste, furniture, tires, carpet, mattress or similar large item discarded as Municipal Solid Waste from a Single-Family Residential Unit or Multi-Family Residential Unit. June 21, 2018 - 11 - City ofHawaiian Gardens: Draft Franchise Agreement P. 18 4 1.7 Duty To the extent that the franchise granted hereby is exclusive, it shall be so only if contractor is and shall be at all times ready, willing and able to perform its obligations under this Agreement, including but not limited to, collecting, transporting, and disposing of all Solid Waste generated within the City in accordance with the provisions of this Agreement and all applicable laws, rules and regulations. 1.8 Breach of Duty If Franchisee, at any point during the term of this agreement, cannot fulfil one or more of its duties under this agreement, either partially or wholly, shall be considered a "Breach of Duty." Once a breach occurs, the City shall be entitled to terminate this agreement upon thirty (30) days' notice in addition to other fees, penalties, etc., as identified in Sections 9 through 12. Notice of Breach must state reasons for termination and explanation of Franchisees failure in its duties, as required, under this agreement. Notice of Breach and Notice to terminate may be combined into one document. Any and all notices shall be subject to the Notice requirements of Section 12.4. See section 11 for Enforcement methods, procedures, and penalties. 1.9 Cart "Cart" shall mean any molded Container provided by Franchisee of a size not to exceed 100 gallons with two or more wheels for easy carting by an individual. 1.10 Chief Administrative Officer "Chief Administrative Officer" shall mean the Manager of the City or his or her designee( s). 1.11 City "City" shall mean the City of Hawaiian Gardens, a municipal corporation organized under the laws of the State of California, and all of the territory lying within the municipal boundaries of the City as presently existing and, subject to the provisions of Attachment A, all geographic areas which may be added or annexed thereto during the Term of this Agreement. 1.12 City Facility "City Facility" shall mean any building, park or other site owned, leased or used by the City. 1.13 Commercial and Industrial Units "Commercial and Industrial Units" shall mean the Premises of a business that is not a City Facility, Single-Family Residential Unit or Multi-Family Residential Unit. 1.14 Compensation Schedule "Compensation Schedule" shall mean that set of prices established by the City to compensate the Franchisee for the full costs of the collection, processing, recycling, composting, and/or transformation or landfill disposal of solid wastes, inclusive of all City fees and program costs. June 21, 2018 - 12 - City ofHawaiian Gardens: Drqfi Franchise Agreement P. 18 5 1.15 Company "Company" shall mean a corporation, entity or partnership organized and operating under · the laws of the State of California and its officers, directors, employees, agents, companies and subcontractors. 1.16 Contract Year. "Contract Year" shall mean each annual period starting from the Effective Date and recurring thereafter from the Effective Date's anniversary. 1.17 Contract Term "Contract Term" shall mean a period of seven (7) years with an effective date of July 1, 2018 and will expire June 30, 2025. This exclusive franchise may be extended for up to tlu·ee additional one ( 1) year terms at the sole option of the City. 1.18 Contractor "Contractor" shall mean California Waste Services, Inc., a corporation organized and operating under the laws of the State of California, and its officers, director, employees, agents, companies and subcontractors, as permitted under the Agreement. 1.19 Contractors Proposal "Contractor's Proposal" shall mean the proposal submitted by Contractor to City on, April 23, 2018 in response to a Request for Proposals dated February 26, 2018. Contractor represents and warrants that all representations set forth in such proposal are true and correct. Contractors Proposal is incorporated by reference to this Agreement and becomes patt of this Agreement. Franchisee shall be held to all proposed services, programs, rates, etc., and shall not be entitled to amend any provision therein without the express written consent of the Public Works Director and the Chief Administrative Officer. Any failure to provide or complete any provision or service of Proposal shall be considered a Material Breach and City will be entitled to seek immediate agreement termination as well as any and all Enforcement actions as identified in this agreement. 1.20 Construction and Demolition Debris (C&D) "Construction and Demolition Material" or "C&D Material," shall mean any combination of building materials and Solid Waste resulting from construction, remodeling, repair, cleanup, or demolition operations as defined in California Code of Regulations, Title 22 Section 66261.3 et seq. This tenn includes, but is not limited to, asphalt, concrete, Portland cement concrete, brick, lumber, gypsum wallboard, cardboard, and other associated packaging, roofing material, ceramic tile, carpeting; plastic pipe and steel. The material may be commingled with rock, soil, tree stumps; and other vegetative matter resulting from land clearing and landscaping for construction or land development projects. 1.21 County "County" shall mean the County of Los Angeles. 1.22 Curbside Recycling Fee "Curbside Recycling Fee" shall mean that percentage of shared revenue, gross receipts, or other compensation from the sale, barter, or otherwise obtained by Franchisee due to June 21,' 2018 - 13 - City ofHawaiian Gardens: Draft Franchise Agreement P. 18 6 the Franchisee's status as operator of the City of Hawaiian Gardens curbside recycling program, paid to the City on a schedule established hereto. 1.23 CPI "CPI" shall mean the Consumer Price Index (CUUR0000SA0LlE) for All Urban Consumers (CPI-U), all items less food and energy index - U.S. city average, not seasonally adjusted. 1.24 Day "Day" shall mean calendar day, unless otherwise stated in this Agreement. 1.25 Disposal Fee "Disposal Fee" shall mean those costs imposed at the Disposal Site for the handling or dumping of Solid Waste collected by Franchisee. 1.26 Disposal Site "Disposal Site" shall mean a pennitted Solid Waste facility, transfer station, Material Recovery Facility or pre-processing facility. 1.27 Diversion "Diversion" shall mean any combination ofwaste prevention (source reduction), recycling, reuse and composting activities that reduces waste disposed at landfills, provided such activities are recognized by CalRecycle as Diversion in its determination of the City's Diversion rate and compliance with AB 939. Ca!Recycle may limit Diversion considered. to be achieved through Transformation/waste-to-energy, use of Green Waste as alternative daily cover ("ADC") and other activities. 1.28 Effective Date Tbe "Effective Date" shall be the Franchise Start Date which will commence at 12:01 a.m. of July I, 2018. 1.29 Facility "Facility" shall mean any plant or site, owned or leased and maintained, operated or used by Franchisee. · 1.30 Franchisee "Franchisee" shall mean, Commercial Waste Services, Inc., a corporation, entity or partnership organized and operating under the laws of the State of California and its officers, directors, employees, agents, companies and subcontractors. 1.31 Franchise Documents "Franchise Documents" shall mean Chapter 6.12, 6.13, 6.14, and 6.15 as the same exists or may be amended in the future of the Municipal Code of the City of Hawaiian Gardens, this Agreement, and any attachments hereto. 1.32 Franchise Start Date June 21, 2018 - 14 - City ofHawaiian Gardens: Draft Franchise Agreement P. 18 7 "Franchise Start Date" shall mean the date on which the exclusive franchise granted by the Agreement with the City to commence to stait services as identified in this agreement, which date shall be at 12:01 a.m. ofJuly 1, 2018. 1.33 Franchise Term "Franchise Term" shall mean the term of the exclusive franchise granted to Franchisee by this Agreement, which Franchise Term shall commence on the Franchise Start Date (12:01 a.m., July 1, 2018) and continue until 11:59 p.m., December 31, 2018. 1.34 Franchise Fee "Franchise Fee" shall mean an amount paid Quarterly to City equal to Ten Percent (10%) of Gross Receipts collected during the preceding Quarter for any franchise service, or related service, provided under this Agreement. This franchise fee is a specific public benefit remitted to the City as part of its consideration for the right granted to provide exclusive Solid Waste Handling Services in recognition of this franchise and is not subject to any percentage reduction or "net-of-fees" computation. " 1.35 Green Waste "Green Waste" shall mean any and all forms of biodegradable plant material which can be placed in a covered Container, such as wastes generated from the maintenance or alteration of public, commercial or residential landscapes including, but not limited to, yard clippings, leaves, tree trimmings, pruning(s), brush, and weeds as well as green waste. Tree stumps and limbs greater than three (3) inches in diameter are excluded unless they are reduced to a chipped fonn; otherwise, such large portions of Green Waste shall be considered Bulky Waste. 1.36 Gross Receipts "Gross Receipts" shall mean all monies, consideration and revenue received by Franchisee in connection with the services carried out under this Agreement and shall include all Tipping Fees and/or other fees and/or taxes charged to and collected by Franchisee and thereafter passed-on to Franchisee's customers under this Agreement, subject to any requirements of Proposition 218 .. Copies and/or proof of gross monthly receipts may be requested at the sole discretion of the City within twenty-four (24) hours' notice. Failure to provide or cooperate with City in providing these documents equates to a material breach under this agreement. 1.37 Hazardous Waste "Hazardous Waste" shall mean any hazardous or toxic substance, material or waste which is or becomes regulated by any local govenunental authority, the State of California, or the United States Government. The term "Hazardous Material" includes, without limitation, any material or substance which is: (i) petroleum or oil or gas or any direct or derivate product or byproduct thereof; (ii) defined as a "hazardous waste," "extremely hazardous waste" or "restricted hazardous waste" under Sections 25115, 25117 or 25122. 7; or listed pursuant to Section 25140, of the California Health and Safety Code, Division 20, Chapter 6.5 (Hazardous Waste Control Law); (iii) defined as a "hazardous substance" under Section 25316 of the California Health and Safety Code, Division 20, Chapter 6.8 (Carpenter Presley-Tanner Hazardous Substance Account Act); (iv) defined as a "hazardous June 21, 2018 - 15 - City ofHawaiian Gardens: Draft Franchise Agreement P. 188 material," "hazardous substance," or "hazardous waste" under Sections 255010) and (k) and 25501.1 of the California Health and Safety Code, Division 20, Chapter 6.95 (Hazardous Materials Release Response Plans and Inventory); (v) defined as a "hazardous substance" under Section 25281 of the California Health and Safety Code, Division 20, Chapter 6.7 (Underground Storage of Hazardous Substances); (vi) "used oil" as defined under Section 25250.1 of the California Health and Safety Code; (vii) asbestos; (viii) listed under Chapter 11 of Division 4.5 of Title 22 of the California Code of Regulations, or defined as hazardous or extremely hazardous pursuant to Chapter IO of Division 4.5 of Title 22 of the California Code .of Regulations; (ix) defined as waste or a hazardous substance pursuant to the Porter-Cologne Act, Section 13050 of the California Water Code; (x) designated as a "toxic pollutant" pursuant to the Federal Water Pollution Control Act, 33 U.S.C. Section 1317; (xi) defined as a "hazardous waste" pursuant to the Federal Resource Conservation and Recovery Act, 42 U.S.C. Section 6901, et seq. (42 U.S.C. § 6903); (xii) defined as a "hazardous substance" pursuant . to the Comprehensive Environmental Response, Compensation and Liability Act, 42 U.S.C. Section 9601, et seq. ( 42 U.S.C. § 9601 ); (xiii) defined as "Hazardous Material" pursuant to the Hazardous Materials Transportation Act, 49 U.S.C. Section 5101, et seq.; or (xiv) defmed as such or regulated by any "Superfund" or "Superlien" law, or any other federal, state or local law, statute, ordinance, code, rule, regulation, order or decree regulating, relating to, or imposing liability or standards of conduct concerning Hazardous Materials and/or oil wells and/or underground storage tanks and/or pipelines, as now, or at any time hereafter, in effect. 1.38 Holiday "Holiday" shall mean holidays prescribed by the City of Hawaiian Gardens specific to Franchisee service. These prescribed holidays include: New Year's Day, Labor Day, Memorial Day, Thanksgiving Day, Independence Day, and Christmas Day. All collection activities scheduled during a prescribed Holiday shall be collected on the following non holiday collection day. 1.38.1 Residential Holiday Exception Contract effective date is July I, 2018, however the normal collection date for the residential route is Wednesday, which falls on July 4, 2018, a holiday. City requires that Franchisee provide services as normal on July 4, 2018 even though it is a national holiday. This is required in order to maintain a smooth transition from previous franchisee to new franchisee. Additionally, all noted holidays that fall on Wednesday for residential collection, except as defined in Section 1.38 "Holiday", shall be collected on Wednesday; there will be no exceptions to this collection schedule. City will not be responsible for any additional costs associated with Franchisee performing services on any aforementioned holiday. 1.39 Household Hazardous Waste or HHW "Household Hazardous Waste" or "I-II-IW" shall mean that waste resulting from products purchased by the general public for household use which, because of their quantity, concentration, or physical, chemical, or infectious characteristics, may pose a substantial known or potential hazard to human health or the environment when improperly treated, disposed, or otherwise managed. June 21, 2018 - 16 - City ofHawaiian Gardens: Draft Franchise Agreement P. 189 1.40 Household Waste "Household Waste" shall mean that waste normally generated by a Single-Family Residential Unit or a Multi-Family Residential Unit. 1.41 Infectious Waste "Infectious Waste" shall mean waste capable of producing an infection or pertaining to or characterized by the presence of pathogens including, but not limited to, certain wastes generated by medical practitioners, hospitals, nursing homes, medical testing labs, mortuaries, taxidermists, veterinarians, veterinary hospitals and medical testing labs and any waste that includes animal wastes. 1.42 Materials Recovery Facility . "Material Recovery Facility or MRF" shall mean a transfer station which is designed to, and as a condition of its permit, shall, recover for reuse or recycling, at least fifteen percent (15%) of the total volume of material recovered by the facility as set forth in Public Resources Code Section 50000(a)(4). 1.43 Material Breach A breach is considered "material" under this agreement if the following situations occur (this list is not all-inclusive, but shall include): failure to submit payments on-time and/or in the proper amount, failure to act in good faith, failure to provide adequate service to the City's businesses and/or residents, failure meet the required diversion amount, failure to report accurately, failure to cooperate with request for documents, failure to cooperate with audit, etc. Any fees and/or penalties including but not limited to liquidated damages, shall become due innnediately upon notification of Material Breach. City may charge 10% interest per month for each month Franchise.e fails to submit payment. 1.44 Maximum Rate Schedule "Maximum Rate Schedule" shall mean that schedule of rates charged to Residential Units and Commercial and Industrial customers located in the City (and/or annexed property) by Franchisee for Franchisee's waste hauling services, which Maximum Rates are effective as of the Effective Date of this Agreement and attached hereto in "Attachment B". There shall be no rate increase for a period of one (1) year from effective date of Agreement. Any rate increase requests following this period shall be subject to the Maximum Rates are identified in Attachment B of this agreement. 1.45 Multi-Family "Multi-Family" shall mean a development of five (5) or more Residential Units, including a condominium project, duplex, townhouse project, apartment house, or mobile home park, in·espective of whether residence therein is transient, temporary or permanent, such that all Residential Units dispose of Solid Waste and/or Recyclable Materials in a communal Bin(s) at centralized locations. 1.46 Oil Waste "Oil Waste" shall mean used motor oil and used oil filters. 1.47 Owner June 21. 2018 - 17 - City ofHawaiian Gardens: Draft Franchise Agreement P. 19 0 "Owner" shall mean the person, organization or corporation holding the legal title to the real property constituting the Premises to which solid waste management services are provided or required to be provided. For the purposes of provisions in this Agreement pertaining to the sending of notices, billings or other communications by Franchisee to an Owner, Franchisee may regard as the Owner the person, organization, corporation or other entity shown in the records of the Assessor of the County or as may be indicated by documents recorded in the Office of the Recorder of the County. 1.48 Premises "Premises" shall mean any parcel of land, building(s) and/or structure(s), or portion thereof, in the City where Municipal Solid Waste is produced, generated or accumulated and which is billed as one customer or one Multi-Family complex. 1.49 Performance Bond "Performance Bond" shall guarantee Franchisee's faithful performance of waste hauling services under the auspices of this Agreement, including without limitation, payment of any penalty and the funding of any work to cure a breach of this Agreement. The bond shall be unconditional and remain in full force and affect during the entire term of this Agreement and shall be null and void, if and only if, City in its sole discretion, determines that Franchisee has performed all duties and paid all fees and payments as identified in this agreement. The Performance Bond shall be in the sum of SEVEN HUNDRED AND FIFTY THOUSAND DOLLARS ($750,000.00), in the form provided by the Chief Administrative Officer. I.SO Proposition 218 "Proposition 218" shall mean Articles XIIIC and XIIID of the California Constitution and any implementing legislation promulgated thereunder, as may be amended from time to time. 1.51 Rate Increase Franchisee shall be entitled to request a rate adjustment annually on the agreement effective date of July I per the requirements of the Maximum Rate Schedule as identified in Attachment B. There shall be no Extraordinary Rate increases during the entire term of this' agreement. An Extraordinary rate increase shall be considered "extraordinary" if the request is: over the allowable adjustment percentage/formula as stated in Attachment B, and/or is unsubstantiated in any way. Any attempt to amend this contract for the purposes of Franchisee seeking an Extraordinary Rate Increase(s) shall be considered a Material Breach. 1.52 Recyclable Container "Recyclable Container" shall mean any Bin or Cart provided by the Franchisee for the collection of Recyclable Materials, 1.53 Recyclable Material "Recyclable Materials" shall mean any product salvaged or collected for the purpose of reprocessing or remanufacturing including, but not limited to, glass, newsprint, aluminum, cardboard, plastics or metal. June 21, 2018 - 18 - City ofHawaiian Gardens: Draft Franchise Agreement P. 19 1 1.54 Recycling/Recycle "Recycling" shall mean the processing of Recyclable Materials for the purpose ofreturning them to the economy in the form of raw materials for new, reused, or reconstituted products. Recycling does not include use of Solid Waste for conversion to energy. 1.55 Refuse "Refuse" shall mean putrescible and non-putrescible Solid Waste. 1.56 Residential Unit "Residential Unit" shall mean any individual dwelling unit used for or designated as a single-family residential as either (i) a Single-Family Unit or (ii) a single unit in a Multi Family Unit. 1.57 Solid Waste "Solid Waste" shall mean all solid wastes generated by residential, commercial, and industrial sources, and all solid waste generated at construction and demolition sites, and at treatment works for water and waste water, which are collected and transported under the authorization of the City or are self-hauled by residents or contractors. Municipal Solid Waste does not include agricultural crop residues, mining waste and fuel extraction waste, forestry wastes, ash from industrial boilers, furnaces and incinerators or Hazardous Waste, any waste which is not permitted to be disposed of at a Class III landfill and which fall within the definition of "Nonhazardous Solid Waste" set forth in Title 23, Chapter 15, Section 2523(a) of the California Code of Regulations as amended or designated Class II wastes. 1.58 Single-Family "Single-Family" shall mean Premises used or designated for residential use and consisting of four (4) or fewer Residential Units, such that each Residential Unit receives its own set of Carts and individual curbside collection services therefore. 1.59 Source Reduction "Source Reduction" shall mean the process of reducing the amount of waste produced by the person or organization generating such waste. Source Reduction occurs through the use of alternative goods and products and/or the reuse of goods and products. 1.60 Source Separated "Source Separated" shall mean the segregation, by the generator, of materials designated for separate collection for some form of materials recovery or special handling. 1.61 Term "Term" shall mean the effective period of this Agreement as defined in Section 2.5. 1.62 Tipping Fee "Tipping Fee" shall mean the common name for and has the same meaning as Disposal Fee. 1.63 Transformation June 21, 2018 - 19 - City ofHawaiian Gardens: Draft Franchise Agreement P. 19 2 "Transformation" shall mean incineration, pyrolysis, distillation, gasification, or biological conversion other than composting. 1.64 Waste Diversion or Diversion "Waste Diversion" or "Diversion" shall mean diversion from Disposal Sites or transfmmation facilities (including incineration, pyrolysis, distillation, gasification or biological conversion) through source reduction, Recycling and composting, as provided in Section 41780 of the Act, provided that "Divert" or "Diversion" shall include delivery to transformation facilities if the overall Diversion achieved by the Town is at a level where delivery to such facilities shall be considered Diversion pursuant to the California Integrated Waste Management Act of 1989 (Public Resources Code Sections 40000 et seq). 1.65 Waste Generator "Waste Generator" shall mean a person as defined by the Public Resources Code, whose act of process produced Solid Waste as defmed in the Public Resources Code, or whose act first causes Solid Waste to become subject to regulation. 1.66 Work Plan "Work Plan" shall mean the Franchisee's prepared proposal pursuant to the Request for Proposals (RFP) and identified as "Attachment G" of this Agreement. June 21, 2018 - 20 - City ofHawaiian Gardens: Draft Franchise Agreement P. 19 3 ARTICLE 2: GRANTS AND ACCEPTANCE OF FRANCIDSE 2.1 Documents The Franchise Documents consist of Chapter 6.12 through Chapter 6.15 as the same exists or may be amended in the future of the Muoicipal Code of the City of Hawaiian Gardens, this Agreement, the request for proposal response of the selected firm awarded the Franchise, and any attachments hereto. All of the provisions of the Franchise Documents are incorporated and made a part of this Agreement as though set forth in full. Nothing shall prevent the City from amending Chapters 6.12-6.15 of the Muoicipal Code or from adopting such other and fu1ther legislation as the City deems necessary or appropriate; provided, however, that the City shall give Franchisee ten (10) days, notice prior to considering any amendment to Chapter 6, if such amendment would affect costs ofrevenue under this Agreement; provided, however, failure to give such notice shall not invalidate the amendment. 2.2 Enforcement of Exclusivity • Contractor shall be responsible for enforcing the exclusivity of this Agreement (except as provided in Section 2.11 below). City shall have the right to enforce the exclusivity provisions hereof if, in its absolute and sole discretion, it chooses to do so, but shall have no obligation to do so for the benefit of Contractor or otherwise. City additionally shall have the right, but not the obligation, to request that Contractor enforce the exclusivity provisions hereof. Contractor shall have an affirmative obligation to enforce such exclusivity provisions when requested to do so by City. For example, Contractor may be asked to notify City of inappropriately placed Containers and to place warning tags on such Containers. City may direct Contractor to impound such Containers in accordance with the City's Municipal Code; Contractor may be entitled to charge Container owners City approved fees for such impounding with advance written City approval. If Contractor requests that City take administrative, law enforcement, or other legal action to protect Contractor's exclusive rights, or otherwise enforce the exclusivity of this Agreement (including the adoption of any resolution or ordinance intended to facilitate the enforcement of the exclusive rights granted herein), Contractor shall reimburse City for all administrative, law enforcement, or other legal costs and fees related to any such action. Contractor's obligation to rnimburse City shall not apply to any criminal enforcement by City. 2.3 Effective Date The term "Effective Date" shall be -the agreement start date which will commence on at 12:01 a.m .. of July!, 2018, regardless of the date which the agreement is executed. 2.4 Execution Date The date of execution is the date at which both parties sign ("execute") the agreement. 2.5 Franchise Term The term of this Agreement (the "Tenn") shall commence at 12:01 a.m., July 1, 2018 and shall expire on 11 :59 p.m. June 30, 2025. 2.6 Option to Extend June 21, 2018 - 21 - City ofHawaiian Gardens: Draft Franchise Agreement P. 19 4 The City and the Franchisee may mutually consent to extend this Agreement by three (3) additional one-year periods, thus creating a maximum ten-year Term. Franchisee may also make a proposal to the City Couocil to extend, renew, or enter into a new Agreement six (6) months prior to the end of the Term. The City is under no obligation to grant any requested extension or new agreement proposed by the Franchisee. Under no circumstance shall this agreement or any terms contained herein be modified verbally by either party. 2. 7 Grant of J<'ranchise The City grants to Franchisee and Franchisee shall have during the Franchise Term, the exclusive franchise, right, license and privilege ( except as provided in Section 2.11 below) to engage in, the business of collecting and transporting all Solid Waste and Recyclable Materials generated within the City. It is expressly understood that the Solid Waste management business is conducted by Franchisee and not City, and while City grants the right to conduct the business within the terms of this Agreement, the Franchisee must determine what personnel to employ, terms and conditions of employment; what equipment to utilize and at what cost, rates, and charges to establish for customers; and all methods, costs, obligations, and mechanisms to uodertake the terms of the franchise. 2.8 Duty To the extent that the franchise granted hereby is exclusive, it shall be so only if contractor is and shall be at all times ready, willing and able to perform its obligations uoder this Agreement, including but not limited to, collecting, transporting, and disposing of all Solid Waste generated within the City in accordance with the provisions of this Agreement and all applicable laws, rules and regulations. 2.9 Breach ofDnty If Franchisee, at any point during the term of this agreement, cannot fulfil one or more of its duties under this agreement, either partially or wholly, shall be considered a "Breach of Duty." Once a breach occurs, the City shall be entitled to terminate this agreement upon thirty (30) days' notice in addition to other fees, penalties, etc. Notice of Breach must state reasons for termination and explanation of Franchisees failure in its duties, as required, uoder this agreement. Notice of Breach and Notice to terminate may be combined into one document. Any and all notices shall be subject to the Notice requirements of Section 12.4. See section 11 for Enforcement methods, procedures, and penalties. 2.10 Annexations This Agreement shall extend to any territory annexed to the City during the Term that is not covered by an existing Solid Waste permit, license, agreement or franchise granted by another public entity shall be added hereto, except to the extent that collection by . Franchisee within that annexed territory would violate the provisions of Public Resources Code Section 49520. In such event, this Agreement shall become effective as to such area at the earliest possible date permitted by law, and City agrees that it shall cooperate with Franchisee to fulfill any requirement necessary for Franchisee to serve the annexed area. The "Maximum Rate Schedule" in Attachment B, shall be applicable to any annexed territory that Franchisee services during the term of this agreement. June 21, 2018 - 22 - City ofHawaiian Gardens: Draft Franchise Agreement P. 19 5 2.11 Scope of Franchise; Mandatory Service and Exclusions The franchise granted to Franchisee shall be exclusive within City limits such that Franchisee shall be the sole provider of general Solid Waste and Recyclable Materials hauling services to City residents and businesses. To this end, at all times during the Tenn ofthis Agreement, the City shall require the Owner of each Single-Family Residential Unit, Multi-Family Residential Unit, Commercial Unit, and Industrial Unit where Solid Waste is produced to subscribe to the collection service provided for in this Agreement and in Chapters 6.12-6.15 of the Municipal Code. The hauling services franchise herein granted shall be subject to the following exclusions: 2.11.1 Intergovernmental Immunity All (i) universities, (ii) school districts, (iii) other state agencies, (iv) any other governmental entity that is not subject to the City's police powers, and (v) the exclusivity provisions of any ordinance to be adopted by the City; 2.11.2 Self-Hauling Exclusions Self-hauling by City residents, conunercial businesses, and contractors within the City who may elect to opt out of the services provided for by the Franchisee include the.following: i. Self-haul materials, which are generated by a residential or commercial entity and delivered by that entity directly to a recycling facility, transfer station, or disposal facility. ii. Removal of materials from a premise by a contractor as an incidental part of a gardening, landscaping, tree trinuning, pruning, cleaning, maintenance, construction, or similar service offered by that contractor rather than as a hauling service, provided that the hauling is performed by the contractor itself and not a subcontracted hauling company. iii. Removal of construction and demolition debris from a construction site by the construction contractor, provided that the hauling is performed by the contractor itself and not a subcontracted hauling company. (Ord. 518 § 1, 2007). iv. Sale or Gift of Recyclable Materials. This Agreement does not prohibit any person from selling Recyclable Materials or giving Recyclable Materials away to persons or entities other than the Franchisee; however, in either instance: (I) the Recyclable Materials must be segregated from and not mixed with Solid Waste; and (2) the segregated solid waste material cannot have a contamination level of greater than 10%, measured by weight or volume. Specifically, "contamination" would encompass any putrescible or non-putrescible material not specifically targeted for segregation. A discount or reduction in price for collection, disposal and/or recycling services for any form of unsegregated or segregated Solid Waste, regardless of contamination level, is not a sale or donation of Recyclable Materials and such Solid Waste does not qualify for this exception; and v. Other Services: Niche Recycling Services. City reserves the right to enter into agreements with other entities for the collection, recycling, and disposal services not provided for in this Agreement, including but not limited to catch basin clean outs, household hazardous waste collection, and "niche" recycling services which Contractor does not currently provide; and June 21, 2018 - 23 - City ofHawaiian Gardens: Draft Franchise Agreement P, 19 6 v1. Recyclable Materials Drop Off. Recyclable Materials not "discarded" by an Owner of Premises which is disposed of at legally mandated public redemption centers that comply with all reporting and other requirements imposed by any political entity having jurisdiction over those redemption centers; and vii. Emergency Collections. The casual or emergency collection, removal, disposal or Diversion of Solid Waste by the City through City officers or employees in the normal course of their employment; and viii. Legally-Required Exemptions. Other collection, removal or disposal activities required to be exempt from mandatory franchise services pursuant to law, or entities exempt from such franchise pursuant to State or Federal law, including but not limited to Non-City governmental entities located within City boundaries. 2.12 City's Right to Direct Charges 2.12.1 General City may direct Contractor to perfonn additional services (including new Recycling or other Diversion programs, additional Solid Waste processing, etc.) or modify the manner in which it performs existing services or Bills for services. Pilot programs and innovative services which may entail new Collection methods, and different kinds of services and/or new requirements for Waste Generators are included among the kinds of changes which City may direct. Contractor acknowledges that State law may increase the Diversion requirement or require new programs during the term of this agreement and Contractor agrees to propose services to meet such new requirements. Contractor shall be entitled to either a rate adjustment or additional Contractor Compensation for providing suph additional or modified services, including a pre-tax profit factor equal to ten percent (10%) of the incremental cost of such additional or modified services. If City and Contractor cannot agree on compensation for new or additional services within ninety (90} days from the date City first requests a proposal from Contractor, then City may contract with other paities for such services, which shall be considered exempt from the exclusivity provisions of Section 2.11. 2.12.2 New Diversion Programs Contractor shall present, within thirty (30) days of a request to do so by City, a proposal to provide additional or expanded Diversion services. The proposal shall contain a complete description of the following: • Collection methodology to be employed • Processing methods • Equipment to be utilized (number of vehicles, types, etc.) • Labor requirements (number of employees by classification) • Type(s) of Containers to be utilized • Type(s) of material to be collected • Provision for program publicity/education/mai·keting • One-year projection of the financial results of the program's operations in an operating statement fonnat, including documentation of the key assumptions underlying the projections, and the support for those assumptions June 21, 2018 - 24 - City ~{Hawaiian Gardens: Draft Franchise Agreement P. 19 7 2.13 Representations and Warranties of Franchisee 2.13.1 Corporate Status Franchisee, doing business as Commercial Waste Services, Inc., a company duly organized, validly existing and in good standing under the laws of the State of California. Franchisee is qualified to transact business in the State of California and has the corporate power to own its properties and to carry on its business as now owned and operated and as required by this Agreement. 2.13.2 Corporate Authorization Franchisee has the authority to enter into and perform its obligations under this Agreement.' The Board of Directors of Franchisee (or the shareholders if necessary) have taken all actions required by law, its articles of incorporation, its bylaws or otherwise, to authorize the execution of this Agreement. The persons signing this Agreement on behalf of Franchisee have authority to do so. Entering into this Agreement does not violate any provision of any other Agreement to which Franchisee is bound. 2.13.3 Accuracy of Representations The representations and warranties made by Franchisee in its Work Plan and/or and any additional services as noted in this agreement and its Attachments are true and correct on and as of the Effective Date of this Agreement. June 21, 2018 - 25 - City ofHawaiian Gardens: Draft Franchise Agreement P. 19 8 ARTICLE 3: ADMINISTRATIVE, FRANCHISE & FEES 3.1 Franchise Fee Franchisee shall pay a quarterly fee to City equal to Ten Percent (10%) of Gross Receipts collected the preceding quarter for any franchise service, or related service, provided under this Agreement. This franchise fee is a specific public benefit remitted to the City in recognition of the granting of this franchise and is not subject to any percentage reduction or "net-of-fees" computation without the express approval of the City Council. Franchise Fee payments are due 30 days after each preceding quarter's end, up to and including the final month of this Agreement. Any under-payment or non-payment of franchise fees is subject to a late payment penalty of I 0% per month, or any fraction of a month beyond the prescribed due date. This is an agreed upon penalty that is cumulative upon any balances owing or subsequently found as owing tlrrough audit or other means. Gross Receipt breakdown shall be submitted with the Quarterly Franchise Fee payment. Failure to timely and accurately pay the Franchise Fee is considered a material breach of this Agreement. 3.2 Annual Program Payments Contractor shall make the following annual payments to the City on the anniversary date of this Agreement. Failure to make annual payments on the prescribed date is considered a material breach of this Agreement: i. AB 939 Program Payment: An "AB939 Program Payment" in the amount of twenty thousand dollars $20,000 is to be remitted by the Franchise on an annual basis to reimburse the City for costs related to compliance with State recycling mandates, City staff expense for oversight and review of Contractor recycling activities, and the cost of professional consulting services determined as necessaiy and/or beneficial by the City.; and ii. Performance Audit Program Payment: An annual payment in the amount of twenty five thousand dollars $25,000 for a third-party review and audit of contractor performance, record keeping, and fee calculations. Such an audit will verify the accuracy of franchise and curbside recycling fee payments as well as the Contractor's implementation of programs, maintenance of records, and general compliance with the terms of this Agreement.; and 3.3 Current Fees, Bond(s), Payments -Due upon Contract Execution The following actions shall constitute conditions precedent to the effectiveness of this Agreement: i. The approval, execution and effectiveness of this Agreement shall have been successfully completed as described in Section 2.3 & 2.4 hereof; and ii. In exchange for a the City granting the franchise pursuant to this Agreement, Franchisee shall pay to City a one-time administrative fee, to be paid on the Agreement Execution Date as described in Section 2.4 hereof, to reimburse the City for all costs related to the preparation of the Request for Proposals that led to the selection of the Franchise·e, and the City's legal fees (attorneys' fees and costs) and professional fees ( consultant fees and costs), incurred in the negotiation, research and drafting of this Agreement which amount shall be one hundred June21, 2018 - 26 - City ofHawaiian Gardens: Draft Franchise Agreement P. 19 9 thousand dollars ($100,000.00). Failure to submit this payment to City within the prescribed time-period equates to a material breach, and all provisions of this agreement apply. iii. The Franchisee, in executing this agreement, agrees to deposit, into an escrow account, a payment for the potential enforcement action of liquidated damages in the amount of two-hundred and fifty thousand dollars ($250,000). Proof of the availability of this amount for liquidated damages shall be due on the franchise ' agreement date of execution. The purpose of this fee shall be to cover the immediate fees and expenses that the City may incur if Franchisee materially breaches this agreement. This money shall become immediately available and paid to City within ten (! 0) days of Notification of Breach. Terms of withdrawal of liquidated damages by the City from this escrow account shall be subject to the approval by the Chief Administrative Officer. iv. The Franchisee shall submit a surety Perf01mance Bond for the seven-hundred and fifty thousand dollars ($750,000). 3.4 Future Fees In the event that City implements a new fee ( or increases an existing fee beyond the amount contemplated under this Agreement) Contractor shall be entitled to a rate adjustment in an amount sufficient to recover the fee from Customers. City may elect to have Contractor pay monthly, or on another schedule as City identifies. City may set deadlines and late fees, and additional fees would be subject to audit. Conditions to Effectiveness of Agreement. Each payment of the Annual Program Payment(s) and Franchise Fee Payments shall be accompanied by a statement setting forth the Franchisee's computations and the total of fee due. Each statement shall include the following certification executed by an officer of the Franchisee: "I hereby certify that the foregoing statement is made by me, that I am authorized to make such statement, and that, to the best of my knowledge and belief, it is true, correct and complete. " June 21, 2018 - 27 - City ofHawaiian Gardens: Draft Franchise Agreement P.200 ARTICLE 4: SOLID WASTE COLLE.CTION SERVICE OPERA TING REQUIREMENTS 4.1 General Standards The work to be performed pursuant to this Agreement shall include the furnishing of all supervision, labor, materials, equipment, tools, expertise and any other items necessary to perform the services described in this Agreement. All work shall be accomplished in a courteous, thorough and workmanlike manner and adhere to the highest standards consistent with the best practice in the industry. 4.2 Collection Routes. The Contractor shall establish and maintain Collection routes in such manner to provide for the uniform and efficient collection -of City Solid Waste from all Residential Premises and Commercial Premises on a Monday-through-Saturday basis. Residential Cait Collection routes shall maintain the Collection days in effect immediately prior to the start of service under this Agreement, unless and until City approves a change request. See Attachment A for City map by Residential Cart Collection day. City shall not be obligated to adjust parking restrictions to accommodate Collection routes. The Contractor shall not schedule City Solid Waste collection on Sundays, except as specified in this Agreement or as authorized by the Public Works Director. At all Residential Premises and Commercial Premises which require more than one (1) collection per week, the Contractor shall schedule collections at equally spaced intervals throughout the work week, or as approved by the Public Works Director. 4.3 Compliance with Transition Plan and Services In performing its obligations under this Agreement, the Contractor shall comply with the Transition Plan contained in Attachment G and shall at all times comply with the Service requirements contained in this Agreement. Failure to meet any deadlines or requirements in the Transition Plan may result in the imposition of liquidated damages per Section 9. Any changes to services shall be reflected in a formal amendment to this Agreement. The City shall have the right at any time to direct the Contractor to change, amend, modify or otherwise revise the services; provided, however, that the Contractor shall be entitled to an adjustment in an amount equal to any increased costs resulting from _such amendment, modification or revision of the services to the extent provided in Attachment B. The Contractor also may request the City to approve any such revision, which the Contractor may propose. The City's approval of any such request may be withheld or delayed in the City's sole and absolute discretion. Any such revision directed or approved by the City shall be incorporated into this Agreement and shall be evidenced by formal amendment thereto. Upon such direction or approval by the City, the Contractor shall notify all affected Service Recipients at least seven (7) days prior to implementing the revision. 4.4 Standards of Performance 4.4.1 Availability of Franchisee Franchisee has established and shall continue to maintain a local office for the purpose of receiving customer payments and handling customer inquiries, orders and complaints. The "local" office must remain in a location within fifteen (15) miles of the City boundary and having the saine telephone area code as that existing in the City. The local office shall be June 21, 2018 - 28 - City ofHawaiian Gardens: Draft Franchise Agreement P.201 open to the public between the hours of 8:00 a.m. to 5:00 p.m., five (5) days per week, Monday through Friday, including Holidays. A representative of Franchisee shall be available during office hours for communication with the public at such local office. Additionally, the Franchisee shall continue to employ the services of a telephone answering exchange for calls during non-business hours and provide a telephone system sufficient and adequate to handle calls during peak periods. The Franchisee shall provide the City's Chief Administrative Officer and the City's Police and Fire Departments with any updated emergency telephone numbers. Franchisee shall have a representative or answering service available at said telephone number every day for each 24-hour period, regardless of holidays, except those iden.tified in Section 1.38. 4.5 Residential Collections 4.5.J Residential Cart Services Collection service for Single-Family Residential Units and Multi-Family Residential Units shall occur once per week ( every Wednesday citywide) on a schedule approved by the Chief Administrative Officer. Franchisee shall have the option of proposing a new residential collection route/schedule upon approval of Chief Administrative Officer, but shall under no circumstance be allowed to charge more than the "Maximum Rate Schedule" in Attachment B. · 4.5.2 Collection Quantities The basic service level and rates specified in the Compensation Schedule shall be the default collection quantity. For single-family residential customers, and multi-family customers as designated by the City, that is the designated 96-gallon refuse, 96-gallon recycling, and 64-gallon green waste carts listed therein. For multi-family, colnmercial, and industrial customers that is a one(!) to six (6) cubic-yard bin. Collection of lesser or additional collection quantities, including the use of alternatively sized containers shall be .the right of the Franchisee's customers, provided the container size is listed in the Compensation Schedule and ascribed a specific franchise rate, and that any lesser service collection quantity is reasonably compatible with the customer's waste generation quantities. The City shall be the ultimate arbiter of collection quantity disputes between the Franchisee and its customers. · 4.5.3 Containers 1. Multi-Family Containers & Collections. Multi-Family complexes utilize one or more Franchisee Provided Container(s) (generally at least one Bin for Solid Waste) located at a central on-site location and shared by multiple Residential Units. The location of Containers and the location for automated collection therefrom in Multi Family complexes shall be mutually-agreed as between the Multi-Family site management and Franchisee, excepting that any storage or placement of Multi Family Containers in public streets or rights-of-way shall be subject to the prior written approval of the City. Multi-Family complexes consisting of five ( 5) units or more are by mandate, required to recycle pursuant to AB 341 "Mandatory Commercial Recycling". Franchisee shall process all Multi-Family Bin Waste at a fully permitted Materials June 21, 2018 -29 - City ofHawaiian Gardens: Draft Franchise Agreement P.202 Recovery Facility (MRF) and shall divert a minimum of fifty-percent (50%) of the collected waste. ii. Residential Containers & Collections. Automated collections for residential units (i.e., stand-alone Single-Family Units or Multi-Family units designated by City as eligible for cart services) shall be made from the curbside or from alleyways adjacent to the Residential Unit. Residents may elect to place Containers at an alternate collection location, if approved by Franchisee, provided that the • placement and retrieval of containers complies with the requirements of the Municipal Code. Each Single-Family unit shall receive from Franchisee, at a minimum, one Solid Waste Cart, one Recyclable Cart, and one Green Waste Cart, pursuant this document. iii. Charges for Franchisee-Provided Containers. The cost to customers for each Franchisee Provided Container (Carts, Bins or Recycle Containers) is built-in to the Maximum Services Rates attached hereto in Attachment B. 4.6 Valet Service Residents physically unable to roll their automated Carts to and from the point of collection may request valet service. Contractor will be required to remove the Carts from the backyard or other location(s) of Cart storage, to the curb for collection, and retnrn said Carts to their original storage locations by 6:00 p.m. the same day of service at no additional cost. An annual verification process will be initiated, providing evidence of physical disabilities. City and Contractor will utilize the California Department of Motor Vehicles handicap license as evidence of physical disability. If customer does not possess a driver's license, then City and Contractor shall determine another course of verification. 4.7 Low-Income Senior Citizen Discount Franchisee shall offer a low-income senior discount available to qualifying customers age 65 and older who also qualify for Edison's low-income discount (Care Program). Customers will have to show their qualifying utility bill or related information. The discount will be available only for automated residential Cart customers and will be I 0% off the standard service rate attached hereto in Exhibit "B". Low-Income Senior service level shall be 64-gallon residue Cart, 64-gallon Recycling Cart and a 64-gallon Green Waste Cart. 4.8 Organics and Food Waste Recycling (Optional) Franchises shall provide an Organics program to all Multi-Family units that are required to have a program based on AB 1826. Franchisee shall provide an optional program and pricing for implementing a Residential "Program" that includes Food Waste recycling pursuant to the recycling requirements of SB 1383 (2016). This proposal and implementation of this Program shall not be required until the first anniversary of the effective date of this agreement. 4.9 Collection of Bulky Waste June 21, 2018 - 30 - City ofHawaiian Gardens: Draft Franchise Agreement P.203 4.9.1 Residential Bulky Waste Franchisee shall provide Bulky.Waste collection to both single and multi-family residential customers, at no additional charge, on a five (5) time per year basis. Bulky Waste as defined by the City shall include electronic and universal waste items, A Customer shall have the right to five (5) Bulky Items pickups per year, with up to six (6) items per pickup. Such pickups shall take place on the regularly scheduled collection day ofresident so as reduce resident confusion. Franchisee will establish the bulky waste collection schedule with the Chief Administrative Officer prior to each contract year. Franchisee will include this schedule of bulky waste collection in their residential customer billings and bi-annual newsletter. 4.9.2 Abandoned Bulky Waste Collections Franchisee shall collect and remove at no charge any abandoned bulky waste items dropped in City public right-of-way areas, at City parks, and other public locations, Collection shall . be made within 24 hours of notice by the City or a customer of the Franchisee. City expects that the Franchisee will provide a suitable collection vehicle and have such vehicle available to perform needed collections for up to three hours per day, Monday through Friday, between 7:00 a.m. and 4:00 p.m., with no service on holidays. 4.9.3 Additional Bulky Items Service Should a residential customer require additional bulky item collection service in excess of the five bulky item collections per year or items in excess of six (6) items per pick-up, customer shall be charged a fee for such service per the Maximum Customer Rates (Attachment B). 4.9.4 Bulky Item Reporting Franchisee shall submit a monthly payment to the City identifying the following: • Name of customer • Address of customer • Identification and number of item picked up 4.10 Christmas tree Pickup Franchisee agrees to-collect Christmas trees at no additional charge to residents for a four (4) week period beginning December 26th oftlie applicable calendar year. 4.11 Mulch Give-A-Way Franchisee shall not be required to conduct this program during the first year of service. However, Franchisee shall be required to conduct no less than two (2) mulch give-a-way opportunities per calendar year beginning on the first anniversary of the effective date of Franchise agreement for city residents and no additional cost. Commercial entities and landscape firms are not subject to this program no cost program. 4.12 Public Outreach Programs Franchisee shall implement a City-approved Multi-Lingual (English/Spanish/Korean) format: public outreach to coincide with the start of Residential collection services. This public outreach must clearly establish the billing procedures, explain the billing format, clearly describe the customer's responsibilities, and provide a customer service number for June 21, 2018 - 31 - City ofHawaiian Gardens: Draft Franchise Agreement P.204 the Franchisee. In addition, Franchisee shall establish and maintain the following public educational programs and efforts in Multi-Lingual (English/Spanish/Korean). i. Initial Mailing: At least thirty (30) days prior to the start of franchise services and collection under this agreement, Franchisee shall prepare and mail to each service recipient an initial mailing explaining the transition from the existing service program to the new program as defined in this Agreement. The initial mailing shall describe changes, route changes (if any), schedule of important program dates, Recycling programs, and other pertinent information. ii. Instructional "llow-to" Packet: Franchisee shall prepare a "How-to" An information packet shall be provided to each Customer at the start of service under this Agreement and to each new Customer throughout the Agreement term. This packet shall: describe available services (including available Recycling and Diversion programs and their benefits); provide instructions for proper use of the Carts and Bins provided (such as how to place Carts or other permitted items for Collection and the types of materials to be placed in each Cart); detail holiday Collection schedules; and provide Billing and Customer service telephone numbers. This packet will contain updated information on how to use Containers, when, where and how to place Solid Waste for Collection, and whom to contact with service or Billing questions, and for Bulky Item pickups. The packet should also clearly indicate what materials, such as syringes and other HHW, should not be disposed of in these Containers. a. Additionally, beginning on the first anniversary of the effective date of Agreement, Franchisee shall be required to send another brochure including all information as required above, as well as instructions on how Customers should dispose ofHHW and Sharps, such as information on the HHW drop off facilities, Sharps program, and other available programs that are not currently considered "core" services. "Core" services shall include all programs identified in this agreement unless otherwise identified as having a start date beginning on the anniversary of the effective daJe of the Agreement. 