Agency Real Property Reports Required by Rsa 4
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STATE OF NEW HAMPSHIRE AGENCY REAL PROPERTY REPORTS REQUIRED BY RSA 4:39-e FOR THE FISCAL YEAR ENDED JUNE 30, 2013 Revised through December 31, 2013 4:39-e Real Property Owned or Leased by State Agencies; Reporting Requirement. I. On or before July 1, 2013, and biennially thereafter, each state agency, as defined in RSA 21-G:5, III, shall make a report identifying all real property owned or leased by the agency. For each parcel owned by the agency, the report shall include any reversion provisions, conservation or other easements, lease arrangements with third parties, and any other agreement that may affect the future sale of the property. For each parcel leased by the agency, the report shall include the lease term. II. Each state agency shall file the report with the governor, the senate president, the speaker of the house of representatives, the chairperson of the senate capital budget committee, the chairperson of the house public works and highways committee, the chairperson of the long range capital planning and utilization committee established in RSA 17-M:1, and the commissioner of the department of administrative services. III. The commissioner of the department of administrative services shall develop a standard format for agencies to use in submitting the report required under this section. The form of the report shall not be considered a rule subject to the provisions of RSA 541-A. (Source. 2012, 254:1, eff. June 18, 2012.) Introduction and Notes In developing a standard format for all agencies to use in submitting the report required by RSA 4:39-e Administrative Services (DAS) staff have designed and constructed a central statewide database to receive, store, and maintain information on all real property assets owned or leased by the State of New Hampshire, and from which all agency reports will be generated. Time constraints and scarce resources over the past fiscal year have limited the capabilities of the database and the range of real property data that it can accommodate for this first set of reports, but with the sustained efforts of the DAS team and an enhanced commitment to data collection, compilation, quality, and updates from each and every agency the long term vision of a comprehensive statewide real property management database will eventually take shape. The result would be a powerful and valuable tool for more consolidated and effective real property asset reporting and management, long-term planning, and interagency coordination to be used by the legislature, the executive administration, and agencies alike. Notes on certain limitations of the 2013 reports: 1. The statute requires each agency to identify “all real property owned or leased by the agency” in its report. Time constraints, scarce resources, and a need for simplicity to maximize agency participation and compliance have conspired to limit this first set of reports to land and building assets only. 2. All data is presented as provided by the agency and has not been checked by DAS for accuracy, completeness, or consistency. However, DAS has been advised by several agencies that their lists of reported assets are incomplete, often due to technical issues presented by the disparate data storage media or formats that they employ. For example, the Department of Transportation has specifically indicated that its data excludes: sand/gravel pits, sand/salt sheds, storage sheds, railroad corridor land, and “Infrastructure properties used as the right of way for Roads, Bridges, Railroads, Rest Areas, Park and Ride or Turnpike Toll Operations that are either fully constructed or in Project Development.” Some agencies have provided incomplete information on their reported assets for similar technical reasons. 3. The statute requires each agency to report information on the status of title and all encumbrances for every single parcel of land owned by the agency. Presently most agencies neither track such information nor employ any staff who are fully qualified to research and/or interpret it. 4. Most agencies have not allocated sufficient personnel or other resources to achieve full compliance with the statute. The reasons for this appear to vary from a simple shortage of available personnel and resources to an endemic lack of understanding within the agency of the scope and complexity of the information required by the statute. 5. Some assets have been reported in whole or in part by more than one agency, signaling a need for better interagency coordination in real property asset management and reporting. 