111. City-Wide Newsletter: Franchisee shall prepare a semi-annual newsletter to be distributed to all single-family, multi-family, and commercial customers in the City. The City-wide newsletter shall be mailed to Franchisee's customers within two months of the anniversary date of this Agreement, and approximately six months thereafter, and shall be subject the review and approval by the City prior to each distribution: The newsletter shall discuss various important topics in waste management, including but not limited to local recycling programs, source reduction opportunities, and important developments in waste management practices that are pertinent to City residents. 1v. Franchisee Website: Franchisee shall develop and maintain an up-to-date website about Franchisee, its services, the parameters of any recycling or source reduction programs administered by Franchisee, and a description of any methods by which customers can contribute to higher levels of recycling and source reduction. v. Bulky Waste Program: Franchisee shall implement that Bulky Waste outreach programs described in Section 4.9 hereof. June21, 2018 - 32 - City ofHowoiian Gardens: Draft Franchise Agreement P.205 vi. Waste Diversion Outreach: Franchisee shall implement those edncational efforts regarding Waste Diversion and strategies therefore as described in Section 5, Waste Diversion, hereof. vii. Billing Changes: Franchisee will implement billing services. Franchisee shall provide/mail all cnstomers a notification within thirty (30) days of the start of the franchise Agreement, informing each customer the billing schedule and payment procedures. The notices shall be reviewed and approved by the City. viii. Oil Waste: Franchisee shall include public outreach efforts regarding Oil Waste in the semi-annual newsletter. ix. Billing Inserts: Franchisee shall include any City requested billing insert, at no cost to the City or any customer of the Franchisee, for the te1m of this Agreement, provided said insert does not increase the Franchisee's cost of postage. x. Corrective Action "Red-Tag" Notice: Contractor shall develop a corrective action notification form, or "Red-Tag" notice, for use in instances where a Customer sets out inappropriate materials for Collection, that explains the appropriate manner for Disposal of such items 4.12.1 Collection Schedule • Notice of Residential Collection Schedule: Once annually, Franchisee shall provide written route schedules and maps of the routes to the City's Chief Administrative Officer. • Changes in Residential Collection Schedule: Any changes in the route schedule shall require the prior written approval of the Chief Administrative Office. City may require changes in the route schedule for, among other things, to improve service or resolve complaints. Prior to the change of a route schedule, Franchisee shall provide written notice of the change to affected customers thirty (30) days in advance. 4.13 Commercial and Industrial Collections Contractor shall collect and remove all refuse that is placed in bins at least once per week. Contractor shall provide 1, 2, 3, 6, 30 and 40 cubic yard bins, depending upon each customer's individual needs. Contractor will also service bins equipped with compaction devices or "compactors" that facilitate those few customers that require large self-enclosed roll-off serviced compactor. Contractor shall process all solid waste collected compactor and roll-off boxes for optimum recovery of recyclable materials prior to landfilling. Contractor shall provide clean freshly painted Bins and Roll-off Boxes, free from graffiti, equipped with reflectors, and shall have the name and phone number of Contractor in letters not less than three (3) inches high on the exterior of each Bin and/or Box so as to be visible when the Container is placed for use. All Bins and Boxes must be kept graffiti free at all times. Within four (4) hours of visible or infonned sighting, Contractor shall touch-up or replace any bin or box tagged with graffiti. 4.13.1 Frequency of Commercial and Industrial Service Commercial and Industrial Units shall be provided with a mininium one-time weekly collection. 4.13.2 Commercial and Industrial Collection Locations June 21, 2018 - 33 - City ofHawaiian Gardens: Draft Franchise Agreement P.206 Unless expressly instructed by the City, Franchisee shall provide Franchisee Provided Containers only to those Commercial or Industrial Units that provide an appropriate location for such container in accordance with the Municipal Code. 4.13.3 Commercial Recycling Pursuant to AB 341, Mandatory Commercial Recycling, contractor will offer both single, stream and comingled source separated recycling opportunities to all commercial customers. Any commercial customer wishing to implement an on-site recycling program will be provided the opportunity to add commercial bin or Cart recycling to their service. Customer may be charged a fee for such service per the Maximum Customer Rates (Attachment B). Proposer shall include a complete narrative of their proposed commercial recycling program in the Work Plan section of their proposal. 4.13.4 Commercial prganics Recycling Pursuant to AB 1826, Mandatory Organics Recycling, contractor shall provide organics recycling to all commercial customers. Organics recycling, as' defined by AB 1826, includes food waste, wood waste, green waste and food soiled paper. Proposer shall include a complete narrative of their proposed Organics Recycling Program in the Work Plan section of their proposal. 4.13.5 Commercial AB 341 and AB 1826 MRF Processing Commercial properties, meeting the thresholds determined by Ca!Recycle for Mandatory Recycling, selecting not to implement an on-site AB 314 Mandatory Commercial Program Recycling or an AB 1826 Mandatory Organics Recycling Progran1, shall have all residue materials processed at a Materials Recovery Facility (MRF). Franchisee shall recover and recycle at least 50% of the collected waste. Those customers that implement AB 341 and/or AB 1826 recycling through a third-party recycler, must provide evidence to the Contractor and City that their respective program meets the requirements of CalRecycle requirements. Pricing, for the purpose of meeting AB 341 and/or AB 1826 requirements for customers refusing to implement said program, shall be charged a MRF processing and recovery fee pursuant to the Maximum Customer Rates (Attachment B). 4.14 Temporary Bin and Roll-Off Services Temporary Bin service and temporary Cart services (i.e., a Container delivered to a residential, commercial, or industrial site for the collection and removal of Solid Waste or debris) shall be provided at the frequency and location desired by the customer in accordance with the requirements of the Municipal Code. 4.14.1 Temporary Bin and Roll-OffMRF Processing Contractor shall provide exclusive permanent and temporary Bin and Roll-off Box Collection service upon request. Contractor shall process all Solid Waste Collected in Bins and Roll-Off Boxes to recover Recyclable Materials prior to landfilling. Contractor will provide standard 3, 10, 20, 30 and 40-cubic-yard standard Bins and Roll-off Boxes. The provision of compactor Roll-off Boxes, which are enclosed Containers attached to a compaction device, is not included in this Agreement. Providing Collection services for such compactor Roll-off Boxes is included. Roll-off Box service sh.all be billed at a rate June 21, 2018 - 34 - City ofHawaiian Gardens: Draft Franchise Agreement P.207 inclusive of service and disposal or processing ofup to seven (7) tons for standard Roll-off Boxes, up to nine (9) tons for compactor Roll-off Boxes, and up to ten (10) tons for clean June 21, 2018 - 35 - City ofHawaiian Gardens: Draft Franchise Agreement P.208 the procedures for processing customer complaints. City Council's decision shall be final and binding unless challenged in a court of competent jurisdiction. 4.18.3 Record of Non-Collected Materials The Franchisee shall notify customers in the event any item left for disposal is not picked up. Said notification shall be in writing, state Franchisee's telephone, address, and shall give the reason for non-collection. Reasons for non-collection may include but is not limited to the following: containers inaccessible to Franchisee (after Franchisee has made a reasonable effort to secure access); improper container or use of a non-Franchisee Provided Container; container overfilled; heavy container; or, the container includes Hazardous Waste. The Franchisee shall maintain a record of all items not collected and provide a copy of said record to the Chief Administrative Officer or his or her designee on a monthly basis. 4.18.4 Property Damage Caused by Franchisee The Franchisee shall be responsible for the cost of repairing any property damaged by the negligent or intentional conduct of its employees or agents. 4.18.5 Quality of Service Surveys The City requires that the Franchisee provide at its own expense, annually a "quality of service" survey of Franchisee's customers during the term of the Agreement. Prior to fmalizing the survey form, the City shall review the survey with the Franchisee. Results of the quality of service survey shall be reviewed with the Franchisee and used to discuss improvements in service delivery. 4.19 Collection Route Audits The City reserves the right to conduct audits of Franchisee's collection routes. The Franchisee shall cooperate with the City in connection therewith, including permitting City employees or agents, designated by the City, to follow behind the collection vehicles, and/or to dump the loads from targeted collection routes at a material recovery facility designated by the City, in order to determine waste composition. The Franchisee shall have no responsibility or liability for the salary, wages, benefits or worker compensation claims of any person designated by the City to conduct such audits. The Franchisee will be required to pay. the tipping fee at a City designated material recovery facility, for the purposes of a route audit, up to the amount contractually paid by the Contractor at the designated material recovery facility authorized under this Agreement. It will be the City's responsibility to pay any additional tipping fees. 4.20 Curbside Recycling Audits Franchisee is required to conduct quarterly waste composition audits, at no charge to the City, of the solid waste collected from residents in curbside recycling containers. The purpose of this audit is to establish the materials and their relative percentages by weight, in the residential curbside waste stream. The City and/or its designee shall have the right to be present to oversee the Franchisee while this audit is conducted. 4.21 "On-Call" Equipment and Personnel June 21, 2018 - 36 - City ofHawaiian Gardens: Draft Franchise Agreement P.209 During normal business hours, the Franchisee shall have "on-call" at least one (1) truck to handle called-in pick-ups or missed co1lections. After normal business hours, the Franchisee shall have "on-call" the necessary manpower and equipment to respond to customer emergencies that are an immediate threat to life or property. Franchisee's on-cal[ equipment and personnel shall also be available to assist the City with debris collection and removal within a· reasonable time resulting from emergencies and natural disasters, excepting that nothing in this Section shall require Franchisee to collect, haul or dispose of waste that Franchisee is not permitted to handle. 4.22 Emergency Services Franchisee shall assist City in the event of terrorist attack or major disaster, such as an earthquake, storm, riot or civil disturbance, by providing collection vehicles and drivers normally assigned to the City, at Contractor's actual costs. Contractor shall cooperate with City, county, state and federal officials in filing inf01mation related to a regional, state or federally-declared state of emergency or disaster or terrorist attack as to which Contractor has provided equipment and drivers pursuant to this Agreement. 4.23 Hours of Operation 4.23.1 Residential Hours Collection se1vices at each Single-Family Residential Unit and Multi-Family Residential Unit shall not start before 6:00 a.m. nor continue after 6:00 p.m. of any day. 4.23.2 Commercial Hours Collection services at Commercial and Industrial Units shall not start before 6:00 a.m. nor continue after 6:00 p.m. of any day. 4.23.3 Revisions to Hours City may, from time to time, revise the collection hours specified in this Agreement by duly adopted resolution. June 21, 2018 - 37 - City ofHawaiian Gardens: Draft Franchise Agreement P.210 ARTICLE 5: WASTE DIVERSION 5.1 Solid Waste Diversion AB 939 currently sets the directive of diverting fifty percent (50%) of the City's Solid Waste. If the City fails to implement its required plans to achieve the aforementioned directive under AB 939, the California Integrated Waste Management Board ("Board") may impose administrative civil penalties of up to TEN THOUSAND DOLLARS ($10,000.00) per day until the City implements its plans. The City requires the franchisee to meet or exceed this State mandate by diverting fifty percent (50%) of the solid waste collected under this franchise agreement. Furthermore, City anticipates that the State Legislature will adopt new legislation that will increase the minimum diversion requirement. Upon the effective date of any new legislation that affects the diversion requirements currently imposed by AB 939, Franchisee agrees to implement a revised or new diversion program meeting such amended legislative requirements. Failure to implement an amended Diversion program based upon new State legislation mandating waste diversion levels shall constitute a Material Breach of this Agreement. 5,2 Construction and Demolition Waste Diversion. In addition to meeting the solid waste diversion requirements of Section 5.1 above, City wishes to meet the construction and demolition waste diversion goals, established by SB 1374 (2002) and the current year California Green Building Code recycling requirement, by diverting 75% of construction and demolition waste materials. The Franchisee is required to meet a 75% diversion level for all construction and demolition wastes collected under this Agreement. A failure to reach this diversion goal, equates to a material breach of this agreement. 5.3 Waste-to-Energy Diversion As directed by the City, Franchisee shall take residue from the processing of refuse to a waste-to-energy facility so that the City receives the maximum allowable diversion or disposal avoidance credit available through CalRecycle'or its successor agency. 5.4 SHARPS Diversion This program shall become effective on the first anniversary of the effective date of this agreement. Franchisee shall provide mail-in containers to residents requesting such containers for the purpose of properly disposing of medical needles or other wastes defined as SHARPS by CalRecycle or its successor agency. This service shall be known as the "SHARPS Program" and will be provided at no cost to the City or its residents. Franchisee shall publicize the SHARPS Program in all semi-annual newsletters and on its website to ensure that City residents are aware of this program and how to participate. 5.5 Maintenance of City AB 939 Programs The Franchisee shall be responsible to maintain all of the recycling and diversion programs established within and by this Agreement. A failure to maintain the diversion programs established by this agreement, equates to a material breach of this agreement. June 21, 2018 - 38 - City ofHawaiian Gardens: Draft Franchise Agreement P.211 5.6 Franchisee Waste Diversion Responsibilities 5.6.1 Cooperation and Education The Franchisee shall cooperate with the City's efforts to develop and implement public education and information programs designed to promote Source Reduction, Recycling and other waste reduction activities in general as well as specific Waste Diversion strategies. Franchisee shall have a bi-lingual (English/Spanish/Korean) public education program in place where it will distribute flyers and leaflets to residences of the City (free of charge) pursuant to Section 4 of this Agreement. Additionally, Franchisee will visit schools and make presentations on the proper disposal of waste and the importance of Recycling. 5.6.2 Information/ "How-To" Video Contractor shall develop, produce and provide for customer viewing, an informative How To video at its sole expense. The produced video shall inform residential and commercial customers of program services available, recycling opportunities, and general information on billing and customer service info1mation. 5. 7 Implementation of Strategies and Penalties The Franchisee shall inlplement the strategies jointly developed and agreed to by the Franchisee and the City. City acknowledges that to meet the mandates of AB 939, additional and significant legislation affecting the disposal of Solid Waste not covered by this Agreement may be required. A failure to perform its obligations under this section, equates to a material breach of this agreement and City shall be entitled to all enforcement actions under this agreement. Additionally, if Franchisee's failure to perform its obligations under this Agreement results in the imposition of penalties against the City pursuant to any state-mandated program, Franchisee shall reimburse the City for any such fine within thirty (30) days of imposition of such fme or penalty.· 5.8 Waste Diversion and Disposal Reporting Requirements The Franchisee shall comply with the Waste Diversion reporting requirements established by the City. Franchisee shall provide City with monthly, quarterly and amrnal reports in a form acceptable to the City and adequate to meet City's reporting requirements to CalRecycle on compliance with AB 939, including a breakdown of the tons collected, tons diverted, and tons disposed, by service type prescribed by this Agreement. Franchisee further agrees to provide program specific data required by the City to meet reporting requirements to any Federal, State, or local entity having the authority to request such data. Franchisee shall maintain accurate records of all date required to fulfill the requirements of this section. All reports and reporting fo1mats shall be approved by the Chief Administrative Officer or his/her designee. All report submittals shall be in an electronic format approved by City, compatible with City's software at no additional charge. Monthly reports shall be submitted within thirty (30) days after the end of the reporting month. Quarterly reports shall be submitted within thirty (30) days of the reporting quarter. June 21, 2018 -39- City ofHawaiian Gardens: Draft Franchise Agreement P.212 Annual reports (for which a date is not otherwise specified in this Agreement) shall be submitted within twenty (20) calendar days after the end of the calendar year, by January 20th. 5.8.1 Monthly Reports Monthly reports shall include, at a minimum: i. Solid Waste tonnage collected by Franchisee, separated by service sector (Residential, Commercial, fudustrial, Construction & Demolition, and Temporary Services. Report will indicate the tons collected, tons processed, tons recycled and the tonnage at the location of final disposition. ii. Tonnage reports shall indicate the type of waste collected, (e.g. Refuse, Recycling, Green Waste) diverted, and the facilities where the tons were processed or disposed. a. Any and All Certified Weight Tickets must be retained for the entire period of Agreement plus 4 years. . b. If Franchisee utilizes any fadlity(s) that does not have Certified Scales and/or the ability to print certified weight tickets, Franchisee must have written authorization from the Chief Administrative Officer prior to utilizing said facility(s). Activities contrary to this section constitutes a materials breach. iii. Customer Counts: The number of residents, commercial, industrial, and construction/Demolition accounts serviced iv. Number of missed pickups and the actions taken to remedy the missed collection v. Warning "Tag" notice report detailing the address, service type, issue/incident of warning tag and resolution vi. Complete list of each disposal and non-disposal facility utilized for the reporting period vii. Complaint log for the reporting period per this document viii. Description of all outreach activities conducted by Contractor, with copies bf outreach materials ix. On-Site Technical assistance log, including location address, date, contacted person and discussion notes x. Franchisee recommendations for City 5.8.2 Quarterly Reports Quarterly reports shall include, at a minimum, the information otherwise reported monthly, including the following: 1. Customer Counts: The number of residents, commercial, industrial, and construction/Demolition accounts serviced ii. Number of missed pickups and the actions taken to remedy the missed collection iii. Warning "Tag" notice report detailing the address, service type, issue/incident of warning tag and resolution 1v. Complete list of each disposal and non-disposal facility utilized for the reporting period v. Complaint log for the reporting period this document v1. Description of all outreach activities conducted by Contractor, with copies of outreach materials June 21, 2018 - 40 - City ofHawaiian Gardens: Draft Franchise Agreement P.213 vii. On-Site Technical assistance log, including location address, date, contacted person and discussion notes viii. Franchisee reconunendations for City 5.8.3 Annual Report Annual reports shall include, at a minimum, the infonnation otherwise reported monthly and quarterly, including the following: i. Number of Containers in service as of the last day of the calendar reporting year. (December 31 '~ including the Cart size, Bin Size, frequency, and type of material serviced. ii. Updated route schedules iii. Vehicle list for each waste sectors; report shall include vehicle type, model year, fuel type, vehicle number and license plate number 5.9 Failure to Meet Diversion Requirement If Franchisee fails to divert the required amount of the City's Solid Waste, as described in this Agreement, this shall be considered a Material Breach, and City may elect, in its sole discretion, to terminate this Agreement with notice in writing (Section 12.4) if Franchisee breaches this agreement as identified under this agreement. Franchisee agrees to continue performance under this Agreement, ifrequested by City, until City hires a new contractor. 5.10 Recycling Program 5.10.1 Recycling Containers Franchisee shall conduct a single stream commingled collection of Recyclable Mate1ials. One 96-gallon Franchisee provided Cart shall be used at each Residential Unit receiving curbside service for collection of commingled Recyclable Materials ("Recyclable Container"). Every Recyclable Container shall be clearly labeled. Residential Units shall plape all Recyclable Materials within such Recyclable Containers as directed by the Fralnchisee; to this end, concurrent with Franchisee's delivery of a Recyclable Container to any Residential Unit, Franchisee shall provide instructions on the use of the Recyclable Container. Franchisee shall, at no charge, replace any Franchisee Provided Containers which become unusable by reason of normal conditions of wear and tear. 5.10.2 Ownership of Solid Waste and Recyclable Materials Except as otherwise provided by law, once Solid Waste, Refuse, Recyclable Materials and/or Green Waste have been collected by Franchisee, ownership transfers to Franchisee, Franchisee is hereby granted the right to retain, recycle, compost, dispose of and otherwise use such waste, or any part thereof, in any lawful fashion or for any lawful purpose desired by Franchisee. Subject to the provisions of this Agreement and excepting any material which is not a waste material, and which was inadvertently discarded, Franchisee shall have the right to retain any benefit or profit resulting from its right to retain, recycle, compost, dispose of or use the refuse which it collects. Solid Waste and any other material which is disposed of at a Disposal Site or sites (wheilier landfill, transformation facility, transfer station or material recovery facility) shall, as between the City and Franchisee, remain the responsibility of the Franchisee, and Franchisee shall retain ownership of the same. June 21, 2018 -41 - City ofHawaiian Gardens: Draft Franchise Agreement P.214 5.10.3 Recycling Frequency Franchisee shall collect Recyciable Materials from Residential Units once each week from Franchisee Provided Containers. Franchisee shall collect Recyclable Materials from Multi Family Residential Units, Commercial and Industrial Units at a reasonable frequency to be determined by the Franchisee. 5.10.4 Residential Recycling Location Franchisee shall collect Recyclable Materials set out in Recyclable Containers by Residential Units or City-designated Multi-Family Units from the curb or other Franchisee approved location. 5.10.5 Recycling Revenue Franchisee shall be entitled to all revenue produced from the sale of Recyclable Materials collected, salvaged or purchased by Franchisee. Furthermore, Recycling Revenues are not considered gross receipts subject to City Franchise Fee. 5.10.6 Franchisee as Authorized Recycling Agent City hereby designates Franchisee as its authorized recycling agent for the purposes of conducting recycling activities within the City pursuant to the terms of Public Resources Code Section 40105. Notwithstanding the foregoing, Franchisee at all times, shall be and remain independent from the City. June 21, 2018 - 42 - City ofHawaiian Gardens: Draft Franchise Agreement P.215 ARTICLE 6: VEHICLES, EQUIPMENT AND PERSONNEL 6.1 Vehicles 6.1.1 General On or before the Execution Date of this Agreement, Franchisee shall provide evidence of a fleet of used clean-air collection vehicles sufficient in number and capacity to perform efficiently the work required by this Agreement in strict accordance with its terms. Franchisee, during the first twelve (12) months of the Agreement, may operate with used clean-air collection vehicles no older than seven years of age. If the fleet is composed of used vehicles, they shall be no older than eight (8) years of age at any time during years two (2) through ten (I 0) of the Agreement. Collection vehicles must meet all applicable local, state, and federal air quality laws, rules, and regulations, including, but not limited to, South Coast Air Quality Management District Rule 1193 relating to alternative fueled trash collection equipment. Additionally, no later than the Franchise Execution Date of this Agreement, Franchisee shall provide evidence of a purchase order for a fleet of new clean-air collection vehicles sufficient in number and capacity to perform efficiently the work required by this Agreement in strict accordance with its terms. The delivery of new vehicles must be on or before the thirteenth (13) month of this Agreement. Any failure to perform completely under this section will be considered a Material Breach. 6.1.2 Truck Bodies All truck bodies used by Franchisee shall be constructed of metal, shall be watertight and leak-proof, and shall be so constructed as to prevent odors or the falling, leaking or spilling of Solid Waste, Recyclables, or other materials. Each vehicle shall carry at all times a broom and shovel to be used for the immediate removal of any spilled material. Each vehicle shall also cany a fire extinguisher and first aid kit. 6.1.3 Backup Alarm Each vehicle used for collecting, hauling or disposing of Solid Waste or Recyclables shall be equipped with an audible warning device that is activated when the vehicle is backing up. 6.1.4 Gross Vehicle-Weight Limit No vehicle used for collecting, hauling or disposing of Solid Waste or Recyclables shall be loaded ih excess of the manufacturer's gross vehicle weight rating or in excess of the maximum weight specified by the California Vehicle Code, whichever is less. Evidence of the manufacturer's name and gross vehicle weight rating shall be maintained in, or upon, every vehicle. 6.1.5 Vehicle Identification All vehicles used in the performance of this Agreement shall bear the Franchisee's name, phone number and vehicle number in minimum lettering of three (3) inches. Contractor shall have a vehicle billboard on at least one side with frames capable of securing signs measuring 29 3/16 inches by 93 3/16 inches or other dimensions approved by City. June 21, 2018 - 43 - City ofHawaiian Gardens: DroJt Franchise Agreement P.216 Franchisee shall prepare and install signs promoting Recycling and Diversion with text and graphics approved by City. 6.1.6 Residential Service Vehicles Vehicles used for Residential collection services shall be fully automated side-loading refuse trucks, using a fully mechanized arm to pick up and dump automated waste collection containers. Drivers shall not be required to exit the vehicle to assist with securing the containers to, or lifting the containers into, the refuse collection truck. 6.1.7 Alternative Fuel Vehicles The Franchisee shall use alternative fuel vehicles per the terms of Section 6.1 of this agreement, and as approved by the South Coast Air Quality Management District for all collection services. Vehicles shall meet all requirements specified per AQMD Rule 1193 as it may be amended from time to time. 6.2 Vehicle Maintenance and Appearance 6.2.1 Vehicle Inventory Within thirty (30) days of the Effective Date of this Agreement, again on such date within twelve months of the Effective date when the entire alternatively fueled fleet of collection vehicles are in service, and on an annual basis thereafter on the anniversary of the Agreement effective date, Franchisee shall provide City with an inventory of vehicles used in the performance of this Agreement. 6.2.2 Preventive Maintenance and Repair Program Franchisee shall develop and have available for City review a complete and comprehensive preventive maintenance and repair program. Franchisee shall perform all scheduled maintenance functions in accordance with the manufacturer's specifications and schedule and shall inspect each vehicle daily to ensure that all equipment is in good working order. Franchisee shall keep accurate records of all vehicle maintenance and repairs, recorded according to date and mileage, nature of maintenance or repair and the signature of a maintenance supervisor or mechanic that the maintenance or repair has been properly performed. Franchisee shall make such maintenance records available to City on request. 6.2.3 Vehicle Cleaning Vehicles shall be washed completely at least once a week and steam-cleaned on a regular basis so as to present a clean appearance and minimize odors, but in no event less than once a month. 6.2.4 Vehicle Storage No vehicle used by Franchisee in performance of this Agreement shall be stored on any public street or other public property in the City. 6.2.5 Container Condition Franchisee at its sole cost and expense shall maintain all Franchisee Bins and Caits in good condition and repair as needed and shall clean and paint each container ammally. More frequent cleaning and painting shall be conducted by Franchisee if needed. Franchisee shall, at no charge, replace any Franchisee Provided Containers (Carts or Bins) which June 21, 2018 - 44 - City ofHawaiian Gardens: Draft Franchise Agreement P.217 become unusable by reason of normal conditions of wear and tear. During all times that a · Franchisee Provided Container is in the custody and control of Franchisee, Franchisee shall not store such Container in or on public streets or rights-of-way. All Bins and Boxes must be 1kept graffiti free at all times. Within four ( 4) hours of visible or informed sighting, Contractor shall touch-up or replace any bin or box tagged with graffiti. 6.3 Inspections 6.3.1 Initial City Inspection Within the first thirty (30) days and at any time during the term of this agreement, within a twenty-four (24) hour period, and/or following the date Franchisee provides a copy of its Vehicle Acquisition Plan to City or any update thereto; the City may inspect Franchisee's vehicles for the purpose of determining the adequacy of Franchisee's Vehicle Acquisition Plan for any reason to confirm vehicles are in compliance with this agreement, in addition to inspecting vehicles for safety, sanitary purposes, and are of good appearance. 6.3.2 City Inspections Franchisee shall give the City at least fifteen (15) days prior written notice of any vehicle inspection to be performed by the California Highway Patrol ("CHP") and the City may elect to observe the CHP inspection. Without limiting the City's right to observe the CHP inspections, City reserves the right to cause any vehicle used in performance of this Agreement to be inspected and tested at any commercially reasonable time and in such manner as may be appropriate to determine that the vehicle is being maintained in compliance with the provisions of the Municipal Code and the State Vehicle Code, including but not limited to California Vehicle Code Sections 27000(b), 23114, 23115, 42030, 42032, and all Vehicle Code Sections regarding smog equipment requirements. City may direct the removal of any vehicle from service if that vehicle is found to be in nonconformance with applicable codes. No vehicle directed to be removed from service shall be returned to service until it conforms with applicable codes and such conf01mance has been acknowledged by City. The City may elect in its sole discretion to hire an independent contractor to perform a comprehensive inspection of Franchisee's vehicles. If the City hires an independent contractor to perform the inspection on behalf of the City, the Franchisee shall pay for the cost of such inspection. City shall act pmdently in requesting any such inspection. 6.3.3 Brake Inspections The brake system of each vehicle used in performance of this Agreement shall be inspected bi-annually by a current CHP officer/inspector and shall comply with State law. Notice of certification shall be filed with the City within thirty (30) days after each such certification. Failure to submit the required certification shall be grounds for terminating this Agreement. 6.3.4 Correction of Defects Following any inspection, the Chief Administrative Officer shall have the right to require Franchisee to take out of service any vehicles and equipment not in good working order and cause Franchisee to recondition or replace any vehicle or equipment found to be unsafe, unsanitary or unsightly within thirty (30) days of notification of defect in such vehicle or equipment. The Chief Administrative Officer's determination may be appealed to the City Council. City Council determination shall be final. June 21, 2018 - 45 - City ofHowaiian Gardens: Draft Franchise Agreement P,218 6.4 Personnel 6.4.1 General Franchisee shall furnish such qualified drivers, mechanical, supervisory, clerical and other personnel as may be necessary to provide the services required by this Agreement in a courteous, safe and efficient manner. 6.4.2 Driver Qualifications All drivers shall be trained and qualified in the operation of collection vehicles and rpust have in effect a valid license, of the appropriate class, issued by the California Department of Motor Vehicles. 6.4.3 Uniforms and Identification Badges Franchisee shall require its drivers and all other collection personnel to wear a suitable and appropriate uniform as a means of identifying the employee: All other employees of Franchisee who come into contact with the public shall carry suitable identification badges or cards upon their person. 6.4.4 Employee Appearance and Conduct All employees, while engaged in the collection of Solid Waste or Recyclables within the City or otherwise engaged in collection services described in this Agreement, shall be attired in uniform. At least one member of every collection truck crew shall be able to read and speak English. Franchisee shall use its best effo11s to assure that all employees present a neat appearance and conduct themselves in a comieous manner. Franchisee shall regularly train its employees in customer courtesy, shall prohibit the use of loud or profane language, and shall instruct collection crews to perform the work as quietly as possible. If any employee is found not to be courteous or not to be performing services in the manner required by this Agreement, Franchisee shall take all appropriate corrective measures. 6.4.5 Background Check The City reserves the right to perform a security and identification check through the City's Police Department upon Franchisee and all its present and future employees, in accordance with accepted procedures established by the City,. or for probable cause. 6.4.6 Safety Training Franchisee shall provide suitable operational and safety training for all its employees who use or operate vehicles or equipment for collection of Solid Waste or who are otherwise directly involved in such collection. Franchisee shall train its employees involved in Solid Waste and/or Recycling collection to identify, and not to collect, Hazardous Wastes. Franchisee and its employees shall comply with the terms of all contracts between the Los Angeles County Sanitation District and any Disposal Site that is used by Franchisee. 6.4. 7 Safety All work performed pursuant to this Agreement shall be performed in a manner that provides safety to the public and meets or exceeds safety standards outlined by the California Construction Safety Orders under the State of California Code of Regulations ("CAL-OSHA"). City reserves the right to issue restraint or cease and desist orders to June 21, 2018 - 46 - City ofHawaiian Gardens: Draft Franchise Agreement P.219 Franchisee when unsafe or harmful acts are observed or reported to City. Franchisee shall instruct its employees to report immediately any hazardous conditions or .Hazardous Wastes they observe within the City during the course of their work to the City. 6.4.8 No Gratuities Franchisee shall not permit its employees to demand or solicit, directly or indirectly, any additional compensation or gratuity from members of the public for the work performed by those employees pursuant to this Agreement. June 21, 2018 -47 - City ofHawaiian Gardens: Draft Franchise Agreement P.220 ARTICLE 7: FRANCHISEE'S COMPENSATION 7.1 Maximum Rate Schedule In Attachment B, which is incorporated herein by this reference ("Maximum Rate Schedule"), the City has approved the maximum service rates which may be charged by Franchisee to its customers in the City. The Maximum Rate Schedule will become effective on Franchise effective start date. Franchisee shall not receive any other fees or compensation for the services to be performed pursuant to this Agreement in excess of those provided in the Maximum Rate. But, under no circumstance shall Franchisee be permitted to adjust any rate proposed in their submitted Proposal during the first year of services. 7.2 Rate Composition During the Term of this Agreement, all franchise rates will be divided into two rate components: "Collection" and "Disposal". Each component breakdown must be disclosed to the City with the initial rates for this Agreement and as part of any subsequent request for rate increase by the Franchisee. Such collection components are not required to be listed in franchise rate sheets or included on billings to the Franchisee's customers. 7.3 Adjustments to Maximum Rate Schedule 7.3.1 General Franchisee shall be entitled to request a rate adjustment on July 1, 2019 and annually thereafter, per the requirements of the Maximum Rate Schedule as identified in Attachment B. The Maxnnum Permissible Rates may be adjusted as identified in Attachment B and per the requirements of this Section. A rate increase shall be subject to the acceptance of the City and compliance with Proposition 218 as provided in Section 7.4. 7.3.2 Adjustment to Collection Component of Rates Subject to adoption in accordance with Proposition 218, the "Collection Component" of rates shall be adjusted to reflect 90% of the "Percentage Change in CPI". "Percentage Change in CPI" shall mean the percentage change in the All Urban Customers, Los Angeles, Riverside, Orange County index, for the previous 12-Month period ending in September. 7.3.3 Adjustment to Disposal Component of Rates Subject to adoption in accordance with Proposition 218, the "Disposal Component" ofrates shall be adjusted only for increased costs to the Franchisee from landfill, transfer, Materials .Recovery Facility (MRF) and/or transformation facility tip fee adjustments. For the rate adjustment period under review, the Franchisee is responsible for submitting substantiation of any such cost increases for City review. The City shall have the right to solicit bids from other landfill(s ), transfer, or transformation facilities and to require the Franchisee to utilize said facility and/or incorporate said facility rate into the Disposal Component adjustment of franchise rates. Throughout the term of this agreement, City shall maintain its ability to direct changes to Franchisees route and choice of facilities for purposes of processing and/disposing of material. June 21, 2018 - 48 · City ofHawaiian Gardens: Draft Franchise Agreement P.221 7.3.4 Extraordinary Rate Increase There shall be no Extraordinary Rate increases during the entire term of this agreement. An Extraordinary rate increase shall be considered "extraordinary" if the request is: over the allowable adjustment percentage/formula as stated in this section, and/or Attachment · B, and/or is unsubstantiated in any way. Any attempt to amend this contract for the purposes of Franchisee seeking an Extraordinary Rate Increase(s) shall be considered a Material Breach. 7.4 Proposition 218 Process for Adjustments to Maximum Rate Schedule 7.4.1 . Compliance with Proposition 218 Required Further adjustments and/or increases to the Maximum Rate Schedule in addition to those identified in Section 7.3, above, are strictly subject to the assent ofthe City and compliance with Proposition 218. To this end, the City will only approve, and process proposed adjustments to service rates applicable to Residential Units if such proposed adjustments are consistent with the agreed-upon methodology established in Section 7.3. More generally, City intends to comply with all applicable laws, including without limitation Proposition 218, concerning the setting of adjustments to the Maximum Rate Schedule under this Agreement. 7.4.2 Indemnification Franchisee shall indenmify, defend and hold harmless the City, their officers, employees, agents and volunteers, (collectively, indemnitees) from and against all claims, damages, injuries, losses, costs, including demands, debts, liens, liabilities, causes of action, suits, legal or administrative proceedings, interest fines, charges, penalties and expenses (including attorneys' and expert witness fees, expenditures for investigation, and administration) and costs or losses of any kind whatsoever paid, imposed upon, endured or suffered by or assessed against Franchisee or any of the indenmitees resulting in any form from the City's establishing maximum rates for service under this Agreement or in connection with the application ofCalifomia Constitution Article XIIIC and Article XIIID to the imposition, payment or collection of rates and fees for services provided by Franchisee under this Agreement. Notwithstanding the foregoing, this indenmity shall not . extend to any portion of the rates that is not associated with Franchisee's costs in providing service, such as governmental fees, franchise fees or charges, nor shall it apply to any loss arising directly from the negligence of City, its officers and employees. Nothing herein is intended to imply that California Constitution Articles XIIIC or XIIID, apply to the setting of rates for the services provided under this Agreement, rather this Section is provided merely to allocate risk of loss as bytween the Parties. 7.4.3 Pass-Through of Proposition 218 Compliance Costs Franchisee shall pay for all costs of Proposition 218 compliance, including but not limited to the costs of Proposition 218 notices and hearings. Franchisee may, if permitted by law, pass its actual costs of Proposition 218 compliance on to customers through service rates if and only if, such pass-through is duly noticed and included as part of the service rates adopted through a Proposition 218 process. June 21, 2018 - 49 - City ofHawaiian Gardens: Draft Franchise Agreement P.222 7.4.4 Notice oflncreases Franchisee shall give thitty (30) days prior written notice of any duly-adopted rate increases to all customers of the increase before such increase may become effective. 7.4.5 City Not Obligated to Approve Increase City has no legal obligation to accept Maximum Rate Schedule adjustments proposed by Franchisee. While Franchisees' failure to comply with the terms hereof could be a Material Breach leading to termination of this Agreement, in no case will City's failure to approve any specific Maximum Rate Schedule adjustment be a defanlt hereunder, and City bears no liability to Franchisee for any damages suffered by Franchisee as a result of the failure to pass new Maximum Rate Schedules or adjustments thereto. Accordingly, the City Council is completely free within its police powers to exercise its discretion in considering such matters, and the City has not contracted away any of its police powers or duties to protect the public health, safety or general welfare of its citizens pursuant to State and Federal law. 7.5 Billing Franchisee shall be responsible for all billing and collection concernit1g placement of delinquent accounts on the tax rolls. Notice of billing procedures shall be given to all customers pursuant to Section 7 and 8 above, and annually thereafter. Franchisee shall have procedures for on-line payment, payment by credit card, and similar customer services. Franchisee shall provide itemized bills, clearly showing charges for all classifications of services, including any charges for late payment. Multi-Family Residential Units, Commercial and Industrial Unit accounts receiving collection services from Franchisee shall be billed by the Franchisee at the end of the month in which service is provided. Single Family Residential Unit accounts receivit1g collection services from Franchisee may be billed by the Franchisee quarterly as follows: For the quarter in which services are rendered, Franchisee shall bill thirty (30) days into the quarter, and the bill shall be due sixty (60) days thereafter at the end of that quarter. Franchisee shall meet with City to make specific arrangements for commencement of billing. 7.6 Delinquent Accounts 7.6.1 Residential Units Franchisee shall provide at least three (3) monthly, written notices of delinquency/past-due account status to the occupants of any R.esidential Unit with a delinquent account and Franchisee shall otherwise make diligent efforts to resolve said account delinquencies, including but not limited to the reasonable use of a collection agency. Further, Franchisee shall be entitled to collect late charges at the rate of 1.5% per month and, in addition, to charge a reasonable rate for the redelivery of Franchisee Provided Containers. If, after Franchisee's exercise of diligent efforts to collect a delinquent account, a Residential Unit remains delinquent, Franchisee shall have the right (without obligation) to request placement of the delinquent account onto City tax rolls. Said right to place delinquent accounts onto City tax rolls shall occur no more than once-per-year at a tinle, and in a maffiler, coordinated with the City's regular processing of tax liens. 7.6.2 Industrial and Multi-Family Residential Unit Accounts June 21, 2018 - 50 - City ofHawaiian Gardens: Draft Franchise Agreement P.223 City may pennit Franchisee to discontinue service to Commercial, Industrial, and Multi Family Residential Units whose accounts are more than ninety (90) days past due. Franchisee shall be entitled to collect late charges at the rate of one and one-half. percent (1 ½%) per month and, in addition, to charge a reasonable rate for the redelivery of Franchisee Provided Containers. These delinquent accounts may also be placed on tax rolls. 7.7 No Waiver of City Remedies to Address Public Nuisance Should Franchisee terminate service to any customer in the City, nothing herein waives or supersedes the City's rights to initiate code enforcement action(s) in response to the build up, long-term stagnation, or misplacement of Solid Waste as a result of said termination of Franchisee's service. In addition, the City and Franchisee shall, at the option of either party, meet and confer in good faith to resolve any matters of public nuisance or Solid Waste build-up that resulted from a termination of service by Franchisee. June 21, 2018 - 51 - City ofHawaiian Gardens: Draft Franchise Agreement P.224 ARTICLE 8: ACCOUNTING AND RECORDS 8.1 Financial Statements City's Chief Administrative Officer may elect to review Franchisee's annual financial statements. Franchisee shall have financial statements annually prepared. Within thirty (30) days of a City request, Franchisee shall allow the Chief Administrative Officer, his/her designee and/or an auditor selected by the City to review copies of the financial statements at the Franchisee's local office or other such mutually-agreeable premises of Franchisee. City and Franchisee agree to use reasonable efforts to protect the confidential nature of the Franchisee's financial statements. 8.2 Inspection and Retention of Franchisee's Accounts and Records Franchisee's records of customer complaints, AB 939 compliance records, maps, billing records, gross income, franchise fee payments, curbside recycling payments, and customer pay1nent histories shall be available at the Franchisee's principal local office as set forth in this agreement at any time during regular business hours for inspection on twenty-four (24) hours' notice, and/or perfmmance of financial review of Franchisee's records by the City or its duly authorized representative in accordance with the Agreed Upon Procedures ("Audit" and is associated with standard audit procedures), for a period of five (5) years following the close of the Franchisee's fiscal year. Franchisee shall provide City with a copy of any requested record at no cost to City. Nothing in this Agreement shall interfere with any legal requirement that such records be kept for a longer period of time. Franchisee shall not destroy or discard any records pertaining to this Agreement without the Approval of the City. Franchisee shall keep all records related to this agreement on file for a period of four (4) years past the termination of this agreement. 8.3 Cost of Agreed Upon Procedures The cost of the annual Agreed Upon Procedure ("Audit") of Franchisee's books and records is compensated through the Performance Audit Program Fee paid annually to the City by the Franchisee. This Performance Audit Program Fee is also payment for reasonably expected City costs to review Franchisee's request for an increase in rates under the Maximum Rate Schedule. Should the City's performance of an Agreed Upon Procedure disclose that a requested rate increase contains any inaccurate data or cost claims that are not properly substantiated, the Franchisee will be responsible to reimburse the City for all costs incurred to correct data submissions or substantiate cost claims and shall be considered a Material Breach. 8.4 Audit Findings: Payments and Refunds Should the performance of an Audit by the City, disclose that any City fee payable by the Franchisee was underpaid or that customers were overcharged for the period under review, Franchisee shall pay to City any underpayments and/or refund to Franchisee's customers any overcharges within 15 days of a City issued notice. Should the Audit identify a discrepancy of 3% or more in any section of the audit; this will be considered a Material Breach and all provision tmder this agreement related to breach shall be applicable, including but not limited to: agreement tennination, liquidated damages, hiring of June 21, 2018 - 52 - City ofHawaiian Gardens: Draft Franchise Agreement P.225 replacement franchisee, etc. Should the performance of an Audit by the City disclose that any City Fees were overpaid, City shall promptly refund to Franchisee the amount of the overpayment. June 21, 2018 - 53 - City ofHawaiian Gardens: Draft Franchise Agreement P.226 ARTICLE 9: ENFORCEMENT OF AGREEMENT 9.1 City Right to Terminate After engaging in the procedures set forth in Sections 9.2 - 9.6, the City shall have the right to terminate Franchisee's franchise and this Agreement upon Franchisee's breach of any of its material obligations under this Agreement. The City's right to terminate shall be in addition to any other remedy provided in this Agreement or provided by law and shall include, but not be limited to, any of the events of default set forth in this Section 9. I. Notwithstanding the foregoing, the following specific events of default by Franchisee may at the City's discretion result in immediate termination of the franchise without compliance with Sections 9.2- 9.6 of this Agreement: i. If Franchisee practices, or attempts to practice, any willful fraud or deceit upon the City. Both parties agree and understand that any failure to disclose information material to the performance of this Agreement shall constitute a breach. ii. Should the Franchisee or any of its officers, directors, shareholders, subsidiaries, affiliates, employees or agents be or have been fouud guilty of felonious conduct related to this franchise agreement, illegal transport or disposal of Hazardous Waste, or bribery of public officials, the City reserves the uuilateral right to terminate this Agreement or to impose such other sanctions (which may include financial sanctions, temporary suspensions, or any other condition deemed appropriate short of termination) as it shall deem proper. The term "found guilty" shall be deemed to include any judicial determination of guilt including, but not limited to, pleas of "guilty", "nole contendere", "no contest", or "guilty to a lesser charge" entered as part of a plea bargain. ii. If Franchisee willfully violates any orders or rulings of any regulatory body having jurisdiction over Franchisee, provided that Franchisee may reasonably contest any such orders or rulings by appropriate proceedings conducted in good faith, in which case no breach of this Agreement shall be deemed to have occurred iii. If Franchisee fails to make any payments or to pay any penalties required to be made or paid by Franchisee pursuant to this Agreement · iv. If Franchisee for any reason ceases to provide Solid Waste management services as required under this Agreement over all or a substantial portion of its franchise area for a period of thirty (30) days v. If Franchisee is fouud by any judicial or regulatory body to have violated the terms, conditions or requirements of the Municipal Code or AB 939 or successor legislation, as they may be amended from time to time, or violates any order, directive, rule or regulation issued pursuant to the foregoing legislation, where the violation is not remedied within the time set in the written notice of the violation vi. If Franchisee refuses to provide City with required information, reports, or test results in a timely marmer as required by this Agreement 9.2 Rights of Non-Defaulting Party after Default The Parties acknowledge that both Parties shall have hereunder all legal and equitable remedies as provided by law following the occurrence of a default or to enforce any covenant or agreement herein. 9.3 Notice of Default and Opportunity to Cure June 21, 2018 - 54 - City ofHawaiian Gardens: Draft Franchise Agreement P.227 In order to declare a default under this agreement, a Non-Defaulting Party shall comply with the procedures hereinafter set forth for any failure or breach of the other ParJ:Y. ("Defaulting Party") in its performance of a material duty?" obligation of said Defaulting Party under the terms of this Agreement. The Non-Defaulfmg Party must provide written notice to the Defaulting Party setting forth the nature of the breach or failure and the actions, if any, required by Defaulting Party to cure such breach or failure ("Default Notice"). The Defaulting Party shall be deemed in "default" under this Agreement, where: (i) said breach or failure can be cured, but the Defaulting Party has failed to fully cure within thirty (30) days after the date of the Default Notice (subject to the provisions below), or (ii) a monetary default remains uncured for fen (10) days ( or such lesser time as may be specifically provided in this Agreement). Termination Upon Default 9.4 Penalty for Monetary Default In the event Franchisee fails to perform any monetary obligation under this Agreement, Franchisee shall pay a pre-determined penalty thereon at the rate often percent (10%) per month, or any fraction of a month, from and after the due date of said monetary obligation until payment is actually received by City. 9.5 City's Right to Perform Service 9.5.1 City Rights In addition to any and all other legal or equitable remedies, in the event that Franchisee, for any reason whatsoever, fails, refuses or is unable to collect, transport or deliver to a Disposal Site, as appropriate, any or all Solid Waste or Recyclables, to collect and transport, at the time and in the manner provided in this Agreement, for , and if, as a result thereof, Solid Waste should accumulate in the City to such an extent, in such a manner, or for such a time that the Chief Administrative Officer in his or her sole discretion should find that such accumulation endangers or menaces the public health, safety or welfare of any resident or business, then the Chief Administrative Officer shall have the sole right, but not the obligation, to require Franchisee to perform said services at no cost to the City. The Chief Administrative Officer may: i. Cause to be performed, such services itself with its own personnel or employ Franchisee's personnel, without liability to Franchisee ii. To take possession of any or all of Franchisee's equipment and other property used or useful in the collection and transportation of Solid Waste and to use such property at the expense of Franchisee to collect and transport any Solid Waste which Franchisee would otherwise be obligated to collect and transport pursuant to this Agreement 9.5.2 Franchisee and City Responsibilities Franchisee fu1ther agrees that in such event: i. It will fully cooperate with City to affect the transfer of possession or property to the City for City's use ii. It will, if the Chief Administrative Officer so requests, and to the extent feasible, keep in good repair and condition all of such property, provide all motor vehicles June 21, 2018 - 55 - City ofHawaiian Gardens: Draft Franchise Agreement P.228 with fuel, oil and other service, and provide such other service as may be necessary to maintain said property in operational condition iii. The City or its designee may elect to take complete possession of franchisees equipment and/or facilities for proper and normal use in order to continue normal collection services until another franchisee can take over complete operations of Franchise as identified in this agreement. 9.5.3 Franchise Waivers Franchisee agrees that the City's exercise of its rights under this Article 9: 1. Does not constitute a taking of private property for which compensation must be paid, but is rather an exercise of the City's police power ii. Will not create any liability on the part of City to Franchisee, including but not limited to, any right to compensation for use of Franchisee's equipment m. Does not exempt Franchisee from the indemnity provisions of Section 11, which are meant to extend to circumstances -arising under this Section, provided that Franchisee is not required to indemnify City against claims and drunages arising from the sole negligence of City, its officers, employees, agents, or volunteers acting under this agreement iv. Does not terminate this Agreement, unless termination occurs under other provisions of this Agreement 9.6 City's Right to Lease Franchisee's Equipment Following Termination If City terminates this Agreement for cause, the City shall have the right to lease Franchisee's equipment from Franchisee at its fair market value for a period not to exceed six ( 6) months in order to allow City to perform the services required under this Agreement. 9,7 Cooperation Following Termination At the end of the Term or Franchise Term or in the event this Agreement is terminated for cause prior to the end of the Term or Franchise Term, Franchisee shall cooperate fully with City and any subsequent contractor to assure · a smooth transition of Solid Waste management services. Franchisee's cooperation shall include, but not be limited to, providing operating records needed to service all properties covered by this Agreement. 9.8 Duration of City's Possession City has no obligation to maintain possession of Franchisee's property and/or continue its use in collecting and transporting Solid Waste for any period of time and may, at any time, in its sole discretion, relinquish possession to the Franchisee. Should the City desire to retain possession of Franchisee's property, the City's right to retain temporary possession, and to provide Solid Waste collection services, shall continue until City is able to contract and replace Franchisee to provide the same services as identified in this agreement. 9.9 Forfeiture of Performance Bond and Withdrawal from Liquidated Damages Escrow Account. In the event Franchisee shall for any reason become unable to or fail in any way to, as solely determined by the Chief Administrative Officer, perform as required by this Agreement, after engaging in the procedi,rres set forth in Sections 9.2 - 9.6. City may June 21, 2018 - 56 - City ofHawaiian Gardens: Draft Franchise Agreement P,229 declare the perfo1mance bond forfeited, as established pursuant to Section 11, which is necessary to compensate and make whole the City. In addition, the City shall have the right and authority to withdraw any or all amounts from the Liquidated Damages Escrow Account created in Section 3.3(iii). 9.10 Nuisance Conditions Repeated, substantiated complaints of, or continued conditions of, poor service quality and/or nuisance conditions may be handled in the manner prescribed below. For purposes of this Section, the term "nuisance conditions" shall mean the following breaches of Agreement: i. Failure to duly collect Solid Waste or Recyclables that have been properly set-out for collection through the willful or negligent conduct of Franchisee employees 11. Uncured damage to the property of third parties or customers through the willful or negligent conduct of Franchisee employees iii. Failure to perform service surveys and route audits as required by Section 4.17.5 and 4.18, respectively. iv. Umeasonable leakage or spillage of Solid Waste or other collected materials from Franchisee's vehicles v. Failure to immediately or promptly collect Solid Waste or other materials that spilled or fell from Franchisee's vehicles onto public streets or third-party property vi. Poor maintenance of Franchisee's vehicles in violation of Section 6 hereof vii. Violations of personnel standards and qualifications in contravention of Section 6 hereof 9.10.1 Notice of Violation Initially, when the Public Works Director or a designee is notified or observes a violation, a notification in writing, as required under Section 12.4, shall serve as the notice of violation to the Franchisee. At which point, Franchisee is considered to be in "Breach" of the agreement and City will be entitled to, but not limited to some and/or all remedies identified under this agreement. 9.10.2 City's Remedies for Nuisance Violations: Liquidated Damages The provision of poor public service or the production of any nuisance condition will subject Franchisee to administrative procedures, potential liquidated damages and, ultimately, termination, for severe and repeated violations. If fines or penalties are involved, franchisee will be subject to all fees and penalties as well as the requirement to pay the City Liquidated Damages for breach of this specific clause. If Notice of Violation is not withdrawn, then liquidated damages may thereafter be assessed against Franchisee (as liquidated damages and not a penalty) by the Public Works Director and/or Chief Administrative Officer designee as set forth in this Agreement. 9.10.3 Complaints Public complaints (whether received by the City regarding Franchisee's perfonnance or received directly by Franchisee) will be handled as prescribed in Section 12.4 hereof. Numerous and/or consistent and severe complaints shall give the City the Sole discretion June 21, 2018 - 57 - City ofHawaiian Gardens: Draj/ Franchise Agreement P.230 to terminate the agreement. The City would also be eligible to collect or pursue any other enforcement or financial and equitable remedies as described in this agreement. 9.10.4 Notice The notice will include a brief description of the incident(s)/non-performance. Contractor may review ( and make copies at its own expense of) all information in the possession of City relating to incident(s)/non-performance. Contractor may, within ten (10) days after receiving the notice, request a meeting with City. Contractor may present evidence in writing and through testimony of its employees and others relevant to the incident(s)/non performance. City will provide Contractor with a written explanation of its determination on each incident(s)/non-performance prior to authorizing the assessment of liquidated damages .. The decision of City shall be final. 9.10.5 Franchisee's Right to Contest Within five (5) business days after receiving the Notice of Violation, Franchisee may submit a written response (the "Response") to the Notice of Violation to the Public Works Director. The Director shall review Franchisee's Response and may further investigate the claimed violation. The Director shall make a final determination regarding the Notice of Violation and the Public Works Director shall deliver to Franchisee a written conclusion concerning the Notice of Violation. 9.10,6 City's Remedies for Franchisee's Failure to Meet Standards i. Performance Bond: The Performance Bond shall guarantee Franchisee's faithful performance of waste hauling services under the auspices of this Agreement, including without limitation, payment of any penalty and the funding of any work to cure a breach of this Agreement. If City, at its sole discretion, determines that Franchisee has breached any portion of this agreement, it shall notify Franchisee per notice requirements in section 12.4 and may collect on the Performance Bond guaranteed by Franchisee. City shall be entitled to immediately seek a new Contractor to replace Franchisee and all performance duties identified under this agreement. This bond serves to cover the cost of these innnediate and necessary services, and City shall be entitled to collect on the seven-hundred and fifty thousand dollars ($750,000) Performance Bond posted by Franchisee. ii. Liquidated Damages: a. General: At the time of the execution of this Agreement, the parties acknowledge that consistent, reliable Solid Waste Handling Service is of the utmost importance to the City and that City has considered and has relied on Franchisee's representations as to its quality of service commitment in entering this Agreement with it. The parties further recognize that some quantified standards ofperformance are necessary and appropriate to ensure consistent and reliable service and performance. The parties further recognize that if Contractor/Franchisee fails to achieve performance standards or fails to submit required documents in a timely manner, City and its residents will suffer damages and that it is and will be impractical, if not impossible, to reasonably ascertain the extent of damages which shall be incurred by City as a result of a breach by Contractor. The factors relating to the impracticability of ascertaining damages include, but are not limited to, the June 21, 2018 - 58 - City ofHawaiian Gardens: Draft Franchise Agreement P,231 fact that: (i) substantial damage results to members of the public who are denied services or denied quality or reliable service; (ii) such breaches cause inconvenience, anxiety, frustration, and deprivation of the benefits of the Agreement to individual members of the general public for whose benefit this Agreement exists, in subjective ways and in varying degrees of intensity which are incapable of measurement in precise monetary tenns; (iii) that the services that are the subject of this Agreement might be available at substantially lower costs than alternative services and the monetary loss resulting from denial of services or denial of quality or reliable services is impossible to calculate. in precise monetary tenns; and (iv) the tennination ofthis Agreement for material breaches, and other remedies are, at best, a means of future correction and not remedies which make the public whole for past breaches. Therefore, without prejudice to the City's right to treat such failures as a Material breach, the Parties agree to that the liquidated damage amount represent a reasonable estimate of the amount of such damages for such breaches, considering all of the circumstances existing on the date the this contract was executed, including the relationship of the sums to the range of harm to City that reasonably could be anticipated and the anticipation the proof of actual damages would be costly or impractical. City may determine the occurrence of events giving rise to liquidated damages through the observation of its own · employees or representative or investigation of Customer complaints. b. Amount: If City shall find the Franchisee has Materially breached this agreement, City shall be entitled to collect two-hundred and fifty thousand dollars ($250,000) in Liquidated Damages from Franchisee due to their failure to perform wholly or partially.under this agreement. 9.10.7 Basis for Liquidated Damages In placing their initials at the places provided, each Party specifically confirins the accuracy of the statements made above and the fact that each Party has had ample opportunity to consult with legal counsel and obtain an explanation of these liquidated damage provisions prior to entering this Agreement. Franchisee's Initials ----- City Initials ____ 9.10.8 Further Remedies for Severe or Persistent Violations The above provisions for a Correction Plan procedure and liquidated damages are intended to give the Parties a remedy under this Agreement short of termination or default; however, should Franchisee's violations be severe and repetitive or otherwise not reasonably subject to correction through liquidated damages, the Public Works Director may, in his/her sole discretion, institute the procedures set forth in this Article hereof. 9.11 No Waiver of City's Police Powers or Legal Rights Nothing in this Agreement is intended to limit the power and ability of the City or any Local Enforcement Agency (LEA) to initiate administrative and/or judicial proceedings for the abatement of nuisance conditions or violations of any applicable law. Nothing herein shall waive or limit any other legal rights or recourses the City may have in response to Franchisee's repeated, material violations of Performance Standards or failure to mitigate nuisance conditions. June 21, 2018 - 59 - City ofHawaiian Gardens: Draft Franchise Agreement P.232 ARTICLE 10: TRANSFERS OF INTEREST 10.1 Restrictions on Transfers The City, in entering into this Agreement, has placed a special value, faith and confidence in the experience, background, and expertise of the Franchisee in the field of waste and recycling collection. Therefore, City denies any attempted Transfer of Interest from the Franchisee, Commercial Waste Services, Inc., to another party during the term of this agreement. Any attempt to transfer any interest shall equate to a breach of contract and any financial, equitable and/or criminal charges shall be agreed upon by the Franchisee. Additionally, if during and/or after contract expiration, Franchisee shall become unable to pay its fees due to City; City may collect its fees due, from Franchisee: any amount due, from Franchisee Commercial Waste Inc., and/or any private assets of executive officer's assets ( whether or not defined in proposal) of Franchisee in order to make City financially whole as to be determined by the Chief Administrative Officer and/or its designee. 10.2 Definition of Transfer As used in this Section, the term "Transfer" shall include any hypothecation, mortgage, pledge, or encumbrance of this Agreement by Franchisee. A Transfer shall also include the transfer to any person or group of persons acting in concert of more than thitty percent (30%) of the present equity ownership and/or more than thirty percent (30%) of the voting control of Franchisee Gointly and severally referred to herein as the "Trigger Percentages"), taking all transfers into account on a cumulative basis, except transfers of such ownership or control interest to an affiliate owned or controlled by the present beneficial owners of Franchisee or members of their immediate family, or between members of the same immediate family, or transfers to a trust, testamentary or otherwise, in which the beneficiaries are litnited to members of the transferor's immediate family. A transfer of interests (on a cumulative basis) in the equity ownership and/or voting control of Franchisee in amounts less than Trigger Percentages shall not constitute a Transfer subject to the restrictions set forth herein. In the event Franchisee or its successor is a corporation or trust, such Transfer shall refer to the transfer of the issued and outstanding capital stock of Franchisee, or of beneficial interests of such trust; in the event that Franchisee or any general partner comprising Franchisee is a limited or general partnership or a limited liability company, such Transfer shall refer to the transfer of more than the Trigger Percentages in the litnited or general partnership or limited liability company interest; in the event that Franchisee or any general partner is a joint venture, such Transfer shall refer to the transfer of more than the Trigger Percentages of such joint venture partner, taking all transfers into account on a cumulative basis. 10.3 Heirs and Successors The terms, covenants and conditions of this Agreement shall apply to and shall bind the heirs, successors, executors, administrators, and assigns of the Franchisee and City. June 21, 2018 - 60 - City ofHawaiian Gardens: Draft Franchise Agreement P.233 ARTICLE 11: INSURANCE, INDEMNITY AND PERFORMANCE BOND 11.1 Insurance Franchisee shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to City, during the entire te1m of this Agreement including any extension thereof, the following policies of insurance: 11.1.1 Comprehensive General Liability Insurance A policy of comprehensive general liability insurance written on a per occurrence basis. The policy of insurance shall be in an amount not less than either (i) a combined single limit of $2,000,000.00, or (ii) bodily injury limits of $1,000,000.00 per person, $2,000,000.00 per occurrence and $1,000,000.00 products and completed operations and property damage limits of $2,000,000.00 per occurrence and $2,000,000.00 in the aggregate. 11.1.2 Workers' Compensation Insurance A policy of workers' compensation insurance in such amount as will fully comply with the laws of the State of California and which shall indemnify, insure and provide legal defense for both the Franchisee and the City against any loss, claim or damage arising from any injuries or occupational diseases occurring to any worker employed by or any persons retained by the Franchisee in the course of carrying out the work or services contemplated in this Agreement. 11.1.3 Automotive Insurance A policy of comprehensive automobile liability insurance written on a per occurrence basis in an amount not less than either (i) bodily injury liability limits of $1,000,000.00 per person and $2,000,000.00 per occurrence and prope1ty damage liability limits of · $1,000,000.00 per occurrence and $2,000,000.00 in the aggregate or (ii) combined single limit liability of$2,000,000.00. Said policy shall include coverage for owned, noncowned, leased, and hired cars. 11.1.4 Umbrella Insurance Umbrella coverage to bring total aggregate insurance coverage for all underlying insurance coverage to TWENTY MILLION DOLLARS ($20,000,000.00) 11.1.5 General Insurance Provisions All of the above policies of insurance shall be primary insurance and shall name the City, its officers, employees, and agents as additional insureds. The insurer shall waive all rights of subrogation and contribution it may.have against the City, its officers, employees, and agents and their respective insurers. All of said policies of insurance shall provide that said insurance may not be amended or cancelled without providing thirty (30) days' prior written notice by registen;d mail to the City. In the event any of said policies ofinsurance are cancelled, the Franchisee shall, prior to the cancellation date, submit new evidence of insurance in conformance with this Section 11. I to the Chief Administrative Officer. No work or services under this Agreement shall commence until the Franchisee has provided the City with Certificates of Insurance or appropriate insurance binders evi~encing the June 21, 2018 - 61 - City ofHawaiian Gardens: Draft Franchise Agreement P.234 above insurance coverage and said Certificates of Insurance or binders are approved by the City. 11.1.6 No Limitation Franchisee agrees that the provisions of this Article 11 shall not be construed as limiting in any way the extent to which the Franchisee may be held responsible for the payment of damages to any persons or property resulting from the Franchisee's activities or the activities of any person or persons for which the Franchisee is otherwise responsible. 11.1.7 Rating The insurance policies required by this Agreement shall be satisfactory only if issued by companies qualified to do business in California rated All or better in the most recent edition of Best Rating Guide, The Key Rating Guide or in the Federal Register, and only if they are of a financial category Class IV or better, unless such requirements are waived by the Chief Administrative Officer of the City. ll.1.8 Primary Insurance The insurance policies shall be considered primary insurance as respects any other valid and collectible insurance the City may possess including any self-insured retention the City may have, and any other insurance the City does possess shall be considered excess insurance and shall not contribute with it. The insurance policies shall act for each insured, as though a separate policy had been written for each. This, however, will not act to increase the limit of liability of the insuring company. 11.1.9 Changes in Market In the event the Chief Administrative Officer determines that (i) the market conditions create an increased or decreased risk of loss to City, (ii) greater insurance coverage is required due to the passage of time or (iii) changes in the insurance industry require different coverages be obtained, Franchisee agrees that the minimum limits of any insurance policy required to be obtained by Franchisee may be changed accordingly upon written notice from the Chief Administrative Officer. 11.2 Indemnification Without regard to the lin1its of any insurance coverage, Franchisee agrees to indemnify, ' defend with counsel appointed by the City, pay any fees or penalties caused by Franchisee's willful or negligent actions, and shall protect and hold harmless the City, its representatives, officers, agents and employees against any and all fines, response costs, assessments, actions, suits, injunctive relief, claims, damages to persons or property, losses, costs penalties, obligations, errors, omissions or liabilities, ("claims or liabilities") that may be asserted or claimed by any person, film or entity arising out of or in connection with (i) violations of the commerce clause of the U.S. Constitution, AB 939, the Comprehensive Environmental Response, Compensation and Liability Act, Title 42 U.S.C. §9601 et seq. ("CERCLA"), HSAA, RCRA, any other Hazardous Waste laws, or other federal, state or local environmental statutes, ordinances and regulations which arise from this Agreement; (ii) the negligent performance of the work or services of Franchisee, its agents, employees, subcontractors, or invitees, provided for in this Agreement; (iii) the negligent acts or omissions of Franchisee hereunder, or arising from Franchisee's negligent performance of June 21, 2018 - 62 - City ofHawaiian Gardens: Draft Franchise Agreement P.235 or failure to perform any term, provision, covenant or condition of this Agreement, whether or not there is concurrent passive or active negligence on the part of the City, its representatives, officers, agents or employees but excluding such claims or liabilities arising from the sole negligence or willful misconduct of the City, its representatives, officers, agents or employees, who are directly responsible to the City, and in connection therewith: 1. Franchisee will defend any action or actions filed in connection with any of said claims or liabilities and will pay all costs and expenses, including legal costs and attorneys' fees incurred in connection therewith ii. Franchisee will promptly pay any judgment rendered against the City, its officers, agents or employees for any such claims or liabilities arising out of or in connection with the negligent performance of or failure to perform such work or services of Franchisee hereunder; and Franchisee agrees to save and hold the City, its officers, agents and employees harmless therefrom iii. In the event the City, its officers, agents, or employees is made a party to any action or proceeding filed or prosecuted against Franchisee for such damages or other clain1s arising out of or in connection with the negligent performance of or failure to perform the work or services of Franchisee hereunder, Franchisee agrees to pay to the City, its officers, agents, or employees, any and all costs and expenses incurred by the City, its officers, agents, or employees in such action or proceeding, including but not limited to, legal costs and attorneys' fees iv. Franchisee's obligations hereunder shall survive the termination or expiration of this Agr,eement 11.3 Performance Bond The City requires the Franchisee to deliver to the City a performance bond in the sum of the amount of SEVEN HUNDRED AND FIFTY THOUSAND DOLLARS ($750,000.00), in the form provided by the Chief Administrative Officer. Said performance bond shall guarantee Franchisee's faithful performance of waste hauling services under the auspices of this Agreement, including without limitation, payment of any penalty and the funding of any work to cure a breach of this Agreement.. The bond shall be unconditional and remain enforce during the entire term of this Agreement and shall be null and void only if the Franchisee promptly and faithfully performs all terms and conditions of this Agreement. 11.4 AB 939 Guarantee and Indemnification Without in any way limiting the indenmification provisions in Section 11.2 above, Franchisee unconditionally guarantees compliance with the requirements AB 939 as amended from time to time. Franchisee shall carry out its obligations under this Agreement so that the City will meet or exceed the diversion requirements set forth in AB 939, and all amendments thereto, as more fully set forth below. City and Franchisee shall reasonably assist each other to meet the City's AB 939 diversion requirements. In carrying out the provisions of this Section, Franchisee agrees to pet-form the following obligations at its cost and expense: June 21, 2018 - 63 - City ofHawaiian Gardens: Draft Franchise Agreement P.236 i. Defend, with counsel approved by City, indemnify and hold harmless the City against all fines and/or penalties imposed by the Board, if Franchisee fails or refuses to provide information relating to its operations which is required under this Agreement and such failure or refusal prevents or delays City from submitting reports required by AB 939 in a timely manner ii. Assist City in preparing for, and participating in, the Board's biannual review of the City's source reduction and recycling element pursuant to Public Resources Code Section 41825 iii. Assist City in responding to inquiries from the Board in applying for an extension under Public Resources Code Section 41820, if so directed by City; in conducting any hearing conducted by the Board relating to AB 939; or in any other investigative or enforcement manner undertaken by any agency iv. Defend, with counsel acceptable to City, and Indenmify and hold harmless the City against any fmes or penalties levied against it for violation of AB 939's diversion requirements, excepting any fine or penalty imposed if City's failure to meet the Act's diversion requirements is the result ofan order v. In cooperating with the City, should it seek to become its own enforcement agency, to the extent it may be permitted under state law 11.5 AB 939 Education Franchisee and City shall jointly develop and implement a public awareness and education program that is consistent with the City's Source Reduction and Recycling Element ("CRRE") and its Household Hazardous Waste Element ("HHWE"). June21, 2018 - 64 - City ofHawaiian Gardens: Draft Franchise Agreement P,237 ARTICLE 12: GENERAL PROVISIONS 12.1 Late Payment Fee City shall give Franchisee written notice of any delinquent payment of any sum owing to City by Franchisee under this Agreement. In the event that Franchisee does not pay City such delinquent sum within ten (I 0) days of the date of the written notice, Franchisee shall pay the City the pre-determined penalty of one and ten percent (10%) interest per month, or any fraction of a month, on the amount of delinquent sum commencing from the date such sum was originally due. 12.2 Rate Composition During the Term of this Agreement, all franchise rates will be divided into two rate components: "Collection" and "Disposal". Such a ".component" breakdown must be disclosed to the City within the initial rates for this Agreement and as part of any subsequent rate increase request by the Franchisee. Such collection components are not required to be listed in franchise rate sheets or included on billings to the Franchisee's customers. 12.3 Force Majeure The time period(s) specified for performance of the provisions of this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Franchisee, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any govermnental agency, including the City, if the Franchisee shall within ten (! 0) days of the conunencement of such delay notify the Chief Administrative Officer in writing of the causes of the delay; no extension of time for performance shall be granted, however, by reason of the unavailability of any Disposal Site or by reason of strikes, lockouts, or other labor disturbances, or breakage or accidents to vehicles, equipment, machinery or plants. The Chief Administrative Officer shall ascertain the facts and the extent of delay and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Chief Administrative Officer such delay is justified. In no event shall Franchisee be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Franchisee's· sole remedy being extension of the Agreement which shall be an extension of one(!) month at the sole option of the Chief Administrative Officer. Any further extension shall require a new contract with amended and/or additional terms. 12.4 Notices All notices, demands, requests, approvals, disapprovals, proposals, consents, or other communications whatsoever which this Agreement contemplates or authorizes, or requires or permits either Party to give to the other, shall be in writing and shall be sent by certified mail, postage prepaid, return receipt requested, addressed to the respective Party as follows: June 21, 2018 - 65 - City ofHawaiian Gardens: Draft Franchise Agreement P.238 If to Franchisee: CITY OF HAWAIIAN GARDENS Ifto City: Chief Administrative Officer Alvarez-Glasman & Colvin A copy to: 13181 Crossroads Parkway North Suite 400 Industry, Ca 91746 Attention: Arnold M. Alvarez-Glasman, City Attorney or to such other address as either Party may from time to time designate by notice to the other given in accordance with this section. Notice shall be deemed effective on the date such notice is deposited in the United States mail. 12.5 Non-discrimination Franchisee covenants that, by and for itself, its heirs, executors, assigns and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin, sexual orientation, or ancestry in the performance ofthis Agreement. Franchisee shall take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, sexual orientation, national origin or ancestry. 12.6 Compliance with Immigration Laws Franchisee agrees that, in the perfonnance of this Agreement, it will comply with all applicable immigration laws and regulations. 12.7 No Liability of City Officials No officer, employee or agent of the City shall be personally liable to the Franchisee, or any successor in interest, in the event of any default or breach by the City or for any amount that may become due to the Franchisee or to its successor, or for breach of any obligation of the te1ms of this Agreement. 12.8 Laws and Regulations Franchisee shall observe all the terms of any City ordinance or resolution now in effect, or as the same may be subsequently adopted or amended by the City, governing or affecting the collection, removal and disposal of Municipal Solid Waste in the City of Hawaiian Gardens. Franchisee further agrees to comply with all applicable county, state or federal laws or regulations as they exist now or may subsequently be adopted or amended, governing the collection, removal and disposal of Municipal Solid Waste. Franchisee further agrees to comply with all applicable state and federal laws governing employment, wages, working conditions, use of materials, equipment, supplies and the like. 12.9 Proprietary Information: Public Records June 21, 2018 - 66 - City ofHawaiian Gardens: Draft Franchise Agreement P,239 The City acknowledges that a number of the records and reports of the Franchisee are proprietary and confidential. Franchisee is obligated to permit City inspection of certain of its records, as provided herein, on demand and to provide copies to City where requested. City will endeavor to1 maintain the confidentiality of all proprietary information provided by Franchisee and; shall not voluntarily disclose such proprietary information. Notwithstanding the foregoing, any documents provided by Franchisee to City that are public records may be disclosed pursuant to a proper public records request. 12.lOWaiver of Existing Claims In entering into this Agreement, the City and the Franchisee waive their respective rights to any claim, known or unlmown, for damages or rights arising out of any previous Agreement, either written or oral. The Parties expressly understand and aclmowledge that it is possible that unknown losses or claims exist or that present losses may have been underestimated in amount or severity, and each said Party represents and warrants that this uncertainty was taken into account in determining the consideration to be paid for the giving of this Agreement, and that a portion of said consideration having been bargained for between the Parties with the knowledge of the possibility of such unknown claims was given in exchange for full accord, satisfaction and discharge of all such claims. Franchisee specifically acknowledges that it is familiar with the provisions of California Civil Code Section 1542 which provides as follows: "A GENERAL RELEASE DOES NOT EXTEND TO CLAIMS WHICH THE CREDITOR DOES NOT KNOW OR SUSPECT TO EXIST IN HIS FAVOR AT THE TIME OF EXECUTING THE RELEASE, WHICH IF KNOWN BY HIM, MUST HA VE MATERIALLY AFFECTED HIS SETTLEMENT WITH THE DEBTOR." 12.11 Waiver of Future Claims No delay or omission in the exercise of any right or remedy by a non-defaulting Party on any default shall impair such right or remedy or be construed as a waiver. A Party's consent to or approval of any act by the other party requiring the party's consent or approval shall not be deemed to waive or render unnecessary the other party's consent to or approval of any subsequent act. Any waiver by either Party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 12.12 Conflict of Interest No officer or employee of the City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee paiiicipate in any decision relating to the Agreement which affects his financial interest or the financial interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. The Franchisee wan-ants that it has not paid or given and will not pay or give any officer, official, employee or agent of the City any money or other consideration for obtaining this Agreement. If it is later discovered that Franchisee directly or indirectly influenced any party that had an interested in this agreement, Franchisee shall be subject to all penalties, fees, and enforcement actions identified in this agreement as well as any other legal or equitable actions City may have June 21, 2018 - 67 - City ofHawaiian Gardens: Draft Franchise Agreement P.240 against Franchisee. In addition to any criminal or additional legal actions that any party may have against the Franchisee. · 12.13 Interpretation The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either Party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply. 12.14 Amendment: No Oral Amendments It is understood that there are no oral agreements between the Parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the Parties, and none shall be used to interpret this Agreement. This Agreement is intended, in part, to carry out City's obligations to comply with the provisions of AB 939 and regulations promulgated thereunder, as amended from time to time. In the event that AB 939 or other state or federal laws or regulations enacted after this Agreement prevent or preclude compliance with one or more provisions of this Agreement, such provisions of this Agreement shall be modified or suspended as may be necessary to comply with such state or federal laws or regulations. No other amendment of this Agreement shall be valid unless in writing duly executed by the Parties. 12.15 Severability In the event that part of this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining portions of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the Parties hereunder unless the invalid provision is so material that its invalidity deprives either Party of the basic benefit of their bargain or renders this Agreement meaningless. 12.16Attorneys' Fees If either Party to this Agreement is required to initiate or defend or is made by a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall also be entitled to, but not limited to: reasonable attorney's fees, and expert witness fi,es, etc. 12.17No Joint Venture Neither the City nor any of its employees shall have any control over the manner, mode or means by which Franchisee, its agents or employees, perform the services required herein, except as otherwise set forth. Franchisee shall perform all services required herein independent from the City and shall remain at all times as to City a wholly independent entity with only such obligations as are consistent with that role. Franchisee shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Franchisee in its business or otherwise or a joint venture or a member of any joint enterprise with Franchisee. June 21, 2018 - 68 - City ofHawaiian Gardens: Draft Franchise Agreement P.241 12.lSRights and Remedies are Cumulative Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cmnulative, and the exercise by either Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other Party. 12.19 Governing Law This Agreement shall be governed by and construed in accordance with the laws of the State of California. 12.20Jurisdiction and Venue The parties hereto agree that the State of California is the proper jurisdiction for litigation of any matters relating to this Agreement. The Parties further agree that Los Angeles County, California is the proper place for venue as to any such litigation arising out of the Agreement and Franchisee agrees to submit to the personal jurisdiction of such court in the event of such litigation. 12.21 Legal Action In addition to any other rights or remedies, either Party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 12.21 Entire Agreement This Agreement represents the full and entire Agreement between the parties with respect to the matters contained herein. Any prior agreements, promises, negotiations or representations not expressly set forth herein are of no force or effect. Subsequent modifications to this Agreement shall be effective only if in writing and signed by each party. [Signatures on Following Page} June 21, 2018 - 69 - City ofHawaiian Gardens: Draft Franchise Agreement P,242 IN WITNESS WHEREOF, the Parties hereto do hereby set their hands and seals as of the day and the year first written above. FRANCHISEE ------~ a California Corporation By: ______By: ______ Title: ______Title: ______ . CITY OF HAWAIIAN GARDENS CHIEF ADMINISTRATIVE OFFICER By:------ Ernie Hernandez, City Manager ATTEST: City Clerk APPROVED AS TO FORM: Arnold M. Alvarez-Glasman, City Attorney June 21, 2018 - 70 - City ofHawaiian Gardens: Draft Franchise Agreement P.243 Google Maps ATTACHMENT A: Hawaiian Gardens: City Boundaries P'.i,yrJ; Id ' ; I ' \\o',>.:;ll ·o,1n11•1t.. Ii - i ,r. I. !!( 11,, ,• .~ . ~ ; " _, {',,r,.pJ11 I, j . ·,,,/;, J M,i:g,ir.lhn~I~ 'I • I , \ H ··1--g. f i!r,;!!:ti;(/W-..'cl / .J ,, ·/ 1 l I , ' , I ,.,,, lo! \ ·.!:,, I '! ' r...... , .. 1,,,,,, 1 '*")'"!¼ l '• } l ,l . ' June21, 2018 - 71 - City ofHawaiian Gardens: Draft Franchise Agreement P.244 ATTACHMENT 8- 1 THRO UGH ATTACHMENT 8-4: Maximum Permitted Rate Schedule Residential, Commercial, Multi-Family, Temporary · (Separate Attachment) June 21, 2018 - 72- City ofHawaiian Gardens: Draft Franchise Agreement P.245 ATTACHMENT C-1: SOLID WASTE & RECYCLING COLLECTION ROLL-OUT _iltMlU Fiida : 0 - 1 J ~. 5 ' 9 Calendar ofEvents Equijl. roll-out distribuiion schedule and draft ·community mitreilch materials due io II 11 13 14 15 10 Review new 6 mo. Draft outreach Surety performance Submit Draft Facility operator Draft Agreement comments back bond due Customer letters due. to Contractor Invoices, all Sectors 1s T9- ii} - 2:,-- 22· - "ij Comments due on Route Maps·oue Vehic!e and Clean-Air vehicles · ne\\; 6 mo. Draft Eqllipment commitment dates Agreement inspection by {or producti91l rind City delivery. I 25 26 27 29 30 Ist Com1mmity Council action on. Customer Service "Sign Customer Service Last day of Outreach materials New Agreement Training/Inspection Agreement/Remit Opens Republic in mail (all sectors) $ 100,000,00 Service check to City collection. ',Ji~1;,·t - ,- 4 ! I Bin u·nd 1 Com1m:nci;i Con1ITle1l'ce - Rolloff : commercial ·and Res\del1tial -·-p,qllipmcnt mUl~i-fam!IY collectioii. services placeme_nt services CALENDAR .Execution of Agreement Effective Date Commence Services Sign approved/amended Effective Agreement Commercial Waste Agreement June 2S'h/ Start Date July I st Services to commence Remit $100,000.00 check Commernial and to City Multi-Family services on Monday, July 2nd and Residential collection Services on July 4th_ June 21, 2018 - 73 - City ofHawaiian Gardens: Draft Franchise Agreement P.246 ATTACHMENT C-2: Waste & Recycling Collection Roll-Out Tasks DUE INITIAL TASK DATE DONE S Equipment procmement/placement schedule June 8th . . . Draft community outreach materials due fot review June 8th (Commercial/Multi-Family/Residential) English version . . ·.. :...... Receive and teview btaft Agreeme1it Junetith ·. ·-,,._· . . ·.· ·.• . .· _.. · Community Outreach Comments back to Contractor June 12t11 -·_ - : ' : . .-.... '. , .-·· .:: : __ .·,.:::. '. ·-:: ·,_ :. ···,/:···:·· :··_.•. ·.-· _.Su:rety,Perfotµ1ai_1ce Boild &Ins_Ura.nq_e_-Cer:ts. Due Ju·:ne\3t~ . : ·. . '. . -· .. ·- .-- ' '. - .. '. _.• I . . .·· . Submit Draft Customer Invoices all Sectors June 14th .. .. tett~r: from\iacii-diver~_ion facilit)' Oi,'er3tor stating A.) Tha_t ther~-_is_~1Jffici~nrtOni~age cap_'~C_itY_for city, and B,) , • !(ientifying the facility diversion rate- that would be 1-- specifi~atl.y_aj)plied lo-_Haw3.ii_an Garcte11S hi their diversion : · repiirfing · · · · · ...... · Diversion Rate table: Identifying 50%-70% diversion rate ------< . . ·' .• - ,, " :. ;_-, •:"•-,------+----~·---c-+-c-... 1 .. :C6mmeti~s, DU:e _on-pew I~~aft:Agre.e1Jient," -·::::~- J~;ne.1S·n. 1 . · , .· . _. ,-_ '.' .· ' .' --· ,' .. · ·. .·· . . ... Route Maps Due June 20th : . Vehicle and Equipment Inspection by City ··:.·• ... ·. June 21st·._.; '-: ' :: _ _._·._- ' .. :. . _- :·' '--' . :· ·-.. ,. . '' -- . . ·.. -- Clean-air vehicle production and delivery schedule due June22'H1 f------1------+------+------.----. . ' '. . ._'_ - ·- -'.- ·· ... '.. _-.. > . .· . . --. _- th Mail Cotnmuliity Outreach in aU languages/all sectors · June 25 · · ·· .' .. - . . . _,' - ',· ._,._' .... ' . 1·. . . ·-._ -.----- .. -.: ' Council Action on New Agreement June 26th . .• ,· .. ,._ -.-- - --: Custoiner Se1;vic'e_ -trainlng· & ·city Ins{)edion, .lunc-27fh· · - . •· . . . ·· . .· .· Execute New 6 Mo, Agreement/Remit $100,000 to City June28t11 .. . . Customer Service Department Opens June 29 th .. Commercial Bins and Roll-Off placement July 1st . Commence Commercial Bins Services July zitd . Commence Residential Automated Collection Services July 4th June 21, 2018 - 74 - City ofHawaiian Gardens: Draft Franchise Agreement P.247 ATTACHMENT D: Special City Events/City Facilities Contractor shall provide solid waste collection services at special city events, as provid~d in the following list, at no cost. The city currently has twelve (12) special events per year. Contractor may be required to provide cardboard box litter receptacles and plastic liners for certain events. Contractor will provide rolloff boxes and/or commercial bins for the collection of waste at each event. City staff will be responsible for placing the waste in the collection bins or boxes. All collected waste will be processed at a MRF for optimum recycling. CURRENT SPECIAL ANNUAL EVENTS 1) Safe Community Month 2) Easter Egg Hunt 3) Carnival & Parade 4) Independence Day Celebration 5) Car Show 6) National Night Out 7) Robert Canada Friendship Pow Wow 8) 3KFunRun 9) Halloween Program 10) Veterans Day Ceremony 11) Christmas Tree Lighting -·---•-··------·---- ····------·- --~-- Location Address >:-~ =~~- ·- Count Size Material-- . City Hall 21815 Pioneer Blvd. 1 ea. ------· ------·-··---·-- ··-·--·------.. ~ c.y. Waste Recreation Senior Center ···-·-····-- 21815 Pioneer Blvd. 2 ea. 3 c.y. Waste I Public Safety/Library 11940 Carson St. 1 ea. 3 c.y. Waste LeeWare, MAOF Pre-School 22150 Wardham Ave. 1 ea. ·-· 3.~:.Y- Waste City Yard On-Call 2 ea. 40c.y. Waste ---- LeeWare Pool .. 22310WardhamAve. I I ea. 3 c.y. Waste Hawaiian Gardens Teen Ctr...... _ __ _lea. Waste --·--- 3 c.y~·-· - June 21, 2018 - 75 - City ofHawaiian Gardens: Draft Franchise Agreement P.248 ATTACHMENT E: GOOD CORPORATE CITIZEN STATEMENT 1. Good corporate citizens enhance Hawaiian Gardens through employment practices: • Hire Hawaiian Gardens residents when possible • Provide training and promotion opportunities for all workers • Provide adequate wages and benefits • Provide safe, clean, and healthy work environment • Provide family friendly benefits that support family life such as maternity/paternity leave, child care and day care 2. 2. Good corporate citizens enhance Hawaiian Gardens through environmental responsibility: • Use Hawaiian Gardens sources for goods • Minimize use of resources • Used recycled content products wherever possible • Use energy efficient systems • Support opportunities for employees to use car pools/public transportation 3. 3. Good corporate citizens enhance Hawaiian Gardens through excellent customer service practices: • Being responsive to Hawaiian Gardens residents' complaints • Being courteous and helpful • Being bi-lingual • Extending a helping hand to the seniors and handicapped 4. Good corporate citizens enhance Hawaiian Gardens through financial practice: • Purchase supplies locally • Support Hawaiian Gardens youth teams, local schools, and community organizations. • Support volunteerism and community involvement by employees • Support and participate in Hawaiian Gardens community events June 21, 2018 - 76 - City ofHawaiian Gardens: Draft Franchise Agreement P.249 ATTACHMENT F: CONTRACTOR SUBMITTALS June 21, 2018 - 77 - City ofHawaiian Gardens: Draft Franchise Agreement P.250 ATTACHMENT G: "Work Plan" June 21, 2018 - 78 - City ofHawaiian Gardens: Draft Franchise Agreement P,251 ATTACHEMENTG: "WORK PLAN" C 6. Work Plan and Methodology 6. WORK PLAN AND METHODOLOGY Commercial Waste Services (CWSJ recognizes the Importance of a smooth transition; benefiting both the City and the haulers Involved. The key components of this work plan proposed by Commercial Waste Services center around three key concepts: l. Education; 2, Consideration; and 3. Ekecutlon Educatl.on is an Integral part of Commercial Waste Services' mission to enhance the future of waste ha.nd ttng services. C.WS believes an educated community is a prepared community. 6.1 Residential "Core• Cart Service 6,1.l Automated Carts Commercial Waste Services (CWS) believes. a crucial part of the initial stages of Implementation Is to famHlarize themselves with the community. CWS plaos to achieve this by utilizing the residential data set suppNed by the City to populate the customer database and prepare a Clty,speciflc distribution plan. The distribution plan's main function is to distribute Public Education Materials (PEMsl notifying the residents about the change In service, new benefits, and efigible programs. PEMs will provide information regarding the distribution of new carts/bins/containers, when the residents can expect them to arrive, and the service provider contact Information. As compliant with state recycling mandates, CWS wm include information on proper material si>rth>g and which materials are allowed in each container. PEMs (e.g. pamphlets, flyers, ads) will be hand delivered to every residential customers to ensure that all residents receive notaicatlon. CWS will work with the City to receive and review current sor.d waste and recycling services, as well as route and tonnage data. An analysis of the current waste removal schedule will be conducted to strategize and establish the most efficient and non-disruptive execution of this hauler transftion. cws has the ability to provide the requested fully automated solid waste, recyclable materials, and green waste carts for residential customers. CWS will provide the City cofor opllons for approval, and ensure City name and logo placement are satisfactory prior to distributing carts to customers. The following Is CWS' proposed execution plan for its residential automated cart collection services: 1. During the initial carts, bins, and boxes distribution, CWS will designate a crew to deliver to 500 customers per day until all customers are services. This Is the combined goal of all execution plans. Flatbed vehicles will be used to deliver carts, bins, and boxes. City of Hawaiian ~ardens -April 2018 18 P.252 6, Work Plan and Methodology 1. All new carts will be accompanied by a PEM (e.g. notir.e, flyer, or pamphlet] describing the City's new automated collection services. The PEM wlllcontain, at a minimum: • Purpose and proper use of each cart • Proper placement of carts for collection; • Recommended cart care; • Collection schedule; • Service guidelines and rules; • Procedures for requesting additional and/or replacement carts; and • CWS contact Information for each resident induding appropriate telephone numbers and email addresses 2. All carts will be identifiable by a unique barcode with a corresponding serial number. Upon delivery of the containers and for each collection pick-up, these barcodes are scanned to keep records that each resident is serviced promptly and as scheduled. The barcode reader Is equipped with Internet access to communicate instantaneous with ONS headquarters' database and verify the customers' addresses. 3. The initial distribution team will file regular reports on the completion of each route segment to ensure full and proper cart distribution. 6.1.2 Refuse Cart Collectfon See Section 6.1.l for CWS' proposed cart eJCecutfon plan. CWS has the abiRty to distribute the 96-ga!lon Refuse Carts, 96-gallon Recycling Carts, and 64-gal!on Green Waste Carts to all existing residential Cart customers, CWS will adhere to the approved Maximum Customer Rate Schedule (Attachment Bof the RFP) when providing the default Carts, downsizing Carts, or providing additional Carts. 6.1.3 Recycling Cart Collection See Section 6.1.l for CWS' proposed cart execution plan, Additional Recycling Carts will be available at no cost to the rate payer for up to two (2) additional 96•gallon Carts. 6.1.4 Green Waste Cart Collection See Section 6.1.1 for ONS' proposed cart execution plan. Additional Green Waste Carts will be available at no cost to the rate payer for up to one (1.) additional 64- gallon Cart. CWS has experience In collecting byndled green waste too large to fit within the Cart, and will provide this service to its residential customers at least twite per year. 6.1.S Refose Cart Overage CWS will offer at least two (2) annual pickups for refuse that do"' not fit within the provided automated refuse Carts at no additional cost to the rate payer. City of Hawaiian Gardens -April 2018 19 P.253 6. Work Plan and Methodology 6.1.6 Cart Colors and Markin~ Through Schaefer Containers, CWS Is able to provide a wide variety of colors, si,es, and markings for its resldentlal Carts. CWS wnt not move forward with a color or design without receiving written approval from the City. Cart specifications and cut-sheets are provided in Attachment J of this proposal. 6.1.7 Public Outreach Program Initial Public Outreach Prior to beginning collection services, CWS shall hold acommunity meeting to introduce residents, multl-famlly residents, businesses, and other customers of the City's new collectlon services and programs. At least two week prior to this and all future scheduled community meetings, CWS will notify all customers through either mall, phone, print advertisement, or a combination. By engaging with the community in-person early in the transition process, we aim to make customers. feel comfortable arid well-informed about the upcoming changes. Demonstration carts and Public Education Materials j?EMs) will be available for customers to review and see the services avallable to them first hand. Addftional information meetings will be held as needed during the life of the contract. On·Go/ng Public Outreach Commercial Waste Services has made It Its mission to educate its customers on how to effectively Identify and separate recydable materials and organics from the .solid waste stream, CWS has established p11b!ic education and outreach programs In other jurisdictions that have shown success with an interdisciplinary approach. This approach utHizes the support from current regulations, creat1v_e social re.sOUr'ces, and industry minamum requirements to foster different levels of communication, sharing, and knowledge. This strategy can be paired with multiple languages (e.g. English/Spanish/Korean) and across several platforms (e.g. flyers, newspaper, workshops, and social media). 6.1.8 Bulky Item Collectlon The City has requested its future hauler to provide at leasfslx bulky 1.tem piek-ups per year, for up to five items each pick-up at no additional charge to the customer. CWS believes that this program can help to reduce illegal dumping, and therefore reduce collection vehicle miles traveled .and street congestion. To fulfil Its duty in providing the best service to the City possible, CWS proposes to provide up to fifty-two (52) bulky item pick-ups per year, for up to five items each pick up at no addition al cost. This will give residents the flexibility and capacity to ensure their large Items are removed in a timely manner Instead of abandoned on the side· of the road, or In other areas of the City. CWS firmly believes offering close to "unlimited" bulky Item pick-ups will reduce Illegal dumping, as residents will always have a free and easy way to get rid of their unwanted items. If notified by the City or a customer of any abandoned bulky waste itam(s), CWS will collect and remove the item(s) at no additional charge within 24 hours of the notice. However, no service will be provided on Saturdays, Sundays, and holidays as outlined in the RFP. CWS is committed to achieving the maximum diversion from landfill, and will employ the full wa,te hierarchy of diversion until disposal is considered. Most bulky items will be sent to the Ace Diversion. Ace Diversion (SWIS No. 19-AA,1131) is located at 1530 Date Street In the City of Montebello. Ace Diversion can receive up to 175 tons of material per day. See Section 7 of this proposal for mor!) detail on this processing facility. City of Hawaiian Gard1ms -April 2018 20 P,254 C 6. Work Plan and Methodology 6.1.9 Additional Bulky Item Service me purpose of providing up to fi'fty•two (52) free bulky item pick-ups Is for customers to feel free to use this sel'llice every week of the year. CWS does not expect a customer to require more than one bulky item pick-up per year, although If needed, CWS will charge a fee consistent with the Maximum Customer Rates (Attachment B of the RFP). 