6. Despite two all-agency memoranda regarding RSA 4:39-e compliance that were distributed by DAS during the first half of the fiscal year and later direct efforts to encouraging individual agency participation, a few agencies failed to submit any data for inclusion in the database and are therefore omitted from the following reports. Adjutant General Site: ARMY AVIATION SUPPORT FACILITY City/Town: Concord Description: 26 Regional Drive, Concord, 03301-5607 LAND PARCELS Lease, License Known Out Leases, or Agreement Deed Known Licences or Other Parcel Name Acreage State Interest End Date Restriction Encumbrance Agreements Agreement STATE LAND LEASE - ARMY AVIATION SUPPORT FACILITY 26.72 Lease 07/01/2101 Site: BERLIN City/Town: Berlin Description: 2169 Riverside Drive, Berlin, 03570-9413 LAND PARCELS Lease, License Known Out Leases, or Agreement Deed Known Licences or Other Parcel Name Acreage State Interest End Date Restriction Encumbrance Agreements Agreement STATE LAND - BERLIN 3.40 Own Yes KNOWN DEED RESTRICTIONS Parcel Name Registry of Deeds Reference Description STATE LAND - BERLIN and if said armory is not located on said premises and completed for use within a period of three (3 ) years" then this deed shall be void and of no effect, and the premises herein conveyed shall revert to the Grantor. Site: FRANKLIN City/Town: Franklin Description: 300 South Main Street, Franklin, 03235-1512 Adjutant General Page 4 of 761 LAND PARCELS Lease, License Known Out Leases, or Agreement Deed Known Licences or Other Parcel Name Acreage State Interest End Date Restriction Encumbrance Agreements Agreement STATE LAND - FRANKLIN 5.95 Own Yes KNOWN DEED RESTRICTIONS Parcel Name Registry of Deeds Reference Description STATE LAND - FRANKLIN and subject to the further condition that title to said land shall be held by the State of New Hampshire only so long as it shall maintain an Armory thereon. Title shall revert to the City of Franklin upon failure of either or both of these conditions. Site: HILLSBOROUGH City/Town: Hillsborough Description: 140 West Main Street, Hillsborough, 03244-9702 LAND PARCELS Lease, License Known Out Leases, or Agreement Deed Known Licences or Other Parcel Name Acreage State Interest End Date Restriction Encumbrance Agreements Agreement STATE LAND - HILLSBOROUGH 7.87 Own Yes KNOWN DEED RESTRICTIONS Parcel Name Registry of Deeds Reference Description STATE LAND - HILLSBOROUGH Hillsborough 2929 - 235 Sewer Line Easement Site: KEENE City/Town: Keene Description: 110 Hastings Avenue, Keene, 03431-5238 Adjutant General Page 5 of 761 LAND PARCELS Lease, License Known Out Leases, or Agreement Deed Known Licences or Other Parcel Name Acreage State Interest End Date Restriction Encumbrance Agreements Agreement STATE LAND - KEENE 5.99 Own Yes KNOWN DEED RESTRICTIONS Parcel Name Registry of Deeds Reference Description STATE LAND - KEENE After 6 months of cessation of use,shall pay the City of Keene an amount equal to the moneys expended by said City in the acquisition of the premises; otherwise the title to the entire above described tract shall revert to and remain in the City of Keene. Site: LANCASTER City/Town: Lancaster Description: 532 Main Street, Lancaster, 03584-9610 LAND PARCELS Lease, License Known Out Leases, or Agreement Deed Known Licences or Other Parcel Name Acreage State Interest End Date Restriction Encumbrance Agreements Agreement STATE LAND - LANCASTER 2.75 Own Yes KNOWN DEED RESTRICTIONS Parcel Name Registry of Deeds Reference Description STATE LAND - LANCASTER However, in the event the said Grantee shall erect an Armory on said land within 2 years of the date of this conveyance, but thereafter shall discontinue use' of the same as an Armory, then there shall be no reverter of said land to said Grantor. Site: LEBANON City/Town: Lebanon Description: 174 Heater Road, Lebanon, 03766-9716 Adjutant General Page 6 of 761 LAND PARCELS Lease, License Known Out Leases, or Agreement Deed Known Licences or Other Parcel Name Acreage State Interest End Date Restriction Encumbrance Agreements Agreement STATE LAND - LEBANON 7.44 Own Yes KNOWN DEED RESTRICTIONS Parcel Name Registry of Deeds Reference Description STATE LAND - LEBANON a State or National Guard Armory, or non-use of said premises for military purposes by the State or Federal Government, shall constitute a breach thereof and shall cause said premises to revert to the grantor, its successors or assigns. (Town of Lebanon) Site: LITTLETON City/Town: Littleton Description: 350 Meadow Street, Littleton, 03561-9703 LAND PARCELS Lease, License Known Out Leases, or Agreement Deed Known Licences or Other Parcel Name Acreage State Interest End Date Restriction Encumbrance Agreements Agreement STATE LAND - LITTLETON 17.14 Own Yes Yes KNOWN DEED RESTRICTIONS Parcel Name Registry of Deeds Reference Description STATE LAND - LITTLETON military purposes shall cause said premises to revert to the grantor, its successors or assignsupon repayment of the sum of Two Thousand Five Hundred Dollars