6.1.10 Temporary Bins Residential customers will be provided temporary bins or boxes within 48 hours of request (not including weekends or holidays) for construction and demolition debris. CWS wiJ! use the customer rates as provided In the Maximum Customer Rates (Attachment B of the RFP). CWS will use Distributors' Unllmited to supply all bins or boxes, and ensure to have sufficient bins or boxes readily available for customers. 6.1.11 Universal Waste & Electronic Waste Through the bulky item coflectfon as described in Section 6,1.8, CWS w!II collect u•waste and e .. waste. 6.1.12 Roll-off Box and Temporary Precessing CWS is willing and able to provide permanent and temporary bin and roll-off container collection service upon request. Bins and roll-off containers will be provided t~ CWS by Distributors' Unltmited. CWS will first utilize the South East Resource Recovery Fac;iity {SERRF) which achieves 100% diversion while recovering heat value and converting this heat into renewable electricity. CWS will also ullilze Puente Hills Material Recovery Facillty (MRF), which is owned and oper~ted bythe County of los Angeles to recover recyclable materials prior to landfill. CWS has a long standing relationship with the Co1.1niy of Los Angeles, which has a proven track record of processing mixed recyclables from businesses and residents. Non.•recoverable material will be sent to the Chiquita Canyon Landfill. SERRF {SWIS No. 19-AK-0083) is located at 120 Pier S. Avenue in the City of Long Beach. It Is permitted to accept 1,380 tons per day. Puente HIiis MRF (SWIS No. 19-AA-1043) rs located at 13130 Crossroads Parkway South in the City of Industry. It is permitted to receive 4,400 tons per day, Chiqoita Canyon Landfill (SWIS No. 19·AA-0052) is located at 29201 Henry Mayo Drive in the City of Cas.taic. It Is permitted to accept up to 6,000 tons per day. See Section 7 of this praposa!for more detail on these processing facilities. 6.1.13 SHARPS Collection Consistent wlth the City's Ora~ Franchise Agreement, CWS will provide each residential dwelllng unit, including multi-family and moblle homes, with the appropriate pre-paid postage mail back sharps collection service at no additional cost to the customer. 6.1.14 Valet service CWS will develop a valet service for eligible customers to move the customers' carts to and from the point of collect/on. Eligible customers must prov/de California OMV handicap credentials on an annual basis. CWS will work with the customer to ensure a smooth collection service, This servlc.e wlll be at no cost to the eligible customer. City of Hawaiian Gardens -April 2028 21 P,255 6. Work Pion and Methodology 6.1.15 Low-rncome Senior Citizen Discount Ail qualifying customers wlll be offered a low-income senior discount of 10% off their automated residential cart service. Quailfylng customers are those age 65 and older who also qualify for Southern California Edison's CARE Program. 6.1.16 Hof/day Tree Collection and Recycling Outside of the provided bulky item pickup service, CWS will provide holiday tree collection and recycling for four consecutive weeks following December26". The holiday trees will be taken to Oak Tree Worm Farm to be converted in mulch, soil amendments, and/or compost. Oak Tree Worm Fanm (SWIS No. 19-M-136) is located at 13326 Little Tujunga Canyon and is allowed to accept up to 250. tons per day of organic materials. The facility has adequate capacity to handle all potential organics from the City of Hawaiian Gardens. See Section 7 of this proposal for more detail on this processing facility, 6.1.17 Mulch Give-A-Way Program Oak Tree Worm Farm wlll provide free mulch, soil amendment, and/or compost for at least two mulch give-a-way events per calendar year. CWS will provide al! coordination and h~uling services for the mulch, soil amendments, and/or compost. 6.1.18 Holiday Schedule CWS will provide collection services schedule during an ,Identified Holiday on the following non-holiday calendar day. CWS will work with the customers to ensure for a smooth collecUon service during these Holidays, 6.1.19 Removal and Recycling of Existing Carts When embarking on a change of service as large as this, It is crucial to be considerate of the community, the City, . and the previously contracted hauler. The first step to ensuring a smooth transition is for CWS to meet with the current hauler. CWS will share Its proposed cart and container delivery schedule with the current hauler, to allow the hauler to provide comment and feedback on any potential (/eflciencles or time gaps. This will help give the current hauler the guidance and tlmellne needed to organize the removal of their own carts. If the current hauler fails to remove their own carts, CWS has an available transitional storage faci!lty lo store these carts immediately. CWS wHI offer this storage space to the current hauler to encourage a smooth, quick, and efficient transition. C.WS will develop a transition facilliy to store equipment, bins, containers, and carts temporarily to minimize any delays In the proposed transition schedule and missed collections. This storage facility will aid In streamlining the transition process between haulers by providing adequate space for all the carts and bins required to service the City of Hawaiian Gardens. A temporary storage.location will also reduce traffic by reducing the miles CWS vehides must travel back and forth for collection equipment. Reducing traffic has compounded benefits including eliminating unnecessary wear and tear on City streets and reducing truck emissions (greenhouse gases). City of Hawaiian Gardens -April 2018 22 P,256 6. Work Pion and Methodology 6.2 Residential "Optional" Collection Services 6.2.1 Organics and Food Waste Recycling Commercial Waste Services will offer an optional organics and food waste recycling program to its residential customers. CWS will contract with Clements Epvironmental Corp. [Oements) to provide all organics program education, outreach, and waste characterisation work. CWS, in collaboration with Clements, proposes the following for its food waste recycling prOgram: 1. All residential customers will receive an invitation to participate In the optional food waste recycling program upon start of service, along with program-specific Informational pamphlets [PEMs), and instructions on what materials are al/owed and are not allowed in the cart. The program will utilize the existing residential 64-gallon green waste cart. 2. Prior to starting food waste collection services, a Clements account representative will visit the residential home to provide a one-on-one Introductory presentation on food waste recycling, what to do, and what to expect. 3. On this Initial site visit, the account representative will also conduct a foodwaste survey to determine an estimated foodwaste quantity and type from the enrolled household. This survey takes Into consideration number of residents within the household, household grocery budget, and diet. 4. Residential customers enrolled in this program will be allowed to place their foodwaste materials in their green waste carts. Depending on the level of participation, a separate collection vehicle may service these accounts. 5. These organic materials will be delivered to Oak Tree Worm Farm to be processed into nutrient-rich compost through the vermlcomposting pioc~ss. 6. At least once a year, a Clements account representative will conduct a waste characterisation study on the residential household's organics cart to asse~s the ratio of foodwaste to greenwaste, and percentage of contamination (e.g. non-organics). 7. At least one a year, Clements will facilitate a waste characterlaation study on the organic waste tipped at Oak Tree Worm Farm as part of this program to provide the City with information on the effectiveness and potential deficiencies of this program. 8. Residents enrolled In this program wrll receive quarterly PE Ms relating to organic and food waste recycling, relevant state regulations [e.g. AB 1826 and SB 1383), and any program progress reports. 6.2.2 Citywide Quarterly Clean-up Program CWS will provide four [4) free Otywide Quarterly Clean-up events per year at no cost to the City of Hawaiian Garden. For Otywide Clean-up events in excess of the four annual events, please see Attachment B of this proposal for pricing estimates for the total cost for collection, recycling, and disposal services. City of Hawaiian Gardens-April 2018 23 P,257 6. Work Plan ond Methodology 6.3 Multi-Family Residential "Core• Collectl_on Service _ 6,3.1 Bins and Boxes Consistent with the City requirements, CWS will ensure that all bins and boxes be kept grafflli free at all times, and within four hours of visible or informed sighting, will touch-up or replace any bin or box. ' Similar to CWS' residential cart execution plan in Section 6.1.1, CWS proposes the following multi-family execution plan: 2. During the initial carts, bins, and boxes distrlliuUon, CWS will designate a crew to deliver to 5,000 customers per day until all customers are services, This is the combined goal of all execution plans. Flatbed vehicles will be used to deliver carts, b!ns, and boxes_. 3. All new bins or boxes (dumpsters) will be accompanied by a PEM (e.g. notice, flyer, or pamphlet) describing the City's new collection services. n,e PEM will contain, at• minimum: • Purpose and proper use of each dumpster; • Proper placement of dumpsters for collection; • Recommended dumpster care; • Collection schedule; • Service guidelines and rules; • Procedures for requesting additional and/or replacement dumpsters; and • ONS contact Information for each multi-family unit including approp.riate telephone numbers and email addresses 4. All dumpsters will be identifiable by a unique barcode with a corresponding serial number, Upon delivery of the containers and for each collection pick-UP, these ~arcodes are scanned to keep records that each resident is serviced promptly and as scheduled. The barCtJde reader is equipped with internet access to communicate instantaneous with ONS headquarters' database and verify the customers' addresses. S. The Initial distribution team will file regular reports on the completion of each route segment to ensure full and proper dumpster distribution. 6.3.2 Multi•Family MRF Processing ONS will deliver multi,.family containers to the SERRF pfant and Puente Hills MRF. SER RF processing qualifies fo~ 100% diversion, whii'e the Puente Hills MRF achieves 20% diversion for solid waste and 100% for co mingled recydable loads. Between these two processing plants, CWS wlll achieve at least 50% diversion for all collected multl"famlty waste materials. 6.3.3 Bulky Item Collection As stated in Section 6.1.8, CWS proposes to offer fifty.two (52) bulky item pick-ups per year, for up to five Items each pick up at no additional cost to the customer. This will include universal and electronic wastM. City of Hawoiian Gardens -April 2018 24 P.258 C 6. Work Plan and Methodology 6.3.4 Bulky Item Diversion cws Js comm1tted to achieving the maximum diversion from landfill, and will employ the full waste hierarchy of dlversion until disposal is considered. Most bulky items will be sent to the Ace Diversion. Ace Diversion (SW)S No. 19-AA-1131) Is located at 1530 Date Street in the City of MontebeHo. Ace Diversion can receive up to 175 tons of material per day. See Section 7 of this proposal for more detail on this processing facility. 6.3.5 Universal Waste & Electronic Waste Both universal waste and electronic waste will be collected through the bulky item collection as described ir, Section 6.3.3, 6.3.6 Sharps Collection Program Pre-paid postage mall back sharps collection service wlll be provided to each residential dwetnng unit at no additional cost to the customer. 6.3. 7 Holiday Tree Collection and Recycling Outside of the provided bulky item pickup service, CWS wlll provide holiday tree collection and recycling for three consecutive weeks following December 25th as outlfned in the RFP, Holiday trees will be taken to Oak Tree Worm Farm to be converted in mulch, sol/ amendments, and/or compost. Oak Tree Worm farm (SWIS No. 19,M-136) is located at 13326 Little Tujunga Canyon and rs allo.wed to accept up to 250 tons per day of organic materials. The facility has adequate capacity to handle all potenUal organics from the City of Hawaiian Gardens. See Section 7 of this proposal for more detail on this processfng facllity. 6.3.8 Green Waste I Organics Recycling Collection To help the City meet the requirements of AB 1826, the mandatory commercial and multi•family organics recycling regulations, CWS will enroll all multl-famlly businesses. ln an organics recycling program. With the help of Clements, CWS proposes the following for the mu!ti-famlly organics recycling program: 1. AU multl•family complex owners and reslde·iits will rece!ve an invitation to participate ln the organics program upon start of service, along with program-specific Informational pamphlets (PEMs), and instructions on what materials are allowed and are not allowed in the can. This program will offer a new 96-gallon green waste cart. 2. In addition to the PEMs, all multi-family complex owners and residents will initially recelve information about AB 1826 regulatory requirements. 'As new regulations are adopted, these customer, will received updated information as applicable to their collection service. 3. Prior to starting food waste collection services, a Clements account representative wm vlsitthe multi-family complex to provide a one-on-one introductory presentation on food waste recyclinl!, what to do, and what to expect. 4. On this initial site visit, the account representative will also conduct a foodwaste survey to determine an estimated foodwaste quantity and type from the enrolled ho.usehold. This survey takes into consideration number of residents within the household, household grocery budget, and diet. City ofHawaiian Gardens -Apr// 2018 25 P.259 6. Work Plan and Methodology s. Mu/ti-family customers enrolled in this program will be allowed to place their foodwaste materials In their green waste carts. Depending on the level of participation, a separate co/lectlon vehicle may service these accounts, 6. These organic materials will be delivered to Oak Tree Worm Farm to be processed Into nutrient-rich compost through the vermicomposting process. 7. At least once a year, a Clements account representative will conduct a waste characterization study on the residential household's organics cart to assess the ratio of foodwaste to greenwaste, and percentage of contamination (e.g. non-organics). 8. At least one a year, Oements will facilitate awaste char,,cter/zation study on the organic waste tipped at Oak Tree Worm Farm as part of this program to provide the City with information on the effectiveness and potential deficiencies of this program. 9. Residents enrolled in this program will recelv~ quarterly PEMs relating to organic and food waste recycling, relevant state regulations (e.g. AB 1826 and SB 1383), and any program progress reports. 6.4 Commercial "core" Collection Service 6.4.1 Bin Refuse Collection and Processing Commercial Waste Services (CWS) will utilize Distributors' Unlimited to supply all collection bins (e.g. 2, 3, 6, 30, and 40 cubic yard bins) for commercial accounts. CWS wlll have sufficient collection bins in stock to create new recycling accounts for all commercial customers. CWS proposes the following for the commercial bin execution plan: 1. CWS will work in cooperation with the current contracted hauler to minimize service disruption and ensure a seamless transition for City customers. · 2. Avariety of container trucks will be used to deliver these containers to each customer. Container trucks are designed to deliver the commercial containers without damaging the surface of the customer's property. a, The trucks are considered "light duty" and equipped with noise mufflers to not disturb residents. If need be, these trucks can be used to pulf out dumpsters from tight alleyways or other hard to service areas. 3. Depending on the commercial accounts' needs, CWS wul use container storage trucks to deliver one dumpster at a time, or multlple containers simultaneously. CWS strives to provide the safest, environmentally protective, and most efficient truck fleet possible by equipping coll ectlon vehicles with one or more of the following: • "Pack at Idle systems" and Engine ldfe time limiter to reduce emissions • Automatic transmissions that reduce emissjonS and allow drivers to focus more on their surroundings and safety versus shifting gears • Retarders to assist in braking. • Larger than industry standard brake linlng lo improve overall braking performance City ofHawaiian Gardens -April 2018 26 P,260 CITY OF HAWAIIAN GARDENS Agenda Item No.~,,. CITY COUNCIL City ManagerdtJ-- STAFF REPORT DATE: June 26, 2018 TO: Honorable Mayor and Members of the City Council FROM: Ernie Hernandez, City Manager ~ . BY: Joseph Colombo, Community Development D ~ o SUBJECT: RESOLUTION NO. 060-2018, A RESOLUTION JTHE CITY COUNCIL OF CITY OF HAWAIIAN GARDENS, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA APPROVING PROFESSIONAL SERVICES AGREEMENT FOR ENGINEERING SERVICES WITH INFRASTRUCTURE ENGINEERS; RESOLUTION NO. 061-2018, A RESOLUTION OF THE CITY COUNCIL OF CITY OF HAWAIIAN GARDENS, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA APPROVING PROFESSIONAL SERVICES AGREEMENT FOR ENGINEERING WITH WILLDAN ENGINEERING SUMMARY The City Council has directed staff to negotiate and prepare agreements with Infrastructure Engineers and Willdan Engineering. The attached resolutions and associated agreements are presented for the City Council's consideration and approval, modification, or denial. BACKGROUND The Community Development Department has relied on professional engineering and technical consulting firms for specialized "as needed" city engineering and capital improvements project related services for many years, as well as for other services in the department such as building and safety, planning, housing, and code enforcement · as identified in the attached organizational chart. The Community Development Department has solicited requests for proposals to provide staff and project engineering services. The attached professional services agreements are consistent with the City Council's direction to have two different engineering firms to provide services; staff engineering and capital project engineering. Staff engineering services needs include a City Engineer and a Project Manager as well as on-call staff engineering services that fluctuate depending on staff workload. Capital improvement project engineering includes bid preparation, construction management, inspection, and labor compliance. P.261 Per City Council's direction on May 8, 2018, staff negotiated with Infrastructure Engineering to provide staff engineering services and Willdan to provide the project engineering services. Willdan currently provides all engineering services including staffing and project engineering and has effectively performed these duties per their existing agreement approved in 2006. FISCAL IMPACT Costs associated with the engineering agreements are budgeted in the current FY2017- 19 Adopted Budget. Impacts to the budget will vary on staff workload and the number of projects underway. Staff engineering costs are based on the hourly rate schedule (attached) for each of the two professional engineering firms. · RECOMMENDATION It is recommended that the City Council consider Resolution No. 060-2018 approving an agreement with Infrastructure Engineering to provide professional engineering services for a term of July 1, 2018 to June 30, 2021 and authorize the City Manager to execute an agreement on behalf of the City, in a form approved by the City Attorney; and consider Resolution No. 061-2018 approving an agreement with Willdan Engineering to provide professional engineering services for a term of July 1, 2018 to June 30, 2021 and authorize the City Manager to execute an agreement on behalf of the City, in a form approved by the City Attorney . ATTACHMENTS . 1. Current Community Development Department Organizational Chart 2. Willdan Schedule of Hourly Rates 3. lnfrastrure Schedule of Hourly Rates 4. Willdan Engineering Proposal 5. Infrastructure Engineering Proposal 6. Resolution No. 060-2018 7. Resolution No. 061-2018 CITY OF HAWAIIAN GARDENS COMMUNITY DEVELOPMENT DEPARTMENT ORGANIZATIONAL CHART [CURRENT] Community Development Department Director (J. Colombo) Executive Assistant {B.Becer~)_ Planriin ~ Housii1 · Ccide Enforcement Pfannirig Commission, Current & En ineeriri Advanced Planning, En,jiro:nrri:enta! Public Housing AUthorit\l,Section 8, Code Violations •_Coi"nrriE!icia_l & Review,_Economic Development, ._ Housing,Rehab/Beautificatio_n, Residentla"I; Pre-Sale Reports, aVH E_ngineering, Traffic _Eng., Desigri; SuccessorAgency {RDA), Geographic Commercial Rehab, Housing Nu isa nee Abatement; Inspe?ction Public Works/focroachi'nentPermits,:_ · · Support ·: , NPDES/Storm Water; Capital . ,. lnfor_mation Systerri (G!S),filni ~emiits, Coordination Assistance -CRW-Trakit . lrnprov_ement Projects,-Construction Management,_ Land Surveyor Housing/Rehabilitatio n Supervisor (G. Thomas) ~:isi~&1tiiPi~h·neh1·,;- i~ti~.i~i~¥;}j;~ii:1. :!Clty'EfflPlc\le"e,-R~lfrniMfn .! c.;.::x, ~r~gl"fflJ(f'fr' -~" . Housing Technician II (P. Huerta) City Willdan CSG 'ti Interim Consulting for City Position N 0, N P,263 WILLDAN ENGINEERING Ww1LLDAN ff, ' Schedule of Hourly R.ates T!,:!Ch~Jc:~_I Afd_e I $62 L_a:_i;ior comPlia"rice $.Mcia,list $111 Co_/)l_OJllhlty De','efopn')t;:!n't $99 !: J~-~~-~)C_a_f A'fri~ ·_j I 80 .>L:_~-~~r Coi'n:P.f1~n_cf~aria,ge·r _ . ~39··•: Technr~(al) Tedinita·I Aide Ill 99 Utility•coordlnator 147 ',-f-!:a~·'ri1ijg'j~'.c:h_nfoJa_~-~- i:":.oratter ·, •.-:··-~-~~Jst_~h(Y?n~_truc·t(Ori A_s~1sh1nt Go'rrirn·uhity Oe\.Ve!opn'ieht "~·: ,. ·-.-. ' ;100 fvl,a:n_ag~r '\J~?. .: 12S Drafter Ii. 116 C9_ristfUctio,i MJlnager 163 . ~~aJ?et _-_ " __ '.t,s,SJJf?D,~ P_[anr,·e~ fi3 :.,.;$~1..:rqr-'Q_f_a"ft_~~ "i29 );5.~f't9t':¢91:!Sq*~t-ton 'f)lab.~~-:_~/ _: i6:8-; ~socl;;ite Community Development Project Mana.ger IV G!S An.afyst I 134 185 P.tanner \~'.~}S)h,ZflVSi"·~:·-·,,.. •,, ..• ,,.-:. ,,.,, .. ,, ·•iS"i (\~iij~lj '.tf!t~c~Pi\~-- ·. ·,1&5 ,'.-~~d{~r4~:~':~iin:ner " o.rr:~(;_to_r _:GIS_AticlJySt IJ.I 166 1?5- $enJOr Co.mmUn"tt:y Q~'vi;,lopi'nent rq~_~)g~iry_' lfi Pl~nri.er p·esigrfe_r II 1'9 Pu bile works Qbserver l* $86 ~~~AJ4(f1an_]1fr, .. :, :>Iraffk_~ng;'neer·1 1·so .. :;_:Jf~bTit·W1.i'r1io&$efverJl*··_ ';;9_~ Pl'inc;ipill Comnilmity. b~vi;,IQ/;ir:nertt _.,,.,,, ..... ' ' "'·\ ....-,' _; ,_ ...,., ·•·. -,:- :, ,•' --~- ·,, ' . Planner l66 Triifflc Eng_ineer fl 185 ·seni'o( 8ubl!cWorks o·bser.ver 1* 103_ tt~frifi~a1_ r1~=~h~"r 166 tS~fnTp(~i/iJ11:~r..i "141--: {~~,i,f0,f ·p~_biiS _v;i~~-~s-qb,SE:_rye_r))_f . 114 Pla:nnlng M t169}1iou1 ftlr Prevailinj! W-agC P.roject Mileage rnimbursi;ment wilt be charged at the current Fed era! gttidelfne rate ;JI the-lime.of billing. veliJcleswill bl!.cha1ged at a monthly rnle or 500. Acl11itiQnafflillin_gdassifiq1tlons may_ he mlded to the abQw ilsting during the year as new 11osltions ;ire cre<1ted. Co11st1ll_atlon in connection wltlrlitigalion and court .ippearanceswill Im quoted separately. Tiu': above schedtrle ls for stJ-aight time. overtime will be charged at 1.5 times, ;)ml Sundays and holklay.;, 2.0 times tlie sta1Jdanl tales. Bluef)rfntlng, re_p_iocludion;· me_ssen_gcr Servkes, aml pril'lt!n1iwm he invoiced _al cosl plus ten perc_ent (10%). A sub consultant_ina"nagemen! fee Of ten percent _(10%) will be addi!d to the (lirect cos! of alt sub consult.ant servltes to j)rovkle for the cost of administration, consult;1t!on, and coordination. Valid July-11 '.!.017 thni June 30,_ 2018; thereafter, the rntes may be r;ilsed once !)Cf yea1 to tlie -.,,i111e between tl1e cllange of-lhe co[tjumer P1 ice Index for the lo5 AngelesfOr;inge Coui1\y}Sacramento/San Franc!sco/SanJose a"rea and five percent. PROPOSALS TO PROVIDE PROFESSIONAL CITY ENGINEERING SERVI _P _• 2 6 4 2017 HOURLY RATE SCHEDULE ~~----_-_'_- INFR'AST,RWC-TWRe: As orJuly 1, 2017 - - 'l" ENGINEERS Principal In Charge $205 Municip,;il Engineering Support Givil Engineering lnierim Cily Manager $194 Assistan_tit>eputy City Manager Project Manager $168 $1'13 Senior Eng,n-eer $147 C:i~y Engineer $157 Senior Plai\ Che_ck Engineer $157 c,ty Traffic Engineer $147 Plan C_heck Engineer - $147 Deputy ¢1ty Engineer $147 Enghieering- Associate $125 Deputy City traffic Engineer $142 J;:ngiileering Assistant $1(i5 Plan Chee~ Engineer $157 GISAn~lyst $136 Plan ciiecker $136 CAD Manager $136 CiPMMMer $168 CAD Operator $100 Engil]eeilhg technician $89 Tra/flq Engb:ieering 13uildiilg & Safety Build[hg Ofiic{al $157 Pdricip~I _E:ngineet $168 Plan__ Check Engineer $147 SenJqf Tta/fic Engineer $142 Plan E)(aml_ner Traffic Engineer $136 $138 Sei:tior Bvilding lnspectol' $115 Pl;IQ Che_~ker $136 Building_Jnspec\or $98 Engil\eering Associate $125 Counter technician $89 Engineering Assistant $105 Ertgiheering technician $89 We,ter/W~s!¢1'iater/NPD.ES_ surveyil.i\'.i Water Eni;iineer $158 Progfam Manager (NPDES} $175 Project Ma:n,,ger $168 Senior W~ter Eilgln_eer $1~8 survey Analyst Engineering Associate $125 Pia_n ·checker (Subdivision & Survey Document) :u; Engioeerlng As~islant $105 Con,struction Management Architectural SerVlces Constrµctlori Manager $1.68 Principal Architect $180 R. Addftiona_r bilirng classifications may be added to t.he above 11st lhrou_ghout the year as new poslti_o/1_~ are created. The above Schedule is for straight time. Overtim~ _"¥.rill DE! Ch_ai'Qed 1;11 1.5 tirrie:s. Sundays and Holiday$ a.re ~h_af'ged at -2.0 t_imes the sland~r<;J t_ime. s I 3 P,265 -W(WILLDAN Transmittal Letter November 14, 2017 Ms, Sue Underwood City Clerk City of Hawaiian Gardens 21815 Pioneer Boulevard Hawaiian Gardens, CA 90716 Subject: Proposal to Provide Professional City Engineering Services Dear Ms, Underwood: Willdan Engineering is pleased to submit this proposal to the City a/Hawaiian Gardens to provide city engineering services. As a multidisciplinary firm, we have a full complement of resources under one roof, enabling us to provide a complete range of services to the City of Hawaiian Gardens, Willdan has assembled a team of highly qualified and deeply experienced individuals who are fully committed to the successful completion of assignments under this contract. Our firm has over five decades of experience providing a wide range of support services to local government agencies throughout Southern California and the Western United States, including civil and traffic engineering, . water/wastewater engineering, structural design, landscape architectural, planning, building and safety services, assessment district engineering, special funding administration, geotechnical services, and construction management. Because we focus solely on the needs of the public sector, we have a perspective on public agency issues that is unique among private consulting firms, We believe there are several reasons why Willdan is uniquely qualified to undertake this important assignment for the City of Hawaiian Gardens: • Knowledge of the City- Willdan's knowledge of the City of Hawaiian Gardens and our experience in providing a wide range of services to the City will enable us to initiate work quickly and to respond appropriately to issues that arise during the course of this contract. We currently provide city engineering, general engineering, design, construction management, and planning services to the City of Hawaiian Gardens, For this reason, we have an established working relationship with City staff and a familiarity with City procedures and requirements, • 53+ - Year Track Record-Willdan has extensive experience providing a complete range of engineering services to local agencies on an "as-needed" basis and for specific projects, The firm's capabilities encompass streets and highways, drainage, water/wastewater, signals, traffic programs, bridges and structures, airports, landscaping, and mapping, We provide professional services in all phases of project development, including site analysis and conceptual development; preliminary and final design; and construction observation and administration, Our services also include environmental planning and facility financing, and we employ state-a/ the-art computer-aided design, We have direct experience with county, state, and federal processes, regulations, ,and requirements, • Close Proximity to the City- Willdan's Los Angeles office is just 18 miles from the City of Hawaiian Gardens, • Extensive Resources - Willdan's over 800 employees are available to me.et the City's current needs and to provide a quick response in times of heavy workloads, emergencies, and disasters, such as earthquakes and flooding, Engineering and Planning I Energy Efficiency and Sustainability I Financial and Economlc Consulting I N8tiona! Preparedness and Interoperability 562,908.6200 I 800.499.4484 I fax: 562,695.2120 I 13191 Crossroads Parkway North, Suite 405, Industry, CaUfornia 91746~3443 I www.wllldan.com P.266 City of Hawaiian Gardens November 14, 2017 Page2 • Experienced Staff - Willdan's comprehensive engineering and planning services take projects from inception to completion. We will assign appropriately trained and highly qualified individuals to each project. Our staff has extensive experience in providing professional services for design engineering and architecture, construction management, inspection, geotechnical, surveying, special funding administration, grant writing, plan check, right of-way acquisition (with legal descriptions and appraisals), assessment district engineering, transportation services, and community development services. • Grant Writing and Management - Willdan has assisted in obtaining outside funding totaling over $270 million for our client cities over the past 20 years. • Knowledge of Government Agencies - Willdan's knowledge of and familiarity with the requirements of Caltrans, Los Angeles County Department of Public Works (LACDPW), Los Angeles County Community Development Commission (CDC), Department of Housing and Urban Development (HUD), Local Assistance Procedures Manual (LAPM), and Los Angeles County Metropolitan Transportation Authority (Metro) are unmatched. In addition, Willdan is highly experienced in implementing the requirements of the National Pollutant Discharge Elimination System (NPDES) Permit, the Americans with Disabilities Act (ADA), and the Statewide General Waste Discharge Requirements for Sanitary Sewer Systems (WDR). We very much appreciate this opportunity to submit our proposal to the City of Hawaiian Gardens and look forward to working with you. This proposal is valid for a period of ninety (90) days. Willdan acknowledges receipt of Addendum No. 1, dated November 3, 2017. This proposal is submitted by Willdan's Los Angeles (City of Industry) Regional office, which is located adjacent to the Crossroads Parkway interchange with the Pomona (Route 60) Freeway. Our address and telephone number are: 13191 Crossroads Parkway North, Suite 405, Industry, California 917 46-3497, (562) 908-6200. Mr. William C. Pagett, PE, is the Senior Vice President and will have overall responsibility as Principal-in-Charge for the services provided to the City of Hawaiian Gardens. If you have any questions, please contact Mr. Bill Pagett at (562) 368-4850 or e-mail [email protected], or Mr. Adel Freij, PE, Deputy Director at (562) 364-8486 or e-mail [email protected]. Respectfully submitted, WILLDAN ENGINEERING 1u~eP~ ~,,,,,,,..,//.. ...?J .. • • William C. Pagett, PE Adel M. Freij, PE · .• · . Senior Vice President Deputy Director, City Engineering Services 91005\06-130\P17-221_ 14832 l.& .. / COMPREHENSIVE. ·w; INNOVATIVE. L . : TRUSTED. P.267 City of Hawaiian Gardens • Table of Contents Transmittal Letter ...... 1 Table of Contents ...... 3 Company Data ...... 4 Organization Chart ...... 7 Resumes and Qualifications of Personnel ...... 8 References ...... 12 Overview and Approach ...... 13 Understanding ...... 13 Approach ...... 13 Project Controls ...... 19 Quality Control/Quality Assurance (QA/QC) ...... 20 ' Compensation/Payment Schedule ...... 22 Proposal Forms ...... 23 Non-Collusion Affidavit...... 23 Insurance ...... 24 Certification of Consultant Proposal ...... 25 Addendums ...... 26 1... .6. ./COMPREHENSIVE. Professional City Engineering Services I 3 ·wj INNOVATIVE. c·c. • . • TRUSTED. P.268 City of Hawaiian G;3,rdens Company Data Willdan Engineering 13191 Crossroads Parkway North, Suite 405, Industry, CA 91746 562 908-6200 Main • 562 695-2120 Fax William C. Pagett, PE, Senior Vice President 13191 Crossroads Parkway North, Suite 405, Industry, CA 91746 562 368-4850 Oakland, CA Roseville, CA 1939 Harrison Street, Suite 430 2240 Douglas Boulevard, Suite 270 Oakland, CA, 94612-3527 Roseville, CA, 95661 Main Phone: 510.832.0899 Main Phone: 916.924.7000 Fax: 510,832.0898 Fax: 916.924.3644 Elk Grove, CA Phoenix, AZ. San Bernardino, CA 9281 Office Park Circle, Suite 135 1440 E. Missouri Ave., Suite C170 650 E. Hospitality Lane, Suite 250 Elk Grove, CA, 95758-8068 Phoenix, AZ, 85014-2460 San Bernardino, CA, 92408-3586 Main Phone: 916.585.7327 Main Phone: 602.870.7600 Main Phone: 909,386.0200 Fax: 916.478.6005 Fax: 602.870.7601 Fax: 909.888.5107 Fresno, CA Redding,CA Ventura, CA 2014 Tulare Street, Suite 515 2400 Washington Avenue, Suite 101 374 Poli Street, Suite 101 Fresno, CA, 93721-2011 Redding, CA, 96001-2839 Ventura, CA, 93001-2605 Main Phone: 559.443.5290 Main Phone: 530.244.8500 Main Phone: 805.653.6597 Fax: 559.485.8048 Fax: 530.229.9488 Fax: 805.754.2067 Henderson, NV Rialto,CA 9017 South Pecos Road, Suite 4430 145 N. Riverside Avenue Henderson, NV, 89074 Rialto, CA, 92376 Main Phone: 702.534.3476 Main Phone: 909.963.1171 'Fi.rm Ovinefs~jp Willdan Engineering is a subsidiary of the parent company, Willdan Group, Inc. ,- "~, ,,_ --.-· ,_ <, Y~arsflrm Has Be.en in Business · 53 years \UriderPre$erit Name·•· ' . N~~ber of Years' J:Xperience .Firm 53 years f:ias Bee'n Providiri Related Services . See tables below. '1nyf ~ilures orRefusals !o. Complete · None ca Contract · Individuals/Firms WhoOv;n an . Willdan Group, Inc. interest of 10% or Greater in the Pro · osin •. Firms financial Interests in.Other Lilies of Willdan is unaware of any conflict or potential conflict of interest that could occur due to individual _Business or organizational activities that occur with the City of Hawaiian Gardens. J... 111,,, / COMPREHENSIVE. Professlonal City Engineering Services I 4 ·w, INNOVATIVE, ; · • TRUSTED. P.269 City of Hawaiian Gardens Comparable Agreements Client: ,: City' of Paramount - . . .. 16400 Colorado Avenue, Paramount, CA 90723 Mr. Chris Cash, Director of Public Works 562 220-2020 1989 to Present City Engineering, Traffic Engineering, Water Engineer, Public Works Permits/Inspection, Development Review, CIP and Facilities Design/Inspection, CDBG Administration, Grant Writing, NPDES, Geotechnical Engineering, Community Development, Survey, Landscape Architecture, Construction Mana ement, Ri ht-of-Wa En ineerin , Ma Plan Check. Address: 15900 East Main Street, La Puente, CA 91744 Contact: Mr. John Di Mario, Develo ment Services Director 626 855-1517 2009 to Present Services: Address: 5050 Clark Avenue, Lakewood, CA 90712 Ms. Lisa Ra , Director of Public Works, 562 866-9771 8650 California Avenue, South Gate, CA 90280 Mr. Arturo Cervantes, Director of Public Works/Cit En ineer 323 563-9512 2004 to Present Adel Frei' Civil and Traffic Engineering Design, Pavement Management System, Construction Mana ement/Observation, Landsca e Architecture, Surve , and Material Testin . Mr. Gre Grammer, Assistant Cit Mana er 31 O 377-1577 ext 107 Services: City and Traffic Engineering, Design Engineering, Construction Management/Observation, Building and Safety, Planning, Funding Administration, Develoment Review, Geotechnical, Survey, Pavement Mana ement S stem, NPDES, CDBG Administration, and Grant Writin j...... f COMPREHENSIVE. Professional City Engineering Services I 5 ·w, INNOVATIVE. ; , · TRUSTED. P.270 City of Hawaiian Gardens Client: \ _ ! City of Hawaiian Gardens. . .. _ Address: 21815 Pioneer Boulevard, Hawaiian Gardens, CA 90716-1299 Contact: 1981 to Present Adel Frei' Services: City Engineering, Civil and Traffic Engineering, Utility Coordination, Landscape Architecture and Design, Staff Augmentation, Construction Management, Public Works Observation, and Labor Com liance Address: 6330 Pine Avenue, Bell, CA 90201 Mr. Javier Ochi ui, Contracts & Facilities Mana er, 323 588-6211 Services: City Engineering, Civil and Traffic Engineering, Utility Coordination, Landscape Architecture and Design, Staff Augmentation, Construction Management, Public Works Observation, and Labor C r . . Client: City of Inglewood · · Address: Services: Civil and Traffic Engineering, Utility Coordination, Construction Management, Staff Augmentation, Public Works Observation, and Labor Com liance Services: City Engineering, Civil and Traffic Engineering, Utility Coordination, Construction Management, Public Works Observation, and Labor Com Hance, Plannin Services .1_"· ...:~J COMPREHENSIVE. Professional City Engineering Services I 6 ~' INNOVATIVE, . · · · TRUSTED. City of Hawaiian Garderis, :··--,-':::'::.y:.c'~-- Organization Chart CITY ENGINEERING Emilio De Murga, PE City Engineer William Pagett, Pf Deputy City Engineer Marlene Miyoshi Project Manager Adel F-reij, PE Engineering Services Manager Traffic: Engineering Design ;vane.ssa Muiim:, PE, TE, PTOE City Traffic Engineer Direcror SllPPORi P£RSoNNt~· SUPPO_!!! __!'fl!SONNEt SUP!iORT PERSOtHleL SUPPORT PE~SONNU SUPPORT PEl!~ Ray Wetlington, PE Jeffrey Lau, PE Bryan Nguyen, RIA Mike Bustos. PE, ENV SP Susy Barrlenws Tyrone Peter, PE F;irhatl !r.rnitalab, PE, TE Jesus Gutierrei Steve VelaSM, CBl, CESSWJ, Roxanne Hughes, PE Kevin Custado, EIT QS? Elroy Kiepke, PE, CBO, 0.SO Joanne ttagak! Jason Srown, RCI Tom Kl!'!.:, PE BobSun:h John Crowe Chris Kelley, PE Reggie Greene lee MarSM11 Abne(C.tig Danr,y Ayala Al'onso Rivera Rick Pat;rnik Kenneth Kri~er SUP?Oifr-.j,:::iiS"(:iNNH _g,_f'l"ORi'->~R5.0NNEl [ Ross Khlabani, PE, GE I Susan O'Carroll, PhD IS.an) Ma-h. PhD, Christine Kudtla I""" PE,CEG I Steve Masura All key personnel listed in the Organization Chart will be available for the duration of the assignment. The workloads assigned to each team member will be managed so as to ensure their availability to support the timely delivery ofthe services being requested by the City of Hawaiian Gardens. Should a change be required due to unforeseen circumstances, a person of equal stature and ability will be offered for the position. We understand that no substitution of key staff or subcontractors may occur without the written approval of the City. 'O COMPREHENSIVE. Professional City Engineering Services i 7 "' INNOVATIVE. ,....-.J W____ .,_ ___ TRUSTED. P. 27 2 City of Hawaiian Gardens Resumes and Qualifications of Personnel Staffing Plan Willdan is completely committed to providing the staffing and resources required to complete the City's projects on schedule and with high quality. In order to ensure we meet this commitment, we prepare labor projections for all of our projects. Projections are made for each individual project and then aggregated by the division manager to produce division/office wide labor needs and to identify shortages or surplus. Labor planning for this contract will be done on an individualized basis. The project manager will identify the names of the people required to complete each outstanding task and calculate the hours for each person. This will be entered on our project staffing requirement form on a weekly basis. For activities that do not require a specific person (i.e., draftsperson, tech aide, word processing, etc.), this estimate will be done on a position basis. Project staffing assignments will be made with a view to matching the experience of personnel with the degree of project complexity, Because resources are often shared within or among divisions, our project managers are involved in staff workload projections. Deputy City Engineer Engineering Services Manager - Contact Information Contact Information William C. Pagett, PE Adel M. Freij, PE Director Deputy Director 13191 Crossroads Parkway North, Suite 405 13191 Crossroads Parkway North, Suite 405 Industry, CA 91746 Industry, CA 91746 (562) 368-4850 phone • (562) 695-2120 fax (562) 364-8486 phone • (562)695-2120 fax [email protected] [email protected] Due to page limitations, full resumes will be available upon request. ,elf' eff'ineet ·-· Mr. Emilio M. Murga, PE, City Engineer, will serve as City Engineer for the City of Hawaiian Gardens services. Mr. Murga joined Willdan in 2001 and has since provided project management, contract administration, supervision of public works inspectors and City staff, coordination of various agencies and consultants, and city engineering services to the Cities of Lawndale, Covina, San Marino, San Bernardino ,and Hawaiian Gardens on an as-needed basis. He has assisted the City Engineer of the Cities of Bell Gardens and Maywood on various projects, including implementing and administering the design and construction of various capital improvement projects. Mr. Murga is fluent in the Spanish language. Education -' Affiliations· 9!ififomia state Univers/ty,Norlhricige - American Public Walks Association V,.\lal!eyJu11/or COiiege American Society of Civil Engineers' _ - ~~gistration _ (995, California, 54420, Civil ' Mr. William C. Pagett, PE, Director of City Engineering, will serve as Deputy City Engineer and Principal-in-Charge for the City of Hawaiian Gardens services. He will be responsible for assembling a customized, project specific team on a project-by-project basis. Only individuals who possess the required experience and capabilities for a particular project will be assigned. In addition, Mr. Pagett will ensure the availability and mobilization of all resources required for each assignment. Mr. Pagett has over 44 years of city engineering experience for various public agencies, and has overseen numerous projects in Southern California as Senior Vice President for Willdan. Education _ Registration/Certification 1974, BS, Civil Engineering, California State University, Long Beach 1990, Civil Engineer, California No. 46068 Ex ert Witness ' 1_ ..- ./COMPREHENSIVE. Professional City Engineering Services I 8 ·11Y:, INNOVATIVE, i - __ , TRUSTED. P.273 City of Hawaiian G~rdens Prii'~cfMana er. Ms. Marlene Miyoshi will serve as Project Manager. Ms. Miyoshi has 25 years of experience in both the public and private sectors. She has an extensive background and experience in administration, general and public works contracts, grants and contract services management. Ms. Miyoshi is well versed at developing and managing capital improvement programs and providing oversight of capital improvement project teams responsible for delivering quality and cost effective public improvement projects. Ms. Miyoshi has excellent verbal and written communication skills; and she Is experienced project manager/team leader with short and long term strategic planning. !;ducation . MPA, University of Southern California,. Los Angeles BA.Political Science/PubHc Administration, California State University, long Beach Forei n Stud Abroad, Waseda Universit , Tok o, Ja an . Mr. Adel M. Freij, PE, Deputy Director of City Engineering, is designated as the Engineering Services Manager. Mr. Freij will work closely with City staff and Willdan staff in order that project commitments are fulfilled. He is an accomplished Project Manager for public works construction projects, known for providing innovative quality engineering services and meeting clients' needs in every circumstance. As Deputy Director, he has more than 26 years of project/construction management and design experience, Including street reconstruction and rehabilitations; traffic signals improvements; water; sewer, flood control and drainage; bridges; infrastructure improvements; and right-of-way acquisition. Education ...... ·• ·· , . Affiliations BS, Civil Engineering, University of Missouri, Kansas City Ame_rica_nS9ciE,_ty·of Civi_l E~gin~ers - Resident Epqineer Academy · · American Public Works Association Regisfratlon/Qeiiification ·cori~tr~cti Mr. David L. Hunt, Senior Vice President, is ultimately responsible for the quality and timely delivery of a variety of projects involving the resources of Willdan's full,service capabilities. In his 39;years of experience as an engineer in the Southern California area (30 with Willdan), Mr. Hunt has developed an expertise in public infrastructure design, award, and construction activities. His expertise includes flood control design (including scour analysis, project reports, flood insurance studies, and flood plain risk assessment/location); water and wastewater master planning and design; assessment engineering; and street improvement projects. He has worked on projects throughout Southern California and has served as project manager for numerous major U.S. Army Corps of Engineers flood control projects. E(jucaUon ·.. •·· .. •.... · •·.· . . . . . • . .·· Affiliations J1SiCivil EngineeiiQg, California State University, FuUertor Ain8_rfoan· ~ub'iiC Works As5.oci8tion BS, Civil Engineeri~g. California State University, Fullerton Arnericar Society?fCivil Engineers .· RQgistration . ·•··. ·.· .•'• ... · Ci11il ~rgineer, CaHfcirnia No .. 30514 •Civil En ineer, Arizona No.54939 Ms. Vanessa Munoz, PE, TE, PTOE will be directly responsible for the overall conduct of the traffic engineering services to the City of Hawaiian Gardens, including allocation of resources, project coordination, and quality assurance. Ms. Munoz is a Director of Engineering at Willdan with 19 years of experience in transportation planning and traffic engineering. Her area of expertise includes traffic impact studies, engineering and traffic surveys, design and operations, municipal engineering, and operational analyses, She has designed over 300 signalized intersections for client cities, outside agencies, and Caltrans. Ms. Munoz is an accomplished engineer for multi-discipline and multi-agency traffic and transportation projects and has supervised the completion of more than 1,000 projects, for a variety of large- to small-scale projects. She understands the importance of meeting schedules and developing the most cost-efficient projectin order to meet budgetary constraints. She is responsible for analysis, coordination, and preparation of plans, specifications, and estimate for traffic signals, signing, striping, traffic control, flashing beacons, street Ii htin , interconnect, arkin lots, street widenin and resurfacin ro'ects. E~ucati.Qri ··...... Affiliations rn97,)s, Civil Engineering, California State Polytechnic University, Pomona . City Traffic Engineers · ·Re- isiration/Certification -· American Public WOrks Ass6ciation l'ti,>,',/ COMPREHENSIVE. Professional City Engineering Services J 9 -w: INNOVATIVE. >-.c •• TRUSTED. P.274 City of Hawaiian GijrdElns JOO?., ~rofesiionalTr~ffiCOperati.on Engin~er · Institute of Transportation Engineers 2006,Tr~ffic E~gineer, galifornia., No. 2341 2005, CiyH Enijineer, qlifornia • No; .67583 ,2dod,Do lerTraffic Operator .. Mr. John Hidalgo, RLA, Principal Project Manager of Landscape Architectural Services, has more than 26 years of landscape architecture experience encompassing a variety of activities. These include design development, project management, client and agency coordination, and overseeing projects from conception through completion, as well as construction documentation and observation. He is familiar with various local, state and federal codes, regulations, procedures and standards relating to city planning, construction, safety, park and facility planning, and other building activities. He has successfully completed projects in com liance with these various standards, and while with other firms, has re resented the Owner in the review rocess. ·educatio~ · '> i , , . > .· .·. . .·. .·...... •. . . Affiliations ·.·. · . ·.. •. .·.· .. ·· ; '1987, ~t LarclsJjaj,e ArchitecJure, California State Polytechnic University, Arrieri,c~n Society qf Landscape Architects ;%n~n? >'.• . \. "; . .• . .·.. ·· .. ·..· . ·•• ..... ··. California Pa,rks and Recreation Society SunJ[!!er)lf 1987,Europe~n Study Tour, California Polytechnic State .' CaHfornia Landscape Contractors Asscicialion :ui;v~r;iiyoScM9f9\Arc~it~c(ur~. Pomona Street Tree Seminar 0 Registra,tio.n/Certific~tjon / · .·· .·· . · LanctscapeArchited, galifornia, No. 3551, 1991 Landsc.ape A[c~iteBt, N~vada, No, 788, 2008 . . . . . :1995, License(! Contractor, California C-27, No. 713613 · Mr. Chris Baca, RCI, CESSWI, Director of Construction Management and Inspection Services, will oversee the construction management services for the contract. Mr. Baca has extensive experience in the construction management of large-scale public works projects. Mr. Baca will supervise, manage, and coordinate field personnel and their activities to ensure that all project requirements are met. He supervises a staff of 38 full-time managers/observers and a number of on-call observers; he will monitor the activities of the construction management team assigned to this project to ensure that project construction files and documentation are com lete. Mr. Baca has over 26 ears of ublic works ex erience . .~d.~tatian . . Affiliatioiis _ _ BS,Pubii¢ Administration, California Sta'te University, Fullerton Ainerica~ Cciiistructian fos·pecto-rs·Asso_ciatioil public:\Vqrks lnspectiqn, California State University,Los Angeles Extension li~·gi_s~ratio.n_iC_ertifJc_ation - __ __ _, .,-_· _. _ _ :.--- __ ._:- -·___ ,-_ __ f\@9iStere1.i Construction Inspector, Division IV, Public Works, California No. 4161i" . . . . . - . ::.,R¢Qlste'r_ed cOostrUcti_on lnSp_~ct'o( Division l, En:gin88rlog,··caufor-n[cl NO.' :,516f\, . . .· .• . . . ,· ..• :C.iri~iaciErosion, Sedimenfand Storm Wafer Ins actor, No. 2957 Mr. David Knell, PLS, Principal Project Manager of Survey and Mapping Services, will be responsible for all phases of survey work and right-of-way engineering. He has also been involved in several large redevelopment projects, route surveys, and right of-way surveying. Responsibility will rest with Mr. Knell to coordinate proper integrations of surveying information with design and to prepare any required legal descriptions and easement documents. Mr. Knell has more th.an 41 years of experience in the surve and ma in field. ~_dUC~trori/.-:\<\:,:·-t - , _ _- _ : Affiliations 1971, ~s •.ya~ography, Boston University, Boston c"aliforrii"a L8nd- Surveyqrs· ASso_ciatlOn_ . (::ivil Engir~iirlngarid Land Surveying Classes, California State University, Southern California Experts & Consultants Long Beach . .i }~~Qisi.r_~~PrjfCe__ ~!fiFa_tion 't983)Land Surve or, California No: 5301 l ... / COMPREHENSIVE. Professional City Engineering Services I 10 ·w; INNOVATIVE. ; , · . TRUSTED. P,275 City of Hawaiian G;:i,rdens Mr. Edward Cox, Utility Coordinator, provides utility coordination services including working closely with the utility companies. Mr. Cox understands public works construction, project schedules, and the importance of completing projects on schedule without utilit dela s. Mr. Cox ossesses over 32 ears of ublic works ex erience. Fundin Administration . Ms. Diane Rukavina, PE, City Engineer I, will serve as special funding administrator. Ms. Rukavina has 34 years of experience in municipal engineering. Presently she administers Willdan's Federal/State Funding Program with projects in the Cities of La Canada Flintridge, Lakewood, La Puente, Maywood, Paramount, Pico Rivera, Rancho Palos Verdes, Ridgecrest, and South Gate. Ms. Rukavina has processed over 80 federally- and state-funded projects (STPL, SAFETEA-LU, ARRA, HSIP, TCSP, ER, CMAQ, SRTS, and SR2S) from request for authorization to final invoicing for 22 cities. She is adept at handling multiple funding projects and is currently coordinating 24 funding projects in various stages of the funding process, Ms, Rukavina also serves as project manager for six capital improvement projects for the City of Paramount, performs various city engineering tasks, and has organized GASB 34 infrastructure inventories for the Cities of Seal Beach, Rosemead, Monrovia, and Bell Gardens in preparation for value assessment. ·,Edu-cation , _ _ _ _ . Affiliations 1980, BS, Civil Engineering, Loyola Marymount University AmeriGan Sodety"cif CiVil Engineers_ Regisfrati_On/Certific~tion - ·. · 1983, Civil En ineer, California No. 36380 titfiriiland Staie L~bot Corri ·llani:e Ms. Jane Freij, Labor Compliance Manager, will serve as labor compliance manager for the contract. She will have direct supervision and full responsibility for all federal compliance activities. This includes managing and coordinating field personnel and maintaining contact with the contractor to ensure that all requirements are met. She will be fully responsible for the labor compliance file, ensuring that the files are properly maintained and assembled by the Labor Compliance Specialist. Ms. Freij has over 16 ears of labor com liance ex erience. EducatiiiW' •.·., ··· . ·· .. • •..·· · ·j932:sAiLinguisfics, University of Kansas·.•. oj993, Atforne Assistant Trainin. Prci ram, Lili ation/ Cm orations, Universit of California, Los An eles Mr. Mohsen Rahimian possesses expertise in geotechnical and material engineering, testing, investigation, design, and construction and has lent that expertise to a wide spectrum of public works projects. Mr. Rahlmian has substantial experience in conducting and managing geotechnical and material testing and inspection services during construction. He has performed diversified geotechnical assignments, including pavement design, shallow and deep foundation design, settlement evaluations, liquefaction studies, and slope stability analyses. Mr. Rahimian experience includes geotechnical, civil, and structural design and construction mana ement. J_~@~Ji_Pn ___ ,>--- _-- __ -.. _ - _c'- - ___ -;: Affiliation . . . · . .· . ':M~, Civil Engineering, Tehran University, Tehran, Iran A.merican Society'of Civil Engineers, Geotechnical Group ;~eii_\s,tr3t_io~ . , -. _,. _. - .C1iil Erigirt~er,Califomia, No. C73396 ,Geotechnical En ineer, California, No. 3059 f'ifa11nin ,·. &Environmental Documeritatlon Mr. Salvador Lopez Jr., Director of Planning, is responsible for managing the firm's planning operations, and will have the overall responsibility for the planning consulting services to be provided to the City of Hawaiian Gardens. Mr. Lopez has over 18 years of experience in the management and preparation of planning studies, public policy plans, and environmental documents pursuant to CEQA and NEPA. He has an extensive working knowledge of public policy, grant writing, grant management, data anal sis, ublic/communi relations, and cit lannin ex erience, ~gµcati9h \, > .· .. >< ·. \ / . ~S, 4rban§. Ijegi?Qal Planning, California State Polytechnic University, Pomona, 1998 A( Chaffe Coll e COMPREHENSIVE. Professional City Engineering Services I 11 . INNOVATIVE. ,.. ·, · • TRUSTED. P.276 City of Hawaiian Gardens References Client: - ' - ,: City of Paramount ' ' · _ · ' , Address: 16400 Colorado Avenue, Paramount, CA 90723 Contact: Mr. Chris Cash, Director of Public Works 562 · 220-2020 Date of Services: 1989 to Present Services: City Engineering, Traffic Engineering, Agency Engineering, Water Engineer, Public Works Permits/Inspection, Development Review, GIP and Facilities Design/Inspection, CDBG Administration, Grant Writing, NPDES, Geotechnical Engineering, Community Development, Survey, Landscape Architecture, Construction Mana ement, Ri ht-of-Wa En ineerin , Ma Plan Check, Address: Contact: Date of Services: Services: Address: 15900 East Main Street, La Puente, CA91744 Contact: Mr. John Di Mario, Develo men! Services Director, 626 855-1517 Date of Services: 2009 to Present Services: City Engineering, Civil Engineering, Traffic Engineering, Funding Administration, Development Review, Geotechnical Engineering, Survey, Landscape Architecture, Grant Writing, Labor Compliance, NPDES, Construction Mana ement, Plannin , Bl@.:::di"'n '-'ac:::nc:.d.:::S.:::af.:::et"''------__J COMPREHENSIVE, ]j)'i,;.,f Professional City Engineering Services I 12 -w, INNOVATIVE. i,-c/, -,·.· TRUSTED. P.277 City of Hawaiian Gardens Overview and Approach Understanding Willdan understands that the City of Hawaiian Gardens is seeking consulting firms to provide city engineering services. The work consists of general engineering design for arterial and local streets; traffic signals, and other public works projects. Additionally, the City is seeking services for surveying, mapping, legal description preparation, environmental compliance, staking, geotechnical, and structural services. Approach Since 1964, Willdan has provided consulting services to hundreds of public agencies in the western United States. Our depth of experience and broad range of capabilities allow Willdan to offer comprehensive resources for efficient and convenient service. In addition, our expertise in the engineering and planning fields ensures innovative and effective solutions will be applied to all projects undertaken by Willdan. Many of our specialists have a strong background and an intimate understanding of diverse programs for public agencies. This expertise provides the foundation for planning, design, inspection, and administration under agency programs, and offers added value with our unique familiarity with state- and federally-funded programs. We also place strong emphasis on communication and maintaining personal interaction with the community at large. Our project approach begins with designating a complete project management team. Each project management team will be led by a principal representative with full authority to direct operations and commit resources. In addition to the principal representative, the management team will include expert staff specializing in the type of service requested. Our array of in-house experts allows Willdan to develop a specialized management team for each requested project. In addition, Willdan's size gives us the flexibility to urdertake large projects and projects on a compressed time schedule. If a project arises that requires immediate or extra attention, Wiildan's flexibility allows tasks to be rapidly delegated to an expanded team of staff members. This ensures that the project will receive appropriate attention to detail and be completed in a timely fashion. · The first task of Willdan's delegated project management team will be to establish a course of action. This task will begin by coordinating with the City to identify specific project objectives. With these objectives in mind, Willdan's experienced professionals will actively identify areas of need and design solutions to address these needs. Our policy of open and often client coordination will ensure the established course of action and will be consistent with the City's goals. Once the course of action is established, Willdan will develop a project schedule. Each project schedule will be developed with the City's project completion date in mind, and will include a critical path and measurable milestones to ensure the project completion date is met. All project schedules will be submitted to the City to guarantee consistency with the City's timeline. In enacting and completing the course oi action, Willdan strives to exceed client expectations for quality of work. Willdan has a history of completing projects on time, within budget, and beyond industry standards. Willdan is committed to providing this level of service to the City. As such, after each project is completed, Willdan will follow-up with the City to gather feedback on the City's satisfaction with the project, and to identify methods to improve future service. COMPREHENSIVE. Professional City Engineering Services I 13 INNOVATIVE. ,,, ·.. _ -. TRUSTED. P,278 ~ity of Hawaiia'LGi'!rdens -· ,-, : . = ill ? Willdan Services :•1wins1~1¢.rin'tf-sifvti;ii :Lt:' f.1~: Ysx<>·· Willdan's City Engineering Group performs general engineering services for City Engineering Services many cities in California and Arizona. Our goal is to come up with solutions in Capital Improvement Programs helping cities serve their constituents; whether temporary, as-needed Grant Writing and Funding Assistance assistance, or long-term assignments. We specialize in preparing capital CityEngineer Staff Augmentation improvement programs, annual budgets, assisting in grant writing and funding ADNNPDESRequirements applications, and researching infrastructure for GASB 34 statement evaluation. GASS .34 9tatement. Eva.luation Our city engineering staff also provides recommendations for the implementation of National Pollutant Discharge Elimination System (NPDES) and Americans with Disabilities Act (ADA) requirements. [QJvil Engineering Design Willdan's highly trained and experienced civil engineering staff is supported by technical experts in various disciplines throughout the company. As a result, Transportation Engineering Major Highway Facilities Willdan offers a range of expertise that only a large firm can provide. Willdan's Roadway Improvements civil design expertise includes: transportation engineering; hydrology, drainage, Bridges and Structures . flood control, and water/wastewater engineering. Curbs, Gutters, and Sidewalks Willdan offers a complete range of engineering and support services to Rail/Trans it Systems implement transportation projects. The firm's team of engineering professionals Airport Development Pavement Management Systems combines practical knowledge and technical expertise to develop solutions that are unique and customized to each need. With an extensive staff that includes Hydrology, Drainage, Flood Control and civil, structural, traffic, and bridge engineers, Willdan has designed numerous Water/Wastewater Engin~ering Services types of transportation facilities, has managed transportation projects from · Master Plans initial project analysis through final design and construction, and has prepared · Feasibility Studies pavement investigation design reports, pavement failure investigation reports, Storm Drain/Flood Control F~cilities Planning and pavement management system reports. Storm Drain/Flood Control Design NPDE.S Requir~ments Willdan has expertise in all aspects of hydrology, drainage, and flood control, !iydraulic Models ranging from local and regional drainage and flood control improvements to ·Scour and Sediment Transport l)naiysis hydraulic and sediment transport analyses of major rivers. In addition, Willdan's D.ebris D~m and $ideWeirDesign design experience encompasses virtually every type of water and wastewater 1....c."-"-;_······ ..•.... ··•.. } .S,ewe,rp~sig~ / system project, including collection systems, disposal facilities, distribution pipelines, master plans, production wells, pump stations, reservoirs, studies, telemetry monitoring systems, and treatment facilities. COMPREHENSIVE. Professional City Engineering Services I 14 INNOVATIVE. W,. .· :' TRUSTED. P.279 City of Hawaiian G.ardens .. ··•••· c•;. > itfoffic Engineering Design Willdan specializes in providing traffic engineering and planning services to governmental agencies, Our services range from responding to citizen Traffic Engineering Design complaints to designing and managing multimillion dollar capital improvement Traffic Signal and Control Systems projects. Currently, our staff serves as contract city traffic engineers or Signing and Striping Plans Circulation Systems provides traffic engineering services for approximately 40 cities in the Parking Studies/Management southwest. Street Ughting Our front-line knowledge and understanding of local road and traffic conditions Traffic Management Plans (TMPs) are the cornerstone of our services. Willdan's traffic engineering staff applies Transportation Demand Management (TDM) state-of-the-art concepts to confirm the adequacy of transportation facilities, to Analyses Capacity Evaluations determine the need for traffic control devices, and to ensure the safe and Bicycle a.nd Pedestrian Facilities efficient operation of the transportation system. Traffic Impact Studies Our staff of experts conducts traffic surveys and data collection, investigates Neighborhood Traffic Management motorist and vehicle characteristics identifying and making recommendations ·Suggested Route to School and Pedestrian on traffic safety, utilizes traffic laws and enforcement to determine traffic signal •. .... ·.. Studie$ .• ·.. Engineering and Traffic Survey timing, and evaluates highway operations. Willdan prepares traffic engineering 7 designs to warn, regulate, and guide traffic. We develop geometric design and channelization, traffic signal and street lighting plans, parking lot designs, and develop traffic control plans for construction. !C~n?/ll"l'"ArdfiiT~cl. .. .. ,Q .. P~'"· . . .. bes. ign Willdan's Landscape Architecture Group focuses on designing landscapes for public improvement projects, such as park and recreational facilities, Landscape Architectural Design Landscape Design community centers, and roadway beautification. In developing quality projects Plans, Specifications, and Estimates and plans, our landscape architects apply their talents and knowledge of site Landscape Studies and Reports analysis, user needs programming, site design1 urban design, landscape Irrigation Plans . preservation, land management, water conservation, and land reclamation. Plan Che?king With experience, mostly in California, our landscape architects offer an • . . Arborist Se.rvic~s .· • , . , essential array of services and expertise that adds long-term value to projects ·Facilities Architectu.re and Design - ''c \ •,: , •., ,•;•'' "• :·-:, '.•--, .,, ·. '-'.,.,, .',< •, and communities. [gg_p~i(ucfi!fn1/fanJd~tneJ11;8,.;061;~'rvjiU 1:.A, /.COMPREHENSIVE. Professional City Engineering Services I 15 -wi INNOVATIVE. . · .·. ! TRUSTED. P.280 City of Hawaiian G~rdens Survey, Pl~n Check, and Right-of-Way Engineering Subdivisio~ Map/Plan Check Services Willdan currently provides professional subdivision map and engineering plan ' Easement Documents check services for numerous cities and counties throughout California. These .. Lot Line Adjustments services include preparing and/or reviewing easement documents, lot line Parcel and Tract Maps Review adjustments, parcel and tract maps, dedications, and vacations, along with · DedicationsNacations ensuring compliance with the Subdivision Map Act. Su_bdivision Map Act Compliance Improvement Plan Check Willdan's survey and mapping services are provided to many cities and counties throughout ealifornia .. These services include design survey and Survey . construction staking, monument restoration, boundary survey, right-of-way Design Survey and Construction Staking engineering, and ensuring maps and documents are drawn to the Subdivision Topographic Survey Map Act standards for recordation. Monument Restoration · · . . .· . Boimdary Survey .· .. . ..··• Right-of,Way Acquismon 'and Engineering .. LegalDescrtpUons ~n(I Appr~i~a.ls ; Ge9waphlc lnfoi111ation i3yst.~(ll?J91(3);, [Q))lity Coordi11atlon Willdan has provided utility coordination services for numerous Southern California cities. Willdan has provided these services for various projects such as traffic signal installations, street reconstruction and resurfacing, overlays, street widenings, and neighborhood public improvement projects, just to name a few. Typical services provided by our utility coordinator include: submit notification to all affected agencies and utility companies of proposed project; submit copies of the plans to all affected utilities and agencies; coordinate with utility companies to implement upgrade of its facilities, as needed, within the project limit; identify conflicts of proposed construction with utilities and provide preliminary coordination for resolution; send notification of preconstruction conference to affected utility companies; provide attendance at the preconstruction conference by the utility coordinator; review project scope of work with each utility company at the preconstruction conference and review possible conflicts and work with each utility to assure that specific needs of the project are understood; coordinate with construction observer during construction to expedite the identification of any unknown utilities found during excavation; and coordinate relocation work by utility companies. In addition to providing utility coordination services, Willdan regularly reviews project plans to determine if any utility relocation or coordination is necessary. When reviewing plans for utilities, Willdan makes a practice of early and open coordination with the project's contractor. This coordination ensures that the contractor will be aware of any special precautions that should be taken to protect the health, safety, and welfare of workmen and the public. In addition, Willdan's early and open coordination practices minimizes delays and conflicts by ensuring appropriate scheduling. J... /1,//COMPREHENSIVE. Professional City Engineering Services I 16 lYV! INNOVATIVE, "\,,-,, :,.-~ 'l TRUSTED. P,281 City of Hawaiian Gardens lf,Lin,tiing P,ijministralion Wiiidan is highly experienced in regulations pertaining to the expenditures of .Special Funding Administration Federal, State, County, and local funds, which include Proposition C, State Transportation Program - Local (STPL) Community Development Block Grant (CDBG), State Transportation Program Proposition C . · - Local (STPL), Proposition A, State Gas Tax, and various other grant and Community Development Block Grant {CDBG) funding sources. Willdan has coordinated, prepared, and submitted all Proposition A necessary documentation to the METRO and Caitrans to assist cities in Measure R securing federal authorization and obligation of funds for projects. When SBI requested, Willdan has prepared funding applications, invoices, and other Measure M required documentation. Call for Projects Proposition 42 Willdan's staff has extensive experience in preparing and submitting required Proposilioh 18 . documentation to Metro and Caltrans for federal and state funded projects Highway Safety lmprove!11ents Program (HSIP) including STPL, SR2S & SRTS, HBP (HBRR), ARRA, and HES. Although each Transportatio~ Development Act (TDA) ' program may encompass different components and requirements, the general . High~ay Bridge Program(HBP) process remains the same.following the Caltrans Local Assistance Procedures ._ . Haz~rdEliniination Safety (HES) . ·· _. l',meric~n flecovery an~. Reinv~st!11im\!',9I (ARRA) .• Manual (LAPM). Willdan also keeps informed of revisions (LPPs) to :.-,.,;; .:,:',/;-,., '' ,.. '.', •-' ·,- ,,- '•' '. procedures and forms in the LAPM. We have assisted cities at various stages of the federal/state-funded project as follows: • FTIP Programming • . Request to Initiate a Federally Funded Project • Request for Authorization to Proceed with Construction • Award Submittal • Progress Invoice • Final Report of Expenditures A sample of the required federal documentation includes: TIP-New Project Form No Right-of-Way Certification • Obligation Plan Local Programs Agreement Checklist Request to Initiate a Federally Funded Project Local Agency Contract Award Checklist Field Review Resident Engineer's Construction Contract Preliminary Environmental Study Administration Checklist Request for Authorization and Data Sheets Federal Report of Expenditures Letter and Checklist • Detail Estimate and Summary Local Agency Final Inspection Form • Firiance Letter • Materials Certificate • PS&E Certification Willdan also maintains excellent relations with Caitrans' District Local Assistance Engineers and Metro's staff and will answer questions regarding the submittals and status of the projects. ff~[~r~l and State Labor Compliance . Wiildan has been performing federal and state labor compliance monitoring and enforcement services for Federal and State Labor Compliance Familiarity with: California Department of Transportation (Caltrans) over 26 years and currently serves several dozen cities Federal Highway Administration (FHWA) in California. Our compliance management system, Federal Transit Administration (FTA) complete with manuals, checklists, and instructions, is Department of Energy (DOE) unparalleled in the country. Our staff members have Environmental Protection Agency (EPA) extensive knowledge of contract administration and Stat_e W~ter Reso.urces Contr9I Board (SWRCB) applicable law; they have undergone training in the . Los Angeles County Community Development Commission (LACDC) · U.S. Department of Housing and Urban Development (HUD) administration of projects funded by a variety of ' ., . - ''' . ' ,' . ',' ,·- .. ,. ,_.' ,· ' sources, including the California Department of ,l& ¥coMPREHENSIVE. Professional City Engineering Services I 17 -'NY.: INNOVATIVE. {\_.-_.··-,:_ -l TRUSTED. P.282 City of Hawaiian G~rdens Transportation (Caltrans), the Federal Highway Administration (FHWA), the Federal Transit Administration (FTA), the Department of Energy (DOE), the Environmental Protection Agency (EPA), the State Water Resources Control Board (SWRCB), the Los Angeles County Community Development Commission (LACDC), and the U.S. Department of Housing and Urban Development (HUD). We have established excellent working relations with key staff members at the above-mentioned governmental agencies and are regularly consulted by these organizations for input on procedural issues, evolving requirements, and document development. We are cognizant of the reporting requirements for these agencies and have been thoroughly trained in fraud prevention and detection. Willdan-labor-compliance-monitored projects have been audited by government authorities and have consistently received the highest level of approval. ~"~~!ij'£1jb)cal Engineering and c;onstruptlon Inspection. · Geotechnical Engineering and Willdan Geotechnical provides geological and geotechnical and material Geologist Services testing/inspection services for many public agencies in California and the Geotechnical Engineering Western United States. Willdan Geotechnical is equipped with a full-service Slope Stability and Settlement Analysis soils laboratory, certified and/or accredited by the City of Los Angeles, Division Earthquake and .Seism.ic Hazard Analysis of State Architect (DSA), AASHTO Material Reference Laboratory (AMRL), and · Engineering Geology and Hydrogeology CAL TRANS. With extensive experience throughout Los Angeles, Orange, San . Fun-Service Geotechnica!Laboratory Bernardino, Riverside, and Ventura Counties, Willdan Geotechnical is Mate.rials Sampling an.d Testing intrinsically familiar with local geologic, geotechnical, and seismic conditions. lel/tl11\T@'11!1~'!:nvironmental Documentation .. · Willdan frequently assists cities in the environmental review process, either in Environmental Documentation and Design · preparing and processing environmental documents, such as negative · . Environmental Impact Reports declarations and environmental impact reports, or in reviewing documents on Initial Stuaies ~nd Negative Declarations behalf of the lead or responsible agencies .. Environmental Assessments Willdan also has a long history of successfully providing contract staff services Independent EIR Review CE QA/NEPA Compliance Assistance to planning agencies on both an interim and long-term basis. Cities have .contracted with Willdan to relieve peak workload situations and fill vacant . co Community Development positions on an interim basis; handle the entire planning function for small Block Grant Administration cities as well as newly incorporated cities; and serve as contract case planners Property Rehabilitation Program~ or managers for large or unusually complex projects. Housing Studies .and Programs Redevelopment Implementation Willdan's community development services include CDBG administration, Grant Applications/ Procurement property improvement programs, grant procurement and administration, and housing programs. Willdan has also conducted a wide range of housing · Urban Planning and Design studies, including inventories and analyses of potential housing sites, Block Grant Administration assessments of local housing needs, preparation of housing elements and Property Rehabilitation Programs affordable housing strategies. Other experience includes management of Housing'Studies and Programs housing assistance programs, commercial revitalization projects, Redevelopment Implementation redevelopment implementation, residential rehabilitation programs, and Grant Applicatio_ns/Procurement economic development strategies. Contract Staff Services Willdan's urban planning and design services focus on investigation of specific lntenrilCity StaffAssignments planning and design issues and the formulation of plans, policies, and . Overload Case Processing · · strategies for communities as a whole or for specific study areas. Typical Cflanning Advisor < assignments include land use studies, specific plans, general plan elements, . Project fy1anagemert design guidelines, and zoning ordinances. Penma~ent Planning. Staff COMPREHENSIVE. Professional City Engineering Services I 18 INNOVATIVE, Wr" • . TRUSTED, P.283 City of Hawaiian Gardens.• Project Approach Willdan utilizes a management approach, whereby each assignment is undertaken by a project team. Each project is assigned to a senior member of our staff with the background, experience, and availability best suited for the assignment. For this assignment, Willdan's City Engineer and Principal-in-Charge will be the single point of contact to City staff and will convey relevant matters to the project team as appropriate. Willdan maintains a strict quality control program that includes peer review and constructability review of all design projects. This process has served us well and is demonstrated by the amount of successful construction that has taken place as a result of Willdan designed projects. Our team's management approach has been proven on past assignments to be effective in delivering services on time, within budget, and to the client's satisfaction. Methodology Willdan methodology for conducting project assignments focuses heavily on client service and communications. As a firm with a strong public agency orientation, many of our client relationships are long-term and ones in which our staff develops intimate familiarity with City staff, since we very often serve as an extension of City staff. As such, it is extremely important that our presence on each assignment is seamless. To accomplish this, each assignment is led by a senior staff member who has strong project management skills and has been specifically selected for the assignment based upon the anticipated needs of the project, the geographical area, and the anticipated work environment. In doing this, Willdan is confident that the selected project manager and team will fit the assignment, have good communication among team members, and be consistent in work efforts and products. This approach promotes good team play and ensures that work products are completed on time and within budget. Willdan employees who are assigned as extension of city staff, on a routine or on-call contract basis, most often work independently of the project team, since they are generally working directly for, and with, City staff as city staff. In this instance, the project team's role is subservient to the primary assignment and only comes into play on a support basis, or on a project-specific basis, such as for additional services for the design of arterial or local street projects. Project Controls Cost Control Willdan's approach to cost control considers minimizing both design and const1uction costs. This starts with making sure project tasks are assigned to the appropriate staff witli the expertise that aligns with the needs of the project- with the goal of minimizing learning curves. Accurate budget cost control is achieved through application of several different cost tracking methods. This includes tracking progress, i.e., percent complete, and comparing to costs incurred in order to assess the project's budget status. Our engineering design labor costs are monitored through weekly reports generated by our accounting system, which is comprehensive and Generally Accepted Accounting Principles compliant. Beginning with electronic timekeeping, project hours are assigned to the appropriate tasks and subtasks and booked as work-in-process. In addition, pre-bill reports are generated that identify the hours to be billed, along with any other direct charges to the project. This is the information used to determine each month's invoicing. Once hours and charges are billed, they are immediately shifted to Accounts Receivable and out of Work-in-Process to ensure that billed hours are inactivated. Monitoring is easily accomplished by utilizing team member progress updates and making comparisons between the scope of work, schedule, and budget. Schedule Control Willdan's team has an appreciation for project schedules based upon many years of dedicated service to public agencies whose constituents expect results and where budgets, funding limits, and deadlines are truly consequential. Willdan is committed to meeting all schedules as promised and to honoring the schedule commitments made. For large multi-disciplinary projects, Willdan utilizes Primavera to prioritize, plan, and manage various tasks. This allows resources to be scheduled realistically. Willdan takes advantage of the program's multi-user capabilities to allow multiple task managers to concurrently update, analyze, and report on their portions of the project. COMPREHENSIV~. l',i,.Of Professional City Engineering Services I 19 -W: INNOVATIVE. >, ... · TRUSTED. P.284 City of Hawaiian Gardens \ Willdan utilizes Microsoft Project to schedule projects, perform baseline analyses to understand project progress, and consolidate schedules of the various disciplines involved in the City's projects. Using Microsoft Project software, a critical path method master schedule will be prepared following the notice to proceed. The schedule will identify major items of work and will be the vehicle for monitoring, controlling, and tracking progress. The schedule will be updated monthly to reflect actual and forecasted completions. This allows our project managers to anticipate and forecast potential issues and to develop an advanced strategy to proactively mitigate problems before they impact the schedule. If it is determined that a design or construction element is falling behind schedule, project managers meets with the respective team members, identifies the problem, and sees to it that extra support and effort are expended to bring the project back on schedule. Wllldan will keep City staff informed of the overall schedule, including advanced notification of any necessary adjustments or actions to remain on track. Project managers monitor all progress on a weekly basis and use the following approaches to maintain schedules: · • Create a detailed project schedule that outlines all tasks, including QC efforts and tasks to be performed by City staff, with completion dates necessary to achieve the overall schedule goal • Assign staff with the appropriate level of expertise that can develop and deliver submittals correctly the first time and avoid costly rework • Frequently check-in with the City, Willdan team members, and subconsultant production staff to update on task progress and implement corrective measures to maintain schedule • Conduct project team meetings in which task progress is discussed related to schedule and tasks means and methods are discussed to ensure production staff remain on the path identified at the project onset. • Develop thorough meeting minutes and holding team members accountable with specifically identified deadlines and decisions Quality Control/Quality Assurance (QA/QC) The primary mission of our quality control plan is to provide staff with the technical and managerial expertise to plan, organize, implement, and control the overall quality effort -thereby ensuring the completion of a quality project within the time and budget established. The goals of the quality assurance/quality control process team are to: • Establish a set of planned and systematic actions for maintaining a high level of quality for services performed • Establish a consistent and uniform approach to services performed • Ensure efficient use of resources • Emphasize quality in every phase of work • Implement appropriate quality control measures for each project work task The above activities will be a critical part of initiation and implementation of the quality control plan and will set the tone for successful team cooperation throughout the life of the project. The following list defines the basic elements that will be covered in the plan: • Contract deliverables • Specific quality control procedures • Special quality control emphasis • Responsibility and authority • Budget and manpower requirements • Overall project schedule and budget • Project documentation requirements Our proposed quality control plan for each task order will be integrally associated with Willdan's in-house Quality Assurance Manual and our Project Manager's Manual. Willdan's Quality Assurance Manual provides consistency in completing the required services while retaining the flexibility to respond to a project's changing needs. Willdan's quality control plan includes standard filing systems and file-naming conventions. The objective of the quality control plan is to define a process for providing clarity, accuracy, coordination of documents, and constructability of design projects. This plan includes the processes whereby calculations, documents, deliverables, plans, and estimates are independently checked and reviewed by a California-registered engineer. Although this program addresses an l ii..'/COMPREHENSIVE. Professional City Engineering Services I 20 ~-- INNOVATIVE. ~- L , TRUSTED. P.285 City of Hawaiian G;:1rd~ns individual disciplinary approach to quality control, it is important that project personnel realize the importance of multi-disciplinary reviews and close coordination between team members in order to complete the project. Quality Assurance • Willdan's management approach of assigning senior members of our staff provides the opportunity for accountability of quality to each project. The project manager has the responsibility of ensuring quality service and projects on schedule and within the established budgets. In order to accomplish this, the following elements are incorporated into each project: ✓ Project Kick-Off Meetings. All project team members, including all subconsultants, meet to discuss and clarify scope of task, schedules, and other pertinent information related to the service or project. This meeting is conducted upon the notice to proceed and prior to any work being done. ✓ Continual Communications. The appropriate persons from Willdan identified in the kick-off meeting are responsible for keeping the client up-to-date on project status and issues raised throughout the project. This is accomplished through regular meetings, written status reports, or other means of communication requested. ✓ Periodic Updates through Project Status Meetings. At the project kick-off meeting, the project team determines and selects meeting dates throughout the project to discuss coordination, issues, changes, and other information needed by all team members to keep the project on track in terms of quality, schedule, and budget. ✓ Objective Review of Projects by Peers. Prior to the submittal of a project to the client, the appropriate staff members review the project to ensure all information is accurate. The staff members assigned to do this are those that are not directly involved in the project. This enables objectivity in the review and catches mistakes that may not be caught by staff members too close to the work. COMPREHENSIVE. Professioncil City Engineering Services I 21 INNOVATIVE. v./, ·· . TRUSTED. P.286 City of Hawaiian Gijrdens , : .. · Compensation/Payment Schedule As requested by the City, the Compensation/Payment Schedule will be submitted in a separate sealed envelope. J,.,.:.•ll,,.'f COMPREHENSIVE. Professional City Engineering Services I 22 ·-w.: INNOVATIVE, ;:, .> ', TRUSTED. P.287 City of Hawaiian G1:1,rdens 1, .• , Proposal Forms Non-Collusion Affidavit APPENDIX 2 - Non-CollusiQn Affidavit The. Undersigned declares, states, and certifies that 1. This Proposal is not made in the interest of, or on behalf Of any undisclosed person, partnership, company, association, organization orcorpora!ion, 2, I nave hot directly or indirectly induced or soffcited ,iny other consUltaht to put In a false submission o1nd I have. not directly or indirectly colluded,, conspired, :connive.ct, or agreed With any other c6nsultan.t or anyone else to put in fraudulent subrnlssion or to refrain from submitting to this RFP. 3, I have not in iiny manner, directly or indirectly, sought Jly ,1greement,. communication, or conference With anyone io fix the proposal price/fee to secure My advantage against !he City of Hawaiian Gari;lens or of anyone Interested in the ptopo$ed a9reemen!. 4.. AII statemimts con!alnecUn the Proposial and relol\ltj documents are ge.nuine 11ndtrue, 5.1 have 110! directly or indirectly submitted the proposal price or any breakdoWh thereof, or the contents thereof, or divt1lged Information or data rs!la\ivi;, 'lh.ereto, or paid, liOr pay any fee to any person, corporation, partnership, company, association, orf!anization, RFP depository, or to any member or agent thereof to eff!;!ctuate a colfusive proposal. •6. I have not en\e.red into any arran,gement or aweement with .any .City of Hawai[an GaJdeM public offic)ial In connection with this proposal. 7.1 understand collu.sive bidding ls ia violation of Stale and Federal law and can result in fines, pris9n sentenc.es, and civil ct.image awards. Sfghalute of Authorized Representative William Q Pagel!, PE .Senior Vice President Name of Authorized Representative Tille of Authorized Representative (This execnted form mnst be submitted with Consnltant Proposal.) Page 126 Professional City Engineering Services I 23 P.288 City of Hawaiian Gardens Insurance APPENDIX 3 -AcknoWledgernelit of insurance Requirements The consultant agrees, acknowledges and is [WIiy aware of the insurance requirements as specified in the REQUEST FOR PR•POSALS and accepts all conditions and requirements as contained therein, CONSUL TANT; Wllldan Engineertng, Name: William C, Pagelt, PE, Senior Vice l'resigenl , (Print onype) By; Consultant's Signature , Pate; __No_y_em_lle_r_14_, 2_,0_11 ___ .,______ (This execi1ted form must be submitted wifh Cons1,1/tant Proposa/J Page J 27 Professional City Engineering Services I 24 P.289 City of Hawaiian Gardens Certification of Consultant Proposal APPENDIX S-CERTIFICATION OF CONSULTANT PROPOSAL The underslgnec! hereby submits Its proposal and agrees to be bound by the terms and conditions of this REQUEST FOR PROPOSALS (RFP). 1) The firm declares and warrants that no elected or appointed official, officer or employee of the City has been or shall he compensated, directly or Indirectly, in connection with this firm's proposal to provlde services or any work connected to this proposal to provide services, 2) Should any agreement be approved In connection with this RFP, the firm declares and warrants no elected or appointed official, officer or employee of the City, during the Wm of his/her service with the City shall have any direct interest In that agreement, or obtain any present, anticipate(! or future material benefit arising there from. 3) By submitting a )lroposal to this RFP, the firm agrees, If selected to furnish services to the City In accordance with the RFP. 4) It ls understood and agreed that the City reserves the right to accept or reject any or all proposals to provide services, and to waive any informallty or Irregularity in any proposal received by the City, 5) The consultant proposal Includes all Information, commentary, an!! data requested by the RFP, 6) The proposal to provide services shall be valld for 90 days from the date Qf submittal. Name of consulting firm: _w_H_ld_an_E_ng_in_e_e,_in_g ______ 4.}:Jl.:_ November 14, 2017 By:--~------e:Pr Authorized Signature Date William C. Pagett, PE Senior Vice President By:------~------Print Name Title {This executed form must be submitted with Consultant Proposal.) Page 3 of3 COMPREHENSIVE. j_ a. Subject: Proposal to Provide Professional City Engineering Services Dear Evaluation Committee, Infrastructure Engineers is very pleased to have this opportunity to submit our proposal to provide city engineering services to the City of Hawaiian Gardens. In 2013, we had the pleasure of working with the City on its Bus Shelter Installation and Rehabilitation Project. We often cite that project as one we are proud of, and we sincerely hope to be able to be of service to the City once again. Infrastructure Engineers was founded in 1994 for the sole purpose of providing professional engineering and municipal services to cities in Southern California. From the beginning, we have been committed to making a difference in the communities we serve by helping cities maintain and improve their infrastructure and assist with development projects, whether large or small. Our experience providing city engineering services for more than 20 years has helped us understand that everyone coming to the engineering counter believes their project is the most important one on the books; and rightly so. Our proposed staff are all experienced in city engineering and plan review. Every staff have worked at cities and know how to help both homeowners and seasoned developers and contractors negotiate the plan review process. In addition, we have provided civil engineering and design, planning, construction management and inspection and building and safety services to dozens of cities. We offer turn-key services from initial design of public works projects through construction oversight, inspection and close-out to provide cities with successful project acceptance by city councils. The following list presents our full array of offered services: • CIP Management • City Planning • Civil Engineering • Architectural & Facilities Services • Traffic Engineering • Fund Administration and Grants Services • Water, Sewer and Drainage Engineering • Building and Safety Services • Project and Construction Management • Staff Augmentation • City Services • NPDES/WDR/MS4 Compliance Company Data Infrastructure Engineers i. Official name and address 3060 Saturn Street, Suite 250 Brea, CA 92821 ii. Name, address, and telephone Farzad Dorrani, MS 3060 Saturn Street, Suite 250 number of the consultant's Chief Executive Officer Brea, CA 92821 primary point of contact Phone: (714) 940-0100, ext. 5032 City of Hawaiian Gardens November 14, 2017 P.291 Page 2 Company Data iii. Indicate what type of entity (corporation, partnership, joint S Corporation venture, etc.) - iv. State of Incorporation if California incorporated iv. Federal Employer I.D. Number 33-0831837 I 3060 Saturn Street, Suite 250 13200 Crossroads Parkway, Suite vi. The address, telephone 400 numbers and fax numbers of Brea, CA 92821 City of Industry, CA 91746 each of the consultant's Phone: (714) 940-0100 Phone: pending locations Fax: (714) 940-0700 Fax: pending vii. A detailed statement indicating whether consultant is totally or Infrastructure Engineers is not is totally or partially owned by partially owned by another another business organization. Item XII provides the ownership by business organization or individuals. individual viii. Number of years consultant has Infrastructure Engineers has been operating under this name since been in business under the 2011. Infrastructure Engineers is a DBA of Advanced Applied present business name. Engineering. - ix. Number of years of experience The company.was founded in 1994 for the sole p_urpose of providing the consultant has had in city engineering services to cities throughout Southern California; providing required, equivalent, therefore, we have 23 years of experience in the requested scopes or related services. of work. Infrastructure Engineers has provided comparable services to more than 40 cities throughout Southern California, and too many in the past 5 years to list here. However, the following is a list of client cities we have similar ongoing contracts with: - • 2014-0ngoing, On-Call, Anaheim, Engineering & Design, Farzad Dorrani x. All comparable agreements • 2016-0ngoing, On-Call, Baldwin Park, City Engineering Services, entered into during the last five Nick Servin (5) years, completed or not. • 2005-0ngoing, On-Call, Bell Gardens, Engineering Design Services, Please indicate: Steve Forster Year started and completed • • 2015-0ngoing, On-Call, ,Brea, Engineering Design Services, Farzad Type of Agreement • Dorrani Client Agency i • • 2015-0ngoing, On-Call, County of Orange, Architect-Engineer I Project Description and • Services for General Services, Andre Dupret . Project Manager • 2015-0ngoing, On-Call, El Monte, CM and Inspection Services, ! Steve Forster i • 2006-0ngoing, On-Call, Irvine, Professional Consulting, Farzad Dorrani • 2017-0ngoing, Contract Services, Lynwood, City Engineering Services, Steve Forster ,._,, ____ ., ...... ,...... -a.• -•---~•-----•-•---·"""'-•-~ •--• ""- " ---··-~'""""- ~- ,~·····"·"-···•"-· ...... - 3060 Saturn Street, Suite 250 I Brea, CA 92821 I Tel.: (714) 940-0100 I www.infrastructure-engineers.com City of ffaw_;:i.iian Gardens Noveftlber 14, 20 i 7 P.292 Page 3 Company Da.ta ! • 2017-0ngoing, A:Hieeded, Mat1.hattan Beach, constru¢tion lnspectjon Services, Hany Henein ' • 2005,0ngoing, .Contract Services; Montebello, City Engineering . services; stwe Forster . , ' '.' . . . . . ' . . ·' ; • 20:1.+".0ngolng, Contract Servic:es; Montel)ello, City Engineering Plan Check services, Farzad Oorrani • 2016-0ngoing, OncCall; Rosemead, General Public works & Professional E'ngineeripg Servic11s, Farza~ Oorricini ! • 20~6,Qngoing, Contr9d services, So. El Monte, Interim City Engineering Services, Steve Forster i • 2016-0ngoing, contract Services, So. El Monte, Engineering Plan ' Chi\tk services (Public Works) · · --- ••• • -• -••-•-•• ••- •• - •a-•-••-• •••- •-~•• ••• xi. Any faJlpres or refusqlS to : Infrastructure Engineers has not had iny failures or refusals to complete an agreement and ; com pl Cate an agreem~nt and. explanation. explariation. ·-- •<--• .. ------xii. individuals/consultants who I 'infrastructure Engineers is wholly owned by two individuals: Ray own We believ.e the qualification$ of our staff, our ext!insive experience arid (Jur cleditated interest i.n the City of Hawaiian Gard¢ns, makeslnfrpstructure Engineers exceptionally qualified tq provide the City with professional city engineering servkes. By selecting Infrastructure Engineers, the City will benefit from the experience of a former City Engineer and a team with varied and extensiv~ municipal experience and the ability to support all projects the clty may undertak¢. We 10011 forw<1rd to reinstating our working relationship With the City and providing our professional services to heJp you meet the City's goals. As the Chief Executive Qfficer of Infrastructure Engineers, I an'l a,uthorized to sign afl contracts. for the company. Should you nCaed adcJitional information regarding this proposal, please contact our Principal-in-Charge, Steve Forster at(714) 940-0100, ext. 5120, or by email at [email protected]. Respectfully submitted, lnfrastruttu~ers ~---~'~ Farzad Dorrani, MS Steve For~ter Chief Executive Officer. Vice President, Municipal Services 3060 Saturn Str·ect, Suite 150 I Bfea, CA 92821 j Tel.: (714) 940-0100 J www.infrasfructure-engineers.Com P.293 PROPOSALS TO PROVIDE PROFESSIONAL CITY ENGINEERING SERVICES 1. Organizational Chart The employees we have assigned to the City of Hawaiian Gardens have worked together and for various cities for several years and have developed cohesive relationships that will ultimately improve efficiency and make the work environment a pleasant place to conduct business. We are eager to aggressively respond to the services th,e City requires, and we have the staff, qualifications and experience to support your needs. The proposed Infrastructure Engineers' team members exhibit the interpersonal skills, level of integrity, thoroughness, proactive approach and technical competence required by the City. Our staff has the proven ability to multi-task and to work with minimal supervision that is required to meet the City's current staffing and project needs. The team has diverse experience in providing services to cities. This experience is illustrated in the brief resumes provided in Section 2. Resumes and Qualifications of Personnel. The following organization chart illustrates our project team structure and lines of cornmunication. Organization Chart j 'r ' ' ' Pt.incipaf-in-Cha'rge "' ' ' Steve-Forstef , ' ' ' \ •' I y ' ' Septor man Check - p, j I ' ' ,'-: , Eng1neel'. ' , ft~nstr~ttio'nManag~r , Optldnat • NPOES ;-j .Hany Hen~in. PE, ts: Gabriel Gutierre,, EIT, ,', Sutk~n~ultarits ' '1 Kev Tcharkhoutian, PE ;,);•~ i' • C < " ,< 1' ' ' ' t1, ~ j , ' Subdivision/Final Map:· Civil Engineering: Inspection: NPDES Coordinator: Fund!ng/~abor Compllan'ce/ Ken Putnam, PE ! We understand a_nd concur with the restrictions to changes in key personnel. We do not anticipate any changes to key personnel, but since unforeseen events can occur, our transition plan would be to provide the City with the resumes of one or more candidates with equal qualifications and experience as the staff being replaced. Furthermore, we would arrange a meeting with City staff to conduct and 'interview' with the prospective candidate{s). INFi;!AST1;:uc·ruJ;!Jo: ENGINEERS 1 I 1 P,294 PROPOSALS TO PROVIDE PROFESSIONAL CITY ENGINEERING SERVICES Qualifications of IJJei'sonnel Providing staff to municipal clients is one of the core services that Infrastructure Engineers delivers and this service the was the premise on which the company was founded in 1994. We fully understand the fluctuating needs and workloads at city engineering and public works departments; we will be there when you need us, and not be billing for services you do not need. As such, Infrastructure Engineers will provide the City Engineer and supporting staff needed to support engineering and administrative functions per the City of Hawaiian Gardens' request for proposal (RFP). Key staff members committed to the City are assigned a certain number of hours; staff are available for additional hours to get the job done or additional support staff can be assigned to the City, as needed. The proposed hours for staff members are a guideline for performing engineering, plan check, construction management and related services. Staffing Plan Infrastructure Engineers will provide the City Engineer and supporting staff, as needed, to provide engineering and administrative functions per the City's request for proposal (RFP). Staff members committed to the City of Hawaiian Gardens are assigned a certain number of hours, staff are available for additional hours to get the job done or additional support staff can be assigned to the City, as needed. The proposed hours for staff members are a guideline for performing the services. In addition, we have electronic plan check capabilities to enable us to provide services from our offices, when needed. Our retainer service provides the City with a City Engineer and Senior Engineer (who will act as a Deputy City Engineer). The City Engineer will provide services in City Hall 8 hours per week. The Senior Engineer will be in attendance at City Hall 20 hours per week. The City Engineering Manager will cover for the City Engineer during vacation periods or other times when the City Engineer is not available to be in City Hall. Our assigned City Engineer will be available to take projects through all phases from preliminary engineering, to design, construction and project close out. In addition, the Senior Engineer will oversee engineering plan checks, engineering design services, and construction management services. These services will be provided on an as needed or project-by-project basis. Our staff is committed to assist the City Engineer to take all assigned projects through all phases from preliminary engineering to design, construction and project close out. We propose to provide services to the City of Hawaiian Gardens on a retainer basis, as noted below: • City Engineer for 8 hours per week • Senior Engineer for 20 hours per week The following services will be provided on an as-needed, project-by-project basis: • Senior Plan Check Engineer, as needed • Engineering Design Project Manager, as needed • Construction Manager and Inspection, as needed • Grant writing, public outreach and fund administration on an as-needed basis The assigned staff have available time to complete the assigned tasks addressed in the City's RFP. Infrastructure Engineers will provide sufficient staff to complete plan check, design, and construction management/inspection services per1 the mutually agreed upon task for service request fees. Resumes This section provides the qualifications and experience of our key personnel, followed by a table that lists brief information about our support personnel. ~·.. JNf'RAi!.'mUt!·rwng 2 11 -.."" ENGINEERS P.295 PROPOSALS TO PROVIDE PROFESSIONAL CITY ENGINEERING SERVICES Douglais Benash, PE City E:ngineer Education BS, Civil Engineering, California State Polytechnic University, Pomona, June 1990 Diploma, In-Roads Computer Program California State Polytechnic University, Pomona, 1990 Summary of Experience • Project Manager, 2013-14 Pavement Rehabilitation Project (Area A&B), City of La Mirada, 2015 to 2016. Douglas was the Project Manager for the City's first residential rehabilitation project utilizing local Measure I funds. The project area was exclusively residential and included parks, schools, pedestrian walkways and equestrian trails. • City Engineer, City of La Palma, 2014 to present. Douglas acted as the City Engineer at the City of La Palma for three years. His tasks included reviewing design professional proposals to prepare project construction documents, coordinating and scheduling with staff, managing the Capital Improvement Program, overseeing the staff management through project completion and providing analysis of requests for information, change orders, time/material verification and project closeouts. • Project Manager, City of Montebello,2011 to 2014. Douglas was project manager during the design phase and construction manager on numerous successfully completed federally and locally funded street improvement projects. • Project Manager, City of Bell Gardens, 2011 to 2014. Douglas was project manager during the design phase and construction manager on numerous successfully completed federally and locally funded street improvement projects. • City Engineer/Deputy Director of Public Works, City of Monrovia, 1999 to 2009. Doug managed the engineering operations for the City, inclusive of budget, development and redevelopment projects, capital improvements, regulatory compliance, general and traffic engineering, utilizing the stafftc:i complete the priority projects of the Department. Registrations/Certifications Registered Civil Engineer, CA, No. 53935 Arjan !dm;mi, MS Senior Engineer Education MS1 Civil Engineering, California State University, San Jose, 1971 BS, Civil Engineering, California State Polytechnic University, Pomona, 1968 Summary of Experience • Civil Engineer, City of South El Monte, 2016 to present. Arjan has been working as a permitting engineer for the City, issuing building permits and conducting Inspections for permits and off-site improvements for buildings and tract maps. He writes and reviews RFPs and provides project management staff reports for City Council meetings. • Construction Manager, City of Montebello, 2014-2015. Responsible for oversight of cold milling existing asphalt and installing asphalt overlay for the following projects: • Bluff Road Improvements • Via Compo Improvements • Beverly Boulevard Improvements • Flotilla Avenue Improvements, including replacement of damaged 12-inch clay sewer pipe in,several locations • Garfield Avenue Improvements • Safe Routes to-School • Construction Manager, Installation of Bus Shelters, City of Hawaiian Gardens, 2013-2014. This project included construction of new bus shelters along Carson Street and Pioneer Boulevard, installation of solar lights, installation of decorative trash cans and benches at new and existing bus stops, and painting existing bus stops. 2 I 2 P.296 PROPOSALS TO PROVIDE PROFESSIONAL CITY ENGINEERING SERVICES • Construction Manager, Construction of Ramona Boulevard, City of Baldwin Park, 2012-2013. This federally funded project included cold milling existing 3-inch deep asphalt and installing an overlay of 3 inches of asphalt, removing and replacing damaged curbs and gutters, sidewalks, and driveways, and access ramps. Installed color concrete in the median, installed an irrigation system, painted traffic signal heads, and installed street name signs. • Engineering Manager, City of Baldwin Park, 1991-2005. As Engineering Manager in the Department of Public Works, Arjan'·s responsibilities included management of a $4.5 million Capital Improvement Program (CIP), Land Development and Traffic Section. Registrations/Certifications None Kev Tcharklmutian, PE Senior Plan Check EngineEir Education BS, Civil and Environmental Engineering, American University of Beirut, Lebanon, June 1980 Summary of Experience • Plans Examiner, Building and Safety Department, City of Vernon, 8/2016-10/2017. Reviewed plans for commercial and industrial projects for compliance with City's ordinances pertaining to grading plans, development requirements and Low Impact Development (LID)._ • Plans Examiner, County of Riverside, Building and Safety, 1/2016-5/2016. Reviewed plans for new developments for compliance with County's ordinances pertaining to grading plans, LID and hydrology studies • Project Manager, City of Wildomar, 7/2014-11/2015. Project Manager working with staff and to coordinate the Bundy Canyon Roadway Widening project; Project Manager on the City's Grand Ave Bike path project; Project Manager for the City's Bundy Canyon Transportation Safety Improvement project. • Principal Engineer, City of South Gate, 8/2010-9/2013. Provided staff augment_ation to the Public Works Department in a Principal Engineer capacity. Services included writing RFPs for CIP projects, _reviewing plans, specifications a~d estimates (PS&E) packages for quality assurance and technical accuracy and constructability. • Interim Public Works Manager, City of Duarte, 2010. Worked under the leadership of the Community Development Director, implementing the City's Capital Improvement Program (CIP), and reviewing developments for conformance to City's ordinances. • Interim Deputy City Manager, Community Development/Public Works Director/City Engineer, City of El Monte, 8/1994-1/2010. Reported to City Manager; led the Community Development Department with its seven divisions, prepared staff reports to City Council, designed and administered street improvement projects funded by CDBG, SAFETEA LU, and GAS TAX. Managed water, sewer, storm drain, and traffic projects. Registrations/Certifications Registered Civil Engineer, CA, No. 44598 Mark Komoto, PE, QSP Engineel'ing Design Project l\ilanager Education BS, Civil Engineering, Colorado State University, 1975 Summary of Experience • Project Manager, City of Montebello, 2016-2017 Pavement Management Systems {PMS) Report, 4/2017 - 7/2017. Prepared the update PMS report for the City of Montebello using the USACE's Paver Program to meet the Los Angeles County Metropolitan Transportation Authority's funding requirements and to give the City the current pavement conditions of its streets. 213 2 9 7 5 O O 1 1 fd- •-P-r-o-je_c_t_M_a_n_a_g_e-r,-C-it_y_o_f_M_on-~-:-:-:-l~o-,AL_A_:-r:-:-:-':--r-i:-~-:-:-r:-':-t-1:-E-:-:o-:-:-:-:-n-:-:~-:-,E-~o-~-:-:-E-1E_1;-:--:-;-/-.E_•R_v_i_J_E; ·,,,.,'.,~50'.;' Responsible for the management of 0.7-mile Arroyo Drive Street Improvements that involved the rehabilitation of a city local street incorporating bio-swales and reconstructing curb ramps and sidewalks to meet ADA standards. This project funded 83% by the Surface Transportation Program - L grant funds administered by Caltrans. • Project Manager, City of Baldwin Park, 2016-2017 PMS Report, 4/2017- 8/2017. Prepared the update PMS report for the City of Baldwin Park using the USACE's Paver Program to meet the Los Angeles County Metropolitan Transportation Authority's funding requirements and to give the City the current pavement conditions of Its streets. • Project Manager, City of Baldwin Park, San Gabriel River Bikeway & Pedestrian Project Improvements, 3/2017- 2/2018. Responsible for the management of 2.3-mile San Gabriel River Bikeway & Pedestrian Project Improvements that involved the construction of bikeway & pedestrian paths along the San Gabriel River and the Walnut Creek Wash. Encroachment permits must be obtained from the LA County Flood Control District, LA Department of Water & Power, Caltrans, and USACE. • Project Manager, City of Lancaster, Avenue I/SR-14 Interchange, 8/2008 - 6/2012. Responsible for redesign of the southbound looped off-ramp/bridge and the widening of three ramps at the SR-14/Avenue I interchange. T~e project involved the completion of aMitigated Negative Declaration (MND), a Project Report, a Storm Water Data Report (SWDR), a hydrology and hydraulics report, Storm Water Pollution Prevention Plan (SWPPP), and plans, specifications and estimate (PS&E) documents. Responsible for coordination with Ca.ltrans Qistrict 7 and the Office of Special Funded Projects/Headquarters (OSFP /HQ) group. The included construction of a drainage system that routes run-off easterly on Avenue I to the open channel (Amargosa Creek) on the east side and parallelto SR-14. • Project Manager, City of Irvine, San Diego Creek Restoration, 2/2011- 3/2012. Responsible for the project management for channel improvements to San Diego Creek from Sand Canyon Avenue at SR-133 Laguna Freeway. The channel was to be restored to its as-built condition for the transfer of ownership and maintenance from the City of Irvine to the Orange County Flood Control District. Preliminary PS&E design documents for the channel restoration were prepared. • Project Manager, Morongo Band of Mission Indians, Cottonwood Avenue Master Plan of Drainage, Riverside County, CA, 9/2008- 9/2010. Prepared the Cottonwood Road Master-Plan of Drainage in the Cottonwood drainage basin on the Morongo Band of Mission Indians reservation. in Riverside County. Residential development over the past 50 years had occurred without provisions for adequate drainage facilities. A master plan needed to be completed to identify and prioritize required drainage improvements. • Project Manager, City of Thousand Oaks, Kelley Road Storm Drain Phase II Project, 9/2006 - 8/2008. Responsible for management of the Kelley Road Master Plan Study and design of culverts crossing US Highway 101. The Kelley Road drainage basin has been subject to flooding at the downstream end at the Newberry Road/Kelley Road intersection. An updated hydrology report was prepared based upon Ventura County's criteria (VCRAT 2.2). The culverts crossing US 101 were designed to handle a 25-year design storm. Registrations/Certifications Registered Civil Engineer, CA, No. 43403; Qualified SWPPP Practitioner Hany Henein, PE, LS Construction Manager Education BS, Civil Engineering, Ain Shams University, Cairo, Egypt, 1974 Summary of Experience • Construction Manager, Suva Street Rehabilitation and Pedestrian Improvements, City of Bell Gardens, 2017. Hany was responsible for the oversite and construction of this federally funded project. The project consisted of .5 mile of commercial street rehabilitation and pedestrian improvements. The project included the installation of pedestrian improvements adjacent to Suva Elementary School and the surrounding area. • Construction Manager, Washington Boulevard Rehabilitation and Pedestrian Improvement, City of Montebello,2017. Hany was responsible for the development and oversite oft he project. The $800,000 federally 2 14 ~l c1 ~~::::~~::';:::!::,;;:,~;:;~;;~~;~;;;;::;:;;;~;;;;.:::,:~; ,98 project was completed on time and under the contract amount. • Senior Engineer, Public Works Department, City of South Gate, 2010-2016. Met with developers and guided them through the City's processes, discussed Public Works conditions of approval, initiated conditions of approval for tract, parcel maps, conditional use permits, and site plans. Calculated bonds, and plan check and inspection fees. Wrote the slate for the City's conditions of approval and introduced new forms for bonds and how they were to be calculated, based on unit prices fixed by the City. Provided technical support to inspectors during the design phase. • Lead Design Engineer, Firestone Boulevard Improvements, City of South Gate, 2012-2014. Firestone Blvd included more than 2.5 miles of street, pedestrian and bike improvements. The most significant challenges were to the pedestrian improvements -to provide ADA access and walkability in the community. Unique features included landscaping, rail crossings, traffic calming, bike lanes, and measures to include features for community identification. • Project Manager, Public Works Department, Contract Administration, City of Riverside, 2008-2009. Responsibilities included documenting pre-construction conditions, identifying potential problems that may arise during the course of construction, and holding pre-construction meetings. Reviewed, approved, and monitored construction schedules, oversaw construction and provided technical support to inspectors, monitored project budgets, and coordinated with utility companies. Initiated, negotiated, and approved contract change orders, as necessary. Coordinated construction activities with other city departments, other agencies, and the community. • Senior Civil Engineer/Chief of Project Management and Development Support (PM&DS) Unit, County of Orange, 1979-2006. During the 28 years with the County of Orange, Hany was responsible for a broad spectrum of engineering, design, and plan check reviews for CIP projects to be designed and drafted by consultant firms under . contract with the County. He provided technical support for permit review requests for the Flood Control Programs Office and reviewed and checked subdivision tract and parcel maps, lot line adjustments and easement deeds prior to their recordation. Registrations/Certifications Registered Civil Engineer, CA, No. 33090 Gabriel Guiterrez, EIT NPDES Lead/Engineering Design Education Masters, Environmental Studies, UAB, Spain, 2012 Bachelors, Civil Engineering, UDLAP, Mexico, 2010 Summary of Experience • Project Manager, NPDES Watershed Management Plan and Integrated Monitoring Program Coordination, City of Bell Gardens, 2016-present. Working with a variety of agencies to customize the City of Montebello's storm water programs by using BMPs to. achieve compliance. Assisted with training and presentation of the requirements of the MS4 Permit to all maintenance staff and inspectors, coordinated with the Los Angeles County Flood Control District and seven other cities in Los Angeles County and worked on developing the strategy, design, and implementation of a Watershed Management Program and a Coordinated integrated Monitoring Program. Conducted audits and provided the reports, as required by the permit. • Project Manager, NPDES Watershed Management Plan and Integrated Monitoring Program Coordination, City of Montebello, 2016-present, Representing the City of Montebello during all of their negotiations and participation in subregional watershed management programs. Worked with a variety of agencies to customize the City's storm water programs by using BMPs to achieve compliance. Coordinated with the Los Angeles County Flood Control District and 14 other cities in Los Angeles and worked on developing the strategy, design, and implementation of a Watershed Management Program and a Coordinated Integrated Monitoring Program. Attend all watershed meetings and provide the reports to the City Engineer. Conducted commercial and industrial inspections for all businesses in the City of Montebello and provide all documentation, as required by the permit. 215 P,299 PROPOSALS TO PROVIDE PROFESSIONAL CITY ENGINEERING SERVICES • Writer, Municipal Separate Stormwater Sewer Systems (MS4), City of Calexico, 6/2014 - 7/2016. As part of the National Pollutant Discharge Elimination System (NPDES) the City is required to obtain a MS4 permit, wrote several of the conditions for this one including, minor storm water management plan, several public outreach documents, storm water intake form for developers, Best Management Practices (BMPs) standards for the City, and other related material. Also, designed and processed a public survey for the City residents. • Designer, Street Improvement Project 2016, City of Calexico, 4/2016- 6/2016. Part of the CIP projects of the City, Measure D funds. As part of my responsibilities, surveyed streets, made recommendations on type of overlay, cad drafted plans, wrote specifications for the project and complete the bid package, wrote the notice to bidders. Since funds were not available for safe route to schpol, incorporated as many elements as possible on the stripping plan to save money to the City and build the year's recommendations. • Designer, Pedestrian Safety Improvements 2016, City of Calexico, 5/2016 -7/2016. Part of CIP projects of the City, Transportation Development Act (TDA) Article 3 Funds. After careful consideration of the City needs and after input of other authorities within the City. Selected the scope of work and limits of the project considering the available budget. Furthermore, wrote the specifications, designed CAD plans for construction and completed the project for RFP process. • Designer, Street Improvement Project 2015, City of Calexico, 12/2014 - 2/2015. Part of the CIP projects of the City, Measure D funds. As part of my responsibilities, surveyed streets, made recommendations on type of overlay, cad drafted plans, wrote specifications for the project and complete the bid package, wrote and publish the notice to bidders. • Designer, Pedestrian Safety Improvements 2015, City of Calexico, 7/2014- 9/2014. Part of CIP projects of the City, Transportation Development Act (TDA) Article 3 Funds. After careful consideration of the City needs and after input of other authorities within the City. Selected the scope of work and limits of the project considering the available budget. Furthermore, wrote the specifications, designed CAD plans for construction and completed the project for RFP process. • Grant Writer & Point of Contact, Pedestrian Safety Assessment, City of Calexico, 8/2014 - 6/2015. After identifying the need for a pedestrian safety assessment for the City, located a grant opportunity trough the University of. California in Berkley working with state funds. Did research and writing for the application and the City was awarded in October 2015 with the resources to make the study. In collaboration with UC Berkley and an engineering consultant firm, with me as a point of contact and local coordinator for the City; we developed an engineering report on pedestrian safety for Downtown Calexico. Support Staff i Naf el Mlilfij&F~tif~!Rf lii~!r.~ti~D$ • ~l<(l¢1"i'l~~t . Ken Putnam, PE Subdivision/Final Map Check/Water • City Engineer, City of Monrovia .& Sewer Design • Program Manager/Engineer, City of Lynwood -Water Engineering BS, Civil Engineering • Project Manager, City of Montebello -Sewer Main Reconstruction and Upgrade CA PE Reg. No. 11733 N~~~~ri{$Y~'.Kef<•· >... ··.. ' .....· ·.··• ·.. ··· i Se,111?tEngi;~~r/1itfof.$~!<1,Wi,n P~ck, ·,·•.... · •..·····•c:.p.·.:.·.·.·As,r .•.•.a.'.:.a.· ..• :.·.r ..P:, ..··.•··:E .. v,n... :.•. ~R·.·:.1,.g.·., ..,ee····/•E·; .•.fg··s·~-l<.·.·.• •.e,.· ..g.·.s.:N:·w·;····n·· ..o·•.·····e·.:·~·;·, ••r.~ .•.6·1.:·r··4w.·.•.···i·•·····3n·'·····.a.~.8.·.···t.•···1ft··. r/~#,t~ Rr~in .· • .. di!~l;f Jw[t¼~1li.blilt~~,At§J.Stant pt.)i g~gin ~el, Cit\t.of Ria ltg . f.•. . • SenibrCfvilf Enginier, City qfFontana . . ·. . . . . ' .. Pat Lang, TE Traffic Signal/Control Plan • City Traffic Engineer, South El Monte, seven years Checks/Traffic Engineering • City Traffic Engineer, Montebello, two years BS, Civil Engineering • City Traffic Engineer, Yorba Linda, one year CA TE Reg. No. 875 • City Traffic Engineer, City of San Marino A4.·.·...,,, iWl"nA~l"rnUcl"Ul'H?:ENGINEERS 216 P,300 PROPOSALS TO PROVIDE PROFESSIONAL CITY ENGINEERING SERVICES lilittiilik~· ·· if iif ii;!~j;JJ tr~! Albert Armijo • Director of Planning Services, City of Aliso Viejo Development Review • Principal Project Manager and contributing author of City of Grand MA, History and American Studies Terrace General Plan Update Environmental Impact Report "l~ti~•~,,~.BA, Culture i:iiiiiirJiiil!iii;;:~• Staff support to cities in Los Angeles and Orange Counties • Assistant Engineer, San Gabriel River Bikeway Project- Design Phase, City Kevin Roque, EIT of Baldwin Park Engineering Design • Assistant Engineer, Frazier Street Pedestrian and Bicycle Safety BS, Civil Engineering Improvements Project - Design Phase CA Engineering in Training • Design Engineer, Safe Route to School - (Pleasant View ES, Vineland ES, Tracy ES), City of Baldwin Park _t [~~lll-tiiti~lffl tl·ilii.;r!3;;,e:~!i~~?}, :--• c,.\ ·:\ ··.··•·· ii i i:l;li~l@1ti!i,)~_ .< .•.· ... ,. t' .ff9i!~{\\J~ff~.i~ ~:ijR'.~~~,l§'c"I~Mh:1l-~-~IT~K~fu,€~\JI1:tr)bd·rtit~ijrijt~f ·; GA Engiffeeribg lnJfaihing • ·• M. Art Ortega • Construction Inspector, City of Glendale • Construction Inspector, City of Buena Park Construction Inspector • Head lns.pector, LADPW 1 -M~~~:~~;~1MBaJ ~''.''.·.·•-· • cqnsftµ.ction lrisijectM • .·F9gthHtta\vl~i9W~e. t:¢Jjt~ff ir~ -N~hfrV~g~a .~ ~, •l\~~c~Q Cu c,ari)611ga · ris;~i"Jfirt~\h~JriHJ •. ·, ·, . • ·willi~thA11.d~:tsti.~J1~Me.nt~fyS{h§pJ{L~Y/P~;1e.i •· .. ,· .•. <.··• •·.·.. , .. ·.•· · 1 2 17 P,301 PROPOSALS TO PROVIDE PROFESSIONAL Crry ENGINEERING SERVICES <'~~W~h~:~if •. • Management Analyst, County of Orange -Orange County Cemetery District, Lake Forest Subconsultants Infrastructure Engineers has been collaborating with our proposed subconsultants on many past projects. We know their capabilities and responsiveness. We believe the City of Hawaiian Gardens will be pleased with their performance. Av.i,mt-Garde Funding Administration, Labor Compliance !lm:1 Grant 'IJVriting Avant-Garde is a Disadvantage Business Enterprise (DBE) that has built a strong reputation for providing innovative and successful solutions and their years of practice have resulted in a solid foundation of experience and technical expertise with a dedication to integrity, excellence, and quality. Avant-Garde has an established reputation for meeting aggressive schedules and for the ability to multi-task to provide clients with specialized attention and service on a local basis. Avant-Garde is committed to working relationships that provide for transparency and ease of access in program management, compliance management, community outreach, grant writing, and funding identification and administration. Avant-Garde has consistently been providing the proposed services to Infrastructure Engineers for the past 10 yea rs. · Project References Project Management, Grant Research, Grant Writing, and Funding Administration Services Avant-Garde has provided project management, grant research, grant writing, and funding administration services to the City of Industry since 2005. Ourfirm has been successful in securing $57 million in funding for City projects throughout the years. Additional services include funding strategy development and community outreach. Our team is currently providing funding and grant administration services on the City's Confluence SR-57 /60 Project ($38M), Lemon Avenue Project ($19M), and Azusa Bridge Repainting Project ($6.SM). The Confluence Project includes improvements being made to the Grand Avenue/Golden Springs Road intersection ($16.SM) as well as the Grand Avenue On-ramp and Off-ramp for SR-57 /60. Labor Compliance Services Avant-Garde has provided labor compliance services to the Los Angeles County Metropolitan Transportation Authority (METRO) since FY 2012. Servi.ces include evaluating, monitoring, and enforcing prevailing wage requirements on construction projects. This includes maintaining all required records, providing assistance to field personnel, conducting field interviews and investigations and any other duties in accordance with applicable laws and regulations governing public works projects. 218 P.302 PROPOSALS TO PROVIDE PROFESSIONAL CITY ENGINEERING SERVICES On Point Land Surveying, im::. On Point Land Surveying has highly experienced staff that can manage any level of a project, from small residential lots to multi-million-dollar construction projects. Services include boundary surveys, design surveys, construction staking, GPS surveys, topographic surveys (conventional and aerial), parcel maps, tract maps, and records of survey. On Point ensures staff have proper training and are equipped with the most up to date technology; including software and equipment. They utilize both static and RTK GPS, combined with the latest software for processing geospatial data. Robotic total stations ensure that survey crew supervisors are not tied to one location and can stay mobile to oversee projects. A licensed professional oversees all aspects of projects. Project References Palm Avenue Infrastructure Improvements . 9Wc;,f W~it!JN.J:i,fyi~!ichitkliht QireGtpi .•· ProJe~YQa't$s: zoili · rW6n~,' (16})}§%~s"od>. ··.·. ··• · ··• •· . -< .. ~j_,/:\,_/··,::.-iI;.:_.-.·.:i1-:.,\,-_,;c __:; .-·> ,.;-~,:- : : . ~titt{~hth9~yJ~ish .•, Amy/1.m1rrn1iJ::iviJsolirte Inc. ·· . 'l!{1;~:/}alf~Vl'i~lt?tiu¥c~:coni · · On Point provided professional land surveying services, including as-built topographic design and drafting. Alley Improvement Project City of Bell Gardens r./pi,~R(Qit~,sfJpt$·•····. ~liil(t~r $t~rfi~t~~HvJ~Jtl\ Professional land surveying services including as-built topographic design and drafting. Mushmam:l Associates, Inc. Geoteclmical and Materk;ls Inspection and Testing Laboratory Hushmand Associates, Incorporated (HAI) is a professional engineering consulting firm with 23 years of successful experience in offering geotechnical consulting and soil and material inspection and testing services throughout southern California. HAi's in-house soil mechanics laboratory is certified by the Division of the State Architect, City of Los Angeles, AASHTO Materials Reference Laboratory, and Caltr~ns. HAI has consistently been providing the proposed services to Infrastructure Engineers for the past 10 years. Project Refere_nces State Street and Cedar Avenue Roadway Subsidence Project Project-: .. ,-,,.,_-._.-_ Dates: ,-.. c• 201s,,., ,,_.• •• 2016-. --.-,-. Performed geophysical survey, ground penetrating radar (GPR), lateral video recording, field exploration (soil test pits and deep soil borings), laboratory tests, engineering analyses, and provided recommendations for earthwork and construction procedures for mitigation of road subsidence/sinkhole problem. Assisted the City during preparation of bid documents and provided engineering recommendations and consultation during construction Rosecrans Boulevard Roadway Fill Repair City of Bellflower .. Phone: (562) 804c~424 ext. 2218 Jerry Stock; City Engineer Email: · [email protected] ~'t. JNf'_nA!i!T~uc·rur.111: 2 I 9 ...'II' ENGINEERS Slope stability analysis and Construction Quality Assurance (CQA) services were provided to the City of Bellflower by HAI during the Bellflower Slope Repairs Project to evaluate a shallow failure and erosion-related problems of a 535-foot long existing slope, with heights varying between O and 15 feet gradually increasing in the west-east direction, and gradients varying between 5:1 and 2:1 (H:V). · The Annual Overlay Program - Citywide Project Nos. 1230, 1233, 1241, 1281, 1297 (2007, 2009, 2010, 2011, 2012, 2013,2014) .··.·•·1 ,kfi{b:~.. \ {310JiJ52:1. io.o Ex(isj_oy . ·, E/n.ail: i. RBoutros@carson:ca,us .- -·c:<>J?r · · i t,?,--_,,, -_ .-.. ---- HAI was contracted by the City of Carson to provide observation, field testing, and laboratory testing for asphalt overlay operations for several streets throughout the City. The tasks consisted of (1) In-situ nuclear gauge field density testing on asphalt rubber hot mix (ARHM) and conventional asphalt concrete to evaluate its relative compaction percentage;· (2) Laboratory testing on representative ARHM and conventional asphalt concrete samples; (3) Batch plant inspection including collection of bin samples for particle-size analysis and temperature measurements of ARHM and conventional asphalt concrete inside each truck load; and (4) Quality control and engineering consultation during the project period. ------·------·- ~~'- 1I-JJ.'t~Ai111'1LHfrWl' Infrastructure Engineers prides itself on the longevity of service provided to the following cities. We strive to maintain long-term relationships with our clients. One benefit of these relationships is providing stability and consistency in their operations, another is to help them save precious department funds through efficiency of service, and a third benefit is our in-depth knowledge of their projects and goals, which enables us to foresee ways to provide added value and options to meet those goals. City of Montebello Infrastructure Engineers has a contract City Engineer in place as well as administrative support and plan reviewers assisting with land development and CIP projects. We have been providing these services for more than 10 years. Contact: City of Bell Gardens Infrastructure Engineers has been working with the City of Bell Gardens for more than 15 years. Through the years we have provided city engineering, inspection, plan check, design, and various staff augmentation services to the City. Contact: City of Baldwin Park Infrastructure Engineers has been working with the City of Baldwin Park for more than 18 years. We have provided city engineering, inspection, plan check, design, and various staff augmentation services to the City. Contact: .·Afuv.Har~in; ¢1\y'f!.anner ]' hMg: (.g~g/ ..~J#§~f!., •·•·.... .·. . ,Email: AHi!r;Etrn@batli:lwfnp~rk;t/Jrri · ·it1dt;f1t~l~~i!l~:6· ..... ,. ,~:~•; .c·-c';''· t-:··i.:~·\<~ ('[f"J'.i\ ,_'f:c: ···'>,,;,.::-c: c.. ;:->::. :\\\:. '. -., 311 P.305 PROPOSALS TO PROVIDE PROFESSIONAL CITY ENGINEERING SERVlCES 4.0verview and J1pproach Infrastructure Engineers brings a broad range of engineering and related services to the City of Hawaiian Gardens - experience that will meet the specific engineering services needs of the City's and implementation of the CIP. Infrastructure Engineers was founded in 1994 for the sole purpose of providing professional engineering and municipal services to cities in Southern California. From the beginning, we have been committed to making a difference in the communities we serve by helping cities maintain and improve their infrastructure and by supporting their civic functions. We provide civil engineering and design, planning, construction management and inspection, plan checking, and building and safety services to municipalities. Because assisting cities is all we do, we know your concerns about schedules, budgets, and keeping change orders to an absolute minimum. We consider these concerns in every project we engineer. And because we often take our clients' projects from preliminary design through construction, we know what snags can trip up project progress and budgets we·are proactive in avoiding these hazards. We have assisted many cities with their city engineering services and CIP projects, including the Cities of Baldwin Park, Bell Gardens, La Palma, Lynwood, Montebello, and South El Monte. We are eager to become the provider of the City of Hawaiian.Garden's engineering services by providing hands-on customer service- engineering services to the community, enhancing the aesthetics, appearance and safety of the community, for years to come. Our assigned staff are contract City Engineers and Senior Engineers who have worked in the public sector and who bring this experience to the City of Hawaiian Gardens. Our staff can step in on day one and initiate services with minimal or no down time due to our experience. We can hit the ground running, pick up projects and the CIP and carry them through to completion. We propose a service approach that provides daily engineering services on a monthly retainer basis and provides services that encompass plan check and development review of projects beyond what can be completed through daily engineering services, as well as design engineering services for CIP projects, construction management and inspection services. Additional services fees will be based on an estimated cost of the project. Our preliminary review of the City's FY 17-19 budget shows we can provide the retainer and as-needed services within and below the approved engineering services budget. Infrastructure Engineers Services Infrastructure Engineers offers a comprehensive array of turn-key services to meet all your City Engineering and CIP project needs, from initial project study reports through construction and construction inspection. Services we can provide to the City include the following: • City Engineering • Parks and Recreational Facilities • Civil Engineering Services • Parking Lots • Design • NPDES/MS4/Stormwater Management • Master Planning • Planning and Development • Roadways and Streets • Traffic and Transportation Engineering • Street Beautification • Traffic Studies • Pavement Rehabilitation • Traffic Engineering Design • Grading and Earthwork Analysis • Transportation Planning • Hydrology/Hydraulic Studies • Architecture and Facilities Design • Erosion and Sedimentation • Building and Safety Services • Street Lighting • Staff Augmentation • Utilities • Construction Management • Storm Drains ----1 ~ INMAS_'fFHJi:!1' lf/Ht ....,' ENGINEERS 411 P,306 PROPOSALS TO PROVIDE PROFESSIONAL CITY ENGINEERING SERVIvno • Water Systems • Infrastructure and Capital Improvement Program • Sanitary Sewer Systems (CIP) Management • Lift/Pump Stations Understanding of the City's Needs The City of Hawaiian Gardens needs a full-service engineering firm with the capabilities and resources to manage all engineering needs of the City. The City requires the services of a City Engineer and off-site supporting staff to complete engineering plan check services, engineering design services, and construction management and inspection services, as well as other engineering and administrative services, such as project administration, grant administration and contract administration. The City Engineer will be the lead and will bring other expertise to programs and projects at prescheduled intervals or as needed or requested by the City. Responsibilities will also include, but will not be limited to, oversight of traffic and transportation engineering, water engineering, architectural services, NP DES programming and managem·ent, plan review and plan check services, construction management and inspection, civil, structural, mechanical, electrical design, land surveying and mapping, geotechnical engineering, investigations and report development, engineering assessments and grant writing and funding compliance. We understand the City does not necessarily need all of these services on a daily basis, but does need to have access to them when needed. We propose to commit the City Engineer to be at the City at least 8 hours per week to respond to inquiries from City departments, outside agencies, contractors, utility companies or the general public. In addition, we propose daily operations will be performed by the Senior En~ineer, who will be in attendance at the City at least 24 hours per week to perform daily operations. The City Engineer will be available to attend City Council meetings and Department staff meetings on an as-needed basis. When requested, the City Engineer or the traffic engineer will attend Planning Commission meetings or any other public meetings that may require engineering expertise. At the same time, the City Engineer and engineering team will be available during City hours to communicate and respond to phone calls and emails in response to engineering matters related in the City of Hawaiian Gardens. \ The City needs an engineering company with a wide variety of resources and expertise to handle the varied and complex CI_P projects and programs. The engineering design team must complete projects and prepare plans and specification in accordance with general engineering practices and in compliance with funding source requirements; in addition, our engineering team is familiar with Green Streets designs and Complete Streets concepts. The engineering design team will also oversee bidding processes and contract awards that meet the City's standards. The construction management staff must understand the sensitivity of the documentation, traffic control, public outreach and funding requirements. Understanding the City's budgeting format, procedures and practices is vital. Experience in managing various funding sources for the City's projects is essential, and demonstrated capability and resources to apply for grants as well as comply with funding sources' requirements are necessary. Ultimately, the City needs a firm that can engage and manage the members of its organization as extensions of City staff. The City Engineer and engineering team members must gain the respect and confidence of City staff in their ability to carry on this important responsibility for the next three y~ars. Based upon the City's RFP and our understanding and knowledge of providing these services, we offer a team that is exceptionally qualified to provide professional engineering services for the following reasons: • We have provided these very services to the other cities in the Los Angeles and San Gabriel Valley area, and we have a deep understanding of the City's needs.- • We specialize in providing services to municipalities; we streamline complex projects, enabling us to meet expedited project schedules. ~"i, U~fi'rfAi.i.iRl.l-CTU/'..!E- 412 • ENGINEERS ~1i;~ •·,,,\IA p, 3 0 7 , ,.,,, Ji;\ . · PROPOSALSTOPROVIDEPROFESSIONALC!TYENGINEERINGSERVk~o ~,:\I:::! • ~II our_tear,;_ memb~rs hav~ ext~nsive experie_nce in all facets of mu~icipal ~ngineering, including city 1~~.:Y traffic engineering, design engmeenng, construction management and inspection, and stormwater compliance. • For many clients, including the City of Hawaiian Gardens, we take projects from inception through construction close out and, therefore, we are familiar with all phases and aspects of public works projects. • The individuals assigned to the City are supported by our entire staff of professionals and support personnel thereby ensuring that our staff and services are responsive to the City's needs. • We have been successful in applying for and receiving grant funding for various public works projects and our team is very familiar with grant writing and funds administration of public works projects. Quality Control/Quality Assurance Our QA/QC practice involves a comprehensive process to ensure delivery of quality product and services. The City Engineer, together with a designated QA/QC officer, will provide the leadership and guidance to obtain the comprehensive_ and complete design documents to the City's expected quality and meeting all industry standards. These documents will result in minimal claims and RFls during construction phase, which is a key to eliminating or minimizing the potential for contract change orders during the construction phase of the project. Key elements of the company's quality control are the assignment of skilled and experienced ·personnel, effective communications, and monitoring all aspects of the project. As part of Infrastructure Engineers' internal project control procedures, all project staff participates in monthly project status meetings with firm principals. The meetings serve as an additional control to ensure all projects move forward on, or ahead of schedule, and resources are allocated as needed. Furthermore, the meetings allow our staff to be continually aware of project status, schedule and milestones. The quality control process includes the following tasks. 1. Assignment of skilled professionals instituting a comprehensiv.e and interactive orientation on the project goals, and the means of achieving these goals. 2. Daily contact by the City Engineer with each on-going activity to provide support and guidance, and to maintain focus and momentum, and monitor the quality of work. 3. Maintaining regularly scheduled project staff meetings for reviewing work status, reviewing technical elements of the project, coordinating and interfacing adivities, reviewing budget parameters, and discussing upcoming activities and responsibilities. 4. Internal (peer review) audit of municipal services for quality, accuracy1 and completeness. 5. Strictly and rigorously following of Infrastructure Engineers-developed QA/QC standards and guidelines. 6. Review by the City Engineer prior to submittal to assure services meet all standards and codes, project goals and objectives, and contract requirements. 7. Design QA/QC will be carried out by our highly experienced and licensed professional civil engineers. 8. The constructability review during the design phase will be carried out by our highly experienced construction managers and inspectors. Work Plan Our detailed workplan for the functions these staff members will perform for the City are listed in this section. City Engineer The Contract City Engineer will be onsite 8 hours per week. The Senior Engineer will spend 20 hours per week onsite to manage the day-to·day City engineering operations and projects for the City. These hours are included in the monthly retainer rate. The City Engineer or the Senior Engineer will complete the following tasks for the City: • The City Engineer services include program and project management, permit plan reviews, feasibility studies, preliminary engineering, design engineering, plans and specifications, construction management and inspection, surveying including right-of-way engineering, and mapping services to implement federal-aid highway projects. 413 , P,308 PROPOSALS TO PROVIDE PROFESSIONAL CITY ENGINEERING SERVICES • The City Engineer and all assigned support staff will attend meetings with the City Council, Planning Commission, City staff, public officials, community leaders, developers, contractors and the general public, when directed by the Community Development Director or City administration. • The City Engineer will analyze the City's short- and long-term needs, taking into consideration the economic means of the City. Based on analysis, the City Engineer will recommend and administer short- and long-term programs to meet City needs. • The City Engineer will prepare and present a bi-weekly status report on all engineering activities to the Community Development Director. • The City Engineer will review and comment on planning related projects, such as conditional use permits, site plans, subdivision maps; etc. • The City Engineer will provide consultation and recommendations on various engineering issues including traffic congestion, street signs and water services. • The City Engineer will provide technical advice for the City's personnel assigned to Public Works maintenance activities. • The City Engineer will research engineering questions and issues and provide recommendations and solutions. • The City Engineer will advise the City regarding engineering, construction financing and grant and grant funding opportunities available from other governmental agencies and research, write and submit all engineering-related grants as part of regular duties. • The City Engineer will make recommendations regarding land development project control, which may include environmental and planning studies for NEPA and CEQA compliance. • The City Engineer will establish and maintain effective working relationships with City staff, utility companies and other agencies, as needed. • The City .Engineer will meet with City staff to review the CIP and specific projects. the City Engineer will review project scope, schedules, cost estimates and review PS&E. The City Engineer will maintain a plan review comment and correction log for all capital projects. Infrastructure Engineers' internal process includes a final review of this log prior to recommendation for approval cifthe plans. • The Senior Engineer will conduct field reviews, as needed, to ensure the City's needs are addressed in the project scopes of work. This includes coordination, utility research and coordination, environmental and preliminary engineering. • When requested, the Senior Engineer will oversee PS&E in support of various projects and the City's CIP, including support of the bidding phase with RFls and addenda; construction phase with RFI submittals, change order review, construction observation and City reports; project closeout with as-builts, manuals, and project files. • The City Engineer, Senior Engineer and assigned support staff will assist with other engineering tasks as assigned by the Community Development Director. Engineering Plan Check, Planning and Development Engineering Sernices Our staff will provide full plan check services to the City of Hawaiian Gardens. The services offered will include but are not limited to the following tasks: • Review subdivision projects • Final map review and approval with signature authority per the City of Hawaiian Gardens' Municipal Code and the Subdivision Map Act • Grading plan checks • Sewer plan checks • Storm water plan checks • Traffic signal and traffic control plan checks • Review and comments of traffic impact reports 414 ·~}'!!J~2 ~:,!). P • 3 0 9 ~'\ PROPOSALS TO PROVIDE PROFESSIONAL CITY ENGINEERING SERVl<..;t For typical CIP projects, the process consists of conducting project kick-off meetings-with City staff and assisting the ·community Development Director in reviewing the project. Specific design criteria addressed during meetings will include infrastructure lifespan, preferred rehabilitation strategies, cost limitations and, most importantly, potential cost savings that can be addressed in the design. To assist with CIP planning and project implementation, our staff will conduct the following tasks: • Develop a master schedule for all phases of the assigned program and all capital projects contained in_ the program, including clear identification of milestones for all facets of work. • Maintain communication with the Community Development Director or Public Works Director, including monthly written status reports and project status meetings, as needed, in addition to reviews at 35%, 65%, 95% and 100% levels of completion. Although monthly reports will be provided, Infrastructure Engineers will proactively keep the Community Development Director or Public Works Director informed of any new developments, issues or factors involved in the project and alternatives to solve any unforeseen items. • In addition to communication, Infrastructure Engine_ers staff will prepare agendas of special items that warrant discussion at project status meetings, and prepare and distribute minutes with action items to involved parties. • Convene an initial meeting with key design team members and City Public Works staff to review and confirm the detailed project scope, schedule milestones, construction objectives, and other pertinent project details. During this meeting, design criteria and parameters will be discussed, established for each of the various elements, and incorporated into the project. 4 Is 3 ,~!~ , PROPOSALS TO PROVIDE PROFESSIONAL CITY ENGINEERING SERVI!,'.,; l O ~1:1·::.J • Useful records pertaining to the proposed work may exist, such as existing improvement plans, maps, r<~~>- as-built drawings, utility plans, reports, studies, and other pertinent information within the projects' limits. Additionally, there may be proposed improvements that will affect the design of the project. The design team will review these existing records end incorporate them into the design program as appropriate. The City, county and utilitytompanies will be contacted, and any information obtained will be used as a part of the base map. • Perform land surveys for the project. • Perform a site investigation to evaluate the existing condition of items pertaining to the design. During thi.s investigation, locations of damaged or distressed features will be inspected, confirmed and summarized, if required . . Americans with Disabilities Act (ADA) accessibility compliance will be reviewed and non-compliant features noted. Existing drainage patterns will be reviewed for street projects so that any changes to eliminate ponding can be identified. • Conduct fieldwork to verify the locations of surface utility features within the project limits. During the field investigation, validate the locations of other special features and items, such as traffic signal loops. In conjunction with information researched, notify affected utility companies of the impending project. Surface features requiring adjustment will be identified and properly coordinated with the corresponding utility company. t If the proposed improvements interfere with existing utilities, we will arrange to have potholes taken by the utility company. If the utility company has prior rights, we will negotiate with a contractor to pothole the area for a fee as part of extra services. We will provide the City with copies of all correspondence with the utility companies compiled in a book report at the submittal of 95% plan completion, to ensure due diligence and follow-through with the utili.ty companies. • Infrastructure Engineers will review any available existing analysis reports. Based on review of the reports, we will recommend to the City if additional, supplemental or completely new reports will be needed. • A base map will be prepared and used for the preparation·of the construction drawings. This will show existing features necessary to depict the intended work within the project. As-built plans, field measurements and field survey work will be used for the compilation. Field survey work will be limited to those items and areas necessary for the proposed design. For example, this includes obtaining adequate topography and cross sections in areas of street widening, as necessary, for proper tie-ins and street cross-fall. This approach is anticipated to present cost savings to the City while maintaining intent and quality of work. • Prepare plans to City standards utilizing base mapping and agreed improvement concept. Appropriate City, APWA or Caltrans standards will be utilized, and additional detailing will be included, as necessary, for adequate bidding and construction purposes. • Prepare a comprehensive set of technical specifications. All bid items required by the.plans or otherwise needed to accomplish project construction will be thoroughly described in the general provisions and included in the contractor's bid list. • Prepare a construction cost estimate for verification of project budget and assistance during the contractors bidding process. Measurement of units will be contained in the specifications with additional detail for lump sum items, as necessary. Unit prices will be derived from turrent bid information on similar work within the area .. • Infrastructure Engineers will prepare PS&E submittal package for City's review at certain milestones, depending the scope of work for each project. These milestones are usually at 35%, 65%, 95% and 100%. A final set of signed Mylar plans, along with specifications and estimates, will be submitted to the City for bidding purposes. • Upon completion of PS&E, Infrastructure Engineers will coordinate with the City Clerk to present to City Council for approval. All rnuncil meeting agendas will be coordinated through the Community Development Director or Public· Works Director. • In addition to the initial project definition and program development meeting, continuous coordination and updates will be required between the design team and the Community Development Director or Director of Public Works. Progress reports will be provided at appropriate intervals and, as necessary, to document project status. Meetings are generally anticipated after significant submittal milestones and when required to address specific design and coordination issues.·1n addition, the Community Development Director or Director of Public Works will be continuously informed of work status and issues through email, phone and facsimile communications. 416 3 ~')((~ PROPOSALS TO PROVIDE PROFESSIONAL CITY ENGINEERING SERVI.!;'.,; l l ~ ,~t) • Infrastructure Engineers will prepare as-built plans based on the red mark-up plans provided by the -!/~~ contractor at the end of project construction and submit to the City for their retention and filing. Construction Management and Inspection Services Infrastructure Engineers will provide the City with the following construction management, administration and inspection services during the construction phase of the program: • Inspection of construction projects, including storm drain and pipeline relocation, street improvements, traffic signal improvements, roadway widening, striping, traffic control, utility protection (with relocation if required) and project qual~co=I - • Specialty inspection, City retained, for concrete work, electrical/telemetry, structural, and equipment testing and schedule the appropriate inspector and associated certification for the tasks being supervised • Document management (i.e., shop drawings, RFI, change orders, monthly reports, progress payments, memos, meeting minutes, etc.) • Coordination of meeting with City representatives, contractors and other agencies related to the project • Coordinate geotechnical and materials testing by City retained laboratory • Constructability reviews • Schedule and chair pre-construction meetings with City staff, affected agencies and contractor, and prepare meeting minutes • Establish coordination and communication procedures, and implement among all participants • Coordinate site mobilization of contractor • Provide and maintain contract administration and full-time project inspection • Review contractor's CMP schedule and monitor updates on a weekly basis • Prepare comprehensive monthly reports with construction updates; monthly reports will consist of the progress, compliance, issues with their corresponding solutions, submittal log sheets, change order log reports, clarification log report, testing log report, 'photos, etc. • Log compliance of environmental documentation and best management practices (BMPs) • Evaluate all contractor claims and coordinate the resolution of conflicts in the plans and/or specifications, contractor-suggested design changes, and design changes necessitated by unforeseen field conditions • Establish and implement procedures for processing and expediting RFI, requests for clarifications (RFC), shop drawing submittals, material and equipment sample submittals, contract schedule adfustments, change orders, substitutions and payment requests • Verification of materials and construction equipment, all facility construction, street restoration and site improvements • Verify contractor protection of existing survey monument and their restoration • Ensure compliance with all permitting requirements, agency requirements and local regulations • Monitor contractor's safety program and performance as required for compliance with Cal/OSHA • Monitor the maintenance of the project record drawings during construction and the final preparation of as-built drawings after project completion • Prepare final punch list and verify completion of punch list items by contractor for final acceptance by City • Assist in project closeout and assemble all warranties, guarantees, and operation and maintenance manuals • Submit final construction management report summarizing the project history, including major problems, claims and recommendations, actions taken for corrective action. 417 P. 312 PROPOSALS T.O PROVIDE PROFESSIONAL CITY ENGINEERING SERVIc.co Feder<1i and State Fundh1g Compli,mce Infrastructure Engineers is fully versed in the compliance requirements to obtain, expend and closeout the various federal and state funds used for public works projects. We have successfully utilized federal funds through Caltrans; CDBG funds through HUD; FTA funds through Metro and state and local funds. To date, all projects we have managed have been fully funded by agencies with no funds being returned for compliance issues. Other Services if needed, our subconsultant, Avant-Garde, can be available to assist with community outreach in support of public works projects. These services can include community meetings, neighborhood canvassing and design of informational materials, project websites and project newsletters. Outside Grant Funding Sources Obtained The Infrastructure Engineers team has written and been awarded countless grants for our clients in the past, including many funding sources that our clients were not aware of. We are always on the lookout for funding sources for public works projects. We have extensive knowledge offunding and grant opport.unities and designated staff are focused on this task so that we may assist our clients in stretching their infrastructure and development budgets. For example, one client city missed a deadline for Metro's Call for Projects for an intersection improvement project. Taking a proactive approach, Infrastructure Engineers appealed to Metro for funds, which were subsequently awarded in the amount of $2.lM. infrastructure Engineers staff then took the project to the 1-710 Early Action TAC to obtain an additional $1.2M in funds -thus costing the city ZERO dollars. Awarded funds will pay for all design and soft costs, construction, and construction management for the project. Some of the grants we have obtained for clients include Safe Routes to School, Highway Safety Improvement Program, Metro Call for Projects, Active Transportation Program, RAC Grant, SB 1, State Transportation Improvement Program, Interregional Transportation Improvement Program, Regional Transportation Improvement Program and State Highway Operation and Protection Program, among others. 4/8 · P.313 PROPOSALS TO PROVIDE PROFESSIONAL CITY ENGINEERING SERVI~~" 5.Co1npensation/Payn1ent Schedule The method of compensation for each type of service is as follows: City Engineer Retainer: $18,183 lump sum per month For the proposed retainer fee, Infrastructure Engineers proposes to provide 8 hours of City Engineer office time one day a week and 20 hours of Senior Engineer at the City Hall offices 5 days per week. In addition, the City Engineer will attend all City Council meetings and any other meetings, as requested by the Community Development Director. During other hours of the week, the City Engineer will be available to respond to any City enquiries via email or telephone calls. The retention payment will provide the City up to 121 hours per month of City Engineering Services. Although it may be seldom, any hours beyond 121 hours will be charged as extra per our 2017 Hourly Rate Schedule. AS NEEDED SERVICES Infrastructure Engineers recommends using the following Percentage of Total Construction Cost fees to determine CM/Inspection fees for CIP/Public Works projects as the most cost-effective method versus the hourly rate structure. Civil Engineering Plan Checks: If the City uses its "City Fees" for public works projects, then civil engineering fees will be charged at 90% of those City fees. Plan check fees include first and the second plan checks. Third and all subsequent plan checks will be at the plan checkers' hourly rate listed here. Expedited plan checks will be provided at 90% of the plan check fees and 1.75 time the normal hourly rate. Plan Check Engineer ...... $147 Plan Examiner ...... $136 Counter technician ...... $89 Notes: Land surveying, geotechnical services and fun.ding administration and compliance for capital projects will be provided by subconsultants. The fee for these services will be a negotiated cost;. 10%. Any other subconsultant services that might be needed will be charge at a negotiated cost+ 10%. Hourly rates and the retainerfees are subject to annual Consumer Price Index increase rates or a 5% increase, whichever is greater, effective from the date of execution of the agreement. Engineering Design Services/Public Works Projects Other public works studies, reviews and projects not listed here will be charged at hourly rates as listed in the Infrastructure Engineers 2017 Hourly Rate Schedule (attached). A lump sum, not-to-exceed fee will be provided at the start of each task. Capital Improvement Projects: Percentage of the total cost of final contract construction Capital improvement design fees will be based on the estimated cost of construction. Once a project is defined, the engineering team will estimate the construction cost and, in accordance with the chart below, will setthe design fee. Afterfinalization of design and upon receiving formal bids for construction of the project, the actual design fee will be determined, and the engineering design fee will be adjusted to reflect the exact amount. Construction costs will be the average of three {3) lowest bids for the project. If there are only two (2) bids, the average of two (2) bids will be used for construction cost. Construction cost less than $499,999 ...... the design fee will be 9% of the construction cost Construction cost $500, 000 - $999,999 ...... the design fee will be 8% of the construction cost ~.t,,_. 11-inlASrnuc'furu::. ....,~ ENGfNEERS Sil P.314 PROPOSALS TO PROVIDE PROFESSIONAL CITY ENGINEERING SERV!vuo Construction cost $1,DDD,DDD- 4,999,999 ..... the design fee will be 7% of the construction cost Construction cost over $5,000,DDD ...... the design fee will be 6% of the construction cost In addition to these percentages, Infrastructure Engineers fees for project .management and administration will be 4% of the construction cost. In addition, funding management will be 1.5% for local funds and 2.5% for state and federally funded projects. Construction Management and Inspection: Percentage of total construction cost Upon on receiving the bids for the construction of a capital improvement project, the engineering team will prepare the fee for construction management and inspection services in accordance with the following chart. The fee will be calculated based on average cost of the three (3) lowest bids and, if there are only two (2) bids, an average of two (2) bids will be used. Construction cost less than $499,999 ...... the CM services 3% + inspection services 4.5% for a total fee of 7 .5% of the construction cost Construction cost $500, 000 - $999,999 ...... the CM services 3% + inspectio'n services of 4% for a total fee of 7% of the construction cost Construction cost $1,000,000 and more .. , ...... the CM Services fee of 3% + inspection services of 3% for a total fee of 6% of the construction cost Labor compliance will be charged on an as-needed basis and based on actual hourly rates of $95/hour for field work and $125/hourfor office and supervisory work. Public Works Permit and Inspection: $89/hour (hourly rates) If additional inspection services for utilities/ public works permits, the inspection services will be provided at the rate of $89 per hour. Other Services: Hourly rates not-to-exceed a negotiated lump sum Other fees will be based on Infrastructure Engineers 2017 Hourly Rate Schedule attached to this proposal Hourly rates and the retainerf~es are subject to increases at the annual Consumer Price Index for All Urban Consumers (CPI-U), Los Angeles area increase rates or a 5% increase, whichever is greater, effective July 'i, 2019 and all subsequent years. We will inform the City of the rate of increase by April of each succeeding year. s I 2 P, 315 RESOLUTION NO. 060-2018 . A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWAIIAN GARDENS, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, APPROVING A PROFESSIONAL SERVICES AGREEMENT FOR ENGINEERING SERVICES FOR A TERM OF JULY 1, 2018 TO JUNE 30, 2021 WITH INFRASTRUCTURE ENGINEERS, INC. WHEREAS, The City Manager has directed staff to solicit proposals for needed Community Development services; and WHEREAS, the City Council of the City of Hawaiian Gardens desires to continue to provide contractual services for the Community Development Department; and WHEREAS, The City of Hawaiian Gardens has received qualified proposals or statement of qualifications that meet the needs of the City; and WHEREAS, Staff finds Infrastructure Engineers, Inc., to be a responsive and qualified bidder to be able to perform the professional and technical requirements requested by the City. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hawaiian Gardens hereby resolves as follows: Section 1. The City Council of the City of Hawaiian Gardens hereby awards a contract to Infrastructure Engineers, Inc. to perform Community Development services . · ·and other professional services as requested by the City and detailed in the agreement scope of services and/or as outlined in submitted materials, rate schedule, proposal, or statement of qualifications. Section 2. The Contract / Agreement entered into by and between the City of Hawaiian Gardens and Infrastructure Engineers, Inc. is hereby attached and made part of this Resolution and marked as Exhibit "A" attached hereto and incorporated by reference. Section 3. The City Attorney is hereby authorized and directed to review and approve the Agreement and make any necessary changes to cure any ambiguity or defect therein prior to the City Manager's signature and approval. Section 4. The City Manager is hereby directed and authorized to take any and all necessary actions to award and execute the contract, including but not limited to the signing of contracts, agreements and other related documents. Section 5. The Mayor or presiding officer is hereby authorized to execute this resolution indicating its adoption. P,316 Section 6. The City Clerk or his/her designee is hereby directed to attest and certify the adoption of this Resolution and shall be included in the Book of Resolutions of the City. PASSED, APPROVED, AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF HAWAIIAN GARDENS ON THIS 26th DAY OF June 2018. Reynaldo Rodriguez MAYOR ATTEST: Suzanne Underwood City Clerk P.317 CITY OF HAWAIIAN GARDENS Agenda Item No. ;;rf!i)-,-,,, CITY COUNCIL City Manager~ STAFF REPORT DATE: June 26, 2018 TO: Honorable Mayor and Members of the City Council FROM: Ernie Hernandez; City Manager BY: Joseph Colombo, Community Development D SUBJECT: RESOLUTION NO. 060"2018, A RESOLUTION THE CITY COUNCIL. OF CITY OF HAWAIIAN GARDENS, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA APPROVING PROFESSIONAL SERVICES AGREEMENT FOR ENGINEERING SERVICES WITH INFRASTRUCTURE ENGINEERS; RESOLUTION NO. 061-2018, A RESOLUTION OF THE CITY COUNCIL OF CITY OF HAWAIIAN GARDENS, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA APPROVING. PROFESSIONAL SERVICES AGREEMENT FOR ENGINEERING WITH WILLDAN ENGINEERING SUMMARY The City Council has directed staff to negotiate and prepare agreements with Infrastructure Engineers and Willdan Engineering. The attached resolutions and associated agreements are presented for the City Council's consideration ·and approval, modification, or denial. BACKGROUND The Community Development Department has relied on professional engineering and technical consulting firms for specialized "as needed" city engineering and capital improvements project related services for many years, as well as for other seNices in the department such as building and safety, planning, housing, and code enforcement as identified in the attached organizational chart. The Community Development Department has solicited requests for proposals to provide staff and project engineering seNices. The attached professional seNices agreements are consistent with the City Council's direction to have two different engineering firms to provide services; staff engineering and capital project engineering. Staff engineering services needs include a City Engineer and a Project Manager as well as on-call staff engineering services that fluctuate depending on staff workload. Capital improvement project engineering includes bid preparation, construction· management, inspection, and labor compliance. P,318 Per City Council's direction on May 8,. 2018, staff negotiated with Infrastructure Engineering to provide staff engineering services and Willdan to provide the projeci engineering services. Willdan currently provides all engineering services including staffing and project engineering and has effectively performed these duties per their existing agreement approved in 2006. FISCAL IMPACT Costs associated with the engineering agreements are budgeted in the current FY2017- 19 Adopted Budget. Impacts to the budget will vary on staff workload and the number of projects underway. Staff engineering costs are based on the hourly rate schedule (attached) for each of the two professional engineering firms. · RECOMMENDATION It is recommended that the City Council consider Resolution No. 060-201.8 approving an agreement with Infrastructure Engineering to provide professional engineering services for a term of July 1, 2018 to June 30, 2021 and authorize the City Manager to execute an agreement -on behalf of the City, in a form approved by the City Attorney; and consider Resolution No. 061-2018 approving an agreement with Willdan Engineering to provide professional engineering services for a term of July 1, 2018 to June 30, 2021 and authorize the City Manager to execute an agreement on behalf of the City, in a form approved by the City Attorney . ATTACHMENTS 1. Current Community Development Department Organizational Chart 2. Willdan Schedule of Hourly Rates 3. lnfrastrure Schedule of Hourly Rates 4. Willdan Engineering Proposal 5. Infrastructure Engineering Proposal 6. Resolution No. 060-2018 7. Resolution No. 061-2018 .P.319 RESOLUTION NO. 061-2018 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWAIIAN GARDENS, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, APPROVING A PROFESSIONAL SERIVCES AGREEMENT FOR ENGINEERING SERVICES FOR A TERM OF JULY 1, 2018 TO JUNE 30, 2021 WITH WILLDAN ENGINEERING WHEREAS, The City Manager has directed staff to solicit proposals for needed Community Development services; and WHEREAS, the City Council of the City of Hawaiian Gardens desires to continue to provide contractual services for the Community Development Department; and WHEREAS, The City of Hawaiian Gardens has received qualified proposals or statement of qualifications that meet the needs of the City; and WHEREAS, Staff finds Willdan Engineeing, to be a responsive and qualified bidder to be able to perform the professional and technical requirements requested by the City. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hawaiian Gardens hereby resolves as follows: Section 1. The City Council of the City of Hawaiian Gardens hereby awards a contract to Willdan Engineering to perform Community Development services and other professional services as requested by the City and detailed in the agreement scope of services and/or as outlined in submitted materials, rate schedule, proposal, or statement of qualifications . . Section 2. The Contract / Agreement entered into by and between the City of Hawaiian Gardens and Willdan Engineering is hereby attached and made part of this Resolution and marked as Exhibit "A" attached hereto and incorporated by reference. Section 3. The City Attorney is hereby authorized and directed to review and approve the Agreement and make any necessary changes to cure any ambiguity or defect therein prior to the City Manager's signature and approval. Section 4. The City Manager is hereby directed and authorized to take any and all necessary actions to award and execute the contract, including but not limited to the signing of contracts, agreements and other related documents. Section 5. The Mayor or presiding officer is hereby authorized to execute this resolution indicating its adoption. P,320 Section 6. The City Clerk or his/her designee is hereby directed to attest and certify the adoption of this Resolution and shall be included in the Book of Resolutions of the City. PASSED, APPROVED, AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF HAWAIIAN GARDENS ON THIS 26th DAY OF June 2018. Reynaldo Rodriguez MAYOR ATTEST: Suzanne Underwood City Clerk P. 3 21 CITY OF HAWAIIAN GARDENS Agenda Item No. J CITY COUNCIL City ManagerJ/1¥- STAFF REPORT DATE: June 26, 2018 TO: Honorable Mayor and Members of the City Council FROM: Ernie Hernandez, City Manager BY: Joseph Colombo, Community Develop SUBJECT: RESOLUTION NO. 059-2018, A RESOLUTION OF THE CITY COUNCIL OF CITY OF HAWAIIAN GARDENS, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA APPROVING A SECOND AMENDMENT TO AN EXISTING PROFESSIONAL SERVICES AGREEMENT FOR BUILDING AND SAFETY AND RELATED SERVICES WITH TRANSTECH ENGINEERS INC. SUMMARY The City Council has directed staff to negotiate and prepare an agreement amendment with Transtech Engineers, Inc. (Transtech). The attached resolution for an agreement amendment is presented for the City Council's consideration of approval, modification, or denial. DISCUSSION The Community Development .Department has relied on professional consulting firms for specialized "as needed" services and staffing in the department such as engineering, building permits, planning, housing, and code enforcement. The Community Development Department has solicited requests for proposals to provide all services needed by the department including: a variety of municipal engineering services and staffing, building and safety, planning, code enforcement, and housing. The professional services agreement amendment with Transtech Engineering Inc. as proposed at this time is necessary due to changes in staffing and the termination of an agreement with CSG Consultants (CSG). The contract with CSG was originally approved by the City Council on September 12, 2017. CSG made the decision to cancel their contract with the city with no reason given. At the time of their termination, they provided six staff positions in housing, building, planning, and code enforcement. CSG provided critical staffing positions due to various challenges in the department to include, staffing shortages, availability of qualified personnel from Transtech, and a large infusion of new funding from the Successor Agency housing funds that was allocated to the beautification/rehabilitation programs. P.322 The proposed amendment with Transtech ·includes the currently needed services for building and safety and other on-call engineering services as may be requested by the city. Transtech has a current contract with the city that is proposed to be amended as attached with their rates updated to their current 2017/18 levels per the rate schedule attached and includes the following changes: Building Official increased to $130/hr (from $115), Building Inspector increased to $75 (from $66), and Permit Technician increased to $60 (from $57) as shown in the table below: Position Former Hourtv Rate . New Hourlv Rate Percent Chanae Buildina Official $115 $130 13% Buildina Inspector $66 $75 14% Permit Technician $57 $60 5% Averaae: 11% Fees for on-call engineering services will be based on the schedule of hourly rates. FISCAL IMPACT Agreement costs are budgeted in the approved FY2017-19 Adopted Budget. The . increased rates will increase costs and will have to be managed as to not exceed budgeted figures. RECOMMENDATION: It is recommended that the City Council consider Resolution No. 059-2018 approving an agreement with Transtech Engineers, Inc. to provide professional services for a term of July 1, 2018 to June 30, 2021 and authorize the City Manager to execute an agreement on behalf of the City, in a form approved by the City Attorney; ATTACHMENTS 1. Resolution No. 059-2018 2. Schedule of Hourly Rates (Second Amendment) 3. First Amendment for Professional Services Agreement between the City of Hawaiian Gardens and Transtech Engineers, Inc. 4. Transtech Engineers, Inc., Proposal dated April 23, 2014 P.323 RESOLUTION NO. 059-2018 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWAIIAN GARDENS COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, APPROVING A SECOND AMENDMENT TO AN EXISTING CONTRACT FOR BUILDING AND SAFETY PROFESSIONAL SERVICES AGREEMENT WITH TRANSTECH ENGINEERS, INC. WHEREAS, Transtech Engineers, Inc. is able to provide professional services as proposed in accordance with the existing agreement dated June 25, 2014 and First Amendment dated November 17, 2016; WHEREAS, City Council desires by this Resolution to amend the professional contract services to Transtech Engineers, Inc to perform as-needed building and safety and other professional services; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HAWAIIAN GARDENS FINDS, DETERMINES AND RESOLVES AS FOLOWS: SECTION 1. The Second Amendment of contract to Transtech Engineering, Inc. to perform as-needed building and safety and other professional services is hereby approved. SECTION 2. The Mayor of the_ City of Hawaiian Gardens is hereby authorized to execute this resolution indicating its adoption by the City Council. SECTION 3. The City Clerk, or her duly appointed Deputy, is directed to attest thereto and forward a certified copy of this resolution to the Community Development Director for their implementation. PASSED, APPROVED AND ADOPTED this 26th day of June 2018. REYNALDO RODRIGUEZ, MAYOR ATTEST: SUZANNE UNDERWOOD, CITY CLERK P,324 WWW,ll dfl~(tot.n.mg TRANSTECH ENGINEERS, INC. 855.595.2495 (toll-free) SCHEDULE OF HOURLY RATES Effective July 1, 2018 through June 30,' 2019 Rates are average and can be modified to establish a fee for each assignment based on the specific project's scope. Field Technician $60 ===---"-~-'-'=~~~~=~~~ngin~'~ring Tech)\lcian. •. ..$~Ii·. 1FyO!J~ Ccloi~in/ltor Assistant CAD Drafter $95 Utility Coordinator Building Inspector ------1--'--- Sen ior CAD brMte'r • $115 . Office Engineer .• Senior lnspec:toi "'--'~--"--=~"'--"-~~~=--=-= Associate Designer $120 Construction Inspector , s~ ni or pes ig n er $130 ·• . $enior.Constiuctiori Inspector --=-~------~--'-"--~=--"-'C_c_~~~~~~~~= Design Project Manager $165 : AssistentEnginier. . . Uoo•. Associate Civil Engineer $125 $e11ior Ci~il Engin~er .. Traffic Analyst Technician Planning Technician • Ass6cj~te Traffic Analyst •.. •·Assisfanf Piarinei •.·,·.· · Senior Traffic Analyst Associate Planner . Profegsion~I Transpqrtation Planner• · Traffic Engineer Technician $80 Senior Survey Analyst $120 ----"------1-'--- ~· '-'-/\s~s~.o c-'-· iacete_T'-'-r~affi~IC-'-E~n"'g~ln=ee=r~. ~~--1-$=1=2~5 ~··.. 2'.Man Sypi~y ;c:;reiv. $280 Traffic Engineer Survey & Mapping Specialist ! Se11i()rJraffic Engineer . Prcijectl\ccoiintant··•·•·· _.. , ' .....,.-- ' - Project Manager ;SeriioiProjec(Manager···· Deputy City Engineer $140 Senior Funds Analyst $120 .· SeniorCityJrigineer··.··. Gr;ii#C'& Renderi[ig [)esignej- .·· .$1 fo Principal Engineer $190 Grant Writer $120 l"fu!]ds B. Grant Proj~ct !Mana er · $150 SPECIAL RATES FOR BUILDING AND SAFETY, AND CIP MANAGEMENT SERVICES APPLICABLE TO HAWAIIAN GARDENS Special Building Services Hourly Rates Special CIP Management Services Hourly Rates Building Permit Technician $60 Construction Manager, Project Manager $160 Building Inspector $75 Project Engineer $145 Building Official/Plans Examiner $130 Public Works Inspector $115 All other services and staff classifications will be billed at applicable Standard Hourly Rates. NOTES RE BUILDING AND SAFETY SERVICES Plan check fees: 65% of the Plan Check Fees as per the City Fee Schedule. Additional reviews beyond the first two review will be as per the Standard Hourly Rate. Plan check fees where the fees are waived or reduced, the Standard Hourly Rates apply. Permit Technician: Full-time assumed, if hours are reduced, minimum 4 hr blocks per day. Building Inspector: Full time assumed, if hours are reduced, minimum 4 hr blocks per day Building Official: On as-need basis, but no less than 8 hrs per month to supervise permit technician and building inspector for code compliance. Reimbursable direct expenses are billed at cost plus 10%. Mileage will be charged at the current Federal guideline rate at the time of billing. The above fees will be increased each year July 1st automatically by the percentage change Los Angeles-Riverside-Orange County Consumer Price Index-All Urban Consumers ("CPI-U") for the preceding twelve-month period as calculated for February by the U.S. Department of Labor Bureau of Labor Statistics and published by the United States Bureau of Labor Statistic, 13367 Benson Avenue I Chino CA 91710 I T 909 595 8599 I F 909 590 8599 P,325 FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT THIS FIRST AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES FOR THE PROVISION OF BUILDING AND SAFETY AND OTHER MUNICIPAL SERVICES between THE CITY OF HAWAIIAN GARDENS and TRANSTECH ENGINEERS, INC., is made and entered into, to be effective lhe[lmday of M,v1;,v,e£,'.L_, 2016, as follows: RECITALS WHEREAS, the City of Hawaiian Gardens ("City") and Transtech Engineers, Inc. ("Contractor") have entered into that Agreement for "Professional Services for the Provision of Building and Safety and Other Municipal Services" dated June 25, 2014 (the "Agreement"); and WHEREAS, City and Contractor . desire to confirm the amendment of the Agreement to Include certain Los Angeles County and Federal policy compliance provisions as necessary. AMENDMENt NOW, THEREFORE, in consideration of the prortiises and mutual covenr:mts contained therein, City and Contractor hereby confirm the following provisions shall be amended or added as follows to the Agreement: 1. TERM The Agreement shall terminate on June 25, 2019. 30. .CIVIL RIGHTS ACT OF 1964, SECTION 109 OF THE HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974, THE AGE DISCRIMINATION ACt. OF .1975, Tl-IE REHA131LltA'flON ACT . OF .1973 AND .. NON- DISCRIMINATION. . . . . a. CIVIL RIGHTS ACT OF 1964 Title VI of the Civil Rights Act of 1964 provides that no person shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. b. HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974 Section 109, Title I of Housing and Community Development Act of 1974, provides that no person shall, on the grounds of race, color, national origin, or sex, be excluded from participation in, be denied the benefits of, 1 P.326 ' or be subjected to discrimination under any program or activity funded In whole or in part with funds made available under this Tille. 0. PROHIBITION OF AGE DISCRIMINATION Prohibition against discrimination on the basis of age under the Age Discrimiiiatlon Act of 1975 shall apply to any program or activity. d. REHABILITATION ACT OF 1973 Prohibition against discrimination on the basis of age under Section 504 of the Rehabilitation Act of 1973 shall apply to any program or activity. e. NON-DISCRIMINATION Executive Order 11246 requires that during the performance of this Contact, the consultant agrees not to discriminate against any employee or applicant for employment because of race, religion, sex, color, or national origin. The consultant will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, religion, sex, color, or national origin. Such action shall include, but not limited to, the following: employment upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termlhation; rates of pay or other forms of compensation; and selection for training, including apprertliceship. The consUitant agree$ to post in conspicuous places, available to employees and applicants for employment, notices to be providec:l by the consult1;1nt setting forth the provlsiohs of this nondiscrimination c.lause. 31. COUNTY LOBBY CERTIFICATION it is understood that each person/entity/firm who applies for a Community Development Commission contract, and as pa1t of that process, shall certify that they .ire fam!Uar With the requirements of the Los Angeles County Code Chapter 2.160, (Los Angeles County Ordinance 93·0031) and; that ail persons/entity/firms acting on behalf of the above named firm have and will comply With the Courtly Code, and; that any person/entity/firm who seeks a contract with the Community Development Commission shall be disqu.aiified there from and denied the contract and shall be liable In civil action, If any lobbyist, lobbying firm, lobbyist employer or any other person or enmy acting on behalf of the above named firm fails to comply with the provisions of the County Code .. 32. MISCELLANEOU~ Except as otherwise provided for in this First Amendment, the Agreement shall remain In full force and effect in accordance with the original terms of the Agreement. In the event of any conflict or inconsistency between the terms of this First Amendment and the Agreement, the terms of this First Amendment shall govern and control. 2 P,327. IN WITNESS WHEREOF, the partleshereto have executed this First Amendment to the Agreement this l'.ft1-1 Day of NovF-,,,-,e,tM., 2016 at Hawaiian Garde11s, California. ATTEST: Title: Principal APPROVED AS TO FORM: rJL__ I l I Date: _.,-.,.c./4_1/-_,_/.,_7--'--lt_. _____ I I 3 ,\ ( ' c· P.328 I April 23, 2014 CITY OF HAWAIIAN GARDENS Community Development Department Attention: Brenda Becerra 21815 Pioneer Boulevard Hawaiian Gardens, CA 90716 Subject: PROPOSAL FOR BUILDING DIVISION PLAN CHECK AND INSPECTION SERVICES As requested, Cost Proposal is submitted in a separate envelope Transtech Is pleased to submit this proposal to the City of Hawaiian Gardens for the subject services. I This cover letter provides an executive summary of our proposal. i 1. ABOUT TRANSTECH Established in 1989, Transtech is a multi-disciplinary engineering consulting firm which provides municipal engineering services to governmental agencies. Our service capabilities Include: • Municipal Engineering Services, City Engineer, City Traffic Engineer, Capital Improvement Projects, Development Review, Plan Check. • Building and Safety Services, Building Inspection, Plan Check, Building Evaluations, City Building Official, Code Enforcement. • Houslng/rehabllltatlon program management, CDBG program management, Housing/building Improvement/evaluation services. • Economic Development/Redevelopment Services. • Program and Construction Management, Contract Administration, Construction Inspection, Labor Compliance, Design-build Services. · • Federally Funded Project Manage_ment and Grant applications. ·• City Planning Services, • Civil Engineering, Freeways and Interchanges, Local Streets and Roads, Sewerage, Water and Storm Drain, Pavement Management System, Grading Studies, • Traffic and Transportation Planning and Engineering. • Water Resources Engineering. • Surveying, Mapping, ALTA, Right-of-way Engineering, • Emergency and Disaster Response, Support and Recovery Services. • One of our unique specialties Is Federally Funded Project Management and Grant Writing. We are recognized as one of the foremost expert firms in State and Federal funding programs and procedures, Dur Grant Writing and Funds Management services-enable our municipal and agency clients of any size to find potential funding sources, and to prepare competitive applications. In the past few years, our firm has facilitated over $70 million In funds for our clients' public works projects and transportation improvements. Additionally, after funds are awarded to a client, our experienced staff provides assistance to ensure compliance with applicable funding program requirements, including preparing necessary clearance approvals (environmental, util!tles, right-of J way), processing E-76 authorizations, and managing the project. 13367 Benson Avenue I Chino CA 91710 I T 909 595 8599 I F909 590 8599 I www.transtech.org ( ( P.329 ! Apr/I 23, 2014 C/1Y OF HAWAIIAN GARDENS l Subject: PROPOSAL FOR BUILDING DIVISION PLAN CHECK ANO INSPECTION SERVICES Page 20/8 2, EXPERIENCE IN BUILDING AND SAFETY AND COMPLEX AND LARGE CONSTRUCTION PROJECTS Transtech has extensive experience in providing contract building and safety services. We have ! provided similar services to a number of agencies. Currently, our firm is providing similar services to the following agencies: • City of Temple City: Building Official, Plan Check, Inspection, Permit Sp~clalist, City Engineering, Traffic Engineering Services • City of Alhambra: Building Official, Plan Check, Inspection, Permit Specialist, City Engineer, City Traffic Engineer Services • City of South Pas:,dena: Building Official, Plan Check, Inspection, Permit Specialist Services City of Huntington Park: Building Official, Plan Check, Inspection, Permit Specialist, City Engineering, Traffic Engineering Services • San Manuel Jndlan Reservation: Building Official, Plan Check, Inspection Services • City of Monterey Park: Building Inspection Services • City of Commerce: Plan Check, Inspection, City Engineering, Traffic Engineering Services • City of Cudahy: Plan Check Services • City of San 'Bernardino: Building Official, Plan Check, Inspection Services Transtech also has extensive experience in Plan Check, Inspection and Construction Management of large and complex projects, such as: • Casino Expansion far at San Manuel lndlan Reservation: Transtech Is currently providing plan check on $4dm Casino expansion project for San Manuel lndla Reservation, Tratistech Is the reservations Building Official, Plan Checker and rnspector, and will also Inspect the casino expansion, ProJect Value $40m, • TACC Cultural Center Development, Lanham, MD: Transtech provided plan check, lnspect!on, construction management and owner representative services for the construction of 310,00_0 sf cultural cente"r, Including Olympic Swimming Pool, Indoor Full Basketball Court, Museum, Performance Center, Restaurant, Rellglous Center, Monastery. Project Value: $10•m, • City of Alhambra Civic Library ProJect: Transtech provided plan check, Inspection, construction management and owner representative services far the construction of 45,000 SF 2 story library with 2 levels of underground parking garage. Project Value: $30m, • Riverside county Transportation Commlsslon, Corona Main Street Metrollnk Parking Structure and Pedestrian Bridge: Transtech provided Inspection and construction management services for the construction of a 6 level, approxlmately 1,000 space parking structure, and a pedestrian bridge over rail road tracks, Project Value: $24m, • City of Alhambra Renaissance Plaza Parking Structure and Entertainment Center: Construction of a 5 level, approximately 600 space parking structure, as well as a 10 plex movie theater, and 3 restaurants and retail stores, Project Value: $40m, • City of Commerce City Hal! Addltion and Rosewood Community Center, Construction of 20,000 SF addition ta existing City Hall; new c0mmunlty Center. Project value: $20m, • City of San Bernardino Historic Santa Fe Depot Reliovation: Transtech provided plan check, inspection and construction management services for the renovations adoptive reuse of 601000 sf historical Santa Fe Train Depot, Project Value: $20m. • Alhambra Redevelopment Agency Downtown Revltallzation Program; Transtech provided plan check, Inspection, construction management and owner representative services for the revltalizatlo_n program, which Involved various projects, Including Fremont Plaza (modifications/reconstruction of existing buildings for lease by ToysRUs and Party City, construction of a new 30,000 SF store for PetSmart, and various other retail bul!dlngs) and. Downtown Revitalization {modlflcat!an/upgrade of existing buildlngs for Starbucks, 4 Restaurants and various retail businesses), Project Va!u_e $Som, PROPOSAL FOR BUILDING OIVISION PLAN CHECK AND INSPECTION SERVICES (. ( P.330 I April 23, 2014 CITY OF HAWAIIAN GARDENS Subjec.t: PROPOSAL FDR BUILDING DIVISION PLAN CHECK AND INSPECTION SERVICES Page3o/B 3. BUILDING AND SAFETY STAFF QUALIFICATIONS Our key staff members have served as Building Official, Deputy Building Official, Plan Checker and Inspector for a number of agencies, and have an excellent understanding of public agency issues, procedures, and policies. Our key staff members also have extensive experience in Plan Check, Inspection and Construction Management of large and complex projects. We are confident our team's technical and administrative skills, combined with our unsurpassed commitment to excellence will enable us to provide the City with a high level of service. The following is a summary of various staff members that will be involved in providing services to City of Hawaiian Gardens: • Mark S. Harold, CBO (Building Official): Mark has approximately 25 years experience, and serves as Building Official at various Transtech Contract Cities. He also serves as Principal Supervising Inspector on large and complex projects. Currently, he is serving as Principal Supervising Inspector on Gateway Development, Temple City ($20m commercial development), and wlll also oversee San Manuel Casino expansion ($40m project). Currently, Transtech is performing he plan check for this project. Transtech is San Manuel Reservation's and Casino's Contract Building Official, Plan Checker and Inspector. Mark was previously the Building Official at Cities of Temecula and La Quinta. • Silvia Tapia, (bilingual-Spanish) {Currently providing general building and code enforcement responsibilities under JAS' Contract. If Transtech is selected, she will work under Transtech's Contract.): has 20 years of experience, ad served as ·building technician at various cities, Including: Hawaiian Gardens, Huntington Park (under Transtech Contract), Arcadia, Walnut and Pomona. She has experience In processing building permit applications using CRW permit system. She has experience In Investigating code enforcement complaints, researching property Information and conducting field inspections, sending out code compliance letters, issuing warning notices. Silvia previously worked at Transtech at Huntington Park as build.ingtechnician. • Lizette Vega (bilingual-Spanish) (Back-up Building Technician and Inspector): Lizette has been working as building technician and Inspector at various Transtech contract cities, Including, Huntington Park, South Pasadena and Alhambra, Inspecting residential, commercial, and industrial buildings for compliance with the established codes. She also assists planners, plan checkers and public works engineers In plan check coordination. She designed and analyzed steel moment frames as used in residential/commercial projects where space was limited to the use of conventional wood framing methods, and utilized structural programs and excel spreadsheets to analyze the frames to determine maximum stresses on beams and columns to be In compliance with code requirements, and utilized AutoCAD to prepare structural plans and details in preparation of construction plans. Lizette is a civil engineer (Cal Poly Pomona graduate), and has EIT certification. She Is in the process of obtaining her PE license. • Jerry A. Arellano (bilingual Spanish) (Building' Inspector): Jerry has approximately 20 years of experience as building Inspector. His experience includes serving as special inspector on large and complex projects, some of which Include Martin n Luther King Jr. Medical Center, Harbor UCLA Medical Center, Brand Library Renovation Project, PSUSD Elementary School 1118, JPL Table Mountain Research Facility, U.S. Army Criminal Inv. Comm., Bayer Environmental Science Building, San Gorgonio High School, Lennar Homes. • Cayetano Vega, PE (bilingual-Spanish) (Building Official and Plan Check Support): Cayetano has 25 years of experience. He Is aSr. Plans Examiner and also serves as back-up building officials When needed. Cayetano Is a licensed professional engineer, with emphasis In structural engineering. • Ayla Erfigen, CBO (Contract Principal and Back-up Building Official): Ayla has 20 years of experience, and PROPOSAL FOR BUILDING DIVISION PLAN CHECK AND INSPECTION SERVICES T1ur.srr.chBr ( ( P,331 April 23, 2014 " CITY OF HAWAIIAN GARDENS Subject: PROPOSAL FDR BU/LO/NG D!VIS/ON PLAN CHECK AND INSPECTION SERVICES Page4 o/8 serves as Building Official, Deputy Building Official, Plan Checker, Code Enforcement Official, Community Improvement Coordinator, Planning Technician, and Inspector at various Transtech contract cities. She Is Involved in ICC organization In various positions, Including ICC National Chair for ICC Sustain ability Membership Council; Chair for ICC Los Angeles Basin Chapter Inspection Committee; Commissioner for. ICC Codes & Standards Council and Commissioner for.Caibo Green Committee. In addition to her ICC certifications, she Is also CA CEO certified Code Enforcement Official. • Neville Pereira, CBO, PE (Building Official and Plan Check Support): Neville has 25 years of experience, and serves as Building Official and Plan Checker at various Transtech contract cities. He previously worked for Los Angeles County, City of Los Angeles, City of Glendale, City of Pasadena and City of Santa Monica as Building/Deputy Building Official, Plan Checker and Inspector. He is Involved J.ri ICC organization in various positions; ICC LA Basin Chapter Board of Directors (2011 President); ICC Building Officials Membership Governing Council, ICC Code Development Committee Vice Chair, ICC Technology/Web Advisory Group. In addition to his ICC certifications, he is also a certified member of California Task Force 1- FEMA/LA City Urban Search and Rescue - Lead Structure Specialist. • Ed Alexanlans, PE, SE, Sr. Plan Checker-Structural (Plan Check Support): Mr. Alexanlans has over 25 years of experience. He has performed plan checks for a variety of residential and commercial projects in titles of Alhambra, Temple City, Huntington Park, San Manuel Indian Reservation and San Bernardino. Prior to Joining Transtech, he was a Sr .. Plans Examiner at the County of Los Angeles. Mr. Alexanlans has extensive experience · in Building Codes, plan check including building, grading and NPDES plan reviews, code Interpretations and resolving code related construction and plan check problems on a broad range of residential and commercial projects. He has performed plan check of complex structures, high-rise and mid-rise buildings, amusement rides and earthquake damaged buildings for the Los Angeles County Building Code compliance. He was a team member for damage assessment of several buildings after the Los Angeles riots and the 1994 Northrldge Earthquake. • Calvin Chung, PE, Sr. Plan Checker-MEP (Plan Check Support): Mr. Chang has over 25 years of experience and has been working at Transtech as Deputy Building Official, Senior Plan Examiner, On-Site over the Counter Plan Examiner. He has performed plan checks for a variety of residential and commercial projects In Cities of Alhambra, Temple City, Huntington Park, San Manuel Indian Reservation and San Bernardino. Prior to joining Transtech, he was a Sr. Plans Examiner at the City of Burbank. • Craig Melicher, PE, CBO, CASp (Building Official and Plan Check Support): Craig has 30 years of experience, and served in various capacities, such as Building Official, Deputy Building Official, Plan Checker, Building Inspector for approximately 6 Cities. He also serves as Construction Manger on large projects. Recent projects Include TACC Community Center ($100m construction project), RCTC Transit Center and Parking Structure ($30m construction Project). • Mike Mendenhall, ICC Certified Inspector (Inspection Support): Mike has approximately 15 years of experience in building inspection. He serves as Building Inspector for various Transtech Contract Cities, Including Alhambra, South Pasadena, Huntington Park, Commerce. In addition, he has experience in Public Works project inspections, and served as Inspector on various roadway Improvement projects, including federally funded projects. • William Reed, ICC Certified Inspector (Inspection Support): William has over 20 years of construction related experience. He serves as Building Inspector for various Transtech Contract Cities, Including Alhambra, South Pasadena, Huntington Park and Temple City. His prior experience includes working as a contractor performing residential remodels as well as Tenant Improvement projects. • Michael Ackerman, PE, QSD, QSP, Sr. Engineer (Public Works Improvements Plan Check and Map Check Support): Michael has approximately 17 years of experience and participated on numerous multl-dlscipllnary L ------~- PROPOSAL FOR BUILDING OII/ISION PLAN CHECK ANO INSPECTION SERVICES ( ( P.332 I April 23, 2014 CITY OF HAWAIIAN GARDENS Subject: PROPOSAL FOR BUILDING DIVISION PLAN CHECK AND INSPECTION SERVICES Pages ofB teams dealing with the management, design, plan check and construction of civil and transportation engineering, urban and rural development, and public works projects. His experience includes CIP management, coordination with City Departments, Utility Companies, Caltrans, other Regulatory Agencies, Developers, Consultants, Contractors, and overall management and coordination of a variety projects from design thru plan review and approvals and construction. His prior experience includes working for the City of San Bernardino and Caltrans, District 8 In San Bernardino. He also served as Project Desii;in Engineer, Project Manager, Construction Manager and Resident Engineer on a number of Projects. He Is well versed in Caltrans and Local Assistance Procedures in federally funded project management. • David Ragland, PE, LS, QSD, QSP Sr. Engineer (Public Works Improvements Plan Check and Map Check Support): David Is a civil engineer and land surveyor with approximately 30 years of diverse experience and participated on numerous multi-disciplinary teams dealing with the management, design, plan check and construction of civil and transportation engineering, urban and rural development, and public works projects. He has been providing plan check to Transtech Contract Cities for the past 15 years. • Mike Schnepf, Sr. Inspector (Public Works Inspection Support): Mike has approximately 30 years of experience in general engineering/public works and building construction projects. In these capacities, he has been responsible for private and public works construction projects In Type A and Type B construction. He provided Inspection on various projects during a span of approximately 15 years as contract Inspector under Transtech. Also worked at various Cities under Transtech contracts as Senior Public Works Inspector, Including San Clemente, Alhambra, Temple City, Projects Inspected ·include, new Infrastructure construction and reconstruction, parks, ball fields, landscape aquatic facilities, fire stations, skate parks, recreational facilities, playgrounds, water and sewerage systems, lift & pump stations, domestic and reclaimed water systems, fire lines. Licenses and Certification of Transtech's Building and Safety staff include: • ICC Certified Building Official • CASp, Callfornla Access Speclallst , ICC Certified Building, Electrical, Mechanical and Plumbing Plans Examiner a Accessiblllty Plans Examiner • CalGreen-Cal!fornla Green Bulldlng Plan Examiner • !CC Certified Commercial Bulldlng, Electrical, Mechanical and Plumblng Inspector • Accesslblllty Inspector • CalGreen-Callfornla Green Bulld!ng Inspector , IAPMO Certified Plumbing, Mechanical Inspector • CA Commerclal and Res Plumbing Inspector • Plumbing Inspector UPC • CA Residential Mechanical Inspector • CAGED Certified Code Enforcement Official Our Building and Safety staff members have served and/or are currently serving on various ICC and Building Official Committees, including: • Chair; ICC Sustalnablllty Membership Council • Chair; ICC Los Angeles Basin Chapter Inspection Committee • Commissioner; rec Codes & Standards Council • Commissioner; CALBO Green Committee • ICC Los Angeles Basin Chapter Board of Directors • ICC Building Offlcials Membership Governing Council • ICC Code Development Committee Vice Chair • ICC Technology/Web Advisory Group • IAS Accred!tatton Committee ---~------PROPOSAL FOR BUILDING DIVISION PLAN CHECK ANO INSPECTION SERVICES t3' fR,iNmeH ,/ ( ' ( P,333 Apr/I 23, 2014 CITY OF HAWAIIAN GARDENS Subject: PROPOSAL FOR BUILDING DIVISION PLAN CHECK AND INSPECT/ON SERVICES Page6of8 4. RESPONSIVENESS We serve several Cities in the area from our local office from Alhambra. We can respond to requests and dispatch inspectors or staff when needed within 1 to 3 hours. 5. TRANSITION FROM CURRENT CONSULTANT We have completed several similar service transitions, and will be able minimize any inconveniences. We do not see a need for an overlapping work period with the current consultant. Our staff has done similar transitions before, and can handle any open issues left from the current consultant. The "overlapping work period" would only increase the City's cost on staff time. bur expectation is to review the project files and address status of current/open plan checks and projects and priority issues for transition. Upon this review and de-briefing from the current contractor, the Transtech team will immediately assume the positions to maintain and improve the current status of the assigned responsibilities. Plan Check Transition: If the current consultant has already started the plan check for a project, and already collected the fee for that plan check, the City would have 2 options: Option 1: Allow current consultant to complete the plan check; or Option 2: Request the current consultant to return a portion of the plan check fee proportionate to the level of plan check completion, and the new consultant I completes the plan check with an hourly fee. After the review of status of current open plan checks, we will advise the City with an I appropriate option accordingly. Inspection Transition: Transtech is already providing interim inspection services to the City. If the current consultant has already started the inspection for a project, and already collected the fee for that 'inspection, the City would have 2 options: Qption 1: Allow current consultant to complete the inspection; or Option 2: the new consultant completes the inspection. After the review of status of current open inspections, we will advise the City with an appropriate option accordingly. In summary, we can take over all plan checks and inspections from current consultant after meeting with them and getting the list of open plan checks and inspections. We will advise the City the level of completion on open plan checks and inspections, and the City can work out any fee issues with the current consultant for work not completed, but fees collected 1-- PROPOSAL FOR BUILDING DIVISION PLAN CHECK AND INSPECTION SERVICES fg TiUIYSTEch 1 ( ( P.334 Apr// 23, 2014 CITY OF HAWAIIAN GARDENS Subject: PROPOSAL FOR BUILDING OIVISION PLAN CHECK AND INSPECTION SERVICES Page 7of8 accordingly. 6. SERVICE APPROACH • We embrace a customer service attitude, and believe that services should be provided in a manner that is as applicant friendly as possible. Between various State and County agencies, and the associated bureaucracy; it has become very difficult for the average homeowner or business person to develop their own property. Meeting the needs of these individuals, through education and patient plan review and inspection is a high priority. • All inspection request calls are returned within 24 hours and Inspection time is scheduled accordingly. Transtech understands the importance of being able to expedite certain projects through the plan review process. When requested, Transtech has sufficient staff and resources to expedite plan checks. • Our services are founded on the principals of Total Quality Management. We start by working with the applicant during plan review to help him or her prepare a set of plans which have all the required information clearly and logically presented. Additionally, we never hesitate to make suggestions which help eliminate complicated details, reduce construction costs, and/or provide details which are easy to verify In the field. Experience has taught us well that inspection time and applicant frustration can both be substantially reduced, while increasing overall compliance, by producing a better set of plans during the plan review process. And in the case of homeowners, this policy often demonstrates early on that the City really is there to help. • Transtech provides all plan check comments on electronic files. All plan check comments are provided using a scanned pdf format electronically, as well as hard copies. Plan review corrections are written clearly, and are fully detailed to explain the Code deficiency (including all applicable c90e sections). To help the applicant better understand the problem, Transtech Engineers, Inc. provides as much information during plan review as possible. We believe that If the applicant has a clear understanding of the problem, he or she can take the necessary steps to correct the condition. This policy reduces the number of plan review rechecks required, allows the applicant to obtain a permit much sooner, and reduces the overall time our staff is required to spend on that particular plan. Unclear and/or cryptic corrections are never written, and all correction lists, except those written over-the-counter, are typed and printed on a laser printer. • Responsiveness is an integral part of Transtech's "customer friendly" service approach. While our service is always ori an "as needed" basis, our responsiveness is on "full-time" basis. • We will strive to improve the City's reputation as a desirable community to invest and conduct business. • If desired by the City, we will conduct a comprehensive fee review to ensure that all applicable fees are being assessed to the permit and plan-check applicants. We will review ~--~~------~--~ PROPOSAL FOR BUILDING DIVISION PLAN CHECK AND INSPECTION SERVICES ( P,335 Apr/I 23, 2014 CITY OF HAWAIIAN GARDENS Subject: PROPOSAL FOR BUILDING DIVISION PLAN CHECK AND INSPECTION SERVICES Page8of8 current fees and advise the City if these fees are comparable to current fees collected by I other public agencies. If necessary, we would develop recommendations to the City within State Codes. l • Our firm is involved in major projects with various governmental agencies, including the Federal Government. Our accounting system is audited and approved by the federal Government and found in compliance with Generally Accepted Accounting Principles (GAAP), all applicable provisions offederal, state, and local laws, statues, ordinances, rules, regulations, and procedural requirements Including Federal Acquisition Regulations (FAR). 7. INSURANCE Transtech currently carries the required insurance limits per City's RFP. Thank you for the opportunity to submit this proposal. Should you have any question or should you need additional information, please contact the undersigned. Sincerely, t1~ EPppl( Ayla Erfigen, CBO [email protected]; C: 909-SSl-5765 F1\WPROCES5\!'ROPOSAl.!l\20I4\P.. 14.a~!I flAWAIIAN GARDENS BUllDING INSP, & PC DUS 042314 g AM\l'RDPOSAL\P· !4,0351-!AWAIIAN GARDENS BUILDING INSP. & PC llUE0~2314 9 AM.DOOl J PROPOSAL FOR BUILDING DIVISION PLAN CHECK AND INSPECTION SERVICES ( C P.336 TABLE OF CONTENTS ------~ ----······---···-··-·····--·--···--···--- SECTION PAGE A. SCOPE OF WORK 1 B. METHODOLOGY 3 C. QUALIFICATIONS IN BUILDING AND SAFETY SERVICES 4 D. REFERENCES 8 APPENDIX 1. RESUMES (SR. STAFF ME!I/IBERS) Al.1-Al.18 APPENDIX 2. BRIEF COMPANY SOQ A2.1-A2.11 l PROPOSAL FOR BUILDING DIVISION PLAN CHECK AND INSPECTION SERVICES ,t2(I-:-"' Tn11NS1ECH ·I ( ( P.337 PROPOSAL Page 1 ------·--·-··--·-----·-·····--· --- ···---··--·-··------·-····---···-·-···---- Plan Check Services: • Transtech will review plans prepared by applicants for compliance with applicable Building Codes, City regulations, standards and applicable conditions of approval. • Transtech will track all plan submittals to assure timely review and turn around schedules are met. • Transtech provides all plan check comments on electronic files. All plan check comments are provided on scanned pdf format electronically, as well as hard copies. Plan review corrections are written clearly, and are fully detailed to explain the Code deficiency (including all applicable code sections), To help the applicant better understand the problem, Transtech Engineers, Inc. provides as much information during plan review as possible. We believe that if the applicant has a clear understanding of the problem, he or she can take the necessary steps to correct the condition. This policy reduces the number of plan review rechecks required, allows the applicant to obtain a permit much sooner, and reduces the overall time our staff is required to spend on that particular plan. Unclear and/or cryptic corrections are never written, and all correction lists, except those written over-the-counter, are typed and printed on a laser printer. · • Transtech understands the importance of being able to expedite certain projects through the plan review process. When requested, Transtech has sufficient staff and resources to expedite plan checks. • Transtech will address inquiries regarding plan check comments with applicant where I clarification is requested and attend meetings as requested. lnspectmnI_ • Services:• • Transtech will perform construction inspection services for compliance with applicable Building Codes, City regulations, standards and applicable conditions of approval. • All inspection request calls will be returned within 24 hours; inspection tirnes will be J . scheduled accordingly. 1 • Upon successful completion of requested inspection service by applicant and acceptance by Transtech, the inspector will sign off on the appropriate portion of the permit. • Upon completion of all inspections and prior to final signoff Transtech will coordinate with other departments and agencies where conditions of approval must be met at time of Certificate of Occupancy. Over the Counter Plan Check Services: • On selected days and hours (based on demand and City's desired level of counter plan check service), Transtech will provide over the counter plan checks, respond to general inquiries, respond to incoming calls, calculate permit fees, preparation and issuance of permits, permit application routing, coordinate with other departments and agencies, conduct building plan tracking and distribution. PROPOSAL FOR BUILDING OIVISION PLAN CHECK AND INSPECTION SERVICES ·I ( P.338 PROPOSAL Page2 ------·-··--·------···---·-----·---··---•···-···------···------·-----·-·-··· Service Delivery Times: Service -Plan Check Tlmeframe for Delivery Major plan check such as multi-family residential, commercial 10 to 15 business days and other non-residential project Subsequent & resubmitted plan checks; new single-family house; 5 to 10 business days and, simple tenant improvements for non-residential buildings Minor plan checks such as room 3 to 5 business days additions of single-family house, detached structures, re-roofing, etc. Special Projects such as mixed uses and complex projects 15 business days to 25 typically with valuation over $5,000,000 business days depending on size and complexity of the project Building inspection The following working day if request is received before 2 p.m. I PROPOSAL FOR BUILDING DIVISION PLAN CHECK AND INSPECTION SERVICES ( ( P,339 PROPOSAL Page 3 ------·---·------·---·-···------··----·--·-···--~------·· Our services are founded on the principals of Total Quality Management. We start by working with the applicant during plan review to help him or her prepare a set of plans which have all the required information clearly and logically presented. Additionally, we never hesitate to make suggestions which help eliminate complicated details, reduce construction costs, and/or provide details which are easy to verify in the field. Experience has taught us well that inspection time and applicant frustration can both be substantially reduced, while Increasing overall compliance, by producing a better set of plans during plan review process. And In the case of homeowners, this policy often demonstrates early on that the City really is here to help. Transtech provides all plan check comments on electronic files. All plan check comments are provided on scanned pdf format electronically, as well as hard copies. Plan review corrections are written clearly, and are fully detailed to explain the Code deficiency {including all applicable code sections). To help the applicant better understand the problem, Transtech Engineers, Inc. provides as much information during plan review as possible. We believe that if the applicant has a clear understanding of the problem, he or she can take the necessary steps to correct the condition. This policy reduces the number of plan review rechecks required, allows the applicant to obtain a permit much sooner, and reduces the overall time our staff Is required to spend on that particular plan. Unclear and/or cryptic corrections are never written, and all correction lists, except those written over-the-counter, are typed and printed on a laser printer. Transtech will perform all necessary liaisons with City, and the permit applicant or applicant's deslgnee either by telephone, mall, or meeting in the offices of Building and Safety Division, and perform necessary rechecks to achieve compliance with applicable building laws, ordinances, and regulations. Responsiveness is an integral part of Transtech's "customer friendly" service approach. While our service is always on an "as needed" basis, our responsiveness is on "full-time" basis. We will strive toimprove the City's reputation as a desirable community to Invest and conduct business. ' i------PROPOSAL FOR BUILDING DIVISION PLAN CHECK AND INSPECTION SERVICES .1 I c··· P.340 PROPOSAL Page4 --··----··--···------··--···---.. -·-··---.. --, .... --...... •..• ______,, ______,, ___ ·------····---...... --- Transtech has extensive experience in providing contract building and safety services. We have provided simi.lar services to a number of agencies. Currently, our firm is providing similar services to the following agencies: • City of Temple City: Building Official, Plan Check, Inspection, Permit Specialist, City Engineering; Traffic Engineering Services • City of Alhambra: Building Official, Plan Check, Inspection, Permit Specialist, City Engineer, City Traffic Engineer Services • City of South Pasadena: Building Official, Plan Check, Inspection, Permit Specialist Services City of Huntington Park: Building Official, Plan Check, Inspection, Permit Specialist, City Engineering, Traffic Engineering Services • San Manuel Indian Reservation: Building Official, Plan Check, Inspection Services • City of Monterey Park: Building Inspection Services • City of Commerce: Plan Check, Inspection, City Engineering, Traffic Engineering Services • City of Cudahy: Plan Check Services • City of San Bernardino: Building Official, Plan Check, Inspection Services our key staff members have served as Building Official, Deputy Building Official, Plan Checker and Inspector for a number of agencies, and have an exceUent understanding of public agency issues, procedures, and policies. Our key staff members also have extensive experience in Plan Check, Inspection and Construction Management of large and complex projects. We are confident our team's technical and administrative skills, combined with our unsurpassed commitment to excellence will enable us to provide the City with a high level of service. The following is a summary of various staff members that will be involved in providing services to City of Hawaiian Gardens: • Marks. Harold, CBO (Building Offidal): Mark has approximately 25 years experience, and serves as Building Official at various Transtech Contract Cities. He also serves as Principal Supervising Inspector on large and complex projects. Currently, he is serving as Principal Supervising Inspector on Gateway Development, Temple · City ($20m commercial development), and will also oversee San Manuel Casino expansion ($40m project). Currently, Transtech Is performing he plan check for this project. Transtech is San Manuel Reservation's and Casino's Contract Builcjlng Official, Plan Checker and Inspector. Mark was previously the Building Official at Cities ofTemecula and la Quinta. • Silvia Tapia, (bilingual-Spanish) (Currently providing general building and code enforcement responsibilities under JAS' Contract. If Transtech is selected, she will work under Transtech's Contract.): has 20 years of experience, ad served as building technician at various cities, including: Hawaiian Gardens, Huntington Park (.under Transtech Contract), Arcadia, Walnut and Pomona. She has experience in processing building permit applications using CRW permit system. She has experience in Investigating code enforcement complaints, researching property Information and conducting field inspections, sending out code compliance letters, issuing warning notices. Silvia previously worked atTranstech at Huntington Park as building technician. • Lizette Vega (bilingual-Spanish) (Back-up Building Technician and Inspector): Lizette has been working as building technician and Inspector at various Transtech contract cities, including, Huntington Park, South Pasadena and Alhambra, Inspecting residential, commercial, and Industrial buildings for compliance with the established codes. She also assists planners, plan checkers and public works engineers In plan check coordination. She designed and analyzed steel moment frames as used in resldential/commerclal projects where space was limited to the use of conventional wood framing methods, and utilized structural programs and excel spreadsheets to analyze the frames to determine maximum stresses on beams and columns to be In :-----·-·-·------~-~------PROPOSAL FOR BUILDING DIVISION PLAN CHECK AND INSPECTION SERVICES ( ( P. 3 41 PROPOSAL Page 5 ----·--··-···---- - ..... ·-·------·-·--·-- -··-- ..... ,.______- -···--·-··------·-···--· ···- --- ·---··- ----·····-···- ·---- ·------ compliance with code requirements, and utilized AutoCAD to prepare structural plans and details in preparation of construction plans. Lizette Is a civil engineer (Cal Poly Pomona graduate), and has EIT certification. She Is In the process of obtaining her PE license. • Jerry A. Arellano (bilingual Spanish) (Building Inspector): Jerry has approximately 20 years of experience as building Inspector. His experience Includes serving as special Inspector on large and complex projects, some of which Include Martin n Luther King Jr. Medical Center, Harbor UCLA Medical Center, Brand Library Renovation Project, PSUSD Elementary School #18, JPL Table Mountain Research Faclllty, U.S. Army Criminal Inv. Comm., Bayer Environmental Science Building, San Gorgonio High School, Lennar Homes. • Cayetano Vega, PE (bllingual-Spanlsh) (Building Official and Plan Check Support): Cayetano has 25 years of experience. He is a Sr. Plans Examiner and also serves as back-up building officials when needed. Cayetano is a licensed professional engineer, with emphasis In structural engineering. • Ayla Erfigen, CBC (Contract Principal and Back-up Building Official): Ayia has 20 years of experience, and serves as Building Official, Deputy Building Official, Plan Checker, Code Enforcement Official, Community Improvement Coordinator, Plannlng·Technician, and Inspector at various Transtech contract cities. She is involved in ICC organization In various positions, including ICC National Chair for ICC Sustainability Membership Council; Chair for ICC Los Angeles Basin Chapter Inspection Committee; Commissioner for ICC Codes & Standards Council and Commissioner for Calbo Green Committee. In addition to her ICC certifications, she Is also CACEO certified Code Enforcement Official. • Nevllle Pereira, CBC, PE (Building Official and Pian Check Support): Neville has 25 years of experience, and serves as Building Official and Plan Checker at various Transtech contract cities. He previously worked for Los Angeles County, City of Los Angeles, City of Glendale, City of Pasadena and City of Santa Monica as Building/Deputy Building Official, Pian Checker and Inspector. He Is Involved In ICC organization In various · positions; ICC LA Basin Chapter Board of Directors (20l.1 President), ICC Building Officials Membership Governing Council, ICC Code Development Committee Vice Chair, ICC Technology/Web Advisory Group. In addition to his ICC certifications, he Is also a certified member of California Task Force 1-FEMA/LA City Urban Search and Rescue -Lead Structure Specialist. • Ed Alexanians, PE, SE, Sr. Plan Checker-Structural (Plan Check Support): Mr. Alexanlans has over 25 years of experience. He has performed plan checks for a variety of residential and commercial projects in Cities of Alhambra, Temple City, Huntington Park, San Manuel Indian Reservation and San Bernardino. Prior to Joining Transtech, he was a Sr. Plans Examiner at the County of Los Angeles. Mr. Alexanians has extensive experience in Building Codes, plan check including building, grading and NPDES plan reviews, code Interpretations and resolving code related construction and plan check problems on a broad range of residential and commercial projects. He has performed plan check of complex structures, high-rise and mid-rise buildings, amusement rides and earthquake damaged buildings for the Los Angeles County Building Code compliance. He was a team member for damage assessment of several buildings after the Los Angeles riots and the 1994 Northridge Earthquake. • Calvin Chung, PE, Sr. Pian Checker-MEP (Plan Check Support): Mr. Chang has over 25 years of experience and has been working at Transtech as Deputy Building Official, Senior Plan Examiner, On-Site over the Counter Plan j Examiner. He has performed plan checks for a variety of residential and commercial projects in Cities of Alhambra, Temple City, Huntington Park, San Manuel Indian Reservation and San Bernardino. Prior to joining Transtech, he was a Sr. Plans Examiner at the City of Burbank. • Craig Meiicher, PE, CBO, CASp (Building Official and Plan Check Support): Craig has 30 years of experience, and served In various capacities, such as Building Official, Deputy Building Official, Plan Checker, Building Inspector for approximately 6 Cities. He also serves as Construction Manger on large projects. Recent projects include TACC Community Center ($100m construction project), RCTC Transit Center and Parking Structure ($30m construction Project). • Mike Mendenhall, ICC Certified Inspector (Inspection Support): Mike has approximately 15 years of experience In building Inspection. He serves as Building Inspector for various Transtech Contract Cities, PROPOSAL FOR BUILDING DIVISION PLAN CHECK AND INSPECTION SERVICES ·I C C P,342 ! PROPOSAL Page 6 ,------··------·------·------···-----·------·--· ------·-··•-·.s••····---··------·· ------·-·--·-·~--·---·-·-- Including Alhambra, South Pasadena, Huntington Park, Commerce. In addition, he has experience In Public Works project Inspections, and served as inspector on various roadway Improvement projects, Including federally funded projects. • William Reed, ICC Certified Inspector (Inspection Support): William has over 20 years of construction related experience. He serves as Building Inspector for various Transtech Contract Cities, Including Alhambra, South Pasadena, Huntington Park and Temple City. His prior experience Includes working as a contractor performing residential remodels as well as Tenant Improvement projects. • Michael Ackerman, PE, QSD, QSP, Sr. Engineer (Public Works Improvements Plan Check and Map Check Support): Michael has approximately 17 years of experience and participated on numerous ·multi-disciplinary teams dealing with the management, design, plan check and construction of civil and transportation engineering, urban and rural development, and public works projects. His experience includes CIP management, coordination with_ City Departments, Utility Companies, Ca/trans, other Regulatory Agencies, Developers, Consultants, Contractors, and overall management and coordination of a variety projects from design thru plan review.and approvals and construction, His prior experience includes working for the City of San Bernardino and Ca/trans, District 8 In San Bernardino, He also served as Project Design Engineer, Project Manager, Construction Manager and Resident Engineer on a number of Projects. · He is well versed in Caltrans and Local Assistance Procedures In federally funded project management. • David Ragland, PE, LS, QSD, QSP Sr. Engineer (Public Works Improvements Plan Check and Map Check Support): David is a civil engineer and land surveyor with approximately 30 years of diverse experience and participated on numerous multi-disciplinary teams dealing with the management, design, plan check and construction of civil and transportation engineering, urban and rural development, and public works projects. He has been providing plan check to Transtech Contract Cities for the past 15 years. • Mike Schnepf, Sr. Inspector (Public Works Inspection Support): Mike has approximately 30 years of experience In general engineering/public works and building construction projects. In these capacities, he has been responsible for private and public works construction projects in Type A and Type 8 construction. He provided inspection on various projects during a span of approximately 15 years as contract Inspector under Transtech. Also worked at various Cities under Transtech contracts as Senior Public Works Inspector, Including San Clemente, Alhambra, Temple City. Projects Inspected include, new infrastructure construction and reconstruction, parks, ball fields, landscape aquatic facilities, fire stations, skate parks, recreational facilities, playgrounds, water and sewerage systems, lift & pump stations, domestic and reclaimed water systems, fire lines. Licenses and Certification of Transtech's Building and Safety staff include: • ICC_ Certified Building Official • CASp, California Access Specialist ·• !CC Certified Bu!ldlng, Electrlcal, Mechanical and Plumb!ng: Plans Examiner • Accesslbll_ity Plans Examiner • CalGreen-Callfornla Green Bulldlng Plan Exainlner • ICC Certified Commercial Building, Electrical, Mechanical and Plumbing Inspector • Accesslbility Inspector • CalGreen-California Green B'U!ldlng Inspector • IAPMO Certified Plumbing, Mechanical Inspector • CA Commercial and Res Plumblng Inspector • Plumbing Inspector UPC • CA Residential Mechanical Inspector • CACEO Certified Code Enforcement Official Our Building and Safety staff members have served and/or are currently serving on various ICC and Building Official Committees, including: • Chair; ICC sustainability Membership" Council L PROPOSAL FOR BUILDING DIVISION PLAN CHECK AND INSPECTION SERVICES ·I ( ( ' P,343 PROPOSAL Page 7 ------ • Chair; lCC Los Angeles Basin Chapter Inspection Committee • Commissioner; ]CC Codes & Standards Countll • Commissioner; CALBO Green Committee • ICC Los Angeles Basin Chapter Board of Directors • ICC Building Officials Membership Governing Council • ICC Code Development Committee Vice Chair • ICC Technology/Web Advisory Group • IAS Accreditation Committee PROPOSAL FOR BUILDING DIVISION PLAN CHECK AND INSPECTION SERVICES ( ( \. P,344 PRO~OSAL Pages ---···------··-----·--·------····------·------···------····------·------ City of Temple City Robert Sahagun, Community Safety and PW Manager, 626-285-2171 City of Monterey Park Paul Talbot, City Manager, 626-307-1255 City of Alhambra and San Bernardino James Funk, former Development Services Director for both Cities, 562-335-4387 City of South Pasadena David Watkins, Director of Planning and Building/Deputy City Manager, 626-403-72_20 City of Alhambra Mary Swink, City Manager, 626-570-5041 l--·------·----·-·-··-·----·--.. - PROPOSAL FOR BUILDING DIVISION PLAN CHECK AND INSPECTION SERVICES P.345 CITY OF HAWAIIAN GARDENS Agenda Item Nob~ CITY COUNCIL City Manager:~ STAFF REPORT DATE: June 26, 2018 TO: Honorable Mayor and Members of the City Council FROM: Ernie Hernandez, City Manager BY: Suzanne Underwood, City Clerk SUBJECT: A REQUEST FROM MAYOR PRO TEM BRUCE FOR THE . REORGANIZATION OF THE CITY COUNCIL AND THE APPOINTMENT OF MAYOR AND CHAIR OF ASSOCIATED LEGISLATIVE BODIES SUMMARY The City Council will consider the request from Mayor Pro Tern Bruce for the reorganization and the appointment of a new Mayor. Because the Mayor also serves as the Chair of the Successor Agency and of the Public Finance Authority, staff recommen_ds that the City Council appoint the same individual to all three positions. RECOMMENDATION Council policy. P,346 CITY OF HAWAIIAN GARDENS Agenda Item No.:~ City Manager:~ SUCCESSOR AGENCY RDA STAFF REPORT DATE: June 26, 2018 TO: Honorable Chairmember and Members of the City Council FROM: Ernie Hernandez, City Manager BY: Brittany Leslie, Accounting Specialist~ SUBJECT: RESOLUTION NO. 2018-017 APPROVING PRE-ISSUED WARRANTS AND REGULAR WARRANTS. SUMMARY For review and approval by, the Successor Agency RDA of the Pre-Issued Warrants and Regular Warrants in the amount of $6,707.73 FISCAL IMPACT Fiscal impact is as follows· Description Amount Successor Agency of RDA Fund Fund 52 $6,707.73 Successor Agency Debt Service Fund 53 $0 Successor Agency Low/Mod Fund Fund 54 $0 . Total $6,707.73 RECOMMENDATION Staff respectfully recommends that the Successor Agency RDA adopt Resolution No. 2018-017 ATTACHMENT(Sl Resolution No. 2018-017 Invoice Approval List By Fund P,347 HAWAIIAN GARDENS SUCCESSOR AGENCY RDA RESOLUTION NO. 2018-017 A RESOLUTION OF THE SUCCESSOR AGENCY RDA OF THE CITY OF HAWAIIAN GARDENS, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, APPROVING PRE-ISSUED WARRANTS AND REGULAR WARRANTS IN THE AMOUNT OF $6,707.73 WHEREAS, in the course of conducting business, the Hawaiian Gardens Successor Agency RDA has incurred expenses in need of payment; and WHEREAS, a register of demands has been prepared for Hawaiian Gardens Successor Agency RDA approval. NOW, THEREFORE, be it resolved by the Hawaiian Gardens Successor Agency RDA as follows: Section 1. The Successor Agency RDA approves the warrant register in the following amounts: Description Amount Successor Agency of RDA Fund Fund 52 $6,707.73 Successor Agency Debt Service Fund 53 $0 Successor Agency Low/Mod Fund Fund 54 $0 Total $6,707.73 Section 2. The Mayor, or presiding officer, is hereby authorized to sign Resolution No. 2018-017 indicating the Successor Agency RDA approval of said Resolution, and the Secretary, or his duly appointed Deputy, is hereby directed to attest thereto. Section 3. The Finance Director, or the designee, is hereby directed to make the authorized disbursements with available funding. PASSED, APPROVED AND ADOPTED on this 26th day of June 2018, by the Hawaiian Gardens City Council as Successor Agency RDA. · HAWAIIAN GARDENS SUCCESSOR AGENCY RDA Reynaldo Rodriguez, Chairmember ATTEST: Suzanne Underwood, Secretary INVOICE APPROVAL LIST BY FUND REPORT Date: 06/05/2018 WARRANT REGISTER 06/07/2018 TimEP • 348 1 City of Hawaiian Gardens Page: Fund/Dept/Acct Vendor Name Invoice # Invoice Desc. Check# Due Date Posting Date Amount Fund: 52 SUCCESSOR AGENCY C Dept: 4901 ADMINISTRATIVE SUf 52-4901-4181.0000 LEGAL NOTIC LONG BEACH PRESS TELEGRAM 0011121355-01 LEGAL NOTICE PUBLICATION 57729 05/14/2018 05/14/2018 492.73 492.73 al Dept. ADMINISTRATIVE------SUPPORT: 492,73 ESSOR AGENCY OF RDA: 492.73 Grand Total: 492.73 Recap by Fund Fund# Fund Name Amount To Pay Amount To Relieve 52 SUCCESSOR AGENCY OF RDA 492.73 0.00 Grand Total: 492.73 0.00 INVOICE APPROVAL LIST BY FUND REPORT Date· OR/1~/?018 WARRANT REGISTER 06/14/2018 Tim P, 3 4 9 n City of Hawaiian Gardens Page: Fund/Dept/Acct Vendor Name Invoice# Invoice Desc. Check# Due Date Posting Date Amount Fund: 52 SUCCESSOR AGENCY t Dept: 4901 ADMINISTRATIVE SUI 52-4901-4200.0000 CONTRACT S WILLDAN ENGINEERING 00712530PROFESSIONAL SERVS/ SAR[ 1052218 05/22/2018 05/22/2018 6,215.00 6,215.00 al Dept. ADMINISTRATIVE SUPPORT: 6,215.00 ------ESSOR AGENCY OF RDA: 6,215.00 Grand Total: 6,215.00 Recap by Fund Fund# Fund Name Amount To Pay Amount To Relieve 52 SUCCESSOR AGENCY OF RDA 6,215.00 0.00 Grand Total: 6,215.00 0.00 P,350 MINUTES ~ B-2 CITY OF HAWAIIAN GARDENS SUCCESSOR AGENCY RDA REGULAR MEETING TUESDAY, JUNE 12, 2018 AT 6:00 P.M. CALL TO ORDER The Regular Meeting of the Successor Agency to the RDA of the City of Hawaiian Gardens was called to order jointly with the City Council meeting by Mayor/Chairmember Rodriguez on Tuesday, June 12, 2018, at 6:00 p.m. in the City Council Chambers, 21815 Pioneer Boulevard, Hawaiian Gardens, California. ROLL CALL PRESENT CHAIRMEMBER REYNALDO RODRIGUEZ VICE CHAIRMEMBER BARRY BRUCE DIRECTOR MYRA MARAVILLA DIRECTOR MARIANA RIOS DIRECTOR HANK TRIMBLE Sue Underwood, Secretary, announced a quorum. ORAL COMMUNICATION Oral Communication was held jointly with the City Council meeting. A. PUBLIC HEARINGS There were no Public hearings at this time. B. CONSENT CALENDAR-Items listed on the Consent Calendar are considered routine and will be enacted by one motion and one vote, There will be no separate discussion of these items. If discussion is desired, that item may be removed from the Consent Calendar and will be considered separately. 1. RESOLUTION NO. 2018-016: APPROVE WARRANTS IN THE AMOUNT OF $13,236.70. AGENCY ACTION: Adopt Resolution No. 2018-016. 2. PRESENTATION OF MINUTES: MAY22, 2018 REGULAR MEETING. AGENCY ACTION: Approve the minutes as presented. SUCCESSOR AGENCY RDA MINUTES REGULAR MEETING PAGE 1 OF2 JUNE 12, 2018 P.351 It was moved by Director Trimble, seconded by Director Rios, and approved by voice vote to adopt the Consent Calendar in its entirety, as presented. Motion carried, 5-0. C. DISCUSSION ITEMS There were no Discussion Items to be presented. D. NEW BUSINESS There was no New Business to be presented. E. CLOSED SESSION There were no Closed Session Items to be presented. F. ORAL STAFF REPORTS There were no Oral Staff Reports to be presented. G. ORAL AGENCY REPORTS There were no Oral Agency Reports to be presented. H. ADJOURNMENT Chairmember Rodriguez adjourned the meeting at 7:19 p.m., to the next Regular Successor Agency meeting to be held on Tuesday, June 26, 2018 at 6:00 p.m. Respectfully Submitted: Suzanne Underwood Secretary APPROVED: REYNALDO RODRIGUEZ CHAIRMEMBER Attest: Suzanne Underwood Secretary SUCCESSOR AGENCY RDA MINUTES REGULAR MEETING PAGE2OF2 JUNE 12, 2018 F=~~~======p,352 Agenda Item No.: _...,.B-::,.1 _ CITY OF HAWAIIAN GARDENS ' PUBLIC HOUSING AUTHORITY City Manager: U'tJ/ STAFF REPORT DATE: June 26, 2018 TO: Honorable Chairmember and Board Members FROM: Ernie Hernandez, Executive Director BY: Joseph Colombo, Community Development Dir SUBJECT: PHA RESOLUTION NO. 2018- 013 A RESOLUTION OF THE HAWAIIAN · GARDENS PUBLIC HOUSING AUTHORITY, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, APPROVING WARRANTS FOR HOUSING ASSISTANCE PAYMENTS (HAP) IN THE TOTAL AMOUNT OF $92,654.06 FOR THE MONTH OF JUNE 2018 SUMMARY For the review and approval of the Chairmember and Board, HAP Warrants for a total of $92,654.06 FISCAL IMPACT Fiscal impact is none. Sufficient funds have been allocated in fund 28. RECOMMENDATION It is recommended that the Public Housing Authority waive further reading and adopt PHA Resolution No. 2018- 013 ATTACHMENT{$) PHA Resolution No. 2018 - 013 CITY OF HAWAIIAN GARDENS P.353 RESOLUTION NO. 2018-013 A RESOLUTION OF THE HAWAIIAN . GARDENS PUBLIC HOUSING AUTHORITY, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, APPROVING WARRANTS FOR HOUSING ASSISTANCE PAYMENTS (HAP) IN THE TOTAL AMOUNT OF $92,654.06 FOR THE MONTH OF JUNE 2018 WHEREAS, in the course of conducting municipal business, the City of Hawaiian Gardens has incurred expenses in need of payment; and WHEREAS, a register of demands has been prepared for the Hawaiian Gardens Public Housing Authority for approval; and WHEREAS, the Hawaiian Gardens Public Housing Authority has prepared warrants for the Housing Assistant Payments (HAP). NOW, THEREFORE, BE IT RESOLVED, BY THE PUBLIC HOUSING AUTHORITY OF THE CITY OF HAWAIIAN GARDENS DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The Hawaiian Gardens Public Housing Authority hereby approves the warrants as "Attachment 1," for Housing Assistance Payment (HAP) in the following amount: $92,654.06 SECTION 2. The Finance Director, or his/her designee, is hereby directed to make the authorized disbursements with available funding. SECTION 3. The Chairmember or his/her presiding officer is hereby authorized to affix his/her signature to this resolution signifying its passage and adoption by the Hawaiian Gardens Public Housing Authority. SECTION 4. The Secretary or his/her designee shall attest and shall certify to the adoption of the Resolution and shall cause this Resolution and his/her certification to be entered into the Book of Resolutions. · PASSED, APPROVED, AND ADOPTED BY THE PUBLIC HOUSING AUTHORITY OF THE CITY OF HAWAIIAN GARDENS ON THIS 26TH DAY OF JUNE 2018. CITY OF HAWAIIAN GARDENS REYNALDO RODRIGUEZ CHAIRMEMBER ATTEST: SUZANNE UNDERWOOD SECRETARY a:/a&r/pha2018-013.agd INVOICE APPROVAL LIST BY FUND REPORT D ·· --······ ·3 WARRANT REGISTER 06/01/2018 _a P • 3 5 4 T1rr11;1, ,.c...vv 1-11n City of Hawaiian Gardens Page: 1 Fund/Dept/Acct Vendor Name Invoice# Invoice Desc. Check# Due Date Posting Date Amount Fund: 28 SECTION 8 HOUSING v, Dept: 4808 SECTION 8 HOUSING 28-4808-4448.0000 HAP PORT-Ol ORANGE CO. HOUSING AUTHORITY 5120 Lincoln Avenue #216 1025004 06/01/2018 06/01/2018 740.00 ORANGE CO. HOUSING AUTHORITY 7122-Santa Isabel Circle 1025004 06/01/2018 06/01/2018 1,780.00 ORANGE CO. HOUSING AUTHORITY 5120 Lincoln Ave, #305 1025004 06/01/2018 06/01/2018 918.00 ORANGE CO. HOUSING AUTHORITY 7622 Katella Ave 323 1025004 06/01/2018 06/01/2018 1,143.00 ORANGE CO. HOUSING AUTHORITY 8720 Valley View st., #D1 1025004 06/01/2018 06/01/2018 1,319.00 ORANGE CO. HOUSING AUTHORITY 17111 Kenyon Dr. #D 1025004 06/01/2018 06/01/2018 1,163.00 ORANGE CO. HOUSING AUTHORITY 7622 Katella Ave. #209 1025004 06/01/2018 06/01/2018 922.00 7,985.00 28-4808-4449.0000 ADMIN FEES-I ORANGE CO. HOUSING AUTHORITY 5120 Lincoln Avenue #216 1025004 06/01/2018 06/01/2018 67.58 ORANGE CO. HOUSING AUTHORITY 7122 Santa Isabel Circle 1025004 06/01/2018 06/01/2018 67.58 ORANGE CO. HOUSING AUTHORITY 5120 Lincoln Ave, #305 1025004 06/01/2018 06/01/2018 67.58 ORANGE CO. HOUSING AUTHORITY 7622 Katella Ave 323 1025004 06/01/2018 06/01/2018 67.58 ORANGE CO. HOUSING AUTHORITY 8720 Valley View st., #01 1025004 06/01/2018 06/01/2018 67.58 ORANGE CO. HOUSING AUTHORITY 17111 Kenyon Dr. #D 1025004 06/01/2018 06/01/2018 67.58 ORANGE CO. HOUSING AUTHORITY 7622 Katella Ave. #209 1025004 06/01/2018 06/01/2018 67.58 473.06 28-4808-4450.0000 HOUSING AS! AGUIRRE/HEATHER// 22310 lbexAve. 1024978 06/01/2018 06/01/2018 845.00 AGUIRRE/JON// 22012 BelshireAve., #13 1024979 06/01/2018 06/01/2018 1,161.00 ALFARO/MARCIA A.// 22306 Elaine Ave. '1024980 06/01/2018 06/01/2018 1,302.00 AMARO/ANA M.// 22307 Arline Avenue 1024981 06/01/2018 06/01/2018 700.00 AMARO/ANA M.// 11814 223rd St 1024981 06/01/2018 06/01/2018 1,298.00 BARRERNANTONIN/ 21824 Elaine Ave. 1024982 06/01/2018 06/01/2018 775.00 CARLSON/NORMAN// 22015 lbexAve 22455 06/01/2018 06/01/2018 937.00 CASTILLO/EPIFANIO C.// 12303 212TH ST 1024983 06/01/2018 06/01/2018 1,170.00 CELESTIAL FORTUNE LLC 21640 BelshlreAve., D 1024984 06/01/2018 06/01/2018 1,717.00 CHIANG/ALLEN YA-LU// 21913 BelshlreAve., #6 1024985 06/01/2018 06/01/2018 846.00 CROSS-ROADS TO HOUSING ED. 22101 JuanAve. 1024986 06/01/2018 06/01/2018 697.00 CROSS-ROADS TO HOUSING ED. 22424 Elaine Ave. 1024986 06/01/2018 06/01/2018 558.00 CROSSsROADS TO HOUSING ED. 22326 Violeta Ave 1024986 06/01/2018 06/01/2018 719.00 CROSS-ROADS TO HOUSING ED. 12336 212th St. 1024986 06/01/2018 06/01/2018 900.00 CROSS-ROADS TO HOUSING ED. 12225 212th Street 1024986 06/01/2018 06/01/2018 289.00 DONEVANT/JERRY A.// 21345 Norwalk Blvd., #99 22456 06/01/2018 06/01/2018 669.00 EQUITY NORTH INVESTMENTS 22008 Ibex Ave., Apt. A 1024987 06/01/2018 06/01/2018 420.00 FRONTIER COUNTRY, LLC. 22001 Hawaiian Ave., #3 1024988 06/01/2018 06/01/2018 465.00 FRONTIER COUNTRY, LLC. 22001 Hawaiian Ave Apt. 5 1024988 06/01/2018 06/01/2018 1,100.00 GLOBAL PROPERTY MANAGEMENT 21925 Claretta Ave. #4 1024989 06/01/2018 06/01/2018 873.00 INVOICE APPROVAL LIST BY FUND REPORT D. ·-·······3 WARRANT REGISTER 06/01/2018 .a P. 3 5 5 T1rr,,..., ,~.v" 1-''n City of Hawaiian Gardens Page: 2 Vendor Name Fund/Dept/Acct Invoice# Invoice Desc. Check# Due Date Posting Date Amount HAWAIIAN GARDENS HOUSING 11934 Centralia #102 1024990 06/01/2018 06/01/2018 967.00 HAWAIIAN GARDENS HOUSING 11964 E. Centralia Rd. 204 1024990 06/01/2018 06/01/2018 401.00 HAWAIIAN GARDENS HOUSING 11926 Centralia Rd. 202 1024990 06/01/2018 06/01/2018 721.00 HAWAIIAN GARDENS HOUSING 11930 Centralia Rd. 201 1024990 06/01/2018 06/01/2018 712.00 HAWAIIAN GARDENS HOUSING 11940 Centralia Rd., 103 1024990 06/01/2018 06/01/2018 726.00 HAWAIIAN GARDENS HOUSING 11938 E. Centralia Rd. 102 1024990 06/01/2018 06/01/2018 1,290.00 HAWAIIAN GARDENS HOUSING 11900 Centralia Rd., #103 1024990 06/01/2018 06/01/2018 806.00 HAWAIIAN GARDENS HOUSING 11920 Centralia Rd. 102 1024990 06/01/2018 06/01/2018 1,017.00 HAWAIIAN GARDENS HOUSING 11934 Centralia Rd. 103 1024990 06/01/2018 06/01/2018 643.00 HAWAIIAN GARDENS HOUSING 11924 Centralia Rd. 103 1024990 06/01/2018 06/01/2018 778.00 HAWAIIAN GARDENS HOUSING 11944 Centralia Rd #104 1024990 06/01/2018 06/01/2018 1,026.00 HAWAIIAN GARDENS HOUSING 11962 Centralia Rd. 202 1024990 06/01/2018 06/01/2018 1,123.00 HAWAIIAN GARDENS HOUSING 11914 E. Centralia Rd. 204 1024990 06/01/2018 06/01/2018 257.00 HAWAIIAN GARDENS HOUSING 11944 Centralia Rd. 201 1024990 06/01/2018 06/01/2018 825.00 HAWAIIAN GARDENS HOUSING 11908 Centralia Rd. 202 1024990 06/01/2018 06/01/2018 901.00 HAWAIIAN GARDENS HOUSING 11908 Centralia Rd. 101 1024990 06/01/2018 06/01/2018 1,081.00 HAWAIIAN GARDENS HOUSING 11952 Centralia Rd. 104· 1024990 06/01/2018 06/01/2018 871.00 HAWAIIAN GARDENS HOUSING 11934 Centralia Rd. 201 1024990 06/01/2018 06/01/2018 1,118.00 HAWAIIAN GARDENS HOUSING 11954 Centralia Rd. #103 1024990 06/01/2018 06/01/2018 589.00 HAWAIIAN GARDENS HOUSING 11920 Centralia Rd. #201 1024990 06/01/2018 06/01/2018 799.00 HERNANDEZ/BYRON D.// 22320 Devlin Ave. 1024991 06/01/2018 06/01/2018 867.00 HO/NICOLE FAN// 22325 Horst Avenue 1024992 06/01/2018 06/01/2018 1,095.00 HSIEH/LYNN S.// 21522 Belshire Ave., #13 1024993 06/01/2018 06/01/2018 1,306.00 JIANG/OU// 21607 Juan Ave., #39 1024994 06/01/2018 06/01/2018 1,070.00 JONG/RAYMOND T.// 12140 E. 215th. St. 1024995 06/01/2018 06/01/2018 590.00 JONG/RAYMOND T.// 12140 1/2 215th Street 1024995 06/01/2018 06/01/2018 703.00 K & C ELITE, LLC 22012 Hawaiian Ave. Apt C 1024996 06/01/2018 06/01/2018 1,291.00 KIM/JOON CHRIS// 22118 Seine Ave. B 1024997 06/01/2018 06/01/2018 916.00 KIM/JOON CHRIS// 22407 1/2 Horst St. 1024997 06/01/2018 06/01/2018 1,206.00 LAKEWOOD MOBILE ESTATES 12550 E. Carson St., #78 1024998 06/01/2018 06/01/2018 158.00 LAKEWOOD MOBILE ESTATES 12550 E. Carson St.., #144 1024998 06/01/2018 06/01/2018 246.00 LAKEWOOD MOBILE ESTATES 12550 E Carson St. ., #103 1024998 06/01/2018 06/01/2018 223.00 LAKEWOOD MOBILE ESTATES 12550 E. Carson St., #101 1024998 06/01/2018 06/01/2018 223.00 LAKEWOOD MOBILE ESTATES 12550 E. Carson Street #148 1024998 06/01/2018 06/01/2018 329.00 LAKEWOOD MOBILE ESTATES 12550 E. Carson St., 9 1024998 06/01/2018 06/01/2018 173.00 LAKEWOOD MOBILE ESTATES 2550 E. Carson Street Sp. #117 1024998 06/01/2018 06/01/2018 85.00 LAKEWOOD MOBILE ESTATES 12550 E. Carson St. Sp.#107 1024998 06/01/2018 06/01/2018 427.00 LAKEWOOD MOBILE ESTATES 12550 E. Carson St. #164 1024998 06/01/2018 06/01/2018 229.00 LINAMAN/LACKHENN/ 12220 222nd Street 1024999 06/01/2018 06/01/2018 1,225.00 LINGAD/BECKY// 22409 Horst St. A 1025000 06/01/2018 06/01/2018 869.00 LUTTON/LYNELLA// 21638 Belshire Ave., #B 1025001 06/01/2018 06/01/2018 848.00 MONTALVO/ANTONIO// 22013 Arline Ave. 1025002 06/01/2018 06/01/2018 846.00 NGUYEN/PHUONG NGOC// 22017 Verne Ave 1025003 06/01/2018 06/01/2018 694.00 PAULO MENEZES 22010 Verne Ave., #5 1025005 06/01/2018 06/01/2018 863.00 PHAN/STEVE NAM// 12254 221st Street 1025006 06/01/2018 06/01/2018 941.00 PHAN/STEVE NAM// 22109 BelshireAve. 1025006 06/01/2018 06/01/2018 1,020.00 QUAN/LONG// 22307 Juan Ave. 1025007 06/01/2018 06/01/2018 1,441.00 RODRIGUEZ/ROBERT// 21728 Hawaiian Ave. 1025008 06/01/2018 06/01/2018 1,011.00 SANCHEZ/JAVIER// 22311 1/2 Joliet Ave. 1025009 06/01/2018 06/01/2018 357.00 SY/EVELYN/I 22012 Belshlre Ave., #12 1025010 06/01/2018 06/01/2018 903.00 TANG/THEM L.// 21906 Pioneer 1025011 06/01/2018 06/01/2018 1,110.00 INVOICE APPROVAL LIST BY FUND REPORT oa· ·---·--··a WARRANT REGISTER 06/01/2018 ·.P.356 Tl!T ,,.,, , ... ,,.,,., p1'l1 City of Hawaiian Gardens Page: 3 Fund/Dept/Acct Vendor Name Invoice# Invoice Desc. Check# Due Date Posting Date Amount WHELAN INV., INC. 12100 E. 226th St., #326 1025013 06/01/2018 06/01/2018 562.00 WHELAN INV., INC. 12100226 Th St. Apt., #316 1025013 06/01/2018 06/01/2018 641.00 WHELAN INV., INC. 12100 E. 226th St., #333 1025013 06/01/2018 06/01/2018 557.00 WHELAN INV., INC. 12100 E. 226th St. Apt.#104 1025013 06/01/2018 06/01/2018 735.00 WHELAN !NV., INC. 12100 E. 226th St. Apt. #331 1025013 06/01/2018 06/01/2018 626.00 WHELAN !NV., INC. 12100 E. 226th St., #129 1025013 06/01/2018 06/01/2018 743.00 WHELAN !NV., INC. 12100 E. 226th St., #120 1025013 06/01/2018 06/01/2018 738.00 WHELAN INV., INC. 12100 E. 226th Street, #227 1025013 06/01/2018 06/01/2018 654.00 WHELAN INV., INC. 12100 E. 226th Apt., #222 1025013 06/01/2018 06/01/2018 834.00 WHELAN INV., INC. 12100 E. 226th Street #219 1025013 06/01/2018 06/01/2018 844.00 WHELAN INV., INC. 12100 E. 226TH ST., #202 1025013 06/01/2018 06/01/2018 744.00 WHELAN INV., INC. 12100 E. 226th St Apt., 208 1025013 06/01/2018 06/01/2018 738.00 WHELAN INV., INC. 12100 E. 226th St., #216 1025013 06/01/2018 06101/2018 844.00 WHELAN INV., INC. 12100 E. 226th St,, #308 1025013 06/01/2018 06/01/2018 734.00 WHELAN INV., INC. 12100 E. 226th Str.Apt. #133 1025013 06/01/2018 06/01/2018 740.00 WHELAN INV., INC. 12100 E 226th St., #212 1025013 06/01/2018 06/01/2018 755.00 WHELAN INV., INC. 12100 East 226th St.,#322 1025013 06/01/2018 06/01/2018 1,023.00 WHELAN INV., INC. 12100 E. 226th St., #126 1025013 06/01/2018 06/01/2018 837.00 WHELAN INV., INC. 12100 E. 226th St. #319 1025013 06/01/2018 06/01/2018 824.00 WHELAN INV., INC. 12100 E. 226th St. Apt. 329 1025013 06/01/2018 06/01/2018 740.00 WHELAN INV., INC. 12100 E. 226th St., 206 1025013 06/01/2018 06/01/2018 735.00 WHELAN INV., INC. 12100 226th Street #228 1025013 06/01/2018 06/01/2018 654.00 WHELAN INV., INC. 12100 E. 226th St. 328 1025013 06/01/2018 06/01/2018 704.00 WHELAN INV., INC. 12100 E. 226th St. #121 1025013 06/01/2018 06/01/2018 838.00 WHELAN INV., INC. 12100 E. 226th St. 109 1025013 06/01/2018 06/01/2018 689.00 WHELAN INV., INC. 12100 E. 226th Street #304 1025013 06/01/2018 06/01/2018 744.00 WHELAN INV., INC. 12100 E. 226th St.# 324 1025013 06/01/2018 06/01/2018 838.00 WHELAN INV., INC. 12100 E. 226th St.131 1025013 06/01/2018. 06/01/2018 842.00 WHELAN INV., INC. 12100 E. 226th St. Apt. #105 1025013 06/01/2018 06/01/2018 765.00 WHELAN INV., INC. 12100 E. 226th St.130 1025013 06/01/2018 06/01/2018 743.00 WHELAN INV., INC. 12100 E. 226th St. 318 1025013 06/01/2018 06/01/2018 735.00 WHELAN INV., INC. 12100 E. 226th St. 118 1025013 06/01/2018 06/01/2018 744.00 WHELAN INV., INC. 12100 226th St., #220 1025013 06/01/2018 06/01/2018 734.00 YIN/KEAT// 21805 Arline Ave. 1025014 06/01/2018 06/01/2018 716.00 82,751.00 Total Dept. SECTION 8 HOUSING: 91,209.06 ~ 8 HOUSING VOUCHERS: .91,209.06 Grand Total: 91,209.06 Recap by Fund Fund# Fund Name Amount To Pay Amount To Relieve 28 SECTION 8 HOUSING VOUCHERS 91,209.06 0.00 Grand Total: 91,209.06 0.00 INVOICE APPROVAL LIST BY FUND REPORT Date· O!i/~1/?018 WARRANT REGISTER 06/01/2018 Timi p • 3 5 7 1 City of Hawaiian Gardens Page: 1 Fund/Dept/Acct Vendor Name Invoice# Invoice Desc. Check# Due Date Posting Date Amount Fund: 28 SECTION 8 HOUSING VI Dept: 4808 SECTION 8 HOUSING 28-4808-4450.0000 HOUSING AS! CROSS-ROADS TO HOUSING ED. 12323 BRITTAIN ST 1025015 06/01/2018 06/01/2018 953,00 953,00 Total Dept. SECTION 8 HOUSING: 953.00 ~ 8 HOUSING------VOUCHERS: 953.00 Grand Total: 953.00 Recap by Fund Fund# Fund Name Amount To Pay Amount To Relieve 28 SECTION 8 HOUSING VOUCHERS 953,00 0.00 Grand Total: 953.00 0.00 INVOICE APPROVAL LIST BY FUND REPORT WARRANT REGISTER 06/07/2018 Data· 0R/07/?018 TimP.358, City of Hawaiian Gardens Page: 1 Fund/Dept/Acct Vendor Name Invoice# Invoice Desc. Check# Due Date Posting Date Amount Fund: 28 SECTION 8 HOUSING VI Dept: 4808 SECTION 8 HOUSING 28-4808-4450.0000 HOUSING AS! LAKEWOOD MOBILE ESTATES 12550 E. CARSON ST. #127 1025016 06/07/2018 06/07/2018 492,00 492.00 Total Dept. SECTION 8 HOUSING: 492.00 ------~ 8 HOUSING VOUCHERS: 492.00 Grand Total: 492.00 Recap by Fund Fund# Fund Name Amount To Pay Amount To Relieve 28 SECTION 8 HOUSING VOUCHERS 492,00 0.00 Grand Total: 492.00 0.00 $92,654.06 $ 953.00 $ 492.00 GRAND SUB TOTAL: $92,654.06 P.359 CITY OF HAWAIIAN GARDENS Agenda Item No, B-2 PUBLIC HOUSING AUTHORITY City Manager a~ STAFF REPORT DATE: June 26, 2018 TO: Honorable Chairperson and Board Members FROM: Ernie Hernandez, Executive Director BY: Joseph Colombo, Community Development Director Gloria R. Thomas, Housing Rehab Supervisor SUBJECT: SECTION 8 HOUSING ASSISTANCE PROGRAM STATUS REPORT FOR THE MONTH OF MAY 2018. SUMMARY: The attached Voucher Management System (VMS) Report reflects the current status of the Section 8 assisted households as of May 1, 2018. DISCUSSION: The attached VMS Report reflects 115 (108 all other voucher+ 7 port outs) units leased to participating households along with reports on demographics on those households. HUD has notified staff of a disbursement for the month of May 1, 2018 in Housing Assistance Payments (HAP) in the amount of $94,659.00 and $11,254.00 for Administrative Fees. The current available funding is to assist approximately 119-123 families monthly. WAIT LIST AND PREFERENCES The Waiting List Report reflects 1291 households on the Waiting List and gives demographics for those hou~eholds. As vouchers become available, families on the waiting list must be selected for assistance in accordance with the policies. The order in which families receive assistance from the waiting list depends on the selection of preferences that the family qualifies for. The source of Housing Choice Voucher (HGV) funding also may affect the order in which families are selected from the waiting list. The City P.360 of Hawaiian Gardens Housing Authority (HGHA) has established local preferences to give priority to serving families that meet those criteria's. The following are the HGHA's local preferences: (1) The Public Housing Authority (PHA) will offer a preference to any Hawaiian Gardens' resident family that has been terminated from its HCV program due to insufficient program funding. (2) Residents of Hawaiian Gardens (without regard to any minimum period of duration). Families with a member who works in or has been hired to work in Hawaiian Gardens shall also be treated as residents and given a preference in selection among applicants. (3) Families of service connected disabled veterans or servicemen who contribute to the household income. (4) Families of all other veterans or servicemen with honorable discharge who contribute to the household income. (5) The PHA will give preference to: A family whose single member is an involuntarily displaced person, or whose head of household or spouse or single member is an elderly person or disabled or handicapped person over a single person, who is not elderly, disabled, handicapped or involuntarily displaced. AGENCY ACTION: Receive and file the attached Program Status Report. Attachments (Demographic Reports): 1. VMS Report of Households Leased 2. Head of Household Based on Gender and BR Size 3. Household member by Ethnicity 4. All Household Members by Race 5. Summary of Contract Rent by BR Size 6. Voucher Waiting List Report- Statistics Report 2 P.361 VMS Report June 15, 2018 Date Range: All Grouped by: VMS Month VMS Date Range: 5/1/2018 ... 5/31/2018 VMS Month Program: All Sorted by: Payment Type: All Check Numbers: All Direct Deposit: All Check Cleared: All Port Status: Include Port Ins Zero HAPs: Include Zero HAPs Voided Payments: Omit Voided Payments Held Checks: Exclude Held Checks • c-•·.• -,c ___ ,.- •;, ·.•;;__ • ",_i ·- Administrative Expenses for Port Adm in Fees 0 $473.06 Portable Vouchers Paid 7 $7,972.00 All Other Vouchers 108 $81,600.00 Voucher Units and HAP Expenses - First of Month 115 $89 572 00 Number of Vouchers Under Lease on the Last Day of the Month 114 Number of Hard to House Families Leased Number of PHA-Owned Units Leased 0 Number of PBVs Under HAP And Leased 0 Number of PBVs Under HAP And Not Leased with Vacancy Payment and Associated 0 $0.00 HAP Expense VMS Report Page 1 06/15/2018 9:23:26 AM P.362 I-lead of Household Based on Gender and BR Size Report Find Critieria (325 Family Member Records Found): Family Members::Member Relation Code = H E M ·•--.----",,·_,,_.'••-'! ,.,:'>\3! Tenants:Bedrooms =? 3 Tenants:Bedroonis =? 272 Tenants:Bedrooms =? 50 6/15/2018 9:10:43AM Page 1 P.363 Household Members by Ethnicity Report Find Critieria (279 Family Member Records Found): Family Members::Member Relation Code > 0 AND Tenants::Tenant Status = Active Family Members:Member Ethnicity Code Ethnicity Code /See Key) 1 138 2 282 Key: 1- Hispanic or Latino 2- Non-Hispanic 6/1512018 9:11:33AM Page1 P,364 All Household Members by Race Report Find Ctitieria (279 Family Member Records Found): Tenants::Tenant Status = Active Fa.mily Members:Member Race Member Race Code Display Text Code Display § 6/15/2018 9:12:16AM Page1 P.365 Summary of Contract Rent by BR Size Report Find Critieria (117 Tenant Records Found): Tenants::Tenant Status = active Bedrooms Contract Rent Tenants:Contract Rent= 900 900 1 Tenants:Contract Rent= 1000 1000 Tenants:Contract Rent= 1800 1800 1 1233.333333333 ,;~,-•s-c--J ?26) Tenants:Contract Rent= 458 1 458 1 Tenants:Contract Rent= 472 472 Tenants:Contract Rent= 481 1 481 1 Tenants:Contract Rent= 484 484 1 Tenants:Contract Rent= 900 1 900 Tenants:Contract Rent= 943 943 1 Tenants:Contract Rent= 949 1 949 1 Tenants:Contract Rent= 950 16 950 16 Tenants:Contract Rent= 1061 1 1061 1 Tenants:Contract Rent= 1100 2 1100 2 26 890.3076923076 -_,_,,_-.,1 ,_ ;" tuffiis:Unit.sliirScSlt\iFf 2·••·. 711 Tenants:Contract Rent= 453 2 453 1 Tenants:Contract Rent= 481 4 481 2 Tenants:Contract Rent= 491 2 491 1 Tenants:Contract Rent= 496 2 496 Tenants:Contract Rent= 504 2 504 1 Tenants:Contract Rent= 771 2 771 1 Tenants:Contract Rent= 800 2 800 Tenants:Contract Rent= 859 2 859 Tenants:Contract Rent= 900 6 900 3 Tenants:Contract Rent= 953 2 953 1 Tenants:Contract Rent= 1040 6 1040 3 Tenants:Contract Rent= 1050 22 1050 11 Tenants:Contract Rent= 1051 2 1051 1 Tenants:Contract Rent= 1061 2 1061 1 Tenants:Contract Rent= 1078 2 1078 6/15/2018 9:13:24 AM Page 1 P.366 BedroO!lJS Contract Rent 11 Tenants:Contract Rent= 1085 4 1085 2 Tenants:Contract Rent= 1100 4 1100 2 Tenants:Contract Rent= 1111 2 1111 Tenants:Contract Rent= 1137 2 1137 Tenants:Contract Rent= 1140 2 1140 1 Tenants:Contract Rent= 1173 28 1173 14 Tenants:Contract Rent= 1200 2 1200 Tenants:Contract Rent= 1207 2 1207 Tenants:Contract Rent= 1212 2 1212 1 Tenants:Contract Rent= 1216 4 1216 2 Tenants:Contract Rent= 1235 2 1235 1 Tenants:Contract Rent= 1250 2 1250 Tenants:Contract Rent = 1275 2 1275 1 Tenants:Contract Rent= 1280 2 1280 Tenants:Contract Rent= 1282 2 1282 1 Tenants:Contract Rent= 1300 2 1300 Tenants:Contract Rent= 1312 2 1312 1, Tenants:Contract Rent= 1319 2 1319 1 Tenants:Contract Ren.t = 1325 2 1325 1 Tenants:Contract Rent= 1327 2 1327 Tenants:Contract Rent= 1351 2 1351 1 Tenants:Contract Rent= 1353 2 1353 1 Tenants:Contract Rent= 1389 2 1389 1 Tenants:Contract Rent= 1437 2 1437 Tenants:Contract Rent= 1497 2 1497 1 142 1084.676056338 -._c:, ;JJrt/ti:ur\l{13pclr66rn§ ¥a !'' '. . .·.'t!i ! Tenants:Contract Rent= 1036 3 1036 1 Tenants:Contract Rent= 1039 3 1039 1 Tenants:Contract Rent= 1056 3 1056 1 Tenants:Contract Rent= 1235 3 1235 Tenants:Contract Rent= 1278 3 1278 1 Tenants:Contract Rent= 1339 3 1339 1 Tenants:Contract Rent= 1354 6 1354 2 Tenants:Contract Rent= 1406 3 1406 1 Tenants:Contract Rent= 1490 3 1490 1 Tenants:Contract Rent= 1616 3 1616 1 Tenants:Contract Rent= 1750 3 1750 Tenants:Contract Rent= 1754 3 1754 1 6/15/2018 9:13:25AM Page2 P.367 Bedroom§ Coatr~ct Ren! 1§ Tenants:Contract Rent= 1768 3 1768 1 Tenants:Contract Rent= 1880 3 1880 1 Tenants:Contract Rent= 2000 3 2000 1 48 1459.6875 Tenants:Contract Rent= 1543 4 1543 1 4 1543 6/15/2018 9:13:25 AM Page 3 P.368 Statistics Report Agency: 1 - City of Hawaiian Gardens Wailing List: 1 - Voucher Wailing Lisi Status: Active TOTALS Applicants on the Voucher Waiting List List 1291 Families with Children 737 57.09% Elderly Families 208 16.11% Families with Disabilities 267 20.68% TOTALS BY INCOME PERCENTAGE TOTALS BY ETHNICITY Extremely Low Income 1081 83.73% Hispanic 234 18.13% Very Low Income 176 13.63% Non-Hispanic 995 77.07% Low Income 0 0.00% Over Income Limit 27 2.09% Incomplete Income Data 7 0.54% TOTALS BY RACIAL GROUP Amer. Indian/Alaska Native 33 2.56% Native Hawaiian/Pac. Island 8 0.62% Asian 101 7.82% White 253 19.60% Black/African American 847 65.61% TOTALS BY PREFERENCE Targeted Preference 117 Fourth Preference 68 First Preference 3 l=iflh Preference 15 Second Preference 3 Sixth Preference 807 Third Preference 159 Seventh Preference 222 TOTALS BY BEDROOM SIZE ALL APPLICANTS ELDERLY APPLICANTS 1 BR 840 1 BR 176 2 BR 335 2BR 21 3 BR 105 3BR 8 4BR 8 4BR 2 5/+ BR 2 5/+ BR 1 0BR 0 0 BR 0 AVERAGE WAIT FOR SELECTED APPLICATIONS Average Days Applicants 3088 1291 Statistics Report GT 06/15/2018 Page 1 P.369 CITY OF HAWAIIAN GARDENS Agenda Item No.~ PUBLIC HOUSING AUTHORITY City Manager--H- STAFF REPORT DATE: June 26, 2018 TO: Honorable Chairperson and Board Members FROM: Ernie Hernandez, Executive Director ~ BY: Joseph Colombo, Community Development Direct • Gloria R. Thomas, Housing Rehab Supervisor JO SUBJECT: BEAUTIFICATION PROGRAM UPDATE REPORT FOR THE MONTH OF MAY 2018. DISCUSSION The City of Hawaiian Gardens Public Housing Authority created a City Beautification Program for exterior improvements for single-family, duplex, and mobile homes, and interior improvements for condominiums. The Program is currently funded through the Hawaiian Gardens Public Housing Authority and General Fund. The intent of the Program is to improve the overall appearance of the City of Hawaiian Gardens' neighborhoods, increase property value, and increase community pride. The improvements of the homes must be deemed beneficial to the overall exterior appearance of the property and address deteriorated and unsightly conditions visible from the street. Financial assistance up to a maximum of $15,000 is provided to property owners and up to $25,000 for substandard cases through a grant. There's also $2,500 grant available for emergency cases. Below is a program update and status on applications received. Applicant Dwelling Applicant No. Address Type Type Status Expense 22221 Bloomfield Owner 1 Avenue#37 MOBILE Occupied Completed $ 7,000.00 Owner 2 12550 Carson St. #5 MOBILE Occupied Completed $ 7,000.00 12550 Carson St. Owner 3 #11 MOBILE Occupied Completed $ 7,000.00 22221 Bloomfield Owner 4 Avenue #12 MOBILE Occuoied Completed $ 6,475.00 P,370 12550 Carson St. Owner 5 #35 MOBILE Occupied Completed $ 7,000.00 12550 Carson St. Owner 6 #115 MOBILE Occupied Completed $ 7,000.00 22221 Bloomfield Owner 7 Avenue #3 MOBILE Occupied Comoleted $ 7,000.00 12550 Carson St. Owner 8 #164 MOBILE Occupied Waiting List $ - 12550 Carson St. Owner 9 #41 MOBILE Occupied Waiting List $ - 12550 Carson St. Owner 10 #46 MOBILE Occupied Waiting List $ - 12550 Carson St. Owner 11 #14 MOBILE Occupied Waili na List $ - 12550 Carson St. Owner 12 #64 MOBILE Occupied Waiting List $ - 12550 Carson St. Owner 13 #77 MOBILE · Occupied Wailing List $ - 12550 Carson St. Owner 14 #101 MOBILE Occupied Waiting List $ - 12550 Carson St. Owner 15 #57 MOBILE Occupied Waiting List $ - 12550 Carson St. Owner 16 #44 MOBILE Occupied Waiting List $ - Owner 17 12550 Carson St. #1 MOBILE Occupied Waiting List $ - 12550 Carson St. Owner 18 #14 MOBILE Occupied Waiting List $ - Owner 19 12550 Carson St. #9 MOBILE Occupied Wailing List $ - 21522 Belshire Ave. Owner 20 #8 CONDO Occupied Waiting List $ - 21524 Belshire Ave. Owner 21 #5 CONDO Occupied Waitina List $ - 21319 Norwalk Ave. Owner 22 #144 CONDO Occupied Waiting List $ - 21526 Belshire Ave. Owner 23 #1 CONDO Occupied Waiting List $ ' - 21522 Belshire Ave. Owner 24 #18 CONDO Occupied Wailing List $ - P,371 21634 Belshire Ave. Owner 25 #B CONDO Occupied Waiting List $ - 21825 Belshire Ave. Owner 26 #14 CONDO Occupied Waitina List $ - 21913 Belshire Ave. Owner 27 #4 CONDO Occupied Waiting List $ - 21311 Norwalk Blvd. Owner 28 #132 CONDO Occupied Waiting List $ - Owner 29 12030 226th St. #51 CONDO Occupied Waitina List $ - 21526 Belshire Ave. Owner 30 #2 CONDO Occupied Waiting List $ - 21522 Belshire Ave. Owner 31 #3 CONDO Occupied Waiting List $ - Owner 32 21421 Juan Ave. #4 CONDO Occupied Waiting List $ - 21607 Juan Ave. Owner · 33 #34 CONDO Occupied Waiting List $ - 21820 Belshire Ave. Owner 34 #1 CONDO Occupied Waiting List $ - 21607 Juan Ave. Owner 35 #25 CONDO Occupied Waiting List $ - Owner 36 12030 226th St. #53 CONDO Occupied Waiting List $ - 21522 Belshire Ave. Owner 37 #4 CONDO Occupied Complete $ 15,000.00 22003 Belshire Ave. Owner 38 #6 CONDO Occupied Comolete $ 15,000.00 21528 Belshire Ave. Owner 39 #3 CONDO Occupied Complete $ 10,500.00 21642 Belshire Ave. Owner 40 #F CONDO Occupied Complete $ 15,000.00 21642 Belshire Ave. Owner 41 #A CONDO Occupied Complete $ 15,000.00 21634 Belshire Ave. Owner 42 #E CONDO Occupied Construction started $ 15,000.00 21825 Belshire Ave. Owner 43 #12 CONDO Occupied Complete $ 15,000.00 21644 Belshire Ave. Owner 44 #C CONDO Occupied Construction started $ 15,000.00 P.372 Owner 45 12010 226th St. #14 CONDO Occupied Waiting List $ - 21301 Norwalk Blvd. Owner 46 #98 CONDO Occupied Waiting List $ - 21301 Norwalk Blvd. Owner 47 #93 CONDO Occupied Waiting List $ - 21307 Norwalk Blvd. Owner 48 #59 CONDO Occupied Waiting List $ - 22012 Belshire Ave. Owner 49 #10 CONDO Occupied Waiting List $ - 21607 Juan Ave. Owner 50 #18 CONDO Occupied Waitina List $ - 21526 Belshire Ave. Absentee 51 #6 CONDO Landlord Waiting List $ - 21345 Norwalk Blvd. Owner 52 #118 CONDO Occupied Waitina List $ - 21327 Norwalk Blvd. Owner 53 #32 CONDO Occupied Waiting List $ - 21606 Belshire Ave. Owner 54 #18 CONDO Occupied Waiting List $ - 21640 Belshire Ave. Owner 55 #D CONDO Occupied Waiting List $ - 21834 Belshire Ave. Absentee 56 #8 CONDO Landlord Waiting List $ - 12550 Carson St. Owner 57 #164 MOBILE Occupied Waiting List $ - 12550 Carson St. Owner 58 #41 MOBILE Occupied Waitina List $ - 12550 Carson St. Owner 59 $46 MOBILE Occupied Waiting List $ - 12550 Carson St. Owner 60 #14 MOBILE Occupied Waiting List $ - 12550 Carson St. Owner 61 #64 MOBILE Occupied Waitina List $ - 12550 Carson St. Owner 62 #77 MOBILE Occupied Waiting List $ - 12550 Carson St. Owner 63 #101 MOBILE Occupied Waiting List $ - 12550 Carson St. Owner 64 #57 MOBILE Occupied Waiting List $ - 12550 Carson St. Owner 65 #44 MOBILE · Occupied Waiting List $ - 22221 Bloomfield Owner 66 Ave. #1 MOBILE Occupied Waiting List $ - P.373 22221 Bloomfield Owner 67 Ave. #14 MOBILE Occupied Waitina List $ - 22221 Bloomfield Owner 68 Ave.#9 MOBILE Occupied Waiting List $ - 12550 Carson St. Owner Disqualified - 69 #132 MOBILE Occupied Previously Assisted $ - 22221 Bloomfield Owner Disqualified - 70 Ave.#19 MOBILE Occupied Previsouslv Assisted $ - 12550 Carson St. Owner Disqualified - 71 #117 MOBILE Occupied Previously Assisted $ - 22221 Bloomfield Owner Disqualified - 72 Ave.'#37 MOBILE Occupied Previsously Assisted $ - 12551 Carson Street Owner Disqualified - 73 #85 MOBILE Occupied Previsously Assisted r $ - -~, 12550 Carson Street Owner Disqualified - 74 #186 MOBILE Occupied Previouslv Assisted $ - 12551 Carson Street Owner Disqualified - 75 #107 MOBILE Occupied Previsously Assisted $ - 12552 Carson Street Owner Disqualified - 76 #25 MOBILE Occupied Previouslv Assisted $ - 12550 Carson Street Owner 77 #74 MOBILE Occupied Waiting List $ - 12550 Carson Street Owner 78 #118 MOBILE Occupied Waiting List $ - 12550 Carson Street Owner 79 #147 MOBILE Occupied Waiting List $ - 12550 Carson Street Owner 80 #146 MOBILE Occupied Waiting List $ - 12550 Carson Street Owner 81 #68 MOBILE Occupied Waiting List $ - 12550 Carson Street Owner 82 #33 MOBILE Occupied Waiting List $ - 12550 Carson Street Owner 83 #103 MOBILE Occupied Waiting List $ - 12550 Carson Street Owner 84 #163 MOBILE Occupied Waiting List $ - 22221 Bloomfield Owner 85 Avenue #2 MOBILE Occupied Waitina List $ - Absentee 21834 Belshire #1 86 CONDO Landlord Waiting List $ - Owner 22012 Belshire #13 87 CONDO Occupied Waiting List $ - Owner 21834 Beish ire #10 88 CONDO Occupied Waiting List $ - Owner 89 21930 Arline Ave. SFR Occupied Completed $ 15,000.00 P.374 Owner 90 22115 Joliet Avenue SFR Occupied Comolete $ 14,993.00 Absentee Disqualified due to 91 22001 Horst Ave. DPL Landlord non-resoonsive $ - Owner 92 22112 Claretta Ave. SFR Occupied Completed $ 15,000.00 Owner Withdraw - Not 93 21716 Violeta Ave. SFR Occuoied interested $ - Owner 94 22421 Juan Ave. SFR Occupied Completed $ 15,000.00 Owner 95 22307 Ibex Ave SFR Occupied Completed $ 15,000.00 Owner Disqualified - over 96 12215 212th St. SFR Occupied income limit $ - Owner 97 22417 Juan Ave. SFR Occuoied Comoleted $ 15,000.00 Owner 98 11871 221 st St. SFR Occupied Completed $ 15,000.00 Owner Disqualified due to 99 22306 Violetta Ave. SFR Occupied non-responsive .,$ - Absentee. 100 22325 Horst Ave. SFR Landlord Comoleted $ 13,825.00 Owner 101 22006 Pioneer Blvd. DPL Occupied Bid received $ - Owner 102 22023 Ibex Ave. SFR Occupied Under construction $ 15,000.00 Absentee 103 22002 Pioneer Blvd DPL . Landlord Waiting for bid $ - 22420 1/2 Horst Absentee Disqualified due to 104 Ave. DPL Landlord non-responsive $ - Owner Disqualified due to 105 22314 Funston Ave. SFR Occupied non-responsive $ - Owner Disqualified - over 106 22002 Elaine Ave .. SFR Occupied income limit $ - Owner Disqualified due to 107 12055 221 st St. SFR Occupied non-responsive $ - Owner Disqualified due to 108 22332 Horst Ave. SFR Occupied non-responsive $ - Owner Disqualified due to 109 21427 Horst Avenue SFR Occupied non-responsive $ - Owner Disqualified due to 110 22326 Joliet Avenue SFR Occupied non-responsive $ - Owner 111 12242 223rd St. SFR Occupied Contract sianed $ 7,237.00 Owner 2nd notice - Certified 112 21820 Devlin Ave. SFR Occupied mail $ - P,375 ' Owner 113 22125 Joliet Ave. SFR Occupiea Construction started $ 25,000.00 Absentee 114 12354 213th St. SFR Landlord Under construction $ 9,970.00 Absentee 115 22004 Pioneer Blvd. DPL Landlord Bid received $ - Owner ' 116 22002 Arline Ave. SFR Occupied Contract sianed $ 15,000.00 Absentee 117 22320 Ibex Ave. DPL Landlord Contract sianed $ 15,000.00 Absentee Disqualified - over 118 22322 Ibex Ave. DPL Landlord income $ - Disqualified - 119 22324 Devlin Ave. SFR Absentee Previously assisted $ - Owner Waiting for income 12114 215th St. 120 DPL Occupied docs $ - Absentee Waiting for income 121 12116 215th St. DPL Landlord docs $ - Owner 122 22425 Juan Ave. SFR Occupied Completed $ 25,000.00 22308 Clarkdale Owner 123 Ave. SFR Occupied Construction started $ 15,000.00 Owner 124 22003 Violeta Ave. SFR Occupied Construction started $ 15,000.00 Owner 125 21808 Violeta Ave. DPL Occupied Waiting List $ - Owner 126 22124 Seine Ave. SFR Occupied Waiting List $ - Owner 127 12448 221 st St. SFR Occupied Waiting List $ - Owner 128 22101 Arline Ave. SFR Occupied Waiting List $ - Owner 129 22309 Elaine Ave. DPL Occupied Waitina List $ - Owner 130 22115 Juan Ave. SFR Occupied Waiting List $ ,. Owner 131 22106 Horst Ave. SFR Occupied Waiting List $ - Owner 132 21910 Juan Ave. SFR Occupied Waiting List $ - Owner 133 21802 Elaine Ave. SFR Occupied Waiting List $ - Owner 134 22007 Violeta Ave. SFR Occupied Waiting List $ - Owner 135 22217 Ibex Ave. SFR Occupied Waiting List $ - P.376 Owner 136 22427 Juan Ave. SFR Occupied Waiting List $ - Owner 137 22402 Funston Ave. SFR Occupied Waiting List $ - Owner 138 22403 Ibex Ave. DPL Occupied Waiting List $ - Owner 139 21911 Violeta Ave. SFR Occupied Waiting List $ - 22101 Clarkdale Owner 140 Ave. SFR Occupied Waiting List $ - Owner 141 12403 223rd Ave. SFR Occupied Waitina List $ - Owner 142 12326 E. 221 st St. SFR Occupied Waiting List $ - Owner 143 21931 Juan Ave. SFR Occupied Waiting List $ - Owner 144 22020 Verne Ave. SFR Occupied Waiting List $ - Owner 145 22315 Ibex Ave. DPL Occupied Waiting List $ - Owner 146 22315 Juan Ave. SFR Occu• ied Waiting List $ - Owner 147 22430 Horst Ave. SFR Occupied Waiting List $ - Owner 148 21410 Juan Ave. SFR Occupied Waitina List $ . - Owner 149 22317 Joliet Ave. SFR Occupied Waiting List $ - Owner 150 12436 Brittain St. SFR Occupied Waiting List $ - Owner 151 21518 Claretta P:,ve. SFR Occupied Waitina List $ - Owner 152 21514 Juan Ave. SFR . Occupied Waiting List $ - Owner 153 21516 Claretta Ave. SFR Occupied Waiting List $ - Owner 154 12232 215th St. SFR Occupied Waiting List $ - Owner 155 12117 216th St. SFR Occupied Waiting List $ - Owner 156 21622 Juan Ave. SFR Occupied Waiting List $ - Owner 157 12243 215th St. SFR Occupied Waiting List $ - Owner 158 21906 Ibex Ave. DPL Occupied Waiting List $ - P. 3 7 7 Owner 159 12357 212th St. SFR Occupied Waitina List $ - Owner 160 22128 Horst Ave. DPL Occupied Waiting List $ - 12336-12338 223rd Owner 161 St. DPL Occupied Waiting List $ - Owner 162 12334 212th St. SFR Occupied Waiting List $ - Owner 163 22324 Joliet Ave. SFR Occupied Waiting List $ - Owner 164 21827 Seine Ave. SFR Occupied Waitino List $ - Owner 165 12229 212th St. SFR Occupied Waitina List $ - Owner 166 12302 222nd St. SFR Occupied Waiting List $ - Owner 167 22305 Joliet Ave. SFR Occupied Waiting List $ - Owner 168 22102 Arline Ave. DPL Occupied Waiting List $ - Owner 169 22310 Elaine Ave. SFR Occupied Waitina List $ - Owner 170 12358 223rd St. SFR Occupied Waiting List $ - Owner 171 21519 Horst Ave. SFR Occupied Waiting List $ - Owner 172 21816 Violeta Ave. SFR Occupied Waiting List $ - Owner 173 22120 Elaine Ave. SFR Occupied Waiting List $ - Owner 174 12237 Tilbury St. SFR Occupied Waiting List $ - Owner 175 12237 Tilburv St. SFR Occuoied Waiting List $ - Owner 176 12309 E. 212th St. SFR OccuPied Waitina List $ - Owner 177 12447 E. 224th St. SFR Occupied Waiting List $ - Owner 178 12304 212th St. SFR Occupied Waiting List $ - Owner 179 22407 Devlin Ave. SFR Occupied Waiting List $ - Owner 180 22205 Horst Ave. SFR Occuoied Waiting List $ - Owner 181 12429 223rd St. DPL Occupied Waiting List $ - P.378 Owner 182 12429 223rd St. DPL Occupied Waiting List $ - Owner 183 22220 Arline Ave. SFR Occupied Waitinq List $ - Owner 184 12062 223rd St. SFR Occupied Waiting List $ - Owner ------· ------185 12245 Tilburv St. SFR Occupied Waiting List $ - Owner 186 22330 Elaine Ave. SFR Occupied Waiting List $ - Owner 187 22431 Ibex Ave. SFR Occupied Waiting List $ - 11916 Civic Center Owner 188 Dr. DPL Occupied Waiting List $ - Absentee 189 12007 E. 223rd St. DPL Landlord Waitina List $ - ----, Absentee 190 12303 224th St. SFR Landlord Waiting List $ - Owner 191 12434 221 st St. SFR Occupied Waiting List $ - Owner 192 22207 Joliet Ave. SFR Occupied Waiting List $ - Owner 193 12432 221 st St. SFR Occupied Waiting List $ - Owner 194 12352 222nd St. SFR Occupied Waiting List $ - Owner 195 12458 224th St. SFR Occupied Waiting List $ - Owner 196 22425 Funston Ave. SFR Occupied Waiting List $ - Owner 197 22429 Juan Ave. SFR Occupied Waiting List $ - Owner 198 22206 Seine Ave. DPL Occupied Waiting List $ - Owner SFR 199 12306 223rd St. Occupied Waiting List $ - . Owner 200 12422 Brittain St. DPL Occupied Waiting List $ - Absentee 201 22127 Ibex Ave. DPL Landlord Waiting List $ - Owner 202 12243 Brittain St. SFR Occupied Waiting List $ - Owner 203 22121 Violeta Ave. DPL Occupied Waiting List $ - Absentee 204 21930 Violeta Ave. SFR Landlord Waiting List $ - P,379 Owner 205 1245 7 Brittain St. SFR Occupied Waiting List $ - Owner 206 12228 215th St. SFR Occupied. Waitina List $ - Owner 207 21428 Belshire Ave. SFR Occupied Waiting List $ - Owner 208 22421 Devlin Ave. SFR Occupied Waitino List $ - Owner 209 12218 215stSt SFR Occupied Waitina List $ - Owner 210 12328 211 th St. SFR Occupied Waiting List $ - Owner 211 12357 Brittain St. SFR Occupied Waiting List $ - Owner 212 22321 Ibex Ave. SFR . Occupied Waitina List. $ - Owner 213 22317 Violeta Ave. SFR Occupied Waitina List $ - Owner 214 22219 Arline Ave. SFR Occupied Waiting List $ - Absentee 215 22401 Ibex Ave. SFR Landlord Waiting List $ - Owner 216 12401 221 st St. SFR Occupied Waitina List $ - Owner 217 12452 223rd St. SFR Occupied Waitina List $ - Owner 218 12361 212th St. SFR Occupied Waiting List $ - Owner 219 12442 221 st St. DPL Occupied Waiting List $ ·- Owner 220 12444 221 st St. $FR Occupied Waiting List $ - Absentee 221 12358 214st St. SFR Landlord Waiting List $ - 21911 Clarkdale Owner 222 Ave. DPL Occupied Waiting List $ - Absentee 223 12326 222nd St. SFR Landlord Waiting List $ - Total $425,000.00 P.38() FISCAL IMPACT $300,000.00 from The Hawaiian Gardens Public Housing Authority and $125,000.00 from the Hawaiian Gardens General Fund has been budgeted for Fiscal Year 2017- 2018. RECOMMENDATION Staff recommends that the Public Housing Authority receive and file the Beautification Program updated report for the month of May 2018 as presented. P.381 MINUTES CITY OF HAWAIIAN GARDENS PUBLIC HOUSING AUTHORITY REGULAR MEETING TUESDAY, MAY 22, 2018 AT 6:00 P.M. CALL TO ORDER The Regular Meeting of the Public Housing Authority Meeting of the City of Hawaiian Gardens was called to order jointly with the Regular City Council Meeting and the Regular Successor Agency RDA Meeting by Mayor/Chairmember Rodriguez on Tuesday, May 22, 2018, at 6:00 p.m. in the City Council Chambers, 21815 Pioneer Boulevard, Hawaiian Gardens, California. ROLL CALL PRESENT CHAIRMEMBER REYNALDO RODRIGUEZ VICE CHAIRMEMBER BARRY BRUCE DIRECTOR MYRA MARAVILLA DIRECTOR MARIANA RIOS DIR.ECTOR HANK TRIMBLE DIRECTOR CARMELLA MAHAR DIRECTOR ALBABAC Sue Underwood, Secretary, announced a quorum. ORAL COMMUNICATION Oral Communication was held jointly with the City Council meeting. AGENDA ORGANIZATION There were no changes to the Agenda Organization. A. PUBLIC HEARING There were no Public Hearings AGENDA ORGANIZATION There was no reorganization of the Agenda. PUBLIC HOUSING AUTHORITY MINUTES REGULAR MEETING PAGE 1 OF3 MAY 22, 2018 P,382 B. CONSENT CALENDAR- Items listed on the Consent Calendar are considered routine and will ·be enacted by one motion and one ·vote. There- will be· no separate discussion of these items. If discussion is desired, that item may be removed from the Consent Calendar and will be considered separately. 1. ADOPT RESOLUTION NO. 2018-012: APPROVE THE WARRANTS FOR HOUSING ASSISTANCE PAYMENTS (HAP) FOR A TOTAL OF $92,947.06. BOARD ACTION: Adopt Resolution No. 2018-012. 2. SECTION 8 HOUSING ASSISTANCE PROGRAM MONTHLY REPORT FOR APRIL 2018. BOARD ACTION: Receive and file. 3. BEAUTIFICATION PROGRAM UPDATE MONTHLY REPORT FOR APRIL 2018. BOARD ACTION: Receive and file. 4. PRESENTATION OF MINUTES: APRIL 24, 2018 REGULAR MEETING. BOARD ACTION: Approve the minutes as presented. It was moved by Director Trimble, seconded by Director Mahar, and approved by voice vote to adopt the Consent Calendar in its entirety, as presented. Motion carried, 7-0. C. NEW BUSINESS There was no New Business to be presented. D. CLOSED SESSION There was no Closed Session to be presented. E. ORAL STAFF REPORTS There were no Oral Staff Reports to be presented. F. ORAL AGENCY REPORTS There were no Oral Agency Reports to be presented. PUBLIC HOUSING AUTHORITY MINUTES REGULAR MEETING PAGE2 OF3 MAY 22, 2018 P,383 H. ADJOURNMENT Chairmember Rodriguez adjourned the meeting at 7:26 p.m., to the next Regular Successor Agency meeting to be held on Tuesday, June 26, 2018 at 6:00 p.m. Respectfully submitted: Suzanne Underwood Secretary APPROVED: REYNALDO RODRIGUEZ CHAIRMEMBER Attest: Suzanne Underwood Secretary PUBLIC HOUSING AUTHORITY MINUTES REGULAR MEETING PAGE 3 OF 3 MAY 22, 2018